R14-121 i
ill RESOLUTION R14 -121 1
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, APPROVING A SIXTY (60) MONTH
APPLICATION SERVICE PROVIDER AGREEMENT
t WITH SUNGARD PUBLIC SECTOR, INC., TO HOST
THEIR INTEGRATED HTE GOVERNMENT
APPLICATION SOFTWARE PACKAGE AND THE
• CITY'S DATA AT SUNGARD'S SECURE DATA-
1 $ CENTER COMMENCING JANUARY 1, 2015;
i AUTHORIZING THE CITY MANAGER AND CITY
1. CLERK TO SIGN THE AGREEMENT; AND
1 PROVIDING AN EFFECTIVE DATE.
14
11 # WHEREAS, City departments use SunGard Public Sector's HTE government
1 F software for: general ledger, utility billing, web -based utility payments, electronic payments
1 P to vendors, business tax, payroll /personnel, human resources and other functions; and
15 WHEREAS, in 2009, the City entered into the initial 63 month Application Service
21 ! Provider Agreement and this proposal is a renewal of that original agreement with will
2 continue to provide the City with the same hosted applications and services, and will lock in
C �
2.1 a rate with lowest available option for annual increase (one percent per year) of the next
2 sixty (60) months; and
2 A WHEREAS, upon recommendation of staff, the City Commission has determined
2' 1 that it is in the best interests of the residents of the City to approve and authorize the City
21 Manager to execute a sixty (60) month Application Service Provider Agreement between
2 the City of Boynton Beach and SunGard Public Sector, Inc., to host their integrated HTE
2: Government Application Software package and the City's data at SunGard's secure data-
24 center.
3( NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
3 i 1 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
34. t Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
3 being true and correct and are hereby made a specific part of this Resolution upon adoption
3 hereof
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1 _S, nGard_ HTE_(app_Service_Provrder)(2014) doc
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Section 2. The City Commission of the City of Boynton Beach, Florida does
hereby approve and authorize and direct the City Manager and City Clerk to sign a sixty (60)
month Application Service Provider Agreement between the City of Boynton Beach and
SunGard Public Sector, Inc., commencing January 1, 2015, to host their integrated HTE
Government Application Software package and the City's data at SunGard's secure data-
: center, a copy of the Provider Agreement is attached hereto as Exhibit "A ".
Section 3. This Resolution will become effective immediately upon passage.
PASSED AND ADOPTED this 18day of October, 2014.
CITY OF BOYNTON BEACH, FLORIDA
- C .) ' . -t. e
l► .'or —J• 1 Tay
I
I 1 ► Aa
1 ? Ma or — Joe Casello
I' omm>ssioner D.vidT. er
21� 7,
2
2 o -r — MackM - .y
2 '
2 Commissioner — Michael M. itzpatrick
2 • ATTEST:
:• WI • RiaLtiy:X±O
31 t M. Prainito, MMC
3 ity Clerk
3.
3
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31 c:t; ,o ate Seal z
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9 _SunGard_l I1E_(appService Provider)(2014)doc
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DocuSign Envelope ID 21A25245- EF97- 4F4D- 9C4D- 5B229A95D2A4
SUNGARD* PUBLIC SECTOR
Supplement to the SunGard Public Sector Inc. Application Service Provider Agreement
Schedule A - Order Form
This Schedule A - Order Form is entered into under the terms and conditions of the SunGard Public
Sector Inc Application Service Provider Agreement dated November 2, 2009 (Agreement), between
SunGard Public Sector Inc. (SunGard Public Sector) and City of Boynton Beach, FL (Customer)
Unless otherwise stated below, all terms and conditions as stated in the Agreement shall remain in effect
Customer Name: City of Boynton Beach, FL Yes No
Initial Order Form X
Agreement Number: BYB2- 1173LG- 141692 -1 Replacement Order Form X
1. Initial Term: Begins January 1, 2015 and expires sixty (60) months from the date the initial Monthly
Access Fee is due under this Schedule A — Order Form
2. Application Groups: Professional Services Fees and Monthly Access Fees
Applications and/or Services Professional Monthly Access
Services Fees Fee
BYB2 091397 -1 091397 -2 091397 -3 091397 -4 091397 -5 BYB2 N/A $ 16,199 00
Renewal Services 091397 -6 091397 -7 BYB2 - 00006255
New Third Party Products Cognos BI Base Bundle Multi -Data Source- (BICOREMDS), Cognos Included in 1,137 98
(Not Currently Licensed) BI Cafe (Analysis for Excel) - (COGNOS -C), Cognos BI Adv Professional
Business Author Bundle - (COGNOS -AB5) Services Fees
Professional Services Installation - $1400 $ 16,440 00 N/A
Project Management - $640
Training - ( BICOREMDS) - 40 - $9000
Cognos BI Training Seances - (COGNOS- TRAIN -INT) - $5400
Existing Products GMBAw /Extended Reporting (ER), Accounts Receivable (MR), Asset N/A Included in
(Currently Licensed) Management (FA), Payroll /Personnel (PR), Purchasing /lnventory (PI), Monthly Fee
Procurement Card Tracking (PC), Human Resources (HR), Cash
Receipts (CR), Work Orders /Facility Management (VVF), Fleet
Management (FM), Land Management (LX), Building Permits (BP),
Code Enforcement (CE), Occupational Licenses (OL),
Planning /Engineering (PZ), Customer Information System (CX),
Click2Gov Core Module Embedded (K1), Click2Gov Occupational
Licenses (K6), Click2Gov CIS (K2), OnePoint Core (KL), One Point
C2G Credit Card Payment Activation, Document Management
Services (DX), Additional PR Library, Additional DMS License (1),
Cash Receipts Lockbox (CA), Rec Trac I/F to GMBA (VG), RecTrac for
Cash Receipts (V1), B/P Voice Response Interface (Teleworks)(V1)
Third Party Products Hosting WorksRight Software N/A Included in
Monthly Fee
Retrofit Maintenance Retrofit Modification (16) N/A Included in
Monthly Fee
Hardware Allocation VPN Concentrator Option to include management and configuration N/A Included in
VPN tunnel, Click2Gov Hardware and software will be hosted and Monthly Fee
managed by SunGard Public Sector
Services Setup, Implementation, ASP Helpcard SP1, Disaster Recovery Plan N/A Included in
for SunGard Public Sector applications Monthly Fee
Removal of Third Party Cognos Admin (2) CG, Cognos End User (20) CG, QREP Catalogs N/A $ (930 00)
Products /Existing Products (GM, BP, PR, FA, PI, CR, LX, PZ, OL, CX HR, WF, PC, FM, CE)- CJ
Total Proposed System. $ 16,440 00 $ 16,406.98
APPLICABLE TAXES ARE NOT INCLUDED IN THIS SCHEDULE, AND, IF APPLICABLE, WILL BE ADDED TO
THE AMOUNT IN THE PAYMENT INVOICE(S) BEING SENT SEPARATELY TO THE CUSTOMER.
SunGard Public Sector ASP Agreement
Rev 1 01 10 Page 1 of 3 10/24/2014
DocuSign Envelope ID 21A25245- EF97- 4F4D- 9C4D- 5B229A95D2A4
SUNGARD® PUBLIC SECTOR
3. Payment Terms:
Installation Fees Due on invoice, upon completion.
Project Management Fees 100% Due upon execution
Training Fees On invoice as incurred
Third Party Products Services Fee 50% on the Execution Date; 50% on Invoice, upon completion
Monthly Access Fee The initial Monthly Access Fee will be due January 1, 2015 Subsequent
Monthly Access Fees will be due on the first of the month thereafter
Monthly Access Fees will be invoiced in advance on a monthly basis for a
term of sixty (60) months at the rates listed below
Months 1 — 12 $ 16,406 98 per month or $196,883 71 per year,
Months 13 — 24 $ 16,571 05 per month or $198,852 55 per year,
Months 25 — 36 $ 16,736 76 per month or $200,841 08 per year,
Months 37 — 48 $ 16,904 12 per month or $202,849 49 per year,
Months 49 — 60 $ 17,073 17 per month or $204,877 98 per year
Following the initial term, Services will be provided on a year -to -year basis
provided the Customer exercises the option and pays the then current
Monthly Access Fee
Travel and Living Expenses Travel and living expenses are in addition to the prices quoted
above and will be invoiced as incurred and shall be governed by the
SunGard Public Sector Corporate Travel and Expense Reimbursement
Policy Travel and living expenses actually incurred in prior months for
which SunGard Public Sector is seeking reimbursement, shall also be
invoiced monthly
Notes:
1 Monthly Access Fees listed above are for the Applications and Services listed in this Schedule A-
Order Form only
2 Following the execution of this Schedule A -Order Form, any new Modification Retrofits provided by
SunGard Public Sector will be added to the next annual renewal period, pursuant to Section 4 below
4. Modification Retrofits. For each non - standard Application in library HTEMOD that was written by
SunGard Public Sector or any Application that has had custom modifications performed by SunGard
Public Sector at the Customer's request, SunGard Public Sector will perform all necessary
programming to ensure that the program is compatible with each new software release, version, or
program temporary fix made available by SunGard Public Sector Fees for Modification Retrofits to
be maintained are determined on an annual basis This determination is based upon the number of
modified objects prior to the beginning of each annualized ASP Term multiplied by the then current
rate charged per object
SunGard Public Sector ASP Agreement
Rev i of 10 Page 2 of 3 10/24/2014
DocuSign Envelope ID 21A25245- EF97- 4F4D- 9C4D- 5B229A95D2A4
SUNGARD' PUBLIC SECTOR
5. Third Party Software and Hardware. Unless otherwise provided for herein, warranty, modification
retrofit and maintenance offerings by SunGard Public Sector for its Licensed Program(s) do not apply
to any third party hardware or third party software supplied under this Supplement SunGard Public
Sector does not make any warranties nor provide any source code for any non - SunGard Public
Sector products unless otherwise provided herein The return and refund policy of each individual
third party hardware or third party software supplier shall prevail unless otherwise provided herein
City of Boynton Beach, FL SunGard Public Sector
r— DocuSigned by
BY BY biSa iki.Ak aalti,tn.
"— F4FSO3AE40O2479
PRINTED NAME. PRINTED NAME Lisa Neumann
PRINTED TITLE PRINTED TITLE Controller
DATE SIGNED DATE SIGNED October 24, 2014
SunGard Public Sector ASP Agreement
Rev 1 01 10 Page 3 of 3 10/24/2014