Loading...
Agenda 10-28-14 %KIRHEJSV%VX'SQQMWWMSR1IIXMRK 8YIWHE]3GXSFIVTQ EXXLI*MVI7XEXMSR8VEMRMRK6SSQ ;IWX;SSPFVMKLX&SYPIZEVH&S]RXSR&IEGL %+)2(% --'%008336()6 ---6300'%003*1)1&)67 -:%+)2(%%4463:%0 :%4463:)1))8-2+1-298)7 %7ITXQMRYXIW :-%22392')1)2876)43687 %3GXSFIV%VXWERH,YQERMXMIW1SRXL4VSGPEQEXMSR &&SEVHEXXIRHERGI :--463.)'894(%8)7%4463:%07 %'EWE(IP1EVETTVSZIEVXMWX0YG]/IWLEZEV^ &'EWE(IP1EV4VSNIGXMRXVSHYGXMSR :---280¬/-2)8-'%687=1437-91%2()<,-&-840%22-2+ %3YXHSSVOMRIXMGEVX[SVO &/MRIXMG'SRRIGXMSRW '8SHSPMWX (;MPP¬WGSQMGHIPMZIV]JSV:-4[IPGSQI )7XEJ´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¬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¬/-2)8-'%687=1437-91%2()<,-&-840%22-2+ &/-2)8-''322)'8-327 8LIJSPPS[MRKTVSZMHIWMRJSVQEXMSREWXLITVIWWVIPIEWIEFSYXXLI/MRIXMG'SRRIGXMSRW TVSNIGX ;I[MPPRIIHFSSXLZSPYRXIIVWJSVLSYVWLMJXWJSV ;IHRIWHE]TQ 8LYVWHE]ERH *VMHE]ERH 7EXYVHE]ERH 7YRHE]ERH 7YRHE]TIVWSRXSEWWMWX[MXLFVIEOHS[R :---)<,-&-87 %4PIMR%MVEVXMWXWTEMRXOMRIXMGEVXE[EVHW 40)-2%-64%01&)%',%68-7874%-28/-2)8-'%68%8*-:)1))8947 4PIMR%MV4EPQ&IEGLEVXMWXWEVIWGLIHYPIHJSV´ZI1IIXYTWPIEHMRKYTXSERHHYVMRKXLI*IF-RXIVREXMSREP /MRIXMG%VX)\LMFMXERH7]QTSWMYQIZIRX4PIMR%MVEVXMWXW[MPPTEMRXXLIOMRIXMGEVXWMXIHMRXLIYVFERWXVIIXWGETIWERH PERHWGETIW%PPSJXLITEMRXMRKW[MPPFII\LMFMXIHMRXLI&S]RXSR&IEGL'MX]0MFVEV]PSGEXIHEX77IEGVIWX&PZH 8LI&S]RXSR&IEGL%VXW'SQQMWWMSR[MPPE[EVHEWIPIGXIHTEMRXMRK JVSQ(IGXLVSYKL%TV JVSQIEGL1IIXYTWXSFIJIEXYVIHMRXLI-RXIVREXMSREP/MRIXMG%VX)\LMFMXERH7]QTSWMYQQEV OIXMRKQEXIVMEPW 4PIMR%MVE*VIRGLI\TVIWWMSRXLEXQIERWMRXLISTIREMVªMWYWIHXSHIWGVMFIXLIEGXSJTEMRXMRKSYXHSSVW4PIMR %MV4EPQ&IEGLEVXMWXW1IIXYTKVSYTMWJSVEVXTEXVSRWERHEVXMWXW[LSLEZIETEWWMSRJSV4PIMR%MVTEMRXMRKEVSYRHXLI 7SYXL*PSVMHE*SVQSVIMRJSVQEXMSRERHEVX[SVOMQEKIWZMWMX4PIMR%MV4EPQ&IEGLGSQ )RNS][EXGLMRK4PIMR%MV4EPQ&IEGLEVXMWXWTEMRXMRKOMRIXMGEVX1IIXYTWEVIWGLIHYPIHEWJSPPS[W 3GXEQTQ )3GIER%ZIHYVMRKXLI&S]RXSR&IEGL,EYRXIH4MVEXI*IWX 1IVQEMH7TPEWL 2SZEQTQ %PSRK7IEGVIWX&PZHFIKMRRMRKEX&S]RXSR&IEGL&PZHERH)3GIER%ZIXS*IHIVEP,[] (IGTQTQ )3GIER%ZIFIX[IIR7IEGVIWX&PZHERH2)WX7XHYVMRK©1YWMGSRXLI6SGOWª'SRGIVXEXXLI%QTLMXLIEXIVF] XLI7GLSSPLSYWI'LMPHVIR¬W1YWIYQ *IFEQTQERH*IFEQTQ (YVMRKXLI-RXIVREXMSREP/MRIXMG%VX)\LMFMXERH7]QTSWMYQIZIRXEPSRK7IEGVIWX&PZHFIKMRRMRKEX&S]RXSR &IEGL&PZHERH)3GIER%ZIXS*IHIVEP,[]%VX[MPPFIEZEMPEFPIXSJSVWEPI SPECIAL EVENT DETAILS Event Name: International Kinetic Art Exhibit and Symposium 2015 Event Location: Old High SchootParking lot (Exhibition Tent), City Hall .Chambers, Library Program Room, Schoolhouse Children's Museum, and Civic Center Date: Friday, February 6 - Sunday, February 8, 2015 Time: Friday: 6:30pm to 8 :30pm (VIP): Saturday: 9:OOam 6:O0pm Sunday: 10:00 - 6 :OOpm Attendance: 5,000 over the three days: 300 -400 on Friday, balance of attendance throughout Saturday & Sunday ROAD CLOSURE: Artx.Br - ode ; (561= 742 -6485 E. Ocean Ave from Seacreast to just before NE 1st St so that the PD parking lot is still' accessible for guest, parking (as shown on site map). Barricades to be, set up midday. on Friday (four at both ends of Ocean Avenue) MAINE_ VENT NT CONIPOINKNTS1 On Saturday & Sunday, the public will be welcomed to walk around the civic /cultural district (Boynton Beach Blvd to SE 2nd from Seacrest to Federal along E. Ocean Ave to view the outdoor Kinetic Art exhibited at the 2015 International Kinetic Art Exhibit and Symposium. There will be indoor artwork exhibited, speakers, vendors, sponsors, youth workshops and other activities throughout the City Hall Chambers, Library Program Room, Schoolhouse Children's Museum, and Civic Center and temporary Exhibition Tent. On Friday night, there will be a VIP reception with a sneak preview of the indoor art exhibition in the temporary Exhibition Tent. Installation of Art in Tent & Library will be on Thursday, February 5th — Friday, February 6th. NETT TASTING` (Food) N /A The Schoolhouse Children's Museum and Sherry Johnson of Secret Garden Cafe will host a "Kinetic Tasting" where local restaurants will deliver individual size samples of their food that Sherry, her staff and the Schoolhouse Children's Museum staff will service to the public under the large City Tent. Tastings will only be available for four (4) hours each day scheduled from 9:OOam — 2:O0pm on Saturday and 10:OOam — 2:OOpm on Sunday. #NT S: Andrew Mac k561): 706364 There will be a large 30' x 60' or 30' x 100' temporary Exhibition Tent. Setup is scheduled for Monday February 2nd or Tuesday February 3 Contractors will breakdown on the Monday February 9th. The tent contractors will submit a Building permit to Development. The . City Tent (20' x 40') will also be used for the "Kinetic Tasting" area to be held in the Schoolhouse Children's Museum Courtyard. Setup will be on Friday, February 6th and break down will be on Monday, February 9 by PW. • AMPHITHEATER: Adr anna' Greco reneibza (5,0 742 6596 , There will be a live band/DJ performing at the amphitheater on Saturday & Sunday. Amphitheater outlets need to be turned on. 4 3, SIG.NAGE: Ed Breese (561) ,742 6262 � Signage Type: Amount: Locations: Owner: Digital Sign 1 SE Corner Federal & Boynton Town of Hypoluxo Electronic Billboard 1 Interstate 95 City Directional Signs 24x18 20 See Map + Major Intersections in City City Parking Signs 9 See Map CRA Feather Banners 2 TBD City Sponsors Banners 8x2.5 5 Exhibition Tent, Stage, Civic Center TBD Sponsors & City Hall Light Pole Banners 14 Along Ocean Ave CRA Billboard Street Signs Existing locations in Boynton . CRA/City 4x8 4 4x4 2 "A" Frame EVENT - TBD TBD CRA Signs PW fiS.TAFF:'Adraanna Greco Arencabta ;(561)` 74,2 ,:6596 Prior to the event, the event area (including Ocean Ave up to Federal) needs to be cleaned including cutting grass, fire ant treatment, trash Pickup, and street sweeping. One B &G staff is requested to provide trash pickup during the event from 11:OOam - 6:OOpm on Saturday and 12:OOpm — 6:OOpm on Sunday. City Hall Chambers & Civic Center A/C needs to be turned on throughout the weekend. Type 3 barricades need to be rented and installed on Friday, February 6th and removed Monday February 9th .after the event. Cones need to be placed on Civic Center stage to prevent guests from getting on stage. " CLE NG CREW: Adrianna Greco Arencibiq (561) 742-6594- The cleanup crew is requested to do midday cleaning/restocking on Saturday & Sunday and an after event cleaning on Friday, Saturday and Sunday night. . RESTROOMS N /A= ; There will restrooms available in City Hall, the Library, 'Schoolhouse Children's Museum, the amphitheater, and the Civic Center for Saturday and Sunday. Looking into possibly using Civic Center or The Schoolhouse Children's Museum for Friday's VIP event. WASTE N ANAGE MENT:rA dnan Ten — Fifteen 95 gallon carts are requested to be scattered through the event area. i OLICE: NVatha*Vinland (561) 74 F One - Two officers are to be onsite from 9:00 — 6:OOpm on Saturday and from 10 :OOam — 6:OOpm on Sunday. (There will be not be any alcohol) The first 4 -5 south rows in the police parking lot next to • Kid's Kingdom needs to be cleared of any obstructions during the art installation (approximately Sept. 29_— Oct. 1, 2014) and again for the duration of the event. FI "RE aINSPECTTON: G_zna 111orency �56�) 742 6600 The tent inspection will be conducted on Thursday after the tent is installed. The fire & life safety inspection will be conducted approximately two hours before the event. , endi4ngIterns-s F Lv ,.......�r a.,.._,a.n..........a. a.> _.... =sU a ` •_ v...d....,_.b, ,^eK .. x�.,... _.....�,_._., �z,..�.a..,.e... •.km..... ' rs .._c...,. <.a,..- .s.:».:..s,F ".,..? .s. .,.,:,+;:i 1. Find out if we need to pay for a "SERV cart" or if Station 1 can be placed last on call for Medical Emergencies o STATUS: Waiting on the official approval from Chief Carter for Station 1 to be last call 2. Confirm Restrooms for VIP night with either CSM or Civic Center o STATUS: Suzanne will meet with Debby on 9/15 regarding the use of the restrooms, Civic Center has quoted 1 employee at Approx. $13 per hour for three hours, $39 total) 3. Charlie needs to know what dates to set up and take down the signs (event signs, no pet signs Ft no through signs) o STATUS: N/A 4. Charlie needs to know what dates to set up and take down the tower light and where to place it (place tower light on map) o STATUS: N/A 5. Carisse needs to know what dates the digital signs are requesting to be used so she can ask Lantana for permission . o STATUS: N/A m,., �,.... +�.-+u°^p.rt - C • t -r y xe z . •° - -' - 'S , , AdVerts a a � 5 ' ..:.^,- �.`*. 3 r singSSu��gestions� F n ..f K .qr t s '� r°e1 sy; i ° • e .5- _ r .:i 1. AAA Weekend Road trip Free advertising Nancy Byrne provide 2. • Airport Electronic Billboards - CRA contact 1) PW - I will copy you on an email that is a follow up from a meeting I had with PW on some items. 2) AC is for City Hall Chambers I believe Civic Center is already on? If not leave both. Should we include City Library Program room for Sunday as well? 3) For Carisse - Digital sign request use to install Jan. 23. and remove /return Feb. 9 4) For Charlie - . Event signs install Jan. 23 remove Feb. 9 5) For Charlie -Tower Light install morning of Friday, Feb 6 and remove Morning of Feb. 9 6) I added who was supposed to supply the AAA info 7) We . need to ask CRA if they still do Airport electric billboards. 8) Alan wanted to set date and time to review presentation software Public Works items reviewed: 1. Artwork shipping /staging • Sept. 29, Madson Center (north parking lot) 145 SE 2nd Avenue, Boynton Beach, 33435 -4573 • Need barricades to prevent parking in lot in place morning of Sept. 29 1. Removal one day during week of Sept. 22- 25 and installation assistance, Sept. 29 - power and ladders on call. 2. Crate storage beginning Sept 29 • Place artwork crates on pallets with tarp secured over crates. • Use barricades from parking lot closure around secured crates in parking .lot. • PW save pallets for crates to stack upon. - 1. Artwork site prep • Trees trimmed at 100 West side of City Hall on Seacrest Blvd. (to accommodate artwork 12'h x 4' wide) AND 135 E Ocean Ave. (to accommodate artwork 14'h with 45 degree from peak, 8' wide at 12' height). Glenda or Debby can be available to guide staff area needed to be trimmed. • Artwork pad pressure cleaning - Chris was to provide contractor contact for me to contact to acquire a bid. Debby would have to get estimates for contractor and /or City staff to pressure wash. (Julie may have piggy back pressure clueing contract) • Lighting - PW will repair and /or replace bulbs for artwork lighting. Debby will check and report status of lighting. - .Kevin can you confirm that this was completed? 1. Street closing (FYI only) - Police vehicles trailers for installation and event - This is on the Special Events permit form. • 2. FPL drop for temporary tent power - Approximate cost $1,500 + permit fees and City Labor - Prefer to thane tent company supply. 3. Kapok tree kinetic art installation - ladder available (If lift needed artists responsible for costs) 4. Lighting in Kapok tree - covered . by tower lighting at site - Tower lighting request - Special Event permit form 5. Use of City tent for Kinetic Tastings - Special Event permit form Size (20' x 40' x 12'h at peak and 9'h at side) - PW,wili install and remove during event • • Condition of tent - unknown Placement of tent - east of SCM courtyard in street (Ocean Avenue) •