Agenda 04-16-14 Searchable
The City of
The City of
Boynton Beach
Boynton Beach
100 E. Boynton Beach Boulevard ● (561) 742-6000
WEDNESDAY, APRIL 16, 2014
6:30 PM
FINAL AGENDA
City Commission
AGENDA
Jerry Taylor
Mayor – At Large
Joe Casello
Vice Mayor – District IV
David T. Merker
Commissioner – District I
Mack McCray
Commissioner – District II
Michael M. Fitzpatrick
Commissioner – District Ill
Lori LaVerriere
City Manager
James Cherof
City Attorney
Janet M. Prainito
City Clerk
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WELCOME
Thank you for attending the City Commission Meeting
GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT
CITY OF BOYNTON BEACH COMMISSION MEETINGS
THE AGENDA:
There is an official agenda for every meeting of the City Commissioners, which
determines the order of business conducted at the meeting. The City Commission will
not take action upon any matter, proposal, or item of business, which is not listed upon
the official agenda, unless a majority of the Commission has first consented to the
presentation for consideration and action.
Consent Agenda Items:
These are items which the Commission does not need to
discuss individually and which are voted on as a group.
Regular Agenda Items:
These are items which the Commission will discuss individually
in the order listed on the agenda.
Voice Vote:
A voice vote by the Commission indicates approval of the agenda item.
This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote.
SPEAKING AT COMMISSION MEETINGS:
The public is encouraged to offer comment to the Commission at their meetings during Public
Hearings, Public Audience, and on any regular agenda item, as hereinafter described.
City Commission meetings are business meetings and, as such, the Commission retains the
right to impose time limits on the discussion on an issue.
Public Hearings:
Any citizen may speak on an official agenda item under the section
entitled “Public Hearings.”
Public Audience:
Any citizen may be heard concerning any matter within the scope of
the jurisdiction of the Commission – Time Limit – Three (3) Minutes
Regular Agenda Items:
Any citizen may speak on any official agenda item(s) listed on
the agenda after a motion has been made and properly seconded, with the exception of
Consent Agenda Items that have not been pulled for separate vote, reports,
presentations and first reading of Ordinances – Time Limit – Three (3) minutes
ADDRESSING THE COMMISSION:
When addressing the Commission, please step up to either podium and state, for the record,
your name and address.
DECORUM:
Any person who disputes the meeting while addressing the Commission may be ordered by the
presiding officer to cease further comments and/or to step down from the podium. Failure to
discontinue comments or step down when so ordered shall be treated as a continuing disruption
of the public meeting. An order by the presiding officer issued to control the decorum of the
meeting is binding, unless over-ruled by the majority vote of the Commission members present.
Please turn off all pagers and cellular phones in the City Commission Chambers while the City
Commission Meeting is in session.
City Commission meetings are held in the Boynton Beach City Commission Chambers, 100
East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the
first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda
Schedule – some meetings have been moved due to Holidays/Election Day).
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1. OPENINGS
A. Call to order - Mayor Jerry Taylor
B. Invocation
C. Pledge of Allegiance to the Flag led by Mayor Taylor
D. Brand Promise Statement
E. Agenda Approval:
1. Additions, Deletions, Corrections
2. Adoption
2. OTHER
A. Informational Items by Members of the City Commission
3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
A. Announcement by Recreation & Parks Director Wally Majors regarding the
"Spring EGG-stravaganza" event, which will be held at Barrier Free Park on
Saturday, April 19 from 10 a.m. to 1 p.m.
B. Proclaim April 27 to May 3, 2014 as Preservation Week. Susan Swiatosz, City
of Boynton Beach Library Archivist, will accept the proclamation.
C. Proclaim April 24, 2014 as Arbor Day. Glenda Hall, the City of Boynton Beach
Forestry & Grounds Manager will be accepting the Proclamation.
D. Proclaim the week of April 13-19, 2014 as National Telecommunicators Week.
Accepting the proclamation on behalf of the City of Boynton Beach is
Dispatcher Joseph Viggiano.
E. Proclaim the month of May 2014 as National Mental Health Month. Accepting
the proclamation is Gerda Klein, Chair of the Boynton Beach Health Initiative.
F. Proclaim April 2014 as National Child Abuse Prevention Month. Accepting the
proclamation is Kemberly Bush, Executive Director of Pathways to Prosperity.
G. Proclaim the month of April 2014 as the Mayor's Recognition of National
Service and Literacy Americorps Month. Accepting the proclamation is Audrey
McDonough, Director of the Literacy America Palm Beach County.
H. Proclaim April 22, 2014 as Earth Day and April 21, 2014 through April 26, 2014
as Earth Week. Accepting the proclamation on behalf of the City's Sustainability
Team is Carisse LeJeune, Assistant City Manager.
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I. Proclaim April 2014 as Water Conservation Month. Accepting the proclamation
is Chris Roschek, Interim Utilities Director.
J. Proclaim April 2014 as Autism Awareness Month. Accepting the proclamation
is Merrell Angstreich, Director of Communications & Grants, and Bairbre Flood,
Family Support Coordinator for The Arc of Palm Beach County.
4. PUBLIC AUDIENCE
INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS
(at the discretion of the Chair, this 3 minute allowance may need to be
adjusted depending on the level of business coming before the City
Commission)
5. ADMINISTRATIVE
A. Appoint eligible members of the community to serve in vacant positions on City
advisory boards. The following openings exist:
Arts Commission: 1 regular and 2 alternates
Building Board of Adjustment and Appeals: 1 regular and 2 alternates
Cemetery Board: 1 alternate
Education & Youth Advisory Board: 1 student and 1 student N/V
Financial Advisory Committee: 2 regulars and 2 alternates
Golf Course Advisory Committee: 1 alternate
Historic Resource Preservation Board: 2 regulars and 1 alternate
Library Board: 2 alternates
Recreation and Parks Board: 1 alternate
Senior Advisory Board: 1 alternate
Veterans Advisory Commission: 2 alternates
6. CONSENT AGENDA
Matters in this section of the Agenda are proposed and recommended by the
City Manager for "Consent Agenda" approval of the action indicated in each
item, with all of the accompanying material to become a part of the Public
Record and subject to staff comments
A. Approve the purchase of an additional Storage Area Network (SAN) server and
associated licensing to expand the Police Department VMware Infrastructure
from Flagship Solutions Group of Boca Raton, FL based on piggy-backing the
State of Florida Contract # 250-000-09-1 in the amount of $27,316.88.
B. Approve the one-year extension for RFPs/Bids and/or piggy-backs for the
procurement of services and/or commodities as described in the written report -
"Request for Extensions and/or Piggybacks".
PROPOSED RESOLUTION NO. R14-033
C. - Approve and authorize signing of
an Agreement for Water Service outside the City Limits with Suzan Horsford for
the property at 1035 Peak Road, Lantana, FL.
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PROPOSED RESOLUTION NO. R14-034
D. - Approve Amendment 1 to the
Florida Department of State, Division of Historical Resources Grant Award
Agreement for the Heritage Education Grant No.: F1303 and authorize the City
Manager to execute Amendment 1 on behalf of the City.
E. Approve the minutes from the Regular City Commission meeting held on April
1, 2014
F. Approve the modification/changes to the personnel allocation for the Police
Department (2110) for the FY 13/14 Budget adding Forfeiture Specialist - Part
Time classification to Pay Plan; and reclassification/title change of Evidence
Technician (2 full-time) positions to Forfeiture Specialist positions (1 full-time, 1
part-time); and reclassification of (1) Part-Time Police Records Technician to
(1) Full-Time.
G. Approve the modifications/changes to the personnel allocation for the Utilities-
Meter Reading & Services Division (401-2814) for the FY13/14 Budget by
adding Utilities Meter Technician classification (Pay Grade 12) to the City's pay
plan and reclassification of vacant Crew Worker, Senior positions (Pay Grade
7) to Utilities Meter Technician classification up to four (4) positions.
H. Accept the written report to the Commission for purchases over $10,000 for the
month of March 2014.
7. BIDS AND PURCHASES OVER $100,000
A. Award the "BID FOR REPAIRS AND EMERGENCY SERVICES FOR WATER
DISTRIBUTION, WASTEWATER COLLECTION AND STORM WATER
UTILITY SYSTEMS", Bid No. 026-2821-14/JMA for a two (2) year period to
Madsen/Barr Corporation as the Primary Vendor and D.S. Eakins Construction
Corporation as the Secondary Vendor. This bid will be utilized on an "AS
NEEDED BASIS" with an estimated expenditure of $250,000.00 for the two
year period.
8. CODE COMPLIANCE & LEGAL SETTLEMENTS
None
9. PUBLIC HEARING
7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS
The City Commission will conduct these public hearings in its dual capacity
as Local Planning Agency and City Commission.
10. CITY MANAGER’S REPORT
A. Accept the Art In Public Places (AIPP) Strategic Plan presentation and four (4)
year update report.
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11. UNFINISHED BUSINESS
None
12. NEW BUSINESS
A. Discussion regarding the establishment of a Mental Health Advisory Board per
the request of Mayor Taylor at the April 1, 2014 City Commission Meeting
13. LEGAL
PROPOSED ORDINANCE NO. 14-005 - SECOND READING - PUBLIC
A.
HEARING
- Approve the historic designation application for the Lake Boynton
Estates Entry Feature located at 569 West Ocean Avenue, Boynton Beach
14. FUTURE AGENDA ITEMS
A. Commission review and approval of Community Development Block Grant
One-Year Action Plan including applicants for funding - June 3, 2014
B. Budget Workshop dates/times for FY 14/15 Operating and Capital Budget -
Monday – 7/21/14 Beginning at 2:00 p.m.; Tuesday – 7/22/14 Beginning at
10:00 a.m.; Wednesday – 7/23/14 Beginning at 2:00 p.m. (if needed) in City
Library Program Room.
15. BRAND PROMISE STATEMENT
"BREEZE INTO BOYNTON BEACH -
AMERICA'S GATEWAY TO THE GULFSTREAM"
16. ADJOURNMENT
NOTICE
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY
MATTER CONSIDERED AT THIS MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR
SUCH PURPOSE, HE/SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE,
WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S.
286.0105)
THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN
INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A
SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE
(561) 742-6060 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE
CITY TO REASONABLY ACCOMMODATE YOUR REQUEST.
ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE
CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE
CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK.
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3. A
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
April 16, 2014
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RACC:
Announcement by Recreation & Parks Director
EQUESTED CTION BY ITY OMMISSION
Wally Majors regarding the "Spring EGG-stravaganza" event, which will be held at Barrier Free
Park on Saturday, April 19 from 10 a.m. to 1 p.m.
ER:
As part of the Play Outdoors…Unplugged series of
XPLANATION OF EQUEST
events, the Recreation & Parks Department wishes to extend an invitation to “Spring
EGG-stravaganza”. This series of events are intended to provide our community
opportunities for healthy, fun activities that will motivate people to keep moving and
smiling. Family activities will include face painting, train rides through the park, an
opportunity to meet Peter Cottontail, and, of course, the egg hunt!
FI:
Expenses are included in the Department’s operating budget.
ISCAL MPACT
A:
Do not make the announcement.
LTERNATIVES
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ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
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RACC:
Proclaim April 27 to May 3, 2014 as Preservation
EQUESTED CTION BY ITY OMMISSION
Week. Susan Swiatosz, City of Boynton Beach Library Archivist, will accept the proclamation.
ER:
Preservation Week is our opportunity to inspire action to
XPLANATION OF EQUEST
preserve collections in libraries, archives and museums, of course; but especially the
items held and loved by individuals, families, community groups and the community.
The City of Boynton Beach recognizes the role the Local History and Archives Division
of the Boynton Beach City Library plays in preserving community resources.
H?
N/A
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
FI:
N/A
ISCAL MPACT
A:
Not allow proclamation.
LTERNATIVES
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Proclamation
WHEREAS, the first Heritage Health Index was prepared in 2004 to document the preservation
needs in libraries, museums, and archives collections across the country. That survey showed
that roughly 1.3 billion items need some type of treatment to reduce the risk and rate of
damage to collections; and
WHEREAS, no one can even estimate the preservation needs in the collections of individuals,
families, community groups and the community, which were not surveyed; and
WHEREAS, recognizing this need, the American Library Association and its Association for
Library Collections and Technical Services inaugurated Preservation Week, along with national
partners that include the Library of Congress, Institute of Library and Museum Services,
American Institute for Conservation, Society of American Archivists, Heritage Preservation and
locally with the Boynton Beach City Library; and
WHEREAS, Preservation Week is our opportunity to inspire action to preserve collections in
libraries, archives and museums, of course; but especially the items held and loved by
individuals, families, community groups and the community; and
WHEREAS, the City of Boynton Beach recognizes the role the Local History and Archives
Division of the Boynton Beach City Library plays in preserving community resources
NOW, THEREFORE, I, Jerry Taylor, by virtue of the authority vested in me as Mayor of the City
of Boynton Beach, Florida, hereby proclaim April 27 to May 3, 2014, as:
Preservation Week
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton
th
Beach, Florida, to be affixed at Boynton Beach, Florida the 16 day of April, Two Thousand and
Fourteen.
________________________________
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Jerry Taylor, Mayor
ATTEST:
________________________________
Janet M. Prainito, MMC
City Clerk
(Corporate Seal)
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RACC:
Proclaim April 24, 2014 as Arbor Day. Glenda Hall,
EQUESTED CTION BY ITY OMMISSION
the City of Boynton Beach Forestry & Grounds Manager will be accepting the Proclamation.
ER:
Proclamation for Arbor Day Celebration in the City of Boynton
XPLANATION OF EQUEST
Beach on April 24, 2014 at Barrier Free Park located at 3111 S. Congress Ave, Boynton Beach.
H?
It will build awareness of the
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
importance of trees, improve the environment while enhancing Barrier Free Park by
providing shade.
FI:$900.00 trees and staking materials.
ISCAL MPACT
A:
This celebration is necessary as one of the requirements of being Tree
LTERNATIVES
City USA.
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Proclamation
, in 1872 J. Sterling Morton proposed to the Nebraska Board of
WHEREAS
Agriculture that a special day be set aside for the planting of trees; and
this holiday, called Arbor Day, was first observed with the planting of
WHEREAS,
more than a million trees in Nebraska; and
, Arbor Day is now observed throughout the nation and the world; and
WHEREAS
, trees can reduce the erosion of our precious topsoil by wind and water,
WHEREAS
cut heating and cooling costs, moderate the temperature, clean the air, produce
oxygen, and provide habitat for wildlife; and
, trees are a renewable resource giving us paper, wood for our homes,
WHEREAS
fuel for our fires and countless other wood products; and
, trees in our City increase property values, enhance the economic vitality
WHEREAS
of business areas, and beautify our community; and
, trees, wherever they are planted, are a source of joy and spiritual
WHEREAS
renewal.
, I, Jerry Taylor, by virtue of the authority vested in me as
NOW, THEREFORE
Mayor of the City of Boynton Beach, Florida, hereby proclaim April 24, 2014 as:
ARBOR DAY
in the City of Boynton Beach, and I urge all citizens to support efforts to protect our
trees and woodlands and to support our City's urban forestry program; and
, I urge all citizens to plant trees to gladden the hearts and promote the
FURTHER
well-being of present and future generations.
, I have hereunto set my hand and caused the Seal of the
IN WITNESS WHEREOF
th
City of Boynton Beach, Florida to be affixed this 16 day of April in the Year 2014.
________________________________
Jerry Taylor, Mayor
City of Boynton Beach
ATTEST:
_________________________
Janet M. Prainito, MMC
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City Clerk
(Corporate Seal)
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RACC:
Proclaim the week of April 13-19, 2014 as National
EQUESTED CTION BY ITY OMMISSION
Telecommunicators Week. Accepting the proclamation on behalf of the City of Boynton Beach is
Dispatcher Joseph Viggiano.
ER:
When an emergency occurs the prompt response of police
XPLANATION OF EQUEST
officers, firefighters and paramedics is critical to the protection of life and preservation of
property. Public Safety Dispatchers of the Boynton Beach Police Department have
contributed substantially to the apprehension of criminals, suppression of fires and
treatment of patients.
H?
N/A
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
FI:
N/A
ISCAL MPACT
A:
Not allow proclamation
LTERNATIVES
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Proclamation
WHEREAS emergencies can occur at anytime that require police, fire or emergency medical
services;
WHEREAS when an emergency occurs the prompt response of police officers, firefighters and
paramedics is critical to the protection of life and preservation of property;
WHEREAS the safety of our police officers, and firefighters is dependent upon the quality and
accuracy of information obtained from citizens who telephone the Boynton Beach Emergency
Communications Center;
WHEREAS Public Safety Dispatchers are the first and most critical contact our citizens have with
emergency services;
WHEREAS Public Safety Dispatchers are the single vital link for our police officers and
firefighters by monitoring their activities by radio, providing them information and insuring
their safety;
WHEREAS Public Safety Dispatchers of the Boynton Beach Police Department have contributed
substantially to the apprehension of criminals, suppression of fires and treatment of patients;
WHEREAS each dispatcher has exhibited compassion, understanding and professionalism
during the performance of their job in the past year;
NOW, THEREFORE, I, Jerry Taylor, by virtue of the authority vested in me as Mayor of the City
of Boynton Beach, hereby proclaim the week of April 13 - 19th, 2014 to be
National Telecommunicators Week
in honor of the men and women whose diligence and professionalism keep our City and citizens
safe.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton
Beach, Florida, to be affixed at Boynton Beach, Florida, the 16th day of April, Two Thousand
Fourteen.
_____________________________
Jerry Taylor, Mayor
__________________________
Janet M. Prainito, MMC
City Clerk
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(Corporate Seal)
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RACC:
Proclaim the month of May 2014 as National
EQUESTED CTION BY ITY OMMISSION
Mental Health Month. Accepting the proclamation is Gerda Klein, Chair of the Boynton Beach
Health Initiative.
Advocates and elected officials in South County have proclaimed
ER:
XPLANATION OF EQUEST
mental health a priority and have combined efforts to provide leadership and assistance to
break the silence throughout Palm Beach County through an Action Alliance on Mental Health.
H?
N/A
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
FI:
N/A
ISCAL MPACT
A:
Not allow proclamation
LTERNATIVES
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Proclamation
WHEREAS, mental illness is recognized as a prevalent health problem in America, exceeding cancer, lung
disease, heart disease and obesity combined, and early diagnosis and treatment can enable most
individuals to recover and lead productive lives; and
WHEREAS, one in four adults in Palm Beach County, as well as 21 percent of children and youth have
mental illness and nearly half of those suffer from two or more conditions simultaneously, including
schizophrenia, bipolar disorder, substance abuse and depression which may result in joblessness,
domestic violence, homelessness, absenteeism, divorce, bullying, school dropouts and suicide; and
WHEREAS, the capacity of mental health service providers and stakeholders in Palm Beach County is
being severely diminished as a result of economic limitations and political divisions that hinder
education, early identification and access to service, and stand in the way of organizing for services; and
WHEREAS, advocates and elected officials in South County have proclaimed mental health a priority and
have combined efforts to provide leadership and assistance to break the silence throughout Palm Beach
County through an Action Alliance on Mental Health; and
WHEREAS, every citizen shares the burden of mental health problems and has a responsibility to
recommit our community to increasing awareness and understanding of mental health, the steps our
citizens can take to protect their mental health, and the need for early identification and accessible
services for all people struggling with mental illness
NOW, THEREFORE, in recognition of the efforts of the Boynton Beach Mental Health Initiative to
promote mental health education and awareness in the community, I, Jerry Taylor, by virtue of the
authority vested in me as Mayor of the City of Boynton Beach, Florida, hereby proclaim May 2014 as:
National Mental Health Month
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton Beach,
Florida, to be affixed at Boynton Beach, Florida the 16th day of April, Two Thousand and Fourteen.
________________________
Jerry Taylor, Mayor
ATTEST:
______________________
Janet M. Prainito, MMC
City Clerk
(Corporate Seal)
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RACC:
Proclaim April 2014 as National Child Abuse
EQUESTED CTION BY ITY OMMISSION
Prevention Month. Accepting the proclamation is Kemberly Bush, Executive Director of
Pathways to Prosperity.
ER:
Pathways to Prosperity is committed to their families so that
XPLANATION OF EQUEST
every hand that touches children will never cause hurt, harm or danger. Every family
will be educated on how to recognize those behaviors that will threaten the development
of our children. Pathways to Prosperity will lead a collaborative effort to involve
organizations, agencies, business and government to ensure that children will flourish
and reach their full potential.
H?
N/A
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
FI:
N/A
ISCAL MPACT
A:
Not allow proclamation
LTERNATIVES
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Proclamation
WHEREAS, Pathways to Prosperity is dedicated to strengthening the community of Boynton Beach
by improving the social, mental, spiritual, economic and emotional well-being of children and
families; and
WHEREAS, Pathways to Prosperity offers a comprehensive and holistic approach that will have a
positive impact on the lives of families and the community of Boynton Beach; and
WHEREAS, Pathways to Prosperity will lead a collaborative effort to involve organizations,
agencies, business and government to ensure that our children will flourish and reach their full
potential; and
WHEREAS, Pathways to Prosperity is committed to our families so that every hand that touches
our children will never cause hurt, harm or danger. Every family will be educated on how to
recognize those behaviors that will threaten the development of our children; and
WHEREAS, the City of Boynton Beach recognizes the benefits derived from Pathways to Prosperity
resources
NOW, THEREFORE, I, Jerry Taylor, by virtue of the authority vested in me as Mayor of the City of
Boynton Beach, Florida, hereby proclaim April 2014 as:
National Child Abuse Prevention Month
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton
th
Beach, Florida, to be affixed at Boynton Beach, Florida the 16 day of April, Two Thousand and
Fourteen.
______________________
Jerry Taylor, Mayor
ATTEST:
_____________________
Janet M. Prainito, MMC
City Clerk
(Corporate Seal)
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3. G
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
April 16, 2014
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April 16, 2014
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RACC:
Proclaim the month of April 2014 as the Mayor's
EQUESTED CTION BY ITY OMMISSION
Recognition of National Service and Literacy Americorps Month. Accepting the proclamation is
Audrey McDonough, Director of the Literacy America Palm Beach County.
AmeriCorps represents a unique public-private partnership that
ER:
XPLANATION OF EQUEST
invests in community solutions and leverages non-federal resources to strengthen community
impact and increase the return on taxpayer dollars. In our own community Literacy AmeriCorps
members demonstrate commitment, dedication, and patriotism by making an intensive
commitment to service at the Boynton Beach City Library, Forest Park, Galaxy and Rolling Green
Elementary Schools and Boynton Beach Community High School, a commitment that remains
with them in their future endeavors
H?
N/A
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
FI:
N/A
ISCAL MPACT
A:
Not allow proclamation
LTERNATIVES
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Proclamation
WHEREAS, Literacy AmeriCorps members serve in more 30 than locations in Palm Beach
County, including schools, libraries, and nonprofit organizations that are so vital to our
economic and social well-being; and
WHEREAS, Literacy AmeriCorps members increase the impact of the organizations they serve
with, both through their direct service and by recruiting additional volunteers; and
WHEREAS, in our own community Literacy AmeriCorps members demonstrate commitment,
dedication, and patriotism by making an intensive commitment to service at the Boynton Beach
City Library, Forest Park, Galaxy and Rolling Green Elementary Schools and Boynton Beach
Community High School, a commitment that remains with them in their future endeavors; and
WHEREAS, AmeriCorps represents a unique public-private partnership that invests in
community solutions and leverages non-federal resources to strengthen community impact and
increase the return on taxpayer dollars; and
WHEREAS, the City of Boynton Beach recognizes the benefits derived from the service of the
Literacy Coalition of Palm Beach County AmeriCorps members.
NOW, THEREFORE, I, Jerry Taylor, by virtue of the authority vested in me as Mayor of the City
of Boynton Beach, Florida, hereby proclaim April 2014 as:
Mayor’s Recognition of National Service and
Literacy AmeriCorps Month
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton
th
Beach, Florida, to be affixed at Boynton Beach, Florida the 16 day of April, Two Thousand and
Fourteen.
_________________________________
Jerry Taylor, Mayor
ATTEST:
_________________________________
Janet M. Prainito, MMC
City Clerk
(Corporate Seal)
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3. H
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
April 16, 2014
COBB
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April 16, 2014
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RACC:
Proclaim April 22, 2014 as Earth Day and April 21,
EQUESTED CTION BY ITY OMMISSION
2014 through April 26, 2014 as Earth Week. Accepting the proclamation on behalf of the City's
Sustainability Team is Carisse LeJeune, Assistant City Manager.
ER:
The first Earth Day was celebrated on April 22, 1970, with
XPLANATION OF EQUEST
the goal of inspiring environmental awareness and encouraging the conservation,
protection and appreciation of our nation’s natural resources. April 22, 2014 marks the
th
Forty- Fourth (44) anniversary of Earth Day. This unique event provides an opportunity
to appreciate our natural heritage, increase ecological awareness and to take active
steps to preserve our environment. The City recognizes this growing awareness and
concern, expanding Earth Day into a week-long educational event.
H?
This Proclamation will help raise
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
public awareness about Earth Day and our need to take a proactive role in shaping the
future of our environment and protecting our natural resources. This year’s earth week
activities will educate the community on the City’s existing greenways, blueways and
trailways project and future plans that will eventually link these areas to regional and
state trail systems. The following is a list of events throughout the week:
MONDAY, APRIL 21, 9:30 A.M. - 10:00 A.M.
MANGROVE WALK AT THE MARINA BIRD WALK
700 NE 4TH AVE. (PARKING IS AVAILABLE AT THE PARK ENTRANCE.)
Everglades Audubon vice president, Linda Humphries, will lead a bird watch through the mangrove
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walk, along the Intracoastal Waterway. Participants are encouraged to bring binoculars, cameras and
water. The walk is approximately one-half mile long.
TUESDAY, APRIL 22, 9:00 A.M. - 10:30 A.M.
THE OLD DIXIE ECO WALK BUTTERFLY AND NATIVE PLANT ID
3501 S. FEDERAL HWY. (THE OLD DIXIE ECO WALK IS BEHIND SEABOURN COVE
RESIDENTIAL COMMUNITY ON DIXIE HWY.)
Old Dixie Eco Walk public art project is a reforestation project created to attract and sustain
butterflies, featuring 62 native plants with identification plaques, butterfly watering holes, sculptural
rock resting areas and informational panels. Local representatives from the North American
Butterfly Association (NABA), eco artist Lucy Keshavarz and City staff will discuss butterfly
migration, endangered butterflies and their habitats and the benefits of native plantings.
WEDNESDAY, APRIL 23, 9:30 A.M. - 10:30 A.M.
HISTORICAL PRESERVATION AND SPECIMEN TREE WALK
MEET AT CITY HALL LOBBY, 100 E. BOYNTON BEACH BLVD.
The City’s historical preservation planner and the forester/environmentalist will showcase 20
historical structures and the large specimen banyan and kapok trees that contribute to the shade
canopy along S. Seacrest and E. Ocean Ave. Participants will also view the Avenue of the Arts outdoor
sculpture exhibition on their walk. At Federal Hwy., participants may continue the walk through the
Boynton Beach Harbor Marina and Mangrove Park.
FRIDAY, APRIL 24, 6:00 P.M. - 8:00 P.M.
CONSERVATION EXCHANGE
BOYNTON BEACH CITY LIBRARY, 208 S. SEACREST BLVD.
Meet and greet the local artists and conservation leaders that worked together to create the art in
public places exhibit titled elements. Afterwards, organization leaders will engage the participants in
discussions about their environmental practices and the conservation movement in South Florida.
Special Thanks to the Sustainability Team Earth Week Committee:
Chris Roschek Alan Karjalainen Eleanor Krusell Kevin Hallahan
Jessica Glenn Glenda Hall Debbie Majors Nancy Molina
Warren Adams Debby Coles-Dobay
FI:
N/A
ISCAL MPACT
A:
Not to allow the proclamation
LTERNATIVES
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P R O C L A M A T I O N
WHEREAS, the first Earth Day was celebrated on April 22, 1970, with the goal of
inspiring environmental awareness and encouraging the conservation, protection and
appreciation of our nation’s natural resources; and
,
WHEREAS April 22, 2014 marks the forty-fourth anniversary of Earth Day, this unique
event provides an opportunity to appreciate our natural heritage, increase ecological
awareness and to take active steps to preserve our environment. The City recognizes
this growing awareness and concern, expanding Earth Day into a week long
educational event; and
WHEREAS, it is the responsibility of each of us to safeguard the environment, by
recognizing that all human life depends upon the Earth and upon one another for our
mutual existence, well-being and development. We all deserve clean air, clean water
and a healthy ecosystem; and
WHEREAS, the citizens of Boynton Beach are committed not only to the protection and
preservation of our environment, but also to the restoration of ecosystems and habitat;
and
WHEREAS, Boynton Beach proudly recognizes all who participate in Earth Day, for
their dedication to taking a proactive role in shaping the future of our environment and in
protecting Boynton Beach’s precious natural resources.
NOW THEREFORE, I, Jerry Taylor, by virtue of the authority vested in me as Mayor of
the City of Boynton Beach, FL do hereby proclaim the week of April 22, 2014, as
EARTH WEEK
in Boynton Beach and urge all our citizens to be mindful of local state and national laws
which protect our environment and to join in efforts to preserve the beauty and wonder
of the lands, skies and water of the Earth in all its diversity.
IN WITNESS WHEREOF
, I Jerry Taylor, have hereunto set my hand and caused the
Seal of the City of Boynton Beach, Florida, to be affixed at Boynton Beach, Florida, the
16th day of April, Two Thousand and Eleven.
_____________________________
Jerry Taylor, Mayor
City of Boynton Beach
ATTEST:
___________________________
Janet M. Prainito, CMC
City Clerk
(Corporate Seal)
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3. I
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
April 16, 2014
COBB
ITY F OYNTON EACH
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CMD:
April 16, 2014
OMMISSION EETING ATE
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RACC:
Proclaim April 2014 as Water Conservation Month.
EQUESTED CTION BY ITY OMMISSION
Accepting the proclamation is Chris Roschek, Interim Utilities Director.
ER:
2014 marks the 16-year anniversary since April was first
XPLANATION OF EQUEST
established as Water Conservation Month in Florida. April, typically a dry month when
water demands are highest, is annually designated as Water Conservation Month, to
educate citizens about how they can help save Florida’s precious water resources.
H?
It will increase awareness about
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
the importance of water conservation.
FI:
N/A
ISCAL MPACT
A:
Not to allow the proclamation.
LTERNATIVES
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P R O C L A M A T I O N
WHEREAS,
water is a basic and essential need of every living creature; and
WHEREAS
, the State of Florida, Water Management Districts and the City of Boynton Beach
are working together to increase awareness about the importance of water conservation; and
WHEREAS
, April, typically a dry month when water demands are highest, is annually
designated as Water Conservation Month, to educate citizens about how they can help save
Florida’s precious water resources; and
WHEREAS
, the City of Boynton Beach encourages and supports water conservation through
various educational programs and special events; and
WHEREAS
, every business, industry, school and citizen can make a difference and help by
efficiently using water, thus promoting a healthy economy and community; and
NOW, THEREFORE
, I, Jerry Taylor, Mayor, of the City of Boynton Beach, Florida do hereby
proclaim the month of April 2014 as
“WATER CONSERVATION MONTH”
and call upon each citizen and business in the City of Boynton Beach to help protect our precious
resource by practicing water saving measures and becoming more aware of the need to save
water.
IN WITNESS WHEREOF
, I have hereunto set my hand and caused the Seal of the City of
th
Boynton Beach to be affixed this 16 day of April, 2014.
_____________________________
Jerry Taylor, Mayor
ATTEST:
_______________________________
Janet M. Prainito, MMC
City Clerk
(Corporate Seal)
28 of 470
3. J
ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS
April 16, 2014
COBB
ITY F OYNTON EACH
AIRF
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CMD:
April 16, 2014
OMMISSION EETING ATE
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RACC:
Proclaim April 2014 as Autism Awareness Month.
EQUESTED CTION BY ITY OMMISSION
Accepting the proclamation is Merrell Angstreich, Director of Communications & Grants, and
Bairbre Flood, Family Support Coordinator for The Arc of Palm Beach County.
ER:
The purpose of this Proclamation is to recognize that
XPLANATION OF EQUEST
individuals with autism often require a lifetime of specialized and community support
services to ensure their health and safety and to support families’ resilience as they
manage the psychological and financial burdens autism presents.
H?
None
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
FI:
N/A
ISCAL MPACT
A:
Not allow the proclamation
LTERNATIVES
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P R O C L A M A T I O N
WHEREAS
, autism is a pervasive developmental disorder affecting the social,
communication and behavioral skills of those affected by it, and,
WHEREAS
, as more health professionals become proficient in diagnosing autism, more
children are being diagnosed on the autism spectrum, resulting in rates as high as 1 in
88 children nationally and,
WHEREAS
, while there is no cure for autism, it is well-documented that if individuals
with autism receive treatment early in their lives, it often is possible for those individuals
to lead significantly improved lives, and,
WHEREAS
, individuals with autism often require a lifetime of specialized and
community support services to ensure their health and safety and to support families’
resilience as they manage the psychological and financial burdens autism presents,
WHEREAS
, an awareness effort has been undertaken to educate parents,
professionals and the general public about autism and its effects,
NOW, THEREFORE, I,
Jerry Taylor, by virtue of the authority vested in me as Mayor of
the City of Boynton Beach, Florida, hereby proclaim April, 2014 as
AUTISM AWARENESS MONTH
and urge all employees and residents to become better educated on the subject of
autism spectrum disorders.
IN WITNESS WHEREOF,
I have hereunto set my hand and caused the Seal of
the City of Boynton Beach, Florida, to be affixed at Boynton Beach, Florida on April 16,
Two Thousand and Fourteen.
_______________________________
Jerry Taylor, Mayor
Attest:
______________________________
Janet M. Prainito, MMC
City Clerk
(Corporate Seal)
30 of 470
5. A
ADMINISTRATIVE
April 16, 2014
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April 16, 2014
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RACC:
Appoint eligible members of the community to
EQUESTED CTION BY ITY OMMISSION
serve in vacant positions on City advisory boards. The following openings exist:
Arts Commission: 1 regular and 2 alternates
Building Board of Adjustment and Appeals: 1 regular and 2 alternates
Cemetery Board: 1 alternate
Education & Youth Advisory Board: 1 student and 1 student N/V
Financial Advisory Committee: 2 regulars and 2 alternates
Golf Course Advisory Committee: 1 alternate
Historic Resource Preservation Board: 2 regulars and 1 alternate
Library Board: 2 alternates
Recreation and Parks Board: 1 alternate
Senior Advisory Board: 1 alternate
Veterans Advisory Commission: 2 alternates
.
ER:
The attached list contains the names of those who have
XPLANATION OF EQUEST
applied for vacancies on the various Advisory Boards. A list of vacancies is provided
with the designated Commission member having responsibility for the appointment to fill
each vacancy.
H?
Appointments are necessary to
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
keep our Advisory Boards full and operating as effectively as possible.
FI:
None
ISCAL MPACT
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A:
Allow vacancies to remain unfilled.
LTERNATIVES
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6. A
CONSENT AGENDA
April 16, 2014
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April 16, 2014
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ETTLEMENTS
RACC:
Approve the purchase of an additional Storage
EQUESTED CTION BY ITY OMMISSION
Area Network (SAN) server and associated licensing to expand the Police Department VMware
Infrastructure from Flagship Solutions Group of Boca Raton, FL based on piggy-backing the
State of Florida Contract # 250-000-09-1 in the amount of $27,316.88.
ER:
XPLANATION OF EQUEST
The Police Department maintains a centralized disk system to connect to our networks
and servers and meet our customer’s needs for data storage. One year ago, the Police
Department implemented a VMware infrastructure that included an IBM Storwize V3700
SAN that allowed for the virtualization of 16 departmental servers, replacing old out of
warranty servers. Virtualizing all these systems has achieved the original goal of
replacing older systems and stabilizing the PD Data Center, but has left little room for
expansion or the ability to take advantage of future advantages and cost savings that
virtualization affords.
The Police Department has chosen the IBM Storwize 3700 Expansion Unit to attach to
our existing system an additional VMware host server and associated licensing.
,
Flagship Solutions Group installed the original system, and due to their familiarity with
our existing environment, has been chosen as the vendor for this project.
The State of Florida contract meets the City of Boynton Beach's competitive purchasing
guidelines
H?
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
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The expansion of our existing SAN and the additional host server will allow the Police
Department to add more existing application servers, add storage for audio and video
files used in criminal investigations, and increase performance of all systems
department wide. Once in place, we will have the flexibility to implement cost saving
technology such as Virtual Desktops and/or Virtual Applications. This system will be the
foundation of our overall technology plan to increase efficiency, reduce overall costs,
and better meet our user’s needs.
FI:
ISCAL MPACT
Funding for this system is coming from the 1250 account (# 691-5000-590-0127).
A:
LTERNATIVES
An alternative would be to forgo the expansion of this system maintaining the status quo
with no room for growth. Additionally this stagnation will not allow the Police
Department to take advantage of the efficiency and cost effectiveness of virtualization.
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6. B
CONSENT AGENDA
April 16, 2014
COBB
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CMD:
April 16, 2014
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ETTLEMENTS
RACC:
Approve the one-year extension for RFPs/Bids
EQUESTED CTION BY ITY OMMISSION
and/or piggy-backs for the procurement of services and/or commodities as described in the
written report - "Request for Extensions and/or Piggybacks".
ER:
XPLANATION OF EQUEST
As required, the Finance/Procurement Department submits requests for award to the
Commission; requests for approval to enter into contracts and agreements as the result
of bid solicitations; and to piggy-back governmental contracts. Options to extend or
renew are noted in the “Agenda Request Item” presented to Commission as part of the
initial approval process. Procurement seeks to provide an accurate and efficient
method to keep the Commission informed of pending renewals and the anticipated
expenditure by reducing the paperwork of processing each renewal and/or extension
individually and summarizing the information in a monthly report (as required).
VENDOR(S) COMMODITY/SERVICE BID NO. RENEWAL TERM
Multiple (see attached Hardware/Electrical 035-1412-13/MFD April 28, 2014 to April 27,
report) Supplies 2015
Advanced Generator Generator/Pump 027-2821-11/JMA May 4, 2014 to May 3,
Sales/Service Maintenance 2015
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H?
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
This renewal report will be used for those bids, contracts/agreements and piggy-backs
that are renewed/extended with the same terms and conditions and pricing as the initial
award.
FI:
Funds have been budgeted under line items as noted on the attached
ISCAL MPACT
report.
A:
Not approve renewals and require new bids to be issued.
LTERNATIVES
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CITY OF BOYNTON BEACH
REQUESTS FOR BID EXTENSIONS AND PIGGYBACKS
APRIL 16, 2014
REQUESTING DEPARTMENT: Finance/Warehouse SOURCE FOR PURCHASE: BID
DEPARTMENT CONTACT: Michael Dauta ACCOUNT NUMBER: 502-0000-
141-01-00
ANNUAL EXPENDITURE: $90,000. TERM: April 28, 2014 to April 27,
2015
VENDOR(S): Erin Electrical Enterprises; Graybar Electric;
HD Supply Power Solutions; World Electric Supply.
DESCRIPTION OF BID EXTENSION:
City Commissioners approved the award for the bid for the “Annual Contract for Hardware Supplies and Electrical
Components”, Bid No. 035-1412-13/MFD, on April 16, 2013 to multiple vendors. The purpose of this bid was to
secure suppliers for the purchase of various hardware supplies and electrical components to be ordered on an “AS
NEEDED BASIS” and stocked in the City Warehouse.
The bid documents allow for two (2) one-year renewals subject to vendor acceptance, satisfactory performance and
determination that renewal will be in the best interest of the City. The four vendors listed above have agreed to
extend the bid for an additional year with the same terms and conditions and pricing.
REQUESTING DEPARTMENT: Facilities/Utilities SOURCE FOR PURCHASE: BID
DEPARTMENT CONTACT: Paula LeBlanc/James Sylvain ACCOUNT NUMBER(S): 001-2511-519-46-
25;
ANTICIPATED ANNUAL EXPENDITURE: $76,500. 401-2811-536-46-20; 401-2816-536-46-20;
401-2815-536-46-20; and 401-2824-536-46-
20
VENDOR: ADVANCE GENERATOR SALES AND SERVICE, INC. TERM: May 4, 2014 to May 3, 2015
DESCRIPTION OF BID EXTENSION:
On May 3, 2011, City Commission awarded the “Two Year Contract for Diesel/Propane Generator and By-Pass
Pump Maintenance and Repair Service” , Bid No. 027-2821-11/JMA to Advance Generator Sales and Service of
Royal Palm Beach, FL. The purpose of this bid was to secure a qualified vendor to maintain and repair the stand-by
emergency generators and by-pass pumps used by the City; and that the City meets all the reporting requirements
of the National Emissions Standards for Hazardous Air Pollutants General Provisions.
The bid documents allow for two (2) one-year renewals subject to vendor acceptance, satisfactory performance and
determination that renewal will be in the best interest of the City. Advance Generator has agreed to renew the
existing bid with the same terms and conditions and pricing for an additional year. This is the last year of the two
one-year renewal periods.
REQUESTING DEPARTMENT: SOURCE FOR PURCHASE:
DEPARTMENT CONTACT:
ACCOUNT NUMBER: VENDOR:
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ANTICIPATED ANNUAL EXPENDITURE: TERM:
DESCRIPTION OF BID EXTENSION AND/OR PIGGYBACK:
REQUESTING DEPARTMENT: SOURCE FOR PURCHASE:
DEPARTMENT CONTACT:
ACCOUNT NUMBER: VENDOR:
ANTICIPATED ANNUAL EXPENDITURE: TERM:
DESCRIPTION OF BID EXTENSION AND/OR PIGGYBACK:
REQUESTING DEPARTMENT: SOURCE FOR PURCHASE:
DEPARTMENT CONTACT:
ACCOUNT NUMBER: VENDOR:
ANTICIPATED ANNUAL EXPENDITURE: TERM:
DESCRIPTION OF BID EXTENSION AND/OR PIGGYBACK:
REQUESTING DEPARTMENT: SOURCE FOR PURCHASE:
DEPARTMENT CONTACT:
ACCOUNT NUMBER: VENDOR:
ANTICIPATED ANNUAL EXPENDITURE: TERM:
DESCRIPTION OF BID EXTENSION AND/OR PIGGYBACK:
REQUESTING DEPARTMENT: SOURCE FOR PURCHASE:
DEPARTMENT CONTACT:
ACCOUNT NUMBER: VENDOR:
ANTICIPATED ANNUAL EXPENDITURE: TERM:
DESCRIPTION OF BID EXTENSION AND/OR PIGGYBACK:
REQUESTING DEPARTMENT: SOURCE FOR PURCHASE:
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DEPARTMENT CONTACT:
ACCOUNT NUMBER: VENDOR:
ANTICIPATED ANNUAL EXPENDITURE: TERM:
DESCRIPTION OF BID EXTENSION AND/OR PIGGYBACK:
REQUESTING DEPARTMENT: SOURCE FOR PURCHASE:
DEPARTMENT CONTACT:
ACCOUNT NUMBER: VENDOR:
ANTICIPATED ANNUAL EXPENDITURE: TERM:
DESCRIPTION OF BID EXTENSION AND/OR PIGGYBACK:
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6. C
CONSENT AGENDA
April 16, 2014
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April 16, 2014
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ETTLEMENTS
RACC:
PROPOSED RESOLUTION NO. R14-033 -
EQUESTED CTION BY ITY OMMISSION
Approve and authorize signing of an Agreement for Water Service outside the City Limits with
Suzan Horsford for the property at 1035 Peak Road, Lantana, FL.
ER:
Water service areas have been designated between the
XPLANATION OF EQUEST
County and local utilities. This was accomplished under agreement #85-757 and
revised under City Resolution #00-123, Palm Beach County Agreement R2000-1534.
The property covered by this Agreement is located in unincorporated Palm Beach
County area outside of the City limits in our water service area north of Miner Rd
between N. Seacrest Blvd. and N. Federal Hwy.
The property historically receives water from a well and the owner now requests that we
provide potable water in the future.
H?
The City is able to provide water to
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
the property resulting from water main improvements constructed by Palm Beach
County. The owner agrees to be responsible for all costs to provide service to the
owner’s premises. No additional construction is required by the City to serve this
property.
FI:
Customers outside the City limits pay an additional 25% surcharge
ISCAL MPACT
above the water rates charged to customers within the City.
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A:
Deny request to provide service. If service is denied the Consumptive
LTERNATIVES
Use Permit could be subject to modification. The Utility Department is granted water
allocation under the South Florida Water Management District Consumptive Use Permit.
The current permit has limiting restriction #19 that states “The Permittee shall notify the
District within 30 days of any change in service area boundary. If the Permittee will not
serve a new demand within the service area for which the annual allocation was
calculated, the annual allocation may then be subject to modification and reduction”.
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RESOLUTION NO. R14-033
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, AUTHORIZING AND DIRECTING
EXECUTION OF AN AGREEMENT FOR WATER
SERVICE OUTSIDE THE CITY LIMITS AND COVENANT
FOR ANNEXATION BETWEEN THE CITY OF BOYNTON
BEACH AND SUZAN HORSFORD; PROVIDING AN
EFFECTIVE DATE.
WHEREAS,
the subject property is located outside of the City limits, but within our
water and sewer service area, at 1035 Peak Road, Lantana, Florida (PCN: 00-43-45-09-09-000-
2750); and
WHEREAS
, the parcel covered by this agreement includes a single-family home located
in unincorporated Palm Beach County portion of the City’s utility service area; and
WHEREAS
, the property historically receives water from a well and the owner now
requests that the City provide potable water in the future; and
WHEREAS
, no additional construction will be required by the City to serve this
property.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2. The City Commission hereby authorizes and directs the City Manager to
execute a Water Service Agreement between the City of Boynton Beach, Florida and Suzan
Horsford, a copy of said Agreement is attached hereto as Exhibit "A".
Section 3. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this _____ day of April, 2014.
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CITY OF BOYNTON BEACH, FLORIDA
______________________________
Mayor – Jerry Taylor
_______________________________
Vice Mayor – Joe Casello
_______________________________
Commissioner – David T. Merker
________________________________
Commissioner – Mack McCray
_______________________________
Commissioner – Michael M. Fitzpatrick
ATTEST:
____________________
Janet M. Prainito, MMC
City Clerk
(Corporate Seal)
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6. D
CONSENT AGENDA
April 16, 2014
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
April 16, 2014
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
PROPOSED RESOLUTION NO. R14-034 -
EQUESTED CTION BY ITY OMMISSION
Approve Amendment 1 to the Florida Department of State, Division of Historical Resources
Grant Award Agreement for the Heritage Education Grant No.: F1303 and authorize the City
Manager to execute Amendment 1 on behalf of the City.
ER:
The City accepted a grant on November 19, 2013 in the
XPLANATION OF EQUEST
amount of $28,552 to fund a Heritage Education Program which will benefit students,
residents, visitors and the local economy. The program comprises a Downtown Heritage
Trail, a Cemetery Heritage Trail, printed educational materials, and online educational
resources. All project work must be completed by June 30, 2014.
As grant-funded projects progress it is often necessary to amend the Grant Award
Agreement to allow for changes in the project budget and schedule. The proposed
amendments reflect updated costs of deliverables from suppliers and changes to
milestone dates to reflect the current progress of the project. The award amount of
$28,552 and the project completion date of June 30, 2014 have not been amended.
H?
This grant will allow the City to
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
implement the first stage of what will be a long term commitment to the promotion of
heritage education. Future plans include adding further sites to the trails, combining the
historic trails with the greenway, bikeway & blueway trails, providing additional online
educational features, and the creation of a smart phone application.
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FI:
The grant is a 100% reimbursable grant. No city match is required.
ISCAL MPACT
Reimbursements are made in four payments based on achieving milestones detailed in
the grant award agreement. The project will be accounted for in the Grants Fund 105.
A:
Do not approve the amendments.
LTERNATIVES
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RESOLUTION NO. R14-034
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, APPROVING
AMENDMENT 1 TO THE FLORIDA DEPARTMENT OF
STATE, DIVISION OF HISTORICAL GRANT AWARD
AGREEMENT FOR THE HERITAGE EDUCATION
GRANT NO. F1303; AUTHORIZE THE CITY MANAGER
TO EXECUTE AMENDMENT 1 ON BEHALF OF THE
CITY; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,
on November 19, 2013, the City accepted a grant in the amount of $28,552
to fund a heritage education program comprised of several elements which will benefit school
children, residents, visitors and the local economy; and
WHEREAS,
as the project progresses it is necessary to amend the Grant Award
Agreement to allow for changes in the project budget and schedule; and
WHEREAS,
the proposed amendments reflect updated costs of deliverables from
suppliers and changes to milestone dates to reflect the current progress of the project; and
WHEREAS
, upon recommendation of staff, the City Commission has determined that it
is in the best interests of the residents of the City to approve Amendment 1 to the Historic
Preservation Grant Award Agreement between the City Of Boynton Beach and State Of Florida,
Department Of State, Division Of Historical Resources.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2. The City Commission of the City of Boynton Beach, Florida does hereby
approve Amendment 1 to the Historic Preservation Grant Award Agreement and all associated
documentation between the City Of Boynton Beach and State Of Florida, Department Of State,
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Division Of Historical Resources.
Section 3. The City Manager, Lori LaVerriere, is hereby authorized to execute
Amendment 1 to the Historic Preservation Grant Award Agreement, a copy of which is attached
hereto as Exhibit “A”.
Section 4. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED
this _____ day of April, 2014.
CITY OF BOYNTON BEACH, FLORIDA
______________________________
Mayor – Jerry Taylor
______________________________
Vice Mayor – Joe Casello
______________________________
Commissioner – David T. Merker
_______________________________
Commissioner – Mack McCray
_______________________________
Commissioner – Michael M. Fitzpatrick
ATTEST:
________________________
Janet M. Prainito, MMC
City Clerk
(Corporate Seal)
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6. E
CONSENT AGENDA
April 16, 2014
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
April 16, 2014
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Approve the minutes from the Regular City
EQUESTED CTION BY ITY OMMISSION
Commission meeting held on April 1, 2014
The City Commission met on April 1, 2014 and minutes were prepared from the notes
taken at the meetings. The Florida Statutes provide that minutes of all Commission
meetings be prepared, approved and maintained in the records of the City of Boynton
Beach.
H?
A record of the actions taken by
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
the City Commission will be maintained as a permanent record.
FI:
N/A
ISCAL MPACT
A:
N/A
LTERNATIVES
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6. F
CONSENT AGENDA
April 16, 2014
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
April 16, 2014
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Approve the modification/changes to the personnel
EQUESTED CTION BY ITY OMMISSION
allocation for the Police Department (2110) for the FY 13/14 Budget adding Forfeiture Specialist -
Part Time classification to Pay Plan; and reclassification/title change of Evidence Technician (2
full-time) positions to Forfeiture Specialist positions (1 full-time, 1 part-time); and reclassification of
(1) Part-Time Police Records Technician to (1) Full-Time.
ER:
At the December 3, 2013 meeting the Commission
XPLANATION OF EQUEST
approved some initial changes/modifications to Police Department personnel that were
needed to enhance the efficiency and effectiveness of the service being provided.
Continual review of the department’s needs have identified additional
changes/modifications that the Chief believes are in the best interest of the department
to continue to provide quality service.
The FY13/14 budget included 2 full time Evidence Technicians, as a result of reviewing
the tasks handled by the positions it is felt that a change of job title to Forfeiture
Specialist is appropriate and that the function can be accomplished with (1) full-time and
(1) part-time position. Currently one of these positions is vacant and would be filled with
a part-time person.
Included in the December changes were the additions of (2) two part-time Police
Records Technician positions. As a result of administrating the red light camera local
hearings and the expansion of lobby hours it is being recommended that one of these
part-time positions be reclassified to a full-time Police Records Technician position.
Currently both positions are vacant.
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1. The City has reviewed the Evidence Technician (Grade 12) job classification and
has determined the title Forfeiture Specialist (Grade 12) more accurately
describes the position.
Attachment: Job Classification – Forfeiture Specialist
2. Upon review of the tasks and workload, the Police Department has determined
that the vacant Evidence Technician (full-time) can be accomplished by a part-
time employee in a Forfeiture Specialist – Part Time (Grade 12) classification.
Attachment: Job Classification – Forfeiture Specialist – Part Time
H?
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
1. The reclassification/title change will not affect City programs or services. The
new title will more appropriately reflect the job that is being performed.
2. The addition of a Forfeiture Specialist – Part Time classification will allow the
Police Department to hire a person with the appropriate amount of workload
allocated to the position.
3. The reclassification of the Part-time Police Records Technician to a full-time
position will provide needed staff to maintain the lobby function effectively
based on the workload and coverage for training.
FI:
ISCAL MPACT
1. There is no monetary impact to reclassifying/changing the title of Evidence
Technician to Forfeiture Specialist. This change will be noted on the Personnel
Allocation Sheet (attached) for FY 13/14.
2. As a result of the reclassification of a Full-Time Forfeiture Specialist to a Part-
Time position and the reclassification of a Part-Time Police Records Technician
to a Full-Time position the beginning salary is approximately $4,470 lower.
A:
LTERNATIVES
1. Do not approve the reclassification/title change to Forfeiture Specialist and
continue to classify the position as Evidence Technician and not approve the
reclassification of the part-time Police Records Technician to a full-time position.
2. Do not approve the addition of a Forfeiture Specialist – Part Time classification
and hire a full-time employee in the vacant position.
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6. G
CONSENT AGENDA
April 16, 2014
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
April 16, 2014
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Approve the modifications/changes to the
EQUESTED CTION BY ITY OMMISSION
personnel allocation for the Utilities-Meter Reading & Services Division (401-2814) for the
FY13/14 Budget by adding Utilities Meter Technician classification (Pay Grade 12) to the City's
pay plan and reclassification of vacant Crew Worker, Senior positions (Pay Grade 7) to Utilities
Meter Technician classification up to four (4) positions.
ER:
Human Resources is requesting approval for the addition of
XPLANATION OF EQUEST
a new classification to the City’s pay plan, titled Utilities Meter Technician, pay grade 12,
Fair Labor Standards Act (FLSA) status non-exempt. The proposed classification
specification is attached.
The City has embarked on a water meter reading improvement project that upgrades
the entire meter reading system, including the water meters and attached electronic
devices to an Advanced Metering Infrastructure (AMI) system that allows us to obtain
readings from the office via cell phone tower. Although the initial installation is a manual
labor task, this new technology also requires each meter and the attached device to be
wired and programmed to specification set by the manufacturer utilizing hand-held
computers, laptops, tablets, and other electronic devices to set the register resolution
properly and align the meter to the cell phone towers. Even after the initial installation,
maintenance tasks are necessary due to various issues such as failed equipment,
customer tampering, and damage caused by leaks and other issues.
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Utilities management has worked with Human Resources to create a new job
description called Utilities Meter Technician which encompasses technological skills.
Besides the tasks listed above, a person in this position will also perform large meter
testing, maintenance, and calibration to ensure proper revenue collection. Other tasks
performed will include high bill investigations both in the field and utilizing the AMI
computer system, installation and programming of meters in new construction areas,
repair or replacement of failed meters that are losing revenue, and investigating issues
and alarms on reports generated from the AMI system including backflow.
Currently the Meter Reading and Services division has 2 vacant Crew Worker, Senior
positions. We are requesting that these two positions be reclassified to the Utilities
Meter Technician position prior to hiring. In addition up to two (2) additional Crew
Worker, Senior positions be reclassified as they become vacant.
H?
The new position better describes
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
what positions in meter services
FI:
Reclassing a vacant position to the new classification with a pay grade
ISCAL MPACT
of 12 as opposed to the current position with a pay grade of 7 will increase the starting
salary approximately $7,450 annually per position. There will be no budgetary impact in
the FY13/14 adopted budget due to vacancies during the Fiscal Year.
A:
Do not approve the addition of the new classification.
LTERNATIVES
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Class Code
Proposed Grade: 12
FLSA: N
CITY OF BOYNTON BEACH, FLORIDA
CLASSIFICATION SPECIFICATION
CLASSIFICATION TITLE: UTILITIES METER TECHNICIAN DRAFT
PURPOSE OF CLASSIFICATION
The purpose of this classification is to install, maintain, test, troubleshoot, and repair meters and
the attached electronic radio-read equipment throughout the utility service area. Work performed
is of a complex nature involving larger meters and interpretative technology.
ESSENTIAL FUNCTIONS
The following duties and functions, as outlined herein, are intended to be representative of the
type of tasks performed within this classification. They are not listed in any order of
importance. The omission of specific statements of the duties or functions does not exclude
them from the classification if the work is similar, related, or a logical assignment for this
classification. Other duties may be required and assigned.
Performs technical tasks associated with the installation and maintenance of meters and attached
radio-read equipment. Investigates and repairs issues with unheard meters by utilizing software
and various reports.
Sets water meters (5/8" - 2") at new properties and verifies that well is disconnected and/or
backflow is installed if necessary.
Troubleshoots and repairs zero-consumption and low-consumption meters.
Operates a computer to program information and to enter, retrieve, review, and/or modify data;
sets up data files; monitors data points in meter reading software, such as FlexPro and Logic; runs
reports; and maintains data in asset management and work order software, such as Mobile311.
Installs and programs radio-read and register equipment, utilizing specialized computer equipment
and software. Ensures proper connection to the meter reading tower and programming of register
resolution.
Performs small and large meter (3" and above) maintenance, installation, and exchanges in a
confined space environment; investigates consumption issues, changes registers, replaces the
chambers and other various parts. Performs testing and calibration in accordance with the
manufacturer’s and American Water Works Association (AWWA) standards.
Schedules and coordinates shutdown of meters with customers for necessary repair and/or
maintenance work.
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Calculates and sets interconnect meters to proper flow level as directed by management. Monitors
consumption and flow against verifying meter.
Performs special investigations on accounts including switched meters, illegal connection research,
and determining where meters supply water to mult-unit buildings.
Performs complex meter reading field functions including plotting new meter locations with
latitude/longitude points and investigating quarantined meters and alarms. Performs and assists
Field Technician staff with minor software and hardware issues.
Performs meter testing and calibration using the test bench; calculates flow rates and accuracy
percentages.
Documents service, installation, and maintenance actions/schedules by completing forms, reports,
logs and records.
Operates, maintains, and troubleshoots various equipment and tools associated with work
activities, which may include electronic meters, laptop computers, tablets, Trimble units, command
links, hand-held computers, programing equipment, Transceiver Gateway Base Station (TGBs),
hand tools, and other various supplies.
Answers general questions regarding billing or other utilities-related subjects; advises the public of
rules, codes and procedures; and instructs the public on reading meters and calculating
consumptions. Contacts customers regarding leak alarms found on FlexNet system and investigates
high bill and excessive water usage concerns.
Maintains a comprehensive, current knowledge of applicable policies and AWWA regulations.
Follows safety procedures, utilizes safety equipment, and monitors work environment to ensure
safety of employees and other individuals.
Assists Field Technician staff as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge and ability to learn and operate various software utilized with the meter
reading system.
Knowledge of appropriate steps to take when shutting down a large water meter for repair,
maintenance, or testing.
Knowledge of proper confined space and other safety procedures and practices.
Knowledge of manufacturer specifications and American Water Work Association (AWWA)
standards regarding meter testing.
Maintains knowledge of software and equipment updates and processes.
Knowledge and ability to correctly operate and maintain equipment and tools associated
with work activities.
Ability to install, troubleshoot, diagnose, repair, and/or test water meters and attached
equipment of various sizes.
Ability to accurately keep maintenance and calibration records, reports, and schedules.
Ability to effectively communicate both orally and in writing.
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Ability to perform basic mathematical and statistical calculations involving meter testing,
flow rates, and calibrations.
Ability to provide assistance and interpretation to customers, contractors, and others
regarding test results, procedures, and other standards specific to the situation.
Ability to review, classify, categorize, prioritize, and/or analyze data.
Ability to accurately read as-built drawings and blueprints to identify location of water lines
and valves.
MINIMUM QUALIFICATIONS
High School Diploma or equivalent; three (3) years of combined experience involving customer
service, water meter maintenance, and water pipeline maintenance. Must have experience working
with related meter and/or utility software and hardware.
Possession and maintenance of a State of Florida Level III Water Distribution License, or the ability
to obtain a State of Florida Level III Water Distribution License within six (6) months in position.
Possession and maintenance of a valid Florida driver’s license.
PREFERRED QUALIFICATIONS
Working knowledge and experience performing large meter testing and maintenance, and installation
of Sensus FlexNet equipment.
PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS
Physical Ability: While performing the duties of this job, the employee is frequently required to
stand, walk, climb, balance, bend, stoop, kneel, crouch, crawl, and may push, pull, grasp, lift and/or
move objects and materials of heavy weight (up to 80 pounds). Tasks may involve extended
periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or
shades of colors, sounds, odor, depth, texture, and visual cues or signals. Some tasks require the
ability to communicate orally.
Environmental Factors: Performance of essential functions may require exposure to adverse
environmental conditions, such as odors, wetness, humidity, fumes, temperature and noise
extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, disease, or
pathogenic substances. Work is frequently performed outside in heat, high humidity, in cold, in rain
and when other inclement weather conditions are present. Work is performed in bright and dim
light.
The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the
Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide
reasonable accommodations to qualified individuals with disabilities and encourages both
prospective and current employees to discuss potential accommodations with the employer. The
physical demands described are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
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A review of this position has excluded the marginal functions of the position that are incidental to the
performance of fundamental job duties. All duties and responsibilities are essential job functions and
requirements are subject to possible modifications to reasonably accommodate individuals with
disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes
to perform each duty proficiently. Some requirements may exclude individuals who pose a direct
threat of significant risk to the health or safety of themselves or others. Requirements are
representative of the minimum level of knowledge, skills, and ability.
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6. H
CONSENT AGENDA
April 16, 2014
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
April 16, 2014
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Accept the written report to the Commission for
EQUESTED CTION BY ITY OMMISSION
purchases over $10,000 for the month of March 2014.
ER:
Per Ordinance No.01-66, Chapter 2, Section 2-56.1
XPLANATION OF EQUEST
Exceptions to competitive bidding, Paragraph b, which states: “Further, the City
Manager, or in the City Manager’s absence, the Acting City Manager is authorized to
execute a purchase order on behalf of the City for such purchases under the $25,000
bid threshold for personal property, commodities, and services, or $75,000 for
construction. The City Manager shall file a written report with the City Commission at
the second Commission meeting of each month listing the purchase orders approved by
the City Manager, or Acting City Manager. Below is a list of the purchases for March
2014:
Purchase Order Vendor Amount
140808 Hudson Pump & Equipment $ 14,497.00
140821 Goodyear Rubber Products, Inc. $ 24,581.41
140824 Rowe Drilling Company, Inc. $ 15,743.00
140862 Xylem Water Solutions USA $ 21,320.00
140863 Dell Marketing LP $ 14,218.26
140868 Xylem Water Solutions USA $ 11,556.75
140888 Empire Office $ 10,967.80
140900 Robert Telford (1099) $ 10,200.00
140912 Consolidate Electrical Distributors $ 17,465.25
140913 Xylem Water Solutions USA, Inc. $ 13,225.00
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H?
Ordinance No.01-66, Chapter 2,
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
Section 2-56.1 assists departments in timely procurement of commodities, services, and
personal property. Administrative controls are in place with the development of a
special processing form titled “Request for Purchases over $10,000” and each purchase
request is reviewed and approved by the Department Director, Finance Department,
and City Manager.
FI:
This Ordinance provides the impact of reducing paperwork by
ISCAL MPACT
streamlining processes within the organization. This allows administration to maintain
internal controls for these purchases, reduce the administrative overhead of processing
for approval, and allow for making more timely purchases.
A:
None
LTERNATIVES
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7. A
BIDS AND PURCHASES OVER $100,000
April 16, 2014
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
April 16, 2014
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Award the "BID FOR REPAIRS AND
EQUESTED CTION BY ITY OMMISSION
EMERGENCY SERVICES FOR WATER DISTRIBUTION, WASTEWATER COLLECTION
AND STORM WATER UTILITY SYSTEMS", Bid No. 026-2821-14/JMA for a two (2) year period
to Madsen/Barr Corporation as the Primary Vendor and D.S. Eakins Construction Corporation as
the Secondary Vendor. This bid will be utilized on an "AS NEEDED BASIS" with an estimated
expenditure of $250,000.00 for the two year period.
BIDTERM:APRIL16,2014TOAPRIL15,2016
ER:
On March 20, 2014, Procurement Services opened and
XPLANATION OF EQUEST
tabulated three (3) bids submitted in response to the advertised Invitation to Bid.
Bidders were instructed to complete 19 pages of line item pricing for parts and services.
Four emergency repair scenarios were presented for proposal pricing using the line item
pricing. After the Utilities Department reviewed the bid proposals, James Sylvain,
Utilities Acting Division Manager of Field Operations, recommends awarding to the two
lowest, most responsive, responsible bidders:
Primary Vendor: Madsen/Barr Corporation
Secondary Vendor: D.S. Eakins Construction Corporation
In an emergency situation, the primary vendor will be contacted for a quote. The
secondary vendor will be contacted only if the primary vendor is unavailable to perform
the emergency repair.
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This bid may be renewed for three (3) additional one-year periods with the same terms
and conditions and pricing, subject to vendor acceptance, satisfactory performance and
determination that renewal will be in the best interest of the City.
H?
The purpose of the Bid was to
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
secure two qualified vendors to provide timely service for utility repair and emergency
services for a period of two (2) years. Service will be provided on an “AS NEEDED
BASIS”.
FI:
Funds for this repair service will be available from the Utilities Water,
ISCAL MPACT
Wastewater and Storm Water budgets.
Previous Year Expenditures for emergency repairs:
Fiscal Year 2014 (to date): $ 81,953.50
Fiscal Year 2013 $163,784.00
Fiscal Year 2012 $ 59,442.00
A:
The alternative would be to secure quotes from vendors in response to
LTERNATIVES
an emergency repair. This would create increased costs for repairs and would slow the
response time for emergency repairs.
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10. A
CITY MANAGER’S REPORT
April 16, 2014
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
April 16, 2014
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Accept the Art In Public Places (AIPP) Strategic
EQUESTED CTION BY ITY OMMISSION
Plan presentation and four (4) year update report.
ER:
The visual presentation is an update report on the Art in
XPLANATION OF EQUEST
Public Places Strategic Plan presented to the City Commission in October 2010,
including completed projects and programs, as well as a snapshot of future creative
place-making opportunities.
H?
This presentation will provide an
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
update of the 2010 Art in Public Places Strategic Plan and the on target progress that
“”
has been accomplished during the past four years. It is also a refresher for the City
Commission on how the Art in Public Places program and projects can contribute to the
City’s Strategic Plan initiatives.
FI:
No additional fiscal impact. Development, redevelopment and
ISCAL MPACT
renovations projects built in the City are subject to the 1% public Art Ordinance. This
presentation will provide creative methods to integrate public art into future projects in a
meaningful and cost effective way.
A:
Not to accept this presentation and update report.
LTERNATIVES
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12. A
NEW BUSINESS
April 16, 2014
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
April 16, 2014
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Discussion regarding the establishment of a Mental
EQUESTED CTION BY ITY OMMISSION
Health Advisory Board per the request of Mayor Taylor at the April 1, 2014 City Commission
Meeting.
ER:
At the April 1, 2104 City Commission Meeting, Mayor Taylor
XPLANATION OF EQUEST
requested the next agenda include an item for the Commission to consider appointing a
mental health advisory board. Those having experienced some of the issues and
having a desire to work with those in need could assist in achieving the goals of a
proposed plan and address the mental health issues that plague the City.
H?
Should the City Commission
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
decide to participate in providing leadership and support to address the behavioral
health needs of children, adults, and families in the community, staff recommends that
Citizen Committee
the Commission create a rather than an Advisory Board.
The goal of community engagement, according to the conference documents “Breaking
the Connection Between Mental Illness and the Legal System” provided by the Mayor,
is to inform and engage the citizenry to help increase mental health literacy and
awareness and commit to helping those who need help, making sure they are identified
and assisted in receiving it.
Given the overall goal of the initiative, an Advisory Board, which falls under the
Sunshine Law, would be prohibited from conducting the unfettered communication
necessary for maximum collaboration. The initiative would be better served by a
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working Citizen Committee that could perform research, create and manage surveys, as
well as plan and implement community outreach programs and events.
The Citizen Committee should be established by Resolution (not Ordinance) for a set
period of time that is sufficient to establish the working goals and objectives of the
Committee, with a definitive timeline for implementation, including milestones to be
celebrated when achieved. A Chairperson should be voted upon by the committee
during the initial convening of the committee.
The establishing Resolution should also include the stipulation that all funding for future
committee projects and events will be the sole responsibility of the committee through
the acquiring of sponsorships and partnerships with other businesses, non-profits,
agencies, etc.
It is also the recommendation by staff that the Citizen Committee operate autonomously
from the City. Current personnel resources prohibit any extensive involvement by City
employees.
FI:
N/A
ISCAL MPACT
A:
Not allow discussion
LTERNATIVES
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13. A
LEGAL
April 16, 2014
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
April 16, 2014
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
PROPOSED ORDINANCE NO. 14-005 -
EQUESTED CTION BY ITY OMMISSION
SECOND READING - PUBLIC HEARING - Approve the historic designation application for the
Lake Boynton Estates Entry Feature located at 569 West Ocean Avenue, Boynton Beach
ER:
At its meeting on October 14, 2013, the Historic Resources
XPLANATION OF EQUEST
Preservation Board directed staff to research the significance of the Lake Boynton
Estates Entry Feature and submit a historic designation application for its inclusion on
the Boynton Beach Register of Historic Places.
To qualify as a historic site, a property must have significance in American history,
architecture, archaeology, engineering or culture and possess integrity of location,
design, setting, materials, workmanship, feeling, and association.
The site must also be significant in one or more of the following areas:
a. Association with events that have made a significant contribution to the
broad patterns of the City’s history;
b. Association with the lives of persons significant in the City’s past;
c. Embodies the distinctive characteristics of a type, period or method of
construction, or represents the work of a master, or possesses high artistic
values, or represents a significant and distinguishable entity whose
components may lack individual distinction;
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d. Has yielded, or may be likely to yield, information important in prehistory
or history; or
e. Is listed in the National Register of Historic Places.
The subject is an ornamental gateway feature to the Lake Boynton Estates subdivision
which was developed in 1925 during the Florida Land Boom era. There were originally
three gateway features leading to the subdivision but those at the former north and
south entrances have been removed. The subject was designed as one of a pair of
posts forming the east entrance feature; however, as the other post has been removed,
the remaining post is the only example of its kind in the city. The feature is of a very
ornate design and includes classical detailing such as acanthus leaves, an urn, and
volutes.
The subject is associated with Kelsey D. Purdy who platted and initiated the
development of the Lake Boynton Estates subdivision. Purdy was responsible for a
number of other developments in the city in the 1920s including Lakeside Gardens
(1922), The Lawns (1923), and Boynton Heights (1924), and he promoted the city as an
ideal place to live.
As detailed in the designation application, the subject is significant as an individual
feature in a local context under the areas of “architecture” and “community planning and
development”. Although the setting has been adversely affected by later developments
such as the Seaboard Airline Railroad tracks (Tri-Rail) and Interstate 95, the feature
retains its integrity with regard to location, design, materials, workmanship, association
and feeling. The subject also meets criteria “b” and “c” from the above list as it is
“associated with the life of a person significant in the City’s past” and it “embodies the
distinctive characteristics of a type, period or method of construction”.
Therefore, the subject meets the required criteria and is eligible for inclusion on the
Boynton Beach Register of Historic Places.
The Historic Resources Preservation Board (HRPB) recommended approval of the
application on March 10, 2014.
H?
The site will be added to the
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
Boynton Beach Register of Historic Places which will help raise public awareness of the
City’s Historic Preservation Program and will promote heritage tourism. The designation
and protection of historic sites also meets the requirements of the Certified Local
Government Agreement with the Florida Division of Historical Resources.
FI:
There will be no immediate fiscal impact to the city; however, once
ISCAL MPACT
designated, the site may be eligible for future grant funding.
A:
None recommended, as there is no justification for denial of the subject
LTERNATIVES
application.
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ORDINANCE NO. 14-005
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
BOYNTON BEACH, FLORIDA, DESIGNATING THE PROPERTY
KNOWN AS THE LAKE BOYNTON ESTATES ENTRY FEATURE
LOCATED AT 569 WEST OCEAN AVENUE, WHICH IS MORE
FULLY DESCRIBED HEREIN, AS A LOCAL HISTORIC SITE;
PROVIDING A NON-SEVERABILITY CLAUSE AND AN
EFFECTIVE DATE.
WHEREAS
, Chapter 4, Article IX, Section 6.C. of the City of Boynton Beach Land
Development Regulations provides for the designation and protection of historic sites in the City
of Boynton Beach; and
WHEREAS,
the Lake Boynton Estates Entry Feature is an ornamental gateway feature
to the Lake Boynton Estates subdivision which was developed in 1925 and the feature is of a
very ornate design and includes classical detailing such as acanthus leaves, an urn, and volutes;
and
WHEREAS,
the Historic Preservation Board of the City of Boynton Beach prepared a
designation report for the designation of the Lake Boynton Estates Entry Feature as a historic site
and held a duly noticed public hearing in regard to the designation of the property as an historic
site at which no member of the public spoke in opposition to the designation of the property as
an historic site; and
WHEREAS,
the Historic Preservation Board of the City of Boynton Beach on March 10,
2014 recommended that the Lake Boynton Estates Entry Feature be designated a historic site;
and
WHEREAS,
the City Commission of the City of Boynton Beach has conducted a duly
noticed public hearing in regard to the designation of the Lake Boynton Estates Entry Feature as
a historic site.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, THAT:
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Section 1.
The foregoing whereas clauses are true and correct and are now ratified and
confirmed by the City Commission.
Section 2.
The Lake Boynton Estates Entry Feature is located at 569 West Ocean
Avenue, which is legally described on the survey which is attached and incorporated into this
Exhibit "A"
Ordinance as , and is hereby designated as the Lake Boynton Estates Entry Feature
in accordance with and under the provisions of Chapter 4, Article IX, Section 6.C., of the City of
Boynton Beach Land Development Regulations.
Section 3.
It is the intention of the City Commission of the City of Boynton Beach
that this Ordinance and each and every of its terms be considered a part of a single whole and
that the Ordinance not be severable and that if a court of competent jurisdiction finds that any
section of this Ordinance is unlawful or unenforceable the Ordinance shall be unenforceable it its
entirety.
Section 4.
This Ordinance shall become effective immediately upon its passage and
adoption.
FIRST READING this 1st day of April, 2014.
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SECOND, FINAL READING AND PASSAGE this ______ day of ________, 2014.
CITY OF BOYNTON BEACH, FLORIDA
______________________________
Mayor – Jerry Taylor
______________________________
Vice Mayor – Joe Casello
______________________________
Commissioner – David T. Merker
______________________________
Commissioner – Mack McCray
_______________________________
Commissioner- Michael M. Fitzpatrick
ATTEST:
___________________________
Janet M. Prainito, MMC
City Clerk
(Corporate Seal)
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14. A
FUTURE AGENDA ITEMS
April 16, 2014
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
April 16, 2014
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Commission review and approval of Community
EQUESTED CTION BY ITY OMMISSION
Development Block Grant One-Year Action Plan including applicants for funding - June 3, 2014
,
ER:
Presentation of Plan resulting from April 102014 public
XPLANATION OF EQUEST
meeting including review of application rankings by review committee for sub-recipient
funding requests.
H?
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
FI:
ISCAL MPACT
A:
LTERNATIVES
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14. B
FUTURE AGENDA ITEMS
April 16, 2014
COBB
ITY F OYNTON EACH
AIRF
GENDA TEM EQUEST ORM
CMD:
April 16, 2014
OMMISSION EETING ATE
O PH
PENINGSUBLIC EARING
O CM’R
THERITY ANAGERS EPORT
A/P UB
NNOUNCEMENTSRESENTATIONSNFINISHED USINESS
NO
ATURE F
A NB
DMINISTRATIVEEW USINESS
AI
GENDA TEM
CA L
ONSENT GENDAEGAL
BP$100,000 FAI
IDS AND URCHASES OVER UTURE GENDA TEMS
CCL
ODE OMPLIANCE AND EGAL
S
ETTLEMENTS
RACC:
Budget Workshop dates/times for FY 14/15
EQUESTED CTION BY ITY OMMISSION
Operating and Capital Budget - Monday – 7/21/14 Beginning at 2:00 p.m.; Tuesday – 7/22/14
Beginning at 10:00 a.m.; Wednesday – 7/23/14 Beginning at 2:00 p.m. (if needed) in City Library
Program Room.
ER:
Staff has scheduled the FY 14/15 Budget Workshops to
XPLANATION OF EQUEST
take place Monday through Wednesday, July 21 – 23, 2014. They will take place in the
City’s Library Program Room :
Monday – 7/21/14 Beginning at 2:00 p.m.
Tuesday – 7/22/14 Beginning at 10:00 a.m.
Wednesday – 7/23/14 Beginning at 2:00 p.m. (if needed)
The Workshops will be advertised as Special Meetings per Sunshine Law. This will
allow the Commission to adopt a Tentative Millage Rate for FY 2014/15 as well as the
Preliminary Fire Assessment Rate Resolution.
H?
OW WILL THIS AFFECT CITY PROGRAMS OR SERVICES
FI:
ISCAL MPACT
A:
LTERNATIVES
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