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Minutes 02-10-15 MINUTES OF THE SAFETY COMMITTEE MEETING HELD ON TUESDAY, FEBRUARY 10, 2015, AT 9:00 A.M., IN CITY HALL, CONFERENCE ROOM ,100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FL PRESENT: Mark Bobich, Chair Safety Administrator Pam Webb Human Resources/Risk Management Liz Jones Finance /Warehouse Eric Falstad Golf Course Alan Karjalainen TS/GIS Rick Lee Fire Rescue Wally Majors (arrived 9:04 a.m.) Recreation and Parks Mike Naughton Library Michael Rumpf Development Pat Sholos Human Resources/Risk Management Barbara Scott Police/Code Compliance Beth Trachtenberg (arrived 9:09) City Manager's Office ABSENT: Catherine Cherry, Secretary City Clerk's Office Tim McPherson Human Resources/Risk Management Administrator Art Brode /Dwight Saulter Public Works Bevis Pigott Utilities I. Call to Order Chair Bobich called the meeting to order at 9:03 a.m. II. Roll Call Roll call established a quorum was present. Ill. Acceptance of Minutes of January 13, 2015, regular meeting Motion Mr. Karjalainen moved to approve the minutes. Ms. Scott seconded the motion that unanimously passed. I. Safety Committee Education & Training A. Heart Health Awareness Meeting Minutes Safety Committee Boynton Beach, Florida February 10, 2015 Ms., Webb explained this month, the Committee was focusing on heart wellness and February was American Heart Month. She distributed information on heart attacks and Wellness Training including foods and risk factors. A short risk-reduction quiz was also distributed. All heart attacks are significant killers. It was not just a condition of the aged or older populations. She referenced a 37 year old that died from a heart attack. They can occur at any age. Chair Bobich reminded all Automotive Electronic Defibrillators (As) were throughout City Hall. Mr. Majors would like to have everyone in his department AED certified. Mr. Rumpf inquired if there was a list available of individuals trained to use the equipment. He commented it was difficult to promote a program when no one knows how to use the equipment. A County-wide CPR training session would be held at various locations. In Boynton Beach, training will be held at Fire Station No. 5. The training was informational, and not for certification purposes. Certified CPR training would be offered in the future. It was noted heart attacks can happen to anyone. V. Old Business A. Fire Drills Fire alarms occurred at both the Police Department and the Fire Department. Chair Bobich explained even false alarms should be documented because they count as a fire drill and it is important that all employees respond correctly and go to the assigned meeting location for a head count. It was requested Gina Morency be contacted when fire drills occur. B. Proud to be a Safe Worker Awards None. C. Departmental Inspections & Safety Meetings Chair Bobich explained in addition to increased safety and awareness, they would like to see departments hold their own safety meetings. Risk Management staff was available to assist. He explained there was a lot of information available on the internet, including videos. D. Incident Review Board Referrals None. E. Drug Free Program/Policy (HR/ RM — Mark Bobich/Pam Webb) City Attorney Reviewing Chair Bobich advised the City Attorney's Office was still reviewing the Policy. 2 Meeting Minutes Safety Committee Boynton Beach, Florida February 10, 2015 F. Safety Manual (Update in Process) The update was two-thirds of the way completed. The Manual will include hyperlinks for additional information. G. Other None. V. New Business A. Departmental Safety Issues It was noted there was a ladder in the middle of the hallway by Dispatch for several months. It was off to the side, and cones were on either side, but it did protrude. A call was made and it was learned it was to service an air conditioning issue, but that was three weeks ago. B. IRB Meeting Information Ms. Webb reminded all Incident Review Members, as of this month, the meetings would be conducted immediately after the Safety Committee Meetings. They meet once a month now, instead of twice a month, due to the low number of incidents. She indicated the members will only determine if an accident was preventable. C. Other None. V1. Announcements A. Update on 20/20 Safety Ms. Webb announced the 20/20 Safety Program would commence in March. March will be Wellness Awareness to coincide with the Wellness, Safety and Benefits Fair. A theme for each month was scheduled except for December. April was Safe Driving Month and the Police Department will help. Assistant City Manager, Carisse LeJeune would assist with Hurricane Awareness Month. The June, July and October training sessions would be held at Fire Station No. 5. The June topic would be Heat Stroke. July would be Ergonomics. August will be Sleep Apnea and a physician would be present. September and October would be about Fire Safety and November was Diabetes Awareness Month. December's topic would be about stress, but they did not know would be holding the training. The 20/20 training in March would be changed to accommodate the Wellness, Safety and Benefits Fair and the 20/20 training dates were March 13 at 9 a.m. and March 24 at 2 p.m. 3 Meeting Minutes Safety Committee Boynton Beach, Florida February 10, 2015 MENIENEEMEM The Wellness and Safety Benefits Fair will be held on Thursday, March 26 from 9 a.m. to 3 p.m. Biometrics will be available. There will be a link on the notice to make an appointment for the screening and the appointments worked out well last year. Door prizes will be given away. The Risk/Safety table would have all types of activities and information available. The Safety Council of Palm Beach County and some physicians would be present as well as other vendors. Those taking the Biometric screening will receive a $25 Target Gift Card. A month later, a health assessment with Cigna would be available. Those participating would also receive a $25 gift card. A Safety Bulletin about the importance of hand washing had been sent and was important during flu season. Posting the information for those who do not have access to a computer or email and in the restrooms would be helpful. VII. Next Meeting Date: Tuesday, March 10, 2015, 9:00 a.m. IX Adjournment Motion There being no further business to discuss, Mr. Naughton moved to adjourn. Ms. Webb seconded the motion that unanimously passed. The meeting was adjourned at 9:30 a.m. Catherine Cherry dr Minutes Specialist 022315 4