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Minutes 10-23-14 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, 100 E. BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA, ON OCTOBER 23, 2014, AT 6:00 P.M. PRESENT: Steve Waldman, Chair Sherri Claude, Board Liaison Mary Morera, Vice Chair Carol Lundquist Hattie Miller Lori Wilkinson, Alternate Kathleen Wilkinson, Student Regular Voting Member ABSENT: Carla Colebrooks Dr. Tiffany North Valencia Spells Anderson Dr. Carmela Nanton, Alternate Kellie Kershaw, Student, Regular Voting Member I. Call to Order Chair Waldman called the meeting to order at 6:00 p.m. II. Pledge of Allegiance/ Moment of Silent Reflection Pledge. The members recited the Pledge of Allegiance to the Flag, led by Ms. Lundquist. Chair Waldman thanked Vice Chair Morera for running the September meeting in his absence. III. Approval of Minutes of September 25, 2014 Ms. Lundquist noted she had volunteered to help Jeanne Heavilin with the Sister Cities committee and wanted it included in the minutes. Motion Vice Chair Morera moved to approve with the change. Ms. Lundquist seconded the motion that unanimously passed. Meeting Minutes Education and Youth Advisory Board oynton, each, Florida October 23, 2014 IV. Approval of Agenda Motion Ms. Lundquist moved to approve the agenda. Vice Chair Morera seconded the motion that unanimously passed. V. Announcements /Presentations /Correspondence None. VI. Public Audience Jeanne Heavilin, Sister Cities, advised she had not contacted Ms. Lundquist, but would in the future. The mailings for the Young Artists competition were mailed this week. Sister Cities sent the information to Qufu and Les Cayes. The Sister Cities Board also met last week and approved sending one youth to the Youth Summit Leadership Conference in conjunction with Sister Cities International Conference at the end of July. Ms. Heavilin would have information about the Conference at the next meeting. Chair Waldman had received information about the Sister Cities organization from Ms. Heavilin and forwarded it the computer art teacher and to Mr. Anderson, the English Department Chairman at Boynton Beach High School. Chair Waldman agreed to follow up with the High School. Christina Romeulus, a Boynton Beach resident and professor at Palm State College wanted to be more active in the community. She was present to learn about the Education and Youth Advisory Board. Chair Waldman explained the Palm Beach League of Cities has an Education Committee and was looking to expand. Chair Waldman offered to provide contact information to her and explained the Education Committee there has a youth delegate program. (Lori Wilkinson and Kathleen Wilkinson arrived at 6:11p.m.) VII. New Business A. Donation Request from Boynton Beach High School football program. The members reviewed the request. Chair Waldman thought the Board could not afford the full amount of $800. Ms. Claude read the donation request which was from the Boynton Beach High School Football Team, for a program called Hudl. The request was for equipment so athletes could review films of their play and make a video to send to colleges. ,. 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida October 23, 2014 Vice Chair Morera suggested reviewing the funds donated last month. She was not opposed to making a donation, but the funds had dwindled and a $200 donation would be fair and in keeping with the other donations made. Ms. Lundquist suggested advising that the Board would donate, but they would have to wait until December. Chair Waldman was not opposed to the donation, but agreed there were other schools that may seek donations. He asked for a motion that, based on funds coming in from the November fundraiser, they could revisit the request at the next meeting. After further brief discussion, there was consensus the Board was willing to donate some amount of funding in December. Chair Waldman agreed to advise the school of the Board's decision. VIII. Old Business A. Reading Oasis at Rolling Green Elementary - update Loretta Wilkinson advised the project was moving forward and the room was painted. Saturday, November 1 St was the build date, to assemble the furniture at 10 a.m. Volunteers were needed to help. The backup date was November 8 th and the ribbon cutting was scheduled for Friday, November 21 at 5:30 p.m. Ms. Wilkinson advised they received a lot of great donations. She wanted to ensure the Board would receive credit for their assistance and would put the City logo on the sponsor Board and list the Education and Youth Advisory Board. B. Shred -A -Thou — November 8, 2014 The Shred -A -Thou was set for November 8 th from 10 a.m. to 1 p.m. The contract and insurance was completed and there were signs and directional signs being made. A press release would be issued and Ms. Claude would handle other publicity. The Board had compiled an email and address list of previous Shred -A -Thou participants and a suggestion was made for the members to divide the list and contact those individuals. Lori Wilkinson recommended directing the participants to the correct entrance when leaving messages and advising them they will have to take their empty paper boxes. Vice Chair Morera explained a lot of people are looking for empty boxes, and they could have a sign. As for payment to the shredding company, Ms. Claude would either bring a check or forward it to a member before the event. The cost to hold the event was $300 for three hours, but tipping the workers was expected. Ms. Wilkinson agreed to confirm the amount of the tip with the shredding company. Information about the event was on Facebook and social media and receipts for donations would be provided. 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida October 23, 2014 C. Adopt -A- Classroom Chair Waldman explained the easiest way to make a donation to Adopt -A- Classroom is to go to the school with the check that indicates it is for the Adopt -A- Classroom Program and the bookkeeper would process the donation. The Board had agreed to set aside $100, but Chair Waldman suggested waiting until after the fundraiser in November. Additionally, the members had not decided on which class or school and it was important this be specified on the check. On a different note, Chair Waldman requested a list of all the monies expended to send to Harvey Oyer so he would know how his funds were spent. D. Tennis Carnival — April 25 Vice Chair Morera explained the tennis pro at Hunter's Run approved the date of April 25 for the Tennis Carnival. She explained the event basically runs itself. It is advertised through FunFare Magazine and participants sign up through the City. The event accommodates 30 students. Vice Chair Morera agreed to confirm the time. As the event draws closer, Ms. Claude will also contact former Board Member Phyllis Sterns' daughter who had donated to the event in the past and advised the Board provides refreshments and tee shirts to the youth. Loretta Wilkinson announced the Kiwanis Club was holding a children's Halloween spectacular on Saturday at Spanish River High School. Youth needing community service hours can help set up at 7 a.m. and would finish around 5 p.m. It was a free event except for the cost of food. I. Future Meeting Dates: December 4, 2014 January 22, 2015 X. Adjournment There being no further business to discuss, Chair Waldman properly adjourned the meeting at 6:32 p.m. Catherine Cherry Minutes Specialist 199294 4