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Agenda 12-17-13 SearchableThe City of Boynton 100 E. Boynton Beach Boulevard • (561) 742 -6000 TUESDAY, DECEMBER 17, 2013 6:30 PM FINAL AGENDA City Commission AGENDA Jerry Taylor Mayor — At Large Woodrow L. Hay Vice Mayor — District II David T. Merker Commissioner — District Michael M. Fitzpatrick Commissioner — District III Joe Casello Commissioner — District IV Lori LaVerriere City Manager James Cherof City Attorney Janet M. Prainito City Clerk Visit our Web site www.boynton - beach.org Breeze into Boynton Beach - America's Gateway to the Guifstream WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT CITY OF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda. Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue. Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings." Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission — Time Limit — Three (3) Minutes Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances — Time Limit — Three (3) minutes ADDRESSING THE COMMISSION: When addressing the Commission, please step up to either podium and state, for the record, your name and address. DECORUM: Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and /or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over -ruled by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule — some meetings have been moved due to Holidays /Election Day). 2 of 425 1. OPENINGS A. Call to order - Mayor Jerry Taylor B. Invocation by Rabbi Michael Simon of Temple Beth Kodesh C. Pledge of Allegiance to the Flag led by Commissioner Casello D. Brand Promise Statement E. Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption 2. OTHER A. Informational Items by Members of the City Commission 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Proclaim January 2014 as Stalking Awareness Month. Accepting the Proclamation will be Jennifer Rey, Violence Prevention Coordinator for the Aid to Victims of Domestic Abuse, Inc. (AVDA), a Palm Beach County non - profit organization. B. Proclaim January 27 - February 2, 2014 as National Drug Facts Week. Accepting the Proclamation will be young Marine Sgt Randall B. Townsend. C. Proclamation congratulating the Health Care District of Palm Beach County on their 25th Anniversary. Accepting the proclamation will be Dr. Ron Wiewora, CEO and Medical Director for the Health Care District of Palm Beach County. D. Announce Economic Development Workshop for the City Commission and CRA Board to be held January 29, 2014. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following openings exist: 3 of 425 Arts Commission: 1 regular and 2 alternates Building Board of Adjustment and Appeals: 4 regulars and 2 alternates Cemetery Board: 1 regular and 1 alternate Education & Youth Advisory Board: 3 regulars, 12 alternates, 2 Students and 1 Student N/V Financial Advisory Committee: 2 regulars and 2 alternates Library Board: 3 regulars and 2 alternates Recreation and Parks Board: 3 regulars and 2 alternates Planning and Development Board: 5 regulars and 2 alternates Senior Advisory Board: 2 regulars and 1 alternate Veterans Advisory Commission: 3 regulars and 4 alternates 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. Accept the City of Boynton Beach FY2012/2013 Annual Grants Report. B. Approve the Recreation & Parks Department 2013 -2017 Strategic Plan. C. PROPOSED RESOLUTION NO. R13 -136 - Approve the Interlocal Agreement between the City and Palm Beach County for participation in the Drowning Prevention Coalition's (DPC) Learn to Swim Program, which provides vouchers to the public that may be redeemed for swimming lessons at the John Denson Pool. D. Approve award of the Bid for the "REPLACEMENT OF EXISTING ZETRON SYSTEM WITH A ZETRON IP BASED ALERTING SYSTEM" Bid No. 014 - 1810-14/JMA to Communications International Inc. of Doral, FL as the lowest, most responsive, responsible bidder meeting all specifications for the amount of $59,849.96. E. Approve piggy -back of Palm Beach County School District bid #1 OC -92T Term Contract for HVAC Mechanical Contractors with Stokes Mechanical Contractor, Inc. of Lake Worth, FL in the amount of $36,404.28 to replace coils in the 50T HVAC system at the West Water Plant for $28,811.28; and, to replace one (1) compressor in a 20T HVAC system, #AHC /CU -2 at the Utilities Administration building for $7,593.00. The quotes reflect a 20% discount on equipment and parts and an hourly rate of $75 in accordance with the Term Contract approved by the PBC School District. F. Approve a one year Maintenance Renewal Agreement with Laserfiche Solutions Group, for the City's Record Management System, Laserfiche Software, in the amount of $28,080.00. 4 of 425 G. Accept the written report to the Commission for purchases over $10,000 for the month of November 2013. H. PROPOSED RESOLUTION NO. R13 -137 - Approve modification of an already approved easement on City property to the Florida Department of Transportation for the construction of a sound barrier wall adjacent to Golfview Harbor I. Approve the minutes from the Regular City Commission meeting held on December 3, 2013 J. Approve a request to pay $9,375 to support participating entities of the C -51 water reservoir and storage plan to conduct a comprehensive estimate of the cost of implementing the project 7. BIDS AND PURCHASES OVER $100,000 A. Approve the one -year renewal to piggy -back a bid for the procurement of chemicals for the Water Treatment Plants as outlined in the written report for December 2013 - "Request for Bid Extensions and Piggy- backs ". 8. CODE COMPLIANCE & LEGAL SETTLEMENTS 00 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. None 10. CITY MANAGER'S REPORT None 11. UNFINISHED BUSINESS A. Consideration of short sale request by Matthew Zeller 12. NEW BUSINESS A. Review and action on Annual Performance Evaluation for City Manager B. Discussion of revision of Ordinance No. 07 -004 to modify the commencement of terms for Board Appointees from December to April to coincide with the City election sequence. 5 of 425 13. LEGAL A. PROPOSED ORDINANCE NO. 13 -036 - SECOND READING - PUBLIC HEARING - Repealing Part II, Chapter 2, Administration, Article VI, Sec. 2 -101 through 2 -106 of the City's Code of Ordinances (Ordinance 90 -79) which created the Boynton Beach Community Relations Board 14. FUTURE AGENDA ITEMS A. Continue discussion of possible acquisition of Lake Ida Parcel (4 acres). 1/21/14 B. Review of ITS 5 -year Strategic Plan - 01/07/14 15. BRAND PROMISE STATEMENT "BREEZE INTO BOYNTON BEACH — AMERICA'S GATEWAY TO THE GULFSTREAM" 16. ADJOURNMENT NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE /SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE /SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE (561) 742 -6060 AT LEAST TWENTY -FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. 6 of 425 3. A ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT ® ANNOUNCEMENTS /PRESENTATIONS F1 UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ❑ CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Proclaim January 2014 as Stalking Awareness Month. Accepting the Proclamation will be Jennifer Rey, Violence Prevention Coordinator for the Aid to Victims of Domestic Abuse, Inc. (AVDA), a Palm Beach County non - profit organization. EXPLANATION OF REQUEST: AVDA promotes violence -free relationships and social change by offering alternative choices to end violence and domestic abuse. AVDA has been a safe haven for thousands of victims of domestic abuse. Adults and children are provided 24 -hour, 7 days a week emergency shelter, crisis counseling, food, clothing, individual and group counseling services, as well as a transitional living facility that provides counseling, life skills, training, and encouragement. Working together with other local agencies and organizations, such as the Boynton Beach Police Department, AVDA has declared January 2014 as Stalking Awareness Month in a unified effort to combat stalking. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: N/A ALTERNATIVES: Do not present proclamation. 7 of 425 WHEREAS, under the laws of all fifty states, the District of Columbia, and federal government, stalking is a crime; and WHEREAS, 3.4 million people over the age of 18 are stalked each year in the United States, and nearly 75% of victims are stalked by someone they know; and WHEREAS, 3 in 4 women killed by an intimate partner had been stalked by that intimate partner; and WHEREAS, many stalking victims are forced to protect themselves by relocating, changing their identities, changing jobs, and obtaining protection orders; and WHEREAS, many stalkers use increasingly sophisticated devices —such as global positioning systems, cameras, and computer spyware —to track their victims; and WHEREAS, Aid to Victims of Domestic Abuse, Inc. and Legal Aid Society of Palm Beach County continue their project to better combat stalking by coordinating a multidisciplinary response of local agencies and organizations and by increasing victim services. NOW, THEREFORE, 1, Jerry Taylor, by virtue of the authority vested in me as Mayor of the City of Boynton Beach, Florida, proclaim the month of January 2014 as: Stalking Awareness Month IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Boynton Beach, Florida, to be affixed at Boynton Beach, Florida, the 17th day of December Two Thousand and Thirteen. Jerry Taylor, Mayor ATTEST: Janet M. Prainito, CIVIC, City Clerk (Corporate Seal) 8 of 425 3. B ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT ® ANNOUNCEMENTS /PRESENTATIONS F1 UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ❑ CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Proclaim January 27 - February 2, 2014 as National Drug Facts Week. Accepting the Proclamation will be young Marine Sgt Randall B. Townsend. EXPLANATION OF REQUEST: Young Marines is a youth education and service program for boys and girls, ages 8 through completion of high school. They function as the focal point for the U.S. Marine Corps' Youth Drug Demand Reduction efforts and use outreach efforts in their communities to educate youth and their families on the affects drugs have on our bodies, communities, families and society. In addition, they strive to instill in youth the values of respect, discipline, teamwork, community service and love of Country. National Drugs Facts Week encourages a drug -free lifestyle. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: N/A ALTERNATIVES: Do not present the proclamation. 9 of 425 WHEREAS, communities across America have been plagued by the numerous problems associated with illicit drug use and those that traffic in them and WHEREAS, there is hope in winning the war on drugs d that hope education drug demand reduction, coupled with the hard work and determination of organizations, such as the Young Marines of e Palm Beaches, to foster d i WHEREAS, governments and community d know that citizen support one of WHEREAS, most effective tools to reduce the use of illicit drugs in our communities; and the National Drug Facts Week was established to encourage a drug -free lifestyle and involvement in drug prevention and reduction efforts and WHEREAS, a health observance week is planned for teens with the aim of shattering myths about drugs and drug abuse. Through community -based events, and activities on the web, on TV and through contests, Young Marines of the Palm Beaches partners with National Institute on Drug Abuse (NIDA) to encourage teens to get factual answers from scientific experts about drugs and drug abuse THEREFORE, I, Jerry Taylor, by virtue of the authority vested in me as Mayor of the City of Boynton Beach, Florida, proclaim as January 27 - February 2, 2014: IN WITNESS WHEREOF, I have hereunto set my d and caused Boynton Beach, Florida, to be affixed at Boynton Beach, Florida, the 17 1h day of December T1 O Jerry Taylor, Mayor ATTEST: Janet M. Prainito, CIVIC, City Clerk 10 of 425 (Corporate Seal) 11 of 425 3. C ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT ® ANNOUNCEMENTS /PRESENTATIONS F1 UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ❑ CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Proclamation congratulating the Health Care District of Palm Beach County on their 25th Anniversary. Accepting the proclamation will be Dr. Ron Wiewora, CEO and Medical Director for the Health Care District of Palm Beach County. EXPLANATION OF REQUEST: The mission of the Health Care District of Palm Beach County is to ensure access to a comprehensive health care system and the delivery of high - quality care services to all residents of Palm Beach County through various programs and services including a trauma system, medical and nursing facilities, programs for the uninsured and placement of nurses in public schools. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: N/A ALTERNATIVES: Do not present the proclamation. 12 of 425 WHEREAS, the Florida Legislature passed the Palm Beach County Health Care Act on July 11, 1987, and the voters of Palm Beach County approved the Act in a referendum on November 8, 1988 to establish the Health Care District of Palm Beach County; WHEREAS, the Health Care District provides life- saving care to more than 3,000 severely injured trauma patients through its nationally- recognized Trauma System; WHEREAS, the Health Care District provides health care services to 174,000 students in 170 school clinics; operates the county's only public hospital, Lakeside Medical Center in Belle Glade; provides skilled nursing and rehabilitation to residents of the Edward J. Healey Rehabilitation and Nursing Center; and offer adult and pediatric care at C. L. Brumback Primary Care Clinics; WHEREAS, the Health Care District provides life- saving care to more than 3,000 severely injured trauma patients, extends health coverage to nearly 40,000 uninsured residents, enables uninsured expectant mothers to receive more than 70,000 services from doctors and other health care providers; WHEREAS, the City of Boynton Beach congratulates the Health Care District of Palm Beach County on its continued service ensuring access to a comprehensive health care system and the delivery of quality services for the residents of Palm Beach County. NOW, THEREFORE, I, Jerry Taylor, by virtue of the authority vested in me as Mayor of the City of Boynton Beach, Florida, recognize the Health Care of Palm Beach County's: Twenty -fifth Anniversary IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Boynton Beach, Florida, to be affixed at Boynton Beach, Florida, the 17th day of December Two Thousand and Thirteen. Jerry Taylor, Mayor ATTEST: Janet M. Prainito, CIVIC, City Clerk 13 of 425 (Corporate Seal) 14 of 425 3. D ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT ® ANNOUNCEMENTS /PRESENTATIONS F UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ❑ CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Announce Economic Development Workshop for the City Commission and CRA Board to be held January 29, 2014. EXPLANATION OF REQUEST: Staff has requested that Kelly Smallridge, Executive Director of the PBC Business Development Board, present a workshop session on economic development in Palm Beach County. Mrs. Smallridge will address the City Commission and the CRA Board on January 29, 2014 at 2:00 pm at the Intracoastal Park Clubhouse. The public is invited to attend. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? n/a FISCAL IMPACT: No fee for workshop ALTERNATIVES: Not hold workshop 15 of 425 5. A ADMINISTRATIVE December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F1 UNFINISHED BUSINESS ® I ADMINISTRATIVE ❑ I NEW BUSINESS ❑ CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ® CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following openings exist: Arts Commission: 1 regular and 2 alternates Building Board of Adjustment and Appeals: 4 regulars and 2 alternates Cemetery Board: 1 regular and 1 alternate Education & Youth Advisory Board: 3 regulars, 12 alternates, 2 Students and 1 Student N/V Financial Advisory Committee: 2 regulars and 2 alternates Library Board: 3 regulars and 2 alternates Recreation and Parks Board: 3 regulars and 2 alternates Planning and Development Board: 5 regulars and 2 alternates Senior Advisory Board: 2 regulars and 1 alternate Veterans Advisory Commission: 3 regulars and 4 alternates EXPLANATION OF REQUEST: The attached list contains the names of those who have applied for vacancies on the various Advisory Boards. A list of vacancies is provided with the designated Commission member having responsibility for the appointment to fill each vacancy. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Appointments are necessary to keep our Advisory Boards full and operating as effectively as possible. FISCAL IMPACT: None ALTERNATIVES: Allow vacancies to remain unfilled. 16 of 425 Ell U Uirl 1 I ! 1. ri WIN - W I Merker Reg Mayor Taylor Alt IV Casello Alt Applicants None 3 yr term to 12/16 1 yr term to 12/14 1 yr term to 12/14 Tabled (3) II Hay Reg 3 yr term to 12/15 III Fitzpatrick Reg 3 yr term to 12/15 Mayor Taylor Reg 3 yr term to 12116 I Merker Reg 3 yr term to 12/16 I Merker Alt 1 yr term to 12/14 Tabled (2) IV Casello Alt 1 yr term to 12/14 •, Bessell, Michael Current Board Member Rurey, Timothy Current Board Member I Merker Reg 3 yr term to 12/16 11 Hay Alt 1 yr term to 12114 Applicants Bone, William Current Board Member II Hay Reg 2 yr term to 12/15 III Fitzpatrick Reg 2 yr term to 12/15 IV Casello Reg 2 yr term to 12/15 Mayor Taylor Alt 1 yr term to 12/14 I Merker Alt 1 yr term to 12/14 Tabled (3) I Merker Stu 1 yr term to 12/14 II Hay Stu 1 yr term to 12/14 III Fitzpatrick Stu/ NonVoting 1 yr term to 12/14 17 of 425 .�. Morera, Mary Current Board Member Waldman, Stephen Current Board Member Kershaw, Kellsie Current Student Member Spells- Anderson, Valencia Financial Advisory Committee II Hay Alt 1 yr term to 6/14 Tabled (3) III Fitzpatrick Alt 1 yr term to 6/14 Tabled (3) IV Casello Reg 3 yr term to 6/14 Tabled (3) Mayor Taylor Reg 3 yr term to 6/16 Tabled (3) Applicants None Library Board I Merker Reg 3 yr term to 12116 II Hay Reg 3 yr term to 12116 III Fitzpatrick Reg 3 yr term to 12/16 IV Casello Alt 1 yr term to 12/14 Tabled (3) Mayor Taylor Alt 1 yr term to 12114 Tabled (2) Applicants Pleasanton, Valerie Current Board Member Sulzer, Laurie Current Board Member Wineberg, Barbara Current Board Member Recreation and Parks Board 11 Hay Reg 3 yr term to 12/16 III Fitzpatrick Reg 3 yr term to 12/16 IV Casello Reg 3 yr term to 12/16 I Merker Alt 1 yr term to 12/14 Mayor Taylor Alt 1 yr term to 12/13 Tabled (3) Applicants Kanter, Charles Current Board Member Pierce -Roe, Elizabeth Current Board Member 18 of 425 III Fitzpatrick Reg 2 yr term to 12/15 IV Casello Reg 2 yr term to 12/15 Mayor Taylor Reg 2 yr term to 12/15 I Merker Reg 2 yr term to 12/15 I Merker Reg 2 yr term to 12/14 Tabled (3) Mayor Taylor Alt 2 yr term to 12/14 Tabled (3 II Hay Alt 1 yr term to 12/14 Tabled (3) . • , ti Brake, James Current Board Member Katz, David Current Board Member Miller, Brian Current Board Member Wheeler, Ryan Current Board Member Macon, Aieshia Current Board Member Palermo, Stephen Alt III Fitzpatrick Reg 2 yr term to 12/15 IV Casello Reg 2 yr term to 12/15 Mayor Taylor Alt 1 yr term to 12/14 Applicants Alt Bruzzese, Lillian Current Board Member Zonenstein, Floyd Alt II Hay Reg III Fitzpatrick Reg IV Casello Reg I Merker Alt Mayor Taylor Alt I Merker Alt II Hay Alt U!• 3 yr term to 12/16 3 yr term to 12/16 3 yr term to 12/16 1 yr term to 12/14 Tabled (3) 1 yr term to 12/14 1 yr term to 12/14 1 yr term to 12/14 Kaiser, Thomas Current Board Member Preston, Stuart Current Board Member Roberts, Bridget Current Board Member Manson, Robert Current Board Member Gavlick Stanley Current Board Member 19 of 425 G �IY O � Y ADVISORY !1 i APPO INTMENT APPLICATI Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. (Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, thhe� form will be / Name 7 returned for clarification. / / C�r_( �S� �� Telephone # Address 4R 6 5 S Gc/ � 3 � ��S'/Zraa� 'M16 c Zip Code Other ST. r - E -mail Address: /� ��s�� �f "9C), Phone: ,23�`� S�S� Current occupation or, if retired, prior occupation Z_ f/�'� 1�r1' i,6 / ,a,e Education �� � /�G — i s 'v �. sue, C 6,t,/ 1x'�. 4 Are you a registered voter? _ Yes Na Do you reside within the Boynton Beach City limits? Yes No Do you awn /manage a business within the City limits: Yes o. No If "yes ", name of business Are you currently serving on a City board? X. Yes No Have you served on a City board in the past? Yes No If so, which board(s) and when? ,&i, 'rn ass lisl rC1C*e1z..11. Have you ever been convicted of a crime? Alb If so, when You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Building Board of Adjustment & Appeals Cemetery Board Code Compliance Board Community Relations Board Education and Youth Advisory Board Employees' Pension Board Golf Course Advisory Committee Library Board Planning & Development Board Police Officers' Retirement Trust Fund Recreation & Parks Board Senior Advisory Board Veterans Advisory Commission Board Preferences: 1" Choice: eu 42 ! , ^ p mt c Tur ,a �'Pe:em r type: 2n Choice (optional) / P member type: 3 choice (optional) Ce W6y member type: 20 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. First Choice: IRCI 49 /' Second Choice: MW Choice: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425-0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Revised 11/7/13 11'08 AM SA=WP\B0ARDS\APPMENTS\Master Form - Talent Bank Form.doc / � "V(J,/ Q-0 /-.? 21 of 425 L \�Y Off. CITY O F B BEACH C _ °� w r ADVISORY BOARD A PPOINTMENT • H TON $ Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed In appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Name GVd i am S 4 n E Telephone # �6l - 73 Y- 9 ,c Address LS t` j p j OY;47' "yi 13e-icy Zip Code Other E -mail Address: ��Y�L M Phone: Current occupation or, if retired, Golf Course Advisory Committee ;� prior occupation IF m qI ✓t *C ey, -- Building Board of Adjustment & Appeals Library Board Education v� Yes i s tl e e Cemetery Board Planning & Development Board o Are you a registered voter? Yes No Do you reside within the Boynton Beach City limits? Yes No Do you own /manage a business within the City limits: Yes I— No If "yes", name of business Are you currently serving on a City board? t- Yes No Have you served on a City board in the past? Yes No If so, which board (s) and when? C- es tat c T Have you ever been convicted of a crime? /JV If so, when You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Golf Course Advisory Committee ;� 5 Building Board of Adjustment & Appeals Library Board Cemetery Board Planning & Development Board o r Code Compliance Board Police officers' Retirement Trust Fi0nd ' Community Relations Board Recreation & Parks Board cn Education and Youth Advisory Board Senior Advisory Board Employees' Pension Board Veterans Advisory Commission "' Firefighters' Pension Trust Fund =_ Board Preferences: T 1't Choice: C C m c 7 e. N X ROdv c, member type: Y t'R Ida P 2" Choice (optional) member type: 3r choice (optional) member type: 22 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. First choice: t evro6.s 6X1 -le "cc Second Choice: Third Choice: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signature: f/i/.t�� ""' Rate: 11 1,2 f .-3 Revised 11/7/13 11 :08 AM S:\CC\wP\BOARDS\APPMENTS\Master Form - Talent Bank Form.doc i i 23 of 425 CITY OF i • m = ADVISORY BOARD i i �raN e Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Name .J csw,e R (� Telephone # - , 5 - 6 1 ` 6 SQ - _ 3 0� Address 7t© 5t.. 9 -R, bra Zip Cale 3S Other E -mail Address: .�a .� �� *_A6 . eo h., Phone: Current occupation prior occupation Are you a registered voter? V Yes No Do you reside within the Boynton Beach City limits? Yes No Do you own /manage a business within the City limits: Yes =No If "yes ", name of business Are you currently serving on a City board? VYes No Have you served on a City board in the past? Yes No You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Golf Course Advisory Committee Building Board of Adjustment & Appeals Library Board Cemetery Board Planning & Development Board Code Compliance Board Police officers' Retirement Trust Fund Community Relations Board Recreation & Parks Board Education and Youth Advisory Board Senior Advisory Board Employees' Pension Board Veterans Advisory Commission Firefighters' Pension Trust Fund s [ Board Preferences: ?/ 1 Choice: 1 tak«tI Kpy ar [9a member type: 2n Choice (optional) member type: 3` choice (optional) member type: 24 of 425 Have you ever been convicted of a crime? Nv If so, when Where What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. Third " — Choice: _ A N Re, " to Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any falseAatements may be cause for removal from a board. Signature: Revised 11/7/13 11:08 AM S :\CC\WP\BOARDS\APPMEriTSiMaster Form - Talent Bank Fonn.doc 25 of 425 r _F II x s Second G 1T . Y o �L P ADVIS B OARD APPLICATI "Y TON bw Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be return9V for clarification. Name 1 I `-U z. J °� } Telephone # / 756 Address b ( k r 41V '&" Zip Code Other E -mail Address: Phone: Current occupation or if prior occupation l''IGFi Are you a registered voter? Do you reside within the Boynton Beach City limits? Do you own /manage a business within the City limits: If "yes ", name of business Are you currently serving on a City board? Have you served on a ON board in the oast? I')q I No ,7 , No Yes Yes No No You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Golf Course Advisory Committee Building Board of Adjustment & Appeals Library Board Cemetery Board Planning & Development Board Code Compliance Board Pope officers' Retirement Trustgnd:: "— Community Relations Board Recreation &Parks Board Education and Youth Advisory Board Senior Advisory Board _w Employees' Pension Board Veterans Advisory Commission m A-< - Firefahters' Pension Trust Fund ... a Board referet : =; -7 1" Choice.. type: '..a M 2n Choice (optional) I member type: 3"' choice (optional) Yes Yes Yes member type: 26 of 425 Have you ever been convicted of a cram 7 If so, when Where Second Choice: Third Choice: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, Fl 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signature: Q/� Date: 1 /�✓ Revised 11n 113 11:4$ AM S: %CC\WP\64ARDS\APPlV1BV S \Master Form - Talent Bank Form.doc 27 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. CITY OF BOYNTON BEACH ADVISORY BOARD APPOINTMENT APPLICATION p 'Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. �~,- Name �T N z- e 00 r�,A V z- ! C. !c Telephone; Addres 36 ` / vG,t��� e pr f'�YB ,�+c /� Zlp Code -� y5 !L ,. Gdry/ Other E -mail Address: s'��`�y7 Phone: Current occupation or, if t ired w � ��, prior occupation !� Goff Course Advisory Committee Education �9eyg GGZ 13-57 tn- !� ac o vy ✓ rvG- Are you a registered voter? Yes No Do you reside within the Boynton Beach City limits? Yes A -No Do you own /manage a business within the City limits: Yes No If "yes ", name of business Community Relations Board Are you currently serving on a City board? Yes = Yes No Have you served on a City board in the past? Senior Advisory Board No If so which boards) and wh n? !/4'T�' A-s A9j //s!2M Cor�,.�t��fso•: Employees' Pension Board Veterans Advisory Commission Have you ever been convicted of rime? If so, when " Where You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, altemate, or no preference. Prioritize up to three choices with number i being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meting times and dates see pages 3 and 4 attached. = _2 Arts Gnrnm0ion Goff Course Advisory Committee iS Building Board of Adjustment & Appeals Library Board Cemetery Board Planning & Development Board N) � Code Compliance Board Police officers' Retirement Trust Fund Community Relations Board Recreation & Parks Board 3 Education and Youth Advisory Board Senior Advisory Board Employees' Pension Board Veterans Advisory Commission Firefighters' Pension Trust Fund on Board Preferences: I"` Choice: 4/cTtaPA�S 1�119G'✓,,5o74y member type: 1} L.. 2" Choice (optional) 3r choice (optional) member type: member type: 28 of 425 i What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. First Choice A S' JGoR G��+ -' G�JI�R rye l5 3 o c 4#,fN'2 1 j e� - � � 5 f�jsg.,Q � c.l� (FI ��'��.s�✓ rI�TS ��iF..�.- r.S� Secon Choice: Third Choice: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. o. Box 310, Boynton Beach, FL 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. SIgnat� Date: � I Revised 11/7/13 11:08 AM S:\CC\WP\BOARDSIAPPMENTS\Master Form - Talent Bank Form.doc 29 of 425 CITY illOAT Y O • � � BE � r ADVISORY BOARD APPOINTMENT APPOM .1014 l v r. 1 Thank you for your interest in serving on a City advisory board and for takingANiftnp$o Ah ?K form. %I an print or type all answers clearly. If interest is expressed in appointment to more an one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Name C A A F. ka M - An N Telephone # 9/" 3G9 - 78;� P Code 3 3 y 6 a t L other E -mail Address: fch P,& /Is6 -14� h e t Phone: 3as -73/3 � 7 Current occupation or, if retired, prior occupation Education 9A _ffl efN2� A44% 0l l O Are you a registered voter? Yes No Do you reside within the Boynton Beach City limits? limits J Yes � Yes No Do you own /manage a business within the City (} "yes" 38/14 No If name of business Are you currentiy serving on a City board? ___ !!L Yes; No Have you served on a City board in the past? If so, which board and when? voile Y Yes No Have you ever been convicted of a crime? If so, when 17 Where You may serve on only one board. Phase indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 3 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Golf Course Advisory Committee Building Board of Adjustment & Appeals Library Board Cemetery Board Planning & Development Board Code Compliance Board Police Officers' Retirement Trust Fund Community Relations Board Recreatio && Park Boar Education and Youth Advisory Board en orlon vAijisory Board Employees' Pension Board Veterans Advisory Commission Firefighters' Pension Trust Fund I to j G Board Preferences: J� 1 Choice: IFCC f gq 0 i �r cw 7-3 member type: tea 4 tar 2 nd Choice (optional) member type: 3r choice (optional) member type: 30 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. Ae E? Feel free to attach an extra sheet or resume. Return the completed form to the City Clerks Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425 -0310. It Will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Revised 11/7/13 11:08 AM S:\cC\W P\80ARDS\APPMENTS\Master Form - Taut Bank Form.doc 31 of 425 v WIT �e 3 (!6 N-7 i" / #e le_-- G�iY a� � T CITY OF BOYNTON BEACH B OAR D A AP Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the fo m will be returned for clarification. Name �I H 99RA,p d } ' f -�- Telephone # ,I g 4, 7 f Address 2 ' 0 �D - � � �% 19� Zip Code y K-( Other E -mail Address: w f t''�J Cam' t Z_ ' + Phone: Current occupation or, if retired, prior occupation Education / Z t I 2 wdz S Are you a registered voter? Do you reside within the Boynton Beach City limits? Do you own /manage a business within the City limits: If "yes", name of business Are you currently serving on a City board? Have you served on a City board in the past? If so, which board(s) and when? Z, No No Have you ever been convicted of a crime j If so, when �✓ b Where You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Golf Course Advisory Committee Building Board of Adjustment & Appeals Library Board+ Cemetery Board Planning & Development Board -% Code Compliance Board Police Officers' Retirement Trust FurrF I Community Relations Board Recreation & Parks Board Education and Youth Advisory Board Senior Advice Board Employees' Pension Board Veterans Advisory Commissio 2 �i� Firefighters' Pension Trust Fund ._. C31 40 4t Board Pr eferences: r `I M w Q is` Choice: �:��1� l S ?4 P Vl f OR t-t d . member type: 4 ,4 1� e�f p — 2n Choice (optional) 3r choice (optional) If Yes No _Yes L- Yes — C� No member type: member type: 32 of 425 t What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. F hoce: Iri '� �fl� N 1 y? �'� G'e V 02/ / (D JIC X Second Choice: ! -e- + / ✓ J �-- V e g,4 it) 'C P e g- `" C a c/ t) t Z- Gt h N4 4/ (/R 7 tl 4 A/S fi44e00 f 1 19 L t /Z j < J' 1 e4 r; , s Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 140 East Boynton Beach Boulevard, City Hall. Mailing address: P. 0. Box 310, Boynton Beach, FL 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signature: - / �nv- t'.- - Date: Revised 11/7/13 11:08 AM S:\CC\wP \BOARDS\APPMENT5 \Master Form - Talent Bank Forrn.doc 33 of 425 L �1 Y O A DVISORY i ARD APPOINTMENT APPLICATIO Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers dearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Telephone # SU S` 12 - W O ther Address ANWO ��& MV Zip Code _S!�Vz A ddress: Ph. Current occupation or, if retired, prior occupation Education Are you a registered voter? s No Do you reside within the Boynton Beach City limits? t�_ NO Do you own/manage a business within the City limits: Yes t/No If "yes ", name of business Are you currently serving on a City board? Have you served on a City board in the past? If so, which board(s) and when „ _ No No Have you ever been convicted of a crime? If so, when Q You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number i being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates, see pages 3 and 4 attached., Arts Commission Golf Course Advisory Committee I--' C'> Building Board of Adjustment & Appeals Library Board -- Cemetery Board Planning & Development Board W► Code Compliance Board Police officers' Retirement Trust FurAL Community Relations Board Recreation & Parks Board c�z ""M Education and Youth Advisory Board Senior Advisory Board -' Employees' Pension Board Veterans Advisory Commission ' Firefighters' Pension Trust Fund rnT 1` Board Preferences: 1'` Choice: �' l �J� member type: 2" Choice (optional) member type: P choice (optional) member type: 34 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. 0. Box 310, Boynton Beach, FL 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that fhhe sWeme n Answers provided herein are true and accurate. I understand that, if appointed, any fal �t aater e m b cause for removal from a board. Revised 11/7/13 11:08 AM S:\CC\WP\BOARDS�WMENTS\Master Form - Talent Bank Form.doc 35 of 425 9. CITY OF BOYNTO ADVISORY BOARD APPOINTMENT APPLICATION Q I Q U t �P hrON 9 Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Name D Telephone # 9 /�P Address io 3g f(_Orop br. of 'Qn ?Fng 1-- zip Code L Other �/ E -mail Address: Phone: 5 (01' q3o � l'�` Current occupation or if refit , prior occupation Are you a registered voter? Yes No Do you reside within the Boynton Beach City limits? = Yes No Do you own /manage a business within the City limits: Yes No If 'yes", name of business Are you currently serving on a City board? _ Yes No Have you served on a City board in the past? Yes No � f so, which board s) and when? n n Ii 4 * E& L k:lm Advc. NJ Have you ever been convicted of a crime? If so, when Where You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number I being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. , Arts Commission Golf Course Advisory Committee° Building Board of Adjustment & Appeals Library Board K Cemetery Board Planning & Development Board r- Code Compliance Board Police Officers' Retirement Trust Fund x' Community Relations Board Recreation & Parks Board - Education and Youth Advisory Board Senior Advisory Board = ° Employees' Pension Board Veterans Advisory Commission - in w Firefiahters' Pension Trust Fund n T Ch oice:Educa 6 crn .lift .► a a 1 t or mem bertype: !' U 2 Choice (optional) 3r choice (optional) member type: member type: 36 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. First T ('hnira: +yy ors Second Choice: - YV cr Mt * -hry)E 1m( )a nco Ck�1 Ch]TPH��c� Third Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. o. Box 310, Boynton Beach, FL 33425 -0310. It Will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signatu Date: Revised 11/7/13 11:08 AM S: \CC\WP \BDARDS\APPMENTS \Master Form - Talent Bank Form.doc a + :s ud ? I AON t, NNY3iJN N ,Ga a i l i 37 of 425 M Pyle, Judith From: aieshia.macon <noreply @123contactform.com> Sent: Friday, November 08, 2013 10:38 AM To: City Clerk Subject: Advisory Board Appointment application Today's date 11/08 /2013 Name Aieshia Macon Gender Female Phone number 561 - 859 -2600 Address 7085 Merganser Ct Apt 2106 Lake Worth FL 33463 United States Email aieshia.maconOgmail.com Current occupation or, if retired, prior Healthcare Compliance Specialist /Attorney occupation Education JD Are you a registered yes voter? Do you reside within the Boynton Beach No City limits? Do you own /manage a business within City No limits? If "yes" ' name of If "yes ", name of business: business: Are you currently serving on a City No board? Have you served on a City board in the No past? If "yes ", which if "yes", which boards and when? board(s) and when? board( s) Have you ever been No convicted of a crime? If "yes ", when and if "yes ", when and where? 1 38 of 425 where? Advisory Board Planning & Development Board Do you wish to serve on more than one Yes board? Second choice: none Personal I am a recent law school graduate and recently passed the Florida Bar. I have an Qualifications accounting/finance background. I long term resident of Boynton Beach Professional The Florida Bar Member Memberships Feel free to attach/upload an extra sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 69.44.39.254 (United States) at 2013 -11 -08 10:37:31 on Internet Explorer 8.0 Entry ID: 36 Referrer: www. boynton- beach.org /officialsladvisory boards.php 39 of 425 CITY OF ! i ADVISORY BOARD APPOINTMENT APPLICATION Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Name 96L, -4 6" -M a "s orJ Telephone # 4S"T./— 9( Address I 8 ,gCe r8 P�a 8e 7v.J 6e ICC- Zip Code `" Other j E -mail Address: lu a7 Phone: S'- .)--.rs is ' Current occupation or, if retired, prior occupation A if, A4N-P Pk L- t3T Education 0 Ag v5 Cd &V, I 'as J ,7 Jc4nazo Are you a registered voter? Cl' Yes No Do you reside within the Boynton Beach City limits? Yes v--' No Do you own /manage a business within the City limits: = Yes No If "yes ", name of business Are you currently serving on a City board? Yes No Have you served on a City board in the past? Yes -'' No If so, which board(s) and when? V_pu"Aw4 en,1sSL .6 Coy o*y71 Have you ever been convicted of a crime? If so, when Where You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Golf Course Advisory Committee Building Board of Adjustment & Appeals Library Board Cemetery Board Planning & Development Board <� Code Compliance Board Police Officers' Retirement Trust Fund t� Community Relations Board Recreation & Parks Board ' Education and Youth Advisory Board Senior Advisory Board g Employees' Pension Board Veterans Advisory Commission Firefighters' Pension Trust Fund ° Board Preferences: ., 1 Choice: vale r1t AJ J ,545 a.,t 13 0 4 tJS member type: 'QL7- 2 Choice (optional) 3r choice (optional) member type: member type: 40 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. First j� r Choice: PD5'T ow N-' +z or- C o tr s+a c r ^J 3 40t b �! a �^ F� t{ Sc " L" q P1,04 I &Itle X30 jO Ab V1 O-- 4 11, Second Choice: Third Choice: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signature: 1 V 1 i� ^�"� �"-� Date: Revised 11/7113 11:08 AM SACC\WWA:RDS\A:PPMENTS\Master Form - Talent Bank Form.doc 41 of 425 CITY OF i i ADVISORY C i O F tP B OARD AP h rO tJ � Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Name e'l a y1 /' j11 &f_ Telephone # _ _733 5;.7�, Address y)_e: Zw a 1// Zip Code 334 33' Other � E -mail Address: , /f eff 4tf7 �—°- 401 cc Phone: :5 o ` Z,3'-'/ qq7 1. r C) Current occupation or, if retired, / prior occupation ee_'fl f Education rU 31 - �.,C g � ✓Yr,51 r@2 �f Csge ref Ptt Qr J Are you a registered voter? Do you reside within the Boynton Beach City limits? Do you own /manage a business within the City limits: If "yes ", name of business Are you currently serving on a City board? Have you served on a City board in the past? If so, which board(s) and when? Have you ever been convicted of a crime? If so, when 120 No No You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number I being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Building Board of Adjustment & Appeals Cemetery Board Code Compliance Board Community Relations Board Education and Youth Advisory Board Employees' Pension Board Golf Course Advisory Committee Library Board Planning & Development Board Police Officers' Retirement Trust Fund Recreation & Parks Board Senior Advisory Board Veterans Advisory Commission r rrt Board Preferences: rn G'vri T i niut a r J Q � ,�„ W 0 Choice: � m t 10 nrl� t�iember type: cr; 2nd Choice (optional) member type: 3' choice (optional) member type: tf Yes No 't.✓" No Yes _(CM 42 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. First Choice: Second Choice: Third Choice: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. //`"'X6 — Revised 11/7/13 11:08 AM S:\CC\WP\B0ARDS\APPMENTS\Master Form - Talent Bank Form.doc 43 of 425 CITY OF BOYNTON BEACH ADVISORY BOARD APPOINTMENT APPLICATION �T41ti � Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Name tIrh I r + iQf'CM Telephone # S�Pl '731 - 330- ` Address tin 'SU) .Z(0:6 NE Zip Code 33 2 (o ��" Other E -mail Address: MXZra ✓��LSoA Aef Phone: q#l'.Z�l'���� Current occupation or, if retired, G; prior occupation —CrC 4. re � jo et 4e cd .� r�pyr E4 aa Education R S RAI ( f � Are you a registered voter? Do you reside within the Boynton Beach City limits? Do you own /manage a business within the City limits: If "yes ", name of business Are you currently serving on a City board? Have you served on a City board in the past? If so, which board(s) a9g , Yes No Yes No Have you ever been convicted of a crime? n If so, when Where You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Golf Course Advisory Committee Building Board of Adjustment & Appeals Ubrary Board Cemetery Board Planning & Development Board Code Compliance Board Police officers' Retirement Trust Fulm Community Relations Board Recreation & Parks Board z Education and Youth Advisory Board Senior Advisory Board Co cl Employees' Pension Board Veterans Advisory Commission `r s mz Firefighters' Pension Trust Fund Board Preferences: r� {1 jj 1 Choice: t�tdiirw 7dtt`r't,7t5tR��'l, member type: �� 2 " Choice (optional) 3i choice (optional) Yes No �✓ - Yes No Yes _�/ No member type: member type: 44 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. First Choice: 6fe 'q-eryd ckn---�"Q iAutzib-'a voct kv�xa,. k dAr'A C 'At r 194 7 0AJ 71 All, 1-11—IA41. "Af I !,r 0 -AAA,'/- Second Choice: Third Choice: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, R- 33425-0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Revised 11/7/13 11:08 AM S:N0C\WP\B0ARDS\APPMENTS\Master Form - Talent Bank Form.doc : ub-0 45 of 425 https://www. Advisory Board Appointment... City of Boynton Beach: Advisory Board Appointment Application Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. If interest is expressed in appointilreert to more than one board, selections must be prioritized If instructions are not followed or the application is riot filled out in its entirety, the form will be returned for clarification. EMAIL DISCLAIMER: Please be advised that under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a pubhc4ecords request, do riot send electronic mail. Instead, contact the City of Boynton Beach offices by phone or in writing: City of Boynton Beach,City Clerk's Office, 100 E. Boynton Beach Boulevard, P.O. Box 310,Boynton Beach, Fl. 33435-0310 1 Phone: (561) 742-6060 1 City Clerk FAX. (561) 7426090 Today's date Ill il-4--j. / 2013 71 DO YM Name • [��epr Steph F.P_--L---1' FhV Lrx Gender 0 Female CS) Male Phone member has ray stsr Address t012 SW l6fh street S— Address S� Add— U- 2 Boynton licit J FL City S_ ft,W f Zip C C-1-MY Email steve.palermo@hotmaii-com current occupation or, if Engirteer retired, prior occupation Education Are you a registered voter? 0 Yes ONO Do you reside virlithlin the * Yes i, No Boynton BswA City limits? Do you own /manage a 0 Yes 00 No business veithilln 6ty limits? If "yes" name of business: Are you currently serving on a 0 Yes (•,' No Cky board? Have you served on a City * Yes 0 No board in the past? ,Planning/Development xecently 2013 Page 1 of 3 Have you ever been convicted Yes * No of a crime? https://www.123contacfform.com/form-583214/Advisory-Board-Appointment-Application 46 of 425 https : / /www.123contactform.... Advisory Board Appointment... Page 2 of 3 if "yes", when and where? Advisory Board "Ola - n — ring & Board -- 7 1 1 Ple— iodicateoldh dA-y bowdy- —see ov qvok — For board listing, requirements, responsibilities and meeting times and dates, please visit Advisory Boards web Dage . Do you wish to serve on more C, Yes 0 No than one board? Personal Qualifications; lReti-ed Mechanical Engineer, Executive Member (Treasurer; of t Ma P—W cludillcatione do You poem 0.e., IBOD at Palm 3each Lcisureville Community As^ociation, TreasL:rs —ke ce orlimoetion) which mu led would nuke of PBLM9C golf club. You . good -idldw. W 9. beard? Plc— be j cloedfic, f(.ERT qualified in Boynton Beach 2013. r Fire Department Certified. ARD qualified. '* SMp -Doi, er & Pressure and Vessel Code, Secti Vill -ASME D31.3 Process PiDinq Code -Part 851, 'Worker SafetV and Health Program" (10 CFF. 951) •RadjoloCiC Worker T - I. Professional Memberships ASME Pl— led eny po,1-4.nel —b..Np.. Charactwr Feel free to attach/upload an Stephen PalermoLANL2.doc uploaded. extra sheet or resume. Your completed Advisory Board Appointment application will be added to the City Takent Bank, a Me to which Commissioners may turn for candidates when board openings occur. Certification • 4 0 1 1, the applicant, hereby certify that the statements and 'Responiie reared answers provided herein are true and accurate- I understand that, if appointed, any false statements may be cause for removal from a board. 0 1, the applicant, DO NOT certify that the statements and answers provided herein are true and accurate. Submit Completed Form https://www.123contaefform.comtform-583214/Advisory-Board-Appointment-Application 47 of 425 G�SY Ofi x CITY OF BOYNTON BEACH ADVISORY BOARD APPOINTMENT APPLICATION pYTQN fi Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Name tE'ne Telephone # x(01 -'-�� t Address 10;5 Zip Code - 33. 4a5 Gather E -mail Address: LDUDwPDFb(�r��[ � Gi lYl�, 0\M Phone: Current occupation or, if retired, prior occupation A55,5 _rr rng+V 11a e, U11 ft Gwkj Education $5- Qk5lne55 Qml-h. Are you a registered voter? / V Yes No Do you reside within the Boynton Beach City limits? _ = Yes No Do you own /manage a business within the City limits: Yes = No If "yes ", name of business Are you currently serving on a City board? Yes No Have you served on a City board in the past? T i� No If so, which board(s) and when? PA4-k S I?fcL y� nit �" - IS V,fLs Have you ever been convicted of a crime? nit} If so, when You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, altemate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Building Board of Adjustment & Appeals Cemetery Board Code Compliance Board Community Relations Board Education and Youth Advisory Board Employees' Pension Board Golf Course Advisory Committee Library Board Planning & Development Board Police officers` Retirement Trust Fund Recreation & Parks Board Senior Advisory Board Veterans Advisory Commission Board Preference: 1" Choice: �Yi�Gf' `i(Y1�5�� member type: �Ul� 2n Choice (optional) 3` choice (optional) member type: member type: 48 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. First Choice: 4erAr Yff I YI ID(K51 ne-,SS AaM I A j ffM*ZN — Affi,+ �j -�ArxLyws In Q - j Second Choice: Third Choice: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425-0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signature: igv�4� ewu 4e, Date: It Revised 11/7/13 11:08 AM S:\CC\WP\BOARDS\APPMENTS\Master Form - Talent Bank Form.doc 49 of 425 CITY OF BOYNTON BEACH -0 ADVISORY BOARD APPOINTMENT APPLICATION Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. if interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. q Name g Telephone # Address 'Z3-'5 5, ' l td , 13 Ptl=' _ & c%-1 0LM Other E -mail Address: VA's gR ), P f L�g_ goy- ' 0-V - L - Phone: Current occupation or, if retired, prior occupation Code­.33�/ Education M/_Q 1 - R, lJ �- j 'S'- t f � f.�'� I �' F Are you a registered voter? Yes No Do you reside within the Boynton Beach City limits? ✓ Yes No Do you own /manage a business within the City limits: ) No If "yes ", name of business fu 14!je Ji Are you currently serving on a City board? ___Y No Have you served on a City board in the past? Yes No If so, which board(s) and when? U r 6'r�es4 �u, rr P EaPr a <' o /-,Y Have you ever been convicted of a crime? i v" If so, when Where You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Golf Course Advisory Committee Building Board of Adjustment & Appeals Library Board Cemetery Board Planning & Development Board Code Compliance Board Police officers' Retirement Trust Fund Community Relations Board Recreation & Parks Board Education and Youth Advisory Board Employees' Pension Board Senior Advisory Board Veterans Advisory Commission Firefighters' Pension Trust Fund a { ' Board Preferences: ON r N M r � x -•c "' 1 Choice; member type: s 2nd Choice (optional) member type: o -; 3"' choice (optional) member type: 50 of 425 VVhapensonaquaKficabunsdmynuposses (ia, profession previous experience branch of military service 6r organization) which you feel would make you a good candidate for this board? Please be specific. First Feel free N attach anextra sheet or resume. Return the completed form � the City Clerk's Office, 100 East Boynton Beach Boulevard City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425-0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appo any false statements may be cause for removal from aboard. Revised 11/7/13 li:08 AM 51 of 425 &,__ f,5Fa- / -- / ����� 1�� z-5 4, 4;> 6/��� -'� Feel free N attach anextra sheet or resume. Return the completed form � the City Clerk's Office, 100 East Boynton Beach Boulevard City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425-0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appo any false statements may be cause for removal from aboard. Revised 11/7/13 li:08 AM 51 of 425 &,__ f,5Fa- / -- / ����� 1�� z-5 4, 4;> 6/��� -'� CITY OF BOYNTON BEACH ADVISORY BOARD APPOINTMENT APPLICATION Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned f clarification. Names ? `7i -11`?� Telephone # 9 tu. IA 41. Code '55 'IL G f Other E -mail Address ,�iJ'pa�tth . Phone: /Vd Vii! Current occupation or prior occupation _ K Educatio A .�1N�9- m2�d d Are you a registered voter? YYes No Do you reside within the Boynton Beach City limits? Yes No Do you own /manage a business within the City limits: Yes _ ,L_ No If "yes ", name of business Are you currently serving on a City board? Yes No Have you served on a City board in the past? Yes No hich o, w bo ard(s) and y� he ? -- - - -��� I/�,Ut2SL N r r ss 1 ON Have you ever been convict of a crime? If so, when •2 Where You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Golf Course Advisory Committee Building Board of Adjustment & Appeals Library Board Cemetery Board Planning & Development Board Code Compliance Board Police officers' Retirement Trust Fund Community Relations Board Recreation & Parks Board Education and Youth Advisory Board Senior Advisory Board Employees' Pension Board Veterans Advisory Commission Firefighters' Pension Trust Fund Board Preferences: 1 Choice: ��U o��� member type: A�qa 2 Choice (optional) d r � ��mem r type: 3` choice (optional) �# "i 5�/G`lmember type: SY S � rvror_ Y/ le Q. 52 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of mili service or organization) which you feel would make you a good candidate for this board.. P� a specific. Second Choice; zy Third Choice: N t Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Revised 11/7/13 11:08 AM S:\CC \WP%BOARDS\APPMENTS\Master Form - Talent Bank Form.doc r> I' 53 of 425 I ( `ha +► q S o �c ADVISORY ! ! APPOINTMENT APPLICATIO Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. ,r, 0 Code 33 Current occupation or, if retired, prior occupation rte' ate 2 E� " Are you a registered voter? Yes No Do you reside within the Boynton Beach City limits? 4 — Yes No Do you own /manage a business within the City limits: Yes = No If "yes", name of business Are you currently serving on a City board? Yes No Have you served on a City board in the past? Yes No If so, which board(s) and when? . / l Have you ever been convicted of a crime? r�- If so, when 1 Where You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Golf Course Advisory Committee Building Board of Adjustment & Appeals Library Board Cemetery Board Planning & Development Board Code Compliance Board Police officers' Retirement Trust&nd °';, Community Relations Board Recreation & Parks Board f Education and Youth Advisory Board Senior Advisory Board Employees' Pension Board Veterans Advisory Commission r10 MIS Firefighters' Pension Trust Fund t 3-< p Vz "q Board Preferences: :Z ..2 V` Choice: � - �rn !d member type: 2 "d Choice (optional) member type: 3r choice (optional) member type: 54 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. First 1 � J - Chnira- Second Choice: Third Choice: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. 0. Box 310, Boynton Beach, FL 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may ;be ca for removal from a board. Signature: ��� -' Date: I , Revised 11/7/13 11:08 AM 5: \CC\WP \BOARDS\APPMENTS \Master Farm - Talent Bank Form.doc 55 of 425 L�Y.Y Oc CITY OF r � T �L . FOP ryTp f+ ADVISORY BOARD APPOINTMENT APPLICATION Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form vAll be returned for clarification. Name 7 1.✓h424X" Z. L Telephone # 1 1V_5�3-` 7 / T Address EA/ St�,1 � c� Idc _ i 1?�iSY� Zip Code r�lJ --+ Other E -mail Address: t"�✓''1 C vr w d'"d+l Phane: Current occupation or, if retired, prior occupation / / �- .v �`►r'�- / Education &OC,R.ci(p", 1�oG �S Are you a registered voter? Yes No Do you reside within the Boynton Beach City limits? Yes No Do you own /manage a business within the City limits: Yes _ No If "yes ", name of business Are you currently serving on a City board? Yes No Have you served on a City board in the past? >< _,Yes No If so, w ich boards and w en ? z5y at R1 P J '- 7 1, 1 1 e— IS 1, A aaa Q l-5 Have you ever been convicted of a crime? If so, when Where You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Golf Course Advisory Committee Building Board of Adjustment & Appeals Library Board Cemetery Board Planning & Development Board Code Compliance Board Police officers' Retirement Trust Fund Community Relations Board Recreation & Parks Board Education and Youth Advisory Board Senior Advisory Board Employees' Pension Board Veterans Advisory Commission Firefighters` Pension Trust Fund } �Boa�rd Preferences: j I" Choice: dG1>4,� I" N Z' 1 ; lnle Aber 2 Choice (optional) 3'" choice (optional) member type: member type: 56 of 425 t 56 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. First Choice: X /-- Second Choice: Third Choice: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's office, 100 East Boynton Beach Boulevard, City hall. Mailing address: P. o. Box 310, Boynton Beach, FL 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cau'9 for removal from a board. '/�� 01 Revised 11/7/1311:08 AM S:\CC1WP\B0ARDS\APPMENTSIMaster Form - Talent Bank Form.doc 57 of 425 Pyle, Judith From: vspellsanderson <noreply @123contactform.com> Sent: Friday, (November 08, 2013 10:22 AM To: City Clerk Subject: Advisory Board Appointment application Today's date 11/08/2013 Dame Valencia Spells Anderson Gender Female Phone number 561- 739 -3119 Address 210 NW 7th Ave Do you own/manage Boynton Beach FL 33435 a business within City United States Email vspellsandersong ng lail.c Current occupation If 'yes ", name of business: or, if retired, prior Judicial Assistant occupation Education Bachelor's Degree Nova Southeastern University Are you a registered yes voter? Do you reside within the Boynton Beach Yes City limits? Do you own/manage a business within City No limits? If "yes ", name of If 'yes ", name of business: business: Are you currently serving on a City No board? Have you served on a City board in the No past? If "yes ", which If "yes", which boards and when? y board(s) and when? Have you ever been No convicted of a crime? If "yes", when and If "yes ", when and where? i 58 of 425 where? Advisory Board Education and Youth Advisory Board Do you wish to serve on more than one No board? Personal I am a homeowner in Boynton Beach, a parent, former Sunday school teacher, and Qualifications youth leader at St. Matthew's Episcopal Church who cares about the community that my children are growing up in as well as their education. I want to help make a difference in the lives of all youth and have the drive to do so. I am an open minded critical thinker with some diverse and creative ideas who truly enjoys advocating for children. Professional Memberships Feel free to attach /upload an extra sheet or resume. Certification I, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 151.132.206.26 (United States) at 2013 -11 08 10:21:46 on Internet Explorer 8.0 Entry IQ: 35 Referrer: www.boynton- beach.org /officials /education and youth ad visory board.php 59 of 425 .... . . ..... ... CITY OF BOYNTON BEACH ADVISORY BOARD APPOINTMENT APPLICATION Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form Will be returned for clarification. (o Nam Lw.Lri.9- 53ah eE Telephone #s - Address.AaaUa Oak Lane­:bci minla Zip Code334ZY4 Other E-mall Address: DAMO,5 (3J±, Phone: an CA Current occupation or, if retired, prior occupation Q Educationl a - U4 Lk, ffiai jr 5 - RELL W65fg r FA( I Are you a registered voter? Yes No Do you reside within the Boynton Beach City limits? �_Yes No Do you own/manage a business within the City limits: Yes __)K _No If "yes", name of business Are you currently serving on a City board? –X—Yes No Have you served on a City board in the past? --`{„_Yes No If so, which board(s) and hen? Dr tit i d rd a rha ' i r 1 Ra MIVAUY 16[t5110–QVrL-4Jn±' alto-r(dit " 31r6lfo– 1014:110 Have you ever been convicted of a crime? If so, when Where__ You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Goff Course Advisory Committee Building Board of Adjustment & Appeals Library Board Cemetery Board Planning & Development Board Code Compliance Board Police Officers' Retirement Trust FunC6 -< Community Relations Board Recreation & Parks Board ra Education and Youth Advisory Board Senior Advisory Board CA M Employees' Pension Board Veterans Advisory Commission 1 ! Firefighters' Pension Trust Fund M Board Preferences: ro An L�ihrar Na=1 4 1' Choice: mr membertype: livill 2n Choice (optional) member type: 1 3 choice (optional) member type: 60 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. Third Choice: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. 0. Box 310, Boynton Beach, FL 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Revised 11/7/13 11:08 AM s:\CC\WP \B0ARDS\APPMENTS \Master Form - Talent Bank Form.doc \• ._• ..• 61 of 425 CITY O B O YNT ON B EACH +t ay A DVISORY ! t APPOINTMENT APPLICATIO Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Name _TT1 -P i 1 la�dMA ` Telephone # 51 W ✓� Address 1 1�lISA p 1 1 �0 f7�R1 Ve, All d VI A/ f4 1 � Zip Code 6 E -mail Address: FV ' f ) 0 Phone: Current occupation or, if retired, prior occupation Education Are you a registered voter? Yes No Do you reside within the Boynton Beach City limits? Yes No Do you own /manage a business within the City limits: Yes _ '' No If "yes", name of business Are you currently serving on a City board? Have you served on a City board in the past? If so, which board(s) and when? Yes No Yes No Have you ever been convicted of a crime? If so, when fd You may serve on only one board. Please Indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Golf Course Advisory Committee Building Board of Adjustment & Appeals Library Board, Cemetery Board Planning & Development Board = -<� Code Compliance Board Police Officers' Retirement Trust FuriQ -, Community Relations Board Recreation & Parks Board — r Education and Youth Advisory Board Senior Advisory Board Employees' Pension Board Veterans Advisory Commission = Firefighters' Pension Trust Fund �a Board Preferences: 4- �J> i Choice: �;hhl4Y'�itT� 2 Choice (optional) P choice (optional) member type: N I member type: member type: 62 of 425 f What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. First ��,/ Choice: Gee'/��t".� won I Eu.a Ad viso e j Ao is -L - L,&- s e yep - Af 16a,441 5iMLIE I� - t'e 13e : k/e- gT A'aiA Pr-,T SilVel- 0-o d5. V, Been/ iw ;-act jr AAw'b4g [n1ne21C¢r( ut, irk k, dS e<, 4.N1 cA nF t3u64 ,4 pos, r'v8. nonce 6N"7Xt 6 oA&i. 444 J< AAV , e.. -- Ai earA A I r-.L me_ tt> kgc cu e i i a A/ C tanA4/AL Iyegc(g, 5ce.. 4T1-A i . fiesumo— F Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. o. Box 310, Boynton Beach, FL 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signature: Revised 11/7/13 11:08 AM S:lcc\WP\B0ARDS}APPMENTS\Master Form - Talent Bank Form.doc 63 of 425 ;-< Third ns� Choice: " x � O° m F Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. o. Box 310, Boynton Beach, FL 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signature: Revised 11/7/13 11:08 AM S:lcc\WP\B0ARDS}APPMENTS\Master Form - Talent Bank Form.doc 63 of 425 ieahen R. !M'alatrar 1 Stephen R. Waldman 41 Sausalito Drive Boynton Beach, FL 33436 561 - 369 -5553 srw41 @bellsouth.net Volunteer Experience • Education and Youth Advisory Board - the City of Boynton Beach (1998 - present) • Vice -Chair (2000 - 2002) • Chair (2003- present) • Initiated the first Boynton Beach Youth Council (2002) • Boynton Beach Assembly dealing with significant current and future issues concerning the growth and development of the city(2007) • City of Boynton Beach Sub - Committee on Education (2007) • Steering Committee of the Youth Violence Prevention Project (2007) • Committee to name a Boynton Beach park (2007) • Palm Beach League of Cities School District (Honorary Member) • Palm Beach County School District Advisory Boundary Committee (2007) • Palm Beach County School District Academic Advisory Committee (2012 - Present) • Scholarship Committee (2007) • Education Committee (2007) • HeritageFest (Black Awareness Celebration) Education Committee (1999 -2003) • Boynton Beach Gala Steering Committee (1998 -2001) • Boynton Beach High School Scholarship Program Advisor (2007) • Sister Cities, Coordinator for the International Young Artist in Residence Competition for students in U.S. and China (2006 - present) • Board Member for Greater Boynton Beach Foundation- 2010 - Present • Board Member of Children's Museum and Learning Center - 2009 -2011 • Member of Boynton Beach Mental Health Initiative Teaching Experience • Long Island University (C.W. Post Campus) - Adjunct Professor of Political Science (Summer 1996) • New York Institute of Technology (Central Islip Campus) - Adjunct Professor of World History and American Government (1988 -1989) • Udall Middle School - Teacher of U.S. History (1970 -1997) • West Islip High School - Teacher of Advanced Placement History, Global Studies and Humanities (1968 - 1990) • Massapequa High School - Teacher of European Culture and World Geography (1962 - 1963) 64 of 425 • Ballston Spa High School - Teacher of European Culture (1961 - 1962) Administrative Experience • West Islip School District -Summer School Principal (1979 -1988, 1991) • East Islip BOCES Summer Program -Summer School Principal (1995) Consultancies • New York Field Team - Social Studies • Copiague Public Schools - Authentic Assessment and Summer School Programs and Development • Lindenhurst Public Schools - Summer School Programs and Development • Middle Island Public Schools - Summer School Programs and Development • New York State Department of Education - Summer School Programs and Development Professional Activities Grants /Fellowships m Q • Woodrow Wilson Fellow (1994) • NEH Fellow (1993) • Korean Studies Fellow (1992) • State Archives Research Grant (1993 -1996) • Long Island Assessment Project (1993 -1995) • Holocaust Curriculum Development Project (1980) Workshop Presenter - academic • Institute of Western Europe(Columbia University) - "Right Wing Nationalism in Europe" 1993 • Bridge Conference Series of the Hofstra University Social Science Associum - "Teaching History Today" • Long Island Cablevision - "The Future of the Former Soviet Union" • Long Island Cablevision - "Korea' • Long Island Council for the Social Studies Conference - "Buddhism and Confucianism in Asia" (1994) • Greater Metropolitan Council for the Social Studies Conference - "Korea" • Greater Metropolitan Council for the Social Studies Conference - "The Changing Face of Eastern Europe" • Regional Directors of Women's American ORT - "Multiculturalism" Workshop Presenter - Educational Methodoiogy • Board of Cooperative Educational Services(BOCES), Copiague Schools - "Authentic Assessment and Portfolio Development" (1995) • Superintendent's Conference Day, West Islip Schools - Authentic Assessment and Portfolio Development" (1994) 65 of 425 • New York State Department of Education Summer School Principal's Conference - "Summer School for New Summer School Administrators" (1985 -1989) • New York State Summer School Principal's Association Presidential Address - "The Past, Present and Future of Summer School in New York State" (1986 -1988) • District Curriculum Council of West Islip Public Schools - "Career Education ", "Computer Assisted Instruction" and "Gifted and Talented Programs" Book Reviewer • World History Bulletin (1992) Leadership Positions • President and Vice- President - Long Island Council for the Social Studies (1988 -1997) • President and Secretary - New York State Summer School Principal's Association (1982- 1988) • President and Member - Sayville Public Library Board of Trustees (1994 -1997) • Executive Board - organization of History Teachers (1995 -1996) • Member - Steering and Resolutions Committees of National Council of Social Studies • Regional Coordinator - "We the People, Contest..." The Citizen and the Constitution" • Chair of Awards and Middle School Committees - The New York State Council for the Social Studies • Member of the Educational Review Board - L=OCUS, The National Student's Magazine • Chair and Member of West Islip Middle States Evaluation Committee and its Steering Committee Education • School District Administrator - Long Island University(1978) • School Administrator and Supervisor - Hofstra University(1978) • Masters of Arts in Social Science - Hofstra University(1971) • Bachelor of Arts - Lebanon Valley College(1961) a a N 3 66 of 425 C. �1s fie; CITY O F r 7 • � 7 BE x P TO Thank you for your interest in serving on a City advisory board and for taki1S 'I'd� his form. Please print or type all answers dearly. If interest is expressed in app nt o e than one board, selections must be prioritized, If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Name 14W W *61!5I.fkL Telephone # *y4 - 7!r4. 0372 Address q tzo k-�,,y L. &4& Zip Code 3 3Y3,4 Other E -mail Address: C..A . Phone; Current occupation or, if retired, prior occupation C_k:9L- 6&)Ga7J4;M Education_ E'• S• " Qrt ._ A_:NGL 6VA0JG Are you a registered voter? - Yes No Do you reside within the Boynton Beach City limits? Yes No Do you own /manage a business within the City limits: Yes :z:No If "yes ", name of business Are you currently serving on a City board? Yes No Have you served on a City board in the past? Yes _/�No If so, which board(s) and when? Have you ever been convicted of a crime? W If so, when Where You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Golf Course Advisory Committee Building Board of Adjustment & Appeals Library Board Cemetery Board Planning & Development Board Code Compliance Board Police officers' Retirement Trust Fund Community Relations Board Recreation & Parks Board Education and Youth Advisory Board Senior Advisory Board Employees' Pension Board Veterans Advisory Commission Firefi ghters' Pension Trust Fund Board Preferences: 1" Choice: �J,0�t� member type: 2n Choice (optional) 3` choice (optional) member type: member type: 67 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. First QUA Awtr - rw— Sj ArW . r ► s. • r Ch oice: t f rW r Third Choice: arom*t -Y y&Lw,t►'1�..,at PEAR. rAig S r L � _ G- illtl�Cr1t�K ��+6a r 'SU1�L 'fLCA+t1�. �• _T� �Y�Di� � C..oMMt�.�,'kL"nt �}N�K.+'.r. Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. o. Box 310, Boynton Beach, FL 33425 -4310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Revised 1117/13 11:08 AM 5: \cC\WP \BOARDSWPMENTS \Master Form - Talent Bank Form.doc 68 of 425 B EACH CITY OF BOYNTON a z ° j ADVISORY BOARD APPOINTMENT APPLICATIO b ran �' Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form. Please print or type all answers clearly. If interest is expressed in appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clarification. Telephone # q Ds 9 Address LM® LOW tix -A I'l 0 141 L! 03 SCI Y1-rW EP Zip Code + Other E -mail Address: 1" Qyg i l? Phone: fk - .x 27 Current occupation or, if retire , p .., prior occupation �'�,+� E t >? 12A1� t �F d f - t 1122. �E1 ��2L��. I Education [ ►�(t',fltU17L n Are you a registered voter? _ Yes No Do you reside within the Boynton Beach City limits? _ Yes No Do you own /manage a business within the City limits: Yes No If "yes ", name of business Are you currently serving on a City board? Yes No Have you served on a City board in the past? Yes No If so, which board(s) and when? Have you ever been convicted (�f crime? If so, when �1 c Where You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number i being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Building Board of Adjustment & Appeals Cemetery Board Code Compliance Board Community Relations Board Education and Youth Advisory Board Employees' Pension Board Golf Course Advisory Committee Library Board Planning & Development Board Police Officers' Retirement Trust Fund Recreation & Parks Hoard Senior Advisory Board Veterans Advisory Commission Board Preferences: 1" Choice: LLM'c t1 member type: ���tu1A4- 2' Choice (optional) 3r choice (optional) member type: member type: 69 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. First Third Choice: Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Hall. Mailing address: P. O. Box 310, Boynton Beach, FL 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signature: Revised 11(7/13 11:08 AM S:\CC\WP \BOAROS\APPMENTS \Master Form - Talent Sank Form,doc 70 of 425 A B OARD AP A Thank you for your interest in serving on a City advisory board and for taking the time to fill out this form, Please print or type all answers dearly. If interest is expressed In appointment to more than one board, selections must be prioritized. If instructions are not followed or the application is not filled out in its entirety, the form will be returned for clariification.�— / c, �� Name ,y,o �+�•/►` ..'�^! ��sr/ Telephone #—W �t Aya l Addre Zip Code i / Other cam` CC— E -mail Address: 1�t7�. -�/ a L — r.�✓ Phone: 7 Current occupation a if retired prior occupation � Education L.4 Pcot Are you a registered voter? es No Do you reside within the Boynton Beach City limits? Yes o Do you own /manage a business within the City limits: Yes No If "yes ", name of business Are you currently serving on a City board? es No Have you served on a City board in the past? Yes No If so, which bo rd(s an h n ?— , Have you ever been convicted of a crime? Q If so, when Where You may serve on only one board. Please indicate which advisory board(s) you are seeking appointment AND whether as a regular member, alternate, or no preference. Prioritize up to three choices with number 1 being the most desired and 3 being the least preferable. For board listing, requirements, responsibilities and meeting times and dates see pages 3 and 4 attached. Arts Commission Golf Course Advisory Committee Building Board of Adjustment & Appeals Library Board Cemetery Board Planning & Development Board Code Compliance Board Police officers' Retirement Trust Fund Community Relations Board Recreation & Parks Board Education and Youth Advisory Board Senior Advisory Board Employees' Pension Board Veterans Advisory Commission Firefighters' Pension Trust Fund Board Preferences: 1 Choice: member type: 2n Choice (optional) ey✓ci& l member type: 3` choice (optional) 54!9 &o tJ�PKS� !ms member type: 71 of 425 What personal qualifications do you possess (i.e., profession, previous experience, branch of military service or organization) which you feel would make you a good candidate for this board? Please be specific. First Choice: 0/ 4,r12 +. o.OP. " &12�4Q. 1 6 4' 5 5. VP.Z eP w � !/ / S •r 67Lc./ -. s tfe t C_ / `c r � +".*E � It2 Second Choice: Ile �� Q'Olc �1L° � 'rn�" /al��E Sv G .s S�t,�.�erJis j2 , A2&4 Third Choi_,��,�iQ�l ��yr}•C� .c.«� .���. ��r.✓�E'"FaU 9r�t.Ti�il� �� �� �.� -,2� Feel free to attach an extra sheet or resume. Return the completed form to the City Clerk's Office, 100 East Boynton Beach Boulevard, City Nall. Mailing address: P. 0. Box 310, Boynton Beach, FL 33425 -0310. It will be placed in the City's Talent Bank, a file to which Commissioners may turn for candidates when board openings occur. I hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. Signature Revised 11/7/13 11:08 AM S:\CC\wP\B0ARDS\APPMENTS1Master Form - Talent Bank Form.doc 72 of 425 6. A CONSENT AGENDA December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ® CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Accept the City of Boynton Beach FY2012/2013 Annual Grants Report. EXPLANATION OF REQUEST: The mission of the Grants Team is to enhance the achievement of the City's overall goals by providing research, planning, support, feedback and other assistance to its departments in the development of alternative funding sources for citywide projects. The Grants Coordinator prepares an Annual Grants Report each year, which summarizes the City's previous year's grant activity. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The Grants Team provides grant development support services to City departments through the identification and monitoring of federal, state, regional, and local grant opportunities. Team members and department staff seek funding for priorities identified during the budget process. Team members and staff specifically focus on meeting department goals, supporting the Capital Improvement Program (CIP) and responding to citywide emergency needs. The Annual Report serves to document citywide efforts and identify focus areas for the next fiscal year. FISCAL IMPACT: None. ALTERNATIVES: Not accept the report. 73 of 425 City of Boynton Beach FY2012/2013 Annual Grants Report Boynton Beach Grants Team December 5, 2013 74 of 425 FY? 01 =:? 1 L3 Altl ivall G, kri Introduction The Grants Team provides grant development support services to City departments through the identification and monitoring of federal, state, regional, and local grant opportunities. Team members and department staff seek funding for priorities identified during the budget process. Team members and staff specifically focus on meeting department goals, supporting the Capital Improvement Program (CIP) and responding to citywide emergency needs. The Grants Coordinator provides the following: • Orientation for all new Grants Team members • Grant writing assistance • Grant proposal quality review • Special project funding availability analyses • Grant lifecycle monitoring • Grant management training • Serves as the Organization Administrator for e0vis Grants Network software • Pre -audit preparation • Special assistance to outside organizations as approved by the City Manager An Annual Grants Report is published each year, which summarizes the City's previous year's grant activity. The Annual Grants Report and subsequent Quarterly Reports update and summarize data on departmental grant activity and Grants Team projects. The reports reflect information received from departments regarding grant applications and awards. Grant Team members' diligence in using the tools provided by the City is essential to communication and effective record keeping. Accordingly, the Grants Coordinator solicits comments, suggestions and recommendations regarding grants management tools and this report, which is used to increase the overall efficacy of the program. Grants Team Mission Statement: To enhance the achievement of the City's overall goals by providing research, planning, support, feedback and other assistance to its departments in the development of alternative funding sources for citywide projects. Team Structure /Protocol The Grants Team functions as a self- directed unit, independent of individual departmental interests. Operating under the auspices of the City Manager's Office, the team provides grant proposal support to all City departments, which includes referral, research, training, grant proposal development and reporting. The Assistant City Manager is the team coach. Membership consists of representatives from departments city -wide, who also function as the liaison between the team and the respective departments. The Grants Coordinator facilitates, expedites and communicates on behalf of the team. E 75 of 425 FY? 01 =:? 1 L3 Altl ivall G, kri Liaison role on Grants Team • Conduct funding searches for department projects to identify appropriate funding sources • Assist with research, writing, and gathering information for proposal development • Continually update skills through grant training opportunities • Review proposals (upon department request) for quality • Communicate concerns regarding funding needs to the Grants Coordinator • Use the tools provided by the City for effective and efficient grant management • Follow Administrative Policy #01.02.13 Grants Management Policy & Procedures FY2012/2013 Grants Team Members City Manager's Office — Carisse LeJeune City Clerk's Office — Judy Pyle Community Improvement — Brenda Cornelius Development — Gigi Hart Economic Development — Scott Kline Finance — Tim Howard /Anthony Davidson Fire Department — Amy McDeavitt/Vicki Dornieden Human Resource — Regina -Marie Cassagnol /Julie Oldbury ITS - Cathy McDeavitt /John McNally Library - Craig Clark /Anne Watts Planning - Kevin Hallahan /Hanna Matras Police — Officer Jaclyn Smith Public Arts - Debby Coles -Dobay Public Works /Forestry & Grounds - Adrianna Greco- Arencibia/Glenda Hall Recreation & Parks - Ginny Shea Risk Management - Mark Bobich Utilities — Diane LeRay Grants Team Coordinator /City Manager's Office - Debbie Majors Benefits from creating the Grants Team • Increased communication regarding grant opportunities throughout the city • City -wide consistency in grant management • More focused approach in applying for funding (using personnel /financial resources more efficiently) • Involving departments who have had little or no history in obtaining grant funding • Flow of information to City Manager and City Commission has increased, therefore increasing awareness of staff efforts and resourcefulness • The City has made new and valuable contacts throughout the state and nation enhancing our grants management operation • We have served as a role model for many other cities and counties 76 of 425 FY? 01 =:? 1 L3 Altl ivall G, kri Departmental Grant Activity FY 2012/2013 In FY2012/2013, departments submitted eight competitive grant applications for funding, totaling $321,345. Grant application review and approval at the state and federal level can take up to one year from the date the application is submitted. In addition, during FY2012/2013, eleven grants were awarded totaling $1,611,845. While the City receives some entitlement and formula funding, the majority of grants applied for are competitive. Community Development Block Grant (CDBG) and State Aid to Libraries are examples of the non - competitive funding the City receives annually. These dollars are critical to continue providing basic services to our residents. The amount of State Aid to Libraries is based on local investment in the public library. Increased investment from the City's General Funds dollars has assisted the Library to receive additional state funding. Over the past three years the Library has seen steady increases that enable them to update technology that has provided critical services to residents. In addition to applying for grants, staff actively manage multiple grant funded projects. This includes reporting to the granting agency, managing project or program issues and preparing for the audit. During FY2012/2013, 16 federal (3 Recovery Act grants), state and local grants, totaling $3,623,248 were closed out as projects were completed. Management and compliance requirements can take a significant amount of time and resources citywide. Staff is to be commended for their efforts. How has all this time and money enhanced the quality of life in Boynton Beach? What does this really mean? Library • State Aid enabled the library to replace 47 old computers with new ones and upgrade 3 laptops which enables those without home computers to more effectively search for employment. • Library patrons can scan to digitize their photos with the new scanner and download three songs per week via the new music database. • Students can take practice tests for their GED & the SAT on the Library's new Learning Express Databse, as well as receive Job and Career assistance. Police • JAG grant funding enabled the department to deploy extra officers along the Congress Avenue corridor during the 2012 holiday shopping season. By adding extra patrols it deters crime, making it safer for the citizens in the community. • During last year's manatee season, the manatee funds potentially saved the lives of several manatees in our waterways by having officers on the water for extra hours educating and /or citing violators for speeding through the wake zones. In addition, the marine unit assisted in recovering a diseased manatee from the waterway. This manatee was sent for a necropsy, which assist marine biologist to see if the manatee passed from natural causes or something else. 3- 77 of 425 FY? 01 =:? 1 L3 Altl ivall G, kri • The FDOT Speed and Aggressive Driving Grant enabled the traffic unit to purchase speed & aggressive driving brochures to educate the public on the dangers of such. The Police Department was also able to purchase a speed board which they placed in areas to remind the commuting public of their speed and the speed limit. In addition, they were able to conduct extra traffic enforcement in areas needed based on traffic crash data. • The VOCA grant enabled our Police Department to employ a victim advocate who assisted numerous victims throughout the year. • A Target grant funded the Crime Prevention Units Shop with a Cop Program, which benefits needy children in the community during the holiday season. Fire & Life Safety • Seven firefighters were hired to bring the Fire Department to fully operational staff levels. The FEMA grant covered 100% of the salary for these positions. • The Fire Department was able to reinstate a unit that was taken out of service due to staffing shortages and was also able to decrease response times in a growing community including surrounding communities with mutual aid agreements. Community Improvement • Neighborhood Stabilization Program grants enabled the purchase and rehab of four homes and the sale of two homes. • Community Development Block Grants awarded to community based organizations impacted families and students throughout the city: o Over 800 students attending Boynton Beach High School received education regarding domestic abuse. o Three new homes were completed and sold in Ocean Breeze West. 0 145 residents were counseled in homeownership, foreclosure prevention & assistance, and credit counseling. o Over 1,000 residents were helped through the Community Caring Center's food pantry, rent & mortgage payments, utility bill assistance and prescription vouchers. 0 42 at -risk children attended summer camp on scholarships. o Ocean Avenue Green Market provided two new and very successful programs: Senior Meals on Wednesdays, and nutrition, baking & healthy eating classes thru -out the year. o Six low- income homeowners received much needed, major home renovations. Economic Development The City's new Economic Incentive Grant Programs focusing on job creation have benefitted the community greatly. The $138,000 in grant awards to Flipstone Technology Partners, Inc., Mathnaisum of Boynton Beach, Inc., Due South Brewery and Kinon will result in approximately 45 new jobs in our community. Grants Team Activity Since April 2001, the City of Boynton Beach has been on the cutting edge of grants management to help grow our grants program in Boynton Beach. Grants Team members 4- 78 of 425 FY201 =:? i L3 Altl ivall G, kri remain involved in developing and beta testing grant research and management software. As a result, we have realized significant cost savings and increased efficiency. Using electronic means to manage grant funded projects, we can effectively maintain decentralized operations while enjoying the benefits of a centralized grants management system. Generally, departments will identify needs and research appropriate grants during the City budget process. On occasion, emergency funding will become available (i.e. hurricane or other disaster funding); when this occurs the Grants Coordinator will work with departments to identify appropriate projects and coordinate efforts to develop a competitive grant application. The following reports are attached for FY 2012/2013: • Application Submitted Report (8 Grant Applications Totaling $321,345) • Grants Awarded Report (11 Grants Awarded Totaling $1,611,845) Grant funding forecasting is integral to the budget preparation process; a summary report was prepared for the FY 2013/2014 Budget Review Team. The summary included the project title, funding source, required City match and any associated long term Operations & Maintenance expenses. Total FY2013/2014 grant dollars to be requested is $1,404,643; with a General Fund match of $73,241, Capital Improvements Program match totals $20,000, and Park Impact Fees match totals $50,000. In addition to the cash match, in -kind match support from the City totals $13,964. None of the proposed FY2013 grants require matching dollars in future years to retain grant funded personnel. Summary and Future Direction FY 2012/2013 has been an unusual year. From October 1 through 16, 2013, the United States federal government entered a shutdown and curtailed most routine operations after Congress failed to enact legislation appropriating funds for fiscal year 2014, or a continuing resolution for the interim authorization of appropriations for fiscal year 2014. Regular government operations resumed October 17 after an interim appropriations bill was signed into law. Throughout all of this uncertainty, the City of Boynton Beach remained constant and began looking to the future. The City Commission and staff worked together to create the Five Year Strategic Plan which the Grants Team will use to conduct funding analysis to support identified goals and priorities. The team will work to secure funding to create an energetic downtown, to grow jobs and business opportunities and to provide great neighborhoods that are safe, affordable and livable. The team will also work in tandem with our lobbyist to further the adopted 2014 City of Boynton Beach Legislative Agenda, in areas such as historic preservation, transportation, greenways & trails, public safety and economic development. As Mayor Jerry Taylor and our City Manager, Lori LaVerriere, reminded us in the recent State of the City address, the future is bright for Boynton Beach! 5- 79 of 425 FY201 =:? i L3 Altl kri Our sincere thanks to Mayor Jerry Taylor, Vice Mayor Woodrow Hay, Commissioner David Merker, Commissioner Mike Fitzpatrick, Commissioner Joe Casello, City Manager, Lori LaVerriere and Assistant City Manager, Carisse LeJeune for your continued support. Prepared by: Debbie Majors, Grants Coordinator Attachments (2) Application Activity Report (8 Grant Applications Totaling $321,345) Grants Awarded Report (11 Grants Awarded Totaling $1,611,845) 6- 80 of 425 g 9 M r *N Activity Report - Applications Submitted Report Range: 10/01/2012 - 09/3012013 Applications Submitted: 8 Organization: Boynton Beach Projected Funds: $321,345.00 Report Date: 09/24/2013 Cash: $85.000.00 Requested By: Debbie Majors In -Kind: $5,322.80 Grants Coordinator roaiorsd(@ci.boynton-boach.fl.us 81 of 425 Information based on all grant applications submitted during the reporting period: Source: eCivis® Grants Network www.ecivisxom 82 of 425 yY 4� N F b � Activity Report - Grants Awarded Rep,R Range: 10/0112012. 09 30'2013 Awarded Grants: 11 Awarded Funds: $1,611,845.04 cash: $11785.04 In -Rend; $13,959.00 83 of 425 Organization: s­ - Repoli Date: 09/242013 Requested By: Debbie Majors Glanls CogYdlnalgY o..d0d. baVA,,, b ... h.fl .u9 6. B CONSENT AGENDA December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: October 15, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F1 UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ® CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100, 000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Approve the Recreation & Parks Department 2013- 2017 Strategic Plan. EXPLANATION OF REQUEST: Strategic planning is an important process that yields information on where we are currently, where we would like to go, and how we are preparing to get there. With this plan, the Recreation & Parks Department included programs, services and facilities as well as research and analysis of the current status and where the department wants to be in five years to assist in achieving the goals and objectives of the City Commission. With all this in mind, the Department wants to make sure that all stakeholders are familiar our Strategic Plan. NOTE: The appendices listed in the plan are not included in the document because of the very large size of the data. However, they are available upon request. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This plan provides the Recreation & Parks Department a road map to a long -term plan that will create a high performing organization, positive and exciting image and a livable and sustainable community. The five -year plan provides guidance and direction for increased efficiency and effectiveness in the delivery of services and for providing fun opportunities for residents and visitors. FISCAL IMPACT: No additional funds are included or requested as part of this plan. ALTERNATIVES: Do not approve the Department's Strategic Plan. 84 of 425 85 of 425 BOYNTON BEACH RECREATION & PARKS DEPARTMENT STRATEGIC PLAN 2013 PROCESS FOR IMPROVEMENT One of the biggest challenges we faced in creating this Strategic Plan was to develop it in a manner that involved as many staff members as possible. We acknowledged that a good plan should be easily translatable into action items. Many plans are placed on a shelf to gather dust because they don't translate well into projects or daily tasks. If the people for whom the plan is intended to guide don't understand and embrace it, the plan will not yield positive results. Although it would have been much easier to create a strategic plan from the "top down ", the action items needed to accomplish the plan may not have been reflective of the day -to -day realities for the staff expected to carry them out. This was a comprehensive process which involved identifying, reviewing and modifying the Department's Mission, Vision and Values. Ultimately, this Strategic Plan is truly reflective of realistic strategies that will allow us to continually enhance the quality of life and well -being of our community, economy and environment through the work of a committed and involved staff. Strategic planning is an important process that yields information on where we are currently, where we would like to go, and how we are preparing to get there. The final result is a plan of action that will direct the department in its future project /event planning and implementation processes. With that said, there is an understanding that the plan should be flexible in order to comply with budget and other constraints which may arise in each fiscal year. In 2012 the Boynton Beach Recreation and Parks Department decided to create a strategic plan that included programs, services and facilities as well as research and analysis of the current department status and where the department wants to be in five years. The plan was to be based on a sound understanding of existing department strengths and weaknesses, taking into account public input, and include a final action plan. Staff believes that we have done just that and with this plan in place 86 of 425 we will move forward with concrete strategies that meet the needs and desires of the City's citizens and visitors. The Strategic Plan has been designed to build on the expertise and talents of staff and to work in concert with our diverse community. It directs our energies towards understanding our organization's future and helps us project our competitive advantages so that we can better respond to anticipated future issues. This document acknowledges that strong communities begin with strong parks and recreation programs, and that positive recreation experiences are valued and desired by all members of the community. The City of Boynton Beach is a thriving, active and engaged community with a wide range of indoor and outdoor recreation opportunities. Staff members understand the nature of the department and its programs and services intimately from vast experience. Rather than contracting with an outside vendor, the department's leadership team led staff through extensive research as part of the strategic planning process to identify key focus areas for improvement and to develop goals and objectives for the immediate and long range future. Through the high level of research and through several meetings to gain staff input, this plan is our five year guide to strengthen our financial performance, provide excellent parks and recreation services, invest in and motivate staff, and build loyalty and exceed customer expectations for the residents of and visitors to Boynton Beach. The research included various analyses including SWOT, Marketing, Trends and Competitive, and customer surveys and program evaluations, all of which aided in determining strategic themes, goals, objectives and actions. Community Benefits: Economic Development, Social Well -Being and Safety and Environmental Sustainability. These benefits are communication strategies that enable the department to get the message of the value of community parks and recreation to the public and policymakers. Vision: Desired future of the organization. Mission: Describes the business of the organization. Department Values: External and internal values as established by the Recreation and Parks staff. These are principles that staff commits to doing (internal) and helping to achieve (external). Balanced Scorecard Perspectives: The balanced scorecard is a strategic planning and management system to align business activities to the vision and strategy of an organization, improve internal and external communications, and monitor organization performance against strategic goals. It was originated by Drs. Robert Kaplan (Harvard Business School) and David Norton as a performance measurement framework that added strategic non - financial performance measures to traditional financial metrics to give managers and executives a more 'balanced' view of organizational performance. The four perspectives include Customer, Financial, Internal Business Process, and Learning and Growth. They demonstrate cause and effect relationships in the completion of strategy. All of the Strategic Goals and Objectives are aligned within these four perspectives. 87 of 425 Strategic Themes: Broad organizational visions /goals that relate to the four Balanced Scorecard perspectives of customer, financial, internal business, and growth and development. Strategic Goals: Long range desired outcomes that will aid the Department in improving performance. Strategic Objectives: The programs, activities or projects the Department will undertake to achieve the strategic goals. Strategic objectives may span multiple years. Actions: The activities the Department will undertake to achieve our objectives. The Action Plan will be reviewed and renewed annually and will coincide with the fiscal year. Measures: Standards used to evaluate and communicate performance against expected results. Measures are normally quantitative indicators and capture numbers, dollars, percentages, etc. Measures assist the staff with the ability to determine organizational performance. Recreation and parks enhances the quality of life and nurtures the health and well -being of our community, economy and environment. The professional staff members of the Boynton Beach Recreation and Parks Department meet the recreational needs of the greater Boynton Beach area by offering high quality, diverse programs and events that promote physical health, social well -being and a strong sense of community. Our vision is to be a leading and well- respected, nationally accredited agency providing exceptional, widely accessible facilities and services that meet the needs and contribute to the health and well -being of the community while preserving its history and embracing its future. We seek to lead our diverse and ever - changing neighborhoods and communities in discovering the unique parks and open spaces and exceptional and essential recreation facilities, programs and opportunities available in Boynton Beach. Boynton Beach's Recreation and Parks Department inspires patrons to create lifetime memories and provide healthy indoor and outdoor recreation experiences while preserving the history of the community and embracing its future. The Department will conduct its recreation programs and preserve and maintain parks, open spaces and facilities and contribute to the economic development, environmental sustainability and social well- being of our broad community while making life fun for all citizens. The Recreation and Parks Department is community- driven. Together and in partnership with other organizations, we: Contribute to economic development Developing and providing enriching programs helps to create healthy communities, reduce crime and vandalism, foster business retention and expansion and enhance tourism. Recreation and parks is good for the entire community! 88 of 425 Contribute to environmental sustainability We strive to make the importance of recreation and parks more evident to the public, by promoting parks as the center of communities and City facilities as safe havens. The Department will continue to serve as stewards by maintaining and preserving parks, open spaces and natural areas while addressing accessibility for all. It is vital to encourage environmental and natural resource management— through public awareness and preservation. Recreation programs and parks enrich our human and natural resources. Contribute to the social well -being and safety of the community Residents have long valued neighborhood and community parks as special natural places where they can relax, walk, meditate, play, enjoy family time and seek spiritual renewal. As our quality of life has changed and grown, the Boynton Beach Recreation and Parks Department has formed partnerships with many other organizations including the Palm Beach County School District, The Palm Beach County Board of County Commissioners and community -based organizations and businesses to provide services to increase community stability. The Recreation and Parks Department provides a full spectrum of recreation and park services for residents that are affordable and accessible, and will continue to provide and expand all- inclusive programs and services, particularly to the City's youth and senior populations. The Department continues to encourage volunteerism through recognition and training. One objective of the Recreation and Parks staff is to have an impact on others, and ultimately the world in which we live, in a positive way. Our humanity — our children's future — depends on the choices we make today. Reaching out to people who care about recreation and parks, and who care about their community, is our job. Everyone can benefit from physical activity, time spent in nature, and revisiting their heritage. Providing information and services to the citizens of our community, as well as the businesses in our community, helps build strong resources for recreation and parks. The Department staff met to determine our values and the Leadership Team refined the information from that brainstorming session. We value: External • A healthy, active and engaged community • Open space that is clean, green and safe • Excellent relationships with the people we serve • The safety, well -being and education of children • The safety, well -being and socialization of older adults • Partnerships with public and private agencies and volunteers that enhance programming and play 89 of 425 Internal • A commitment to collaborate, communicate and cooperate • A commitment to integrity, honesty, openness and courage • Respect for diverse cultures • Focus on initiative, pride, spirit, teamwork and excitement Brand Promise — As ambassadors of the City, the Recreation and Parks Department must share the fact that recreation and park services are vital to the health and well -being of our residents and visitors to the City of Boynton Beach. We must spread the word that recreation and parks in Boynton Beach Makes Life Fun for participants, and that we are dedicated to promoting the values that were brought forth from community meetings and meetings with city leaders. We must deliver on the promises that in Boynton Beach, recreation is a lifestyle, that there is support through programs and parks for artists, writers, entrepreneurs and dreamers, that programs and services energize neighborhoods where families and business can grow and thrive. Catch a wave, catch a fish.., catch your breath? Breeze into Boynton Beach, Americas Gateway to the Guifstrearn... To understand our challenges, the Department conducted several analyses, including SWOT, Market, Competitive and Trends, which were begun in June and completed in November 2012. Details of each analysis, including the process and the results, can be found in the reports which are included as appendices to the Strategic Plan. A formal city -wide parks and recreation needs assessment was begun in June 2013; after the final report is presented by the consultant, action items will be included in the plan. One of the most important components of any strategic plan is the identification of areas of the department that require improvement. The ability for self - analysis is essential in our quest to identify areas of the operation and service delivery that require varying degrees of remedial attention. As such, all staff is encouraged to provide input regarding the internal strengths and weaknesses and about external opportunities and challenges. This is done as part of the Department's biennial SWOT analysis. A SWOT analysis takes several weeks to collect staff input, feedback and opinions after which a report is written. This gives the department information on which to base its strategic themes, goals, objectives and actions. Identified issues and challenges include the following which have been addressed in the strategic plan: • Programming • Customer demographics (lack of knowledge) • Staffing • Facilities • Communication • Strategic Planning 90 of 425 Financial Internal Business Learning and Growth Customer Strengthen Financial Performance 1. Increase alternative revenue sources. 2. Increase partnerships. 3. Maintain systematic review of fees and charges. Be a Leader in Providing Excellent Parks and Recreation Services 1. Increase the frequency of our message of promoting health and fitness benefits to constituents. 2. Increase the number of new, cutting -edge programs each year. 3. Improve program evaluation process. 4. Maintain and improve infrastructure. S. Maintain national accreditation. Invest in, Develop and Motivate Staff 1. Improve internal communication. 2. Improve staff knowledge, skills and abilities. 3. Increase the level of employee satisfaction and morale. Build Community & Customer Loyalty by Exceeding Expectations 1. Ensure high level of customer satisfaction. 2. Build customer loyalty and increase repeat rates. Strengthen Financial Performance 1. Increase alternative revenue sources a) Sell advertising space in Funfarel Magazine. b) Sell banner /mural space at city facilities. c) Host tennis, basketball, cheerleading and swim tournaments. 91 of 425 2. Increase partnerships a) Collaborate with Economic Development to increase business partnership opportunities. b) Develop a department -wide sponsorship program. 3. Maintain systematic review of fees and charges a) Complete Competitive Analysis annually. b) Complete annual review of the Revenue Policy Manual. c) Institute a systematic review of comprehensive financial reports. Be Leaders in Providing Excellent Parks and Recreation Services 1. Increase the frequency of our message of promoting health and fitness benefits to constituents a) Revise and implement the Community Relations Plan. b) Update the Communications Tool Kit. c) Revise and implement the Marketing Plan. d) Finalize and implement the Social Media Plan. 2. Increase the number of new, cutting edge programs each year a) Complete annual Trends Analysis. b) Implement a minimum of three new programs per center each year. 3. Improve program evaluation process a) Create a 360® evaluation process. b) Implement seasonal review of program evaluation forms. 4. Maintain and improve infrastructure a) Increase and improve dialog with Public Works Department b) Develop a 5 year capital spending plan for Recreation Revenue Fund. c) Improve parks and recreation facilities 5. Maintain national accreditation a) Complete annual CAPRA report. b) Identify and eliminate or reduce deficiencies. Invest in, Develop and Motivate Staff 1. Improve internal communication a) Identify current methods of communication. b) Identify and reduce barriers to effective communication. 2. Improve staff knowledge, skills, and abilities a) Create a professional development plan. b) Increase employee involvement with professional organizations. c) Increase staff awareness of city operations. 3. Increase the level of employee satisfaction and morale a) Conduct staff survey to determine staff motivators /what matters. b) Hold semi - annual staff retreats. 92 of 425 Build Community & Customer Loyalty by Exceeding Expectations 1. Ensure high level of customer satisfaction a) Develop a secret shopper program. b) Increase and improve communications with customers. Z. Build customer loyalty and increase customer repeat rates a) Implement customer rewards program. b) Determine customers' wants through surveys and focus groups. The Strategic Action Plan is a separate document that will allow the Department to track the action item, status and targeted completion date. • All employees will be given a copy of the plan or electronic access to the plan. • The plan will be posted on the website. • Elements of the plan will be incorporated into the orientation process. • Regular reporting of the Department's progress on objectives and actions will occur three times each fiscal year, immediately following each program season (January, July and October). Reports will include, at minimum, the start date, targeted accomplish date and status (on track or needs attention). • Progress on all goals, objectives and actions will be included in the Quarterly Report. • Performance appraisals, when reinstituted, will reflect the completion of actions as assigned to each staff member. • An evaluation of annual actions, in memorandum format, will be completed for the Strategic Plan and accreditation files. • The Action Plan will be updated annually to meet objectives and long range goals for upcoming fiscal year(s). Ongoing evaluation of the Strategic Plan and annual Action Plans is critical to ensure that the plan is meaningful and yields the desired results. The Action Plan will be reviewed, and progress updated, on a quarterly basis. A final evaluation of annual Action Plans will be prepared at the end of each fiscal year. At this time, the overall plan will be evaluated, and objectives modified as needed. A. Action Plan G. Customer Surveys B. SWOT Analysis C. Trends Analysis D. Marketing Analysis E. Competitive Analysis F. Needs Assessment 93 of 425 a, • Increase alternative • Increase the frequency revenue sources of our message of • Increase partnerships promoting health & • Maintain systematic fitness benefits to review of fees and constituents charges • Increase number of employee satisfaction new, cutting -edge and morale programs each year • Improve program evaluation process • Maintain and improve infrastructure • Maintain National Accreditation LEARNING & GROWTH CUSTOMER • Improve internal • Ensure high level of communication customer satisfaction • Improve staff • Build customer loyalty knowledge, skills and and increase repeat abilities rates • Increase the level of employee satisfaction and morale 94 of 425 CITY OF BOYNTON BEACH ° RECREATION AND PARKS DEPARTMENT COMMUNITY BENEFITS "" • Increase alternative revenue sources • Increase partnerships • Maintain systematic review of fees and charges Goal 1: A. Sell advertising space in Fanfare! Magazine B. Sell banner /mural space at city facilities C. Host tennis, basketball, cheerleading and swim tournaments Goal 2: A. Collaborate with Economic Development to increase business partnership opportunities B. Develop a department - wide sponsorship program Goal 3: A. Complete Competitive Analysis annually B. Complete annual review of the Revenue Policy Manual C. Institute systematic review of comprehensive financial reports • Increase the frequency of our message of promoting health & fitness benefits to constituents • Increase number of new, cutting -edge programs each year • Improve program evaluation process • Maintain and improve infrastructure • Maintain National Accreditation Goal 1: A. Revise and implement the Community Relations Plan B. Update the Communications Tool Kit C. Revise and implement the Marketing Plan D. Finalize and implement the Social Media Plan Goal 2: A. Complete annual Trends Analysis B. Implement three new programs per center each year Goal 3: A. Create a 360® evaluation process B. Implement seasonal review of program evaluation forms Goal 4: A. Increase and improve dialog with Public Works Department B. Develop a 5 year capital spending plan for Recreation Revenue Fund C. Improve parks and recreation facilities Goal 5: A. Complete annual CAPRA Report B. Identify and eliminate or reduce deficiencies • Improve internal communication • Improve staff knowledge, skills and abilities • Increase the level of employee satisfaction and morale Goal 1: A. Identify current methods of communication B. Identify and reduce barriers to effective communication Goal 2: A. Create a professional development plan B. Increase employee involvement with professional organizations C. Increase staff awareness of city operations Goal 3: A. Conduct staff survey to determine motivators/ what matters B. Hold semi-annual staff retreats • Ensure high level of customer satisfaction • Build customer loyalty and increase repeat rates Goal 1: A. Develop a secret shopper program B. Increase and improve communications with customers Goal 2: A. Implement customer rewards program B. Determine customers' wants through surveys and focus groups 95 of 425 Tom Mahady, Ocean Rescue Chief Kari Yerg, Aquatics Supervisor Frank Ireland, Recreation Supervisor Todd Johnson, Recreation Supervisor Nancy Molina, Recreation Supervisor Janice Phillips, Recreation Supervisor Brenton Rolle, Recreation Supervisor Charlie Crawford, Parks & Rec Crew Leader Guerdy Elcine, Recreation Specialist Joe Evans, Recreation Specialist Linda McKinon, Recreation Specialist Fontaine Watkins, Recreation Specialist Gigi Barborini, Recreation Specialist Christyna Gonzalez, Recreation Specialist CJ Keester, Recreation Specialist Madeline Rodriguez, Recreation Specialist Doreen Ward, Recreation Specialist Laurie Fasolo, Administrative Associate Carmen Ruiz, Administrative Associate Stephanie Soplop, Administrative Associate Rachel Dieujuste, Administrative Associate Amy Gerardo, Administrative Associate Nancy Gorant, Administrative Associate Roz Rizzo, Administrative Associate Robert Willson, Parks Maintenance Worker Jeffrey Mark, Ocean Lifeguard Lieutenant David Saunders, Ocean Lifeguard Lieutenant Paul Gordon, Ocean Lifeguard Robert Hess, Ocean Lifeguard Lindsey Mauch, Ocean Lifeguard Michele Wood, Ocean Lifeguard Daniel Ahonkhai, Pool Lifeguard Sr Sean Arthur, Pool Lifeguard Richard Mera, Pool Lifeguard Nicolas Sandoval, Pool Lifeguard Nadya Antillon, Recreation Leader Anthony Barber, Recreation Leader Luvenia Corbin, Recreation Leader Sandy Ghelli, Recreation Leader Rachel Ivey, Recreation Leader Decarious Jenkins, Recreation Leader Harry Meeks, Recreation Leader Klaus Moyse, Recreation Leader Josue Paul, Recreation Leader Sylvio Pierre - Louis, Recreation Leader Kathy Sergio, Recreation Leader Carroll Tucker, Recreation Leader Dottie Willson, Recreation Leader Greer Wright, Recreation Leader Roland Ambroise, Bus Driver Venel Celin, Bus Driver Paul Craig, Parking Attendant Kathleen Farley, Parking Attendant Keith Jones, Parking Attendant Ronald Nance, Parking Attendant Philip Sklansky, Parking Attendant James St. Pierre, Parking Attendant Thomas Warnke, Parking Attendant Susan West, Parking Attendant Clarence White, Parking Attendant Leroy Zulker, Parking Attendant 96 of 425 City Commission Mayor Jerry Taylor Vice Mayor Woodrow Hay Commissioner Joe Casello Commissioner Michael Fitzpatrick Commissioner David Merker City Manager Lori LaVerriere Assistant City Manager Carisse Lejeune Recreation and Parks Board Charles Kanter Robert Lapin Thomas Mandler John McVey Betty Pierce -Roe Trevor Rosecrans Catherine Scantlan Renee Stern Recreation & Parks Leadership Team Wally Majors, Recreation & Parks Director Virginia Shea, Senior Recreation Manager Mary DeGraffenreidt, Senior Recreation Manager Sherri Claude, Assistant to the Director 97 of 425 6. C CONSENT AGENDA December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ® CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100, 000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: PROPOSED RESOLUTION NO. R13 -136 - Approve the Interlocal Agreement between the City and Palm Beach County for participation in the Drowning Prevention Coalition's (DPC) Learn to Swim Program, which provides vouchers to the public that may be redeemed for swimming lessons at the John Denson Pool. EXPLANATION OF REQUEST: For swimming lessons offered by the Recreation & Parks Department at the John Denson Pool, as part of the DPC Learn to Swim Program, the County will pay the City its usual and customary fee per class. The vouchers are issued by the Learn to Swim Program and are valued at a maximum of $50 per class. The term of the Agreement will be from October 1, 2013 through September 30, 2014. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Various swimming and water safety lessons are offered at the John Denson Pool. All the classes are open to the public and will not be restricted to voucher holders. The County will be invoiced monthly based on the number of swimming lesson classes. The DPC Learn to Swim Program provides free water safety and swimming lessons to Palm Beach County resident children ages 3 -12 who don't know how to swim. Children qualify if they receive Medicaid, FL Kid Care, Healthy Kids or their guardian is on food stamps or section 8 housing. Children who are special needs also qualify for the free program as well. FISCAL IMPACT: Direct expenses are covered by the registration fee for the lessons. ALTERNATIVES: Do not approve Interlocal Agreement 98 of 425 RESOLUTION R13- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT FOR SWIMMING LESSONS BETWEEN PALM BEACH COUNTY AND THE CITY OF BOYNTON BEACH FOR PARTICIPATION IN THE DROWNING PRVENTION COALITION LEARN TO SWIM PROGRAM; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Palm Beach County will pay to the City of Boynton Beach its usual and customary fee per swim class for swimming lessons provided by the City in exchange for the Drowning Prevention Coalition Learn to Swim Program; and WHEREAS, the City Commission of the City of Boynton Beach upon recommendation of staff, deems it to be in the best interest of the citizens and residents of the City of Boynton Beach to approve and authorize execution of the Interlocal Agreement with Palm Beach County which expires September 30, 2014, for participation in the Drowning Prevention Coalition Learn to Swim Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach hereby authorizes the Mayor and City Clerk to execute an Interlocal Agreement between the City of Boynton Beach and Palm Beach County which expires September 30, 2014, for participation in the Drowning Prevention Coalition Learn to Swim Program, a copy of said Interlocal Agreement is attached hereto and made a part here as Exhibit "A ". 99 of 425 Section 3. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of December, 2013. CITY OF BOYNTON BEACH, FLORIDA Mayor — Jerry Taylor Vice Mayor — Woodrow L. Hay Commissioner — David T. Merker Commissioner — Michael M. Fitzpatrick Commissioner — Joe Casello ATTEST: Janet M. Prainito, MMC City Clerk (Corporate Seal) 100 of 425 This Agreement is made as of the __day of 20_hyundbetweeoPalm Beach County, w Political Subdivision of the State of Florida, by and through its Board of Commissioners, hereinafter referred touo the COUNTY, and City nf Boynton Beach, uFlorida municipal corporation located in Palm Beach County, Florida. (hereinafter ,nkrnd to as "MUNICIPALITY"). vvux/moA8. COUNTY, through its Drowning Prevention Coalition's (''DPC'') Learn to Swim Program, distributes vouchers to the public which may be redeemed for swimming lessons at designated aquatic facilities within Palm Beach County; and W3IEnEAS, the parties desire to enter into this Agreement for MUNICIPALITY to provide swimming lessons as part uf the DyCLoam to Swim Program, and uodofinu the parties' responsibilities relating thereto. WHEREAS, Section 163.01, Florida Statutes, known as the "Florida Interlocal Cooperation Act of|969 authorizes local governments »omuke the most efficient use vf their power hyenabling them to cooperate with other localities on x basis of mutual advantage and thereby zvprovide services and facilities that will harmonize geographic, 000nomio, population and other facto,, influencing the needs and development of local communities. NOW78EREFORE. io consideration of the mutual covenants and promises contained herein, the COUNTY and the MUNICIPALITY agree u^follows: ARTICLE 1 - SERVICES M0Nl{%YALl7Y obuU offer and provide swimming |enwo classes to individuals who present vouchers issued by the DPC Lvum to Swim Program. Each ,|ns: to be offered and provided shall consist ofu series vfat !em* six swimming lessons and shall he identified in Exhibit A. eouubed hereto and incorporated herein. Exhibit A vbaU set forth the name, type, swimming level, dates, |ouuivn, minimum participation /equbemeouo, if any, and MDyQCU,AL1TY'oumuml and customary fee for each class. MUNICIPALITY shall not charge voucher holders for any pvim duus for which MONlClyALlTY'onuoa| and customary fen is $50.00nrless. |fMJN|C|9AL[TY'^ usual and customary fee for swim doo^ is more than $5V.V0. then the maximum fee that MUNICIPALITY may charge voucher holders for said class iv its usual and customary fee minus $58.0O. Said classes may bo open to the public and are not restricted tn voucher holders. The swimming lesson classes shall hc provided m MUNICIPALITY'S aquatic facility. MUNICIPALITY agrees to provide and maintain its facility in a safe, clean and hygienic manner and in uuovvdnmoe with all safety and health standards and all other applicable \m°s and regulations. MUNICIPALITY ug,uon to provide and maintain in proper working order all equipment necessary to provide and maintain the services and facility as provided herein. 101 of 425 MUNICIPALITY represents and warrants that its aquatic facility is in compliance, and shall continue to be in compliance, with Section 514.031, Florida Statutes, all applicable rules and requirements of the State and County Health Departments, and all other applicable laws, rules and regulations. Prior to execution of this Agreement, MUNICIPALITY must provide to COUNTY copies of the facility's current operating permit and most current inspection report, which must evidence a satisfactory inspection. MUNICIPALITY shall perform the services set forth herein in accordance with all applicable laws, rules and regulations, and in a competent, professional, safe and responsible manner with full regard for the safety of the participants. MUNICIPALITY agrees and warrants that all swimming instructors utilized by MUNICIPALITY to provide lessons hereunder shall be certified as required by Section 514.071, Florida Statutes, and any other applicable laws, rules and regulations. MUNICIPALITY shall provide proof of such certifications to COUNTY'S representative upon request. MUNICIPALITY represents and warrants that it has in place, and shall continue to maintain, a drug-free workplace policy. ARTICLE 2 — COMMENCEMENT AND TERM This Agreement shall commence on October 1, 2013 and shall remain in effect until September 30, 2014. ARTICLE 3 - PAYMENTS TO MUNICIPALITY A. For swimming classes provided by MUNICIPALITY in exchange for DPC Learn to Swim Program vouchers, COUNTY shall pay MUNICIPALITY its usual and customary fee per class as set forth in Exhibit A hereto, up to a maximum of $50.00 per class series provided to a voucher holder. As provided in Resolution No. R-2005-1906, the total payments to all swimming lesson providers utilized in the DPC Learn to Swim Program for each fiscal year shall not exceed the amount budgeted by COUNTY for this purpose for said fiscal year. B. MUNICIPALITY shall invoice COUNTY monthly based on the number of swimming lesson classes provided hereunder. Invoices shall include a list of the names and contact information of students to whom lessons were actually provided, the name, dates, and times of the classes provided, and any other documentation deemed necessary by COUNTY to verify that services have been rendered in conformity with this Agreement and any applicable DPC Learn to Swim Program criteria, policies and procedures. ARTICLE 4 - TERMINATION The COUNTY may terminate this Agreement at any time upon written notice to the MUNICIPALITY with or without cause and without penalty, damages or recourse against COUNTY. MUNICIPALITY may terminate this Agreement upon thirty days (30) days' prior written notice to the COUNTY. 102 of 425 The MUNICIPALITY represents that khas, or will secure at its own expense, all necessary personnel required to perform the services under this Agreement. Such personnel vhu8 not be employees ofor have any contractual relationship with the COUNTY. All ofthe vovioee required hereunder shall be performed by the MUNICIPALITY n,under its supe,viviun, and all personnel engaged iu performing the services shall be fully qualified and, if required, authorized and permitted under state and local law to perform such services. The MUNICIPALITY wuounux that all services sbuU be performed by skilled and competent personnel tv the highest professional standards in the field. ARTICLE 6 - SUBCONTRACTING MUNICIPALITY may mu, without written approval of COUNTY, subcontract any dghm, responsibilities or obligations under this Agreement. ARTICLE 7 - AVAILABILITY OF FUNDS The COUNTY'S performance under this Agreement for subsequent fiscal years is contingent upon annual appropriations for its purpose by the Board of County Commissioners and subject to the provisions ofPalm Beach County Resolution No. R-2005-1906. The MUNICIPALITY'S performance under this /\groxmcot for subsequent fiscal youza is contingent upon anmoo| appropriations for its purpose by its governing body. ARTICLE 8 - INSURANCE Without waiving the right m sovereign immunity uv provided hy^.768.28fs.'MUNICIPALITY acknowledges toheself-insured for General Liability and Automobile Liability under Florida sovereign immunity stmm,x with coverage limits of $200,000 Per Person and $300.000 Per Occurrence; or such monetary waiver limits that may change and h:set forth hy the legislature. In the event MUNICIPALITY maintains third-party Commercial General Liability and Business Auto Liability in lieu of exclusive reliance of self-insurance under x.708.28 f s, MUNICIPALITY shall agree to maintain said insurance policies at limits not less than $500,000 combined single limit for bodily injury o,property damage. MUNICIPALITY agrees to maintain or to be self-insured for Worker's Compensation 6t Employer's Liability insurance in accordance with Chapter 440, Florida Statutes. When requested, MUNICIPALITY shall agree to provide unaffidavit or Certificate ofInsurance evidencing ioou,umce. self-insurance and/or sovereign immunity status, which COUNTY agrees zo recognize ax acceptable for the above mentioned coverages. 103 of 425 Compliance with the foregoing requirements shall not relieve MUNICIPALITY of its liability and obligations under this Agreement. FRNI I W1 N 0&!= 10 11 3�. 1U Each party shall be liable for its own actions and negligence and, to the extent permitted by law, COUNTY shall indemnify, defend and hold harmless MUNICIPALITY against any actions, claims or damages arising out of COUNTY'S negligence in connection with this Agreement, and MUNICIPALITY shall indemnify, defend and hold harmless COUNTY against any actions, claims, or damages arising out of MUNICIPALITY'S negligence in connection with this Agreement. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes, nor shall the same be construed to constitute agreement by either party to indemnify the other party for such other party's negligent, willful or intentional acts or omissions. Neither party shall assign, delegate or otherwise transfer its rights and obligations as set forth in this Agreement to any other entity without the prior written consent of the other party. ARTICLE 11 - REMEDIES This Agreement shall be governed by the laws of the State of Florida. Any legal action necessary to enforce the Agreement will be held in Palm Beach County. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity, by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. No provision of this Agreement is intended to, or shall be construed to, create any third-party beneficiary or to provide any rights to any person or entity not a party to this Agreement, including but not limited to any citizen or employees of the COUNTY and/or MUNICIPALITY. FAII ty He] R AFHW*1 �$ �Kl M The MUNICIPALITY represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder, as provided for in Chapter 11 2, Part 111, Florida Statutes and the Palm Beach County Code of Ethics. The MUNICIPALITY further represents that no person having any such conflict of interest shall be employed for said performance of services. The MUNICIPALITY shall promptly notify the COUNTY's representative, in writing, by certified mail, of all potential conflicts of interest of any prospective business association, 104 of 425 interest or other circumstance which may influence or appear to influence the MUNICIPALITY 'S judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that the MUNICIPALITY may undertake and request an opinion of the COUNTY as to whether the association, interest or circumstance would, in the opinion of the COUNTY, constitute a conflict of interest if entered into by the MUNICIPALITY. The COUNTY agrees to notify the MUNICIPALITY of its opinion by certified mail within thirty (30) days of receipt of notification by the MUNICIPALITY. If, in the opinion of the COUNTY, the prospective business association, interest or circumstance would not constitute a conflict of interest by the MUNICIPALITY, the COUNTY shall so state in the notification and the MUNICIPALITY shall, at its option, enter into said association, interest or circumstance and it shall be deemed not in conflict of interest with respect to services provided to the COUNTY by the MUNICIPALITY under the terms of this Agreement. ARTICLE 13 - EXCUSABLE DELAYS MUNICIPALITY shall not be considered in default by reason of any failure in performance if such failure arises out of causes reasonably beyond the control of MUNICIPALITY or its subcontractors and without their fault or negligence. Such causes include, but are not limited to, acts of God, force majeure, natural or public health emergencies, labor disputes, freight embargoes, and abnormally severe and unusual weather conditions. Upon MUNICIPALITY'S request, the COUNTY shall consider the facts and extent of any failure to perform the work and, if the MUNICIPALITY'S failure to perform was without its or its subcontractors fault or negligence, the Agreement schedule and/or any other affected provision of this Agreement shall be revised accordingly, subject to the COUNTY'S rights to change, terminate, or stop any or all of the work at any time. ARTICLE 14 - ARREARS The MUNICIPALITY shall not pledge the COUNTY'S credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgement, lien, or any form of indebtedness. The MUNICIPALITY further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. ARTICLE 15 — PUBLIC RECORDS The MUNICIPALITY shall comply with Florida's Public Records Law with regard to any documents or other records relating to this Agreement. ARTICLE 16 - INDEPENDENT CONTRACTOR RELATIONS MI? The MUNICIPALITY is, and shall be, in the performance of all work services and activities under this Agreement, an Independent Contractor, and not an employee, agent, or servant of the 105 of 425 COUNTY. All persons engaged in any of the work or services performed pursuant to this Agreement shall at all times, and in all places, be subject to the MUNICIPALITY 'S sole direction, supervision, and control. The MUNICIPALITY shall exercise control over the means and manner in which it and its employees perform the work, and in all respects the MUNICIPALITY'S relationship and the relationship of its employees to the COUNTY shall be that of an Independent Contractor and not as employees or agents of the COUNTY. The MUNICIPALITY does not have the power or authority to bind the COUNTY in any promise, agreement or representation. The MUNICIPALITY warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the MUNICIPALITY to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the MUNICIPALITY, any fee, commission, percentage, gift , or any other consideration contingent upon or resulting from the award or making of this Agreement. F411 t4 I I* " ON I-11MM410) 0MV. 11F.Itu 11 V 1k , The MUNICIPALITY shall maintain adequate records to justify all charges, expenses, and costs incurred in estimating and performing the work for at least three (3) years after completion or 21 termination of this Agreement. The COUNTY shall have access to such books, records, and documents as required in this section for the purpose of inspection or audit during normal business hours, at the MUNICIPALITY'S place of business. Palm Beach County has established the Office of the Inspector General in Palm Beach County Code, Section 2-421 — 2-440, as may be amended. The Inspector General's authority includes but is not limited to the power to review past, present and proposed County contracts, transactions, accounts and records, to require the production of records, and to audit, investigate, monitor, and inspect the activities of the MUNICIPALITY, its officers, agents, employees, and lobbyists in order to ensure compliance with contract requirements and detect corruption and fraud. Failure to cooperate with the Inspector General or interfering with or impeding any investigation shall be in violation of Palm Beach County Code, Section 2-421 — 2-440, and punished pursuant to Section 125.69, Florida Statutes, in the same manner as a second degree misdemeanor. The MUNICIPALITY warrants and represents that all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, familial status, sexual orientation, gender identity and expression. 106 of 425 ARTICLE 20 - AUTHORITY TO PRACTICE The MUNICIPALITY hereby represents and warrants that h has and will continue mmaintain all licenses and approvals required to conduct its business, and that it will at all times conduct its business activities in a reputable manner. Proof of such licenses and approvals shall kosubmitted to the CVUNTY'v representative upon request. ARTICLE 21 - SEVERABILITY If any term or provision of this Agroomcm, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision ofthis Agreement ,buU he deemed valid and enforceable tu the extent permitted by law. ARTICLE 22- PUBLIC ENTITY CRIMES As provided in F.S. 287.132-133. by entering into this Agreement or performing any work in furtherance bo,eoC the MUNICIPALITY certifies that it, its affiliates, suppliers, subcontractors and contractors who will perform hereunder, have not been placed oo the convicted vendor list maintained hythe State of Florida Department o[ Management Services within the ]6months immediately preceding the date hereof. This notice im required hyP.8.2H7.l33(3)(a). ARTICLE 23 - SURVIVABILITY Any covenant, agreement, representation, warranty or other provision of this Agreement that is ofocontinuing nature v, which hy its language or its nature imposes an obligation that extends beyond the term of this Ag'nemont, including but not limited to representations relating to indemnification and the disclosure or ownership of documents, xhxU survive the expiration or early termination of this Agreement and the consummation of the tomxmuiono contemplated hereunder. ARTICLE 24 - NOTICE All notices mgubcd in this Agreement shall he on,u by certified mail, return receipt requested, hand delivery vr other delivery service requiring signed acceptance. If sent to the COUNTY, no«bvx shall headdressed to: Palm Beach County Fire-Rescue 4O5 Pike Road West Palm Beach, FL 33411-3815 Attn: Fire-Rescue Administrator 107 of 425 If sent to the MUNICIPALITY, notices shall be addressed to: John Denson Pool City of Boynton Beach 225 NW 12` Ave Boynton Beach, FI 33435 Attn: Kari A. Yerg, Pool Supervisor ARTICLE 25 - FILING A copy of this Agreement shall be filed with the Clerk of the Circuit Court in and for Palm Beach County. ARTICLE 26 - ENTIRETY OF CONTRACTUAL AGREEMENT The COUNTY and the MUNICIPALITY agree that this Agreement sets forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Agreement may be added to, modified, superseded or otherwise altered unless agreed to in writing by both parties. This Agreement shall inure to the benefit of and shall be binding upon the parties, their respective assigns and successors in interest. Remainder of page left blank intentionally. 108 of 425 IN WITNESS WHEREOF, the Board of County Commissioners of Palm Beach County, Florida has made and executed this Agreement on behalf of the COUNTY, and MUNICIPALITY has hereunto set its hand the day and year above written. WITNESS Signature 109 of 425 'LEARN TO SWIM PROGRAM City of Boynton Beach John H. Denson Pool 225 NW 12`" Avenue Boynton Beach Florida, 33435 Exhibit A Level I, Introduction to Water Skills: Children will learn basic water safety and swimming skills at a beginner level in order to progress to the intermediate Level II. Ratio: 1 instructor for every 6 Children Level II, Fundamental Aquatic Skills: Children will develop swimming techniques at an intermediate level in order to progress to the advanced Level III. Ratio: 1 instructor for every 6 Children Cost: All Learn to swim classes are $40 for residents and $50 for non- residents per child, per session. • All classes subject to change due to inclement weather or staffing issues. Adaptive Aquatics will be offered upon request. These are lessons geared to patrons with special needs. Private Lessons are 6 (30 minutes lessons). Cost is $62 for resident and $78 non resident. Spring 2014 Week Day Sessions When: Tuesday & Thursday or Wednesday & Friday for four weeks T/Th W/F 117 -1130 118 -1131 2/4 -2127 215 -2128 314 -413 315 -4/4 no classes 3/15 -3/22 418 -5/1 419 -5/2 516 -5/29 517 -5130 Times: Per Level Level Level 11 4:30- 5:OOPM 4:30- 5:OOPM 5:00 — 5:30 PM 5:00 — 5:30 PM Spring 2014 Saturday Sessions When: Saturday 1111 -2/1 218 -3/1 318 -4115 no classes 3115 -3122 due to spring break 4/12 -5/3 5/10 -5/31 Times: Per Level Level Level 11 10:30 AM -11:15 AM 10:30 -11:15 AM 11:15 AM -12:00 PM 11:15 AM -12:00 PM 110 of 425 STATE OF FL DEPARTMENT OF HEALTH C OUNTY D EPARTMENT �" INSPECTI PUBLIC POOLAND BATHING PLACE REPO POOL AREA POOL SAFETY PURPOSE: � P -1 P0 MA O L at ROUTINE O REINSPECTION o CONSTRUCT ® CHANGE OF OWNER; = COMPLAINT ® CONSULTATION o QASURVEY ® EPIDEMIOLOGY ® OTHER ° '6 STATE OF FL DEPARTMENT OF HEALTH C OUNTY D EPARTMENT �" INSPECTI PUBLIC POOLAND BATHING PLACE REPO POOL AREA POOL SAFETY � P -1 P0 MA O L = 1. Appearance/Algae Control 0 14. Life Hook. w /Pole ® 25. Spa Requirement. o 37. Cmas Conneclioa voice, C = 2. Deck/Walkways - - O 15. Life Ring v aopc.. EQUIPMENT ROOM = 38. Chlorine Equip. = 3. Tile/Pool Finish o 16. Safety Lit en" Marking G 26. Wading Pool: Quick Dump 1= 39. Waft 'Water Disposal ® f f U �ipp t= 4. Depth Markers E 17. Rules Posted = 27. Water Level/Contml 0 40. D.E. Separator [� 5. Handrail /Ladder O 18. Certifiati[m - .' 0 28. Disivfection.Feeder = 4I. IXher Equipment ILL 0 6. Step Markings SANITARY FACILITIES 0 29. pH Feeder . - - = 42. Equipment Chang _ [.7 7. Main Drain Grate = 19. Supplies t= 30. Chem. Container Label 0 43. Approved Chemicals D 8. Gutter Grates/Skimmer o 20. Clean = 3 L Filter Pump t= 44. Mamtenance . Log - [= 9. Lighting WATER QUALITY = 32. Vacuum Cleaner = 45. Inspection. Posted [= 10. No Di- Markings ` O 21. Approved Test Kit = 33. Flowmeher - 's d = 46. Electrical Equip. O 11. Diving Board O 22. Free Chlorinc/Bromine J, O 34. Themrometer E [= 47. Feieees o 12. Pool Cover o 23. pH - 72 ® 35. PeessurelVscuum Gauge = 48. Other t= 13. Pool Side Shower O 24. Chlorine Stabilize G] 36. Equip. Room - -® 49. Other NOTE: It is unlawful to modify any public pool or its equipment without first having obtained approval from the department - ITEM ... CO NTS INSTRUCTIONS !continue ou attached sheet) / U '7jS +v HEALTHDEPAR7V&TINSPECT0R: PHONE: S+ . A 7 COPYOFREPORTRECEPYE68Y..: a^.. -- ® /2"'P _ DATE. ti.. DH- Form 920, JAN 04(Obsolems Previoi¢ Editions) ESTABLISHMENT /FACELITY - 111 of 425 DIVISION OF Environmental Public Health Fee: $250.00 Date Paid: 0611912013 Issue Date: 07/01/2013 Permit Expires: 0613012014 Audit Control: 50 -BID- 2199140 File Number: 3879 Pool Volume: 116,400 Bathing Load: 97 Mail To: WILSON PARK John Denson Pool 100 E Boynton Beech Boulevard Boynton Beach, FL 33435 (Non - Transferable) DISPLAY CERTIFICATE IN A CONSPICUOUS PLACE 112 of 425 �►c R ® TI I T LIABILITY I C DATE 2 0/2 IV 3 al /aD /anl� THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: H the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 1- 561 - 995 -6706 Arthur J. Gallagher Risk Management Services, Inc. CONTACT NAME: PHONE ,561- 995 -6706 FAX No 561- 995 -6708 2255 Glades Road Suite 2008 Boca Raton, FL 33431 -MAIL ADDRESS: INSURERS AFFORDING COVERAGE - NAIC9 INSURER A: UNDERWRITERS AT LLOYDS LONDON 15792 PERSONAL& ADV INJURY $ INSURED INSURER B: SAFETY NATL CAS CORP 15105 City of Boynton Beach INSURER C Self Ined Rat $ 200,000 INSURER D: UAIN 100E Boynton Beach Blvd INSURER E: PR1017312 Boynton Beach , PL 33435 - INSURER F: COMBI SINGLE LIMIT cn1JCDAraCS CFDTICICATF NIIMRPR- 37029774 RF1n310N NIIMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS TYPE OF INSURANCE AODL SUBR LTR JNM POLICY NUMBER POLICY Err POLICY EXP LIMITS MMIDO • GENERAL LIABILITY PK1027312 04/01/1 04701/14 EACH OCCURRENCE ;2,000,000 AUTHORIZED REPRESENTATIVE DAMAGE TO RENTED R COMMERCIAL GENERAL LIABILITY PREMISES Ee oaxi once $ CLAIMS -MADE IT] OCCUR MED EXP (Any one arson ) $ PERSONAL& ADV INJURY $ GENERAL AGGREGATE $ 6,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $ R POLICY PRO Loc JECT Self Ined Rat $ 200,000 • UAIN PR1017312 1 1 04/01/24 COMBI SINGLE LIMIT AUTOMOBILE B 2,000,000 ANY AUTO BODILY INJURY (Per person) $ BODILY INJURY (Per acGtlent) $ X ALL OWNED AUTOS SCHEDULED AUTOS PROPERTY DAMAGE $ NON -OWNED HREDAUTOS AUTOS SIR 100,000 R Self Incur d UMBRELLA UAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ WORKERS COMPENSATION WC STAN - -H- AND EMPLOYERS' LIABILITY V) N ANY PROPRIETORIPARTNERIEXECUTIVE E.L. EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? ❑ NIA E.L. DISEASE -EA EMPLOYE $ (Mandatory In NH) I E.L. DISEASE - POLICY LIMIT $ N yea tleacribe under DESCRIPTION OF OPERATIONS below B Excess INC SP4048332 04/01/1 04/01/14 SIR $500,000 /FIRS 850,000 Emp LYab 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, H mom Space IS required) All operations usual to a normal City Government. CERTIFICATE HOLDER CANCELLATION F) 1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD Nagarajhoe 37029774 113 of 425 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Palm Beach County THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Anna Stewart 405 Pike Road AUTHORIZED REPRESENTATIVE West Palm Beach, FL 33411 ®/ USA F) 1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD Nagarajhoe 37029774 113 of 425 6. D CONSENT AGENDA December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17,2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ® CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100, 000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Approve award of the Bid for the "REPLACEMENT OF EXISTING ZETRON SYSTEM WITH A ZETRON IP BASED ALERTING SYSTEM" Bid No. 014 - 1810 -14 /JMA to Communications International Inc. of Doral, FL as the lowest, most responsive, responsible bidder meeting all specifications for the amount of $59,849.96. EXPLANATION OF REQUEST: On November 18 ", Procurement Services opened two bids submitted in response to the Invitation to Bid No. 014 - 1810 -14 /JMA for the replacement of the existing Zetron Fire Station Alerting System. The new system is part of the overall project to move Communications /Police Dispatch from City Hall to Fire Station 5 /EOC. The bids were reviewed by the Police Department Technical Services Manager, who recommended that this work be awarded to Communications International Inc. of Doral, Florida. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The purpose of this bid was to replace the existing Fire Station Alerting system which is over 20 years old and operates using leased communication lines at a cost of approximately $2,200 per month. This new system is IP based and will run over the City network, eliminating these recurring monthly expenses. This system is used for the purpose of alerting personnel in the station that there is a call for service and is critical to the fast and efficient dispatching of Fire /Rescue personnel. FISCAL IMPACT: This required item is part of the overall project of moving Communications to Fire Station 5 (CIP Project number 1201), and will be funded using CIP account number 302 - 4122 - 519- 64 -02. 114 of 425 ALTERNATIVES: The City could keep the current Fire Station Alerting System with the related monthly fees and maintenance costs associated with an aging system; City could also issue a re -bid for the IP based system. Staff believes that replacing this system with the new technology is in the best interest of the City. 115 of 425 CITY OF BOYNTON BEACH, FLORIDA INTER - OFFICE MEMORANDUM TO: Jeff Katz, Interim Chief of DATE: 11/25/2103 FILE: Police SUBJECT: Voice Recorder Justification Memo FROM: Doug Solomon, Technical REFERENCES: Services Manager ENCLOSURES: Please consider this memo justification for the purchase of an upgraded Zetron IP Fire Station Alerting System from Communications International in the amount of $59849.96. This purchase is part of the technology requirements for moving Communications from City Hall to Fire Station 5. Communications International won a competitive bid process for this purchase Currently Communications uses a 20 year old Zetron Alerting System to send tone alerts to the various Fire Stations when they are dispatched to calls. Our current system utilizes leased AT &T lines to connect to 3 of the Fire Stations at a cost of over $2100 per month. To move the existing system, we would not only have to move these leased lines, but would actually have to add an additional line to maintain connectivity to Fire Stations 1, 2, 3, and 4, at a cost of approximately $2800 per month. Since this new system will communicate using the City's network we can eliminate these leased lines, thus eliminating this recurring cost. The savings incurred will result in the system paying for itself in approximately 2 years, and with a life expectancy of 10 -15 years, will result in considerable savings for the City. Eliminating these leased lines also give us the flexibility of easily moving the system should we move Communications to the new Police Station. Additionally, should the City decide to take advantage of the capability, we can interface this Fire Station Alerting system directly into CAD so when a Fire Unit is dispatched in CAD, an alert will automatically be sent out. There is however an $8000 cost to add this functionality but can be added at any time the City sees fit. 116 of 425 /E 5 o — c LU U) 2! §E of §(- 2 \ { \ #) © {E 2 2t`! LU /01. _ I Z O _ e \ I E � � ± e Cl) » Cl) o r z 3 Q a Cl) £ w \ ± CO O =i\ e Z / §\ � §§\ LLJ o ± ®e \ \±G 100z ± ccc ± 353 117 of 425 /. § §Er§ )I C3 % &_ \ ) 5 CO Cl) a 3 - ( » 0z8 r) 6 a fa - 2 2 ) / di 7 £u § ( 2 133 0'a \Ix \ \ \ co }in\ § -� § Lb k e e 3 \ I 2 co z k \ \ k R k z co « 2 » g 2 [ _ 0 2 z e E R 2 / ( \ § � < z / \/ }\ }} \ / e ( \/ 2 F § )$ §/ y 0 - 4 «§� 0 E _ L 2 ( § \ \ k § 5 ] \ § CO 2 3 2 2 M 117 of 425 /E 5 o — c LU U) Cl) w of §(- 2 \ { \ #) © {E 2 2t`! ±e ®#f /()\\ _ I Z O _ e \ I E � � / Cl) » Cl) o r z 3 Q a Cl) £ w \ ± §a) O =i\ e z / §\ � §§\ / ± ®e 1 \±G I efz ± ccc ± 353 118 of 425 /. § §&r§ ) \ z «�� «�§ ) e D &\/ \)/ \ Cl) ° 0 3 ° ° ƒe ■ - ^ ( ( z y { ;._ 2 0 _ > =a 0z r)y ( $ /J\ 2G�a )0 \ \2 ( 8 \ \{ § \) z q\ - _ y g/ 22_# $ `e ®® fm§ ) f5 a) �§j{ kf/ / Cl) ° zz 3 ° -® _ Ix a a ((< a » y :\ a= ��� } ��� §)�} SE )� y Lb / {§ 33) / m < I / cc: \ \ W co \ ) LU \ \ 0 \_ \ \ / 5 / \ � F-- >- Lu / \ LL L ( 2 2 \ $ b§ ±g \/ J 0 0 § [ § { ° ° § ° ° \ ( < \ < \ \ \ ) / U) j( \( @ 9 7 5 \ 2 ±) C z § ° \ z � $ ( / + 2 g / > \ / / 2 z < \ 2 \ / i ¥ / / 118 of 425 BIDDER'S ACKNOWLEDGEMENT Submit Bids To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6322 Bid Title: THE REPLACEMENT OF EXISTING ZETRON MODEL 26 SYSTEM WITH A ZETRON IP BASED ALERTING SYSTEM Bid Number: 014.1810-14/JMA Bid Received By: MONDAY, NOVEMBER 18, 2013, NO LATER THAN 2:30 P.M. (LOCAL TIME) Bids will be opened in Procurement Services unless specified otherwise. Bid receiving date and time is scheduled for: November 18, 2013, no later than 2:30 P.M. (local time) and may not be withdrawn within ninety (90) days after such date and time. All awards made as a result of this bid shall conform to applicable sections of the charter and codes of the City. Name of Vendor: Communications International, Inc. Federal I.D. Number: 59-1885709 A Corporation of the State of. Florida Area Code: 305 Telephone Number: 436-8233 Area Code: 305 FAX Number: 436-8238 Mailing Address: 3513 NW 115th Ave. THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. BID No.: 014-1810-14/JMA 9 119 of 425 City/State/Zip: Doral, FL 33178 Vendor Mailing Date: 11/15113 Due ■ Submitted By:. Communications International, Inc Date: 11/15/13 (BIDDER) The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into a Contract with the CITY to perform and furnish all equipment and materials as specified herein for the Price and within the Period indicated in this Bid. 2. This Bid will remain subject to acceptance for ninety (90) days after the day of Bid opening. BIDDER will sign and submit the necessary documents required by the CITY within fifteen (15) days after the date of CITY's Award Letter or Award Notification. 3. In submitting this Bid, BIDDER represents, as more fully set forth in the Contract, that a. BIDDER has examined the Bid Documents, including the following addenda: Number Date Number Date n/a receipt of all of which is hereby acknowledged: 4. BIDDER proposes to furnish the Work in conformity with the specifications and at the Bid Prices referenced below in the Schedule of Bid Prices. The Bid Prices quoted have been checked and I;] I M k r-MR011 E a t. i [ tar. , 114 1 22 120 of 425 certified to be correct. Said Bid Prices are fixed and firm and shall be paid to BIDDER for the successful completion of its obligation as specified in the Bid Documents. 5. The City reserves the right to reject any bid, if it deems that a vendor has deliberately provided erroneous information. The undersigned declare to have specific and legal authorization to obligate their firm to the terms of this bid, and further, that they have examined the Invitation to Bid, the General Conditions, Special Conditions, the Specifications, and other documents included in this bid request, and hereby promises and agrees that, if this Bid is accepted, they will faithfully fulfill the terms of this Bid together with all guarantees and warranties thereto. The undersigned bidding firm further certifies the product and/or equipment meets or exceeds the specification as stated in the bid package; and also agrees that products and/or equipment to be delivered which fall to meet bid specifications will be rejected by the City within thirty (30) days of delivery. Return of rejection will be at the expense of the Bidder. 6. It is the intent of the City to award this bid to the lowest responsible and responsive bidder. The City reserves the right to accept or reject any or all bids and to waive any informality concerning the bids when such rejection or waiver is deemed to be in the best interest of The City of Boynton Beach. The City reserves the right to award the bid on a split order basis, lump sum or individual item basis unless otherwise stated. 7. Communications concerning this Bid shall be as follows: Contact Person John Gonzalez Business Address 3513 NW 115th Ave. City, State, Zip Code Doral, FL 33178 Business Phone Number 305-436-8233 Fax Number 305-436-8238 Cell Phone Number 305-401-2114 Email Address jgonzalez@ask4cii.com 8. Other pertinent information is as follows: License Number (Please Attach Copy) Federal Tax ID # 59-1885709 Federal Employment ID # THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. BID No.: 0141810-14/JMA 23 121 of 425 Bidder is requested to provide Total Cost for the stated manufacturer ZETRON (NO SUBSTITUTIONS) to include all hardware, software training, material, parts and labor for: • Five (5) Zetron IP Station Unit 6203 with VoIP Intercom • One (1) IP FSA Server Bundle and VoIP Gateway Server License • Four (4) IP FSA Console Position License fi• �kj- 0, $ 50,075.96 Fifty Thousand Seventy Five Dollars Ninety Six Cents (amount written in words has precedence) Q I] Furnish Four (4) Workstations and Touch Screen Monitors for Client Application. $ 9,774.00 Nine Thousand Seven Hundred Seventy Four Dollars zero unt written in words has precedence) Cents BIDDER agrees that the EQUIPMENT will be delivered within 60 calendar days after the receipt of the PURCHASE ORDER. U&I "T " TY (EQUIPMENT): DAYS BID No.: 014-1810-14/JMA 24 122 of 425 C COMMUNICATIONS I INTERNAT�CNAL Corporate Headquarters Indian River County, FL 4450 US Highway 1, Vero Beach, FL 32967 772 - 569 -5355 Toll Free: 2- 888 - 275 -4246 Naples. FL Goldsboro. NC 239 - 514-4428 919 - 936 -9937 Miami. FL Tampa, F l. 305 -885 -1585 813 -887 -1888 Attention: Phone: Fax: Date: 30 OCT 2013 Zetron IP Fire Station Al 1 2 3 4 5 6 7 8 OPT 3 OPT 2 OPT 3 Brevard County. FL 950-0601 802-0712 CI 321- 636A885 Collier Countv. FL 941- 4363892 Name: Boynton Beach, FL Addre ss: City, State: Zip: Corporate Headquarters Indian River County, FL 4450 US Highway 1, Vero Beach, FL 32967 772 - 569 -5355 Toll Free: 2- 888 - 275 -4246 Naples. FL Goldsboro. NC 239 - 514-4428 919 - 936 -9937 Miami. FL Tampa, F l. 305 -885 -1585 813 -887 -1888 Attention: Phone: Fax: Date: 30 OCT 2013 Zetron IP Fire Station Al 1 2 3 4 5 6 7 8 OPT 3 OPT 2 OPT 3 5 1 1 0 1 1 0 0 4 4 1 950-0601 802-0712 CI Zetron IP Fire Station Alert System -FSA Server and 5 Model 6203s, Materials Services -FSA Server Installation & setup, training Services -IP Fire Station Alert installation & setup, training Optional Windows Workstations Optional 19" SAW Anti-Slue Black ELO Toudtscman Monitors Optional Extended Warranty cost per year after expiration of initial 1 year warranty Cost per year, valid for years 2 -5 on non - optional parts only (FSA Server and 6203's) Purchase Order To: COMMUNICATIONS IN'L, INC. 4450 US Highway 1 Vero Beach, FL 32967 Fax: 772 -567 -2292 Presented bv: IM.Stpiienra effect for: Boston MA 781 - 854 -2751 Volusia County, FL 386- 761 -9999 $ 40,820.96 $ 3,348.75 $ 5,906.25 $ 9,774.00 $ 10,881.00 $ 3,395.00 Sub Total $ 50,075.96 Sales Tax TOTAL $ 50,075.96 Deposit Balance Due $ 50.075.96 1 of 1 Copy of Boynton Beach Zetron IP Fire Station Alerting_Rev A_10292013 123 of 425 Submitted on this 15 day of November 2013 a. (if an individual, partnership, or non-incorporated organization) Signature of BIDDER b. (if a corporation) By (Affix Seal) Signature of BIDDER By Attested by r " r —s"Petaw Incorporated under the laws of the State of Florii A THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. BID No.: 014-1810-141JMA 25 124 of 425 J',JJ0]0J:JV&*X*L1 _ _MA 4 BIDDER shall fumish the following information. All questions to be answered in full, without exception. If copies of other documents will provide the appropriate answer to the question, they may be attached and clearly labeled. Failure to comply with this requirement will render Bid non-responsive and may cause its rejection. Additional sheets shall be attached as required. BIDDER'S GENERAL INFORMATION: 1. BIDDER'S Name, Principal Address, Phone and E-mail Address: Communications International, Inc. 4450 US HWY 1 Vero Beach, FL 32967 mswetz@ask4cii.com 2. Number of years as a Contractor in this type of work: 35 3. Names and titles of all officers, partners or individuals doing business under trade name: ESOP Company 4. The business is a: Sole Proprietorship ❑ Partnership ❑ Corporation IR 5. Name, address, and telephone number of surety company and agent who will provide the required bonds on this contract: 6. What is the last project of this nature that you have completed? 7. Have you personally inspected the proposed WORK and do you have a complete plan for its performance? THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. BID No.: 014-1810-14/JMA 26 125 of 425 15. Has the Bidder or any principals of the Firm failed to qualify as a responsible Bidder, refused to enter into a contract after an award has been made, failed to complete a contract during the past five (5) years, or been declared to be in default in any contract in the last five (5) years? If yes, please explain below: no 16. List and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by or against the Bidder, its parent or subsidiaries or predecessor organizations during the past five (5) years. Include in the description, the disposition of each such petition. n/a 17. List all claims, arbitrations, administrative hearings and lawsuits brought by or against the Bidder or its predecessor organization(s) during the last five (5) years. The list shall include all case names, case arbitration or hearing identification numbers, the name of the project which the dispute arose, and a description of the subject matter of the dispute. Communications International, Inc. is one of the named defendants in a'Slip and Fall' case, for which the Company is fully insured and for which the Company is seeking complete indemnification from one of the co- defendants. 18. Is the Bidder currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? (If yes, specify in details the circumstances, and prospects for resolution). n/a The BIDDER acknowledges and understands that the information contained in response to this Qualification's Statement shall be relied upon by CITY in awarding the contract and such information is warranted by BIDDER to be true. The discovery of any omission or misstatement that materially affects the BIDDER'S qualifications to perform under the contract shall cause the CITY to reject the Bid, and if after the award, to cancel and terminate the award and/or contract. The BIDDER also acknowledges that all information listed above may be checked by the CITY and authorizes all entities or persons listed above to answer any and all questions. BIDDER hereby indemnifies the CITY and persons or entities listed above and hold them harmless from any claim arising from such authorization or the exercise thereof, including the dissemination of information requested above. By tu re) Date �1� THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. BID No.: 014-1810-14/JMA 28 126 of 425 8. List past clients your company has provided installations of similar products. BUSINESS/ CONTACT ProductlZetron IP Based Tel: (386) 575 -6903 No. 1 Service Fire Station Alerting System Fax: Interim Chief Robert Rogers and$ Email rrogers @deltonafl.gov Value BUSINESS/ Productl Zetron IP Based Tel: (386) 775-5460 CONTACT No. 2 service and $ Fire Station Alerting System Fax Email rscott @ourorangecity.com Inspector Robert Scott value BUSINESS/ Product/Brevard County Radio System Tal 321- 637 -8670 CONTACT No.3 Service 15M and$ Fax Email Lesley.lewis @brevardcounty.us Lesley Lewis value BUSINESS/ ProducUliillsborough County Sheriffs Tel: 813- 247 -0029 CONTACT No. 4 Service and $ Office Radio System Fax: Email dmking @hcso.tampa.fl.us Doug King Value 10M BUSINESS/ Product/ Collier County GPS Upgrade Tel: 239 -7552 -2531 CONTACT No.5 Service and$ Fax Email johndaly @colliergov.net John Daly Value 9. List the pertinent experience of the key individuals of your organization (continue on insert sheet, necessary). See the attached Ci Company Profile 10. State the name and licensing of the individual who will have personal supervision of the WORK. (Attach all licensing) Keith Wilson 11. Will you sublet any part of this WORK? If so, give details. no 12. Provide three (3) references (Company, contact name, telephone number, email address) from agencies where you have installed Zetron products. 1. Deltona Fire Department: Interim Chief Robert Rogers, (386) 575 -6903, rrogers@deltonafl.gov 2. Orange City Fire Department: Inspector Robert Scott, (386) 775 -5460, rscoft@ourorangecity.com THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. BID No.: 014 - 1810- 14 1JMA 27 127 of 425 : &� f]/ 0 \ \/ 3R\ 7 =) mg k \k �)f \ §k I � � $ w P., U3 w CFJ 0 E/ §k �) J� \¢ 0 }� ak )% @ §¢ e /§ }\ EL O ■� �« \ §k§ \}� 'WI j� + �� \U \ .2 m g k]C / -a 0 o` =io -C 3: kk / moo cc \/0 /� k 0 §ko ! \k o =J 128 of 425 019 4 ff TZ E W-11 I a We] 0 197-11 BID: THE REPLACEMENT • EXISTING ZETRON MODEL 26 SYSTEM WITH A ZETRON IP BASED ALERTING SYSTEM. BID N•.: 014-18110-1141JIMA �ID• ER: Communications International, Inc. DATE SUBMITTED: 11/15/13 We propose and agree, if this submittal is accepted, to contract with the City of Boynton Beach, in the Contract Form, to furnish all material, equipment, machinery, tools, apparatus, means of transportation, coordination, labor and services necessary to complete/provide the work specified by the Bid Documents. Having examined the project site (when indicated in these specifications to do so), we propose to perform the work of this Project according to the Contract documents and the following addenda which we have received: ADDENDUM NO. DATE ADDENDUM No. DATE THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. BID No.: 014-1810-14MMA 30 129 of 425 KE 130 of 425 n W Vf a 10TS I TOO MIT EEEUK��= SS By: NA ME- A Sworn and subscribed before me this 15 day of Nov 20 13 Printed Information: Jan S. Beek NAME Executive Vice President TITLE NOTARY PUBLIC, State o Ida at La e Communications Intennatwonal. Inr. COMPANY Of "VAL 10 Z7wela%zel?� 7 "OFFICIAL NOTARY SEAL" STAMP THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. BID No.: 014-1810-1141,11VIA 32 131 of 425 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. BID No.: 014- 1810- 14 /JMA 34 132 of 425 • 4 4 11 1 1:1 1:4 ki 9 1 . 1 404 ki I The Contractor is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of the resultant Contract and in furtherance thereof may demand and obtain records and testimony from the Contractor and its subcontractors and lower tier subcontractors. The contractor understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the Contractor or its subcontractors or lower tier subcontractors to fully cooperate with the Inspector General when requested may be deemed by the municipality to be a material breach of this contract justifying its termination. Communications International, Inc. C01qR.,A.CT0?. 11AVE By C itle:Ex ive Vice President Date: 11/15/13 THIS PAGE TO BE SUBMITTED FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. BID No.: 014-1810-14/JMA 35 133 of 425 F- -UEM From: Matt StPlerre <mstpierre@ask4cii.com> Sent; Wednesday, November 20, 2013 3:06 PM To: Alibrandi, Julianne Subject: FW: Bid for the Replacement of Existing Zetron System with a Zetron III Based Alerting System Matthew P. St.Pierre System Solutions Engineer Cl www.ask4ci.com Phone (386) 947-9999 Ext. 14(0: Mobile (386) 871-5448 0 ---------- Forwarded message ---- - - - - -- From: Alibrandi, Julianne <Alibrandij@hbfl.us> Date: Wed, Nov 20, 2013 at 2:25 PM Subject: Bid for the Replacement of Existing Zetron System with a Zetron IP Based Alerting System To: "mswetz@ask4cii.com" <mswetz@ask4eii.com> Cc: "Howard, Tim" <HowardT@bbfl.us> Communications International, Inc. submitted a response to bid no. 014-1810-14/JA4A which was opened on November 18, 2013. 134 of 425 We have a question on the ADD ALTERNATE for the four workstations and touch screen monitors. I placed a call to the Miami office that went directly to voice mail. Please call meat (561) 742-6322 at your earliest convenience, so that I might clarify pricing. Thank you. Julianne Alibrandi, Senior Buyer Financial Services City of Boynton Beach 100 E. Boynton Beach Blvd. I Boynton Beach, Florida 33435 o: 561-742-6322 ALibrandiJ@bbfL.us I www.boynton-beach.org 135 of 425 6. E CONSENT AGENDA December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F1 UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ® CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100, 000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Approve piggy -back of Palm Beach County School District bid #1 OC -92T Term Contract for HVAC Mechanical Contractors with Stokes Mechanical Contractor, Inc. of Lake Worth, FL in the amount of $36,404.28 to replace coils in the 50T HVAC system at the West Water Plant for $28,811.28; and, to replace one (1) compressor in a 20T HVAC system, #AHC /CU -2 at the Utilities Administration building for $7,593.00. The quotes reflect a 20% discount on equipment and parts and an hourly rate of $75 in accordance with the Term Contract approved by the PBC School District. TERM CONTRACT PERIOD: JULY 19, 2013 —JULY 18, 2014 EXPLANATION OF REQUEST: Stokes Mechanical Contractors submitted two (2) quotes for the following replacements and repairs to HVAC systems located at the West Water Plant and the Utilities' Administration Building. West Water Treatment Plant — 50T Trane HVAC System The 50T HVAC split system condenser services the second floor of the plant's main building, including laboratory facilities. The existing coils are failing and it is recommended they be replaced with coated coils before the entire system becomes inoperable. The coated coils will guard against corrosion from the elements and extend the life of the unit. A new load wire harness replacement is included in the quote and will reduce the frequency of power failures between the control panel relays to the compressors. Quote: $28,811.28. Utilities Administration Building — 20T Trane HVAC System #AHU /CU- 2 136 of 425 The 20T HVAC split system condenser #AHU /CU- 2 services the second floor of the administration building; the condenser has two compressors, one of which is not functioning. The Stage 1 10T compressor is currently bypassed and places a burden on the remaining compressor and condenser. The work also includes new drier cores, TXV valve and new blower bearings. Quote: $7,593.00. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The City's potable water testing labs are located on the second floor of the West Water Treatment Plant. Temperature changes inside the building can affect the performance of the equipment and could result in costly repairs. Further, the City's ability to perform regulatory testing and report preparation would be at risk. The replacements and repairs will be performed separately to prevent a total shutdown of the buildings; both building have fixed windows. FISCAL IMPACT: Funds are available in Utilities' Account No. 403 - 5000 - 533 -65.02 WTR017 ALTERNATIVES: A new 50T condenser, furnished and installed, costs approximately $50,000; a new 20T condenser, furnished and installed, costs approximately $25,000.00. Replacing specific equipment parts and making repairs is a cost savings and reduces the risk of complete system failures. The repairs are necessary to sustain air quality for city employees and protect laboratory equipment. 137 of 425 •e a June 2(, 2013 THESCHO STRICT OF PALM EiL..,H COUNTY, FLORIDA Purdning Departm d 3300 Forest Hit Boulevard, SubA-323 West Patin 8W, FL 334085813 Phone: (661)434-8214 Fax. (561)X23 wwpolinbeadmolmoIsUodwrehasino Stokes Mechanical Contractor, Inc. Ms. Susan Stokes 20017 Ave North Lake Worth, FL 33461 sstokes�kes.com SHARON SWAB MICHAELJ.BURKE DIRECTOR CHEF OPERATING OFFICER Subject: Letter of Agreement Bid Number: I OC -92T Title: Term Contract for HVAC Mechanical Contractors Contract Term: July 19, 2013 through July 18, 2014 Dear ]vls. Stokes: The School District of Palm Beach County, Florida, has accepted your offer to renew bid l OC -92T Term Contract for HVAC Mechanical Contractors. This acceptance is subject to compliance with the bid specifications, terms and conditions, all pertinent laws of the State of Florida and instructions as determined by the General Counsel for the School District. Please check your certificate of insurance (See Special Condition "P" "INSURANCE REQUIREMENTS") to confirm that it is current. If it is not current, please email us an updated original certificate of insurance to insurancecertificak (&aimbeachschools .ore or fax to 561 -963 -3823 within fifteen (15) days of this notification. Your insurance company is required to have the School District of Palm Beach County, Florida, NA1V= AS AN ADDITIONAL INSURED AND MUST REFERENCE THE ABOVE BID ER. Purchase orders may be issued to cover the services as the need arises, and will be your notification to proceed with fulfilling the School Districts request. Shipment without proper authorization may result in nonpayment If you have any questions, please do not hesitate to call my office at 561- 434 -8310 Thank you for renewing your bid and we are looking forward to doing business with you and your company. Sincerely, Sharon Swan, C.P.M., Director Purchasing Department CC: bid file Dennis Messerli, Purchasing Agetf� PALM BEACH COUNTY SCHOOLS - RATED "A" BY THE F LORIDA DEPARTMENT OF EDUCATION — 2005 -2012 "HOME OF FLORIDA'S FIRST LEED GOLD CERTIFIED SCHOOL" The School District of Palm Beach County is an Equal Education Opportunity Provider and Employer Revd 10/30/12 138 of 425 UrA rul"I ..p_ _ -- Supplier Response form 10C -92T ADDITIONAL INFORMATION DOCUMENT VENDOR NAME: Stokes Mechanical Contractor, Inc. This rates will not be used in the determination of the award; however, will be valid during the contract, subject to all term; and conditions contained herein, Hourly rate(s) for various personnel, to include Regular, Overtime and Premium. Regular Time: Monday - Friday 7:00 a.m. — 5:00 p.m. Overtime: After 5:00 p.m. and Saturdays Premium Time: Sundays and holidays. Personnel Title Regular Time OverfJms Premium Time Supervisor $ 80.00 hr. $ 120.00 hr. $ 160.00 hr. Licensed Journeyman See Bid Summary See Bid Summary $ 150.00 hr. Foreman $ 75.00 hr. $ 112.50 hr. $ 150.00 hr. Apprentice See Bid Summary See Bid Summary $ 110.00 hr. Driver $ 50.00 hr. $ 75.00 hr. $ 100.00 hr. $ hr. $ 1 hr- $ hr. Hourly rate(s) for various personnel, to Include Regular, Overtime and Premium. Regular Time: Monday - Friday 7 :00 a.m. — 5:00 p.m. Overtime: After 5:00 p.m. and Saturdays Premium Time: Sundays and holidays. Please list any additional equipment/servioes provided by your arganbmbon that may be utilized in this repairAnstallation function. Eaulo neaS_/ Service Regular Time Over Tlme Premium Tlme Insulator $ 80.00 hr. $ 120.00 hr. $ 160.00 hr. Sheet Metal $ 75.00 hr. $ 112.50 hr. $ 150.00 hr. Controls $ 125.00 hr. $ 187.50 hr. $ 250.00 hr. $ hr. $ hr. $ hr. $ hr. $ hr. $ hr. $ hr. $ hr. $ hr. Please enter your password below and click Save to update your response. Please be aware that typing In your password acts as your electronic signature, which is just as legal and binding "an original signature. (See Electronic Signatures in Global and National Commerce Act for more informaton.) To take exception: 1) Click Take Exception. 2) Create a Word document detailing your exceptions. 3) Upload exceptions as an attachment to your offer on BidSynds system. 139 of 425 10C -92T — Bid Summary Document HVAC Mechanical Contractor Vendor Name: Stokes Mechanical Contractor. Inc. Hypothetical: School X has a 75 ton system that has broke down and needs repair. Repairs consist of the following: Purchase of AHU, breakdown and repair of compressor /motor. Please provide the labor rates tit noted, discount for miscellaneous parts and discount f or eauioment. Labor rates will be for regular time. Regular Time: Monday - Friday 7:00 a.m. - 5:00 P.M. Overtime: After 5:00 p .m, and Saturdays to, be OWNW. w _ Wd ThisfHOVAll 0 4 a ; need 4so4s�� of - -4 -' 140 of 425 Value Discount Item Total AHU (Equipment) $25,000 20% $20,000 2096 $3 600 Miscellaneous parts $4,500 Hourly Rate Labor (Regular Time Hours Licensed loume man , $75.00 $1,875.00 Re ular Time 25 Overtime 10 $112.50 $1,125.00 Apprentice F $55,00 $1 375.00 Regular Time 25 Overtime 10 $82.50 1 $825.00 Total Hypothetical Project Cost $28,800.00 Regular Time: Monday - Friday 7:00 a.m. - 5:00 P.M. Overtime: After 5:00 p .m, and Saturdays to, be OWNW. w _ Wd ThisfHOVAll 0 4 a ; need 4so4s�� of - -4 -' 140 of 425 HVAC i � PROPOSAL OSAL � r ! � 2001 Seventh Avenue North Lake Worth, Florida 33461 (561) 582 -3589 State License No. �,, (561) 582 -3602 fax HVAC: CAC0492565 service @stokes.com f t'tti" 71!1111 ik t ifiit }tslS tU x s t; " ,,.. �. i( i �4g Y r ste DATE 11/05/2013 SUBMITTED TO JOB DESCRIPTION City of Boynton Beach Water Utility Plant Replace Condenser Coils (50T) DRESS JOB LOCATION 124 East Woolbright Road, Boynton Beach, FL West Plant Roof TTN PHONE EMAIL Karen T. Riseley 561- 742 -6435 riseleyk @bbfl.us W e hereby submit this proposal to perfo rm the following work as outlined below: Reclaim refrigerant from 50 ton Trane condensing unit on roof Remove failed condenser coils from unit Dispose of coils to EPA standards Install new Trane factory coated condenser coils Install all new refrigerant driers and oil filters Evacuates stem to industry standard and check for leaks Reinstall reclaimed refrigerant and top off charge as needed Replace load wire harness from control panel to compressor as recommended by Trane Perform start up and check operation Work to be performed during the hours of 8:00am - 4:30 pm Monday - Frida Breakdown per PBCSD contract including 20 %D p arts discount: Labor 50 hr x 75 = 3,750.00 E ui ment & Parts = $22,561.28 Crane = $ 2 EXCLUSIONS: Work beyond above stated scope; additional repairs; any known deficiencies will be reported We hereby p D ose to furnish material and labor in complete accordance with above description. for the sum of Twenty Eight Thousand Eiqht Hundred Eleven and 28 /100 ........................... Dollars $ 28,811.28 Payment to be made as follows: 50 upon acceptance, remainder upon completion All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from the above description Invclving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents cr delays beyond our control. Owner to carry fire, hurricane and other necessary insurance. Our workers are covered by Workman's Compensation insurance. A uthorized Signature: NOTE: This proposal may be withdrawn if not accep within 30 days Acceptance of Proposal -- The above prices, description and conditions are satisfactory Jason Dunham, HVAC Service Manager and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature: Print Name /rifle: Date of Acceptance: 141 of 425 HVAC AC t k4 r_ Q F t »�� rrt��ti ',� 2001 Seventh Avenue North PROPOSAL �f - Lake Worth, Florida 33461 (561) 582 -3589 � State License No. 561 582 -3602 fax HVAC: CAC049256 � � `� �� service@stokes.com (tiI� �. r OA, 1 111 9/201 3 S UBMITTED TO B DESCRIFI ION City of Boynton Beach Water Plant AHU /CU -2 Repairs DRESS JOB LOCATION 124 East Woolbright Road, Boynton Beach, FL Administration Building TTN PHONE EMAIL Karen T. Riseley 561- 742 -6435 riseleyk @bbfl.us W e hereby submit this proposal to perform the following work as outlined below: - Evacuate refrigerant from system and remove 1 failed 10 Ton Compressor - Provide and Install 1 new Trane 10 Ton compressor - Provide and Install new filter refrigerant drier cores - Remove failed/clogged 1 10 Ton R -22 TXV valve at AHU - Provide and Install 1 new 10 Ton R -22 Trane TXV valve at evaporator - Remove 2 AHU blower bearings - Provide and Install 2 new Trane AHU blower bearings - Recharge unit and add R -22 as needed to complete charge - Startup units and return to normal operation Trane Factory Parts Cost with 20% Discount ..... $3,887.54 Materials with 20% Discount ....... $ 705.46 Labor @ $75/hr ...... $3,000.00 Work to be performed durina the hours of 8:00 am - 4:30 pm Monday - Frida EXCLUSIONS: Work beyond above stated scope; additional repairs We herebv Propose to furnish material and labor in complete accordance with above descri tion for the sum of: Seven Thousand Five Hundred Ninety Three and xx/ 100 .............................. Dollars $ 7,593.00 Payment to be made as follows: 100% upon completion All material Is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from the above description involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, hurricane and other necessary insurance. Our workers are covered by Workman's Compensation insurance. Authorized Signature: NOTE: 7his proposal may be withdrawn if not accep within 30 days. A cceptance of Proposal -- The above prices, description and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will Jason Dunham, HVAC Service Manager be made as outlined above. S ignature: Print NamelfRle: Date of Acceptance: 71 y., 7777 "`:. ,.. ' - #t :: . ,..:.: ", , . 6¢0.f 142 of 425 6. F CONSENT AGENDA December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ® CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Approve a one year Maintenance Renewal Agreement with Laserfiche Solutions Group, for the City's Record Management System, Laserfiche Software, in the amount of $28,080.00. EXPLANATION OF REQUEST: The City of Boynton Beach has been using Laserfiche software as its Record Management System since 1996. Human Resources were the first department to utilize this software with all City Departments now using Laserfiche for their record management and storage. The software allows efficient document sharing and rapid records search with the input of a word or a phrase. The ITS Department solicited quotes for the annual maintenance agreement from three vendors with all vendors submitting the same pricing and services. ITS selected Laserfiche Solutions Group of Long Beach, CA, to maintain the record management system and to update with new software upgrades as they become available. This vendor has been successfully providing the City with software maintenance for Laserfiche for the past three years. The annual maintenance quote provided to ITS was $24,930.00 and Purchase Order #140378 was issued. Due to security concerns, the Police Department operates under a separate network that is not available to other City Departments. Their annual maintenance agreement cost for Laserfiche is $3,150.00. Approval is requested for the combined total amount of $28,080.00 in accordance with the City's purchasing policies for purchases in excess of $25,000 which require City Commission approval. 143 of 425 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The annual maintenance renewal for Laserfiche will allow for continued safe and reliable software support and maintenance for the City's electronic records management system. FISCAL IMPACT: Funds for this expenditure are available from the ITS software maintenance account, and the Utilities and Police Departments' software maintenance accounts. ALTERNATIVES: Not to engage in a support and maintenance agreement for the City's record management system and pay for interruptions and software failures on an as needed basis. 144 of 425 M H M H \ \ r N N N N i H H H H W W E a' H Q s ❑ q }� I W a 5 M I G7 0.l a m 0.1 H a w Q I 3 1 c o 0 0 0 0 0 0 0 0 O O o O O Ifl W M m If1 N 1p In H n H M W x u H 1 I ,tv W x c o a 0 o cn o U H c o 0 o F O L" N M In N 0 o O U ~ O W p H o W i H z� I H z W W W Dq (Y F � w P4 0 oz N aH a c o 0 0 ~ M M In F O N a w ]] M QT u W ��CCC W aiz U EEn 0 1 a �� O HW C7 0 P4 ma m W Wa "v W xH aF aF fk F+ ao �o co Co I.Ca NW Wm W Nam oW wm W xa as < ,Ll E vwna .01 TI as a E P4 �J P U O P4 NHU F4 H :PHO W W 1 H H a a [L HI WWE aWE WF O O z 4. Z W H z CL H 'z W 0 1 W aa� mp H a w� m0 H x wo <t:)H D z W W III...��� awo W O m ?+Q >>IQ E Wn -p O >+Q z, O H a' U •HO qH£ yyq£ OHO H£ WFO HHgg xE0 mHE H O RC00 4QE a00 a Q$ HO0 0.1q£ ry00 H a E£U m 0,�7 O£U W OP W U z£U H 0 a 0� m 0� a w F a aUm �Um NUm aU a H I Ho 0 0 0 0 Zo 0 0 0 0 ] Oo 0 0 0 0 In m In io In dl M N H H H M 0 0 0 0 0 0 0 0 de O O O O . O O O O H H H H �z O IF I a H O W W 0 Z o a H LL F p 0 m � w GG mwm 'y wm y' w U�jUVr{U�C z�zz�z�ZZZ�z zHZ W wzwzwawz a�a�aaa�a� g Hg Hg Hr E+ r rlI -04W Cu WW WOWOW0W0 amamawam Ol Ol 01 01 i l0 b lD 10 H H H H I N N N N 0 0 0 El 0 0 0 0 H H H H V O 0 0 r Uo 0 0 0 i W H a 145 of 425 A kti ms, is r H W z a u E z H z O E m H a W kl :J x RI c o o xy o m m w W H F u E U O O x H 7S H H W • m W a H (iy Cn Q' d V P a FI Solut 3545 Long Beach Blvd., Long Beach, CA 90807 tel: (562)988 -1688 fax: (562)988 -1886 www.laserriche.com November 20, 2013 Doug Solomon Boynton Beach Police 100 E Boynton Beach Blvd. Boynton Beach, FL 33435 Re: Boynton Beach Police Laserfiche LSAP Renewal Quote 2013 -2014 Customer #: 9471 LSAP Expiration: 10/15/2013 Quote #: 186441 Product Description Pricing per Unit Quantity Total Price Server Modules 536 LF Standard Server LSAP (82462A) Exp,:10 /15/13 $1,450.00 1 @ 1 year $1,450.00 User Licenses F3 LF Full User LSAP (82462A) Exp.:10 /15/13 RB LF Retrieval User LSAP (82462A) Exp.:10/15/13 $130.00 3@ 1 year $50.00 25 @ 1year $390.00 $1,250.00 Capture Tools P5B LF Snapshot LSAP (82462C) Exp.:10 /15!13 $20.00 3@1 year $60.00 Additional Components LSAP TOTAL 53.150.00 N.B. All software, licenses, and documentation will be made available for download electronically through secure access to Laserfiche internal servers via FTP or HTTP protocol so that they WILL NOT be delivered or shipped on tangible media. Laserfiche Software Assurance Plan The Laserfiche Software Assurance Plan (LSAP) provides the coverage necessary to maintain your Laserfiche solution in the face of the technological changes that are an inevitable part of doing business. 100% Credit for Software Upgrades Laserfiche systems undergo continual customer - driven enhancements, and Laserfiche engineers leverage advancements in hardware and software to best serve customer needs. Periodic new releases and updates are necessary to deliver these improvements to customers. LSAP helps subscribers preserve existing investments by providing 100% credit for software upgrades. 146 of 425 Solutions Grou LSAP subscribers also receive free 24 -hour FTP access to new Laserfiche releases as well as updated drivers. Laserfiche routinely issues two to four new releases and updates per year. Running the most current version of Laserfiche guarantees the best possible system performance. Information Direct from the Manufacturer Reliable, factory- direct information is the best way to stay informed of developments that affect your document imaging and management solution. LSAP subscribers receive regular newsletters and technical bulletins to keep users and administrators informed, including technical tips and stories about how others get the most out of their systems. The Laserfiche User and Support sites, available exclusively to LSAP subscribers, also contain advanced technical information, training videos and a user community forum where users share ideas with thousands of other Laserfiche customers around the world. Please remit purchase order or billing approval to: Neal Donahue Solutions Consultant Laserfiche Solutions Group 3545 Long Beach Blvd. Long Beach, CA 90807 neal.donahue @laserfiche.com For billing inquiries and payment options please contact Ellen Castillo, x532, ecastillo@laserfiche.com 147 of 425 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 140378 BOYNTON BEACH, FLORIDA 33425 -0310 DATE: 10/16/13 VENDOR 12338 TO: LASERFICHE 3545 LONG BEACH BLVD, LONG BEACH, CA 90807 REQUISITION NO. ORDERING DEPARTMENT: DATE NEEDED: BID N0: COMMISSION APPROVED: LINE# Q'.iANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST 1 1.00 EA LASERFICHE SOFTWARE MAINTENANCE 23770.0000 RENEWAL - CITY er TTerms: 10/06/2013 - 1G/05/2014 2 1.00 EA LASERFICHE SOFTWARE MAINTENANCE 1160.0000 RENEWAL: - UTIL. Quote # 172730 Terms':. 10 /06/2013: 10/05/2014 SHIP TO: City of Boynton Beach ITS DEPARTMENT 100 E BOYNTON BEACH BLVD BOYNTON BEACH, FL 33435 REMARKS: SOFTWARE MAINTENANCE RENEWAL TERM: 10 /6/13 - 10/5/14 QUOTE #172730 DO NOT MAIL - I.T.S. WILL FORWARD TO VENDOR. EXTENDED COST 23770.00 1160.00 PROCUREMENT SERVICES: S / P.O. TOTAL: 24930.00 ACCOUNT NO. PROJECT SEE BELOW PURCHASING 148 of 425 PURCHASE ORDER CITY OF BOYNTON , FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. : 140378 BOYNTON BEACH, FLORIDA 33425 -0310 DATE: 10/16/13 VENDOR 12338 SHIP TO: TO: LASERFICHE City of Boynton Beach 3545 LONG BEACH BLVD, ITS DEPARTMENT LONG BEACH, CA 90807 100 E BOYNTON BEACH BLVD BOYNTON BEACH, FL 33435 REQUISITION INC. ORDERING DEPARTMENT: DATE NEEDED: BID N0: COMMISSION APPROVED: EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST * ACCOUNTING INFORMATION ONLY - DO NOT SEND THIS PAGE TO THE VENDOR* ************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ------------------------------------------------------------- REQ /ACCT DATE REQ. BY PROJECT AMOUNT --------------------------- =------------------------------------------ 0000059986 10/07/13 ITS 23770.00 00'15105134691 0000059986 10/07/13 ITS 1160.00 40128235364691 PROCUREMENT SERVICES: P.O. TOTAL: ACCOUNT NO. PROJECT 149 of 425 M M \ \ a n v W I EI [x S+ O I P4 z H a W i q I i qE o WO I o EUr o k r W n M w N EEI o m 3UgS� o W H M z w O o W D: n o a W n O m M O a W IQ I N x a 0.l a W z 4z w z H z F o r vi a w x F a u Ua z '. w �w > a a0 m q W W � viz 0 O O O O 0 0 �D M H m H a N 0 o �a 0 o E z H O E H a a 0 H U E a W i E H ma � u 0 I a E F H H w o z z E E 0 H m U 00, E A a H W x A Hqi az� S 3 W W W w a �o w o C , 4 W \yH W �9E E IM [Y, z H vick z O W H z O W H H \m H \m 0 H 0 w aw H ow l a� l a� �H a'aH W N j0 W NQO po\gm po\gm u lm D mMID WN\p+q WN\pq noH OxnoHO H H W4t ••00 PI ••00 WOmEU ammEU W EE r �4i EXM m 0HOU w rrr� 0S4OtD aO'F Um .]O,H Um H N 6 z H U2 Ra JO m U z °A 0 o H a 5H o .. + WW .0 OH F H rxom 0H. q.10 zv > H m E 8 C9 00 00 z o0 0 00 H E o0 H M M C/) Ct Cl H N d+ a N N C4 E+ O o 0 zo 0 0 00 0 0 r � M r H m M � a N N 9 4 O O O O d^ O O 0 0 H H i �z O aH E+ I Q,' x o r- w IW r z a 0. , H , IF Z 0 IU i i m m a D m UFy UI 2FIF z a 3 R awaw WOWO D:m P:m H H m m i M 1p '-I M IM N I Eo M H N U) W U 0 sk I W z N H a m W z a U H z H z 0 H E H a a C H T � o \ m o w m ~ s+ O W w F O V H U o\ M D O z n o 11 HO ro O E H m xt •• C C a0E 7 a os+ u F4 ;j a) v P! O+F x u• 150 of 425 Date: 10, Requesting Department: I.T.S. Contact Person: Craig Ramos (Explanation for Purchase: LaserFiche is the Electronic Records Management System for your data. State of the art Client - Server architecture enables you to find and share documents over the network efficiently and fast. Files can be searched or located with word(s), phrases, and /or index fields. Image data can then be viewed, faxed, printed, and e- mailed to desired users. Software Support and Maintenance includes (2) days of VIP Services (16 Hours billed at 15 minute increments (to be used any time during the covered period)). 5 CPP Courses (registration for courses must occur during covered period). LRecommended Vendor Laserfiche Solutions Group Dollar Amount of Purchase 24,930.00 Source for Purchase (check and attach backup materials): Three written Quotations GSA State Contract PRIDE /RESPECT SNAPS Sole Source Piggy -Back Budgeted Item Emergency Purchase Other Contract Number: NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract. Fund Source for Purchase: Line Item Description: Account No.: Item Cost: Software Maintenance 001 -1510- 513 -46 -91 $23,770.00 Utilities Software Maint. 401 - 2823 - 536 -46 -91 $1,160.00 rvnn nw --vvc 151 of 425 6. G CONSENT AGENDA December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ® CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Accept the written report to the Commission for purchases over $10,000 for the month of November 2013. EXPLANATION OF REQUEST: Per Ordinance No.01 -66, Chapter 2, Section 2 -56.1 Exceptions to competitive bidding, Paragraph b, which states: "Further, the City Manager, or in the City Manager's absence, the Acting City Manager is authorized to execute a purchase order on behalf of the City for such purchases under the $25,000 bid threshold for personal property, commodities, and services, or $75,000 for construction. The City Manager shall file a written report with the City Commission at the second Commission meeting of each month listing the purchase orders approved by the City Manager, or Acting City Manager. Below is a list of the purchases for November 2013: Purchase Order Vendor Amount 140492 Lou's Police & Security Equip. $ 16,605.00 140541 LISS Interactive $ 17,100.00 140542 Fl. Bearings, Inc. $ 18,523.63 140585 Dell Marketing $ 17,776.60 140587 Insituform Technologies, Inc. $ 27,179.79 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Ordinance No.01 -66, Chapter 2, Section 2 -56.1 assists departments in timely procurement of commodities, services, and personal property. Administrative controls are in place with the development of a special processing form titled "Request for Purchases over $10,000" and each purchase request is reviewed and approved by the Department Director, Finance Department, and City Manager. 152 of 425 FISCAL IMPACT: This Ordinance provides the impact of reducing paperwork by streamlining processes within the organization. This allows administration to maintain internal controls for these purchases, reduce the administrative overhead of processing for approval, and allow for making more timely purchases. ALTERNATIVES: None 153 of 425 tii � r APPR OVED REQUESTS FOR PURCHASES OVER I r 1 1 FOR NOVEMBER 2013 1. Vendor: Lou's Police & Security Equipment Purchase Amount: $16,605.00 Requesting Department: Police Contact Person: Chief Katz Date: 11/6/13 Brief Description of Purchase: New guns for Police Officers. Source for Purchase: Piggyback State Contract Fund Source: 001- 2110 - 521 -52 -51 #680- 050 -12 -1 2 Vendor: Liss Interactive Purchase Amount: $17,100.00 Requesting Department: Police Contact Person: Chief Katz Date: 11/14/13 Brief Description of Purchase: Redesign Boynton Beach Police Department website. Source for Purchase: 3 Written Quotes Fund Source: 691 -5000- 590 -01 -27 3 Vendor: Florida Bearings, Inc. Purchase Amount: $18,523.63 Requesting Department: Warehouse Contact Person: Mike Dauta Date: 11/14/13 Brief Description of Purchase: Replenish stock of pumps for Lift Stations. Source for Purchase: Piggyback PBC Contract #10002 Fund Source: 502 - 0000 - 141 -01 -00 4 Vendor: Dell Marketing Purchase Amount: $17,776.60 Requesting Department: Library Contact Person: Craig Clark Date: 11126/13 Brief Description of Purchase: Replace obsolete computers. Source for Purchase: Piggyback State Contract Fund Source: 105 - 3221 - 513 -64 -15 #250 - WSCA- I0-ACS 5 Vendor: Insituform Technologies, Inc. Purchase Amount: $27,179.79 Requesting Department: Utilities Contact Person: kofi Boateng Date: 11!26/13 Brief Description of Purchase: Rehabilitate 110 L.F. of 15" CMP at 3718 Diane Drive and 161 L.F. of 21" CMP at 2752 SW 10th Street stormdrain system. Source for Purchase: Piggyback City of Melbourne Contrac Fund Source: 401 - 2824 - 536 -49 -17 #RFP -10 -118-0-2009 Page 1 154 of 425 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 140492 BOYNTON BEACH, FLORIDA 33425 -0310 DATE: 11/06/13 VENDOR 10342 SHIP TO: TO: LOU'S POLICE AND SECURITY EQUI City of Boynton Beach 7815 W 4TH AVENUE POLICE /PISTOL RANGE HIALEAH, FL 33014 3501 N. CONGRESS AVENUE BOYNTON BEACH, FL 33426 16605.00 PROCUREMENT SERVICES: ( 13 P.O. TOTAL: 16605.00 ACCOUNT NO. PROJECT 001- 2110 - 521.52 -51 155 of 425 EXTENDED LINE## QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST M M ! I o I H q H C + E a a w c• E H a w r ti o 0 0 0 w o 0 U, l9 1D I � � + U o N n 0 P O H a • w W a o N H o V] c o O i, O O CL 0 O 7 �. H H CA H W Eq m Q p z Paw o w a z >H a HO a c H a+ b4 H W U W H Pa a P � a a AW Z W W P W ! GO U EIM W U W Fw W mW p vJ ! 0 m 0 F H LL W W H H O O W W [p 0 El O H 0 PD E w a a H x CA >1 U z I E- ww N Pa N�Iw H UZ 0w O HO o O+v -aWH ww u d� H rn .7 ti .. .. N F0 ri 0EU P z f0 + H �F i �a 0 i Pw Z i H I H z f O f 0 PU I I B0 ON 0 d,o H Ul W H a U' m H P mW U z0 Fz � 0 O N H N Ho f Z N H ' 0N Uo ry' o xs w zH H P a 0 m H H z a s D U w x H z H H z O F H rn H Of a r I t f m i+ mH of HN H � I + OM �oq oW M m U) Hwp F mx�F W -FO z U CL Wh FzJ O 07 OUW H (Y 114 H w9v� H aHa p m a+ cy w ��+ x +sr c� LU LU LLU U LU cl � a r Y a- 156 of 425 RE Date: 5- Nov -13 t Requesting Department: POLICE Contact Person: SARAH BYERS Explanation for Purchase: New guns for Police Officers Recommended Vendor Lou's Distributors, Inc. Dollar Amount of Purchase $16,605.00 Source for Purchase (check and attach backup materials): Three Written Quotations GSA State Contract X� PRIDE/RESPECT SNAPS Sole Source Piggy -Back Budgeted Item Emergency Purchase Other Contract Number: 680 - 050 -12 -1 NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract. Fund Source for Purchase: 001 - 2110 - 521 -52 -51 Department Head Purchasing Agent Asst City Manager City Manager Date Date // & 11-3 Date Date // 4 11, 13 Form Revised 02 /01 /02 RECIFIVED ON imVt Otv Manager's 157 of 425 FROM: Sedrick Aan, RMMEXCES: Sapant Professional Standards ENCLOSTTO&- P=hse of now duty weapons This memo is to request the purchase of 160 new Generatlon4 Glock firearms with night sights from Lou's Police Distributors, Inc. (7815 West 4 Avenue, Hialeah, Fl- 33014). The purchase will utilize State of Florida Contract #680-060-12-1 with Lou's Police Distributors, Inc. The State of Florida pricing procurement procedure meets or exceeds the City's procurement requirements. The quote provided by Lou's Police DistrIbOtors, Inc. (81313-4AG) is valid through November 7, 2013. The total price of the Generatlon4 Glocks is $69,040.00 and is offset by the previous trade-In credit value of $48,'60.00 (160 Glock 21/21SF/22) and the previous trade-in credit value of $4,275.00 (16 Shotguns, 55 Tasers and holsters, 3 M1 Garands and 1 Ml Garand) resulting in the total price owed Of $16,605.00. ,-A 158 of 425 DISAPPROVED 158 of 425 Lou's Police Distributors, Inc. 7815 West 4th Ave y. Hialeah, FL 33014 Phone (305) 41 1}17000 Fax (305) 824 -9205 Ana@louspollce.com Bill To: Boy Beach PD Comments or special Instructions: Quotation DATE October 8, 2013 Quotation # 10813 -7AG Customer ID Quotaf10r1 velld un l- November 7, 2013 Prepared by: Ana Garcia m IUWSitrw CRY UBE on. Glock 21Gen4.45cal Glock Night Sight Pistol w/3 Magazines 00 $ 499.00 $ 28,140.00 Glodc 22Gen4.40cal Glock Night Sight Pistol w/ 3 Magazines 100 $ 4pg $ 40,900.00 Total $ 89,040.00 Drop Shipped From Factory Trade-in Values Glock 21 Gen 3.45=1 Night Sight Pistol w/ 3 Magazines 49 $ 301.00 $ 14,749,00 Glock 22 Gen 3 .40cal N Ight Sight Pistol w/ 3 Magazines 111 $ 301.00 $ 33,411.00 ..•....::::::...... ..,. ..........::::: _:::;.: ° :: :::: ... E r u �s�a ;_ ::;: -a .......... .:::::::::-.:.....:..:..._....::::::,..:,.:......................:.....::..... ...........................,... AIR . €: .... ......... :..::..aitltf��lti;� .............. _....• Crean $ 4s,ieo.ao ail€ eii�c IB�iifdisl IClr clt eq;•jt .... i�ii, ri r i l ; .`•' :::: • -air i iA a l OR i iai aid tl# «f slis #i aiaii is - ARMilfii�ti� ! € � ;;Ii_:_:;I,:;::: Purchase $ 89,040.00 *Mike Harrison will pick up the trades to save on Shipping` Credit $ 48,180.00 TOTAL $ 20,11=411 4 159 of 425 Lou's Police Distributors, Inc. Quotation 7815 West 4lh ANe DATE October 8, 2013 Hialeah, FL 33014 Quotation # 10813 -aA Phone (305) 418.0000 Fax (305) 824 -9205 Customer ID AnaClouspollce.com BIII To: Quotation valid unN.' November 7, 2013 Boynton Beach PD Prepared 6y: Ana Garcia Ofter Thomas Comments or special lnstrucllons; Il asap a MY p Ufa Trade -In Value 3&W 3000 shotguns 16 $ 75.00 $ 1,200.00 Tasers M26 with Charger & Holster 55 $ 35.00 $ 1,925.00 Mt Garand 3 $ 300.00 $ 900.00 M1 Garand (with broken stock) 1 $ 250.00 $ 250.00 � :l s i pEi3 ';#eNaf) crni# ;V.111 [�a= iiq MW Ioa i; :. ..::..:..:........:.:.::::.:::. ............. . _.:.: Purchase Credit Final S 160 of 425 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 140541 BOYNTON BEACH, FLORIDA 33425 -0310 DATE: 11/14/13 VENDOR 14695 TO: L INTERACTIVE 3000 MARCUS AVE, SUITE lEl LAKE SUCCESS, NY 11042 SHIP TO: City of Boynton Beach POLICE DEPARTMENT 100 E. BOYNTON BCH. BLVD. BOYNTON BEACH, FL 33435 REQUISITION NO. 60275 I ORDERING DEPARTMENT: POLICE DATE NEEDED: BID NO: I COMMISSION APPROVED: EXTENDED LINE## QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST 1 17100.00 DL REDESIGN & DEVELOP BOYNTON BEACH 1.0000 17100.00 POLICE DEPT. WEBSITE. PROCUREMENT SERVICES: P.O. TOTAL: 17100.00 ACCOUNT NO, PROJECT 691 - 5000 - 590.01 -27 161 of 425 162 of 425 w NHOW q 1 p7H N N [•w ON Fsz H I;0 z x m m ro � nay y zz d ro v n x '.. m H $O OPOt-J H O ' 01 � CC ON w d tr13Nbi O W C H m UGi ! n N H H O [) N �0 n .0 OOHH H 13 y 3 0..2 300[,2 I H 3 (o(ff� Y O C 9 H O 5M I Z G] 0 H H H Z H W 7i K n o o �' C5 -! ; Olo C v r [n Id Id w ti y. i nro o 0 0 o % w J r * Hz O I 00L N CG ro H � R O 'A z I H G I '� I N C9 Ctl I I �N ro I Hro 0 0 n x on 0x IV M N 0 m� o z b7 r C b Nw n I H ° 0 d H H I CO h7 N ro H SO I 4] O z m H n n ' M Y . L] N H f) Lid °zN H O J7y N Ch D] H z [ z , C7 'b tv yl rn hi 10 t7 I O 0 H H (] ro H o I H W ,b H x01 o z. ° ° c ° z x x ro z cl i 0 p 0 I O 0 H (1 O I r G C 1 3 m E� I "7 H W I .a t En H l�P. td N N I y C H O IPNH 0dlH m z En x ° o yi I coo H 000 H H H H m H i H a OI 000 $O' H �' ° In � + ° H N • 000 C" 02 m v I 000 K) o IHH 13 H N H H [j O I I O O O yy' O I n I-j o I T w01 i U, Pd MHH to L]N3 I H La r) r � H n] KJ 0 I 1 I 0 r H C I m z n 1 Vi OH 1 zz � 0 CC O� K H H J J t'] N I 0 0 CI r H H 03 o o O ", ' Z H Id H H C o oy I - H H - m o 0 N G: ..i pa VI N 162 of 425 # w 'tb 5 mwr PC #' # :} CIO" CJ N H 'ro MH HO C x r w H H O w n "n w H Q y m z 11 q m v K mw ° z n ° o x ro # m d N t7 # # d # # nz zw H � m Hro H Cil On x r K H K) N ro [ I>n H O m H H H 0 z H m H z x hi '7 m n K Di r H HW m yv �n �o 0 0 0y Ln 0 N a i I nl 0. z H� H I 0 z o ro� n 0 H 'm t �I �t r H H 0 o � 0 H H a a H H� 0 0 0 o C O 0 oz 0 oy H fm 0 M oti nom d q En .... Lti !� 0 o V trot .O m N C ro �ro N�0 ro� th roH rr�r7 H [9 cn C z w m H H H O x to H m H H H z N O o , o r o H H � a H r 0 0 0 0 0 0 ��z x I M H 'A1 r t7 ro b I h7 y q + n O m 7 r H I I H z °z z I ro ro 0 0 r r H H n n r� m i i I w m ro m M zm H [7 L J [7 7tl L-i L t7 L-1 W Hro p z mH Z > H H 07 H y w ;a H d ° < ° z ° z + 3 m Ld r btl W W t H o rj, t9 0 A w o I V? o I o I z o rn w W H yy n H H C u] w O H t9 ,3 �H tl 1 u 6tl C I H C th w ° 1 .4 I H PI H I W o 0 t9 w n I pd H H I w w 163 of 425 r Date: 5- Nov -13 CITY OF BOYNTON BEACH REQUEST FOR PURCHASE OVER $10,000 Requesting Department: POLICE Contact Person: SARAH BYERS Explanation for Purchase: REDESIGN BBPD WEBSITE Recommended Vendor LISS INTERACTIVE Dollar Amount of Purchase 17,100 Source for Purchase (check and attach backup materials): Three Written Quotations 0 GSA State Contract PRIDEMESPECT SNAPS Sole Source Piggy -Back Budgeted Item Emergency Purchase Other Contract Number: NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract. Fund Source for Purchase: 12 -50 MONIES - 691- 5000 - 590 -01 -27 Approvals: Department Head Date Purchasing Agent Date q t3 Asst City Manager Date City Manager Date 11 11 `ih 3 164 of 425 CITY OF BOYNTON BEACH, FLORIDA INTER-OFFICE ,• . D TO: Chief Jeffrey S. Katz via chain of commas Oct. 28, 2013 FILE: SUBJECT: New BBPD Website FROM: Stephanie Slater, PI REFERENCES: ENCLOSURES: The Boynton Beach Police Department Website is in dire need of a complete redesign. In its current form, www.bbnd.org is not at all reflective of our organization and our tremendous efforts to engage the public online and via Social Media. The site itself is difficult to navigate, cluttered and lacking any real design. Users often report pages/links missing and the difficulty of finding documents, forms or answers to questions about our department. We need a website that is not only appealing to the eyes, but innovative, fluid and indicative of the pride we have in serving the citizens of Boynton Beach. Some of the reasons reason people use our website are to submit a crime tip, commend an officer, download a records request form, file a complaint, get answers to frequently asked questions. We need a professional website that will make it easy for the general public to do these tasks. I reached out to three companies that are leaders in the web design industry. I have attached each of their proposals. All three companies work with Drupal content management platform. The vendor that I prefer we use is LISS Interactive. Arthur Mosh and his team at LISS Interactive are the brains behind milwaukeepohcenews.com, which recently won a Webby Award for Best Government Website. The website is not only eye catching and full of amazing photos, but it offers full- context news via an easy -to- use interface. The website established a new standard for real -time communication and transparency between the police department and the community, which is something we are striving for at the BBPD. LISS Interactive has also designed websites for high profile businesses, organizations and celebrities, including Major League Baseball, Vitamin Water, Dave Chapelle and Hellman's Mayo. LISS Interactive has a small but passionate team of 3 designers and 4 developers, as well as project managers and quality assurance testers. They are focused on intuitive user interfaces and engaging platforms, which is vital to the success of any website and crucial to what we're looking for with bbpd.org. I hope that you will ider this request and approve the use of LISS Interactive for the redesign of bbpd.org at a cost f ' 17,100. L.. 165 of 425 LISS literactive Website Design & Development Proposal FOR Boynton Beach Police Department PRESENTED BY: LISS INTERACTIVE October 17, 2013 ARTHUR MOSH AUTHOR AMOSH@LISSINTERACTIVE.COM EMAIL 3000 MARCUS AVENUE, SUITE 1E1, LAKE SUCCESS, NY 11042 ADDRESS 516.417.5507 TEL 516.417.5501 FAX 0 2013 LISS Interactive, LLC —Confidential 1 10/17/13 1 PROPOSAL I PGA I Initial: 166 of 425 LISS Interactive Overview s Project Requirements 3 Scope Work m Deliverables ............................................................................................................................. 4 z.0 DEFINE INFORMATION DESIGN ............................................... ............................................................. 4 2.0 DEFINE s 3.0 DEFINE GRAPHIC DESIGN s 3.z Creative Design Development s a .2 Copy Deck & Copy Editing .................................................................... .................................................. s s.s Optimized Asset Creation and Finalized Copy ............................................................................... s 4.V DEVELOPMENT .............................................................................................................................................. m 5.oQwTESTING s 5.1 QA Test Plans and Test cases a 5.2 Quality Assurance Sign-Off .................................................................................................................... 7 6.0 MAINTENANCE AND SUPPORT ............................................................................................................... r HIGH LEVEL Sc*Eowms m Budget Parameters a Project Resources o EstimateAssumptions, Caveats, Disclaimers .............................................................................................. g SpecificAssumptions .......................................................................................................................................... zo Termsand Conditions ......................................................................................................................................... zm AuthorizedApprovals ......................................................................................................................................... zn Client zs Leadership 14 ! ~.~'.~. Interactive, / 167 of 425 �|����| f�r�r�' �/~�—xo���/��O\/� ( Overview BBPD is currentl seeking LISS Interactive to design and develop owebute to establish aumnve, interactive engaging and informative experience for it's visitors. This engagement includes creative concepts, design and user experience and development. Pro Requirements Website Sections: Home Department Contacts Latest News and Tweets Submit Tip Questions mFeedback Commend anOfficer Crime Prevention ' Public Records Loo k& Feel Req ' General mopobranding, layouts, photography, and other creative assets must ue provided uv oepn Rich experiential design reinforcing current messaging. Must ue consistent with a concentration on modern, white and clean color scheme Site must convey an overall upscale vibe Site should ue informational and engaging ' LISS Interactive will provide visual design direction for the overall as well as a detailed design build V 2013 LISS Interactive, ILLC — Confidential 1 10/17/13 1 PROPOSAL I PG.3 I Initial: 168 of 425 USS Interactive Functional Requirements - Organic SEO optimization o General optimization will be done, which include design, menus, search friendly url's, sitemaps, etc. Metadata and keywords should be provided by BBPD, but will be inserted by LISS. Reporting via Google Analytics o LISS will implement tracking code provided by BBPD. - A custom CMS (Content Management Solution) will be built using Drupal to enable BBPD and it's staff to update the website. o Drupal is an open source content management platform powering millions of websites and applications. It's built, used, and supported by an active and diverse community of people around the world. Hosting Requirements: • BBPD to host website • Site live date: TBD The Statement of Work (SOW) is the foundation of all of LISS Interactive work with our clients. The SOW sets internal and external expectations for the scope of work and deliverables involved. The purpose of this document is to outline the roles, responsibilities and deliverables for LISS Interactive to create a unique website for BBPD. This document represents our mutual understanding of the project scope and deliverables. Changes may affect the schedule and costs presented. Outlined below are the works and deliverables required to meet the objectives of BBPDs website re- design. 1.0 DEFINE INFORMATION 1.1 Detailed Wireframes & User Flows Ob)ective: LISS Interactive will be responsible for developing the wireframes to support BBPDs re- design. LISS Interactive will also be responsible for developing the necessary user flows to support the approved applications on the sites. Del.iverable(s): One (1) set of wireframes. [ 6Y61 - 3 LISS Interacts e, LLC— Confidential 1 10/17/13 I PROPOSAL I PGA 1 Initial: 169 of 425 HSS Interactive 2.0 DEFINE CONTENT BBPD will be responsible for all general content for the website. Which includes copy, creative assets, videos and any other material that is going to be featured on the website. .0 DEFINE GRAPHIC DESIGN 3.1 Creative Design Development Objective: LISS Interactive will be responsible for creating a distinctive look and feel for the web site. LISS Interactive will present 2 -3 concepts in the initial design review for each template, one of which will be further developed into the final concept. Deliverable(s): Two -Three (2 -3) initial concepts, of which one (1) will be developed as the final look and feel of web site. Once the look and feel has been approved, BBPD will have 4 rounds of revisions to sub pages. Assumptions: LISS Interactive will have access to creative assets used in advertising and promotional efforts. BBPD will be responsible for providing any needed assets that may be incorporated into work effort: logos, photography and illustration. BBPD will supply brand and graphic standards. 3.2 Copy Deck & Copy Editing BBPD will be responsible for developing the copy to support the web site. LISS Interactive will provide comments and recommendations to ensure the flow of the copy is in -line with looks and feel of the web site. Deliverable: One copy deck Assumptions: - LISS Interactive assumes no changes will be made to desired functionality upon design concept approval. If changes are required, LISS Interactive will communicate appropriate timing/cost implications. 3.3 Optimized Asset Creation and Finalized Copy Objective: I © 2013 LISS Interactive, LLC— Confidential 1 10/17/13 1 PROPOSAL I PG.5 I Initial• 170 of 425 LISS Interactive LISS Interactive will be responsible for the asset optimization for all images and assets provided by BBPD and /or agency partners for use on the web site. Deliverables: Assets for the site Finalized Copy deck Assumption(s): Graphical Assets will be PNG or JPEG format depending upon the need. Depending upon the approved requirements and final concepts, HTML5, CSS3, and JQuery may be used throughout the web site. LISS Interactive will work to ensure that the majority of web users will be able to view and interact with any /all applications and content developed using this technology. 4.1 Web site Development LISS Interactive will be responsible for all front -end and back -end coding, as well as any required database and /or application development. Deliverables: All front -end development and back -end integration. Assumptions: HTML5 & CSS3 will be used throughout the site. LISS Interactive will insure that the website is viewable and functional on older browsers. Advanced JavaScript coding including AJAX will be used to bring down initial loading times. LISS Interactive will be responsible for implementing site activity reporting per BBPD requirements. LISS Interactive will be responsible for implementing a content management system. LISS Interactive will Quality Assure (QA) all content and updates based upon CIA test cases (see below). 5.1 QA Test Plans and Test Cases Objective: LISS Interactive will develop a Test Plan and Test Cases to define a level of acceptance requirements. O 2013 LISS Interactive, LLC— Confidential 10/17 {13 PROPOSAL I PG 6 Initial: 4 —' - -- - — — - - -- —Confidential 1 1 _....' 171 of 425 LISS Interactive LISS Interactive uses test plans to define what requirements will be tested, what testing methods will be used and what our testing process will be. This includes the sequence of testing activities and what deliverables (if any) will result. LISS Interactive's test plan will also identify browser and operating systems in and out of scope for testing and the types of plug -ins that may be required to help view the site. Browsers to be tested Desktop: Chrome 7 +, IE 7 +, Firefox 3 +, Safari 4 +. Mobile: Whone, Wad, Android. 5.2 Quality Assurance Sign -Off QA must approve the application once all test scripts have been executed successfully and all discovered defects have been addressed to the satisfaction of the QA group. After the web site updates have passed quality assurance testing, LISS Interactive will handoff code and all assets to approved hosting vendor for migration to host server. Assumptions: - LISS Interactive will be available for integration consulting and User Acceptance testing of web site in designated hosting environment. F© 2013 LISS Interactive, LLC _Confidential 1 10/17/13 1 PROPOSAL PG_7 I Initial 172 of 425 LISS Interactive A revised project plan will be delivered upon approval of Statement of Work and at start of project. Milestones will be identified along the development path where LISS Interactive will present the deliverable /component, at which time BBPD will review to ensure project is still on strategy, on schedule, and on budget /within scope. If requirements force changes to the initial scope, LISS Interactive will discuss with BBPD at these milestones so that priorities may be set and /or trade -offs may be assessed. HIGH LEVEL SCHEDULE Estimated duration 8 -12 weeks. Some phases identified below occur in parallel. Phase I: Scoping, Discovery and Planning Estimated duration 2 -4 weeks: Determine and document full scope of project — clearly identify key deliverables Identify team, establish roles, responsibility and define chain of communication Identify and refine goals and objectives Discover business requirements Content audit /analysis Begin high -level information architecture Phase II: Concepting, Interaction & Creative Design Estimated duration 2 -4 weeks: Refine information architecture Develop of creative concepts Create functional requirements Technical specifications Phase III: Production Estimated duration 4 -6 weeks: Content production Creative integration Technical development Phase IV: Testing, Quality Assurance and Launch Estimated duration 1 -2 weeks: Application and process testing Overall testing and refinement User acceptance testing Migration to hosting facility and launch © 2013 LISS Interactive, LLC _Confidential 1 10/17/13 1 PROPOSAL I _PG.8 I Initial; 173 of 425 LISS Interactive Budget Parameters & Project Resources As consideration for LISS Interactive's performance of the Services and Deliverables under this Statement of Work, BBPD shall pay the fee outlined below for design, development and testing. Out -of- pocket and any additional service fees as defined in this Statement of Work will be billed as incurred. Total breakdown of costs: Planning& Creative ..................................................... ............................... .........................$9,600 Development& Testing ............................................... ............................... .......................$13,250 Family & Friends Discount .......................................................................... ........................ - $5,750 TotalEstimate ......... ............................... ............. ............................... ........................$17,100 This estimate covers the scope of work outlined within this Statement of Work. Any deviations from this document may impact the time and costs identified here. If the scope of this project changes significantly from the scope of work contained herein or LISS Interactive is required to provide additional services or resources, the estimate will be adjusted accordingly and a Change Order will be issued. After conceptual approval to proceed with formal Statement of Work creation, LISS Interactive and BBPD will work together to fully define all functional and technical requirements of the project. BBPD agrees to appoint one point person to lead this assignment. This person is responsible for all internal client communications. Assumes BBPD will provide timely and complete feedback to work in progress, as appropriate. Assumes BBPD and all agency partners will meet all deadlines and commitments LISS Interactive may choose to hire outside resources as necessary for elements of this assignment, but retains overall control and responsibility for all deliverables. In situations where LISS Interactive may be asked to work with other agencies or outside resources not of its own choosing, LISS Interactive will in good faith work with those resources but can not be responsible for the performance and deliverables of those outside resources, which may ultimately negatively affect quality, scheduling and costs. f 1 © 2013 LISS Interactive, LLC — Confidential 1 10/17/13 1 PROPOSAL I PG.9 I Initial: 174 of 425 LISS Interacti If at any point during the project a Change Request (a revision requested after approvals and acceptance documentation has been received and outside of the scope of services) is required, LISS Interactive will communicate resource, cost and timing implications. No work on change request items will be performed until final approvals are received from BBPD, and a Change Order is signed. ■ 0 ■ a M " Change Requests - Revisions that are requested after approvals and acceptance documentation has already been received will be considered out of scope. ri • �O • • Please signify approval for this engagement by signing below and returning to LISS Interactive. By signing, client approves scope, schedule and cost estimate associated with this project. Any modifications to the scope will impact both the development schedule and estimate. Project work will commence on receipt of this signed document. Client agrees to pay 50% cost for deliverables upon project commencement and the remainder upon project completion. Incremental deliverables requested will be estimated and billed as rendered. For all services provided by LISS Interactive consistent with this Statement of Work and all fees and charges billed to Client in connection with such services shall be promptly paid by Client based on agreed upon terms as detailed in the LISS Interactive Services Agreement (Net 30). Client also certifies that the information outlined herein is accurate and that Client is an authorized representative for the company for which they are providing approval. Payment for ongoing maintenance (applicable one year after launch) will be due at the beginning of each of the additional years. Approved by (BBPD) Date Approved by (LISS Interactive) 10/17/13 Date ©,2013 LISS Interactive, LLC_Confidential 1 10/17/13 1 PROPOSAL I PG.10 I Initial_ 175 of 425 ||«���| ��r���' � �/_,_/ +����/w���ve Milwaukee Police News The websiteis the first of its kind for a law enforcement agemvestamisxonganew^tamdardmrreal- time communication and transparency betwe the force and the community. Milwaukee Police News offers full-context news, straight from the source, uploaded »v the mPn Public Relations team via on easy-to-use interface, which simultaneously updates the site and the department's various social media accounts. Collaboration with Cram er-Krasselt, The front-e was built using the latest cutting edge tec which include *rm/s and advanced Ja,aSo/ptu, power the parallax scro effect throughout the site. All built ona customized wvrupres platform which allows the client to manage ymmo« the we|m/te. L���� | /-- / 176 of 425 USS Interactive Marketing Drive Website Marketing Drive was interested in re- designing their current web site to meet with current agency repositioning "We generate ideas that create BRAND demand". LISS built the site using advanced JavaScript to enhance the look and feel to the site by implementing a parallax effect. A custom CMS was then built to allow Marketing Drive to not only manage the content, but to control the parallax movement of each page. LISS Interactive, LLC — Confidential 1 10/17/13 1 PROPOSAL I PG.12 I Initial: 177 of 425 A '4 LISS Interactive?f' Client List From F100 brands to the folks who want to market like them, LISS understands the essentials of creating engaging online experiences. This extends from your corporate portal to the social media marketing that brings people there. While translating complex corporate identities for the digital space isn't easy, LISS has the experience, talent, and agility to create powerful turnkey solutions for all the brands we service-both on and off line. 77 5 KQNAlIhI '. [��2 _IPGA31 178 of 425 | |��/�{ f����� � �/_/_,/��u_/���1v� ArthurKOosh Creative Technology Director Arthur wom brings o wealth magemw-wruuamewunemcexnuwnosmelumuuuk-re/izeucreativ» vision with nuts and bolts programming knowledge, Mr. momu respons for not only the sophisticated creative capital that makes LISS attractive to brands, such as Adv ABSOLUTI Vodka, Major League Baseball, and the Sara Lee Cor but also the robust programming platforms that provide all uSaclients with the uest*f-umem business efficiency tools they need mthrive. A graduate of New York City's renowned School o, Visual xrts mrmosh leads u team oftalented designers and deve making the resources ma full-service agency access m both small and large businesses alike. Tim McCord Digital & Social Marketing Strategist *a advisor and head mLISS Interactive digital strategy practice, Tim McCord helps deliver innovative marketing solutions uv lev emerging channels and technologies —muuumgsnu;|mmmeung, Branded Content and Mobile —m develop digital marketing strategies for brands through custom software tools and media solutions that create dialogue and deliver results. Am outstanding industry talent, Tim combines e unique understanding cx the power mthe big idea with the technical acumen to bring it to life. During his 24 year marketing career Tim has provided groundbreaking digital marketing and custom software solutions to leading brands including Unilever, Ford, pmo.xuso/utMcoomums, Heineken, Pfizer, Gillette, Callaway Golf, am and Nestle Waters. Ira Reisman Managing Director a Business Development Ira Reisman brings over 18 years n, experience m technology mananementanufocusesvnmpntifying and developing new solutions that enhance business efficiency. Mr. Reisman has worked closely with clients such ax Ferrari North America, o|vercun Studios, m&r and Time Warner Cable. A,mood information architect and systems integration strategist, Mr. Reisman has extensive experience building high-performance systems able oo handle the robust needs. Mr. Reisman has overseen many aspects or the technology industry, with executive skills ranging from business operations m developing ucs's cluuJm|utions. _� L(D 2013 LISS Interactive, LLC — Confidential 1 10/17/13 1 PROPOSAL I PG.14 I Initial: 179 of 425 LISS Interactive References John Sammis President I Van Son Printing Inks 631.715.7000 Robin Griffin Senior Producer, Interactive I Cramer-Krasselt 414.227.1528 Amanda Santise Account Supervisor I LLNS 212.771.3346 Scott Berger President I Arista Air Conditioning 718.937.1400 Jennifer Marchesani Marketing & Corporate Manager I Shildan, Inc. 215.525.4512 [ L-1- -- -- - - - - -- Interactive , — LLC - Confi 11 -- 0/ — IPR - 0 - P - -- 0SA --- — PROPOSAL 15 1 - - 1ni 180 of 425 About Digital Frontiers Media Digital Frontiers Media (DFM) is an award-winning multimedia production com- pany based in Sarasota, Florida that specializes in projects where technology, content and interactivity intersect. DFM develops eye-catching interactive media, national attention-getting websites, and custom programming services, includ- ing Augmented Reality (AR) and mobile apps. DFM specializes in the"freakishly brHiiant"Drupal open source Content Management System (CMS) and building projects that draw upon multiple disciplines to provide superior user experiences. Focus Our focus is on digital branding and digital brand management. To us, brand- ing is more than a logo. It's a snapshot of your business's personality that flows , through every aspect of your presence in the marketplace. It's how your clients see you and what you stand for. We build successful brands that make you visible, easy-to-recognize and most importantly, tell your unique story. We do this by clarifying the client's message, simplifying their image, and unifying all thelr marketing components together in one package. Capabilities Digital Frontiers Media creates innovative digital solutions. We leverage our in- house creative with a network of associates to expand upon our core skills with services such as web-coding, copy writing, photography, and public relations. Services: branding and identity website development and architecture website optimization interactive or special feature development copy-writers animation augmented reality mobile application development strategic digital strategies DFM Team Bios Stephen Barker I President/136velopment Architect Stephen Barker founded Digital Frontiers Media to provide cost-effective excel- lence to web and interactive multimedia clients in 2007. Stephen was named one ol'2010's"25 People to Watch" in the July issue of Blz941 magazine. Stephen holds a Master's degree from 2006 for his work in Augmented Reality (AR) and Tangible Boynton Beach Police Department page 01 Proposal 182 of 425 User Interfaces (TUls) and has over 5 years of experience in these technologies along with building physical computing systems using sensors, video analysis, servos, and other novel input-output devices. Chris Laney is an expert in marketing, digital strategies and digital communica- *ions. After spending the last decade working in marketing and new media for companies like Chick-Fil-A Verizon Wireless and The Joy FM, Chris has had a long history of success. Chris spent two years developing one of the top radio market- ing companies in Christian music before joining Digital Frontiers Media in 2012. Chris studied Advertising Design at Savannah College of An. & Design, Technolo- gy Management and Multimedia Design at State College of Florida, and is known as one of the youngest emerging new media experts in the country. Dave has beer. working with the powerful Drupal development environment for over six years. In that time, he has developed and hosted over 100 Drupal based viebsites. Dave started programming in the hospitality industry with companies like Surnmerfield Suites and Wyndham International before starting his own com- pany in 2000.Today, Dave owns and operates many Internet based companies including condoEngine, INC that markets vacation rentals. Dave has been part of the Digital Frontiers Media team since 2009. He started his time as a developer when he worked as Production Assistant for Duke University. After becoming a independent developer, he worked with com- panies such as Frito-Lay/rostitos and Gatorade doing maintenance and custom HTIVIUCSS. After discovering the robust system of Drupal, he developed custom Drupal modules for companies like Quaker, Celebrity Cruises and Zicam. Chris has been part of the Digital Frontiers Media team for over 4 years. Nicole specializes in graphic design, social media marketing, content writing, and website management. Nicole has owned a small marketing firm since 2004, and has worked on several ADDY-award winning projects in her years in market- ing and communications at The Out-of-Door Academy, as well as Visit Sarasota County. She is currently attending the University of South Florida, pursuing a Master's in Bcy,iton Beach Pclice Department Proposal page 02 183 of 425 Business Administration with emphasis In Digital Marketing. She holds an Associ- ate's Degree in Graphic Design Technology from the State College of Florida and a Bachelor's Degree in Sociology from the University of South Florida, Tampa. Vicki has been working in design and development for over ten years. After spending her first eight years with the McClatchy Company (Bradenton Herald) as a print designer, she went back to school to study web interactivity. She has been working in XHTML, CSS and Flash for over two years and has quickly grasped the understanding of Drupal. She has been part ofthe Digital Frontiers Media team for over a year. Christine has over 20 years of experience as an Art Director and Design Director for regional and national clients. She has extensive experience in the technol- ogy and educational sectors, developing publications, print marketing collateral, and advertising campaigns. Christine is a graduate of the Rhode Island School of Design. Steve Boris I Brand Manager/Creative Director Steve has over 30 years experience as a Creative Director developing corporate branding, identities, taglines, packaging, product development, tradeshow and display design, illustration, and marketing collateral for customers in a variety of industries in the U.S., Hong Kong, Canada and Australia. Steve takes pride in his ability to meet tight deadlines and in his proficiency with a host of design capabilities. Our award-winning work for national clients can be found everywhere from Fortune 500 to Tech 500 companies. Digital Frontiers Media has received national attention from both Radio Ink's Convergence Awards and the Internet Advertis- ing Awards. Digital Frontiers Media has received numerous awards from the American Adver- tising Federation including 2012's Suncoast Silver ADDY Award for"Interactive 13-to-B Website'for our work on ROBRADY.com. Boymon Beach Police Department Proposal page 03 184 of 425 Our preferred platform is Drupal, an enterprise-class CMS. An important benefit Is the rich and vibrant community and infrastructure that exists around the Drupal code base. This gives the client the ability to easily modify and enhance its website on its own, or by using any number of affordable Drupal-trained developers, without the need to hire expensive Microsoft certified programmers. Other key benefits include: A secure portal will present content managers and system administrators alike with the tools and reports they need to accomplish their jobs fast and efficiently. With Drupal's easily customized administrative settings, back-end tools can be as easy or as complex as they need to be for each respective role accessing the system. Simplified Content The ability to manage content by types (like services, events, news, promo- tions and people) rather than individual pages eliminates the need to edit complex layouts, understand HTML or manipulate artwork in a third-party design application. Easy to use forms will give content mangers full control over the site's content regardless of how and where it displays to your web- site's visitors. Additionally, those forms will validate content to ensure that it's always displayed correctly. Adding or eliminating pages, changing design or adding function is incred- ibly easy. Drupal has a wealth of"out of the box"modules that can easily be plugged in, or serve as a starting point for the development of proprietary features. Samples of sites built in Drupal include: whftehouse.gov (The White House) • wordrecords.com (Word Records) • NCAA.com (The National Collegiate Athletic Association) economist.com (The Economist) • exam[ner.com (The Examiner) Boynton Beach Police Department Pr^_�pcsal page 05 185 of 425 Z@M=rZMW.= Organization & Development Process DFM uses various tools during our development process to make sure we con- tinue to stay on schedule and monitor all aspects of the process. All of our development correspondence is run through a Drupal Content Management System (CMS) called Open Atrium. It allows us to keep track of every update and communicate efficiently with our team. Project manag- ers from your company will also have access to Open Atrium to keep up-to-date on the project. Strategic and Creative Deliverables X Design/Brand Integration: DFM will work with the Boynton Beach Police Department team to establish a base design that emulates the brand in a forward thinking way and competes with the best-designed interactive experiences in the industry.This process will include multiple options for the user interface design. DFM will provide three different homepage, inner page and/or specialty page cesigns for review. The design of this site also includes image creation such as photo selection, banner ads and other items. Technical Deliverables Website Build & Programming: Once the creative approach and any specs have been established, our developers will embark on the build and development of CSS-driven themes.They excel in developing WK standards for programming XHTML and CSS websites.Their clean, accessible and functional interfaces comply with the latest Web standards and deliver seam- lessly across all Web browsers and all operating systems. Cross Platform Compatibility: In order to maintain a balance between visitor engagement and compatibility across the most common web browsers, we ensure design fidelity on IE9+, Safari 4+, FF 3.6+, Chrome (Einy), and Opera 8+. Content Management System: The tools that Drupal provides upon deploy- ment are not only rich in features but are also highly adaptable to the needs of a project and its respective audiences. As such, we recommend leveraging Drupal with various web services to accomplish the core needs of this project and allow for future scalability through a community supported system and the utilization of its plug-in framework for custom needs specific to this project. This system provides an easy-to-use WYSIWYG tool to manage your content. Boynton Beach Police Department Proposal page 06 186 of 425 Mobile Version! A mobile version of the website would ensure that users have ac- cess to vital information on the go. On a Drupal site, mobile conversion can best be accomplished with the HTML5/Responsive Design theme Omega, a versatile platform that results in the most mobile-friendly sites. Facebook OpenGraph & Social Plug-ins: This proposal includes integration with Facebook and other social media sites. Their JavaScrlpt SDK can be integrated in Each page on the site to easily leverage widgets that will allow visitors to "like" content, view social recommendations and access information form your orga- nization's fan page. Additionally, Facebooks new social graph technology will allow visitors to push conversations specific to content on your website into their Facebook network. Enhanced SEO Package: While the base site will be built SEO-friendly, an en- hanced SEO package will help your company see a faster rise In organic traffic major search engine rankings. The initial package recommended as a simultane- ous process with the build, includes extensive keyword research, analysis and list generation, as well as a host of additional tactics including meta tagging, and XIVIL siternap, and more. Boynton Beach Police Department Proposal page 07 187 of 425 BBPD We• site $29,400.00 I t- M., m =- sm. U-N IN • MIUMME DFIVI will commence design and handle the communications management of the various individuals involved, making sure they are consistent with the new brands, the strategy, the message, and the communications deadlines, while also monitoring communications-efficacy to make sure every dollar spent is spent well. Development of Website $15,900.00 NOTE: If additional functionality is required the price may change: Core Configuration Drupal Core $1,500.00 Content Migration $1,000.00 Custom Theming and Mobile Device Responsive $4,500.00 Views/Content Types (news, FAQs, press releases, pages, etc) $4,000.00 Forms Development (Submit a tip) $250.00 Supported Media Elements (Video, Images, Audio) $400.00 Enhanced Search Engine Optimization (SEO) $500.00 Social Media Integration $1,250.00 Project Management & Contingency Fee $2,500.00 Logo Design & Development $3,500.00 Stationary & Logo Packaging $2,000.00 Graphic Standards $2,500.00 • M�� Basic Hosting $49.00/month 3-hcur blocks of maintenance $145.00 Option 1 (1.5 light request, security updates, CMS updates) $1 94.00 /month Option 2 (4.5 hrs request, security updates, CMS updates) $339.00/month Option 3 (7.5 hrs request, security updates, CMS updates) $484.00/month NOTE: We anticipate basic maintenance will be sufficient in which DFIVI will notify you when security updates and other fixes should be scheduled. Bcyr.lon Beach Police Department Proposal page 08 188 of 425 1 D The Cr &' thecr Proprietary N tice 71'it i�prn Co�[s tt.ni,denl,a! Irdo,,saI- of Thee C-- hAamen LUm �hech .s pru�,ded [m the .I p�ur�{sP of p ti'. = ^;e'�rsiEUSi Ica sv.5isir !e ise f, ale!`!. -:eh tlseiryn ei,l �m,lietl h2-0, In mdt aas,ro N,':rs�,ee,n�z _pe i�peez lc. fI G rn h., onfi�3er�ard Iv �1 �e�'otlu�e o ai,l RIB tl,� lee ling n�nn�os t w a,udv Ip i iK,e o nc t.'TI lC 189 of 425 190 of 425 0 =0 The project(s) will begin as stated in this document upon the mutual agreement of the parties with respect to the terms and conditions (including Appendices A, B and C attached hereto) set forth below. Client Responsibilities: Client recognizes that performance of the following responsibilities is vital to the success-'u] and timely completion of the project. As such, Client will: Complete the tasks stated in the project schedule in a timely manner and in the best quality possible. 2 Commit to the project and provide the full support to The Creative Momentum. Failure to meet the foregoing responsibilities in a timely manner may result in delays in the project schedule, jeopardize production and launch dates, and increase project costs. If Client fails to meet its responsibilities in a timely manner, The Creative Momentum will notify you, and reserves the right to charge incremental fees to cover the added costs to complete the project. The Creative Momentum will not be responsible for delays in the schedule as a result of Client's failure to perform in a timely manner. By execution of this agreement, Client gives its approval to its content. Any request for changes to the project(s) described herein will be handled in accordance with a mutually agreed upon change control process. Payments All amounts are due and payable upon receipt of the invoice. If payments are not made within 15 days of the applicable due date, The Creative Momentum will impose a late fee in the amount of 1.5% per annum. Web 'itearn Responsibilities The Creative Momentum will deliver the project as stated herein, Project Cost The budget stated herein is an estimate. If the final costs actually vary by more than 7%, The Creative Momentum will submit a change request to you for approval. Such change request will identify the changes in the costs. The Crcative Morner the creativern omentu m.com Due is All deliverables are due by midnight on the day they are due unless otherwise noted, MIM The launch of the website developed under this agreement marks the completion of the project unless otherwise stated herein. The launch will not occur until all amounts due and owing are received by The Creative Momentum. Document Approval, 0. 191 of 425 I, Stephanie Slater, the client representative, have read the Project Plan and will abide by the terms and conditions set forth herein. Stephanie Slater, Client (Print Name) Stephanie Slater, Client (Signature of Name) We, The Creative Momentum, will perform our responsibilities as stated within the following Project Plan. Michaei White, VP of Sales and Michael White, VP of Sales and Client Relations (Print Name) Client Relations (Signature of Name) i The C:reat�ve Morncr thecreativernomentum.com Document Approval 192 of 425 =ti • 13+ yrs of incredible design, development, and execution- delivers visionary and realistic ideas, and the highest quality in the industry. y ` Michael White Vice President of Customer Relations 8+ yrs experience in understanding what client's needs are and how to exceed their expectations -makes sure that the client's vision is met, well informed throughout the process, and get the results they deserve. ox^� The C ma"ve Mcrncr,tuM thecreativemomentum.com A How does one become a Ninja? Meet Maggie. Just as a ninja has to be well diversified in multiple covert methods of attacking, Maggie understands taking that concept into the digital marketing arena. Qualificati RI 193 of 425 Qual The following table is an overview of the Project Phases and deadlines, which can change. This process may start as early as 11101 /2013 if the project signoff occurs by this date. The time estimate is approximately 10-12 weeks. Meeting times are scheduled at the convenience of web team and Client. DATES Week 1-3 6 Meeting to refine details and capture project requirements 11/01/13 Client: Payment in the amount 50% of the estimated fees - - - - - - - - 11/04/13 A Setup hosting (Need login info from customer FTP/CP) --11/08/13 Start Development and Website Design -- - - - - - - - -- --- 11/13/13 Upload Updates to Staging and Send Status Report - - - - - - - - - - - - - - - - - - 11/15/13 Client: Need website content from Client - - - - - - - - - - - - - - - - - - - 11/20/13 A& Begin incorporating site content - - - - - - - - - - - - -11/22/13 Week 4-5 Continue development throughout weeks 11/27/13 Upload Updates to Staging and Send Status Report .12/04/13 A Client: Payment in the amount 25% of the estimated fees Week 6-7 Continue development throughout weeks 12/11/13 Upload Updates to Staging and Send Status Report 12/18/13 Week 8-9 Continue development throughout weeks - - - - - - - 01/02/14 Upload Updates to Staging and Send Status Report 01/09/14 Week 10-12 Testing ----- - ------- ---------- --- ------ --- 01/17/14 Client: Final Payment Due 01/20/14 A Launch Site 01/24/14 The Create MornentUrn thecreativemcmentum. co m Schedule & Milestones E 194 of 425 7-0=- PHASE AMOUNT DATES 1st G 50% Project Cost Due $20,000 11/01/13 2nd 25% Project Cost Due $10,000 12/04/13 3rd 25% Project Cost Due $10,000 01/20/14 MA PHASE DELIVERABLES DUE DATES 1 Design/Development Database Deployment / Website Design/Development 11/04/13 2 Deployment Upload and Run Test 01/13/14 3 Launch 01/24/14 1011 Fw- We Webs ite/data base Design and Development During this phase we will create the actual website and database as stated in the project scope. The Creative MomertLYTI thecreativemomentum.com Payment Schedule / Milestones / Deliverables M 195 of 425 Projected Budget This is an estimated budget based on personnel and other expenses. ^/ Estimated Design Effort ,,./ Estimated Development Effort ^/ Comprehensive Testing O XIOOI��� The Cren ' ;ve Momentum thecreative-nornentum.com A./ ^/ ^/ Total Estimated Budget: $40,000.00 Projectet M ed Budg 196 of 425 The following chart will provide an overview of the team member project effort. 1�51 Social Media Buttons (Facebook, Twitter, Linkedln) The Creative McrT)( the -reativernornentum.corn Google Analytics Setup & SEO (up to 10 keywords initially) gg'�,O 11 bg 197 of 425 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 140542 BOYNTON BEACH, FLORIDA 33425-0310 DATE: 11/14/13 VENDOR 1083 SHIP TO: TO: FL BEARINGS INC. City of Boynton Beach 150 SOUTH PINE ISLAND RD STE 260 LOCATIONS AND QUANTITIES LANTATION, FL 33324 SPECIFIED FOLLOWING ITEM REQUISITION NO. 60200 ORDERING DEPARTMENT: BILL —WHSE 561 - 742 -6309 DATE NEEDED: BID NO: COMMISSION APPROVED: s•s e LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST EXTENDED COST 1 2.00 EA 7.5 HP PUMP 230V 3PH 5844.2900 11688.58 FAIO.33E- 223/FK17.1 -4/12 ----------- 7 ------------------------------- * ** SHIPPING INS'T'RUCTIONS * ** TO: WARE90 E #2 222 NE 9TH AVENUE BIQ?r`MN .HEACH „' PL 33435 2 1.00 EA : -- --- - - - - -- - -- - - -;. _ --------------------- HP PUMP 230V 3 P 683i�s 0500 6835.05 FA10.33E- 223/FK17.1 -4/16 VENDOR LTEM NO.. -;` FA10.33E- 223/FK17.1 -' - - - - - - -- - W - :----------- ----- - - --- -- -------------------- * ** SHIIPPING INSTRUCTIONS ** TO.- WAREHOUSE 42, 222 NE 9TH AVENUE:.:. BOYNTON BEACH, FL:, 33435 RED STOL"K FOR UTILITY LIFT STAT:Z++.?NS PIGGY ACIC PBC CQNT'RAq #1gq.A2 EXPIRES 11f30/34 DO NOT 'MAIL MAREHOUSE WILT, SEND . :TO VENDOR PROCUREMENT SERVICES: Z/ P.O. TOTAL: 18523.63 ACCOUNT NO. PROJECT 198 of 425 M � I H \ H \ I H m m � N r N N H O H w H H \ t^ H to N W W N A A m 3 t^ [A o a " N � W i W H , W A ! � I i m N M O to m N M m M N �D m ul U N I � m H H W z 0 0 U) c o Le, R� 10 CA o f[ fWWS7 1 V t d' N H M o E C] I m m O w O a n t D O H �H o � M LL a H 0 ry H z 0,H 4 W w W 0 V§ D o o a H z H ca U] � w w' ! O N H ux z o w ao FA m W W M N O x 50 W a o w o P4 O EW p fL (n .Y O O w DW w \ o \ o � (n O N h M O N r O N UJ N U1 M o W • W HO w W HO N M az � az w w� au r H m Q H o m a H N N V UW7 "NS � w MoaH a D N o x 'J W as M�NN H H D+ z OE N3Pl� ZO gg VSW� M t DFO NFOa o 0 t Ol g o pp p z a z 0 >z p E �n cv]t ou wH w M a r Ri H U] I 0 0 do o O O O ' O O H H ! z O :H E I I I� a F �o W �w h Z ° x C14 e H t F+ z Ip 0 �u U £ E 0 0 � Ul x x i I C4 r C4 x O O z z ! H H 0 0 H H O O H H d! W H H 0 0 0 0 0 0 Oo 0 U N N Uo 0 ' H N a rrti m w H 7. a U El H z H z O E l l O OI W a N O O I 0 � I b � W 0 4j H v V0 0 UO! MI0 C\ , 41 U) a) S W W b 0 0 as G z u r n O W H P „H El H H •H I I a •-1�.1 I d) 1 W s+xla rz aE,z, 199 of 425 i 3x 1 E m ut M � N O O m N M .•- C- H to m O T 0 0 do o O O O ' O O H H ! z O :H E I I I� a F �o W �w h Z ° x C14 e H t F+ z Ip 0 �u U £ E 0 0 � Ul x x i I C4 r C4 x O O z z ! H H 0 0 H H O O H H d! W H H 0 0 0 0 0 0 Oo 0 U N N Uo 0 ' H N a rrti m w H 7. a U El H z H z O E l l O OI W a N O O I 0 � I b � W 0 4j H v V0 0 UO! MI0 C\ , 41 U) a) S W W b 0 0 as G z u r n O W H P „H El H H •H I I a •-1�.1 I d) 1 W s+xla rz aE,z, 199 of 425 i 3x 1 X' �Tory Date: 11/12/2013 CITY OF BOYNTON BEACH REQUEST FOR PURCHASE OVER $10,000 Requesting Department: Warehouse Contact Person: Bill Cipriano Explanation for Purchase: Replenish stock of pumps for lift stations Recommended Vendor Florida Bearings, Inc. Dollar Amount of Purchase $18,523.63 Source for Purchase (check and attach backup materials): Three Written Quotations GSA State Contract PRIDE /RESPECT SNAPS Sole Source Piggy -Back Fx Budgeted Item Emergency Purchase Other Contract Number: Palm Beach County 10002 NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract. Fund Source for Purchase: 502 - 0000 - 141 -0100 Approvals: Department Head Date /1 / Purchasing Agent Date / /�/ 3/, Asst City Manager Date City Manager Date Nj j 1 3 e Form Revised 02, 200 of 425 tiPi Nc Purchasing Department 50 South Mil itary Trail. Suite 110 1Vesr Palm Reach, F1.53415 -3199 (561) 616 -6300 FAX: (561)616 -63ii www.pbcgov.com/purchasing 7 1 Farm Beach County Board or County Commissioners Bun Aaronson. Crnir Karen T. Marcus, Vice Chair Jeff Koons Shelley Yana Steven L. Abrams Jess R. Sannmaria Priscilla A. Ta y lor County Adminlstrutor Hobert tNtlsman REVISED 6115110 onn G November 17, 2009 Florida Bearings, Inc. Attn: Eric Doverspike, Account Manager 3520 Investment Lane #3 Riviera Beach, FL 33404 RE: TERM CONTRACT #: 10002 Dear Vendor: ' ' This is to Inform you that Palm Beach County Board of County Commissioners has pre - qualified your firm for Sewage. Discharge. and Submersible Pumps, Mfr. WILOIEMU on an "as needed" basis. Unless you are notified otherwise, your pre - qualification shall remain in effect as specified herein. The term of this contract is 12/ 1109 through 11 3011 The obligations of Palm Beach County under this contract are subject to the availability of funds lawfully appropriated for its purpose by the State of Florida and the Board of County Commissioners. Palm Beach County Departments will Issue hard copy orders against this contract as your authorization to deliver. All Invoices must reference each unique document number. If you have any questions, please contact Cindy Brewer at (5611616 -6814 . Sincerely, �t '.a.;rt'Map MaryArm McGee Acting Purchasing Director c: Vemetha Green, Water Utilities File P' � lill Fn/a /O/gJOIYllfli(J• .- A/Jirlaari�e .9 «ion Eu W41Y +•" •..RI in 201 of 425 A O ®a y d E rc @7 ei Z o V Go V x , ¢1 a WN ® r V C �5 C tu C 8 (n�u8 202 of 425 ^s L- is "�•�BIr P' ;1 �r' � j tl Q c i S. '4] 2 , . 1: g ® ® € J 17 j a I '�l 8 Gyp' �.' • �F: i � ®® g pg Y . 202 of 425 ^s L- N s Q 07 7 Q T V1 U a 5 CL 0 ro in c 0 a N d _C q7 fC Q� NI N L V f17 M W f P4 tD Ln I C d m I Q CL 3 y CA i` Y C V A C LA wJ f C d E t ® I ri tl w L V H a _ U- 00 z ' = 1- u d w m u } L m '■� d Q �_ I C A �ry 2 ®I ri Q� r� Cl 00 00 r N N r IC U- m E Qr L 7 A QJ C @ 'C 3 � c p v c O L T a L O � U Q ,H U Y G }� m p C 8 N N d � C ro� E 6 m° aE � U LL Q d C U � N N 203 of 425 Cipriano, William From: Sandy Cservenyak <SCser@pbcgov.org> Sent Monday, October 28, 2013 2:30 PM To: Cipriano, William Subject; Contract - 10002 - Contact Names Here's a screen shot of ourvendors on CMA 10002 — Pre-Qual. Below are names and contact phone numbers. Barney - 941-665-8500 561-630-9201 ITT / Xylem - Steve - 561-848-1200 Utility Supply - Ben - 561-493-9900 I 204 of 425 Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 205 of 425 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 140585 BOYNTON BEACH, FLORIDA 33425 -0310 DATE: 11/26/13 VENDOR 7736 SHIP TO: TO: DELL MARKETING LP City of Boynton Beach ONE DELL 4VAY, BOX RR8 -11 LIBRARY ROUND ROCK, TX 78682 208 S. SEACREST BLVD. BOYNTON BEACH, FL 33435 EXTENDED COST 17776.60 PROCUREMENT SERVICES: /� 13 P.O. TOTAL: 17776.60 ACCOUNT NO. PROJECT 105- 3221 - 513.64 -15 PURCHASING 206 of 425 M H N W I N H [Y1 9 H \ i H N H H � I A A q0 W z� W ws W �I H a W Q I I zn I w W h a + z H H HM o O W HM O rn zOl m �n W o a 0 W m o F m o p a m o x w o O A U w IK W r $ ;0 r W OH a M N o El NO H H m (y' o F yy + µ i N OI W 7 W OI a Aw ? C4 A El W w u E v] U' a Q U a W U£ O W' E am am a0 F WH zF 0 oAg a H C4 Wa 20 H a Paz Pd ^00 uu w o z Z F OH e x&F A O H 6 a a A E H a HH i 0.10 I O v7 E O �3 a E G OUV] W H W x z a. 1 Vl HfA ! a r H E z O E H 0 a a Eo 0 Zw � D Ow w £r r r r � H H 4 1 I O O e p 0 0 '-I 1 Iz a0 aH F F4 Ig I a O U z a H tE �z I 0 1 U U E a HE ON pq wg 1 � ] �a ax WW ;4 El Hp 9 0 O U Ln W s E H O N N oN V0 IC H 1 R z H H a c� .n H W a H z H H z 0 E H a Wi 207 of 425 In a 1 M Q F4 P, ° o f. e m `^ m O m �Uw to I O rl N u H Eyp E l W ••s4 z �d o qua z NH H w O H F wPX H Yk H WH n _ w �9 Q� rx aw 207 of 425 rY 0fi,, m> � Date: 11/2612013 CITY OF BOYN`PON BEACH REQUEST FOR PURCHASE OVER $10,000 Requesting Department: LIBRARY-2610 Contact Person: MICHAEL NAUGHTON Explanation for Purchase: PURCHASE 20 COMPUTERS TO REPLACE OBSOLETE COMPUTERS Recommended Vendor DELL Dollar Amount of Purchase $17,776.60 Source for Purchase (check and attach backup materials): Three Written Quotations GSA State Contract PRIDEIRESPECT SNAPS Sole Source Piggy -Back Budgeted Item Emergency +uSchasg F � Other Contract Number: 2 0- WSCA -10 -ACS NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract. Fund Source for Purchase: 105- 3221 - 513.64 -15 Approvals: Department Head Date Purchasing Agent Date Asst City Manager A Date City Manager _.//' Date a19 IL Az , - s Form Revised 02/01/02 208 of 425 Quote Summary_667501591 667501591 000861622 WN05ACA 250WSCA10ACS;827160 1 110 61201 3 CITY OF BOYNTON BEACH Thanks for choosing Dell I Your quote is detailed below; please review the quote for product and informational accuracy. If you find errors or desire certain changes please contact your sales professional as soon as possible. Sales Professional Information SALES REP: CHARLENE VELA PHONE: 1800 - 4563355 Email Address: Charlene Vela[@Dell.com Phone Ext: 5139886 GROUP: 1 QUANTITY: 20 SYSTEM PRICE: $888.83 GROUP TOTAL: $17,776.60 Description Quantity OptiPlex 3011 All in One (210 -ABJZ) 20 4GB (1x4GB) 1600MHz DDR3L Memory (370 -AAMN) 20 US English (QWERTY) Dell KB212 -B QuietKey USB Keyboard Black (580 -AAQX) 20 Intel Integrated Graphics, Dell OptiPlex (490 -BBFG) 20 NO- WIRELESS (555 -BBFG) 20 50008 3.5inch Serial ATA (7,200 Rpm) Hard Drive (400 -AANO) 20 Windows 7 Professional,No Media, 64 -bit, OptiPlex, English (421 -5606) 20 Non - Canada Orders only (332 -1286) 20 Up to 90 :6 efficient PSU Base 50,8 cm (20 ") Integrated Graphics, Non - Touch, OptiPlex 3011 AIO (329 -BBJI) 20 Heat Sink for Integrated Graphics, OptiPlex 3011 AID (412 -AAAX) 20 Dell MS111 USB Optical Mouse (570 -AACW) 20 No ESTAR (387 -BBCG) 20 Optical Bezel, OptiPlex 3011 AIO (429 -AACL) 20 8x Slim1ne DVD + / -RW Drive (429 -AACN) 20 NO- WIRELESS (555 -BBFO) 20 System Power Cord, 1 25V, 1 M, C5, US STANDARD (450 -AAPQ) 20 OS- Windows Media Not Included for N- Series (620 -AALW) 20 Dell Bark -up and Recovery Manager for Windows 7, Multiple Language (637 -AAAK) 20 Safety /Environment and Regulatory Guide (English) (340 -ABSZ) 20 No Productivity Software,Dell OptiPlex, Precision and Latitude (421 -3872) 20 Basic Hardware Service: Next Business Day Onsite Service After Remote Diagnosis Initial Year (995 -0903) 20 Basic Hardware Service: Next Business Day Onsite Service After Remote Diagnosis 3 Year Extended (995 -2463) 20 Dell Limited Hardware Warranty Plus Service Initial Year (995 -4093) 20 Dell Limited Hardware Warranty Plus Service Extended Year(s) (9954303) 20 1 -Watt BIOS (340 -ABMZ) 20 Pagel of 3 file://C:1D- ocuments and SettingsljonesdlLocal SettingslTemporary Internet FileslContent.... 11/21/2013 209 of 425 Quote Summary_667501591 No Diagnostic/Recovery CD media (340 -ABJI) 20 Tech Sheet, English, Dell OptiPlex 3011, Factory Install (340 -ABTT) 20 Intel Core i5 -34705 Processor (Quad Core, 6MB Cache, 2.90GHz, w/ HD2500 Graphics), Optiplex 3011 AIO (338 -BCDE) 20 No DDPE Encryption Software (954 -3465) 20 No Chassis Intrusion Switch (461 -AAAW) 20 NO INTEL RESPONSIVE (551 -BBBJ) 20 Shipping Material, Direct (340 -ABQV) 20 Direct Ship, Wistron, Zhongshan (340 -ABRP) 20 Shipping Label for AIO, DAO (389 -BBUU) 20 AIO 3011 Basic Stand (575 -BBBO) 20 PowerDVD Software not included (429 -AAGQ) 20 Regulatory Label, 180W, Non - Touch, OptiPlex 3011 AID (389 -BBUU) 20 Intel Core 15 Processor Label (338 -BCKC) 20 Non -Touch LCD, Dell OptiPlex AID (391 -BBDM) 20 Software for Integrated Camera (319 -BBBL) 20 INTEL MANAGEMENT ENGINE 8.1 COMPONENTS INSTALLER (340 -ABRS) 20 Windows 7 Label, OptiPlex, Fixed Precision, Vostro Desktop (389 -BCCZ) 20 Dell Digital Delivery Client (421 -4047) 20 Thank you for buying Dell (421 -9982) 20 Dell Data Protection System Tools Digital Delivery/DT (422 -0008) 20 Visitwww.dell.com /encryption (632 -BBBZ) 20 Thank you for buying Dell (632 -BBCB) 20 Dell Data Protection I Protected Workspace (640 -BBEV) 20 ODM Info (640 -BBJB) 20 Dell Client System Update (658 -BBML) 20 Waves Maxx Audio Royalty (658 -BBNF) 20 180W 3P, A/C Adapter, Dell OptiPlex (450 -AAJK) 20 *Total Purchase Price: Product Subtotal: Tax: Shipping & Handling: State Environmental Fee: Shipping Method: $17,776.60 $17,776.60 $0.00 $0.00 $0.00 LTL 5 DAY OR LESS (* Amount denoted in $) Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Dell is not responsible for pricing or other errors, and reserves the right to cancel orders arising from such errors. Dell may make changes tc this proposal including changes or updates to the products and services described, including pricing, without notice or obligation. This proposal is not intended to create a contractual relationship. Unless expressly agreed otherwise in a writing signed by the parties, all orders by CITY OF BOYNTON BEACH for Dell products and services shall be subject to Dell's Terms and Conditions of Sale - Direct, which can be found at www.dell.condterms , and which incorporate Dell's U.S. Return Policy, at www.dell.wm /returnoolicv#total . Please read Page 2 of 3 file://C:1Documents and Settingsljonesd\Local Settings\Temporary Internet HeAContent.... 11/21/2013 210 of 425 Quote Summary_667501591 Page 3 of 3 those terrne carefully and in their entirety, and note in particular that Dell Equal Logic and EqualLogic- branded products, DeIIJEMC and EMC- brsnded products, PowerVault MLBODD tape libraries, non -Deli- branded enterprise products, enterprise software, and customized hardware cr software products may not be returned at any time. Orders also shall be subject to the terms of any applicable service contract (s), whim, can be found at www.dell.com /servicecontracts All informaton supplied to CITY OF BOYNTON BEACH for the purpose of this proposal is to be considered confidential information belonging to Deli. About Dell Dell Inc. (NASDAQ: DELL) listens to customers and delivers innovative technology and services they trust and value. Uniquely enabled by Its direct business model, Dell is a leading global systems and services company and No. 34 on the Fortune 500. For more information, visit wwtu.dell.com Privacy Policy Dell respects your privacy. Across our business, around the world, Dell will collect, store, and use customer information only to support and enhance our relationship with your organization, for example, to process your purchase, provide service and support, and share product, service, and company news and afferings with you. Dell does not sell your personal information. For a complete statement of our Global Privacy Policy, pleasevis.t deil.com1privacy . file:/ /CADocuments and Settings \jonesd \Local SettingsUernporary Internet FilesTontent.... 11/21/2013 211 of 425 Miscellaneous IT Equipment (WSCA) / Alternate Contract Source / State Contracts, Agre... Page 1 of 3 -.. - . . - Deoartment of Management Services > Business Operations > State Purchasing > Vendor Information > State Contracts, Agreements and Price Lists > Alternate Contract Source > Miscellaneous IT Equipment (WSCA) << Return Miscellaneous IT Equipment (WSCA)250-WSCA-10-ACS Effective Period 10/11/2009 through 08/30/2014 Contract Type Alternate Contract Source • Pricing • Contractors Contract Information State of Florida Approved Desktop and Laptop Standard Configuration Purchasing How to Use this Alternate Contract Source Apple WSCA Master Agreement - (pdf 1.47 MB) Apple DMS Participating Addenda - (pdf 266.02 kB) Dell WSCA Master Agreement - (pdf 1.48 MB) Dell DMS Participating Addenda - (pdf 485.63 kB) Fuiitsu WSCA Master Agreement - (pdf 1.98 MB) Fujitsu DMS Participating Addenda - (pdf 452.32 kB) Contract Documents WSCA Master Agreement - (pdf 1.78 MB) HP DMS Participating Addenda - (pdf 734.61 kB) Lenovo WSCA Master Agreement - (pdf 2.00 MB) Lenovo DMS Participating Addenda - (pdf 418.27 kB) Panasonic WSCA Master Agreement - (pdf 1.62 MB) Panasonic DMS Participating Addenda - (pdf 651.50 kB) Amendments and Memorandums Forms and Other Information Contract • Colin Barton • 850- 921 -9231 Administration colin.bartonC@dms.myflorida.com Commodity Codes 250 -040, 250 -780, 250 -880 Description This alternate contract source includes the purchase or leasing (as permitted by state and local requirements) of computer equipment, peripherals and related services from HP, Dell and Apple not currently available on state term contracts. Benefits • This contract Is available only for products not on state term contracts • "WSCA Store" websltes provided by vendors • WSCA participating addendums are entered on behalf of governmental entities in Florida for HP, Dell, and Apple. http: / /www.dms.myflorida.con /business_ operations /state _purchasing /vendor infonnatio... 11/25/2013 212 of 425 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD p p #; 140587 P.O. BOX 310 BOYNTON BEACH, FLORIDA 33425 -0310 DATE: 11/26/13 VENDOR 4625 SHIP TO: TO: INSITUFORM TECHNOLOGIES INC. City of Boynton Beach 12155 NW 28 AVENUE EAST UTILITY ADMIN MIAMI, FL 33167 124 E. WOOLBRIGHT ROAD BOYNTON BEACH, FL 33435 LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST 1 110.00 LFT 15" X 7.5" MM CIPP 66.3000 2 161.00 LFT 21" X 9 MM CIPP 94.8600 3 110.00 LFT 14 " -18" MEDIUM: .'V 4.2800 4 161.00 LFT 20" 24" - [4>wDZL1M9:CLEALN i& TSZ 6.7300 5 2.00 EA TRAFFIC OOMTROL, CITY ROW 255.0000 6 1.00 EA MOSILI2.?iTI471 255:0,.0000 EXTENDED COST 7293.00 15272.46 470.80 1083.53 510.00 2550.00 PROCUREMENT SERVICES: z i f.y P.O. TOTAL: 27179.79 ACCOUNT NO. PROJECT 401- 2824- 536.49 -17 PURCHASING 213 of 425 M r1 M r r-I i \ \ I 6 O \ N r•I \ I H I H H + F w O M O O m N O O p P'* mJ Q (� t- N H N t W H a � I w Q � I m I vi x H N O O O O O O N r m W O o w O m M N O o O o m r I O O O O O O- cv N \ H O M N O M O O 1 O O O o o O O O O O O O Ri O m H N r H H H H H H q a O N N N N N W O H N N N -1 -1 N N I Q U a W E All a o 0 0 0 0 o I z w m £ I o O 0 w 0 m 0 M 0 O o O Rc E O W N L^ O M O W M m N L` O O O 1 H IT w w H 17 w w a a w N o E ?� O O H E 8 N N N O Z M £ N H m a H W a O F N w + F W E W E W H W Q O U E z 7m z w a a a a w w W W � W 0o ° a a f H 0 I C H PI H o O 0 o O o o z H U H LL H Q O H O H N H 6 a H z E E w w > z z [4 Q W a Q =o H w W I E IO m H eym u FO W a U O U H Ul C4 En I Q Q Q Q Q Q I � m cn m m m m oo H °' 1 + WW WW E L7 WW U' WW C qq 7 WW L qq 7 WW C7 I U'a U,7UpU U UE- E E E F E F R x m .7�� rEr�C r r ,cE,a�C zd2rLZr.�zrl�zr.�z� N z H + Wa ry Wa aim wa p4m w am wa W, En wa {4m I W W W w w w F '� pWa 7C'F CL'H 94 El WF J 3 Is Is Is IN Is Is '(�W pppWp';; UUUUVu uuuuu £ + Z. 0.4 Z. oa Z. oa Z. 0. 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O r�A I .q I O z E 7 Q (y O J Oa H rn o x H O U E. w IX a H m d H rn m as w Ix -� a 215 of 425 • -t Utilities Explanation for Purchase: This Request For Purchase is for rehabilitating 110 L.F. of 15" CMP (3718 Diane Drive) and 161 L.F. of 21" CMP (2752 SW 10th Street) stormdrain system utilizing repair Contract# RFP -10- 118 -0 -2009 with Insituform Technologies for Stormwater Infrastructure Rehabilitation Services . On 08/07/2013, there were numerous ground impressions and safety conconcerns discovered between the above homeowners property. Due to the fragile condition of the stormdrain systems it is necessary to clean, televise, and line these systems by means of Cured in Place Pipe (CIPP) procedure. Recommended Vendor Insituform Technologies, LLC Dollar Amount of Purchase $27,179.79 Source for Purchase (check and attach backup materials): Three Written Quotations GSA State Contract PRIDE SNAPS RESPECT Piggy -Back 0 Sole Source Emergency Purchase Other Contract Number: 10- 118 -0 -2009 Exp. 03/31/2015 NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract. tuna Source for Nurcnase: Other Contractual Services: 401 - 2824 - 536 -4917 Approvals: a 1 Y . Department Head Purchasing Agent ( Asst City Manager City Manager Form Revised 0210 1 /02 Xc: Kofi Boateng Barb Conboy James Sylvain Michael Low Contact Person: Louis A. Johnson Date I ( f 1 � �� C Date 7-1 Date Date / //Z 4 // 216 of 425 H.T.E. ENTRY DATE: 11/4/2013 H.T.E. REQUISITION # 60256 Clerk: H.Sagel Procurement Asst: Obi Director: 110 City Manager (non budgeted c ital and/or $5000+ 15" X 7.5 mm CIPP REASON FOR PURCHASE: Rehabilitation of 110 LF of 15" CMP (3718 Diane Dr) and 161 LF of 21" CMP (2752 SW 10` St ) stormdrain system. Piggy Back bid City of Melbourne contract # RFP -10 -118 -0 -2009 Description & Part Number Fund Dept Basic Elem Obi Amount 110 66.30 LF 15" X 7.5 mm CIPP VENDOR INFORMATION: DIVISION: OTHER INFORMATION: Name: Insituform Technolgies, Inc. Admin. ( ) Date: 11/4/2013 ASAP ( ) Address: 11511 Phillips Hwy S Construction () Date Needed: 11/18/2013 4.28 LF Confirm. ( ) Jacksonville, FL 3256 Cust. Rel. ( ) 470.80 ASAP/Col ( ) 20 " -24" medium clean & TV Distribution ( ) BACKUP ROCS. SUBMITTED: Quotes/Verbal ( ) (over $500 DELIVERY: Phone (contact): Ted Hochkiss Water Qual. ( ) E. Admin. 40 (X) 904 - 262 -5802 Pumping ( ) Quotes/Written (x) over $2000 E. WTP 41 ( ) Vendor Number: 4625 PWTreat. ( ) Bid Docs. (x) W. WTP 42 ( ) Meter Serv. ( ) Sole Source Ltr. () P/U 99 ( ) INITIATOR: Louis John op r Sewage () Insurance () Requirements: Special Instructions: 27179.79 APPROVED: - 4L Strmwtr. (x) SNAPs/GSA/Piggy -back #: Project Number: , Quart. Unit Price Description & Part Number Fund Dept Basic Elem Obi Amount 110 66.30 LF 15" X 7.5 mm CIPP 7293.00 161 94.86 LF 21" X 9 mm CIPP 15272.46 i 110 4.28 LF 14 " -18" medium clean & TV 470.80 161 6.73 LF 20 " -24" medium clean & TV 1083.53 2 255.00 ea Traffic Control, City ROW 51.00 1 2550.00 ea Mobilization 2550.00 TOTAL 401 2824 536 49 17 27179.79 217 of 425 I ,I) w w [a) W110 0 JI Do oil tip[" K11 QUOTATIONS ITEMS REQUESTED: Use Cured-in-Place-liner of 8" clay main line VENDOR #1: Insituform Technologies, Inc DATE: 11/4/2013 CONTACT PERSON: Ted Hochkiss PHONE NUMBER: 904-262-5802 QUOTE: $27,179.79 VENDOR#2: DATE: CONTACT PERSON: PHONE NUMBER: QUOTE: VENDOR 43: DATE: CONTACT PERSON: PHONE NUMBER: QUOTE: PURCHASING DEPT. 218 of 425 Insitufarm 07e a^ ,..,ter f,.r rho im+r, +o'. 10 -30 -13 Mr. Louis Johnson City of Boynton Beach Public Works 124 E. Woolbright Rd. Boynton Beach, FL 33435 RE: Storm Drain Reconstruction — Diane Dr. & SW 10"' St. Dear Louis: AAJA- HQK3BO Insituform Technologies, LLC. ( ITLLC) is pleased to provide the following proposal for the rehabilitation of storm sewers in Boynton Beach, FL using "Cured -in- Place- Pipe" (CIPP). These prices are based on our 2013 -15 City of Melbourne contract # RFP -10- 118 -0 -2009, which is available for "piggyback" by the City of Boynton Beach. PROPOSAL PRICING ITI proposes the following pricing for the scope of services described herein: Item Description Unit QtV Unit Price Total Price 1 15'x 7.5 mm CIPP LF 110 $66.30 $7,293.00 2 21'x 9 mm CIPP LF 161 $94.86 $15,272.46 3 14 ° -18" medium clean &N LF 110 $4.28 $470.80 4 20"m24" medium clean & TV LF 161 $6.73 $1,083.53 5 Traffic control, City ROW Each 2 $255.00 $510.00 6 Mobilization Each 1 $2,550.00 $2,550.00 TOTAL $27,179.79 ASSUMPTIONS AND QUALIFICATIONS 1TLLC's Proposal Pricing is based upon the following assumptions and clarifications: 1. ITLLC assumes the work will be completed during dry weather conditions. 2. Quantities are estimated. Customer shall be invoiced for actual quantities at the above unit prices. ITLLC SCOPE OF WORK / RESPONSIBILITIES ITLLC will provide the following: 1. Mobilization and demobilization of personnel, equipment, and materials to and from the Project site. The price presented is based upon one (1) instance of mobilization and demobilization. 2. Medium cleaning of the pipe prior to lining. 3. CCTV inspection of the pipe prior to lining pipe. 4. Traffic control 5. Install polyester impregnated CIPP liner in accordance with ASTM F1216 or F1743 using either water or air /steam, at the discretion of ITLLC. 6. CCTV inspection of the pipe after the lining is complete. Tel: (904) 237 -3426 6972 Business Park Blvd Fax: (904) 280 -4162 Jacksonville, FL 32256 www.insituform.com 219 of 425 Page 2 11/1/2013 Standard ITLLC one -year warranty from date of installation, excluding any required warranty TV inspection and /or testing. Standard insurance coverage with the following limits: General Liability: $2,000,000 per occurrence /$4,000,000 aggregate Auto: $2,000,000 Combined Single Limit Workers Compensation: Statutory with $1,000,000 Employer's Liability The above insurance shall not include Primary and Non - Contributory Coverage and ITLLC shall not provide a Waiver of Subrogation endorsement. NOTE: Modifications to the Scope of Work / Responsibilities of ITLLC may result in a change in price and /or duration. EXCLUSIONS: The following items are excluded from 1TLLCs above Pricing and Scope of Services / Responsibilities stated in this Proposal. These items, if necessary, applicable or otherwise required, shall be furnished by Customer, at Customer's direction and at no cost to ITLLC or may, upon mutual agreement in writing between ITLLC and Customer, be provided by ITLLC at an additional cost: 1. Permits, licenses and construction easements. 2. Access to and use of fire hydrants and /or sufficient water supply (within 500 ft. of the installation site) to complete flushing and CIPP installation. 3. Obstruction removal (calcium, concrete, mineral deposits, roots, etc.) and /or protruding tap removal. 4. Point repairs. 5. Repair of pipe damaged during any industry standard high - pressure jet cleaning operations, preparation or lining and any subsequent cleaning necessary to remove debris that has fallen into the pipe as a result of any such collapse or repair. 6. Locations of and access (of ITLLC equipment and /or personnel) to all manholes associated with the Project and as required by ITLLCs work plan. 7. Payment and Performance bonds. If payment and performance bonds are required, add 1.5% to the total Project cost. 8. Removal and disposal of any hazardous or toxic materials encountered during the Project. 9. Holiday work, rush delivery or adverse weather work (as defined by ITLLC). 10. Complete independent testing of liner samples from each installation. 11. Certified Professional Engineer stamped designs. 12. State and local sales and /or use taxes. 13. Additional premiums for special insurance coverage(s) specific to this project. GENERAL TERMS AND CONDITIONS: 1. ITLLCs Proposal is conditioned upon Customer's acceptance of the terms and conditions set forth herein. Customer's ordering of material or services by purchase order or otherwise, shall be treated as Customer's acceptance of such terms and conditions. All terms and conditions in Customer's purchase order or in any other communication to ITLLC, whether submitted previously or subsequently to this Proposal, which are additional to or inconsistent with the terms and conditions of this Proposal are not binding upon ITLLC and shall not be applicable to this Proposal, except to the extent accepted in writing by ITLLC. Any change or amendment to this Proposal, to be binding upon ITLLC, must be accepted in writing by ITLLC. 220 of 425 Page 3 11/1/2013 2. MLC has based its Proposal on a nominal wall thickness for the Insitutube as shown in the price. This is based on the best available information at the time of this Proposal. Existing pipe deterioration in excess of the conditions assumed, ground water loads in excess of those assumed, or other loads or conditions may increase the recommended thickness for all or portions of the work. Final recommendations may be submitted to you following the completion of the preliminary TV phase of the project. Stated prices are subject to adjustment if design changes are agreed upon. 3. This Proposal is valid for 30 days, unless otherwise extended by ITLLC. 4. PAYMENT: Payment is due in full, without exception or retention, within 30 days of the date of the invoice. Monthly partial progress payments may be requested for the value of work in progress or completed, including materials delivered to the Project site. Payments due and unpaid shall bear interest at the rate of 1 1 /2 % per month from the date payment is due. Should ITLLC incur costs or expenses to collect monies claimed due hereunder from Customer, Customer shall pay to ITLLC, in addition to all other sums due to ITLLC, attorneys' fees, consultants' costs, and other expenses and costs, including but not limited to litigation and /or arbitration expenses and arbitrator compensation, in connection therewith. S. ITLLC shall not be responsible for any inability to perform under this Proposal or for any loss or damage due to delays or disruptions resulting directly or indirectly from, or contributed to by, any act of God, action or omission of Customer, act of civil or military authorities, fire, strike or other labor dispute, accident, flood, adverse weather, war, riot, terrorism, transportation delay, inability to obtain material or fuel supplies, or any other circumstances beyond ITLLC's reasonable control, whether similar or dissimilar to any of the foregoing. If ITLLC crews are delayed on site for reasons beyond the control of ITLLC, then ITLLC's standby time will be invoiced to Customer at an hourly rate of $ 1,600.00 per hour. 6. Claims for Changed, Concealed or Unknown Conditions: If conditions are encountered at the site which are (1) materially changed; (2) subsurface or otherwise concealed physical conditions which differ materially from the information upon which this Proposal is based or (3) unknown physical conditions of an unusual nature, which differ materially from those ordinarily found to exist and generally recognized as inherent in construction activities of the character provided for herein, then the Proposal Price and Time shall be equitably adjusted to address the conditions. 7. LIMITED WARRANTY: ITLLC WARRANTS TO CORRECT ANY DEFECT IN THE MATERIALS OR SERVICES PROVIDED BY ITI WHICH ARE BROUGHT TO THE ATTENTION OF ITLLC IN WRITING WITHIN ONE YEAR FOLLOWING COMPLETION OF ITLLC'S WORK, PROVIDED CUSTOMER AFFORDS ITLLC SUITABLE ACCESS AND WORKING CONDITIONS TO ACCOMPLISH SUCH CORRECTION. 8. Except for the express warranty forming a part of this Proposal, ITLLC DISCLAIMS ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. ITLLC'S LIABILITY TO CUSTOMER, WHETHER IN CONTRACT, WARRANTY, TORT OR OTHERWISE, IS LIMITED TO THAT PERMITTED UNDER THIS PROPOSAL, AND SHALL IN NO EVENT EXCEED THE PRICE HEREUNDER. NOTWITHSTANDING ANYTHING SEEMINGLY TO THE CONTRARY, ITLLC SHALL NOT BE LIABLE TO CUSTOMER FOR ANY SPECIAL, INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES, INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF USE, LOST TIME, DELAY, DISRUPTION, INTERFERENCE, LOSS OF PRODUCTIVITY, INCONVENIENCE, LOST INCOME, OR LOST PROFITS. 9. This agreement may be terminated by either party upon seven (7) days written notice should the other party fail substantially to perform in accordance herewith through no fault of the party initiating the termination. 10. Customer shall indemnify, defend and hold ITLLC harmless from and against all claims, demands, liabilities, causes of action, losses, damages, costs and expenses, including without limitation attorneys' fees and claims for bodily injury (including death) or property damage, arising out of or relating to ITLLC furnishing materials hereunder in accordance with any plans, specifications or other design documents furnished by Customer to ITLLC. 11. The terms and conditions of this Proposal form the entire agreement between the parties. All other terms, proposals, negotiations, representations, recommendations, statements or agreements, whether made or issued contemporaneously or previously, are excluded from and are not a part of this Proposal, and have no binding or enforceable effect. This Proposal, if accepted, shall be binding on the parties and their respective successors and assigns. 221 of 425 Page 4 11/1/2013 The information contained in this letter is proprietary to Insituform Technologies, LLC. and shall be retained by the recipient in confidence and shall not be published or otherwise disclosed to third parties without the express written consent of Insituform Technologies, LLC. The foregoing shall not preclude the use of any data which (i) was in its possession without restriction as to use prior to receipt as proprietary of the same or similar data from Insituform Technologies, LLC., (ii) is or becomes available from a public source on or after such receipt from Insituform Technologies, LLC. or (iii) is obtained by the recipient from a third party not under obligation of confidentiality or other restriction with respect to use. Please do not hesitate to contact me with any further questions. Very truly yours, Insituform Technologies, LLC. Jed XotdKro o Ted Hotchkiss Business Development Mgr. Accepted By: (signed) Accepted By: (printed) Date: Title: 222 of 425 223 of 425 PROJECT NAME: City of Melbourne CIPP Rehabilitation Services RFP # 10- 118 -0 -2009 Expires: 3 -31 -15 Project Name: Boynton Beach Storm Drains 2013 DATE: 8 -13 -13 CONTRACT VALUE $27,179.79 ITEM UNIT TOTAL NO. DESCRIPTION UNIT PRICE QTY AMOUNT CIPP Rehab. Storm Sewer Mains 15" diameter 6.0 mm normal thickness (.236) LF $63.24 $0.00 7.5 mm normal thickness (.0295) LF $66.30 110 $7,293.00 9.0 mm normal thickness (.354) LF $69.36 $0.00 Charge for 1.5mm increaser per LF LF $1.53 $0.00 18" diameter 6.0 mm normal thickness (.236) LF $65.28 $0.00 7.5 mm normal thickness (.0295) LF $75.48 $0.00 9.0 mm normal thickness (.354) LF $79.56 $0.00 10.5 mm normal thickness (.413) LF $87.72 $0.00 Charge for 1.5mm increaser per LF LF $3.06 $0.00 21 "° diameter 6.0 mm normal thickness (.236) LF $66.30 $0.00 7.5 mm normal thickness (.0295) LF $77.52 $0.00 9.0 mm normal thickness (.354) LF $94.86 161 $15,272.46 10.5 mm normal thickness (.413) LF $100.98 $0.00 12.0 mm normal thickness (.472) LF $105.06 $0.00 Charge for 1.5mm increaser per LF LF $3.26 $0.00 Clean & Inspection - Storm Light Cleaning and inspection 8" - 12" diameter LF $2.14 $0.00 14 11 - 18" diameter LF $3.26 $0.00 20" - 24" diameter LF $5.10 $0.00 27" - 42" diameter LF $7.34 $0.00 48" - 72" diameter LF $16.01 $0.00 Medium Cleaning 8" - 12" diameter LF $2.75 $0.00 14" - 18" diameter LF $4.28 110 $470.80 20" - 24" diameter LF $6.73 161 $1,083.53 27" - 42" diameter LF $11.12 $0.00 48" - 72" diameter LF $20.30 $0.00 Heavy Cleaning 8" - 12" diameter LF $2.96 $0.00 14" - 18°" diameter LF $5.10 $0.00 20" - 24" diameter LF $8.36 $0.00 27" - 42" diameter LF $13.77 $0.00 48" - 72" diameter LF $27.85 $0.00 Root Removal 8" - 12" diameter LF $1.33 $0.00 14 11 - 18" diameter LF $2.96 $0.00 20" - 24" diameter LF $4.08 $0.00 27" - 42" diameter LF $6.22 $0.00 Page 1 of 3 224 of 425 ITEM NO. DESCRIPTION UNIT UNIT PRICE QTY TOTAL AMOUNT 48" - 72" diameter LF $8.36 $0.00 Tuberculation Cleaning 8" - 12" diameter LF $19.48 $0.00 14" - 18" diameter LF $24.89 $0.00 20" - 24" diameter LF $27.13 $0.00 27" - 42" diameter LF $32.54 $0.00 48" - 72" diameter LF $45.49 $0.00 Ancillary Services By -Pass Pumping 8" diameter LF $1.02 $0.00 10" diameter LF $1.02 $0.00 12" diameter LF $2.04 $0.00 15" diameter LF $5.10 $0.00 18" diameter LF $7.14 $0.00 21" diameter LF $10.20 $0.00 24" diameter LF $15.30 $0.00 27' diameter LF $20.40 $0.00 30" diameter LF $35.70 $0.00 36" diameter LF $40.80 $0.00 Standard Service Reconnection each $204.00 $0.00 Service Connection - Grouting each $285.60 $0.00 Traffic Control - FDOT Right of Way Flagman setup $612.00 $0.00 Arrow Board setup $183.60 $0.00 Barricades setup $346.80 $0.00 Lane Dividers setup $15.30 $0.00 Traffic Control - City Right of Way Flagman setup $306.00 $0.00 Arrow Board setup $183.60 $0.00 Barricades setup $255.00 2 $510.00 Lane Dividers setup $15.30 $0.00 Traffic Control - County Right of Way Flagman setup $306.00 $0.00 Arrow Board setup $183.60 $0.00 Barricades setup $346.80 $0.00 Lane Dividers setup $15.30 $0.00 Easement Access 6" to 12" diameter LF $1.02 $0.00 14" to 18" diameter LF $2.04 $0.00 20" to 24" diameter LF $3.06 $0.00 27" to 30" diameter LF $5.10 $0.00 Mobilization I lump sum 1 $2,550.00 1 1 1 $2,550.00 Page 2of3 225 of 425 ITEM NO. DESCRIPTION UNIT UNIT PRICE TOTAL QTY AMOUNT 27,179.79 Page 3 of 3 226 of 425 City of Melbourne AMENDMENT No. 3 TO CONTRACT Cured In Place (CIPP) Rehabilitation Services (Contract No. 10- 118 -0 -2009) This amendment to the contract for Cured In Place (CIPP) Rehabilitation Services is made and entered into as of JL day of fn aff-" , 20J_5, by and between the City of Melbourne and Insituform Technologies, LLC.; 17988 Edison Avenue; Chesterfield, MO 63005. The contract, entered into on March 18, 2010 is hereby amended to renew the terms of the contract for another twenty -four (24) month term, with a 2% increase applied to the original contract unit prices, commencing on April 1, 2013 and terminating on March 31, 2015. The parties hereto duly execute this amendment to become effective as of April 1, 2013, CITY OF MELBOURNE 900 East Strawbridge Avenue Melbourne, Florida 32901 INSITUFORM TECHNOLOGIES, LLC Michael McNees, City Manager Signature Date Diane Partridge By: Contracting and Attesting Office Name/Titie ignature Date 227 of 425 INSITIIFORM TECHNOLOGIES, LLC Assistant Secretary's ,cafe The undersigned, being the Assistant Secretary of lnsituform Technologies, LLC, a Delaware limited liability company, hereby certifies that The following is a true and correct excerpt from the Limited Liability Company Agreement of the Company: . Appoimment by the President The President of the Company may from time to time appoint ofFrcers of the C 's operating divisions, and such contracting and attesting officers of the Company as the President may deem proper, who shall have such authority, subject to the control of the Board of Managers, as the President may from time to time prescribe. 2. The president of the Company has, pursuant to the above authority, duly appointed H. Douglas Thomas, Vice President — Global Procurement/Operations Support, and has appointed Joann Smith, Denise L. Carroll, Debra Jasper; Jana Lause and Diane partridge as Contracting and Attesting Officers of the Company. Each of the foregoing have been fully authorized and empowered by the President of the Company (i) to certify and to attest the signature of any officer of the Company, (ii) to enter into and to bind the Company to perform pipeline rehabilitation activities of the Company and all matters related thereto, including the maintenance of one or more offices and facilities . of the Company, (iii) to execute and to deliver documents on behalf of the Company, and (iv) to take such other action as is or may be necessary and appropriate to carry out the project, activities and work of the Company. IN WITNESS WHEREOF, I have hereunto affixed my name as Assistant Secretary this I a day of January, 2012. INSITUFORM TECHNOLOGIES, LLC By. Tod O'Donogh Assistant Sec 228 of 425 !(C, lnsitufnrm LETTER OF TRANSMITTAL -CC) ► Insituform Technologies, LLC Diane Partridge 17988 Edison Avenue Chesterfield, MO 63005 Our Telephone ► 636.530 -8650 or 800- 325 -1159 FAX ► 636 -530 -8701 City ofMelboume CC: Suzan Herrmann File FEB . '; ► CITY OF MELBOURNE PUBLIC WORKS UT TY DEPT. 2885 HARPER ROAD MELBOURNE, FL 32904 Tel: (321) 674 -5761 Date ► 2111/13 Job Number ► x Attached. ❑ Di a n e Pv Attention ► Jennifer noli , ❑ Shop Drawing(s). Ut s Engineer Change Order(s). Continuing Annual Contract Reference ► CIPP Rehab Services ❑ Contract No. 10 -118 -0 -2009 ❑ WE ARE SENDING TO YOU THE FOLLOWING: DATE NO. OF VOLUMES x Attached. ❑ Plan(s). ❑ Videotepe(s). ❑ Shop Drawing(s). ❑ Change Order(s). ❑ Project Report(s). ❑ Copy of Letter. ❑ Inspection Report(s). ❑ Bid Documents ❑ Prints. ® Contract(s). ❑ Following Items Under Separate Cover Via ® Other — See below NO. OF COPTS DATE NO. OF VOLUMES Z f Copy To ► Signed Amendments No. 3 to Contract REMARKS ► Please seifd a folly exeoUtdd `drigInaI to : my attention gt the alcove address, If you have any questions please feel free to contact me at 1- 800 -325 -1159. Thank you, Diane Partridge Date ► Z f f l /I Delivered By No- Date ► Z f Copy To ► Public Works & Utilities Received By ► Date ► Signed By o- 06112/00 DOC ID: COR /FRM- DTM -01 EFF. DATE: 07/01100 229 of 425 APPROVAL: CO. MGMT. REP. ON FILE 1 � CIPP REMA131LITATION SERVICES MELBOURNE, FLORIDA PROJECT NO. 94699 PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS DIVISION "D" PAYMENT & PERF BO ND DIVISION "E" GENERAL . D;, R r f SPECIF 230 of 425 CIPP REHABILITATION SERVICES MELBOURNE, FLORIDA PROJECT NO. 64699 231 of 425 6. H CONSENT AGENDA December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ® CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100, 000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: PROPOSED RESOLUTION NO. R13 -137 - Approve modification of an already approved easement on City property to the Florida Department of Transportation for the construction of a sound barrier wall adjacent to Golfview Harbor EXPLANATION OF REQUEST: On August 7, 2012 the City Commission approved Resolution R12 -073 that provided for a seven feet wide easement on City land to allow the Florida Department of Transportation to construct a noise wall. Background and rationale for this item is included in the attached Agenda Item Request form from 2012. The Florida Department of Transportation has requested that the City approve a modification to allow for a wider easement of 10 feet. The purpose of this request is to allow the FDOT contractor to construct a revised underground footing that is wider. The benefits of the request should be reduced overall project cost and possible faster construction. There will be no noticeable change to the above ground portion of the wall and it will still be located as planned prior. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? NA FISCAL IMPACT: None ALTERNATIVES: Do not approve the revised easement and instead require FDOT to construct the wall as originally planned and designed. 232 of 425 RESOLUTION NO. R13- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING A MODIFICATION OF A PREVIOUSLY APPROVED PERPETUAL EASEMENT TO THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TO CONSTRUCT AND MAINTAIN A NOISE WALL ADJACENT TO GOLFVIEW HARBOUR ESTATES; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE PERPETUAL EASEMENT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on August 7, 2012 the City Commission approved Resolution R12 -073 providing for a seven (7) foot wide easement on City land to allow FDOT to constrict a noise wall; and WHEREAS, FDOT has requested that the City approve a modification to allow for a wider easement of ten (10) feet to allow the FDOT contractor to constrict a revised underground footing that is wider; and WHEREAS, the State of Florida Department of Transportation proposes to constrict or improve State Road No. 9 (I -95), Itein/Segment No. 424 13 11, Section 93220 -2411, in Palm Beach County, Florida; and WHEREAS, it is necessary that an easement across certain lands now owned by the City of Boynton Beach, Florida, be acquired by the State of Florida Department of Transportation; and WHEREAS, said use is in the best interest of the City; and WHEREAS, the State of Florida Department of Transportation has made application to the City to execute and deliver to the State of Florida Department of Transportation a perpetual easement, or easements, in favor of the State of Florida Department of transportation for the purpose of constricting and maintaining a noise wall, together with the right of access, in connection therewith, and said request having been duly considered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE 233 of 425 CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The application of the State of Florida Department of Transportation for a perpetual easement, or easements, is for transportation purposes which are in the public or community interest and for public welfare; Section 3. The Mayor and City Clerk are authorized to execute the perpetual easement, or easements, in favor of the State of Florida Department of Transportation in Palm Beach County, Florida. Section 4. That the City Clerk will forward a certified copy of this resolution to the State of Florida Department of Transportation at 3400 West Commercial Boulevard, Ft. Lauderdale, Florida 33309. Section 5. This Resolution shall become effective immediately upon passage. 234 of 425 PASSED AND ADOPTED this day of December, 2013. CITY OF BOYNTON BEACH, FLORIDA Mayor — Jerry Taylor Vice Mayor — Woodrow L. Hay Commissioner — David T. Merker Commissioner — Michael M. Fitzpatrick Commissioner — Joe Casello ATTEST: Janet M. Prainito, MMC City Clerk (Corporate Seal) 235 of 425 07- PE.13- -06/93 This instrument prepared under the direction o Laurice C. Mayes, Esq. Legal Description_ prepared Jeff Smith, P .S.M. (09- 16 -13) Document prepared by: Grace K. Abel (09- 16 -13) . Department of Transportation 3400 W. Commercial Boulevard Ft. Lauderdale, Florida 33309 Parcel No. 801.1 Item /Segment No. 4241311 Section 93220 -24 11 Managing District: 04 S.R. No. 9 (I -95) County: Palm Beach PERPETUAL EASEMENT THIS EASEMENT made this day of , 201 by the CITY OF BOYNTON BEACH, a Florida munic:i_oa1 corporation whose address is: 1C0 East 13oynton Beach Boulevard, Boyn Beach, Florida 33435 to the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, its successors and assigns, grantee. WTTNESSETH: That the grantor for and in consideration of the sum of One Do'-la-- and other valuable considerations paid, the receipt' and sufficiency of which is hereby acknowledged, hereby grants unto the grantee, i -s successors and assigns, a perpetual casement for the purpose of constY'ucting and maintaining a noise wa =1, together with the right o'_ access, ingress and egress, along with any other incidences necessary or convenient in connection therewith in, over, under, upon and through the following described land in Palm Beach County, Florida, viz: (See attached Exhibit "A ") TO HAVE AND TO HOLD the same unto said grantee, its successors and assigns forever. IN WITNESS WHEREOF, the said grantor has caused these presents to be executed in its name by its Mayor, and its seal to be hereto affixed, attested by its City Clerk, the date first above written. ATTEST: Print 'game: Its City C CITY OF BOYNTON BEACH, a Florida municipal co rporation By: Print Name° Sts Mayor STATE OF FLORIDA COUNTY OF PALM BEACH The foregoing instrument was acknowledged before me this day of , 201 , by Mayor of the CITY OF BOYNTON BEACH, a Florida manicipal corporation, who is personally known to me or wro k produced as identifica Print Name: Notary Public in and for the County and Stage last aforesaid. My Commission ^xpires: Scrial No., if any: PE.14- 10/91. This instrument prepared under the direction of: i.aurice C. Mayes, Esq. qbl:ty Legal Description prepared Jeff Smith, P.S.M. (09- 16 -13) Document prepared by: Grace K. Abel, (09- 16 -13) Department of Transportation 3400 W. Commercial Boulevard Ft. Lauderdale, Florida 33309 Parcel No. 801.1 Item /Segment No. 4241,311 Section 93220 -2411 Managing District: 04 S.R. No. 9 (1 -95) County: Palm Beach R E S O L U T I O N ON MOTION of City Commissioner seconded by City Commissioner the following Resolution was adopted: WHEREAS, the State of Florida Department. of Transportation - reposes to construct or improve State Road No. 9 (I 95) Item /Segment No. 4241311 Section 93220 -2411, in Palm. Beach County, Florida: and WHEREAS, it is necessary that an easement across certain lands now owned by the City of Boynton Beac Florida, be acquired by the State of Florida Department of Transportation: and WHEREAS, said use is in the best interest of the C -ty: and 4VI3EREAS, the State of Florida Department of Transportation }ias made application to sa -d City to execute and de_iver to the State of Florida Department of 'Transportation a perpetual easement, or casements, in favor of the State of Flor_da Department of Transportation for the purpose of constructing and maintaining a noise wall, togethe':•' with the right of access, ingress and egress, along with any other incidences necessary or convenient in connection therewi and said request having been duly considered. NOW THEREFORE, BE IT RESOLVED by the Roard of City Commissioners of the City of Boynton Beach Florida, that the application of the State of Florida Department of Transportation for a perpetual easement, or easements, is for transportation purposes which are in the public or community interest and for public welfare; that a perpetual easement, or easements, in favor of the State of Florida Department of Transportation in Palm: Beac County, Florida, should be drawn and executed by this Board of City Commissioners. Consideration shall be $ BE ST FURTHER RESOLVED that a certified copy of this Resolution be forwarded forthwith to the State of Florida Department of Transportation at 3400 W. Commercial Boulevard, Ft. Lauderdale, Florida 33309. 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Ln m 3 Ln rt O v rD — LA - m b g r-r rt �'C Qj In r°r m n n —O O Q-- 2 rD ® _ (D w Q O m'(D 0 IV O Z C rt 241 of 425 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: August 7, 2012 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT ❑ ANNOUNCEMENTS /PRESENTATIONS ❑ UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ NEW BUSINESS ® CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100, 000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Approve easement on City property to the Florida Department of Transportation for the construction of a sound barrier wall adjacent to Golfview Harbor. EXPLANATION OF REQUEST: In 2008, the City was advised that, after many years of public requests, the Florida Department of Transportation (FDOT) intended to construct a sound barrier wall west of 1 -95 and adjacent to the Golfview Harbor subdivision. In order to construct this wall FDOT had to first design the project such that the total cost of the project would not exceed Federal and State thresholds per benefitted property. To accomplish this design, the State advised that it would be able to meet the threshold by constructing a portion of the wall on City owned land south of the FPL substation. Construction of the wall on the west side of City land would allow FDOT to attain the desired reduction in sound levels of 5db. The City was advised that the project would proceed in 2013. FDOT has now completed its final design that depicts the proposed sound barrier wall location with certainty. As a result, language for the legal description of the required easement from the City has been developed. The City must now grant this easement for FDOT to be able to proceed with bidding and construction of the sound barrier wall. On July 24, 2012, FDOT conducted a public forum at the Boynton Beach City Library. FDOT specifically invited all residents affected by construction of the sound barrier wall to review the proposed plans and wall location. This meeting was conducted purposely so that FDOT could show adjacent residents that there are trade offs related to wall construction. For example, residents who reside on the west side of the Lake Worth Drainage District canal will likely be the benefactors of the greatest reduction in sound levels from 1 -95. However, as pointed out by FDOT, while resident sound levels will decrease, their visual perspective to the east, looking across the canal, will change from 242 of 425 green vegetation to a vertical concrete wall. Some residents attending the meeting commented on this aspect. FDOT was quite frank in advising residents that if they prefer that the sound barrier wall not be constructed that they should then advise the City of that preference. It should be noted that the FDOT meeting was not well attended. City Responsibility The City has no other responsibility or role in this matter other than consideration towards granting an easement on City owned land to support construction of the sound barrier wall. The City has no authority whatsoever in determining the design of the sound barrier wall nor is the City being requested to fund any portion of the construction. Simply stated, if the City Commission grants this easement, the FDOT will proceed with sound barrier wall construction as illustrated on the attached exhibits. Should the City Commission not approve this easement, FDOT will cancel this project. If approved, City staff will work closely with FDOT project managers to ensure minimal removal of trees and other vegetation on City land. Many of the plant species proposed for removal are invasive. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This City property is planned to support a future park. However, park construction is not projected to proceed for many years. The vision for design of the park has yet to be created; hence, the City has no idea what form this park would take. The easement on the west side of the property for the sound barrier wall is only seven feet wide therefore the wall would have minimal impact on development of the footprint of the park site. The sound barrier wall would affect approximately one half of the future park's westerly frontage on the Lake Worth District canal thereby affecting the park's relationship with the canal waterfront. FISCAL IMPACT: None ALTERNATIVES: Do not approve the requested easement as requested from FDOT. 243 of 425 6. 1 CONSENT AGENDA December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ® CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Approve the minutes from the Regular City Commission meeting held on December 3, 2013 The City Commission met on December 3, 2013 and minutes were prepared from the notes taken at the meeting. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A record of the actions taken by the City Commission will be maintained as a permanent record. FISCAL IMPACT: N/A ALTERNATIVES: N/A 244 of 425 Motion Vice Mayor Hay moved to approve the agenda. Commissioner Casello seconded the motion. Vote The motion passed unanimously. 245 of 425 MEETIftG FIRAUTES COMMISSION REGULAR CITY B OYNTO N 2. OTHER A. Informational Items by Members of the City Commission Commissioner Casello recalled an event on December 3, 1999 that changed his life forever. As a professional firefighter, he was called to a fire that turned tragic and six firefighters perished attempting to save two homeless people. Those fellow firefighters never enjoyed another holiday. In light of this incident, his holiday message was that the most precious gifts are not tucked under the tree, rather the ones tucked into bed at night, or sitting watching television as a family. Remember the true meaning of the holidays. Commissioner Casello remarked he was filling the term of a previous Commissioner and another election would take place March 2014 for a full three -year term. Much has been accomplished in the year and he took pride in the Commission's concept of team work and coming up with solutions to project the image of Boynton Beach as the Gateway to the Gulfstream. Much work remained to be done. He announced his candidacy for re- election as Commissioner for District IV and invited family, friends and neighbors to a kickoff campaign party to be held Monday, December 9 th at the Boynton Beach Womans Club at 1010 S. Federal Highway between 5:30 and 7:30 p.m. Mayor Taylor thanked Commissioner Casello for the holiday message and wished him luck in his campaign. Commissioner Merker reserved his remarks until later in the meeting. Vice Mayor Hay advised the City had hosted the League of Cities Palm Beach County luncheon and the Mayor gave a tremendous welcome to the County officials in attendance. There were many favorable comments and the attendees were impressed with the lunch and service. Vice Mayor Hay expressed hope that everyone had a good Thanksgiving and looked forward to the upcoming holiday season. He also announced the Holiday Parade that would be held on Saturday at 5 p.m. followed by the tree lighting and free concert with dancing. Commissioner Fitzpatrick had attended the League of Cities luncheon and he commended the Mayor for his opening remarks that highlighted the accomplishments of the City of Boynton Beach. Commissioner Fitzpatrick reported he had met with County Commissioner Berger to discuss the undeveloped four acres for sale at the north end of Lake Ida Park. He suggested the City would like to purchase those four acres for $100,000 for a park that should be named Warren G. Grimes Park. There could be an agreement the County 246 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH FL DECEMBER 3 2013 would receive any monies over the $100,000 purchase price garnered from any future sale. He would discuss the proposition with other County Commissioners and bring it before this Commission in January. Mayor Taylor indicated some of the Commissioners had met with the Representatives and Senators from Tallahassee at the City of Atlantis to discuss concerns for the City. He had attended a ribbon cutting at the Hair Design Salon and School in Sunshine Square. There was also a Putt-Putt round of golf fundraiser for Sister Cities' programs. Mayor Taylor spoke at career day at Cross Pointe Elementary School and went to the Employee Pension Board meeting. He also spoke at the Bible Church of God about the Team of Hope programs. Mayor Taylor complimented the Police Department on fantastic police work in catching the cat burglars who were terrorizing the residents and the two individuals who were attempting to rob the Wendy's Restaurant. Lastly, Mayor Taylor asked the City Manager and perhaps the Police, to address the issue of the vagrants sleeping in and around the bus shelter on the corner of Boynton Beach Boulevard and Federal Highway. Commissioner Casello asked to pull Items 6.B and 6.0 from the Consent Agenda for discussion. 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Presentation of a plaque to Rick Beau Lieu by Mayor Taylor in recognition of being selected the Grand Marshal of the 2013 Holiday Parade. Wally Majors, Recreation and Parks Director, echoed Vice Mayor Hay's announcement of the Holiday Parade starting at 5 p.m. followed by lighting of the tree, with a concert featuring Orange Sunshine. Mr. Majors also announced the Boat Parade would be held on December 13 with a pre -party at 5:30 p.m. at the Boynton Marina and the boat parade commencing at 6:30 p.m. Mr. Beau Lieu's contributions to the City included owning a local studio since 1986, an international sculptor, art advocate and art appraiser. He represents and mentors artists, contributing much of his time to the community. In 1989 he collaborated with local businesses to clean up the dump site along West Industrial Avenue, placed art along the street and positively impacted the appearance of the area. The area was designated as the Art District and continues to be a thriving art scene with monthly art walks attracting visitors from all over South Florida. Mr. Beau Lieu was a founding member of the Arts Commission and major contributor to the Art in Public Places program. He volunteered his services for the International Kinetic Art Exhibit and Symposium and continues to be a valued asset. 247 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTO Mayor Taylor presented Mr. Beau Lieu with a plaque and indicated he was respected and honored for his efforts by making him the Grand Marshal of this year's Holiday Parade. Mr. Beau Lieu thanked the Commission, Wally Majors and Debbie Coles - Dobay for the honor and he wished everyone Happy Holidays. adjusted (at the discretion of the Chair, this 3 minute allowance may need to be depending on the level of business coming . the City Mark Karageorge, 240A Main Boulevard, commented on the downsizing of citizen involvement by discontinuing some advisory boards. The Special Events Ad Hoc Committee responsibilities were referred back to staff. The Planning and Development Board has had to cancel meetings due to lack of an agenda since staff has taken over some of those responsibilities. Recently a Special Magistrate was appointed to handle Code violations and lien reductions. The seven board members were replaced with one individual. Mr. Karageorge pointed out the board members are volunteers and receive no compensation or recognition. They volunteer to offer a service to the public. In the past a dinner and certificate of appreciation were provided for board members that was discontinued because of lack of funding. Mr. Karageorge understood there were some efficiency to be gained and better customer service. It could also be offensive to the taxpayers who pay the bill. He did support sun setting the Community Relations Board that has been ineffective for over three years, He cautioned the Arts Commission, Library Board and Recreation and Parks Board could be evaluated and eliminated. Mr. Karageorge objected to the City settling lawsuits. Sometimes the suits are due to employee error and stupidity that results in terminations and settling would be appropriate to minimize the losses. On occasion the City has to win a few cases to send the message that it is not profitable to sue the City of Boynton Beach. The monies used to settle lawsuits could be used to improve parks, adding police on the street and other needs of the City. He commended staff and the Commission, but the citizens were not happy with the constant settlement of cases. Jim DiPaola, Realtor for Keller Williams, was present on behalf of one of the City employees who had used SHIP funding to purchase an affordable home. The economic conditions resulted in the owner vacating and selling the property and not repaying the SHIP program. He met with an attorney who advised filing for bankruptcy which was done and there was a hardship ruling. Mr. DiPaola had been contacted to short sell the property. The lenders are asked to take current fair market value for the house as payment in full. Over 30 days ago, the first lender agreed to the terms of the sale and SHIP had to agree to release the lien on the property. There was an offer of $2,600 or 248 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH FL DECEMBER 3 2013 8.2% of the original loan amount, to be returned to SHIP. The owner was denied because he did not meet the criteria of the short sale policy. Mr. DiPaola claimed the homeowner met the eight criteria of the policy. The first lender has set a deadline of this Friday for the short sale. If the sale does not go forward, the debt will go on the owner's credit rating and the City would get no return on their investment. If agreed upon, the City would receive 8% back from the owner. Mayor Taylor disclosed that Mr. DiPaola had contacted him and he advised the matter should be brought before the Commission. There are concerns how the decision made would affect the City in the long run. Since it was one of the employees, Mayor Taylor wanted to help the employee, but the impact on the entire program was not known. Commissioner Merker was annoyed the request was spontaneous with a specific deadline and forcing the Commission to vote on the request without complete knowledge of the situation. Vice Mayor Hay agreed with Commissioner Merker, but felt it would be worthwhile to look at the options. The City Manager should be given the opportunity to explain the circumstances so an informed decision can be made. Mr. DiPaola responded there had been ongoing negotiations with the City staff. It was explained staff felt there was not a hardship as required in the City's policy. However, the hardship was documented in the Federal Court during the bankruptcy proceedings. The owner could have allowed the bankruptcy to proceed and neither the City nor the first lender would have a legal right to hold the owner liable for the funds. The first lender was willing to give over 8% to SHIP and the City of Boynton Beach. Mayor Taylor suggested the City Manager or City Attorney could review the facts with each of the Commissioners. Attorney Cherof pointed out the Commission cannot make a decision based on one -on -one meetings with the Commission. There is a policy set by the City Commission relating to short sales with a specific application to be filed with the presentation of information that can be done administratively. Those steps have not been undertaken and the information provided. The matter is not an action agenda item. The process has to be honored that has implications to a host of other people in very similar situations. Mayor Taylor indicated the process would have to continue and come back to the Commission at the next meeting. Ms. LaVerriere advised she would provide a full report. Attorney Cherof offered to assist by talking to the lender or lender's counsel about the timetable the Commission must honor. Mack McCray, 806 NW 4 Street, announced he would be seeking election for Commissioner of District II. Linda Cross, 625 Casa Loma, Unit 601, mentioned the Board of Marina Village received a letter from the Development Department approving a tattoo parlor in a commercial space at Marina Village. She found it hard to believe, after all the money 249 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH FL DECEMBER 3 2013 spent on the Marina area, that a tattoo parlor would be allowed in the area. She noted the letter was dated September 19 and the letter had just been received. William Spellman, 12375 Military Trail, had started a company, Cape Code Lobster Roll Company, and purchased a 1978 Bluebird Wonder Lodge, 31 -foot long bus, converted to a food truck. He sold quality products with fresh lobster and wanted to get started in the City of Boynton Beach. It would be an attraction. He requested a variance of six feet on the size allowed for food truck vendors. There is no pollution emission. Mayor Taylor advised it should come before the Commission on the agenda No one else coming forward, Mayor Taylor closed Public Audience. 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following openings exist: Arts Commission: 2 alternates Building Board of Adjustment and Appeals: 2 regulars and 2 alternates Code Compliance Board: 2 alternates Community Relations Board: 3 regulars and 1 alternate Education & Youth Advisory Board: 1 alternate Financial Advisory Committee: 2 regulars and 2 alternates Library Board: 2 alternates Recreation and Parks Board: 2 alternate Planning and Development Board: 1 regular and 2 alternates There were no applicants. ['AWOIO71 &14 1 1 i11 r_[ej 4►1 X7_1 Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. A. PROPOSED RESOLUTION NO. R13 -129 - Approve and authorize the execution of an Interlocal Agreement for vote processing equipment use and election services by and between the Palm Beach County Supervisor of Elections and the City of Boynton Beach B. Approve the Bid for "ANNUAL SUPPLY OF MISCELLANEOUS UNIFORMS TO INCLUDE EMBROIDERY AND SILK SCREENING" Bid # 008 - 1412- 14 /MFD to 250 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON the following two (2) companies: Global Trading and Special Products Group on a primary and secondary vendor basis, to the lowest, most responsive, responsible bidders who met all specifications with an estimated annual amount of $40,000. Commissioner Casello had pulled Item 6.13 for discussion. He questioned why there was a considerable increase from the previous year. Tim Howard, Director of Finance, explained a couple new commodities were added, many of the green employee t -shirts were replaced and redesigned and a new polo shirt chosen that was a better quality and higher price. It was multiple changes that resulted in the increase. Motion Commissioner Casello moved to approve the request. Vice Mayor Hay seconded the motion. Vote The motion passed unanimously. C. PROPOSED RESOLUTION NO.R13 -130 - Approve four (4) contracts for services for Community Development Block Grant (CDBG) sub - recipients previously approved for funding on August 6, 2013. Commissioner Casello wanted more explanation of the monies received and how it was dispersed. Octavia Sherrod, Community Development Manager, explained there was a formal process starting with alerting the public and holding a public meeting to discuss the process. The City is expected to assist low income families. Different agencies respond to the grant process by filling out an application that is reviewed by a committee. This year the applications were reviewed and scored by the City's Economic Development Manager, the Economic Planner and a citizen who has some HUD (Housing and Urban Development) experience. The applications and results were then brought before the Commission and approved on August 6, 2013. An annual action plan is created and submitted to HUD following their criteria how the money should be distributed. HUD approved the plan and the contracts are now before the Commission for approval. Commissioner Casello inquired if there was a monetary limit for each agency. Ms. Sherrod replied there were two limits. There is a 20% limit on how much the City can use for administrative, and a 15% limit on public services such as the Community Caring Center or AVDA. Commissioner Casello questioned if the list of applicants changes or is simply repetitive year after year. Ms. Sherrod advised it was open to the public. There is an advertisement in the Palm Beach Post and a Spanish speaking newspaper as well. In most instances, it is usually the same organizations. She 251 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL DECEMBER 3 2013 reiterated the City is required to provide certain services. The agencies provide the services the City cannot provide for low income categories or homeless people. Mayor Taylor stressed there is a committee that reviews the applications and makes a recommendation to the Commission. The Commission did make a few minor changes to the recommendation. Vice Mayor Hay advised he had met with the HUD Executive Director last year and was told Boynton Beach was a model City for following procedures and form completion. Now that the CRA staff was working with the Community Development Department it was the best of both worlds for the residents of the City. Motion Commissioner Casello moved to approve Item 6.C. Vice Mayor Hay seconded the motion. Vote The motion passed unanimously. D. PROPOSED RESOLUTION NO. R13 -131 - Accept the offer of $6,000 as settlement of the City's Second Mortgage that exists on this property as a result of the proposed short sale for Diane Dolphin of 318 Glen Arbor Terrace, Boynton Beach, Florida, 33426, in the amount of $62,000, and Waive the Right of First Refusal for this same property. E. Approve the minutes from the Regular City Commission meeting held on November 19, 2013 F. PROPOSED RESOLUTION NO. R13 -132 - Authorize the City Manager to sign the grant application with the Assistance to Firefighters Grant (AFG) General Program (Part A) FY 2013 on behalf of the City of Boynton Beach. 7. BIDS AND PURCHASES OVER $100,000 A. Approve the following expenditures from the Federal Forfeiture Account #691- 5000- 590 -04 -22 in connection with the Police Training Officer (PTO) Program: 1) Training in the amount of $14,545.00 for The Hoover Group of Reno, Nevada, Instructor led courses from local colleges, the Broward County Sheriffs Office, IPTM in Jacksonville, Florida and travel to a police department currently operating a PTO program. 2) Lease of five (5) vehicles from Duval Fleet of Jacksonville, Florida utilizing the Florida Sheriff's Association /Florida Association of Counties & Florida Fire 252 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH FL DECEMBER 3 2013 Chief's Association Automotive contract #13 -21 -0904 for a four (4) year lease with a total monthly payment of $3,753.47 with a $1 buyout at the end of the lease period. 3) Vehicle Equipment in the amount of $26,210.00 for the five (5) leased vehicles from Digital Ally and L -iron Corporation as sole source vendors and CDW -G utilizing the National IPA Technology Solutions Contract #130733. Motion Commissioner Merker moved to approve. Vice Mayor Hay seconded the motion. Vote The motion passed unanimously. 8. CODE COMPLIANCE & LEGAL SETTLEMENTS A. Approve negotiated settlement of $40,000 in the case of Cynthia Miller /Matthew Andrews v. City of Boynton Beach. Motion Vice Mayor Hay moved to approve. Commissioner Casello seconded the motion with discussion. Commissioner Casello found the settlements disturbing. He realized, at times, it was better to pay 40 cents on $1, rather than 80 cents on $1. He did not know how to control the filing of lawsuits. The City was not necessarily an easy touch. It appeared to be human nature to file lawsuits. Each settlement is fully discussed; however, he would never like the situation or the process. Commissioner Merker re- enforced the previous remarks and noted he consistently voted no for the settlements. He suggested a special session be held to better understand the process for structuring settlements and challenging lawsuits filed against the City. Mayor Taylor pointed out the individual was suing the City for $375,000 and the other claim was for $175,000. The case went before mediation. Many allegations were made and later found to be untrue. The City's position was strong, but to prove it would cost the City approximately $175,000. Juries are not very sympathetic with municipalities. The $40,000 ultimately saves money. Mayor Taylor cautioned the plaintiffs could win the case and the verdict could be substantial. Commissioner Merker reiterated there should be some type of process established before settlements are offered. 253 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON , Vice Mayor Hay felt the Commission should listen to the Legal Department and the staff's recommendation. He concurred with the Mayor's comments. The final analysis could result in $500,000 in costs, attorney fees and jury award. If the City wants to assume that type of risk the Commission does need to have a workshop. Vice Mayor Hay understood their concerns; however, the Legal Department and staff have reviewed the circumstances and facts and he accepted their recommendation to settle at $40,000. Commissioner Fitzpatrick concurred with Vice Mayor Hay and called for the question. David Katz, 67 Midwood Lane, understood the facts asserted were not substantiated and he agreed with Commissioner Merker's concern that the plaintiffs were willing to settle for so much less than originally sought. As a taxpayer, he felt the case should not have been settled and a lesser amount offered or not offer a settlement at all. Commissioner Casello noted the two officers involved are no longer Boynton Beach Police Officers. Mayor Taylor speculated the City may be able to prove their case, but the $175,000 in costs to do so would please the taxpayers even less. Mayor Taylor called the question. Vote The motion passed 4 -1 (Commissioner Merker dissenting). 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. None 10. CITY MANAGER'S REPORT A. PROPOSED RESOLUTION NO. R13 -133 - Adopt the 2013 -2014 City Commission Strategic Plan Focused Work Program and Action Items Ms. LaVerriere pointed out the Commission and staff had worked through a strategic planning process with a professional facilitator. The entire plan has not been completed that would include a one year, five year and fifteen year vision for the City. The current request covers a one year action plan, an element of the final plan. It sets specific objectives and goals, deliverables and dates for staff to accomplish the items. It would eJ 254 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL DECEMBER 3 2013 ultimately be a report card for the City Manager and staff to get the job done. The request is to adopt the plan submitted that technically began October 1, 2013. There is also a tracking document for each of the five goals that will be reported to the Commission on a quarterly basis. It would include data on whether deadlines were met, if changes in deadlines are needed and an explanation of why deadlines are not being met. The current request is to adopt the one -year plan and the first quarterly update would be April, based on a calendar year. Some progress is already shown. A workshop in April to discuss the first quarter accomplishments would be held. Motion Vice Mayor Hay moved to approve. Commissioner Merker seconded the motion. Commissioner Casello wanted to add to the list, the possibility of a zoning change for Rainbow City to have a gas station at 3001 N. Seacrest Boulevard. He hoped it could be added to the list. Mayor Taylor suggested staff review the issue this summer and the item be placed on next year's action plan. Commissioner Casello and Ms. LaVerriere agreed. Vice Mayor Hay asked if the strategic plan would be posted on the web page and Ms. LaVerriere acknowledged it would be when it was finished. This is one piece of ten chapters that she hoped would be submitted for review in 60 days and then posted on the web site for the public. Commissioner Fitzpatrick clarified the gas station zoning change would be included in next year's action plan. Ms. LaVerriere noted it would take significant staff time and analysis. The applicant would have to agree with the timeline. Vote The motion passed unanimously. B. Approve the following modifications /changes to the personnel allocation for the following Departments /Divisions for the FY 13114 Budget: Police (2110) Increase the number of Part-Time positions from zero (0) to two (2) Part-Time positions and leaving the number of Full -Time positions at 192. Communications (1810) Increase the number of Full -Time positions from twenty -three (23) to twenty -six (26). ill 255 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH FL DECEMBER 3 2013 Ms. LaVerriere had spoken with the Commission individually and Chief Katz regarding the reorganization of the Police Department. The new Chief has done a masterful job of taking the existing resources and personnel, and through elimination of some positions by attrition, and reassignment of staff, would add three full -time and two part -time positions to the Department without any budgetary impact. The change requested applies to the headcount that is in the budget. She stressed no one was losing their job and it would be a positive change for the Police Department. Mayor Taylor had discussed the matter with the City Manager and Police Chief. Vice Mayor Hay commented the headcount would be increased, but the dollar value remained the same. Ms. LaVerriere added there was actually a slight savings. Commissioner Casello was impressed with the Chief's presentation to him relating to the changes in the Department. There is more efficiency for less and he appreciated those efforts. Ms. LaVerriere noted with personnel adjustments the Police lobby has been opened more hours than in the past. The goal is to restore civilian personnel which were lost over the past few years. The work did not decrease when the positions were eliminated. More sworn officers would be returned to the streets with the changes. Vice Mayor Hay further commented the changes reflected the Department was working as a team to improve their jobs and it was commendable. Vote The motion passed unanimously. C. PROPOSED RESOLUTION NO. R13 -134 - Adopt 2014 City of Boynton Beach Legislative Agenda Motion Vice Mayor Hay moved to approve the Item. Commissioner Fitzpatrick seconded the motion. Commissioner Merker requested the Commission's support on two issues, the Sunshine Law and term limits. Commissioner Merker felt the Sunshine Law hinders communication, understanding and intellectual thoughts between Commissioners. Two or more Commissioners are not able to discuss business matters. Communication creates compromise. The irony is the State Legislature created the Sunshine Law, but does not abide by the law. Commissioner Merker agreed with the premise of the law. He suggested an amendment to make it three or more Commissioners cannot discuss business matters. He had scheduled meetings with State legislators, County Commissioners and other City Commissioners to amend the law and make the Sunshine Law beneficial. 12 256 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL DECEMBER 3 2013 The second issue of term limits he wanted to discuss in January. Mayor Taylor interjected the issue of term limits was previously addressed and it could not be re- visited at his request since Commissioner Merker was not on the prevailing side of the motion. Attorney Cherof did not recall a vote on the issue. Ms. LaVerriere recalled there was no second to the motion previously made by Commissioner Merker. Commissioner Merker reiterated he wanted to discuss the matter in January, 2014. He would be discussing the issue with other elected officials and looked forward to bringing the issue before the people. Law is amendable and changeable with time. Commissioner Fitzpatrick understood the agenda item related to setting priorities for the lobbyist to pursue. Commissioner Casello encouraged Commissioner Merker to proceed with his plan. Commissioner Merker wanted the Commission to have an open mind and discuss the issue. Mayor Taylor explained Commissioner Merker had previously made a motion to have the Commission support the issue and there was no second to the motion. The silence on the motion spoke loudly that no other Commissioner supported the ideas. Commissioner Merker pointed out there was a unanimous vote to allow the question of term limits be added to the agenda. It was a contradiction to then vote against the motion. Mayor Taylor felt there were other important things he wanted the lobbyist to work on rather than the State Sunshine Law. The question on term limits had been voted down by the residents at least three times in the past. Commissioner Merker stressed the question of term limits never got to the people the last time it was brought up. A Charter Review Committee offered their opinion rather than the 70,000 residents of Boynton Beach. Vice Mayor Hay was against unlimited terms. He agreed with the Sunshine Law and the basic premise lies with the people for more transparency. He did not want the Sunshine Law to be included in the list for the lobbyist. Two Commissioners discussing issues in private and coming to conclusions corrupts the process. The Commission should make decisions based on the information presented by staff. He did not favor any time being spent on amending the Sunshine Law or changing term limits. Commissioner Fitzpatrick had no idea if State legislatures are circumventing the Sunshine Law. He was not in favor of getting rid of the Sunshine Law and would not support adding it on the legislative agenda for the City of Boynton Beach Commissioner Casello was not in favor of the proposed changes 13 257 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL DECEMBER 3, 2013 Commissioner Merker corrected he did not want to get rid of the Sunshine Law, rather amend it. Mayor Taylor declared four out of five did not want to include the items proposed on the legislative agenda. Vote The motion passed unanimously. (Commissioner Merker later asked to change his vote to no. Mayor Taylor noted the motion would pass 4 -1 with Commissioner Merker dissenting) Attorney Cherof asked for clarification on who made the motion and seconded the motion. Commissioner Fitzpatrick moved to approve and Vice Mayor Hay seconded the motion. D. Discussion on repeal of Ordinance No. 090 -79 creating the Boynton Beach Community Relations Board (CRB) and sunset the board. (Proposed Ordinance No.13 -036 - First Reading) ,= Commissioner Casello moved to approve Ordinance No. 13 -036. Vice Mayor Hay seconded the motion. Commissioner Fitzpatrick felt there did need to be an advisory board to address some issues; however, the duties of the Community Relations Board did not make it an appropriate venue. He was in favor of sun setting the Board. In the future, there should be an overall advisory board to help keep the neighborhood associations stronger and have an updated list of the officers of each homeowner association in the City. There is a foundation that would be helpful in promoting social events in the City and there should be an advisory board to have oversight and promote planning those events. Vote City Clerk Prainito called the roll. The vote was 5 -0. Commissioner Merker requested to change his vote on Resolution R13 -134 to no. Mayor Taylor declared the vote would then be 4 -1 (Commissioner Merker dissenting). E. Discuss handling reports of deceased animals and removal of them from public streets. 14 258 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL DECEMBER 3 2013 Ms. LaVerriere reported staff had compiled some suggestions. Chief Katz requested guidance on the level of service to be provided. There are options. one would be to contract the service and return the City to the level of service previously provided. The estimated cost would be far less than hiring a part-time employee. It was estimated at $6,000 to $10,000. The other option would be to not provide the service at all, but there has been some public outcry to address the issue. Chief Katz recommended the contracted services. Guidance was needed from the Commission on the scope of services to be provided. Vice Mayor Hay supported the removal of the dead animals. He wanted to know the hours the service would be provided. Chief Katz advised it would be an issue for negotiation with the provider. A piggy -back agreement on an existing State contract may be a possibility. Ms. LaVerriere wanted to know the direction for staff to research the cost and available providers. Mayor Taylor favored researching a contract. It is a health issue for the City also. Commissioner Casello initially thought the animal control officer could be responsible, but he was enlightened that the officer could not take on the responsibility in addition to her current responsibilities. There are permits needed too. He was in favor of investigating contractors to get the job done in a reasonable amount of time at the right price. Commissioner Merker mentioned the respect for animals, their owners and the companionship established. He concurred. Commissioner Fitzpatrick mentioned the circle of life does assist in the process. Mayor Taylor declared there was consensus to move forward with seeking a contract to be approved by the Commission. 4ilFlAISAED 13.11SIAEStj •i= 12. NEW BUSINESS None 13. LEGAL A. PROPOSED ORDINANCE NO. 13 -033 - SECOND READING - PUBLIC HEARING - Approve amendments to the Land Development Regulations Chapter 2, Articles I and II establishing the necessary process to consider and act upon appeals for reasonable accommodations in rules, policies, practices 15 259 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL DECEMBER 3 2013 or services to afford eligible individuals the equal opportunity to use and enjoy housing as required by the Americans with Disabilities Act (ADA) and /or the Fair Housing Act (FHA). City - initiated. Attorney Cherof read Proposed Ordinance No. 13 -033 by title only, on second reading. Mayor Taylor opened the issue for public hearing. No one came forward. Motion Vice Mayor Hay moved to approve the Ordinance. Commissioner Casello seconded the motion. Vote City Clerk Prainito called the roll. The vote was 5 -0. B. PROPOSED ORDINANCE NO. 13 -034 - SECOND READING - PUBLIC HEARING - Approve extension of the suspension of the application and enforcement of the Workforce Housing Program for a period of one year. Attorney Cherof read Proposed Ordinance No. 13 -034 by title only, on second reading. Mayor Taylor opened the issue for public hearing. No one came forward. Motion Vice Mayor Hay moved to approve the Ordinance. Commissioner Casello seconded the motion. Vote City Clerk Prainito called the roll. The vote was 5 -0. C. PROPOSED ORDINANCE NO. 13 -035 - SECOND READING - PUBLIC HEARING - Approve amending the General Employees Pension Plan to amend SECTION 18 -55 the definition of Annual Earnings to exclude elements of pay in accordance with amendments to §112.66(11), Florida Statutes; Amending Section 18 -117 Termination of Services prior to eligibility for retirement to clarify payment start date; Amending start date; Amending Section 18 -120 Member Records; Status Statements; Beneficiary Designation to expand classes of individuals to whom payments may be made at death in the absence of a designated beneficiary; in the absence of a designated beneficiary; Amending Section 18 -127 to incorporate provisions of Florida 16 260 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH FL DECEMBER 3 2013 Statutes §112.66(11) and to clarify that DROP members must terminate employment at the end of the DROP term. Attorney Cherof read Proposed Ordinance No. 13 -035 by title only, on second reading. Mayor Taylor opened the issue for public hearing. No one came forward. Motion Vice Mayor Hay moved to approve the Ordinance. Commissioner Casello seconded the motion. Commissioner Casello confirmed the change was made to conform to State law. Attorney Cherof advised it conforms the Ordinance that describes the local law plan to the required State statute provisions and has no actuarial impact. Vote City Clerk Prainito called the roll. The vote was 5 -0. 14. FUTURE AGENDA ITEMS A. Schedule Workshop date to discuss employee pensions per Strategic Plan Action Item 3.2 - 2/18/14 B. Request by Commissioner Merker to discuss Advisory Board re- appointments be made in April of each year, after the March elections, instead of December of each year as is the current practice - 12/17/13 15. BRAND PROMISE STATEMENT "BREEZE INTO BOYNTON BEACH - AMERICA'S GATEWAY TO THE GULFSTREAM" Those present recited the Brand Promise Statement. 16. ADJOURNMENT There being nothing further to come before the Commission, Mayor Taylor properly adjourned the meeting at 8:04 p.m. (Continued on next page). IN 261 of 425 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL DECEMBER 3, 2013 ATTEST: Janet M. Prainito, MMC City Clerk 'g dith A. Pyle, C�4t e puty City Clerk CITY OF BOYNTON BEACH Jerry Taylor, Mayor Woodrow L. Hay, Vice Mayor David T. Merker, Commissioner Michael M. Fitzpatrick, Commissioner Joe Casello, Commissioner 18 262 of 425 6.J CONSENT AGENDA December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F1 UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ® CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Approve a request to pay $9,375 to support participating entities of the C -51 water reservoir and storage plan to conduct a comprehensive estimate of the cost of implementing the project EXPLANATION OF REQUEST: On May 17, 2011, the City Commission approved a joinder to the Memorandum of Understanding (MOU) between the South Florida Water Management District (SFWMD), Palm Beach County, Lake Worth Drainage District, and the City of Fort Lauderdale, regarding C -51 Water Supply & Water Quality Reservoir Planning and Development. The parties to the MOU are keen to establish the feasibility of storing some of the surplus storm water discharged by the SFWMD, along the C -51 canal in the Palm Beach Aggregate pits, C -51 Reservoir, at 20 mile bend. During the dry season the water will be reclaimed from the pits and pumped into the LWDD canal system to replenish the aquifers in the region. As part of its due diligence, the Palm Beach County Regional Water Resources Advisory Board (RWRAB) desires to conduct an independent assessment of the cost to implement the proposed C -51 project. This request for a payment of $9,375 is the City's contribution to support the independent analysis. The remainder of the total evaluation cost of $150,000 will be borne by the other individual parties through similar contributions. See attachments. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? If fully implemented the C -51 project will enable the City of Boynton to acquire a 40 -year or so water allocation to meet the long -term water supply needs of its service area. 263 of 425 FISCAL IMPACT: Reliable water supply sources will assist the City to settle on a more sustainable long -term raw water supply. Such a settlement will provide stability to the City's Utility future water supply and its budget planning efforts. Funding for the $9,375 expenditure is available in the Fund 401 — Utility Operating Fund. ALTERNATIVES: The City of Boynton Beach could continue its dependence on the existing raw water extraction from the surficial aquifer instead of the more sustainable option of drawing from the C -51 water storage construction. 264 of 425 m 24 K W 00 265 of 425 C -51 Reservoir SFWMD — LWDD — Utilities Partnership March 2011 ustainable Water resources for the uture m, �B, R* X7 268 of 425 WUD Population Projections 700,000 600,000 = - =WUD Population, 500,000 . -- 51WPd1D Perm it c aoo,000 °WUD Population 4 300,000 - -- -- -- -- Served, 2010 County m Planning 200,000 100,000 1 l 1 l 1 O Population Growth Extended time frame Improved conservation E� Competing Demands for "Cheap" water • Environmental Restoration • Agriculture • Power Supply • Municipal Utilities • Irrigation wells 269 of 425 WUD Jet Raw Water Flow with SFWMD Permit Alternative Water Use Average Daily Flow (ADF) 4D - ,TotaI Avg. Raw Nater Flew, MGD ADF 66 firi4V wd# ',. p 50 -- ;, -- -- Al ffid,u�m INIGO AIN� 4 9D _.. _ ..... �°^®' 2006 Ware, AvAdab l ry 20 -' ° Rule, 60 MGD ADF D_ y -- -Total Alternative Water . Flaw (tl0), MGD ADF • Original Restudy was based on equal sharing of fresh water resources (3 legged stool • CERP and SFWMD reserved fresh water for Environmental Restoration Agriculture shares were reduced • Municipal Utilities were forced to Alternative Water Supplies • Irriaation wells were ianored 270 of 425 High energy use, high carbon Ai and high cost ■ Low recovery % Arsenic concerns Reverse Osmosis Plants • Floridan (brackish) • Seawater 271 of 425 Reclaim Water for irrigation ■ Limited area m Dry season use }� ■ ASR wells ■ Low recovery % Arsenic concerns Reverse Osmosis Plants • Floridan (brackish) • Seawater 271 of 425 • CERP recognized need for additional water storage • In Florida, storage is difficult • Small elevation difference • Normally build dikes up • Expensive (EAA -1) One area in PBC suited for k. below ground storage • Location near STA, WCA • Tight geology • Room for 75,000 acre -feet 272 of 425 273 of 425 C -51 Reservoir captures storm water for LEC utilities' water supply 275 of 425 276 of 425 277 of 425 ■ Environment • Water for environmental restoration • Reduced nutrients to Lake Worth Lagoon ■ Municipal Utilities • Palm Beach County • Broward County • Agriculture? • Industry? 278 of 425 f, U Manage Flows to W CA -1 for µ Environmental Restoration U Decreased Sediment Load to Lake Worth Lagoon , Reduced Turbidity „ t Increased Light ,,. Penetration Increased Benthic Habitat 0 Improved Bio- Diversity g INN Y� Improved Water Quality 279 of 425 280 of 425 • Municipal Utilities (Palm Beach and Broward) • Additional water supply • Existing wellfields recharged w/ fresh water • Use existing water plants • Less energy use • Lower carbon footprint OPEN • Lower cost • Sustainable from rainfall 281 of 425 Stormwater Available • Water Demand for Environmental Purposes • Water Demand for Municipal Utility Purposes overnance • Permitting Methods • Conveyance Methods • Cost Estimates Interlocal Agreement 282 of 425 It can be considered an AWS project and/or a water resource development project • It captures stormwater and may offset additional demands • May provide the volume of water needed by utilities seeking additional allocations without increasing volume or change timing of demands on the regional system 283 of 425 284 of 425 • Memorandum of Understanding • Utility Demand Survey by PBC and Broward • SFWMD Model Results (Water Available and Environmental Water Demand) • Governance and Permitting Decisions • Convevance Decisions Report (Partner funded) 285 of 425 286 of 425 7. A BIDS AND PURCHASES OVER $100,000 December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ❑ CONSENT AGENDA ❑ LEGAL ® BIDS AND PURCHASES OVER $100, 000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Approve the one -year renewal to piggy -back a bid for the procurement of chemicals for the Water Treatment Plants as outlined in the written report for December 2013 - "Request for Bid Extensions and Piggy - backs ". EXPLANATION OF REQUEST: The Administrative Policy Manual, Chapter 10, Section 5, Subject 02, "Alternatives to Formal Sealed Bids" includes piggy- backing other agency bids. By piggy- backing governmental agencies with greater purchasing power than the City of Boynton Beach, this allows the City to enjoy the benefits of the lower pricing offered for larger quantities. The piggy- backed bids were previously approved by Commission. VENDOR CONTRACT BID RENEWAL TERM Siemens Water Technologies Manatee County #11- 1065FL November 21, 2013 through Nov. 20, 2014 Estimated annual costs: Siemens Water Technologies - $220,000. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? At the time of Commission approval, notice was made of the extensions and /or renewals as part of the approval process. Procurement seeks to provide an accurate and efficient method to keep the Commission informed of the renewals and the anticipated expenditure by reducing the administrative overhead of processing each renewal and /or extension individually. FISCAL IMPACT: Funds have been budgeted under line items 401 - 2816- 536- 52 -35. 287 of 425 ALTERNATIVES: Not approve renewals and require new bids to be issued. 288 of 425 SIEMENS Industry Mr. George Peck City of Boynton Beach 124 East Woolbright Road Boynton Beach, FL 33435 Email: peckg@ci.boynton- beach.fl.us November 21, 2013 RE: PIGGYBACK OF MANATEE COUNTY, FLORIDA ODOR AND CORROSION CONTROL SERVICES AGREEMENT Dear Mr. Peck: First, let me thank you again for your continued interest in Siemens Water Technologies and for your confidence in our ability to solve your hydrogen sulfide odor and corrosion control needs. The City of Boynton Beach has been piggybacking a contract that Siemens has in place with Manatee County for Odor and Corrosion Control Services. The first renewal year of this contract expires on November 20, 2013. However, I am very pleased to inform you that Manatee County and Siemens have agreed to exercise the second year renewal option. I have attached a copy of the contract renewal Agreement for Odor and Corrosion Control Services for your reference. The renewal will be good from 11/21/13 through 11/20/14. Under the renewal, the pricing will remain the same. Pricing for the products and services you are currently using are as follows. 50% Hydrogen Peroxide: $0.39 per lbs. Thank you again for the opportunity to be of service. We look forward to continuing to serve the City of Boynton Beach in the years to come. If you have any questions regarding this information or if I can be of assistance in any way, please do not hesitate to call me at (352) 804 -5706. Siemens Water Technologies LLC David McCblIa David McCalla Sales Representative, Municipal Services Siemens Water Technologies LLC 2650 Tallevast Road Tel: +1 941- 355 -2971 Industry Sector Sarasota, FL 34243 Fax: +1 941- 359 -7985 USA www.siemens.com /water Page 1 of 1 289 of 425 AMENDMENT No.2 to AGREEMENT BETWEEN MANATEE COUNTY and SIEMENS WATER TECHNOLOGIES LLC for ODOR AND CORROSION CONTROL SERVICES THIS Amendment No.2 to Agreement, is made and entered into by and between the COUNTY OF MANATEE, a political subdivision of the state of Florida, by and through its Board of County Commissioners, hereinafter referred to as the "County," with mailing address at 1112 Manatee Avenue West, Bradenton, Florida 34205 and SIEMENS WATER TECHNOLOGIES LLC (a subsidiary of Siemens Industry, Inc.), hereinafter referred to as the "Consultant ", duly authorized to conduct business in the state of Florida, with offices located at 2650 Tallevast Road, Sarasota, Florida 34243. WHEREAS, on November 21, 2011 the County approved Agreement (No. 11- 1065FL) with Siemens Industry, Inc. for Odor and Corrosion Control Services on an as required basis for the County utilities' potable and reclamation waters for a one year term and an estimated annual amount of $2,500,000; and WHEREAS, pursuant to Article 4 of the Agreement, the term of the Agreement shall remain in full force and effect for one year, and may be amended for four additional one -year periods; and WHEREAS, Amendment #1 was executed to extend the Agreement to November 20,2013 at the same terms and conditions; and WHEREAS, the County has determined a need for the services beyond the one year period ending November 20, 2013; and WHEREAS, Siemens Industry, Inc. (SII) has assigned this Agreement to Siemens Water Technologies LLC (SWT) on July 1, 2013. SWT has assumed all SII's rights and obligations under this Agreement. NOW THEREFORE, for and in consideration of the mutual benefits to be derived, the parties hereto agree as follows: 1. The County acknowledges Siemens Industry, Inc. assignment of this Agreement to Siemens Water Technologies LLC. 290 of 425 SIEMENS INDUSTRY, INC. ADMENDMENT NO.2 PACE 2 2. The duration of the Agreement shall be extended by one year commencing November 21, 2013 and ending November 20, 2014, There are three renewals remaining, 3. All Payments remain Unchanged as found in Exhibit'" " of the initial Agreement dated November 21 201 i 4. All other terms and conditions of the Agreement shall remain in full force and effect during the contract period. for Odor and Corrosion Control Services to be fu�lly executed by their authorlawi representatives. SERVICE PROVIDED TACT NAME I PHONE emaRi _filed In accord with a 122TontL Management Contact Jennifer R, Miller 941-359-7930 jenniferir.milleresiemena,com _Lraject I-lanager Vaughan Harshman 941-928-0453 japies.v.harshnianesie�iiens,com Service Center Manager. Charles Marlby 941-5B6 -8813 charles.maltbyasiemena.com SIEMENS WATER TECHNOLOGIES, LLC Address: 2650 Tallevast Road Sarasota, F, 34243 Byi Jennifer R. Miller, V.P. & G,M. (Print Name and Title oP Above Signer) Date: / I - 1 -/ -/ 1 ) COUNTY OF MANATEE, FLO IDA By M Ilssa Wendel, CPPO Purchasing Official Date: 01 13.docx 291 of 425 Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - November 19, 2013 November 19, 2013 - Regular Meeting Agenda Item #14 Approved in Open Session 11/19/13, Subject Manatee Board of County Commissioners Annual Renewal of Utilities Odor and Corrosion Control Services and Name Change Briefings None Contact and/or Presenter Information Contact: Deborah Carey -Reed, Contract Specialist - Purchasing Division, Ext. 3074 Presenter: Jeff Goodwin, Wastewater Division Manager - Utilities Operations Department, Ext. 5235, and Gus DiFonzo, Deputy Director, Ext. 5473 Action Requested Authorization for the County Administrator, or designee, to execute Amendment No. 2 to the Agreement for Utilities Odor and Corrosion Control Services in order to effect a name change from Siemens Industry, Inc. (SII) to Siemens Water Technologies, LLC (SWT) and also to extend the contract term for 1 year commencing November 21, 2013. Enabling/ Reciulatina Authority Manatee County Code of Laws Background Discussion On November 21, 2011, the Board of County Commissioners approved a contract with Siemens Industry, Inc., for the annual provision of 24 -hour maintenance and emergency response (odor and corrosion control) services to approximately 100 equipment applications installed at the County's sewer lift stations and waste water systems. The contractor will furnish all necessary personnel, materials, supplies, and transportation to accomplish the odor and corrosion control services, and evaluate related wastewater treatment plant issues and costs to establish objectives and monitoring programs to minimize odor and corrosion at the utilities systems. The initial contract approval provided for a one year initial term with four, optional one year renewal periods. This is the second of the four optional renewals. On July 1, 2013, Siemens Water Technologies, LLC, a subsidiary of Siemens Industry, Inc., assumed all Siemens Industry, Inc., rights and obligations under this Agreement. All future billings and correspondence will be addressed to Siemens Water Technologies, LLC. 292 of 425 Manatee County Government Administrative Center Commission Chambers, First Floor 9:00 a.m. - November 19, 2013 County Attorney Review Not Reviewed (No apparent legal issues) Explanation of Other Reviewing Attorney N/A Instructions to Board Records Amendment No.2 to: Board Records (original); email to: Siemens Water Technologies LLC, Attn: Vaughan Harshman at iames.v.harshman(cDsiemens.com Utilities Department, Attn: Tina Fletcher at tina.fletcher0mymanatee.org Purchasing Division, Attn: Deborah Carey -Reed at deborah.ca rey- reed mymanatee.org Cost and Funds Source Account Number and Name 401 .0010101 /401.0010300 - Operating Supplies; 401.0010102/401.0010300 - Rentals & Leases, 4010010103 - Other Contractual Services Amount and Frequency of Recurring Costs Annual estimate - $2,305,240.00 Attachment: aareement.amendment2.renewal and name chanae.odf 293 of 425 MEMORANDUM a Utilities Department Wasteivater Division Phone: 941.792.881 1 4520 66'" Street West Fax: 941.795.3491 Bradenton, FL 34210 -2612 MANATEE COUNTY wwncniyntanatee.org FLORIDA To: Deborah Carey -Reed, Contracts Negotiator p From: Jeff Goodwin, Wastewater Division Manager, Utilities Date: November 6, 2013 Subject: Extension RFP #11- 1065FL with Siemens Industry, Inc. The above referenced Agreement with Siemens Industry is due to expire on November 21, 2013. The firm has performed adequately; therefore, we wish to exercise our option to renew their Agreement for one year from November 22, 2013 through November 21, 2014. The expenditure for fiscal year 2013 is estimated to be $2,458,390.60. The estimate for fiscal year 2014 is $2,305,240.00. The services offered by Siemens are 24 hour maintenance and emergency response for all of their installed applications. We currently have approximately 100 stations with Siemens equipment installed, whether it is a BIO Filter (Equipment Rental) for in -air odor treatment or the various chemical feed locations (Operating Supplies) which are used to treat odors at downstream stations and aid with grease matting in the wet wells. Siemens will also aid with evaluating stations and assist with any diagnostics of odor complaints at any of our stations whether they have equipment on site or not. Throughout the year they evaluate their installed applications and send monthly reports, and they will make recommendations that may help reduce our costs by changing the dosing rates or switching to a more appropriate chemical feed (often to a cheaper chemical) to match the odor demand at the site. The SEWRF, SWWRF, and the NWRF each have a Siemen's odor control unit at its headworks. The odor control unit is a biological scrubber that removes hydrogen sulfide and other odor causing compounds from gas released in the channels of the headworks. Collecting the gas from the headworks channels also reduces corrosion of the headworks and its ancillary equipment. Additionally, at 1M Lift Station, which feeds SWWRF, Siemen's supplies a hydrogen peroxide feed to minimize odor causing substances that can be released at the headworks. Below is a breakdown of expenditures for 2014. Location Account Object Code: Object Code: Object Code:, Total Requisition Number: 552000 544000 534000 Number / Operating Supplies Rentals & Leases Other Term Contractual Agreement Services Southwest Plant 401.0010101 $136,000.00 $25,000.00 $161,000.00 T1400034 Southeast Plant 401.0010102 $33,480.00 $33,480.00 T1400033 North Plant 401.0010103 $50,760.00 $50,760.00 T1400035 Lift Stations 401.0010300 $1,400,000.00, $660,000.00 $2,060,000.00 R056436 TOTAL 2014 Estimated $1,536 ,000.00 $718,480.00 $50,760.00 $2,305,240.00 Expenditures Thank you for your assistance with this matter. Please contact me at extension 5235 if you require additional information or clarification. cc email only: C. Mike Gore, Director, Utilities Gus DiFonzo, Deputy Director, Utilities 1 1 - } ?- 13 A, 0 Beverly Chiotti, Senior Fiscal Services Manager, Utilities J 3 R C Tina Fletcher, Senior Fiscal Analyst, Utilities �urekAS .t,� Chuck Froman, W/Ww Plant Superintendent, Utilities Nick Wagner, Utilities Superintendent, Utilities LARRY Bt STLE * MICHAEL G.ALLEN *JOHN R. CHAPPIE * ROBIN DiSABATINO * VANESSA BAUGH * CAROL WHITMORE * BETSY BENAC Di.rliic[ 1 Di.:i i -1 _' Di,smiiv 3 Dislrir! a Disn'ir1 ? Pis", ic7 5 294 of 425 a CERTIFICATE OF LIABILITY INSURANCE DA /103/ 'DD,YYYY) Imo, 10103/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: MARSH USA, INC. A. MC N NO Ext : A C 14a) 445 SOUTH STREET E -MAIL MORRISTOWN. NJ 07960 -6454 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC iI 100129- NEW- CPL -13/14 4760 WHALE INSURER A: Greenwich Insurance Company 22322 INSURED SIEMENS WATER TECHNOLOGIES LLC INSURER B: 1451 E. NINE MILE ROAD INSURER C HAZEL PARK, MI 48030 INSURER D: INSURER E: I NSURER F: S MED EXP (Any one person) COVERAGES CERTIFICATE NUMBER: NYC - 006048788 -21 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE IN SR WVD POLICY NUMBER POLICY EFF MM.'DDIYVYV POLICY EXP MM'DDIYYYV LIMITS Manashi Mukherjee _S�C.u4'.t.e- na>os- GENERAL LIABILITY EACH OCCURRENCE S RENTED DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES (E S MED EXP (Any one person) S CLAIMS -MADE [:] OCCUR PERSONAL & ADV INJURY S GENERAL AGGREGATE S GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP /OP AGG $ POLICY PI OT LOC S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT )Ea accident) S ANY AUTO BODILY INJURY (Per person) S ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY leer accident) S PROPERTY DAMAGE Per accident S HIRED AUTOS NON -OWNED AUTOS S UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE S EXCESS LIAB CLAIMS -MADE DED RETENTIONS S WORKERS COMPENSATION WC STATU- 01 AND EMPLOYERS' LIABILITY YIN TORY LIMITS ER ANY PRDPRIETORPARTNER'EXECUTIVE❑ E.L. EACH ACCIDENT S OFFICER.'MEMBER EXCLUDED? N j A E.L. DISEASE - EA EMPLOYEE S (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT S A CONTRACTORS PECO02125207 10i0l,2013 10%01;2014 EACH CLAIM IAGG 10,000,000 ENVIRONMENTAL PROTECTION SIR 250,000 DESCRIPTION OF OPERATIONS LOCATIONS i VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) CERTIFICATE HOLDER CANCELLATION MANATEE COUNTY GOVERNMENT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 2026TH AVENUE EAST THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN BRADENTON, FL 3420E ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Manashi Mukherjee _S�C.u4'.t.e- na>os- ©1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD 295 of 425 a CERTIFICATE OF LIABILITY INSURANCE D09 ATE /26/ ,=DD,YYYY) � 09126/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER MARSH USA, INC. 445 SOUTH STREET CONTACT NAME: A. MC N NO Ext : A C No) E -MAIL ADDRESS: MORRISTOWN. NJ 07960 -6454 GENERAL LIABILITY INSURER(S) AFFORDING COVERAGE NAIC iI 100129 -SWT -: 13'14 4760 WHALE INSURER A: HDI- Gerling America Insurance Company 41343 INSURED INSURER B: Travelers Property Casualty Co. of America 25674 SIEMENS WATER TECHNOLOGIES LLC 1451 E. NINE MILE ROAD INSURER C DAMAGE TO RENTED PREMISES (Ea occurrence HAZEL PARK, MI 48030 INSURER D: CLAIMS MADE I X I OCCUR INSURER E: I NSURER F: MED EXP (Any one person) S 100,000 COVERAGES CERTIFICATE NUMBER: NYC - 005882246 -23 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE IN SR WVD POLICY NUMBER POLICY EFF MM.!DDIYVYV POLICY EXP MMIDDIYYYV LIMITS A GENERAL LIABILITY GLD1110105 10i01i2013 10101/2014 EACH OCCURRENCE S 1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES (Ea occurrence S 1.000,000 CLAIMS MADE I X I OCCUR MED EXP (Any one person) S 100,000 PERSONAL & ADV INJURY S 1.000,000 GENERAL AGGREGATE S 7.500,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP /OP AGG $ INCL. X POLICY PI OT LOC S B AUTOMOBILE LIABILITY TC2JCAP7440L40613 10i01i2013 10i01i2014 COMBINED SINGLE LIMIT L. accident) S 5.000 =000 X ANY AUTO BODILY INJURY (Per person) S NIA X ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY leer accident) S NIA PROPERTY DAMAGE Per accident S NIA X HIRED AUTOS X NON -OWNED AUTOS S UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE S EXCESS LIAB CLAIMS -MADE DED RETENTIONS S B B WORKERS COMPENSATION AND EMPLOYERS= LIABILITY ANV PRDPREroRiPARTNERrExecunvE Y i N OFFICERMEMBER EXCLUDED? F NSA (Mandatory in Ni TC2JUB7440L37513(AOS) TRJUB744OL38713 (AZ, MA, OR, WI) 10i01i2013 10101/2013 10i01i2014 10)01/2014 X WC STATU 01 I TORY LIMITS ER E.L. EACH ACCIDENT S 1,0001000 E.L. DISEASE - EA EMPLOYEE S 1.000=600 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1 .000,000 S DESCRIPTION OF OPERATIONS LOCATIONS i VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) RE: ODOR & CORROSION CONTROL SERVICES MANATEE COUNTY AND CONSUMER PRODUCTS ARE HEREBY ADDITIONAL INSURED AS OBLIGATED UNDER CONTRACT. CERTIFICATE HOLDER CANCELLATION MANATEE COUNTY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 1112 MANATEE AVE. WEST, SUITE 803 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN BRADENTON, FL 34205 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Manashi Mukherjee _S�C.us'x.�wotw.t.e- na>os- ©1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD 296 of 425 a © RD A CERTIFICATE OF LIABILITY INSURANCE °ATE`MM` ° °"""' -) � ,.. 11104(2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: MARSH USA, INC. _ -- _ -- 445 SOUTH STREET (A ICNO Eae MORRISTOWN, NJ 07960 -6454 E -MAIL ADDRESS: _ INSU RE AFFORD COVERAGE NAIC # 100129- SWT- E- EI1--ccnv 4760 WHALE wsURERA :Greenwich insurance Company 22322 INSURED SIEMENS WATER TECHNOLOGIES LLC .ENSURER e 1451 E NINE MILE ROAD IN SURER C - HAZEL PARK MI 48030 INSURER D; PE RSONAL & AD V INJURY l GENERAL AGGREGATE - I NSURER E: I GEN'L AGGREOAI E LIMi f APPLIES PER: INSURER F PRODUCTS- COMPIOPAGG COVERAGES CERTIFICATE NUMBER: NYC - 006296732 -68 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITI OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BE REDUCED BY PAID C LAIM S. INSft _ - � — TYPE OF INSURANCE ADDL LTR SUBR POLICY NUMBER M OLIC Y EFF POLIO YYV - -�_ - -- LIMITS _ - - -- GENERAL LIABILITY of Marsh USA Inc. EACH OCCURRENCE -� $ - DAMAGE TO RENTED r GOMMERCAL GENERAL LIABILITY PREMISES CLAIMS -MADE OCCUR ',. MFD FX (Ay n p so n) - I PE RSONAL & AD V INJURY l GENERAL AGGREGATE 5 $ I GEN'L AGGREOAI E LIMi f APPLIES PER: PRODUCTS- COMPIOPAGG S �I r� PRO- � $ POLICY LOC 4 AUTOMOBILE LIABILITY COMBINED SINGLE AMiT iE ANY AUTO BODILY iNJURY(Por pemoo) $ ALL OWNED — SCHEDULED AUTOS AUTOS er ac d ntl BODILY INJURY !P $ PROPERTYDAMAGE $ III P a far, ! NON -OWNED HIRED AUTOS AUTOS _- $ i UMBRELLA LIAB OCCUR OCCURRENCE $ _ EXCESS LIAB I CLAIMS MADE � — AG GREGATE AGGREGATE $ DED RETEN ON $ $ WORKERS COMPENSATION WC STATU - 'OTH - AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR,PAR- NERiEXECJTIVE —L .IMI r5 i-ER., E L EACH ACCIDENT $ OFFICERIM MBFR -XC( C)ED? ❑ N/A - -- -- -- — _ (Mandatory In NH) j E.L. E L DI SEASE - EA EMPLOYEEI $ If Y.. des ib ,nder — _.- 1 DESCRIPTION OF OPERATIONS bebw E.L. DISEASE - POLICY LIMIT $ A 'POLLUTION & REMEDIATION I PECO01942604 10101011 10;01/2014 ! EACH CLAIM f AGG 10,000,000 L LEGAL LIABILITY �I, I f SIR 250,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) CERTIFICATE HOLDER CANCELLATION MANATEE COUNTY GOVERNMENT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 202 6TH AVENUE EAST THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN BRADENTON, FL 34208 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE of Marsh USA Inc. Manashi Mukherlee ©1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD 297 of 425 SIEMENS Matthew H. Clark Senior Counsel Siemens Water Technologies LLC Al Thorn Hill Road Warrendale, PA 15006 724.772.1255 matthew.clark @siemens.com October 30, 2013 Deborah Carey -Reed, CPPB Contracts Negotiator Manatee County Purchasing 1112 Manatee Avenue West, Suite 803 Bradenton, Florida 34205 Re: Agreement for Odor and Corrosion Control Services (No. 11- 1065FL) (the " Agreement ") Dear Ms. Carey Reed: On July 1, 2013, the water technologies business of Siemens Industry, Inc. ("5V') was consolidated and transferred to Siemens Water Technologies LLC ( "SWT "). SWT remains a Siemens company and is now a wholly -owned subsidiary of SII. Upon the occurrence of this transfer, SWT was assigned all of SII's rights under the Agreement and assumed all of SII's obligations under the Agreement, its supplements and amendments, and any purchase orders issued in reference to the Agreement. We ask that all future payments reference SWT's tax identification number 80- 0909202. We look forward to continuing our relationship with you. If you have any questions, please feel free to contact me. Very truly yours, SIEMENS WATER TECHNOLOGIES LLC By: I ��� Matthew H. Clark Senior Counsel SIEMENS IN U TRY, INC. By: V� 298 of 425 Delaware ..� , Tie First State I, JEFFREY W_ BULLOCK, SECRETARY OF STATE OF THE STATE OF DELAWARE, DO HEREBY CERTIFY THE ATTACHED IS A TRUE AND CORRECT COPY OF THE CERTIFICATE OF FORMATION OF "SIEMENS WATER TECHNOLOGIES LLC ", FILED IN THIS OFFICE ON THE TWENTY- EIGHTH DAY OF MARCH, A_D_ 2013, AT 4:03 O'CLOCK P_M_ 5311161 8100 v,T 130373714 F You may verify this certificate online at corp del —re. gov /authver. shtml W 6__Ac�� Jeffrey W. Bullock, Secr =Lary of SLaLe AUTHEN C TION: 0323193 DATE: 04 -01 -13 299 of 425 State of Delaware Secretary of State Division of Corporations Delivered 04:30 PM 0312812013 FILED 04:03 PM 0312812013 SRv 130373714 - 5311161 FILE CERTIFICATE OF FORMATION OF SIEMENS WATER TECHNOLOGIES LLC This Certificate of Formation of SIEMENS WATER TECHNOLOGIES LLC (the "Company ") dated as of March 28, 2013, is being duly executed and filed by Siemens Industry, Inc., as an authorized person, to form a limited liability company under the Delaware Limited Liability Company Act (6 Del.C. §18 -101, et seq.). FIRST. The name of the limited liability company formed hereby is Siemens Water Technologies LLC. SECOND. The address of the registered office of the Company in the State of Delaware is c/o The Corporation Trust Company, Corporation Trust Center, 1209 Orange Street, Wilmington, County of New Castle, Delaware 19801. THIRD. The name and address of the registered agent for service of process on the Company in the State of Delaware is The Corporation Trust Company, Corporation Trust Center, 1209 Orange Street, Wilmington, County of New Castle, Delaware 19801. IN WITNESS WHEREOF, the undersigned has executed this Certificate of Formation as of the date first above written. Pete bour Aut ized Person 300 of 425 Stattv,florida Departmenbfitate bertiff' rontheecordsifhisifficdhaSIEMENSWATER TECHNOLOGIEgL L(3d)elawardimitediabilitycompan�authorizedo transacbusinessith(StataDfloridaqualifie cbnApriB0�013. Thalocumentlumber )fhi4imitediabilit3company M 13000002724. furtherertif5 ha6aidimitediabilit3compan�hapaichlfeeiiudhis offic6roug0ecembeB 1�013;indtstatuasictive. furtherertif} hataidimitediabilit )compan)hasiofiledCertificat ®f Withdrawal. Giverundean jh anchndhe GreaSeabjhiStatm)Vlorida al'allahassee ;hcCapita4his thtFourthlapjVovernber2013 Secretary U State AuthenticatiodD CII9657305258 Tmuthenticattthis` ertificate ,visithdbllowinoite,enterthis ID,, andherfollovthdnstructiondisplayed. https:// efile .sunbiz.org /certauthver.htmi 301 of 425 11. A UNFINISHED BUSINESS December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS ® UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ NEW BUSINESS ❑ CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100, 000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Consideration of short sale request by Matthew Zeller EXPLANATION OF REQUEST: Matthew Zeller is a Law Enforcement Officer employed by the City of Boynton Beach. In 2005, he purchased a home within the City for $145,000 with $30,000 in down payment assistance through the City's State Housing Initiatives Program ( "SHIP "). Mr. Zeller would like to short sale his property which would require the City, in exchange for $2,600, to release its $30,000 lien on the property. Attached is a memorandum and supporting documentation summarizing staff's findings and recommendations to not approve the short sale in accordance with the City's short sale policy. City staff remains open to assisting Mr. Zeller in finding other forms of assistance, including loan modification or other means of financial relief. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? By not approving the short sale, there will be no impact to City's programs or services; however, allowing the short sale may be establishing a precedent for others that were assisted through the SHIP program to be able to benefit from the short sale policy while not having to comply with other City's policies and SHIP program guidelines. FISCAL IMPACT: The lender has offered a settlement in the amount of $2600. By not approving the short sale, the City would be foregoing the settlement. If the short sale 302 of 425 were to be approved, the City would be foregoing any possibility of recouping its $30,000 in down payment assistance. ALTERNATIVES: 1). City staff could refer Mr. Zeller to a lender(s) who may be able to assist him in accessing equity out of his other two properties he co -owns to pay off the City's $30,000 mortgage. 2). The City could work with Mr. Zeller and the first mortgage holder to discuss a different repayment amount acceptable to the City. The new settlement amount would be brought back before the City Commission for approval. 3). The City could take a security interest in one or more of Mr. Zeller's other properties he currently co -owns allowing him to sell the unit under consideration. 303 of 425 City of Boynton Beach — Community Improvement Division SHORT SALE POLICY & GUIDELINES The City of Boynton Beach provides second mortgage subsidy assistance to first -time home buyers through its state SHIP housing assistance programs. The City Commission approved state regulations require the Community Improvement Division to encumber, by way of a thirty (30) year mortgage, all single - family residential property financially assisted with first time homebuyer grant funding. If the homeowner sells the assisted property or transfers title in any way, the entire amount of the second mortgage subsidy becomes due and payable to the City of Boynton Beach. When assisted property owners become financially distressed and can no longer afford to pay their first mortgage; or when the property owner must relocate out of Palm Beach County, a Short Sale will be authorized based upon the following criteria: 1. The first mortgage lender must reimburse to City of Boynton Beach $4,000.00 or eight percent (8 %) of the remaining balance owed on the City's Second Mortgage, whichever is less. 2. The buyer of the assisted property cannot be a relative of the seller. 3. The seller of the assisted property shall not receive any money from the Short Sale transaction. 4. Community Improvement Division must review and approve the HUD Settlement Statement prior to the Short Sale closing. 5. Upon receipt of the Short Sale reimbursement, the City shall waive all rights to the file future judgments for deficiency against the homeowner. 6. Upon receipt of the Short Sale reimbursement, the Community Improvement Division shall satisfy the second mortgage subsidy. A request will be made for the City Attorney's office to prepare the Satisfaction for the City Manager's signature. 7. Clients that have been assisted with the City's Short Sale Policy are restricted from applying to the City of Boynton Beach for funding for any of its housing assistance programs for a period of five (5) years. 8. The owner of the property must provide proof of hardship that must include itemization of finances, bank statements, proof of income, tax returns, I st Mortgage information and property information with any request for a short sale. 304 of 425 RE: Matthew Zeller Matthew Zeller isa Law Enforcement Officer employed by the City. He is the owner of 2315N. Congress Ave. #17, which he purchased for $145.000 in 2005. The $30.000 down payment assistance came from the City of Boynton Beach through the City's participation in the State Housing Initiatives Program ("SHIP"). Mc Zeller would like to short aaka his SHIP property which would require the City, in exchange for $3,000.00, to release its $30,000 lien on the property. The City of Boynton Beach Short Sale Policy adopted by the City Commission allows for this if certain requirements are met including the seller providing proof ofe financial hardship. A copy ofthe Short Sale Policy adopted bythe Commission in February 2O13iaattached. After reviewing Mr. Zeller's financial records, staff did not find a financial hardship to exist thereby not satisfying all of the policy's requirements for approval ofashort sale. Staff's nsvewofMr. ZeUar'a hardship claim took into consideration yNr. Zel|er'n "Housing Burden". A housing burden is defined as when a homebuyer's housing expense exceeds 30% of total household income. Mr. ZeUer'o 2012 income was $88.597. Recent pay stubs were provided showing he is on track to earn at least $90,000 in 2013. With a $927 mortgage paymen(, his housing expense in approximately 1596of his gross income. KAc Zeller was not married at the time he acquired the SHIP property but is now. Information on his spouse's income was not made available to City staff. If her income were induded, the housing expense as a percent of total household income would be even lower. The Zeler'e reside outside the City in property that is in his wife's name only and valued at $2O7.00O.O0, See attached. Mc Zeller also co-owns another property with his sister located at 73 Meadows Drive that was purchased in 2007. The market value of the property (per the Property Appraisers valuation) is cAo^^mnontsmd oocum"mwvwomn' Mathew Zrller.uo 305 of 425 DD Memorandum 13 -026 Subject 12/11113 Pg. 2 of 2 $63,217.00. No information regarding his actual investment interest or income from that property was provided. Mr. Zeller indicated he was forced to move out of the house purchased with assistance from the City because "he no longer felt safe" and had rented the home. Prior to seeking short sale approval he did not disclose that he had moved from the SHIP property (the SHIP loan conditions require that he reside in the property) nor that he was renting the property. He did not apply for, nor was he issued, the required rental property BTR which is a violation of City Code. Mr. Zeller's Tax returns do not show any profit or loss from rental property. Mr. Zeller filed personal Chapter 7 bankruptcy in 2011 and was discharged from bankruptcy in February 2012. See attached Order. In that type of proceeding most, but not all debts have been discharged. He would not have exited bankruptcy with the same hardship that he had when he entered bankruptcy since most of his debts would have been discharged (extinguished). Based on the information reviewed by Staff, Mr. Zeller does not meet the current policy requirements for a short sale, City staff remains open to assisting Mr. Zeller in finding other forms of assistance, including loan modification or other means of financial relief. C %DOCUMENTS AIiIC SE T TifEt g': fh "F2f2C}Di)t ;Y DOCUMENT.;`WE NIO - NAATFiEW (ELF ER.D00 306 of 425 Page I of I Gary R. Nikofits, CFA Prop" AWalser's Public Access �h C ounty Location Address 2315 N CONGRESS AVE APT 17 Municipality BOYNTON BEACH Parcel Control Number 08-43-45-18-22-007-0170 Subdivision BOYNTON LANDINGS CONDOMINIUM Official Records Book 18340 Page 1259 Sale Date FEB-2005 Legal Description BOYNTON LANDINGS CONDOMINIUM UNIT 17 BLDG 2315 Owners Mailing address 74 MEADOWS DR ZELLER MATTHEW D BOYNTON BEACH FL 33436 9134 Sales Date Price OR Book/Page Sale Type Owner FEB-2005 $145,000 18340/ 1259 WARRANTY DEED ZELLER MATTHEW D JUN-2004 $129,900 17241 / 1466 WARRANTY DEED SCHULMAN BARNETT No Exemption Information Available. Number of Units I *Total Square Feet 925 Acres Use Code 0400 - CONDOMINIUM Zoning - Tax Year 2013 2012 2011 Improvement Value $34,000 $28,000 $30,000 Land Value $0 $0 Total Market Value e$34,000) $28,000 $30,000 All values are as of January 1 st each year Tax Year 2013 2012 2011 Assessed Value $30,800 $28,000 $30,000 Exemption Amount $0 $o $25,000 Taxable Value $30,800 $28,000 $5,000 Tax Year 2013 2012 2011 Ad Valorem $723 $635 $1 Non Ad Valorem $230 $225 $225 Total tax $953 $860 $339 http://w 12/11/2013 307 of 425 Page 1 of 1 http: / /vv%A�w. co.palm- beach. fl. us / papa / Asps/ PropertyDetail lPropertyDetail.aspx ?parcel =08... 12/11/2013 308 of 425 Page 1 of I http://www.co.palm-beach.fl.uslpapalAspsIPropertyDetaillPropertyDetail.aspx?parcel=00 12/11/2013 309 of 425 Case 11-42002-EPK Doc 27 Filed 02/28/12 Page 1 of 2 Erik P. Kimball United States Bankruptcy Judge S ut ern D of fiorida www.flsb.uscourts.gov Case Number: 11-42002-EPK Chapter: 7 In re: * Matthew D Zeller 74 Meadows Drive Boynton Beach, FL 33436 Last four digits of SSN/ITIN or Complete EIN: xxx-xx-51 B3 It appearing that the debtor is entitled to a discharge, WE �G; I �;p The debtor is granted a discharge under section 727 of title 11, United States Code, (the Bankruptcy Code). Copies to: All Parties of record * Set forth all names, including trade names, used by the debtor�) within the last 8 years. Forjoint debtors, set forth the last four digits of both s ocial-secur' ty numbers or Wividual taxpayer-identffication numbers (ITIN) or complete employer tax-ldentificatlon numbers (EIN). Page I of 2 310 of 425 Case 11- 42002 -EPK Doc 27 Filed 02/28/12 Page 2 of 2 IN A CHAPTER 7 CASE This court order grants a discharge to the person(s) named as the debtor(s). It is not a dismissal of the case and it does not determine how much money, if any, the trustee will pay to creditors. Collection of Discharged Debts Prohibitcd The discharge prohibits any attempt to collect from the debtor(s) a debt that has been discharged, For example, a creditor is not permitted to contact a debtor by mail, phone, or otherwise, to file or continue a lawsuit, to attach wages or other property, or to take any other action to collect a discharged debt from the debtor(s). [In a case involving community property: There are also special rules that protect certain community property owned by the debtor's spouse, even if that spouse did not file a bankruptcy case.] A creditor who violates this order can be required to pay damages and attorney's fees to the debtor. However, a creditor may have the right to enforce a valid lien, such as a mortgage or security interest, against the debtor(s)' property after the bankruptcy, if that lien was not avoided or eliminated in the bankruptcy case. Also, a debtor may voluntarily pay any debt that has been discharged. Debts That are Discharged The chapter 7 discharge order eliminates a debtor's legal obligation to pay a debt that is discharged. Most, but not all, types of debts are discharged if the debt existed on the date the bankruptcy case was filed. (If this case was begun under a different chapter of the Bankruptcy Code and converted to chapter 7, the discharge applies to debts owed when the bankruptcy case was converted.) Debts that are Not Discharged. Some of the common types of debts which are not discharged in a chapter 7 bankruptcy case are: a. Debts for most taxes; b. Debts incurred to pay nondischargeable taxes; c. Debts that are domestic support obligations; d. Debts for most student loans; e. Debts for most fines, penalties, forfeitures, or criminal restitution obligations; f. Debts for personal injuries or death caused by the debtor's operation of a motor vehicle, vessel, or aircraft while intoxicated; g. Some debts which were not properly listed by the debtor; h. Debts that the bankruptcy court specifically has decided or will decide in this bankruptcy case are not discharged; i. Debts for which the debtor has given up the discharge protections by signing a reaffirmation agreement in compliance with the Bankruptcy Code requirements for reaffirmation of debts; and j. Debts owed to certain pension, profit sharing, stock bonus, other retirement plans, or to the Thrift Savings Plan for federal employees for certain types of loans from these plans. This information is only a general summary of the bankruptcy discharge. There are exceptions to these general rules. Because the law is complicated, you may want to consult an attorney to determine the exact effect of the discharge in this case. 'r r 311 of 425 12. A NEW BUSINESS December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F UNFINISHED BUSINESS ❑ ADMINISTRATIVE ® I NEW BUSINESS ❑ CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100, 000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Review and action on Annual Performance Evaluation for City Manager. EXPLANATION OF REQUEST: Pursuant to the City Manager's Appointment Agreement, the Commission will provide the City Manager with a performance evaluation no less than annually. Ms. LaVerriere was appointed as the City Manager on December 18, 2012. For the eighteen (18) months prior, Ms. LaVerriere served in the capacity of Interim City Manager. Attachments- Appointment Agreement Work Product Summary Completed Evaluation Forms from Commission Salary Survey of Area City Managers HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Providing feedback regarding performance allows opportunities to recognize areas of strength and suggested areas for improvement. FISCAL IMPACT: In conjunction with any review of performance, the Commission may increase the base salary and /or other benefits of the City Manager in such amounts and to the extent the 312 of 425 Commission may determine is proper. The Commission may, from time to time, grant the City Manager a performance based bonus, provided the bonus is granted in accordance with Florida Statute 215.425. Modification to monetary items within the Agreement may have a resulting fiscal impact. ALTERNATIVES: 0I/_1 313 of 425 2 S A FOR: Z 6, a , 2.) ' 0 1 116 0 'D . • a P I Pip Mor's I A AWAAF W"Wrl sym rff, WAff. A WN A � 14 IIFAV DATE: _ff �) NAME OF EVALUATOR: C ANNUAL EVALUATION PROCESS: 1. The Mayor and each City Commissioner is requested to complete the evaluation form based on his/her assessment of the City Manager in ten major areas of responsibility that include a total of 32 specific performance measures. An "Overall Impression" rating and six (6) comment "fill-in" areas are also included. 2. The Mayor and each City Commissioner shall discuss the evaluation individually with the City Manager. Preliminary scores may be adjusted as a result of the discussion. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the City Manager and provided to the City Commission. (The detailed rating sheets of the other Commission members will be provided when requested.) 4. The performance evaluation shall be reviewed at a Commission meeting at which point the City Commission shall consider an increase in the Manager's compensation. INSTRUCTIONS: Rating Sc¢le Each question is followed by a rating scale. Raters may circle the selected performance indicator (1, 2, 3, 4 or 5) or place an "X" along with a numerical score on the rating scale line when youfeel a ratingfalls between two whole numbers. There are 32 listedperformance indicators in the ten major performance categories on the pages that follow: 1= Unsatisfactory, poor, needs substantial improvement = VERY DISSATISFIED 2 = Below expectations, needs improvement = MARGINAL 3 = Satisfactory, okay, meeting an acceptable performance level = SATISFIED 4 = Meeting expectations, very good = MORE THAN SATISFIED 5 = Exceeding expectations, excellent = VERY SATISFIED Page 1 of 13 314 of 425 2. Supervision: Does the City Manager adequately supervise and direct the activities of the Department Heads and staff? Is the City Manager able to control the operational activities of the City through others? 1.0 2.0 3.0 4.0 5.0 L Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations WOJUAOA� Page 2 of 13 315 of 425 4. Staff Development: Does the City Manager appoint and train effective subordinates? Is the City Manager able to recruit and retain quality employees? Is the Manager committed to having City staff operate well as a team? Does (s)he effectively develop Department Heads and staff members? + + + + 050� 1.0 2.0 3.0 4.0 -7 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 11. Fiscal/Business Management 5. Budget: Is the budget developed in a systematic and effective manner? Is the budget proposal from the Manager reasonable and appropriate? Is the annual budget presented in a timely manner and does it reflect a well-planned, realistic and accurate financial plan? Does the City Manager carry out the budget satisfactorily and control expenses within the levels set in the budget? R 1.0 2.0 3.0 4.0 5_0 Unsatisfactory Below Satisfactory Meets Awe Expectations Expectations Expectations COMMENTS: 6. Agendas: Does the Manager prepare comprehensive, relevant and complete agenda topics and reports for the City Commission? + + + + 1.0 2.0 3.0 4.0 5_0� Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 7. Financial Reporting: Does the Manager provide periodic financial reports in a well- designed, informative and understandable format? 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Expectations Page 3 of 13 316 of 425 4.0 (_ 5.0' / Meets s Expectations Expectations COMMENTS: aURMT ms= 11. Program Development: Does the Manager translate polices and objectives into specific and effective programs? Does the Manager independently recognize problems, develop relative facts, formulate alternate solutions and decide on appropriate recommendations? Page 4 of 13 317 of 425 1.0 2.0 3.0 4.0 5. Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations iam 12. Imagination - Initiative: Does the City Manager show originality in approaching problems? Does the City Manager create effective solutions? Is the City Manager able to visualize the implications of various alternatives? + ;4-) 1 1.0 Unsatisfactory COMMENTS: W. Communication 13. Communication: Does the City Manager keep appropriate people informed? Does the City Manager present his/her thoughts in an orderly and understandable manner? Is the City Manager able to be persuasive? 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 14. Reporting: Does the City Manager submit accurate and complete staff reports on schedule? Do the reports adequately convey information on the City? + + + + 2.0 3.0 4.0 --- V5.P / Below Satisfactory Meets rceeds Expectations Expectations Expectations 1.0 Unsatisfactory COMMENTS: 2.0 Below Expectations 3.0 Satisfactory ----------- - 4.0 / 5.0 s Exceeds Expectations Expectations Page 5 of 13 318 of 425 15. Commission Communication: Does the Manager provide the Commission with adequate information to make decisions? 16. Written Communication: How effective are the Manager's letters, memoranda and other forms of written information? 1.0 Unsatisfactory WATMORMY" 2.0 Below Expectations 3.0 Satisfactory - 470 7— 5.0 _w6is Exceeds Expectations Expectations V. Relationship with the Mayor/Commission 1.0 Unsatisfactory COMMENTS: VI. Long Range Planning 18. Strategic Planning: Does the Manager help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the City? + 4. + + 1.0 2.0 3.0 4.0 5. Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations Page 6 of 13 - 2.0 3.0 4.0 L 5.0 '4 1 Below Satisfactory Meets s Expectations Expectations Expectations 319 of 425 COMMENTS: 20. Multi-Year Approach: Is the City Manager helping the City Commission to address the City's future through multi-year planning and appropriate capital budgeting? + + + 1.0 Unsatisfactory 2.0 3.0 4.0 — K::51V Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: I. Relationship with Public/Public Relations 21. Media Relations: Is the Manager skillful in his dealings with the news media? Does the City Manager properly convey the policies and programs of the City? + + 'A_­1 - ­ - + 1.0 2.0 3.0 4.6 5.0 Unsatisfactory Below Satisfactory Meet Exceeds Expectations , E�ectations Expectations COMMENTS: 22. Community Reputation: What is the general attitude of the community to the Manager? Is the City Manager regarded as a person of high integrity and ability? Is his/her public credibility an asset or liability to the City? 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Expectations Page 7 of 13 4.0 5.0. Meets ceeds Expectations Expectations 320 of 425 COMMENTS: 1.0 Unsatisfactory W 1 TJA IT, VO&M 2.0 3.0 4.0 Below Satisfactory Meets Expectations Expectations IX. Professional/Personal Development 24. Objectivity: Is the City Manager unemotional and unbiased? Does the City Manager take a rational and impersonal viewpoint based on facts and qualified opinions? Is the City Manager able to divide his/her personal feelings from those which would most effectively convey the City's interest? 1.0 Unsatisfactory Nam 2.0 3.0 4.0 Below Satisfactory Meets Expectations Expectations 25. Professional Reputation: How does the Manager stand among his/her colleagues? Does the City Manager deal effectively with other public managers? Is the City Manager respected by professional and staff representatives of other cities and counties? Does the City Manager attend and participate in seminars and conferences for professional development? + + + + -Z 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Expectations Page 8 of 13 4.0 5.0 Meets eds Expectations Expectations 321 of 425 COMMENTS: 26. Stress Management: Is the Manager able to resolve problems under strain and unpleasant conditions? How well does the Manager tolerate conditions of uncertainty? Does the Manager respond well to stressful situations and adequately deal with the stress inherent to the position? + --- - - - ---------- - ---------------- + + 2P 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets 61eeds Expectations Expectations Expectations COMMENTS: X. Personal Attributes 27. Leadership Style: Does the Manager display a leadership style that is firm, but flexible and adaptable, while responding to individuals or situations in an appropriate, positive manner? + + + + 1.0 2.0 3.0 4.0 5.6 Unsatisfactory Below Satisfactory Meets )!�x�eds Expectations Expectations Expectations COMMENTS: 28. General Attitude: Is the City Manager enthusiastic? Cooperative? Willing to adapt? Does the City Manager have an enthusiastic attitude toward the City, both professionally and personally? Page 9 of 13 322 of 425 29. Drive: Is the Manager energetic and willing to spend the time necessary to do a good job? Does the City Manager have good initiative and is the City Manager a self-starter? Does the City Manager have good mental and physical stamina? 32. Self-Assurance: Is the Manager self-assured of his/her abilities? Is the City Manager able to be honest with himself/herself and take constructive criticism? Does the City Manager take responsibility for mistakes which are his? Is the City Manager confident enough to make decisions and take actions as may be required without undue supervision from the Commission? Page 10 of 13 323 of 425 Strengths: Based upon your overall evaluation of the City Manager, what areas would you list as his/her strong points as a manager? Improvements suggested: Based upon your evaluation, what areas would you suggest the City Manager work on to improve his/her skills and to be more effective in specific areas or situations? i . 41 Commendations: Area(s) of performance calling for praise/commendation .4 7'ed.-j PA Page 11 of 13 324 of 425 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets xceeds Expectations Expectations Expectations COMMENTS: OVERALL PERFORMANCE IMPRESSION: -- �5.0 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets ce Expectations Expectations Expectations COMMENTS: Strengths: Based upon your overall evaluation of the City Manager, what areas would you list as his/her strong points as a manager? Improvements suggested: Based upon your evaluation, what areas would you suggest the City Manager work on to improve his/her skills and to be more effective in specific areas or situations? i . 41 Commendations: Area(s) of performance calling for praise/commendation .4 7'ed.-j PA Page 11 of 13 324 of 425 Fill-ins 1. at are the manager's most significant accomplishments during the past year? IV6� ri ?XO /? SO R4 2. at are the manager's strongest qualities? 3. In what areas does the manager need to improve? Recommendations. 4. Two things the manager does that you would like him/her to continue. 5. Two things the manager does that you would like him/her to discontinue. / 6. Two things the Manager does not do you would like him/her to start. A//W Page 12 of 13 325 of 425 Performance Evaluation Conference Signature of City Manager Lm Page 13 of 13 326 of 425 FOR: Z-ORY 2,4 VEq , ? ZS_R6 -_ DATE: NAME OF EVALUATOR: 11 vo;q Idowwwo ANNUAL EVALUATION PROCESS: 1. The Mayor and each City Commissioner is requested to complete the evaluation form based on his/her assessment of the City Manager in ten major areas of responsibility that include a total of 32 specific performance measures. An "Overall Impression" rating and six (6) comment "fill-in" areas are also included. 2. The Mayor and each City Commissioner shall discuss the evaluation individually with the City Manager. Preliminary scores may be adjusted as a result of the discussion. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the City Manager and provided to the City Commission. (The detailed rating sheets of the other Commission members will be provided when requested.) 4. The performance evaluation shall be reviewed at a Commission meeting at which point the City Commission shall consider an increase in the Manager's compensation. INSTRUCTIONS: Rating Sca : Each question is followed by a rating scale. Raters may circle the selected performance indicator (1, 2, 3, 4 or 5) or place an "X" along with a numerical score on the rating scale line when you feel a ratingJalls between two whole numbers. There are 32 listed performance indicators in the ten major performance categories on the pages that follow: I = Unsatisfactory, poor, needs substantial improvement = VERY DISSATISFIED 2 = Below expectations, needs improvement = MARGINAL 3 = Satisfactory, okay, meeting an acceptable performance level = SATISFIED 4 = Meeting expectations, very good = MORE THAN SATISFIED 5 = Exceeding expectations, excellent = VERY SATISFIED Page 1 of 13 327 of 425 • 1. Organizational Management 1.0 2.0 3.0 4.0 / 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 2. Supervision: Does the City Manager adequately supervise and direct the activities of the Department Heads and staff? Is the City Manager able to control the operational activities of the City through others? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 3. Job Organization: Does the City Manager delegate responsibility effectively? Does the City Manager use his/her time productively? Does the City Manager program activities in an orderly and systematic way? 1.0 Unsatisfactory COMMENTS: 3.0 Satisfactory 4.0 5.0 Meets Exceeds 'p Expectations Expectations Page 2 of 13 328 of 425 4, Staff Development: Does the City Manager appoint and train effective subordinates? Is the City Manager able to recruit and retain quality employees? Is the Manager committed to having City staff operate well as a team? Does (s)he effectively develop Department Heads and staff members? 5.0 1.0 2.0 3.0 4.0 t _r Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 11. Fiscal/Business Management 5. Budget: Is the budget developed in a systematic and effective manner? Is the budget proposal from the Manager reasonable and appropriate? Is the annual budget presented in a timely manner and does it reflect a well-planned, realistic and accurate financial plan? Does the City Manager carry out the budget satisfactorily and control expenses within the levels set in the budget? 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 6. Agendas: Does the Manager prepare comprehensive, relevant and complete agenda topics and reports for the City Commission? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 7. Financial Reporting: Does the Manager provk designed, informative and understandable format? 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Expectations Page 3 of 13 le periodic financial reports in a well- 5.0 Meets Exceeds Expectations Expectations 329 of 425 COMMENTS: ..... . . ............ I I- ,$1 DIM I ni l V1 7 .0 I I - I 10. Execution of Policy: Does the City Manager understand and comply with the overall policies, laws and philosophy of the City.? Do his/her efforts lead towards successful accomplishment of goals? Does the City Manager measure results against goals and take corrective action? 1.0 2.0 3.0 4.0 5.0 (77D Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 11. Program Development: Does the Manager translate polices and objectives into specific and effective programs? Does the Manager independently recognize problems, develop relative facts, formulate alternate solutions and decide on appropriate recommendations? Page 4 of 13 330 of 425 5.0 1.0 2.0 3.0 4.0 7D -- Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations 12. Imagination - Initiative: Does the City Manager show originality in approaching problems? Does the City Manager create effective solutions? Is the City Manager able to visualize the implications of various alternatives? 1.0 2.0 3.0 4.0 D 5.0 Unsatisfactory Below Satisfactory Meets < Zceeds Expectations Expectations Expectations COMMENTS: IV. Communication COMMENTS: 14. Reporting: Does the City Manager submit accurate and complete staff reports on schedule? Do the reports adequately convey information on the City? + ------ + + + + --- ---- ------------------------ 1.0 2.0 3.0 C - 4. - 0 ) 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 5 of 13 331 of 425 15. Commission Communication: Does the Manager provide the Commission with adequate information to make decisions? 1.0 2.0 3.0 4.0 770 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations 16. Written Communication: How effective are the Manager's letters, memoranda and other forms of written information? 1.0 2.0 3.0 4.0 770 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations V. Relationship with the Mayor/Commission 17. Response to Commission: Does the Manager respond in a positive way to suggestions and guidance from the Commission? Is the Manager attuned to the Commissions' attitudes, feelings and needs? 5.0 1.0 2.0 3.0 4.0 D _7 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 18. Strategic Planning: Does the Manager help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the City? 1.0 2.0 3.0 4.0 C- 1 - 0 ) Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations Page 6 of 13 332 of 425 COMMENTS: 20. Multi-Year Approach: Is the City Manager helping the City Commission to address the City's future through multi-year planning and appropriate capital budgeting? 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: V11. Relationship with Public /Public Relations 21. Media Relations: Is the Manager skillful in his dealings with the news media? Does the City Manager properly convey the policies and programs of the City? 1.0 2.0 3.0 4.0 5. - ) Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations Page 7 of 13 333 of 425 COMMENTS: VIII. Intergovernmental Relations 23. Intergovernmental Relations: Does the Manager work effectively with federal, state, and other local government representatives? Is the relationship with other local government officials beneficial to the City? Is the City Manager able to facilitate cooperative efforts among various local agencies and the City? 1.0 2.0 3.0 4.0 5.0 ( M) Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: [F.'411 I I � 24- Objectivity: Is the City Manager unemotional and unbiased? Does the City Manager take a rational and impersonal viewpoint based on facts and qualified opinions? Is the City Manager able to divide his/her personal feelings from those which would most effectively convey the City's interest? 1.0 2.0 3.0 4.0 5.0 7D Unsatisfactory Below Satisfactory Meets Exce6ds Expectations Expectations Expectations COMMENTS: 25. Professional Reputation: How does the Manager stand among his/her colleagues? Does the City Manager deal effectively with other public managers? Is the City Manager respected by professional and staff representatives of other cities and counties? Does the City Manager attend and participate in seminars and conferences for professional development? 1.0 2.0 3.0 4.0 5.0 U9 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations Page 8 of 13 334 of 425 COMMENTS: 26. Stress Management: Is the Manager able to resolve problems under strain and unpleasant conditions? How well does the Manager tolerate conditions of uncertainty? Does the Manager respond well to stressful situations and adequately deal with the stress inherent to the position? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations W707, 7 1furIf9im X. Personal Attributes 27. Leadership Style: Does the Manager display a leadership style that is firm, but flexible and adaptable, while responding to individuals or situations in an appropriate, positive manner? + a + + + 1.0 2.0 3.0 4.0 5. Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 28. General Attitude: Is the City Manager enthusiastic? Cooperative? Willing to adapt? Does the City Manager have an enthusiastic attitude toward the City, both professionally and personally? 1.0 2.0 3.0 4.0 70 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations FAII Page 9 of 13 335 of 425 29. Drive: Is the Manager energetic and willing to spend the time necessary to do a good job? Does the City Manager have good initiative and is the City Manager a self-starter? Does the City Manager have good mental and physical stamina? 1.0 2.0 3.0 4.0 5.0 (7D Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations 30. Judgment and Decisiveness: Is the City Manager able to reach quality decisions in a timely fashion? Are his/her decisions generally good? Does the City Manager exercise good judgment in making decisions and in his/her general conduct? 1.0 2.0 3.0 4.0 77 - 0) Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations 31. Integrity: Does the City Manager properly avoid politics and partisanship? Does the Manager fulfill his/her responsibilities and duties in accordance with the ICMA Code of Ethics? Is the City Manager honest and forthright in his/her professional capacities? Does the City Manager have a reputation in the community for honesty and integrity? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations 32. Self-Assurance: Is the Manager self-assured of his/her abilities? Is the City Manager able to be honest with himself/herself and take constructive criticism? Does the City Manager take responsibility for mistakes which are his? Is the City Manager confident enough to make decisions and take actions as may be required without undue supervision from the Commission? Page 10 of 13 336 of 425 1.0 2.0 3.0 4.0 5.0 (M-> Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations 5.0 1.0 2.0 3.0 4.0 M —) Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations �8034T ma IWWAV Commendations: Area(s) of performance calling for praise/commendation lmevg a,4 Page 11 of 13 337 of 425 13M 1. What are the manager's most significant accomplishments during the past year? A� 2. What are the manager's strongest qualities? 3. In what areas does the manager need to improve? Recommendations. 4. Two things the manager does that you would like him1her to continue. Two things the manager does that you would like him/her to discontinue. o 6. Two things the Manager does ., » »: ould like him/her to starL 4 0—. 124�w -lezvLa- Page 12 of 13 338 0 425 • I 12 - Signature of Rater Date Performance Evaluation Conference LIM Page 13 of 13 339 of 425 CITY OF BOYNTON BEACH wt CYTYAMNAGERS FOR: tos`%- �Nvetgxm(Lw DATE: IZA11,3 NAME OF EVALUATOR: C_0mft%s.S 10 ANNUAL EVALUATION PROCESS: 1. The Mayor and each City Commissioner is requested to complete the evaluation form based on his/her assessment of the City Manager in ten major areas of responsibility that include a total of 32 specific performance measures. An "Overall Impression" rating and six (6) comment "fill -in" areas are also included. 2. The Mayor and each City Commissioner shall discuss the evaluation individually with the City Manager. Preliminary scores may be adjusted as a result of the discussion. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the City Manager and provided to the City Commission. (The detailed rating sheets of the other Commission members will be provided when requested.) 4. The performance evaluation shall be reviewed at a Commission meeting at which point the City Commission shall consider an increase in the Manager's compensation. INSTRUCTIONS: Rating Scale Each question is followed by a rating scale. Raters may circle the selected performance indicator (1, 2, 3, 4 or 5) or place an 'X" along with a numerical score on the rating scale line when you feel a ratingJalls between two whole numbers. There are 32 listed performance indicators in the ten major performance categories on the pages that follow: 1= Unsatisfactory, poor, needs substantial improvement = VERY DISSATISFIED 2 = Below expectations, needs improvement = MARGINAL 3 = Satisfactory, okay, meeting an acceptable performance level = SATISFIED 4 = Meeting expectations, very good = MORE THAN SATISFIED 5 = Exceeding expectations, excellent = VERY SATISFIED Page 1 of 13 340 of 425 1, Leadership: Does the City Manager motivate others to maximum performance? Is the City Manager respected as demanding but fair? Is the City Manager providing the necessary assistance to the Board and leadership to the City's staff and volunteers? Does the City Manager get enthusiastic response to his/her new ideas and needed organizational changes? + + + + IS-& 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations 2. Supervision: Does the City Manager adequately supervise and direct the activities of the Department Heads and staff? Is the City Manager able to control the operational activities of the City through others? + + + + xy 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations 3. Job Organization: Does the City Manager delegate responsibility effectively? Does the City Manager use his/her time productively? Does the City Manager program activities in an orderly and systematic way? + + + + vi + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations Page 2 of 13 341 of 425 4. Staff Development: Does the City Manager appoint and train effective subordinates? Is the City Manager able to recruit and retain quality employees? Is the Manager committed to having City staff operate well as a team? Does (s)he effectively develop Department Heads and staff members? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: H. Fiscal/Business Management 5, Budget: Is the budget developed in a systematic and effective manner? Is the budget proposal from the Manager reasonable and appropriate? Is the annual budget presented in a timely manner and does it reflect a well-planned, realistic and accurate financial plan? Does the City Manager carry out the budget satisfactorily and control expenses within the levels set in the budget? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 6. Agendas: Does the Manager prepare comprehensive, relevant and complete agenda topics and reports for the City Commission? ips I , + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 7. Financial Reporting: Does the Manager provk designed, informative and understandable format? 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Expectations le periodic financial reports in a well- + X • 4.0 5.0 Meets Exceeds Expectations Expectations Page 3 of 13 342 of 425 10. Execution of Policy: Does the City Manager understand and comply with the overall policies, laws and philosophy of the City? Do his/her efforts lead towards successful accomplishment of goals? Does the City Manager measure results against goals and take corrective action? + + + + X 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 11. Program Development: Does the Manager translate polices and objectives into specific and effective programs? Does the Manager independently recognize problems, develop relative facts, formulate alternate solutions and decide on appropriate recommendations? Page 4 of 13 343 of 425 + + + I + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 12. Imagination - Initiative: Does the City Manager show originality in approaching problems? Does the City Manager create effective solutions? Is the City Manager able to visualize the implications of various alternatives? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: IV. Communication COAMENTS: 14. Reporting: Does the City Manager submit accurate and complete staffreports on schedule? Do the reports adequately convey information on the City? + + + + A446 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 5 of 13 344 of 425 15. Commission Communication: Does the Manager provide the Commission with adequate information to make decisions? + + + + 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Lffl% q4 MCI 16. Written Communication: How effective are the Manager's letters, memoranda and other forms of written information? + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations refamyx 1. V. Relationship with the Mayor/Commission 17. Response to Commission: Does the Manager respond in a positive way to suggestions and guidance from the Commission? is the Manager attuned to the Commissions' attitudes, feelings and needs? + + + + 03 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: VI. Long Range Planning 19. Strategic Planning: Does the Manager help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the City? + + + + .1 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations Page 6 of 13 345 of 425 COMMENTS: W1jJTVYVXV" 20. Multi-Year Approach: Is the City Manager helping the City Commission to address the City's future through multi-year planning and appropriate capital budgeting?. + + + + X 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations W I ATIM-14Y I. Relationship with Public/Public Relations 21. Media Relations: Is the Manager s1dlIfaI in his dealings with the news media? Does the City Manager properly convey the policies and programs of the City? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Page 7 of 13 346 of 425 VIII. Intergovernmental Relations 23. Intergovernmental Relations: Does the Manager work effectively with federal, state, and other local government representatives? Is the relationship with other local government officials beneficial to the City? Is the City Manager able to facilitate cooperative efforts among various local agencies and the City? + + + + 4!46 + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations BEZ=I 24. Objectivity: Is the City Manager unemotional and unbiased? Does the City Manager take a rational and impersonal viewpoint based on facts and qualified opinions? Is the City Manager able to divide his/her personal feelings from those which would most effectively convey the City's interest? + + + + I - 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations 25. Professional Reputation: How does the Manager stand among his/her colleagues? Does the City Manager deal effectively with other public managers? Is the City Manager respected by professional and staff representatives of other cities and counties? Does the City Manager attend and participate in seminars and conferences for professional development? + + + + X 1.0 2.0 3.0 4.0 5.6 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations Page 8 of 13 347 of 425 r*f0j,TRFFR,W1V 26. Stress Management: Is the Manager able to resolve problems under strain and unpleasant conditions? How well does the Manager tolerate conditions of uncertainty? Does the Manager respond well to stressful situations and adequately deal with the stress inherent to the position? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations X. Personal Attributes 27. Leadership Style: Does the Manager display a leadership style that is firm, but flexible and adaptable, while responding to individuals or situations in an appropriate, positive manner? + + + + X. 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 28. General Attitude: Is the City Manager enthusiastic? Cooperative? Willing to adapt? Does the City Manager have an enthusiastic attitude toward the City, both professionally and personally? + + + + X 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations M/D!iVKYi Page 9 of 13 348 of 425 29. Drive: Is the Manager energetic and willing to spend the time necessary to do a good job? Does the City Manager have good initiative and is the City Manager a self-starter? Does the City Manager have good mental and physical stamina? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory meets Exceeds Expectations Expectations Expectations INVAUM 30. Judgment and Decisiveness: Is the City Manager able to reach quality decisions in a timely fashion? Are his/her decisions generally good? Does the City Manager exercise good judgment in making decisions and in his/her general conduct? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 31. Integrity: Does the City Manager properly avoid politics and partisanship? Does the Manager fulfill his/her responsibilities and duties in accordance with the ICMA Code of Ethics? Is the City Manager honest and forthright in his/her professional capacities? Does the City Manager have a reputation in the community for honesty and integrity? + + + + % k I is 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations 32. Self-Assurance: Is the Manager self-assured of his/her abilities? Is the City Manager able to be honest with himself/herself and take constructive criticism? Does the City Manager take responsibility for mistakes which are his? Is the City Manager confident enough to make decisions and take actions as may be required without undue supervision from the Commission? Page 10 of 13 349 of 425 + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations WOUTATIANYM 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations a Strengths: Based upon your overall evaluation of the City Manager, what areas would you list as his/her strong points as a manager? Commendations: Area(s) of performance calling for praise/commendation � � I I � � � � � � � I I � I � I I � �- � � Ik Lei %JL T."M GMEM �M M Page 11 of 13 350 of 425 I Fill-ins I 1 1. What are the manager's most significant accomplishments during the past year? I 71 1 A 2. What are the manager's strongest qualities? Pivc� P 6, St M"Cv% Wp a,,K � - P (LO61 W �,, Sot V-1 ;45 3. In what areas does the manager need to improve? Recommendations. 4. Two things the manager does that you would like him/her to continue. toct% Olvr—, OKJ OW.-G WLUCT-11�3,,( W% QQW� 5. Two things the manager does that you would like him/her to discontinue. 6. Two things the Manager does not do you would like him/her to st ?(bvrr VAOQ% LUOCLC- t6. -s I Page 12 of 13 351 of 425 C]TY OF BOYNTON BEACH CITY MANAGER PERFORMANCE EVALUATION SIGNATLJRE PAGE Si nature of Rater Date tu Performance Evaluation Conference Signature of City Manager am Page 13 of 13 352 of 425 FOR: 4-or 1 �-AveyiTeve- DATE: NAME OF EVALUATOR: 1. The Mayor and each City Commissioner is requested to complete the evaluation form based on his/her assessment of the City Manager in ten major areas of responsibility that include a total of 32 specific performance measures. An "Overall Impression" rating and six (6) comment "fill-W' areas are also included. 2. The Mayor and each City Commissioner shall discuss the evaluation individually with the City Manager. Preliminary scores may be adjusted as a result of the discussion. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the City Manager and provided to the City Commission. (The detailed rating sheets of the other Commission members will be provided when requested.) 4. The performance evaluation shall be reviewed at a Commission meeting at which point the City Commission shall consider an increase in the Manager's compensation. Ratin Scale. Each question is followed by a rating scale. Raters may circle the selected performance indicator (1, 2, 3, 4 or 5) or place an "X" along with a numerical score on the rating scale line when you feel a ratingfalls between two whole numbers. There are 32 listed performance indicators in the ten major performance categories on the pages that follow: 1 = Unsatisfactory, poor, needs substantial improvement = VERY DISSATISFIED 2 = Below expectations, needs improvement = MARGINAL 3 = Satisfactory, okay, meeting an acceptable performance level = SATISFIED 4 = Meeting expectations, very good = MORE THAN SATISFIED 5 = Exceeding expectations, excellent = VERY SATISFIED Page 1 of 13 353 of 425 "Ire "-r.fM 1. Leadership: Does the City Manager motivate others to maximum performance? Is the City Manager respected as demanding but fair? Is the City Manager providing the necessary assistance to the Board and leadership to the City's staff and volunteers? Does the City Manager get enthusiastic response to his/her new ideas and needed organizational changes? 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory eats Exceeds Expectations Expectations Expectations Page 2 of 13 354 of 425 4. Staff Development: Does the City Manager appoint and train effective subordinates? Is the City Manager able to recruit and retain quality employees? Is the Manager committed to having City staff operate well as a team? Does (s)he effectively develop Department Heads and staff members? + + + + 1.0 2.0 3.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 1- T 11. Fiscal/Business Management 7. Financial Reporting: Does the Manager provic designed, informative and understandable format? 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Expectations Page 3 of 13 le periodic financial reports in a well- 4L) + k-0 5.0 Meets Exceeds Expectations Expectations 355 of 425 8. Managing Multiple Priorities: Is the Manager capable of prioritizing and implementing multiple priorities while considering the most important goals, objectives and tasks facing the City? -11 G Gil 5.0 Meets Exceeds Expectations Expectations 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Expectations COMMENTS: 9. Productivity: Can the Manager be depended on for sustained productive work? Does the Manager readily assume responsibility? Does the Manager meet time estimates within his/her 10. Execution of Policy: Does the City Manager understand and comply with the overall policies, laws and philosophy of the City? Do his/her efforts lead towards successful accomplishment of goals? Does the City Manager measure results against goals and take corrective action? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: S it e, 4 4 -C v' r- + L 0-0&-s - 11. Program Development: Does the Manager translate polices and objectives into specific and effective programs? Does the Manager independently recognize problems, develop relative facts, formulate alternate solutions and decide on appropriate recommendations? Page 4 of 13 356 of 425 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets E'*eL-eds Expectations Expectations Expectations COMMENTS: si Ile- et- I 4e, pte" ' I d's V IV. Communication COMMENTS: 14. Reporting: Does the City Manager submit accurate and complete staff reports on schedule? Do the reports adequately convey information on the City? 1.0 2.0 Unsatisfactory Below Expectations COMMENTS: 3.0 Satisfactory -4 5.0 Meets Exceeds Expectations Expectations Page 5 of 13 357 of 425 15. Commission Communication: Does the Manager provide the Commission with adequate information to make decisions? + + + + 1.0 2.0 3.0 \4.-6 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations V. Relationship with the Mayor/Commission VI. Long Range Planning 18. Strategic Planning: Does the Manager help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the City? a 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Expectations Page 6 of 13 4.0 Meets Exceeds Expectations Expectations 358 of 425 COMMENTS: COMMENTS: 1 1111 1 1111 JI 21. Media Relations: Is the Manager skillful in his dealings with the news media? Does the City Manager properly convey the policies and programs of the City? + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations Page 7 of 13 359 of 425 COMMENTS: Irin "'Ir 23. Intergovernmental Relations: Does the Manager work effectively with federal, state, and other local government representatives? Is the relationship with other local government officials beneficial to the City? Is the City Manager able to facilitate cooperative efforts among various local agencies and the City? 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Expectations 4 .0 5.0 .0 Pe Exceeds Expectations Expectations COMMENTS: i I IIIIIIIIIIII j1111111111111 1111111111111111� 6 WK13 -1 1 1 1150 24, Objectivity: Is the City Manager unemotional and unbiased? Does the City Manager take a rational and impersonal viewpoint based on facts and qualified opinions? Is the City Manager able to divide his/her personal feelings from those which would most effectively convey the Citles interest? L( 5 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Expectations + 5.0 Meets Exceeds Expectations Expectations 25. Professional Reputation: How does the Manager stand among his/her colleagues? Does the City Manager deal effectively with other public managers? Is the City Manager respected by professional and staff representatives of other cities and counties? Does the City Manager attend and participate in seminars and conferences for professional development? 1.0 2.0 Unsatisfactory Below Expectations 3.0 Satisfactory Page 8 of 13 360 of 425 5.0 Exceeds Expectations COMMENTS. & 4-v M 26. Stress Management: Is the Manager able to resolve problems under strain and unpleasant conditions? How well does the Manager tolerate conditions of uncertainty? Does the Manager respond well to stressful situations and adequately deal with the stress inherent to the position? Page 9 of 13 361 of 425 29. Drive: Is the Manager energetic and willing to spend the time necessary to do a good job? Does the City Manager have good initiative and is the City Manager a self-starter? Does the City Manager have good mental and physical stamina? + + + + 1.0 2.0 3.0 4.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 31. Integrity: Does the City Manager properly avoid politics and partisanship? Does the Manager fulfill his/her responsibilities and duties in accordance with the ICMA Code of Ethics? Is the City Manager honest and forthright in his/her professional capacities? Does the City Manager have a reputation in the community for honesty and integrity? 1.0 2.0 3.0 4.0 .0' Unsatisfactory Below Satisfactory Meets Lls Expectations Expectations Expectations COMMENTS: 32. Self-Assurance: Is the Manager self-assured of his/her abilities? Is the City Manager able to be honest with himself/herself and take constructive criticism? Does the City Manager take responsibility for mistakes which are his? Is the City Manager confident enough to make decisions and take actions as may be required without undue supervision from the Commission? Page 10 of 13 362 of 425 Y'5 + + + + + 1.0 2.0 3.0 4.0 G 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations OVERALL PERFORMANCE IMPRESSION: + + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: Strengths: Based upon your overall evaluation of the City Manager, what areas would you list as his/her strong points as a manager? T -7 � +' Commendations: Area(s) of performance calling for praise/commendation jff�49-+ ' 6 - 1 P1. '"t '7 Page 11 of 13 363 of 425 Fill-ins 1. What are the manager's most significant accomplishments during the past year? 2. What are the manager's strongest qualities? 3. In what areas does the manager need to improve? Recommendations. 4. Two things the manager does that you would like him/her to continue. 5. Two things the manager does that you would like him/her to discontinue. 6. Two things the Manager does not do you would like him/her to start. Page 12 of 13 364 of 425 Performance Evaluation Conference Signature of City Manager CU#sW4IEWE /Iihl��f�KYi Page 13 of 13 365 of 425 6f DATE: FOR: NAME OF EVALUATOR: 1. The Mayor and each City Commissioner is requested to complete the evaluation form based on his/her assessment of the City Manager in ten major areas of responsibility that include a total of 32 specific performance measures. An "Overall Impression" rating and six (6) comment "fill -in" areas are also included. 2. The Mayor and each City Commissioner shall discuss the evaluation individually with the City Manager. Preliminary scores may be adjusted as a result of the discussion. There is a "Comments" section below each question for clarification purposes, if necessary. 3. A composite Ratings Summary Chart shall be prepared by the City Manager and provided to the City Commission. (The detailed rating sheets of the other Commission members will be provided when requested.) 4. The performance evaluation shall be reviewed at a Commission meeting at which point the City Commission shall consider an increase in the Manager's compensation. I WRI 0 ftWo I COW Ratting Scale. Each question is followed by a rating scale. Raters may circle the selected performance indicator (1, 2, 3, 4 or 5) or place an "X" along with a numerical score on the rating scale line when you feel a rating falls between two whole numbers. There are 32 listed performance indicators in the ten major performance categories on the pages that follow: 1= Unsatisfactory, poor, needs substantial improvement = VERY DISSATISFIED 2 = Below expectations, needs improvement = MARGINAL 3 = Satisfactory, okay, meeting an acceptable performance level = SATISFIED 4 = Meeting expectations, very good = MORE THAN SATISFIED 5 = Exceeding expectations, excellent = VERY SATISFIED 366 of 425 ALS #1 V- S 2 IFT V S 3 1. Organizational Management 2. Supervision: Does the City Manager adequately supervise and direct the activities of the Department Heads and staff? Is the City Manager able to control the operational activities of the City through others? + + + + 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Expectations 4.0 '.0 7 7 ,6 - 666s ) Meets Expectations Expectations &WN 5.0 Exceeds Page 2 of 13 3.0 Satisfactory 367 of 425 1.0 2.0 3.0 4.0 — 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 7. Financial Reporting: Does the Manager provide periodic financial reports in a well- designed, informative and understandable format? 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Expectations Page 3 of 13 4.0 5.0 si -0 1) Meets Excee ds Expectations Expectations 368 of 425 %nWjMWV ��=. E 5.0 1.0 2.0 3.0 4.0 7L -- J Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 11. Program Development: Does the Manager translate polices and objectives into specific and effective programs? Does the Manager independently recognize problems, develop relative facts, formulate alternate solutions and decide on appropriate recommendations? Page 4 of 13 369 of 425 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Expectations COMMENTS: 4.0 —7��:5-0 Meets Exceeds Expectations Expectations 12. Imagination - Initiative: Does the City Manager show originality in approaching problems? Does the City Manager create effective solutions? Is the City Manager able to visualize the implications of various alternatives? + + + 1.0 2.0 Unsatisfactory Below Expectations COMMENTS: 1.0 2.0 3.0 4.0 -- 75j.O Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 14. Reporting: Does the City Manager submit accurate and complete staff reports on schedule? Do the reports adequately convey information on the City? + + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Meets Excee - s Expectations Expectations Expectations COMMENTS: Page 5 of 13 3.0 4.0 �o ) Satisfactory Meets Exceeds Expectations Expectations 370 of 425 15. Commission Communication: Does the Manager provide the Commission with adequate information to make decisions? + -4 + + 1.0 2.0 3.0 4.0 � I U Unsatisfactory Below Satisfactory Meets Ex s Expectations Expectations Expectations COMMENTS: I -4 18. Strategic Planning: Does the Manager help develop effective goals, objectives, policies and T the City? 1.0 2.0 3.0 4.0 5.0) 16. Written Communication: How effective are the Manager's letters, memoranda and other forms of written information? Expectations Expectations Expectations + d- + + + 1.0 2.0 3.0 4.0 5.0 Unsatisfactory Below Satisfactory Exceeds Expectations Expectations Expectations COMMENTS: 1.0 2.0 3.0 4.0 7 -- 5.0 Unsatisfactory Below Satisfactory Meets Exceeds Ex ectation r s Expectations Expectations COMMENTS: V. Long Range Planning 18. Strategic Planning: Does the Manager help develop effective goals, objectives, policies and procedures while providing an annual work plan that advises of present and future needs of the City? 1.0 2.0 3.0 4.0 5.0) Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations Page 6 of 13 371 of 425 COMMENTS: 19. Economic Development: Does the Manager demonstrate leadership and vision in promoting the economic development of the City while maintaining concerns for "quality of life" issues? 1.0 2.0 3.0 4.0 0 5. 0 Unsatisfactory Below Satisfactory Meets E�., ds Expectations Expectations Expectations COMMENTS: WIJT�� Page 7 of 13 372 of 425 25. Professional Reputation: How does the Manager stand among his/her colleagues? Does the City Manager deal effectively with other public managers? Is the City Manager respected by professional and staff representatives of other cities and counties? Does the City Manager attend and participate in seminars and conferences for professional development? + + + 1.0 2.0 3.0 Unsatisfactory Below Satisfactory Expectations Page 8 of 13 4.0 5.0 ) Meets E;, Expectations Expectations 373 of 425 COMMENTS: X Personal Attributes 27. Leadership Style: Does the Manager display a leadership style that is firm, but flexible and adaptable, while responding to individuals or situations in an appropriate, positive manner? 1.0 2.0 Unsatisfactory Below Expectations COMMENTS: 28. General Attitude: Is the City Manager enthusiastic? Cooperative? Willing to adapt? Does the City Manager have an enthusiastic attitude toward the City, both professionally and personally? + + + 1.0 2.0 Unsatisfactory Below Expectations COMMENTS: Page 9 of 13 3.0 4.0 5 ) . 0 Satisfactory Meets Ex eeds Expectations Expectations 3.0 4.0 Satisfactory Meets Exceeds Expectations Expectations 374 of 425 29. Drive: Is the Manager energetic and willing to spend the time necessary to do a good job? Does the City Manager have good initiative and is the City Manager a self-starter? Does the City Manager have good mental and physical stamina? + + + -P 1.0 2.0 3.0 4.0 '-0 Unsatisfactory Below Satisfactory Meets Zed) Expectations Expectations Expectations COMMENTS: 30. Judgment and Decisiveness: Is the City Manager able to reach quality decisions in a timely fashion? Are his/her decisions generally good? Does the City Manager exercise good judgment in making decisions and in his/her general conduct? ce 1.0 2.0 3.0 4.0 5.0 O Unsatisfactory Below Satisfactory Meets geed ) Expectations Expectations Expectations COMMENTS: 31. Integrity: Does the City Manager properly avoid politics and partisanship? Does the Manager fulfill his/her responsibilities and duties in accordance with the ICMA Code of Ethics? Is the City Manager honest and forthright in his/her professional capacities? Does the City Manager have a reputation in the community for honesty and integrity? 5.0 1.0 2.0 3.0 4.0 4— Unsatisfactory Below Satisfactory Meets Exceeds Expectations Expectations Expectations COMMENTS: 32. Self-Assurance: Is the Manager self-assured of his/her abilities? Is the City Manager able to be honest with himself/herself and take constructive criticism? Does the City Manager take responsibility for mistakes which are his? Is the City Manager confident enough to make decisions and take actions as may be required without undue supervision from the Commission? Page 10 of 13 375 of 425 1.0 2.0 Unsatisfactory Below Expectations CO EATS: OVERALL PERFORMANCE IMPRESSION: + + 1.0 2.0 Unsatisfactory Below Expectations COMMENTS: Strengths: Based upon your overall evaluation of the City Manager, what areas would you list as his/her strong points as a manager? Improvements suggested: Based upon your evaluation, what areas would you suggest the City Manager work on to improve his/her skills and to be more effective in specific areas or situations? Commendations: Area(s) of performance calling praise /commendation Page 11 of 13 0 0 Meets 3.0 4.0 5 Satisfactory E s Expectations Expectations 3.0 Satisfactory 4.0 5. -'7 0 Meets Exceeds Expectations Expectations 376 of 425 Fill-ins 1. What are the manager's most significant accomplishments during the past year? 2. What are them er's strongest qualities? 3. In what areas does the manager need to improve? Recommendations. 4. Two things the manager does that you would like him/her to continue. 5. Two things the manager does that you would like him/her to discontinue. 6. Two things the Manager does not do you would like him/her to start. Page 12 of 13 377 of 425 Performance Evaluation Conference 9 MIT M M vi =I. Page 13 of 13 378 of 425 Lori LaVerriere, City Manager Work Product Summary June 2011 -December 2013 Project development and participation in local, county, and regional planning efforts are all driven by the vision, motivation, encouragement, and supervision from a City Manager, coupled with an engaged and competent team of staff who are the vehicles for implementation. While serving as your City Manager for the past year and as Interim City Manager for the eighteen months prior, my team and I have embarked on many new and exciting programs for the City of Boynton Beach. The positive momentum continues as we look forward to navigating the opportunities on the horizon. Below, please find a summary of projects and programs that have come to fruition: ORGANIZATIONAL MANAGEMENT We have undergone reorganization in many departments. These changes were a result of the economic necessity to reduce staffing levels, which provided us with an opportunity to re- evaluate "how we do business" (delivery service models). We have a desire to continually improve our delivery and levels of service in order to meet our customers' expectations and ultimately to identify cost savings. • Development Department: Implemented multi- trained work groups, i.e. permit technicians have been trained to process building permits, business tax and planning and zoning requests. Pre -op meetings and D.A.R.T. meeting for developers have been implemented. A new Economic Development Manager was hired, eliminating the Assistant Development Director. • Police Department: A new Police Chief has been appointed and the department has been reorganized at a cost savings $5,000 - $30,000. The Police Lobby is now open 4.5 days a week, improving customer service. Code Compliance is now under the Administrative Services Division for better accountability. This year, the Department received re- accreditation from the Commission for Florida Law Enforcement Accreditation (CFLEA). • Human Resources: Reorganization to generalist model to improve service delivery to include on -site presence and to improve overall employee relations; employees cross trained in records management, recruitment, program development and personnel management - cost savings $32,200 in FY 12/13. • Fire Department: The Deputy Chief of Operations for the Fire Department now assumes the duties of the Emergency Manager and the Emergency Medical Services Coordinator performs public information duties, for a cost savings of one - position. • City Manager's Office: A new city -wide Communications Manager was hired within the City Manager's Office after a three -year vacancy; the reclassification of Assistant to the City Manager position to Communications Manager saved $10,000. • Public Works and the Parks Divisions: Merger of Parks Division into Public Works Department beginning in FY 11/12 to consolidate staff and resources for maintenance and repairs of our City buildings, parks and roadways. This merger consisted of Facilities Management, Forestry and Grounds, and Parks and Streets. 379 of 425 The goal was to combine the divisions to cross -train to be more efficient in order to continue to provide these services with minimal effect to our customers. Human Resources and Risk Management Department: After the sudden passing of our Risk Manager, we combined the Human Resources and Risk Management departments. The FY 12/13 consolidation of departments now functions with one Department Director, which results in approximately $60,000 annual savings in personnel costs. Golf Course: Due to the retirement of our Golf Operations Manager, we realigned this position and reassigned existing personnel in order to focus attention on maintaining, marketing, and managing the course to renew its competitive advantage. This FY 12/13 reorganization yields an annual savings of $70,000 in personnel costs. FISCAL /BUSINESS MANAGEMENT Much of the fiscal and business management accomplishments, as they relate to cost - savings measures, can be reviewed under organizational management (above). • Fire Department: The City was awarded the FEMA SAFER grant this past year in an initiative that returned seven (7) Firefighter positions that had been eliminated through budget cuts in FY 10/11 and FY 11/12. The grant pays for two years of salary and benefits for these full -time Firefighter positions. The recruitment and hiring process for this grant is complete, and the new Firefighters are now working on shift, thus ensuring adequate staffing (24/7 & 365) for both units at Fire Station #1. • Utilities: Initiated a three year water meter conversion program to change out all (30K +) water meters to a high tech (remote read capability) system. Ultimately all water meters will be read via remote read from strategically located towers. This program will result in more accurate meter reads (increased revenue); prevention of lost revenue and more efficient field operations are underway and anticipated to be completed in September 2014. • Utilities: Engaged consulting services to conduct an Efficiency Study of our Customer Service /Utility Billing Services. This project is currently underway and completion is expected in summer 2014. PROGRAM DEVELOPMENT & FOLLOW THROUGH • Within the last 7 months, external communications have improved. An extensive media list has been created and over 40 press releases distributed. The City's digital billboard has been re- activated on I -95, which highlights events up to 40 times per month. Presence has increased on social media sites; over 700 notifications have been posted and on our official Facebook page, followers have increased by 82 %. • 100 community residents, business owners and visitors were surveyed on how to make a more user - friendly website. The new system will be developed and maintained in- house, at a cost savings to the City. It will also be mobile friendly. • The Recreation and Parks Needs Assessment, performed every five - years, was completed in August. It reflected accountability to tax payers, sensitivity to changing recreation interests in our community and recognition of the need for updating information for more efficient management. National re- accreditation was granted in 2011 by the Commission for Accreditation of Park and Recreation Agencies; less than 15% of cities are accredited. 380 of 425 • Completed in 2011, the Barrier Free Park was created to provide accessibility to the 18% of people in Palm Beach County who have disabilities. Last year, the first annual SK Run, coordinated through the Greater Boynton Beach Foundation, was created to raise dollars needed to expand the parks amenities. • Through the Economic Development Grant /Funding Assistance Programs approximately $140,000 in incentives was provided, with an end result of approximately 40 new jobs. • Secured a lobbyist; working with the staff and Commission to develop a legislative agenda that will better represent the City at the state level and possibly identify additional funding opportunities for the City. • Implemented 80% of recommendations from the Police Department Management Study. • Increased partnership with Habitat for Humanity Neighborhood Revitalization Initiative (NRI) in the Heart of Boynton. • Created an internal Heart of Boynton (HOB) Task Force Committee, including the Community Redevelopment Agency (CRA), to implement elements of the existing plan and renew development efforts. • Implemented new online employment application program and electronic employment requisition process. • Implemented, with Bethesda Hospital's Cardiac Care Center, STEMI protocols through replacement of old defibrillators. • Completed the City's first Comprehensive Emergency Management Plan (CEMP). • Held City's first International Kinetic Art Symposium and Exhibit. • Implemented high level security systems at both East and West Water Treatment Plants; required from Homeland Security. LONG RANGE PLANNING For the past 6 months, the City Commission and Department Directors have worked diligently to create a long range strategic plan. This plan addresses the immediate needs of the City and serves as the roadmap we follow to ensure we are on track for meeting the destination of our vision for the future. • Meet with department directors on a quarterly basis on action items and progress of goals and objectives in Strategic Plan. • Ensure departmental plans are aligned with the City's overall Strategic Plan. • Provide City Commission with quarterly written updates and host workshops to discuss progress. • Develop a one year action plan and provide for annual review and evaluation. INTERGOVERNMENTAL RELATIONS • A collaborative team has been formed between the City, CRA and Chamber of Commerce, which includes monthly meetings with the City Manager, Development Department and Communications Office. Recently added to this partnership is the Schoolhouse Children's Museum & Learning Center. • Partnered with Enterprise Florida to conduct a free export training seminar for local business. 381 of 425 • Worked in collaboration with the Business Development Board (BDB) and Enterprise Florida to re- locate a new business, Kinon, from the northeast. • Continued discussions with the Treasure Coast Regional Planning Council (TCRPC) on (Transit - Oriented Development). • Participate (ongoing) on Metropolitan Planning Council (MPO) on regional Greenway /Bikeway connectivity. • Improved relationship with Palm Beach County School District o Cost - shared re -use water capability at Galaxy. o Received grant to begin restoration work on Galaxy Scrub area. • Defining and addressing necessary steps to facilitate use of water taxi services with the Palm Beach County Metropolitan Planning Organization (MPO) and Palm Beach County League of Cities Water Taxi Task Force. • The City became new and active members of VISIT FLORIDA, Palm Beach County Convention and Visitors Bureau and Palm Beach Cultural Council. PROFESSIONAL /PERSONAL DEVELOPMENT As part of my commitment to professional development, for the past five (5) years, I have been a Credentialed City Manager in the voluntary program offered through the International City Management Association (ICMA). This program requires my ongoing commitment to pursue a minimum of forty (40) hours of educational and professional development opportunities on an annual basis. In addition, each year, I am required to prepare an actionable plan for which I am held accountable and must regularly submit a report of my progress. FUTURE GOALS • Increase commercial tax base through continued expansion of economic development efforts. • Create a work team to improve "curb appeal" throughout the City. • Continue joint study with Utility department employees, Human Resources and Utilities management to review working practices within field operations and redesign the employee career path to incorporate industry trends and the impact of DEP licensing initiatives for water distribution, wastewater and storm water. • Develop Health and Wellness Initiatives that will increase employee productivity and reduce the incidence /severity of future claims. • Identify opportunities for job sharing, flexible job descriptions, increased training and cross - training, career development and succession planning. Research additional options for automation and customer service programs. • Continue focus on civic engagement and outreach. • Re- define volunteer efforts; involve the public in the future planning and direction of the City. • Explore annexation opportunities through contractual Water Service Agreements. 382 of 425 APPOINTMENT AGREEMENT 1A THIS AGREEMENT, made and entered into this l9 day of February, 2013, by and between the City of Boynton Beach, Florida, a municipal corporation, ( "CITY ") and LORI LAVERRIERE ( "CITY MANAGER "), pursuant to these terms and conditions: WITNESSET: WHEREAS, the City Commission ( "COMMISSION "), pursuant to the City Charter and Code of Ordinances has the power of appointment of the City Manager; and WHEREAS, the Commission has determined that LORI LAVERRIERE meets the qualification requirements to serve as City Manager and wishes to formalize her December 18, 2012 appointment as CITY MANAGER of the City of Boynton Beach and provide terms and conditions of appointment; and WHEREAS, LORI LAVERRIERE wishes to accept appointment as CITY MANAGER of the CITY under the terms and conditions recited herein. NOW, THEREFORE, the COMMISSION, acting on behalf of and for the benefit of the CITY and CITY MANAGER agree as follows: 1.0 Duties 1.1 CITY MANAGER shall perform the functions and duties specified in Article IV, Section 49, of the City Charter and other legally permissible and proper duties and functions as required of the office or as directed by the COMMISSION. 1.2 CITY MANAGER agrees to perform the duties of CITY MANAGER with care, diligence, skill and expertise. 2.1 CITY will pay CITY MANAGER for an annualized base salary of ONE HUNDRED SIXTY -FIVE THOUSAND ($165,000.00) DOLLARS, payable in equal bi- weekly payments; paid at the same time that other managerial level employees of the CITY are paid. 3.0 Performance Review. 3.1 The COMMISSION will provide the CITY MANAGER with a performance evaluation no less than annually, utilizing a process, form, criteria, and format for the evaluation which shall be agreed upon by the members of the COMMISSION in consultation with the CITY MANAGER, 383 of 425 3.2 In conjunction with any review of performance, the COMMISSION may increase the base salary and/or other benefits of CITY MANAGER in such amounts and to such extent as the COMMISSION may determine is proper. 3.3 The COMMISSION may, from time to time, grant the CITY MANAGER a performance based bonus, provided the bonus is granted in accordance with s. 215.425, Florida Statutes.' 4.0 Terms of ADDOintment 4.1 The term of this agreement commences when signed by both parties and is retroactive to December 18, 2012. The compensation differential resulting from the CITY MANAGER's salary adjustment shall be paid in lump sum the first fall pay period immediately following the execution of this agreement. 4.2 The CITY MANAGER serves at the pleasure of the City Commission and therefore the appointment has no fixed term. 4.3 Nothing in this Agreement shall limit the right of the COMMISSION to terminate the appointment of CITY MANAGER at any time, subject only to the provisions set forth in Section 5.0 of this Agreement. 4A Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the CITY MANAGER to resign at any time from her position with the CITY, subject only to the provisions set forth in Section 5.0 of this Agreement. 4.5 The Commission consents to the CITY MANAGER to residing outside the City limits of Boynton Beach. 5.0 Termination Conditions and Pa 5.1 This Agreement shall terminate: 5.1.1 by mutual agreement of CITY MANAGER and the CITY. 5.1.2 by the CITY COMMISSION's unilateral termination of CITY MANAGER. 5.1.3 death of CITY MANAGER. 5.1.4 resignation of CITY MANAGER. 1 All references to State statute mean the cited statute as amended or renumbered from time to time. 384 of 425 5.1.5 amendment of the City Charter or Code of Ordinances pertaining to the role, powers, duties, authority, responsibilities of the CITY MANAGER's position that substantially changes the authority of the CITY MANAGER, in which case, the CITY MANAGER shall have the right to declare that such amendments constitute unilateral City tennination in the same manner as 5,1.2 above. 5.2 In the event of a conflict between the severance benefit terms of this agreement and the limitation on severance benefits as provided in s. 215.425, Florida Statutes, the provisions of the statute shall prevail, 6.0 Rights and Obligations Upon Unilateral Termination by CITY. 6.1 Unilateral termination shall be by vote by the COMMISSION and need not reflect performance related reasons. In the event of a termination for misconduct, the CITY MANAGER is not entitled to severance pay in accordance with s. 215.425, Florida Statutes. If this Agreement is terminated by unilateral action by the CITY not based on misconduct, CITY MANAGER shall be entitled to; 6.1.1 unpaid base salary through the effective date of the termination. 6.1.2 twenty (20) weeks of severance pay. The term severance pay shall have the meaning as set forth in s. 215.425, Florida Statutes. 6.1.3 reimbursement for as-yet unreimbursed expenses pursuant to this Agreement, 6.1.4 all earned and accrued vacation leave. 6.1.5 all earned and accrued sick leave. 7.0 Rights and Obligations Upon Termination by Mutual Agreement. 7.1. If this Agreement terminates upon mutual agreement of the parties, CITY MANAGER the negotiated terms of severance shall be consistent with the limitation on severance pay as set forth in s. 215.425, Florida Statures. 8.0 Rights and Obligations Ut)on Termination Due to Disability or Death. 8.1. If this Agreement terminates due to CITY MANAGER's disability or death, CITY MANAGER or her guardian or personal representative shall be entitled to the following compensation and benefits: 385 of 425 8.1.1 base salary to date of death or last day of work if disability. 8.1.2 reimbursement for as -yet unreimbursed business expenses pursuant to this Agreement. 8.1.3 earned and accrued sick and vacation leave. 8.1 A life and/or disability benefits, if applicable. 8.1.5 accrued deferred compensation, 8.1.6 in the event of any disagreement or dispute regarding to whom payment shall be made, the CITY may rely on a court order or in the absence of an order, may interplead the payment with a court of proper jurisdiction. 9.0. Rights and Obligations Upon Termination Due to Resignation. 9.1. If this Agreement terminates due to CITY MANAGER`s resignation, CITY MANAGER shall be entitled only to the following compensation and benefits: 91.1 base salary through the date of resignation or such other date as mutually agreed to between CITY MANAGER and the CITY. 9.1.2 reimbursement for as -yet unreimbursed expenses pursuant to this Agreement. 9.1.3 earned and accrued sick and vacation leave. 9.1.4 accrued deferred compensation. 92 A resignation shall be submitted in writing to the COMMISSION through the City Clerk and shall provide for an actual resignation date no later than thirty (30) days following the date of notice of resignation, or later with the consent of the COMMISSION. The COMMISSION may establish an earlier separation date, but compensation and benefits shall accrue through the full thirty (30) days. 10.0 Automobile 10.1. The CITY shall provide use of a vehicle to the CITY MANAGER which shall be used for business and unlimited personal use within the State of Florida. The vehicle shall be suitable for conducting City business and of comparable quality to vehicles purchased for or assigned to City Managers in Palm Beach County. The 4 386 of 425 CITY shall be responsible for paying for liability, property damage, and comprehensive insurance, and for the purchase (or lease), operation, maintenance, repair, and regular maintenance of a take home automobile. Until such time that the CITY issued vehicle is made available to the CITY MANAGER, the CITY will pay the CITY MANAGER a monthly vehicle allowance of $600 per month retroactive to December 18 2012 to the date of delivery of a CITY issued vehicle. 11.0 Additional Benefits., 11.1 The CITY will pay the premiums for City provided health, vision, dental, and disability insurance for the Employee and her dependents. 11.2 CITY shall pay for and provide the CITY MANAGER with term life insurance in an amount no less than $330,000.00. The City will not be responsible for policy renewal after the date of termination of appointment. 11.3 CITY and CITY MANAGER will execute all necessary agreements provided by the International City Management Association - Retirement Corporation (ICMA- RC) for CITY MANAGER's participation in said ICMA -RC retirement plan, or any other comparable deferred compensation program, In addition to the base salary paid by the CITY to CITY MANAGER, CITY will pay an amount equal to 8% of the CITY MANAGER's base salary, or $13,200.00 annually, whichever is less, into the ICMA -RC on CITY MANAGER's behalf, in equal proportionate amounts each pay period, and to transfer ownership to succeeding CITY or the CITY MANAGER upon CITY MANAGER's resignation or discharge. 11.4 CITY MANAGER will accumulate vacation leave as provided under the rules and regulations for other managerial employees of the CITY, including pay -out for unused vacation leave on termination based on the standard for hall -time employees of the CITY hired before October 1, 1991, 11.5 CITY MANAGER will accumulate sick leave as provided under the rules and regulations for other managerial employees of the CITY, including pay -out for unused sick leave on termination based on the standard for employees of the CITY hired before October 1, 1991. 11.6 The CITY will pay for the registration, travel and subsistence expenses of the CITY MANAGER for professional and official travel and meetings to continue the professional development of the CITY MANAGER and to pursue necessary official and other functions for the CITY including but not limited to her attendance at the Annual Conference of the International City /County Management Association, and conferences and meetings sponsored by the Florida City/County 387 of 425 Management Association, and such other national, regional, state, and local organizations, civic groups, and committees which the CITY MANAGER of the CITY is a member and as the CITY may designate. 11.7 CITY will pay for the registration, travel and subsistence expenses of the CITY MANAGER for short courses, institutes, and seminars that are necessary for this professional development and the ,good of the CITY. 11.8 The CITY will pay for the professional dues and subscriptions of CITY MANAGER necessary for her continuation and full participation in national, regional, state and local associations, civic groups, committees, and organizations necessary and desirable for her continued professional participation, growth and advancement, and for the good of the CITY, including but not limited to ICMA, FCCMA, PBCCMA. 12.0 Reimbursable Businessxnenses 12.1 CITY will reimburse CITY MANAGER for all business - related expenses upon presentation to the Finance Director of duly executed expense vouchers, receipts, statement or personal affidavits. 13.0 Outside Activities 13.1 The appointment provided for by this Agreement shall be the CITY .MANAGER's primary employment. Recognizing that certain outside consulting or teaching opportunities provide indirect benefits to the CITY and the community, the CITY MANAGER may elect to accept limited teaching, consulting or other business opportunities with the understanding that such arrangements must neither constitute interference with nor a conflict of interest with her responsibilities under this Agreement. 14.4 Indemnification 14.1 CITY shall defend, hold harmless from, and indemnify CITY MANAGER against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of CITY MANAGER's duties as CITY MANAGER. CITY shall either compromise and settle any claim or suit or pay the amount of any judgment against CITY MANAGER rendered thereon, if not compromised and settled. 14.2 CITY reserves the right to select, appoint, retain, and discharge legal counsel necessary to provide the foregoing defense. 13,4 Ilondin 388 of 425 15.1 CITY shall bear the full cost of any fidelity or other bonds required of the CITY MANAGER under any law or ordinance. 16.0 Other Terms and Conditions of Appointment 16.1 The CITY has appropriated funds of the CITY in an amount sufficient to fund and pay all financial obligations of the CITY MANAGER pursuant to this Agreement, including but not limited to, the Severance and other benefits set forth above. 16.2 The COMMISSION, in consultation with the CITY MANAGER shall fix such other terms and conditions of appointment, as it may determine from time to time, relating to the performance of CITY MANAGER, provided such terms and conditions are not inconsistent with or in conflict with the provisions of the Agreement, the City Charter or any other law but no subsequent agreement that would modify monetary benefits is binding on the parties unless reduced to writing and approved and signed with the same formalities as this Agreement, 16.3 There are no established hours of work for the CITY MANAGER. The CITY MANAGER shall dedicate herself to the tasks necessary to effectively and efficiently manage the affairs of the CITY. The CITY MANAGER may adjust her regular work schedule to balance the demands of extended business days and night meetings, upon reasonable notice to the COMMISSION. 16A The CITY will provide the CITY MANAGER with a laptop computer or other similar electronic devices suitable for on and off site business use. 17.0 Binding Effect 17.1 The Agreement shall be binding on the CITY and CITY MANAGER and the successors, assigns, and heirs of each respectively. 17.2 The effective date of the Agreement shall be the date it is last signed by either the CITY or the CITY MANAGER. End ofAgreement signature page follows 389 of 425 IN WITNESS WHEREOF, the parties sign and execute this Agreement. Approved as to Fonn: James A, Cherof, City Attorney HA GOV CUENTSM 30M 2/9"2013 5:26 PM May or ood a CITY MANAG mid v1 � Lori taVerriere / Dated: ATTEST: /^� 1' ity Clerk 390 of 425 391 of 425 °u t? L G L: A L '2O L O w CL 0- CL b v m v ° v z u CL .� V Q u CL V 3 C O 01 O C 00 O O - _ M � ID a N o LLn M O N g N S/} c O a+ Z -° O cc m = O y C O CL a w O c O y L C u 0 v m m$ w O g B L.L L fC Q g _ f0 Q N u m o v c a o c 2 m M b o - b c V c u i c c b M +� v `l ro o 4- eo 0 W � O O y `+- o �? d O � ro M LL u LO w '6 ° u N O CV ° W i!} u�r .�-i v Qf 0) O a A fE L CL CL CL w CL o x N E V E , V mo mo mo ai 3 dA V -b �'. :2 A p > o c c c c v c c c c c c c 91 eryp O O O >. ri w :.'. W S N S S o Ci o o N A O 00 N O h O h O Dl u1 N LD Ql 0 O CJ lD N ci O Ln LD h rl N N N rl N v°i c O :v 7 h C a W O � M N ^g� O' h co �1' V) N H h h N lD n to L d L W L m a c O i U t C m A O O .i N O O o R w ?, O (tl. .' 0 m m V U IV D ® 391 of 425 392 of 425 u u ° OJ E ® 7 a® ° Q ° N CL ° N Q a Q — 0 — O U O. u a U n. u C � x w N O d .; rl U) w c C 0 C w _ a) ° C m ° u ¢ i - E Ln ca m N "i'i i3 V d' m m C°� d ® v ° v a C c L m° m o p c 0 ° , O w w o m ® 0 m ° ° LO o M ® O -i �I u w vi- ® Ol m i w n ' N w Q °" Z Y c N C N Y T NN E to C w E u °- a ' E° w m E w E w `. - .'a . to a` .o in cn a a 1A S ro ro m Po > io p c c c c ® c Q m c m c m c m n c m -++ O O O O m O kel w x' e V i 1/ > -tn m ® ti ® O ai d a o y O 00 u9 O N O fi VY O O lD L C m O N ID C 14 , H ri VT N In N Vl in . b C O Y m M CL 3 m ' p � 00 wi rc1 � IR Ln M 0) e9' M M 001 00 Ln Cf Y N C xN m � rx u m Y C p m r 3 m m m c a ® +' 2 J OC d 392 of 425 12. B NEW BUSINESS December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F UNFINISHED BUSINESS ❑ ADMINISTRATIVE ® I NEW BUSINESS ❑ CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Discussion of revision of Ordinance No. 07 -004 to modify the commencement of terms for Board Appointees from December to April to coincide with the City election sequence. EXPLANATION OF REQUEST: The City Commission currently appoints members to City Advisory Boards in December of each year. It has been suggested by a member of Commission that the sequence be changed to coincide with the City elections which occur in March. If the Commission is in agreement to change the appointment sequence of Advisory Board members, then the next appointments will be made in April 2015, immediately following the City elections in March 2015, instead of December 2014. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: N/A ALTERNATIVES: Leave appointments in December of each year. 393 of 425 1 2 3 4 5 6 7 s 9 10 11 12 13 14 15 16 17 18 ORDINANCE NO. 07-004 AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, AMENDING SECTION 2 -16 OF THE CODE OF ORDINANCES TO ADD A NEW SUB - SECTION (i) TO MODIFY THE COMMENCEMENT OF TERMS FOR BOARD APPOINTEES FROM APRIL TO DECEMBER TO COINCIDE WITH THE CITY ELECTION SEQUENCE; PROVIDING FOR CONFLICTS, SEVERABILITY, CODIFICATION AND AN EFFECTIVE DATE. WHEREAS, the City Commission has determined that it is advantageous to allow for appointment to City Boards to coincide with the election of City Commissioners, which in November; and WHEREAS, the previous time of appointment to City Boards coincided with elections when they were held in April. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION THE CITY OF BOYNTON BEACH, FLORIDA: 19 111 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 20 I Iteing true and correct and are hereby made a specific part of this Ordinance upon adoption 21 22 11 Section 2. Section 2 -16 of Chapter 2, "City Boards and Commissions" is hereby 23 I mended to add a new Subsection (i) to read as follows: 24 i. i'hc C itnt'omrrll nigh ,llrill till jciiicics n C rtv 13anuds 17�- 25 nujl tl apj� \,Irnnnertt� -n 1 kceniher tollr�titiil�t. tl3e _( 26 �m_einbcr c +mmi55ion electtt+ns. comnen�.rnz ',__ tltc 27 City_ (onttnissio e_lecti" of \o � tnh�t, _ 1107 _ To the 28 cvtent recess tr;_ to _ t tri,�;i to tion_tiurn t3�ril \tt�cmb�r We 29 apf�onurnents 1hL t utl t I t?itl�c for 13t�ard \ ?ill 30 high would ��tiic_ 11 April '_0118 _oi 3m__ Lml _they a_ltei 31 sltali ntstead expiyc ill the 4xec din �mbeti 32 33 Section 3. Each and every other provision of the Code of Ordinances not herein : \CC \Wp \0RDINANCES\20071,07 -004 - Board Appointments. doc 1 2 /2007 - Revised on first reading ! additional revisions on second reading 394 of 425 i specifically amended, shall remain in full force and effect as originally adopted. 2 Section 4. All laws and ordinances applying to the City of Boynton Beach in 3 conflict with any provisions of this ordinance are hereby repealed. 4 Section 5. Should any section or provision of this Ordinance or any portion 5 thereof be declared by a court of competent jurisdiction to be invalid, such decision shall not 6 affect the remainder of this Ordinance. 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 l 37 Section 6. Authority is hereby given to codify this Ordinance. Section 7. This Ordinance shall become effective immediately. FIRST READING this 'A day of � tci 1 2007. SECOND, FINAL READING AND PASSAGE this Iry day of 2007. CITY OF BOYNTON BEACH, FLORIDA ayor Jerry aylor Vice Ma or — Jose R riguez iccinnar— ATTEST: 395 of 425 13. A LEGAL December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ NEW BUSINESS ❑ CONSENT AGENDA ® LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: PROPOSED ORDINANCE NO. 13 -036 - SECOND READING - PUBLIC HEARING - Repealing Part II, Chapter 2, Administration, Article VI, Sec. 2 -101 through 2 -106 of the City's Code of Ordinances (Ordinance 90 -79) which created the Boynton Beach Community Relations Board EXPLANATION OF REQUEST: The recommendation to examine current codes of advisory boards and update the boards to better conform to current needs originally came out of the 2006 American Assembly. Committing to Our Future document. However, the GAP Analysis of that document identified that there was no suggested or introduced mechanism for examining the current codes for Advisory Boards or for establishing clear codes and objectives. As recruitment of Advisory Members still remained a challenge, at the request of the Commission, a Marketing Plan for Advisory Board recruitment was created and implemented in 2009 by the Director of Public Affairs. With no noticeable increase in applications, Lori LaVerriere, then the Assistant City Manager, requested at the April 20, 2010 Commission meeting that staff be allowed to move forward with an overall review of the advisory board program, their purposes and effectiveness as part of an overall objective to increase volunteerism and citizen engagement. Since that time, staff has conducted extensive research on volunteerism and conducted a survey of all the City's the advisory board members. It was determined by staff that the best approach was to review each advisory board one at a time which would allow for additional comments and feedback from individual members at their regularly scheduled meetings. Based upon the review by staff of the surveys and meeting minutes and enacting ordinance of the Community Relations Board, it is staff recommendation that the 396 of 425 advisory board be sunset by repealing Ordinance No. 090 -79. The current mission as detailed in Ord. 090 -79 is no longer relevant and is redundant to existing functions being performed expeditiously by staff. In 1990 the Community Relations Board was mainly tasked with providing an alternative forum for peaceful redress of citizens' complaints or grievances. Today with the continued improvements in technology, citizens have many venues with which to contact city staff and receive a response and /or resolution within 72 hours, if not sooner. As evidenced in a review of the Advisory Board minutes, there has been some uncertainty among board members as to the purpose and function of the CRB. In discussions with board members at their November 13, 2013 meeting, they were presented with the opportunity to request a different mission from the Commission that perhaps would be more relevant to the current needs of the City. Several suggestions were discussed but the final vote by the CRB was 4 -2 to sunset the board. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? There is no anticipated affect to City programs or services since multiple venues are available to citizens to report complaints and obtain information. And City staff will be expanding the available technology by February of 2014 to include complaint reporting and tracking through a GIS mapping web -based system that can be accessed from mobile devices such as smart phones, tablets and Pad's as well as home computers. However, advisory board members were strongly encouraged to participate in the City's volunteer bank in anticipation of future citizen engagement projects. FISCAL IMPACT: N/A ALTERNATIVES: Do not repeal Ordinance 090 -79. 397 of 425 ORDINANCE NO. 13 -036 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, REPEALING PART II, CHAPTER 2, ADMINISTRATION, ARTICLE VI, SEC. 2 -101 THROUGH 2 -106 OF THE CITY'S CODE OF ORDINANCES (ORDINANCE 90 -79) WHICH CREATED THE BOYNTON BEACH COMMUNITY RELATIONS BOARD; PROVIDING FOR CONFLICTS; SEVERABILITY; AND AN EFFECTIVE DATE. WHEREAS, on January 2, 1991, the City Commission adopted Ordinance 90 -79 creating the Community Relations Board; and WHEREAS, the 2006 American Assembly: Committing to Our Future recommended to examine current codes of advisory boards and update the boards to better conform to current needs of the City; and WHEREAS, based on a review by staff of surveys and meeting minutes, it is staff's recommendation that the Community Relations Board which is advisory in nature, be sunset by repealing Ordinance No. 90 -79 due to the fact that the current mission is no longer relevant and is redundant to existing fiunctions being performed expeditiously by staff, and WHEREAS, the City Commission finds the repeal of Part 11, Chapter 2, Article VI, is in the best interest of the citizens and residents of the City of Boynton Beach. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The foregoing "WI-IEREAS" clauses are hereby ratified and confirmed as being true and correct, and are hereby incorporated herein and made a part hereof. Section 2. The City Commission of the City of Boynton Beach hereby repeals City Code of Ordinances, Part II, Chapter 2, Article VI, Community Relations Board in its entirety, as follows: 398 of 425 399 of 425 (",A 1\Ta 00 - 70 K ? I ? Q� � (",A 1\Ta 00 - 70 K 2 1 C__ 1 ,, arena A, (",A 1\Ta 00 C�o - 70 K A I . .All.+ nn t C�o (",A 1\T_ 00 +.lc. e „ - 7Q K G 399 of 425 . .All.+ nn t C�o (",A 1\T_ 00 +.lc. e „ - 7Q K G f 0 I? Q 7� elms n va t,e f Al �V.� 1TVl�J-, _ J ' ` J ��- / ec.nay.n An +el An +n 7 � Q Y 1",A TAT_ 00 - 70 K�'_ J ® ( -4106. p, C . J J feeeififfiefillat;0fis +0 +1,- .]A1[Y tae,,. +P„e,n a ,.9aa�la +ila BrllBtl[S�AAt(Y' J J J loll Pn.Prl A't V re P' +l16 t�A +l� nll ell .... +B'n +Arl E't , � 1 Tila 9 nA- l n91n99 n s;A Alln + +aa-n +il 1.1. +91 Q���. /® P'6 tw p t!'B' r] @'t ¢'t!�]tY g n x g t� g AI fB . f # 6 el- sel- sPnnPle Al g e � @tn g nr-IPn g +a le el le ¢' .lnl g a naafi' @lO to nn+ , �le fity n n J nA't 4'PnPe'�n4'P rl E't U rl'B' n nil 1A+PItn+Arl e't � 399 of 425 Section 3. The appropriate members of the City staff are hereby authorized to take any and all steps necessary to effectuate the intent of this Ordinance. Section 4. All Ordinances or parts of Ordinances, Resolutions or parts of Resolutions in conflict herewith be and the same are hereby repealed to the extent of such conflict. Section 5 . If any clause, section, or other part or application of this Ordinance shall be held by any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part or application shall be considered as eliminated and so not affecting the validity of the remaining portions or applications remaining in full force and effect. Section 6. This Ordinance shall become effective on immediately upon passage. FIRST READING this 3 day of December, 2013. SECOND, FINAL READING AND PASSAGE this day of , 2013. CITY OF BOYNTON BEACH, FLORIDA Mayor — Jerry Taylor 400 of 425 b> b> 4�,a , ° 4�,ae��, r r�� Aar _4 �, .m, �. ...... concerns an., pfoblems of at eitty , . n0nr. a 4r. „ ' Al ��xna -ive ,, ,,�� �in� ,. nn4a r. ,, , we fe of �. seheals ­A a gene , es and/ g � UnEls a Section 3. The appropriate members of the City staff are hereby authorized to take any and all steps necessary to effectuate the intent of this Ordinance. Section 4. All Ordinances or parts of Ordinances, Resolutions or parts of Resolutions in conflict herewith be and the same are hereby repealed to the extent of such conflict. Section 5 . If any clause, section, or other part or application of this Ordinance shall be held by any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part or application shall be considered as eliminated and so not affecting the validity of the remaining portions or applications remaining in full force and effect. Section 6. This Ordinance shall become effective on immediately upon passage. FIRST READING this 3 day of December, 2013. SECOND, FINAL READING AND PASSAGE this day of , 2013. CITY OF BOYNTON BEACH, FLORIDA Mayor — Jerry Taylor 400 of 425 Vice Mayor — Woodrow L. Hay Commissioner — David T. Mercer Commissioner — Michael M. Fitzpatrick Commissioner — Joe Casello ATTEST: Janet M. Prainito, MMC City Clerk (Corporate Seal) 401 of 425 ORDINANCE NO. 090 -79 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, REPEALING RESOLUTIONS NO. 63 -FF, 77 -SS, 78 -II, 83 -FF, 85 -N, and 90 -KKKK AND R90 -190 IN THEIR ENTIRETY IN ORDER TO PROVIDE FOR THE POWERS AND DUTIES OF THE BOYNTON BEACH COMMUNITY RELATIONS BOARD; PROVIDING FOR THE BOARD'S COMPOSITION, TERMS, THE FILLING OF VACANCIES, RATIFICATION OF SELECTIONS BY THE CITY COMMISSION, DIRECT REAPPOINTMENTS, AND THE POWERS, DUTIES, AUTHORITY, AND FUNCTIONS; PROVIDING A CONFLICTS CLAUSE; PROVIDING FOR SEVER - ABILITY PROVIDING AUTHORITY TO CODIFY; AND FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boynton Beach, Florida, in recognition of the needs for providing an alternative forum for the peaceful redress of citizens' complaints or grievances, desires to create the Boynton Beach Community Relations Board; and WHEREAS, the City of Boynton Beach, Florida, wishes to emphasize the importance and need for the Boynton Beach Community Relations Board: as part of the City Commission's emphasis on the con- cern for the health, safety and welfare of all of the residents and citizens of the City of Boynton Beach, Florida; and WHEREAS, the City Commission of the City of Boynton Beach, Florida, continues to be convinced that proper safeguards and proper planning will help to avoid situations which might give rise to discord or injury to persons, property, or infringe upon the rights of others, and to avoid situations caused by strife between groups, fac- tions, or races that could result in damage to individuals and to the community at large; and WHEREAS, the City Commission of the City of Boynton Beach, Florida, desires to create the Boynton Beach Community Relations Board, and desire of specifying its duties, powers, authority, and functions, as well as the composition and terms of its memberships 402 of 425 Section 2 . That the City Commission of the City of Boynton Beach, Florida, being aware of its role in helping to preserve the dignity, peace, and harmony in the City of Boynton Beach, Florida, does hereby create the existence of an advisory citizens board, to be known as the "Boynton Beach Community Relations Board," and thereafter refer to as the Board. Section 3 . That said Boynton Beach Community Relations Board shall be composed of 9 members and 2 alternate members who are responsible law abiding citizens and shall be broadly representative of the social, economic, religious, ethnic and racial groups which comprise the population of our City of Boynton Beach. And that all members of the Community Relations Board shall be residents and elec- tors of the City. Section 4 . That members of said Boynton Beach Community Relations Board be appointed by the Mayor and the City Commission as is currently in effect for all City Boards. Section 5 . That all members of the said Boynton Beach Community Relations Board shall be appointed for three year staggered terms. That the two alternate members be appointed to one year terms. All members may be reappointed at the pleasure of the City Commission at the termination of their appointment, with no limit as to the number of terms a member may serve. Section 6 . That if a vacancy should occur on the Boynton Beach Community Relations Board, said vacancy shall be filled by the Mayor and City Commission who selects members of each group (for example, selections by the Mayor), and the selected person shall serve for the unexpired term of the member's position which was vacated. City Commission may accept recommendations from the Community Relations Board as to appointments to the Board, and alternate members should be considered for regular appointments. 403 of 425 Section 8 . That specifically, the Boynton Beach Community Relations Board duties, powers, authority, and functions include the following: a. That the Boynton Beach Community Relations Board shall act only in an advisory capacity to the City Commission, and the Boynton Beach Community Relations Board actions and decisions shall not be binding on the City, the City Commission, or the City Administration. b. That the Boynton Beach Community Relations Board shall act as forum for grievances or complaints by citizens within the City of Boynton Beach, Florida. c. That the Boynton Beach Community Relations Board shall consider matters that both 1) are of a broad citywide concern, and 2) since the Boynton Beach Community Relations Board is advisory only to the City Commission, over which the City Commission may have jurisdiction or have authority to act. d. That the Boynton Beach Community Relations Board shall act as a forum for hearing disputes and /or grievances and the Board shall have the authority to conduct independent research into any complaints received by the Board. e. That the Boynton Beach Community Relations Board shall not consider any matter which involves a grievance or dispute between employers and employees, including those involving a City and its employees; nor shall the Boynton Beach Community Relations Board specifically consider any matters which are in litigation or where there is a claim made in anticipation of such litigation. f. That the Boynton Beach Community Relations Board shall 404 of 425 g. That the Boynton Beach Community Relations Board is authorized and encouraged to review matters which are the citywide concern, including but not limited to the rela- tionships between members of the community -at -large to identify any concerns and problems of a citywide basis, to suggest to the City Commission certain specific programs, guidelines, and outlines to address these iden- tifiable problems, which programs would serve to promote harmony and communication between all of the residents and citizens of the City of Boynton Beach, Florida, and to sponsor activities within the community which shall also serve to promote such harmony and communication. h. That the Boynton Beach Community Relations Board be con- cerned also with providing necessary information to the citizens of the City of Boynton Beach which concerns their health, safety, welfare or housing. i. That the Community Relations Board shall be empowered to review all requests for funds from all social service agencies, schools and /or community organizations and make recommendations to the City Commission regarding such requests. The Community Relations Board shall have no power to appropriate funds. j. That members of the Boynton Beach Community Relations Board shall serve without compensation, but reasonable expenses, if any, shall be subject to reimbursement as provided by the City of Boynton Beach. k. That the Boynton Beach Community Relations Board shall follow rules and procedures as described in Exhibit "A" attached hereto and incorporated by reference. 405 of 425 i i I Section 9 . That all ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. Section 10 . Should any section or provision of this ordi- nance or portion hereof, any paragraph, sentence, or word be declared by a court of competent Jurisdiction to be invalid, such decision shall not affect the remainder of this ordinance. Section 11 . Authority is hereby granted to codify said ordinance. Section 12 . This ordinance shall become effective imme- diately upon passage. FIRST READING this Y Z E r N day of vF�EM 1990. SECOND, FINAL READING and PASSAGE this day of VANl.CAf2Y 199. C OYNTON BEACH, FLORIDA Mayor is Mayor ommissic er ZOS s7 1 o ner ommissioner ATTEST: .,. (Corporate Seal) 406 of 425 EXHIBIT "A" RULES OF PROCEDURE OF THE CITY OF BOYNTON BEACH COMMUNITY RELATIONS BOARD ARTICLE I - Ganeral GOVernin Rules: The Boynton Beach Community Relations Board (hereinafter referred to t he Beach of Procedure of Procedure set forth, herein, have been approved by the Commissioners of the City of Boynton Beach. ARTICLE II - Officers Officers' Re lacements Committees Clark: I. The CRB shall elect a Chairperson, and Vice Chairperson annually in the month of April from among its membership by a majority vat, Of a quorum or more of its members present and voting. 2. The Chairperson, or in his /her absence the Vice Chairperson, shall preside at all meetings, prepare an agenda, rule on all points of order and procedure, and act as spokesperson of the CRB. 3. In the event of resignation, or inability of the Chairperson to assume normal duty for the remainder of his /her term of office, the Vice Chairperson shall assume the Chair. A new vice Chair"rson shall be elected, and both the new Chairperson and vice Chairperson shall serve until the ensuing April pleating of the Vice Chai rpersonntohcontinueoinrofficetlan�ewrV person of the CRB. leehChair shall be elected an shall serve until the ensuing April meeting 4. The Chairperson, or in his /her absence, the Vice Chairperson shall create any committees which may be necessary. S. The City Clerk. assigned by the City Manager, shall record the pro- ceedings of the CRB. keep minutes of the meetings. take roll call, record the votes, and carry out such other duties. a$ roily be assigned by the CRB. ARTICLE III - Meetings Ou Conflicts I. The CRB shall meet every second Wednesday of each month, PM in the Commission Chambers of City Hall in the City of at 7:30 Boynton Beach. Florida unless there is no matter to be con- sidered before the Board to hold such a meeting, or it falls on a nce of any deletion or holiday, as designated by the City of Boynton Beach. The City Manager's office must be advised in adva deviation in the meeting schedule. 2. A special meeting may be called by the Chairperson, or in his /her absence ofafo r r (4 n. ars of'the CRO also be l) 3. A quorum is required in order to hold a regular meeting. if a quorum not hichcaseno motion onOr voting will b mecaarried`Out. A °quorum ' i shall consist of fifty percent, plus one of the members of the total CRB membership orders of th in existence at the time. All findings and e CRB require a vote of a majority of its members pre sent and eating within the stated definition of a quorum. 4. All meetings shall be open to the public. S. The order of business at meetings shall be conducted as follows: a. Meeting called to order by Chair_ 407 of 425 C. Approval of minutes. d. Approval or addition to agenda, if any. e. Public Audience. f. Old Business (Conmlttee /Penal reports, tabled items, etc.) g. New Business. { h. Adjournment. 6. The Chair may change the order of business and should specify in the Agenda for each meeting what business. is old business and what is new T. The `Roberts Rules of Order' shall be the prevailing authority, if any Rules or Procedure may not be specifically addressed herein, LE IV - Absences Removal tram Office: s" I. In order to insure participation of a full board in a reasonable Karnes it is directed by the Mayor and City Commission ' board member has misted three Monthly meetings f that when a or any reason that member will be notified that one additional absence will cause his board Membership to be terminated and a replacement to be "tt`c.+ at the t Of the frtxt absence. '. EaCh CRS der �h.l� be Offtc^ responsible for notiY;ing the City s.g�s'k °s as promptly as possible of any expected ao:ence from a Cq6 meeting. .E Y - Amendments These Rules of Procedure may be amended by the Board in accordance with its normal voting procedure. The Rules of Procedure shall be reviewed and updated as needed, and the Board shall have Authority to amend without City Commission. approval. 408 of 425 Meeting Minutes Regular City Commission Boynton Beach, FL April 20, 2010 was tabled for review of documentation submitted. Lori LaVerriere, Assistant City Manager, advised the direction had been for a franchise fee with seven vendors. Staff found it would be doubtful that tow companies would want to participate in such a program and would not recommend moving forward with that type of model. She reiterated the original recommendation for the Commission to go with an exclusive franchise agreement or non - exclusive with possibly two or three vendors as a revenue source for the City. Ms. LaVerriere stressed that with two or three vendors there was no way to control the number of tows and it may not be equitable for each to pay the same franchise fee. Commissioner Holzman recommended an RFP be issued without limiting the numbers and see what the market would dictate. Ms. LaVerriere replied the vendors would not have a basis to calculate their franchise fee because the amount would change if they were exclusive or shared with two or even three vendors. It would result in lower franchise fees being bid. Commissioner Holzman favored option B with some sort of way to establish a market value without limiting the number of vendors. Commissioner Hay supported option B. Commissioner Orlove agreed with Commissioner Holzman, but opted to support option B. Vice Mayor Ross wanted option C. According to Attorney Cherof, another option would be to not specify the number of responders to be selected. It would result in establishing the fair market value and then the decision can be how many to select. Ms. LaVerriere reported the full RFP had not been completed as yet. Mayor Rodriguez wanted assurances that the RFP would encompass all aspects of the City's towing needs. The recommendation was that all City tows be free which was an industry standard. Motion Vice Mayor Ross moved to approve option B, except modify the statement, and after the phrase, " ... for our towing business." and delete the rest per the City Attorney. Commissioner Orlove seconded the motion. The motion passed unanimously. Dan Miller, representing Eastern Towing and Dave Floering, attempted to comment and Mayor Rodriguez explained there was no public comment permitted on City Manager Reports. Mr. Miller persisted and indicated Mr. Floering had been sent a letter inviting him to participate in the discussion by the City Manager's office. Mayor Rodriguez understood they were invited to come, but the criteria is clear and there would be no public input. Attorney Cherof explained the rules are published with the agenda package, there is no public comment allowed under the Report section of the agenda. The Commission rules do not permit input notwithstanding the letter. B. Review staff recommendation concerning residents /volunteers serving on more than one Advisory Board and permit staff to conduct further review of the City's Advisory Board program. 15 409 of 425 Meeting Minutes Regular City Commission Boynton Beach, FL April 20, 2010 Ms. LaVerriere indicated survey results revealed that most municipalities do not allow dual service on boards. Some did, with the caveat of serving on only one quasi - judicial board. Staff made that recommendation. Commissioner Orlove appreciated staff's thorough review and he agreed with having diversity on the boards. He suggested that a regular board member could only sit as an alternate on another board giving more of any option for diversity. Commissioner Holzman supported the suggestion. Mayor Rodriguez thought the limitation would defeat the purpose of serving on two boards. Commissioner Orlove pointed out alternates are often given the opportunity to vote and are active participants. Commissioner Hay supported the concept of a regular member on one board and an alternate on the other, except quasi - judicial boards. Commissioner Orlove pointed out that all the vacancies are for alternates. Mayor Rodriguez reiterate his position that by limiting the participation it would not impact filling seats. Motion Commissioner Holzman moved to approve the recommendation of Commissioner Orlove that the individual sit on one board and then only as an alternate on another. Commissioner Hay seconded the motion. The motion passed 4 -1 (Mayor Rodriguez dissenting). Ms. LaVerriere sought approval to move forward with an overall review of the advisory board program, their purposes, effectiveness, the need and complete an overview. There was consensus to allow staff to continue the review. C. Approve a proposal from Academy Roofing & Sheet Metal Co. for the installation of a temporary rubber roofing system at the Old High School in the amount of $18,800. Jeff Livergood, Director of Public Works and Engineering, reported the Old High School had a leaking roof over the gymnasium and the City had installed a very inexpensive tarp over the roof. The tarp did not last. The proposal would provide a better roofing system over the old roof, particularly over the gymnasium. The entire roofing system would need to be replaced when the building is renovated. There would be an alternative of doing nothing. He advised the aesthetics and value of the building to many is the exterior. The interior would require extensive renovation. The proposed roofing would not extend the life of the building. The floor in the gym was already totally rotten. In Mr. Livergood's opinion the roof would not save anything in the interior. If nothing was done the floor would get worse, but it is not in a condition that can be renovated. It will have to be replaced regardless of any further damage. The funds would be taken out of small scale projects. The project was not budgeted. Vice Mayor Ross recalled a recommendation had been made that the roof had to be stabilized. Mayor Rodriguez added it would be some time before the building is renovated and he is 410 of 425 Advisory Boards & Committees Members Questionnaire : Aaareaate Responses 1.) On which advisory board /committee do you serve? Community Relations Board 2.) How long have you been a member? Range: 3 months to 5 years 3.) In the past 12 months, how many meetings were you able to attend? Average; 10 4.) Would you say your group has a quorum a. Most of the time b. About half the time c. Seldom 5.) Would you say the number of members on this board /committee is a. Too many (1) b. About right (7) c. Too few 6.) How long does the average board /committee meeting run? 45 minutes — 1 hour 7.) Would you say this time frame is a. Too long b. About right (7) c. Too short (1) 8.) Name some of the more significant recommendations this board has issued. 1. None lately 2. Don't know 3. N/A 4. Escalation of complaints & education to Boynton residents *(Did not come from CRB as formal recommendation to Commission) 5. Extending transportation to Senior Center through Mae Volen "(Did not come from CRB as formal recommendation to Commission) 6. Recommendation to citizen re: dispute with neighbor 7. N/A 8. Better interaction with the City `(Did not come from CRB as formal recommendation to Commission) 9.) Do you feel this board's efforts have been worthwhile? 1. No 2. Unsure 3. Not as yet 4. No. I feel as though the Board's hands are tied. We'd like to do more but resources are limited. 411 of 425 5. Absolutely 6. Yes 7. Yes. However this Board has struggled with advertising and making the community aware of it as a community resource. 8. We have not been allowed to pursue the mission. 10.) Do you feel the board's mission is still relevant to the community? 1. Yes, but a different aspect of community involvement needs to be embraced. (Not only complaints) 2. Yes 3. Yes 4. Yes 5. Yes, so long as the community is aware, educated 6. Not right now but it could be. It needs more support from the City. 7. Unsure 8. Yes 11.) Do you feel this board fulfills its mission as outlined in the Code of Ordinances? 1. No (community does not know we are here) 2. Yes, but seems to be struggling 3. Not right now 4. No, again hands are tied 5. Yes 6. Yes 7. No response 8. Yes it has tried to 12.) Would you support sunsetting or consolidating this advisory board? 1. No 2. Only if this board function is continued in a newly consolidated board function 3. No 4. Undecided 5. Yes 6. No 7. Yes - definitely 8. Yes 13.) If this board were discontinued, would you participate in other volunteer opportunities? 1. Yes 2. Yes 3. Yes 4. Depends on the project 5. Yes 412 of 425 6. Not sure 7. Yes 8. Depends on what is available — Additional Comments: 1. 1 would like to see more engagement in the community i.e. clean -ups and Habitat (for Humanity). 413 of 425 MINUTES OF THE COMMUNITY RELATIONS BOARD MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, 100 E. BOYNTON BEACH BLVD., BOYNTON BEACH, FLORIDA ON WEDNESDAY, NOVEMBER 13, 2013 AT 7:00 P.M. PRESENT: Willie Swoope, Chair Matthew Graham, Board Liaison Ben Lowe Margaret Newton Lesha Roundtree Floyd Zonenstein Carol Porter, Alternate ABSENT: Wendy Kelly, Vice Chair I. OPENINGS II. CALL TO ORDER Chair Swoope called the meeting to order at 7:05 p.m. III. PLEDGE OF ALLEGIANCE TO THE FLAG Members recited the Pledge of Allegiance to the Flag. IV. ROLL CALL The roll was taken by the Recording Secretary. A quorum was present. V. APPROVAL OF MINUTES FROM OCTOBER 9, 2013 MEETING Mr. Zonenstein moved to approve the minutes. Mr. Lowe seconded the motion that passed unanimously. VI. ANNOUNCEMENTS Chair Swoope announced he received an email from Ms. Kelly that she would not be able to attend the meeting. There were no other announcements. 1 414 of 425 MEETING MINUTES COMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA NOVEMBER 13, 2013 VII. APPROVAL OF AGENDA There were no additions, deletions or corrections to the agenda Motion Mr. Zonenstein moved to approve the agenda. Ms. Roundtree seconded the motion that passed unanimously. VIII. PUBLIC AUDIENCE Individual speakers will be limited to three minute presentations. There was no one in the audience. IX. OLD BUSINESS a) Survey Update — Assistant City Manager, Carisse LeJeune Carisse LeJeune, Assistant City Manager, began her presentation updating the Board from the last meeting. Ms. LeJeune commented the results of the survey should have come back earlier and apologized to the Board for the delay. Ms. LeJeune explained there was a change in leadership in the project; however, she is now handling the project and is working through the review of all the Advisory Boards for the City Commission based on directive given to staff. Ms. LeJeune reported eight surveys were returned and reviewed in addition to approximately 18 months of minutes. Ms. LeJeune thanked all of members for participating in the survey. Ms. LeJeune wanted to discuss the purpose of the Board as it was in the enacting Ordinance 090 -79. The first element is; "providing an alternative forum for the peaceful redress of citizen's complaints or grievances with an emphasis on the concern for the health, safety and welfare of all the residents and citizens of the City of Boynton Beach. To act only in an advisory capacity to the City Commission. To act as a forum for grievances or complaints by the citizens within the City of Boynton Beach. It is stated the Community Relations Board shall consider matters that are of a broad city -wide concern over which the City Commission may have jurisdiction or the authority to act. To act as a forum for hearing disputes and /or grievances and have the authority to conduct independent research into any complaints received by the Board. Again, to review matters which are the city -wide concern and identify any concerns and problems of a city -wide basis and then suggest to the City Commission certain specific programs guidelines and outlines to address these identifiable problems and programs which would serve to promote harmony and communication between all the residents and 415 of 425 MEETING MINUTES COMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA NOVEMBER 13, 2013 citizens of the City of Boynton Beach; and to sponsor activities within the community which shall also serve to promote such harmony and communication; provide necessary information to the citizens of the City of Boynton Beach which concerns their health, safety, welfare or housing The Community Relations Board is empowered to review all requests for funds from all social service agencies, schools and /or communities and organizations and make recommendations to the City Commission regarding such requests. The Community Relations Board shall have no power to appropriate funds." Ms. LeJeune summarized the comments made by the members as follows: • The members have not been allowed to pursue the mission of the Board; • Members would like to see a different aspect of community involvement by the members; • Is the Board still relevant to the community; • The City Commission is unaware of the function of the Board; • Members' hands are tied due to lack of resources; • More support is needed from City staff and the City Commission; • The community is unaware of the Boards' existence; and Ms. LeJeune referred to the one comment about lack of resources, interpreting it to be related to money and offered to discuss that aspect later on in the meeting. There was also a comment made about working on clean -up projects or working with Habitat for Humanity. On the issue of sunsetting, three Board members were adamant they do not want to see the Board sunset. Four members would be in favor and one member was unsure. Going back through all of the meeting minutes for approximately 18 months, Ms. LeJeune gathered relevant comments in regards to the feelings about the Board's current situation. One of the issues that came up over the years was code violations that are now handled through Dispatch. Code Compliance now comes under the Police Department. Dispatch will send a Code Compliance Officer or if one is not available, a Police Officer will be sent to the scene to document the issue. Code Compliance will then deal with the issue the very next business day. There was talk about disseminating hurricane information to the citizens which is an excellent idea. However, that is already being handled through a regional organization called the CRS (Congressional Research Service). Every year there is a Hurricane Expo at the Boynton Beach Mall open to all citizens. There are specific members of the Emergency Management Team available upon request to go to organizations and meetings to give information to the people regarding hurricane preparedness and hurricane information. Although this was an excellent idea for the Board, it was redundant. 416 of 425 MEETING MINUTES COMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA NOVEMBER 13, 2013 Another very important issue was the Commission not delegating issues to the Community Relations Board. This has evolved over time given the nature of our citizens that want immediate resolution and engagement with their elected officials. Citizens come to the City Commission meetings to voice their issues during the three minute Public Audience and most times the issue is resolved at the meeting. The Commission may refer the person to a member of staff or arrange to have a conversation directly with the Chief of Police or the Director of Public Works or Director of Planning and Zoning. Those issues are handled very expediently rather than directing the citizen back to the Community Relations Board. The Community Relations Board would then research it and send a recommendation back to the Commission. There was no decision made to handle public issues this way but this method has evolved over time. Ms. LeJeune continued to report on her findings explaining the Community Relations Board's mission is being duplicated by staff. Complaints are coming directly to City Hall through the website and then directly to the staff member responsible for that area. There is a mandatory 72 hour turnaround when a citizen will be contacted with either a resolution or preliminary information towards a resolution. Citizens would rather pick up the phone or go onto the website to lodge their complaint rather than wait for a monthly meeting. It would be turned over to the Commission who will turn it over to staff and then staff would try to resolve it. The time line is stretched out longer than it needs to be. This is probably why the Community Relations Board is no longer getting a public audience. Even if there was better advertisement and everyone knew about the Community Relations Board people still would reach out in the most expedient manner they can. The City is also expanding their media capabilities. In February there will be software added based on GIS mapping. Someone with an iPad or Smartphone can log into a system to file their complaint from anywhere in the City. There will be many categories for every conceivable issue. The City will periodically look at the type of complaints coming through and update the categories accordingly. Ms. LeJeune clarified the City Manager does not have the duty or responsibility to determine the purpose or the function of any advisory board. The advisory boards are set up through Ordinance by the City Commission and only the City Commission can determine the functionality of an advisory board. All of the research Ms. LeJeune has done is based on the factual written information which was analyzed and reviewed for discussion at the meeting. Advisory boards in the City have no authority to take any action not specific to the mission in the enacting Ordinance without direction from the Commission as a body. There were several discussions trying to determine what the best use of the Board's time and energy was or where they could engage the public in order to bring relevance to the Community Relations Board. Unfortunately, advisory boards do not have the authority to change their mission. All of the functions of the Board are now being performed efficiently by City staff. That has nothing to do with the success or failure of C! 417 of 425 MEETING MINUTES COMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA NOVEMBER 13, 2013 any Board or any member of a Board. It is just the progression of our community and the availability of technology. Ms. LeJeune stated the recommendation to the Commission is will the current Ordinance 090 -79 be repealed as the mission outlined in the Ordinance is no longer relevant. Ms. LeJeune explained there are options available to the Board to discuss and vote on that she can take back to the Commission. Other than sunsetting the Board there are other options. There is a volunteer bank members can apply to. As opportunities become available, applicants would be personally contacted. The future for the City of Boynton Beach is project driven volunteerism. This has been discussed by the City Commission and is part of the City's strategic plan. Another option would be to ask the Commission to create a new mission. If the request is for a new mission, the Board has to consider if it wants to remain in an advisory capacity or become more of a civic engagement Board. The City is having difficulty updating and keeping current a listing of all homeowners associations, neighborhood associations and non - profit organizations. The City does not have the staffing to devote to this project full -time. Perhaps this is the type of project the Community Relations Board would like to take on as a continuing project. There were a few comments in the minutes about recommending volunteer opportunities to the City Commission. Different members of the Board commented they could put together clean -up projects or projects to help Habitat for Humanity. The most beneficial to the City would not only recommend those project opportunities, but take a strong lead in the planning, recruiting and implementing of those volunteer opportunities. Going to the neighborhood associations, the homeowners associations and the non - profit organizations to determine and research what the needs of the community are and then make recommendations to the Commission. The volunteers would take responsibility to plan, recruit and implement those projects. The forward direction for volunteerism in the City is for active civic engagement based on volunteer project opportunities. The City is also putting together a volunteer workforce for special projects as delegated by the Commission on an as- needed basis. Perhaps the Community Relations Board is not a Board that would meet on a monthly basis, but only when the Commission decides a project is needed. Chair Swoope asked Ms. LeJeune when she would be going to the City Commission to recommend the Community Relations Board be repealed. Ms. LeJeune responded she would be presenting to the City Commission at their December 3 rd meeting. Ms. LeJeune stated she wanted to end her discussion by saying she values volunteerism not only as a City employee but as a citizen. The recommendation to repeal the mission is not a reflection on the Board members. This is a role the members were asked to play for the City that is no longer needed. Community 418 of 425 MEETING MINUTES COMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA NOVEMBER 13, 2013 Relations Board members have great ideas on how each member would like to participate. Ms. LeJeune let the members know she would be glad to recommend a new mission to the City Commission. The surveys reflected dissatisfaction overall for one reason or another that the mission was not being accomplished. The overall feeling was the Community Relations Board was not able to complete the mission of the Ordinance and logically, the Ordinance should be repealed. Mr. Lowe commented it sounded like there was a move by the Commission or by the City Manager to get rid of a number of advisory boards. He stated he has heard the Planning Board, the Code Compliance Board and now the Community Relations Board may go. A lot of the power was now concentrated in the hands of the Commission and the Police directly. Mr. Lowe was concerned because it seemed to him fewer people were advising the Commission and these were the same people who were making a lot of the important decisions. If the Board redefined itself as Ms. LeJeune suggested, it would not give the Community Relations Board much of an advisory role anymore. Mr. Lowe continued saying he had been on the Community Relations Board for three years and it seemed there had been times when the Board had not been given a lot of respect by the City. There were two instances this year when the Community Relations Board's meeting was cancelled. On Election Day, the Board was told at the last minute the CRA needed to use Chambers. The Community Relations Board had a big meeting planned for that night which included a speaker that had been advertised. The members felt unimportant. The other instance which happened more recently, was the Police scheduled a Town Hall meeting on the same evening a Board meeting and invited people to lodge grievances with them instead of coming to us. In some ways it seemed the Board's mission was undercut for quite some time to make it irrelevant. Instead of supporting the Board, the City has taken over some of the Board's functions. Mr. Lowe stated he agreed with Ms. LeJeune because it expedited the resolution of a number of issues and that was always important. Mr. Lowe stated when he first started on the Board one of the issues was transportation. The Board went to the Senior Center and to Commission meetings and spoke with people to get the issue resolved. That took time to work out and various people had to offer different suggestions and talk to the Board about it. Mr. Lowe wondered how an issue like that would be decided quickly by someone who works in an office. Mr. Lowe commented he noticed part of the Community Relations Board's mission was to make suggestions how money is to be used. The Board asked this be part of the mission but never got a response. Mr. Lowe said he was not sure if the Community Relations Board is relevant or not anymore but does think the process by which the Board has gotten to this point has not been the most edifying. 419 of 425 MEETING MINUTES COMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA NOVEMBER 13, 2013 Ms. Newton stated she is aware there have been other communities in our county that are also looking to cut different boards, specifically Lake Worth and West Palm. They too have been faced with changing demographics, changing the way of communicating with each other and the rapidity to answer the community's questions. Ms. Newton was not opposed to sunsetting the Board the way it is today. Ms. Newton stated she was not a member of the Board when it was established but joined a few years later. She remembered the dissatisfaction of the members of the community at that time and the Board being a sounding board. Ms. Newton commented that she understands the non - relevancy of the Board and it should be sunsetted. Ms. Newton commented she will not resign from the Board but wait until the City Commission makes their decision on the status of the Board. Ms. Newton responded having been with the Board a couple of years after it was established, she felt the Board is no longer relevant. Mr. Zonenstein commented he has been on the Board since 2008. In the beginning, there was a purpose and there were people in the audience and the Board did its' job. Today an empty Chamber is what is seen at every meeting. Mr. Zonenstein stated when he attends City Commission meetings it hurts that he sits on the Community Relations Board but hears the citizens bring their complaints to the Commission. Mr. Zonenstein commented there will not be a need for the Community Relations Board anymore because citizens can go on their iPad or computer and lodge their complaints directly to the City. Mr. Zonenstein felt the Board members are wasting their time sitting on an irrelevant Board when they can be active somewhere else or on another board or another part of the City. Mr. Zonenstein agreed the board should be discontinued. Ms. Porter commented after hearing all of the commentaries she still did not feel the Board should be sunsetted. Ms. Roundtree spoke about when she was first appointed to the Board and attended a City Commission meeting. There was a lady at the meeting complaining about how Code Compliance had not heard her voice for a couple of years. Ms. Roundtree approached the woman and referred her to the Community Relations Board where her issue was resolved. One of the major issues for the Community Relations Board is people not knowing they exist. Ms. Roundtree stated she would not like to see the Community Relations Board sunsetted but would like to try publicizing the Community Relations Board to see what the response is. Even though people only have three minutes to speak at the Community Relations Board as with the Commission, they are not resolved at the Commission meetings. Ms. Roundtree also commented there were things read from the Ordinance as to the mission of the Board she had never known were the responsibility of the Board such as the funds and giving the Commission suggestions. Ms. Roundtree asked if the Commission ever met with the Community Relations Board to hear their ideas or suggestions. Ms. Roundtree stated she would not want to see the Board sunsetted. 420 of 425 MEETING MINUTES COMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA NOVEMBER 13, 2013 Ms. LeJeune wanted to address some of the statements that were made by Ms. Roundtree. The advisory boards make recommendations to the City Commission through the agenda process. The City Commission does not meet with any of the City's advisory boards. It is the responsibility of the liaison to put the minutes and the recommendation into the agenda for the next meeting. It then comes before the Commission and the public as a whole to hear the recommendation made by the advisory board. The recommendation is then heard in a public forum for consideration. There was another comment made that people are not given answers right away. Whenever someone steps up to the podium to make a comment or a complaint or they have a question, all information is taken down by the City Clerk. The next day a list goes out to all of the departments relevant to that complaint. The City departments and department heads are held responsible to respond to the City Manager within three days with a resolution of the complaint. When applicable, citizens are contacted with a resolution if a resolution is what they are looking for. Chair Swoope wanted to thank Ms. LeJeune for getting back to the Board with the results of the survey. From a personal perspective, Chair Swoope stated he has been a member of the Community Relations Board for close to two years. He believes the Board's mission and the results it has achieved reflect changes in technology. There have been changes in the City's demographics which reflect changes in the community relations. Chair Swoope agreed with Ms. LeJeune citizens want answers and solutions in a faster manner. This Board has been very good in trying to achieve its mission and fulfill its purpose but perhaps the Board is no longer necessary. Chair Swoope also agrees the Board is no longer relevant as it used to be because times have changed. As an individual Board member Chair Swoope stated he would be willing to support the recommendation that the Community Relations Board Ordinance be allowed to sunset. At the same time, however, Mr. Swoope was not sure if he was interested in trying to devise another mission for the Board. As Individual members of the Community Relations Board and as citizens of the City, it would be each person's choice to find other ways to support the City if they choose to do so. Chair Swoope continued to say based on the things he has seen for the last two years perhaps it is time to sunset. Mr. Lowe asked Ms. LeJeune the role of advisory boards in general. It seems it is all coming from the top down. Ms. LeJeune responded by saying there is no plan to get rid of advisory boards or diminish the advisory capacity. Staff was tasked by a previous Commission to review the missions of the advisory boards. This was based on a survey back on 2008 done by our then Director of Public Affairs, Mr. Wayne Segal. The volunteerism for the advisory boards was dropping significantly. People were not applying to be on advisory boards. There were vacancies every Commission meeting that could not be filled. The research and the survey was done, a marketing plan was put into place to get more people to apply, but it did not work. Ms. LeJeune believed in 2010 the task was then to look into the volunteer opportunities instead of the volunteers. That was when staff was asked to look into all of the advisory boards. Some of the questions needed to be answered were: 421 of 425 MEETING MINUTES COMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA NOVEMBER 13, 2013 • is the mission still relevant; • is the mission something beneficial to the City as a whole; • are there different missions that should be looked at? Ms. LeJeune stated it was never her intent to put all of the boards together and send recommendations to the City Commission. Ms. LeJeune wanted the Board to know there is a place in her heart for citizen volunteers and she wanted to make sure she did this very carefully and very systematically by looking at each individual board. Mr. Lowe asked what Boards seem to be more active where people feel they are accomplishing something. Ms. LeJeune said some of the Boards, that are always full are the Planning and Zoning Board, the Code Compliance Board. The Education and Youth Advisory Board has had their ups and downs. The Senior Advisory Board is also a very active Board. The City wants to make sure when a citizen comes to the City to volunteer their time and efforts and take time from their busy lives to dedicate their energy to do something for the City, it is a blessing and she would never let anyone diminish that and what it means to staff. Ms. LeJeune explained this was why she came prepared with other options. If the Board was intent on staying together as a Board Ms. LeJeune said she would help them do that. However, the mission needs to be repealed as it stands because it is just wasting the Board's energy. Mr. Lowe said he was not suggesting there is a conspiracy, but things happen and fewer and fewer people are making the decisions. Ultimately, it is the Commission that makes the decisions. Ms. Newton wanted to know what boards were involved with the Brand Promise. Ms. LeJeune replied the branding initiative and brand promise image has been turned over to the new Communications Manager. The new Manager is working very hard behind the scenes with social media. Now that the City has one brand image, we want to make sure everything we do is consistent across the board. Other departments have their own branding and it is not always clear it is the City of Boynton Beach. The Communications Manager is trying to gather all of the imaging and the outreach under one brand. At this point it is all being done internally and there has not been an opportunity yet for citizen engagement. Ms. Newton acknowledged Ms. LeJeune answered her question and made her aware of the progression as separate entities with separate missions are becoming one. This is clear from the different boards and the reason why those boards either have to be consolidated or sunsetted. The City wants to function as a whole. Chair Swoope inquired if Ms. LeJeune had an idea of how long after the Commission meeting would the Board be sunsetted. Ms. LeJeune stated she could not answer that question but would have Mr. Graham, Board Liaison send information via email to all the Board members as soon as possible. Ms. LeJeune explained there is a legal aspect because it is an Ordinance. Ms. LeJeune stated she would send an email to the City Attorney and get a response by next week. The minutes of this meeting will be attached 422 of 425 MEETING MINUTES COMMUNITY RELATIONS BOARD BOYNTON BEACH, FLORIDA NOVEMBER 13, 2013 as an agenda item to the December 3 rd City Commission meeting so they can see the comments and the feelings of the Board. Chair Swoope thanked Ms. LeJeune once again on behalf of the all the Board members for attending the meeting. Ms. LeJeune wanted the members to know it would be unfortunate to lose any of the volunteers. Ms. LeJeune also told the members she would send an application to each member via email for anyone who is interested in being part of the volunteer bank. Chair Swoope polled the board to give their comments: • Mr. Lowe was not sure the Board was relevant any longer; • Ms. Newton supported sunsetting the Board, but she would not resign. She would wait for the Commission's action; • Mr. Zonenstein supported sunsetting the Board; • Ms. Porter favored keeping the Board; • Ms. Roundtree favored keeping the Board; • Chair Swoope supported sunsetting the Board because it is no longer relevant. Mr. Lowe asked Ms. LeJeune to explain how the volunteer bank works. Ms. LeJeune responded it is a new concept of volunteerism throughout the country based on the changing demographics, the introduction of Gen -XRs and Gen -YRs into the community who are now homeowners and parents and working members of society. There is a different way they want to volunteer their time. The City is looking at short term projects that usually have a time span anywhere between 3 -12 months with a specific goal. An example of one those projects was the Green Community Alliance when the City was involved with the Climate Action Plan. There were 36 community stakeholders who had knowledge of all different areas from transportation to energy and fuel. They put together recommendations that were then incorporated into a Climate Action Plan document which was approved by the Commission. That document has been working for three years. Another example was the Brand Promise. There were stakeholders from the City who helped created the Brand Promise. It was community members who met over three months to come up with the brand. City staff was not involved. As the City moves forward with a strategic plan, which is a very robust strategic plan for the next 5 years, there will be a need from the citizens to volunteer their time. X. ADJOURNMENT There being no further business to discuss, Chair Swoope adjourned the meeting at 8:07 p.m. Grace Morales Records Coordinator 11/20/13 6 hours 10 423 of 425 14. A FUTURE AGENDA ITEMS December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ❑ CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ® FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Continue discussion of possible acquisition of Lake Ida Parcel (4 acres). 1/21/14 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: 424 of 425 14. B FUTURE AGENDA ITEMS December 17, 2013 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 17, 2013 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGER'S REPORT El ANNOUNCEMENTS /PRESENTATIONS F UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ 1 NEW BUSINESS ❑ CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ® FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Review of ITS 5 -year Strategic Plan - 01/07/14 EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: 425 of 425