Minutes 07-23-14CITY OF BOYNTON BEACH
Boynton Beach City Library
Library Advisory Board Minutes
July 23, 2014
The library advisory board meeting was called to order at 4:05 p.m. by Chair Jeannie Taylor. All board members
were present except Laurie Salzer. The minutes of the June 25`h meeting was approved as distributed.
Correspondence: Laurie emailed to say she would not make the meeting.
Public Audience: None.
Chair's Report: None.
Unfinished Business:
Craig distributed the OverDrive e -books report for June 2014. The report shows that Boynton's Overdrive patrons
checked out 391 items in June. Boynton Beach Library had 28 new patrons applying to use this service in June.
The new Facebook page will include an e -books ad to help increase awareness of the program and circulation.
The Unique Management Collection Services report was also distributed to the board. The collection service has
collected $7692 dollars to date. In addition the program has recovered over $15,000 in materials. Board members
agreed that the service is a successful method to recover lost materials and fines.
During the staffing update Craig stated that the new Children's Librarian was resigning to tale a position at Unity
School effective August 12, 2014. Paperwork to post the position is in process. Also, ten applications have been
received so far for the part-time page position which is currently posted.
Apple computers and other furniture and equipment have been ordered for the Digital Creative Commons (DCC)
area for teens. Assistant Director, Anne Watts is working with the teen focus group to approve a name for the area.
The name Studio 208 has been suggested. Funding to teach computer classes at the library has been received by
the city. PhotoShop classes will be offered to both teens and adults. Funding for eight software licenses has been
included in the budget request.
Craig updated the board on the proposed 2014-2015 budget request. The City Manager cut $11,964 from the Book
and Materials budget to help meet the city's $2 million shortfall in funding. State Aid funds may have to be shifted
from technology to purchase books and materials. The State Aid monies are expected to be slightly higher than
last year. The re -combination of two part-time Division Head positions plus one part-time aide position to get one
full-time Division Head position (filled by Judy) is still in the budget. Craig mentioned that one commissioner was
educated regarding the need for police presence for public safety during times of high volume (after-school) use.
Craig also reported that the library will be utilizing Midwest Tape for all digital media (DVD, CD's, B1ueRays, and
Audio Books) to speed up processing.
New Business: The board approved by consensus two future meeting date changes. The August 27, 2014 meeting
was cancelled. The November and December meetings will be combined and held on December 3, 2014.
Library Director's Report: Craig distributed the monthly report for June 2014 and made note of some of the
statistics including the increase in Customer Visits by 3%. There were 16 teen programs held with attendance of
360 reported. Our Facebook page usage statistics will be included in the next report. Craig also shared a recent
Sun -Sentinel article regarding other city buildings which will be open Fridays. The library is not able to resume a
Friday schedule due to a budgeting shortfall. The cost to open the library on Fridays is reported to be almost
$150,000 per year. A final report on the Summer Reading program was given. There were many children and
teens who read double the suggested number of minutes, indicating the program was successful. Craig also
announced that the library was approved for three full time Ameri-Corp positions for next year. One of those is
specifically allocated to teen assistance.
The next library board meeting is September 24, 2014 at 4:00 p.m. The meeting was adjourned at 4:45 p.m.
Valerie Pleasanton, Secretary