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Minutes 10-14-14 MINUTES OF THE SAFETY COMMITTEE MEETING HELD ON TUESDAY, OCTOBER 1, 2014, AT 9:00 A.M., IN CITY HALL, CONFERENCE ROOM B, 100 E. BOYNTON EACH BOULEVARD, BOYNTON BEACH, FL PRESENT: Mark Bobich, Chair Safety Administrator Catherine Cherry, Secretary City Clerk Art Brode Public Works Eric Falstad Golf Course Wally Majors Recreation and Parks Barbara Scott Police/Code Tim McPherson Human Resources/Risk Management Beth Trachtenberg City Manager Pam Webb Human Resources/Risk Management ABSENT: Bevis Pigott/Gary Ezell Utilities Ed Herrman n/Michael Landress Fire Mike Dauta/Julie Alibrandi Finance/Warehouse Mike Naughton/Karen Abramson Library Mike Rumpf/Chris Mitchell Planning and Development Robert Sweeney/Alan Karajalainen ITS I. Call to Order Chair Bobich called the meeting to order at 9:15 a.m. II. Roll Call Roll call established a quorum was present. Ill. Acceptance of Minutes of September 9, 2014, regular meeting Motion Ms. Scott moved to approve. Mr. Falstad seconded the motion that unanimously passed. IV. Safety Committee Education & Training Chair Bobich explained there was a situation which involved an employee that came to work after hours smelling of alcohol. The employee was sent home for his shift, but should have been drug or alcohol tested. There is a mobile drug and alcohol testing Meeting Minutes Safety Committee Boynton Beach, Florida October 14, 2014 service the City uses which will arrive within 60 minutes of being called. Tim McPherson, Human Resource and Risk Administrator, referred to the two reasonable suspicion drug testing forms and advised Human Resources was soliciting feedback from supervisors on them. They should be used to document incidents. Chair Bobich requested the members review the forms and forward them to their supervisors for their feedback. There is a policy on drug and alcohol use that should be followed. Chair Bobich also announced Tim McPherson was new to the City. Mr. McPherson explained he worked in Jupiter and Martin County prior to being employed by the City of Boynton Beach. He had also previously worked with Chuck Magazine. V. Old Business A. Fire Drills Chair Bobich announced there was a fire alarm on September 23, 2014. He was out that day, but there was confusion about who to call. Chair Bobich advised individuals are to call Kevin Ramsey. He provided his Mr. Ramsey's phone number to the members and announced it was also posted on the fire alarm panel. In this instance, the alarm sounded in the lobby area due to dust in the alarm sensor. B. Proud to be a Safe Worker Awards None. C. Departmental Inspections & Safety Meetings Chair Bobich advised Risk Management was available to assist with meetings and inspections as needed. D. Incident Review Board Referrals Chair Bobich explained there were no referrals but there were changes forthcoming. A meeting would be held at 2:30 p.m. later in the day to review them. E. Drug Free Program/Policy (HR/RM — Mark Bobich/Pam Webb) It was announced the City Attorney was still reviewing the Policy. Chair Bobich hoped it would be completed soon. F. Safety Manual (Update in Process) The Manual was still in the process of being updated. When it is completed, it will come before the Committee. 2 Meeting Minutes Safety Committee Boynton Beach, Florida October 1, 2014 G. Other None. VI. New Business A. Departmental Safety Issues None. B. Other None. VII. Announcements The last day to receive a flu shot was October 15, 2014. The shots were available to City employees and their families and to City retirees in the City Library Program Room. The November Safety Committee Meeting was cancelled in observance of Veterans Day. VIII. Next Meeting Date: Tuesday, December 9, 2014, 9:00 a.m. VIII. Adjournment Motion There being no further business to discuss, Mr. Majors moved to adjourn. Ms. Scott seconded the motion that unanimously passed. The meeting was adjourned at 9:28 a.m. Catherine Cherry Minutes Specialist 141104 3