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Minutes 07-22-14 MINUTES OF THE ARTS COMMISSION MEETING HELD AT FIRE STATION NO. 2,2615 WEST WOOL BRIGHT ROAD, BOYNTON BEACH, FLORIDA ON TUESDAY, JULY 22, 2014, AT 6:30 P.M. PRESENT: Robyn Lorenz Debby Coles-Dobay, Public Art Manager Rachael Mondesir Paul Sirota Aylin Tito Will Hatcher, Alternate ABSENT: Deborah Bottorff, Chair Anderson Slocombe I. CALL TO ORDER In the absence of the Chair, Paul Sirota, called the meeting to order at 6:40 p.m. 11. ROLL CALL OF MEMBERS Roll call established a quorum was present. Ill. AGENDA APPROVAL Ms. Coles-Dobay added the Artwalk protest for the Arts District to New Business. Motion Ms. Lorenz moved to add a discussion about the Art District Artwalk to the agenda. Ms. Mondesir seconded the motion that unanimously passed. IV. APPROVE MEETING MINUTES A. May 27, 2014 minutes Motion Ms. Tito moved to approve. Ms. Mondesir seconded the motion that unanimously passed. B. June 24, 2014 minutes The minutes were not available. MEETING MINUTES ARTS COMMISSION BOYNTON BEACH, FLORIDA JULY 22, 2014 V. ANNOUNCEMENTS/REPORTS A. Cancel August 26 meeting The members had previously decided to cancel the August meeting. B. Appetite for Art, July 24 A flyer regarding the Appetite for Art event at the Secret Garden Caf6, held by the Community Caring Center was distributed. Thursday night was VIP night and Friday and Saturday nights featured displays by great artists. Ms. Coles-Dobay encouraged the members to attend and support the arts. VI. PROJECT UPDATES/APPROVALS A. Sculpture installations at Quantum Town Center final review. Quantum Town Center on Gateway Blvd. Ms. Coles-Dobay summarized this was the final approval for the four sculptures in- stalled as proposed to the Arts Commission and approved on January 28th. Images of them installed with the proper bases were reviewed. They were located in safe areas, and they did not obstruct any sight lines. Plaques would be added and lighting was in- stalled. There was a small difference on one piece. Trees were being trimmed so they would not compete with the piece or obstruct it and traffic directional signs were being moved. The pieces were landscaped and the installations were very well done. Motion Ms. Lorenz moved to approve the sculptures as installed. Ms. Tito seconded the motion that unanimously passed. Ms. Lorenz commented the horse sculptures by Michael's craft store was not lit or visi- ble at night. Ms. Coles-Dobay thought there was lighting around them and the bulbs may need to be replaced. VII. INTERNATIONAL KINETIC ART SYMPOSIUM AND EXHIBIT PLANNING A. To do list Ms. Coles-Dobay explained the outdoor exhibits were selected and the engineering specifications were ready to be submitted to the City for permitting. The Arts Commis- sion no longer needed to address the offsite cement pads. She reported she had al- most all of the artist agreements and would coordinate installation dates with them. The target installation date for the kinetic exhibits was September 29th.. It was noted 2 MEETING MINUTES ARTS COMMISSION BOYNTON BEACH, FLORIDA JULY 22, 2014 removal of the artwork already on the Avenue of the Arts usually takes place one week prior to installation of the art for the Symposium. B. Indoor sculpture selection The members were planning exhibit space in a tent for the 2015 event. At the last Symposium, the indoor exhibits were in buildings. The tent would be 30' by 60' or 30' by 100' and would be located in the lot along Seacrest between East Ocean and NE 1St Avenues. Ms. Coles-Dobay would coordinate the shipping and installation of the art and had a list of volunteers to help. The Library has a holding area to receive the piece and pack the pieces for return sto the artist. The artist, if present at the Symposium, could also remove it from the exhibit floor after 6 p.m. on the last day of the Symposium. Rick Beau Lieu would lead the crew and Bill Combs will help. Last year, there were designated individuals at each exhibit location to handle purchas- es with Rick Beau Lieu as the lead. The buyer completes a form which he processes. He coordinates delivery of the piece, which could be shipped or picked up after the Symposium was concluded. The Arts Commission would split the 30% Commission with Mr. Beau Lieu and the same arrangement would occur with the 2015 Symposium. The proceeds fund the Art in Public Places program. Sales of outdoor art would be handled differently because the art was exhibited all year. Ms. Lorenz inquired if clean-up of the area was addressed and learned there will be an internal City meeting regarding the Symposium. Each department reviews every aspect of the event for public safety and cleanup. A street sweeper will be used the Thursday before the event. Individuals will be on site every day to clean the area, restrooms, and restock facilities. Tree trimming is done ahead of time. A question arose about the Lynn Art and Ms. Coles-Dobay explained the piece was moved to the Schoolhouse Children's Museum. The piece in place of the Lynn Art was the Edwin Chong Oprah piece. The site was reviewed for public safety and since there were road closures and signs routing patrons to parking, police would be present. A map of the areas available for parking was reviewed. Taste samplings from various restaurants and the electric six-seat car which was a taxi, would be available. An update on the Vendor Committee was given. Ms. Lorenz contacted Rolling Ball and there is a page on Facebook with other Rolling Ball artists. One artist was interested in the Symposium, but was low on funds. She hoped Artist Rolando Barerro (Rolando) would talk to him about artist representation. A representative from Solar World, a local solar panel and hot water heater installer, had also looked at the website and he was seriously considering participating. A salesman at Ford may display their electric car(s) but was concerned the Symposium location may be out of his district. Ms. Coles-Dobay pointed out the Symposium was a regional and international event and she offered to contact the dealer. Ms. Lorenz reported she contacted a welding fabricating company. 3 MEETING MINUTES ARTS COMMISSION BOYNTON BEACH, FLORIDA JULY 22, 2014 One of the fabricators was contemplating creating indoor kinetic art and Ms. Coles - Dobay agreed to contact him. Ms. Lorenz had contacted G -Star School of the Arts, but had a lackluster response. Vi- sionary School of Arts in Stuart only creates paintings and drawings; however, she agreed to contact the owner to see if she could enlist students to create a kinetic piece and /or just to participate. She contacted a student robotics teacher to recruit his partici- pation, but has not received a response. Ms. Coles -Dobay explained the Flipstone Technology Hack Lab had robotics and would feature some type of project. Ms. Lorenz agreed to obtain more information and email it to Ms. Coles- Dobay. The sponsors were basically the same as the last Symposium, and Ms. Mondesir creat- ed a calendar regarding presentations which the members reviewed. Ms. Coles -Dobay suggested Chair Bottorff and Mr. Sirota, who were working on the Opening Reception, start contacting the caterers they had at the last Symposium and agreed to prepare an email introduction for them to use. Buffalo Wild Wings was inter- ested and the Amak Company should be contacted. It was hoped Culinary Solutions would provide a discounted box lunch for the vendors and sponsors. The Backyard was suggested as a potential caterer and the Secret Garden was interested in participating. At the last Symposium, Winn Dixie provided a nice buffet and they would again be con- tacted. GFS Foods caters and there were schools with culinary programs that could be contacted; however, the schools likely could not provide the catering for free. Marketing the Symposium was reviewed at the last meeting and no update was given. The Save the Date cards were distributed. Ms. Coles -Dobay had a marketing grid and would update the document. She gave special thanks to Mr. Sirota for entering over 500 handwritten names, addresses and email addresses onto a spreadsheet. He put on record it was an arduous task that he would not do again. Mr. Sirota inquired if someone in the office handled the website and social media. Ms. Coles -Dobay responded there is an AIPP Facebook page and they posted the Sympo- sium on it as an event. It has not been published yet because they were preparing to eBlast the first announcement; however, Ms. Coles -Dobay could allow other administra- tors access to the page for other specific items. Ms. Coles -Dobay briefly reviewed the indoor selection as contained in the meeting backup. A video showing the movement of the pieces was also viewed. C. Outdoor kinetic artwork change the piece switched out for the outdoor exhibit by Edwin Cheong Oprah will be switched with another piece. This was addressed earlier in the meeting.. 4 MEETING MINUTES ARTS COMMISSION BOYNTON BEACH, FLORIDA JULY 22, 2014 VII. EXHIBITS None. VIII. NEW BUSINESS A. Artwalk Discussion. Ms. Coles -Dobay explained the Arts Commission and the Art in Public Places program has always supported Rolando, the Arts District and its activities. The concept was to cultivate an area for artists to have activities, galleries studios, and participate in the City and its programs. They had a meeting in August about how to engage artists in some of the City's plans. Many artists were invited to the Treasure Coast Regional Planning Council meeting to be part of the planning. Rolando wanted to create a mural and there was a mural pro- cess to follow. The application was $150, and the concept must be approved by the Planning and Zoning Department and the Arts Commission. Having a mural on each bay door would be very expensive and was a problem for the artists, so there was a discussion about the City exempting the Arts District from the mural art process and /or the fee. There were rules that had to be created, such as having no profanity, nudity, etc. The City has a special events permit process and there was always a question where the Artwalks fell within the City's policies. Ms. Coles - Dobay's recommendation the en- tire Art District's monthly activities be included under a yearly permit did not occur. Now the Special Events Department tightened the definition of a special event. The event has to be publically safe and in the proper zoning district. Artist Rolando has different artists visiting and one group wanted to have a special event, but did not have a permit so he applied for one and the discussion fell to artwalks. He was told they still did not have a mechanism for it and the City would work with him. Ms. Coles -Dobay suggested making the Artwalks an exception as it is a temporary thing and not a full blown special event. Ms. Coles -Dobay brought the matter to the City Manager's attention as it is a policy de- cision. The City Manager wants to allow them, but they had to determine how to con- tinue it with the criteria in place. The Special Events Coordinator sent him a notice say- ing until the matter was resolved, the walks must be put on hold. Rolando decided to launch a protest that the City was shutting him down and the City was not cooperating. There was a meeting to discuss it two weeks ago. At the same time, Rolando indicated there would be no Artwalks during the summer, but in July, he decided to resume them. It was causing a stir in the City and Arts District. The members acknowledged Rolando's enthusiasm and that he works very hard. They noted there were issues being raised, that at this point, were unnecessary. The mem- 5 MEETING MINUTES ARTS COMMISSION BOYNTON BEACH, FLORIDA JULY 22, 2014 bers wanted to ensure the Artwalks were within the policies of the City and recognized it was for the benefit of the entire City. Most members did not see the need for a protest. The area was not attractive and was zoned as an industrial district. The warehouses on Industrial Avenue are private businesses and not City property. Parking and lighting was bad and potholes were an issue. The zoning allowed business to be there and be li- censed to create products, but did not allow retail or restaurants. When food trucks are present and artists are selling art, it is not permitted due to the zoning and the City has been lenient. Some of the statements Rolando made were artists make their living through the Artwalks and it was not known if it was true. She noted the City has very little industrial land left. Ms. Coles-Dobay wanted the members to be aware of the situation because people were questioning what was occurring. They were free to discuss it professionally and diplomatically. The City was doing all they could as fast as they could, but it appeared it may not be as fast as Rolando would like. It was noted on Rolando's most recent blog posts, the meetings rescheduled were moved up and not further back. Ms. Coles-Dobay explained Rolando has been diligent about trying to address issues, but there were still concerns. A meeting was scheduled to resolve the issue. There was already an article about it in the Sun-Sentinel. If approached, the members could re- serve comment or refer them to Ms. Coles-Dobay. I. UNFINISHED BUSINESS None. X. FUTURE BUSINESS None. I. ADJOURN There being no further business to discuss, Ms. Mondesir moved to adjourn. Ms. Lorenz seconded the motion that unanimously passed. The meeting adjourned at 8:11 p.m. Catherine Cherry Minutes Specialist 082214 6