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Minutes 12-04-14 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, 100 E. BOYNTON BEACH BLVD. BOYNTON BEACH, FLORIDA, ON DECEMBER 4,2014, AT 6:00 P.M. PRESENT: Steve Waldman, Chair Sherri Claude, Board Liaison Carla Colebrooks Stephanie Hayden Hattie Miller Dr. Tiffany North Valencia Spells Anderson ABSENT: Mary Morera, Vice Chair I. Call to Order Chair Waldman called the meeting to order at 6:07 p.m. 1111. Pledge of Allegiance/Moment of Silent Reflection Pledge. The members recited the Pledge of Allegiance to the Flag, led by Ms. Miller. Self- introductions were made. Of note was new member, Dr. Stephanie Hayden. Dr. Hayden commented she is a biology teacher at Dillard High School in Sunrise, Florida, and also a mom. 111111. Approval of Minutes of September 25, 2014 Motion Ms. Colebrooks moved to approve the minutes. Ms. Miller seconded the motion that unanimously passed. I. Approval of Agenda Sherri Claude, Board Liaison, added a Donation Request from the Boynton Beach High School Visual Arts Academy to Section VIII. Old Business, Item G. Motion Ms. Spells Anderson moved to approve the agenda as amended. Dr. North seconded the motion that unanimously passed. Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL December 4, 2014 V. Announcements/Presentations/Correspondence Ms. Claude distributed Funfare Magazine to the members and announced registration for the Tennis Carnival on April 25 was included in the Special Events section. I. Public Audience Jeanne Heavilin, representing the Boynton each Sister Cities Committee, apprised the Board all the schools have been contacted about the Young Artists/Young Authors program. The Committee wanted to continue to have the exhibit at the Boynton Beach Mall. Mall staff would not, however, confirm the exhibit, so the Committee members were working on an alternate location. On a different matter, it was noted the Christa MacAuliffe Middle School principal dropped the art program from the school's curriculum. Ms. Heavilin thanked Ms. Claude for her assistance with the Sister Cities fundraiser. Ms. Heavilin had emailed her because the Sister Cities organization could not sell poinsettias because they lacked the proper insurance. Ms. Claude was able to secure the insurance and the proceeds of the sale of the plants would be split 50/50. She advised the poinsettias were being sold at ACE Hardware and they make nice gifts. Sister Cities wants to send a Boynton Beach youth to the Youth Summit being held July 16th to the 18 in Minneapolis. No theme was yet set. This is part of Sister Cities International program. Last year, Ms. Heavilin and former Board Member Kellsie Kershaw submitted an application. Ms. Heavilin commented airfares would be about $400 and Sister Cities may approach the Board in the future if their student representative needs financial assistance. They were also working with Les Cayes and Qufu to send a youth to the summit, but the Committee was requesting those countries pay for those accommodations. They have not started advertising the Summit to students, but planned to do so after the holidays. Ms. Heavilin would contact the media about the opportunity. It was thought a 13 year-old was too young to travel to the Youth Summit, and the appropriate grades were freshman, sophomores or juniors. The cost for the conference was $425 so only transportation may need to be sponsored. Ms. Heavilin pointed out this was a great opportunity for high school students. Chair Waldman suggested checking with some of the guidance counsellors. The Youth Leadership Program may also start again when they hire a permanent staff member. A part-time employee was hired and they are advertising for registration for the spring season. The deadline to submit an application was March 13 , the last day before spring break Dr. Hayden agreed if guidance counsellors were unsuccessful, some schools may have model United Nations Program and those students may benefit from the exposure. The 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL December 4, 2014 guidance counsellors would be familiar with those students and could work an internship with the Youth Summit. There is a list of guidance counsellors that could be accessed through the school district that she can obtain. Boynton Beach, Santaluces, South Tech and Park Vista High School students were eligible, with a preference for a Boynton Beach resident. It was noted at least one or two chaperones should attend with the students. VII. New Business Ms. Colebrooks commented two weeks ago there was a storytelling festival at her school. She sent invitations to the Board and to Harvey Oyer, III, who was present. They read his book "The Adventures of Charlie Pierce, the Last Caloosa," and there was an article in the District News on the Palm Beach County District website about the event. They interviewed her and Mr. Oyer spoke about things his family did for the community. He commented he spoke highly of the Board. Chair Waldman advised he tries to apprise him of the Boards' activities because Mr. Oyer had donated to the Board in the past. Ms. Colebrook's stated she invited him to the meeting. VIII. Old Business A. Donation Request from Boynton Beach High School football program This item was to fund a software system to create highlights of sports play, which is useful to athletes applying for college. The original request was for $800. Discussion followed the football team was having a successful season; however, more information on the system versus creating sports footage in -house was wanted. Chair Waldman did not think they could do it in- house. The program creates a profile for the student and it includes their stats, game reel footage and highlights play from actual games. The software also had replay capabilities which could spotlight students. Further dialogue ensued. Some members did not think it could be done in- house, wanted to know if there was a fee to create the footage and thought that the parents of students usually collect footage. Dr. Hayden _ _ - _ _ - - - • _ _ - - -- - - . Dr, Hayden wanted to research it to ensure it was the best way to go as it relates to the football program. Chair Waldman explained this was for college use and Boynton Beach High School deals with inner city students that do not have a lot of help or funds, compared to other schools. The students do not have the opportunity to be highlighted. Chair Waldman commented it was a matter of how the program works and the amount of funding. Ms. Colebrooks was familiar with the software and explained many coaches review the 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL December 4, 2014 footage and it was helpful. Ms. Miller agreed it showcased the weaknesses and strengths of the player and is also used to improve play. There was general agreement to obtain further information and wait to see what they have done to raise funds. B. Reading Oasis at Rolling Green Elementary - report Ms. Wilkinson was not present and the item was tabled to the next meeting. C. Shred -A -Thon — Report Chair Waldman thanked Ms. Wilkinson and the Board for their help with the event, which made about $1,100. The "Red Shredder" was great to work with and in total, the event grossed $1,583, but they paid the workers $486, netting $1147 for three hours of work. Ms. Spells Anderson noted the advertisement gave the address for the front of Boynton Beach High School, and Chair Waldman responded that was a common complaint. It was also noted many people listed their email addresses for the next event and Ms. Claude agreed to try to schedule the next event if a tentative date or timeframe were given. She suggested an April or May event, after tax season, and would contact the company to see what dates they had available. D. Adopt -A- Classroom At the last meeting, there was discussion a donation to the Adopt -A- Classroom program could be made to an individual. The donation amount was about $100. Chair Waldman inquired if the members wanted to fund an elementary, middle school, or more. Dr. Hayden commented Rolling Green was receiving a lot of assistance. Chair Waldman would be thrilled to help Galaxy Elementary School, but thought other schools may need it more as Galaxy Elementary is a state -of -the art school. Ms. Colebrooks mentioned Nadia Stewart at Forest Park asked her about the Adopt -a- Classroom program. Chair Waldman noted he had a request from Boynton Beach High School, who was requesting help for a Visual Arts Program that had no start up supplies. Chair Waldman suggested helping this program and Forest Park. Motion Ms. Spells- Anderson moved to donate to Nadia Stewart of Forest Park Elementary School and the Boynton Beach High School Visual Arts Academy teacher. Ms. Colebrooks seconded the motion that unanimously passed. 4 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL December 4, 2014 The Board had donated $100 to each class in the past, and Ms. Spells- Anderson and Ms. Colebrooks agreed to an amendment to donate $100 to each. The checks will be made out to the schools. Chair Waldman noted Congress Avenue was underserved. E. Tennis Carnival — April 25 Ms. Claude reported Hunters Run secured the date for the Tennis Carnival. Chair Waldman reviewed the history of the event and the part former Board Member, Phyllis Stern played in the event. There may be an issue with calling the event the Phyllis Stern Memorial Tennis Carnival, and Hunters Run may need to approve the change. Ms. Claude would investigate the matter further with Vice Chair Morera who handles the event. F. Youth Volunteer Bank/Bob Borovy Award No report was given on the Youth Volunteer Bank. Ms. Claude inquired if the Board wanted to continue with the Bob Borovy Award as had been done in the past. She commented $1,000 was given to the first place winner. If there were less than 10 applicants, the second place award was $300. If there were more than 10 applicants, a third place award of $200 would be made. She noted there was $2,600 left, which would be depleted in two years and she asked if the Board wanted to adjust the award amount so it could continue for a longer period of time. Chair Waldman gave the history of Bob Borovy, a former board member who passed away. He suggested cutting the award in half for a year and then funding that account. The first and second place awards could be cut in half to $500 and $150. Motion Ms. Spells Anderson moved the Borovy award this year is for $500 for the first place winner and $150 for second place. Dr. North seconded the motion that unanimously passed. Chair Waldman commented it would be helpful if the Board made $1,000 from the poinsettias sale. Chair Waldman announced if a member's term on the Board was up, they needed to resubmit the application. It was noted Ms. Colebrooks and Ms. Miller were reappointed at the last City Commission meeting. IX. Future Meeting Dates: January 22, 2015 February 26, 2015 5 Meeting Minutes Education and Youth Advisory Board Boynton Beach, FL December 4, 2014 X. Adjournment Motion There being no further business to discuss, Dr. North moved to adjourn. Ms. Spells Anderson seconded the motion that unanimously passed. The meeting was adjourned at 7:01 p.m. i& u% Catherine Cherry Minutes Specialist 010915 • 6