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Agenda 02-04-14 Searchable The City of The City of Boynton Beach Boynton Beach 100 E. Boynton Beach Boulevard ● (561) 742-6000 TUESDAY, FEBRUARY 4, 2014 6:30 PM FINAL AGENDA City Commission AGENDA Jerry Taylor Mayor – At Large Woodrow L. Hay Vice Mayor – District II David T. Merker Commissioner – District I Michael M. Fitzpatrick Commissioner – District III Joe Casello Commissioner – District IV Lori LaVerriere City Manager James Cherof City Attorney Janet M. Prainito City Clerk Visit our Web site www.boynton–beach.org Breeze into Boynton Beach – America’s Gateway to the Gulfstream WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT CITY OF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action.  Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group.  Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda.  Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue.  Public Hearings: Any citizen may speak on an official agenda item under the section entitled “Public Hearings.”  Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission – Time Limit – Three (3) Minutes  Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances – Time Limit – Three (3) minutes ADDRESSING THE COMMISSION: When addressing the Commission, please step up to either podium and state, for the record, your name and address. DECORUM: Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and/or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over-ruled by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule – some meetings have been moved due to Holidays/Election Day). 2 of 231 1. OPENINGS A. Call to order - Mayor Jerry Taylor B. Invocation C. Pledge of Allegiance to the Flag led by Vice Mayor Hay D. Brand Promise Statement E. Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption 2. OTHER A. Informational Items by Members of the City Commission 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Announcement of the Boynton Beach Recreation & Parks Department "Family Field Day" event, which will be held at Wilson Park, located at 225 NE 12th Ave., on Saturday, February 15, 2014 from 11 a.m. to 1 p.m. B. Presentation of the City's Economic Development Web Page - byb2boynton.com - "Bring Your Business to Boynton.com" Economic Development Initiatives and Implementation Plan (EDIIP) #37 C. Due to Passover, the April 15, 2014 City Commission Meeting has been rescheduled to Wednesday, April 16, 2014 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following openings exist: Arts Commission: 1 regular and 2 alternates Building Board of Adjustment and Appeals: 1 regular and 2 alternates Cemetery Board: 1 alternate Education & Youth Advisory Board: 1 student and 1 student N/V Financial Advisory Committee: 2 regulars and 2 alternates 3 of 231 Golf Course Advisory Committee: 1 alternate Library Board: 2 alternates Recreation and Parks Board: 1 regular and 2 alternates Planning and Development Board: 1 regular Senior Advisory Board: 1 alternate Veterans Advisory Commission: 2 alternates 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments PROPOSED RESOLUTION NO. R14-011 A. - Approve and authorize the City Manager and City Clerk to execute a proposal acceptance FAS2240 with Champion Solutions Group of Boca Raton, FL to purchase Netapp FAS2240 Storage Area Network (SAN) based on piggy-backing the State of Florida Contract #250-000-09-1 in the amount of $76,788. PROPOSED RESOLUTION NO. R14-012 B. - Authorize the City Manager to sign an agreement with SeeClickFix, Inc., of New Haven, CT, for a cloud-based 311/Citizen Reporting Service for a one time start-up fee of $1,000 and an annual fee of $8,000 for year 1 and year 2. Successive years may be renewed with a not-to-exceed amount of 5% over the previous year's fee. PROPOSED RESOLUTION NO. R14-013 C. - Approve Interlocal Agreement between the City of Boynton Beach, the Boynton Beach Community Redevelopment Agency and the Treasure Coast Regional Planning Council in the Amount of $58,000 for Urban Design and Planning Services for the Town Square Area D. Approve award for the ""Ground Storage Tank Repair Services", Bid No. 007- 2821-14/DJL to CROM Engineering and Construction Services (CROM) of Gainesville, FL as the lowest, most responsive, responsible bidder for $44,840.00. E. Approve award for the "Backflow Prevention Device Inspection, Testing and Repair Services", Bid No. 013-2821-14/DJL to Flamingo Plumbing and Backflow Services, LLC of West Palm Beach, Florida as the lowest, most responsive, responsible bidder for an anticipated annual expenditure of $22,470.00. Backflow Testing is estimated at 600 per year, and repair will be performed on an "As Needed" basis. F. Approve Change Orders No. 2 & 3 for the "Interior Renovation and Improvements for Fire Station 5 - Police Dispatch" (Bid No. 003-1810-14/JMA), purchase order #140571 with McTeague Construction Company for $34,156.48 plus a 10% contingency of $3,415.65 for change order #3 and an additional $677.06 for change order #2 for a total approved increase of $38,249.19. 4 of 231 G. Approve the minutes from the Regular City Commission meeting held on January 21, 2014 7. BIDS AND PURCHASES OVER $100,000 None 8. CODE COMPLIANCE & LEGAL SETTLEMENTS None 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. None 10. CITY MANAGER’S REPORT A. Discussion for consideration of modifying City Hall Office Hours 11. UNFINISHED BUSINESS A. Discuss disposition of Old High School building 12. NEW BUSINESS None 13. LEGAL PROPOSED ORDINANCE NO. 14-001 - SECOND READING A. - Approve Ordinance amending City Code of Ordinance Sections 10-50 and 10-52 regarding Abandoned Property. 14. FUTURE AGENDA ITEMS None 15. BRAND PROMISE STATEMENT "BREEZE INTO BOYNTON BEACH - AMERICA'S GATEWAY TO THE GULFSTREAM" 5 of 231 CLOSED DOOR SESSION TO BE HELD AT THE CONCLUSION OF THE COMMISSION MEETING ON FEBRUARY 4, 2014 IN THE CASE OF OLEN PROPERTIES CORP., a Florida Corporation; SECURED HOLDINGS, INC., a Foreign Corporation, et al, Plaintiffs vs. QUANTUM PARK PROPERTY OWNERS' ASSOCIATION, INC., a Florida Not-For- Profit Corporation; CITY OF BOYNTON BEACH, FLORIDA, et al., Defendants - Case No. 502013CA007694XXXXMB AH. 16. ADJOURNMENT NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE (561) 742-6060 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE . CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK 6 of 231 3. A ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS February 4, 2014 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: February 4, 2014 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Announcement of the Boynton Beach Recreation EQUESTED CTION BY ITY OMMISSION & Parks Department "Family Field Day" event, which will be held at Wilson Park, located at 225 th NE 12 Ave., on Saturday, February 15, 2014 from 11 a.m. to 1 p.m. ER: As part of the Play Outdoors…Unplugged series of XPLANATION OF EQUEST events, the Recreation & Parks Department wishes to extend an invitation to the “Family Field Day”. This series of events are intended to provide our community opportunities for healthy, fun activities that will motivate people to keep moving and smiling. Family activities will include games, relay races, face painting, bounce house and much more. FI: Expenses are included in the Department’s operating budget. ISCAL MPACT A: Do not make the announcement. LTERNATIVES 7 of 231 8 of 231 3. B ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS February 4, 2014 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: February 4, 2014 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Presentation of the City's Economic Development EQUESTED CTION BY ITY OMMISSION Web Page - byb2boynton.com - "Bring Your Business to Boynton.com" Economic Development Initiatives and Implementation Plan (EDIIP) #37 ER: Demonstration of the City’s new economic development XPLANATION OF EQUEST webpage, showcasing information sought after by companies seeking to startup, expand or relocate to Palm Beach County. Created In the fall of 2013, www.byb2boynton.com or Bring Your Business to Boynton was launched incorporating industry best practices and Palm Beach County’s Business Development Board recommendations. On the City’s current website, one can access Economic Development from the home page and link to the BYB2B website. The City is currently migrating its website to a more sophisticated, user-friendly, visually appealing website. The migration will occur in the next 90 days. Within the City’s new website, Economic Development information will appear without multiple clicks. H? The completion of the new OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES economic development webpage will assist in furthering the initiatives of the Economic Development Initiatives and Implementation Plan and enhance marketing of Boynton Beach, bringing new jobs to the City and assisting in expanding the tax base. FI: TBD ISCAL MPACT A: Not allow presentation LTERNATIVES 9 of 231 3. C ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS February 4, 2014 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: February 4, 2014 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Due to Passover, the April 15, 2014 City EQUESTED CTION BY ITY OMMISSION Commission Meeting has been rescheduled to Wednesday, April 16, 2014 ER: In respect for the Jewish holiday of Passover that begins at XPLANATION OF EQUEST sunset on Monday, April 14, 2014, the City Commission meeting scheduled for thth Tuesday, April 15 is being rescheduled to Wednesday, April 16. H? N/A OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: None ISCAL MPACT th A: The alternative would be to hold the meeting on April 15. LTERNATIVES 10 of 231 5. A ADMINISTRATIVE February 4, 2014 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: February 4, 2014 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Appoint eligible members of the community to EQUESTED CTION BY ITY OMMISSION serve in vacant positions on City advisory boards. The following openings exist: Arts Commission: 1 regular and 2 alternates Building Board of Adjustment and Appeals: 1 regular and 2 alternates Cemetery Board: 1 alternate Education & Youth Advisory Board: 1 student and 1 student N/V Financial Advisory Committee: 2 regulars and 2 alternates Golf Course Advisory Committee: 1 alternate Library Board: 2 alternates Recreation and Parks Board: 1 regular and 2 alternates Planning and Development Board: 1 regular Senior Advisory Board: 1 alternate Veterans Advisory Commission: 2 alternates . ER: The attached list contains the names of those who have XPLANATION OF EQUEST applied for vacancies on the various Advisory Boards. A list of vacancies is provided with the designated Commission member having responsibility for the appointment to fill each vacancy. H? Appointments are necessary to OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES keep our Advisory Boards full and operating as effectively as possible. FI: None ISCAL MPACT 11 of 231 A: Allow vacancies to remain unfilled. LTERNATIVES 12 of 231 13 of 231 14 of 231 15 of 231 16 of 231 17 of 231 18 of 231 19 of 231 20 of 231 21 of 231 22 of 231 23 of 231 24 of 231 25 of 231 26 of 231 6. A CONSENT AGENDA February 4, 2014 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: February 4, 2014 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: PROPOSED RESOLUTION NO. R14-011 - EQUESTED CTION BY ITY OMMISSION Approve and authorize the City Manager and City Clerk to execute a proposal acceptance FAS2240 with Champion Solutions Group of Boca Raton, FL to purchase Netapp FAS2240 Storage Area Network (SAN) based on piggy-backing the State of Florida Contract #250-000-09- 1 in the amount of $76,788. ER: XPLANATION OF EQUEST The City purchases centralized disk systems to connect to our networks and servers and meet our customers’ needs for data storage. Our Storage Area Networks (SAN) are over 5 years old and are at their end of life (EOL). Once the SAN has passed its EOL, the City will no longer receive hardware or software support from the manufacturer. A SAN component failure would cause a major outage to our server systems and leave our internal customers (staff) without the ability to perform many of their job functions. The I.T.S. Department has selected the NetApp FAS2240 SAN to replace this aging component of our infrastructure. The Champion Solutions Group solution was selected from a group of ten separate vendor proposals that were requested. Of the ten vendor proposals, the Champion Solutions Group provided the proposal for the NetApp FAS2240 SAN, which has the best combination of storage and features for our environment, and yet priced within our budget. H? OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES The replacement of our existing SAN with the NetApp FAS2240 SAN will ensure that the City is able to provide reliable and efficient data storage for our customers. 27 of 231 FI: ISCAL MPACT Champion Solutions Group/NetApp is on the State of Florida’s “State Contract Pricing” structure (contract # 250-000-09-1), but has also provided the City with a cost savings above and beyond their committed price. The proposed SAN solution would normally be priced at $91,588.88 under the State Contract pricing structure. Champion Solutions Group/NetApp is providing the City with an additional discount of $14,800.88, and offering the SAN solution at the price of $76,788. The SAN replacement project has been approved during this year’s fiscal budget with $80,000 listed in the CIP account 302-4101-580-64.15. A: LTERNATIVES An alternative could be to forego the replacement of the Dell/EMC SAN’s for this fiscal year. However, this will put the City operations in jeopardy in the event that one of the SAN’s fails and we are unable to get support from the manufacturer. 28 of 231 RESOLUTION R14-011 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE A PROPOSAL ACCEPTANCE FAS2240 WITH CHAMPION SOLUTIONS GROUP OF BOCA RATON, FL TO PURCHASE NETAPP FAS2240 STORAGE AREA NETWORK (SAN) BASED ON PIGGY-BACKING THE STATE OF FLORIDA CONTRACT #250-000-09-1 IN THE AMOUNT OF $76,788.00; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City’s Storage Area Networks (SAN) are over five (5) years old and are at their end of life; and WHEREAS , a SAN component failure would cause a major outage to our server systems and leave our internal customers (staff) without the ability to perform many of their job functions; and WHEREAS , the ITS Department has selected the NetApp FAS2240 SAN to replace this aging component with pricing based on the State of Florida Contract #250-000-09-1; and WHEREAS , upon recommendation of staff, the City Commission has determined that it is in the best interests of the residents of the City to approve and authorize and direct the City Manager and City Clerk to execute a Proposal Acceptance FAS2240 with Champion Solutions Group of Boca Raton, FL to purchase NetApp FAS2240 Storage Area Network (SAN) based on piggy-backing the State of Florida Contract #250-000-09-1 in the amount of $76,788. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby 29 of 231 approve and authorize and direct the City Manager and City Clerk to execute a Proposal Acceptance FAS2240 with Champion Solutions Group of Boca Raton, FL to purchase NetApp FAS2240 Storage Area Network (SAN) based on piggy-backing the State of Florida Contract #250-000-09-1 in the amount of $76,788, a copy of the Service Agreement is attached hereto as Exhibit "A". Section 3. This Resolution will become effective immediately upon passage. PASSED AND ADOPTED this ___ day of February, 2014. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Jerry Taylor ______________________________ Vice Mayor – Woodrow L. Hay ______________________________ Commissioner – David T. Merker ______________________________ Commissioner – Michael M. Fitzpatrick ______________________________ Commissioner – Joe Casello ATTEST: _____________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 30 of 231 31 of 231 32 of 231 33 of 231 34 of 231 35 of 231 36 of 231 37 of 231 38 of 231 39 of 231 40 of 231 41 of 231 42 of 231 43 of 231 44 of 231 45 of 231 46 of 231 47 of 231 48 of 231 49 of 231 50 of 231 51 of 231 52 of 231 53 of 231 54 of 231 55 of 231 56 of 231 57 of 231 58 of 231 The information below was taken from the Florida Department of Management Services websie: http://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/state_ contracts_agreements_and_price_lists/state_term_contracts/network_infrastructure_equipment_a nd_services/contractors/contractors_netapp 59 of 231 60 of 231 The information below was taken from the Florida Department of Management Services websie: http://www.dms.myflorida.com/media/purchasing/state_term_contract_files/250_000_09_1_net work_infrastructure/resellers/netapp_reseller/netapp_resellers_03_2013 61 of 231 62 of 231 63 of 231 64 of 231 65 of 231 66 of 231 67 of 231 68 of 231 6. B CONSENT AGENDA February 4, 2014 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: February 4, 2014 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: PROPOSED RESOLUTION NO. R14-012 - EQUESTED CTION BY ITY OMMISSION Authorize the City Manager to sign an agreement with SeeClickFix, Inc., of New Haven, CT, for a cloud-based 311/Citizen Reporting Service for a one time start-up fee of $1,000 and an annual fee of $8,000 for year 1 and year 2. Successive years may be renewed with a not-to-exceed amount of 5% over the previous year's fee. ER: XPLANATION OF EQUEST The ITS Team solicited prospective vendors for quotes to provide a new citizen reporting system (also known as 311 system). The new service will provide the capability for citizens to report issues to the City, which will get routed to the correct department, receive proper attention from City staff, and allow the citizen to keep track of the issue via the same portal, email or text. The system will provide users with a web interface, as well as the ability to create and track requests using “app” stores on most smartphone and tablet devices. After participating in several vendor demonstrations and internal discussions/reviews with staff, SeeClickFix (www.SeeClickFix.com) was selected based on their features and price ($8,000 per year for the first two years, with a $1,000 one-time startup cost). H? OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES SeeClickFix is a cloud-based service application which eliminates the need for the City to install or maintain internal infrastructure or perform software upgrades. The service allows our citizens access to the SeeClickFix portal from any Internet-based device. SeeClickFix is an established vendor in the citizen service/reporting community, with 69 of 231 similar service installations in cities such as Chicago, Houston, and Washington, D.C. This new two-way communication tool will replace our legacy system (CAS – Citizen Action System) which was implemented in 2004, is years past its end-of-life, is no longer supported by its vendor, is not covered by a maintenance contract, and does not fulfil the needs of a technically connected community. The ITS department will keep the CAS systems online for one year after the implementation of the SeeClickFix system. This will allow a year of data to be collected, and used as “history” on the new system moving forward. After one year, the CAS system will be decommissioned. FI: ISCAL MPACT This project is funded in the I.T.S. Department’s account “Other Contractual Services” (001-1510-513.49-17). A: LTERNATIVES Continue to utilize the CAS system, even though it is no longer supported by its vendor. In the event of a system failure, we would not be able to rely on the system being repaired Two other vendor’s services were evaluated, but were not as feature-rich or as cost- effective as our preferred selection:  CitySourced - $9,000/year; $2,000 one-time startup cost  PublicStuff - $11,4000/year; no startup cost 70 of 231 RESOLUTION NO. R14-012 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN AN AGREEMENT WITH SEECLICKFIX, INC., OF NEW HAVEN, CT, FOR A CLOUD-BASED 311/CITIZEN REPORTING SERVICE FOR A ONE TIME START-UP FEE OF $1,000 AND AN ANNUAL FEE OF $8,000 FOR THE FIRST TWO YEARS; AND PROVIDING AN EFFECTIVE DATE WHEREAS , the ITS Department solicited prospective vendors for quotes to provide a new citizen reporting system (known as the 311 system); and WHEREAS , after participating in several vendor demonstrations and internal discussions and reviews with staff, SeeClickFix was selected based on their features and price; and WHEREAS, the City Commission, upon recommendation of staff, deems it to be in the best interests of the citizens and residents of the City of Boynton Beach to approve and authorize the City Manager to sign an Agreement with SeeClickFix, Inc., of New Haven, CT., for a cloud-based 311/Citizen Reporting Service for a one time start-up fee of $1,000 and an annual fee of $8,000 for the first two years. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission of the City of Boynton Beach, Florida, upon recommendation of staff, hereby approves and authorizes the City Manager to sign an Agreement with SeeClickFix, Inc., of New Haven, CT., for a cloud-based 311/Citizen Reporting Service for a one time start-up fee of $1,000 and an annual fee of $8,000 for the first two years with successive years renewable with a not-to-exceed amount of 5% over the 71 of 231 previous year’s fee, a copy of which is attached hereto as Exhibit “A”. Section 3. That this Resolution shall become effective immediately. PASSED AND ADOPTED THIS 4th day of February, 2014. CITY OF BOYNTON BEACH, FLORIDA ______________________________ Mayor – Jerry Taylor ______________________________ Vice Mayor – Woodrow L. Hay ______________________________ Commissioner – David T. Merker _______________________________ Commissioner – Michael M. Fitzpatrick _______________________________ Commissioner – Joe Casello ATTEST: ___________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 72 of 231 73 of 231 74 of 231 75 of 231 76 of 231 77 of 231 6. C CONSENT AGENDA February 4, 2014 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: February 4, 2014 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: PROPOSED RESOLUTION NO. R14-013 - EQUESTED CTION BY ITY OMMISSION Approve Interlocal Agreement between the City of Boynton Beach, the Boynton Beach Community Redevelopment Agency and the Treasure Coast Regional Planning Council in the Amount of $58,000 for Urban Design and Planning Services for the Town Square Area ER: The City and CRA recently undertook strategic planning exercises XPLANATION OF EQUEST to help develop the direction for the City in next five years. Top priorities that came out of these sessions were direction for the Old High School and City Hall. A high priority listed was the Downtown Vision and Master Plan Update. (See Attached Page from Draft Strategic Plan) The decisions of what happens to the Old High School and City Hall and the entire Town Square area will determine what updates will go into the Downtown Master Plan. To help the Commission with these decisions from a space and urban planning perspective, the CRA budgeted, as part of its 2013/2014 fiscal year, funds to cover this cost. Staff spoke to the Treasure Coast Regional Planning Councils (TCRPC) Urban Design Director, Dana Little, who performed a site visit. The scope of work was developed between the City, CRA and TCRPC. Because the TCRPC is a government agency, the CRA and City are not required to issue a Request for Proposal and can enter into an interlocal agreement for these services. On January 14, 2014, the CRA Board approved the interlocal agreement. H? OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: N/A ISCAL MPACT A: LTERNATIVES 78 of 231 RESOLUTION R14-013 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH, THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY AND THE TREASURE COAST REGIONAL PLANNING COUNCIL IN THE AMOUNT OF $58,000.00 FOR URBAN DESIGN AND PLANNING SERVICES FOR THE TOWN SQUARE AREA; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Boynton Beach and the Boynton Beach CRA recently undertook strategic planning exercises to help develop the direction for the City in the next five (5) years; and WHEREAS, the decisions of what happens to the entire Town Square area will determine what updates will go into the Downtown Master Plan; and WHEREAS , to help the City Commission with these decisions from a space and urban planning perspective, the CRA budgeted funds to cover this cost and is working with the Treasure Coast Regional Planning Council, which is a governmental agency, to enter into this Interlocal Agreement for these services; and WHEREAS, the City Commission of the City of Boynton Beach upon recommendation of staff, deems it to be in the best interest of the citizens and residents of the City of Boynton Beach to authorize the Mayor and City Clerk to execute an Interlocal Agreement with the Boynton Beach Community Redevelopment Agency and the Treasure Coast Regional Planning Council in the amount of $58,000.00 for Urban Design and Planning for the Town Square Area. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. 79 of 231 Section 2. The City Commission of the City of Boynton Beach hereby authorizes the Mayor and City Clerk to execute an Interlocal Agreement between the City of Boynton Beach and Boynton Beach Community Redevelopment Agency and the Treasure Coast Regional Planning Council in the amount of $58,000.00 for Urban Design and Planning for the Town Square Area, a copy of said Interlocal Agreement is attached hereto and made a part here as Exhibit “A”. Section 3. That this Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this _____ day of February, 2014. CITY OF BOYNTON BEACH, FLORIDA _____________________________ Mayor – Jerry Taylor _____________________________ Vice Mayor – Woodrow L. Hay _____________________________ Commissioner – David T. Merker _____________________________ Commissioner – Michael M. Fitzpatrick _____________________________ Commissioner – Joe Casello ATTEST: _________________________ Janet M. Prainito, MMC City Clerk (Corporate Seal) 80 of 231 81 of 231 82 of 231 83 of 231 84 of 231 85 of 231 86 of 231 87 of 231 88 of 231 89 of 231 90 of 231 91 of 231 92 of 231 6. D CONSENT AGENDA February 4, 2014 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: February 4, 2014 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Approve award for the ""Ground Storage Tank EQUESTED CTION BY ITY OMMISSION Repair Services", Bid No. 007-2821-14/DJL to CROM Engineering and Construction Services (CROM) of Gainesville, FL as the lowest, most responsive, responsible bidder for $44,840.00. ER: On November 1, 2013 the City of Boynton Beach advertised XPLANATION OF EQUEST an Invitation to Bid for “Ground Storage Tank Repair Services”, Bid No. 007-2821- 14/DJL. Bids were opened publicly on December 4, 2013. Two (2) bids were received and reviewed by Utility staff. CROM Engineering was identified as the low bidder. Based on staff’s review of the bids, Procurement/Finance and the Utilities Department recommend awarding the bid to CROM Engineering as the lowest, responsive, responsible bidder. In accordance with 62-555.350(2), F.A.C. the water storage tanks within the City of Boynton Beach’s (City) distribution system must be inspected and cleaned at least once every 5 years. Cleanings and inspections are required to verify structural and coating integrity, and must be performed by personnel under the responsible charge of a professional engineer licensed in Florida as per said Code. Thus, the City utilized CROM Engineering and Construction Services, being the original engineer and builder of the structures, to perform the initial inspections of the water storage tanks. Said cleaning and inspection of the storage tanks were already performed. Subsequently, CROM issued a report on each tank noting several items that should be addressed to avoid the possibility of future problems. 93 of 231 As a result, the City requires repair services to address the items outlined in the report that will help to preserve the integrity of each structure while ensuring the reliability and safety of the water distribution system. H? The City’s ground storage tanks OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES are critical infrastructure as they are designed to reduce pressure fluctuations in the distribution system and provide adequate pressure to consumers,equalize water demands, and provide reserves for firefighting, power outages and other emergencies. Therefore, it is vital that the City perform these repairs in order to protect the integrity of each structure, and ensure continuity of services that could potentially cause economic backlash to the City. FI: ISCAL MPACT Funds are available in CIP account: 403-5000-533-65-02, Project: WTR075. A: Not to award this bid and re-advertise. LTERNATIVES 94 of 231 95 of 231 96 of 231 97 of 231 98 of 231 99 of 231 100 of 231 101 of 231 102 of 231 103 of 231 104 of 231 105 of 231 106 of 231 107 of 231 108 of 231 109 of 231 110 of 231 111 of 231 112 of 231 113 of 231 114 of 231 115 of 231 116 of 231 117 of 231 118 of 231 119 of 231 120 of 231 121 of 231 122 of 231 123 of 231 124 of 231 125 of 231 126 of 231 127 of 231 128 of 231 129 of 231 130 of 231 6. E CONSENT AGENDA February 4, 2014 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: February 4, 2014 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Approve award for the "Backflow Prevention EQUESTED CTION BY ITY OMMISSION Device Inspection, Testing and Repair Services", Bid No. 013-2821-14/DJL to Flamingo Plumbing and Backflow Services, LLC of West Palm Beach, Florida as the lowest, most responsive, responsible bidder for an anticipated annual expenditure of $22,470.00. Backflow Testing is estimated at 600 per year, and repair will be performed on an "As Needed" basis. :F5,2014F4,2015 BID TERM EBRUARY THROUGH EBRUARY ER: On November 8, 2013, the City of Boynton Beach XPLANATION OF EQUEST advertised an Invitation to Bid for the Backflow Prevention Device Inspection, Testing and Repair Services, Bid No. 013-2821-14/DJL. Bid proposals were received and publicly opened on December 4, 2013. Two (2) bids were received, and Flamingo Plumbing and Backflow Services, LLC (Flamingo Plumbing) was identified as the low bidder. The bid responses were evaluated for responsiveness by ensuring that all proposals were submitted as per the bid documents. The proposals were also reviewed to ensure that the bidders provided sufficient evidence to determine responsibility as viable firms meeting the minimum qualifications for the intended services. Based upon evaluation of the two bids, Procurement/Finance and the Utilities Department recommend award to Flamingo Plumbing as the lowest, responsive, responsible bidder for a one (1) year term with three (3) additional one (1) year renewal periods. H? Flamingo Plumbing will provide OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES annual inspection, testing and repair services for backflow prevention devices for the 131 of 231 Utilities Department in accordance with the requirements of the Florida Department of Environmental Protection (FDEP). The FDEP requires that backflow prevention devices are inspected and tested each year. FI: Projected cost for the initial one (1) year contract period is $22,470.00. ISCAL MPACT Funding is available in the Utilities budget. A: Not award this bid and re advertise but since the Utilities Department LTERNATIVES does not have certified backflow technicians on staff the City would need to award these services to a vendor. 132 of 231 133 of 231 134 of 231 135 of 231 136 of 231 137 of 231 138 of 231 139 of 231 140 of 231 141 of 231 142 of 231 143 of 231 144 of 231 145 of 231 146 of 231 147 of 231 148 of 231 149 of 231 150 of 231 151 of 231 152 of 231 153 of 231 154 of 231 155 of 231 156 of 231 157 of 231 158 of 231 159 of 231 160 of 231 161 of 231 162 of 231 163 of 231 164 of 231 165 of 231 166 of 231 167 of 231 168 of 231 169 of 231 170 of 231 171 of 231 172 of 231 173 of 231 174 of 231 175 of 231 176 of 231 177 of 231 178 of 231 179 of 231 180 of 231 181 of 231 182 of 231 183 of 231 184 of 231 185 of 231 186 of 231 187 of 231 188 of 231 189 of 231 190 of 231 191 of 231 192 of 231 193 of 231 194 of 231 195 of 231 196 of 231 197 of 231 198 of 231 6. F CONSENT AGENDA February 4, 2014 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: February 4, 2014 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Approve Change Orders No. 2 & 3 for the "Interior EQUESTED CTION BY ITY OMMISSION Renovation and Improvements for Fire Station 5 - Police Dispatch" (Bid No. 003-1810-14/JMA), purchase order #140571 with McTeague Construction Company for $34,156.48 plus a 10% contingency of $3,415.65 for change order #3 and an additional $677.06 for change order #2 for a total approved increase of $38,249.19. ER: On November 5, 2013, Commission awarded Bid No. 003- XPLANATION OF EQUEST 1810-14/JMA to McTeague Construction Company as the lowest, most responsive, responsible bidder for the renovation of existing space within Fire Station 5 to create a new police dispatch area for a total approved amount of $53,019.00, including $4,820.00 of contingency. The City has approved change order #1 ($3,359.23) and has approved it administratively from the original contingency and staff has received change order #2 ($2,137.83) request which will exceed the approved contingency amount by $677.06 and requires Commission approval. The City has approved several separate items relating to the renovation project in the Communications Center in Fire Station 5 in addition to this purchase order. As a result of this project Palm Beach County will utilize the center as a Public Safety Access Point (PSAP) and the County has agreed to reimburse the City for dispatch consoles and lockers through the Emergency Communications Number E911 System Fund. 199 of 231 As part of the original design, bid and award the City intended to utilize the existing cabling from the original building construction to the extent possible to accommodate the needed renovation. We are now in the construction phase and after inspection by County E911, staff was informed that additional electrical modifications are necessary for each console to qualify for reimbursement. Essentially, we are proposing to install further redundancy/backup than what was originally contemplated. It is important to note that these are required additions to the scope of work. Basically the intended re-use of existing cabling from the original building construction was not sufficient for PBC in order for the County to be able to utilize the center as a PSAP. Based on the County E911 inspection staff has negotiated with the existing contractor what we believe to be a reasonable cost for the required additional work. The work shall include 52 electrical runs, data cabling, and electrical grounding work required to properly configure the new Communications Center. The breakdown for the electrical runs and cable runs is as follows:  32 runs for the proper installation of 2 OP820 electrical panels. Each one of these panels have 8 outlets on their own circuit, each of which requires 2 electrical cable runs back to the electrical panels located in the Data Center for a total of 32 power runs. These outlets are configured this way so that if one of the circuits trip, then that only brings down one radio console as opposed to all of them. Having these consoles and equipment on separate circuits allows maintenance to be done on individual pieces of equipment without bringing down the entire center. Additionally, doing it this way makes the Communications Center Motorola R56 compliant, which is the Motorola’s required configuration for Public Safety installations and ensures that all sensitive equipment is properly protected.  The 10 workstations in the center each need 2 power runs back to the electrical panels (20 total) to accommodate the power for the motors that are part of the furniture for each Dispatch workstation. This need was learned after contracting for furniture.  The Intrado 911 system will be moved from the City Data Center to the secure Public Safety data center per Palm Beach County 911 requirements. This requires 2 individual circuits to maintain redundancy and ensure the 911 system remains up and running.  Each of the 10 workstations require 12 data cables to accommodate the Motorola Radio Console, Fire Station Alerting System, 911/Phone system, and Computer Aided Dispatch system.  Proper grounding needs to be installed to protect all the equipment from power surges caused by spikes and/or lightning strikes. H? These improvements will allow OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES more efficient operation, maintenance, and reliability for the new communications center. 200 of 231 FI: Additional costs of $677.06 above the original contingency and change ISCAL MPACT order #3 in the amount of $34,156.48 plus a 10% contingency for a total additional costs of $38,249.19. Funding Source: Capital Project Number: PD 1201 Account Number: 302-4122-519-64.02 The CIP will be modified to reflect this revision. A: To bid the additional work separately which staff feels would not be in LTERNATIVES the best interest of this project due to timing of other scheduled pieces of the project. 201 of 231 202 of 231 203 of 231 204 of 231 205 of 231 6. G CONSENT AGENDA February 4, 2014 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: February 4, 2014 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Approve the minutes from the Regular City EQUESTED CTION BY ITY OMMISSION Commission meeting held on January 21, 2014 The City Commission met on January 21, 2014 and minutes were prepared from the notes taken at the meeting. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach. H? A record of the actions taken by OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES the City Commission will be maintained as a permanent record. FI: N/A ISCAL MPACT A: N/A LTERNATIVES 206 of 231 207 of 231 208 of 231 209 of 231 210 of 231 211 of 231 212 of 231 213 of 231 214 of 231 215 of 231 216 of 231 217 of 231 218 of 231 219 of 231 220 of 231 221 of 231 222 of 231 223 of 231 224 of 231 10. A CITY MANAGER’S REPORT February 4, 2014 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: February 4, 2014 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Discussion for consideration of modifying City Hall EQUESTED CTION BY ITY OMMISSION Office Hours ER: The City Commission has asked to review the City Hall XPLANATION OF EQUEST public access hours which are currently 7:00 am to 6:00 pm, Monday to Thursday. The current office schedule was adopted beginning June 8, 2009 as part of a number of city wide budget reductions proposed for the FY 2009/10 City Budget. The move to the compressed work schedule was projected to save nearly $140,000 annually and proved to be a reasonable estimate based upon actual measurements. The savings included reductions in electric expense of nearly $80,000 at City Hall and $10,000 at the Library (open one day less per week). Vehicle fuel savings accounted for around $17,000 and voluntary reductions in staff working hours was near $11,000. Other fleet and utility expenses comprised the remainder of projected savings but were more difficult to quantify. In addition to cost savings, the City found reduction in its carbon footprint, a critical component of our Climate Action Plan. For example, our electric bills showed an annual reduction of 328,000 kwh, slightly more than a 20% reduction from 2008 levels. Furthermore nearly 7,300 gallons of vehicle fuel was saved per year. The compressed work schedule was favorably received by some customers that chose to utilize early/late Building Department office hours. Others benefited by being able utilize Utilities Customer Service functions during those times of the day. These early 225 of 231 hours were gained through the elimination of working hours on Fridays. Some customers were disappointed in the lack of Friday office hours. Obviously, we achieved our goals in 2009. Per direction by the City Commission at the January 21, 2014 Regular City Commission meeting, we provide the following impacts of returning to a five-day schedule. Impacts of Reinstating a Traditional Five-Day Work Week Electricity: Staff estimates an increase between $50,000 and $60,000 (use $55,000). This increase is less than the original estimate as a result of other positive changes made in City Hall such as installation of more efficient fluorescent bulbs and motions sensing switches. Fuel: Staff estimates an increase of around $20,000 for fuel. Although fuel consumption will increase proportionally the cost is slightly higher as a result of increased fuel costs. Other Vehicle Costs: These costs are difficult to calculate and are not included. Personnel: Personnel costs, including wage and benefits would increase around $10,000. It should also be noted that some employees chose to reduce their work hours (38) with the 4/10 schedule mostly to allow them to either come in at 7:30 am or leave at 5:30 pm because of family obligations. We anticipate these employees will go back to the 40 hour work schedule. Office Hours: Should the City Commission wish to return to a five-day work week, staff recommends City Hall office hours from 8:00 am to 5:00 pm to be consistent with the majority of surrounding communities. Staff recommends this become effective on Monday, June 9, 2014 so that employees with day care needs can complete this school year and sufficient notice be given to all employee groups. Climate Action Plan: The reductions achieved in energy consumption in both electricity and fuel will need to be offset elsewhere. Staff has not included evaluation of Library hours in this report. Assessment of Library operating hours is more complex, particularly considering the impact on staffing levels. Should the Commission wish to explore revising the Library operating hours staff then recommends direction be given to research alternatives for the FY 2014/15 Budget as a matter separate from this agenda item. H? Return to a five-day work week will OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES expand City office hours to once again provide services on Fridays. In exchange for this additional day of open services, existing hours from 7:00 am to 8:00 am and from 5:00 pm to 6:00 pm will be eliminated. FI: Additional annual cost estimated at $85,000 ISCAL MPACT A: Maintain existing compressed work schedule, Monday to Thursday. LTERNATIVES 226 of 231 11. A UNFINISHED BUSINESS February 4, 2014 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: February 4, 2014 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: Discuss disposition of Old High School building EQUESTED CTION BY ITY OMMISSION ER: Mayor Taylor requested this item be placed on the agenda XPLANATION OF EQUEST for discussion. H? tbd OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES FI: tbd ISCAL MPACT A: tbd LTERNATIVES 227 of 231 13. A LEGAL February 4, 2014 COBB ITY F OYNTON EACH AIRF GENDA TEM EQUEST ORM CMD: February 4, 2014 OMMISSION EETING ATE O PH PENINGSUBLIC EARING O CM’R THERITY ANAGERS EPORT A/P UB NNOUNCEMENTSRESENTATIONSNFINISHED USINESS NO ATURE F A NB DMINISTRATIVEEW USINESS AI GENDA TEM CA L ONSENT GENDAEGAL BP$100,000 FAI IDS AND URCHASES OVER UTURE GENDA TEMS CCL ODE OMPLIANCE AND EGAL S ETTLEMENTS RACC: PROPOSED ORDINANCE NO. 14-001 - EQUESTED CTION BY ITY OMMISSION SECOND READING - Approve Ordinance amending City Code of Ordinance Sections 10-50 and 10-52 regarding Abandoned Property. ER: The Code Compliance Division has reviewed the City’s XPLANATION OF EQUEST Abandoned Vehicle/Abandoned Property ordinances and determined that the time limits set for compliance should be more consistent throughout that section of the Code. The proposed Ordinance creates consistent time limits. H? Enforcement of abandoned vehicle OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES matters will be more efficient. FI: None ISCAL MPACT A: None. LTERNATIVES 228 of 231 229 of 231 230 of 231 231 of 231