Agenda 12-18-12 Searchableagreement for an added monthly fee to be determined at the time the City
wants to initiate the program. The agreement provides the City with the option
of four (4) one -year renewals.
J. Accept the written report to the Commission for purchases over $10,000 for the
month of November 2012.
K. Approve the minutes from the regular City Commission meeting held on
December 4, 2012
L. PROPOSED RESOLUTION NO. R12 -123 - Approve the piggy -back of City of
Lakeland, FL agreement for Annual Collection Services on delinquent utility
and miscellaneous receivable accounts with Penn Credit of Harrisburg, PA.
The agreement provides collection services at a commission rate of 16% for
first placement accounts and 24% for second placement accounts. (TABLED
ON DECEMBER 4, 2012)
M. PROPOSED RESOLUTION NO. R12 -135 - Approve Second Amendment to
Professional Services Agreement with American Traffic Solutions "ATS ".
N. PROPOSED RESOLUTION NO. R12 -136 -Approve and ratify the action of the
South Central Regional Wastewater Treatment and Disposal Board at their
meeting on November 8, 2012 and approve the Seventh Amendment to the
Interlocal Agreement between the Cities of Boynton Beach and Delray Beach.
Section 3. Powers and Procedures subsection (A)3 "A Quorum for the purpose
of transacting business shall consist of not less than two (2) members of the
City Commission of Boynton and not less than two (2) members of the City
Commission of Delray"
7. BIDS AND PURCHASES OVER $100,000
A. PROPOSED RESOLUTION NO. R12 -137 - Approve and authorize signature of
a three year enterprise agreement between Microsoft Corporation and the City
of Boynton Beach for software licensing through Software House International
sole source supplier for Microsoft Software under State Contract number 252-
001 -09 -1) in the annual amount of $269,346.32.
8. CODE COMPLIANCE & LEGAL SETTLEMENTS
►=
9. PUBLIC HEARING
7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS
The City Commission will conduct these public hearings in its dual capacity
as Local Planning Agency and City Commission.
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6.J
CONSENT AGENDA
December 18, 2012
40 CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: December 18, 2012
NATURE OF
AGENDA ITEM
❑
OPENINGS
❑
PUBLIC HEARING
❑
OTHER
❑
CITY MANAGERS REPORT
El
ANNOUNCEMENTS /PRESENTATIONS
El
UNFINISHED BUSINESS
❑
ADMINISTRATIVE
❑
NEW BUSINESS
®
CONSENT AGENDA
❑
LEGAL
❑
BIDS AND PURCHASES OVER $100,000
❑
FUTURE AGENDA ITEMS
❑
CODE COMPLIANCE AND LEGAL
SETTLEMENTS
REQUESTED ACTION BY CITY COMMISSION: Accept the written report to the Commission for
purchases over $10,000 for the month of November 2012.
EXPLANATION OF REQUEST: Per Ordinance No.01 -66, Chapter 2, Section 2 -56.1
Exceptions to competitive bidding, Paragraph b, which states: "Further, the City
Manager, or in the City Manager's absence, the Acting City Manager is authorized to
execute a purchase order on behalf of the City for such purchases under the $25,000
bid threshold for personal property, commodities, and services, or $75,000 for
construction. The City Manager shall file a written report with the City Commission at
the second Commission meeting of each month listing the purchase orders approved by
the City Manager, or Acting City Manager. Below is a list of the purchases for
November 2012:
Purchase Order
Vendor
Amount
130433
Fisher Safety — WH
$ 11,100.57
130446
TI Electric USA, Inc.
$ 17,035.00
130455
Simplex Grinnell LP
$ 24,833.52
130461
Optrics, Inc.
$ 12,784.00
130463
CDW Government, Inc.
$ 17,120.00
130472
Tropical Demolition
$ 15,320.00
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Ordinance No.01 -66, Chapter 2,
Section 2 -56.1 assists departments in timely procurement of commodities, services, and
personal property. Administrative controls are in place with the development of a
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CITY OF BOYNTCW MACZ
REQUEST FOR PURCHAM �Ii I$ 1 RAW
MI: Tarm
Mpartment: ELi
fescue
Contaqj I•OIIIIOII�
`r Purchase:
t I C -t4
Vendor Fisher Saf
Awwr mt of Purchase
11,100
fmr hase (check and attacTi backup materials
T7' Quotations
GSA
PRIDE/RESPECT
Sole Source
sk
mm
Purchase
der
66MMIM MIMber: Y12 -1086F
VOTE: Pricing proposal for purc
p1
Or Purchase:
t-20 Q4M- 4 -02
Y
L
D44p 1
�et,t
D!
AM 94
Deb
E% W&MW
Dim
247 of 680
Utilities Department
124E. WoolbrightRoad
Boynton Beach, Florida 33435
I Phone (561) 742 -6400
i FAX.• (567 742 -6298
OFFICE OF THE DIRECTOR OF UTILITIES
QUOTATIONS
ITEMS REQUESTED: (5) electrical enclosures and (5) vapor boxes
VENDOR # 1:
A J�cal USA Inc.
DATE:
CONTACT PEN ":
h� Taylor
PHONE NUMEIM:
561-686-39
QUOTE:
$17,035.00
VENDOR #2:
World El
DATE:
11/1/2012
C(YKIACY }�
Steve Per —
PHONE NUMBER:
9561 - 3281
QUOTE:
$20,625.00- —
VENDOR #3:
DRD Enterprises LLC
DATE:
11/1/2012
CONTACT PERSON:
Devon Dew
PHONE NUMBER:
�T3�76 -9
QUOTE:
$16,525.00
AWMH THE ABOVE QUOTATIONS TO REQUISITION AND SEND TO
PURCHASING DEPT.
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CITY OF BOYN1ON Kt&=
REQUEST FOR PURCH M La,d11
Date: 11/14/2012
Requesting Department: IT _ Contat!
Explanation for Purchase:
The City needs an email archiving solution that would automi ■ N iiiIIIIIIIIIIIli! am A"=
produce messages for discovery. The Barracuda Messaging Arvljw in '
technology and will be an instant time -saver as it streamlines III+ wAWpV4F QNfiWJ
process. This product will improve email server performance, paw& it ws�elf I�
regulatory compliance, be cost effective and easy to use, and PA * fa
currently do not have - such as centralization and a web user 010 f m. pE"M ITI
h
�Dollar Amount 0flW�
01.
Source for Puy @Nb@A
anfaftch backup materials!
Three Written NwAel�
GSA
State Contrail
PRIDE /RESPECT
SNAPS
Sole Source
Piggy -Back
Budgeted Item
Emergency Purchase
Other
Contract Number:
NOTE: Pricing proposal for purchase must be presented In the same
Fund Source for Purchase:
Capital Project Fund : 304 -4101- 580.64 -14
Approvals: -
Department Head Date P
Purchasing Agerit Date aG / L
Asst City Manager Date 11 2
City Manager Date
Form Revised 02/01/02
323 of 680
6. K
CONSENT AGENDA
December 18, 2012
40 CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: December 18, 2012
NATURE OF
AGENDA ITEM
❑
OPENINGS
❑
PUBLIC HEARING
❑
OTHER
❑
CITY MANAGERS REPORT
El
ANNOUNCEMENTS /PRESENTATIONS
El
UNFINISHED BUSINESS
❑
ADMINISTRATIVE
❑
NEW BUSINESS
®
CONSENT AGENDA
❑
LEGAL
❑
BIDS AND PURCHASES OVER $100,000
❑
FUTURE AGENDA ITEMS
❑
CODE COMPLIANCE AND LEGAL
SETTLEMENTS
REQUESTED ACTION BY CITY COMMISSION: Approve the minutes from the regular City
Commission meeting held on December 4, 2012
The City Commission met on December 4, 2012 and minutes were prepared from the
notes taken at the meeting. The Florida Statutes provide that minutes of all
Commission meetings be prepared, approved and maintained in the records of the City
of Boynton Beach.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A record of the actions taken by
the City Commission will be maintained as a permanent record.
FISCAL IMPACT: N/A
ALTERNATIVES: N/A
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6.L
CONSENT AGENDA
December 18, 2012
40 CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: December 18, 2012
NATURE OF
AGENDA ITEM
❑
OPENINGS
❑
PUBLIC HEARING
❑
OTHER
❑
CITY MANAGERS REPORT
El
ANNOUNCEMENTS /PRESENTATIONS
El
UNFINISHED BUSINESS
❑
ADMINISTRATIVE
❑
NEW BUSINESS
®
CONSENT AGENDA
❑
LEGAL
❑
BIDS AND PURCHASES OVER $100,000
❑
FUTURE AGENDA ITEMS
❑
CODE COMPLIANCE AND LEGAL
SETTLEMENTS
REQUESTED ACTION BY CITY COMMISSION: PROPOSED RESOLUTION NO. R12 -123 -
Approve the piggy -back of City of Lakeland, FL agreement for Annual Collection Services on
delinquent utility and miscellaneous receivable accounts with Penn Credit of Harrisburg, PA. The
agreement provides collection services at a commission rate of 16% for first placement accounts
and 24% for second placement accounts. (TABLED ON DECEMBER 4, 2012)
EXPLANATION OF REQUEST: Currently, the City utilizes Penn Credit via a City of
Greenacres Agreement that was approved August 19, 2008. Penn Credit's commission
rate for accounts collected was 17 %. This Agreement expired on November 3, 2012.
We have been notified by the City of Greenacres that they are going to be utilizing the
City of Lakeland's Agreement with Penn Credit.
The City of Lakeland advertised RFP No. 1202 that was opened on July 21, 2011 and
approved on October 17, 2011. The initial term of the Agreement was October 17, 2011
thru October 16, 2012 and will be automatically renewed each year thereafter unless
either party notifies the other in writing at least sixty (60) day prior to the annual
expiration date. Either party may, by giving thirty (30) days prior written notice to the
other, terminate the Agreement.
The City of Lakeland's competitive bid process meets or exceeds the City of Boynton Beach's
procurement guidelines.
How WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The purpose of this Agreement is
to obtain a qualified firm for the collection of the City's delinquent accounts at the best
possible commission rate. The City has been using the Penn Credit agreement for
387 of 680
6. M
CONSENT AGENDA
December 18, 2012
40 CITY OF BOYNTON BEACH
AGENDA ITEM REQUEST FORM
COMMISSION MEETING DATE: December 18, 2012
NATURE OF
AGENDA ITEM
❑
OPENINGS
❑
PUBLIC HEARING
❑
OTHER
❑
CITY MANAGERS REPORT
El
ANNOUNCEMENTS /PRESENTATIONS
El
UNFINISHED BUSINESS
❑
ADMINISTRATIVE
❑
NEW BUSINESS
®
CONSENT AGENDA
❑
LEGAL
❑
BIDS AND PURCHASES OVER $100,000
❑
FUTURE AGENDA ITEMS
❑
CODE COMPLIANCE AND LEGAL
SETTLEMENTS
REQUESTED ACTION BY CITY COMMISSION: PROPOSED RESOLUTION NO. R12 -135 -
Approve Second Amendment to Professional Services Agreement with American Traffic
Solutions "ATS ".
EXPLANATION OF REQUEST: The City entered into an Agreement with ATS on August 3, 2009
to implement a implement a red light camera enforcement program in the City pursuant to City
Ordinance 08 -034. On September 16, 2010, the City and ATS amended the Agreement (the
"First Amendment ").
The City desires to place cameras at five (5) additional approaches, which requires the original
Agreement between the City and ATS be amended in writing and duly executed by the parties.
The addition of the cameras would be phased in over time and anticipated to be operational as
follows:
2 cameras in April 2013
2 cameras in June 2013
1 camera in August 2013
Currently the fine is $158 of which the State of Florida receives $83 resulting in the City share
being $75.
HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The City will be able to enforce red light
violations at five (5) additional approaches which should further improve the safety of the
intersections and make limited police resources available for other uses.
451 of 680