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R14-068
11 1 RESOLUTION NO. R14 -068 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, RATIFYING THE ACTION TAKEN BY THE SOUTH 5 CENTRAL REGIONAL WASTEWATER TREATMENT AND 6 DISPOSAL BOARD, ON JULY 17, 2014, AS STATED HEREIN; 7 AUTHORIZING AND DIRECTING THE CITY MANAGER AND 8 CITY CLERK TO EXECUTE SAID RATIFICATIONS; AND 9 PROVIDING AN EFFECTIVE DATE. 10 11 WHEREAS, The South Central Regional Wastewater Treatment & Disposal Board 12 (SCRWTDB) requests ratification of the action taken by the Board at the Quarterly Meeting of 13 July 17, 2014, as set forth on the attached Exhibit "A ", and authorizes the City Manager and City 14 Clerk to execute said Ratifications. 15 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE 16 CITY OF BOYNTON BEACH, FLORIDA THAT: 17 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 18 being true and correct and are hereby made a specific part of this Resolution upon adoption. 19 Section 2. The City Commission does hereby ratify the action taken by the South 20 Central Regional Wastewater Treatment & Disposal Board on July 17. 2014, as set forth on the 21 attached Exhibit "A, and authorizes the City Manager and City Clerk to execute said 22 Ratifications. 23 Section 3. This Resolution shall take effect immediately upon passage. 24 { 1 \\Apps3 City Cbb \Auto \Data\2I7 \Items\208\308I \4011 \Reno_- _SCRWTDB_ Quarter ly_Meetmg_07- 17- 14_Ratification Doc II 1 PASSED AND ADOPTED this 5 day of August, 2014. 2 3 CITY OF BOYNTON BEACH, FLORIDA 5 4 6 ► � , ., a %..r 7 ■rayor — 8 9 11 Vic; Mayor — Joe Casello 12 14 \j\ 15 Comm io . r D vid . rker 16 17 18 { // 19 '• missioner — .c • . 2 22 g —4i 23 Commissio ' r Michael M. Fitzpatri 24 25 ATTEST: 26 27 28 29 30 W) • A-0--t;a1D 31 Janet . Prainito, MMC 32 lerk 33 �� Y .� 34 (C. G..�' ea ' • tar' 2 \\Apps3 City Cbb \Auto\Data \217 \Items\208 \3081 \4011 \Reso_- _SCRWTDB_ Quarterly _Meetmg_07- 17- 14_Ratification Doc SOUTH CENTRAL REGIONAL WASTEWATER � TREATMENT AND DISPOSAL BOARD �, ozP -PA 1801 North Congress Avenue • Delray Beach, Florida 33445 y 2 W p p BO kRI) a r CA Council Memhex. of lr Z � J � ^ c� D Bat ntc n Brach & Deay Beach y July 31, 2014 - Hand Delivered - Ms Janet Prainito CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach, Florida 33425 South Central Regional Wastewater Treatment and Disposal Board Ratifications for S'gnature Dear Janet: Enclosed, are six different ratifications with a duplicate of each one from the Quarterly Annual Meeting held on July 17, 2014 at South Central Regional Wastewater Treatment and Disposal Board. Once both copies of each of the six ratifications have been signed, please return one original back to me and keep one for your files If you have any questions, please do not hesitate to contact me. Thank you Sincerely, .-x a poky,t,n) r - Lori A. Osborn, CAP /OM Executive Assistant w Enclosures •' G.) xi ,'w c 01 -200 Telephone (561) 272 -7061 • (561) 734 -2577 • Fax (561) 265 -2357 Boynton Beach Ratification Letter 07 - 31 - 2014 www scrwwtp org Dennis L Coates, Executive Director RiLi-ob8 .0 . 0 ATER ' /,\\\\ 9 RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JULY 17, 2014 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on July 17, 2014, by a vote of 5 -0, gave ACCEPTED THE 2014/2015 WASTEWATER AND RECLAIM O &M BUDGETS WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this - day of , by a vote. CITY OF BOYNTON BEACH By: Mayor /City Manager Attest: City Clerk Approved as to form: City Attorney Boynton Beach Ratification 07 -17 -2014 AGENDA ITEM K1a South Central Regional Wastewater Treatment & Disposal Board Executive Summary F/Y 2014 -2015 WASTEWATER BUDGET The requested Operations and Maintenance (O &M) Budget for 2014/2015 is $6,271,493; which is 3 9% above last year's budget A review of the past seven budget years indicates a relatively flat to slight increase in the total budgeted expenditures. This achievement has been a direct result of Board staff reviewing all process control related activities to increase plant efficiency while maintaining and decreasing the cost to the Board where possible We are requesting a rate of $1 2739 for O &M and R &R Reserves ($ 0428 above the rate of 2013/2014). Since the 2008/2009 budget year we have had an increase to the budget of $153,385 and the user rate has risen only 6.1% over this time (2008/2009 approved rate was $1 19717/1000 gallons) 2014/2015 Budget $6,271,493.00 Seven Fiscal Year Average $6,016,616.00 $7,000,000.00 $6,500,000.00 N $6,000,000.00 — APPROVED BUDGET $5,500,000.00 — Seven Fiscal Year Average $5,000,000.00 - 2008/2009 2010/2011 2012/2013 2014/2015 Due to drier weather and the continued efforts of both cities to reduce the inflow and infiltration on their respective sewer systems we have experienced lower influent flows over the past few years. This has caused a decrease in revenue that has made it increasingly difficult to keep the user rate flat to the Cities of Boynton Beach and Delray Beach. INFLUENT FLOWS -- INFLUENT FLOWS Linear (INFLUENT FLOWS) 18 17 16 15 14 000 OCo' 0 0 1 ' 0 0 1> OOR 00 1 0C 00\ 0 0 % 00°) O's oy y O ,�L 0 ,�5 0N 1* ti �� 'o\ � ti 0° ti o ° ti o o � \ � ti o ° ti o ° 'o 'o° � ��ti mo o° 'O O 'O y ` � oy y`~ '0' ' 1 o y �`� South Central Regional Wastewater Treatment & Disposal Board A seven year look at the major Tine items related to the O &M Budget (over $250,000) Is provided below. Wa • es: Line Item No. 1212 2014/2015 Wages $1,068 738.00 Seven Fiscal Year Average $1,005,400.14 $1,100,000.00 $1,050,000.00 � a $ _N $1,000,000.00 WAGES `. 3 .X $950 000 00 —Seven Fiscal Year Average $900,000.00 2008/2009 2010/2011 2012/2013 2014/2015 Note* Budgeted wages 1990/1991 were $925,000 EPA minimal recommended staffing level in 1979 was 21 full -time employees (28 optimal). Currently we have 23 full -time employees. Pelletization Fees: Line Item No. 3409 2014/2015 Pelletization Fees $1,074,000.00 Seven Fiscal Year Average $922,620.00 $1,200,000.00 $1,000,000.00 _ _1- --- �, $800,000.00 N $600,000.00 , $400,000.00 PELLETIZATION FEES $200,000.00 -- -Seven Fiscal Year Average $- ti ti Note. Full time startup occurred August 2009 The tipping fee has steadily increased. The total annual cost has remained fairly consistent due to the lower influent flows. We are producing a lower amount of biosolids. Electricity: Line Item No. 4300 2014/2015 Electricity $850,000.00 Seven Fiscal Year Average $933,735.71 $1,200,000.00 $1,000,000.00 at $800,000.00 F' $600,000 00 ELECTRICITY a $400,000 00 —Seven Fiscal Year Average $200,000 00 $- 2008/2009 2010/2011 2012/2013 2014/2015 Note: Reduction achieved through a review of all plant equipment and utilizing automation where possible A conscientious effort to utilize equipment during non -peak FPL hours has resulted in lower energy cost South Central Regional Wastewater Treatment & Disposal Board In "ection Well Process: Line Item No. 4304 2014 /2015 Injection Well Process $583,791.00 Seven Fiscal Year Average $613,049.43 $700,000.00 01 $650,000.00 $600,000 00 5c" $550,000.00 • INJECTION WELL PROCESS $500,000.00 —Seven Fiscal Year Average � og g�4 14 o`� titi ti �~4 N� � \�o ti3 4 ti4y a ti C :0 Note Full time startup occurred in April 2009 /Outfall closed Chemicals: Line Item No. 5210 2014/2015 Chemicals $681,900.00 Seven Fiscal Year Average $738,557.14 $1,000,000.00 • $800,000.00 1:: ▪ $ 600,000.00 a $400,000.00 -- CHEMICALS $200,000.00 $ —Seven Fiscal Year Average O 4 °y 4N . © �'y 4 , y 'L 4 , ')i 4 ,o� 4N , Note: Slight reduction in chemical cost and automation of plant equipment Commercial Insurance: Line Item No. 4500 2014/2015 Commercial Insurance $240,660.00 Seven Fiscal Year Average $260,660.86 $280,000.00 $ 260,000 00 X $240,000.00 � COMMERCIAL INSURANCE ` $ 220,000.00 —Seven Fiscal Year Average 14 X4 1. . ' 1, 14 1 Note Insurance costs have remained relatively stable due to recent minimal hurncane activity. South Central Regional Wastewater Treatment & Disposal Board O&M SUMMARY In order to provide prospective on the current operating budget It Is necessary to review the major events that the Board experienced over the last eight budget years During the Fiscal Year 2008/2009 the Board completed two environmental- friendly capital projects, the Deep Injection Well and the Pelletization Facility The positive environmental impact of these projects is that we no longer dispose of our effluent to the ocean and the ocean outfall has been closed; and our biosolids are no longer land - applied but recycled into Class AA biosolid pellets and sold to local fertilizer companies to be distributed commercially. Due to these projects, the public image of the Board is now one of a leader in environmental stewardship. In 2009 the Board was recognized by the Florida Department of Environmental Protection with an Operations Excellence Award for implementing these environmental- friendly changes well ahead of other utilities As with most environmental friendly projects, there is a cost that has to be incurred. These two line items now account for approximately $1 7 million of the Operation & Maintenance Budget. In 2007/2008 before these projects were completed and placed in daily operation, the Board's approved O &M budget was $5 207M Our requested budget this year is set at $6 271M; approximately $1.0M over the 2007/2008 budget year However, when factoring in these two major line items and then comparing the budgets pre and post capital improvements it becomes apparent the Board has absorbed these major operating costs without major impact to the cities and has actually lowered the budget substantially since those improvements were made. The cost increase was absorbed through difficult budget cuts and looking at all aspects of plant operations to improve efficiency while not compromising quality of treatment or service to our customers. 2007/2008 Fiscal Year 2014/2015 Fiscal Year 2007/2008 - 2014/2015 Budget Comparison O &M Budget $ 5,207,000 00 O &M Budget $ 6,271,493 00 2007/2008 Budget $5,207,000 00 2014/2015 Adjusted Pelletization Fee $ (1,074,000 00) Budget $4,613,702 00 Deep Injection Well Disposal Cost $ (583,791 00) Budget Companson $ (593,298 00) Adjusted 2014/2015 O &M Budget $ 4,613,702 00 We are currently estimating that this current budget year 2013/2014 will have excess revenues over expenditures of approximately $200,000 to $300,000. Over the past five years, the Board has returned approximately $3,300,000 in excess revenue over expenditures to the Cities of Boynton Beach and Delray Beach. Board employees are scheduled to receive a merit increase of 3% in this upcoming fiscal year. By Board rules, employees are eligible for a merit increase of up to 6% annually. RECLAIM USER RATE /BUDGET The Reclaim O &M Budget for 2014/2015 is set at $1,115,884. Our User Rate for wholesale reclaim will decrease $0.01215 to $0 18598/1,000 This rate is for Delray Beach and Boynton Beach. The revenue generated from the five original golf course participants in the Board reclaim program remains at $0.20/1000 gal. This is due to a cost formula outlined in their original contract agreements with the Board that stipulates their rate cannot drop below that threshold. WASTEWATER RESERVE FOR REPAIR AND REPLACEMENT It is estimated as of June 30, 2014 we will have $2 2M in the Wastewater Reserve Account for Repair and Replacement, of that, approximately $1M is un- committed. We recently committed expenditures of $ 1 8M for the replacement of the "B" plant clarifier mechanisms The rate for Repair and Replacement is set at $0.2000/1,000 gallons. At this rate the Board will generate $1,168,000 at minimum flow. Last year's rate was set at $0 1985/1,000 gallons The slight increase is due to including the deep injection well and the reclaim system expansion from 2009 in the R &R amortization schedule The mechanical parts are starting on their fifth year after a one -year warranty These facilities now have to be factored in this and future upcoming budgets. POTENTIAL CAPITAL PROJECTS None are planned at this time. AGENDA ITEM K1b South Central Regional Wastewater Treatment and Disposal Board Salient Budget Changes 2014/2015 P .;:_ Budget Budget Increase/ 2013/2014 2014/2015 (decrease) PERSONNEL SERVICES - TOTAL $ 1,4%900 $ 1,699,250 $ 1,777,038 $ 77,788 1212 Regular Wages $ 1,020,000 $ 1,024,750 $ 1,068,738 $ 43,988 3% Increase for Board Employees /20 % to Reclaim Wages. 1223 -1 Dental Insurance $ 10,000 $ 9,700 $ 10,500 $ 800 Rate Increase 1221 Social Security /FICA $ 113,000 $ 113,000 $ 120,000 $ 7,000 Adjusted Due to Wage Increase. 1223 Health Insurance $ 222,600 $ 234,000 $ 251,000 $ 17,000 Adjusted Due to City of Boynton Beach Estimated 15% Increase. 1224 Workers Compensation Ins $ 34,000 $ 34,000 $ 32,000 $ (2,000) Estimated Decrease Per Insurer (Zenith) Based on Past Claims. 1236 Pension $ 126,000 $ 125,000 $ 136,000 $ 11,000 Adjusted Due to Wage Increase. SERVICES - TOTAL $ 1,70,300 $ 1,583,100 $ 1,675,300 $ 92,200 3120 Services (Gen & Admin) $ 31,000 $ 22,500 $ 30,000 $ 7,500 PLC Software Purchase 3409 Pelletization Fees - SWA $ 1,130,000 $ 999,000 $ 1,074,000 $ 75,000 Adjusted Upwards to Account for Smaller SWA Rebate. Potential Rate Increase. 3410 Sludge Hauling $ 229,700 $ 222,000 $ 228,000 $ 6,000 Contract with H &H Sludge Hauling CPI Adjustment 3200 Auditing $ 33,600 $ 33,600 $ 34,800 $ 1,200 Contractual Adjustment 3500 Services (Maintenance Serv) $ 60,000 $ 63,500 $ 66,000 $ 2,500 Lab Audit Requirement Salient Budget Changes Cont'd O &M - TOTAL $'1 i O $ 1,916,845 $ 1,900,255 $ (16,590) 40000 Vehicle /Machinery Fuel $ 23,000 $ 21,500 $ 31,500 $ 10,000 Potential Fuel Increase 4100 Telephone, IT $ 16,000 $ 14,000 $ 15,000 $ 1,000 Rate Increase 4500 Insurance $ 227,000 $ 265,010 $ 240,660 $ (24,350) Reduction in Comprehensive Insurance Package 4600 M &R Equipment $ 36,000 $ 31,000 $ 40,000 $ 9,000 Continued Comprehensive Maintenance Program 4620 Vehicles $ 8,500 $ 7,000 $ 9,000 $ 2,000 Routine Care 4303 Injection Well Process $ 665,000 $ 620,146 $ 583,791 $ (36,355) Due to Decrease in Reclaim User Rate. 4303 IRR /Process Reclaim Water $ 21,000 $ 14,464 $ 27,079 $ 12,615 Due to Increase in Reclaim Usage within Facility. 4902 License & Permits $ 17,000 $ 13,725 $ 16,225 $ 2,500 Operators Renewal Year 4630 M &R Grounds $ 11,000 $ 10,000 $ 12,000 $ 2,000 Sprinkler Repairs 4650 M &R Unspecified $ 10,000 $ 5,000 $ 10,000 $ 5,000 Unseen Repairs CHEMICAL /SUPPLIES - TOTAL $ 682,500 $ 701,000 $ 681,900 $ (19,100) CHEMICALS $ 600,000 $ 620,500 $ 596,900 $ (23,600) Automation Improving Overall Usage 5100 Office Supplies $ 9,000 $ 8,000 $ 9,000 $ 1,000 Rate Adjustment 5200 Safety Supplies $ 6,000 $ 6,000 $ 9,000 $ 3,000 Rate Adjustment 5251 Office Equipment <$500 $ 2,000 $ 1,000 $ 1,500 $ 500 Rate Adjustment OPERATING ASSETS $ 20,000 $ 20,000 $ 172,000 $152,000 Generator Modifications ENGINEERING $ 118,000 $ 110,000 $ 60,000 $ (50,000) Reduction in Upcoming Projects CONTINGENCY /INTEREST FEES $ 7,000 - $ 5,000 $ 5,000 TOTAL BUDGET = $ 6,2115,200 $ 6,030,195 $ 6,271,493 $241,298 South Central Regional Wastewater Treatment & Disposal Board kGENDA ITEM KIc WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2011 -2015 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET SUMMARY TOTALS PERSONNEL SERVICES $1 551,845 $1,596,690 $1,750,900 $1,699,250 $1,777,038 OPERATING EXPENSES 4,005,000 3,945,812 4,319,300 4,200,945 4,257,455 SERVICES (Legal,hauling,contracts) 1,448,593 1,495,608 1,720,300 1,583,100 1,675,300 OPERATIONS /MAINTENANCE 1,908,102 1,781,220 1,916,500 1,916,845 1,900,255 CHEMICALS /SUPPLIES 648,305 668,984 682,500 701,000 681,900 TOTAL PERSONNEL AND OPERATING EXPENSES 5,556,845 5,542,501 6,070,200 5,900,195 6,034,493 OPERATING CONTINGENCY 4,502 10,571 7,000 0 5,000 OPERATING ASSETS 0 22,665 20,000 20 000 172,000 ENGINEERING 83,598 141,535 118,000 110,000 60,000 TOTAL BUDGET $5,644,945 $5,717,272 $6,215,200 $6,030,195 $6,271,493 F/Y 14-15 rate = $ 1.07389 Min flow mgd = 16.0000 avg flow mgd = 16 5000 PERSONNEL ACCOUNT 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 NO DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET 1212 REGULAR WAGES $ 981 958 $974,133 $1,020,000 $1 024,750 $1,068,738 12121 SICKNACATION REDUCTIONS 63,044 64,084 55,000 55,000 55,000 1214 OVERTIME 61,781 86,279 130,000 61,000 61,000 12151 EMPLOYEE ASSIST PROG 520 347 1,000 1,000 1,000 1221 SOCIAL SECURITY 94,239 99,599 113,000 113.000 120,000 1223 HEALTH INSURANCE 153,366 169,435 222,600 234,000 251,000 12231 DENTAL INSURANCE 7 221 7,143 10,000 9 700 10,500 12232 DISABILITY INSURANCE 4 777 4,790 6,300 6,000 6,000 12233 LIFE INSURANCE 555 511 1,000 1,200 1,200 12234 VISION CARE 968 956 1,000 1,600 1,600 1224 WORKERS' COMPENSATION 25,138 26,795 34,000 34,000 32,000 1225 UNEMPLOYMENT 0 0 0 2,000 2,000 1236 PENSION 124,665 131,576 126,000 125,000 136,000 1237 DEF COMP SUP 32,715 30,171 30,000 30,000 30,000 1240 PAYROLL CONTINGENCY 898 871 1,000 1,000 1,000 TOTAL PERSONNEL SERVICES $1,551,845 $1,596,690 $1,750,900 $1,699,250 $1,777,038 Page 1 acct detail fy 2014 -2015 xlsx South Central Regional Wastewater Treatment & Disposal Board AGENDA ITEM Klc WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2011 -2015 SERVICES ACCOUNT 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 NO DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET 3100 MEDICAL SERVICES $170 $738 $1,500 $1,500 $1,500 3110 LEGAL (GENERAL & ADMIN) 16,261 40,509 38,000 40 000 40,000 3120 SERVICES (G & A) 17 693 26,583 31,000 22,500 30,000 3200 AUDITING 35,231 32 500 33,600 33 600 34,800 3300 LAB PERMIT TESTING 22,842 25,463 25,000 30 000 30,000 3406 METER CALIBRATION 7,152 6,720 8,000 8,000 8,000 3409 PELLETIZATION FEES - SWA 942,008 948,299 1 130,000 999,000 1,074,000 " see note for actual 3410 SLUDGE HAULING 188,347 201,201 229,700 222,000 228,000 3411 GRIT HAULING 172,543 153,509 161,000 160,000 160,000 3412 TRASH HAULING -347 4,199 2,500 3,000 3,000 3500 SERVICES (Ops, Maint & Prof) 46,692 55,888 60,000 63,500 66,000 TOTAL SERVICES $1,448,593 $1,495,608 $1,720,300 $1,583,100 $1,675,300 " SWA Cost Rebate 02/2011 $59,263 62 SWA Cost Rebate 02/2012 $40,090 19 SWA Cost Rebate 04/2013 $129,899 16 SWA Cost Rebate 02/2014 $37 947 74 Page 2 acct detail fy 2014 -2015 xlsx South Central Regional Wastewater Treatment & Disposal Board NGENDA ITEM KIc WASTEWATER OPERATIONS & MAINTENANCE BUDGETS, 2011 -2015 OPERATIONS /MAINTENANCE ACCOUNT 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 NO DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET 4000 VEHICLE EXPENSE $ 9,110 $22,354 $23,000 $21,500 $31,500 4020 BOARD CONTINGENCY 2,380 3 925 5,000 4,000 4,000 4100 TELEPHONE 15,992 15,561 16,000 14,000 15,000 4102 POSTAGE 3,087 3,646 3,000 3,000 3,000 4300 ELECTRICITY 735,969 640,805 814,000 850,000 850,000 4302 WATER 10,550 13,113 14,000 12,000 12,000 4303 IRR /PROCESS RECLAIM WATER 10,079 15,774 21,000 14 464 27,079 4304 INJECTION WELL PROCESS 773,363 727 516 665,000 620,146 583,791 4400 EQUIPMENT RENTAL 2,578 1,298 2,000 2,000 2,000 4500 INSURANCE 210,290 223 647 227,000 265,010 240,660 4600 M & R EQUIPMENT 40,641 43,056 36,000 31,000 40,000 4620 M & R VEHICLES 24 241 5,909 8,500 7,000 9,000 4630 M & R GROUNDS 7 580 9,384 11,000 10 000 12,000 4640 M & R BUILDINGS 17,878 15,089 15,000 15,000 15,000 4650 M & R UNSPECIFIED 5,766 4,952 10,000 5,000 10,000 4900 ADVERTISING 103 2,833 3,000 3,000 3,000 4902 LICENSE & PERMITS 11,827 13,180 17,000 13,725 16,225 5400 MEMBERSHIP DUES & SUBSCRIPTIOI 9,897 6,550 10,000 10,000 10,000 5410 TECHNICAL TRAINING 10,559 11,068 15,000 15.000 15,000 5420 EDUCATIONAL EXPENSES 1,500 1,560 1,000 1,000 1,000 6400 CAPITAL ASSETS 4,713 0 0 0 0 TOTAL OPERATIONSIMAINT. $1,908,102 $1,781,220 $1,916,500 $1,916,845 $1,900,255 Page 3 acct detail fy 2014 -2015 xlsx South Central Regional Wastewater Treatment & Disposal Board AGENDA ITEM KIc WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2011 -2015 CHEMICALS /SUPPLIES ACCOUNT 2011.2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 NO DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET 5100 OFFICE SUPPLIES $ 7,275 $9,087 $9,000 $8,000 $9,000 5201 SAFETY SUPPLIES 5,074 12,577 6,000 6,000 9,000 5202 GENERAL OPERATING 8,833 8,855 10,000 10 000 10,000 5203 JANITORIAL SUPPLIES 1,120 1,414 3,000 3,000 3,000 5204 LABORATORY SUPPLIES 15 286 7,624 15,000 17,000 17,000 5210 CHEMICALS 567080 601,051 600,000 620,500 596,900 5220 OIL, FUEL LUBRICANTS 4,745 4,687 9,000 7,500 7,500 5225 DIESEL 28,637 12,645 15,000 15 000 15,000 5230 CONSTRUCTION MATERIALS 1,755 0 1,000 1 000 1,000 5240 UNIFORMS 7,524 7,340 8,000 8,000 8,000 5250 SMALL TOOLS < $500 613 2,338 2,500 2,000 2,000 5251 OFFICE EQUIPMENT < $500 334 1,366 2,000 1,000 1,500 5252 LAB EQUIPMENT < $500 30 0 2,000 2,000 2,000 5255 PLANT EQUIPMENT - 0 0 0 0 TOTAL CHEMICALS /SUPPLIES $648,305 $668,984 $682,500 $701,000 $681,900 OPERATING EXPENSES (SUMMARY) SERVICES $1,448,593 $1,495,608 $1,720,300 $1,583,100 $1,675,300 OPERATIONS/MAINTENANCE $1,908,102 $1,781,220 $1,916,500 $1,916,845 $1,900,255 CHEMICALS & SUPPLIES $ 648,305 $ 668,984 $ 682,500 $ 701,000 $ 681,900 TOTAL OPERATING EXPENSES $4,005,000 $3,945,812 $4,319,300 $4,200,945 $4,257,455 Page 4 acct detail fy 2014 -2015 xlsx South Central Regional Wastewater Treatment & Disposal Board A GENDA ITEM KIc WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2011 -2015 OPERATING CONTINGENCY ACCOUNT 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 NO DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET 4990 OPERATING CONTINGENCY $0 $5,582 $2,000 $0 $5,000 4992 INTEREST /FEES /PENALTIES 4,502 $4,989 5,000 $0 $0 TOTAL OPERATING $4,502 $10,571 $7,000 $0 $5,000 CONTINGENCY OPERATING ASSETS ACCOUNT 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 NO. DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET 6400 OPERATING ASSETS $0 $22,665 $20,000 $20,000 $172,000 TOTAL OPERATING 50 $22,665 $20,000 $20,000 $172,000 CONTINGENCY ENGINEERING ACCOUNT 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 NO. DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET 3150 GENERAL $ 73,598 $141,197 $118,000 $110,000 $60,000 3160 BIOTOXICITY 0 0 0 0 0 3162 PRETREATMENT 10,000 338 0 0 0 3163 THERMAL SCREENING 0 0 0 0 0 TOTAL ENGINEERING $83,598 $141,535 $118,000 $110,000 $60,000 GRAND TOTAL BUDGET: $5,644,945 $5,717,272 $6,215,200 $6,030,195 $6,271,493 Extraordinary credits received $98,109 $ 40,090 $ 37,985 Actual expenditures = $5,743,054 $5,757,363 $6,253,185 Page 5 acct detail fy 2014 -2015 xlsx AGENDA ITEM Klc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD FIY 2014 -2015 PERSONNEL ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 1212 REGULAR WAGES Base wages - 23 Regular Employees, 0 part-time 1,335,922 3 Administrative Reclaim (267,184) 3 Lab & pretreatment Wastewater $1,068,738 10 Operators(including Chief) + Holiday reg 7 Maintenance(including Chief) 0 Part-time $267,184 for Reclaim (20% man hours) 12121 SICK PAY REDUCTION Employees 96 hours sick pay 30,000 12122 VACA PAY REDUCTION Vacation up to 120 hours 25,000 1214 OVERTIME Shift coverage as required for plant operations Employees working over 40 hours per week (excluding sick hours) are paid at time and a half 12141 Hurricane Watch 3,000 12142 Maintenance 5,000 12143 Shift 1 Coverage 12,000 12144 Shift 2 Coverage 6,000 12145 Shift 3 Coverage 12,000 12146 Training 1,000 12148 Holiday Coverage 18,000 12149 Lab /Pretreatment 3,000 12150 Special Projects 1,000 61,000 12151 EMPLOYEE ASSISTANCE Board cost $2 75 per employee per 1,000 PROGRAM month Provides family counseling and referral services to employees and their families Legal and financial consulting 1221 SOCIAL SECURITY/ Employer's estimated cost 7 65% 120,000 MEDICARE Social Security - 6 2% Medicare - 1 45% 1223 CIGNA Board cost per employee [23] is estimated @ 251,000 HEALTH INSURANCE (23 * 880) + (23 * 30) * 12 mths City of Boynton Beach 12231 DENTAL INSURANCE Board cost per employee [23] est © $36 00 monthly 10,500 F \FINANCE WORKSH'RBudget \fy2014- 2015\acct detail fy 2014 -2015 xlsx Page 1 of 9 7/10/2014 10 24 AM AGENDA ITEM K I c SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2014 -2015 PERSONNEL (cont.) ACCT. NO. DESCRIPTION BUDGET 12232 DISABILITY INSURANCE Long term disability insurance provided 6,000 by the Board at approximately on 40 hour base pay per employee 12233 LIFE INSURANCE Board provides term life insurance 1,200 12234 VISION CARE Employee vision plan $6 @ emp mthly 1,600 1224 WORKERS' COMPENSATION Cost per employee based on a 40 hour 32,000 base pay and claims rating -/+ annual audit 1225 UNEMPLOYMENT Paid on a reimbursable basis according 2,000 to claims received 1236 PENSION Defined Board contribution based on 40 136,000 hours base pay for participants plus administrative fees 1237 DEF COMP SUPPLEMENT Deferred comp 30,000 1240 PAYROLL CONTINGENCY 1,000 TOTAL PERSONNEL $1,777,038 F \FINANCE WORKSHT/Budget1fy2014- 2015\acct detail fy 2014 -2015 xisx Page 2 of 9 7/10/2014 10 24 AM AGENDA [TEN[ Mc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD FY 2014 -2015 SERVICES ACCT NO. ACCOUNT TITLE DESCRIPTION BUDGET 3100 MEDICAL SERVICES Employee physicals, drug screens & immunizations $1,500 3110 LEGAL SERVICES Attorney fees 31101 Admin - Saberson $35,000 31103 Pension - Gray Robinson 5,000 40,000 3120 SERVICES 31201 Accounting & Bookkeeping 1,000 General & Administrative 31202 Computer Consultant & S/W Lic renewals 21,000 31205 Insurance Review 2,000 31206 Copier Maint Contract 5,000 31207 Appraisal Fee (done 2010) 0 31208 Others 1,000 30,000 3200 AUDIT FEES 32001 Annual Audit - GASB & Standards 34,800 (total $39,800 - Reclaim = $5,000) 3300 LAB PERMIT TESTING Outside Lab Testing Services 30,000 3406 METER CALIBRATION Calibration of transmitters, totalizers, 8,000 FLORIDA SERVICE recorders, and flowmeter pump as required 3409 SLUDGE PELLETIZATION 19,000 Wet ton per year * est $56 54 1,074,000 Any additional related costs 3410 SLUDGE HAULING Haul to SWA Pelletization 19,000 tons *$12 00 228,000 transportation re -route when required 3411 GRIT HAULING 85 trips @ $1,477, 27 trips © $1,272 160,000 3412 TRASH AND HAULING Tipping fee for trash hauling Regular trash container 3,000 3500 SERVICES 35001 Centrifuge 10,000 Operations, Maintenance & 35002 Air Scrubbers Balancing - vibration testing 2,000 Professional 35003 Generators 13 units] 10,000 35004 Lawn Maintenance 14,000 35005 Admin Building Cleaning 6,000 35006 Lab Equipment - Calibration 2,000 35007 Sodium Generators 2,500 35008 Other 1,000 35009 Water Softener 1,000 35011 Lab Compliance Consultant 17,500 External Auditor for Lab $2,500 - - - - -- 66,000 TOTAL SERVICES $1,675,300 F \FINANCE WORKSH1l Budget \fy2014- 2015\acct detatl fy 2014 -2015 xlsx Page 3 of 9 710/2014 10 24 AM AGENDA ITEM Klc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2014 -2015 OPERATING EXPENSES: SERVICES; MAINTENANCE; CHEMICALS & SUPPLIES OPERATIONS /MAINTENANCE ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 4000 VEHICLE EXPENSE Mileage reimbursement @ $0 565 /mile (FED rate), Fuel for company vehicles golf carts, and gas powered equipment (Due to the fluctuating cost of fuel, we are estimating fuel) 40002 Mileage Reimbursement 500 40003 Fuel for Vehicles /Equip 7,750 gal $4 00 31,000 — - $31,500 4020 BOARD CONTINGENCY Public relations, good will tours, floral arrangements or fruit baskets, cards for illnesses or funerals, and miscellaneous business expenses 40201 Board Expense Appreciation 1,000 40202 Board Expense Meals 2,000 40204 Board Expense Travel, Lodging 1,000 4,000 4100 TELEPHONE EXPENSE Monthly base fees and long- distance usage 15,000 including Fax,cellular phones and E- mail /Internet/website 4102 POSTAGE U S Mail - Rate $ 49 first class /Equipment lease 3,000 4300 ELECTRICITY 11,300,000 kw` 075 /kw 850,000 Plant avg 16 0 mgd 4302 WATER CONSUMPTION Consumption of plant avg $4,000 @ mth * 25% 12,000 ( 75 est for reclaim portion = $36,000) 4304 INJECTION WELL PROCESS Anticipate 8 6 mg @ day @ $0 18598/1000 = 3,139 mgy 583,791 4303 IRR /PROCESS REUSE WATER Irrigation water cost 4 m gal /day @ $ 18598/1000 27,079 4400 EQUIPMENT RENTAL Cranes, various equipment, and instru- 2,000 ments as required in maintenance and operations 4500 INSURANCE EXPENSE 45001 General Professional Liability 54,000 45003 Employment Practices 1,600 45004 Fiduciary 2,000 45006 Petroleum Storage Tank 2,100 45007 Pollution Liability (3 yr policy 2012 - 2015) 12,660 45008 Commercial Property 155,000 45009 Boiler & Machinery 7,200 45011 Employee Dishonesty 6,100 240,660 F \FINANCE WORKSHT\ Budget \fy2014- 2015\acct detail fy 2014 -2015 xlsx Page 4 of 9 7/10/2014 10 24 AM AGENDA ITEM Mc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2014 -2015 OPERATIONS /MAINTENANCE ACCT NO. ACCOUNT TITLE DESCRIPTION BUDGET 4600 M & R EQUIPMENT Annual repair items for pumps and plant equipment 46001 Influent Building 1,000 46002 Aerators 1,000 46003 Blower Building 3,000 46004 Scrubbers 2,000 46005 Clanfier 1,000 46006 Return Building 1,000 46007 Solids Handling Building 4,000 46008 Hypochlorite 10,000 46009 EQ Building 1,000 46010 Effluent Building 1,000 46011 Shop Building 1,000 46012 Office Building 2,000 46013 Dechlorination 1,000 46014 Miscellaneous (GMS) 10,000 46015 Operators Office 1,000 0 $40,000 Annual repairs for vehicles 4620 M & R VEHICLES 46200 Company Vehicles 2,000 46201 Tractor 1,000 46202 Ottawa - Off road trader 1,000 46203 Service Carts 3,000 46204 Boom Lift 1,000 46205 Other 1,000 9,000 4630 M & R GROUNDS Landscaping, sprinkler systems, retention 12,000 ponds, piping, fertilizer, etc 4640 M & R BUILDINGS Painting, Repair or replacement of doors, 15,000 screens, locks, windows, ceiling tiles, bulbs electrical, plumbing, and lighting 4650 M & R UNSPECIFIED Funds for emergency or unidentified 10,000 equipment deficiencies that require upgrade or Improvement in operation 4900 ADVERTISING Advertisement and legal ad allowance 3,000 related to plant operation or bids and public notices F \FINANCE WORKSHT \Budget \fy2014- 2015\acct detail fy 2014 -2015 xisx Page 5 of 9 7/10/2014 10 24 AM AGENDA ITEM lilt SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD FN 2014 -2015 OPERATIONS /MAINTENANCE ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 4902 LICENSES AND PERMITS 16,225 STATE Professional & Operators license & renewal 4/2015 2,000 Operating Permit 7,500 Storage Tank 200 Depart of Health - Lab (pd through 2014) 1,000 10,700 PALM BEACH COUNTY Air Pollution Licenses 1,000 Wellfield Permit 100 Storm Water 500 Tags on Trucks 100 Wastewater - Dept of Health 2,800 4,500 CITY & SPECIAL DISTRICT Solid Waste Assessment/Lake Worth Drainage 0 Special Distnct Fee 175 Other 850 1,025 5400 MEMBERSHIP DUES AND Dues - Professional organizations 10,000 SUBSCRIPTIONS Professional Registration and licenses, journals and subscriptions FWEA = $7,500 - 8,000 5410 TECHNICAL TRAINING CPEs required for lic renewal per FLDEP Lab Technical, and Quality Assurance Short Schools, Personnel Seminars and technical conferences, computer classes 54101 Conferences 5,000 54102 Meals 1,000 54103 Travel & Lodging 4,000 54104 CEU courses 5,000 15,000 5420 EDUCATIONAL EXPENSES Classes, books & fees 1,000 TOTAL OPERATIONS /MAINT. $1,900,255 F 'FI NANCE WORKSHT\9udget\fy2014- 2015 \acct detail fy 2014 -2015 xlsx Page 6 of 9 7/10120141024 AM AGENDA ITEM Mc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2014 -2015 OPERATING EXPENSES: SERVICES; MAINTENANCE; CHEMICALS & SUPPLIES CHEMICALS AND SUPPLIES ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 5100 OFFICE SUPPLIES Copier paper, stationery, printer ink cartridges 9,000 business cards, check printing, general office supplies, & necessities 5201 SAFETY SUPPLIES Gloves, protective glasses, face shields, 9,000 hearing protection, overboots, ear - plugs, muffs, emergency eye wash, cartridge respirators, gas cartridge, sterile storage bags for resp- irators, disinfection systems for respirators, fit test ampoules, respirator storage cabinets, disposal respirators, chemical spill absorb- ents, oil sorbent, liquid chemical neutralizers, barricade tape, hazardous materials response kit, salvage drum, diffusion detector tubes, signs, labels, tags, first aid supplies, fire extinguishers and accessories, hazardous area lights, emergency small tools, safety charts, books 5202 GENERAL OPERATING Operating supplies, raingear, hard -hats, 10,000 SUPPLIES boots, drager tubes, gloves, hoses, fire hoses, chart pens, charts, DO meters, sludge dugs, flags, coffee supplies, water cooler supplies, batteries, hurricane supplies, and other miscellaneous supplies 5203 JANITORIAL SUPPLIES Mops, brooms, paper goods, brushes, all 3,000 necessary janitorial cleaning supplies 5204 LABORATORY SUPPLIES Laboratory upgrades and replacements 17,000 Reagents, glassware, replacement of equip- ment, apparatus Lab supplies consumed by Process testing done in house Plus NELAC 5210 CHEMICALS 52101 Polymer 455.000 ibs @ 98 lb 446,000 52103 c12 Sodium Hypo 12% @ $ 825 Gal 32,000 26,000 52105 Misc Chemicals - Bisulfite, Sulfuric etc 10,000 52106 Caustic 30,000 gal @$2 50 @ gal 75,000 52108 Salt 1,400 tons @ $114 00 *25%*" 39,900 * *Plant = $114 00 * 350 tons 596,900 F ■FINANCE WORKSHT\ Budget \fy2014- 20151acct detail fy 2014 -2015 xlsx Page 7 of 9 7/10/2014 10 24 AM AGENDA ITEM Klc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2014 -2015 CHEMICALS AND SUPPLIES (cont ) ACCT NO. ACCOUNT TITLE DESCRIPTION BUDGET 5220 OIL, GAS, GREASE, AND Misc gas, grease, oil and lubricants for pumps 7,500 LUBRICANTS and mowers 5225 DIESEL FUEL Diesel fuel for generator 15,000 5230 CONSTRUCTION MATERIAL Walkways, signs, fencing, rails, platforms, 1,000 small shelters, concrete, etc Additional office and storage units 5240 UNIFORMS Provides five (5) new sets of uniforms for 8,000 employee per year Basis cost of $200 00 each Approved protective safety shoes $100 ($200) employee per year (potential of two pairs due to environment) 5250 SMALL TOOLS AND Hand tools, drills, bits, files, small toolboxes, 2,000 EQUIPMENT PURCHASE electncal equipment, and small maintenance tools < $750 00 value 5251 OFFICE EQUIPMENT Filing cabinets, chairs, calculators, adding 1,500 machines, office mats, shelves, printers, tables < $750 00 value 5252 LAB EQUIPMENT Small equipment <$750 00 2,000 5255 PLANT EQUIPMENT Equipment used to maintain grounds /buildings 0 TOTAL CHEMICALS AND $681,900 SUPPLIES F \FINANCE WORKSHTBudget \fy2014- 2015\acct detail fy 2014 -2015 xlsx Page 8 of 9 7/10/2014 10 24 AM AGENDA ITEM Klc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F!Y 2014 -2015 OPERATING CONTINGENCY ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 4990 OPERATING CONTINGENCY To be utilized as a supplement for any line $5,000 4992 BANK FEES /PENALTIES items which are exceeded during the budget $0 year Status of this Fund to be reported to Board OPERATING ASSETS ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 6400 OPERATING ASSETS To be utilized for Plant Operations /Maintenance $15,000 Generator #1 &2 emissions upgrades to comply with EPA Standard $150,000 Lab Autoclave Replacement $7,000 $172,000 ENGINEERING ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 3150 GENERAL 31501 General/Permit Assistance $60,000 3162 PRE- TREATMENT FLDEP Permit (Mathews Consulting) $0 3163 THERMAL SCREENING Scan every 2 years $0 [Performed 2011 -2012 through insurance carrier] TOTAL ENGINEERING $60,000 GRAND TOTAL BUDGET: $6,271,493 rate = $ 1 0739 Min flow = 16 00000 L/Y budget = $6,030,195 Inc /(Dec) = $241,298 F \FINANCE WORKSHT \Budget\fy2014- 2015\acct detail fy 2014 -2015 xlsx Page 9 of 9 7/10/2014 10 24 AM AGENDA ITEM K I c SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD RECLAIM WATER OPERATIONS & MAINTENANCE BUDGET F/Y 2014 -2015 ACCOUNT NO. DESCRIPTION 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 ACTUAL ACTUAL PROJECTED BUDGET BUDGET R 1212 REGULAR WAGES $168,246 $237,324 $250,000 $256,000 $267,184 R 31101 LEGAL 0 1,500 1,700 2,000 2,000 R 31502 ENGINEERING 0 49,336 38,970 60,000 10,000 R 32001 AUDIT 5,000 5,000 5,000 5,000 5,000 R 3402 TESTING 21,134 27,511 27,000 92,285 45,000 R 3406 METER CALIBRATION 2,617 2,562 3,000 3,000 3,000 R 4630 SERVICES (LAWN MAINT) 8,366 8,314 10,000 10,000 10,000 R 43000 FUEL FOR VEHICLES 1,000 1,044 1,000 1,000 5,000 R 4300 ELECTRICITY 398,614 359,356 392,587 425,000 425,000 R 45001 INSURANCE 32,000 32,000 32,000 32,000 32,000 R 46014 M & R EQUIPMENT 8,415 13,393 6,000 8,000 8,000 R 4640 M & R BUILDING 3,541 408 1,000 1,000 1,000 R 4902 LICENSES & PERMITS 0 0 0 0 0 R 5204 SUPPLIES LAB 10,837 14,949 16,000 17,000 17,000 R 52103 CHEMICALS 258,432 182,147 252,800 276,500 280,700 DIESEL 0 0 - 0 5,000 TOTAL BUDGET: $918,204 $934,843 $1,037,057 $1,188,785 $1,115,884 acct detail fy 2014 -2015 xlsz Page 1 of 1 7/10/2014 10 03 AM AGENDA ITEN(Klc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD RECLAIM WATER OPERATIONS & MAINTENANCE BUDGET FP( 2014 -2015 ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET R 1212 REGULAR WAGES Reclaim charged (20%) $267,184 work related to reclaim R 31101 LEGAL Attorney fees associated with 2,000 reclaim R 31502 ENGINEERING Engineering fees 10,000 R 32001 AUDIT Audit fees for reclaim 5,000 R 3402 TESTING Costs associated for lab fee 45,000 R 3406 METER CALIBRATION Calibration of transmitters, 3,000 totallizers, recorders as required R 4630 SERVICES - Ground Cost incurred for maintenance 10,000 of grounds associated with reclaim R 40003 FUEL FOR VEHICLES Fuel for monitoring of reclaim 5,000 & Golf Course servicelmeter reading R 4300 ELECTRICITY 5,700,000 kwh * .075 /kwh 425,000 (kwh .075 avg) R 45001 INSURANCE Property liability package for 32,000 reclaim covered under plant policy R 46014 M & R EQUIPMENT Annual repair items for reclaim 8,000 pumps & equipment in -plant R 4640 M & R BUILDINGS Cost incurred for repair of reclaim 1,000 buildings R 4902 LICENSE & PERMITS Cost for State & local reclaim 0 permits R 5204 LAB SUPPLIES Lab supplies consumed for 17,000 testing required by FLDEP & NELAC Specific for Reclaim R 52103 CHEMICALS Sodium Hypochlorite - 280,700 GF Line Item= 52108 est salt 1,050 tons @ $114 per ton 119,700 4300 est $36,000 water for production 36,000 4302 est electric for production 1,650,000kw 125,000 R 5225 DIESEL Reclaim Generator 5,000 TOTAL BUDGET: $1,115,884 (16.5 mgd est) approx. 6000 mg annual = rate 0 18598 Prior F/Y 2013 -2014 0 19813 6000 MGY - 0.01215 acct detail y 2014 -2015 xlsx Page 1 of 1 7/10/201410 04 AM South Central Regional Wastewater Treatment & Disposal Board AGENDA (TEM KIc WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2011 -2015 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET SUMMARY TOTALS PERSONNEL SERVICES $1,551,845 $1,596 690 $1,750,900 $1,699,250 $1,777,038 OPERATING EXPENSES 4 005,000 3,945 812 4,319,300 4,200,945 4,257,455 SERVICES (Legal,hauling,contracts) 1,448,593 1,495,608 1,720,300 1,583,100 1,675,300 OPERATIONS /MAINTENANCE 1 908,102 1,781 220 1.916,500 1,916,845 1,900,255 CHEMICALS /SUPPLIES 648,305 668,984 682,500 701.000 681,900 TOTAL PERSONNEL AND OPERATING EXPENSES 5,556,845 5,542,501 6,070 200 5,900,195 6,034,493 OPERATING CONTINGENCY 4,502 10,571 7,000 0 5,000 OPERATING ASSETS 0 22,665 20,000 20,000 172,000 ENGINEERING 83,598 141,535 118,000 110,000 60,000 TOTAL BUDGET $5,644,945 $5,717,272 $6,215,200 $6,030,195 $6,271,493 F!Y 14-15 rate = $ 1.07389 Min How mgd = 16.0000 avg Flow mgd = 16 5000 PERSONNEL ACCOUNT 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 NO DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET 1212 REGULAR WAGES $ 981 958 $974,133 $1,020,000 $1,024 750 $1,068,738 12121 SICK/VACATION REDUCTIONS 63 044 64,084 55,000 55,000 55,000 1214 OVERTIME 61 781 86,279 130,000 61,000 61,000 12151 EMPLOYEE ASSIST PROG 520 347 1,000 1,000 1,000 1221 SOCIAL SECURITY 94,239 99,599 113,000 113 000 120,000 1223 HEALTH INSURANCE 153,366 169,435 222,600 234 000 251,000 12231 DENTAL INSURANCE 7,221 7,143 10,000 9,700 10,500 12232 DISABILITY INSURANCE 4,777 4,790 6,300 6,000 6,000 12233 LIFE INSURANCE 555 511 1 000 1,200 1,200 12234 VISION CARE 968 956 1,000 1,600 1 600 1224 WORKERS' COMPENSATION 25, 26,795 34,000 34,000 32,000 1225 UNEMPLOYMENT 0 0 0 2,000 2,000 1236 PENSION 124,665 131,576 126,000 125,000 136,000 1237 DEF COMP SUP 32,715 30,171 30 000 30,000 30,000 1240 PAYROLL CONTINGENCY 898 871 1,000 1,000 1,000 TOTAL PERSONNEL SERVICES $1,551,845 $1,596,690 $1,750,900 $1,699,250 $1,777,038 Page 1 acct detail fy 2014 -2015 xlsx South Central Regional Wastewater Treatment & Disposal Board AGENDA ITEM Klc WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2011 -2015 SERVICES ACCOUNT 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 NO DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET 3100 MEDICAL SERVICES $170 $738 $1,500 $1,500 $1 500 3110 LEGAL (GENERAL & ADMIN) 16,261 40,509 38 000 40 000 40,000 3120 SERVICES (G & A) 1 26,583 31,000 22 500 30,000 3200 AUDITING 35,231 32,500 33,600 33,600 34,800 3300 LAB PERMIT TESTING 22,842 25,463 25,000 30 000 30,000 3406 METER CALIBRATION 7,152 6,720 8,000 8,000 8,000 3409 PELLETIZATION FEES - SWA 942,008 948 299 ' 130 000 999 000 1,074,000 " see note for actual 3410 SLUDGE HAULING 188,347 201,201 229,700 222 000 228,000 3411 GRIT HAULING 172,543 153,509 161,000 160 000 160,000 3412 TRASH HAULING -347 4,199 2,500 3,000 3,000 3500 SERVICES (Ops, Mart & Prof) 46,692 55,888 60,000 63,500 66,000 TOTAL SERVICES $1,448,593 $1,495,608 $1,720,300 $1,583,100 $1,675,300 ** SW Cost Rebate 02 2011 $59 263 62 SWA Cost Rebate 02,2012 $40 090 19 SWA Cost Rebate 0412013 $129,899 16 SWA Cost Rebate 022014 $37 947 74 Page 2 acct detail fy 2014 -2015 xlsx South Central Regional Wastewater Treatment & Disposal Board -kGEINDA ITEM KIc WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2011 -2015 OPERATIONS /MAINTENANCE ACCOUNT 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 NO. DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET 4000 VEHICLE EXPENSE $ 9,110 $22,354 $23,000 $21,500 $31,500 4020 BOARD CONTINGENCY 2 380 3 925 5 000 4,000 4,000 4100 TELEPHONE 15,992 15 561 16,000 14,000 15,000 4102 POSTAGE 3,087 3,646 3,000 3,000 3,000 4300 ELECTRICITY 735,969 640,805 814,000 850,000 850,000 4302 WATER 10,550 13 113 14,000 12,000 12,000 4303 IRR /PROCESS RECLAIM WATER 10,079 15,774 21.000 14 464 27,079 4304 INJECTION WELL PROCESS 773,363 727,516 665,000 620 146 583,791 4400 EQUIPMENT RENTAL 2,578 1,298 2 000 2,000 2,000 4500 INSURANCE 210,290 223 647 227,000 265,010 240,660 4600 M & R EQUIPMENT 40,641 43 056 36,000 31,000 40,000 4620 M & R VEHICLES 24 241 5.909 8,500 7 000 9,000 4630 M & R GROUNDS 7 580 9,384 11 000 10,000 12,000 4640 M & R BUILDINGS 17,878 15 089 15,000 15,000 15 000 4650 M & R UNSPECIFIED 5,766 4,952 10,000 5,000 10,000 4900 ADVERTISING 103 2,833 3,000 3 000 3,000 4902 LICENSE & PERMITS 11,827 13,180 17,000 13,725 16,225 5400 MEMBERSHIP DUES & SUBSCRIPTIOI 9,897 6,550 10,000 10 000 10,000 5410 TECHNICAL TRAINING 10,559 11,068 15,000 15,000 15,000 5420 EDUCATIONAL EXPENSES 1,500 1,560 1,000 1 000 1,000 6400 CAPITAL ASSETS 4,713 0 0 0 0 TOTAL OPERATIONS /MAINT $1,908,102 $1,781,220 $1,916,500 $1,916,845 $1,900,255 Page 3 acct detail fy 2014 -2015 xlsx South Central Regional Wastewater Treatment & Disposal Board AGENDA ITEM KIc WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2011 -2015 CHEMICALS /SUPPLIES ACCOUNT 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 NO. DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET 5100 OFFICE SUPPLIES $ 7,275 $9 087 $9,000 $8,000 $9,000 5201 SAFETY SUPPLIES 5 074 12,577 6,000 6 000 9,000 5202 GENERAL OPERATING 8,833 8,855 10,000 10,000 10,000 5203 JANITORIAL SUPPLIES 1 120 1,414 3,000 3 000 3,000 5204 LABORATORY SUPPLIES 15,286 7,624 15,000 17 000 17,000 5210 CHEMICALS 567 080 601,051 600,000 620 500 596,900 5220 OIL, FUEL LUBRICANTS 4 745 4,687 9,000 7,500 7,500 5225 DIESEL 28 637 12 645 15,000 15,000 15 000 5230 CONSTRUCTION MATERIALS 1,755 0 1,000 1 000 1,000 5240 UNIFORMS 7 524 7,340 8,000 8,000 8,000 5250 SMALL TOOLS < $500 613 2,338 2,500 2 000 2,000 5251 OFFICE EQUIPMENT < $500 334 1,366 2,000 1 000 1,500 5252 LAB EQUIPMENT < $500 30 0 2,000 2,000 2,000 5255 PLANT EQUIPMENT - 0 0 0 0 TOTAL CHEMICALS /SUPPLIES $648,305 $668,984 $682,500 $701,000 $681,900 OPERATING EXPENSES (SUMMARY) SERVICES $1,448,593 $1 495,608 $1 720,300 $1,583,100 $1,675,300 OPERATIONS /MAINTENANCE $1,906,102 $1 781,220 $1,916,500 $1,916,845 $1,900,255 CHEMICALS & SUPPLIES $ 648,305 $ 668,984 $ 682,500 $ 701,000 $ 681,900 TOTAL OPERATING EXPENSES $4,005,000 $3,945,812 $4,319,300 $4,200,945 $4,257,455 Page 4 acct detail fy 2014 -2015 xfsx South Central Regional Wastewater Treatment & Disposal Board aGEVDA ITEM KIc WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2011 -2015 OPERATING CONTINGENCY ACCOUNT 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 NO DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET 4990 OPERATING CONTINGENCY $0 $5,582 $2,000 $0 $5,000 4992 INTEREST /FEES /PENALTIES 4,502 $4,989 5,000 $0 $0 TOTAL OPERATING $4,502 $10,571 $7,000 $0 $5,000 CONTINGENCY OPERATING ASSETS ACCOUNT 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 NO DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET 6400 OPERATING ASSETS $0 $22.665 $20,000 $20,000 $172,000 TOTAL OPERATING $0 $22,665 $20,000 $20,000 _ $172,000 CONTINGENCY ENGINEERING ACCOUNT 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 NO DESCRIPTION ACTUAL ACTUAL PROJECTED BUDGET BUDGET 3150 GENERAL $ 73,598 $141 197 $118,000 $110 000 $60,000 3160 BIOTOXICITY 0 0 0 0 0 3162 PRETREATMENT 10,000 338 0 0 0 3163 THERMAL SCREENING 0 0 0 0 0 TOTAL ENGINEERING $83,598 $141,535 $118,000 8110,000 860,000 GRAND TOTAL BUDGET: $5,644,945 $5,717,272 $6,215,200 $6,030,195 $6,271,493 Extraordinary credits received $98,109 $ 40,090 $ 37,985 Actual expenditures = $5,743,054 $5,757,363 $6,253,185 Page 5 acct detail fy 2014 -2015 xlsx AGENDA ITEM K I c SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2014 -2015 PERSONNEL ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 1212 REGULAR WAGES Base wages - 23 Regular Employees, 0 part-time 1,335,922 3 Administrative Reclaim (267,184) 3 Lab & pretreatment Wastewater $1,068,738 10 Operators(including Chief) + Holiday reg 7 Maintenance(including Chef) 0 Part -time $267,184 for Reclaim (20% man hours) 12121 SICK PAY REDUCTION Employees 96 hours sick pay 30,000 12122 VACA PAY REDUCTION Vacation up to 120 hours 25,000 1214 OVERTIME Shift coverage as required for plant operations Employees working over 40 hours per week (excluding sick hours) are paid at time and a half 12141 Hurricane Watch 3,000 12142 Maintenance 5,000 12143 Shift 1 Coverage 12,000 12144 Shift 2 Coverage 6,000 12145 Shift 3 Coverage 12,000 12146 Training 1,000 12148 Holiday Coverage 18,000 12149 Lab /Pretreatment 3 000 12150 Special Projects 1,000 61,000 12151 EMPLOYEE ASSISTANCE Board cost $2 75 per employee per 1,000 PROGRAM month Provides family counseling and referral services to employees and their families Legal and financial consulting 1221 SOCIAL SECURITY/ Employer's estimated cost 7 65% 120,000 MEDICARE Social Security - 6 2% Medicare - 1 45% 1223 CIGNA Board cost per employee [23] is estimated @ 251,000 HEALTH INSURANCE (23 * 880) + (23 * 30) " 12 mths City of Boynton Beach 12231 DENTAL INSURANCE Board cost per employee [23] est @ $36 00 monthly 10,500 F WORKSHPBudgeIIfy2014- 2015lacct detail fy 2014 -2015 xisx Page 1 of 9 71'0/20141024 AM AGENDA ITEM K1, SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD FP( 2014 -2015 PERSONNEL (cont.) ACCT. NO DESCRIPTION BUDGET 12232 DISABILITY INSURANCE Long term disability Insurance provided 6,000 by the Board at approximately on 40 hour base pay per employee 12233 LIFE INSURANCE Board provides term life Insurance 1,200 12234 VISION CARE Employee vision plan $6 @ emp mthly 1,600 1224 WORKERS' COMPENSATION Cost per employee based on a 40 hour 32,000 base pay and claims rating -/+ annual audit 1225 UNEMPLOYMENT Paid on a reimbursable basis according 2,000 to claims received 1236 PENSION Defined Board contnbution based on 40 136,000 hours base pay for participants plus administrative fees 1237 DEF COMP SUPPLEMENT Deferred comp 30,000 1240 PAYROLL CONTINGENCY 1,000 TOTAL PERSONNEL $1,777,038 F \FINANCE WORKSHT \Budget\fy2014- 2 0 1 51acct detail fy 2014 -2015 xlsx Page 2 of 9 7 10 24 AM AGENDA ITEM KIc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2014 -2015 SERVICES ACCT NO ACCOUNT TITLE DESCRIPTION BUDGET 3100 MEDICAL SERVICES Employee physicals, drug screens & immunizations $1,500 3110 LEGAL SERVICES Attorney fees 31101 Admin - Saberson $35,000 31103 Pension - Gray Robinson 5,000 40,000 3120 SERVICES 31201 Accounting & Bookkeeping 1,000 General & Administrative 31202 Computer Consultant & S/W Lic renewals 21,000 31205 Insurance Review 2,000 31206 Copier Maint Contract 5,000 31207 Appraisal Fee (done 2010) 0 31208 Others 1,000 — -- — 30,000 3200 AUDIT FEES 32001 Annual Audit - GASB & Standards 34,800 (total $39,800 - Reclaim = $5,000) 3300 LAB PERMIT TESTING Outside Lab Testing Services 30,000 3406 METER CALIBRATION Calibration of transmitters, totalizers, 8,000 FLORIDA SERVICE recorders, and flowmeter pump as required 3409 SLUDGE PELLETIZATION 19,000 Wet ton per year * est $56 54 1,074,000 Any additional related costs 3410 SLUDGE HAULING Haul to SWA Pelietization 19,000 tons * $12 00 228,000 transportation re -route when required 3411 GRIT HAULING 85 trips © $1,477, 27 trips © $1,272 160,000 3412 TRASH AND HAULING Tipping fee for trash hauling Regular trash container 3,000 3500 SERVICES 35001 Centrifuge 10,000 Operations, Maintenance & 35002 Air Scrubbers Balancing - vibration testing 2,000 Professional 35003 Generators [3 units] 10,000 35004 Lawn Maintenance 14,000 35005 Admin Building Cleaning 6 000 35006 Lab Equipment - Calibration 2,000 35007 Sodium Generators 2,500 35008 Other 1,000 35009 Water Softener 1,000 35011 Lab Compliance Consultant 17,500 External Auditor for Lab $2,500 --- - - - - -- 66,000 TOTAL SERVICES $1,675,300 F \FINANCE WORKSHT\Budgetlfy2014- 2015 \acct defa( fy 2014 -2015 xlsx Page 3 of 9 7/10/2014 1024 AM AGENDA ITEM [plc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2014 -2015 OPERATING EXPENSES: SERVICES; MAINTENANCE; CHEMICALS & SUPPLIES OPERATIONS/MAINTENANCE ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 4000 VEHICLE EXPENSE Mileage reimbursement © $0 565 /mile (FED rate), Fuel for company vehicles golf carts, and gas powered equipment (Due to the fluctuating cost of fuel, we are estimating fuel) 40002 Mileage Reimbursement 500 40003 Fuel for Vehicles /Equip 7,750 gal $4 00 31,000 — — — $31,500 4020 BOARD CONTINGENCY Public relations, good will tours, floral arrangements or fruit baskets, cards for Illnesses or funerals, and miscellaneous business expenses 40201 Board Expense Appreciation 1,000 40202 Board Expense Meals 2,000 40204 Board Expense Travel, Lodging 1,000 4,000 4100 TELEPHONE EXPENSE Monthly base fees and Tong- distance usage 15,000 including Fax,cellular phones and E- mall /Interneflwebsite 4102 POSTAGE U S Mad - Rate $ 49 first class /Equipment lease 3,000 4300 ELECTRICITY 11,300,000 kw * 075 /kw 850,000 Plant avg 16 0 mgd 4302 WATER CONSUMPTION Consumption of plant avg $4,000 @ mth * 25% 12,000 ( 75 est for reclaim portion = $36,000) 4304 INJECTION WELL PROCESS Anticipate 8 6 mg © day @ $0 18598/1000 = 3,139 mgy 583,791 4303 IRR /PROCESS REUSE WATER Irrigation water cost 4 m gal /day @ $ 18598/1000 27,079 4400 EQUIPMENT RENTAL Cranes, various equipment, and instru- 2,000 ments as required in maintenance and operations 4500 INSURANCE EXPENSE 45001 General Professional Liability 54,000 45003 Employment Practices 1,600 45004 Fiduciary 2,000 45006 Petroleum Storage Tank 2,100 45007 Pollution Liability (3 yr policy 2012 - 2015) 12,660 45008 Commercial Property 155,000 45009 Boiler & Machinery 7,200 45011 Employee Dishonesty 6,100 240,660 F `FINANCE wORKSHTBudget \fy2014- 2015acct detail fy 2014 -2015 xlsx Page 4 of 9 7/10/2014 10 24 AM aGEND.a ITEMI Klc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD FY 2014 -2015 OPERATIONS /MAINTENANCE ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 4600 M & R EQUIPMENT Annual repair items for pumps and plant equipment 46001 Influent Building 1,000 46002 Aerators 1,000 46003 Blower Building 3,000 46004 Scrubbers 2,000 46005 Clanfier 1,000 46006 Return Building 1,000 46007 Solids Handling Building 4,000 46008 Hypochlorite 10,000 46009 EQ Building 1,000 46010 Effluent Building 1,000 46011 Shop Building 1,000 46012 Office Building 2,000 46013 Dechlorination 1,000 46014 Miscellaneous (GMS) 10,000 46015 Operators Office 1,000 0 $40,000 Annual repairs for vehicles 4620 M & R VEHICLES 46200 Company Vehicles 2,000 46201 Tractor 1,000 46202 Ottawa - Off road trailer 1,000 46203 Service Carts 3 000 46204 Boom Lift 1,000 46205 Other 1,000 9,000 4630 M & R GROUNDS Landscaping, sprinkler systems, retention 12,000 ponds, piping, fertilizer etc 4640 M & R BUILDINGS Painting, Repair or replacement of doors, 15,000 screens, locks, windows, ceiling tiles, bulbs electrical, plumbing, and lighting 4650 M & R UNSPECIFIED Funds for emergency or unidentified 10,000 equipment deficiencies that require upgrade or improvement in operation 4900 ADVERTISING Advertisement and legal ad allowance 3,000 related to plant operation or bids and public notices F \FINANCE VORKSHTBudget \fy2014- 2015 \acct detail fy 2014-2015 xlsx Page 5 of 9 7/10/2014 10 24 AM AGENDA ITEM KIc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2014 -2015 OPERATIONS /MAINTENANCE ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 4902 LICENSES AND PERMITS 16,225 STATE Professional & Operators license & renewal 4/2015 2,000 Operating Permit 7,500 Storage Tank 200 Depart of Health - Lab (pd through 2014) 1,000 10,700 PALM BEACH COUNTY Air Pollution Licenses 1,000 Wellfield Permit 100 Storm Water 500 Tags on Trucks 100 Wastewater - Dept of Health 2,800 4,500 CITY & SPECIAL DISTRICT Solid Waste Assessment/Lake Worth Drainage 0 Special District Fee 175 Other 850 1,025 5400 MEMBERSHIP DUES AND Dues - Professional organizations 10,000 SUBSCRIPTIONS Professional Registration and licenses, journals and subscriptions FWEA = $7,500 - 8,000 5410 TECHNICAL TRAINING CPEs required for lic renewal per FLDEP Lab Technical, and Quality Assurance Short Schools, Personnel Seminars and technical conferences, computer classes 54101 Conferences 5,000 54102 Meals 1,000 54103 Travel & Lodging 4,000 54104 CEU courses 5,000 - --- - - - - -- 15,000 5420 EDUCATIONAL EXPENSES Classes, books & fees 1,000 TOTAL OPERATIONS /MAINT. $1,900,255 F \FINANCE WORKSHT1Budgetify2014- 20151acct detail fy 2014 -2015 xisx Page 6 of 9 7/10/2014 10 24 AM .GEND [TEM KI. SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD FJY 2014 -2015 OPERATING EXPENSES: SERVICES; MAINTENANCE; CHEMICALS & SUPPLIES CHEMICALS AND SUPPLIES ACCT. NO ACCOUNT TITLE DESCRIPTION BUDGET 5100 OFFICE SUPPLIES Copier paper, stationery, printer ink cartridges 9,000 business cards, check printing, general office supplies, & necessities 5201 SAFETY SUPPLIES Gloves, protective glasses, face shields, 9,000 hearing protection, overboots, ear - plugs, muffs, emergency eye wash, cartridge respirators, gas cartridge, sterile storage bags for resp- irators, disinfection systems for respirators, fit test ampoules, respirator storage cabinets, disposal respirators, chemical spill absorb- ents, oil sorbent, liquid chemical neutralizers, barricade tape, hazardous materials response kit, salvage drum, diffusion detector tubes, signs, labels, tags, first aid supplies, fire extinguishers and accessories, hazardous area lights, emergency small tools, safety charts books 5202 GENERAL OPERATING Operating supplies, raingear, hard -hats, 10,000 SUPPLIES boots, dragertubes, gloves, hoses, fire hoses, chart pens, charts, DO meters, sludge jugs, flags, coffee supplies, water cooler supplies batteries, hurricane supplies, and other miscellaneous supplies 5203 JANITORIAL SUPPLIES Mops, brooms, paper goods, brushes, all 3,000 necessary janitorial cleaning supplies 5204 LABORATORY SUPPLIES Laboratory upgrades and replacements 17,000 Reagents, glassware, replacement of equip- ment, apparatus Lab supplies consumed by Process testing done in house Plus NELAC 5210 CHEMICALS 52101 Polymer 455,000 Ibs @ 98 lb 446,000 52103 cl2 Sodium Hypo 12% @ $ 825 Gal 32,000 26,000 52105 Misc Chemicals - Bisulfite, Sulfuric etc 10,000 52106 Caustic 30,000 gal @$2 50 @ gal 75,000 52108 Salt 1,400 tons @ $114 00 * 25 % ** 39,900 * *Plant = $114 00 * 350 tons — 596,900 F \FINANCE WORKSHT\ Budget \fy2014- 2015\acct dead fy 2014 -2015 xlsx Page 7 of 9 7110/2014 10 24 AM AGEND ITEM Klc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2014 -2015 CHEMICALS AND SUPPLIES (cont.) ACCT NO ACCOUNT TITLE DESCRIPTION BUDGET 5220 OIL, GAS, GREASE, AND Misc gas, grease, oil and lubricants for pumps 7,500 LUBRICANTS and mowers 5225 DIESEL FUEL Diesel fuel for generator 15,000 5230 CONSTRUCTION MATERIAL Walkways, signs fencing, rails, platforms, 1,000 small shelters, concrete, etc Additional office and storage units 5240 UNIFORMS Provides five (5) new sets of uniforms for 8,000 employee per year Basis cost of $200 00 each Approved protective safety shoes $100 ($200) employee per year (potential of two pairs due to environment) 5250 SMALL TOOLS AND Hand tools, drills, bits, files, small toolboxes, 2,000 EQUIPMENT PURCHASE electrical equipment, and small maintenance tools < $750 00 value 5251 OFFICE EQUIPMENT Filing cabinets, chairs, calculators, adding 1,500 machines, office mats, shelves, pnnters, tables < $750 00 value 5252 LAB EQUIPMENT Small equipment <$750 00 2,000 5255 PLANT EQUIPMENT Equipment used to maintain grounds /buildings 0 _ TOTAL CHEMICALS AND $681,900 SUPPLIES F \FINANCE WORKSH1l Budget \fy2014- 2015\acct detail fy 2014 -2015 xlsx Page 8 of 9 7/10/2014 10 24 AM AGENDA ITEM KIc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2014 -2015 OPERATING CONTINGENCY ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 4990 OPERATING CONTINGENCY To be utilized as a supplement for any fine $5,000 4992 BANK FEES /PENALTIES items which are exceeded during the budget $0 year Status of this Fund to be reported to Board OPERATING ASSETS ACCT. NO ACCOUNT TITLE DESCRIPTION BUDGET 6400 OPERATING ASSETS To be utilized for Plant Operations /Maintenance $15,000 Generator #1&2 emissions upgrades to comply with EPA Standard $150,000 Lab Autoclave Replacement $7,000 $172,000 ENGINEERING ACCT NO. ACCOUNT TITLE DESCRIPTION BUDGET 3150 GENERAL 31501 General /Permit Assistance $60,000 3162 PRE - TREATMENT FLDEP Permit (Mathews Consulting) $0 3163 THERMAL SCREENING Scan every 2 years $0 [Performed 2011 -2012 through insurance carrier] TOTAL ENGINEERING $60,000 GRAND TOTAL BUDGET: $6,271,493 rate = $ 1 0739 Min flow = 16 00000 L/Y budget = $6,030,195 Inc /(Dec) _ $241,298 F \FINANCE WORKSHT\ Budget \fy2014- 2015\acct detail fy 2014 -2015 xlsx Page 9 of 9 7/10/2014 10 24 AM AGENDA ITEM K1 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD RECLAIM WATER OPERATIONS & MAINTENANCE BUDGET F/Y 2014 -2015 ACCOUNT NO. DESCRIPTION 2011 -2012 2012 -2013 2013 -2014 2013 -2014 2014 -2015 ACTUAL ACTUAL PROJECTED BUDGET BUDGET R 1212 REGULAR WAGES $168,246 $237,324 $250,000 $256000 $267,184 R 31101 LEGAL 0 1.500 1,700 2,000 2,000 R 31502 ENGINEERING 0 49,336 38,970 60,000 10,000 R 32001 AUDIT 5,000 5,000 5,000 5,000 5,000 R 3402 TESTING 21,134 27 511 27,000 92,285 45,000 R 3406 METER CALIBRATION 2,617 2,562 3,000 3,000 3,000 R 4630 SERVICES (LAWN MAINT) 8,366 8,314 10,000 10 000 10,000 R 43000 FUEL FOR VEHICLES 1,000 1,044 1,000 1,000 5,000 R 4300 ELECTRICITY 398,614 359,356 392,587 425,000 425,000 R 45001 INSURANCE 32,000 32,000 32,000 32,000 32,000 R 46014 M & R EQUIPMENT 8,415 13,393 6,000 8,000 8,000 R 4640 M & R BUILDING 3,541 408 1,000 1,000 1,000 R 4902 LICENSES & PERMITS 0 0 0 0 0 R 5204 SUPPLIES LAB 10,837 14 949 16,000 17,000 17,000 R 52103 CHEMICALS 258,432 182,147 252,800 276.500 280,700 DIESEL 0 0 - 0 5,000 TOTAL BUDGET: 6918,204 $934,843 $1,037,057 $1,188,785 $1,115,884 a «c detail 1y 2014 -2015 xisx Page 1 oft 7/10/2014 10 03 AM AGENDA ITEM Klc SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD RECLAIM WATER OPERATIONS & MAINTENANCE BUDGET F/Y 2014 -2015 ACCT NO ACCOUNT TITLE DESCRIPTION BUDGET R 1212 REGULAR WAGES Reclaim charged (20 %) $267,184 work related to reclaim R 31101 LEGAL Attorney fees associated with 2,000 reclaim R 31502 ENGINEERING Engineering fees 10,000 R 32001 AUDIT Audit fees for reclaim 5,000 R 3402 TESTING Costs associated for lab fee 45,000 R 3406 METER CALIBRATION Calibration of transmitters, 3,000 totallizers, recorders as required R 4630 SERVICES - Ground Cost incurred for maintenance 10,000 of grounds associated with reclaim R 40003 FUEL FOR VEHICLES Fuel for monitoring of reclaim 5,000 & Golf Course service /meter reading R 4300 ELECTRICITY 5,700,000 kwh * 075 /kwh 425,000 (kwh .075 avg) R 45001 INSURANCE Property liability package for 32,000 reclaim covered under plant policy R 46014 M & R EQUIPMENT Annual repair items for reclaim 8,000 pumps & equipment in -plant R 4640 M & R BUILDINGS Cost incurred for repair of reclaim 1,000 buildings R 4902 LICENSE & PERMITS Cost for State & local reclaim 0 permits R 5204 LAB SUPPLIES Lab supplies consumed for 17,000 testing required by FLDEP & NELAC Specific for Reclaim R 52103 CHEMICALS Sodium Hypochlorite - 280,700 GF Line item= 52108 est salt 1,050 tons @ $114 per ton 119 700 4300 est $36,000 water for production 36,000 4302 est electric for production 1.650.000kw 125000 R 5225 DIESEL Reclaim Generator 5,000 TOTAL BUDGET: $1,115,884 (16.5 mgd est) approx. 6000 mg annual = rate 0 18598 Prior F/Y 2013 -2014 0 19813 6000 MGY - 0.01215 acct detail fy 2014 -2015 xlsx Page 1 of 1 7/10/201410 04 AM P � , iswATER Tq�� W . n. . Z ■ C of \ 0 A RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JULY 17, 2014 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on July 17, 2014, by a vote of 5 -0, gave AUTHORIZATION TO REPLACE THE FOLLOWING SECTION XVI "EMPLOYMENT OF RELATIVES" OF THE BOARD RULES TO READ: SECTION 1. In accordance with Section 112.3135, Florida Statutes, a public official may not appoint, employ, promote, or advance, or advocate for appointment, employment, promotion, or advancement, in or to a position in the Board in which he /she is serving or over which he /she exercises jurisdiction or control any individual who is a relative of the public official. An individual may not be appointed, employed, promoted, or advanced in or to a position in the Board if such appointment, employment, promotion, or advancement has been advocated by a public official, serving in or exercising jurisdiction or control over the Board, who is a relative of the individual. A person who is a relative of a Board official or employee may not be appointed, employed, promoted, or advanced in or to a position in any department/division, if the related Board official or employee is, or would be the person's supervisor or would exercise any authority or control over or otherwise regulate the duties and responsibilities of the person, or if the person would supervise or exercise any authority or control over or otherwise regulate the duties and responsibilities of the related Board official or employee. An employment decision that results in the hiring of a relative of another Board employee must be in compliance with the Florida State Law on Nepotism. This rule is intended to eliminate hiring practices that result in conflicts of interest, favoritism, or the appearance of impropriety. Boynton Beach Ratification 07 -17 -2014 AUTHORIZATION TO REPLACE THE FOLLOWING SECTION XVI "EMPLOYMENT OF RELATIVES" OF THE BOARD RULES TO READ CONT'D: SECTION 2. FOR PURPOSES OF THIS RULE: A. "Public official' means an officer, or employee of the Board, in whom is vested the authority by law, rule, or regulation, or to whom the authority has been delegated, to appoint, employ, promote, or advance individuals or to recommend individuals for appointment, employment, promotion, or advancement in connection with employment in the Board; and "Relative" as used herein, means a person who is related by blood, marriage or adoption, as father, mother, son, daughter, brother, sister, grandparent, uncle, aunt, first cousin, nephew, niece, husband, wife, father -in -law, mother -in -law, brother -in -law, sister -in -law, son -in -law, daughter -in -law, step- father, step- mother, step -son, step- daughter, step- brother, step- sister, half- brother, half- sister, or domestic partner. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , by a vote. CITY OF BOYNTON BEACH By: Mayor /City Manager Attest: City Clerk Approved as to form: City Attorney Boynton Beach Ratification 07 -17 -2014 S S EWATER T ,, R II-1- �O� 1 �y�\ L 9 , W 01 I iy' 00S 04 / RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JULY 17, 2014 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on July 17, 2014, by a vote of 5 -0, ACCEPTED THE 2014/2015 ORGANIZATIONAL CHART AND SALARY RANGES. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , by a vote. CITY OF BOYNTON BEACH By: Mayor /City Manager Attest: City Clerk Approved as to form: City Attorney Boynton Beach Ratification 07 -17 -2014 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT & DISPOSAL 4, CHART OF ORGANIZATION 2014 - 2015 „, , ,,4 .:...M B©YNTON (5) BOARD - CITIES' COMMISSIONS DELRAY (5) EXECUTIVE s • ,�' �.. BOARD DIRECTOR ATTORNEY ENGINEER(S) AUDITOR(S) mp 1 FINANCE ADMINISTRATOR EXECUTIVE ASSISTANT CHIEF OF CHIEF OF LAB QC OPERATIONS MAINTENANCE CO- ORDINATOR [11 LEAD DAY MECHANIC WATER LEAD DAY OPERATOR QUALITY /PRETREATMENT LAB CO- ORDINATOR [1] TECHNICIAN [1] ELECTRICIAN [13 SHIFT LEAD OPERATOR [41 TOTAL Full Time 23 MECHANICS [31 EXECUTIVE DIRECTOR 1 OPERATIONS 10 WORKER BLDG MAINTENANCE 7 MAINTENANCE [11 LAB PERSONNEL 3 FINANCIAL 1 OPERATOR [41 ADMINISTRATION 1 PART -TIME 0 'n15\chart of organization 2014 -2015 a.docx AGENDA ITEM K4b SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT & DISPOSAL BOARD SALARY RANGES - 2014/2015 ANNUAL PAY RANGE PAY GRADE JOB TITLE CURRENT PROPOSED F/Y 2013 -2014 Reclass Change PEPIE MEDIAN 0 BUILDING MAINTENANCE 26,000 - 39,000 26,000 - 39,000 30,965 - 46,864 WORKER I OPERATOR I (TRAINEE) CLERK/RECEPTIONIST 30,000 - 45,000 30,000 - 45,000 36,016 - 53,987 II OPERATOR II ( "C ") 35,000 - 52,000 35,000 - 52,000 34,861 - 52,221 III MECHANIC OPERATOR III ( "B ") 39,000 - 58,000 39,000 - 58,000 44,309 - 65,377 LAB TECHNICIAN IV ELECTRICIAN OPERATOR IV ( "A ") 42,000 - 62,000 42,000 - 62,000 44,415 - 63,116 V EXECUTIVE ASSISTANT LAB QC COORDINATOR WATER QUALITY /PRE- 49,000 - 69,000 49,000 - 69,000 46,480 - 72,114 TREATMENT COORINATOR VI CHIEF OF OPERATIONS 49,000 - 69,000 50,000 - 76,000 47,670 - 75,120 CHIEF OF MAINTENANCE VII FINANCE ADMINISTRATOR 55,000 - 85,000 57,000 - 89,000 64,454 - 94,504 F (FINANCE WORKSHT \Budgetlfy2014- 20151Sa1Range 2014 -2015 doc 03/2014 working OG8 s ..kOMER TR • 0 qp 9 i\ �+ c � of � o% ^ a RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JULY 17, 2014 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on July 17, 2014, by a vote of 5 -0, gave AUTHORIZATION TO MAINTAIN OUR RECLAIM USER RATE FOR HUNTERS RUN, COUNTRY CLUB OF FLORIDA, QUAIL RIDGE, DELRAY DUNES AND PINE TREE FOR FISCAL YEAR 2014/2015 AT $.2000/1,000 GALLONS. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , by a vote. CITY OF BOYNTON BEACH By: Mayor /City Manager Attest: City Clerk Approved as to form: City Attorney Boynton Beach Ratification 07 -17 -2014 Exhibit 1 Reclaim Rate Evaluation as of Sept 30, 2013 Audited F/S (per contract 3 year evalution at 09/30/2013) Oct 2009 - Sep 2010 Oct 2010 - Sep 2011 Oct 2011 - Sep 2012 Oct 2012 - Sep 2013 contract Per DMR section Total Delivered 6143 00 5509 31 5947 12 5844 31 5 3(1) O &M process use % 0 6557 0 5830 0 7066 0 6822 Reclaim In -Plant 4028.00 3212 00 4202 33 3986 95 Reclaim Delivered 6143 00 5509 31 5947 12 5844 31 $ billed Users & Plant 1,193,843 1,084,696 1,225,167 1,210,274 $ expenses 864,228 880,160 918,204 934,843 Cost per thousand gal= 0 1407 0 1598 0 1544 0 1600 5 3(2) (0 0557) 0 0191 (0 0054) 0 0056 (0 1418) 0 0679 (0 0169) 0 0181 5.3(3) $0 1686 $0 1503 $0 1571 $0.1572 5 3(4) Rate F/Y 2010/2011 Rate F/Y 2011/2012 Rate F/Y 2012/2013 Calculated Rate F/Y 2013/2014 Approved 06/2011 Approved 01/2012 Approved 08/2013 NOTE F/Y End 9/30/2013: $0 2000 Calculated Contract Rate FY 2013/2014 $0 1572 However, Actual Rate F/Y 2013/2014 Per contract Section 5 Future Adjustment of Price of Reclaimed Water See Note Volume charge shall never be less than $0 20 per thousand Gal Due to the increase unit volume [deep well injection] cost of production down Attested 1,1,J /f/ ,-_, ,-' / Maggi Woodall, Finance Administrator fro 4. 2 ' 4. Approved e. Dennis L Coates, Executive Director i lr � ✓ �' Board Chairperson Z 0 (:. `` m g X F \FINANCE WORKSHT \Reclaim \rate \rate 2013.xls R14-068 olEWATER T 9, G .o s RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JULY 17, 2014 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on July 17, 2014, by a vote of 5 -0, gave AUTHORIZATION TO ESTABLISH RECLAIM USER RATE AT $0.18598/1,000 GAL TO CONSUMERS DELRAY BEACH, BOYNTON BEACH AND SOUTH CENTRAL REGIONAL FOR FISCAL YEAR 2014/2015. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , by a vote. CITY OF BOYNTON BEACH By: Mayor /City Manager Attest: City Clerk Approved as to form: City Attorney Boynton Beach Ratification 07 -17 -2014 AGENDA ITEM K3 South Central Regional Wastewater Treatment and Disposal Board RECLAIM USER RATE OPERATION & MAINTENANCE F/Y 2014 -2015 Original Retail Customers (1 3 billion gal /year) City of Boynton Beach (est 120 million gal /year - 3 mgd * 365) City of Delray Beach (750 million gal /year) [Delray Muni,Hamlet,Delaire,Lakeview, Misc] SCRWWTP (Deep Well = 3650 million gal /year) (process = 146 million gal /year) Total = 6000 0 mg annual (16.5 mgd est average flow) (using 1,3,5,7 and 10 year influent averages) Projected budget Reclaim O&M = $1,115,884 Total flow through reclaim facility MG 6000.00 1 F/Y 2014 -2015 Rate = $0.18598 User Flows RATE Revenue Original Retail Customers 1 3 billion gal /year 0.20/1000 gal $ 260,000 80% of use storage tank at SCR 1 04 billion gal /year (4 courses $.08 surcharge) $ 83,200 City of Boynton Beach 120 million gal /year 0.18598 $ 22,318 City of Delray Beach 750 million gal /year 0 18598 $ 139,485 SCRWWTP Deep Well 3139 million gal /year 0 18598 E $ 583,728 Process @ .4 mgd 146 million gal /year 0.18598 $ 27,153 $ 1,115, 884 Due to higher rate to retail customers (including storage charge) SCR anticipated ∎' i' ); well flow of 10 0 mgd - adjusted to 8.6 mgd to balance reclaim budget & allocate to General Fund Exp (over) /under Rev See Retail /Surcharge acct detail fy 2014 -2015 xlsx Page 1 of 1 7/10/2014 10 44 AM R c4 —OG8 s ioNArER vaP Tq a o1 Y O/ RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JULY 17, 2014 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on July 17, 2014, by a vote of 5 -0, gave AUTHORIZATION TO ESTABLISH WASTEWATER USER RATE (O &M AT $1.0739/1,000 GAL AND R &R RESERVES AT $0.2000/1,000 GAL) TO DELRAY BEACH AND BOYNTON BEACH FOR FISCAL YEAR 2014/2015 :. 1.2739/1,000 GAL WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , , by a vote. CITY OF BOYNTON BEACH By: Mayor /City Manager Attest: City Clerk Approved as to form: City Attorney Boynton Beach Ratification 07 -17 -2014 AGENDA ITEM K2 South Central Regional Wastewater Treatment & Disposal Board WASTEWATER OPERATIONS REPAIR & REPLACEMENT RESERVES FUND USER RATE & PROJECTED REVENUES FAY 2014 -2015 RATE I O &M Budaet $6,271,493 $1.073911,000fgal 0 & M $0.2000 /1,000 /gal Reserves $1.2Z39/1,000/gal Total i �I�I�1L�F1� F/Y 2013 -2014 Rate OPERATIONS & MAINTENANCE PROJECTED FLOW RATE INCOME MINIMUM 16.0 mgd $1.0739/1,000/gal I I $6,271,493 AVERAGE 16.5 mgd $1.0739/1,000/gal $6,467,563 MAXIMUM 17.0 mgd $1.0739/1,000/gal $6,663,550 RESERVES FOR REPAIRS & REPLACEMENT PROJECTED FLOW RATE INCOME I MINIMUM 16.0 mgd $0.2006/1,000/gal ' , $1,168,000 I AVERAGE 16.5 mgd $0.2000 /1,000 /gal $1,204,500 MAXIMUM 17.0 mgd $0.2000 /1,000 /gal $1,241,000 R &R Rate from Amortization done 05/2012 Previous rate for R &R was $.1985 effective F/Y 2013 -2014. acct detail fy 2014 -2015 xlsx Page 1 of 1