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Agenda 12-18-12 Searchableagreement for an added monthly fee to be determined at the time the City wants to initiate the program. The agreement provides the City with the option of four (4) one -year renewals. J. Accept the written report to the Commission for purchases over $10,000 for the month of November 2012. K. Approve the minutes from the regular City Commission meeting held on December 4, 2012 L. PROPOSED RESOLUTION NO. R12 -123 - Approve the piggy -back of City of Lakeland, FL agreement for Annual Collection Services on delinquent utility and miscellaneous receivable accounts with Penn Credit of Harrisburg, PA. The agreement provides collection services at a commission rate of 16% for first placement accounts and 24% for second placement accounts. (TABLED ON DECEMBER 4, 2012) M. PROPOSED RESOLUTION NO. R12 -135 - Approve Second Amendment to Professional Services Agreement with American Traffic Solutions "ATS ". N. PROPOSED RESOLUTION NO. R12 -136 -Approve and ratify the action of the South Central Regional Wastewater Treatment and Disposal Board at their meeting on November 8, 2012 and approve the Seventh Amendment to the Interlocal Agreement between the Cities of Boynton Beach and Delray Beach. Section 3. Powers and Procedures subsection (A)3 "A Quorum for the purpose of transacting business shall consist of not less than two (2) members of the City Commission of Boynton and not less than two (2) members of the City Commission of Delray" 7. BIDS AND PURCHASES OVER $100,000 A. PROPOSED RESOLUTION NO. R12 -137 - Approve and authorize signature of a three year enterprise agreement between Microsoft Corporation and the City of Boynton Beach for software licensing through Software House International sole source supplier for Microsoft Software under State Contract number 252- 001 -09 -1) in the annual amount of $269,346.32. 8. CODE COMPLIANCE & LEGAL SETTLEMENTS ►= 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. 5 of 680 6.J CONSENT AGENDA December 18, 2012 40 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 18, 2012 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGERS REPORT El ANNOUNCEMENTS /PRESENTATIONS El UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ NEW BUSINESS ® CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Accept the written report to the Commission for purchases over $10,000 for the month of November 2012. EXPLANATION OF REQUEST: Per Ordinance No.01 -66, Chapter 2, Section 2 -56.1 Exceptions to competitive bidding, Paragraph b, which states: "Further, the City Manager, or in the City Manager's absence, the Acting City Manager is authorized to execute a purchase order on behalf of the City for such purchases under the $25,000 bid threshold for personal property, commodities, and services, or $75,000 for construction. The City Manager shall file a written report with the City Commission at the second Commission meeting of each month listing the purchase orders approved by the City Manager, or Acting City Manager. Below is a list of the purchases for November 2012: Purchase Order Vendor Amount 130433 Fisher Safety — WH $ 11,100.57 130446 TI Electric USA, Inc. $ 17,035.00 130455 Simplex Grinnell LP $ 24,833.52 130461 Optrics, Inc. $ 12,784.00 130463 CDW Government, Inc. $ 17,120.00 130472 Tropical Demolition $ 15,320.00 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Ordinance No.01 -66, Chapter 2, Section 2 -56.1 assists departments in timely procurement of commodities, services, and personal property. Administrative controls are in place with the development of a 240 of 680 CITY OF BOYNTCW MACZ REQUEST FOR PURCHAM �Ii I$ 1 RAW MI: Tarm Mpartment: ELi fescue Contaqj I•OIIIIOII� `r Purchase: t I C -t4 Vendor Fisher Saf Awwr mt of Purchase 11,100 fmr hase (check and attacTi backup materials T7' Quotations GSA PRIDE/RESPECT Sole Source sk mm Purchase der 66MMIM MIMber: Y12 -1086F VOTE: Pricing proposal for purc p1 Or Purchase: t-20 Q4M- 4 -02 Y L D44p 1 �et,t D! AM 94 Deb E% W&MW Dim 247 of 680 Utilities Department 124E. WoolbrightRoad Boynton Beach, Florida 33435 I Phone (561) 742 -6400 i FAX.• (567 742 -6298 OFFICE OF THE DIRECTOR OF UTILITIES QUOTATIONS ITEMS REQUESTED: (5) electrical enclosures and (5) vapor boxes VENDOR # 1: A J�cal USA Inc. DATE: CONTACT PEN ": h� Taylor PHONE NUMEIM: 561-686-39 QUOTE: $17,035.00 VENDOR #2: World El DATE: 11/1/2012 C(YKIACY }� Steve Per — PHONE NUMBER: 9561 - 3281 QUOTE: $20,625.00- — VENDOR #3: DRD Enterprises LLC DATE: 11/1/2012 CONTACT PERSON: Devon Dew PHONE NUMBER: �T3�76 -9 QUOTE: $16,525.00 AWMH THE ABOVE QUOTATIONS TO REQUISITION AND SEND TO PURCHASING DEPT. 263 of 680 CITY OF BOYN1ON Kt&= REQUEST FOR PURCH M La,d11 Date: 11/14/2012 Requesting Department: IT _ Contat! Explanation for Purchase: The City needs an email archiving solution that would automi ■ N iiiIIIIIIIIIIIli! am A"= produce messages for discovery. The Barracuda Messaging Arvljw in ' technology and will be an instant time -saver as it streamlines III+ wAWpV4F QNfiWJ process. This product will improve email server performance, paw& it ws�elf I� regulatory compliance, be cost effective and easy to use, and PA * fa currently do not have - such as centralization and a web user 010 f m. pE"M ITI h �Dollar Amount 0flW� 01. Source for Puy @Nb@A anfaftch backup materials! Three Written NwAel� GSA State Contrail PRIDE /RESPECT SNAPS Sole Source Piggy -Back Budgeted Item Emergency Purchase Other Contract Number: NOTE: Pricing proposal for purchase must be presented In the same Fund Source for Purchase: Capital Project Fund : 304 -4101- 580.64 -14 Approvals: - Department Head Date P Purchasing Agerit Date aG / L Asst City Manager Date 11 2 City Manager Date Form Revised 02/01/02 323 of 680 6. K CONSENT AGENDA December 18, 2012 40 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 18, 2012 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGERS REPORT El ANNOUNCEMENTS /PRESENTATIONS El UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ NEW BUSINESS ® CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: Approve the minutes from the regular City Commission meeting held on December 4, 2012 The City Commission met on December 4, 2012 and minutes were prepared from the notes taken at the meeting. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A record of the actions taken by the City Commission will be maintained as a permanent record. FISCAL IMPACT: N/A ALTERNATIVES: N/A 353 of 680 6.L CONSENT AGENDA December 18, 2012 40 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 18, 2012 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGERS REPORT El ANNOUNCEMENTS /PRESENTATIONS El UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ NEW BUSINESS ® CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: PROPOSED RESOLUTION NO. R12 -123 - Approve the piggy -back of City of Lakeland, FL agreement for Annual Collection Services on delinquent utility and miscellaneous receivable accounts with Penn Credit of Harrisburg, PA. The agreement provides collection services at a commission rate of 16% for first placement accounts and 24% for second placement accounts. (TABLED ON DECEMBER 4, 2012) EXPLANATION OF REQUEST: Currently, the City utilizes Penn Credit via a City of Greenacres Agreement that was approved August 19, 2008. Penn Credit's commission rate for accounts collected was 17 %. This Agreement expired on November 3, 2012. We have been notified by the City of Greenacres that they are going to be utilizing the City of Lakeland's Agreement with Penn Credit. The City of Lakeland advertised RFP No. 1202 that was opened on July 21, 2011 and approved on October 17, 2011. The initial term of the Agreement was October 17, 2011 thru October 16, 2012 and will be automatically renewed each year thereafter unless either party notifies the other in writing at least sixty (60) day prior to the annual expiration date. Either party may, by giving thirty (30) days prior written notice to the other, terminate the Agreement. The City of Lakeland's competitive bid process meets or exceeds the City of Boynton Beach's procurement guidelines. How WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The purpose of this Agreement is to obtain a qualified firm for the collection of the City's delinquent accounts at the best possible commission rate. The City has been using the Penn Credit agreement for 387 of 680 6. M CONSENT AGENDA December 18, 2012 40 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: December 18, 2012 NATURE OF AGENDA ITEM ❑ OPENINGS ❑ PUBLIC HEARING ❑ OTHER ❑ CITY MANAGERS REPORT El ANNOUNCEMENTS /PRESENTATIONS El UNFINISHED BUSINESS ❑ ADMINISTRATIVE ❑ NEW BUSINESS ® CONSENT AGENDA ❑ LEGAL ❑ BIDS AND PURCHASES OVER $100,000 ❑ FUTURE AGENDA ITEMS ❑ CODE COMPLIANCE AND LEGAL SETTLEMENTS REQUESTED ACTION BY CITY COMMISSION: PROPOSED RESOLUTION NO. R12 -135 - Approve Second Amendment to Professional Services Agreement with American Traffic Solutions "ATS ". EXPLANATION OF REQUEST: The City entered into an Agreement with ATS on August 3, 2009 to implement a implement a red light camera enforcement program in the City pursuant to City Ordinance 08 -034. On September 16, 2010, the City and ATS amended the Agreement (the "First Amendment "). The City desires to place cameras at five (5) additional approaches, which requires the original Agreement between the City and ATS be amended in writing and duly executed by the parties. The addition of the cameras would be phased in over time and anticipated to be operational as follows: 2 cameras in April 2013 2 cameras in June 2013 1 camera in August 2013 Currently the fine is $158 of which the State of Florida receives $83 resulting in the City share being $75. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The City will be able to enforce red light violations at five (5) additional approaches which should further improve the safety of the intersections and make limited police resources available for other uses. 451 of 680