R14-074 t RESOLUTION NO. R14 -074
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4 A RESOLUTION OF THE CITY COMMISSION OF
5 BOYNTON BEACH, FLORIDA, APPROVING AN
6 AGREEMENT WITH THE HARTFORD GROUP FOR
7 LIFE AND ACCIDENTAL DEATH &
8 DISMEMBERMENT AND GROUP LONG TERM
9 DISABILITY INSURANCE FROM OCTOBER 1, 2014
10 THROUGH SEPTEMBER 30, 2017; AUTHORIZING THE
11 CITY MANAGER AND CITY CLERK TO EXECUTE
12 THE PROVIDER AGREEMENT AND PROVIDING AN
13 EFFECTIVE DATE.
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16 WHEREAS, the City Commission of the City of Boynton Beach, upon
17 recommendation of staff, deems it to be in the best interests of the employees of the City of
18 Boynton Beach to approve an Agreement with The Hartford Group for "Life and Accidental
19 Death & Dismemberment and Group Long Term Disability Insurance Plans" for a term
20 beginning October 1, 2014 and ending September 30, 2017.
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221; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
231 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
241 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed
25 as being true and correct and are hereby made a specific part of this Resolution upon adoption
26 { hereof.
27 Section 2. The City Commission of the City of Boynton Beach, Florida hereby
28 approves an Agreement with The Hartford Group for "Life and Accidental Death &
29 Dismemberment and Group Long Term Disability Insurance Plans" for a term beginning
30 October 1, 2014 and ending September 30, 2017, a copy of which is attached hereto as Exhibit
31 "A".
32 Section 3. The City Manager and City Clerk are authorized to execute the
33 Agreement.
341 Section 4. That this Resolution shall become effective immediately upon passage.
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1 PASSED AND ADOPTED this 19 day of August, 2014.
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4 CITY OF BOYNTON BEACH, FLORIDA
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6 n
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8 or — Je Tlor
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10 I'
12 : - Mayor — : e Casello
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16 Commissioner — avid T. erker
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20 ` ommissi + ack Ly
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22 ‘111 23
24 Commissioner — Michael M. Fit :atrick
25 ATTEST:
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27 W) . Fit.t.1■4._LtD
28( Ja et M. Prainito, MMC
29 s ity Clerk
3 01 Y
32, (f • )
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TO N
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PROVIDER AGREEMENT
FOR A
"THREE YEAR CONTRACT FOR LIFE AND DISABILITY INSURANCE PLANS
FOR THE EMPLOYEES OF THE CITY OF BOYNTON BEACH"
THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to
as "the City ", and HARTFORD LIFE AND ACCIDENT INSURANCE COMPANY, hereinafter
referred to as "the Consultant or Company ", in consideration of the mutual benefits, terms, and
conditions hereinafter specified
1. SERVICES DESIGNATED. The Consultant is retained by the City to perform insurance
carrier services in connection with the project designated "RFP FOR FULLY INSURED:
GROUP MEDICAL, DENTAL, LIFE, AND LONG TERM DISABILITY INSURANCE" - RFP
No.: 048-1610-14/MA.
2 SCOPE OF SERVICES Consultant agrees to perform the services referred to in letter
dated August 11, 2014 referencing The City of Boynton Beach Policy #677559G, identified
on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and
supplies
3 TIME FOR PERFORMANCE Work under this agreement shall commence upon the giving
of written notice by the City to the Consultant to proceed. Consultant shall perform all
services and provide all work product required during the agreement period of October 1 ,
2014 to September 30, 2017 unless an extension of such time is granted in writing by the
City This AGREEMENT allows for one (1) additional one (1) year extension at the same
terms, conditions, and agreeable prices subject to the Company acceptance, satisfactory
performance and determination that the renewal is in the best interest of the City
4 PAYMENT The Consultant shall be paid by the City for completed work and for services
rendered under this agreement as follows
a Payment for the work provided by Company shall be paid on a monthly basis,
determined by the number of full time employees in this program during this period.
b The Company may submit invoices to the City once per month Such invoices will be
checked by the City, and upon approval thereof, payment will be made to the Carrier in
the amount approved.
c Final payment of any balance due the Company of the total premiums earned will be
made promptly upon its ascertainment and verification by the City after the completion
of the work under this agreement and its acceptance by the City
d Payment as provided in this section shall be full compensation for work performed,
services rendered and for all materials, supplies, equipment and incidentals necessary
to complete the work
e The Company's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the City and State for a period of three (3)
years after final payments. Copies shall be made available upon request
5 OWNERSHIP AND USE OF DOCUMENTS All documents, drawings, specifications and
other materials produced by the Company in connection with the services rendered under
this agreement shall be the property of the City whether the project for which they are made
is executed or not The Company shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
Company's endeavors
6 COMPLIANCE WITH LAWS Company shall in performing the services contemplated by
this service agreement, faithfully observe and comply with all federal, state and local laws,
ordinances and regulations that are applicable to the services to be rendered under this
agreement
7 INDEMNIFICATION Company shall indemnify, defend and hold harmless the City, its
offices, agents and employees, from and against any and all claims, losses or liability, or
any portion thereof, including attorneys fees and costs, arising from injury or death to
persons, including injuries, sickness, disease or death to Company's own employees, or
damage to property occasioned by a negligent act, omission or failure of the Company
8 INSURANCE The Company shall secure and maintain in force throughout the duration of
this contract comprehensive general liability insurance with a minimum coverage of
$1,000,000 per occurrence and $1,000,000 aggregate for personal injury, and $1,000,000
per occurrence /aggregate for property damage, and professional liability insurance in the
amount of $1,000,000.
Said general liability policy shall name the City of Boynton Beach as an additional named
insured and shall include a provision prohibiting cancellation of said policy except upon thirty
(30) days prior written notice to the City. Certificates of coverage as required by this section
shall be delivered to the City within fifteen (15) days of execution of this agreement
9 INDEPENDENT CONTRACTOR The Company and the City agree that the Company is an
independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto Neither Company nor any employee of Company
shall be entitled to any benefits accorded City employees by virtue of the services provided
under this agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to
Company, or any employee of Company
10 COVENANT AGAINST CONTINGENT FEES The Company warrants that he has not
employed or retained any company or person, other than a bona fide employee working
solely for the Company, to solicit or secure this agreement, and that he has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for
the Company, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration contingent upon or resulting from the award or making of this agreement For
breach or violation of this warranty, the City shall have the right to annul this agreement
without liability or, in its discretion to deduct from the agreement price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift,
or contingent fee
11 DISCRIMINATION PROHIBITED. The Company, with regard to the work performed by it
under this agreement, will not discriminate on the grounds of race, color, national origin,
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religion, creed, age, sex or the presence of any physical or sensory handicap in the
selection and retention of employees or procurement of materials or supplies.
12 ASSIGNMENT The Company shall not sublet or assign any of the services covered by this
agreement without the express written consent of the City
13 NON - WAIVER. Waiver by the City of any provision of this agreement or any time limitation
provided for in this agreement shall not constitute a waiver of any other provision
14. TERMINATION.
a The City reserves the right to terminate this agreement at any time by giving ten (10)
days written notice to the Company
b In the event of the death of a member, partner or officer of the Company, or any of its
supervisory personnel assigned to the project, the surviving members of the Company
hereby agree to complete the work under the terms of this agreement, if requested to do
so by the City This section shall not be a bar to renegotiations of this agreement
between surviving members of the Company and the City, if the City so chooses
15 DISPUTES Any dispute arising out of the terms or conditions of this agreement shall be
adjudicated within the courts of Florida Further, this agreement shall be construed under
Florida Law
16 NOTICES Notices to the City of Boynton Beach shall be sent to the following address
City of Boynton Beach
P O Box 310
Boynton Beach, FL 33425 -0310
Attn: Julie Oldbury , Human Resources Director
Notices to the Carrier shall be sent to the following address:
The Hartford
4830 West Kennedy Blvd
Tampa, FL 33609
Attn. Denise Clayton, Account Manager
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INTEGRATED AGREEMENT This agreement, together with attachments or addenda,
represents the entire and integrated agreement between the City and the Company and
supersedes all prior negotiations, representations, or agreements written or oral. This
agreement may be amended only by written instrument signed by both City and Company
DATED this . day of ' i k_64X. , 20
CITY OF BOYNTON BEACH
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City anager (/ company (fa L _
Attest/Authenticated. �C )"Zl( �/ (1 / f ' Z
Title '
OW 4irgii 11 •
IL . _ _ . (Corporate Seal)
Clerk GxT "`P ,Q
Approved as to Form o, Attest /Authenticated.
to
4 'TO N 0.
,� 11 ,, A-a-4 1 :1 Offi s of the City' y to ' 1._ Secreta
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EXHIBIT 1
PREMIUM QUOTATION BASIC & OPTIONAL LIFE
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EXHIBIT 2
PREMIUM QUOTATION LONG TERM DISABILITY (LTD) INSURANCE
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EXHIBIT "A"
August 11, 2014
Christian Bergstrom, Director THE
The Gehring Group HARTFORD
11505 Fairchild Gardens Avenue
Suite 202
Palm Beach Gardens, FL 33410
Re: The City of Boynton Beach Policy #: 677559G
Lines of Coverage: Basic Life/ADD, Supplemental Life/ADD, Supplemental Dependent Life
and Long Term Disability – 10/1/2014 Renewal
Dear Chnstian'
We at The Hartford' appreciate your partnership in delivering group benefits to our mutual client, The
City of Boynton Beach. With this letter, we're happy to inform you that we will extend their current
rates for Basic Life /ADD, Supplemental Life/ADD, Supplemental Dependent Life and Long Term
Disability until 10/1/2017.
To help you convey this good news, I've attached a letter. Please use it to notify the client of our
decision, or contact my office and we'll forward the letter directly
A site worth seeing —arid using. It bears repeating that (insert client name) has access to user -
friendly tools at our EmployerView® Web site (www.emploverview.com). This interactive site
provides policy- specific information, electronic billing, reports, medical underwriting status, claims
inquiry, administration kits, participant administration, reference materials —and more.
As your benefits partner, we appreciate your business and look forward to helping find ways to
minimize administrative burden for you and your clients. If you have questions or need additional
information, please contact me at (813) 207 -2160.
Sincerely,
Denise Clayton, Regional Account Manager
Group Benefits Sales
4890 W. Kennedy Blvd., Two Urban Centre
Suite 830
Tampa, FL 33609
The Hartford. la The Heriford Financed Senicas Group. Inc. and Is s beMdlaras, including issuing ooh Hartford Life Insurance Company and
Hartford We and Acc dent insurance Company Pobaes sold m New York re underwritten by Hanford Lie Insurance Company. Hone Nice of troth
companies is Simsbury, CT.
August 11, 2014
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THE
Patricia Sholos HARTFORD
The City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, FL 33425
Re: October 1, 2014 Renewal Information for Your Group Benefits with The Hartford
Dear Patricia:
Thank you for your business this past year. We appreciate your choosing The Hartford' to
deliver insurance benefits to The City of Boynton Beach and your employees We look
forward to being your group benefits source for many years to come.
Good news: a rate extension. We're happy to report that we will extend your current rates
for Basic Life /ADD, Supplemental Life/ADD, Supplemental Dependent Life and Long Term
Disability until 10/1/2017. No further action is necessary at this time.
Minimizing your administrative burden is a top priority at The Hartford. If you have questions
or need additional information, please contact your professional insurance advisor or me
directly Thank you
Sincerely,
Denise Clayton, Regional Account Manager
Group Benefits Sales
4890 W. Kennedy Blvd., Two Urban Centre
Suite 830
Tampa, FL 33609
cc: The Gehring Group
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Source:
Business Insurance, Largest EAP Provider 2010 Survey, December 2010 edition