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Minutes 07-08-14 MINUTES OF THE SAFETY COMMITTEE MEETING HELD ON TUESDAY, JULY 8, 2014, AT 9:00 A.M., IN CITY HALL, CONFERENCE ROOM B 100 E. BOYNTON EACH BOULEVARD, BOYNTON BEACH, FL PRESENT: Mark Bobich, Chair Safety Administrator Catherine Cherry, Secretary City Clerk Art Brode Public Works Mike Dauta Finance/Warehouse Eric Falstad Golf Course Rick Lee Fire Chris Mitchell Planning and Development Mike Naughton (Arrived 9:14 am.) Library Brent Rolle Recreation and Parks Barbara Scott Police/Code Pat Sholos Human Resources/Risk Management Robert Sweeney ITS Pam Webb Human Resources/Risk Management ABSENT: Bevis Pigott Utilities Beth Trachtenberg City Manager I. Call to Order Chair Bobich called the meeting to order at 9:06 a.m. Ill. Roll Call A quorum was present. Ill. Acceptance of Minutes of 06/10/2014 regular meeting Motion Ms. Webb moved to approve. Ms. Sholos seconded the motion that unanimously passed. IV. Safety Committee Education & Training Chair Bobich emailed a safety memo regarding Personal Protective Equipment and the essential points of the Safety Manual to the members and emphasized Personal Protective Equipment was paramount. Risk Management has been checking different Meeting Minutes Safety Committee Boynton Beach, Florida July 8, 2014 departments to ensure the equipment was being used and had not seen anyone without it in the last six weeks. Also of importance was defensive driving and there were some accidents. The requirement was to take the defensive driving class every two years and some of the drivers had not retrained. Chair Bobich advised anyone needing to take the class should contact Tara Altman, Human Resources/Risk Assistant. The City will be offering online computer-based safety training through the City's insurance carrier and the interactive training will eventually be available in other departments. It would make it easier for off-site department employees, such as Utilities and the Golf Course, to use. The Police and Fire Departments already have interactive safety training programs and this program could supplement them. (Mike Naughton arrived 9:14 a.m.) Chris Mitchell observed a Sanitation worker jump out of the truck and with his arms, flag drivers to stop as the truck backed into a driveway. He inquired if there was some type of hand-held signal or equipment to use. Chair Bobich explained flags, and stop and slow paddles are often used. Reflective gloves are also available to direct traffic. V. Old Business A. Fire Drills There was one false alarm at the old dispatch center due to dust in the sensor. B. Proud to be a Safe Worker Awards None. C. Departmental Inspections & Safety Meetings Chair Bobich advised he likes receiving the inspections electronically. The insurance company wants to ensure the fire extinguishers are being reviewed each month and it is important the Department has the inspection forms for them. D. Incident Review Board Referrals There were no referrals, but a meeting later in the day. E. Drug Free Program/Policy (HR/RM — Mark Bobich /Pam Webb) The draft policy was completed and under review. The Ordinance would later be amended due to pending changes from the State. 2 Meeting Minutes Safety Committee - Boynton Beach, Florida July 8, 2014 mmmw� F. Safety Manual (Update in Process) There was no report given. G. Other None. VI. New Business A. Departmental Safety Issues None. B. Safety supplies in vehicles Chair Bobich reminded the members that all vehicles should be equipped with safety equipment such as vests, hard hats, and cones for trucks. C. Other VII. Announcements Eric Falstad announced he would assume the role of Safety Coordinator for the Golf Course. A confined space safety class will be held in City Commission Chambers on July 15th at 8 a.m. Attendees were anticipated to be mostly Public Works employees, but all employees were welcome. Part of the class includes a short quiz. Ms. Webb asked for feedback on the new safety forms. Mr. Rolle pointed out the form says to briefly state the incident, but it was clarified if more room was needed, another sheet could be used. Risk Management will be going to each department to review the forms with management and training was available. Reports could be dropped into a file on the S Drive under "Incident Pictures" when completed. There was brief discussion about the drone used at the Fourth of July event. A news report pointed out it was a violation of federal law; however, the drone at the Boynton Beach event was further away the required 500 feet safety zone. The only issues identified with the event were grilling at the Park, which was permitted, and one sparkler and two dogs at the Park that were not permitted. VIII. Next Meeting Date: Tuesday, August 12, 2014, 9:00 a.m. The August meeting may be held in the West Wing 3 Meeting Minutes Safety Committee Boynton Beach, Florida July 8, 2014 IX Adjournment Motion There being no further business to discuss, Mr. Naughton moved to adjourn. Mr. Rolle seconded the motion that unanimously passed. The meeting was adjourned at 9:31 a.m. I ' A. h a 1 ILL, Catherine Cherry Minutes Specialist 080114 4