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Agenda 09-10-14 %KIRHEJSV%VX'SQQMWWMSR1IIXMRK ;IHRIWHE]7ITXIQFIVTQ EXXLI*MVI7XEXMSR8VEMRMRK6SSQ ;IWX;SSPFVMKLX&SYPIZEVH&S]RXSR&IEGL %+)2(% --'%008336()6 ---6300'%003*1)1&)67 -:%+)2(%%4463:%0 :%4463:)1))8-2+1-298)7 %.YRIQMRYXIW &.YP]QMRYXIW :-%22392')1)2876)43687 %2SRI :--463.)'894(%8)7%4463:%07 %2SRI :---280¬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¬3**-')  %80)%788;)28=*396,396746-36 838,)463+6%136%'8-:-8=-236()6*368,)'-8=836)%732%&0=%''3113(%8)=3966)59)78 8,)&3%6( '311-88)) 1%=320='32(9'849&0-'&97-2)77%*8)6%593691,%7&))2)78%&0-7,)(-*23593 691-7)78%&0-7,)(;-8,-28;)28=1-298)73*8,)238-')(78%688-1)3*8,)1))8-2+8,)'-8='0)6/36,)6() 7-+2));-0073238)8,)*%-096)83)78%&0-7,%593691%2(8,)1))8-2+7,%00&)'32'09()(&3%6(1)1&)671%= 2384%68-'-4%8)*968,)6):)2;,)24964368)(0=%'8-2+-2%2-2*361%0'%4%'-8= &%'/94*36-8)1< 7TIGMEP)ZIRXTSPMG]VIGSQQIRHEXMSRJSVXIQTSVEV]EGXMZMX]WTIGM´GXSXLI &S]RXSR&IEGL%VXW(MWXVMGX%VX;EPOW 3FNIGXMZI8SFVMRKETVSTSWEPXSXLI%VXW'SQQMWWMSRXSVIGSQQIRHXSXLI'MX]'SQQMWWMSRXSEPPS[QSRXLP]EVX [EPOWMRXLIGSQQSRP]ORS[RERHTVSQSXIH&S]RXSR&IEGL%VXW(MWXVMGXPSGEXIHMRERMRHYWXVMEPHMWXVMGXPMQMXIHXS [EVILSYWIFE]WSR;IWX-RHYWXVMEP%ZIRYI8LIVIGSQQIRHEXMSRMWXSEPPS[XLIQSRXLP]EVX[EPOXSSGGYV YRHIVWTIGM´G7TIGMEP)ZIRXGVMXIVMEPMWXIHFIPS[8LIVIEWSRXSEPPS[XLIWIQSRXLP]EVX[EPOXSSGGYVMWXLEXGYVVIRXP] XLIVIMWRSQIGLERMWQMRXLI7TIGMEP)ZIRXTSPMG]ERHGYVVIRXTVSGIWWJSVQSRXLP]TIVQMXXMRK[SYPHETTP]EWXVSRSQM GEP]IEVP]JIIWXLEX[SYPHRSXEJJSVHXLI%VX;EPOWXSSGGYV-XMWVIGSKRM^IHXLEXXLIQSRXLP]EVX[EPOWLEZIERHGER GSRXMRYIXSTVSZMHI©(MWXMRGXMZI%VX)\TIVMIRGIWª©&IEYXM´GEXMSRªERHEXXVEGXZMWMXSVWXS&S]RXSR&IEGLGSRXVMFYXMRKXS )GSRSQMG(IZIPSTQIRXEWWXEXIHMRXLIEHSTXIH7XVEXIKMG4PER 7TIGM´G7TIGMEP)ZIRX'VMXIVMEEVIEWJSPPS[W 3[RIVSJ[EVILSYWIWMRVIGSKRM^IH%VXW(MWXVMGXPSGEXIHEX;IWX-RHYWXVMEP%ZIXSTVSZMHIER3[RIV%YXLS VM^EXMSRPIXXIVXLEXEPPS[WHIWMKREXIHTIVWSR 6SPERHS'LERK&EVVIVS XSEGXEWXLI3[RIVW%KIRXJSVXLIQSRXLP]%VX ;EPOW 4VSZMHI'IVXM´GEXISJ0MEFMPMX]-RWYVERGIJSV[EVILSYWIW;IWX-RHYWXVMEP%ZI[LIVIQSRXLP]EVX[EPO[MPPSG GYV 4VSQSXIVXSWYFQMXE7TIGMEP)ZIRXTPERPE]SYXHIXEMPMRKXLIVIGYVVMRKIPIQIRXWJSVXLIQSRXLP]EVX[EPOWXSMRGPYHI ‰=IEVPSRKGEPIRHEVJSVWTIGM´GHEXIWERHXMQIWJSVQSRXLP]EVX[EPOW ‰)WXMQEXIHEXXIRHERGISJZMWMXSVWXSQSRXLP]EVX[EPOWPMQMXIHXSPIWWXLERHYVMRKXLIWTIGM´IHHEXIWERH XMQIW ‰%ZEMPEFPI3RWMXITEVOMRKMRGPYHMRKLERHMGETWTEGIWERHEGGIWWMFPITEXL[E]JVSQTEVOMRKXSIZIRX ‰0SGEXMSRSJSRIJSSHXVYGO *SSHXVYGOWQE]VSXEXIFYXEPPJSSHXVYGOWQYWXFIMRWTIGXIHERHVIGIMZIE'MX] &YWMRIWW8E\6IGIMTX ‰0SGEXMSRSJ\XIQTSVEV]XIRXW ‰0SGEXMSRERHHMVIGXMSRSJEQTPM´IHQYWMG ‰)\XIRWMSRGSVHW ‰0SGEXMSRSJER]TVSTERI´VISVLE^EVHSYWQEXIVMEPW ‰0MWXMRKSJWTIGM´GX]TMGEPTIVJSVQERGIWERHPSGEXMSR[LIVIXLI]SGGYV ‰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´G7TIGMEP)ZIRXTSPMG]GVMXIVMEEXEREJJSVHEFPI]IEVP] JII KINETIC SYMPOSIUM TO DO LIST 9.10.2014 SYMPOSIUM DATES FEBRUARY 6, 7 & 8, 2015 Symposium set up hours: Saturday, February 7, 2015, 7:30am - 7:OOpm (Symposium hours open to the public 9am - 6pm) Sunday, February 8, 2015, 9:00am - 9:OOpm (Symposium hours open to the public loam - 6pm) EXHIBIT COMMITTEE Anderson Slocombe, Rick Beau Lieu, Glenda Hall Kinetic artist committee 1. Outdoor Exhibit A. Prepare sites for artwork installation • Structural engineering for install specs -to meet.175MPH wind load • Engineers specs for pad size and weight for alternative artworks • Permit processing ...__.. • Coordinate artists agreements and installations, specs dates and times B. Coordinate artwork shipping • Year Long - Install Sept. 2014 (Removal Sept. 2015) • Five month - .Ralfonso's Twist • PA Manager, artwork install crew and artists at site to document in take of artwork shipments C. Coordinate artists arrival dates and time for artwork installation D. Coordinate installation and removal of artwork • Prepare sites for artwork installation (trees trimmed for orbit airspace rotation) • Install temporary artwork pads off Avenue sites • Determine equipment needed to transport artwork from delivery site to each artwork site • Crew to assist with artwork installation 2. Indoor Exhibit Anderson Slocombe, Rick Beau, Bill Combes, Robert Capatano Mike Naughton and Craig Clark library staff assist (not to set up exhibit) Tent installation: Monday, Feb. 2 noon - 8 pm Library Program Room reserved: " Thursday, Feb. 5 noon - 8 pm Friday, Feb. 6 9 am 5 pm Saturday, Feb. 7 . 7 :30 am - 7 pm Sunday, Feb. 8 9am - 9 pm Civic Center reserved: Thursday, Feb. 5 Friday, Feb. 6 10am - .12am Saturday, Feb. 7 8am - 12am Sunday, Feb. 8 8am - 6pm KINETIC SYMPOSIUM TO DO LIST 9.10.2014 Artwork installation and vendor set up: _ Thursday, February 5, 2015, 6:00 - 8 :OOpm Friday, February 6, 2015, 9:OOam 5:OOpm Artwork and vendor removal: ` Sunday, February 8, 2015, 6:OOpm - 8:OOpm A. Select artwork B. Curate Indoor Exhibit • Plan exhibit space for 30' x 90' tent in City parking lot along Seacrest Blvd., and Library Program Room. • Civic Center for sponsor and ethnology companies and exhibits. C. Coordinate artwork delivery • Coordinate artwork delivery • Artwork shipped to arrive at Library (January 31 - Feb. 5., . Mon. - Thurs. 9am - 5pm) • Artwork to be delivered by artist (Thurs., Feb. 5, 1- 7pm & Friday, Feb. 6 - 10pm) • Volunteers to unpack shipped artwork • Packing Crew • Deliver artwork to Exhibition Tent or Library Program Room where indicated by Curators • Document unwrapping of artwork (to repack at close of exhibit) • Library had dollies, hand carts and utility carts to transport artwork to rooms. D. Install Exhibit Thursday, February 5, 2015, 6:00 - 8:OOpm (Library noon - 8pm) Friday, February 6, 2015, 9:OOam - 5:OOpm • Volunteers to assist with hanging exhibit • Create and install plaques • Artwork installation E. Sell Artwork • 30% commission 15% to curators (art business) &.15% to AIPP (City) Sales handled through art business (TBD) and provide AIPP % commission and the artists with their sale. Items for the Art Sales: 1) Receipt for customer to provide credit and billing information 2) Form to sign requesting choice to pick up purchased artwork at close of the -. Artwork pickup the between the hours of 6 - 8pm Sunday, February 8, 2015 (close of Symposium) - Artwork Shipment (includes shipping cost) Additional costs (shipping internationally) - Authorized signature for artwork possession - Customer signature for artwork pick up time and date required Condition as purchased disclaimer = Art handler ship with insurance 3) Sold red dot stickers for artwork plaques KINETIC SYMPOSIUM TO DO LIST 9.10.2014 • F Remove Exhibit Sunday, February 8, 2015, 6:OOpm - 8:OOpm • Exhibit removing volunteers • Purchase packing supplies bubble wrap, shrink wrap, packing tape • Volunteers to document artwork packing (to repack for return shipping) • Artwork return shipping and pickup arrangements • Tent removal, Sunday, Feb. 8, 7.- 9 pm of Monday VENDOR COMMITTEE Robyn Lorenz - Barbara Lentz City Staff - TBD 1. Vendor list A. Solicit vendors to participate in Symposium B. Send vendor application (via email or download from web site) C. Prepare list of participating vendors (paying vendors VS sponsor /participating) D. Collect vendor booth fees 2. Assign booth spaces City Library Program Room for galley and kinetic art/ Civic Center sponsor and technology vendors A. Determine access to power source needs B. Communicate vendor /sponsor booth spaces C. Communicate vendor booth setup and delivery logistics 3. Vendor signage and program A. Prepare vendor signage B. Install signage for maximum vendor traffic C. Prepare vendor participation program D. Distribute vendor program 5. Coordinate logistics Symposium weekend Tent installation: Thursday, Feb. 5 noon - 8 p Library. Program Room reserved: Thursday, Feb. 5 6 - 8 pm Friday, Feb. 6 9 am - 5 pm . Saturday, Feb. 7 7:30 am - 7 pm Sunday, Feb. 8 9 am 9 pm Civic Center reserved: Thursday, Feb. 5 Friday, Feb. 6 10am 12am Saturday, Feb. 7 8am -12am Sunday, Feb. 8 8am - 6pm • KINETIC SYMPOSIUM TO DO LIST 9.10.2014 A. Barricade north Library parking lot for vendor drop off need person to direct vendors to lot to load (Friday Library closed activities at Civic Center) B. Oversee vendor booth table and chair set up (City Staff) C. Vendor drop off . and pick up location and parking D. Check in vendors /sponsors E. Food availability for vendors, volunteers and presenters.(Sailfish Cafe/ Culinary Solutions prepare boxed lunches for vendors to PU F. Assist with vendor /sponsor set up logistics G. Maintain relationship with vendor participation 6. Break down logistics A. Coordinate vendor break down time and logistics B. Oversee vendor booth break down (City C. Motivate breakdown timing to clear spaces D. Coordinate clean up team following breakdown 2015 SPONSOR BOOTHS Kinetic Symposium tables manned by volunteers in Civic Center, Library Program Room and Exhibition tent • Symposium information DVD /Poster sales • Kinetic Art Organization (KAO) & International Sculpture Center Have booths and /or presence: City of Boynton Beach (branding) Boca Bearings Flipstone Technology's HackLab Digital Art Media College Solar Tree with students Have no booth just presence: Equity One Buffalo Wild Wings Cultural Council of. PBC Graphics Plus Coastal Star Art Hive AW Architects Miller Land Planning GBBF r. . Resource Depot Beau Lieu Studio and Fine Art Appraisers • KINETIC SYMPOSIUM TO DO LIST 9.10.2014 • VENDOR BOOTHS Michael Lelia Mordoch Gallerie WORKSHOP COMMITTEE SCM • PRESENTATIONS Rachael Mondesir - Nancy Byrne A. Finalize the speaker /panel presentations • • Contact potential speakers and panelists ' • Finalize presenter /speaker budget for fee compensation and visiting accommodations • Speaker /panelist or speaker presentation topic • Collect speakers /panelists presentations • Bios of speaker /presenters • Prepare program B. Prepare Symposium ,weekend logistics • Coordinate travel and accommodation logistics for visiting speakers • Speakers /panelist program MC • Coordinate speakers /panelists presentations with IT in City Hall Chambers • Coordinate speakers /panelists for schedule timing C. Symposium presentation follow up • Formal thank you communication i , OPENING RECEPTION • Deborah Bottorff & Paul Sirota A. Coordinate logistics for opening night reception • Coordinate with volunteers and caters for set up and break down • Coordinate beverage and catering companies - (2013 Winn Dixie supply cheese, olive and fruit selection plus wine and soft drinks. Supply two specialists to man wine and cheese tables. Need volunteers to man soft drink table. Seek beer sponsor - Due South Brewery. Secret Garden provided hors d'oeuvres and .poured wine) • Finalize details necessary for above • Sponsor signage and recognition B. Opening Event Program • Create program (opening remarks when and by whom, sponsor, official recognitions) • Kinetic artwork exhibition tent • Entertainment •. Distribution of poster/DVD's • Distribute Sculpture and Art& Culture Publications. C. Prepare invite logistics • Invite list KINETIC SYMPOSIUM TO DO LIST 9.10.2014 • Invite document • Email to list • RSVP and follow up for accurate count • Create list of attendance . D. Opening Reception follow up • Thank you to attendees MARKETING Deborah Bottorff A. Prepare updates for marketing materials • Save the Date Cards, • Program • Souvenir posted with DVD • Ads - 2 page spread in Sc ulpture Magazine November issue (Kinetic article) • Billboard • Signage • Opening night invite • Presentation Program B. Prepare production for marketing materials • Save the Date Card - completed and distributed at ISC Ntl conferences (5,000), 15,000 Costal Star, Lifestyle tour groups, City facilities and businesses. Print est 30,000 to date. Art Basel, Red Dot and Art Miami in December and at Art Palm Beach in January with Art newspaper. . • Program - In final production 5,000 • PR - Local, national and international press, received for installations to date. Arts Newspaper and Art & Culture magazine planned article. Palm Beach Post, Sun Sentinel, Boynton Forum, CVB and TDC CCPBC . (Ntl ad program inclusion), KAO websites and social media. • Souvenir poster with DVD . . • Ads - Sculpture Magazine, Coastal Star, Billboard • Signage - 1 -95 Digital billboard, Digital display on Federal Hwy. feather banners, banner on tent facing Seacrest, small ground signs throughout City. • Opening night invite • Presentation Program C. Distribution of Marketing Materials . • Businesses, Corporation • Educational, Public and Private Schools, Universities • Organizations, Associates • Web sites, face books, social media' SPONSOR RELATIONS A. Secure sponsors . B. . Finalize sponsor donations • Detail sponsor commitment KINETIC SYMPOSIUM TO DO LIST 9.10.2014 • • Obtain logos • Add logo's to marketing materials C. Sponsor relations during Symposium • Coordinate sponsor logistics Make sure sponsors are .happy D. Sponsor follow up • Formal thank you SPONORS Aylin Tito A. Target sponsors B. Secure sponsors C. Finalize sponsor commitments • Detail sponsor commitments _ • Obtain • Logo to marketing materials D. Sponsor follow up • Formal thank you 2015 SPONSORS Kinetic Art Organization (KAO) Art in Public Place City of Boynton Beach . BB CRA International Sculpture Center (Sculpture Magazine) Boca Bearings Flipstone Technologies - HackLab Miller Land Planning Tourist and Development Cultural Council of PBC Convention and Visitors Bureau Beau Lieu Studio and Fine Art Appraisers • Arts District Digital Art Media College Graphics Plus