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Agenda 04-07-15The City of Boynton Beach City Commission Agenda Tuesday, April 7, 2015, 6:30 PM City Hall in Chambers 100 E. Boynton Beach Blvd., Boynton Beach, FL 33435 Regular City Commission Meeting Boynton Beach City Commission Mayor Jerry Taylor (At Large) Vice Mayor Joe Casello (District IV) Commissioner David T. Merker (District 1) Commissioner Mack McCray (District 11) Commissioner Michael M. Fitzpatrick (District III) Lori LaVerriere, City Manager James Cherof, City Attorney Janet M. Prainito, City Clerk *MISSION* To create a sustainable community by providing exceptional municipal services, in a financially responsible manner. ¢ M 1 1 E www.boynton-beach.org Page 1 of 446 WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT CITY OF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. • Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. • Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda. • Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue. • Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings." • Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission - Time Limit - Three (3) Minutes • Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit - Three (3) minutes ADDRESSING THE COMMISSION: When addressing the Commission, please step up to either podium and state, for the record, your name and address. DECORUM: Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and /or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over -ruled by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to Holidays /Election Day). Page 2 of 446 1. OPENINGS A. Call to Order - Mayor Jerry Taylor Invocation Pledge of Allegiance to the Flag led by Vice Mayor Casello Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption 2. OTHER A. Informational items by Members of the City Commission 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Recognition and presentation of a Boynton Beach Fire Rescue Department Civilian Citation to Mr. Richard Salter for his heroic actions on March 16, 2015 at 6415 N. Ocean Blvd. (Oceanfront Park) by the Mayor and Fire Chief. B. Announce the Great American Clean Up 2015, and ask our community to take part in this event by joining thousands of volunteers of all ages across America who will be taking part in efforts to clean up and improve their local communities. • Boynton Beach Oceanfront Park is one of several sites in the County that was chosen to be part of the project, and the "clean up" will begin at 8:00 a.m. on Saturday May 2nd; and • Boynton Beach Ocean Inlet clean -up will begin at 8:00 a.m. on Saturday April 25th. C. Announce the City of Boynton Beach's participation in the U.S. Department of Transportation's National Mayor's Challenge for Safer People, Safer Streets. D. Proclaim April 12 -18, 2015 as "National Library Week." Craig Clark, Library Director will accept the proclamation. E. Proclaim April 22, 2015 as Arbor Day and announce the Celebration. F. Proclaim April 2015 as Water Conservation Month and announce water conservation activities as part of Earth Week and Earth Month. G. View a recent promotional video on Galaxy E3 Elementary School produced by Storyology Studios. The video will be introduced by Mr. Ed Capitano, Principal of Galaxy E3 Elementary School. C -3 I[91r_l,11111=1►[s3=1 INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) 5. ADMINISTRATIVE A. PROPOSED RESOLUTION NO. R15 -032 - Appoint a City Commission representative and alternate to the Palm Beach County League of Cities Page 3 of 446 B. PROPOSED RESOLUTION NO. R15 -033 - Appoint a City Commission representative and alternate to the Metropolitan Planning Organization C. PROPOSED RESOLUTION NO. R15 -034 - Appoint a City Commission representative and alternate to the Coalition of Boynton West Residents Association (COBWRA) D. PROPOSED RESOLUTION NO. R15 -035 - Appoint a City Commission representative and alternate to the Countywide Intergovernmental Coordination Program. E. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 2 Alts Building Board of Adjustments and Appeals: 2 Alts Cemetery Board: 1 Reg and 1 Alt. Education and Youth Advisory Board: 1 N/V Stu Employees Pension Trustees: 1 Reg. Golf Course Advisory Committee: 1 Reg and1 Alt Historic Resource Preservation Board: 1 Alt Library Board: 1 Reg and 1 Alt Recreation and Parks Board: 1 Alt Senior Advisory Board: 1 Reg and 2 Alts 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. PROPOSED RESOLUTION NO. R15 -036 - Approve the 36 month lease with The Bancorp of Orlando, FL for four (4) Ford Focus cars for Code Enforcement, three (3) Ford F -150 4 x 2 Crew Cabs (2 for Detectives and 1 for the Training Unit) for a monthly cost of $346.00 for a Ford Focus and $400.00 for a Ford F150; and authorize the City Manager to sign the subsequent lease agreements subject to review and approval by the City Attorney, with an anticipated effective date of May 1, 2015. B. PROPOSED RESOLUTION NO. R15 -037 - Approve and authorize signing of an Agreement for Water Service outside the City limits with Novally Siffrant for the property at 1080 -1082 Brown Road, Lantana, FL 33462. C. Approve award for the bid for "Backflow Prevention Device Inspection, Testing and Repair Services ", Bid No. 033 - 2821- 15 /JMA to Line -Tec Inc. of Delray Beach, FL as a responsive, responsible bidder for the anticipated annual expenditure of $35,000.00. Backflow Testing averages 600 per year, with repairs to be performed on an "As Needed" basis. D. Approve additions of the following job classifications in the City's pay plan: Stormwater Utilities Supervisor; Supervisor, Customer Relations; Contract Coordinator; Associate Engineer - Utilities; Staff Engineer - Utilities; and Senior Engineer — Utilities. E. Approve full release of surety for the project known as Boynton Lakes Plaza and authorize release of the $27,967.50 performance bond for the water and wastewater utilities to Regency Centers, L.P. F. Accept the Fiscal Year 2014 -2015 Budget Status Report of the General Fund and the Utilities Fund for the five (5) month period ending February 28, 2015. G. Approve a $10,000 increase to Blanket Purchase Order #150270 to Precision Air Systems, Inc. of Wellington, FL for air conditioning repairs /service needed at various City Buildings increasing the purchase order from $24,000.00 to $34,000.00. The City is piggy- backing the Palm Beach County School Board Contract #10C -92T with an effective date of 10/01/14 thru 07/18/15. H. Approve the minutes from the Regular City Commission meetings held on March 17, 2015 and the Special City Commission meetings held on July 21 and 22, 2014. Page 4 of 446 7. BIDS AND PURCHASES OVER $100,000 A. Approve the purchase of new replacement vehicles as approved in the FY 2014/15 budget in the estimated amount of $1,416,608, by utilizing the following contracts; Florida Sheriffs Association Contract #14 -12 -0904 & #14 -22 -0904, Florida State Contract #760- 000 -10 -1, City of Venice bid #2999 -14, National Joint Powers Alliance contract #060311 -SAC. All agencies have complied with the public contract bid requirements. 8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. FIRST PUBLIC HEARING to approve land development agreement between the City of Boynton Beach and SKYE at Boynton Beach, LLC that involves defining the developer maintenance obligations and process for credits to certain impact fees. B. Approve New Site Plan (NWSP 15 -001) request for a four (4) story, 77,897 square foot, 116 room TownePlace Suites by Marriott Hotel project and related site improvements, located at 2450 Quantum Boulevard, on a lot with OIH (Office /Industrial /Hotel) use option in a PID (Planned Industrial Development) district. Applicant: John Costas, North Boynton Beach Hospitality, LLLP 10. CITY MANAGER'S REPORT- None 11. UNFINISHED BUSINESS -None 12. NEW BUSINESS - None 13. LEGAL A. PROPOSED ORDINANCE NO. 15 -012 - SECOND READING - PUBLIC HEARING - Approve the historic designation application for the Barton Memorial Park Cemetery located at 561 NW 12th Avenue, Boynton Beach. B. Pursuant to Section 286.011(8), Florida Statutes, Attorney Cherof is requesting a private attorney - client session of the City Commission to discuss the following class action lawsuit which has been served on the City of Boynton Beach: CHRISTOPHER PARKER, individually and on behalf of others similarly- situated, Plaintiffs vs. ATS CONSOLIDATED, INC., ET AL., Defendants — United States District Court for the Southern District of Florida, Case No. 1:14 -CV- 24010 -FAM C. Discussion of the City of Boynton Beach Red Light Camera Program 14. FUTURE AGENDA ITEMS - None 15. ADJOURNMENT NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE /SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE /SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F. S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD Page 5 of 446 AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE (561) 742 -6060 AT LEAST TWENTY -FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. Page 6 of 446 3.A. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 4/7/2015 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/7/2015 REQUESTED ACTION BY COMMISSION: Recognition and presentation of a Boynton Beach Fire Rescue Department Civilian Citation to Mr. Richard Salter for his heroic actions on March 16, 2015 at 6415 N. Ocean Blvd. (Oceanfront Park) by the Mayor and Fire Chief. EXPLANATION OF REQUEST: Mr. Salter saved the life of a 10 year old boy who had fallen unconscious in the water after struggling for several minutes. Without Mr. Salter's intervention and actions the boy would have certainly lost his life. The Boynton Beach Fire Rescue Department is recognizing Mr. Salter's life saving efforts by presenting him with our "Civilian Citation Award." 1:161q►AT ►1IIM1:1I; F MJJX01 IKO3k1'fi;j:Z6Zr]:f_1►►i636]: M=1:1T / Is] =6121 R•7T FISCAL IMPACT: Non - budgeted None 0N0=1:7► Fill 0U / *3w= STRATEGIC PLAN: Great Neighborhoods: Safe, Affordable and Livable !111:7 _ l 1 *4 102:2 w _ 1► I _ 1 » 41 a _ l 1101 L A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type • Other • Addendum REVIEWERS: Department Reviewer Description Civilian Citation Email from Acting Lieutenant Kovach Action Date Page 7 of 446 182MMEM Carter, Ray Approved Howard, Tim Approved LaVerriere, Lori Approved 312512015 - 10:24 AIM 312612015 - 9:30 AIM 41112015 - 10:06 AIM Page 8 of 446 At iL, if" BBFRD PCR No. 15 -02894 "NEAR DROWNING" Civilian Citation Award - Richard Salter Date: 3/24/15 Location: 6415 N. Ocean Blvd. Ocean Ridge, Florida (Boynton Beach Oceanfront Park) Background: Mr. Richard Salter of Boynton Beach (561 -870- 6070) entered the surf when he noticed a 10 y/o boy (Jimmy Charles) struggling and then going under the surface. Mr. Salter, w/o regard for his own safety, pulled the unconscious child from the water and placed him on the beach at which time the child began to spontaneous breath. Mr. Salter stayed w/ the child until BBFRD Task Force 101 & Rescue 104 crews arrived and took command of the scene. The child was treated and transported to BMH for observation and is expected to make a full recovery. This positive outcome is attributed to the quick and heroic actions of Mr. Salter! Attachments: Email Correspondence from Act. Lt. Craig Kovach Notes: Mr. Salter has been invited to the BB Commission Meeting on April 7, 2015 to be formally recognized for his heroic act - he has graciously accepted the invitation. We spoke to Jimmy's cousin, as the parents of Jimmy Charles speak very little English. He translated for us and stated that Mr. and Mrs. Charles would also be attending the commission meeting on April 7th @ 6p. TF1 Crew: Act. Lt. Kovach, Firefighters Andrew Kytoski, Shawn Weeks & Jason Doherty R104 Crew: Lt. Richard Baier and firefighters Aiman Saleh & David Salcedo BBFRD EMS 2015 Page 10 of 446 3.B. REQUESTED ACTION BY COMMISSION: Announce the Great American Clean Up 2015, and ask our community to take part in this event by joining thousands of volunteers of all ages across America who will be taking part in efforts to clean up and improve their local communities. • Boynton Beach Oceanfront Park is one of several sites in the County that was chosen to be part of the project, and the "clean up" will begin at 8:00 a.m. on Saturday May 2nd; and • Boynton Beach Ocean Inlet clean -up will begin at 8:00 a.m. on Saturday April 25th. EXPLANATION OF REQUEST: In celebration of Earth Day month, local activities of the Great American Cleanup include a massive removal of litter and illegal dumping from our public spaces - neighborhoods, roadways, waterways, parks, schools, etc. The Great American Cleanup, a project of Keep America Beautiful, is coordinated locally by Keep Palm Beach County Beautiful Inc. and the Solid Waste Authority. You may register by completing the volunteer application form, online at www.keepPBCbeautifu1.org or by calling 561 - 686.6643 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This will help remove much litter and trash from Boynton Beach Oceanfront Park and Boynton Beach Ocean Inlet, keeping our beaches and parks beautiful and helping to preserve and protect our natural wildlife. FISCAL IMPACT: Non - budgeted No fiscal impact ALTERNATIVES: Do not make the announcement STRATEGIC PLAN: !111:7 _ ll 1 *11102:2 wi 1► I_ 1» 41 a_ ll 1101 Ll A CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: 10 AN I ATA =1 *13 Page 11 of 446 Reviewer Action Majors, Wally Approved Lejeune, Carisse Approved Howard, Tim Approved LaVerriere, Lori Approved Page 12 of 446 3.C. REQUESTED ACTION BY COMMISSION: Announce the City of Boynton Beach's participation in the U.S. Department of Transportation's National Mayor's Challenge for Safer People, Safer Streets. EXPLANATION OF REQUEST: As part of our Earth Week activities, the City of Boynton Beach has joined in the National Mayor's Challenge for Safer People, Safer Streets through a complete streets approach with the design of the City's Greenways, Blueways and Trails Mapping project to be completed by the end of 2015. Through the design of the mapping project, City staff, working with Kimley -Horn consultants will identify and address in the design, barriers to make streets safe and convenient for all road users, use designs that are appropriate to the context of the street and its uses, and take advantage of opportunities to create and complete ped -bike networks throughout the City, through planned maintenance (CIP projects) and available grant funding. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Participating in the National Mayor's Challenge for Safer People, Safer Streets will help raise awareness for non - motorized forms of transportation, to improve safety for bicycle riders and pedestrians of all ages and abilities, and to create a more livable, walkable city. FISCAL IMPACT: None ALTERNATIVES: Not allow proclamation STRATEGIC PLAN: Positive and Exciting Boynton Beach Image: "Curb appeal" to Reputation STRATEGIC PLAN APPLICATION: Goal 5: Action Item 5.2 - Create a master plan for Greenways, Blueways, and Trails Mapping for the City and regional connectivity. The Mayor's Challenge for Safer People, Safer Streets will bring awareness to this project as we address issues of safety in context with creation of safe bicycle and pedestrian facilities. CLIMATE ACTION: Yes CLIMATE ACTION DISCUSSION: Climate Action Plan (CAP) Implementation Strategy 4.4.1 to establish an integrated network of non - motorized transportation corridors and 4.4.2 to evaluate and improve city -side bicycle facilities network and adopt a pedestrian and bicycle master plan. These actions allow us to create facilities that will increase bicycle and pedestrian safety. Is this a grant? Page 13 of 446 Grant Amount: REVIEWERS: Department Assistant City IManager Finance 182MEM Reviewer Action Lejeune, Marie Approved Howard, Tim Approved LaVerriere, Lori Approved Date 313112015 - 10:52 AIM 313112015 - 10:53 AIM 41112015 - 10:09 AIM Page 14 of 446 3.D. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 4/7/2015 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/7/2015 REQUESTED ACTION BY COMMISSION: Proclaim April 12 -18, 2015 as "National Library Week." Craig Clark, Library Director will accept the proclamation. EXPLANATION OF REQUEST: National Library Week is held each year throughout the United States to remind communities that libraries everywhere play a vital role in supporting the quality of life in their communities and to encourage everyone to use their local libraries. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This Proclamation will help raise public awareness that our own Boynton Beach City Library is here to serve as a crucial technology hub for people in need of free Web access, computer training and assistance finding job resources; a place for opportunity, education, self -help and lifelong learning. FISCAL IMPACT: Non - budgeted None 0NI=1:7► Fill 11 U/ 3■►C•7T STRATEGIC PLAN: Energetic Downtown: Focal Point for Boynton Beach STRATEGIC PLAN APPLICATION: Is] 41Lh Fill I =_TA9101LlM►r.! CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: /_ l 0 �_ T e 3 :1► � i l=1► k &11 Type D Proclamation REVIEWERS: Department Reviewer Description 2015 National Library Week Proclamation Action Date Page 15 of 446 Library Assistant City IManager Finance 182MEM Clark, Craig Approved Lejeune, Carisse Approved Howard, Tim Approved LaVerriere, Lori Approved 2&20!5 -»52 AIM 31/20!5- !?4929 3/31/2015 - 10:53 AIM 4/1/2015 - 10:11 AIM Page 16 0 446 WHEREAS, libraries create potential and possibilities within their communities, campuses and schools; WHEREAS; libraries level the playing field for all who seek information and access to technologies; WHEREAS, libraries and librarians open up a world of possibilities through innovative programming, state -of- the -art technology, job- seeking resources and the power of reading; WHEREAS, librarians are trained, tech -savvy professionals, providing technology assistance and access to downloadable content like e- books; WHEREAS, libraries support democracy and effect social change through their commitment to provide equitable access to information for all library users regardless of race, ethnicity, creed, ability, sexual orientation, gender identity or socio- economic status; WHEREAS, libraries, librarians, library workers and supporters across America are celebrating National Library Week. NOW, THEREFORE, be it resolved that I, Jerry Taylor, Mayor of the City of Boynton Beach, proclaim National Library Week, April 12 -18, 2015. 1 encourage all residents to visit the Library this week to take advantage of the world of library resources available for free @ the Boynton Beach City Library. National Library Week IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton Beach, Florida, to be affixed at Boynton Beach, Florida the 7 day of April, Two Thousand and Fifteen. Jerry Taylor, Mayor ATTEST: City Clerk (Corporate Seal) Page 17 of 446 3.E. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 4/7/2015 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/7/2015 REQUESTED ACTION BY COMMISSION: Proclaim April 22, 2015 as Arbor Day and announce the Celebration. EXPLANATION OF REQUEST: As part of the ongoing activities for Earth Week, an Arbor Day celebration will be held on April 22, 2015 at Boynton Lakes Park starting at 9:00 AM. St. Joseph students and the Boynton Beach Garden Club will be planting green buttonwood trees. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? It will build awareness of the importance of trees. Trees not only produce oxygen but they also clean the air by removing air pollution. Trees slow storm water runoff and fight soil erosion, produce shade and reduce the heat island effect, control noise pollution and increase property values, and are natural playgrounds for children and home to many of nature's critters. FISCAL IMPACT: Budgeted $600.00 for trees and staking materials. ALTERNATIVES: This celebration is necessary as one of the requirements of being Tree City USA. This will be the City's 32 year of planting trees for Arbor Day. The Proclamation gives recognition of Arbor Day. STRATEGIC PLAN: Positive and Exciting Boynton Beach Image: "Curb appeal" to Reputation STRATEGIC PLAN APPLICATION: The City's Climate Action Plan (CAP) review and update is a Management in Progress for Goal 5. Planting trees for Arbor Day is an ongoing strategy in the CAP. CLIMATE ACTION: Yes CLIMATE ACTION DISCUSSION: CAP Implementation Strategy 4.1.2.16 goal is to reduce the "heat island" effect by planting trees and developing a city -wide tree canopy program. Is this a grant? Grant Amount: /_l0r_Te3:ILhl=1►k &11 Page 18 of 446 Type Proclamation Description Arbor Day Proclamation Reviewer Action Lejeune, Carisse Approved Howard, Tim Approved LaVerriere, Lori Approved Date 31311201 - 10:43 Al 31311201 - 10:43 Al 4111201 - 10:04 Al Page 19 of 446 (Procfamation UI14EREA5, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WNEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and WNEREAS, Arbor Day is now observed throughout the nation and the world; and WNEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen, and provide habitat for wildlife; and WNEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and WNEREAS, trees in our City increase property values, enhance the economic vitality of business areas, and beautify our community; and WNEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal. NOW, TINEREFORE, I, Jerry Taylor, by virtue of the authority vested in me as Mayor of the City of Boynton Beach, Florida, hereby proclaim April 22, 2015 as: ARBOR DA Y in the City of Boynton Beach, and I urge all citizens to support efforts to protect our trees and woodlands and to support our City's urban forestry program; and FURTHER, I urge all citizens to plant trees to gladden the hearts and promote the well -being of present and future generations. IN WITNESS WNEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton Beach, Florida to be affixed this 7th day of April in the Year 2015. Jerry Taylor, Mayor City of Boynton Beach ATTEST: City Clerk (Corporate Seal) Page 20 of 446 Page 21 of 446 3.F. REQUESTED ACTION BY COMMISSION: Proclaim April 2015 as Water Conservation Month and announce water conservation activities as part of Earth Week and Earth Month. EXPLANATION OF REQUEST: As part of the ongoing activities for Earth Week, the City has also joined the National Mayor's Challenge for Water Conservation held every Earth Month (April1 -30). This is a competition that encourages residents to take a series of informative, easy to use pledges online to conserve water, energy and other natural resources. This engaging, zero -cost outreach tool is a non - profit campaign presented by Toyota and the Wyland Foundation, in association with the National League of Cities, EPA Office of Water, U.S. Forest Service, the Toro Company, Bytelaunch, Inc., Wondergrove Kids, and mayors and water agencies across the country. The overall campaign is designed to save costs for consumers, save infrastructure and operating costs for cities, promote drought resiliency and protect watersheds and ecosystems. Residents go to www.mywaterpledge.com and take a 4 -step conservation pledge on behalf of the city. The city with the highest percentage of residents who take the challenge in their population category wins. Participants in the winning cities are eligible to win hundreds of prizes. More information about the Mayor's Challenge and how to take the water pledge can be found on the Utilities Department webpage at www.boynton - beach.org. Information will also be available on Twitter and Facebook. Also, in lieu of Water Conservation Month, we are asking residents and businesses to Save the Date for the Utilities Department Water Conservation Workshop to be held on April 23r at the Library Program Room. This workshop is part of the Utilities Department ongoing education and outreach program. More information about the Water Conservation Workshop can be found at the Utilities Department webpage at www.boynton - beach.org and will be advertised on Twitter and Facebook. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The goal of the proclamation and Earth Week activities is to increase awareness about the importance of water conservation and educate citizens about how they can help save Florida's precious water resources. FISCAL IMPACT: None ALTERNATIVES: Not to allow the proclamation and announcements. STRATEGIC PLAN: Positive and Exciting Boynton Beach Image: "Curb appeal" to Reputation STRATEGIC PLAN APPLICATION: Goal 5: Management in Progress — Climate Action Plan (CAP) update and review. Water conservation activities are part of the CAP implementation strategies. CLIMATE ACTION: Yes Page 22 of 446 CLIMATE ACTION DISCUSSION: Climate Action Plan Implementation Strategy 4.1.2.12. Enhance the City's water conservation education program and better utilize the City's website and social media to communicate the program. Is this a grant? Grant Amount: ATTACHMENTS: Type Proclamation REVIEWERS: Department Reviewer Assistant City Manager Lejeune, Carisse Howard, Tim LaVerriere, Lori Description Proclamation for Water Conservation Month 2015 Action Approved Approved Approved Date 31311201 - 10:54 AIM 31311201 - 11:30 AIM 4111201 - 10:11 AIM Page 23 of 446 PROCLAMATION WHEREAS, water is a basic and essential need of every living creature; and WHEREAS, the State of Florida, Water Management Districts and the City of Boynton Beach are working together to increase awareness about the importance of water conservation; and WHEREAS, April, typically a dry month when water demands are highest, is annually designated as Water Conservation Month, to educate citizens about how they can help save Florida's precious water resources; and WHEREAS, the City of Boynton Beach encourages and supports water conservation, through various educational programs and special events; and WHEREAS, every business, industry, school and citizen can make a difference and help by efficiently using water, thus promoting a healthy economy and community; and NOW, THEREFORE, I, Jerry Taylor, Mayor, of the City of Boynton Beach, Florida do hereby proclaim the month of April 2015 as "WATER CONSERVATION MONTH" and call upon each citizen and business in the City of Boynton Beach to help protect our precious resource by practicing water saving measures and becoming more aware of the need to save water. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Boynton Beach to be affixed this 7 day of April, 2015 Page 24 of 446 3.G. REQUESTED ACTION BY COMMISSION: View a recent promotional video on Galaxy E3 Elementary School produced by Storyology Studios. The video will be introduced by Mr. Ed Capitano, Principal of Galaxy E3 Elementary School. EXPLANATION OF REQUEST: The City of Boynton Beach continues to receive significant positive news coverage on one of its premier schools, Galaxy E3 Elementary School. Recently, Storyology Studios created an 11 minute promotional video on Galaxy E3 Elementary School funded by Quantum Foundation, the school's biggest private donor. Storyology Studios produces original content for TV, schools and the web. The video is currently on the Storyologist's YouTube Channel (storyologystudios) and can be viewed by clicking on the following link: http://bit.ly/BB1 5ala SS. Within the past three weeks, it has been viewed 301 times. The video was also placed on the City's social media sources. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? As noted in the video by Jose Murguido, Vice President of Zyscovich Architects, "Great schools are a source of economic development ". The number one question asked by potential developers and residents is "How are your schools ?" Great schools = great community. FISCAL IMPACT: Non - budgeted None. ALTERNATIVES: Not to view promotional video. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Is] 41Lh Fill I =_TA9101LlM►1? CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 25 of 446 REVIEWERS: Department F inance F inance City t anager Reviewer Action 6- coward, Tim Approved 6- coward, Tim Approved LaVerriere, Lori Approved Date 31311201 - 1:21 PY 31311201 - 1:22 PY 4111201 - 10:27 AIM Page 26 of 446 5.A. ADMINISTRATIVE 4/7/2015 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/7/2015 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R15 -032 - Appoint a City Commission representative and alternate to the Palm Beach County League of Cities EXPLANATION OF REQUEST: The Palm Beach County League of Cities shall advocate the collective interests of the municipalities in Palm Beach County in accordance with the principles of self - government. The Municipal League of Palm Beach County meets on the fourth Wednesday of each month at 10:30 a.m. at various locations. The membership term is one year. The current representative is Mayor Taylor and the alternate is Vice Mayor Casello. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Maintain awareness and have input into matters of significance to the City FISCAL IMPACT: None ALTERNATIVES: The alternative would be to not make an appointment to this organization. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Is] 41Lh Fill I =_TA9101LlM►r.! CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Resolution D Attachment Description Resolution appointing the PBC League of Cities Rep Explanation of Committee Page 27 of 446 REVIEWERS: Department City Clerk Finance Legal City Manager Reviewer Action Prainito, Janet Approved Howard, Tim Approved Swanson, Lynn Approved LaVerriere, Lori Approved Page 28 of 446 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 RESOLUTION NO. R15- A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPOINTING AS A REPRESENTATIVE TO THE PALM BEACH COUNTY LEAGUE OF CITIES, AND APPOINTING AS ALTERNATE REPRESENTATIVE TO THE PALM BEACH COUNTY LEAGUE OF CITIES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boynton Beach, Florida, is entitled to representation on the Palm Beach County League of Cities; and WHEREAS, the City Commission has considered the qualifications necessary for such representation and wishes to bestow upon the following named individuals such right and honor of service. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The "WHEREAS" clauses above are hereby ratified and confirmed as being true and correct and incorporated herein by reference. Section 2. The City Commission of the City of Boynton Beach, Florida, hereby appoints appoints as a representative to the League of Cities and County League of Cities. as alternate representative to the Palm Beach Section 3. That this Resolution shall become effective immediately upon passage. Page 29 of 446 I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 PASSED AND ADOPTED this day of April, 2015. CITY OF BOYNTON BEACH, FLORIDA Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Janet M. Prainito, MMC City Clerk (Corporate Seal) 32 33 S:ACAARESOAAPPointments\Reso - Palm Beach County League of Cities 2015.doc YES NO Page 30 of 446 PALM BEACH COUNTY LEAGUE OF CITIES The Palm Beach County League of Cities shall advocate the collective interests of the municipalities in Palm Beach County in accordance with the principles of self - government. The Municipal League of Palm Beach County meets on the fourth Wednesday of each month at 10:30 a.m. at various locations. The membership term is one year. METROPOLITAN PLANNING ORGANIZATION The Metropolitan Planning Organization was created by federal regulations and Florida Statutes to meet federal requirements for obtaining and expending federal transportation funds. The MPO is composed of local elected officials from County and municipal governments and applicable transportation authorities, and is independent of local elected bodies. The responsibilities of the MPO encompass multi -modal transportation planning and address short -term (five -year) and long -range (20 -year) time frames. The MPO meeting is held every third Thursday of the month at 9:00 a.m. in the 12 floor conference room of the Government Center. COALITION OF BOYNTON WEST RESIDENTS ASSOCIATION The Coalition of Boynton West Residential Associations ( COBWRA) is an assembly of representatives of the various subdivisions in unincorporated Boynton Beach. As a courtesy to the City of Boynton Beach, a City representative and alternate are welcome to attend the meetings to address issues of interest or concern. The meeting is held the 3 rd Wednesday of each month at 10:00 a.m. at various locations throughout the COBWRA area. COUNTYWIDE INTERGOVERNMENTAL COORDINATION PROGRAM The Countywide Intergovernmental Coordination Program has been in place for several years under the auspices of two interlocal agreements that were signed by all municipalities, the School Board, the Water Management District and several special districts. The members of this Forum meet quarterly to discuss issues of inter - jurisdictional significance. Each individual local government decides the length of the term. C: \Program Files ( x86 ) \neevia.com \docConverterPro\ temp \NVDC \691D421A - 1075- 40E4- BA3B- 9642B37DD2DE \Boynton Beach. 1093.1. PALM_ BEACH_ COUNTY_ COMMITTEE _- _Explanation_of_Duties.docx Page 31 of 446 5.13. ADMINISTRATIVE REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R15 -033 - Appoint a City Commission representative and alternate to the Metropolitan Planning Organization EXPLANATION OF REQUEST: The Metropolitan Planning Organization was created by federal regulations and Florida Statutes to meet federal requirements for obtaining and expending federal transportation funds. The MPO is composed of local elected officials from County and municipal bodies. The responsibilities of the MPO encompass mulit- modal transportation planning and addresses short -term (five -year) and long -range (20 -year) time frames. The MPO meeting is held on the 3rd Thursday of the month at the PBC Governmental Center on Olive Avenue. They begin at 9:00 a.m. and typically last two hours. Commissioner Fitzpatrick is currently serving at the representative and Commissioner McCray is the alternate representative to this Committee. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Maintain communications and awareness of MPO initiatives that may affect the City. FISCAL IMPACT: None ALTERNATIVES: The alternative would be to not make an appointment to this organization 6.11:7 _ 1 11 *4 3 [ 02 » _ 1► A STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No Is] 41► h Fill I =_TA91:01►111610111 *91:01►E Is this a grant? No Grant Amount: ATTACHMENTS: Type D Resolution Description REsolution appointing IPO Rep Page 32 of 446 D Attachment REVIEWERS: Department City Clerk Finance Legal City Manager Committee Explanation Reviewer Action Prainito, Janet Approved Howard, Tim Approved Swanson, Lynn Approved LaVerriere, Lori Approved Page 33 of 446 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 RESOLUTION NO. R15- A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPOINTING AS A REPRESENTATIVE TO THE METROPOLITAN PLANNING ORGANIZATION, AND APPOINTING AS ALTERNATE REPRESENTATIVE TO THE METROPOLITAN PLANNING ORGANIZATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boynton Beach, Florida, is entitled to representation on the Metropolitan Planning Organization; and WHEREAS, the City Commission has considered the qualifications necessary for such representation and wishes to bestow upon the following named individuals such right and honor of service. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The "WHEREAS" clauses above are hereby ratified and confirmed as being true and correct and incorporated herein by reference. Section 2. The City Commission of the City of Boynton Beach, Florida, hereby 23 appoints 24 Organization and appoints 25 26 27 to the Metropolitan Planning Organization. as alternate representative Section 3. That this Resolution shall become effective immediately upon passage. as a representative to the Metropolitan Planning Page 34 of 446 I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 PASSED AND ADOPTED this day of April, 2015. CITY OF BOYNTON BEACH, FLORIDA Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Janet M. Prainito, MMC City Clerk (Corporate Seal) 32 33 S:ACAARESOAAppointmcnts\Rcso - Mctropohtan Planning Organization 2015.doc YES NO Page 35 of 446 PALM BEACH COUNTY LEAGUE OF CITIES The Palm Beach County League of Cities shall advocate the collective interests of the municipalities in Palm Beach County in accordance with the principles of self - government. The Municipal League of Palm Beach County meets on the fourth Wednesday of each month at 10:30 a.m. at various locations. The membership term is one year. METROPOLITAN PLANNING ORGANIZATION The Metropolitan Planning Organization was created by federal regulations and Florida Statutes to meet federal requirements for obtaining and expending federal transportation funds. The MPO is composed of local elected officials from County and municipal governments and applicable transportation authorities, and is independent of local elected bodies. The responsibilities of the MPO encompass multi -modal transportation planning and address short -term (five -year) and long -range (20 -year) time frames. The MPO meeting is held every third Thursday of the month at 9:00 a.m. in the 12 floor conference room of the Government Center. COALITION OF BOYNTON WEST RESIDENTS ASSOCIATION The Coalition of Boynton West Residential Associations ( COBWRA) is an assembly of representatives of the various subdivisions in unincorporated Boynton Beach. As a courtesy to the City of Boynton Beach, a City representative and alternate are welcome to attend the meetings to address issues of interest or concern. The meeting is held the 3 rd Wednesday of each month at 10:00 a.m. at various locations throughout the COBWRA area. COUNTYWIDE INTERGOVERNMENTAL COORDINATION PROGRAM The Countywide Intergovernmental Coordination Program has been in place for several years under the auspices of two interlocal agreements that were signed by all municipalities, the School Board, the Water Management District and several special districts. The members of this Forum meet quarterly to discuss issues of inter - jurisdictional significance. Each individual local government decides the length of the term. C: \Program Files ( x86 ) \neevia.com \docConverterPro\ temp\ NVDC\ 8448D44C- lED6- 459C- B993- OADDC60CF173 \Boynton Beach. 1094.1. PALM_ BEACH_ COUNTY_ COMMITTEE _- _Explanation_of_Duties.docx Page 36 of 446 5.C. ADMINISTRATIVE 4/7/2015 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/7/2015 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R15 -034 - Appoint a City Commission representative and alternate to the Coalition of Boynton West Residents Association ( COBWRA) EXPLANATION OF REQUEST: The Coalition of Boynton West Residents Association ( COBWRA) is an assembly of representatives of the various subdivisions in unincorporated Boynton Beach. As a courtesy to the City of Boynton Beach, a City representative and alternate are welcome to attend the meetings to address issues of interest or concern. The meeting is held the 3rd Wednesday of each month at 10:00 a.m. at various locations throughout the COBWRA area. The current representative is Vice Mayor Casello and the alternate is Commissioner McCray. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Maintain awareness of matters of significance to the City. FISCAL IMPACT: None ALTERNATIVES: The alternative to this decision would be to note make an appointment to this association. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description Page 37 of 446 D Resolution D Attachment REVIEWERS: Department City Clerk Finance Legal City Manager Resolution appointing COBWRA Rep Committee Explanation Reviewer Action Prainito, Janet Approved Howard, Tim Approved Swanson, Lynn Approved LaVerriere, Lori Approved Page 38 of 446 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 RESOLUTION NO. R15- A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPOINTING AS A REPRESENTATIVE TO THE COALITION OF BOYNTON WEST RESIDENTS ASSOCIATION (COBWRA), AND APPOINTING AS ALTERNATE REPRESENTATIVE TO THE COALITION OF BOYNTON WEST RESIDENTS ASSOCIATION (COBWRA); AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Boynton Beach, Florida, is entitled to representation on the Coalition of Boynton West Residents Association (COBWRA); and WHEREAS, the City Commission has considered the qualifications necessary for such representation and wishes to bestow upon the following named individuals such right and honor of service. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA THAT: Section 1. The "WHEREAS" clauses above are hereby ratified and confirmed as being true and correct and incorporated herein by reference. Section 2. The City Commission of the City of Boynton Beach, Florida, hereby 24 appoints as a representative to the Coalition of Boynton West 25 Residents Association (COBWRA) and appoints 26 27 28 M11 alternate representative to the Coalition of Boynton West Residents Association (COBWRA). Section 3. That this Resolution shall become effective immediately upon passage. Page 39 of 446 I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 PASSED AND ADOPTED this day of April, 2015. CITY OF BOYNTON BEACH, FLORIDA Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Janet M. Prainito, MMC City Clerk (Corporate Seal) 32 33 S:ACAARESOAAppointments\Reso -Coalition of Boynton West Residents Association (COBWRA) 2015.doc YES NO Page 40 of 446 PALM BEACH COUNTY LEAGUE OF CITIES The Palm Beach County League of Cities shall advocate the collective interests of the municipalities in Palm Beach County in accordance with the principles of self - government. The Municipal League of Palm Beach County meets on the fourth Wednesday of each month at 10:30 a.m. at various locations. The membership term is one year. METROPOLITAN PLANNING ORGANIZATION The Metropolitan Planning Organization was created by federal regulations and Florida Statutes to meet federal requirements for obtaining and expending federal transportation funds. The MPO is composed of local elected officials from County and municipal governments and applicable transportation authorities, and is independent of local elected bodies. The responsibilities of the MPO encompass multi -modal transportation planning and address short -term (five -year) and long -range (20 -year) time frames. The MPO meeting is held every third Thursday of the month at 9:00 a.m. in the 12 floor conference room of the Government Center. COALITION OF BOYNTON WEST RESIDENTS ASSOCIATION The Coalition of Boynton West Residential Associations ( COBWRA) is an assembly of representatives of the various subdivisions in unincorporated Boynton Beach. As a courtesy to the City of Boynton Beach, a City representative and alternate are welcome to attend the meetings to address issues of interest or concern. The meeting is held the 3 rd Wednesday of each month at 10:00 a.m. at various locations throughout the COBWRA area. COUNTYWIDE INTERGOVERNMENTAL COORDINATION PROGRAM The Countywide Intergovernmental Coordination Program has been in place for several years under the auspices of two interlocal agreements that were signed by all municipalities, the School Board, the Water Management District and several special districts. The members of this Forum meet quarterly to discuss issues of inter - jurisdictional significance. Each individual local government decides the length of the term. C: \Program Files ( x86 ) \neevia.com \docConverterPro\ temp \NVDC \21984B49 - 8155- 4F52- 8D8F- 6AA53A886D44 \Boynton Beach. 1096.1. PALM_ BEACH_ COUNTY_ COMMITTEE _- _Explanation_of_Duties.docx Page 41 of 446 5.D. ADMINISTRATIVE 4/7/2015 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/7/2015 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R15 -035 - Appoint a City Commission representative and alternate to the Countywide Intergovernmental Coordination Program. EXPLANATION OF REQUEST: The Countywide Intergovernmental Coordination Program has been in place for several years under the auspices of two interlocal agreements that were signed by all municipalities, the School Board, the Water Management District and several special districts. The members of this Forum meet quarterly to discuss issues of inter - jurisdictional significance. Each individual local government decides the length of the term. Commissioner Fitzpatrick is currently serving as the representative and Mayor Taylor is currently the alternate on this Program. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Maintain awareness and have input into matters of inter - jurisdictional significance. FISCAL IMPACT: None ALTERNATIVES: The alternative would be to not make an appointment to this organization. STRATEGIC PLAN: 6111 0 _'l 1 *4 102:2 w _ 1► I _ 1 » 4 Kill 1101 L A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Resolution Description Resolution appointing Countywide Intergovernmental Rep Page 42 of 446 D Attachment REVIEWERS: Department City Clerk Finance Legal City Manager Program Explanation Action Approved Approved Approved Approved Page 43 of 446 I RESOLUTION NO. R15- 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, APPOINTING AS A 5 REPRESENTATIVE TO THE COUNTYWIDE 6 INTERGOVERNMENTAL COORDINATION PROGRAM, 7 AND APPOINTING AS 8 ALTERNATE REPRESENTATIVE TO THE 9 COUNTYWIDE INTERGOVERNMENTAL 10 COORDINATION PROGRAM; AND PROVIDING AN 11 EFFECTIVE DATE. 12 13 14 WHEREAS, the City Commission of the City of Boynton Beach, Florida, is entitled 15 to representation on the Countywide Intergovernmental Coordination Program; and 16 WHEREAS, the City Commission has considered the qualifications necessary for 17 such representation and wishes to bestow upon the following named individuals such right 18 and honor of service. 19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 20 THE CITY OF BOYNTON BEACH, FLORIDA THAT: 21 Section 1. The "WHEREAS" clauses above are hereby ratified and confirmed as 22 being true and correct and incorporated herein by reference. 23 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby 24 appoints as a representative to the Countywide 25 Intergovernmental Coordination Program and appoints 26 as alternate representative to the Countywide Intergovernmental Coordination Program. 27 Section 3. That this Resolution shall become effective immediately upon passage. N't Page 44 of 446 I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 PASSED AND ADOPTED this day of April, 2015. CITY OF BOYNTON BEACH, FLORIDA Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Janet M. Prainito, MMC City Clerk (Corporate Seal) 32 33 S:ACAARESOAAppointments\Reso - Countywide Intergovernmental Coordination Program 2015.doc YES NO Page 45 of 446 PALM BEACH COUNTY LEAGUE OF CITIES The Palm Beach County League of Cities shall advocate the collective interests of the municipalities in Palm Beach County in accordance with the principles of self - government. The Municipal League of Palm Beach County meets on the fourth Wednesday of each month at 10:30 a.m. at various locations. The membership term is one year. METROPOLITAN PLANNING ORGANIZATION The Metropolitan Planning Organization was created by federal regulations and Florida Statutes to meet federal requirements for obtaining and expending federal transportation funds. The MPO is composed of local elected officials from County and municipal governments and applicable transportation authorities, and is independent of local elected bodies. The responsibilities of the MPO encompass multi -modal transportation planning and address short -term (five -year) and long -range (20 -year) time frames. The MPO meeting is held every third Thursday of the month at 9:00 a.m. in the 12 floor conference room of the Government Center. COALITION OF BOYNTON WEST RESIDENTS ASSOCIATION The Coalition of Boynton West Residential Associations ( COBWRA) is an assembly of representatives of the various subdivisions in unincorporated Boynton Beach. As a courtesy to the City of Boynton Beach, a City representative and alternate are welcome to attend the meetings to address issues of interest or concern. The meeting is held the 3 rd Wednesday of each month at 10:00 a.m. at various locations throughout the COBWRA area. COUNTYWIDE INTERGOVERNMENTAL COORDINATION PROGRAM The Countywide Intergovernmental Coordination Program has been in place for several years under the auspices of two interlocal agreements that were signed by all municipalities, the School Board, the Water Management District and several special districts. The members of this Forum meet quarterly to discuss issues of inter - jurisdictional significance. Each individual local government decides the length of the term. C: \Program Files ( x86 ) \neevia.com \docConverterPro\ temp \NVDC \C121B232 - 2450 - 4612- 9A27- 3FAOO1D1296B \Boynton Beach. 1097.1. PALM_ BEACH_ COUNTY_ COMMITTEE _- _Explanation_of_Duties.docx Page 46 of 446 5.E. ADMINISTRATIVE REQUESTED ACTION BY COMMISSION: Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 2 Alts Building Board of Adjustments and Appeals: 2 Alts Cemetery Board: 1 Reg and 1 Alt. Education and Youth Advisory Board: 1 N/V Stu Employees Pension Trustees: 1 Reg. Golf Course Advisory Committee: 1 Reg and1 Alt Historic Resource Preservation Board: 1 Alt Library Board: 1 Reg and 1 Alt Recreation and Parks Board: 1 Alt Senior Advisory Board: 1 Reg and 2 Alts EXPLANATION OF REQUEST: The attached list contains the names of those who have applied for vacancies on the various Advisory Boards. A list of vacancies is provided with the designated Commission members having responsibility for the appointment to fill each vacancy. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Appointments are necessary to keep our Advisory Board full and operating as effectively as possible. FISCAL IMPACT: Non - budgeted None ALTERNATIVES: Allow vacancies to remain unfilled. STRATEGIC PLAN: !1 110 ' l 1X4[02»_1►I_1 »4 Kill 1[01►A Is] 41Lh Fill I =_TA9101LlM►r.! CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 47 of 446 ATTACHMENTS: Type Other REVIEWERS: Department City Clerk Reviewer Description Appointments Action Approved Date 31271201 - 3:47 PM Page 48 of 446 Arts Commission III Fitzpatrick Alt II McCray Alt Applicants None 1 yr term to 12/15 1 yr term to 12/15 Tabled (3) Building Board of Adjustment & Appeals IV Casello Alt 1 yr term to 12/15 Tabled (3) Mayor Taylor Alt 1 yr term to 12/15 Tabled (3) Applicants Zw Cemetery Board Mayor Taylor Reg 3 yr term to 12/17 Tabled (3) 1 Merker Alt 1 yr term to 12/15 Tabled (2) Applicants None Education and Youth Advisory Board III Fitzpatrick Stu /NonVoting 1 yr term to 12/15 Tabled (3) Applicants None Employees' Pension Plan Board of Trustees 11 McCray Reg 3 yr term to 12/17 Tabled (3) Applicants None Page 49 of 446 Golf Course Advisory Committee I Merker Alt 5 yr term to 6/16 11 McCray Reg 5 yr term to 6/15 Applicants None Historic Resources Preservation Board I Merker Alt 2 yr term to 4/16 Applicants None Library Board IV Casello Reg Mayor Taylor Alt Applicants None Recreation & Parks Board II McCray Alt Applicants None 3 yr term to 12/17 Tabled (3) 1 yr term to 12/15 Tabled (2) 1 yr term to 12/15 Tabled (3) Senior Advisory Board Mayor Taylor Reg III Fitzpatrick Alt IV Casello Alt Applicants None 2 yr term to 12/15 1 yr term to 12/15 Tabled (3) 1 yr term to 12/15 Tabled (3) Page 50 of 446 CONSENT AGENDA EIFIFIWOR REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R15 -036 - Approve the 36 month lease with The Bancorp of Orlando, FL for four (4) Ford Focus cars for Code Enforcement, three (3) Ford F -150 4 x 2 Crew Cabs (2 for Detectives and 1 for the Training Unit) for a monthly cost of $346.00 for a Ford Focus and $400.00 for a Ford F150; and authorize the City Manager to sign the subsequent lease agreements subject to review and approval by the City Attorney, with an anticipated effective date of May 1, 2015. EXPLANATION OF REQUEST: The department has been evaluating the needs of Code Enforcement since assuming supervision in last fiscal year. The vehicles that are being used by the division have been transferred from other departments as they were replaced. This has worked but the vehicles are experiencing a number of issues and the funding was included in the FY14/15 adopted budgeted to lease 4 vehicles for the division. The division has 8 code officers so this lease would provide 4 new vehicles for use in code compliance. The Department is recommending entering into leases for four (4) Ford Focus vehicles. The City had previously leased three (3) vehicles to be used by the Detectives. Those leases expire and the City wishes to enter into new leases for three (3) Ford F -150 Crew Cabs, two (2) for the Detectives and one (1) for the Training unit. Funds were included in the FY 14/15 approved budget. The leases are for 36 months with 24,000 miles included annually per vehicle. The monthly lease cost is $346.00 per Ford Focus and $400.00 for the Ford F150. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This will continue the leasing of three (3) vehicles; two (2) for detectives and one (1) for training. This lease arrangement will also provide four (4) new vehicles for code compliance officers to use to patrol their zones. Currently the vehicles assigned to code are older vehicles that have been transferred from other departments. Code has started prefunding procedure this fiscal year for new vehicles but funding will not be available for a few years to purchase new vehicles. This will provide the division with about 50% of the division's vehicles and provide the City with an opportunity to evaluate the effectiveness of leasing vehicles for this division. FISCAL IMPACT: Budgeted Funds were approved in the FY14/15 budget in the following Police Divisions: 001 - 2111 - 521 -44 -40 Administrative (Code and Training) 001 - 2112 - 521 -44 -40 Support (Detective) Annual lease cost per Ford Focus is $4,152.00 ($346.00 x 12) Annual lease cost per Ford F150 is $4,800.00 ($400.00 x 12) 0NI=1:7► Fill 11 U / * 13 STRATEGIC PLAN: Page 51 of 446 STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No Is] 41►►i/_lI =_TA9[07►117610111 *4101►E Is this a grant? No Grant Amount: CONTRACTS VENDOR NAME: The Bancorp START DATE: 2/1/2015 END DATE: 1/31/2018 CONTRACT VALUE: ►► i I I ►1010 k W K 6]► J 1► I=1 R Z 01 6]► k I: f _T � 1101 z i rgn 10 7 EXTENSION AVAILABLE ?: 14 :40=1►F91:07►1:*:/ »_1► Fill 1101LlF ATTACHMENTS: Type n Resolution D Agreement D Addendum D Addendum D Addendum D Addendum n Addendum REVIEWERS: Department Reviewer F inance Howard, Tim Action Date Approved 1/12/2015 - 11:36 AIM Page 52 of 446 Finance Howard, Tim Approved 111212015 - 11:37 AIM Legal Swanson, Lynn Rejected 111412015 - 3:13 PIM Finance Howard, Tim Approved 3/24/2015 - 9:31 AIM Finance Howard, Tim Approved 3/24/2015 - 9:31 AIM Legal Swanson, Lynn Approved 3/27/2015 - 3:05 PIM City IManager LaVerriere, Lori Approved 41112015 - 10:24 AIM Page 53 of 446 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION NO. R15- A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE THIRTY -SIX (36) MONTH LEASE WITH THE BANCORP OF ORLANDO, FL FOR SEVEN (7) VEHICLES FOR THE CODE AND POLICE DEPARTMENTS IN THE ESTIMATED ANNUAL EXPENDITURE OF $31,008.00; AUTHORIZING THE CITY MANAGER AND CITY CLERK TO SIGN THE LEASE AGREEMENTS, ADDENDUMS AND ANY SUPPORTING DOCUMENTATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Code Enforcement vehicles that are currently being used have been transferred from other departments as they were replaced which has worked but the vehicles are experiencing a number of issues; and WHEREAS, the Code Enforcement division has 8 code officers so this lease would provide 4 new vehicles for use by the code officers; and WHEREAS, the City had previously leased three (3) vehicles to be used by the Detectives, however, those leases expired and the City wishes to enter into new leases for three (3) Ford F -150 Crew Cabs, two for the Detectives and one for the Training unit; and WHEREAS, the City Commission of the City of Boynton Beach upon recommendation of staff, deems it to be in the best interest of the citizens and residents of the City of Boynton Beach to approve the thirty -six (36) month Lease Agreement and Addendum thereto with The Bancorp of Orlando, Florida for four (4) Ford Focus cars for Code Enforcement and three (3) Ford F -150 4x2 Crew Cabs and authorizes the City Manager and City Clerk to sign the Lease, Addendum and any supporting documentation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: C:AProgram Files ( x86)Aneevia.com \docConverterProA temp\ NVDC\ 71886B1B- 94E6- 48BE- A960- 0428B03A0185 \Boynton Beach. 1141.1. Bancorp_Lease_- _Reso. doc 1 Page 54 of 446 1 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed 2 as being true and correct and are hereby made a specific part of this Resolution upon 3 adoption. 4 Section 2. The City Commission of the City of Boynton Beach, Florida, 5 hereby approves the award of a thirty -six (36) month Lease Agreement and Addendum 6 thereto with The Bancorp of Orlando, Florida for four (4) Ford Focus cars for Code 7 Enforcement and three (3) Ford F -150 4x2 Crew Cabs and authorizes the City Manager 8 and City Clerk to sign the Lease, Addendum and any supporting documentation, copies of 9 which are attached hereto as Exhibit "A ". 10 Section 3. That this Resolution shall become effective immediately. 11 12 PASSED AND ADOPTED this day of April, 2015. 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 ATTEST: 30 31 32 CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE 33 Janet M. Prainito, MMC 34 City Clerk 35 C:AProgram Files ( x86)Aneevia.com \docConverterProA temp\ NVDC\ 71886B1B- 94E6- 48BE- A960- 0428B03A0185 \Boynton Beach. 1141.1. Bancorp_Lease_- _Reso. doc 2 Page 55 of 446 (Corporate Seal) C:AProgram Files ( x86)Aneevia.com \docConverterProA temp\ NVDC\ 71886B1B- 94E6- 48BE- A960- 0428B03A0185 \Boynton Beach. 1141.1. Bancorp_Lease_- _Reso. doc Page 56 of 446 T h e 11B, ai c . i - I 1�11 Sales /Customer Service 3905 El Rey Road Orlando, FL 32808 (407) 298 -2982 MASTER LEASE AGREEMENT CLOSED -END LEASE Date Billin 3905 El Rey Road Orlando, FL 32808 (888) 632 -7748 1. LEASE. This Master Lease Agreement ( "Agreement "), made as of the date set forth above, is by and between The Bancorp Bank dba Mears Leasing ( "Lessor "), and 2. LEASE. In consideration of the mutual covenants and upon the terms and conditions contained in this Agreement, Lessor leases to Lessee and Lessee hires from Lessor each motor vehicle described in one or more Schedules signed by Lessee and added from time to time to this Agreement (each, a "Vehicle ") on the terms and conditions in the Schedule and as hereinafter set forth below. 3. TERM. The Term of the Lease of any Vehicle shall be listed on the Schedule. It shall commence on the date the Vehicle is delivered to Lessee or Lessee's representative or on the day Lessor pays a dealer or supplier for the Vehicle, whichever occurs first (the "Commencement Date "). 4. THE MONTHLY PAYMENT shall be paid in advance on the first day of the month for each calendar month during the Term of the Lease, except that the Monthly Payment for the first month shall be paid on the Commencement Date. The first calendar month of the Term of this Lease shall be deemed to be (i) the calendar month in which the Commencement Date occurs, if the Commencement Date occurs on or before the 15th day of the month, or (ii) the calendar month following the Commencement Date, if the Commencement Date occurs after the 15th day of the month. The Lessee's obligation to make Monthly Payments shall continue during any period the Vehicle is inoperable due to mechanical failure, damage, repair, loss, seizure or any other reason. 5. MAINTENANCE; INSPECTION (a) Lessee shall be solely responsible, at its own expense, for maintaining and servicing the Vehicle, during the term of this Lease, as provided in Section 6 below. Lessor shall have the right to inspect the, Vehicle upon request at any reasonable time. 6. STANDARDS FOR WEAR AND USE. Lessee shall, during the term of this Lease, use, maintain, operate and service the Vehicle so as fully to comply with the following standards: (i) The Vehicle shall be used in accordance with the monthly mileage allowance listed in the Schedule. Lessee shall pay to Lessor upon termination of the Lease of that Vehicle an excess mileage charge of the amount listed in the Schedule for each mile in excess of such allowance; (ii) Lessee shall fully comply with the manufacturer's warranty maintenance schedule for the Vehicle; (iii) The Vehicle shall be returned to Lessor (at the termination of the Lease or otherwise) in good operating condition and with the same equipment (or equipment reasonably equivalent in value and utility) as was installed in the Vehicle when delivered to Lessee. Lessee shall pay for any loss in value to the Vehicle caused by misuse, negligence or accident and for all damages to the Vehicle. Lessee shall pay all costs of restoring the Vehicle to good condition for resale, including (but not limited to) replacement or repair of missing or damaged parts and equipment, broken glass or lights, worn tires, cracked engine block, dents, scratches and other damage in excess of ordinary wear and tear; and (iv) Lessee shall not tamper (or permit any other person to tamper) with the odometer, air pollution controls or United States Department of Transportation- required safety equipment of the Vehicle. 7. RETURN OF VEHICLE. Lessee agrees to return the Vehicle to Lessor at the end of the term of the Lease. Lessee agrees to return the Vehicle at Lessee's expense to the Lessor's place of business or such other place as shall be agreed upon between Lessor and Lessee. Lessee agrees to return the Vehicle in good operating condition and working order, free from physical or mechanical damage, except for reasonable wear and tear. Lessee agrees to return with the Vehicle all license plates, the Vehicle registration and all other documents related to ownership or possession of the Vehicle. Lessee further agrees to accurately report to Lessor the correct mileage accumulated on the Vehicle. Lessee shall pay to Lessor all sums then due under the Lease, including but not limited to all sums due under Section 6 above. 8. MONTHLY STATEMENTS OR PAYMENT COUPON BOOKLETS. Prior to the date each Monthly Payment is due except for the first Monthly Payment, Lessor shall render to Lessee a single statement of the Monthly Payment payable for that calendar month. The Monthly Payment shall be paid at the office of Lessor designated in the monthly statement. In lieu of rendering monthly statements, Lessor may elect to issue a coupon booklet, in which case Monthly Payments shall be made by Lessee in accordance with the instructions and on the dates specified in the coupon booklet. 9. EXPENSES, FEES, TAXES, AND OTHER CHARGES. In addition to the Monthly Payment, Lessee agrees to pay: (i) all expenses, fees and taxes incurred in connection with the titling, licensing and registration of the Vehicle, whether disclosed or undisclosed; (ii) all expenses in connection with the possession, use and operation of the Vehicle including but not limited to gasoline, oil, grease, Page 1 of 4 Page 57 of 446 repairs, maintenance, tires, storage, parking, tolls, fines, towing and servicing; (iii) all sales, use, registration, personal property and other taxes related to the Vehicle; and (iv) all fees, expenses and taxes in connection with any re- registration of the Vehicle if the Lessee permanently garages the Vehicle in a locale other than that originally registered. Lessee agrees to reimburse Lessor upon demand for any and all costs covered under this Section 9 which Lessor may pay on Lessee's behalf. 10. LATE PAYMENTS. If Lessee does not make any Monthly Payment or pay any of the charges due under Sections 6, 7 and 9 of this Agreement within ten (10) days after the date on which such Monthly Payments or charges are due, Lessee agrees to pay a single late charge of five percent (5 %) of the Monthly Payment. Lessee also agrees to pay all reasonable attorney's fees plus court costs, if the Lease is placed for collection in the hands of an attorney who is not a salaried employee of Lessor. 11. DEPOSIT. Lessee shall deposit with Lessor on the date of the Lease the sum indicated in the Schedule (the "Deposit ") as security for the full and faithful performance by Lessee of all terms, covenants and conditions of the Lease evidenced by that Schedule. This sum shall be returned to Lessee at the end of the Term of the Lease or upon termination of the Lease provided that the Lessee has not breached any of the terms, covenants and conditions of the Lease. The Deposit may be applied by Lessor to pay any Monthly Payments past due or to pay any other sums due from Lessee under the terms of the Lease. If Lessee has leased more than one vehicle from Lessor under this or another Lease, Lessor may, at its option, transfer a Deposit for any Lease after Final Settlement of that Lease if Lessee has ever been delinquent in making any required payments or ever defaulted under the terms and conditions of either Lease. 12. CANCELLATION OF ORDER, DAMAGES. If Lessee shall instruct or otherwise cause Lessor to cancel the order for a Vehicle from any dealer, supplier or manufacturer after the execution of the Schedule, then Lessee shall reimburse the Lessor for any costs associated with the cancellation. 13. DELIVERY OF VEHICLE. The Vehicle shall be delivered to Lessee at the supplying dealer's place of business or at such other place as shall be agreed upon between Lessor and Lessee. If delivery is not made at the supplying dealer's place of business, then delivery of the Vehicle to Lessee shall be made within five (5) days after the Vehicle is delivered to Lessor by the dealer, supplier or manufacturer. Lessor shall have no liability if the dealer, supplier or manufacturer does not deliver the Vehicle to Lessor or to Lessee for whatever reason. 14. NO WARRANTIES. Lessee's acceptance of the Vehicle at the place agreed upon for delivery shall constitute an acknowledgement by Lessee that the Vehicle complies with the specifications for the Vehicle described in the Schedule added to this Lease. LESSOR MAKES NO WARRANTY OR REPRESENTATION, EITHER EXPRESS OR IMPLIED, AS TO THE DESIGN, CONDITION OR QUALITY OF THE MATERIAL, WORKMANSHIP, MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE OF THE VEHICLE. Lessee agrees that Lessor has no liability to Lessee for any damage or loss caused directly or indirectly by the Vehicle or which results from the condition, maintenance, possession, use or operation of the Vehicle. 15. VEHICLE USE. (a) Lessee shall not use or allow the use of the Vehicle for any illegal purpose or for the transportation of any material deemed extra hazardous by reason of being explosive or inflammable. Lessee will reimburse Lessor for all damages sustained by Lessor as a result of such use. Lessee will also reimburse Lessor for any Vehicle confiscated by any governmental agency, or other expense incurred as a result thereof, whenever such confiscation or expense is caused by the illegal use of the Vehicle. (b) Lessee shall not use or allow the use of the Vehicle for towing, pushing or any purpose other than that for which it is designed, nor for the transportation for hire of goods, passengers or animals. (c) Lessor shall not be responsible or liable for loss to any goods or other property placed or carried in or on the Vehicle. (d) Lessee shall not use or allow the use of the Vehicle outside of the United States without the prior consent of Lessor. 16. VEHICLE OPERATION. (a) The Vehicle shall be operated only by a safe, competent and duly licensed driver. If Lessee is an individual, Lessee represents and warrants that Lessee has a valid driver's license issued in Lessee's name by the Department of Motor Vehicles or other appropriate agency of the state in which Lessee resides. If Lessee's driver's license is ever revoked or suspended, Lessee must notify Lessor of this fact in writing within ten (10) days. Upon such an event, Lessor may demand redelivery of the Vehicle upon ten (10) days notice at Lessor's place of business or at any place agreed upon by Lessor and Lessee. If such an election is made, upon redelivery of the Vehicle, the termination provisions of this Lease shall govern. (b) Lessee and any person authorized by Lessee to operate the Vehicle shall be solely responsible for individual fines and penalties for parking, traffic and speeding violations. Should Lessor be required to pay any fine or summons, Lessee shall reimburse Lessor for same upon demand. 17. OWNERSHIP, REGISTRATION AND TITLE. (a) This is a contract of leasing only, and Lessee acquires no ownership, title, property rights or interest in or to the Vehicle (or anyoption therefor), but only the right of possession and use in accordance with the provisions of this Lease. (b) The Vehicle shall be registered in the name of Lessor during the term of the Lease and any certificate of title or similar documents shall likewise be in the name of Lessor. Lessor may elect to place title of the Vehicle in the name of a trustee or custodian with the same force and effect as though the Vehicle were titled in the name of Lessor. 18. POSSESSION AFTER THE LEASE HAS ENDED. If Lessee retains possession of the Vehicle after the Term of the Lease has ended, Lessee agrees that all the terms of this Lease shall remain in full force and effect and that Lessor shall continue to charge Lessee the Monthly Payment and any other charges under the Lease. This Section 18 shall not be construed as granting Lessee any right whatsoever to retain possession of the Vehicle after expiration of the Lease, nor as a waiver by Lessor of any of Lessor's rights under the default provisions of this Lease. Page 2 of 4 Page 58 of 446 19. INSURANCE. (a) Lessee agrees to pay for and maintain public liability and property damage insurance for personal injury, death or property damage covered by the Vehicle or its operation, in compliance with applicable law, but in any event not less than One Hundred Thousand Dollars ($100,000) for any one person injured or killed, Three Hundred Thousand Dollars ($300,000) for more than one person injured or killed in any one accident, and Fifty Thousand Dollars ($50,000) for damage to property of others in any one accident. (b) Lessee further agrees to pay for and maintain collision insurance on the Vehicle with a One Thousand Dollar ($1,000.00) (or less) deductible and comprehensive coverage insurance including fire and theft with a One Thousand Dollar ($1,000.00) (or less) deductible. Lessee agrees to obtain and maintain any additional insurance coverage required in the state in which the Vehicle is operated. (c) Lessee agrees to furnish Lessor with insurance endorsements or other written evidence of the above - required insurance coverage with insurance companies satisfactory to Lessor. Lessor and any other party in interest designated by Lessor shall be named as an additional insured and loss payee. Receipt of the written evidence of insurance by Lessor or its authorized agent shall be a condition of delivery of the Vehicle to Lessee. The insurance coverage shall begin on or prior to the date the Vehicle is delivered to Lessee and shall continue in full force until Final Settlement of the Lease. No cancellation or material change in and of the insurance required under this Section 19 shall be permitted without the prior approval of Lessor upon thirty (30) days advance written notice. If, at any time, notice of cancellation of insurance coverage is given by the carrier, Lessee agrees to deliver the Vehicle to Lessor or Lessor's representative prior to the effective date of cancellation. (d) During the investigation, defense or prosecution of any claim or suit arising from possession, use or operation of the Vehicle, Lessee agrees to cooperate fully with the Lessor and the insurance carriers. (e) In the event the insurance coverage required under this Section 19 is cancelled, or Lessee is unwilling or unable to obtain such insurance coverage, or Lessee is delinquent in making any premium or other payments required to keep such insurance coverage in effect, Lessor may, at its option, obtain the required insurance coverage or pay any delinquent premium or other payments on Lessee's behalf and Lessee hereby agrees to reimburse Lessor upon demand for any such costs or payments. 20. INDEMNITY. (a) Lessee agrees to assume all liability for injury, death and property damage occasioned by the operation, maintenance, use and possession of the Vehicle at all times prior to the termination or expiration of the Lease, redelivery of the Vehicle to Lessor and Final Settlement. Lessor does not assume any liability for any acts or omissions of Lessee or Lessee's drivers, agents or employees. Lessee hereby releases Lessor and agrees to indemnify and hold harmless Lessor and Lessor's agents and employees from any and all claims against Lessor or Lessor's agents and employees of any kind or nature whatsoever arising out of or resulting from the condition (including latent and other defects not readily discoverable) of the Vehicle, or the use or operation of the Vehicle by any person. Lessee agrees to indemnify Lessor for any expenses and legal fees related to such claims. The indemnity and assumption of liability in this Section 20 shall continue in full force and effect at all times prior to expiration or termination of this Lease, redelivery of the Vehicle to Lessor and Final Settlement. (b) Lessor agrees to give Lessee prompt notice of any claim or liability hereby indemnified against. 21. REPAIR, DAMAGE, LOSS, THEFT, DESTRUCTION AND SETTLEMENT THEREFOR. (a) Lessee shall bear all risks of damage, loss, theft or destruction, partial or complete, of the Vehicle. Lessee agrees to keep the Vehicle in efficient working order and repair. (b) The cost and expense of all replacement parts, repairs or substitution of parts or equipment on the Vehicle shall be borne by Lessee. (c) If the Vehicle is lost, stolen, destroyed or damaged beyond repair, Lessee shall promptly notify Lessor and hold the Vehicle or wreckage for disposal. (d) Lessee's obligation to make any payments under this Lease shall continue until Final Settlement. 22. REMOVAL OF VEHICLE. Lessee agrees that the Vehicle will not be permanently removed from the state of Lessee's residence or place of business or operation as indicated in this Lease. Lessee also agrees not to remove the Vehicle temporarily from such state for any period of time or otherwise under such circumstances as would require registration or licensing of the Vehicle in any other state, without the prior written consent of Lessor. 23. NO ABATEMENT OR SET -OFF. Lessee agrees that the sums payable to Lessor under any Section of this Lease shall not be subject to any defense, set -off, counter -claim or recoupment whatsoever by reason of any damage to or loss or destruction of the Vehicle, or by reason of any interruption for whatever cause in the use, operation or possession of the Vehicle. 24. DEFAULT OF LESSEE. Lessee shall be in default under the Lease under any one or more of the following circumstances: (a) If Lessee fails to make any payments specified under the Lease; (b) If Lessee fails to perform or permits the breach of any of the terms, conditions, covenants or agreements of the Lease; (c) If bankruptcy or insolvency proceedings are commenced by or against Lessee, or if Lessee shall make an assignment for the benefit of creditors, or if any action shall be taken against or by Lessee to accomplish any such purpose, or if a receiver of the property or business of the Lessee shall be appointed, or if Lessee has permitted or suffered any distress, attachment, levy or execution to be made or levied against any or all of the property of Lessee; (d) If Lessee is in default under any other agreement between Lessee and Lessor; (e) If any insurance company cancels any required insurance on the Vehicle or determines that Lessee is an uninsurable risk at standard rates; (f) If any other person obtains an interest in the Vehicle including a lien or encumbrance on the Vehicle; or (g) Upon the occurrence of any event which Lessor reasonably believes imperils the prospect of full performance or satisfaction of the Lessee's obligations herein. 25. REMEDIES OF LESSOR. If Lessee is in default of the Lease as defined in Section 24, Lessee agrees that Lessor may exercise any or all of the following rights and remedies: (a) Cancel this Lease and take possession of the Vehicle by lawful means. Once Lessor repossesses the Vehicle, Lessor will hold it free and clear of the Lease and any of Lessee's rights under the Lease; (b) Take such action as Lessor may deem necessary and /or appropriate in order to protect, preserve or otherwise safeguard the Vehicle; Page 3 of 4 Page 59 of 446 (c) Call all sums owing under the terms of the Lease immediately due and payable including without limiting any damages, late payments and indemnities provided for under the Lease; (d) PROCEED TO COLLECT ALL SUMS DUE UNDER THE TERMS OF THE LEASE, IN WHICH EVENT LESSEE AGREES TO PAY ALL COSTS AND EXPENSES OF COLLECTION INCLUDING LESSOR'S COURT COSTS, ATTORNEY'S FEES AND OTHER COLLECTION EXPENSES; AND LESSEE: (1) AUTHORIZES ANY ATTORNEY CHOSEN BY LESSOR TO APPEAR FOR LESSEE, TO WAIVE THE ISSUANCE AND SERVICE OF PROCESS AND TO CONFESS JUDGMENT AGAINST LESSEE IN FAVOR OF LESSOR FOR SUCH AMOUNTS AS MAY BE UNPAID UNDER THE LEASE PLUS INTEREST, COSTS, EXPENSES AND FEES; AND (II) LESSEE WAIVES ALL RIGHTS UNDER ANY EXEMPTION LAWS OF THE STATE OF DELAWARE OR ELSEWHERE AND CONSENTS TO IMMEDIATE EXECUTION ON ANY JUDGMENT; AND (e) Exercise any right or remedy available at law, equity or otherwise, as a result of Lessee's breach or negligence. Repossession by Lessor and any sale by Lessor of any Vehicle repossessed shall not affect the right of Lessor, and Lessor shall nevertheless have the right, to recover from Lessee any and all damages which Lessor shall have sustained by reason of the breach by Lessee of any of the covenants and terms of the Lease. Lessor's rights and remedies with respect to any of the terms and conditions of the Lease shall be cumulative and not exclusive, and shall be in addition to all other rights and remedies in Lessor's favor. The failure by Lessor at any time to exercise any remedy or right reserved to it, or to require performance of any of the terms or provisions of the Lease, shall not be a waiver of any default under the Lease nor a waiver of any right of Lessor upon Lessee's default nor shall it affect the right of Lessor to enforce the provisions of the Lease thereafter. 26. ASSIGNMENT, TRANSFER, SUBLEASE, PLEDGE. Lessee's interest under this Lease or its right to possession of the Vehicle shall not be transferred by assignment, operation of law or otherwise. Lessee shall not sublet the Vehicle without the prior written consent of Lessor. Lessee shall not pledge, mortgage or otherwise encumber any right or interest it has under the Lease. 27. NOTICE. All notices, requests or consents that either party is required or desires to give the other party shall be in writing signed by or on behalf of the party giving the same, sent by United States registered or certified mail, addressed to the other party, at its respective address stated above or below or such other address as either shall hereafter furnish the other in writing, and shall be effective from the date of receipt, except for such sent by Lessor which shall be effective from the date of mailing. Lessee shall advise Lessor within thirty (30) days of any change in Lessee's address, or any change in the address of the driver of the Vehicle. 28. ENTIRE AGREEMENT. This Agreement and the Schedule or Schedules appended hereto constitute the entire agreement between the parties and shall not be amended or altered in any manner except by an instrument in writing executed by both parties and attached hereto. 29. DELAWARE LAW GOVERNS. The Lease shall not be effective unless and until accepted and executed by an officer of Lessor. The Lease and the rights and obligations of the parties hereunder shall be construed, interpreted and determined by the laws of the State of Delaware, where Lessor has its principal place of business. 30. SEVERABILITY. Any provision of the Lease which is prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or unenforceability without invalidating the remaining provisions hereof, and no such prohibition or unenforceability in any jurisdiction shall invalidate such provision in any other jurisdiction. 31. JOINT AND SEVERAL LIABILITY. If more than one Lessee executes the Lease, their obligations under the Lease shall be primary, joint and several. LESSEE LESSOR: The Bancorp Bank dba Mears Leasing Signature: Signature: Title: Title: Signature: Title: Signature: Title: Signature: Title: ADDRESS: Page 4 of 4 Page 60 of 446 I t.. MOTOR rl Financial Service of B ya. Bank MembeP FDIC ADDENDUM TO THE MASTER LEASE AGREEMENT THIS IS AN ADDENDUM TO MASTER LEASE AGREEMENT, dated this of 2015 between MEARS MOTOR LEASING and The City of Boynton Beach "THE MASTER LEASE AGREEMENT'). NOW THEREFORE, it is mutually agreed by and between the parties that the MASTER LEASE AGREEMENT IS HEREBY AMENDED to include the following conditions: 1. Paragraph 9 is amended to reflect that the City of Boynton Beach is a tax - exempt entity and that the City shall only be responsible for the payment of those taxes and fees from which it is not exempt. 2. Paragraph 10 is amended to read that Payments will be made in accordance with the Florida Prompt Payment Act, Section 218.70- 218.80, Fla. Stat., and the interest rate is revised from 5% to 1 %. 3. Presently, the insurance information that The Bancorp dba Mears Motor Leasing has received from the City of Boynton Beach has been acceptable. Insurance requirements must meet the guidelines in paragraph 19. 4. Paragraph 25d is deleted in its entirety 5. Paragraph 29 is amended to state that this Agreement will be governed by Florida Law. IN WITNESS WHEREOF, the Parties hereto have caused these presents to be executed by their duly authorized officers this day of 1 2015 The Bancorp Bank (Lessor) By: Name: Desiree Vezina Title: Vice President, Leasina Operations The City of Boynton Beach (Lessee) By: Attest: 3905 El Rey Road, Orlando, FL 32808 • Phone. 407.298.2982 • Fax: 407.578.4924 www.mearsleasing.com Coy, ract Holder Page 61 of 446 POLICE LEASED VEHICLES - PAYMENTS Lease Payments Comparison Bancorp/ Mears AutoNation Allstate Monthly Monthly Monthly 3 -F150 Ford Trucks XLT (2 Detectives & 1 Training) 36mths,24,000 miles /annually 400.00 588.30 445.00 4 -Ford Focus SE (Code) 346.00 357.41 350.00 36mths,24,000 miles /annually 3 -F150 Annual costs All 14,400.00 4 -Ford Focus SE All 16,608.00 Page 62 of 446 T h e B ah' c- 6 r p The following vehicle is hereby added to the Master Lease Agreement between The Bancorp Bank dba Mears Leasing (Lessor) and The City of oynton Beach (Lessee). Customer #: 08580 RON YEAR, MAKE, MODEL VIN 2015 Ford F1 4x2 XLT Crew Cab EXTERIOR INTERIOR OPTIONAL EQUIPMENT STATE OF COLOR COLOR REGISTRATION FL H:11:41 1-7-T M RIME= Ffflroff 111110r,"Ir-FTITOK0 =To" LESSEE: City of Boynton Beach I" SIGNATURE: TITLE: TITLE: I Page 63 of 446 The n d r p C!� The followi vehicle is hereby added to the Master Lease Agreement between The BancorI2 Bank dba Mears Leasing (Lessor) and The City Of B oynton Beach (Lessee). Customer #: 08580 Dated: 12/11/2014 YEAR, MAKE, MODEL I go M EXTERIOR INTERIOR OPTIONAL EQUIPMENT STATE OF COLOR COLOR REGISTRATION FL 1 T;1TNkW19= �11 I ► % = LESSEE: City of Boynton Beach TITLE: " A rZT-NI Page I of 1 Page 64 of 446 L f op C . AN35IS-FI WAO Quote Wkst-L POLICE,BOYNTON BE markowis 941! 1311 Linton Boulevard Deal Number: 199638 10) Credit Life/A&H Code: 1) Contract Date: 00/14/14 17) Protection Plans (W): 4600 2) First Payment Date; 09118/14 18) Service Cont. (W); S) Lease Institution: FMWLIOO 19) Wear-Care (W). 4) Stock Number: EFC85966 20) 21) Total Add Cap (W): $ 1,344.95 34,580.0( 22) Cash Cap Reduction: 6) Residual Adds (w): Adjusted Cap Cost: $ 34,803.14 7) Residual Value %.' 52.00% 23) Total Sales Tax: $ 1,298.72 8) Mi ' leage Penalty(W): 9) Residual 17,971.20 Base Monthly Rental: $ 565.00 24) Security Deposit: 10) capitalized Cost: $ 34,958. 19 25) Ttl Annual Fees(W): $ 498.76 11) Term: 36 26) Ttl Initial Fees(W: S 189.70 12) APR: 4.0000% 27) Amount Due At Start: $ 13) Customer Cash Down: 28) Ttl Working Cash(W: 14) Rebates: 16) Total Trade (W): Y 30) Total Monthly Payment: $ 688.30 Command Enter a command, a field number, or press a function key. Enter 7 for hel F3=8v/Ex FS=RRecall FG=Cust F7-Veh Fa=Trd FIO=Misc SF11= - M =# I I Steve Markowft AutoNatlon Ford Delray Fleet Manager 1311 Linton Boulevard Delray Beach, FL 33444 561-278-0303 Mein Ext. 14 561-454-1459 Direct I 561-870-8731 Mobile Markowltzs*AutoNatlon-c 4600 www.AutoNation.com Page 65 of 446 AutoNation Ford of Delray (561) 454 -1455 ext DE ALER 24A 317 VIN 1FT=LCKIEFC65965 RYall F154 4X3 SUPERCIEW - 145 32590100 30227100 2014 L 1 1 1 1 1 1 AN Y VZHTL 40/20/40 1 1 ISCLUM an THIS V=ZCLm 1 1 ZQUIP2QWT GROUP 100A. 1 XL 2Ba OPTIONAL 1 1 1 1 a O/ 1 1 17' a NTZSL WHEELS 99M 9.7L V6 1 1 446 S C 6-SPEM A 1 1 P255/65=7 -s ; ; 186 9.77 RNTIO LnUT30 8t®xP AZLZ 400100 341100 6600# am PACKAGE TRawmasZON 26 GALL= FURL TAM 1 1 535 TRAILER TOM PACKME 375:00 320 :00 TOTAL OPTIONS 775100 661 TOTAL VEKICLIR a OPTIONS 33365 0 '00 30680 ®00 DENTIVATZOX s 1195100 1 1195100 / / 1 1 1 TOTAL FOR 34560100 1 1 1 1 / ® 95 1 42 T181 30050 Q pzm "EIGHT 4969 L88. 1 1 TOTAL 34560;00 1 32678:42 i 1 1 1 1 1 1 1 1 / 1 1 1 1 1 1 1 1 1 B 1 i f 1 1 1 1 B 1 1 1,. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Delray AutoNation Ford of Delray 1311 Linton Boulevard r r Moto Credit 000001 X Plan FPA 31812.71 334.00 copy Page 66 of 446 AN351S-FI WAQ Deal Number: 1) contract Date: 2) First Payment Date: 3) Lease Institution: 4) stock Number: Base monthly Rental: 6) Residual Adds (w): 7) Residual value %: 8) mileage Penalty(w): 9) Residual value: 10) capitalized cost: 11) Term: 12) APR: 13) customer cash Down: 14) Rebates: 15) Total Trade (w): commanR (?): Enter a command, a field number, or press a function key. Enter ? for help. F3=SV/EX F5=RRecall F6=Cust F7=veh F8=Trd FlO=MiSC SF11=> L Page 67 of 446 Adjusted cap cost: S 20,43' 47.00% 23) Total Sales Tax: S 828 S 9,644.40 Base monthly Rental: $ 337. 24) Security Deposit: $ 20,593.44 25) TO Annual Fees(w): S 498. 36 26) Ttl Initial Fees(W: S 189. 3.0000% 27) Amount Due At start: 28) TO working Cash(W: $ 1,500.00 29) one Pay Amount: 30) Total monthly Payment: S 357.41 Enter a command, a field number, or press a function key. Enter ? for help. F3=SV/EX F5=RRecall F6=Cust F7=veh F8=Trd FlO=MiSC SF11=> L Page 67 of 446 Auto Nation Ford of el (561) -3906 ext DEALER 24A 217 MN 1FADP3F23BL436534 FOCUS 4-DOOR L Y 8 2014 18615,100 17358 100 TZ OXFORD r , L r SEATS ,' INCLW= On 8 VERMCLE ' 1 EQUIPMENT GROUP 20" r , OPTZONAL RQUIPFMT : r 992 2. OL I4 I I : 1 4 - P C s SI 1095 ®00 TA4 P TI 978;00 12 FLOOR SYSTEM 255100 228, 584 I 2 00 I RADIO 193100 22 1 00 174, GASOLINE I OPTIONS TOTAL 15701'00 TOTAL 20 825'00 LIV r 1402 , 1 00 18 835/00 x TI 6 T TOT DISCOUNTS 11010'00 19505100 #08PECIAL ADDED S8 490,'00- TOTAL C BOUND SAVINGS 3'00- 490100- 0100- 438 !00- 1 , TOTAL FOR VRRZCLR 20520®00 1 1 , 1 FUEL CHARGE ; RI E9 r , 1 39,'84 PI WRIGHT 1867 L .1 195 ®00 I TOTAL 20520:00 1 r I 194811'84 , 1 r 1 , , r r 1 r r , r I ' , t 1 r 1 1 1 , 1 1 1 1 , , , F r 1 r 1 , , , , , 1 1 1 i , , 1 1 , , r 1 , 1 , r 1 , 1 , r 1 , r , , r r r i , r , , r 1 1 r , , , r , This Invoice may not reflect the final cost of the vehicle In view of the possibility of future rebates, allowances, discounts and Incentive awards from Ford Motor Company Sold to AutOfttiGFord of Delray 1 to the dealer. 13111 Linton Delray Beach FL 33444 Order "type Ramp Code I r1' Level Ship to ffolkwthan a ) I T 1 1 Invoice & Unit identification NO, A r TMCWPWWWdfCrl3ank ,1rr1A 1 This invoice to be used for the billing of vehicles only a-b Page 68 of 446 loo M - 09 R 141 Z ) Q Z 1 4 0 1 Allstate LEASING Whicles & Equipment Bob Crowe 3000 Clarcona Road #2908 Apopka, FL 32703 Tel: 407-456-1561 Fax: 407-358-5405 Email: bcroweCalistateleasing.cow- Prepared For: Boynton Beach Police Department Solicitation Date Prepared: 11/11/14 Line Vehicle Um makc Model ouantity Attention: Officer Nathan Winland Model Year: 2015 Excess Mileage.- 6.12 m Payment Terms: Net 30 Monthly Laasi; Price PcirVehick 24 Month 36 Month Lease Prl p 001 Ford F150 Crew Cab XL 4x2 2 00 _a, lord FISO Crew Cab XLT 4X2 2 $ 002 Ford Fusion S 003 Ford Focus SE 4 Notes: General Terms and Conditions: 1 Lease payments are based on a closed - end fixed payment for new, unused 2015 model year vehicles for term selected and are valid for ten days. 2 Lease Rates are based on a closed-end lease and 2,000 miles per Mont). 3 Fuel and lubricants, insurance, licensing, registration and taxes are to be provided be Lessee, unless ob)ervdse noted. Any costs to perform additional services or to provide additional Items are not Included In the lease prices quoted herein. 4 Rates are monthly and net of all discounts. Rates are based on term of commitment, as prices above. 5 DUNS Number: 790615079; TIM: 20-5878208; Cage Code: 4Q6D0; Page 69 of 446 The Ba A �� Unit # TBD The following vehicle is hereby added to the Master Lease Agreement between The Bancorp Bank dba Mears Leasing (Lessor) and The City of Boynton Beach (Lessee). Customer #: 08580 Dated: 12/11/2014 SCHEDULE CLOSED -END LEASE YEAR, MAKE, MODEL VIN 2015 Ford Focus EXTERIOR INTERIOR OPTIONAL EQUIPMENT STATE OF COLOR COLOR REGISTRATION FL TERM: 36 Months BASE PAYMENT: $346.00 SALES / USE TAX: N/A TOTAL MONTHLY PAYMENT: $346.00 SECURITY DEPOSIT: 0.00 ANNUAL MILEAGE ALLOWANCE: EXCESS MILEAGE CHARGE PER MILE: DOWN PAYMENT: 0.00 ESTIMATED INITIAL TAX AND TAGS: it Additional Terms and Conditions: 10 LESSEE: City of Boynton Beach SIGNATURE: TITLE: SIGNATURE: TITLE: SIGNATURE: TITLE LESSOR: The Bancorp Bank dba Mears Leasing SIGNATURE: TITLE: Page 1 of 1 Page 70 of 446 The Ba A �� Unit # TBD The following vehicle is hereby added to the Master Lease Agreement between The Bancorp Bank dba Mears Leasing (Lessor) and The City of Boynton Beach (Lessee). Customer #: 08580 Dated: 12/11/2014 SCHEDULE CLOSED -END LEASE YEAR, MAKE, MODEL VIN 2015 Ford F150 4x2 XLT Crew Cab EXTERIOR INTERIOR OPTIONAL EQUIPMENT STATE OF COLOR COLOR REGISTRATION FL TERM: 36 Months BASE PAYMENT: $400.00 SALES / USE TAX: N/A TOTAL MONTHLY PAYMENT: $400.00 SECURITY DEPOSIT: 0.00 ANNUAL MILEAGE ALLOWANCE: EXCESS MILEAGE CHARGE PER MILE: DOWN PAYMENT: 0.00 ESTIMATED INITIAL TAX AND TAGS: it Additional Terms and Conditions: 10 LESSEE: City of Boynton Beach SIGNATURE: TITLE: SIGNATURE: TITLE: SIGNATURE: TITLE LESSOR: The Bancorp Bank dba Mears Leasing SIGNATURE: TITLE: Page 1 of 1 Page 71 of 446 M CONSENT AGENDA EIFIFIWOR REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R15 -037 - Approve and authorize signing of an Agreement for Water Service outside the City limits with Novally Siffrant for the property at 1080 -1082 Brown Road, Lantana, FL 33462. EXPLANATION OF REQUEST: The property covered by this Agreement is located in the unincorporated Palm Beach County area outside of the City limits in our water service area, West of Federal Highway and North of Miner Road. The property historically receives water from a well and the owner now requests that we provide potable water in the future. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The City is able to provide water to the property. The owner agrees to be responsible for all costs to provide service to the owner's premises. No additional construction is required by the City to serve this property. FISCAL IMPACT: Customers outside the City limits pay an additional 25% surcharge above the water rates charged to customers within the City. ALTERNATIVES: Deny request to provide service. If service is denied the Consumptive Use Permit could be subject to modification. The Utility Department is granted water allocation under the South Florida Water Management District Consumptive Use Permit. The current permit has limiting restriction #19 that states "The Permittee shall notify the District within 30 days of any change in the service area boundary. If the Permittee will not serve a new demand within the service area for which the annual allocation was calculated, the annual allocation may then be subject to modification and reduction." STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No Is] 41►h Fill I =_TA9[07►1176 * 1 1101►E Is this a grant? No Grant Amount: Page 72 of 446 ATTACHMENTS: Type D Resolution D Agreement Description Resolution approving Water Service Agreement Water Service Agreement and backup Action Approved Approved Approved Approved Approved Page 73 of 446 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 RESOLUTION NO. R15- A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO SIGN AN AGREEMENT FOR WATER SERVICE OUTSIDE THE CITY LIMITS AND COVENANT FOR ANNEXATION BETWEEN THE CITY OF BOYNTON BEACH AND NOVALY SIFFRANT; PROVIDING AN EFFECTIVE DATE. WHEREAS, the subject property is located outside of the City limits, but within our water and sewer service area, at 1080 -1082 Brown Road, Lantana, Florida 33462 (PCN: 00- 43- 45- 09 -04- 000 - 0050); and WHEREAS, the parcel covered by this agreement includes a multi - family home located in unincorporated Palm Beach County portion of the City's utility service area; and WHEREAS, the property historically receives water from a well and the owner now requests that the City provide potable water in the future; and WHEREAS, no additional construction will be required by the City to serve this property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Section 2. The City Commission hereby authorizes and directs the City Manager to sign a Water Service Agreement between the City of Boynton Beach, Florida and NOVALY SIFFRANT, a copy of said Agreement is attached hereto as Exhibit "A ". Section 3. This Resolution shall become effective immediately upon passage. C:AProgram Files ( x86 )Aneevia.com \docConverterProA temp\ NVDC\ BED8ED18- 7BD8- 4A8E- A25F- 47184939CFDC \Boynton Beach. 1140.1.Reso_- _Sitlrant Water Service_Agreement.doc Page 74 of 446 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 PASSED AND ADOPTED this day of April, 2015. CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Janet M. Prainito, MMC City Clerk (Corporate Seal) C:AProgram Files ( x86 )Aneevia.com \docConverterProA temp\ NVDC\ BED8ED18- 7BD8- 4A8E- A25F- 47184939CFDC \Boynton Beach. 1140.1.Reso_- _Sitlrant Water Service_Agreement.doc Page 75 of 446 A) d L 4 1- V 5 r—r /� 14 AJ 'T ' hereinafter called the "Owner(s)," a municipal corporation ot the Mate_MTFo_nTa_,_feremaAer called the "City." WITNESSETH, the City and the Owner(s), in consideration of the privilege of receiving water service from - the City Water -System and -the mutual.. -covenants -expressed herein. - the City - • Boynton Beach and the Owner(s), the heirs, successors and assigns, agree as follows: 1. Owner(s) represents and covenants that it owns the following described real property (hereinafter "Property") located outside the boundaries of the City, but in the City's water and wastewater service area: County Property Appraiser's Property Control Number (PCN) e" A/3 VS`!,�VY iflldld 2. The City agrees to provide Owner(s) with water services from the City Water Systei only as necessary • service the Property. 3. Owner(s) shall not use or supply water it receives from the City to service • benefit any property other. than the Property described in paragraph I above, unless written permission is granted by the City • Boynton Beach. 4. The Property requires A (specify number) Equivalent Residential Connection(s). 5. The Owner(s) agrees to pay all costs of engineering, material, labor, installation, and inspection of the facilities as required by the City Code to provide service to the Owner(s)'s F"roperty. 6. The Owner(s) shall be responsible for installation and conformance with all applicable codes, rules, and regulations of all service lines upon the Owner(s)'s Property and all such lines shall first be approved by the Director of Utilities and subject to inspection by the City Engineers. 7. The City shall have the option of either requiring (a) the Ow'ner(s) to use a licensed contractor to perform the necessary work or (b) the City may have the work performed in which case the Owner(s) will pay in advance all estimated costs thereof. In the event the City has such work performed, the Owner(s) will also advance to the City such additional funds as may be necessaryto pay the total actual costs of providing the work. Page 1 of 5 C:\Users\dobardt\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\3DlSA6Kl\WSA (Individual) 8-22-12.doc Page 76 • 441 AND COVENANT FOR ANNEXATION (Individuals) AI a or N il 4 t4im (41M 0 10 ( a sit I V1 4 1 11 - I It 1 • • 1 • VIP M-$-- 1 0. The Owner(s) agrees to pay all charges, deposits, and rates for service and equipment in connection with water service outside the City limits applicable under City Code of Ordinances and - rate -- schodules --, "ich -- ar� - now - applicable -- or - as - may - be changed from to - time. - - --- - - .. ... ..... .. 1 1. Owner(s) shall pay a twenty-five percent (25%) surcharge on all base facility and water use charges to the Property. 12. Any rights-of-way or easements needed by the City to provide water to the Property shall be provided by the Owner(s) and at the Owner(s)'s expense. 15. The Owner(s) acknowledges that this Agreement is intended to be and is hereby made a covenant running with the land described in paragraph 1 above. This Agreement is to be recorded in the Public Records of Palm Beach County, Florida, and the Owner(s) and all subseguent transferees, gr tees, heirs, or assigns of Owner(s) shall be bound by this A e e.-tt. the event there is a reduction, impairment or termination of water service due to acts of God, accidents, strikes, boycotts, blackouts, fire, earthquakes, other casualties, or other circumstances beyond the City's reasonable control. AGREEMENT FOR WATER SERVICE OUTSIDE THE CITY LIMI AND COVENANT FOR ANNEXATION (Individuals) I 19. The Owner(s) warrants to the City that the Owner(s) holds legal and beneficial title to tl RZ F'Toperty which is the subject of this Agreement. 20. In the event of a sale of the Property by Owner(s), Owner(s) agrees to provide written notice of the existence of this Agreement to the buyer of the Property prior to or in conjunction with the closing • the sale transaction. D b I I C:\Users\dobardt\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\3DlSA6Kl\WSA (Individual) B-22-12.doc Page 78 of 446 ME - TIE CIrT r =1 Y 177F)IJITSIDE AND COVENANT FOR ANNEXATION (Individuals) IN WITNESS WHEREOF, the parties hereto have set their hands and seals this LAL day of 7"k /S and delivered in the presence of- "111, � i 11 15M 1 . 1 11IR111 1 1 '! 1 1�� Z)7 . bwln�r Signature P t- 1 If Printed Owner Name First Witness Signature MMMVW�- �M I FOR OWNER(S) NOTARIZATIOM STATE OF FLORIDA ) ss: COUNTY OF PALM BEACH ON 3 0'"ON , two subscribWg witnesses fi i.ollowing proof of identification: L M-FITITIT, . 0 of el"" '_ C:\Users\dobardt\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\3DlSAGKI\WSA (Individual) 8-22-12.doc Page 79 of 441 AGREEMENT FOR WATER SERVICE OUTSIDE THE CITY LIMITS AND COVENANT FOR ANNEXATION (Individuals) I ; I 1 11 • 1 11 MrsTre s s , i • else I I 0 TIM City Clerk STATE OF FLORIDA ) ss: COUNTY OF PALM BEACH — sup Who I Prainito, City Clerk, respectively, of the City named in the foregoing Agreement and that they severally zc1i execu&ijsme�%-, .,-tr&ie"utiir-t5 veAse:Uti,-t�'�y-saif Clty-&ni thatt��&l affixed thereto is the true corporate seal of said City. EMEEM zn�• = Page 5 of 5 C:\Users\dobardt\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.outlook\3DlSAGKI\WSA (Individual) 8-22-12.doc Page 80 of 446 James A. Cherof, Esquire Goren -CharaLDoDdy and Ezrol. P.A. 3099 East Commercial Blvd. Suite 200 Ft. Lauderdale, FL 33308 IRREVOCABLE SPECIAL POWER OF ATTORNEY (By Individuals) 99 COUNTY OF & A r PCN No.: e, �LS t? D L) - �Zk'Or-y)f The powers and authority of my attorney, THE CITY OF BOYNTON BEACH, W4&-- FLORIDA, shall commence and be in full force and effect on the day of 20/,5 and the powers and authority shall be irrevocable by Grantee. Page 81 of 446 IN WITNESS WHEREOF, we have hereunto set our hands and seals the A/ 0 ' r- " _ day in the year 20 V 702MEM ,wss Sjgnature 44 P 01 - C, n- Print Name 11,11 No= Witness Signature Owner Signature P0 V . - Alwe" , I ' Lr'RAmr Print Name Print Name Print Name ravorITIZIP "M STATE OF FLORIDA ) SS: COUNTY OF PALM BEACH My Commission Expires: 901 S:\CA\AGMTS\Water Service\power of atty.doc — 1-6-06 H:\1990\900182.BB\AGMnPowerofAttomey-Ind 1-6-06.doc Commission No. Page 82 of 446 Property Appraiser SIFFRANT NOVALY Owne i Mailing address 1080 1082 BROWN RD LAK WORTH FL 33462 5932 Sales Date Price O Book/Page Salt= Type FEB -2012 $65,000 25030/ 1259 WARRANTY DEED APR -2007 $215,500 21591/1186 WARRANTY DEED JUN -2002 $115,500 13796/ 1049 WARRANTY DEED JUN -1998 $66,000 10447 /0842 WARRANTY DEED MAR -1987 $56,000 05210 /1460 WARRANTY DEED Exemption Applicant/ Owner Year SIFFRANT NOVALY 2015 O wner SIFFRANT NOVALY SAJOUS FRANKLIN MCAR i 1411-7M1 Number of Units 2 *Total Square Feet 2784 Acres 0.25 Use Code 0800 - MULTIFAMILY oning ILY < - Multi-Family (Medium Density) (00- 10 UNITS UNINCORPORATED) Tax Year 2014 2013 2012 Improvement Value $63,251 $53,719 $45,180 Land Value $8,000 $8,000 $8,000 Total Market Value $71,251 $61,719 $53,180 tt // .co. al - beach. . s/ a a/ s s /Pro e etail /Pro e et ii.as x? cel= 004... �3 ��l2 S of 446 ps p P P 1� P p l� P ® v CORNI FALLS 7REI - 7 — c> . L M07M !(V� S TANK -PROPERTT�51PPZED BY CITY WATER -ASPHALT DRIVES CROSSING THE NORTH SIDE OF LOT. -PAVERS BRICK DRIVE CROSSING THE NORTHEAST CORNER OF LOT. -THERE ARE FENCES NEAR THE BOUNDARY OF THE PROPERTY AND CROSS IN70 THE 5! U.E. ON THE SOUTH SIDE OF LOT. Page 84 of 446 LEGEAD., .< :ate AINUVEk � if$ 140 M4WrZ-A.W.VEFA$f,% Wly Mm-frOFiVAY B.R. REARAWREFEW&W EXISMAGASM TjY%V OR OFRC�q RECMDS .5 IR SUMMROD & CAP A Rmsmurriom OR A OFFOU RWftVH6tW p.p ftaverRpotr AM bEWqM4RX Ft�, FMADORMPPE UE trfVWE4Wf&9fT TQ.9 WoFff"Al f C&OMWE rol FOY-W ACP POMAIEWONM04 RMW 9VIt lMrERtk7-SR Oro MMA TEED 0 ull P.&V PEWMAIVENTREAERAICE MONMENT PG PACE airy CAMERISEW ma WMESSCORIALER r.e.&f. rEqq2 v 0 ru r CY r4 TCHAW VVY FPK FOUMP PAWER-WIGN MM TEL T&EPHaVEFAMMES P.19. I-IL411 b= I'M DRAL4 Axf F.C. PO4ND CAVORE TEA MEW POO, \ P(M0FB5GMM.-,WG UA UMflYPCtE »® 9944VAGEEASEUMT FIR. FooWoov= par- POM? or COMUMMENr P.9 RED MEMWED 1 mw mA r EENGTH PC- FO-t OF GM9;'2f)-V40 CaRVA TWE AL-. A4 1. CEMMAL AMCME��4 7/1 1 A.E. UQUEDACCESS EASEMEW PC,' MAW OF CUR,.,4 TURE 0H.t. OVERHM9 OT110 YLO&ES C.M. AM. MUM09MCEEMMAW RRr. pa\ A& p"Towwryli.vp DA 47, N. MAMMLE O MAUENCY 00.RD DESTRPMMIR VEEV FM NAO FOUND MM PAWERnICCAVER M93 COVE-REDIME4 ESUT EASEMENT W. 8 DISO RO.F. ROOF 0VMMNGEQAMEA F CMUREY E W r,:JW0FV,'A?M AQVA4DW WMDFEACE x Ts. lkvrTosrouF -Y-44- AACTAO AgW-P P A G F 1 0 F 2 PA G T-,3 GENVUL NO TrS, LEGAL DESCRIPTION AND CERTIFICATION 10 LB #7893 �� y�� :� +.. . �� TARGET SERVING ALL FL0Q9W-. j l 4 4 6.C. CONSENT AGENDA REQUESTED ACTION BY COMMISSION: Approve award for the bid for "Backflow Prevention Device Inspection, Testing and Repair Services ", Bid No. 033 - 2821 -15 /JMA to Line -Tec Inc. of Delray Beach, FL as a responsive, responsible bidder for the anticipated annual expenditure of $35,000.00. Backflow Testing averages 600 per year, with repairs to be performed on an "As Needed" basis. EXPLANATION OF REQUEST: BID TERM: APRIL 8, 2015 THROUGH APRIL 7, 2016 The City of Boynton Beach Finance /Procurement Department advertised an Invitation to Bid for Backflow Prevention Device Inspection, Testing and Repair Services, Bid No. 033 - 2821 -15 /JMA. One bid proposal was received and publicly opened on March 4, 2015. Line -Tec's bid was evaluated for responsiveness. Line -Tec submitted their proposal as required in the bid documents, and by providing sufficient evidence to determine responsibility. Although only one bid proposal was received, Utilities Department Manager of Engineering, Chris Roschek, has recommended awarding the bid to Line -Tec based on Line -Tec's bid proposal and past positive experience with Line -Tec services for the Utilities Department. After reviewing the department's recommendation Finance /Procurement agrees with awarding this bid to Line -Tec. The bid term is for one (1) year with the option to extend for three (3) additional one (1) year periods. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Line -Tec Inc. will provide reliable annual inspection, testing and repair services for backflow prevention devices for the Utilities Department in accordance with the requirements of the Florida Department of Environmental Protection (FDEP). The FDEP requires that backflow prevention devices are inspected and tested each year. FISCAL IMPACT: Budgeted Previous years' expenditures were under the $25,000. bid threshold and were handled with quotes. Funding for these services is available in the Utilities account 401 - 2821 - 536- 49 -17. ALTERNATIVES: Not award this bid and re- advertise the bid. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No Is] 41►h Fill I =_TA9[07►1176110111 *11101►E Page 86 of 446 Is this a grant? No Grant Amount: ATTACHMENTS: Type Tab Sheets Memo Bid REVIEWERS: Department F inance F inance Legal City Manager Description Bid Tabulation Sheet Staff Memo Line -Tec Proposal Action Approved Approved Approved Approved Page 87 of 446 BID TAB SHEET BID TITLE: BACKFLOW PREVENTION DEVICE INSPECTION, TESTING AND REPAIR BID DUE DATE: March 4, 2015 BID DUE TIME 2:30 P.M. BID No.: 033 - 2821- 15 /JMA "Offers from the vendors listed herein are the only offers received timely as of the above receiving date and time. All other offers submitted in response to this solicitation, if any, are hereby rejected as late" VENDORS LINE -TEC INC. 241 NW 18th Avenue Delray Beach, FL 33444 Tel: (561) 279 -1032 Fax: (561) 2791044 E -mail: scoff @linetecinc.com Contact: Scott Ellsworth ORIGINAL AND THREE (3) COPIES YES SUBMITTED BIDDER ACKNOWLEDGEMENT YES SUBMITTED BID FORM SUBMITTED YES (TWO PAGES) SCHEDULE OF BID PRICE - ITEM 1. $31.94/PER UNIT ITEM 2. - LABOR COST FOR REPAIR $95.00 AND REPLACEMENT (HOURLY) ITEM 3. - PERCENT DISCOUNT OFF 5 MANUFACTURERS' PRICE LIST BIDDER'S QUALIFICATION STATEMENT YES SUBMITTED SCHEDULE OF SUBCONTRACTORS YES /NONE SUBMITTED ACKNOWLEDGEMENT OF ADDENDA YES /NONE None Issued NON - COLLUSION AFFIDAVIT SUBMITTED YES ANTI -KICK BACK AFFIDAVIT YES SUBMITTED CONFIRMATION OF MINORITY -OWNED BUSINESS SUBMITTED YES /NOT A MINORITY OWNED BUSINESS CONFIRMATION OF DRUG -FREE WORKPLACE SUBMITTED YES SHEET 1 BACKFLOW PREVENTION DEVICE INSPECTION, TESTING, AND REPAI W_Rl &qf 446 BID TAB SHEET BID TITLE: BACKFLOW PREVENTION DEVICE INSPECTION, TESTING AND REPAIR BID DUE DATE: March 4, 2015 BID DUE TIME 2:30 P.M. BID No.: 033 - 2821- 15 /JMA "Offers from the vendors listed herein are the only offers received timely as of the above receiving date and time. All other offers submitted in response to this solicitation, if any, are hereby rejected as late" VENDORS LINE -TEC INC. 241 NW 18th Avenue Delray Beach, FL 33444 Tel: (561) 279 -1032 Fax: (561) 2791044 E -mail: scoff @linetecinc.com Contact: Scott Ellsworth SAFETY PROGRAM COMPLIANCE YES SUBMITTED SAFETY MANUAL SUBMITTED YES WARRANTIES SUBMITTED YES PALM BEACH COUNTY INSPECTOR GENERAL ACKNOWLEDGEMENT SUBMITTED YES LICENSES (PLUMBING, CROSS - CONNECTION CERTIFICATION) SUBMITTED YES REFERENCES SUBMITTED YES (SEE BIDDER'S QUALIFICATION STATEMENT - ITEM NO. 8 COMMENTS SHEET 1 BACKFLOW PREVENTION DEVICE INSPECTION, TESTING, AND REPAI�W_Rd&gf 446 Alibrandi, Julianne From: Roschek, Christopher Sent: Monday, March 09, 2015 8A8 AM To: Alibrandi, Julianne Cc: Kellner, Patricia Subject: ac low Prevention Device Inspection, Testing, and Repair Services Utilities has reviewed the bid tabulation and bid from the sole bidder, Line-Tec, Inc., for Backflow Prevention Device Inspection, Testing, and Repair Services. We recommend awarding the bid to Line-Tec, Inc. as the lowest, most responsive and responsible bidder. um Christopher Roschek, P.E., Engineering Division Manager Boynton eaWUtitities City of Boynton Beach 124 E. Woolbright Rd. I Boynton Beach, Florida 33435 o: 561-742-6413 1 f: 561-742-6298 rqschekc@bbf[.us I www.bgynton-beach.org 0 Please be advised that Florida has a broad public records law and all correspondence to me via ernaff may be subject to disclosure, Under Florida records low, email addresses are public records. Therefore, your e-mail communication and your e-mail address may be subject to public disclosure, Page 90 of 446 Page 91 of 446 0 BID No. 033-2821 -1 5lJMA FOR BACKFLOW PREVENTION DEVICE INSPECTION, TESTING AN REPAIR SERVICES F Boynton Beach — Bac"ow Prevention Device Inspection, Testing and Repairs Page 2 Page 92 of 446 m BACKFLOW PREVENTION DEVICE INSPECTION, TESTING AND REPAI SERVICES i j Boynton Beach — BaWow Prevention Device Inspection, Testing and Repairs Page 3 Page 93 of 446 LsLi Z] I Any questions relative to any item or portion(s) • this bid should be directed to Julianne Alibrandi, Senior Buyer at (561) 742-6322, • e-mail to: gfibL M Ij - A09k TIM W. HOWARD Director of Financial Services 2oynton Beach — Backflow Prevenflon Device InspecUon, Tesffng and Repairs Page 4 Page 94 of 446 0 . . . UO ZT, and when so used, deemed to mean bidder. IE_RM.* The Contract will be in force for the terrn of installation and warranty, or stated Contract period. 2. SIDL)ING DEFINITIONS: Terms used in this Invitation to Bid shall have the meaning assigned to Them in the industry involved in the subject matter of the Bid, unless otherwise specified. The City will use the following definitions in its general conditions, special conditions, technical specifications, instructions to bidders, addenda and any other document used in the bidding process: & EXECUTION OF BID: Bid must contain a manual signature in ink, of an authorized representative, ♦ who has the legal ability to bind the Bidder in contractual obligations. Bid must be typed or legibly printed in ink. Use of erasable ink is not permitted. All corrections made by Bidder to any part of the Bid document must be initialed in ink. Boynton Beach — Backflow Prevention Device Inspection, Testing and Repairs Page 5 Page 95 of 446 Boynton Beach — Backflow Prevention Device Inspection, Testing and Repairs Page 12 Page 102 of 446 W� c. Bidder shall possess a plumbing license by the State of Florida and copy of such license musl be included with Bid submittal. INFORMATION OR CLARIFICATION: For information concerning procedures for responding to this solicitation, contact Senior Buyer, Julianne Alibrandi or email at :alibrandjf�aVLbRus. In addition, for clarification and questions concerning the technical specifications, please submit questions via email provided within ton (10) days odor to the Bid 9Ag_n1= to allow time for answers that may be formulated as a subsequent addendum. 5. jTH6HA62j!Q&.EM The City of Boynton Beach uzes Onvia DemandStar • distribute solicitations and subsequent information. There is a minimal charge of $5.00 associated with the registration of this service. 6. PRICING/DELIVERY: (NOT APPLICABLE) Bidder will quote a firm, fixed cost to include delivery FOB to the City • Boynton Beach, Utilities Department, 124 ♦ East Woolbright Road, Boynton Beach, Florida 33435. Deliveries will be accepted Monday thru Friday from 8:00arn to 4:00pm with the exception of City observed holidays. Page 103 of 446 Majeure. The term of the agreement shall be extended by a period equal to that during which either partys performance is suspended under this Section. 26. UNDE&WRITgR'S LABgRATORY (UL): Items may be tested for compliance with specification- Unless otherwise stipulated in the Bid, all manufactured items and fabricated assemblies shall U.L. listed or re-examination listing where such has been established by U1. for the item( offered and furnished. " I 27, DEMOLITION-AND DEBRIS REMOVAL: The Contractor shall be responsible to remove all their �ebris from the site and clean affected work areas. Contractor shall keep the premises free of debris and unusable materials resulting from the Work and as Work progresses; ♦ upon request by the City, shall remove such debris and materials from City property. The Contractor shall leave all affected areas as they were prior to beginning work. 28. PROPERTY DAMAG_E: If property (public or private) is damaged while Contractor is performing work specified or is removed for the convenience of the work, it shall be repaired or replaced at the expense • the Contractor in a manner acceptable to the City prior to the final acceptance • the Work. Such property shall include but not be limited to: structures, parkways, sidewalks, curbs and gutters, driveways, walls, 'fences, water features, footings, underground utilities, sod, shrubs, and trees. • C SAFETY MAMMAL: Due to the nature of the work to be performed, Bidders a I submit their safety manuals along with the bid submittal. re required i Boynton Beach — Backilow Prevention DWce Inspection, Testing and Repairs Page 17 Page 107 of 446 M y� BACKIFLOW PREVENTION DEVICE INSPECTION, TESTING AND REPAIJ SERVICES The City of Boynton Beach is seeking the services of a Contractor to perform- annual inspection, testing and repair services for Backflow Prevention Devices for the Utilities Department. The Contractor must be state-certified, licensed, and insured to service Backflow Prevention Devices. Testers for the Contractor must be certified Back' w Prevention Device testers. . .. .......... Boynton Beach — Backflow Prevention Device inspection, Testing and Repairs Page I q Page 108 0 446 . . ......... . ...... .. ... , 21010+\4:1 Test reports shall be submitted by the Contractor. The Contractor shall submit a Test Report for each unit tested and backup documentation as proof of work performed. 6. Backflow Prevention Devices on Private Prooertv Not Owned bv the Cltv: A. T h e m ajority of the backflow prevention devices covered by this contract are located on private property. These private property owners have failed to Boynton Beach — Backfiow Prevention Device Inspection, Testing and Repairs Page 19 Page 109 of 446 11*1 M-4 Boynton Beach — BaciMow Prevention Device Inspection, Testing and Repairs Page 21 Page 111 of 446 loyntDn leach Back Prevention De m < Inspection, 24a and errs yw « Page 112 of 446 Submit Bids To: PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6322 Bid Title: BACKFLOW PREVENTION DEVICE INSPECTION, TESTING AND REPAIR SERVICES Rol Z 10- MUM �11�t FE V T codes of the City. Z, - I z C- �Th' ("— Federal I.D. Number- (e2.Li- A Corporation of the State of. T1 z r i c44 Vendor Mailing Date: Name Typed a &I 1 A 01 Boynton Beach — Baddlow Prevention Device inspection, Testing and Repairs Page 23 Page 113 of 446 0 ACKFLOW PREVENTION DEVICE INSPECTION, TESTING AND REPAIR SERVICES I'll V, :: �', III mll � All 1 1 1 11111M I M 4 11 01 1 1 I'll #Mre • =,E J�M P.O Box 310, Boynton Beacti, Florida 33425-031 Submitted By: 1-1 �A Date (BIDDER) KI i I III M, 11111M Won iirrirt= This Bid will remain subject to acceptance for ninety (90) days after the day of Bid opening. BIDDER will sign and submit the necessary documents required by the CITY within fifteen (15) R" ys after the date of CITYs Award Letter, a. BIDDER has examined the Bid Documents, including the following addenda: Number Date Number Date 77MMIM7 b. BIDDER has familiarized itself with the nature and extent of the Bid Documents, locality, and all local conditions, laws and regulations that in any manner may affect cost, progress, performance or furnishing of the WORK. c. ZID*ER has given the CITY written notice of all conflicts, errors or discrepancies that it has discovered in the Bid Documents and the written resolution thereof by the CITY is acceptable to BIDDER. . . . . . . . . . . . . . 0 4010UR, Z14 '1, 1 W*U';11F-JZJ-F I woynton Beach — Backfiow Prevention Device inspection, Testing and Repairs Page 24 Page 11 4 of 446 T. It is the intent of the City to award this bid to the lowest responsible and responsive bidder bas on an aggregated total. The award wL1 be based on Item I oLlly. The City reserves the right i accept or reject any or all bids and to waive any informality concerning the bids when su rejection • waiver is deemed to be in the best interest of The City of Boynton Beach. The Ci reserves the right to award the bid on a split order basis, lump sum or individual item basis unle otherwise stated. I e� Contact Person Dc/;ry F, 1 — J:�4 "'�' (- 1 1, Business Address AV U) City, State, Zip Code tA� , < Business Phone Number 10 '7— FaxNumber5&( 'L Cell Phone Number - - Email Address 5 07MOMPT - "T License Number (Please Attach Copy) S 2- Federal Tax ID# --ev 5 - -) �Wca � BoYnton Beach — Backfiow Prevention Device Inspection, Testing and Repairs Page 25 Page 115 of 446 Contractor shall provide annual inspection, testing and repair services for Backflow Prevention Devices for the Water Utilities Department, in accordance with the terms, conditions, and specifications contained in this Invitation to Bid as deemed necessary by the City to complete the Work as required as follows: T753=.O FZO ITEM DESCRIPTIO NO. Testing of Backflow Prevention Devices I UNIT TOTAL PRICE PRICE m 1 $ $31 I ° „� q 11 LABOR COST FOR REPAIR $ PER HOUR AND REPLACEMENT PERCENT DISCOUNT OFF MANUFACTURER'S PRICE LIST FOR PARTS NI• � • 1A I III VI I on; 11(;;4ffi( 117A (zit-A1019,O) N I K91 I! i III :Iffji is] ” • 1. Contractor shall have at least three (3) years of experience in the business of inspection, testing and repair of Backfiow Prevention Devices and provide references from Bi . dder has provided references commercial or large private customers who have within the Bidders Qualifications received services outlined within the Bid. Statement — Item No, I Reference shall be from entities other than City • Boynton Beach. Bidder has provided copies of Cross-Connection Certification as I- JIM", stipulated. 3. Contractor shall possess a plumbing license I Submitted a copy of the plumbing issue by the State of Florida. license issued by the State of Florida. 4. As per Special Condifions, Item No.31, Bidders are required to submit their Safety Submittal of Safety Man] • ensure the safety • the Contractor's and � THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER 'W'6- Page 26 Page 116 of 446 Submitted on this13 day of . TV\W - (_ L 2015 a. (if an individual, partnership, or non-incorporated organVAionj' I'M 1, ix Seel) Signature of BIDDER m L-01 under the laws of the State Of mg ingwil, 1014 1414M \ \ \ \ # / 4 14011940 g _11EM , . 9 AT"i 14L Page 117 0 446 CERTIFICATE # M I HEREBY CERTIFY that a meeting of the partners of I a Partnership under the laws of the State of held on Z, iQ. "RESOLVED, that as of tt: partnership, is hereby authorized to execute the Bid Form dated 20 between the City of Boynton Beach, Florida, and this Partnership, and that the execution thereof, attest by the of the Partnership be the official act and deed of this Partnership." I IN WITNESS WHEREOF, I have hereunto set my hand this _ day of 20 (Signature) (Title) Iq a 3 15_ 0 �-& T I 9worn to and subscribed before me on this _ day of ' 20 M identification: III Notary seal (stamped in black ink) OR Printed, typed or stamped name of Notary and Commission Number THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Boynton Beach — Badcflow Prevention Device Inspecon, Testing and Repairs Page 2T Page 118 of 446 11I 20 •... • I HEREBY CERTIFY that a meeting of the Board of Directors of a corporation under the laws of the State of - F - 1 T3 held on P4,-6 L 201,5 , the following resolution was duly passed and adopted: "RESOLVED, that T re . E ...94 al- as - 1 of the IN WITNESS WHEREOF, I have hereunto set my hand this 44- day of r , 20 . Secretary STATE OF FLORIDA COUNTY OF T Beach — Backfiow Prevention Device inspection, Testing and Repairs Page 2S Page 119 of 446 BIDDER'S QUALIFICATIONS STATEMENT A T 5. Name, address, and telephone number of surety company and agent who VAll provide the requiri bonds on this contract: 6. What is the last project aft is nature that you have completed? C Y-N �)y 7. Have you personally inspected the proposed WORK and do you have a complete plan for its performance? Boynton Beach — Backfiow Prevention Device Inspection, Testing and Repairs Page 30 Page 120 of 446 BUSNESW CONTACT a , Tel: V�� r, (,? I - I ki 2- - ( ) n "' �,Mdyclf 'Pax nd $ Aj Email Value Bgg/End (7-T-r[) 0 3r L0 Q BUSINESSLI CONTACT ProducU jeC Service U r 4 +f JU Tel: 3 x Fix No, 3 and $ 4-6,46A qv Email S& I - - 7 - 3 7- Value 5 CA- I Beriffind s 13 MINOS/ ;ONTACT C o P roducY r A Fox ervice No 4 DA - r-t k L 7-11 and $ Value EmailJ BM/End BU SINES S/ CONTACT 0 M/ 4 t�4, t�,kSarvl k r D 0 YVJ Tel: Fax: No 5 t :1 & &zpc5L and $ Value 5, oz Email C2 Pan/Pnd -6 10. State the name and licensing of the individual who will have personal supervision of the WOR (Attach all licensing) I 61 - 111, 11 " 1 - 1 2- 11 E., I I IS V11-e14 f C T( 1 1 -2 - 1 1. Will you sublet any part of this WORK? If so, give details. 13. What equipment will you purchase fort proposed WORK? L Lrk2� f. m"i ucj w4t4r.11i 1 : Oynton Beach — Backffow Prevenflon Device Inspeclion, Tesflng and Repairs Page 31 Page 121 of 446 q, as a FesponWM TWh lo into a contract after an award has been made, failed to complete a contract during the past five years, or been declared to be in default in any contract in the last five (5) years? If yes, please expla below: 'iS. Is the Bidder currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? (if yes, specify in details the circumstances, and prospects for resolution). 19. Bank References (include name, job title, and telephone number of contact person) - Minimum 1 C z ON hvAeL 11111 Fill 11 11111 ri� 1 0 01 Boynton Beach — Backflow Prevention Device Inspection, Testing and Repairs Page 32 Page 122 of 446 Rewenue I ndex Numbe Government Related Work Boynton Beach — Backflow Prevention Device Inspection, Testing and Repairs Page 32 Page 122 of 446 6 lz *42 0,M2- Boynton Beach — Backflow Prevention Device Inspection, Testing and Repairs Page 33 Page 123 of 446 Date Roynton Beach — Backnow Prevention Device Inspection, Testing and Repairs Page 34 Page 124 of 446 A. Z Ul O u > LU is z 0 P z uj uj Ix IL 0 -i LL lip I 7s a . Y . r. • if i F r. ik iu Page 125 of 446 0 M"W0111JOWW"'4 " T' ""0' 7 BACKIFLOW PREVENTION DEVICE INSPECTION, TESTING AND REPAIR SERVICES BIDDER: We propose and agree, if this submittal is accepted, to contract with the City of Boynton Beach, in the Contract Form, to fumish all material, equipment, machinery, tools, apparatus, means of transportation, construction, coordination, labor and services necessary to complete/provide the work specified by the Contract documents. received: ADDENDUM No. DATE ADDENDUM No. DATE Page 126 of 446 W) He/She is fully informed respecting the preparation and contents of the attached bid and CM all pertinent circumstances respecting such bid; ' I BaCkHow Prevention DerAce Page 127 of 446 N 1, the undersigned hereby duly swom, depose and say that no portion of the sum herein bid will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By.* W E-SIGNATUR # # A this Z //I day ol ioricla ?t Large .. .. .. .. .. 11111 Wi COMPANY I Page 128 of 446 M _CN o YES NO If YES, Name the Organization from which this certification was obtained and date: THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. Boynton Beach — Backfiow Prevention Device Inspection, Testing and Repair Page 39 Page 129 of 446 2#62 PT 5) Impose a sanction on, or require the satisfactory participation in a drug abu assistance or rehabilitation program if such is available in the employee community by, any employee who is so convicted. 6) Make a good faith or to c +m3©& to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certitythat this firm complies fully with the above requirements. LVendor's 8ig2 iture ZIA] A tj I bi Boyrftn Beach — Backnow Prevention Device Inspectio%T A irs Page 40 Page 130 0 446 T 1. Bidder shall provide a copy of the Safety Program(s) to be in effect for the duration of the Contract (attach to the back of this form). 2. The City reserves the right to conduct periodic safety inspections of the contractor, subcontractor, employees, agents, etc. throughout the duration of the Contract. I The City reserves the right to terminate the Contract where it is determined that tj contractor or subcontractor is in non-compliance of the safety terms, regulations requirements established by O.S.H.A. or the State. As the person authorized to sign the statement, I certify that this firm compli fully with the above requirements. i '14" Boynton Beach ® Bacidlow Prevention Device Inspection, Testing and Repairs Page 41 Page 131 of 446 0 WARRANTIES In consideration of, and to induce the Award of THE CITY OF BOYNTON BEACH, FLORIDA, Contract described in these Bid Documents, the Contractor represents and warrants to the City of Boynton Beach, Florida: '6. That this Warranty is included in exposures for which the Contractor has general liability insurance, in minimum amounts of One Million ($1,000,000.00) Dollars, Workers Compensation and Vehicle Liability on the Certificates of such Insurance attached 1101 A zj I 4 X-Tcl A 11 j:Qi*1 Z&j 1 j'A J 4 OXON ji 1,11 XAJ;T'�j 0 1 Boynton Beach — Backilow prevention Device Inspection, Testing and Repairs Page 42 Page 132 of 446 durin hereto and the Contractor agrees to keep such insurance coverage per o f this Warranty; and Boynton Beach — Backilow Preivention DeVice Inspection, Testing and Repairs 'rgL Page 133 of 446 =0 ' 3111 [01k 'gzm 9: The contractor understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the Contractor or its subcontractors or lower tier subcontractors to fully cooperate with the Inspector General when requested may be deemed by the municipality to be a material breach of this contract justifying its termination. Ile- CONTRACTOR NAME Bv Title: Date - Z-/ - 2-:3 /i s 401*4 ' oynton Seach — Backilow Prevention Device Inspection, Testing and Repairs Page 44 Page 134 of 446 0 If you are not bidding this service/commodity, please complete and return this form t ■ R ROCUREMENT SEVICES, City of Boynton Beach, 100 E. Boynton Bea Boulevard, P.O. Box 310, Boynton Beach, Florida 33425-0310. 1 Failure to respond may result in deletion of vendor's name from the qualified %vidder's list for the City ► Boynton Beach. COMPANY NAME: �.* Jim" We do not 11111111111w=7L 1� =I&I Page 135 of 446 t 5, Page 136 of 446 ATTACHMENT "A" City of Boynton Beach n_PE (Occurrence Based Only) MINIMUM LIMIIg_8gQ�U1RED $ 300,000.00 General Liability ~` ^ n ral Aggregate $ 1,000,000M Commercial General Liability Products-Comp/Op Agg. $ 1,000,000.00 Owners & Contractors Protective (OCP) Personal & Adv. Injury $ 1.000,000M Liquor Liability Each Occurrence $ 1,000,000.00 Professional Liability Fire Damage (any one fire) $ 50,000.00 Employees & Officers Med. Expense (any one person) $ 5,000.00 Pollution Liability Asbestos Abatement Auto Only, Each Accident $ 1,000,000.00 Lead Abatement Other Than Auto Only $ 100,000.00 Broad Form Vendors Each Accident $ 1,000,000.00 Premises Operations Aggregate $ 1,000,000.00 Underground Explosion & Collapse Each Occurrence to be determined Products Completed Operations Aggregate to be determined Contractual Independent Contractors Broad Form Property Damage Fire Legal Liability Automobile Liability Combined Single Limit $ 300,000.00 Any Auto Bodily Injury (per person) to be determined All Owned Autos Bodily Injury (per accident) to bed a in Scheduled Autos Property Damage to be determined Hired Autos Trailer Interchange $ 50,000.00 Non-Owned Autos PIP Basic Intennodal Garage Liability Auto Only, Each Accident $ 1,000,000.00 Any Auto Other Than Auto Only $ 100,000.00 Garage Keepers Liability Each Accident $ 1,000,000.00 Aggregate $ 1,000,000.00 Excess Liability Each Occurrence to be determined Umbrella Form Aggregate to be determined Other - As Risk Identified __ to be determil 1byriton Beach — Bacidlow Prevention Device Inspection, Testing and Repairs Page 46 Page 137 of 446 ELLSWORTH, SCOTTA LIN�- TEC INC 241 NW 1 8TH AVE DELRAY BEACH FL 33444 RICK SCOT GOVERNOR M SEQ # L1405290002705 STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING BOARD ... ................................. � PLUMBING CONTRACTOR Named below IS CERTIFIED Under the provisions of Chapter 489 FS. Expiration date AUG 31, 2016 ELLSWORTH, SCOTrA LINE TEC INC 241 NW 18TH. AVE DELRAY BEAGH FL 33444 g wn. ncMMIA Prenure & Temperature Instrumentation Certification No. 78961 SUaMITTED BY; Customer. Une-Tec, Inc. 241 NW I 8th Avenue Defray Beach, FL 33444 Manufacturer: Watts TK99E Description. Back Flow TW Kit Serial No.- 070110 Customer Ref.- STANDARD TRACMILITY REPORT Unit under tmt (UUT) confome to prPsent requirements of MIL-STD 45662A and ANSI/NUSL Z640-1-10,94, PART 11. Calibration is traceable to N.LS.T. and is within manufacturem specifications, unless noted. jSTAND&RDS USED Date Tested: Standard Humidity: 71 % RH Rano—flon LSX, Tramabifitt firms —Date " fied By- Crystal Digital Gauge 62886-4804W1 311412015 Technician CAUBRATION DATA Amy Stocker UUT UUT Page I of I Standard As Rcvd As Left P.S.1-0. P.S.I.D. P.S.I.D. Min Max 7.0 6.8 6.8 81 7.2 4.9 4.8 5.2 2.0 2.2 12 1.8 2.2 11.0 11 1.2 0.8 1.2 Temperature, 76 Degmes F Date Tested: 811312014 Humidity: 71 % RH Date Due: 811312015 " fied By- Eric Stecker Vold Seals. Technician Approved By Amy Stocker Quality Control Page I of I Page 139 of 446 110 m yt Af i O t. Is trl 95 �w11 v fr I .... 5l i �,� �i A61 ,t t,s `!�, .5"�P m Page 141 of 446 M ��ko SKY", P Professional Undf �4' N� ,rg dun ,� �r� tik � t��i ��ft� Nli I � Utility Contractor Service Industry Employee Safety Manua E Line-Tec, INC. An Employee Guide to Safety Policies & Procedures to Support a Safety-Conscious Work Environment Provided by: EMPLOYERS(' Ltaal isclairrier to users of The materials presented herein are for general reference only. Federal, state and/or local laws, or individual circumstances, may require the addition of policies, amendment of individual policies, and/or the entire Handbook to meet specific situations. These materials are intended to be used only as guides and should riot be used, adopted, or modified without the advice of legal counsel. These materials are presented, therefore, with the understanding that the Company is not engaged in renderi #3?M"MTr=si*fr . s rice is - required, the services of a competent or' . fessional should tit, sought. Page 142 of 446 Commitment to Safety Line-Tec, INC. recognizes that our people drive the business. As the most critical resource, employees will be safeguarded through training, provision of appropriate work surroundings, and procedures that foster protection of health and safety. All work conducted by Line-Tec, INC.'s employees will take into account the intent of this policy. No duty, no matter what its perceived result, will be deemed more important than employee health and safety. MIMM Page 143 of 446 Table of Contents 1 �A { t .�J t t nth$ 4 4 `3 ` ... k - .< sw6.. er e..wA..�h� „�a,..Awms.son,gw... x J s s ,...)� 4I $ P 3k�f s a.......,.m ..,,.. 5 4MC�i "A' Pvi ... .:�,�..�,',�s $ ...,......,�.a „ „s., C A Eti €� t�. 'g Vtt. �t t a(� ��, ..�........ .. . E C t A sF0E� ,... »rvn..,.rv... „w d.. „,rr. „,,. ° S V )u IL 1R , » e O rr i r”' s i3 t ..m.....,.. 0V,ZKP ,64 {.'...� ; { t �..��.. k,.�m.... . p.. w..»a b.,....... A. ........ad «,....,...,.,u....,. 1 ... :.....�.._?.t t _ .. C I } i� �2 ( { r. c �?9. �} t t�, �f _ .4 t k i 4 fts rtr'4 f,> ��t.x ,. - �i €';.. {.t t:. . ...u. .�t �a�mm �. .. ....m ... 15 t s"f t tt 4,` t t (r'. �� t fi -{ � ,. 1 U3 ... m,.,.... . €I �� ......... 18-1 P L tt�t .I 4 z ....., ..... , .. ...:... 20 ;try t E % sc N r Vv �..' 27 Page 3 Page 144 of 446 vvi,tma m a }S ' ., 4 lxnl 2 } I „° r'4 S)r Am" "t "o , ; "S 7 v�11�mmmmmm& Page 4 Page 145 of 446 Employee Safety Responsibilities Off-Site Safety a. Employees of line -Tec, INC. are required to follow all off -site safety and security procedures during client visits. These rules are established to help you stay safe and injury free. Violation of the above rules, or conduct that does not meet minimum accepted work standards, may result in discipline, cap to and including discharge. When working at different locations, employees are required to follow the above rules, as well as all location rules and procedures, and work in a manner that customer location, permission must first be secured from the customer contact. Page 146 of 446 Safety Orientation tation Trainin mom Page 147 of 446 Return to Work Program It is our goal to prevent work - related injuries from happening. We are always concerned when one of our employees is injured or ill due to a work- related condition, We believe that such absences cost both Une -Tech, INC. and its employees, we want our injured employees to get the best possible medica treatment immediately iately to assure the earliest possible recovery and return to work. Line -Tech, INC. has a workers' compensation program available For employees who have suffered work - related injuries. The program's administrator will determine, based upon their guidelines, whether you are eligible for wage lass or medical expenses under that program. Line-Tech, INC. wants to provide meaningful work activity for all employees who become namable to perform all, or portions, of their regular work assignment. Thus, we have impiemented implemented a Return to Work program, which includes transitional or light duty work. The Return to Work program is temporary, not to exceed six months. ,r MM w , Page 7 Page 148 of 446 E mergen c y Action Plan a f f� 'tali- ="v"F,,;; �'`"'srb- General Emergency Guidelines s� *When using a fire extinguisher always stay between the fire and an exit; stay low and back away when the fire is extinguished. *fever feel that rising a fire extinguisher is required. If the fire is too hot, too sm oky or you are frightened, evacuate. Have someone notify the incident commander of where the emergency is located, He/she wili relay this information to the fire department, Page 149 of 446 Emergency Action Plan Medical Emergency Seve r ar eas. The supervisor will monitor a weather alert radio. If a severe weather report is issued, she/he will immed0tely page the following announcement� [insert announcement], (This announcement will be repeated three times). Employees will shut down all equipment and will be instructed where to go for safety, The supervisor will take the weather radio with her/him. When the severe weather warning is cancelled, she/he wiH send runners to advise that it is safe to return to work m a lso be made. Page 150 of 446 Emergency Contact Information FIRE DEPARTMENT: Delray Beach Fire Rescue TELEPHONE: (561) 243 3 -7400 POLICE DEPARTMENT: Delray Police Department (Non Emergency) TELEPHONE: (561) 243-7800 TELEPHONE: 911 HOSPITAL: Delray Medical Center 5352 Linton Boulevard, Delray Bea TELEPHONE: (561) 498-4440 1 Page 151 of 446 Company The at applicants, .. i guests, customers, treated persons doing business with us. Any form of harassment related to an employee's race, color, sex, religion, national origin, age, citizenship status, veteran status, or handicap is a violation of this policy and will be disciplinary matter. For these verbal, graphic, advances; requests for sexual favors and other verbal, graphic, or physical conduct of a sexual nature. Violation of this policy by are employee shall subject that employee to disciplinary action, up to and including immediate discharge. 3. Report any additional incidents that may occur to one of the above resources. incident Retaliation of any kind against an employee who reports a suspected of sexual harassment is prohibited. An retaliates employee who violates this policy or to . -' including termination, Page 11. Page 152 of 446 Workplace Violence Any employee who feels that she/he has been threatened should immediately report their concern to the supervisor and to Human Resources. If any person is observed exhibiting threatening behavior or making threatening statements, the person discovering the situation should warn others in the area and immediately notify Human Resources and stay away from the person exhibiting threatening behavior. Depending upon the level of concern, the police department] (911) should be called immediately, Bever attempt to confront any person exhibiting threatening behavior. If you have reason to believe that events in your personal life could result in acts of violence occurring at work, you are urged to confidentially discuss the issue with Human Resources so that a prevention plan can be developed. Page 1 Page 153 of 446 Access to Employee Exposure & Medical Records Employees and former employees, who are, have been, or will be exposed to toxic substances or harmful physical agents, such as noise, can have access to exposure and medical records maintained by the Company upon request. Page 154 of 446 Vehicle Use Policy To: All drivers of Line-Tec, INC, Effective: 01/01/12 When operating your own vehicle for Line-Tec, INC. business: * Your Personal Auto Liability insurance is the primary payer. Line-Tec, INC.'s insurance is in excess of your coverage. * Line-Tec, INC. is not responsible for any physical damage to your vehicle. You must carry your own collision and comprehensive coverage. * Report your mileage for expense reimbursement. In the event of an accident: * Take necessary steps to protect the lives of yourself and others. * Comply with police instructions. * Do not assume or admit fault. Others will determine liability and negligence after thorough investigation. ® Report the accident to Line-Tec, INC. as soon as possiWe, By signing this document you are agreeing that you have read and understood the Vehicle Use policy, and will comply with it, Employee's Signature RM Page 14 Page 155 of 446 Motor Vehicle Record (MVR) Grading Criteria [Last 3 Years] The following chart serves as a guideline for evaluating an employee's Motor Vehicle Record (MV R), An employee with an MVR grade of "poor" will possibly not be insurable by our insurance carrier and could jeopardize their employment if they are unable to be insured. Note that any "major" violation is a "poor" score. M, M � Number of at-fault accidents 2 3 Acceptable Borderline Poor Acce table R B orderline Poor Borderline Poor Poor Poor Poor Poor Poor t Poor Poor Poor Poor Poor Page 156 of 446 I. All Line -Tec, INC. employees have a right to know what chemicals they work with, what the hazards are, and how to handle them, safely. . All chemical containers must be labeled to identify contents and hazards. Most labels use numbers to rank the hazard level in three important areas: background FIRE (red HEALTH (blue background) - is the material dangerous to my body? XEACTIVITY (yellow background) - is the material dangerously unstable? Inspect PPE prior to each use. Do not use damaged PRE, You are required to maintain and keep PPE clean, Page 157 of 446 Fire Prevention lectri al Safety Page 158 of 446 General Safety Precautions Page 18 Page 159 of 446 General Safety Precaution Housekeeping Page 160 of 446 Job - Specific Safety Precautions Office Safety Warehouse Safety Loading Docks Page 161 of 446 Job-Specific Safety Precautions Physical ' t Control Procedures t. If you perceive the possibility of a physical threat, use emergency telephone number listed near the telephone. 2. If YOU perceive no immediate physical threat: Knives/Sharp sty Page 162 of 446 t t Machine f Electrical Safety Page 163 of 446 Job- pe�cific Safety Precautions Hazardous "a 1 Safety Page 164 of 446 Job-Specific Safety Precautions Page 24 Page 165 of 446 Job-Specific Safety Precautions Hand f t Forklift Page 166 of 446 Job-Specific Safety Precautions Hand Truck Safety Compressed Gas Cylinders - Storage & Handling Page 26 Page 167 of 446 Line-Tec, INC. is firmly committed to your safety. We will do everything possible to prevent workplace accidents and are committed to providing a safe working environment for you and all employees. We value you not only as an emM+ yee but also as a human being critical to the success of your family, the local community, and Une-Tec, INC.. You are encouraged to report any unsafe work practices or safety hazards encountered on the job. All accidents/incidents (no matter how slight) are to be immediately reported to the supervisor on duty. 'VPTMT;-S- programs. • Management and supervisors of Line-Tec, INC. will set an exemplary example with good attitudes and strong commitment to safety and health in the workplace. Toward this end, management must monitor the company's safety and health performance, working environment, and conditions to ensure that program objectives are achieved, '-V, signing this document, I confirm the receipt of Line-Tec, INC.'s employee safety handbook. I have read ard inderstood all policies, programs, and actions as described, and agree to comply with these set policies. M Page 168 of 446 an CONSENT AGENDA REQUESTED ACTION BY COMMISSION: Approve additions of the following job classifications in the City's pay plan: Stormwater Utilities Supervisor; Supervisor, Customer Relations; Contract Coordinator; Associate Engineer - Utilities; Staff Engineer - Utilities; and Senior Engineer — Utilities. EXPLANATION OF REQUEST: Utilities is experiencing some challenges as it seeks to operate with fewer people yet continue to meet the increasingly more complex regulatory challenges that impact its day to day operations. As such, vacant positions are recommended for reclassification into new or revised job classification specifications and pay grades commensurate with the responsibilities of the positions and internal /external pay equity. Attachments: Job Classifications HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? These changes will allow the Utilities Department to meet the regulatory requirements, provide an environment for continued employee development, and maintain competitive utility rates. FISCAL IMPACT: Budgeted The fiscal impact of the additions of the job classifications is budget neutral for FY14 -15. Utilities Stormwater Supervisor /Community Rating to Stormwater Utilities Supervisor Current Grade: 27 ($59,629 - $89,445) Recommended Grade: 28 ($61,163 - $91,745) Manager, Customer Relations to Supervisor, Customer Relations Current Grade: 32 ($67,301 - $100,951) Recommended Grade: 28 ($59,629 - $89,445) Contract Administrator to Contract Coordinator Current Grade: 20 ($48,888 - $73,333) Recommended Grade: 14 ($39,681 - $59,523) Administrative Assistant to Contract Coordinator Current Grade: 14 ($39,681 - $59,523) Recommended Grade: 14 ($39,681 - $59,523) Supervisor, Inspections & Locations to Associate Engineer Current Grade: 26 ($58,095 - $87,144) Recommended Grade: 24 ($55,026 - $82,538) Chief Operator (East Plant) to Staff Engineer Current Grade: 28 ($59,629 - $89,445) Recommended Grade: 26 ($58,095 - $87,144) Utilities Engineer to Senior Engineer Current Grade: 30 ($64,232 - $96,348) Page 169 of 446 Recommended Grade: 30 ($64,232 - $96,348) Attachments: Personnel Allocation Summary of Revisions and Personnel Allocation spreadsheets for each affected division within the Utilities Department. ALTERNATIVES: Maintain existing job classifications and recruit for those positions. STRATEGIC PLAN: 6111 zll _ l 1 *11102:2 wi 1► I_ 1» 41 a_ l 1101 Ll A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description D Addendum Job Classification - Stormwater Utilities Supervisor D Addendum Job Classification - Supervisor, Customer Relations D Addendum Job Classification - Contract Coordinator D Addendum Job Classification - Associate Engineer- Utilities D Addendum Job Classification - Staff Engineer- Utilities D Addendum Job Classification - Senior Engineer- Utilities D Addendum FY1 4-15 Personnel Allocation Summary with Revisions D Addendum FY14 -1 - Peronnel Allocation - 2811 Treatment n Addendum FY14 -1 - Personnel Allocation - 2821 Utility Admin D Addendum FY14 -1 - Personnel Allocation - 2823 Utility Engineering D Addendum FY14 -1 - Personnel Allocation - 2824 Stormwater D Addendum FY14 -1 - Personnel Allocation - 2825 Customer Relations REVIEWERS: Department Reviewer Action Date Utilities Groff, Colin Approved 3/25/201 - 7:32 Al Page 170 of 446 Utilities Groff, Colin Approved Assistant City IManager Lejeune, Carisse Approved Human Resources Oldbury, Julie Approved City IManager LaVerriere, Lori Approved 2&20!5 -232 AIM 31/20!5- !?4829 4/1/2015 - 2:59 PIM 4/1/2015 - 7:08 PIM Page 171 0 446 Class Code 49019 Proposed Grade: 28 F LSA: E CITY OF BOYNTON BEACH, FLORIDA CLASSIFICATION SPECIFICATION CLASSIFICATION TITLE: STORMWATER UTILITIES SUPERVISOR PURPOSE OF CLASSIFICATION The purpose of this classification is to perform supervisory and engineering work involving the installation, maintenance, and repair of water, sewer, and storm water pipes, catch basins, and structures. It also includes all work associated with the City's requirements for the Community Rating System, NDPES Permitting, and stormwater treatment and control permitting. ESSENTIAL FUNCTIONS The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals; interviews candidates for employment; conducts staff training. Coordinates daily work activities; organizes, prioritizes, and assigns work; consults with assigned staff, assists with complex /problem situations, and provides technical expertise. Ensures division compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; initiates any actions necessary to correct deviations or violations. Ensures adherence to established safety policies and procedures; inspects and orders safety equipment; coordinates training in safety procedures; monitors work environment to ensure safety of employees and other individuals. Consults with manager, director and other officials as needed to review department activities, provide recommendations, resolve problems, and receive advice /direction. Page 1 Revised: February 2015 Page 172 of 446 City of Boynton Beach, Florida • Stormwater Utilities Supervisor 49019 Supervises the installation, maintenance, and repair of storm water conveyance systems and stormwater treatment facilities including all associate work. Oversees storm water unit in performing routine maintenance projects and point repairs. Plans, coordinates, and schedules in -house and contracted projects; coordinates projects /activities with those of other divisions, departments, outside contractors, or others as needed; monitors status of work in progress and inspects completed work. Reviews work orders; calculates materials needed for each project; tracks labor and materials involved in each project for billing purposes; maintains records. Monitors inventory of division equipment, tools, supplies, and materials; ensures availability of adequate materials to complete projects; obtains competitive price quotes; initiates orders for new or replacement materials. Oversees general cleaning /maintenance tasks necessary to keep vehicles, equipment, and tools in operable condition, which may include inspecting equipment, checking /replacing fluids, greasing equipment, washing /cleaning equipment, and cleaning shop /work areas; inspects /monitors equipment operations to maintain efficiency and safety; coordinates preventive maintenance and repair work. Prepares, recommends, and administers division budget; monitors expenditures. Prepares or completes various forms, reports, correspondence, schedules, work orders, purchase requisitions, production reports, project notifications, vehicle maintenance reports, payroll reports, performance appraisals, disciplinary reports, or other documents. Operates a computer to enter, retrieve, review or modify data; utilizes word processing, spreadsheet, database, desktop publishing, or other software programs. Communicates with supervisor, employees, other divisions, other departments, contractors, vendors, the public, customers, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give /receive advice /direction. Maintains a comprehensive, current knowledge of applicable laws /regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate. Maintains familiarity with the CRS's operation, prerequisites and credited activities. Assembles, coordinates, and maintains the documentation for the community's CRS application, modifications, cycle verification visits, and annual recertifications. Page 2 Revised: February 2015 Page 173 of 446 City of Boynton Beach, Florida • Stormwater Utilities Supervisor 49019 Prepares and signs the community's CRS Activity Worksheets. Coordinates verification visits with the Insurance Services Office (ISO) /CRS Specialist, including lining up representatives from the departments that implement the credited activities for their participation in the visit. Represents the City as a member of the County's CRS Committee, and participates in the State's floodplain management association. Represents the City as it relates to the Palm Beach County Joint NPDES permitting including all required reporting and monitoring. COMMUNICATION COMPETENCIES The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to employees and peers using multiple communication platforms including e-mail and social media. Effectively communicates with supervisor, employees, other departments, contractors, engineers, utility companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Accurately and expeditiously receives and delivers messages and information to the appropriate individuals. Ability to prepare accurate and thorough written records and reports. Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction. Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters. Ability to establish and maintain harmonious relationships with Supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public as needed. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of department and division operations, policies, procedures, practices and all applicable codes, laws, rules and regulations. Page 3 Revised: February 2015 Page 174 of 446 City of Boynton Beach, Florida • Stormwater Utilities Supervisor 49019 Knowledge of and the ability to ensure compliance with safety policies, procedures, practices and OSHA regulations. Knowledge of and the ability to demonstrate proper work methods and procedures when managing field crew employees. Knowledge of and the ability to develop plans, and write specifications for proposed improvements. Ability to supervise and evaluate the work of field employees, and identify and resolve personnel issues and concerns. Ability to coordinate, plan and prioritize work assignments to achieve optimum effectiveness in staff utilization and cross - training. Ability to determine and requisition proper and adequate materials, supplies and equipment forjob completion. Ability to oversee the inspection and repair /replacement of malfunctioning equipment. Ability to troubleshoot and resolve issues and complaints from the public. Ability to effectively interact with the public, managers, co- workers, other department staff, contractors, and with outside agencies. Ability to develop and sustain good working relationships with all department staff. Ability to collaborate with the other Utilities divisions to ensure cross - training hours are attainable by field employees. Ability to ensure cross - training hours are tracked and recorded for field employees. Ability to manage the division budget to effectively utilize available financial resources. Page 4 Revised: February 2015 Page 175 of 446 City of Boynton Beach, Florida • Stormwater Utilities Supervisor 49019 MINIMUM QUALIFICATIONS Bachelor's degree in civil or environmental engineering or a closely related field; three (3) years of experience that includes water, wastewater, and stormwater maintenance; one (1) year of supervisory experience in utilities or closely related field. Must possess and maintain the following credentials: Valid level A Stormwater Certification from FWPCOA, or be able to obtain within two (2) years of employment. Valid Florida driver's license, or be able to obtain a Florida driver's license prior to hire date. Valid Professional Engineering License (P.E), or be able to obtain within four (4) years of employment. PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS Physical Ability Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and /or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, odor, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, bright/dim light, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances. The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to Page 5 Revised: February 2015 Page 176 of 446 City of Boynton Beach, Florida • Stormwater Utilities Supervisor 49019 reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability. Page 6 Revised: February 2015 Page 177 of 446 Class Code 48319 Proposed Grade: 26 F LSA: E CITY OF BOYNTON BEACH, FLORIDA CLASSIFICATION SPECIFICATION CLASSIFICATION TITLE: SUPERVISOR, RELATIONS PURPOSE OF CLASSIFICATION The purpose of this classification is to plan, organize, develop, and supervise utility billing, customer service, and switchboard /information operations. ESSENTIAL FUNCTIONS The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Supervises, directs, and evaluates assigned staff, addressing employee concerns and problems, directing work, counseling, and managing employee performance; participates in the employment screening process. Consults with assigned staff, assists with complex /problem situations, and provides technical expertise. Ensures departmental compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; initiates any actions necessary to correct deviations or violations. Consults with upper management, City Manager, and other officials as needed to review division activities, provide recommendations, resolve problems, and receive advice /direction. Coordinates work activities with those of other departments, contractors, consultants, outside agencies, or others as needed. Develops and implements departmental budget; monitors expenditures. Establishes and updates office standards and procedures, as well as, recommends policy. Page 1 Revised: February 2015 Page 178 of 446 City of Boynton Beach, Florida • Supervisor, Customer Relations 48319 Develops and recommends policies relating to City utilities processes in accordance with industry standards; which include: customer billing and collections procedures, as well as, account management. Performs customer service functions; provides information, assistance, or written literature related to City services /functions or utility account status, payments, procedures, or other issues. Handles complaints and questions related to utility billing or City services; researches problems, and initiates problem resolution. Provides training to staff for problem resolution. Provides education and information to the public; meets with condo associations or other community organizations; gives speeches and presentations; prepares /distributes educational materials. Creates responses to requests from the City Manager or others regarding customer utility account correspondence; prepares billing and conservation information for staff and for the public; prepares /provides billing information to other divisions /departments as needed; handles customer disputes. Supervises customer service, and switchboard /information operations; posts literature relating to City departments in lobby; answers customer concerns from citizen. Ensures proper inventory levels of division equipment and supplies; approves orders for new or replacement materials; orders and provides marketing items for the City. Coordinates training activities; creates training materials and updates to office manual; plans training seminars /sessions. Compiles or monitors statistical data pertaining to division operations; researches discrepancies; makes applicable calculations; analyzes trends; prepares or generates reports. Completes surveys for utility statistical studies. Prepares or completes various forms, reports, correspondence, schedules, activity reports, month -end utilities reports, injury reports, utility bills, spreadsheets, performance appraisals, or other documents. Receives various forms, reports, correspondence, schedules, production reports, meter reading reports, utility survey booklets, tax searches, liens, customer service brochures, customer surveys, financial reports, budget summary sheets, invoices, telephone bills, telephone statistics, order forms, requisitions, code updates, policy updates, city agendas, developer checks, payroll sheets, vacation requests, job applications, videotapes, codes, Page 2 Created: February 2015 Page 179 of 446 City of Boynton Beach, Florida • Supervisor, Customer Relations 48319 statutes, policies, procedures, manuals, publications, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate. Communicates with upper management, employees, other divisions, other departments, City officials, chamber of commerce, mall managers, hospital staff, community organizations, customers, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give /receive advice /direction. Calculates capital facility charges for new construction; researches property history for credits on cap fees; prepares bill estimates. Maintains a comprehensive, current knowledge of applicable laws /regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate. Performs other related duties as required. COMMUNICATION COMPETENCIES The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to employees and peers using multiple communication platforms including e-mail and social media. Effectively communicates with supervisor, employees, other departments, contractors, engineers, utility companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Accurately and expeditiously receives and delivers messages and information to the appropriate individuals. Ability to prepare accurate and thorough written records and reports. Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction. Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters. Ability to establish and maintain harmonious relationships with Supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public as needed. Page 3 Created: February 2015 Page 180 of 446 City of Boynton Beach, Florida • Supervisor, Customer Relations 48319 KNOWLEDGE, SKILLS, AND ABILITIES Significant knowledge of utility department rates, credit procedures, billing practices and collection practices. Significant knowledge of departmental rules, regulations and policies related to customer service activities. Significant knowledge of supervisory principles and practices. Significant knowledge of complex utility customer information and billing systems. Ability to formulate statistical data pertaining to the departmental operations. Ability to supervise subordinates in a manner conducive to full performance and high morale. Ability to handle customer comments and complaints in an effective manner. Ability to analyze customer service problems and recommend acceptable solutions. Ability to exercise judgment and discretion in interpreting and applying departmental policies and procedures. Ability to effectively participate in the policy process of the department. Ability to establish and maintain effective working relationships with subordinates, superiors, other departmental employees, developers, vendors, customers and the public. MINIMUM QUALIFICATIONS Bachelor's degree in public administration, business management, or closely related field; three (3) years previous experience that includes customer service, utility billing, and supervision, or an Associate's degree in public administration, business management, or closely related field; five (5) years previous experience that includes customer service, utility billing, and supervision. Page 4 Created: February 2015 Page 181 of 446 City of Boynton Beach, Florida • Supervisor, Customer Relations 48319 PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS Physical Ability Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and /or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, odor, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, bright/dim light, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances. The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability. Page 5 Created: February 2015 Page 182 of 446 Class Code 70119 Grade: 14 FLSA: E CITY OF BOYNTON BEACH, FLORIDA CLASSIFICATION SPECIFICATION CLASSIFICATION TITLE: CONTRACT COORDINATOR ff. PURPOSE OF CLASSIFICATION The purpose of this classification is to assist the Utilities Department Divisions in the administrative and procurement functions of the department, and to coordinate and perform various program and office administration duties. Work involves coordinating activities involving negotiation administration, monitoring, and maintenance of contracts pertaining to City engineering projects, construction projects, consultant and engineering contracts, and capital improvement projects. The position is also responsible for department public information administration including maintaining and updating the department's website and social media sites, assisting in the development of public presentations, and assisting in the development of public reports and press releases as it relates to department projects and maintenance activities. ESSENTIAL FUNCTIONS The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Interprets and explains City and department policies and procedures to employees and the general public; assists the director in implementing new programs and changes in department policies and procedures. Prepares and reconciles trial balances; oversees entry of financial transactions in computer; maintains the department's accounting records. Reviews accuracy of contractor applications for payment and consultant invoices. Receives, prioritizes and distributes the department's mail; receives various forms, reports, contractor applications, contractor bids, change orders, insurance certificates, construction specifications, or other documentation to review, complete, process and forward or retain as appropriate. Maintains computer files for contracts, department projects, work orders, service requests, and others. Maintains working relationship with Finance /Procurement to coordinate activities required for all types of procurement and bidding procedures while maintaining current bidding documents. Coordinates activities involving negotiation, administration, monitoring, and maintenance of contracts pertaining to city engineering projects, construction projects, and capital improvement projects. Researches, reviews, and prepares documents such as bid requests, bid evaluation worksheets, project worksheets, change orders, purchase requisitions, purchase orders, payment orders, and budget transfers. Assists with contract negotiation and administration of contracts; confers with user departments, vendors, contractors, local /state agencies, sales /service representatives, and other individuals. Page 183 of 446 Composes and types activity and statistical reports, correspondence and memos, press releases, department newsletter articles, and others. Manages the public relations, public information, and various forms of social media platforms for the Utilities Department. Demonstrates effective oral and written communication skills and conveys ideas and information in a clear and concise manner. Prepares and writes public information material that this distributed via several media outlets. Assists and coordinates preparation of City Commission agenda items; prepares board meeting agendas and meeting minutes; provides staff support to city advisory board and authority members. Active member of city grant team, attends regular meetings, researches availability of grant funding from various agencies. Prepares reports and tracks all documents required by the agency including funding expenditures. Conducts department surveys; prepares various reports. Performs administrative and procurement duties for the Utilities Department Administration and Engineering divisions; schedules and arranges meetings and appointments; drafts and types business correspondence; organizes department meetings; makes travel arrangements; takes dictation and transcribes letters, minutes, and statements; answers and screens telephone calls; assists staff, visitors and others. Reviews administrative documents and forms in absence of any individuals within the Utilities Department Administration and Engineering division as needed. Establishes and maintains the department's central records and files which may include accounting records, budgets, purchasing forms, contracts, legal documents, meeting minutes, and others. Attends department staff meetings and takes meeting minutes. Orders office supplies, materials, uniforms and sale merchandise; checks shipments for accuracy and approves invoices for payment; maintains inventory records and files. Performs other related duties as required. COMMUNICATION COMPETENCIES The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to employees and peers using multiple communication platforms including e -mail and social media. Effectively communicates with supervisor, employees, other departments, contractors, engineers, utility companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Accurately and expeditiously receives and delivers messages and information to the appropriate individuals. Ability to prepare accurate and thorough written records and reports. Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction. Page 184 of 446 Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters. Ability to establish and maintain harmonious working relationships with Supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public as needed. KNOWLEDGE, SKILLS, AND COMPETENCIES Knowledge of Federal, State, and City laws, codes and regulations pertaining to governmental contracts, contract compliance and purchasing. Knowledge of governmental procurement policies, procedures, methods and legal requirements. Knowledge of and the ability to accurately prepare bid specifications and sealed bids for construction, engineering and capital improvement projects. Knowledge of the principles and practices of social media for communications and marketing purposes. Comprehensive knowledge of OSHA practices in regards to the realm of Utilities and Engineering. Skilled in designing, writing, and editing productions of publications in social media. Skilled in using computer and finance application software. Skilled in performing comprehensive research, analyzing data, and preparing reports. Ability to present ideas and concepts in a clear and concise manner to diverse groups. Ability to comprehend, interpret, and apply regulations, procedures and related information. Ability to plan, organize and prioritize own daily assignments and work activities. Ability to effectively communicate, both orally an in writing. MINIMUM QUALIFICATIONS Associates degree in procurement, public administration, business management or closely related field; two (2) years previous experience that includes procurement, customer service, and administrative assistance; or a high school diploma or GED; four (4) years previous experience that includes procurement, customer service, and administrative assistance. An Associate's degree in procurement, public administration, business management or closely related field is required within three (3) years of employment if meeting the minimum qualifications through experience. PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS Physical Ability Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and /or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Some tasks require the ability to perceive and discriminate sounds, texture, and visual cues or signals. Some tasks require the ability to communicate orally. Page 185 of 446 Environmental Factors Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, temperature and noise extremes, bright/dim light, machinery, electric currents, or traffic hazards. The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability. Page 186 of 446 Class Code 70039 Proposed Grade: 24 F LSA: E CITY OF BOYNTON BEACH, FLORIDA CLASSIFICATION SPECIFICATION CLASSIFICATION TITLE: ASSOCIATE ENGINEER-UTILITIES A' PURPOSE OF CLASSIFICATION The purpose of this classification is to perform engineering work for the development and review of utilities. The position is also responsible for managing design, bidding and construction services contracts with consulting engineers and contractors. ESSENTIAL FUNCTIONS The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Consults with assigned staff to review work requirements, status of work, and problems; assists with complex or problem situations; provides direction, advice, and technical expertise. Consults with division managers, director and other officials as needed to review activities, provide recommendations, resolve problems, and receive advice /direction. Coordinates work activities with those of other departments, contractors, consultants, outside agencies, or others as needed. Ensures close cooperation with the ITS Department to ensure that all control systems meet appropriate standards. Assists in reviewing, permitting, inspection of new construction, assists in reviewing plans for utility improvement projects; manages construction projects; and prepares project construction schedules. Coordinates procurement of equipment and contracted services; researches new products, systems, and materials; obtains pricing from contractors and suppliers; prepares specifications for materials, equipment, and services; writes, prepares, and reviews bid documents /specifications; recommends award of contracts; ensures contract compliance for all contracts and specifications. Page 1 Revised: February 2015 Page 187 of 446 City of Boynton Beach, Florida • Associate Engineer 70039 Compiles or monitors various administrative and statistical data pertaining to departmental operations; performs research as needed; makes applicable calculations; analyzes data and identifies trends; prepares or generates reports; maintains records. Prepares or completes various forms, reports, correspondence, plant operational reports, regulatory reports, change orders, specifications, permit applications, budget documents, performance appraisals, agenda items, or other documents. Receives various forms, reports, correspondence, requisitions, purchase orders, invoices, budget reports, equipment submittals, payroll sheets, vehicle maintenance requests, accident reports, operations reports, regulatory reports, production reports, quality analysis reports, engineering reports, contract documents, construction documents, engineering plans, electrical drawings, blueprints, specifications, master plans, comprehensive plans, union agreements, codes, regulations, standards, manuals, maps, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate. Responds to complaints and questions related to department operations; provides information, researches problems, and initiates problem resolution. Attends City commission meetings or other meetings; serves on committees as needed; presents information and presentations to community and other outside customer groups. Maintains a current knowledge of applicable laws /regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate. Performs other related duties as required. Civil and Environmental Engineers perform the following functions: Assists in design, permitting and construction of water, wastewater, reuse and stormwater facilities and infrastructure. Utilizes hydraulic and hydrology computer models to develop simulations and scenarios for operational optimization and project design. Works with the senior staff and the regulatory agencies to develop and obtain required permits. Electrical and Control Systems Engineers perform the following functions- Assists with the selection of control hardware and software to ensure adherence to the City's overall asset management strategy. Page 2 Created: February 2015 Page 188 of 446 City of Boynton Beach, Florida • Associate Engineer 70039 Directs the installation of control equipment either as part of a major project or as manager of a control project. Develops and maintains control system standards such as Tag Naming, HMI Screen definition, Alarming, and the collection of online measurement data in a central Historian. Programs PLC's and SCADA systems both within the plant and at all remote pumping, storage or other utility systems, and maintains up to date copies and /or records of all control algorithms and programs. Trains both the electrical and instrument & control maintenance staff in the installation, calibration and planned maintenance of all online control equipment. Ensures that all control systems are providing and /or receiving all appropriate information from other elements of the asset management system, in particular the computerized maintenance management system (CMMS) and the laboratory information management system (LIMS). Ensures departmental compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; initiates any actions necessary to correct deviations or violations. COMMUNICATION COMPETENCIES The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to employees and peers using multiple communication platforms including e-mail and social media. Effectively communicates with supervisor, employees, other departments, contractors, engineers, utility companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Accurately and expeditiously receives and delivers messages and information to the appropriate individuals. Ability to prepare accurate and thorough written records and reports. Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction. Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters. Page 3 Created: February 2015 Page 189 of 446 City of Boynton Beach, Florida • Associate Engineer 70039 Ability to establish and maintain harmonious relationships with Supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public as needed. KNOWLEDGE, SKILLS, AND ABILITIES Basic knowledge of utility engineering and construction principles and practices as applied to the planning, design, construction, operation, and maintenance of water and wastewater treatment facilities. Basic knowledge and understanding of rules, regulations, and procedures concerning operations and maintenance of utilities systems. Basic knowledge of regulatory permitting, reporting and operating requirements for utilities systems. Basic knowledge of designing standards for utility infrastructure. Basic knowledge of the capabilities and results of AutoCADD plans and Profile Drawings, Geographic Information Systems (GIS), and hydraulic modeling. Ability to use hydraulic and hydrology software models. Ability to articulate and convey presentations using multiple platforms, in a clear and concise manner. Ability to create clear and comprehensive reports. Ability to read and understand plans and specifications and determine engineering compliance, as specified in City, state, and local codes, ordinances, resolutions, regulations, standards, specifications, policies and procedures. Ability to conduct field inspections for engineering compliance as specified in City, state, and local codes, ordinances, resolutions, regulations, standards, specifications, policies and procedures. MINIMUM QUALIFICATIONS Bachelor's degree in electrical, or civil engineering, or closely related field; Must possess a Engineering Intern Certificate or demonstrate a passing score on the Fundamentals of Engineering Exam. Must possess and maintain a valid Florida driver's license. Page 4 Created: February 2015 Page 190 of 446 City of Boynton Beach, Florida • Associate Engineer 70039 PREFERRED QUALIFICATIONS Two (2) years of experience in electrical or civil engineering, or closely related field, specifically pertaining to utilities. PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS Physical Ability Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and /or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, odor, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, bright/dim light, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances. The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability. Page 5 Created: February 2015 Page 191 of 446 Class Code 70039 Proposed Grade: 26 F LSA: E CITY OF BOYNTON BEACH, FLORIDA CLASSIFICATION SPECIFICATION CLASSIFICATION TITLE: STAFF ENGINEER - UTILITIES PURPOSE OF CLASSIFICATION The purpose of this classification is to perform engineering work for the development and review of utilities. The position is also responsible for managing design, bidding and construction services contracts with consulting engineers and contractors. ESSENTIAL FUNCTIONS The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Consults with assigned staff to review work requirements, status of work, and problems; assists with complex or problem situations; provides direction, advice, and technical expertise. Consults with division managers, director and other officials as needed to review activities, provide recommendations, resolve problems, and receive advice /direction. Coordinates work activities with those of other departments, contractors, consultants, outside agencies, or others as needed. Ensures close cooperation with the ITS Department to ensure that all control systems meet appropriate standards. Reviewing, permitting, inspection of new construction; assists in reviewing plans for utility improvement projects; manages construction projects; and prepares project construction schedules. Coordinates procurement of equipment and contracted services; researches new products, systems, and materials; obtains pricing from contractors and suppliers; prepares specifications for materials, equipment, and services; writes, prepares, and reviews bid documents /specifications; recommends award of contracts; ensures contract compliance for all contracts and specifications. Page 1 Revised: February 2015 Page 192 of 446 City of Boynton Beach, Florida • Utilities Staff Engineer 70039 Compiles or monitors various administrative and statistical data pertaining to departmental operations; performs research as needed; makes applicable calculations; analyzes data and identifies trends; prepares or generates reports; maintains records. Prepares or completes various forms, reports, correspondence, plant operational reports, regulatory reports, change orders, specifications, permit applications, budget documents, performance appraisals, agenda items, or other documents. Receives various forms, reports, correspondence, requisitions, purchase orders, invoices, budget reports, equipment submittals, payroll sheets, vehicle maintenance requests, accident reports, operations reports, regulatory reports, production reports, quality analysis reports, engineering reports, contract documents, construction documents, engineering plans, electrical drawings, blueprints, specifications, master plans, comprehensive plans, union agreements, codes, regulations, standards, manuals, maps, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate. Responds to complaints and questions related to department operations; provides information, researches problems, and initiates problem resolution. Attends City commission meetings or other meetings; serves on committees as needed; presents information and presentations to community and other outside customer groups. Maintains a current knowledge of applicable laws /regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate. Performs other related duties as required. Civil and Environmental Engineers perform the following functions: Design, permitting and construction of water, wastewater, reuse and stormwater facilities and infrastructure under the supervision of a Professional Engineer. Utilizes hydraulic and hydrology computer models to develop simulations and scenarios for operational optimization and project design. Works with the senior staff and the regulatory agencies to develop and obtain required permits. Electrical and Control Systems Engineers perform the following functions: Responsible for the selection of control hardware and software to ensure adherence to the City's overall asset management strategy under the supervision of a Professional Engineer. Page 2 Created: March 2015 Page 193 of 446 City of Boynton Beach, Florida • Utilities Staff Engineer 70039 Directs the installation of control equipment either as part of a major project or as manager of a control project. Develops and maintains control system standards such as Tag Naming, HMI Screen definition, Alarming, and the collection of online measurement data in a central Historian. Programs PLC's and SCADA systems both within the plant and at all remote pumping, storage or other utility systems, and maintains up to date copies and /or records of all control algorithms and programs. Trains both the electrical and instrument & control maintenance staff in the installation, calibration and planned maintenance of all online control equipment. Ensures that all control systems are providing and /or receiving all appropriate information from other elements of the asset management system, in particular the computerized maintenance management system (CMMS) and the laboratory information management system (LIMS). Ensures departmental compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; initiates any actions necessary to correct deviations or violations. COMMUNICATION COMPETENCIES The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to employees and peers using multiple communication platforms including e-mail and social media. Effectively communicates with supervisor, employees, other departments, contractors, engineers, utility companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Accurately and expeditiously receives and delivers messages and information to the appropriate individuals. Ability to prepare accurate and thorough written records and reports. Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction. Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters. Page 3 Created: March 2015 Page 194 of 446 City of Boynton Beach, Florida • Utilities Staff Engineer 70039 Ability to establish and maintain harmonious relationships with Supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public as needed. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of utility engineering and construction principles and practices as applied to the planning, design, construction, operation, and maintenance of water and wastewater treatment facilities. Knowledge and understanding of rules, regulations, and procedures concerning operations and maintenance of utilities systems. Knowledge of regulatory permitting, reporting and operating requirements for utilities systems. Knowledge of designing standards for utility infrastructure. Knowledge of the capabilities and results of AutoCADD plans and Profile Drawings, Geographic Information Systems (GIS), and hydraulic modeling. Ability to use hydraulic and hydrology software models. Ability to articulate and convey presentations using multiple platforms, in a clear and concise manner. Ability to create clear and comprehensive reports. Ability to read and understand plans and specifications and determine engineering compliance, as specified in City, state, and local codes, ordinances, resolutions, regulations, standards, specifications, policies and procedures. Ability to conduct field inspections for engineering compliance as specified in City, state, and local codes, ordinances, resolutions, regulations, standards, specifications, policies and procedures. MINIMUM QUALIFICATIONS Bachelor's degree in electrical, or civil engineering, or closely related field; possession of the Engineer Intern (EI) Certification; three (3) years of experience in electrical or civil engineering, or closely related field, specifically pertaining to utilities. Must possess and maintain a valid Florida driver's license. Page 4 Created: March 2015 Page 195 of 446 City of Boynton Beach, Florida • Utilities Staff Engineer 70039 PREFERRED QUALIFICATIONS Possession of the Professional Engineering (PE) Certificate; four (4) years of experience in electrical or civil engineering, or closely related field, specifically pertaining to utilities; one (1) year of supervisory experience in the realm of utilities engineering or a closely related area. PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS Physical Ability Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and /or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, odor, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, bright/dim light, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances. The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability. Page 5 Created: March 2015 Page 196 of 446 Class Code 70039 Grade: 30 FLSA: E CITY OF BOYNTON BEACH, FLORIDA CLASSIFICATION SPECIFICATION CLASSIFICATION TITLE: SENIOR ENGINEER - UTILITIES PURPOSE OF CLASSIFICATION The purpose of this classification is to perform professional and supervisory engineering working involving the development and review of utilities design work and permitting. The position is also responsible for managing the engineering and construction of utility improvement projects. ESSENTIAL FUNCTIONS The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Consults with assigned staff to review work requirements, status of work, and problems; assists with complex or problem situations; provides direction, advice, and technical expertise. Consults with division managers, director and other officials as needed to review activities, provide recommendations, resolve problems, and receive advice /direction. Coordinates work activities with those of other departments, contractors, consultants, outside agencies, or others as needed. Ensures close cooperation with the ITS Department to ensure that all control systems meet appropriate standards. Responsible for the review, permitting and inspection of new construction, assists in reviewing plans for utility improvement projects; manages construction projects; and prepares project construction schedules. Coordinates procurement of equipment and contracted services; researches new products, systems, and materials; obtains pricing from contractors and suppliers; prepares specifications for materials, equipment, and services; writes, prepares, and reviews bid documents /specifications; recommends award of contracts; ensures contract compliance for all contracts and specifications. Compiles or monitors various administrative and statistical data pertaining to departmental operations; performs research as needed; makes applicable calculations; analyzes data and identifies trends; prepares or generates reports; maintains records. Prepares or completes various forms, reports, correspondence, plant operational reports, regulatory reports, change orders, specifications, permit applications, budget documents, performance appraisals, agenda items, or other documents. Page 197 of 446 Receives various forms, reports, correspondence, requisitions, purchase orders, invoices, budget reports, equipment submittals, payroll sheets, vehicle maintenance requests, accident reports, operations reports, regulatory reports, production reports, quality analysis reports, engineering reports, contract documents, construction documents, engineering plans, electrical drawings, blueprints, specifications, master plans, comprehensive plans, union agreements, codes, regulations, standards, manuals, maps, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate. Responds to complaints and questions related to department operations; provides information, researches problems, and initiates problem resolution. Attends City commission meetings or other meetings; serves on committees as needed; presents information and presentations to community and other outside customer groups. Maintains a current knowledge of applicable laws /regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate. Performs other related duties as required. Civil and Environmental Engineers perform the following functions: Responsible for the design, permitting and construction of water, wastewater, reuse and stormwater facilities and infrastructure. Utilizes hydraulic and hydrology computer models to develop simulations and scenarios for operational optimization and project design. Responsible for preparing and obtaining permits from the regulatory agencies. Electrical and Control Systems Engineers perform the following functions: Responsible for the selection of control hardware and software to ensure adherence to the City's overall asset management strategy. Directs the installation of control equipment either as part of a major project or as manager of a control project. Develops and maintains control system standards such as Tag Naming, HMI Screen definition, Alarming, and the collection of online measurement data in a central Historian. Programs PLC's and SCADA systems both within the plant and at all remote pumping, storage or other utility systems, and maintains up to date copies and /or records of all control algorithms and programs. Trains both the electrical and instrument & control maintenance staff in the installation, calibration and planned maintenance of all online control equipment. Ensures that all control systems are providing and /or receiving all appropriate information from other elements of the asset management system, in particular the computerized maintenance management system (CMMS) and the laboratory information management system (LIMS). Ensures departmental compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; initiates any actions necessary to correct deviations or violations. Page 198 of 446 COMMUNICATION COMPETENCIES The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to employees and peers using multiple communication platforms including e -mail and social media. Effectively communicates with supervisor, employees, other departments, contractors, engineers, utility companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Accurately and expeditiously receives and delivers messages and information to the appropriate individuals. Ability to prepare accurate and thorough written records and reports. Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction. Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters. Ability to establish and maintain harmonious working relationships with Supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public as needed. KNOWLEDGE, SKILLS, AND ABILITIES Thorough knowledge of utility engineering and construction principles and practices as applied to the planning, design, construction, operation, and maintenance of water and wastewater treatment facilities. Thorough knowledge and understanding of rules, regulations, and procedures concerning operations and maintenance of utilities systems. Thorough knowledge of regulatory permitting, reporting and operating requirements for utilities systems. Thorough knowledge of designing standards for utility infrastructure. Thorough knowledge of the capabilities and results of AutoCADD plans and Profile Drawings, Geographic Information Systems (GIS), and network modeling. Skilled in the use of microcomputers with computer aided design systems, geographic information systems, various programs for engineering analysis, database management, document preparation, and general information management. Ability to instruct subordinate engineering personnel in proper work methods and supervise their work. Ability to adapt approved engineering methods and standards to the design and construction of various moderately complex municipal utilities projects. Ability to use hydraulic and hydrology software models. Ability to articulate and convey presentations using multiple platforms, in a clear and concise manner. Ability to create clear and comprehensive reports. Page 199 of 446 Ability to read and understand plans and specifications and determine engineering compliance, as specified in City, state, and local codes, ordinances, resolutions, regulations, standards, specifications, policies and procedures. Ability to conduct field inspections for engineering compliance as specified in City, state, and local codes, ordinances, resolutions, regulations, standards, specifications, policies and procedures. MINIMUM QUALIFICATIONS Bachelor's degree in electrical, or civil engineering, or closely related field; possession of the Professional Engineer (PE) Certificate; five (5) years of experience in electrical or civil engineering, or closely related field, specifically pertaining to utilities; one (1) year of supervisory experience in the realm of utilities engineer, or a closely related area. Must possess and maintain a valid Florida driver's license. PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS Physical Ability Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and /or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, odor, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, bright/dim light, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances. The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability. Page 200 of 446 CITY OF BOYNTON BEACH, FLORIDA 2014 - 2015 PERSONNEL ALLOCATION WITH REVISIONS PERSONNEL Page 201 of 446 4/7/2015 2012/13 2013/14 2014/15 Requested 2014/15 DEPARTMENT Actual Adopted Adopted Revision Proposed UTILITY Water Distribution 2810 15.00 15.00 15.00 0.0 15.00 Public Water System Operation 2811 32.00 32.00 32.00 (2.0) 30.00 Meter Reading & Services 2814 9.00 9.00 9.50 0.0 9.50 Wastewater Collection 2815 13.50 13.50 13.50 0.0 13.50 Wastewater Lift Stations 2816 12.50 12.50 12.50 0.0 12.50 Water Quality 2819 6.00 6.00 6.00 0.0 6.00 Utilities Administration 2821 9.00 9.00 10.00 0.0 10.00 Utilities Engineering 2823 13.00 13.00 12.00 2.0 14.00 Stormwater Utilities 2824 5.00 7.00 7.00 0.0 7.00 Customer Relations 2825 13.00 13.00 13.50 0.0 13.50 Total Utility Fund 128.00 130.00 131.00 0.00 131.00 Page 201 of 446 CITY OF BOYNTON BEACH BUDGET YEAR 2014 -2015 PERSONNEL ALLOCATION DEPARTMENT: Utilities DIVISION: Public Water Treatment FUND: 401 DEPT. NO.: 2811 4/7/2015 Position Pay 2013/14 2014/15 Requested 2014/15 Position Title Number Grade Actual Actual Revision Revised Full -Time Positions: Division Manager, Water Treatment /Qual 48119 37 1.0 1.0 0.0 1.0 Chief Plant Operator 42019 28 3.0 3.0 (1.0) 2.0 Control Systems Engineer 70039 30 1.0 1.0 (1.0) 0.0 Water Plant Lead Operator 42241 20 2.0 2.0 0.0 2.0 Unspecified Personnel 12.0 12.0 0.0 12.0 Water Treatment Plant Operator III 42201 17 Water Treatment Plant Operator II 42211 14 Water Treatment Plant Operator 1 42221 12 Instrumentation & Control Technician 43200 17 2.0 2.0 0.0 2.0 Electrician Senior 00016 16 1.0 1.0 0.0 1.0 Utilities Maintenance Mechanic, Senior 81321 17 4.0 3.0 0.0 3.0 Utilities Maintenance Mechanic 81311 13 1.0 2.0 0.0 2.0 Water Process Technician 42231 9 5.0 5.0 0.0 5.0 Total Personnel: 32.0 32.0 (2.0) 30.0 * An unspecified number of Water Plant Operator I, Water Plant Operator II, and Water Plant Operator III positions not to exceed 12 Page 202 of 446 CITY OF BOYNTON BEACH BUDGET YEAR 2014 -2015 PERSONNEL ALLOCATION DEPARTMENT: Utilities DIVISION: Utilities Administration FUND: 401 DEPT. NO.: 2821 4/7/2015 Position Pay 2013/14 2014/15 Requested 2014/15 Position Title Number Grade Actual Actual Revision Revised Full -Time Positions: Director, Utilities 48019 45 1.0 1.0 0.0 1.0 Manager, Techincal Services 48139 39 1.0 1.0 0.0 1.0 Manager, Field Operations 48099 37 0.0 1.0 0.0 1.0 Maintenance Manager 48239 26 0.0 1.0 0.0 1.0 Manager, Administration & Finance ** 48069 36 1.0 0.0 0.0 0.0 Accountant ** 04149 17 1.0 1.0 0.0 1.0 Environmental Inspector 44202 16 1.0 1.0 0.0 1.0 Contract Coordinator * 14 0.0 0.0 1.0 1.0 Administrative Associate 00370 10 4.0 4.0 (1.0) 3.0 Total Personnel: ** reporting to Finance Department 9.0 10.0 0.0 10.0 Page 203 of 446 CITY OF BOYNTON BEACH BUDGET YEAR 2014 -2015 PERSONNEL ALLOCATION DEPARTMENT: Utilities DIVISION: Utilities Engineering FUND: 401 DEPT. NO.: 2823 4/7/2015 Position Pay 2013/14 2014/15 Requested 2014/15 Position Title Number Grade Actual Actual Revision Revised Full -Time Positions: Manager, Engineering 48129 37 1.0 1.0 0.0 1.0 Project Manager, Senior 70049 29 1.0 1.0 0.0 1.0 Maintenance Manager 48239 26 1.0 0.0 0.0 0.0 Supervisor, Inspections & Locations 48079 26 1.0 1.0 1.0) 0.0 Unspecified Personnel 0.0 0.0 3.0 3.0 Utilities Senior Engineer * 30 Utilities Staff Engineer * 26 Utilities Associate Engineer * 24 Contract Administrator 70089 20 1.0 1.0 (1.0) 0.0 Construction Inspector 70212 18 1.0 1.0 0.0 1.0 Utilities Field Inspector 48222 18 2.0 2.0 0.0 2.0 CADD Technician /Design Supervisor 70059 15 1.0 1.0 0.0 1.0 Contract Coordinator ** * 14 0.0 0.0 1.0 1.0 Utilities Location Specialist, Senior 44241 12 1.0 1.0 0.0 1.0 Utilities Location Specialist 44221 10 3.0 3.0 0.0 3.0 Total Personnel: 13.0 12.0 2.0 14.0 ** reporting to Finance Department Page 204 of 446 CITY OF BOYNTON BEACH BUDGET YEAR 2014 -2015 PERSONNEL ALLOCATION DEPARTMENT: Utilities DIVISION: Stormwater Utilities FUND: 401 DEPT. NO.: 2824 4/7/2015 Position Pay 2013/14 2014/15 Requested 2014/15 Position Title Number Grade Actual Actual Revision Revised Full -Time Positions: Stormwater Utilities Supervisor 28 0.0 0.0 1.0 1.0 Supervisor, Stormwater 49019 27 1.0 1.0 (1.0) 0.0 Heavy Equipment Operator 81261 12 1.0 1.0 0.0 1.0 Equipment Operator, Senior 81251 10 2.0 2.0 0.0 2.0 Crew Leader 82231 8 1.0 1.0 0.0 1.0 Crew Worker, Senior 82221 9 2.0 2.0 0.0 2.0 Total Personnel: 7.0 7.0 0.0 7.0 Page 205 of 446 CITY OF BOYNTON BEACH BUDGET YEAR 2014 -2015 PERSONNEL ALLOCATION DEPARTMENT: Utilities DIVISION: Customer Relations FUND: 401 DEPT. NO.: 2825 4/7/2015 Position Pay 2013/14 2014/15 Requested 2014/15 Position Title Number Grade Actual Actual Revision Revised Full -Time Positions: Manager, Customer Relations 48319 32 1.0 1.0 1.0) 0.0 Manager, Administration & Finance ** 48069 36 0.0 0.5 0.0 0.5 Supervisor, Customer Relations * 26 0.0 0.0 1.0 1.0 Assistant Supervisor, Customer Relations 44020 20 1.0 1.0 0.0 1.0 Customer Relations Assistant 00311 11 1.0 1.0 0.0 1.0 Customer Relations Clerk, Senior 00312 10 10.0 10.0 0.0 10.0 Total Personnel: 13.0 13.5 0.0 13.5 Page 206 of 446 6.E. CONSENT AGENDA 4/7/2015 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/7/2015 REQUESTED ACTION BY COMMISSION: Approve full release of surety for the project known as Boynton Lakes Plaza and authorize release of the $27,967.50 performance bond for the water and wastewater utilities to Regency Centers, L.P. EXPLANATION OF REQUEST: This project involved the construction of new water and wastewater utilities to serve the Boynton Lakes Plaza project. All lines have been installed and have performed adequately. New utilities easements have been dedicated and recorded. The performance bond in the amount of $27,967.50 should be released to: Regency Centers, L.P. Attn: Nancy Hernandez One Independent Drive, Suite 114 Jacksonville, FL 32202 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? None. FISCAL IMPACT: None. ALTERNATIVES: Not approve the release of surety. 61110 ' l 1*31:02 »_1►A STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No Is] 41►h Fill I =_TA9[07►1176110111 *11101►E Is this a grant? No Grant Amount: ATTACHMENTS: Type D Attachment Description Performance Bond Page 207 of 446 D Memo Release memo from Utilities Action Approved Approved Approved Approved Approved Page 208 of 446 iJ IE R" Chaz (LD Chap- a, r . [WHEREAS, the above bound PRINCIPAL has received approval from the CITY for the construction of a certain project known a's _Boynton Lakes - Plaza, and such project shall construct and install the required public improvements to support the Project pursuant to the terms of the PenniQ and a _ two r said Required Improvements, copy of which i r # and r made ' part hereof, r WHEREAS, THEREFORE, bond be executed. I conditions PRINCIPAL shall in all respects # : ♦ or oM MIN ! # M Page 209 of 446 715 _ A ; 1 Mw 71 Be requirements ot sa -l idREUVILAT1. ♦ • e - F executed IN WITNESS WHEREOF, the PRINCIPAL has these presents Name: ® ( Le / Joseph Page 210 of 446 The foregoin m was acknowledged before me this day of of # ters Cor 5; Florida co i porat i on ' jeneraI partner of Regency Centers, L.P., a Delaware limited partnership, on behalf of the partnership. He/she is (select one),e��_personally known to me or has produced - as identification. Page 211 of 446 State of Georgia County of Fulton "$OF. "Israll= SIGNATURE OF NOTAR' --- — ---- — — --------------------- — -------- OPTIONAL ------------------------- — ------------------- Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT 0 INDIVIDUAL 0 CORPORATE OFFICER TITLE OR TYPE OF DOCUMENT M M32=1 M . DATE OF DOCUMENT N/A SIGNER(S) OTHER THAN NAMED ABOVE Page 212 of 446 POWER OF ATTORNEY 'KLEY REGIONAL INSURANCE COMTAI'T-V WILMINGTON, DELAWARE (Seal) 1*:� A — nN r e �w 1um a Page 213 of 446 FROM: Chris Roschek, Engineering Division Manager, Utilities C�� DATE: March 24, 2018 IXE: Full Surety Release — Boynton Lakes Plaza 11:1 1111 IMF IN Regency Centers, L.P. Attn: Nancy Hernandez One Independent Drive, Suite 1 14 Jacksonville, FL 32202 xc: File Page 214 of 446 6.F. CONSENT AGENDA 4/7/2015 CITY OF BOYNTON BEACH • AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/7/2015 REQUESTED ACTION BY COMMISSION: Accept the Fiscal Year 2014 -2015 Budget Status Report of the General Fund and the Utilities Fund for the five (5) month period ending February 28, 2015. EXPLANATION OF REQUEST: This report summarizes the estimated funding sources and the adopted expenditure budgets for the City's General Fund and Utility Fund for the five (5) month period ended February 28, 2015 (42% of the fiscal year). The analysis compares: • Actual results for the current period to the annual budget and • Actual results for the same period of the prior year annual budget. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The annual budget is what provides and controls the resources for City programs and services. FISCAL IMPACT: The annual budget and results to date for the General Fund and Utility Fund. Al =1 �:7_1�1�1►1� The General Fund chart above reflects revenue in excess of expenditures (dollars in thousand) yielding a $10.6M surplus for the period ending February 28 2015. Revenues & Transfers (Exhibit A) — Budgeted Funding Sources: Property taxes and other revenues provide funding sources of $56.5M or 77% of our total $73.OM General Fund budget estimate for FY 2014- 15. Transfers from other funds ( non- revenues) provide $16.5M or 23% of the total funding sources to balance our $73.OM General Fund budgeted expenditures. These three major estimated funding sources are summarized as follows: 1. 37% - $ 27.1M —Property taxes less Tax Increment Financing to the CRA 2. 40% - $ 29AM — All other revenues plus General Fund Balance 3. 23% - $ 16.5M — Transfers from other funds Page 215 of 446 FY 2014 -15 FY 2013 -14 FY 2015 vs. 2014 Annual Actual to Date Annual Actual to Date Budget Actual Budget Amount % Budget Amount % % % Revenues $ 73,031 $ 47,062 64% $ 71,416 $ 43,999 62% 2% 7% & Transfers Expenditures $(73,031) $(36,386) 50% $(71,416) $ (35,750) 50% 2% 2% Excess (Deficit) $ - $ 10,676 $ - $ 8,249 The General Fund chart above reflects revenue in excess of expenditures (dollars in thousand) yielding a $10.6M surplus for the period ending February 28 2015. Revenues & Transfers (Exhibit A) — Budgeted Funding Sources: Property taxes and other revenues provide funding sources of $56.5M or 77% of our total $73.OM General Fund budget estimate for FY 2014- 15. Transfers from other funds ( non- revenues) provide $16.5M or 23% of the total funding sources to balance our $73.OM General Fund budgeted expenditures. These three major estimated funding sources are summarized as follows: 1. 37% - $ 27.1M —Property taxes less Tax Increment Financing to the CRA 2. 40% - $ 29AM — All other revenues plus General Fund Balance 3. 23% - $ 16.5M — Transfers from other funds Page 215 of 446 100% - $ 73.OM - Total funding sources The property tax rate for FY 2014 -15 is 7.9000 mills, no change from the prior year; the net property taxes of $27.1 M in FY 2014 -15 represent a 7.2% increase in property tax revenue or an increase of $1.8M from FY 2013 -14. To balance the budget in FY 2013 -14, it required transfers from other funds of $16.5M representing 23% of all funding sources. Actual Funding Sources Realized: At the end of the fifth month in FY 2014 -15, revenues and transfers realized are approximately $47.OM of the budget estimate compared to $44M realized to date in FY 2013- 14. Ad Valorem Taxes, net of discounts and TIF taxes to the CRA, received to date was $23.5M as compared to $21.8M for FY 2013 -14, as noted on Exhibit A. Other Revenues: The four major revenue sources other than property taxes: 1. Franchise Fees realized was $2.OM or 46% actual collected compared to $1.6M or 37% in FY 2013 -14. 2. Business Taxes are due at the beginning of the fiscal year. For FY 2014 -15, approximately $1.6M or 99% has been collected compared to the FY 2013 -14 amount of $1.31 M or 95 %. 3. State Shared revenues of $3.1 M or 41% have been collected in FY2014 -15 as compared to $2.9M or 42% received in FY 2013 -14. 4. Public Safety revenues at this point collected are $2.47M or 56% received compared to $1.81 M or 44% for FY 2013 -14. 5. Special Assessment revenues, related to Fire and Rescue, in the amount of $4.91 M or 89% has been collected compared to $4.27M or 86% in FY 2013 -14. Transfers from Other Funds: Current practice is to transfer 1/12 of the budgeted transfers from other funds each month. This will result in 100% realization of this funding source for the year. Expenditures (Exhibit B) Budgeted Expenditures: Overall, appropriations increased approximately 2.3% from $71 AM to $73.OM. The budget increase was due to the cost of doing business, providing funding for additional landscaping, wage increases and increased pension contribution. Actual Expenditures - General Fund expenditures for the five month period ending February 28 (42% of the fiscal year) are $36.3M that is 50% of the $73.OM expenditure appropriation for FY 2014 -15. The table at the top of Exhibit B displays actual expenditures of $36.3M or 50% of the FY 2014 -15 budget. At this point in the fiscal year, FY2014 -15 spending levels are equivalent to the $35.7M expended in FY 2013 -14 for this same period. UTILITY FUND The FY 2014 -15 annual expenditure budget of $40.3M represents a $0.7M increase from the FY 2013 -14 budget of $39.6M. The operational forecast reflects a decrease of an estimated $353K to the fund balance for FY 2014 -15. FY 2014 -15 FY 2013 -14 FY 2015 vs. 2014 Annual Actual to Date Annual Actual to Date Budget Actual Page 216 of 446 Budget Amount Revenues $ 40,341 $ 18,110 & Transfers Expenditures $(40,341) $(16,470) Excess (Deficit) $ - $ 1,640 % Budget Amount % % % 45% $ 39,617 $ 17,341 44% 2% 4% 41% $(39,617) $ (16,936) 43% 2% -3% $ - $ 405 For the five month period in FY 2014 -15, • Revenues realized are $18.1 M (45 %) of the annual budget estimate. • Expenditures incurred are $16.5M (41 %) of the annual appropriated budget. This resulted in revenues in excess of expenditures yielding a surplus of approximately $1.6M. The following provides brief comments on the Utility Fund revenues and expenditures to date. Revenues (Exhibit C) - The $18.1 M in FY 2014 -15 actual revenues and fund balance have increased over the $17.3M in FY 2013 -14, because of the following factors: • Water Sales - $8.3M equivalent to 45% of the annual estimate, compared to $8.OM or 45% at this point in FY 2013 -14. • Water Service Charge - $394K equivalent to 79% of the annual estimate, compared to $470K or 52% at this point in FY 2013 -14. • Sewer Service - $7.5M equivalent to 44% of the annual estimate, compared to $7.2M or 43% at this point in FY 2013 -14. • In FY 2014 -15, $353K is being recognized as a decrease to the fund balance, compared to an added increase of $ 49K in FY 2013 -14. Expenditures (Exhibit D) — Utility Fund FY 2014 -15 expenditures to date are $16AM or 41 % of the annual appropriation compared to expenditures of $16.9M or 43% for the prior fiscal year (which excludes depreciation and the joint ventures expenditures). ALTERNATIVES: Discuss this Budget Status Report or request clarification at the City Commission meeting. !111:7 _ ll 1 X� 3 102:2 wil Ll A STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 217 of 446 ATTACHMENTS: Type Addendum D Addendum Addendum Addendum REVIEWERS: Department F inance F inance City manager Reviewer Action 6- coward, Tim Approved 6- coward, Tim Approved LaVerriere, Lori Approved Date 31231201 - 3:44 PY 31231201 - 3:44 PY 31241201 - 11:46 AIM Page 218 of 446 S:AFinanceTmiilcial Repons \Monthly Financial ReponsTY2014- 2015VBudget Review - GF - thru Feb 15 Summan-1001 Revenue Summary Revised Pagel 219,,,of 446 EXHIBIT A CITY OF BOYNTON BEACH, FLORIDA GENERAL FUND ANALYSIS STATEMENT OF REVENUES - COMPARATIVE BUDGET TO ACTUAL Fiscal Year Period Ended February 28, 2015 (42% of Fiscal Year) REVENUES FY 2014 -15 FY 2014 -15 TO DATE FY 2013 -14 FY 2013 -14 TO DATE ACCOUNTS REVENUE % REVENUE % APPROVED $ 32,304,232 REALIZED $ 28,774,168 REALIZED 89% $ APPROVED 29,736,573 REALIZED 26,267,079 REALIZED 88% AD VALOREM TAXES, net LESS TIF TAXES TO CRA 5,186,878 (5,186,878) 100% 4,428,166 (4,428,166) 100% NET TAXES TO THE CITY 27,117,354 23,587,290 87% 25,308,407 21,838,913 86% LICENSES AND PERMITS FRANCHISE FEES 4,420,000 2,049,652 46% 4,434,575 1,628,076 37% BUSINESS TAXES 1,390,000 1,382,687 99% 1,390,000 1,315,559 95% BUILDING PERMITS 2,115,000 792,530 37% 1,662,600 804,549 48% OTHR LICENSES, FEES & PER 170,000 148,960 88% 171,300 138,976 81% INTERGOVERNMENTAL REVENUES OTHER FEDERAL REVENUE 55,000 14,514 26% 55,000 12,738 23% STATE SHARED REVENUES 7,724,000 3,187,128 41% 7,072,000 2,952,188 42% SHRD REV FROM OTHR LCL 440,000 169,425 39% 415,000 206,801 50% CHARGES FOR SERVICES PYMTS IN LIEU OF TAXES 104,000 121,647 117% 104,000 104,698 101% CHRGS- GENERAL GOVT 616,798 248,363 40% 614,600 240,486 39% PUBLIC SAFETY 4,383,605 2,471,656 56% 4,075,100 1,812,501 44% PHYSICAL ENVIRONMENT 20,000 8,150 41% 20,000 13,426 67% CULTURE /RECREATION 353,000 182,701 52% 331,000 174,878 53% INTEREST & MISC REVENUE VIOLATIONS LOCAL ORD. 440,000 267,260 61% 355,000 293,233 83% INTEREST EARNINGS 50,000 14,667 29% 240,000 8,836 4% RENTS AND ROYALTIES 351,000 145,860 42% 338,800 125,621 37% SPECIAL ASSESSMENTS 5,542,000 4,918,597 89% 4,977,000 4,277,808 86% SALE OF SURPLUS MATERIAL 2,000 42 2% 2,000 499 25% LIBRARY FINES 30,000 9,226 31% 30,000 10,711 36% OTHER MISC. REVENUE 237,000 62,474 26% 288,900 85,142 29% INTERNAL FUND TRANSFERS TRANSFERS 16,518,000 6,882,500 42% 16,711,115 6,778,333 41% FUND BALANCE APPROPRIATED 951,781 396,575 42% 2,820,106 1,175,044 42% Total Revenues $ 73,030,538 $ 47,061,904 64% $ 71,416,503 43,999,016 62% S:AFinanceTmiilcial Repons \Monthly Financial ReponsTY2014- 2015VBudget Review - GF - thru Feb 15 Summan-1001 Revenue Summary Revised Pagel 219,,,of 446 S:AFinanceAFinancial Reports \Monthly Financial ReportsTY2014- 201SBudget Review - GF - thru Feb 15 Summan-1001 Expenditure Summary Revised Pagel 22 . 0)1 ©f 446 EXHIBIT B CITY OF BOYNTON BEACH, FLORIDA GENERAL FUND ANALYSIS STATEMENT OF EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL Fiscal Year Period Ended February 28, 2015 (42% of Fiscal Year) EXPENDITURES FY 2014 -15 FY 2014 -15 TO DATE FY 2013 -14 FY 2013 -14 TO DATE ACCOUNTS BUDGET EXPENDED % BUDGET EXPENDED % APPROVED EXPENDED APPROVED EXPENDED GENERAL GOVERNMENT CITY COMMISSION $ 252,374 $ 104,439 41% $ 270,049 $ 94,742 35% CITY MANAGER 617,775 346,897 56% 777,917 407,476 52% CITY HALL /GEN. ADMIN. 2,771,218 704,725 25% 2,164,446 673,422 31% MARKETING /COMMUNICATIONS 180,646 65,143 36% 0 0 0% CITY CLERK 555,142 255,551 46% 571,810 251,466 44% CITY ATTORNEY 596,893 199,187 33% 735,597 219,449 30% FINANCIAL SERVICES 1,163,228 578,008 50% 1,105,077 550,798 50% ITS 1,917,477 939,608 49% 1,834,455 914,053 50% HUMAN RESOURCES 735,597 353,613 48% 785,682 396,399 50% PUBLIC SAFETY COMMUNICATIONS 0 0 0% 2,426,381 1,225,085 50% UNIFORM SERVICES 12,933,081 8,900,051 69% 25,011,299 13,022,615 52% ADMINISTRATIVE SERVICES 6,741,193 2,736,971 41% 0 0 0% SUPPORT SERVICES 8,412,260 3,324,553 40% 0 0 0% CODE COMPLIANCE 0 0 0% 957,574 486,003 51% FIRE 21,117,153 11,270,121 53% 20,147,236 10,853,311 54% EMERGENCY MANAGEMENT 81,914 3,562 4% 83,564 10,365 12% BUILDING & DEVELOPMENT DEVELOPMENT 873,199 425,815 49% 817,527 425,743 52% BUILDING 1,049,796 492,532 47% 1,248,679 570,791 46% ENGINEERING 656,356 341,195 52% 706,395 363,220 51% PLANNING & ZONING 699,511 369,121 53% 675,073 363,723 54% ECONOMIC DEVELOPMENT 344,239 93,795 27% 254,351 91,125 36% PUBLIC WORKS PUBLIC WORKS 231,907 119,580 52% 243,056 121,579 50% FACILITIES MANAGEMENT 1,583,462 679,816 43% 1,532,499 691,658 45% STREETS MAINTENANCE 1,064,169 438,947 41% 1,087,637 432,741 40% LEISURE SERVICES LIBRARY 2,234,621 1,071,126 48% 2,218,651 1,080,746 49% SCHOOLHOUSE MUSEUM SERV 336,444 154,154 46% 227,855 75,218 33% RECREATION 2,874,630 1,423,663 50% 2,823,614 1,342,682 48% PARKS & GROUNDS 3,006,253 976,480 32% 2,710,079 1,083,610 40% CRA REIMBURSABLE & RESERVES - 16,805 0% - 1,521 0% Total Expenditures $ 73,030,538 $ 36,385,458 50% $ 71,416,503 $ 35,749,541 50% S:AFinanceAFinancial Reports \Monthly Financial ReportsTY2014- 201SBudget Review - GF - thru Feb 15 Summan-1001 Expenditure Summary Revised Pagel 22 . 0)1 ©f 446 EXHIBIT C CITY OF BOYNTON BEACH, FLORIDA UTILITY FUND ANALYSIS STATEMENT OF REVENUES - COMPARATIVE BUDGET TO ACTUAL Fiscal Year Period Ended February 28, 2015 (42% of Fiscal Year) REVENUES FY 2014 -15 FY 2014 -15 TO DATE FY 2013 -14 FY 2013 -14 TO DATE ACCOUNTS BUDGET REVENUE % BUDGET REVENUE APPROVED REALIZED REALIZED $ 18,400,000 $ 8,348,570 45% APPROVED REALIZED REALIZED $ 18,000,000 $ 8,038,683 45% WATER SALES WATER CONNECTION FEE 10,000 14,580 146% 50,000 18,030 36% WATER SERVICE CHARGE 500,000 393,519 79% 900,000 469,669 52% WTR- BACKFLOW PREVNTR TEST 5,000 0% 50,000 0% RECLAIMED WATER SALES 40,000 31,272 78% 30,000 19,196 64% SEWER SERVICE 17,254,000 7,533,845 44% 16,800,000 7,242,729 43% STORMWATER UTILITY FEE 3,610,000 1,574,652 44% 3,670,000 1,505,743 41% TELEVISE SEWER LINES 7,000 0% 20,000 2,648 13% FEES 10,000 0% 15,000 4,171 28% INTEREST INCOME 50,000 22,242 44% 20,000 17,948 90% SALE OF SURPLUS EQUIP. 1,144 0% 4,000 0% OCEAN RGE UT TAX ADM CHG 800 251 31% 800 278 35% BAD DEBT RECOVERIES 500 0% 500 33 7% MISCELLANEOUS INCOME 712 0% 5,000 0% TRANSFER FROM SANITATION FUND 101,000 42,083 42% 101,000 42,083 42% FUND BALANCE DECREASE (INCREASE) 3,230 147,179 42% 49,176 (20,490) 42% TOTAL REVENUES ff,34 1, 530 $ 18,110,049 45% r:61 7,124 $ 17,340,721 44% $50,000 Two Year Cumulative Revenues Comparison and CFY Budget - ($ in thousands) Oct Nov Dec Jan Feb Mar Apr May - Cumulative 2013 -14 Actual - Cumulative 2014 -15 Actual $41,641 Jun Jul Aug Sep °2014 -15 Budget S: \Finance \Financial Reports \Monthly Financial Reports \FY2014 - 2015 \Budget Review - OF - thru Feb 15 Summariz d401 Rev Sum Page 221 of 446 EXHIBIT D CITY OF BOYNTON BEACH, FLORIDA UTILITY FUND ANALYSIS STATEMENT OF EXPENDITURES - COMPARATIVE BUDGET TO ACTUAL Fiscal Year Period Ended February 28, 2015 (42% of Fiscal Year) EXPENDITURES FY 2014 -15 FY 2014 -15 TO DATE FY 2013 -14 FY 2013 -14 TO DATE ACCOUNTS BUDGET % BUDGET EXPENDED APPROVED EXPENDED $ 1,503,426 $ 638,282 42% EXPENDED APPROVED EXPENDED $ 1,517,181 $ 682,232 45% WATER DISTRIBUTION PUBLIC WATER TREATMENT 6,046,180 2,388,199 39% 6,247,733 2,753,195 44% METER READING & SERVICES 930,185 484,982 52% 843,627 414,857 49% WASTEWATER COLLECTION 1,594,212 677,417 42% 1,596,979 737,858 46% WASTEWATER PUMPING STATNS 2,455,872 1,066,841 43% 2,546,226 1,145,396 45% SEWAGE TREATMENT 3,723,000 1,603,944 43% 3,987,000 1,576,361 40% WATER QUALITY 671,548 333,199 50% 725,412 378,503 52% UTILITY ADMINISTRATION 13,500,014 5,075,429 38% 12,399,551 5,059,442 41% UTILITES ENGINEERING 1,320,956 630,471 48% 1,331,802 650,234 49% STORMWATER MAINTENANCE 956,034 374,254 39% 869,024 319,430 37% CUSTOMER RELATIONS 1,558,019 625,456 40% 1,382,627 651,994 47% DEBT SERVICE 6,082,084 2,571,099 42% 6,169,962 2,566,301 42% Total Expenditures $ 40,341,530 $ 16,469,573 41% I s 39,617,124 $ 16,935,803 43% S: \Finance \Financial Reports \Monthly Financial Reports \FY2014 - 2015 \Budget Review - OF - thru Feb 15 Summariz d401 Exp Sum Page 222 of 446 6.G. CONSENT AGENDA REQUESTED ACTION BY COMMISSION: Approve a $10,000 increase to Blanket Purchase Order #150270 to Precision Air Systems, Inc. of Wellington, FL for air conditioning repairs /service needed at various City Buildings increasing the purchase order from $24,000.00 to $34,000.00. The City is piggy- backing the Palm Beach County School Board Contract #10C -92T with an effective date of 10/01/14 thru 07/18/15. EXPLANATION OF REQUEST: Effective Date: 10/1/14 - 7/18/15. The Public Works department requested a blanket purchase order for $24,000 to Precision Air Systems, Inc of Wellington, FL for FY14/15 for air conditioning repairs /service to the City's air conditioning systems and utilized a Palm Beach County School Board Contract #10C -92T that is effective from 10/1/14 thru 07/18/15. Since October 1, 2014 the City has utilized this purchase order more than anticipated to address issues with the various air conditioning systems. It has become apparent that we will exceed the $24,000 amount before 07/18/15, so we are requesting an increase of $10,000 to the purchase order #150270 bringing the amount to $34,000 while still utilizing the PBC School Board Contract #10C -92T. The increase is needed to cover the cost of installing new computer hardware at the West Wing and City Hall, and adding a controller at the 1913 Museum for a combined total of $5,294.00. Additionally there is a fluid leak in the main chiller at City Hall that needs repaired and staff anticipates a moderate charge for replenishing the R22 gas in the min chiller that feeds the City Hall complex, for an approximate cost of $5,200.00. In accordance with APM 10.00.01, purchases over $25,000 are to be by formal bid process and awarded by the City Commission, the City does allow piggybacking of contracts but still require approval of the City Commission. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Repairs will allow air conditioning to remain at City Hall and the Museum. FISCAL IMPACT: Budgeted Funding is available in the Facilities Management Budget, Mechanical Repairs, account #001 - 2511 - 519 - 46.25. ALTERNATIVES: Not to make repairs. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: Yes Page 223 of 446 CLIMATE ACTION DISCUSSION: Upgraded computer control will allow for more efficient use of the system and associated electric consumption. Is this a grant? No Grant Amount: CONTRACTS VENDOR NAME: Precision Air Systems Inc. START DATE: 10/1/2014 END DATE: 7/18/2015 CONTRACT VALUE: $34,000.00 MINORITY OWNED CONTRACTOR ?: Yes EXTENSION AVAILABLE ?: Yes 14:41=1►F9[07►1:*:/ »_1► Fill 1101Ll F Option to renew for three additional one -year periods ATTACHMENTS: Type D Addendum 0ANIATA=1*13 Description Precision Air Piggy Pack Information Department Reviewer Action Date Public Works Livergood, Jeffrey Approved 3/30/2015 - 10:57 AIM Finance Howard, Tim Approved 3/30/2015 - 5:20 PI Legal Swanson, Lynn Approved 3/31/2015 - 3:45 PM F inance Howard, Tim Approved 3/31/2015 - 3:55 PI City Manager LaVerriere, Lori Approved 4/1/2015 - 10:25 AIM Page 224 of 446 6.H. CONSENT AGENDA 4/7/2015 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/7/2015 REQUESTED ACTION BY COMMISSION: Approve the minutes from the Regular City Commission meetings held on March 17, 2015 and the Special City Commission meetings held on July 21 and 22, 2014. EXPLANATION OF REQUEST: The City Commission met on March 17, 2015 and July 21 and 22, 2014 and minutes were prepared from the notes taken at the meetings. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A record of the actions taken by the City Commission will be maintained as a permanent record. FISCAL IMPACT: Non - budgeted N/A 0NI=1:7► Fill 11 U/ 3■►1/_1 STRATEGIC PLAN: High Performing City Organization !1110 _'l 1 *11102:2 _ 1► I _ 1 » 4 Kill 1101 L A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type • Minutes • Minutes • Minutes REVIEWERS: Description Minutes 03-17-15 Minutes 07 -21 -14 Minutes 07 -22 -14 Page 227 of 446 Department City Clerk Reviewer Action Date 4131201 - 12:50 PM Page 228 of 446 91 W-3 ;Lei I V90191 J, I J, 1 &*1 LORI it L44 11 PRESENT Jerry Taylor, Mayor Joseph Casello, Vice Mayor David T. Merker, Commissioner Mack McCray, Commissioner Michael M. Fitzpatrick, Commissioner Lori LaVerriere, City Manager James Cherof, City Attorney Janet M. Prainito, City Clerk A. Call to Order - Mayor Jerry Taylor Mayor Taylor called the meeting to order at 5:30 p.m. Roll call revealed a quorum was present being Mayor Taylor and Commissioners McCray and Merker. CLOSED DOOR SESSION held on March 17, 2015 at 5:30 p.m. for a private attorney - client session to discuss pending litigation in the cases of William Patterson vs. City of Boynton Beach - in the Circuit Court of the Fifteenth Judicial Circuit, In and For Palm Beach County, Florida Case No. 50 2014AO05149XXXXMB AF and the 222014CA005149XXXXMB AF and the case of C.M. vs. City of Boynton Beach and Stephen James Maiorino - Case No. 2014CA013942 Attorney Cherof explained the two cases would be discussed separately. For the first case, Patterson vs. the City of Boynton Beach, the Commission, Attorney Cherof, Assistant City Attorney Shana Bridgeman and Attorney Michael Burke would be present for the discussion. For the second case, C.M. vs. the City of Boynton Beach and Stephen James Maiorino, Commission members, Attorney Cherof and Assistant City Attorney Bridgeman would be present. When the attorney-client discussions are concluded the Commission would return to Chambers to continue with the regular City Commission meeting. Mayor Taylor recessed the meeting to the closed-door session at 5:33 p.m. (Commissioner Fitzpatrick arrived at 5:33 p.m.) Mayor Taylor adjourned the closed-door session and reconvened the City Commission meeting at 6:30 p.m. Roll call revealed all members were present. Page 229 of 446 I I OIfXA ki I to] i' § Oj WAV V _ , S]OMM Invocation Pledge of Allegiance to the Flag led by Commissioner Michael Fitzpatrick Mayor Taylor discussed Saint Patrick and offered the invocation. Commissioner Fitzpatrick led the Pledge of Allegiance to the Flag. 1. Additions, Deletions, Corrections Commissioner Fitzpatrick pulled Item 6.13 for discussion. "yXIS Commissioner McCray moved to approve the agenda as amended. Commissioner Merker seconded the motion. The motion passed unanimously, I FIANEW A. Informational items by Members of the City Commission Commissioner McCray disclosed he had spoken with Attorney Michael Weiner. He attended the following events; • Opening of the Publix Supermarket on Congress Avenue; • The Chambers event at Lowe's; • Met with the Coalition of Ministers, Vivian Brooks and staff; • Galaxy Elementary Carnival; • K-9 competition; • Grand opening of Johnson's Memorial Chapel; • Ribbon cutting at Signature Self Storage; and • Chamber of Commerce luncheon in the Mail. Commissioner Merker commented on St. Patrick's Day. Vice Mayor Casello disclosed he had met with Attorney Michael Weiner. He was a guest at the Delray St. Patrick's Day Parade and Boynton Beach was well represented by the Fire Department. E Page 230 of 446 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL MARCH 17, 2015 Commissioner Fitzpatrick had gone to the South Florida K-9 competition, opening of Johnson's Memorial Chapel, met with Attorney Michael Weiner, attended the CRA meeting, Chamber of Commerce luncheon, Love of Literacy luncheon and the first annual Blarney Bash. Mayor Taylor went to the K-9 competition and was proud of the officers who competed. He had gone to the Literacy Luncheon and the City was recognized as winning the competition to get the most children to read and mentioned the Blarney Bash had a good turnout. He disclosed he had talked with Michael Weiner. Commissioner McCray commented an extensive police chase had ended in Boynton Beach and a Boynton Beach K-9 Officer apprehended the individual, The K-9s are super. Mayor Taylor added the same K-9 had won the award for the hardest hitting dog competition. 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Presentation of the "Mayor's Award" by Mayor Taylor, to representatives of the Barrier Free 5K RunA(Valk winning team and announcement by the Realtors Association of the Palm Beaches {RAPE} the amount of money that will be donated to the Greater Boynton Beach Foundation, which was generated from this year's Barrier Free 5K. Wally Majors, Director of Recreation and Parks, showed a video of the 5K event at the Barrier Free Park. He thanked the Realtors' Association of the Palm Beaches for partnering with the City to raise funds for the Park. Pamela Banks, a local Realtor with RE/MAX Direct, chaired the 51K Walk, The event began in 2012 to benefit the Barrier Free Park on Congress Avenue and it has grown each year. There were 220 registered participants and 165 finished the race. There were additional events this year. Awards were presented to the male and female who completed the course the fastest. There was a team competition that was won by the Evert Tennis Academy who had three teams competing. All participants would receive a t-shirt and she thanked all those who had sponsored the event. Danielle Boutin, Realtor, advised the race would continue next year on the second Saturday of February. She presented a check to the City for $3,600 to the Boynton Beach Foundation to benefit the Barrier Free Park. A certificate of appreciation was given to Mr. Majors for all his efforts. Mayor Taylor thanked the Realtors' Association of Palm Beach County who has sponsored the event the last few years. It is the work of the partners and staff who did a great job that make the event a huge success. Page 231 of 446 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL MARCH 17, 2015 B. Update from Treasure Coast Regional Planning Council on Town Square options. Vivian Brooks, Executive Director of the Community Redevelopment Agency (CRA), introduced Marcela Camblor who presented an update on the study done by the Treasure Coast Regional Planning Council. Ms. Brooks expressed the hope the Commission could give staff some direction based on the presentation, Ms. Camblor recalled there was a resident planning session in 2014 that reviewed the future of the four block area in the heart of the City. They indicated their concerns and hopes for the future of the Old High School building. The future of the building had been discussed previously, but not in the larger context of downtown Town Square. There was consensus that the four block area that contains the Library, Old High School, Museum and other civic buildings, should be maintained as an active and lively center. It is a pivotal element for the City that could bring the energy of visitors to the area and bring them to the main street. The majority of the participants felt the Old High School building or some form of it should be preserved or restored. The idea the area should become a mixed-use district and an arts and civic district would bring the four blocks into a Town Square plan. It would require relocation of City Hall, the Police Department and the Fire Department. There was consensus all the civic activities happening throughout the area should be consolidated into a single building. There would need to be elements that announce arrival to the key destination. The plan should create opportunities for private/public partnerships for development in the future. Maintaining the historic tree canopy was identified as a key element of any future plan. Improving visibility and access to some of the existing buildings was needed. Two options were previously brought before the Commission. One option assumed a complete restoration of the Old High School and the other option included a partial restoration of the Old High School. The CRA Board requested the third option that would eliminate the structure and redevelop the site. The first option would assume that the civic and recreation elements would be consolidated into the high school and expand the programs. There would be a new City Hall built on another site. Fire Station #1 would be relocated. There would be mixed- use development on the block along Boynton Beach Boulevard with a new north/south lane between Boynton Beach Boulevard and NE 1st Avenue to move traffic into the new civic and arts district. Entry features onto Ocean Avenue would establish a connection between Ocean Avenue and the district. There would be expanded parks and green areas with proposed additional redevelopment along SE 2 Id Street. 4 Page 232 of 446 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL MARCH 17, 2015 The Master Plan proposes the creation of an entire block of mixed-use development with a street or lane entering an internal area of destination. Fire Station #1 would be moved to the corner of Seacrest and NE l The Kapok tree would be part of the enhancement for the entrance to Ocean Avenue. City Hall is designed to be relocated directly north and adjacent to the Library. The uses of the two structures could be combined when needed. The Kids' Kingdom playground would be expanded with the adjacent parking spaces converted to park areas. The amphitheater would be preserved. There would be areas beside the Library that could be used for additional parking, with the lot lined by residential units. There would be an easy transition to the area for both vehicles and pedestrians. All of the plans utilize shared space to connect the buildings to make it appear to be a very unique and special place. The principal aspects could be displayed in 20 or 30 ways to create the center and achieve the goals and objectives. Option A maintains 73% of the land as public ownership within the four blocks and has 390 residential units, 35,000 square feet of retail and 700 parking spaces. The residential units would be four to five stories. Option B preserves the front of the Old High School and keeps the other elements consistent with Option A. The challenge would be if only the front is preserved, with redevelopment of the block, parking would be less efficient. One proposal would move City Hall adjacent to the Library and another would move City Hall into the renovated part of the Old High School with an added new component. The proposal maintains 66% of the area in public ownership with 390 residential units, 35,000 square feet of retail and 772 parking spaces. Option C maintains all the same elements of A and B, except the Old High School is demolished and replaced with mixed-use and residential development. This has 55% of the land dedicated to public use, 460 residential units, 35,000 square feet of retail, and 730 parking spaces. The common elements include keeping Boynton Beach as a signature address and really focus on the first impression being made. The element of connectivity makes it very accessible to pedestrians to conduct civic, art and entertainment activities. The edges have been addressed with residential units. Open sites would remain that would respond to the type of density suggested and intensity into the future. On-street parking is key to make the area more safe to people and yield more development on the site. It can be done right away and bring people to the area. The next steps are to select the option and strategy, do a financial analysis, establish goals, explore and issue a RFP/RFQ for the proposal to enter into a public/private partnership. Mayor Taylor thanked the Council for the presentation. Page 233 of 446 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL MARCH 17, 2015 C. Proclaim, Saturday, March 21 st, 2015 as All People's Day Mayor Taylor read the Proclamation for All People's Day on March 21, 2015. D. Announce the details of the recent Discovery Channel documentary on the Sigelock Hydrants and to view the TV segment. Colin Groff, Utility Director, introduced Michael Low, Manager of Technical Services. Mr. Groff indicated the City had changed to new hydrants that were shown to an international audience on Discovery Channel. Mr. Low explained the video was shown on Canadian TV Discovery Plant Show called the Daily Planet. The show averages a quarter of a million viewers with a high proportion in the 18-49 and 25-54 age groups. The video was intended to demonstrate a nice side of Boynton and the viewers may be inclined to visit the area. The program can be viewed "On Demand" and through the web and is expected to be shown in the United States. The video was viewed. Mayor Taylor remarked it was impressive that Boynton Beach is on the cutting edge. Vice Mayor Casello asked about the cost of the new hydrants. Mr. Groff responded the initial cost was 20% more with a hundred year life compared to a 20-year life. Firefighters say access is easier and quicker and the hydrants are secured. Water quality is a major concern. Hydrants that are out of service have to be bagged. Yearly, 50 to 60 hydrants would be replaced with the new hydrants. Mr. Groff stressed that fire hydrants need to be secured. Commissioner Fitzpatrick questioned how many hydrants were damaged by vehicle accidents. Mr. Groff indicated there were a few each year and they are replaced if the damage is severe and insurance reimbursement is sought. E. Announce the Great American Clean Up 2015, and ask our community to take part in this event by joining thousands of volunteers of all ages across America who will be taking part in efforts to clean up and improve their local communities. Boynton Beach Oceanfront Park is one of several sites in the County that was chosen to be part of the project, and the "clean up" will begin at 8:00 a.m. on Saturday, May 2nd; and the Boynton Beach Ocean Inlet clean-up will begin at 8:00 a.m. on Saturday, April 25th. Mayor Taylor read the announcement for the Great American Cleanup on May 2 Id and April 25 th M Page 234 of 446 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL 4. PUBLIC AUDIENCE MARCH 17, 2015 INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Minister Bernard Wright, a community advocate and President of the Wells Foundation, objected to Woodrow Hay being reappointed to the CRA Board. It would be a conflict of interest being a Chaplain of the Boynton Beach Police Department, member of the Coalition of Clergy, employed by and a minister at St. John Missionary Baptist Church and other affiliations. There should be new blood appointed to represent the Black community and there needed to be a revamping of City government. None of the current Commission had been involved in the research of the historic project or attended the Robert Wells celebration. He opined there had been a monopoly of City government for decades. He suggested all the candidates who applied for the CRA vacancy to join him on a committee to oversee both the City Commission and CRA and hold them accountable. He stressed the Boynton Beach Coalition of Clergy did not represent Mr. Wright's ideology and they do not speak for the disenfranchised people in Boynton Beach. No serious money has been spent in the Heart of Boynton that makes up the CRA district. Paul Martin, 3540 S. Ocean Boulevard, a member of the League of Cities, represented a company called Future Energy Solutions. If the City would qualify, his company would evaluate the current lighting and there would be no charge for new inductive lighting with no maintenance charge for 15 years. Their fee is a percentage of the savings achieved. Mayor Taylor suggested a proposal be submitted through the City Manager's office to b, before the Commission. Commissioner Merker interjected he found it distasteful and disrespectful to address the former Mayor Woodrow Hay in the manner previously done. Former Mayor Hay puts his heart and soul into what he does. His decision making is on his own merits. It was improper to be disrespectful to anybody. Harry Woodworth, 685 NE 15 Place, President of INCA, thanked the CRA for the Blarney Bash. He reviewed the recent improvements along North Federal Highway fixing the sidewalks. ATT and Comcast have to remove their poles. City workers have worked on the landscaping and quotes were being sought for other landscape materials and pavers. He was pleased the green garbage cans had been removed from City Hall. The goals of INCA are taken from the strategic plan of the City. LuLu DeCamara, 836 East Drive, commended the Commission and staff on their efforts in acquiring a branding statement and banners for areas of downtown. She pointed out the area covered was only a fraction of the City of Boynton Beach. She 7 Page 235 of 446 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL MARCH 17, 2415 thanked Code Compliance and Jeff Livergood for their help in getting some Code issues resolved. , It was her opinion that more Code officers were needed to cite more infractions. The present system operates on a complaint basis rather than a proactive approach.. People hesitate to get involved and make complaints. Ms. DeCamara asked that the trash and debris in the medians be removed as part of the landscaping contract. Litter has a very negative impact on the entire City and a deterrent for economic development. Ron Silverio, 10 Velaire Drive, talked about Old Boynton Road and the area from Congress Avenue to the canal bridge. He described it as the unofficial drag strip of Boynton Beach. It was a matter of urgency to install the traffic light that was planned for the intersection of Velaire Drive, Renaissance Commons Boulevard and Old Boynton Road. There have been terrible accidents at the intersection. The road is very wide. The Police Department has done speed traps and it helps at that time only. The traffic light was budgeted when the project was designed. Reverend Richard Dames, Pastor of Hopewell Missionary Baptist Church, 7284 West Boynton Beach Boulevard and President of the Boynton Beach Coalition of Clergy, recognized all the ministers of the clergy and congregants who support the Boynton Beach Coalition. He was honored to have been chosen by his peers to speak on their behalf as well as the citizens of the City. There is an issue that invokes passion on both sides of the spectrum. Studies show police officers are more likely to stereotype citizens of high crime communities resulting in more encounters. The Black men in the Heart of Boynton Corridor have the perception if they are standing in a high crime area, it is loitering, if walking, it would be prowling and if running, stealing is the assumption. All Black men are not bad men. It is criminal profiling. Many Boynton Beach families do not feel they are treated fairly, but treated as targets and it is unwanted, unnecessary and unacceptable. The Police Department has made some progress in their efforts with the "It Takes A Village Teen Summit" East Boynton Beach Wildcats and Boynton Beach High School among others. The goodwill gained is overcome with the SWAT style tactics after dark. Every officer took an oath to serve and protect the citizens of the City; however, many Heart of Boynton residents do not feel they are being served and protected. The community hopes a feeling of fairness will come for all people regardless of the color of their skin. Dr. Tommy Brown made recommendations based on recent and past activities. It was suggested that a committee be established that would report to the City Manager and Police Chief, to bring a best practice recommendation to reduce crime and boost community trust with the police in all districts in Boynton Beach. It should not be a committee whose recommendations would be ignored, but given serious consideration. M Page 236 of 446 14MU O-40" M 16 4 1 - 0 190 LN I to] ON 1: 1 V- 0 M =9 MARCH 17, 2015 It was asked that an aggressive plan be implemented to hire police officers who would reflect the community, are sworn to protect and serve, receive additional training for local law enforcement officers on engaging with the diverse public and be equipped with body cameras. The third recommendation was to implement community policies and initiatives with the hope of gaining the trust of residents. Even the officers may develop a better view of the community and the members they are sworn to serve. Prompt attention was needed and he personally endorsed Reverend Woodrow Hay to be reinstated on the CRA Board. Dr. Michael McClendon, Pastor of Real Life Family Worship Center, native of Boynton Beach, indicated the Coalition of Clergy was interested in obtaining data derived from the high speed chase and arrest conduct of the City of Boynton Beach Police Department under the supervision of Chief Katz in August of 2014. Review of newspaper articles and several other sources of information had been done. They requested the data before commencing to include previous and current cries of excessive force, violence and inhumane, primitive abuse by the City of Boynton Beach Police Department, There is a concern when the Police Chief publicly endorses excessive use of force, a violation of State ordinance and acute violence bearing on an ongoing investigation. How can any citizen feel safe or maintain beliefs that the Police Department will protect and serve without neglecting fair and just execution of services? They requested department policies in the areas and in any new area of research being developed that can reassure fellow citizens with an ability to trust current administration of public service. They were interested in learning more about the training on police officer conduct or participation in cultural sensitivity, public disclosure, honesty, integrity and other issues that have captured the attention of the Federal Bureau of Investigation. There was a list of data requested and that all responses be made in writing. Pastor Kenneth B. Jones of Boynton Beach Church of God, expressed the need to examine the data including the following items: Copy of the original video of PESO aviation unit; Dash cam videos; Data videos originally received by the Boynton Beach Police Department; Names of all the officers involved; Watch commander recordings and all supervisors informed; Copy of dispatch communication from the incident to one hour after the incident; Copy of training manuals on the use of excessive force; Copy of most recent training of excessive force training of those officers that were involved; Copy of diverse training data and how it is enforced; Copy of officer's report of the incident in question; 9 Page 237 of 446 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL MARCH 17, 2015 Department policies on use of excessive force; Why was FDLE not included in the primary incident; Policies of Department failure to report accurate information on the incident; Policies requiring clear and correct details; Reports by Police Department; and Why was the incident versus another Boynton Beach Police Officer's use of excessive force on a minor assimilating in the same format as the Police Department excluded to inform those in the community that they were sworn to protect and serve? The question was raised if there was still an agenda that fosters racism and unnecessary force, still focused on from years of abuse and police violence from the past administration and the current administration. Pastor Jones requested a speedy response time to obtain the data and be provided in no more than seven business days. Reverend Nathanial Robertson 111, Pastor of Greater St. Paul African Methodist Episcopal Church, reported the people of his Church live in fear. In the wake of recent shootings and countless others, the people are afraid. The situations that perpetuate fear start from the top down. In a press conference, Chief Katz stated the process of determining whether officer conduct is justified lies clearly in distinguishing what he knows, can prove and believes. At the same press conference, declarations were made that the driver of the car that struck Officer Williams was Byron Harris and the officers on the scene faced extreme resistance. It was asserted the information provided at the news conference was an untruth. After six months of investigation, the State has issued no such charges against Mr. Harris that remotely reflect these public declarations, nor has he been charged with resisting arrest. It was believed the false declaration is an attempt to mislead citizens, cover up the truth in an attempt to justify the violation of State of Florida pursuit policy, as well as the brutal use of force. False declarations lead to questions about integrity. It was known that two of the people in the car were African Americans and yet the third person and owner of the vehicle was a White American. It can be proven that both African Americans were charged and are currently behind bars. The White American was not charged or behind bars and was granted clemency even though he is a convicted felon and was on probation. It was opined this was not an unusual practice for the Boynton Beach Police Department and that the citizens of different races are treated differently. Fear makes things worse. Chief Katz remarked the police officers were afraid and it affected their response. If the people of the community are afraid it affects their responses as well. Ray Whitely, a part of the Coalition of Clergy and President of Boynton United, Bury the Violence, asserted it must be clear that we respect those who protect us from harm daily. We pray for safety and peace of mind for their wives and children while at work. When the police become more aggressive the community has to act swiftly. Delay in confronting the problem, the entire community will be lost. Every African /American male Kul Page 238 of 446 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL MARCH 17, 2015 that is out after sundown is not selling drugs or has intentions of breaking the law. Most are honest, law-abiding citizens like everyone else. There have been incidents of pastors being stopped, forced out of their cars and illegally searched on their way from church; stopped, not for breaking the law, but for being in the wrong place at the wrong time. It is not a crime to drive in the Heart of Boynton after 10 p.m. in a nice car. Examining all the coverage, it Sounds like a story that ends in total chaos. Rev. Whitely had faith that a different ending could be negotiated. The following twelve parishioners came forward in support of the Coalition of Clergy: Dan White - 524 NE 2 "d Street Peter McCredie David Riggleman - 107 NE 13 Avenue Clyde Voce - 42 Buxton Lane Sandra Toliver June Lewis Diane Lester Willie Aikens - 726 NE 1 st Street Kathleen Hawkins - 2760 NE 5 th Court Jeffrey Nalo - Cheryl Grimes Virginia (unknown) In summary, Keith S. Moore, 3185 East Atlantic Drive, said humanity needs to have a feeling of belonging to be part of humanity and know they are safe. Anything that threatens safety, must be scrutinized and affirmed and make sure that the truth is told. The situation must withstand public and private scrutiny with all people speaking with one voice. Commissioner McCray thanked the Clergy and congregants for coming forward and offering their support. He stood with the citizens wholeheartedly. He was only one vote and he did endorse former Commissioner Woodrow Hay. Mayor Taylor thanked the citizens for using this peaceful manner to bring the issues to the Commission. It appears there are problems that need to be addressed. Mayor Taylor did not believe or condone the use of excessive force. Police personnel should only use necessary force and never use excessive force. If the information requested is public information, it would be made available. Living with fear was not appropriate for the City of Boynton Beach. Police protect the good people from bad people, yet they have to be discerning and know how to deal with it. Racism is unacceptable. The truth in all situations has to be found. Mayor Taylor suggested a town hall meeting be scheduled that focuses on the concerns expressed at the meeting. The problems have to be identified with open communication. A convenient time and place will be 11 Page 239 of 446 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL MARCH 17, 2015 organized where the concerns about police training can be discussed, if the Commission agrees. Commissioner McCray advised he does not attend meetings for personal agendas. He would be in attendance for the suggested town hall meeting. Commissioner Merker thanked those in attendance for appearing. Open dialogue was needed for everyone to learn and understand what was happening in the City. He hoped to continue to learn and help alleviate the concerns. Vice Mayor Casello was embarrassed because he did not know the deep feelings existed in the African American community. He hoped Woodrow Hay would be a conduit in the future when problems arise and can be immediately addressed. Commissioner Fitzpatrick, as a White person, could not really understand racism because he had not been exposed to it. He knew racism still exists and is soul destroying. He agreed to do his best to work on it, but as a Lieutenant Firefighter/Medic he drove the same motorcycle cop twice to Bethesda when he got hit. When your best example is a guy who intentionally swerved to kill a police officer and left him for dead in the middle of road, Commissioner Fitzpatrick had very little sympathy for the driver. Why the other individual in the back seat is not in jail may be a problem. The problem with clergy being stopped would make a stronger case. He would participate in any initiative. Pastor W.J. Aiken, New Day Fellowship Missionary Baptist Church, reiterated the information requested needed to be available. There is no right way to do wrong. Mayor Taylor replied any information that is available will be released. There is information withheld while investigations are ongoing. Any public record would be provided. Pastor Aiken supported the reappointment of Woodrow Hay. No one else coming forward, Mayor Taylor closed Public Audience. 5. ADMINISTRATIVE A. Discussion and possible appointment of Vice Mayor Mayor Taylor referred to Attorney Cherof's memo advising the Charter indicates the Vice Mayor is to be appointed immediately following an election. In the past, the Vice Mayor was rotated every year. Commissioner McCray had initiated the discussion and recalled there have been Charter changes over the years. Although he supported Vice Mayor Casello continuing in the role, he wanted to follow the procedure that had been in place. Mayor Taylor understood the issue was not addressed for personal reasons. Commissioner 12 Page 240 of 446 'W IM i I - .I*Xd g I go] g 1 - .1 wnej W N a MARCH 17, 2015 Fitzpatrick noted it was not clearly written. There is a reference to annually. The next Charter review should include clarification of the language. Mayor Taylor declared Vice Mayor Casello remain Vice Mayor for another year. Vice Mayor Casello thanked the Commission. B. Discussion of Commission interest in establishing Community Investment Funds and policies governing such funds. Mayor Taylor indicated $10,000 had been budgeted for community funding. Each Commissioner would have been given $2,000 to donate for a cause that benefits the community. The Mental Health Committee needed some funding to do minimal things and Mayor Taylor was advised the new ethics laws were an issue. Staff wanted to write a policy on how the funds would be distributed that would be sent to the Inspector General for review. Commissioner Merker was appalled by the funding. It is public money and the politics of taking money to get votes. If money is available, it should be directly budgeted. Personal donations would be appropriate. Using public funds is misleading and misrepresenting. The money budgeted should go to community ventures, but not given individually and specifically. Mayor Taylor responded helping the Mental Health Committee to help those with problems was not a way to get votes. Commissioner Merker indicated he was speaking generally about the slush fund. The Mental Health Committee was designed to help people, but not designed to be government funded. Donating money to organizations was appropriate, but it should not appear to come from a politician. Commissioner McCray recalled a budgetary amount was given to each Commissioner that was spent at the individual's discretion. The Inspector General came into existence and now a policy should be established and sent to the Inspector General's office for consideration. It is nothing new for those previously on the Commission and it was not trying to get votes. Vice Mayor Casello noted the account had not been funded since 2009 and at that point it was $50,000 to $60,000. It is discretionary funding that has been scrutinized by oversight boards and the public and referred to as a slush fund. In his opinion, the five Commissioners would be vying for the same limited dollars which could result in claims of unfairness and favoritism. Vice Mayor Casello suggested the $10,000 be returned to the General Fund to make up a shortfall for the replacement of a fence at Ezell Hester Center. 13 Page 241 of 446 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL FN = - - i Vice Mayor Casello moved to reject funding for establishing community investment funds. Commissioner Merker seconded the motion. Commissioner Fitzpatrick recalled 18 years ago he had lobbied the County Commissioners for their funds that were $150,000 per County Commissioner. It was then instituted in Boynton. It was the source of funding for the clock in front of the Children's Museum. There are very few things a Commissioner can personally take credit for doing. A fund of $2,000 per Commissioner is not a major issue. It is a hassle to get any funding through the Commission. Mayor Taylor agreed donations and expenses come up long after the budget has been passed. Vice Mayor Casello agreed the intentions were commendable, but it was a slippery slope. Mayor Taylor explained any donation had to come before the entire Commission for approval. Commissioner Merker reiterated the act of doing it individually was wrong. It should be done as a group with the required three votes. The motion failed 2-3 (Mayor Taylor, dissenting). Commissioners McCray and Fitzpatrick Commissioner Fitzpatrick moved to make a policy and send it to the Inspector General. Commissioner McCray seconded the motion. Vice Mayor Casello inquired if the $10,000 would remain in the budget and not spent until an official opinion is issued. Vote The motion passed 4-1 (Commissioner Merker dissenting). C. Review applications and appoint citizen member to the CRA Board for a four-year term expiring in March, 2019. Mayor Taylor explained there were two methods to proceed. One method would allow each Commissioner to rank each applicant and then tally the votes. The other method would be to open the floor for nominations that would be voted on individually. 14 Page 242 of 446 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL I �1 MARCH 17, 2415 Commissioner McCray moved to open the floor for nominations. Mayor Taylor passed the gavel and seconded the motion. Commissioner Merker asserted the candidates were not being given the Opportunity to present their credentials. The advantage was to the incumbent. The procedure should have each candidate address the Commission. He suggested the matter be postponed so each candidate could appear and speak. Vote The motion passed 3-2 (Vice Mayor Casello and Commissioner Merker dissenting). Nomination Commissioner McCray nominated Woodrow Hay to remain on the CRA Board. Commissioner Merker nominated Linda Cross, Vice Mayor Casello nominated James DeVoursney. No further nomination being made, Mayor Taylor closed the nominations. Commissioner Fitzpatrick remarked he had interviewed two of the candidates and knew the others fairly extensively. There was an opportunity to prepare for the selection. He was pleasantly surprised there were good, qualified people that want the position and he hoped all the applicants would stay involved in public service in Boynton Beach. Mayor Taylor agreed and felt all the resumes and candidates are more than qualified to serve. There are nine boards with openings and no one has applied. He urged the candidates to get involved in the community, Vice Mayor Casello concurred, He had read the resumes and was particularly interested in the perceived three problems within the CRA. It was proposed that there be future discussion on making the CRA Board entirely civilian candidates. It would take the politics out of the CRA. Vice Mayor Casello commended all the applicants who had applied. Commissioner Merker argued there needs to be change. Although the current Board has done a good job, there is a point where the members become saturated and new ideas were not forthcoming. Commissioner Fitzpatrick thought term limits for the CRA Board members of either eight years or six years with two three-year terms or two four-year terms be considered so there is some cycling. 15 Page 243 of 446 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL MARCH 17, 2016 Commissioner McCray stressed the current Board was doing an excellent job. However, he continued, as he had in the past, to support the Board returning to total citizen participation. Mayor Taylor called for a vote on the nomination of Woodrow Hay. Vote The vote was 4-1 (Commissioner Merker dissenting). Mayor Taylor declared Woodrow L. Hay reappointed to the Community Redevelopment Agency Board. Commissioner Merker agreed the current Board as it is composed does very good. But, he was open to change after further research and discussion. D. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (NN Stu) openings exist: Arts Commission: 2 Alts, Building Board of Adjustments and Appeals: 2 Alts, Cemetery Board: 1 Reg and 1 Alt. Education and Youth Advisory Board: 1 NN Stu Employees' Pension Trustees: 1 Reg. Golf Course Advisory Committee: 1 Alt Historic Resource Preservation Board: 1 Alt Library Board: 1 Reg and 1 Alt Recreation and Parks Board: 1 Alt Senior Advisory Board: 1 Reg and 2 Alts There were no applicants. 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. PROPOSED RESOLUTION NO. R15-024 - Assess the cost of nuisance abatement on properties within the City of Boynton Beach B. PROPOSED RESOLUTION NO. R15-025 - Approve conveyance of 913 N Seacrest Blvd. from the CRA to the City for the future expansion of Sara Sims Park. 16 Page 244 of 446 Naellmagellmo il 1 1,100 0 1 01 I ' L l 1 0 .1 W- A NG] U . M =9 MARCH 17, 2015 Commissioner Fitzpatrick recalled in 2014 he had moved to purchase the property in question and it was seconded by Commissioner Merker. It was valued at $18,000 and the City paid $45,000, two and a half times the appraised value. It is .23 acres and that works out to $195,000 per acre. If the City cannot afford to pay less than $21,000 per acre for a lakefront park, there is no way we can afford nine times that amount for a bulldozed lot. It will cost $1,800 for annual maintenance and it will be a loss of commercial taxes. He proposed the lot remain with the CRA and it be marketed as a commercial site. A Commissioner McCray moved to approve Proposed Resolution No. R15-025. Commissioner Merker seconded the motion. Vice Mayor Casello had viewed the Sara Sims Park and he characterized it as a pig's sty. He was in favor of expanding the parks in Boynton Beach. The $1,800 annual maintenance would be more than it was for the Lake Ida Park parcel, Vivian Brooks, CRA Executive Director, pointed out the parcel had been rezoned by the City and it is no longer commercial. By State statute the CRA is not allowed to maintain parks. There is an adjacent City parcel that is a problem and it had been reported to the City. There was a meeting with City staff so there is a clear understanding of what parcels need to be maintained by the City. Commissioner McCray had gone to the site and saw the litter and debris. He was aware how the Park has been misused. Those individuals that use the Park need to be re-educated and it should be part of the proposed town hall meeting with the clergy so they can discuss it with their congregations. Vote The motion passed 4-1 (Commissioner Fitzpatrick dissenting). C: PROPOSED RESOLUTION NO. R15-026 -Approve one (1) year extension of the Conditional Lien Waiver Pilot Program. D. PROPOSED RESOLUTION NO. R15-027 - Approve and authorize signing of an Agreement for Water Service outside the City limits with Jacques Saint Fleur for the property at 1206 Peak Road, Lantana, FL. E. PROPOSED RESOLUTION NO. RIS-028 - Approve and authorize signing of an Agreement for Water Service outside the City limits with Robert E. Newell as Trustee of the Robert E Newell Living Trust for the property at 7768 Terrace Road, Lantana, FL. 17 Page 245 of 446 MIZA I 0 ,10YA LN k fo] F. PROPOSED RESOLUTION NO. RIS-031 - Authorize the Mayor to sign the plat for the Silverwood Estates project to accept dedications per plat for the utility easements and lift station easement for water and sewer service by Boynton Beach Utilities. G. Approve the one-year extension for RFPs/Bids and/ or piggy-backs for the procurement of services and/or commodities as described in the written report for March 17, 2015 - "Request for Extensions and/or Piggybacks". H. Accept the written report to the Commission for purchases over $10,000 for the month of February 2015. 1. Accept first quarter report on operations of Schoolhouse Children's Museum and Learning Center for FY 14/15. J. Approve the list of surplus vehicle/equipment as submitted by the Public Works/Fleet Maintenance Division to be disposed of thru the auction process and authorize the City Manager to sign the auction agreement. K. Approve the minutes from the Regular City Commission meetings held on February 17 and March 2, 2015 A. Approve Change Order #5 for Man Con, Inc. for the Central Seacrest Corridor Utility Improvement project in the amount of $120,009 for additional sidewalks which will be funded by Public Works. Z =.. Commissioner McCray moved to approve the Change Order. Commissioner Fitzpatrick seconded the motion. Commissioner Fitzpatrick wanted to know the reason for the cost overruns. Mr. Groff advised the Change Order covered additional sidewalks that were not included in the original project. There is a lump sum of money budgeted by Public Works every year to replace sidewalks. It made sense to add these gaps in the sidewalks within the project as it was being done. It was a good price and the contractor was already in the area. It would create a continuous sidewalk from the project to the main road. The request would be to take the budgeted monies out of Public Works and transfer them to Utilities for the sidewalks in the area of the project. Commissioner McCray wanted to know the area covered. This would be central Seacrest corridor neighborhood improvements from Boynton Beach Boulevard south to 18 Page 246 of 446 Igaellignall"IM6 41 W N2 1 0 . J*YJ Ll I go] k4 l 0 ,1 VAX*] = MARCH 17, 2015 SW 6 th with the west border being 1-95 and the east border being Seacrest Boulevard. It is the neighborhood project where we are upgrading all the utilities. Commissioner McCray pointed out it was District III and not everything was going to District 11. Commissioner Fitzpatrick suggested matching dollars for dollars in Districts, Vote The motion passed unanimously. B. PROPOSED RESOLUTION NO. RIS-029 - Approve the Property and Casualty Insurance, General Liability and Automobile Liability Insurance and Workers' Compensation Insurance Program Renewals and authorize the City Manager to execute required documents for the policy year 411/15-03/31/16. - 9-=- Commissioner Merker moved to approve the renewals. Commissioner McCray seconded the motion. Vote The motion passed unanimously. 8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None ARUAM-111DOMF" J 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. Request Conditional Use and Major Site Plan Modification approval for a Pet Care (Boarding and Daycare) facility in an existing 7,700 square foot tenant space, including conversion of nine (9) surplus parking spaces into a screened outdoor dog run, located in Shoppes of Boynton at the northeast corner of West Gateway Boulevard and North Congress Avenue within the C-3 (Community Commercial) zoning district. Motion Commissioner Merker moved to approve the Conditional Use and Major Site Plan Modification. Commissioner McCray seconded the motion. Vice Mayor Casello had viewed the site and questioned how the dogs in the dog run area would be protected. A representative of the applicant advised the outdoor run im Page 247 of 446 W e "IN O-11611 M IN W lon I'Ll I K01 kLq I manal MARCH 17, 2015 would have a white, six-foot high fence. There would be a curb that would protect the fencing. Vice Mayor Casello wanted assurance the dog waste would be kept in sealed tight containers and taken off site. The representative agreed. The motion passed unanimously. B. Approve Master Plan Modification request to Boynton Village & Town Center to amend the previous approvals for the vacant tracts within Boynton Village & Town Center from 646 condominiums, 34 townhomes, 348 apartments and 80 single- family homes, to 643 condominiums, 350 apartments and 115 single-family homes, located at the northeast corner of Congress Avenue and Old Boynton Road. Applicant: Michael Covelli, Covelli Design Associates, Inc. Attorney Cherof inquired if the applicant would agree to combine items B and C. Mayor Taylor confirmed neither the Commission nor the applicant had any objection. C. Approve Major Site Plan Modification / Conditional Use request to construct 643 condominiums, 350 apartments, 115 single-family homes and related site improvements on the remaining vacant tracts within Boynton Village (Cortina, WR-1 and WR-2), located on the east and west sides of Renaissance Commons Boulevard, between Old Boynton Road and the C-16 Boynton Canal, zoned (SMU) Suburban Mixed Use. Applicant: Michael Covelli, Covelli Design Associates, Inc. Attorney Cherof administered an oath to all those intending to testify. Mike Covelli, Project Planner, explained this is the fourth time the Master Plan had been modified. Mr. Covelli located the site as the undeveloped portion of Boynton Village. The overall plan includes the commercial area in the front. The new plan gives diversity to the units rather than all townhomes. There will be a single-family homes parcel, a park that interacts with the lake, townhomes, apartments and condominiums. There will be two six-story buildings and some four-story buildings with apartments and elevators. There are towers on the buildings that require the conditional use. The average height of the buildings would be around 65 feet. The parking garages are wrapped with the residential units around the outside. A road would be built out to Congress Avenue that would be significant access to take the traffic off of Renaissance Commons Boulevard, There is a green belt along the canal that would run all the way around the project with internal links to the park so there is connectivity throughout the entire project. The buildings along the canal were moved further back and layers of landscaping added from the green belt to the buildings for a total of 280 feet. The 350 apartment units are 20 Page 248 of 446 0 11 0 110-4411 1= 4 W On k , I to] k , 1 -.1 aw to] 0 M 2 MARCH 17, 2015 four-story buildings with elevators which opens the market to all age groups. The access would be gated with an emergency access connecting the single family and multi-family parcels. The greenway runs around the property and connections come to the lake to utilize the park. There will be an extensive recreation center with a large pool, deck area, tot lot and many amenities. Each building will have 14 garages including the surface parking. The apartment buildings will be screened and pushed back 330 feet from the canal. The single-family homes will be a gated community with a recreation facility and large green belt along Renaissance Commons Boulevard and connectivity to the park. The homes will be two stories with two-car garages with the garage doors pulled back and porches pulled out. There will be a 50-foot road right-of-way to create a true streetscape with real trees along the street. Another lake would be created to allow more homes to face a lake. For the most part, there will be single-family homes across from the single- family homes across the canal. There is a three-acre park with the greenway connection and a passive area that extends the green space. There will be a small parking lot beside the park for the dog park. It will be a fenced area with small dog space and large dog space including a double gated entryway. There will be watering stations along with waste facilities. The park will have gates for maintenance. It is a great amenity to the project. Vice Mayor Casello inquired if there would be any shade trees. Mr. Covelli responded along the perimeter there will be shade trees with some hedge materials to avoid interaction between big and small dogs. The developer will build the park, but it will be part of the City parks. Vice Mayor Casello thanked the developer for a great project and thanked the Planning and Development Board and City staff for all the work over the years. There had been concerns expressed over the traffic added to Congress Avenue. Mr. Covelli noted the City had done extensive studies of the overall area and traffic impact. There will be two roads going from the project directly to Congress Avenue to distribute traffic off of Renaissance Commons Boulevard. An escrow account had been established with the monies to pay for a light at the intersection of Velaire Road and Renaissance Commons Boulevard. The intersection would have to meet the warrants. Mayor Taylor explained a certain level of traffic has to exist to qualify for installation of a traffic light. Commissioner Fitzpatrick recalled when the property changed from farm land to higher density and the City got nothing for it except five acres for a park. He was not sure how staff allowed five acres to go to three acres. He asked if the greenway path around the development was open to the public along the canal and Mr. Covelli advised it was open. The one end is full of Sabal palms and other native shrubs and plantings and Mr. Covelli indicated they would be relocated in the greenway. 21 Page 249 of 446 MEETING MINUTES II 19YA 0 to] kql 1 . ZM A Y161 ■ Motion MARCH 17, 2015 Vice Mayor Casello moved to approve the Master Plan Modification, Commissioner Fitzpatrick seconded the motion. Vote The motion passed unanimously. 1J, Commissioner Merker moved to approve the Major Site Plan Mod ification/Conditional Use request. Vice Mayor Casello seconded the motion. The motion passed unanimously. Mr. Covelli remarked it was a pleasure working with staff. It was anticipated earth work would begin by the end of the year. It would probably be a three to five-year build out with good diversity in unit type. The single-family homes should be in high demand, D. PROPOSED ORDINANCE NO. 14-031 - SECOND READING - PUBLIC HEARING - Approve abandonment of a portion of North Lake Drive bounded on the south by Dimick Road and Lot 1 of the Hulls Subdivision to the north. The subject right- of-way to be abandoned is 40 feet wide and extends a distance of 135 feet; containing 5,402 square feet (0.1240 acres). Applicant: Dodi Buckmaster Glas of Gentile Glas Halloway O'Mahoney & Associates, Inc., agent for the property owner, K. Hovnanian T & C Homes at Florida, LLC Mayor Taylor pointed out there were four Ordinances on one project. Attorney Cherof advised the first two were legislative in nature with Items F and G being quasi-judicial. There was no objection to consolidate the matters for hearing with individual motions for each request. Attorney Cherof administered an oath to all those intending to testify. He noted all previous documents and remarks were made part of the record. Proposed Ordinances Nos. 14-031, 14-032, 14-033 and 14-034 were read by title only, on second reading. It was noted Ordinances 14-033 and 14-034 were amended on first reading as reflected in the Ordinances on second reading, E. PROPOSED ORDINANCE NO. 14-032 - SECOND READING - PUBLIC HEARING - Approve Casa Del Mar Future Land Use Map amendment (LUAR 14-001) from Low Density Residential (LDR) to Special High Density Residential (SHDR). 22 Page 250 of 446 1 i * i 1 � i y Applicant: Dodi Buckmaster Glas, Gentile Glas Holloway O'Mahoney and Associates, Inc. F. PROPOSED ORDINANCE NO. 14 -033 - SECOND READING - PUBLIC HEARING - Approve Casa Del Mar rezoning (LUAR 14 -001) from R -1 -AA (Single - Family Residential District to an IPUD (Infill Planned Unit Development) with a Master Plan for a townhouse development. G. PROPOSED ORDINANCE NO. 14 -034 - SECOND READING - PUBLIC HEARING - Approve Casa Del Mar rezoning (REIN 14 -005) from an IPUD (Infill Planned Unit Development) with a Master Plan for a marina use to an IPUD with a Master Plan for a townhouse development. Vice Mayor Casello wanted to know about how the construction equipment would access the property once construction started and there is concern where the sales office might be located. It would be preferable if the sales office was away from Lakeside Gardens. Ms. Glas had heard the comments and it would be addressed by not using access from Dimick Road and using US 1. Mayor Taylor inquired if Ms. Glas agreed with all the conditions of approval and she indicated they had been reviewed including changes from the last meeting. Mayor Taylor opened the issues for Public Hearing. Nicole Beuhler, 2623 Lake Drive North, expressed her concerns relating to the setback. She had researched the definition of a setback and contended the required setback would be a minimum of 25 feet and for every foot over 30 feet it should be an additional one -foot setback. She had received information from Henry Iler and submitted his opinions. Mr. Beuhler asked that the setbacks be revisited or compatibility with a better transition be reconsidered. The existing property does have a fence that shows where the setback should be from the right -of -way. Mayor Taylor advised staff had addressed the setback issue and discussed the flexibility of the City to make the recommendations. Attorney Cherof advised the expert's letter would be made part of the record and accepted at face value since the expert was not present. John Trach, 2623 Lake Drive North, advanced there was no ill -will toward anyone and he appreciated everyone's efforts. Mr. Rumpf had looked at the setbacks within the boundary-to- boundary distance covered for the additional setback over the 25 feet. The roadway is 40 -foot wide. He disputed where the property line was to commence the calculation of the setback. The footnote indicates if the screening achieves compatibility, 23 Page 251 of 446 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL the City may be flexible for some relief. Mr. Trach felt strongly the first 25 feet should be reduced to 18 feet. Jason Evans, Counsel for Lakeside Gardens, spoke about the objections to the project b� the residents. They included the deficits in the application, reversal of the February 3 vote and overall fairness of the project. He claimed a criteria had to be examined and reviewed for rezoning. Data analysis is required. An expert for the residents concluded that property values would be affected. The criteria to be met cannot be to the detriment of the neighboring properties. The application, without any data or analysis, indicates property values would not be affected. The application is deficient. There was no traffic study as required and safety would be an issue. The application was denied at Planning and Zoning twice and then once by the Commission. Other issues with the site plan were insufficient parking, health and safety issues, setbacks, green space, parking enforcement that has been modified materially without returning back to the beginning of the process. Mr. Evans also raised the issue with Ballard having contracts with the City and being retained by the applicant for some portion of their application. It gives the applicant access to relationships or inside knowledge. The residents are paying money to a firm that is now being used against them with this project. Mr. Evans argued there had been no resolution on parking enforcement and the issue of approval of high density in a hurricane evacuation zone. According to Mr. Evans this was the wrong project for Boynton Beach, the process had not been followed and 'the Commission should control the issue. He asked the matter be postponed until better information can be disseminated. The signage for the commercial property to the south that may be blocked by the entrance to Casa Del Mar should be reviewed. Mayor Taylor responded the issues had been outlined previously and were mostly based on opinions. The Ballard partner was immediately removed from the project and had no influence on the Commission. As for the real estate values, Mayor Taylor opined the home values would improve. Vice Mayor Casello asked if the neighborhood had considered filing a lawsuit against the City and Mr. Evans could not respond. Commissioner Fitzpatrick understood there Would be no frontage on Dimick Road with the project facing inward and asked if it would change setbacks. Mike Rumpf, Planning and Zoning Director, remarked the project was first reviewed with frontage on Dimick Road. The setback should be sensitive to the setback with the lower density residential area. It really does not matter. The intent is to review a border-to-border perimeter 24 Page 252 of 446 ,J• YA kJ I L*J MARCH 17, 2015 property setback situation. Staff considered the existence of Dimick Road, an additional 40 feet of separation and wanted the project to appear to have frontage on Dimick. Commissioner Fitzpatrick questioned if Dimick Road was widened to 50 feet, it would be from the center line of the road and five feet would be lost of the front lawns of the current homeowners. Mr. Rumpf agreed that would be typical. Staff has done the analysis and review of the City of Boynton Beach Code and the Land Development Regulations and rezoning application. Taken into account were land use patterns along the waterfront and the purpose of the special high density land use classification. All waterfront properties were reviewed and many had very similar circumstances. This project is better enhanced with landscaping. Land values before and after new projects were reviewed too. Commissioner Fitzpatrick pointed out the same questions have been asked and answered over the past 10 years. The developers have been working with staff and have an expectation of reliability and predictability. Based on past practice, their proposal compares to projects over the last 10 years. He supported the project because the developer comes in good faith based on other developments. A pattern has been set. a- MM Commissioner Merker moved to approve Proposed Ordinance No. 14 -031. Vice Mayor Casello seconded the motion. Vote City Clerk Prainitc called the roll. The vote was 4-1 (Commissioner McCray dissenting). Commissioner Merker moved to approve Proposed Ordinance No. 14-032. Vice Mayor Casello seconded the motion. City Clerk Prainito called the roll. The vote was 4-1 (Commissioner McCray dissenting). I TJ Commissioner Merker moved to approve Proposed Ordinance No. 14-033. Vice Mayor Casello seconded the motion. 25 Page 253 of 446 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL MARCH 17, 2015 City Clerk Prainito called the roll. The vote was 4-1 (Commissioner McCray dissenting). Z =.. Commissioner Merker moved to approve Proposed Ordinance No. 14-034. Commissioner Fitzpatrick seconded the motion. Vote City Clerk Prainito called the roll. The vote was 4-1 (Commissioner McCray dissenting). H. PROPOSED ORDINANCE NO. 15-011 - FIRST READING - PUBLIC HEARING - Approve amendments to the Comprehensive Plan Utilities Element to include an update to the 10-Year Water Supply Facilities Work Plan and to policies in the Potable Water, Sanitary-Sewer and Solid Waste sub-elements. Attorney Cherof read Proposed Ordinance No. 15-011 by title only, on first reading, I J, Commissioner Merker moved to approve Ordinance No. 15-011. Vice Mayor Casello seconded the motion. Vote City Clerk Prainito called the roll. The vote was 5-0. 10. CITY MANAGER'S REPORT - None 11. UNFINISHED BUSINESS - None A. PROPOSED RESOLUTION NO. R15 -030 -Approve the following: 1) Authorize the Community Redevelopment Agency to issue its Tax Increment Revenue Bonds, Series 2015 in a principal amount not to exceed $5,005,000 in order to refinance its Tax Increment Revenue Bonds, Series 200513; 2) Authorize the City to guaranty the repayment of the bonds when they become due; 3) Authorize the City Manager to execute the Guaranty Agreement 26 Page 254 of 446 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL Z =.. Commissioner Merker moved to approve Resolution R15-030. Commissioner McCray seconded the motion. Vote The motion passed unanimously. 13. LEGAL A. PROPOSED ORDINANCE NO. IS- 002 - SECOND READING - PUBLIC HEARING - Approve amendments to the Land Development Regulations, including amendments to the Definitions, Zoning Use Matrix, and corresponding Use Matrix Notes to establish a new use titled Medical Care or Testing (In-Patient) to allow medical uses that provide 24-hour services or treatment. (TABLED TO 3/17/15) Motion Commissioner McCray moved to remove Items 13.A and B from the table. Commissioner Fitzpatrick seconded the motion. LTMI MM= Attorney Cherof read Proposed Ordinance No. 15-002 by title only, on second reading. I L Commissioner McCray moved to approve Ordinance No. 15-002. Commissioner Fitzpatrick seconded the motion, Mayor Taylor was in favor of limiting the use to C-3 zoning. It has been approved by the Planning & Development Board. Staff now recommends C-2 and C-3 too. Vice Mayor Casello was in favor of C-3 and C-2. He was not in favor of the change, but he understood why it was being done. In his experience, Commissioner Fitzpatrick surmised these would all be quiet places. He did not see a problem and noted it was not a sober home. It was highly regulated with 24-hour supervision. It is another storefront. 27 Page 255 of 446 JW=WA,O"",M$ J1 * IMM2 XJ L 4 1 KQ MARCH 17, 2015 Vice Mayor Casello asked why they were all along main roads and why could they not be situated in the CRA district. Mr. Rumpf first explained the regulations do not include in-patient medical care uses except near a hospital and limited to the PUD or PU zoning district. It does consider the impact on lower density areas and the redevelopment area. Compliance with federal laws, ADA and FHA, is an objective. Hospitals have been removed and the PUD zoning district would remain intact. The 100 -foot separation attached to the conditional use requirement was removed and now attached to the 50-foot setback if not achieved. A waiver provision for the site and operational requirements were added. There is a variation in uses and the provisions may not be necessary. Even though a consolidated plan is being revised, there are some Code provisions that require amendments at this time. The recommendation is to allow them outside the extended core area of the CRA. The objectives are met and there are 30 different parcels or areas that would be eligible for the proposed uses. Five are between one and twelve acres in size. Those parcels are west, along arterial roadways. These would be larger separation regulations. There are 20 parcels or areas in the east and three that are vacant and range between .8 and 1.3 acres. All the properties east are smaller and that is why the west and larger parcels are encouraged. Portions of the CRA are eligible. There would be a case-by-case review of those not meeting the minimum setback standards. It reserves the CRA planning areas which are envisioned for commercial concentrations, slow traffic and pedestrian emphasis. This use would not be a contributing use to a redevelopment area. The fact these facilities operate around the clock, needs different regulations than outpatient medical uses such as a doctor or a dentist office. Many of those offices are located in C-1 zoning districts which are in close proximity to residential or low density areas. The proposed change would avoid the approval process not required of other uses. The individual use characteristic would have to be considered. It would avoid segregating or institutionalizing the uses. In the CRA area the uses in the corridor should engage and contribute to the corridor for shoppers and motorists. If there is a gap or institutional or medical use, it does not have to interact, but it changes the pattern of motorist behavior as well as shoppers. Land use patterns should promote compatibility and harmonious land use relationships. Mayor Taylor opened the issue for public comment. Mark Karageorge, 240A Main Boulevard, agreed the change needs to be in C-3 only, based on the Business Development Board who also feels this should be C-3 only. Staff's original proposal was for the C-3 zoning only, but was changed at the Planning and Development Board level. There was a potential for adverse effect with including 9.11 Page 256 of 446 LJ'J WA, 0 IN= go" M,6 J I I **XJ L , 1 1 9 1 k , 1 - .1 ans] M M a Z MARCH 17, 2015 C-2 and C-1 and the neighboring communities. He urged the Commission to amend the change to C-3 only, The goal is to bring business into the City and there are medical uses throughout the City. The limited use would serve the citizens in a very positive way. Michael Weiner, representing CMG Holdings, 44 East Boynton Beach Boulevard and 450 Boynton Beach Boulevard indicated his client would like C-2 zoning to allow the various uses. It is not just detox. It would include birthing, food disorders, urgent care. His client had plans to build on his property that would be medical oriented with other things. The additional uses are needed to attract additional renters. As a result of the changes it would appear all of Boynton Beach Boulevard from 1-95 east would be excluded. He wanted to make sure a conditional or permitted use would not exclude all of Boynton Beach Boulevard. Mr. Weiner pointed out nothing had occurred along Boynton Beach Boulevard west of Seacrest for almost 20 years and very unlikely in the future. Vice Mayor Casello noted there was a veterinarian facility that is under construction. Commissioner Fitzpatrick asked what commercial districts include doctor offices. Mr. Rumpf replied C-11, C-2, C-3 and C-4 and PCD. He questioned if the area around Bethesda Hospital would be included as written. Mr. RUmpf replied only if the uses were incorporated into the PUD as adjunct to a hospital service. The regulations would not apply since Seacrest is not an arterial roadway, rather a collector roadway. Mayor Taylor commented the City of Boynton Beach was on the leading edge of these types of facilities and going further into other areas would make the City a magnet for these type of operations. He would only support the change if it was limited to C-3. Commissioner Merker stressed it was multi-use medically; therefore, if it was a medical building, the purpose remains to help people and not a sober home. It is appropriate and would serve the community well. 11, Commissioner Merker moved to approve Ordinance No. 15-002 as presented. Commissioner McCray seconded the motion. Commissioner Fitzpatrick clarified these would be along Boynton Beach Boulevard, maybe Gateway, Federal Highway, Woolbright and Congress Avenue. Staff had recommended the change based on logic of zoning. The proposed areas would be least likely to impact adjacent residential properties. N9 Page 257 of 446 �Ntei We " IN agla g I g 1 -.1 gual a MARCH 17, 2015 City Clerk Prainito called the roll. The vote was 3-2 (Mayor Taylor and Vice Mayor Casello dissenting) B. PROPOSED ORDINANCE NO. 15-003 - SECOND READING - PUBLIC HEARING - Approve amendments to the Mobile Vending Unit regulations of the Land Development Regulations, Part III - Chapter 1, Article 11; Chapter 2, Article 11; Chapter 3, Article V; Table 2-1 Applications by City Departments; and Table 3-28 Use Matrix (TABLED TO 3/17115) 1 1 111lize- 11!!�l Commissioner McCray moved to approve Ordinance No. 15-003. Vice Mayor Casello seconded the motion. Commissioner Merker felt mobile vending machines would downgrade the City. He understood their purpose at events, but not located on private property. It would hurt other area businesses. Commissioner McCray indicated he works in Broward County that has mobile vendors all over and it does not bring down the City. City Clerk Prainito called the roll. The vote was 4-1 (Commissioner Merker dissenting). C. PROPOSED ORDINANCE NO. 15-009 - SECOND READING - Approve amendments to Part 11, Chapter 2, Article XII, Section 2-136(b) of the Code of Ordinances entitled "Establishment of Public Art Fee" to include an additional exemption for normal routine maintenance items. Commissioner McCray moved to approve the Ordinance. Vice Mayor Casello seconded the motion, ME Page 258 of 446 MEETING MINUTES MARCH 17, 2015 City Clerk Prainito called the roll. The vote was 5-0. D. PROPOSED ORDINANCE NO. 15-010 - SECOND READING - Approve Amendment to the Boynton Beach Code of Ordinances deleting Chapter 2, Article XVIII abolishing the Financial Advisory Committee. Attorney Cherof read Proposed Ordinance No. 15-010 by title only, on second reading. Vice Mayor Casello moved to approve Ordinance 15-010. Commissioner McCray seconded the motion. Vote City Clerk Prainito called the roll. The vote was 5-0. E. PROPOSED ORDINANCE NO. 15-012 - FIRST READING - Approve the historic designation application for the Barton Memorial Park Cemetery located at 561 NW 12th Avenue, Boynton Beach. Attorney Cherof read Proposed Ordinance No. 15-012 by title only, on first reading. Commissioner McCray moved to approve Ordinance 15-012. Vice Mayor Casello seconded the motion. Commissioner McCray was glad for the designation since he has relatives in Barton Cemetery. VMr:1 City Clerk Prainito called the roll. The vote was 5-0. 14. FUTURE AGENDA ITEMS A. Appoint members of the City Commission to serve on the Palm Beach County League of Cities, Metropolitan Planning Organization (MPO), Coalition of Boynton West Residents Association (COBWRA) and the Countywide Intergovernmental Coordination Program -April 7, 2015 i • . ;RLI 31 Page 259 of 446 INaellIgnmenme il 1 *,JqX4 k k q I I LO] ky, UI t] M a a There being no further business to come before the Commission, Mayor Taylor properly adjourned the meeting at 10:23 p.m. ATTEST: Janet M. Prainito, MMC City Clerk ith A. Pyle, CMC eputy City Clerk W Jerry Taylor, Mayor Joe Casello, Vice Mayor David T. Merker, Commissioner Mack McCray, Commissioner Michael M. Fitzpatrick, Commissioner Page 260 of 446 MINUTES OF THE SPECIAL CITY COMMISSION MEETING HELD IN THE PROGRAM ROOM AT THE LIBRARY, 218 N. SEACREST BOULEVARD, BOYNTON BEACH, FLORIDA, ON TUESDAY, JULY 21, 2014, AT 2:00 P.M. PRESENT: Jerry Taylor, Mayor Joe Casello, Vice Mayor David T. Merker, Commissioner Mack McCray, Commissioner Michael M. Fitzpatrick, Commissioner Lori LaVerriere, City Manager James Cherof, City Attorney Janet M. Prainito, City Clerk ffif* � Mayor Taylor called the special meeting to order at 2 p.m. to review the proposed budget for 2014/2015, adoption of the preliminary fire assessment rate and adopt the tentative millage rate. Roll call revealed Commissioner Fitzpatrick would be a few minutes late, but all other members were present for a quorum. Ms. LaVerriere, City Manager, gave an overview and explained the documents provided and the procedure and timeline to be followed. The home values went up 8.63% and peaked at just over $4 billion in property values that would increase the tax revenues by $1.8 million if the tax rate remains the same at 7.9 mills as proposed. (Commissioner Fitzpatrick arrived at 2:04 p. m.) The budget for all funds is $188 million. The General Fund budget is $73.3 million which is 39% of all funds. A preliminary fire assessment rate resolution has to be adopted with or without a rate increase and a tentative millage rate has to be established by the close of the budget workshops. There will be public hearings on September 2 and September le to finalize and adopt the budget. The fire assessment will be finalized at a special meeting on September 11 th A breakdown of the entire budget indicates the General Fund comprises 39%, Water and Sewer Utility Fund is 21 %, Capital Fund and Solid Waste is 26% and all other funds the remainder. The revenue sources reflect approximately $27 million will be gained from property taxes at 14%. The City is not heavily reliant on ad valorem taxes. There are a variety of resources for revenue. 1 Page 261 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 The budget anticipates a decrease of 10 positions, There are six vacant police positions and Ms. LaVerriere proposed five of the six vacant positions be eliminated. A Business Analyst and Chief Field Inspector have been eliminated in the Development and Building Departments. A SAFER (Staffing for Adequate Fire and Emergency Response) Grant was approved over a year ago, for seven firefighters and all personnel costs and benefits. The two years of funding would expire June 1' of 2015 that results in funding needed for one quarter and the following budget year would have to absorb $400,000 plus additional salaries and personnel costs. The proposed budget reduced the number to four firefighters, resulting in a savings the first year of $44,000. The headcount has decreased due to the downturn of the economy. It was an opportunity to assess how the work was being done, improve efficiencies and determine the essential services to be provided, rather than legacy services. Further cuts are not without impact, but no layoffs were anticipated as proposed. There are 46 part-time workers and 744 full-time employees. Focusing on the General Fund, the budgeted amount is up 2,8% over last year for an increase of slightly over $2.05 million dollars. The City is a service organization and $57 million of the $73 million budget is personnel. The operating expenses at $13 million are the pens, paper, office supplies and equipment. Any reduction in a budget typically involves personnel. The programs have been downsized over the last couple years. The total General Fund budget of $73 million includes $49 million for public safety or police and fire services. It is a typical portion. They are expensive and essential operations. Reductions often have to begin in Police and Fire because they represent the crux of the cost. The proposed budget is $73.3 million and last year's budget was $71.3 million for an increase of 2.88%. The annual pension contributions have gone up for all three pension plans resulting in an approximate $1 million increase in the General Fund budget. The Museum is seeking additional funding to augment their operations. The health insurance coverage went out for bid and is currently funded at a 15% increase for employees. It was hoped the bid proposals would bring the costs down before final adoption of the budget. The grounds maintenance budget has been cut drastically over the last few years that has impacted the beautification of the City. The additional funds needed were $650,000 in addition to the $900,000 in the budget. Ms. LaVerriere had included $300,000 with the hopes more could be added the next budget year. A list of possible sites for improvement had been provided and could be discussed. The medians on Federal Highway had been restored. The funding would cover Boynton Beach Boulevard and plantings along Congress Avenue too. Irrigation and mulching 4 Page 262 of 446 I'TiEETING WAUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA had been restored along Congress. Plantings would be set in along with numerous other small projects to be completed. Commissioner Merker cautioned the insurance needed to be compared based on the coverage, deductibles and co-pays. Too often lower prices were appealing, but the deductibles were very important to the individuals. Ms. LaVerriere advised the Gehring Group was the benefit administrator under an annual contract and staff does an independent review. Their recommendations would cover all the elements of all the bids to come up with the best. Commissioner Merker wanted to review the data and look into the employees covering their own insurance. He understood the firefighters might want to do their own research for separate coverage under a plan. It would give the individuals responsibility and a choice of the coverage for themselves and their families. Ms. LaVerriere related it would be discussed during negotiations. Commissioner McCray was happy with the streetscape along Boynton Beach Boulevard. He was still concerned with Federal Highway. The Community Redevelopment Agency budget includes some work on the north end, on the railroad side, that will compliment the medians. Mayor Taylor noted the overall budget increase is $2 million that coincides with the increases in pension and health insurance. Ms. LaVerriere commended the Departments for preparing a bare-bones budget. In some areas certain items that do not work are unsafe or uncertified that now have to be funded. Commissioner McCray inquired if there would be any surplus from the current budget that would carry over for the new budget year. The information was not available as yet. A breakdown of all Departments and percent of increase or decrease of their budget was viewed. Commissioner McCray thought it should be explained that Code and Communications were now under the Police Department. There was a reorganization of the Police Department to break their expenses into three divisional budgets of uniform services, administrative services and support services making a comparison to last year impossible. Next year a true comparison could be made, Vice Mayor Casello noted the marketing and communication budget had no expenses and this year there is $180,000 budgeted. Ms. LaVerriere recalled there was some reorganization in Development. The expenses for marketing were deleted. Years ago there was a Public Affairs division under the City Manager's budget. The marketing expenses were spread out over several department budgets and now it is consolidated in one line item. It covers the Communication Manager position, advertising and marketing for the branding. K Page 263 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 Commissioner Merker suggested there should be monies budgeted to televise the Commission meetings. Ms. LaVerriere advised the Commission meetings are videotaped and they are now on BBTV, Channel 99 a few days after the meeting. It is not live-streaming, but an improvement. Changes on the revenue side include a $1.8 million net increase in ad valorem taxes. The gross increase in taxes is $2.6 million. The TIF monies for the CRA are deducted out for $758,000. The total revenues for the General Fund would be $27 million which is the approximate revenue levels in 2006. An increase in the Fire Assessment rate will need to be discussed. It is currently $88 per residential unit and the proposed increase would be to $100 per residence or $1 per month. It would net the budget $565,000 in additional revenue for a total of $5.5 million for fire assessment. There is a proposed fee through development that will provide an increase in revenue that would augment Business Tax Receipts. The Business Tax revenue is large for the City. There has been proposed State legislation to prohibit the tax and the proposed fee would help mitigate the loss of revenue if the legislation passes. State revenue sharing and sales tax increased $650,000 this year. State revenue sharing totals $7.5 million. In the past, transfers between funds have been relied upon heavily to balance the General Fund budget. Although the reliance has begun to decrease, some is still needed, The Traffic Safety Fund works. The red light tickets have dropped substantially and it means driver behavior has changed. Some of the funding is not being realized. Last year $250,000 was transferred. This year the monies would not be transferred because the revenues are paying for the administration of the program. There are two Community Service Officers, a Special Magistrate and a Clerk that are funded through the revenue. The issues with red light cameras will continue to be raised with each legislative session. Ms. LaVerriere would not rely on any revenue to balance the budget. Commissioner McCray inquired about the length of the contract and Ms. LaVerriere estimated it was in the second or third year. Commissioner Merker suggested the contract be re-negotiated with ATS so the City's share increases. Ms. LaVerriere agreed it would be possible in future contract negotiation. The citations and fees are set by the State. The variables are the terms of the contract with ATS to lease the cameras. A one dollar increase in Solid Waste fees was proposed. An increase had not been implemented since 2010. The residential, multi-family and single-family would increase $1 per month. The current charge is $14 a month and now will be $15. Amulti-family unit pays $10.75 and will now pay $11.75. The increase would generate another $500,000 in revenue that can be transferred to the General Fund. Commissioner McCray confirmed there would be no increase to businesses. 4 Page 264 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 Tim Howard, Director of Finance, indicated the Fire Assessment Fund balance had been transferred to the General Fund and is not completely closed out. Vice Mayor Casello inquired if other categories other than residential would have an increase in their fee. Ms. LaVerriere indicated there would be an increase for all categories. The fund balance is the unappropriated funds. Last year $2.4 million was used to balance the budget. This year the recommendation was for a $1.4 million transfer to fill the gap after increasing fees, retaining the same tax rate and cutting operating expenses. Ultimately there would be a time that the reserve account is not used, rather monies would be deposited to increase the fund. A minimum reserve has to be maintained at 10% of the General Fund budget. There will be a surplus of $2 million in the account after the transfer. The revenue sources for just the General Fund include property taxes that will net $27 million of ad valorem taxes and it is about 37% of the total General Fund revenues, It is a healthy percentage. Commissioner McCray asked if the total revenue included the increase in the fire assessment fee and Ms. LaVerriere agreed. A comparison showed that in FY 05106 the reserves totaled $21 million. The economy dropped and the withdrawals from the reserve had to be made. The 10% minimum reserve has been maintained. The Government Finance Officers' Association reports the standard has changed as a result of the economy and recommends a 25% minimum reserve due to the instability in the market. The amount of the reserve is set by resolution and can be raised. It is not regulated or required. It does not affect the audit or financial standing. The goal would be to build the reserves. Commissioner Merker suggested the millage be increased to build the reserve. Mr. Howard advised that decision would have to be made by the Commission. Commissioner Fitzpatrick concluded out of the last ten years, every time the reserve goes down is deficit spending. His conclusion was next year only $1 million or less could be taken out of the reserve and then no transfer could be done. Ms. LaVerriere noted the alternative would be for the Commission to reduce the minimum requirements. Commissioner Fitzpatrick concluded there has to be a change if not this year, definitely next year. Ms. LaVerriere hoped the values would continue to grow and projects would begin to materialize over the next year that would grow the tax base. It was the goal of economic development to build the commercial tax base. Ms. LaVerriere continued with her overview. In 2006 the millage was 6.4 with higher property values that generated significantly more revenue. The proposed rate of 7.9 mills and anticipated revenue reflects the loss in property values. There was a peak to the transfers from other funds that is now leveling off. There will always be some fund transfers, such as the Utility Fund that transfers $4.5 million per year, $100,000 from Recreation and $45,000 from the Golf Course. The Fleet Fund and Capital Fund were Page 265 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 used and almost totally depleted. Those funds need to be replenished. The City is headed in the right direction, but the progress would be slow. Commissioner McCray recalled 200612007 were much better days. Commissioner Merker noted other municipalities transfer funds also. It is normal. However, building the reserve fund has to be accomplished. Ms. LaVerriere was thankful utilities generates revenue. She pointed out the Fleet Fund dollars should go for fleet and not operating expenses. The current tax rate is 7.9 and the proposed budget does not suggest a change in that rate. The rollback rate is the rate for the City to generate the same amount of revenue as the 7.9 does this year. With the increase in property values, the roll back rate would be 7.4 to generate the same revenue. The TRIM (Truth In Millage) laws require notice be given when the revenue increases. It is considered a tax increase. Commissioner McCray stressed at the 7.4 rollback rate the City would be losing money. Ms. LaVerriere agreed and indicated the CRA would proportionately lose money. The assessed values are now over $4 billion. The deficit using the rollback rate would be $1.5 million based on the proposed budget. State law requires that the rollback rate be publicized. Mr. Howard showed a comparison from FY 2008/2009 when the taxable value was $5.6 billion. The current value is $4.2 billion for a drop of approximately 25%. In 200812009 the millage rate was 6,4553 and net tax revenue was $29.8 million. The coming year has a $4.2 billion assessment and 7.9 millage rate to generate $27.1 million in revenue. Last year the property values went up 3.2% and this year 8.3%. Ms. LaVerriere proposed the increase in values would not increase as quickly as it reduced over the years due to Save Our Homes and the cap on homesteaded properties at 3% each year. The cap is either 3% or the Consumer Price Index of 1.5, whichever is less. Mayor Taylor emphasized if the millage remains the same at 7.9 mills, the budget would be balanced with no surplus. Ms. LaVerriere continued the millage would remain the same, but it would be advertised as a tax increase of 5.81 % over the rollback rate. About 25% of the taxpayers in the City pay less than $200 a year in property taxes. Of the 30,292 properties in the City, 7,847 pay less than $200 a year. The Fire Assessment is not based on property value. It captures revenue from those with low ad valorem taxes who are typically the higher number of users. Everyone pays their fair share equally. The percentage last year was 30% and it has reduced to less than 26%. Several scenarios were utilized to show how the tax rate would increase the taxes. Commercial properties are not homesteaded and receive a higher increase of 8.75%. A Page 266 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 CITY COMMISSION There are no salary raises for the Commission this year. There is $1,500 funded for the Sister Cities program. The line item for business meetings has funding for two, possibly three elected officials to attend Palm Beach County Day, It is highly productive with meetings scheduled with as many legislatures as possible. She encouraged the elected officials to plan to attend. There is an increase in funding in the budget. It includes air fare, two days and nights for approximately $1,000 per person. Chamber luncheons continue to be funded. Most of the Commission attends those meetings. Funding one-half of the Palm Beach County League of Cities luncheon is included. If agreeable the City can host the luncheon again next year. There is funding of $1,200 for the elected officials to attend the League of Cities conference to be held in Hollywood, Florida. Strategic Planning funds and miscellaneous expenses bring the total to $9,000 in business meetings. Memberships include the annual dues to the League of Cities $7,000 and Palm Beach County League of Cities $14,100, Intergovernmental Coordination Program dues $900, Business Development Board members $2,500 and miscellaneous for $1,000. The budget is the same as last year. There is $10,000 proposed for funding community investments. It is the prior discretionary funds. Ms. LaVerriere had spoken with the Inspector General and it appeared the policy submitted would be approved. If the Commission decides to fund it, each Commissioner would have $2,000 to spend on projects for the public good. There are rules and every expenditure would be Commission approved. The program has to be brought before the Commission. Commissioner Merker did not understand the purpose of the funding. Ms. LaVerriere explained there have been community projects or efforts, such as sport teams and non- profits, operating for the benefit of the community, that the Commission has the ability to contribute some of the funding to a specific program. Commissioner Merker found the program to be phony and fictitious because the Commission would be given contributions for charity. He contended it was an attempt to make a Commissioner look good in the eye of the public and it was not personal funds expended, rather taxpayer monies. Commissioner McCray recalled it worked well in the past. Commissioner Merker interrupted that it was political. Commissioner McCray continued the money was spent for organizations that could not afford things and the money was designated for a public use. Some programs fall short of money and need funds. There were never any problems and he saw nothing phony about doing it. Ms. LaVerriere added there are very strict parameters how it can be spent and it is subject to Commission approval. The suggestion was to keep the funding budgeted until the policy could be established and approved. Commissioner Merker asserted charity is done by the individual at this own expense. 7 Page 267 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA NIMUMMME CITY MANAGER The primary change was the funding for the Assistant City Manager to work in the Utilities Department with 40% of the expense allotted to the General Fund and 60% to the Utility Fund that is reflected in salaries. There is also the creation of the marketing budget that pulls the salary and benefits of the Communication Manager out of City Manager budget for a reduction. The City Manager budget funds the City Manager, 40% of the Assistant City Manager, Grants Administrator, Administrative Assistant and a part-time Administrative Associate. The cell phone is an adjusted portion for the Assistant City Manager and other benefits. Business meetings include hosting the Palm Beach County City Manager's Association luncheon, attending the state conference, local conferences and others. CITY HALL This budget pays the City Hall building electrical bill and all the postage. There was an increase in postage to accommodate the creation of a budget brief and annual report to be distributed. Some special events are funded such as $80,000 for the 4 of July celebration, $15,000 for the Kinetic Art Symposium, Holiday Parade $5,000, K-9 event $5,000 and creation of a Civic Outreach Education and Initiative for $5,000. Funding will continue to be set aside for the Inspector General's office. The lawsuit is still pending and no bill has been presented for payment. Commissioner Fitzpatrick asked if the 67% figure is what has been spent of the last year's budget allocations. Mr. Howard indicated it was estimated for the entire year. There would be an adjustment. The money set aside for the across the board raises for employees has to be removed and distributed among the departments. It was not included in the estimated expenses. Under City Manager's office it reflects 85% being 15% under budget this year. Commissioner McCray emphasized simply because it is allocated, it should not be spent. Ms. LaVerriere advised the goal was to come in slightly under budget each year and putting the money in the fund balance. In the City Hall budget, Mae Volen is funded $85,000 for the senior transportation, lobbyist funded for $50,000, Inspector General for $92,000, miscellaneous studies for $3,000 which is strategic planning money, if needed. The other expenses are very similar to last year. The contingency number has come down substantially. MARKETING This division began with public affairs several years ago. Over the years the job has been reclassified to Communications Manager. The purpose was to isolate those Page 268 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 expenses. This is a bare-bones budget as the marketing endeavors grow. Printing and binding included the budget brief and annual report and other marketing materials for $10,000. Money previously set aside for branding has been redirected to this budget. It was hoped to be able to re-work the State of the City. Social media and web domain costs are included. Website development would assist in hiring a firm to work on the design and development of a new City website at $50,000. Commissioner McCray questioned the amount. Ms. LaVerriere related it could be between $35,000 and $65,000. Eleanor Krusell, Communications Manager, advised it was a one-time expenses and then staff will continue with the upgrades. It will be more interactive for the user. Commissioner Fitzpatrick inquired if the website was strictly for marketing or interactive for citizens as well, Ms. Krusell reported the possibilities would be endless. It would be done strategically and not a complete change at once. The hope is the website will be very interactive for the public. Commissioner McCray asked who would be responsible for updating the information. Ms. Krusell responded the departments typically upgrade their own pages. There is a website manager in the IT Department that works closely with marketing and communications. CITY CLERK Janet Prainito, City Clerk, advised - the budget is lower this year. The major changes include monies for NovusAgenda for the new electronic agenda software. There is also $10,000 for a cemetery database. There is $4,500 for the replacement of laptops for the office. The budget remains almost exactly the same as last year, Vice Mayor Casello inquired if the laptops were leased or bought outright. Ms. Prainito replied they are purchased. She deferred to John McNally, ITS Manager, to make any comparison in lease and purchases. Ms. LaVerriere indicated the City Clerk's office was one of the few that came in under budget. She complimented Ms. Prainito for being under budget almost every year. FINANCIAL SERVICES Mr. Howard reported there were no changes in personnel. The budget had a $45,000 increase that was mainly the increase in potential health insurance and pension increases. There were no changes for new equipment or new supplies, Commissioner McCray inquired about the legal ad expense and Mr. Howard responded it was a budget notice. Commissioner Fitzpatrick asked who was in charge of the enterprise software and Mr. Howard indicated ITS was in charge of the program and Finance was the main user. Two or three years out, replacing the enterprise system will have to be evaluated. Commissioner McCray asked about the training and Mr. Howard replied it was monies to send either himself or staff to a State conference. There is training for staff on the M Page 269 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 modules of the enterprise system. deductions through payroll were very lines that can be utilized for deductions the problem arises occasionally. W Commissioner Fitzpatrick recalled changes to difficult. There is a limitation on the number of . Some of the issues have been addressed, but John McNally, ITS Manager, reported due to budget constraints, certain key upgrades and infrastructure have been delayed. The aging infrastructure was gradually being replaced and would be healthy for the next four to five years to grow the user community and data needs. Investment in PC replacements has been ongoing to update processors and memory levels to run with more modern applications. Other essentials to explain the $83,000 over budget this year, is the need to replace the aging telephone system. It is past end of life and the vendors are giving their best efforts if parts are available. It is a major communication tool that impacts the entire City. Now is the time to reinvest in the technology and either upgrade the existing system or totally replace the system. As other departments, increases in salaries and benefits have increased by $30,000 for his Department. There are minor increases in some of the maintenance fees and a major decrease of $35,000 in software acquisition due to the upgrades that were done. Commissioner McCray inquired what was included in the $235,000 figures other than the phone system. Mr. McNally related it included the connectivity, maintenance on the system and some other things. Vehicle maintenance was another question. Mr. McNally indicated the Department did have a City vehicle that the staff uses to service departments and equipment at remote sites such as fire departments and recreation facilities. Uniforms were another area of concern. Mr. McNally advised staff likes to use the City polo shirts with the logo. Commissioner McCray noted training expenses went from $5 the previous year to $4,000 and Mr. McNally reported he wanted to invest in education of the staff on new software to support their customers. Commissioner Merker agreed that training was imperative to stay competitive and be efficient. Commissioner Fitzpatrick wanted to discuss staffs use of laptops versus tablets. He understood the desire was to use laptops since they are Microsoft and tablets use other software. Mr. McNally advised there are some tablets used throughout the City such as Development that uses them in the field. It was being carefully monitored. It depended on the business need of the Department requesting replacements. Commissioner Fitzpatrick related complaints about processing payments between City Hall and the Police Department or Building Department using the enterprise system. Mr. McNally recalled centralized cashiering had been attempted to have better control. Mr. Howard interjected the Police Department had a cashier that was eliminated with centralized cashiers. When the Police lobby was reopened seven days a week, the front desk in liff Page 270 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 the Police Department uses petty cash to process 80% to 85% of the payments. A credit card payment has to be made through City Hall. Commissioner Fitzpatrick wanted an update on the status of the enterprise system. Mr. McNally reported it was a long-term project. Some internal customers complain the system does not meet their needs and have actually gone to different systems that have been supported by ITS. However, it is a huge project to evaluate the problems and diagnose the solutions within or without the enterprise system. Financing a replacement is over $500,000 that may have to be brought before the Commission for a final determination. Commissioner Fitzpatrick pointed out the screen and presentations at the City Commission meetings are cumbersome, require advance setups and are not networked with the laptops of the Commissioners. There is very little flexibility. Mr. McNally said a previous proposal was offered to invest in other equipment and it was entangled with the question on the life of City Hall. Ms. LaVerriere interjected it was $110,000 that was removed from the capital improvement plan. She suggested a quicker fix could be investigated, Vice Mayor Casello broached the debate of leasing versus owning laptops and computers. Mr. McNally advised it had been researched a while ago, but it now looks like leasing might be an opportunity to save versus a purchase. It has never been undertaken. It may be a future subject for discussion with Finance the next time major computer purchases are made. Mr. McNally pointed out some of the larger infrastructure replacements have been leased and it is being considered for other large projects. Personal computer replacement has not been considered. Commissioner McCray suggested a RFP (Request for Proposals) should be sent out. Mr. Howard would discuss the matter with Mr. McNally and bring it back before the Commission. It could be placed on a future agenda. HUMAN RESOURCES Julie Oldbury, Director of Human Resources and Risk Management, reported the proposed budget was 5.4% lower, She thanked the Commission for approving last year's purchase of new software that allows for greater efficiencies and is responsible for the budget reduction. The restructuring of the office and pension contribution figure helped to bring the budget lower also. Career Development was decreased by $30,000 which were the expenses for designing the training program. This year's allotment was for maintenance. Commissioner McCray wanted an explanation why college tuition expense were not budgeted, Ms. LaVerriere added it had been four or five years now that funding had been eliminated. It is discretionary funding and not essential. 11 Page 271 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 RISK MANAGEMENT Ms. Oldbury reported the self-insurance budget came in flat. It was anticipated to expand the legal services to utilize the City Attorney to take over the property and liability claims. Currently outside counsel is hired and the communication and direction is not as strong as desired. Commissioner McCray asked if that was the $250,000 requested and Ms. Oldbury concurred. LEGAL Attorney Cherof advised the budget remains flat, except the line item for labor related expenses. The current budget is $60,000 and the expense is well over that amount. It is almost exclusively for Police Department related grievances and arbitration and claims filed by the PBA (Police Benevolent Association). There is an expectation that there may be savings in that area by year end, if some of the more adversarial procedings can be negotiated through the bargaining process. He referred to Ms. Oldbury's remarks relating to a shift in the use of outside counsel and there were some issues to resolve the personnel available to complete the work. His firm could do the work and the details could be worked out. Commissioner Merker requested an estimate of the additional charges. Attorney Cherof contended his firm could do it in a more efficient fashion in two respects. They could maintain an equal or lesser hourly rate for the work and increase the level of communication. There are twelve attorneys who work for his firm. He would like to have someone onsite every day of the week to improve all efficiencies within the Legal Department. Vice Mayor Casello saw that personnel services was $107,000. Attorney Cherof indicated it was the legal assistant and benefits. The Department has only one City employee. Mr. Howard interjected it included pension, health insurance, Social Security and salary. It is added into the total budget. Mr. Howard indicated it was part of the $595,000 overall budget. Vice Mayor Casello surmised the legal contingencies can only be estimated because the legal actions cannot be anticipated. Attorney Cherof agreed and added it was an issue every year. Based on previous remarks, Vice Mayor Casello, asked about the possibility of having an in-house lawyer from Attorney Cherof's firm. Attorney Cherof acknowledged the plan was to have a lawyer here during the hours the City was open. The expense or rate would be blended into the overall budget. Attorney Cherof reported all the personal injury and tort litigation was under the insurance carrier. When the City became self- insured it inherited those same attorneys by choice, through the Risk Management Department. There are principally three attorneys that do that litigation on behalf of the City. Two are seen on a regular basis in closed-door sessions. There is also Workers 12 Page 272 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 Compensation counsel. It was proposed that Attorney Cherof's firm would take over all the litigation and create a cost savings to the City. Chief Katz reviewed his budget that was three tenths of a percent less than last year's budget. It is difficult to compare last year to this year due to restructuring and the way budgeting is being done. Code Compliance was originally separate and now under the administrative services division. Communication's budget was a separate budget and now it falls into support services. Uniform services budget has a reduction in the range of $11 million, which was the Police Department budget. Support Services and Administrative Services were removed and created the Uniform services budget. There are three division commanders, each with their own operating budget. There is a reduction in uniforms. They are not being switched every six months. There are increases in personnel costs in terms of personnel development to ramp up training. The Department was investing more in personnel development and working with fleet to replenish the stock. Commissioner Merker inquired about the low disability costs. Mr. Howard interjected it was a disability policy on all employees and it is a very low rate. Commissioner Merker thought disability in the profession would be high. Mr. Howard advised it was long-term disability that is effective after the 1 oth day. It is bid and part of the entire benefit package. Vice Mayor Casello asked about the number of patrol officers and Chief Katz replied there are 56. The five officers proposed to be cut would not be patrol officers. There are personnel in civilian positions and people attached to task force positions that could be changed. It would not be easy to lose five positions. Chief Katz felt the money was needed for training, equipment and payroll for the personnel. Public safety was Vice Mayor Casello's number one concern and a resident survey revealed public safety was the number one issue for the residents. He was not in favor of cutting the five positions. He wanted the badges on the street doing their job. He would not compromise public safety in the City. Mayor Taylor clarified the positions proposed to be cut are currently open positions. Chief Katz agreed and Ms. LaVerriere indicated they had been vacant for six months. Commissioner Merker understood not filling those positions would not be a negative for the City with no change in safety. Chief Katz stressed it would not adjust the number of personnel on the street. It will take some sworn personnel in traditional civilian positions and move them to the street so no shortage would occur. It may create an issue in the future of replenishing the civilian staff. A re-organization was done and some civilian positions were added. W Page 273 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 Commissioner Fitzpatrick understood that civilian employees had been laid off, but no sworn officers were lost and the civilian positions were filled with sworn staff. The proposed budget reverses the trend. Chief Katz concurred because it is not the best use of the money to use sworn, highly-trained officers to do civilian work. (Mayor Taylor recessed the meeting for a ten - minute break at 4 p.m.) LIBRARY Craig Clark, Library Director, remarked overall the budget was flat with the normal increase for pension and benefits. The telephone service was reduced, electricity decreased with the installation of a new chiller and reduced contractual services, computer programs and a smaller book budget. Overall the increase is only $26,490. Commissioner McCray noted the Library was already at 102% of this year's budget. Mr. Clark recognized that any increase is significant. Commissioner Fitzpatrick asked what the cost was for extra security. Mr. Clark advised he had increased the overtime budget by 5% because contract negotiations are still ongoing. The Police are present 26 hours a week for security that is badly needed. The current budget is $48,048 and the request is $49,489. Vice Mayor Casello was shocked that the problems continue at the Library and require Police protection. Mr. Clark reported Fights break out and there are elderly patrons. It is a public building that over 350,000 patrons visit each year. Vice Mayor Casello concluded a few vagrants are creating a $50,000 problem. He asked how the problem could be fixed other than throwing money at the problem. Mayor Taylor explained it was not just vagrants, kids hang out there after school and it is not to read books. Mr. Clark was unaware of a way to deal with the issue. Ms. LaVerriere explained when the laws or rules are broken, the individual has to leave the premises. Visitors have to be appropriately dressed or they are escorted out. There was agreement it was unfortunate and it was managed with continued Police presence. Commissioner Merker commented it happens inside and outside of the Library and it cannot be controlled. The Library is an important building in any City, so the money was not a significant amount in comparison to the educational value for all age groups and ethnic groups. Vice Mayor Casello inquired if other libraries in the County have a police presence and Mr. Clark knew the County has security. Commissioner McCray thought the County contracts the service. Mr. Clark had utilized a security service, but found the teenagers did not respect the security officers the same as a uniformed police officer. They became ineffective. Commissioner McCray agreed with both sides realizing it is a national problem and a different mindset of those visiting the Library. Mr. Clark noted 14 Page 274 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 staff works hard to keep the teens busy with new programs. Most of the teens are very good. The adults have been the issue lately. Mayor Taylor added the presence of a Police Officer prevents trouble and Mr. Clark added it gives the Officers a chance to work with the community and kids. Many people feel safer at night, Commissioner McCray thought the positive investment in the City and facilities was an important factor. Commissioner Fitzpatrick had weak. Mr. Clark knew an ar lately, Commissioner Fitzpt reported the gate count had decreased slightly. It appear( for the programs. More kid programs. experienced a problem with the WiFi at the Library being :enna had been added and had received no complaints trick asked about the trend in visitors and Mr. Clark gone up this fiscal year; however, the circulation had d more people were coming in to use the computers and were coming in than before and participating in the Commissioner McCray pointed out this was a public safety issue for the Library and its users. It is definitely not money wasted. MUSEUM The overall budget request is for additional monies of approximately $150,000 for staff services. The janitorial services increased as it is bid every three years. There was a 5% increase in electricity. Suzanne Ross, the Executive Director of the Museum was present for any questions. Commissioner McCray commented he appreciated the work done at the Museum and the amount of money requested is fair. He preferred to spend money to keep the building in use with worthwhile programs, rather than an empty building. He supported the budget request and was impressed with the reports made at the City Commission meetings. Ms. Ross announced there were many projects planned for next year to improve their financial position. Commissioner Fitzpatrick asked if there was a meeting room in the Museum. Ms. Ross advised there was a classroom on the second floor that could be used and was being considered to lease to other entities to increase revenues. Membership prices vary from individual memberships for $25 up to a family ultimate membership for $125. The average membership is the family basic for $60 a year. Mr. Clark promoted the Adopt-A-Magazine program and urged those present to make their selection. It buys a subscription for the year. RECREATION Wally Majors, Director of Recreation and Parks, attempted to have a flat budget, but came in a little over 1% increase from last year. Like other Departments, there is the challenge with the pension and health insurance cost. He was grateful the Commission ip Page 275 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 approved the Strategic Plan that outlines the plan for the next several years to make programs attractive, family friendly, affordable and ultimately be self-sustaining. Commissioner McCray wanted an explanation on business meetings. Business meetings are monies for staff to attend the Florida Recreation and Park Association Conference and regional meetings that staff can attend training sessions for continuing educations units. Credit card fees of $5,000 were also questioned. Mr. Majors explained the money is spent to maintain the credit card services to its customers. Ms. LaVerriere added the credit card companies charge a 1% or 2% fee and it varies. Other departments such as Finance pay the fee also. Commissioner Merker reported an incident at Oceanfront Park at night when the gate allowed entrance to the Park and he had called the Police. Mr. Majors advised the Park closes at 9 p.m. and Ocean Ridge is very sensitive about the activities at the Park. The resident fee for the beach is $40 a year and non-residents get a seasonal pass for $90. Only one or two have been sold. A non-resident cannot buy an annual pass. Mr. Majors pointed out the parking is an issue and there are times when everybody cannot be accommodated and traffic backs up on AlA. Mayor Taylor inquired if the fees could be changed. The seasonal pass is March to November. It is $5 per car off season and $10 per car in season, The County has three parks where parking is free. Commissioner McCray questioned the line item of $500 for Tennis Center merchandise. Mr. Majors thought the purchase of tennis balls was the main expense. Vice Mayor Casello mentioned his idea of putting the Golf Course under the Park and Recreation umbrella and asked Mr. Majors if he would be receptive to that arrangement. Mr. Majors would be willing to work with the idea. FIRE Ray Carter, Fire Chief, presented the Fire Department budget. The increase in the budget was 7.9% from last year. Personnel cost increases were mostly the pension and insurance cost. There was a pay raise last year that was not part of the adopted budget and it is carried forward. The operational cost and capital cost has a $150,000 increase. Equipment replacement has not occurred over the last five or six years and some equipment is now beyond the end of their useful life. The items are expensive. Stretchers cost $10,000 each, hydraulic tools for extricating individuals cost $35,000 a set, so the cost is significant to provide the same level of service. Commissioner McCray developed there are four contracts for services with the Village of Golf, Briny Breezes, Ocean Ridge and the Town of Hypoluxo. Commissioner Merker noted there were two health insurance line items. Chief Carter reported the two had been separated when the firefighters' local was considering going to a separate insurance plan. The cost is the same, just separate line items to be able 12 Page 276 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 to make a comparison. There are 134 certified uniform personnel and the remaining 15 are general employees with the same identical plan at this time. Mayor Taylor asked how many extraction tools did the City have and Chief Carter advised there were seven sets. The last one was bought in 2006. There is one on each of the responding units and another with special operations. Mayor Taylor questioned why seven were necessary. Chief Carter reiterate the first responder units in each zone along with the special operations have their own tool. The first arriving unit should have the capability to immediately access patients inside a vehicle to render care. Mayor Taylor recalled there was a grant to hire seven more employees. It was questioned what would happen when the grant money was gone. He remembered the assertion that over the two years there would be attrition that would absorb the cost of the new hires. Two years has passed and the proposal is to get rid of three of the seven and there is no grant funding. If those positions are lost through attrition Fire Station #1 would have to be taken out of service on a regular basis. The proposal to take three of the positions out of the budget for the last quarter represents about $45,000. There will be some retirements in the near future. The positions could be held open rather than eliminating them. The loss of positions would necessitate taking a unit out of service. The Fire Department is a 24/7 operation. Previous to the seven new hires, Fire Station #1 was covered with only one responding unit. Vice Mayor Casello, a professional firefighter for years, commented two minutes in a trapped auto is a lifetime. The budget proposal has the elimination of three firefighter positions. Chief Carter advised there were three firefighters that were just hired and starting on shift this week. They will be spaced across the shifts. Vice Mayor Casello asked if the Department would meet required personnel standards if the positions were lost. A unit would have to be taken out of service to maintain the minimum staffing on those trucks in service. Chief Carter stressed the mandate of the current grant is that staff cannot be reduced during the period of the grant. Once the grant is finished, the staff can be reduced since there is no requirement to keep personnel beyond the end of the grant. It is up to the City to pick up the funding of all the positions that are covered in the grant. The loss of three positions is a person on each shift and a truck would have to be taken down on any given day when regular staff is absent. It would then become an overtime issue. Vice Mayor Casello asked if the increase in the fire assessment fee could be used to keep the three positions. Fire assessment money can be used to cover those costs. It can be used for any purpose that meets the need of fire protection services. It cannot cover EMS costs. The assessment is only at about 40% of what could be charged to cover fire services. Ms. LaVerriere clarified the impact on the budget year under consideration is $44,000 and it is one quarter of the year. The positions would not be reduced until after the expiration of the grant. Next June is the deadline. The following year would require M Page 277 of 446 MEETIRG MWITES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 $400,000 being added to the budget for personnel and expenses. The impact on modified staffing brings up the question why only Station #1 rather than other Stations. The reduced staff occurred 65% to 70% of the time with only one unit at Station #1. Vice Mayor Casello felt 30% of the time was too much. Chief Carter recalled the reduced staffing was done for two years prior to the grant. The only measurable standard is response times and they did increase by 20 to 30 seconds all over the City when the positions were lost. It is a ripple effect through the entire system. The fire assessment monies all go into the General Fund. This year the $44,000 expense is not taxing. The following year would be a greater impact and a policy decision has to be made. Vice Mayor Casello stated one man down on a truck makes a difference and the mission is compromised. He was not in favor of cutting the three positions. He firmly believed Police and Fire have to be at 100%. Mayor Taylor understood that the loss of the three positions would not mean the loss of a unit. Chief Carter indicated it would, 30% of the time at Fire Station #1. Mayor Taylor questioned if another SAFER grant was available. Chief Carter advised he would apply again to extend the grant for another two years. Ms. LaVerriere offered budgeting the $44,000 and delaying the policy decision until next year was very doable. The decision does not have to be made immediately. It was pointed out that Fire Station #1 does service some of the contractual areas and that could compromise those contracts. Service is still provided, but it may be a longer response time, Commissioner McCray commented with the budget constraints, it has been a job well done. Commissioner Fitzpatrick inquired about the call volume. Chief Carter replied the call volume was flat for about four years. Last year there were over 12,000 emergency responses with the same personnel since 2009. 10=UTA 0 a Kjoligh Nancy Byrne, Director of Development, reported a position of Business Systems Analyst was eliminated, reduced to a part-time records specialist. The position of Chief Field Inspector was eliminated from the Building budget, The Business Development Specialist was moved to Development Services to assist in planning how to work with local businesses. The Chief Field Inspector position and Business System Analyst will not be filled and are part of the budget reduction. Overall the three divisions, Building, Planning and Zoning and Development Services came in at a negative $34,000. Economic Development has $54,000 to continue the grant program if desired. It would consist of two, commercial, interior build out grants up to $15,000 each and two other grants up to $12,000 each for a total of four grants funded in the budget. A certificate of use and occupancy fee is planned to be brought before the Commission in September. It would be a replacement for the current Business Tax process. The application would WA Page 278 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 be the Business Tax Receipt, but it will guarantee the City has the oversight of new business openings, transfers of businesses, fire inspections, code inspections and building inspections. There will be slight change in the fee structure. Currently rental properties should be inspected by Code on a regular basis and the cost is not recouped. This new fee would absorb some cost recovery of the services provided to the business community. The fee will increase because it will be more of a staff process for Planning and Zoning. Loss of the Business Tax Receipt fees would be a $1.6 million loss for the General Fund. Many of the municipalities have gone the same route. Mayor Taylor wanted clarification on the two grants previously mentioned. Ms. Bryne explained it is $54,000 total that encompasses two $15,000 grants for commercial interior build out and two $12,000 grants for commercial rent. A portion of a Community Improvement staff position is funded in the General Fund budget due to cuts in Federal and State monies. The position now helps with grant administration, work on the energy program from the green building fund and taken over administration of the grants that are still in payment process for economic development. There are several projects underway and several are outside the CRA district. The Cortina project at Boynton Town Center had now moved to the engineering phase. It is expected to come in for site plan modification shortly. Renaissance Commons has another apartment building scheduled to be built. There is a project at the corner of Miner and High Ridge Road that would be brought before the Planning and Development Board shortly. CRA projects include 500 Ocean Avenue and the Casa Del Mar project that will be a townhome project on the site. There is a lot more development and interest in Boynton Beach is very strong. Vice Mayor Casello asked about the hotel project planned off of Gateway Boulevard and Ms. Byrne advised - the site plan was needed. He requested to be kept informed of any plans or projects in his District and any other District. Ms. Byrne remarked there were great things going on at the Mall and there is discussion for an out - parcel restaurant. The Mall is doing well. It was anticipated a map would be created that shows all projects and new development and businesses. PUBLIC WORKS AND ENGINEERING Jeff Livergood, Director of Public Works and Engineering, advised there were a number of General Fund programs. The administration line items cover administration and operation of the Department with very minimal change. Commissioner McCray wanted confirmation there was not going to be any training or equipment. Mr. Livergood 19 Page 279 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 indicated it had been eliminated before this time. Facilities Management Division is essentially flat except pension and health benefits. Lower than expected custodial bids were submitted. Funding was added for pressure cleaning for $10,000, contractual building repairs and minimal dollars for miscellaneous repairs. Given the stress on the capital budget, it is necessary to pull those into the operating budget. Mayor Taylor asked if the custodial services cost covered all City buildings. Mr. Livergood indicated it did not include Utilities that funds their own. Commissioner Fitzpatrick wanted to know if maintenance to the Old High School would be budgeted under Facilities Management. Mr. Livergood agreed. Commissioner Fitzpatrick had discussed the Old High School with many people and agrees with Mayor Taylor that there is a lot of talk, but no action. A few people have put their own effort into the project and at the charrette there seemed to be a large consensus to save the building. He did not want to spend much money, but thought a few thousands could be used to stop the roof leaking. Maybe a fiberglass membrane and 10 or 20 gallons of roofing cement to stop further deterioration could be applied. It could be a savings in the future or cut the loss. Mr. Livergood cautioned that a few years ago staff could not get onto the roof due to safety concerns. He felt any maintenance that would be done to extend the life of the building would be a minimum of $250,000. Mayor Taylor felt any dollar spent was a dollar wasted. Mr. Livergood knew there were structural issues that would have to be addressed first. The last tarp put on the roof was $15,000 to $20,000. A membrane or sprayed roofing material is not going to buy a lot because the surface below is not decent and clean to bond. A thorough inspection would be needed before any repairs are considered, Vice Mayor Casello had seen many of the roof tiles appear to be loose and missing. Could they become flying projectiles during a storm that Code should investigate? There were no Code violations. A study had recently been conducted to assess the air quality and the results would be forwarded to the Commission. The photographs were very indicative of the overall condition of the building. Commissioner Fitzpatrick and Vice Mayor Casello wanted to enter the building. Mr. Livergood saw it as a liability issue, but he had no objection. Vice Mayor Casello inquired about where the pressure washing would be done and Mr. Livergood indicated it would be where the public would see. STREET MAINTENANCE Street Maintenance budget changed because one-half of the salary of the street sweeper operator and the cost of the street sweeper would be moved to Utilities Stormwater because there is a nexus between stormwater management and street cleaning. Rol Page 280 of 446 MEETING MINUTES SPECIAL, CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 Mayor Taylor inquired if there was money for painting lines for lanes on the roads, Mr. Livergood noted it had increased $20,000 for contractual repairs, for striping and street lighting repairs. There is contractual street light repairs on Ocean Avenue and INCA that are separate from Florida Power and Light. Mr. Livergood reported the high volume streets were just stripped. Gateway, the busiest roadway, SW 8th Street and Ocean Avenue were striped. Mayor Taylor indicated the CRA cannot pay for anything that the City would normally do itself. Regular maintenance of municipal roads is standard maintenance. ENGINEERING There were minimal changes, SOLID WASTE The only significant change was the additional transfer of $500,000 to the General Fund. Otherwise, the health insurance and pension benefits were the only increases. Some variables would be waste disposal that varies based on the commercial customers or roll offs. If there is an increase in those items there are offsetting revenues to cover the cost. Vice Mayor Casello asked about the $10,000 transfer from the Golf Course that would be the cost to take the waste out of the Course. Mr. Livergood advised the payment is the non-ad valorem because even the government has to pay that fee to the County for waste disposal at the transfer stations and landfills or incinerator. It is a mechanism for the City to pay for the non-ad valorem portion of the expenses. Vice Mayor Casello confirmed the County owns the land and the City leases the Course. Residential property pays a yearly fee for the disposal of the materials, The City's cost is the expense getting the materials to the County. Commissioner Fitzpatrick observed that recycling is decreasing. Mr. Livergood did not agree it was decreasing or increasing. Time was spent to determine the participation rate with residential recycling. It is a voluntary program. Commissioner Fitzpatrick reported some cities sell the residents garbage bags and only those bags are picked up so recycling would save money spent on the bags. Mr. Livergood indicated it was a good process for those willing to abide by the rules. He would be fearful if people no longer paid the cost of garbage pickup and some will dispose of the garbage wherever they can and litter the roads or use the commercial dumpsters. It would be a difficult system to implement and maintain. FLEET There were minimal changes in fleet and it did drop $5.5 million which is attributed every year to the dollar value of the fleet purchased and varies based upon age. Some 21 Page 281 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 years more are bought and others less. Fleet is not replaced based on an average expense. It is bought when needed and next year is less. Vice Mayor Casello inquired if the funds came from the fleet management fund. Mr. Livergood explained there is a transfer from every department into the fund. One transfer is the cost of maintenance and the cost of fuel. It covers all equipment and vehicles. Mr. Livergood explained every enterprise and every division purchases their own equipment and has a transfer to the fleet maintenance program. The departments pay five years in advance of purchase so the funding is available. Both Chiefs and department heads discuss their fleet needs and adjust the annual expense accordingly. Some departments prefer to borrow the equipment they need on an occasional basis. There is sharing of equipment between municipalities when necessary. Vice Mayor Casello emphasized the Golf Course needs a backhoe. GROUNDS MAINTENANCE Generally the budget is flat and the City Manager had requested an estimated cost for enhanced ground maintenance at a number of locations. Landscape maintenance is will only look as good as the effort put into replacing what fails and maintaining the rest. Plants do not last forever. Fertilizer and pesticides are needed. The level of care has to be funded to maintain the look. It is either done with contractual dollars or people. The estimated cost of incremental expenses at some locations was provided for additional mulching, plants replaced and more fertilizing. The total is over $600,000. Commissioner McCray questioned why Sara Sims Park was not on the list. The Park is on Martin Luther King Boulevard and has the cemetery. Ms. LaVerriere interjected the playground equipment is already funded and the CRA was doing the base work. Mr. Livergood explained the City was not putting money into the Park while the CRA Master Plan is being developed. Commissioner McCray emphasized it was a Park the residents used and it needs to be mowed and enhanced besides the playground equipment. It is the worse park in the City of Boynton. It was pointed out regular maintenance is in the regular budget. The list provided is additional landscaping. Commissioner McCray pointed out funds need to be provided. There are basketball courts and a tennis court and it needs improvement. Ms. LaVerriere had used the proposed list and cut it in half for funding until some direction was given by the Commission on the medians and other projects. Mayor Taylor inquired about ownership of the medians along Gulfstream Boulevard. Mr. Livergood advised there is a maintenance agreement with Delray to pay 50%. Commissioner Fitzpatrick asked about the monies allocated for Chapel Hill roads and Mr. Livergood responded, with normal maintenance, plants are lost and it has not been mulched, that covers most of the expenses. The medians were fertilized. Mr. Livergood recommended that 17 Street needed attention, Ocean Parkway, Congress W Page 282 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 21, 2014 medians, which are the most visible to the public and Gateway between 1-95 to Seacrest to be minimal plantings. The medians along US 1 were funded in the current budget. The focal point was the center of the road to capture the driver's eyes. There are a number of swale areas that have not been addressed and are still part of the maintenance contract. The medians along the entire length of Federal Highway were done. The east and west sides need work. The south end plants have been purchased and have not been planted as yet. There was discussion about the grates along Ocean Avenue and replacement of the trees along the street. The design has to consider the safety of the public and water and oxygen has to get 'the root system of the plantings. Commissioner Fitzpatrick warned most of the trees would be lost if some changes were not instituted in the grates. Commissioner Fitzpatrick opined the money should be spent first where the business districts are and people spend their money. Ms. LaVerriere agreed Congress Avenue, Federal Highway and Gateway Boulevard are the corridors that need attention. Mayor Taylor wanted to be provided the total amount of the surcharge paid by residents outside the City limits, for water and sewer. Mr. Howard would run a report. Mayor Taylor was hoping the surcharge could be increased, however, Attorney Cherof advised the rate is capped by State law at 25%. Vice Mayor Casello thanked all the Department heads and the public present for participating in the process. It is serious business and the future of the City. The reports are very informative and much appreciated. Mayor Taylor echoed his appreciation and felt great progress had been made. Ms. LaVerriere thought the outstanding issues list should be drawn up showing areas of reduction or restore funding. Mr. Howard added there will be areas continually examined between now and the passing of the final budget. Mayor Taylor requested any ideas for revenue be brought forward for discussion. He opened the floor for public comment and no one came forward. Mayor Taylor adjourned the workshop at 5:41 p.m. (Continued on next page) 23 Page 283 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA CITY OF BOYNTON BEACH Jerry Taylor, Mayor Joe Casello, Vice Mayor JULY 21, 2014 David T. Merker, Commissioner Mack McCray, Commissioner Michael M. Fitzpatrick, Commissioner ATTEST: Janet M. Prainito, MMC City Clerk J ith A. Pyle, puty City Clerk v 24 Page 284 of 446 In of A jj :20*114klks Jerry Taylor, Mayor Joe Casello, Vice Mayor David T. Merker, Commissioner Mack McCray, Commissioner Michael M. Fitzpatrick, Commissioner Lori LaVerriere, City Manager James Cherof, City Attorney Janet M. Prainito, City Clerk CALL TO ORDER Mayor Taylor called the meeting to order at 10 a.m. He returned to the Fire Department budget for additional questions. Mayor Taylor understood that there are two units in every fire station. Chief Carter pointed out Fire Station #5 has more than two units that includes a Special Ops Unit and Shift Commanders Unit for a total of four units. Mayor Taylor inquired about the legal requirements for personnel. Chief Carter replied there is a NFPA (National Fire Protection Association) standard and there are time-use studies on effective size of crews. It recommends four personnel on a fire apparatus. Three per unit is the Department's standard since the data shows there is very little difference in efficiency of a three-person crew versus four. Mayor Taylor asked why there were four units at Fire Station #5 and Chief Carter replied there is a fire unit and transport unit like all other stations. There is a Special Operations Unit that does all the specialty rescues, deals with hazardous materials and dive rescues. There is also the Unit Commander truck available for each shift. The need to buy new equipment was previously discussed and Chief Carter reiterated it is funded through the fleet replacement plan. The Department was on schedule to replace some vehicles. The order would be placed this year for delivery next year. Mayor Taylor had found that other municipalities pay for their fire trucks over a 20-year period, It is done so the people living in the City over the future years get the use of the truck rather than current residents paying the full amount. The two extraction tools scheduled to be replaced will probably only be one and the others replaced over the next few years. The last one purchased was in 2006 and is nine years old. Mayor Taylor was attempting to find the $44,000 to fund the three firemen. Chief Carter stressed the Department was very religious about maintaining the tools to get the maximum life. Page 285 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 Vice Mayor Casello questioned if leasing or financing the equipment would be more or less expensive. Mr. Livergood reiterated the strategy to prefund all equipment. The anticipated future purchase date is determined and then each year, payments are transferred to the Fleet Fund so the full amount is available to pay for the equipment when it is purchased. It is easier to budget and there is no concern about buying the fleet. The variables for the departments to reduce their annual expense would be to extend the life or change the vehicle type to a lesser expensive model. Since the money is in the bank, it is readily available at time of purchase. Vice Mayor Casello inquired if any profit was transferred back into the General Fund and Mr. Livergood replied yes. However, it was not recommended since future needs cannot always be anticipated. The Fleet Fund balance can be projected for the next 25 years. Monies can be transferred, but not if future purchases would be leveraged. Commissioner Merker gathered Mr. Livergood totally approved of the process. Mr. Livergood was proud of the way it was being done. It is an excellent way to fund municipal fleet. Mayor Taylor reiterated his suggestion to take the $44,000 out of the Fleet Fund to avoid the layoff of three firefighters and the money can gradually be replaced over the life of financing for a future purchase. Ms. LaVerriere mentioned the $44,000 is minute compared to what will follow next year and having to fully fund all the firefighters. When the final figures are determined it was anticipated there would be a savings on the health benefit of $200,000. In the Fire budget there was $100,000 for turn-out gear that was a match for a grant that was not received. The $100,000 will be deducted so the $44,000 should not be an issue this year. The total revenue and expenses will be calculated again at the end of the workshop. Mayor Taylor surmised there would be no problem keeping the three firefighters and Ms. LaVerriere agreed the $44,000 this year would not be a problem. Next year, funding the full salaries of all seven firefighters from the grant may be an issue. Chief Carter noted there would be an application in the fall to extend the SAFER grant. Commissioner Merker was not comfortable with deviating from the Fleet plan even for small amounts and the equipment is needed. Mayor Taylor thanked Chief Carter and commended the Department for doing a great job. Chief Carter would continue to look for savings and additional revenue opportunities. Commissioner Fitzpatrick agreed with the current Fleet plan because it smoothed out the process and avoided crisis funding. It gives the City a reserve. He did want to keep the firefighters, but opined the City should comply with the budget until the cycle of deficit spending has ended. He did not want to give up on good fiscal policy. Page 286 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 GENERAL FUND - CAPITAL IMPROVEMENT Mr. Livergood presented the Capital Improvement Fund budget. It is the road map for the next five years. it is important for staff to use as a planning tool for time and funding needs. This year the Capital Fund deals mainly with maintenance. It is a necessary evil to maintain the structures and infrastructure of the City for the public to continue to use the services. The list includes roof repairs, painting, carpeting and miscellaneous projects. There is a project for $100,000 for the pistol range at Fire Station #3 that needs extensive repairs. The cost covers interim repairs to keep the building viable for the next three years. It should be part of the discussions on the Police facility. Vice Mayor Casello asked if sharing a range with another Police Department would be a possibility. Mr. Livergood replied absolutely and it would have to be discussed with the Police Department if they can share space or pay for rental space. They would need a resource in order to do it. There would be an expense involved. Mr. Livergood thought it was wise to keep the $100,000 in for the next fiscal year and as the Police facility plans evolve, this would be one component to determine if it would be cost effective to provide the service. Commissioner McCray was in favor of keeping the $100,000 and agreed with Vice Mayor Casello's suggestion. He would like to see the research and figures on sharing or leasing. The park projects listed are smaller projects with the exception of Congress Avenue Barrier Free Park. Debbie Majors, Grants Administrator, reported an application had been submitted for the Barrier Free Park project, It requires a one-to-one match. To avoid having to add additional funding in the Capital Improvement Plan, existing projects were traded to offset the match monies needed. The legislature funded all the small projects and none of the large projects, consequently the Barrier Free Park grant was denied. It was planned to reapply in October. In the meantime some of the smaller projects can still move forward and still use them for the match next year. Commissioner McCray was concerned about the Sara Sims Park renovations. Ms. Majors explained the plans were to renovate the restrooms bringing them into ADA (American with Disabilities) compliance, adding a fitness zone or exercise area and resurface the tennis courts. There will be lighting improvements along the walkways. Mayor Taylor noted there was mention of fencing for $25,000. Mr. Livergood added one area was Hester Center and Rolling Green. Commissioner McCray knew they were in need of repair. Mr. Livergood advised there were options at Hester Center to re- ,k] Page 287 of 446 k� 11 well JULY 22, 2014 evaluate the criteria and goals as far as fencing. Something different could be developed and still provide the necessary security. Mayor Taylor thought bids would be sought. Mr. Livergood advised everything in capital improvement requires a bid and competitive pricing. The Civic Center work included $60,000 for restrooms, $70,000 for the auditorium floor and ceiling that are a couple years out. Mr. Livergood emphasized this would be a decision made in the future that will be affected by the Town Square Plan. There were structural concerns about the aluminum boardwalk around Mangrove Park and the plan was to hire an engineer to review the walk and plan the costs for the repair work to be done two year out. There are additional expenses for Oceanfront Park lighting, especially in the lower parking lot. The expense is projected for a couple years out, but the planning has to commence now. A costly project is the resealing of Oyer Park slated for next year at $100,000. It will include some base repair and then a seal coat and striping that adds $20,000 to $25,000. The work cycles every five to six years. Commissioner Fitzpatrick surmised that a share of the damage is from non-resident users. The percentage of use was not available. Mr. Majors recalled there had always been a shortage of car parking spaces without the trailers. The County supplied some funding because of the proximity to Boynton Inlet, It was agreed there could be no differentiation of the fees between City and County residents. As long as you live in the City or the County, the annual parking permit fee is the same. A daily fee of $10 is charged on holidays and weekends if an annual pass is not purchased. There is no data on who uses the Park. Commissioner Fitzpatrick wanted the dollar revenue. The last full year of data on the revenue was 201212013 that generated $52,121 from parking fees and decal sales. In 2013, 480 decals were sold. The only cost directly attributable to the Park would be the two parking attendants' expense of $26,000 to $27,000 a year. The administrative costs are minimal. Vice Mayor Casello inquired when the fees had last been increased and Mr. Majors replied it had been the same since the initiation of the fee system. Mr. Livergood pointed out there was another project for Oyer Park for 201612017 of $200,000 to repair the small wooded fishing pier at the site. It is an amenity that is nice, but without it, the maintenance cost would not be needed. Mr. Majors added the fees and decal sales are trending down that is indicative of the economy and gas prices. There is a large commercial fishing industry. Ms. LaVerriere saw the boat ramp as an opportunity for gains. Mr. Majors was willing to review new fees. He cautioned that raising fees usually results in reduced use. Vice Mayor Casello concluded Boynton Beach has one of the premiere boat ramps in the area and the City should capitalize on that asset. Mr. Majors agreed it was one of the busiest boat ramps in the County. Commissioner Merker thought it was logical to raise the fees to meet maintenance requirements. If the Park is improved, the fees have to be increased. Page 288 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 Mayor Taylor wanted any dock master that may be hired, to be a contractor rather than an employee, Mr. Majors advised it used to be a part-time parking attendant. Ms. LaVerriere thought a security firm employee could be utilized. Commissioner McCray was glad the projects and cost would be brought before the Commission under a request for proposal. It was thought some of the estimates were high. Mr. Livergood commented the big expense is the prep work, Mayor Taylor did note there was $8,000 for Sara Sims Park. Mr. Livergood continued there were public safety related projects with one of the most significant in the - five-year program for 2016/2017 being $2.2 million to replace the radio system. It would be taken out of the fund balance in the CIP. Grants would be sought. Mayor Taylor inquired about when the improvements for Fire Station #1 would begin and Mr. Livergood responded it would commence at the beginning of the new fiscal year. The next group of projects involved IT improvements and replacements that have been placed in the capital plan due to the high cost. Commissioner McCray asked how many monitors could be bought for $30,000. Mr. McNally estimated 35 to 40 computers could be purchased. The possibility of leasing would be researched. Mayor Taylor asked where the data center was located that needs fire suppression and Mr. McNally answered it was at Fire Station #5. The area houses 90% of all computing resources, supporting all the applications and storage. Mr. McNally had been adamant about using a gas-based system rather than water when the building was constructed. The main water pipe for the entire building goes through the computer room. Staff hoped to be able to reroute the existing pipe and put a non-water fire suppression system in the room. The estimates for the enterprise system are shared with Utilities and their administrative staff. Ms. LaVerriere indicated the transfer is from the Utility fund into the Capital fund. Commissioner Fitzpatrick estimated Utilities' share would be $81,000. The planned changes would get the City up-to-date on the renewal of the enterprises license agreement. It was anticipated some of the IT fees next year would increase. Mr. McNally remarked the CRA interlocal agreement includes monies for licenses and software expense. TRANSPORTATION PROJECTS Most of the money comes from the $375,000 transfer from the Local Option Gas Taxes. All the projects listed were eligible to use those funds. Page 289 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 General street maintenance would gear up in 2015116. An annual bridge repair line item is included. There are several entries for the Florida East Coast Railway. Each crossing had been inspected with the FEC and All Aboard Florida. The final improvements were developed. The location of pedestrian crossings and the cost was estimated because final plans by the railroad had not been submitted. The general line item for the FEC crossing upgrade is a yearly cost from the FEC to maintain their existing grade crossings. They are based on a long-standing agreement. The Quiet Zones are a separate issue. It is a replacement for the train horns. The improvements made for a quiet zone would improve the safety at that crossing. There are three or four supplemental safety issues to create a quiet zone. Quad gates could be installed or the barrier median could be extended There is a measured safety of the train horn, too. The impact on pedestrian safety has to be considered. A long quiet zone through Palm Beach County would require the cooperation of all municipalities. There are several funding sources that are unknown at this time. One funding source may be the Metropolitan Planning Organization that has allocated $6.2 million for the construction of quiet zones. Palm Beach and Broward Counties have applied for a TIGER (Transportation Investment Generating Economic Recovery) grant up to $20 million and the State legislature allocated $10 million State-wide for construction of quiet zones. The State grant requires a match from the municipality. Vice Mayor Casello ascertained the City had eleven crossings. He inquired why the 79 miles per hour was a threshold? Mr. Livergood advised it was established by the Florida Department of Transportation when the safety standards changed. Even if All Aboard Florida fails, the quiet zones could still be funded. The City's position on All Aboard Florida should be discussed as an agenda item. Mayor Taylor had several residents asking about the City's position on the proposed rail system. Commissioner McCray concurred that homeowner associations in his District have discussed it and are concerned. Ms. LaVerriere suggested All Aboard Florida representative be invited to a meeting. Pedestrian crossings have been a concern when the trains travel 80 miles per hour. Attorney Cherof interjected pedestrian safety has been a primary concern by those on the technical committees. Commissioner Merker asked why the project would not proceed. Mr. Livergood advised it was more political than technical. Carisse LeJeune, Assistant City Manager, recalled neighboring communities that would not have an All Aboard Florida station expressed their concern it would cause safety issues and funding problems with no benefits. The assertion was made that All Aboard Florida would assist all the southeast Florida coastal communities, but not everyone agreed with that assumption. 2 Page 290 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 Mr. Livergood saw the benefit with the coastal Tri Rail link having a station downtown. It would allow residents to use the local station to get to West Palm Beach, to transfer to All Aboard Florida, Commissioner Fitzpatrick discussed the possible use of stationary horns. The horn would be installed at the crossing and direct the sound down the roadway rather than down the tracks. Those residing next to the crossings would probably prefer a quiet zone solution, Mr. Livergood cited the fact Boynton Beach Boulevard crossing was already made a quiet zone was beneficial. Closing some crossings was considered by staff, but was not a solution. Commissioner Fitzpatrick considered the stationary horn on the Tri Rail tracks as a viable possibility because it would be much smaller. Unfortunately, changes to the CSX crossings would have to be funded by the City. The wayside horns cost approximately $75,000 per crossing compared to $500,000 for a quad gate, City staff was working with the League of Cities to determine which supplemental safety measures were desired compared to the cost and the wayside horns. Commissioner Fitzpatrick agreed the SEC tracks should have the quiet zones in light of the possible funding sources. On the CSX tracks, stationary horns may be more practical. Mr. Livergood advised quad gates are already on the CSX line on Ocean Avenue. With the increasing population in South Florida there is an impact because communities are looking at more dense housing along the rail corridors to encourage mass transportation for work and pleasure. Vice Mayor Casello could not understand how 32 more trains a day, going 79 miles an hour through Boynton Beach, would benefit the City. The Seacrest Corridor project deals with landscaping along the Forest Park area and remains in the budget at $138,000. It will be coordinated with the Utility Department that will be doing some utility work in the area, The area is along Seacrest from the Library south to Woolbright Road. In the future there is a project to redesign the same portion of Seacrest to provide a curved roadway for more of an urban feel with street lighting. The entire project is estimated to be $5 million and will probably remain five years out. The sources of revenue were listed in the materials. Commissioner McCray saw an imbalance of $41,000. There are three projects that were from a 304 Bond fund, a separate accounting tool. The Wilson pool is now five years old and the rebar is beginning to rust through. Mayor Taylor declared a five-minute break. Page 291 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 UTILITIES Colin Groff, Utilities Director, gave an overview of the budget. There is $40 million for utilities coming from the utility fees and about $36 million in capital and bond sources. Expenditures match the revenues. About 21% of the total City budget is the Water and Sewer Fund and about 18% of $188 million is Utility capital projects. The water and sewer is capped at 7,000 gallons a month for residential properties and stormwater revenues of $3.6 million for maintenance and capital projects. Most of the expenditures were staying flat. There are two things causing an increase of $900,000. One is $545,000 for pension, healthcare, personnel costs as previously discussed and $330,000 is an additional transfer to the reserve fund for future appropriations. The fund pays for unexpected emergencies. Commissioner Merker asked if an objective was to increase the reserve each year. Mr. Groff's objective was to always increase reserves to anticipate problems. There are rules in place dictating the reserve balance. Mr. Howard added two to three months of operating expenditures are in reserve for operations and other funds transferred to the R&R (Replacement and Renewal) account for projects. The reserves would increase over time. The objective would be to increase the R&R reserves more to cover the ongoing projects. Vice Mayor Casello wanted an update on the water meter changes. Mr. Groff advised the changeover was 90% complete and should be completed in the next couple months. There are issues with radios and other small problems, but it should be fully operational very soon. Mr. Howard advised the projected deadline is September 30th Approximately 34,000 readers had been replaced. Two antennas were installed in the City. A couple areas are weak and have to be resolved. Mr. Groff speculated, over time, the system would be more efficient. The data will help to find better ways to manage utilities. The system does not allow remote shutoffs or hook ups. There is a project to allow people to access the utility 24/7 to pay bills and get water turned off or on. There would be a fee to do it on Saturday on an emergency basis. Vice Mayor Casello inquired if efforts were made to assist the elderly. All utilities are searching for more and better ways to provide more information to the public. Bill averaging, prepay or auto pay functions are being reviewed so customers can pay their bills on time to avoid shut offs. Mr. Howard interjected the shut-off notice is sent in the bills. Friday shut offs were being discontinued to avoid the weekend issues. Mr. Groff agreed there were improvements that could be made. The tools the City has can do a better job for the residents. 9 Page 292 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 Commissioner McCray asked for clarification on the debt service line item for $5,000. Mr. Howard replied it covered the fee for the paying agent to handle the administration of the calling of the bonds. The bank is paid an annual administrative fee. Under capital, there is an anticipated major plant expansion and upgrade. It is scheduled for completion September 2016. There is a contract in place and working on conceptual designs. A final price would be brought to the Commission. Hopefully there would be some reductions in cost. The other aspect would be the raw water main. Section A has been completed, Section B is being completed now and then Section C would be bid with bid opening in September. Most of Section C is not in rights-of-way avoiding road closures. There are 5,500 feet of long drills under 1-95 and roads. The depth would be 40 to 50 feet below I- 95. The neighborhood projects include replacing water lines and upgrading storm water systems as needed and adding new fire hydrants. They would rebuild swales and patch the pavement and do overlays. Neighborhood meetings would be held prior to the projects and electronic communications used to advise the public. The projects can be fairly disruptive for short periods of time. Commissioner McCray stressed the Commission should be kept fully informed so they can respond to resident questions and concerns. The central Seacrest corridor is a two-phased project. The first phase is the north end of the corridor and should alleviate some flooding. Driveway aprons would be replaced for a uniform look. The scheduled completion date is April, 2016. The second phase should commence in May, 2016. It is a 36-month project and includes the City Hall complex. Vice Mayor Casello inquired if the Downtown Master Plan was being considered for the placement of the new lines. Mr. Groff indicated some changes may have to be made on the City Hall block. It would be coordinated. The Lakeside Gardens area is another project to replace water mains, install water improvements and address flooding with intersection improvements. It is 50% storm water and 50% water lines that need to be replaced. The storm water projects total $4.2 million over a couple of years. It was in the design phase for Venetian and Treasure Isle areas and INCA has some serious drainage concerns. There are some easement issues too. Rolling Green Ridge is in concept design to reduce flooding, fix piping and resolve some swale issues. NE 1 and 6th Avenue floods and the engineering is started. A study was being done to review the entire area. NE 20th and NE 2nd is included in the Lakeside project. M Page 293 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 Mayor Taylor inquired about the area along Industrial Drive, the Arts District. Mr. Groff reported the drainage system is in good shape. There is a downstream issue with FDOT that should be corrected. The existing system does not belong to the City, so there is no funding budgeted. There is a five-year plan for reuse with $9.85 million budgeted. There are projects planned in 2014/2015. The current reuse capacity is .38 or 380,000 gallons per day. It has to grow significantly to meet the permit requirements and in the consumptive use permit. The Utility Master Plan has to be updated by combining all utilities and looking for synergy. The goal has to be met in the allowed timeframe. Projects are scheduled for the next five years. Mayor Taylor reported 'the City has to get to 100% by 2026. Every year the efforts made have to be reported. Commissioner Fitzpatrick asked if the lakes could be used for drainage. Mr. Groff opined if it was less expense to put the water into ponds than to eject the water down. There may be opportunities to take advantage of the lakes to put water in to get rid of it, There could be financial impacts to study off peak water runoff so it does not go down the deep injection wells. All factors have to balance to determine the most cost effective process to dispose of the affluent of the wastewater plant and get beneficial use of the water. A project actually funded in the next budget is High Point. Another project is a main extension to go out to the barrier islands and add a couple golf courses as well as those homes along the way to use .4 million gallons a day average flow. The third project is Cypress Creek Golf Course and the adjacent customers that could be connected. All the projects would gather 1.5 million gallons a day and it would be a large increase in one year. A portion of Hunters Run is connected. The County contracts have to be revisited and discussed. Hunters Run has a consumptive use permit that will have to be renewed. Reuse is available. Ms. LaVerriere added Hunters Run would likely be required by South Florida Water Management to hook up. Mr. Groff indicated Hunters Run would add another 2 million gallons a day. Commissioner Fitzpatrick asked if the connection under the intercoastal would be big enough to handle the reuse needed for the barrier island golf courses and residences. Mr. Groff would examine the service area and seek potential users in the service area. The goal was to have the reuse water available to anyone who wants it. Reuse water is an interruptible service because it is just for irrigation. Fire hydrants cannot be connected for that reason. Commissioner Fitzpatrick asked if water conservation should be encouraged in relation to the rates charged. Mr. Groff indicated there are tiered rates for water and the 25% surcharge is added. The current rates are good through September 2016. Another rate liff Page 294 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 study would be initiated next year. Finishing the Master Plan was a priority before the next rate study would be done to capture all the projects. Mayor Taylor recessed the meeting for lunch from 12:02 p.m. to 12:17 p.m. CEMETERY Mr. Livergood reported the Cemetery Fund was self-sustaining. There are long-term issues with the Cemetery and whether or not the Commission feels the Cemetery is a local government responsibility. There are less than 100 available spaces remaining. The life span of the Cemetery is only another year or year and a half. The mausoleum has availability but they are mostly all owned by Boca Raton Mausoleum. The remaining Cemetery lots are along Woolbright Road and the fence. Without sales there is no revenue generated. Commissioner Merker asked if there were any plans to beautify the Cemetery. It seems to need more greenery and new fencing. It is at a highly visible location. Commissioner McCray and Mayor Taylor recalled major improvements had been done. Mr. Livergood contended if the appearance was enhanced from a street perspective, Cemetery funds would not be utilized. Cemetery funds are for the maintenance of the property. The Fund balance has to pay for the perpetual care that will be stressed in the future. Vice Mayor Casello inquired wh the Cemetery had been established. Ms. Prainito added it was 1938. Mayor Taylor noted when it was sold out, the option would be to find more land or get out of the business. There is the option of more crypts. Mr. Livergood advised it was not a profitable business. The rates are very competitive. There is no requirement that the City provide a cemetery. Ms. LaVerriere inquired if there were enough plots to actually replat for additional lots. Ms. Prainito reported there are many spaces there, Commissioner McCray advised the citizens do not want to use it for burials. It is one fund and one maintenance operation for all three cemeteries. Barton Cemetery is not active and the maintenance is funded under grounds maintenance rather than the Cemetery Fund. There was never a revenue stream for those burials into perpetual care. Commissioner Fitzpatrick contended it should all be maintained the same. Ms. LaVerriere noted there are some historic grants that have been utilized to identify the plots and that they are properly marked. Ms. Byrne reported the historic trail being created would include the Barton Cemetery and it would be a feature. Commissioner Fitzpatrick felt, symbolically, it should be part of the Cemetery Board. Commissioner McCray's experience was the outside contractors are constantly increasing their rates and t * here are numerous complaints. Being controlled by the City is the best option for the Cemetery. He would not agree with any other arrangement. flE Page 295 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 Ron Tapper, Golf Course Manager, reported the revenue includes a rate increase that would start October 1 and would alleviate some of the shortages. It was anticipated there would be 65,000 rounds played per year and the rate increase would generate $5,000 more revenue. Vice Mayor Casello confirmed a rate increase had not been done since 2009. The Club card fee had not increased since 2002 and permits only increased a couple dollars one year. He asked what was encompassed in general equipment and it was the mowers and trimmers. The Course was exceptional and voted South Florida's best municipal course. It is an amenity because people would come to Boynton Beach for the Golf Course. The beach and golf attract visitors from different parts of the country. There have been vast improvements in a short period of time with the available money and equipment. The equipment is in dire need of replacement and/or repair. The Course definitely needs its own backhoe with a front end loader available around the clock. It is an essential piece of equipment. Ms. LaVerriere recalled surplus equipment sale revenue goes back into the Fleet fund. Equipment had been sold from the Golf Course. Mr. Livergood mentioned the Fleet Fund could be used for purchases of equipment. A backhoe would cost $35,000 to $40,000 depending on the capabilities needed. Mr. Tapper agreed with the remarks and had included a backhoe in the five-year plan. Golf carts were included in the budget and it was hoped to include maintenance equipment in the same type of purchase plan. The new golf carts were purchased through a leasing plan. Golfers look for the little amenities of a GPS system on the carts and grounds conditions. There is intense competition. The City needs to make the Golf Course the best it can be. Mr. Tapper pointed out the Golf Course has made a 100% turn around. There is a working superintendent and a lot of work is being done. More is needed and it is in the five-year plan that was approved by the Commission. It was anticipated getting most things done in the next two years. Maintenance would then be the priority. Commissioner McCray was in favor of obtaining a backhoe for the Golf Course. Ms. LaVerriere agreed to work on it before the public hearings on the budget and see if Fleet can assist with the purchase and pay back of the funds. There is a plan for two new greens mowers and a vehicle that are in the budget. More money was being spent to enhance the appearance to bring the golfers to the Course. An increase in revenue was expected. The Golf Course was opened in June 1984. The industry data reveals either the general fee or membership fee has to increase every other year to remain viable. This Course went seven years without any increases and it fell in disrepair. Mr. Tapper acknowledged an increase in price can also drive the golfers away that would reduce revenue. The improvements are continuing for the next two years. 12 Page 296 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 Commissioner McCray asked if the overall budget and plan was doable and Mr. Tapper agreed it would work. People left the club because of the condition of the Course and are now coming back. Vice Mayor Casello reiterated the Golf Course was a gem for the City of Boynton Beach and people will pay a little extra if it is visually worth playing. Staff has done a tremendous job. ART IN PUBLIC PLACES Debby Coles-Dobay, Public Art Manager, advised there was a 28% increase in the Public Art budget that is due to the Kinetic Art Symposium costs being expensed through the Art in Public Places budget. The budget is typically under $120,000 and has been flat for several years. The only increase was due to insurance and benefit costs. Some of the expenses for the Symposium have been spent this year and some next year. There will be expenses in the 2015116 budget as well. The outdoor exhibits are replaced in September and October and the cost covers two budget years. All of the increase is funded by sponsor contributions. Mayor Taylor noticed a $20,000 drop in revenue and Ms. Coles-Dobay replied it was based on the development or redevelopment that comes into the City. Development is on the rise so the next two years show an increase in projected revenues. Additional sponsor fees need to be added. Mr. Howard explained the budget calculations are constrained to a specific date and there are projects and sponsor money coming in that makes it difficult to have firm figures. The actual revenues were greater than anticipated. Printing and bindings expenses were increased to $1,000 and Promotions and Marketing increase due to 30,000 Save the Date cards being printed for the Symposium. Other contractual services would include such expenses as installing, shipping, maintenance, stipends for the artists, exhibit tent and art work insurance. The first Kinetic Symposium was budgeted for $10,000 and this year the budget is $70,000 and sponsors have pledged $70,000 with $50,000 collected to date. She reminded the Commission 70% of the 1% public art impact fee charged to the developer is earmarked for public art in their projects. The 30% of the 1 % fee funds the Public Art Department. The threshold for the 1 % fee is a project has to be valued over $250,000. There are some exemptions for affordable housing, single-family infill housing and situations resulting from an act of God. Mayor Taylor wanted to know if City facilities were exempt and Ms. Coles-Dobay replied City facilities participate in building public art into their projects. Mayor Taylor felt it was the City paying itself. Ms. Coles-Dobay argued it demonstrated support for the program and it brings the community together and combines the identity of an area. Mayor Taylor agreed, but did not understanding why the City had to charge itself. The monies spent would include funds for landscaping and art. The additional 1% and the 30% thereof goes back into the General Fund. Ms. Coles-Dobay indicated the Public Art Fund was not part of the General Fund. She needs the 30% to fund her Department. W Page 297 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 Commissioner Merker agreed with the Mayor. Ms. Coles-Dobay argued her salary and operating expenses are part of the Fund. Mayor Taylor maintained there should be enough revenue from outside building to cover all the costs without the City paying the 1% fee. Ms. Coles-Dobay noted some of the projects only generate a few thousand dollars. The 70% of the fee stays in the project for the public art. Vice Mayor Casello wondered if the developers are encouraged to use local artists. Ms. Coles-Dobay said in general they do. It depended on the size of the development and working with the developer and scope of the call for artist. Most of the projects have used local artists to reduce the cost of travel and shipping of any art to be installed. Mayor Taylor surmised many developers allow their architects to create the art rather than hiring an artist. The public art ordinance requires a specific job skill set for the individual that is qualified. Some architects are artists. The goal is to have professional looking public art in projects. Mayor Taylor indicated there are architectural aspects that are utilized to create a decorative fagade without an artist design. Ms. Coles-Dobay replied there is usually an artist on the team. If the architect can prove he has done public art in the past he would qualify. Commissioner Fitzpatrick asked about the threshold for development or redevelopment. The basis of the fee is the construction value as determined by the Building Department. It would not include the land value. Any additions or changes in construction would have to reach the $250,000 threshold. A renovation would not be redevelopment. Attorney Cherof interjected redevelopment would be changes to the interior of the building, increases in the floor area and changes made to the exterior to add improvements. WAREHOUSE FUND Mr. Howard advised the budget has a $14,000 increase that is health insurance and pension increases. Staffing remains the same. Inventory products are charged out to the Departments. It is an internal service fund. Four scanners were being purchased to track their inventory. It is a central location to control inventory. Commissioner Fitzpatrick asked about the long-range status of the Public Works complex. Mr. Livergood replied the complex would remain at its current location. A new complex has not been budgeted in deference to Police and Fire needs. It will eventually have to be moved. Mayor Taylor discussed it had been considered previously, but there was no other property that would be suitable. The tanks installed are above ground and can be moved to any location. 14 Page 298 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA J U LY 22, 2014 TRAFFIC SAFETY FUND Mr. Howard indicated the two Community Service Officers and the red light camera clerk salaries are taken from the fund. The lease payments for the cameras and special magistrate costs are expenses. Vice Mayor Casello saw that the revenues were decreasing and it was at break even. LOCAL OPTION GAS TAX This fund covers the revenue from the gas tax on every gallon of gas sold and it is transferred out to street maintenance in the Capital Fund and a portion transfers to the General Fund. Vice Mayor Casello questioned if the revenue increases when the price of gasoline fluctuates. Mr. Howard replied it is a prorated share through the State. It does go up and down but there is a delay. Mr. Livergood added the tax is per gallon so more fuel efficient vehicles can impact the revenue stream also. There was also the fact when gasoline prices rise, usage goes down. The CDBG (Community Development Block Grant) and SHIP (State Housing Initiative Partnership) programs are accounted for in the Fund. It is funded by the administrative fee from the grant program. There is one staff member that would be split between Community Improvement and Economic Development. WEI:JIVEI: This fund recognizes the public service tax revenues from Florida Power & Light and the different utilities. The debt service payments are processed on the public service tax bonds of 2004 and 2006. The remainder, $6 million, is transferred to the General Fund on a yearly basis. Commissioner Fitzpatrick thought some of the revenue was from cable fees, Mr. Howard noted, by Statute, the cable franchise fee was sunset two years ago. It accounted for $70,000 a year when it was collected. In response to questions previously asked, it was anticipated that revenues and expenses for the current fiscal year would require only a $920,000 transfer from reserves rather than the $2.4 million expected. - rhe figures would not be formalized until a year and a half out. The $99 expense in the Finance budget that was questioned was simply a typing error. It should have been zero. ilm Page 299 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA "UNWARIM The expiration date of the red light camera contract is May, 2016. It was a five-year contract. Vice Mayor Casello questioned, if the expense exceeds the revenue, should the value of the program be scrutinized. Ms. LaVerriere agreed it could be discussed when it was time to renew. * to - David Katz, 67 Midwood Lane, was surprised to hear the bathrooms in the Sims Park were not already ADA compliant. Ms. LaVerriere understood the cost would be adding the button on the door. Ms. Majors thought the explanation should be it was making it more accessible. Mr. Katz had understood there was property available beside Fire Station #5 for a new Public Works complex. Mr. Livergood indicated there was property allocated for the Police facility. As a resident of the Meadows, Mr. Katz complained about the lack of improvements to a vacant park parcel in his development. Ms. LaVerriere said it was a funding issue. There has been no funding for park development in the capital budget for several years. There is insufficient money to even maintain what is established. Several parks are on hold. The City has increased the maintenance for the parcel. Mr. Katz claimed the residents were looking for an extremely passive park. Vice Mayor Casello and staff had met with the homeowners' association and several options were offered. Ms. LeJeune added there was insufficient interest by the residents to go forward with any of the options. The options are still available. Until the homeowners' association wants to take the added responsibility as part of the options, it is in a wait mode and the City will continue to mow the parcel. Mr. Katz inquired if the options included an extremely passive park, Vice Mayor Casello thought there were two or three options and none were selected. Mr. Katz requested a copy of the options. Mr. Katz had discussions with Commissioner Fitzpatrick relating to water conservation. He observed if people conserve water, the rates go up because less water is used and the rate gets raised. The expectation was if you use less, you pay less. A rate increase would be a penalty for conserving water. It was suggested by Mr. Katz that the City's lobbyist be instructed to get the surcharge of 25% for water outside the City limits raised. The extra funds could be used to keep the General Fund afloat. Mr. Katz asked for the payment amount on the debt service. Mr. Howard answered it was $2.6 million a year. ir-1 Page 300 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 Herb Suss, 1711 Woodfern Drive, wanted the millage rate to stay at 7.9. Mr. Suss did not agree with City Hall going back to being open five days a week. As a taxpayer, $800,000 to $1 million was saved. Some of the money could be allocated for a new Police Department or raises for police. The Library remains closed on Fridays. The Police Department should go out for a bond since the rates are low or raise the millage rate to 8.2 mills. The Fire Station got theirs and the Police Department is long overdue. He felt strongly about keeping the Boynton Beach Police Department rather than the Sheriffs Department. Mr. Suss applauded the efforts of the staff at the Golf Course. Lastly, the more water saved, the better the future will be. Vice Mayor Casello clarified the savings for the four-day work week was not $800,000. He supported City Hall being open five-days a week. When a holiday falls on Monday, four days is too long for City Hall to be closed. The benefits outweighed the minimum savings. Woodrow Hay, 427 NW 5 th Avenue, commented the railroad speed had to be kept below 80 miles per hour so the municipality would have to pay the cost for the crossings. If the speeds are 80 or above, All Aboard Florida has to pay for the crossings. No one else coming forward, Mayor Taylor closed public comment. In discussion on the Police Department, Mr. Livergood indicated a needs assessment was done to move the Police Department to the High Ridge Road site, adjacent to Fire Station #5. A policy decision had been made to move the Police Department to that site. The bottom line cost is $25.7 million including construction, design engineering and fees. There would be two ways to fund by bond. One is pledged revenue bonds. The current bonds are wrapped with the new debt so there is level debt service payments for the life of the new bond of 25 years. It would raise the debt service payment of $2.6 million by $1.2 million. It would be equivalent to 3.45 mills at the current values. The other option would be a referendum vote debt service millage rate on the property tax bill. The bond stands alone because the pledge is the millage on the property values. The debt service would be $1.6 million a year for 25 years and equate to 8.59 mills on the tax bills. Other issues and projects are on the horizon. Commissioner Fitzpatrick asked when the debt service would sunset if the first option was used. Mr. Howard advised the two current bonds are also wrapped. One gets paid off in 2019 and the other in 2027. If the City used .4829 for five years there would be no drop off because the current bond issues are wrapped. It would continue to 2027. 17 Page 301 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 Ms. LaVerriere discussed the option of moving forward with a pledged revenue and not going to referendum, The City would have to issue a bond, attached to the tax bill, for .349 mills in addition to 7.9 mills. It would have to be adopted today. The Town Square conceptual plan would be presented to the Commission on August 5 A decision on the Police Department does not have to be made today. It could be packaged all together with a redevelopment project or handle the Police facility by itself. Commissioner Merker commented the situation with the Police has to be resolved whether they stay a local department or go to the County department. Also consolidating the City services to a center may be an option with the Police, Fire and City Hall as one. Mayor Taylor felt the current situation with the police has nothing to do with the facility itself. The decision has been made the City was keeping its own Police Department. The two bond options would mean a considerable raise in millage resulting in a tax increase. It might be better to ask the public through a referendum before increasing the taxes. Vice Mayor Casello wanted public input before voting on the bonds and tax rates. He offered that there had to be a bundled project for the future of downtown Boynton Beach. The leaders have to sell the concept to the public. Mr. Howard advised the earliest the referendum could go to the public would be March, 2015. It falls in line with the future meetings concerning the downtown area. An Ordinance would have to be passed by January. Commissioner Merker contended it was a business decision that should be made by the elected officials so the City can move forward. It is a progressive move. The public is not as involved and does not have the knowledge of the vision for the City. The public would have to be educated on the reason and basis for the decision. Those with the expertise should make the decision. Commissioner Fitzpatrick had heard if a referendum is used, it should show as a tax debt. Ms. LaVerriere indicated it was a debt service millage versus the ad valorem. The millage should be kept between 7 mills and 10 mills to maintain the bond rating. It would be in addition to the 10 mill cap. It would be noted outside the operating millage. A voted debt service is viewed more favorably in the current economic climate as far as the bond rating. Vice Mayor Casello did not think he was smarter than the general public. He is a constituent to lead and do their will. Any decision of this magnitude should be a people's vote since they are paying. The burden should be shared with the public. iu. Page 302 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 Mayor Taylor declared there was consensus to raise the garbage rate by $1. The current fire assessment is $88 for residential, $.20 a square foot for commercial, $.05 a square foot for industrial/warehouse, $.22 a square foot for institutional and $.22 a square foot for nursing homes. The proposed assessment is residential $100, commercial $.20 a square foot, industrial /warehouse would remain the same, institutional and nursing home would increase to $,25 a square foot. Vice Mayor Casello realized the fire assessment was needed and he hoped the three positions would continue to be funded. The new certificate of use program is in the budget for $200,000 and the program has not been adopted by the Commission. The budget can be adjusted before September and after the program has been presented to the Commission. The proposed increase in EMS fees revenue has not been budgeted. It will come before the Commission on August 5th and would generate $200,000 in revenue and could be added into the budget. The final health insurance rates will have to be adjusted before the final adoption and reduce expenses from the proposed budget. The $103,000 match for the fire grant will be taken out of the expenditures. There is a shuttle service agreement between the City, CRA and SFRTA. The City's share would be $57,000 a year for two consecutive years would have to be inserted into the budget when the agreement is finalized. Ms. LeJeune explained it is a shuttle bus replacement for the trolley service. There is a grant agreement that will provide a shuttle service for the City of Boynton Beach and several other cities. It would run the same route as the trolley serving the underserved and low income populations. Data gathered during the two years would be the basis for the decision to continue or discontinue the service. Cost sharing with the local businesses may be possible to keep the service available. It is part of preparing for the future Transit Oriented Development area. Mayor Taylor did not want to start a program that would be taken away. There is no measurable standard. In the future it might be a great idea. Vice Mayor Casello thought the trolley failed because more students were using it for free transportation than shoppers. Ms. LeJeune agreed. It was taken into consideration and the new schedule would be timed so it would be beneficial for those going to and from work and do shopping. The shuttle service will not be readily available for student dismissal. Vice Mayor Casello agreed with Mayor Taylor that it was too early to implement the program. W Page 303 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 Commissioner McCray was not in favor of the service because the City was charged twice through the Commission and CRA. To his knowledge, the Delray service was unsuccessful. Ms. LeJeune advised it was a one-time grant opportunity. Commissioner Merker was not ready to make a snap decision. Mayor Taylor declared there were four against the program. On the staffing, Ms. LaVerriere understood there was consensus to keep the three firemen for the last quarter of the year. The five police and two development staff were proposed to be cut. Commissioner Fitzpatrick cautioned there is no more room for deficit and the budget has to balance. Next year would be a day of reckoning and if six firefighters cannot be funded, an entire unit will go down, Vice Mayor Casello offered first responders are desperately needed. Ms. LaVerriere would direct the Chief to make sure, through attrition, there are positions open, so the decision will not include laying anybody off. Chief Katz had agreed he could lose the five police officers and would not reduce the police on the street. He could work it out. Mayor Taylor and Commissioner McCray would agree with Chief Katz's assessment. Commissioner Merker concurred. Vice Mayor Casello also agreed. There was consensus to reduce the development staff by two. Attorney Cherof reminded the Commission the workshop process would be repeated in the two public hearings to be held. The direction of the Commission is binding on staff. The decisions made could be reconsidered. The proposed millage rate is 7.9 with a rollback rate of 7.4664. Once that is set, the millage rate cannot be increased. It can be reduced. Attorney Cherof read the title to the Resolution to adopt the tentative millage rate, stating the roll back rate and set the date, time and place for the first and second public hearings. The first hearing would be September 3, 2014 at 6:30 p.m. in City Hall Commission Chambers. If the rate were to be raised after this preliminary rate is set, the Finance Director would be required to send a first class letter to every property owner in the City of Boynton Beach, notifying them of the increase. co Page 304 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 7 =- Commissioner McCray offered a motion that the current proposed rate be accepted at 7.9 mills with State rollback tax rate of 7.4664. Vice Mayor Casello seconded the motion. Commissioner Merker did not understand the rollback rate. Ms. LaVerriere explained the rollback rate would generate the same revenue as the current year. Vote "MrIT167M Attorney Cherof read the Resolution setting the preliminary fire assessment rate by title only. The methodology remains the same for assessing the rate. There was a challenge to the original tax assessment that was successfully defended a couple years ago. Vice Mayor Casello made a motion to accept the Fire Assessment rate at $100. Commissioner Fitzpatrick seconded the motion Vote The motion passed 4-1 (Commissioner McCray dissenting). There was a short discussion on the towing contracts and when they would be brought before the Commission. Vice Mayor Casello thanked everyone for their great job. Mayor Taylor stressed the increase in pension benefits was a major expense, He wanted to ask the City Manager and Finance Director to look at the possibility of selling the pension funds to insurance companies and any other options that may be considered. The employees' future benefits have to be available. Vice Mayor Casello completely agreed as did Commissioner McCray. It was a strategic plan priority for the year. There were some ideas on how to move forward that would be made into options and presented to the Commission. The special meeting was adjourned at 2:13 p.m. 21 Page 305 of 446 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JULY 22, 2014 CITY OF BOYNTON BEACH Jerry Taylor, Mayor Joe Casello, Vice Mayor David T. Merker, Commissioner Mack McCray, Commissioner Michael M. Fitzpatrick, Commissioner ATTEST: Janet M. Prainito, MMC City Clerk Mith A. Pyle, CMC /Veputy City Clerk i w Page 306 of 446 7.A. BIDS AND PURCHASES OVER $100,000 4/7/2015 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/7/2015 REQUESTED ACTION BY COMMISSION: Approve the purchase of new replacement vehicles as approved in the FY 2014/15 budget in the estimated amount of $1,416,608, by utilizing the following contracts; Florida Sheriffs Association Contract #14 -12 -0904 & #14 -22 -0904, Florida State Contract #760- 000-10-1, City of Venice bid #2999 -14, National Joint Powers Alliance contract #060311 -SAC. All agencies have complied with the public contract bid requirements. EXPLANATION OF REQUEST: The Fleet Administrator recommends the annual purchase of sixteen (16) replacement vehicles collectively for Fire Rescue, Public Works, Solid Waste and Utilities as approved in the Fiscal Year 2014/15 budget. Attached is a spreadsheet indicating vendor, number of units ordered, user department, bid /contract information and cost. The Fleet Maintenance Division recommends the following vendors for purchases as follows (see attached Exhibit 1 for vendor details) : A. Pat's Pump and Blower for 2 units, a street sweeper for Facilities Management in the amount of $192,300.00 and for a Sewer Cleaner Truck for Utilities in the amount of $340,000.00. These purchases will utilize the Florida Sheriffs Contract #14 -12 -0904. B. Duval Ford $199,192.00 for six units for the Utilities Department purchased from the Florida Sheriffs Association Contract #14 -12 -0904. C. Palm Peterbilt Truck Centers in the amount of $338,298.00 for Solid Waste Division, 2 units purchased from the Florida Sheriffs Association Contract #14 -12 -0904 D. Wesco Turf Inc. for $52,346.19, three units for the Parks and Grounds Division, purchased from the Florida State Purchasing Contract #760- 000 -10 -1. E. Container Systems & Equipment, Inc. in the amount of $232,714.00 for the Solid Waste Division, utilizing the City of Venice bid #2999 -14. F. Garber Chevrolet Buick GMC Truck in the amount of $37,039.55 for Fire Rescue, utilizing the Florida Sheriffs Contract #14 -22 -0904. G. Ring Power, one unit in the amount of $24,718.00 for the Utilities Department, utilizing the NJPA Contract 060311 -SAC.. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The sixteen (16) replacement vehicles will be used throughout the City to provide services to our residents. FISCAL IMPACT: Budgeted Funds are budgeted under the Fleet Maintenance Fund account number 501- 2516- 519 -64 -33 in FY14/15. Page 307 of 446 ALTERNATIVES: To defer or not purchase selected replacement vehicles. By deferring purchases departmental maintenance costs and equipment downtime would increase. STRATEGIC PLAN: High Performing City Organization STRATEGIC PLAN APPLICATION: Buying the right vehicle at the right time at the right cost yields cost efficiency. CLIMATE ACTION: Yes CLIMATE ACTION DISCUSSION: All vehicle needs in departments are carefully evaluated with respect to fuel consumption. Where possible, more fuel efficient vehicles are selected. Is this a grant? Grant Amount: CONTRACTS VENDOR NAME: Various Vendors - refer to agenda attachment START DATE: END DATE: A61 Ll k I: f _T o A T /_1 IL I 1=F MINORITY OWNED CONTRACTOR ?: 14:40=1►F9107►I_V /_11w_111*j EXTENSION EXPLANATION: ATTACHMENTS: Type • Addendum • Addendum • Addendum REVIEWERS: Department Reviewer Description Vehicle Replacement List Quotes Contract Information Action Date Page 308 of 446 Public Works Livergood, Jeffrey Approved 3/27/2015 - 8:40 AIM Finance Howard, Tim Rejected 3/30/2015 - 9:58 AIM Public Works Livergood, Jeffrey Approved 3/30/2015 - 10:53 AIM Finance Howard, Tim Approved 3/31/2015 - 11:34 AIM Legal Swanson, Lynn Approved 3/31/2015 - 3:46 PIM Finance Howard, Tim Approved 3/31/2015 - 3:55 PIM City IManager LaVerriere, Lori Approved 4/1/2015 - 10:27 AIM Page 309 of 446 Page 1 of 3 Page 310 of 446 A B C D E F G 1 2 Year FY14 -15 3 4 Source Dept Unit # Year Description of Replacement Unit Vendor / Details Price 5 6 IFSA Facilities 47 2008 Schuarze - Street Sweeper FSA # 14 -12 -0904 Spec. #50 - Johnston RT655 $ 192,300.00 7 Pats Pump and Blower - Steve Newman 8 9 FSA Fire Rescue 767 2006 Large - MidSize SUV, led lightbar FSA # 14 -22 -0904 Spec #28 - 2015 Tahoe $ 37,039.55 10 1 1 Garber Chevrolet buick GMC Truck - Ryan Davis 11 12 FL State Parks & Grounds 8716 2007 72" side discharge mower , diesel Florida State Contract #760 - 000 -10 -1 Group #21 - 2015 Toro Groundmaster 7200 $ 17,448.73 13 FL State Parks & Grounds 8717 2007 72" side discharge mower , diesel Florida State Contract #760 - 000 -10 -1 Group #21 - 2015 Toro Groundmaster 7200 $ 17,448.73 14 FL State Parks & Grounds 8850 2007 72" side discharge mower , diesel Florida State Contract #760 - 000 -10 -1 Group #21 - 2015 Toro Groundmaster 7200 $ 17,448.73 15 Wesco Turf/ via Hector Turf -Jason DuPree 16 17 FSA Solid Waste 1061 2002 33,000 GVWR, Trash hauler truck, skowl body, aluminum FSA #14 -12 -0904 Spec #15 - 2016 Peterbilt 337 / Trash Body $ 103,411.00 18 FSA Solid Waste 1988 2008 Refuse Truck, front load, 41 Cu. Yard, 65,000 GVWR FSA #14 -12 -0904 Spec #15 - 2016 Peterbilt 320 / Heil Front End Loader $ 234,887.00 19 Palm Truck Centers, Inc. - Rudy Manigino 20 21 City of Venice Solid Waste 1772 2007 Evo replace with rear loader TBD? City of Venice Bid #2999 -14 - 2016 Local EVO T28 $ 232,714.00 22 Container Systems & Equipment Co. Inc. - Bill Young 23 24 IFSA Utilities 2022 2010 1/2 Pickup, HD tow package, 4 corner LED Strobes FSA #14 -22 -0904 Spec #43 - 2015 Ford F -150 / Tow Pkg, Corner Strobes $ 19,699.00 25 FSA Utilities 2901 2009 1/2 Pickup, HD tow package, 4 corner LED Strobes FSA #14 -22 -0904 Spec #43 - 2015 Ford F -150 / Tow Pkg, Corner Strobes $ 19,699.00 26 FSA Utilities 2027 2010 1/2 Pickup, HD tow package, 4 corner LED Strobes FSA #14 -22 -0904 Spec #43 - 2015 Ford F -150 / Tow Pkg, Corner Strobes $ 19,699.00 27 FSA Utilities 1135 2003 1 Ton Utility Body, lightbar, vise,cooler,cabsteps, FSA #14 -12 -0904 (Rollover from 13 -11 -0904) Spec #4 - 2016 F -350 / Utility Body $ 38,451.00 28 FSA Utilities 1137 2003 17,500 GVWR Utility Body, Heavy duty 7,000 Ibs hydraulic crane lightbar, vise,cooler,cabsteps, FSA #14 -12 -0904 (Rollover from 13 -11 -0904) Spec #9 - 2016 F550 / Utility body with crane $ 82,528.00 29 FSA Utilities 1138 2001 Small Suv- Ford Escape FSA #14 -22 -0904 Spec #23 - 2015 Ford Escape $ 19,116.00 30 Duval Ford - Christy Self 31 32 FSA Utilities 1781 2006 Sewer truck Vacon FSA #14 -12 -0904 Spec #47 - 2015 Freightliner 108SD / Aquatech Sewer Cleaner Body $ 340,000.00 33 Pats Pump and Blower - Steve Newman 34 35 NJPA Utilities 8129 Trailer Mounted Air Compressor NJPA Contract #060311 -SAC - 2015 Sullair Model 260 DPQ $ 24,718.00 36 Ring Power - Victor Munoz 37 38 TOTAL $ 1,416,607.74 39 40 41 Page 1 of 3 Page 310 of 446 1 13 AT'S PUMP & BLOWER kl 41 W. CHURCH STREET ORLANDO, FL 32805 800-359-7867 * 407-648-2096 fax www.DatWgMp.corn Fmy Pat's Pump & Blower is pleased to offer the Ci. - purchase the above referenced product in conformance with all stipulations and [Frovisions of the FSA. DEDUCT FOR CONVENTIONAL M2 FREIGHTLINER DUAL STEER CHASSIS ILO CABOVER 7000. TOTAL DELIVERED PRICE TO BOYNTON BEACH $192,300. 0 2 Steel screens, in-cab gutte, boom speed control and all standard options. m=' < taro'?c# a Page 311 0 446 201 - J , .3 fohnston RT655, i I ts ZONE: Western Northern Central Southern 13ASE PRICE: $199,300.00 $199,300.00 $199,300.()0 $199,300.00 Bid Award Announcement 14-12-0904 1208 Page 312 of 446 PAT'S PUMP & BLOWER 630 W. CHURCH STREET ORLANDO, FL 328 800-359-7867 * 407-648-2096 fax I . M ATT j T A!tj.0e1 1 10 0 • City of Boynton Beach, Mori1 .: C . El 9 PEI J; ivn�� Pat's Pump & Blower is pleased to offer the City of Boynton Beach the opportunity to purchase the above referenced product utilizing the Statewide FSA contract effective October 1, 2014. As the contract conditions require, this is an "incomplete unit" and as such, the City must select an appropriate chassis froni the approved vendor list. SPEC # 47 COMBINATION SEWER CLEANING 1 VACUUM UNIT' 13ASE AWARD PRICE $169,489.0 if BOYNTON BEACH SELECTED CONTRACTi CIPTIONS F-1 0 FRONT REEL, 180 DEGREE BOOM, POLY TANKS 47,600.00 BIEL TELESCOPIC 26' BOOM INCL 215555-13 -FR VARIABLE FLOW WATER SYSTEM 7,374.00 130636 B-10 INTERNAL TANK FLUSHER SYS 2,300.00 3 82413-6 SPLASH SHIELD Y, REAR DOOR (NO SPLASH PAN) 1,347.00 110452-1 6 WAY BOOM CONTROL JOYSTICK 2,325.00 175252 600'OF I" HIGH PRESSURE JETTING HOSE 906.00 270760 24" X 20"X10"ALUM TOOL BOX 755.00 238078 48"X20"X 10" BEHIND CAB TOOLBOX 920.00 000364-1 SIDE MOUNT TUBE RACK — I SIDE 720.00 120395 LED LIGHT BOARD INSTALLED ON UNIT 1,960.00 120378 DUAL RETRACTABLE HALOGEN LIGHTS ON BOOM 745.00 120111 HANDHELD HALOGEN SPOTLIGHT 416.00 221370 FILL LINE STRAINER 310.00 380820-1 Y SCREEN (qty of 2) 230.00 3 84071 8" FLUIDIZER NOZZLE (FLAT) 470.00 383964 8" X 6 FT. VACUUM TUBE (TUFF TUBE-FLAT) 423.00 383964 VACUUM TUBE (TUFF TUBE-FLAT) 423.00 176100 10'LEADER HOSE 1" 188.00 239978 LEVEL WIND FOR FRONT REEL 571.00 OBJlaC DIGITAL HOSE FOOTAGE COUNTER 3,494.00 Page 313 of 446 270470 HYDRO • REEL) 4,903.00 130572 Y2" RETRACTABLE HOSE REEL — 100' CAPACITY 2,529.00 239902 . PURGE 370.00 130561 HOSE REEL 100' '. 131629 V2" HOSE — 50' W/ FITTINGS (WASHDOWN SYSTEM) 415.00 ■ " 12V COLD t RECIRCULATION pKG 5,052.00 i1+ • ! WARNING LIGHT 120051 WATER PUMP HOUR METER 569.00 it 120705 12 VOLT ELECTRICAL OUTLET (FRONT MTD) t 1' . PTO • , ! 1, 570.00 DEB T . WAR NING 860.00 120401 FLO•! r $476-00 EA 952.00 120101 CONTROL PANEL •1ii ALL DOT LIGHTS TO BE LED +44.0 383098 STROBE LIGHT BAR ON CHASSIS CAB f 1; f • 215.00 220260 • • N T E HOLDER 525.00 220237 5 LB FIRE EXTINGUISHER + 1f !i• NPN PROVISION BACK-UP CAMERA 1,300 380903 SANITARY PETCOCK .00 22023 1 HYDRANT WRENCH ;.1f 221800 MANHOLE HOOK 176100 10'LEADERHOSE 188.00 000368 180 GPM PUMP-OFF SYSTEM 4,955.00 387194 DEGREASER SYSTEM 3,528.00 NPN REMOTE • • 3,885.00 1 • •• 228.00 220281 RIGHT • HOOK STOOLKIT SPECIALTY ••` 8,500.00 220230-1 • • . • RING 1,126.00 w. i A-LTERNATE OFFER: We currently have a DEMONSTRATOR MODEL above specifications in stock and is available for delivery 20 days ARO. Unit will be covered under 100% FULL FACTORY WARRANTIES. 0 1 "E A I)ELIVE ED, PRICE FOR DEiN'TONS771 $340,000 0 'Steve Newmnn 941-202 '298 cell CM_EE0 FITL L. C 0 Al: Page 314 of 446 10 CUBIC YARD COPYTRINATION SENVE R CLEANTINGATA CUUMUNIG Murk.0-11UNIE SPECIFICATION #47 2 015 Aquatech'11-1.0 .1 -- The Aquatech B- 10 Purchased through this contract comes with all the standard equipment as specifted by the manufacturer for this model and FSA's hase vehicle speccation(s) requirements which are included ♦ and made a of tki-, girfr?ntc M ZONE Western Northern central Southern BASE PRICE: $169,489.00 $169,489.00 $169,439.00 $169,489.00 Bid Award Anrounaement 14-12-0904 1154 Page 315 of 446 [C:i! �OPBO�.TMMN �BJCAMd "I? V�AAckwMhean m&ft &IL un g depu 0 , hu& '&f pvdjW y&Um &,. $115 204 RaN DIMM TRUCKS,xig Page 316 of 446 9714 AVE N REACH, FL 33435 Christy Spo AVCt*) 904-399-2.144 Al 742-6215 (Fd4 00497-M6 "I? V�AAckwMhean m&ft &IL un g depu 0 , hu& '&f pvdjW y&Um &,. $115 204 RaN DIMM TRUCKS,xig Page 316 of 446 '2015 Ford F 1:50 IIFJ.C) N, The Ford F- 0 - I Q purchased thr Ough this cOntrad c0MCswith all the standard Ul In 'fi ? � ' KID ZONE: *Western Northern *Central Southern BASE PRICE: $17,502.00 $18,000.00 $17,857.00 $17,995.00 BzdAward Announcement (1 4-22-0904) 767 Page 317 of 446 12 N.E. M AVE TYNEDN REACH, Ft Aftv AN'M-zM ,61742-6215 fr-4 904-387-M6 1,0 "016 Ford F CAb & Chassis 44 - F3G hinullor Color White InterlorColor; Gray 41 %14� NC I fi*aht charge P Vehicle for a lture'thm same PurthORIMI Par Motion 3.54 paragraph A, R e m 14, ta and a 1-14, P 01114 1 RAPScIdon and all dagwry requirements Included. Not lkable When afforicy Is darnloged in same zone as the base award, Amount it Computed vla staffstical Tithm Utffzing branding maricat sales dab and madlon vurfabl, 11mblit occur within certain Statewcal so d— "is within the state of FIWW.. AFN dollarvolumm credit t thk unit , where 0 ad per soccom 3.5s ast appicable, la labor hours p sp Includes wim, Jocon, connectors, poi an d s supplies: has balanced OUL Will proul4a 2016 Model at 2013 FSA r .On p ries, $115 P-L.t.d. vivis Page 318 of 446 2015 Ford F-3-150 (FA ;0 ZONE: *Western *Northern *Central *Southern BASES C : $19,200.00 $18,223.00 $18,223.00 $18,223.00 P-RUCEROLLOWER F .CS m CONTR, A r—',r - 1 3- 3 11 - 1 -09 , 04 Bid AwaniAnnouncunwnt 14-12-0904 117 Page 319 of 446 I CZ27 OF BOYArIM I=Cjr 1,11! OF BOYNTON REACH fordRmt3qjm Q2 N.E. STH AVE furtyssiy V YNTON REACH FL 3 Aftrkj 904-388-2144 ,61742-6215 0 1 0d 904-387-M6 64' y -, "q IiV Rear Window Guard Cons Holder Auto Crane Hydraulfc HC7 Crane rApacity, 70M qaach 20' Hydremild Extanslam 11 OUVCmnk Down OuWnem i Spring Buildup IN PREMIUM LED IUDERTY 11 UGHTRAR, MOUNTON CAB GUARD J1W2AAAA) s &VM 1 F- 2 AIWA & Take dw-O. I L-Trdk Adv., 4 IRTniffl, Adul ON BEACH GRAPHICS I freight charge Porvah1cle for 3 ROM 1 10" 30me Purchasing per ffeaftol 3.54 paragraph A, Ram 1b is and spedroylicem 1.14, pra-dailverV ... Ac. Inspection and Oil dWlwtV requiransents Included. Not k when OZOW Is dormlelkid In sann Zone as the bass sward. Amunt loomputed via statistical m Lfillking trending rmrket males data and onerian variable fralght emu within cer s t a ti s ti ca l data points within the sorts of Florida. Any dollar vol "o's c to this unit COA where applicable, Is per Melon 3.55 labor hours per spec. Includes wise, loom, cmncgton, POI and shops Ikc $115 ;I 111C O1TRKS3ER $2,9w WIRELE&SPENDANT 111 VR UPGRADE TO 195M $1,154 has balanced am WIN PrOVICIS 2014 Model at 2015 FSA Contmet Price. C282MEETIM Page 320 of 446 17 5 LB. GVWR CA.B& c.nmsi REAR SPECDFR�jj.'.1710N #9 201.5'Ford (Fsc.) .1 1 4 4 4 � - - i 1 4 - , I , - - I I Will NW; T1 Zj 4 R a A - 4 - I . !a1guA ZONE: cstem *Northern *Central * Southern BASE PRICE: $32,00.00 $32,017.00 $32,017.00 $32,017.00 PMCE ROLI 0`-,TER p-m Ot :j': CCjjNT",jU,C" 13- 11 i -09( 1 -1 Bid Award Annuuncement 14-12-0904 263 Page 321 of 446 ECZTY:O:P :BO 'Spam '22 N.E. 9TH AVE �DYNTON BEACH. FL 33435 Christy self (W-*) 904-388-2144 U 742-6215 (Fa4 904-387-M6 ChrlsW edLrjplfOrd4Q FL32230 *L & q yam Ph't", OR labor hours per spa. Includes wire, loom, cannectors, PDI and shop supplies: V.L.t.d, 111.1$ m2zn!!�- - M BMWM RRUM MUCKS..18. Page 322 of 446 20 1 5 For I Escupe (UOF) Bid Awayd Annuuncement (J422-0 -9D4) 309 Page 323 of 446 N N PALM PETERB1.1 rr (1- - - TS. FIN City of Boynton Beach 222 NE 9* Avenue 92ygo P2Lcli, R 3343 T: (1 Pderbilt MOftl 3205 -P&r Weida Sherlm A-moiciation Bid N•.: 14-12-091 Spadficatuon #15 Ref Quoto No.: QgUrto6o (1) 2016 Peterbilt Mudti'320 VAS l,;2so. Option Added: 1) Frxft'rwes: GY 20 Ply 425163,17,22.5 829. Option Mded: 1) 60 tall on Wash Out Ta 1,820. 'I'Offil P'fllve Per' IJVX!t $1,34,88-7. Thank you fbr the opq ity to Prepared By: by Wlq3wo, Jr. Munipipality/Plefuse Spizoialist oum cmpawl GeAw rod Plmr (Cm 2441 S. St7t6rA 7 (441), 57 3 'Z Fort Lav*f&le, FL 33-'t,'7-6999 L 31Z ii4ii www-pahnUU&COM mm-z� 5313 S1.41A 82 I-M M- Inv& zm Vifift F4&wRY #7 FWUNMPL33 01M 005-4306 WMPd=WAcb,ft33411 a39) 337. (561) 47&40U Page 324 of 446 60,000. . G 1 CA-131 & C.1. 1 1'.ASSIS - 4X6 TiQN,'DEM AXILE Wrl.,YUSE TRUCK p fm, - 1 7 ) SPECIFICATION #15 2015 Peterbilt - 320 Mcf are included and made a part ♦ this contract's vehicle base price awarded by specification by zone. ZONE: Western Northam Central *Southern BASED $135,449.00 $135,449.00 $135,449.00 $131,280.00 Bid Award Announcement 14-12-0904 562 Page 325 of 446 Aug AUAbow FLORYDA SIURIFFS ASSOC-GUION r r )N OF & IMORIDA ASSOCI l A _ C COMM 60,000. . G 1 CA-131 & C.1. 1 1'.ASSIS - 4X6 TiQN,'DEM AXILE Wrl.,YUSE TRUCK p fm, - 1 7 ) SPECIFICATION #15 2015 Peterbilt - 320 Mcf are included and made a part ♦ this contract's vehicle base price awarded by specification by zone. ZONE: Western Northam Central *Southern BASED $135,449.00 $135,449.00 $135,449.00 $131,280.00 Bid Award Announcement 14-12-0904 562 Page 325 of 446 Ulm J.)-b-,terbilt Madel"337, Per Florida SheilfbAssocciation Bid Wo.: i 4-l2 Speehat"Itj .q0 12 Re Qvnte No.: Q321 272 0 '11) Nkw Mad - wl 3,3, wl 0, 8 0 Option Added: car ?lX 141P, Allison 3500 RDS-313, ist 12,652. Unpublished optioix: Alutalnum Trash Dump Rmjy,:ZW SIdws 72 Tat Page 326 of 446 3000 L.B. GVWR CAB& CHASSIS (DUI�-LRL-A MmEREL)-43n, _R SPECIFICATION #1 MIS N'terbilt-137 The Pcterbilt 337 purchased through this con comes with all the standard equipment as specified by the manufheturer for thi model and FSA!s base vehicle specifi cation(s) requirements which are included and made a part of this contwes vehicle base price as awarded by specification by zone. ZONE: Western Northern Central Southern BASE PRICE: $69,233.00 $69,233.00 $69,233.00 $70,809.00 MdAuwd Announoment 14-12-ogo4 427 Page 327 of 446 1301 N.W. THIRD STREET DEERFMID BI- FL. 33442 (954) 429 - 3200 FAX (954) 725�6701 Quotation P'rovlded for y of Doy"Loir, J-1ame!"I March 9, '2015 Pricing per Florida �State CO' r # 760-000-10-1 .. 4/28/10 Noter.� > Issue purchase order to Wesco Turf, Inc. > Shipment and service via Hector Turf I Provided by: Jason DuPree (954) 429-321 sen'LIZ souol (-, 100 Yonn Page 328 of 446 1. Purchase order must be made out to Wesco Turf, Inc. and reference Florida State Contract #760-000-10- 1. 0 2. Purchase orders may • either faxed or mailed to the following: Fax to: Wesco Turf, Inc. Attn: Ms. Sondra Gay Fax# 941-487-6839 Fax# 941-371-2967 Mailed to: Wesco T ur f, I A : Florida State Contract 2101 Cantu Court Sarasota, FL 34232-6241 C. Once the purchase order is received by Wesco Turf, Inc., the purchase order will bs forwarded to the appropriate distributor to process and deliver. Please note that all service and warranty repairs will be provided by the delivering distributor. 4. Invoices will be mailed to customers and payment should be made to: r Turf, Inc. 2 101 Cantu Court Sarasota, EL-14 Note: 1",ailure to fof iy ti- roe e 14jr , 3,; v ITsult in delay of delivery. L k Page 329 of 446 STC N4;. 700-OW-10-!: CunI Indu2twild, AgrW feu ral, Lwm Equipirenk PRICE SHEET —b. To print any of ttlj llnkod &wments, you must indMdually open und PdfK llis linked damMerb, ""n4ngUllsdoMMOrAVWIInOtguk-InUdCallypdlZnyknk-,-i NGNOTE. DA to the vAdth aW hI *F this d*cun OW Me wAftWe screw 31 " I m *3 f yGur "n"I M4YnOOdtORrmll ocrws and u n d-dow i II AFI tOud 2*1 N, F10114 � Cm ItCm*�,cb), Page 330 of 446 - PRICE QUO !A 77ON - U(MI EVO T28 U Otamated Sideload& J rl r": March 17,2015 TO: City of Boynton saach "Ar. Mark Bates, Fle Achninistrmor I am= 506 Bellevue Avenue - Daytona Beach, Florida 32114-5279 * (38.6) 2.53-5555 - FAX (386) 253-8537 WebsltO: www.cOntainOrsys,com * Email, Infoocontelnersys.corn f, Page 331 of 446 NORTIM7 EVO T23 quote March 17 ,2015 Page 2 TOT. Respectfully., m om pres. 3 2 946 »9 Page 332 0 446 2 \ \} \� � \� �� \» » / \< � \ 4 © =a 3 2 x ; 0 wc» :f ?f}Z + d « », / yw.�. 506 Bellevue Avenue - Daytona Beach, Florida 32114-5279 - ( 253-5565 2&3-8537 WObafte: wwwxontafneWscom - Email: infoOoontainersys.com 9 Page 333 0 446 h"Mirl'AlnON TO B-11) U=4 , 8 i d TIM-. 2015 SW.Looding Reft.w, Truck rROJE Cr DUSCRIPTIOM Thc Cityof Veefee pr ams 1m aw. puulamse of ow (1) 2I Cl.'a YOR SN(L f ing RJu!;e Tzu, truck =dw q Almd The -st aiv4 cquPw=t sLall be ncw, cument w jdh�mum, - (I � yew warzi4- wear items, d ox. a ) DID OPENING LOCAMN: CRY OfVMIC04 Venice. City , 110, unity Hau, roar al # 1.14, 401 West Yenice Ave" - 1 7 mice FL.34285 BID SUBMI IDEADLINE and 13YJD 6 PATE& TIME: Jan uarj 2015 at 2 PM I Publish.. Sa da, tury D=enjw 20 1 014 M OF VENICE, FLORIDA 611 Y, Decmba 2. 201- 4 I Page 335 0 446 CfY 0f 8q:Vril'on Beach M = W" ON Garb&r ChavrWet Bukk GAFC Track City of a Beec:h Ryan Davis Aft Mark Bain (904) 264-2442 ext, 23ao : a 284- MMMOM-- 3340 MW 17 GW-n COW SPMa4 FL 32M 561-742-621a com Plarld:u D prices am published by the Florida Skrft Association, A= IJ (https://www.fkherffft-OqV*ur-PrOEr,*M/pu#chnslnjLprogrunuAoopergtWv.a.eat-bld- awards& Purchosirv, contract number I s 14-22-OW, expiring September 30th, 2015 for - Police Rated VehICIM/MotarVircles, Sad ors & U,�ht Trucla. If have any questions regarding this quaft pl optil �iTJ TAA:-'CTI- PX&PLXkEl.) hQUIPMENT GROUP 'INTIFIER, FOR SPECIAL SERVICE VMICLE TGIN]% 5.3L ECOTEC3 V8 ANSMISSION. "FEED AUTOMATIC JEELS. 8 " PAINTED STEEL (STD) WS. P255/70RI 7 ALL-SEASON, BLACKWALL t W4N, -- -L - AZX - W,)iH� YSTAL RED TINTCOAT 2435 Fmg� 300 116.55 Included BOYMM BOW-h 15 Tehos SM FSA p ropam g 312- Page 336 of 446 7111-iL SIZE 4-D00R SPECIAL SE CE Ul NrEE - 4X4 OR A WD SP ECIFICATION -72 8 1 015 C.heVl r .41 rahoe 1500 (CK-l57061J.'.FT,1-SW4,) BYd Award A ncomeni (1 4-22-09904) 471 Page 337 of 446 QUOTMION Customer City of Boynton Beach — Public Wo Address: 222 NE 9th Ave. City/State0p: Boynton Beach, Fl, 33435 Contact: Marjr Betcs Phone: (561)742-6215 Terms: Not 10 days Price FOB: South Florida Av-rox DESCRUP770M OF,'AMTERJAL ,s . Banda Sullairmode! 200H DPQpQrt1b. diesel wr comprussor (Rated for 200 CFM @ 80-150 psi) SM■ Pri",: $20,115.00 Freight: Included 111�q 111111 I x 111 Sale Price; $22,700.00 Freight: Included Warranty: 1 Year Standard warranty (complete package) 2 Year limited :»«#« >+\\ limited warranty on engine 5 Year < »<>« Z< /«+0 i , hour lftrit � Page 338 0 448 SALES SERVICE PARTS LEASING RENTALS DATE: 3112t2-,Tz - - --------- "I I - � - -,I # '' I Company. Tift Date, Page 2 of 2 Page 339 of 446 112 "Offet > Aftitional CAapwWvaCw&ar;t SOMIans >Contm= - GLIleral >FacWtV, MintenanM Repair and Opp Mbits > _%I C pomem is 4 0 Sullai ono o r 1 i ore R r , 7',ontractS.- 060311-SAC SULUIR. r1aria FOCHilYu inter and Operations DescriPrican: POtWbL- Air Cornpressom Aft4rays , o1r. Alway -a fibam." 1111111RUdby Deft: 07/1912013 Overview Suflair Solving Construction Needs WbrIchibids Contract Documentation Backed by more ffean four decades of leadership and innovative technology, Sullair Corporation sab rodays Pricing standards for dependable Portable rQMrY screw Sir COMPMEmm fm the construction, mining and energy-felated IT18111001. WQM&ft To need the needs of ft curnorrears, SUN& Marketing Materials oftra the broadest range Of Portable air power DmVrOssOrs In the world today, known for their universatfly applicablee design, -Manding craftwnanship and suP erior quality. "DWY1011 -,-,% Our quide (1) Itir-AMC WA Sutlair Is also a recognI leading nunof rer of qu BUtY stationary sir cornilresmore for industrial applications, com sur trestiffeent liquillffleft, %'Mum ayetems, and contreactonI pnournotic ionkii. Sullell's cuskirom are served through a network of authorized d1strilbutom SIR U I I I MRINUFM Mj-, Page 340 of 446 F : c KEZ Cab & Chassis Trucks Other Fleet Equipment Particip Sheriffs Offices & Local GOvernmen A genc i es o St The Florida Sheriffs Association L Florid A INII Bid Award Announcement 14 -12 -0904 1 Page 341 of 446 iAl C UN 0 TIES Mm�� *Western *Northern *Central * Southern Western Northern Central Southern Base Unit Price $21,673.00 $21,623.00 $21,323.00 $21,823.00 $22,622.00 $22,755.00 $22,755.00 $22,755.00 Duval Ford P ROLLOVER 2015 Ford F-350 (173G) Western $18,200.00 Duval Ford MROM CONTRACT 2015 Ford F-350 (F3G) Northern $18,223.00 Duval Ford 13 - 1 -1 -0 "9r' 4 2015 Ford &350 (F3 G) Central $18,223.00 Duval Ford 2015 Ford F-350 (F3G) Southern $18,223.00 Orlando Freightliner 2015 Freightliner Sprinter (F3CC144) Western $31,924.00 Orlando Freightliner 2015 Freightliner Sprinter (F3CC144) Northern $31,924.00 Orlando Freightliner 2015 Freightliner Sprinter (F3CC144) Central $31,924.00 Orlando Freightliner 2015 Freightliner Sprinter (F3CC144) Southern $31,924.00 T TIM Alan Jay Chevrolet � Buick, oMf,_C M _adLM Alan Ja Ali ipLr- Alan Jav Chevrolet. -,:=— 3 m 2015 GMC Sierra 3500 HD (TC3r11 Western 2015 GMC Sierra 3500 BD (TC36003) Northern 2015 GIVIC Sierra 3 500 BD (TC3 6003) Central 2015 GMC Sierra 3500 BD (TC36003) Southern m I m Page 342 of 446 iAl COUNTIES W2300=- grow, Duval Ford Duval Ford PRICE ROLLC VER Duval Ford FROM CONT Duval Ford 13-11-0904 mm 11 !' � mm �l 1 ! ' � =M" I.. � .. off of If of Orlando Freightliner 2015 Freightliner M2 Orlando Freightliner 20 Freightliner M2 Western $51,282.00 Orlando Freightliner 2015 Freightliner M2 Northern $51,282.00 Orlando Freightliner 2015 Freightliner M2 Central $51,282.00 Southern $51,282.00 Mauldin International Truck 2015 International Terrastar Mauldin International Truck 2015 International Terrastar Western $47,700.00 SUN ST ATE INTERNATIONAL TRUCKS, LLC. 2015 International Terrastar Northern $47,067.00 Rechtien International Trucks, Inc 2015 International Terrastar Central $44,645.00 Southern $46,951.00 Kenworth of Jacksonville Inc. 2015 Kenworth T170 Kenworth of Jacksonville Inc. 2015 Kenworth T170 Western $65,030.00 Kenworth of Central Florida 2015 Kenworth T170 Northern $64,430.00 Kenworth of South Florida 2015 Kenworth T 170 Central $66,589.00 Southern $65,223.00 Rush Truck Centers of Florida, Inc. 2015 Peterbilt 325 Rush Truck Centers of Florida, Inc. 2015 Peterbilt 325 Western $65,775.00 Rush Truck Centers of Florida, Inc. 2015 Peterbilt 325 Northern $65,775.00 Central $65,775.00 250 Page 343 of 446 03�= -30-000-LB. CTVWR-C4B.k Em! Rush Truck Centers of Florida, Inc. 2015 Hino 338 Rush Truck Centers of Florida, Inc. 2015 Hino 338 Western $61,934.00 Rush Truck Centers of Florida, Inc. 2015 Hino 338 Northern $61,934.00 Rush Truck Centers of Florida, Inc. 2015 Hino 338 Central $61,934.00 Southern $61,934.00 PALMETTO FORD TRUCK SALES, INC. 2015 Ford F-750 (177F) PALMETTO FORD TRUCK SALES INC. 2015 Ford F-750 (17717) Western $46,994.00 PALMETTO FORD TRUCK SALES, INC. 20 15 Ford F-750 (F7F) Northern $46,994.00 PALMETTO FORD TRUCK SALES, INC. 2015 Ford F-750 (17717) Central $46,994.00 Southern $46,994.00 LOU BAC FREIGHTLINER 2015 Freightliner M2 LOU BAC FREIGHTLINER 2015 Freightliner M2 *Western $39,948.00 LOU BAC FREIGHTLINER 2015 Freightliner M2 *Northern $39,948.00 LOU BAC FREIGHTLNER 2015 Freightliner M2 * Central $39,948.00 *Southern $39,948.00 Mauldin International Truck 201 International Durastar Western Mauldin International Truck 2015 International Durastar $58,900.00 SUN STATE INTERNATIONAL TRUCKS, LLC. 20 International Durastar Northern $58,300.00 Rechtien International Trucks, Inc 2015 International Durastar Central $57,855.00 Southern $58,267.00 Kenworth of Jacksonville Inc. 2015 Kenworth T370 Kenworth of Jacksonville Inc. 2015 Kenworth T370 Westem $67,387.00 Kenworth of Central Florida 2015 Kenworth T370 Northern $66,787.00 Kenworth of South Florida 2015 Kenworth T370 Central $68,952.00 Southern $67,871.00 Bid Award Announcement 14-12-0904 376 Page 344 of 446 Rush Truck Centers of Florida, Inc. 2015 Peterbilt 337 Rush Truck Centers of Florida, Inc. 2015 Peterbilt 337 Western $69,233.00 Rush Truck Centers of Florida, Inc. 2015 Peterbilt 337 Northern $69,233.00 Palm Peterbilt Truck Centers 2015 Peterbilt 337 Gen $69,233.00 Sou $70,809.00 Tampa Truck Center, LLC 2015 Western Star 4700 Western Tampa Truck Center, LLC 2015 Western Star 4700 $77,405.00 Tampa Truck Center, LLC 2015 Western Star 4700 Northern $77,405.00 Tampa Truck Center, LLC 2015 Western Star 4700 Central $77,405.00 Southern $77,405.00 Bid Award Announcement 14 -12 -0904 377 Page 345 of 446 !kAWKI MI IM � WE 9 Wa W Name of Dealership Type of Vehicle one Base Unit 60.000 L.13 V CAR fi Price PALMET70 FORD TRUCK SALES INC. 2015 Autocar ACX64 PALMETTO FORD TRUCK SALES, INC. 2015 Autocar ACX64 Western $136,039.00 Kenworth of Central Florida 2015 Autocar ACX64 Northern $135,039.00 PALMETTO FORDTRUCK SALES, INC. 2015 Autocar ACX64 Central $153,955.00 Southern $134,439.00 Container Systems & Equip. Co., Inc. 2015 Crane Carri LET2 Western Container Systems & Equip. Co., Inc. 2015 Crane Carrier LET2 $181,534.00 Container Systems & Equip. Co., Inc. 2015 Crane Carrier LET2 Northern $181,534.00 Container Systems & Equip. Co., Inc. 2015 Crane Carrier LET2 Central $181,534.00 Southern $181,534.00 Nextran Truck Center of Tampa 2015 Mack MR Series . Nextran Truck Center of Tampa 2015 Mack MR Series *Western $133,515.00 Nextran Truck Center of Tampa 2015 Mack MR Series *Northern $133,515.00 Nextran Truck Center of Tampa 2015 Mack MR Series *Central $133,515.00 Southern $133,515.00 Rush Truck Centers of Florida, Inc. 2015 Peterbilt 320 Rush Truck Centers of Florida, Inc. 2015 Peterbilt 320 Western $135,449.00 Rush Truck Centers of Florida, Inc. 2015 Peterbilt 320 Northern $135,449.00 Palm Peterbilt Truck Centers 2015 Peterbilt 320 Central $135,449.00 * Southern $131,280.00 Bid Award Announcement 14-12-0904 541 Page 346 of 446 Name of Dealership Type of Vehicle Zone Base Unit 10 C XAMLQhM MATT QN SE Price Pat's Pump & Blower 2015 Aquatech B- 10 Western $169,489.00 Pat's Pump & Blower 2015 Aquatech B- 10 Northern $169,489.00 Pat's Pump & Blower 2015 Aquatech B- 10 Central $169,489.00 Pat's Pump & Blower 2015 Aquatech B- 10 Southern $169,480.00 Container Systems & Equip. Co., Inc. 2015 Super Products Camel 200 Western Container Systems & Equip. Co., Inc. 2015 Super Products Camel 200 $189,875.00 Container Systems & Equip. Co., Inc. 2015 Super Products Camel 200 Northern $189,875.00 Container Systems & Equip. Co., Inc. 2015 Super Products Camel 200 Central $189,875.00 Southe m $189,875.00 2015 Vac all AJV 1010 Western -- NB - GS Equipment, Inc. 2015 Vacall AJV 1010 *Northern _ $15600 GS Equipment, Inc. 2015 V Aiv 1010 *Central ,495. $156,495.00 GS Equipment Inc. 2015 Vac all AIV lolo * Southern $156,495.00 Southern Sewer Equipment Sales 2015 Vac-Con 11 Yard * Western $161,718.00 Southern Sewer Equipment Sales 2015 Vac-Con I I Yard Northern $161,718.00 Southern Sewer Equipment Sales 2015 Vac-Con 11 Yard Central Southern Sewer Equipment Sales 2015 Vac-Con 11 Yard $161,718.00 Southern $161,718.00 Environmental Products of Florida Corp. 2015 Vactor 2 100 Plus Western Environmental Products of Florida Corp. 2015 Vactor 2100 Plus $185,855.00 Environmental Products of Florida Corp. 2015 Vactor 2 100 Plus Northern $185,855.00 Environmental Products of Florida Corp. 2015 Vactor 2 100 Plus Central $185,855.00 Southern $185,855.00 Bid Award Announcement 14-12-0904 1151 Page 347 of 446 FLORIR,� COUN TIFS Name of Dealership Type of Vehicle Zone Base Unit Price Environmental Products of Florida Corp. 2015 Elgin Crosswind (J Plus) Western Environmental Products of Florida Corp. 2015 Elgin Crosswind (J Plus) Northern $210,325.00 Environmental Products of Florida Corp. 201 Elgin Crosswind (i Plus) $210,325.00 Environmental Products of Florida Corp. 2015 Elgin Crosswind (J Plus) Central $210,325.00 Southern $210,325.00 Pat's Pump & Blower 2015 Johnston RT655 Western $199,300.00 Pat's Pump & Blower 2015 Johnston RT655 Northern $199,300.00 Pat's Pump & Blower 2015 Johnston RT655 Central $199,300.00 Pat's Pump & Blower 2015 Johnston RT655 Southern $199,300.00 Southern Sewer Equipment Sales 2015 Schwarze A7 Tornado Western Southern Sewer Equipment Sales 2015 Schwarze A7 Tornado $222,870.00 Southern Sewer Equipment Sales 2015 Schwarze A7 Tornado Northern $222,870.00 Sou them Sewer Equipment Sales 2015 Schwarze A7 Tornado Central $222,870.00 Southern $222,870.00 Hall-Mark Fire Apparatus, Inc. 2015 Stewart-Amos Galaxy R-8 Western Hall-Mark Fire Apparatus, Inc. 2015 Stewart-Amos Galaxy R-8 $320,000.00 all® Fire Apparatus, Inc. 2015 Stewart-Amos Galaxy R-9 Northern $320,000.00 Hall-Mark Fire Apparatus, Inc. 2015 Stewart-Amos Galaxy R-8 Central $320,000.00 Southern $320,000.00 Container Systems & Equip. Co., Inc. 2015 Tymco 600 Container Systems & Equip. Co., Inc. 2015 Tymco 600 *Western $198,912.00 Container Systems & Equip. Co., Inc. 2015 Tymco 600 *Northern $198,912.00 Container Systems & Equip. Co., Inc. 2015 Tymco 600 *Central $198,912.00 * Southern $198,912.00 Bid Award Announoement 14-12-0904 1201 Page 348 of 446 NAME: CHRISTOPHER WALKER TELEPHONE: .. .b. . _ [The remainder of this page is intentionally left .; (other . Page 349 of 446 Lx, iawu j: / 6zaie I enn. Uontracts / State ... Pagel of Department of Management Services HQ : ginent � -Q!Partm �� 11 1 ULU�� i Servilces : _ " R9!b9aLQQMtjgns > SterLe_L > Kjndctr OfOrmation > State Contracts and A ireement > State Term - > Construction, Industrial, L_ Agricultural, & Lawn Equipment < < fletu rn Construction, Industrial, Agricultural, & Lawn Equipment 760-000-10-1 Effective 04/27/2010 through 06/30/2015 Period Contract Price Shee de ring Instructions (W 240.51 KB) information How to Use this Contract Frecluentiv Asked Question$ Contract mic 4.54 MB) Documents PQF 2.01 MB) Amendments and Memorandums Contract Leslie Gallegos Administratioll; (85) 41 0 0-2426 020-010, 020-030, 020-150, 020-360, 020-660, 020-670, 071-820, 071-840, 071-860, 515-070, 515-140, 515-210, 515-280, 515-350, 515-490, 515-630, 515-700, 515-770, 515-860, 515-•00, 560-650, 760-360, 760-420, 760-460, 760-480, 760-840, Commodity 760-900, 760-960, 765-430, 765-640, 765-900, UNSPSC- 22101509, UNSPSC-22101700, UNSPSC-22101600, UNSPSC-22101501, o• Ces UNSPSC- 22101500, UNSPSC-2210180o, UNSPSC-25101900, UNSPSC-27112000, UNSPSC- 22101531, UNSPSC-2711200, UNSPSC-21101800, UNSPSC-27112000, LINSPSC- 27111600, UNSPSC- 27112900, UNSPSC-49211600, UNSPSC-24101600, UNSPSC-22101502, UNSPSC-22101900, UNSPSC-22101529, UNSPSC-22101528, UNSPSC-22101700, UNSPSC- 25101900, UNSPSC-22101509, UNSPSC-21101700, UNSPSC-21101700, UNSPSC-31162700 Description This State Term Contract is for the purchase of new Construction, Industrial, Agricultural and Lawn Equipment. Benefits • Price discounts across 16 groups of equipment classes. • Prices equate to discounts on machinery ranging up to 46 percent off of list price (MSRP), • Parts, accessories and attachments discounts up to 26 percent off of list price (MSRP). • Additional discounts possible for large quantity orders. • Statewide awards. • Manufacturer's standard most-Inclusive government warranty. 57-7 .1 1 1 71-41 http://www.dms-myflorida.com/business operations/state nf miat n/.. J302OP5 41 _purchasing/vendor o io - 3 0 of 4 �& UOnstruction, Industrial, Agricultural, & Lawn Equipment / to Term Contracts / to ... Page 2 of 2 Dirms and _Condidons I Lr—jvaf.y-- I Accessibility Stgt(LmgL c I Copyright CD2015 Department of Management Services - State of Florida http://www.dms.m y florida.comlb usiness—operationslstate_purchasinglvendor — infortnati on l ... AWP' of 44-1 V-A TITLE: Construction, Industrial, Agricultural, and Lawn Equipmem 07", EFFECTIVE: April 28, 2010 through June 30, 2012 1 ST RENEWAL: July 1, 2012 through December 31, 2013 2 Id RENEWAL: January 1, 2014 through June 30, 2015 LT�%Jcsj :10 Page 352 of 446 E. SPECIAL AND GENERAL CONDITIONS — Special and general conditions are enclosed for your information. Any restrictions accepted from the supplier are noted on the ordering instructions. Authorized Signature (Date) DSP/cd Page 353 of 446 `' — �s Page 354 of 446 N N O zZiQW -4 m �R,�,�' (D too CD ID -J e - 3. ;Fog 8 � o � �m �mx 197 ID I ® ®� sa$� 0000 Hai n W Mf m 9 r N v�W?s 46 p J a cre,�m m N xno !vibe m-+oJW flafA` zuy� —GZ Pfr" Jm n .. m r� x'3dmTo c�ror. m m ADZ ®Oa mSY4O$c3 wpb 13 r=9 D Q ® ®°�' o o CL �� D DQ m ca K Q Z .. 9 W 46 to w iDo c m Y; n�r�e - n rr °nTr,n� - � n n°n�r°nn�T.r n„n�v n or rrrrrrrrr- rrrrrr r r- r- rrrrrrrrrrr �» aco ' I s 0)V A � p 8 mt ® 71 g� M bs 9 p WOiA C3N WQOD Pa a10 Pw� Fw o v a: dop V �iwPpv ®6g &ga%�ayego maw 0 wvw vw a w Dr A iu�� G m � ®p � O1G � y�pep ov wN � P Alf PPi}N V V - .IN.a.a NAA P -aA.rG V D?-s Pa PD V (aA W W�yyW PA VN Nmy 0 NA A Z .4 �QM CD to :81�N y pp I NJ G iAim V rJ ",8C V Vap - piD fD RaiW WNNAN sR1 N �i 7 th 7 V OD C w m �n A 07 V J A [O N En w m C 0 CO ®®p9D +D Co wf A ? 'p $opp`•�CWN IU � ° S ®®N Z $ A zn0li W ' 3NA. � t7 fn ve.•sv �w:r NNw � w eam w- aeo�otsa®s vo -+eso a..-•� AWla . +'Jw69 �Coln a� Naosv O +f3wNEb it P7 � V p NO Cni► rnA veDwA s `amW 9ove ,p �a .�CRQw n�enNNVO�'nn`rw+c.o m m C a CD a Page 355 of 446 IAN7-rrXrllQN TO - ,AID -110wing goods or w-vices, PrOvIdeJ1170 Icr is des"ibzd b d-AW the Spadii m a t ..Did Title: 2015 Side LoadingRefuse Truck PRaYF" DES-C-RIPT-90N.- The Ci,- " p%mmis fox the j�j p r urdw of o (1) new currantma Si& Lw&ag Piuftise T,.,cL T �, uc L- 7, -�j . 0 . hu A'fl, assc��Zod Awp=zt sEr-11 be nv-w t , muren w--qj cany aftsidad Wnhmm 3 no(l) year warai xanffirgum itelm. It dy e BID OPENLNG LOCA.TION.- oul 4 11 C ity 0 "ODIce , Ven';cel CRY RAII, COmmunity Hall, ro 4 401 West Venice kve, Vmicerl L 34285 BID SUBMITTALDW)LY and BID OPENING DATE & TIME.- J at 2.0!0.pm Page 356 of 446 0 Page 357 of 446 \ \ / \} \} 1-01 A v pf POLIC RATED ADMINISTRATIVE ms TRUCKS & VANS ? /yw?i - f« +2 »� ..: . 2 ... °� � A gencies of the State of pl d « #< d f:t M T he Florida Sheriffs Association Flo rida Association of Cou nties Bid Award Announcement r+2.ma Page 358 of 446 F4- z.,ORinA COUAY 31.ES Name of elrs i • .• Alan JqL • , Alan Ja • i • it • .� • 1 �••� �• ! �.•, 1 1•• �. ! R. • • a Alan Jay Chevrolet, Buick, Pembroke Auto Nation Chevrolet Pines • ., C apt i va S port !! Western 2 015 Chevro Chevr olet • p• (IL! . Cent Chevr olet .♦ ! S Western $19,520.00 Northern $19,371.00 Central $19,384.00 Southern $19,356.00 Duval Ford LLC 2015 Ford Escape (UO) Western $18,400.00 Duval Ford LLC 2015 Ford Escape (U) Northern $18,441.00 DON REID FORD 2015 Ford Escape (UO) Central $18,399.00 DON REID FORD 2015 Ford Escape (UOF) Southern $18,449,00 Garber Chevrolet Buick GMC Truck Inc. 2015 GMC Terrain (TLF26) Western $21,611.00 Garber Chevrolet Buick GMC Truck c. 2015 GMC Terrain ( 26) Northern $21,511.00 Garber Chevrolet Buick GMC Truck Inc. 2015 GMC Terrain ( F26) Central $21,561.00 Garber Chevrolet Buick GMC Truck Inc. 2015 GMC Terrain ( F26) Southern $21,611.00 Atotion Chrysler, Dodge, Jeep, Ram Pembroke Pines 2015 Jeep Cherokee TL7) Western $19,931.00 Bid Award Announcement (14-22-0904) 291 Page 359 of 446 AutoNation Chrysler, Dodge, Jeep, Ram Pembroke Pines 2015 Jeep Cherokee ( TL74) Northern $19,931.00 Alan Jay Chrysler, Dodge, Jeep of Wauchula 2015 Jeep Cherokee 7) Central $19,842.00 Autoation Chrysler, Dodge, Jeep, Ram Pembroke Pines 2015 Jeep Cherokee ( 74) Southern $19,931.00 AutoNation Chrysler, Dodge, Jeep, Ram Pembroke Pines 2015 Jeep Patriot 7 ) *Western $17,781.00 Autoation Chrysler, Dodge, Jeep, Rain Pembroke Pines 2015 Jeep Patriot 74) *Northern $17,781.00 Alan Jay Chrysler, Dodge, Jeep of auchula 2015 Jeep Patriot 7) *Central $17,779.00 AutoNation Chrysler, Dodge, Jeep, Ram Pembroke Pines 2015 Jeep Patriot 7) *Southern 17,781.00 Rountree-Moore Toyota 2015 Toyota Rav4 (4430) Western $21,649.00 Rountree-Moore Toyota 2015 Toyota Rav4 (4430) Northern $21,444.00 Rountree-Moore Toyota 2015 Toyota Rav4 ( 30) Central $21,640.00 Alan Jay Toyota 2015 Toyota Rav4 (4430) Southern $21,864.00 Bid Award Announcement (14 -22 -0904) 292 Page 360 of 446 cc; �m ?,WPM. *Western *Northern *Central * Southern $30,768.00 $30,618.00 $30,612.00 $30,678.00 $26,499.00 $26,499.00 $26,499.00 $26,499.00 Duval Ford LLC 2015 Ford Expedition (UIG) Western $28,580.00 Duval Ford LLC 2015 Ford Expedition (TJIG) Northern $28,580.00 Duval Ford LLC 2015 Ford Expedition (UIG) Central $28,680.00 Duval Ford LLC 2015 Ford Expedition (U I G) Southern $28,999.00 Alan Jay Chevrolet, Buick, GMC, Cadillac 2015 GMC Yukon (TK15706) Western $36,448.00 Alan Jay Chevrolet, Buick, GMC, Cadillac 2015 GMC Yukon (TK15706) Northern $36,298.00 Alan Jay Chevrolet, Buick, GMC, Cadillac 2015 GMC Yukon (TK15706) Central $36,198.00 Alan Jay Chevrolet, Buick, GMC, Cadillac 2015 GMC Yukon (TK15706) Southern $36,298.00 =I 464 Page 361 of 446 FLORIDA COUN Fs Name of Dealership Type of T ON PICKI TP , ! !# k-;. Western *Northern Central *Southern $18,274.00 $18,174.00 $18,037.00 $18,072.00 $17,971.00 $17,971.00 $17,971.00 $17,971.00 Duval Ford LLC 2015 Ford -150 (1C) *Western $17,502.00 Duval Ford LLC 2015 Ford -150 (1C) Northern $18,000.00 DON REID FORD 2015 Ford -150 (F 1 C) *Central $17,85 ?.0 DON REID FORD 2015 Ford -150 1C) Southern $17,495.00 Garber Chevrolet Buick GMC Truck Inc. 2015 GMC Sierra 1500 (TC1573 /1SA) Western $18,239.00 Garber Chevrolet Buick GMC Truck Inc. 2015 GMC Sierra 1500 (TC1573/1A) Northern $18,139.00 Garber Chevrolet Buick GMC Truck Inc. 2015 GC Sierra 1500 (TC15703 /1SA) Central $18,189.00 Garber Chevrolet Buick GMC Truck Inc. 2015 GMC Sierra 1500 (TC1573 /1SA) Southern $18,239.00 Rountree-Moore Toyota 2015 Toyota Tundra Long Bed (8228) Western $24,387.00 Rountree-Moore Toyota 2015 Toyota Tundra Long Bed (8228) Northern $24,137.00 Rountree-Moore Toyota 2015 Toyota Tundra Long Bed (8228) Central $24,368.00 Alan Jay Toyota 2015 Toyota Tundra Long Bed (8228) Southern $24,691.00 Bid Award Announcement (14 -22 -0904) 752 Page 362 of 446 "Jrtl t t-OHLRICI rUrCnaSIng � Loa perative Purchasing I National Joint Powers Alliance Page I of I 4 P - ers A.1" ow It-tance National Joint Powers X �RncoO is national public Forv'IcL agency committed to Wvlg, our W n sticnaNy and loamy through a varLty of vc;ubd programs. As a Pub!!: agon We are rcm: to providing coope-i so!uftns that assist Govc_nment and Education er :It!es is `icy trlva for affic .9 r.' public servico. We are only ab;- to do Us W we work tol;Ahar. crating a undiad a. that is valued by boil NJPA Mcmbonr and the business community. is "T 0 Ad SITZMEATS 0 I J"u�4 OWN POIgM F=t" :V et ROOM is "T 0 Ad SITZMEATS 0 I J"u�4 OWN --- ow— L --c 1-1 , 11amou .. aunair l rporation olutions/contracts-generall, I tic: ilit ii 1111111M Ruiram.m. M PUBLIC HEARING EIFIFIWOR REQUESTED ACTION BY COMMISSION: FIRST PUBLIC HEARING to approve land development agreement between the City of Boynton Beach and SKYE at Boynton Beach, LLC that involves defining the developer maintenance obligations and process for credits to certain impact fees. EXPLANATION OF REQUEST: On July 1 2014 the City Commission approved the 500 Ocean site plan for the mixed use project consisting of 341 dwelling units within five (5) six (6) story buildings, retail space, and associated amenities and parking, zoned MU -H (Mixed Use High). As a condition of approval the developer agreed to enter into a developer's agreement with the City outlining the maintenance obligations for the future sidewalks, street lighting, and drainage improvements. The Land Development Agreement process is permitted in the State of Florida, but approval of the Agreement must occur with mandatory public notice requirements and two public hearings, in accordance with 163.3225(2), F.S. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? None FISCAL IMPACT: Budgeted None ALTERNATIVES: Not approve the land development agreement and amend the existing development order to define the future maintenance obligations of the developer and credits to certain impact fees. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No Is] 41►h Fill I =Fi %9107►1176110111 *11101►E Is this a grant? No Grant Amount: ATTACHMENTS: Page 365 of 446 Type D Addendum REVIEWERS: Department Building Development Finance Legal City Manager Reviewer Mack, Andrew Byrne, Nancy Howard, Tim Swanson, Lynn LaVerriere, Lori Description Developers Agreement Action Approved Approved Approved Approved Approved Page 366 of 446 THIS INSTRUMENT WAS PREPARED BY AND SHOULD BE RETURNED TO: Gerald J. Biondo, Esq. Murai Wald Biondo Moreno & Brochin, PA 1200 Ponce de Leon Blvd. Coral Gables, FL 33134 DEVELOPER'S AGREEMENT This DEVELOPER'S AGREEMENT (the "Agreement ") is made and executed this day of April 2015 by and between the CITY OF BOYNTON BEACH, a Florida Municipal Corporation (the "City "), whose address is 100 E. Boynton Boulevard, Boynton Beach, Florida 33435, and SKYE AT BOYNTON BEACH, LLC, a Florida corporation as assignor for an entity in formation ( "Developer ") whose address is 650 S. Northlake Boulevard, Suite 450, Altamonte Springs, Florida 32701. WITNESSETH WHEREAS, Developer has contracted pursuant to a written Purchase Contract (the "Purchase Contract") to purchase from Capstone Residential Development, a Delaware Limited Liability Company the fee simple ownership of certain real property containing 4.688 acres +/- located in the City of Boynton Beach and more particularly described in Exhibit "A" attached hereto and incorporated herein by this reference (the Property); and WHEREAS Developer desires to buy the Property, provided that Developer is able to develop the Property as a residential multifamily community to be comprised of up to 341 residential units in a building which contains five (5) to six (6) stories, plus a parking garage, and approximately 13,300 square feet of retail space, and approximately 6,600 square feet of office space (the "Project') as depicted in that certain approved site plan, entitled "500 Ocean ", dated April 15,2105, and prepared by MSA Architects under project No. 1593, Sheet Number A 1.1, a copy of which is attached hereto as Exhibit `B" and incorporated herein by this reference (referred to as the "Master Site Plan ") and in accordance with the terms and conditions of this Agreement and Development Order date July 1, 2014 granted by the City Commission of the City of Boynton Beach ( hereafter the " Development Order") ; and WHEREAS the City and Developer desire to set forth the following special terms and conditions with respect to the proposed development of the Project. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties mutually agree as follows: 1. Recitals The foregoing recitals are true and correct and are hereby incorporated herein by this reference. 2. Authority This Agreement is entered into pursuant to the Florida Municipal Home Rule Powers Act. Page 367 of 446 3. Obligations and Commitments In consideration of the City and Developer entering into this Agreement, and as an inducement for Developer to buy the Property, the City and Developer hereby agree as follows: (a) Approval of Master Site Plan The City hereby has approved the Master Site Plan on Jul 1 2014, subject to the terms of the Development Order and this Development Agreement (b) Zoning Amendment The Zoning map of the City has been amended to "Mixed Use High (MU -H)" corresponding with the project master /site plan. (c) Utilities Existing overhead utility lines along the rights -of -way shall be buried to improve the appearance of the development with the exception of SE 2nd Avenue. The developer will relocate the existing overhead utility lines along SE 2 Avenue to the south side of the right of way along SE 2 Avenue. The developer will provide surety to the City and maintain the surety for the duration of the developers agreement to bury the overhead utilities lines across Federal Hwy at SE 2nd Avenue in the amount of 50% of the cost based on an licensed engineer's or FPL's estimated cost. All utility poles will be designed in accordance with FPL standards. (d) Over Sizing of Lines The Developer will upsize certain utility lines and install new utility lines that do not serve the Property pursuant to the plans approved by the City. Capital facilities charge credits will be available for the pipelines that are oversized and /or new lines installed that serve other properties in accordance with the provisions of Chapter 26 of the City Code of Ordinances. The City will reimburse the Developer after "Final Acceptance" of the water and reuse main improvements for the project based on the percentages indicated on Exhibit 1 attached hereto. Final Acceptance involves compliance with the City requirements as follows: (aa) the granting of an appropriate easement over the Developers Property in the location of the utility line (bb) the conveyance of said facilities by Bill of Sale (cc) the completion of all city required punch list items (dd ) the delivery of "as built "plans (ee) the approval and sign of the City Health Department (e) Credit Against Impact Fees Developer is entitled to a credit against the impact fees as follows: (aa) The City will collect impact fees for the benefit of Palm Beach County in connection with the procurement of building permits by the Developer. The Developer contemplates procuring a credit from Palm Beach County for an amount equal to the payments and usage of the prior owner of the site in connection with a development that has been abandoned . To the extent the Developer properly documents the same to the reasonable satisfaction of the City, the City will apply Page 368 of 446 said credit against the fees collected at time of building permit issuance. (bb) A Capital Facilities Charge (Water and Sewer) credit from the City in the amount of $22,516 is to be applied against the Capital Facilities charges. (f) Construction of Storm Water Improvements Developer has designed the Project so that all storm water quality, retention and /or detention improvements for the Project, together with the interior roadways and driveways to be located within the Project, drain into the existing City maintained drainage system. The Developer, at their expense, will be required to provide an easement for conveyance of storm water for the public rights of way adjacent to the Property by relocating and constructing a new drainage system on the subject Property. The Developer and /or its successors will be responsible for the maintenance of said portion of the relocated drainage system within the subject Property boundaries in perpetuity. In the event the developer and /or its successors breaches and provision of this condition, the City may exercise one or more of the following options, provided that at no time shall City be entitled to receive double recovery of damages: (aa) Pursue a claim for damages suffered by City or the public. (bb) Pursue any other remedies legally available. (cc) As to any work not performed by the developer and /or its successors, perform such work with its own forces or through contractors and seek reimbursement for the cost thereof from the developer and /or its successors if the developer and /or its successors fails to cure the non - performance within fourteen (14) days after written notice from the City of the non - performance; provided, however, that advance notice and cure shall not be preconditions in the event of an emergency. These obligations shall automatically be binding upon and shall inure to the benefit of the City and Developer and their respective successors and assigns. The terms and conditions similarly shall be binding upon the Property and shall run with title to the same. (g) No Platting The Property is not required to be platted. It currently has only one tax ID #; to wit, 08434528030070010, evidencing it is one unified parcel. Developer shall record a unity of title for the entire Property in form and content reasonably satisfactory to the City. (h) Levels of Service The City acknowledges that the "Levels of Service" monitored by the City and located and subject to the jurisdiction of the City (e.g. water, sewer, wastewater, solid waste, city roads, parks, school facilities) located in the vicinity of Page 369 of 446 the Property were sufficient to accommodate the Project at the time of Master Site Plan approval. (i) Maintenance Obligations The Developer and or any successor in title to the Property agrees that they will have the continuing obligation to maintain the street lighting adjacent to the Project , so as to illuminate the public rights of way adjacent to the Project, said street lights being located in Ocean Avenue, SE 4 th Street, SE 2 nd Avenue and Federal Highway but only with respect to the portion of said streets lying contiguous to the Project . The Developer at its expense shall install and provide street li for the right of way adjacent to the Project along Ocean Avenue, SE 4 th Street, SE 2 Avenue and Federal Highway. The Developer will provide surety and liability insurance for the work located within the City and FDOT right of way in a form acceptable to the City prior to issuance of permits. The Developer and any successor in title will be responsible for the energy cost and maintenance of lighting in perpetuity for the street lights adjacent to the Property. In the event the Developer or a successor in title breaches the afore - described covenant the City may exercise one or more of the following options: (aa) Pursue a claim for damages suffered by City or the public. (bb) Pursue any other remedies legally available. (cc) As to any work not performed by the developer and /or its successors, perform such work with its own forces or through contractors and seek reimbursement for the cost thereof from the developer and /or its successors if the developer and /or its successors fails to cure the non - performance within fourteen (14) days after written notice from the City of the non - performance; provided, however, that advance notice and cure shall not be preconditions in the event of an emergency. These obligations shall automatically be binding upon and shall inure to the benefit of the City and Developer and their respective successors and assigns. The terms and conditions similarly shall be binding upon the Property and shall run with title to the same. 4. Sidewalk Easement Prior to TCO, CO and /or acceptance of any offsite improvements the required five (5) foot minimum unobstructed sidewalk easement for public access adjacent to SE 4 th Street, SE 2 nd Avenue, and Ocean Avenue must be recorded and dedicated to the City. The Developer and /or its successors will responsible for the maintenance of said sidewalk within the five foot easement in perpetuity. This condition shall automatically be binding upon and shall inure to the benefit of the City and Developer and their respective successors and assigns. The terms and conditions similarly shall be binding upon the Property and shall run with title to the same. Page 370 of 446 5. Representations of the Parties The City and Developer hereby each represent and warrant to the other that it has the power and authority to execute, deliver and perform the terms and provisions of this Agreement and has taken all necessary action to authorize the execution, delivery and performance of this Agreement will. When title to the Property is vested in Developer and /or its designated assignee and when duly executed and delivered by the City, then this Agreement will be recorded in the Public Records of Palm Beach County, Florida, and will constitute a legal, valid and binding obligation enforceable against the parties hereto and the Property in accordance with the terms and conditions of this Agreement. Developer represents that it has voluntarily and willfully executed this Agreement for purposes of binding the Property to the terms and conditions set forth in this Agreement. In the event Developer and /or its assignee does not acquire title to the Property pursuant to the Purchase Contract then this agreement shall be of no force and effect. 6. Time Period This agreement shall remain in effect for a period of three (3) years form the date hereof. Any provision of this Agreement which imposes a maintenance obligation for the developer and it's successors after expiration of this Agreement shall survive the expiration of this Agreement. 7. Successors and Assigns This Agreement shall automatically be binding upon and shall inure to the benefit of the City and Developer and their respective successors and assigns. The terms and conditions of this Agreement similarly shall be binding upon the Property and shall run with title to the same. 8. Applicable Law This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. 9. Amendments This Agreement shall not be modified or amended except by written agreement duty executed by both parties hereto (or their successors or assigns) and approved by the. City Commission. 10. Entire Agreement This Agreement supersedes any other agreement, oral or written, and contains the entire agreement between the City and Developer as to the subject matter hereof. 11. Severability If any provision of this Agreement shall beheld to be invalid or unenforceable to any extent by a court of competent jurisdiction, the same shall not affect in any respect the validity or enforceability of the remainder of this Agreement. 12. Effective Date This Agreement shall become effective upon approval by the City Commission and execution of this Agreement by both parties hereto. 13. Recordation This Agreement shall be recorded in the Public Records of Palm Beach County, Florida. 14. Relationship of the Parties The relationship of the parties to this Agreement is contractual and Developer is an independent contractor and not an agent of the City. Nothing Page 371 of 446 herein shall be deemed to create a joint venture or principal -agent relationship between the parties, and neither party is authorized to, nor shall either party act toward third persons or the public in any manner, which would indicate any such relationship with the other. 15. Sovereign Immunity Nothing contained in this Agreement shall be construed as a waiver of the City's right to sovereign immunity under Section 768.28, Florida Statutes, or any other limitation on the City's potential liability under the state and federal law. 16. City's Police Power Developer agrees and acknowledges that the City hereby reserves all police powers granted to the City by law. In no way shall this Agreement be construed as the City bargaining away or surrendering its police powers. 17. Interpretation The parties hereby agree and acknowledge that they have both participated equally in the drafting of this Agreement and no party shall be favored or disfavored regarding the interpretation to this Agreement in the event of a dispute between the parties. 18. Third -Party Rights This Agreement is not a third party beneficiary contract and shall not in any way whatsoever create any rights -on behalf of any third party, provided however, Developer will assign its rights under this document to a to be formed development entity. 19. Specific Performance Strict compliance shall be required with each and every provision of this Agreement. The parties agree that failure to perform the obligations provided by this Agreement shall result in irreparable damage and that specific performance of these obligations may be obtained by a suit in equity. 20. Attorney's Fees In connection with any arbitration or litigation arising out of this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and costs through all appeals to the extent permitted by law. 21. Development Permits Nothing herein shall limit the City's authority to grant or deny any development permit applications or requests subsequent to the effective date of this Agreement. The failure of this Agreement to address any particular City, County, State and /or Federal permit, condition, term or restriction shall not relieve Developer or the City of the necessity of complying with the law governing said permitting requirement, condition, term or restriction. Without imposing any limitation on the City's police powers, the City reserves the right to withhold, suspend, or terminate any and all certificates of occupancy for any building or part thereof, if Developer is in breach of any term and condition of this Agreement. [SIGNATURE ONFOLL0WING PAGE] Page 372 of 446 IN WITNESS WHEREOF, the parties have hereunto set their hands and seal on the date first above written. CITY OF BOYNTON BEACH ATTEST: IM APPROVED AS TO FORM AND LEGALITY For the use and reliance of the City of BOYNTON BEACH, Florida only. Dated : LIM Page 373 of 446 Signed, sealed and Delivered in the presence of the following witnesses Name: Name: STATE OF FLORIDA COUNTY OF ORANGE SKYE AT BOYNTON BEACH, LLC ( "Developer ") Salvador Leccese, President/Manager The foregoing instrument was acknowledged before me this day of 2015 by SALVADOR LECCESE, as President/ Manager of Skye at Boynton Beach, LLC a Florida Limited Liability Company on behalf of said corporation. He is personally known to me or has produced as identification. Notary Public Signature Print Name: Commission No: My Commission Expires: C:AUsers \macka \Desktop \500 Ocean - SE 2nd Ave (FPL)ADeveloper's Agreement redline 3.17.15 with City Comments_Final.doc Page 374 of 446 EXHIBIT "A" LEGAL DESCRIPTION PARCEL 1 All of Lots 1 through 14, inclusive, Block 7, LESS the North 8 feet of Lots 1 through 7, and LESS the East 10 feet of the North 60 feet of said Lot 14, and ALSO LESS that part of Lot 14, LESS the North 60 feet thereof, which is included in the external area formed by a 12 foot radius arc tangent to the South line of said Lot 14 and tangent to a line 10 feet West of and parallel to the East line of said Lot 14, Block 7, TOWN OF BOYNTON, according to the Plat thereof, as recorded in Plat Book 1, page 23, of the public records of Palm Beach County, Florida. PARCEL 2 That alleyway identified as SE 1st Place lying between Lots 1 through 7 and Lots 8 through 14, Block 7, vacated pursuant to Ordinance No. 003- 021, recorded in Official Records Book 15483, page 375 and Ordinance No. 05 -053 recorded in Official Records Book 19430, page 1099 and in Official Records Book 19461, page 143, all of the public records of Palm Beach County, Florida, which is more particularly described as follows: A portion of that certain 20 -foot alley adjacent to Lots 1 through 4 and Lots 11 through 14, together with the North half of said alley lying South of and adjacent to Lot 5, all in Block 7, ORIGINAL TOWN OF BOYNTON, according to the Plat thereof, as recorded in Plat Book 1, page 23, of the public records of Palm Beach County, Florida. AND A portion of that certain 20.00 foot wide alley lying adjacent to Lots 6 through 9, together with the South half of said alley lying North of and adjacent to Lot 10, all in Block 7, ORIGINAL TOWN OF BOYNTON, according to the Plat thereof, as recorded in Plat Book 1, page 23, of the public records of Palm Beach County, Florida, more particularly described as follows: Beginning at the Southwest corner of said Lot 7; thence South 88° 59' 27" East along the South line of Lots 7 and 6, a distance of 100.00 feet to the Southeast corner of said Lot 6; thence South 00 02' 09" West along the Southerly extension of the East line of said Lot 6, a distance of 10.00 feet to the centerline of said 20.00 foot wide alley; thence Page 375 of 446 South 88 59' 27" East, along said centerline, 50.00 feet to an intersection with the Northerly extension of the East line of said Lot 10; thence South 00 02' 09" West, along said Northerly extension, 10.00 feet to the North line of said Lot 10; thence North 88 59' 27" West, along the North line of said Lots 10, 9 and 8, a distance of 150.00 feet to the East right of way line of Southeast 4th Street; thence North 00 02' 09" West, along said East right of way line, 20.00 feet to the POINT OF BEGINNING. Said lands lying in the City of Boynton Beach, Palm Beach County, Florida. PARCEL 3 The North 80 feet of Lot 1 through 7, inclusive, and the South 80 feet of Lots 8 through 14, inclusive, Block 12, TOWN OF BOYNTON, according to the Plat thereof, as recorded in Plat Book 1, page 23, of the public records of Palm Beach County, Florida, LESS the East 10 feet of the North 80 feet of said Lot 1, and LESS that part of the North 80 feet of said Lot 1, which is included in the external area formed by a 12 foot radius arc tangent to the North line of said Lot 1 and tangent to a line 10 feet West of and parallel to the East line of said Lot 1, and LESS the West 5 feet of the North 80 feet of said Lot 7, and LESS the West 5 feet of the South 80 feet of said Lot 8, and LESS the East 10 feet of the South 80 feet of said Lot 14, and LESS that part of said Lot 14 described as follows: From a point on the South line of Lot 14 located 10 feet Westerly of the Southeast corner of said Lot 14, run Westerly along the South line of said Lot 14 for 25.51 feet; thence run in a Northeasterly direction along the arc of a curve concave to the Northwest and having a radius of 25 feet for a distance of 39.78 feet to a point on a line parallel to and 50 feet Westerly of, measured at right angles to, the Base Line of Survey of State Road 5, Section 9301 -205; thence run South 0 59' 45" East along said parallel line for 25.51 feet to the POINT OF BEGINNING. PARCEL 4 Lots 1, 2 and 3, Plat of PORTION OF BLOCK 12, TOWN OF BOYNTON, according to the Plat thereof, as recorded in Plat Book 15, page 18, public records of Palm Beach County, Florida, LESS the East 10 feet of said Lots 1 and 2, and LESS the West 5 feet of said Lot 3. PARCEL 5 That part of SE 1st Avenue lying between Block 12 and Block 7, vacated pursuant to Ordinance No. 05 -052 recorded in Official Records Book Page 376 of 446 19379, at page 101, of the public records of Palm Beach County, Florida, which is more particularly described as follows: That certain 40.00 foot wide right -of -way bounded on the North by the South line of Block 7, on the South by the North line of Block 12, on the East by the West right of way line of Federal Highway (U.S. Highway No. 1) and on the West by the East right of way line of S.E. 4th Street, all in the ORIGINAL TOWN OF BOYNTON, according to the Plat thereof as recorded in Plat Book 1, page 23, of the public records of Palm Beach County, Florida, being more particularly described as follows: Commencing at the Southwest corner of Lot 8 in said Block 7; thence South 88 59' 27" East along the South line of said Block 7, a distance of 5.00 feet to the POINT OF BEGINNING; thence continuing along said South line South 88 59' 27" East, 335.01 feet; thence South 00 02' 09" West, 51.80 feet to a point of cusp on the West right of way line of Federal Highway (U.S. Highway No. 1, State Road No. 5); thence Northwesterly along the arc of a curve concave to the Southwest, having a radius of 12.00 feet, a central angle of 89 01' 36 ", an arc distance of 18.65 feet to the point of tangency; thence North 88 59' 27" West, along the North line of said Block 12, a distance of 323.21 feet to the East right of way line of S.E. 4th Street; thence North 00 02' 09" East, along said East right of way line, 40.01 feet to the POINT OF BEGINNING; said lands lying in the City of Boynton Beach, Palm Beach County, Florida. PARCEL 6 That part of the sidewalks lying along Ocean Avenue, SE 4th Street and SE 2nd Avenue vacated pursuant to Ordinance No. 05 -054 recorded in Official Records Book 19359, at page 1876, of the public records of Palm Beach County, Florida, which is more particularly described as follows: Portions of Southeast 4th Street, Southeast 2nd Avenue and Ocean Avenue lying adjacent to Blocks 7 and 12, ORIGINAL TOWN OF BOYNTON, according to the Plat thereof, as recorded in Plat Book 1, page 23, of the public records of Palm Beach County, Florida, and Block 12, ORIGINAL TOWN OF BOYNTON (REVISED PLAT), according to the Plat thereof, as recorded in Plat Book 15, page 18, of said public records, being more particularly described as follows: Beginning at the Southwest corner of said Block 7; thence South 00° 02' 09" West along the West line of said Block 12, a distance of 312.55 feet to a point on the arc of a non - tangent curve concave to the Northeast (a Page 377 of 446 radial line through said point bears South 69° 00' 03" West from the radius point of the next described curve); thence Southeasterly along the arc of said curve having a radius of 16.19 feet, a central angle of 49 54' 09 ", an arc distance of 14.10 feet; thence South 88 31' 35" East, 313.23 feet to a point on the arc of a non - tangent curve concave to the Northwest (a radial line through said point bears South 00 45' 40" West from the radius point of the next described curve); thence Northeasterly along the arc of said curve having a radius of 24.00 feet, a central angle of 44 49' 08 ", an arc distance of 18.77 feet; thence North 00 02' 09" East, along the West right of way line of Federal Highway (U.S. No. 1, State Road No. 5) to a point of cusp with a curve concave to the Northwest and reference Point " A " ; thence Southwesterly along the arc of said curve having a radius of 25.00 feet, a central angle of 90 58' 24 ", an arc distance of 39.69 feet to a point on the South line of said Block 12 and the point of tangency; thence North 88 59' 27" West along said South line, 309.58 feet; thence North 00 0 02' 09" East, 312.55 feet to the South line of said Block 7; thence North 88 59' 27" West along said South line, 5.00 feet to the POINT OF BEGINNING. TOGETHER WITH: Commencing at said reference Point " A " ; thence North 00 02' 09" East, 551.91 feet to the POINT OF BEGINNING; thence North 00 02' 09" East, 6.10 feet to a point on the arc of a non - tangent curve concave to the Southwest (a radial line through said point bears North 50 46' 09" East from the radius point of the next described curve); thence Northwesterly along the arc of said curve having a radius of 24.00 feet, a central angle of 49 48' 36 ", an arc distance of 20.84 feet; thence North 88 59' 27" West, 152.24 feet; thence South 45 33' 42" West, 4.32 feet; thence South 88 59' 27" West, 166.51 feet; thence South 00 02' 09" West, 11.51 feet; thence South 88 59' 27" East, 340.01 feet to the POINT OF BEGINNING. Said lands lying in the City of Boynton Beach, Palm Beach County, Florida. PARCELS 1 THROUGH 6 ALSO DESCRIBED AS: Portions of Blocks 7 and 12, ORIGINAL TOWN OF BOYNTON, according to the Plat thereof, recorded in Plat Book 1, page 23, of the public records of Palm Beach County, Florida. TOGETHER WITH portions of Southeast 4th Street, Southeast 2nd Avenue and Ocean Avenue lying adjacent to said Blocks 7 and 12, ORIGINAL TOWN OF BOYNTON, according to said Plat. TOGETHER WITH a portion of Southeast 1st Avenue lying between said Blocks 7 and 12, now vacated, and a portion of Southeast 1st Place lying in said Block 7, now vacated, ORIGINAL TOWN OF BOYNTON, according to said Plat. TOGETHER Page 378 of 446 WITH a portion of Block 12, ORIGINAL TOWN OF BOYNTON (REVISED PLAT), according to the Plat thereof, as recorded in Plat Book 15, page 18, of said public records, being more particularly described as follows: Commencing at the intersection of the centerline of Ocean Avenue with the centerline of Federal Highway (State Road No. 5, U.S. Highway No. 1) (100 foot right of way).; thence North 88 59' 27" West along said centerline of Ocean Avenue, 50.01 feet; thence South 00 02' 09" West, 26.91 feet to the POINT OF BEGINNING; thence continue South 00 02' 09" West, 558.24 feet to a point on the arc of a non - tangent curve concave to the Northwest (a radial line through said point bears North 44 03' 28" West to the radius point of the next described curve); thence Southwesterly along the arc of said curve having a radius of 24.00 feet, a central angle of 44 49' 08 ", an arc distance of 18.77 feet to the point of tangency; thence North 88 31' 35" West, 313.23 feet to a point on the arc of a non - tangent curve concave to the Northeast (a radial line through said point bears North 19 05' 54" East to the radius point of the next described curve); thence Northwesterly along the arc of said curve having a radius of 16.19 feet, a central angle of 49 54' 09 ", an arc distance of 14.10 feet; thence North 00 02' 09" East, 588.85 feet; thence South 88 59' 27" East, 166.51 feet; thence North 45 33' 42" East, 4.32 feet; thence South 88 59' 27" East, 152.24 feet to the beginning of a tangent curve concave to the Southwest; thence Southeasterly along the arc of said curve having a radius of 24.00 feet, a central angle of 49 45' 36 ", an arc distance of 20.84 feet to the POINT OF BEGINNING. Page 379 of 446 EXHIBIT `B" SITE PLAN Page 380 of 446 EXHIBIT 1 Page 381 of 446 EXHIBIT 1 500 OCEAN PROJECT ESTIMATED UTILITY COSTS DESCRIPTION ESTIMATED COST CITY SHARE DEVELOPER SHARE CITY PERCENTAGE 16" WATER 4TH STREET- 458 LF $ 128,240 $ 91,601 $ 36,639 71.43% 16" WATER 4TH STREET- 200 LF $ 56,000 $ 56,000 $ - 100% 12" REUSE WATER 2ND AVE- 378 LF $ 75,000 $ 75,000 $ 100% 100% 12" WATER FEDERAL HW NORTH- 193 LF $ 61,000 $ 61,000 $ - 8" WATER FEDERAL HW- SOUTH- 486 LF $ 119,000 $ 119,000 0% 12" WATER RETAIL PARKING- 355 LF $ 48,500 $ 31,776 $ 16,724 65.52% 8" SANITARY RETAIL PARKING- 447 LF $ 56,000 $ - $ 56,000 0% 8" WATER UNDER BUILDING CREDIT429LF $ 9,000 $ - $ - 0% TOTAL $ 552,740 $ 315,376 $ 228,364 Page 381 of 446 PUBLIC HEARING EIFIFIWOR REQUESTED ACTION BY COMMISSION: Approve New Site Plan (NWSP 15 -001) request for a four (4) story, 77,897 square foot, 116 room TownePlace Suites by Marriott Hotel project and related site improvements, located at 2450 Quantum Boulevard, on a lot with OIH (Office /Industrial /Hotel) use option in a PID (Planned Industrial Development) district. Applicant: John Costas, North Boynton Beach Hospitality, LLLP EXPLANATION OF REQUEST: The applicant is requesting New Site Plan approval of the previously approved TownePlace Suites, due to the development order expiring during final permit review. The applicant indicates, and staff has confirmed, the building permit was one to two weeks from being issued when it was realized the Development Order had expired. The applicant has been working diligently to receive the necessary construction permits and met with staff on numerous occasions to resolve outstanding comments. This application is being expedited through the review process, as the project has received unanimous approvals and is the same project last reviewed by staff. The Planning & Development Board reviewed this request at their March 24, 2015 meeting and recommended approval. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: Revenues received from permit fees and tax increase. ALTERNATIVES: None recommended. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: No Is] 41►h Fill I =_TA9[07►1176110111 *11101►F■►1/_1 Is this a grant? No Grant Amount: Page 382 of 446 ATTACHMENTS: Reviewer Action Type Description Rumpf, Michael Addendum ;staff Report (NWSP 15-00) ❑ Addendum EXHIBIT A - Location IMap 3/28/201 - 4:22 PM Addendum EXHIBIT B -;site Plan Approved Addendum EXHIBIT B - Landscape Plan LaVerriere, Lori Addendum EXHIBIT B - Civil Plan Addendum EXHIBIT B - Water & Sewer Plan Addendum EXHIBIT B - F acades (1) Addendum EXHIBIT B - F acades (2) Addendum EXHIBIT B - 1st Floor Plan • Addendum EXHIBIT B - 2nd Floor Plan • Addendum EXHIBIT B - 3rd Floor Plan • Addendum EXHIBIT B - 4th Floor Plan • Addendum EXHIBIT C - Original 2009 Staff Report • Addendum EXHIBIT D - Minor Site Plan Approval Letter • Addendum EXHIBIT P - Conditions of Approval • Addendum Development Order (NWSP 15-001) Department Reviewer Action Date Planning & Zoning Rumpf, Michael Approved 3/28/201 - 4:03 PM Development Byrne, Fancy Approved 3/28/201 - 4:22 PM Finance Howard, Tim Approved 31261201 - 4:28 PM City Manager LaVerriere, Lori Approved 4/1/2015 - 10:13 AIM Page 383 of 446 DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION MEMORANDUM NO. PZ 15 -015 TO: Chair and Members Planning & Development Board THRU: Michael Rumpf Director of Planning and Zoning FROM: Ed Breese Principal Planner DATE: March 13, 2015 PROJECT: TownePlace Suites by Marriott (NWSP 15 -001) REQUEST: New Site Plan Property Owner: North Boynton Beach Hospitality, LLLP Applicant / Agent: John Costas, North Boynton Beach Hospitality, LLLP Location: 2450 Quantum Boulevard, Quantum Park Lot 2 (see Location Map — Exhibit "A ") REQUEST The applicant is requesting New Site Plan approval of the previously approved TownePlace Suites, due to the development order expiring during final permit review. The applicant indicates, and staff has confirmed, the building permit was one to two weeks from being issued when staff realized the Development Order had expired. The applicant has been working diligently to receive the necessary construction permits and met with staff on numerous occasions to resolve outstanding comments. BACKGROUND The subject property consists of 2.77 acres located on the west side of the Lake Worth Drainage District (LWDD) E -4 Canal, between Gateway Boulevard and Quantum Boulevard. The site plan consists of a four (4) story, 77,897 square foot, 116 room hotel and related site improvements. The original site plan (NWSP 09 -003) was approved on August 17, 2010 followed by a site plan time extension (SPTE H 7207) approved on December 29, 2011 in accordance with state legislation, which was automatically granted to projects during the downturn in the economy in an effort to keep viable projects valid until such time as the market regained momentum and the project could be built. The City Commission approved a site plan time extension (SPTE 14 -001) on May 20, 2014. Instead of the 18 month extension requested by the applicant and allowed by code, the Commission limited the extension to 12 months, which expired on February 15, 2015. The applicant, upon questioning from the Commission during the meeting, believed they could receive the necessary permits within the 12 month extension, however they fell slightly short, and failed to timely apply for further extensions. Lastly, a Minor Site Plan Modification (MMSP 15 -002) was approved by staff on November 17, 2014. Page 384 of 446 Page 2 Memorandum No. PZ 15 -015 NWSP 15 -001 ANALYSIS As this submittal is simply a request to approve the previously approved plans on record, staff has attached the original staff report and Minor Site Plan Modification approval letter for a thorough description of the project. In addition, a short summary of the minor modifications approved to date are outlined below: • Addition of a porte cochere / covered drop -off / building entry. • Increase in building square footage by 153 square feet. • Increase in the number of rooms from 108 to 116. • Addition of a putting green. • Increase in size of gym / exercise room. • Elimination of lobby fireplace. • Addition of seven (7) full balcony patios. • Addition of more faux balconies for architectural enhancement. As noted above, the applicant has indicated, and staff has confirmed, the building permit was one to two weeks from being issued when staff realized the Development Order had expired. The applicant has been working diligently to receive the necessary construction permits and met with staff on numerous occasions to resolve outstanding comments. This application is being expedited back through the review process, as the project has received unanimous approvals and is the same project last reviewed by staff. Any approval of the site plan is still subject to the conditions of all previous approvals. Also, no new land development regulations are now in place against which the project should be reviewed and modified. As for application of the Art in Public Places ordinance (05 -060), this project is required to comply with the ordinance as stated in the original conditions of site plan approval. RECOMMENDATION Based upon the approval previously granted and the applicant's good faith efforts to obtain the necessary construction permits, staff recommends APPROVAL of the new site plan request (NWSP 15 -001) for the TownePlace Suites by Marriott project, subject to the conditions contained in Exhibit "E" — Conditions of Approval. Any additional conditions recommended by the Board or City Commission shall be documented accordingly in the Conditions of Approval. S: \Planning \SHARED \WP \PROJECTS \Quantum Park Lot 2 \TownePlace Suites Hotel \NWSP 15 -001 \Staff Report.doc Page 385 of 446 EXHIBIT A 0 40 80 160 240 320 &E386 of 446 TownePlace Suites Location Map (NWSP 15 -001) 9� L p E G A-, c > 4A' m o o 83 ow P' ,4 46 F G, o 9 1z ZE G, � II o L -,? @ o � � �s S s -Z Lv .Z�s 4 O i CID I l o g o A 54 (C • A ..... m; I m 888-88-- > if o > M .- TO OF BANK ,) 0 OF - g - - n i EDGE > E 0 F -A P N _-P g 2 -A I H -W� p 0 2- H ; U.P. A . . . . . . I PROPOSED 4 STORY o EU TOWNEPLACE SUITES by MARRIOTT P .0 I N. 2450 QUANTUM BLVD Boynton B—h, Florida Tm ---N.T P 387 of 448 �a ®v ®v m " ®o ®o �o 1 m ull 3ralM so mli� G G mom ; 4 go — m �o VLANTUM ED 4 STORY LACE SUITES //�� ARRIOTT A■ 1 1 eLVo Be ch, Florida Page 381 of 446 0000000000 o 3 — g R m _R — mA A � ART AID AlUFFECTI. E, Inc. . 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PZ 10- 046 TO: THRU: FROM: DATE: PROJECT NAME /NO REQUEST: Property Owner: Applicant /Agent: Location: STAFF REPORT Chairman and Members Planning and Development Board Michael Rumpf Planning and Zoning Director Ed Breese Principal Planner July 8, 2010 Gateway Hotel / NWSP 09 -003 New Site Plan Existing Land Use /Zoning: Proposed Land Use /Zoning: Land Use Option: Proposed Use: Acreage: Adjacent Uses: PROJECT DESCRIPTION North Boynton Hospitality LLLP John Vaughan, Art & Architecture, Inc. Quantum Park Lot 2, Gateway Boulevard immediately west of the the LWDD E -4 Canal (Exhibit "A" — Location Map) Industrial (1) / Planned Industrial Development (PID) district No change proposed OIH (Office Industrial Hotel) Request for New Site Plan approval for construction of a four (4) story, 77,744 square foot, 108 room hotel. 2.77 acres North: Right -of -way for Quantum Boulevard, then farther north developed flex industrial space (West Quantum Plaza); South: Developed commercial (Regions Bank), then farther south right -of -way for Gateway Boulevard; Page 397 of 446 Staff Report — Gateway Hotel (NWSP 09 -003) Memorandum No. PZ 10 -046 Page 2 East: Right -of -way for the LWDD E -4 Canal, then farther east The Charter School of Boynton Beach; and West: Hampton Inn & Suites, then farther west water management tract, and farther west The Shoppes of Boynton shopping center. Project size: The project consists of a four (4) story, 77,744 square foot, and 108 room hotel on a 2.77 acre parcel. Site Characteristic: The subject parcel is comprised of Lot 2, a vacant tract in the Quantum Park PID and is a fairly L- shaped piece of land, with approximately 440 feet of frontage along Quantum Boulevard and approximately 370 feet along the LWDD E -4 Canal. BACKGROUND Proposal: North Boynton Beach Hospitality LLLP proposes to construct a four (4) story, 77,744 square foot, 108 room hotel on the 2.77 acre parcel. The applicant is the owner of the Hampton Inn & Suites and is negotiating with a couple of hotel chains to occupy the new site. Concurrency: ANALYSIS Traffic: A traffic study was submitted to Palm Beach County Traffic Engineering. Based upon their review, the proposed project is located within the Quantum Park Development of Regional Impact (DRI) and the trips proposed are within the limits of the approved number of vehicular trips for the DRI. However, no permits are to be issued after the build -out date of 2013. Drainage: Conceptual drainage information was provided for the City's review. The Engineering Division has found the conceptual information for the subject property to be adequate and is recommending that the review of specific drainage solutions be deferred until time of permit review. School: This project is exempt from the school concurrency requirements of Palm Beach County. Driveways: The main ingress / egress driveway for the proposed hotel is located on Quantum Boulevard, approximately at the midpoint of the northern property line, and is approximately 25 feet in width. Secondary ingress / egress is located along the southern property line, abutting the bank parcel, in a previously dedicated cross - access easement, also 25 feet in Page 398 of 446 Staff Report — Gateway Hotel (NWSP 09 -003) Memorandum No. PZ 10 -046 Page 3 width, and providing access through the bank parcel to Gateway Boulevard. Parking Facility: Parking for hotels is based on one and a quarter (1.25) parking spaces per hotel room, thus requiring a total of 135 parking spaces for the 108 rooms proposed. The plan as designed accommodates 135 parking spaces, including 5 handicap spaces. The typical parking spaces are dimensioned 9 feet x 18 feet, with the handicap spaces shown as 12 feet x 18 feet with the associated 5 foot striped aisle. Standard parking space dimensions, outside of the CRA district, are 9.5 feet x 18.5 feet. This project is located outside the CRA district, and the applicant applied for an Engineering Division waiver of this parking standard, in part based upon the parking space dimensions applied to the other two parking lots on the same site (Hampton Inn and Regions Bank). The Engineering division has approved the waiver based upon consistency in design, thereby allowing the subject parking area to be designed consistent with the older lots on the parcel. Landscaping: The proposed pervious or "green" area of the lot would be 41,211 square feet or 35% of the total site. The lanscape plan tabular data (Sheet L -1) indicates that 116 (91 native) trees and palms and 2,631 (1,434 native ) shrubs and groundcover are being provided. Typical trees being utilized in the planting scheme include Live Oak, Gumbo Limbo, Pink Tabebuia and Tibouchina, along with Royal, Sabal and Montgomery palms. Shrub material selected for the site include Cocoplum, Ixora, Indian Hawthorne, Dwarf Schefflera, Saw Palmetto and Croton. The typical groundcovers include a variety of Ferns, Fakahatchee Grass and Annuals. Staff is recommending two (2) conditions regarding improvements in the proposed landscape design. First, staff recommends the grouping of taller shrubs in the 6' to 8' height range be added along the east side of the hotel, at all locations between windows, to provide substantial plant material ranging between the depicted hedge height of 2' and palm trees at 25'. This will help soften the mass of the building. Secondly, staff recommends the elimination of smaller /isolated sod areas and replacement with a native planting scheme, in an effort to reduce irrigation demand (see `Exhibit U — Conditions of Appproval). Building and Site: Building and site regulations will be fully met when staff comments are incorporated into the permit drawings. The proposed four -story hotel building would have a typical roof height of 41 feet, with the average parapet wall extending to 45 feet, and taller parapet and arch features at 50 feet or below. The proposed building is in compliance with the maximum allowed height in the PID zoning district of 45 feet, with parapet walls being allowed to extend up to five (5) additional feet. The Page 399 of 446 Staff Report — Gateway Hotel (NWSP 09 -003) Memorandum No. PZ 10 -046 Page 4 floor plans (Sheets A.01 & A.02) show a mix of one and two sleeping room hotel suites. The hotel has a small meeting room, small eating area, exercise room, lobby and outdoor pool area with a barbeque. Design: The elevation drawings (Sheets A.03 & A.04) show that the building would be designed utilizing many of the building characteristics of the Renaissance Commons project to the south, across Gateway Boulevard. The hotel is designed with the same "Mission Red" Monier roof tiles approved on several of the Renaissance Commons buildings, comparable decorative parapet design and building colors. The chosen paint colors are soft earthtone colors, mainly in the beige and cream range. The majority of the body of the building would be Sherwin Williams paints, "Kilim Beige" and "Netsuke ", accenting the different building pop - outs, with a slightly darker beige or tan color, "Latte ", at the base of building in certain areas. Another color, "Jersey Cream" is proposed to be used sparingly on the other building pop -outs. The accent color for the decorative parapet banding is proposed as "Divine White ". The applicant has provided the City with a letter documenting approval from the Quantum Architectural Review Committee (ARC) of the site plan and associated architectural drawings. Signage: The proposed site signage for the project consists of a monument sign along the entry from Quantum Boulevard, which will be required to be designed in accordance with the Quantum Park sign program and receive approval from the Quantum Architectural Review Committee (see `Exhibit U — Conditions of Approval). The building is proposed to have a series of dark green channel letter wall signs, in an Arial font, with individual letters ranging in size from 20 to 32 inches in height. RECOMMENDATION Staff has reviewed this request for new site plan approval and recommends approval, subject to satisfaction of all comments indicted in Exhibit "C" — Conditions of Approval. The Technical Application Review Team (TART) recommends that the deficiencies identified in this exhibit be corrected on the set of plans submitted for building permit. Also, any additional conditions recommended by the Board or City Commission shall be documented accordingly in the Conditions of Approval. S: \Planning \SHARED \WP \PROJECTS \Quantum Park Lot 2 \Gateway Hotel \NWSP 09- 003 \Staff report.doc Page 400 of 446 The City of Boynton Beach DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISON 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425 -0310 TEL: 561-742-6260 FAX: 561 - 742 -6259 www.boynton - beach.org November 17, 2014 Mr. John Vaughan Art and Architecture 54 SE 6 th Avenue Delray Beach, FL 33483 Re: TownePlace Suites MMSP 15 -002 Dear Mr. Vaughan: In response to your request date - stamped October 2, 2014 and subsequent responses to staff comments date - stamped November 5, 2014, for the administrative review and approval of the modifications proposed to the above - referenced approved site plan, depicting the following: • Building, facade, parking and landscape modifications to the previously approved Gateway Hotel site plan (as depicted on the attached drawing). Please be informed that the proposed changes on the revised plans date - stamped 11/5/14 & 11/17/14 are "minor" as defined within the Land Development Regulations, Chapter 2 - Site Plan Review. This project may continue to be processed by the Building Division as a permit application, subject to the following conditions: 1. At time of permit submittal, please provide a larger /smoother curb transition between parking lot for proposed hotel and existing bank parking lot. 2. At time of permit submittal, please provide a revised sanitary manhole location which allows for a straight run from the building, as 90 degree angles will not work. 3. At time of permit submittal, please depict groupings of taller shrubs in the 6' to 8' height range, between windows on the east side of the hotel building, in order to provide plant materials in the gap between the 2' tall hedge material and tree canopies, to help soften the mass of the building (Condition of Approval #12 from original Gateway Hotel approval). Page 401 of 446 • Page 2 March 20, 2015 4. At time of permit submittal, please revise Photometric Plan to ensure all spot reading levels are below the code maximum of 5.9, and adjust the table on Sheet Sl (6.2 spot reading). 5. At time of permit submittal, please provide sign calculations for all signage proposed on the building to ensure what is depicted will meet the City's sign code. 6. The proposed monument sign does not conform to the Quantum Park Sign Program. At time of sign permit submittal, please revise the sign to conform. 7. Acceptance of these plans during the Minor Site Plan Modification process does not ensure that additional comments may not be generated during permit review. Be advised that the proposed changes may require a modification to the building permit. Please contact me at (561) 742 -6262 if you have additional questions. Sincerely, Ed Breese, Principal Planner Cc: Andrew Mack, Building Official /City Engineer Page 402 of 446 EXHIBIT "E" Conditions of Approval Project name: TownePlace Suites by Marriott Hotel File number: NWSP 15 -001 Reference: 1S review plans identified as a New Site Plan with a March 10, 2015 Planning & Zoning date stamp marking. DEPARTMENTS INCLUDE REJECT ENGINEERING / PUBLIC WORKS / FORESTRY / UTILITIES Comments: None X FIRE Comments: None X POLICE Comments: None X BUILDING DIVISION Comments: None X PARKS AND RECREATION Comments: None X PLANNING AND ZONING Comments: 1. Approval is subject to all previous conditions of approval of NWSP 09- 003 and MMSP 15 -002. X COMMUNITY REDEVELOPMENT AGENCY Comments: N/A X ADDITIONAL PLANNING & DEVELOPMENT BOARD CONDITIONS Comments: None X ADDITIONAL CITY COMMISSION CONDITIONS Page 403 of 446 Conditions of Approval Page 2 DEPARTMENTS INCLUDE REJECT Comments: To be determined. S: \Planning \SHARED \WP \PROJECTS \Quantum Park Lot 2 \Towne Place Suites Hotel \NWSP 15 -001 \COA after P &D.doc Page 404 of 446 DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: TownePlace Suites by Marriott (NWSP 15 -001) APPLICANT'S AGENT: John Costas, North Boynton Beach Hospitality, LLLP AGENT'S ADDRESS: 8205 Lake Worth Road, Lake Worth, FL 33467 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: April 7, 2015 TYPE OF RELIEF SOUGHT: New Site Plan approval to construct a four (4) story, 77,897 square foot, 116 room TownePlace Suites by Marriott hotel project and related site improvements. LOCATION OF PROPERTY: 2450 Quantum Boulevard, Quantum Park Lot 2 DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: 1. Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant _ HAS HAS NOT established by substantial competent evidence a basis for the relief requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "D" with notation "Included ". 4. The Applicant's application for relief is hereby _ GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk S: \Planning \SHARED \WP \PROJECTS \Quantum Park Lot 2 \TownePlace Suites Hotel \NWSP 15- 001 \DO.doc Page 405 of 446 13.A. LEGAL 4/7/2015 REQUESTED ACTION BY COMMISSION: PROPOSED ORDINANCE NO. 15 -012 - SECOND READING - PUBLIC HEARING - Approve the historic designation application for the Barton Memorial Park Cemetery located at 561 NW 12th Avenue, Boynton Beach. EXPLANATION OF REQUEST: The historic designation of the Barton Memorial Park Cemetery for its inclusion on the Boynton Beach Register of Historic Places. To qualify as a historic site, a property must have significance in American history, architecture, archaeology, engineering or culture and possess integrity of location, design, setting, materials, workmanship, feeling, and association. The site must also be significant in one or more of the following areas: a. Association with events that have made a significant contribution to the broad patterns of the City's history; b. Association with the lives of persons significant in the City's past; c. Embodies the distinctive characteristics of a type, period or method of construction, or represents the work of a master, or possesses high artistic values, or represents a significant and distinguishable entity whose components may lack individual distinction; d. Has yielded, or may be likely to yield, information important in prehistory or history; or e. Is listed in the National Register of Historic Places. The subject is a 0.26 acre site located at the northwest corner of NW 12th Avenue and NW 5th Street. Very few records exist on the early history of the site but the cemetery appears to have been established as an unofficial burial site for the city's African - American community. The site contains twenty grave markers of varying styles but research has indicated there are many other unmarked graves, some of which can be identified by indentations in the ground. The cemetery was threatened by the construction of 1 -95, which was originally planned to pass directly through the site resulting in much discussion about the possible relocation of burials. However, research indicates that 1 -95 was re- aligned to miss the cemetery and the relocation of burials was not required. It is possible that some burials were disturbed during the construction of the highway but it appears that the cemetery may be mostly intact. As detailed in the designation application, the site is eligible for individual designation for its archaeological, art, ethnic heritage, and social history significance. Although the setting has been adversely affected by the installation of the 1 -95 noise wall and adjacent residential development, the site retains most of its integrity with regard to location, design, materials, workmanship, association, and feeling. The subject also meets criteria "a', "c ", and "d" from the above list as it is associated with significant events in the City's history, possesses high artistic values, and is likely to yield important historical information. Page 406 of 446 Therefore, the subject meets the required criteria and is eligible for inclusion on the Boynton Beach Register of Historic Places. The Historic Resources Preservation Board (HRPB) recommended approval of the application on March 9, 2015. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The site will be added to the Boynton Beach Register of Historic Places which furthers and promotes public awareness of the City's Historic Preservation program, and promotes heritage tourism. The designation and protection of historic sites also meets the requirements of the Certified Local Government Agreement with the Florida Division of Historical Resources. FISCAL IMPACT: Non - budgeted There will be no immediate fiscal impact to the city; however, once designated, the site may be eligible for future grant funding. ALTERNATIVES: None recommended. 6111 :7 _ ll 1 *11102:2 _ 1► A STRATEGIC PLAN APPLICATION: N/A CLIMATE ACTION: No Is] 41►h Fill I =_TA9[07►1176110111 *11101►E Is this a grant? No Grant Amount: ATTACHMENTS: Type Ordinance D Addendum n Addendum REVIEWERS: Department City Clerk Description Baron Memorial Park Cemetery Historial Designation - Ordinance Baron Cemetery Designation Application Site Boundaries Reviewer Action Date Pyle, Judith Approved 3/19/2015 - 9:30 AIM Page 407 of 446 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 ORDINANCE NO. 15- AN ORDINANCE OF THE CITY OF BOYNTON BEACH, FLORIDA, DESIGNATING THE PROPERTY KNOWN AS THE BARTON MEMORIAL PARK CEMETARY LOCATED AT 561 NW 12 AVENUE, WHICH IS MORE FULLY DESCRIBED HEREIN, AS A LOCAL HISTORIC SITE; PROVIDING A NON - SEVERABILITY CLAUSE AND AN EFFECTIVE DATE. WHEREAS, Chapter 4, Article IX, Section 6.C. of the City of Boynton Beach Land Development Regulations provides for the designation and protection of historic sites in the City of Boynton Beach; and WHEREAS, the Barton Memorial Park Cemetery is estimated to be created in 1900 with the earliest burial; and WHEREAS, the Historic Preservation Board of the City of Boynton Beach prepared a designation report for the designation of the Barton Memorial Park Cemetery as a historic site and held a duly noticed public hearing in regard to the designation of the property as an historic site at which no member of the public spoke in opposition to the designation of the property as an historic site; and WHEREAS, the Historic Preservation Board of the City of Boynton Beach on March 9, 2015 recommended that the Barton Memorial Park Cemetery be designated a historic site; and WHEREAS, the City Commission of the City of Boynton Beach has conducted a duly noticed public hearing in regard to the designation of the Barton Memorial Park Cemetery as a historic site. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: C:AProgram Files ( X86)ANeevia.Com \DocconverterproA Temp\ NVDC\ 896D8E10- 102C- 47CA- BBSE- DD545AC73C1B \Boynton Beach. 1050 .1.Historic_Designation_(Barton Memorial Park Cemetery).Doc -1- Page 408 of 446 I Section 1. The foregoing whereas clauses are true and correct and are now ratified 2 and confirmed by the City Commission. 3 Section 2. The Barton Memorial Park Cemetery is located at 561 NW 12 4 Avenue, and is hereby designated as the Barton Memorial Park Cemetery in accordance with 5 and under the provisions of Chapter 4, Article IX, Section 6.C., of the City of Boynton Beach 6 Land Development Regulations. 7 Section 3. It is the intention of the City Commission of the City of Boynton Beach 8 that this Ordinance and each and every of its terms be considered a part of a single whole and 9 that the Ordinance not be severable and that if a court of competent jurisdiction finds that any 10 section of this Ordinance is unlawful or unenforceable the Ordinance shall be unenforceable it 11 its entirety. 12 Section 4. This Ordinance shall become effective immediately upon its passage 13 and adoption. 14 FIRST READING this day of , 2015. 15 C:AProgram Files ( X86)ANeevia.Com \DocconverterproA Temp\ NVDC\ 896D8E10- 102C- 47CA- BBSE- DD545AC73C1B \Boynton Beach. 1050 .1.Historic_Designation_(Barton Memorial Park Cemetery).Doc -2- Page 409 of 446 I SECOND, FINAL READING AND PASSAGE this day of , 2015. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Janet M. Prainito, MMC City Clerk (Corporate Seal) C:AProgram Files ( X86)ANeevia.Com \DocconverterproA Temp\ NVDC\ 896D8E10- 102C- 47CA- BBSE- DD545AC73C1B \Boynton Beach. 1050 .1.Historic_Designation_(Barton Memorial Park Cemetery).Doc -3- Page 410 of 446 A. PROPERTY INFORMATION: 1. Property Name /Proposed Name: Barton Memorial Park Cemetery Reason for selecting this name: Existing name 2. Property Address: 561 NW 12 Avenue, Boynton Beach, Florida 33435 (proposed address) 3. Parcel Control Number (PCN) *: CTY RNG TWP SEC SUB BLK LOT * List all PCN's on an attached addendum for applications comprised of multiple lots. 4. Legal Description *: See Attachment C * Provide on attached addendum if more space is needed. 5. Existing Land Use Classification (from Future Land Use Map): None 6. Existing Zoning District (from Official Zoning Map): None 7. Is the property located in the Community Redevelopment Agency area? Yes X No ❑ 8. If yes to Question #7 above, what is the name of the applicable redevelopment plan? Heart of Boynton Redevelopment Plan 9. Property Type: Residential ❑ Commercial ❑ Public Building ❑ Archaeological Site ❑ Other (describe) Cemetery 10. Number of structures on the site: 0 11. Current Designation: Is the site or structure individually listed on the National Register? Yes ❑ No Is the site or structure located in a Local or National Historic District? Yes ❑ No If the site or structure is in a district, is it a contributing site or structure? Yes ❑ No ❑ 2 Page 412 of 446 11W-11 A. ARCHITECTURAL INFORMATION (if unsure leave blank and staff will assist) 1. Original Use of Property: Cemetery Current Use of Property: Cemetery (closed for burials) 2. Architectural Style: N/A 3. Architect (if known): Source: 4. Builder (if known): N/A Source: 5. Construction Dates: Source: 6. Has the structure been altered e.g. new windows, change of roof covering etc? Yes ❑ No ❑ Details (Include descriptions, dates, and sources, continue on a separate sheet if required) N/A 7. Have any additions been made to the property e.g. extra rooms, extensions? Yes ❑ No 0 I uetaiis (incivae aesmptions, dates, and sources, continue on a separate sheet if requi 3 Page 413 of 446 8. Has the structure been moved? Yes ❑ No ❑ Details (Include descriptions, dates, and sources, continue on a separate sheet if required) LAI 1. Foundation: N/A 2. Structural System: N/A 3. Exterior Walls: N/A 4. Roof Types & Materials: N/A 5. Chimney Number & Materials: N/A 6. Windows Type & Materials: N/A 7. Other Materials e.g. Facings, Veneers, Decorative Elements: N/A C. CURRENT CONDITION OF SITE & STRUCTURES Excellent ❑ Good X Fair ❑ Poor ❑ List details of required repairs if known number of grave markers have cracked and require repair. I -9wel I M I A ZIM lei Z I I 2XIM"Cloatiff List details of any other significant features not included above e.g. exterior building features and ornamentation, interior features, landscape features, etc. Attachments E & G 4 Page 414 of 446 A. SIGNIFICANT EVENTS Describe any historically significant events associated with the site or structure. None known Provide details of any historically significant persons associated with the site or structure. If known, also include details of the original owners. See Attachment H WAI k , 11 rruviulu d summary ui any anecuotes ana/or stones associated wan tne site or structure. Describe any known archaeology associated with the site. site with twenty grave markers of varying styles. 5 Page 415 of 446 MI M I a sIffm l A site or structure must have significance in American history, architecture, archeology, engineering or culture and possess integrity of location, design, setting, materials, workmanship, and association. Usually, a structure must also be at least 50 years old. In addition to having integrity, the site or structure must also meet at least one of the following criteria. Check all criteria that apply to the site or structure X Is associated with events that have made a significant contribution to the broad patterns of the City's history. ❑ Is associated with the lives of persons significant in the City's past. X Embodies the distinctive characteristics of a type, period or method of construction, or represents the work of a master, or possesses high artistic values, or represents a significant and distinguishable entity whose components may lack individual distinction. X Has yielded, or may be likely to yield, information important in prehistory or history. ❑ Is listed in the National Register of Historic Places. Ordinarily cemeteries, birthplaces, graves of historical figures, properties owned by religious institutions or used for religious purposes, structures that have been moved from their original locations, reconstructed historic buildings, properties primarily commemorative in nature, and properties that have achieved significance within the past 50 years shall not be considered eligible for the Boynton Beach Register of Historic Places. However, such properties will qualify if they are integral parts of districts that do meet the criteria or if they fall within the following categories: a. A religious property deriving primary significance from architectural or artistic distinction or historical importance; or b. A building or structure removed from its original location but which is primarily significant for architectural value, or which is the surviving structure most importantly associated with a historic person or event; or c. A birthplace or grave of a historical figure of outstanding importance if there is no appropriate site or building associated with his or her productive life; or d. A cemetery that derives its primary importance from graves of persons of transcendent importance, from age, from distinctive design features, or from association with historic events; or e. A reconstructed building when accurately executed in a suitable environment and presented in a dignified manner as part of a restoration master plan, and when no other building or structure with the same association has survived; or f. A property primarily commemorative in intent if design, age, tradition, or symbolic value has invested it with its own exceptional significance; or g. A property achieving significance within the past 50 years if it is of exceptional importance. 6 Page 416 of 446 B. AREA OF SIGNIFICANCE Whereas the Criteria for Significance listed above identify the site or structure's association with history, the Area of Significance identifies sub -areas within the history field to which the property relates. At least one area of significance from the following list must be identified for a site or structure to be eligible. Check the Areas of Significance that apply. ❑ Agriculture ❑ Architecture X Archaeology X Art ❑ Commerce ❑ Communications ❑ Engineering ,❑ Entertainment/Recreation X Ethnic Heritage ❑ Exploration /Settlement ❑ Health /Medicine ❑ Industry ❑ Maritime History ❑ Military ❑ Performing Arts ❑ Philosophy ❑ Politics /Government ❑ Religion ❑ Science X Social History ❑ Transportation ❑ Community Planning & Dev. ❑ Invention ❑ Conservation ❑ Landscape Architecture It ❑ Education ❑ Law ❑ Literature Other (explain): The Period of Significance is defined in National Register Bulletin 16A as: "the length of time when a property was associated with important events, activities, or persons, or attained the characteristics which qualify it for National Register listing. Period of significance usually begins with the date when significant activities or events began giving the property its historic significance; this is often a date of construction. For prehistoric properties, the period of significance is the broad span of time about which the site or district is likely to provide information; it is often the period associated with a particular cultural group." For the site of an important event, such as a pivotal five -month labor strike, the period of significance is the time when the, event occurred. For properties associated with historic trends, such as commercial development, the period of significance is the span of time when the property actively contributed to the trend. For a property associated with a significant person, the period of significance is usually the length of time the property was associated with the important person. For architecturally significant properties, the period of significance is the date of construction and /or the dates of any significant alterations and additions. The period of significance for an archeological site is the estimated time when it was occupied or used for reasons related to its importance, for example, 3000 -2500 B.C. Identify and explain the periods of significance associated with the site or structure: c.1900 to 1983: estimated date of earliest burial to date of last burial 7 Page 417 of 446 D. STATEMENT OF SIGNIFICANCE Based on the above, explain the site or structure's integrity and significance. Include any biographical data on significant persons, architects, builders if known. Continue on a separate sheet if necessary. (Provide typed attachment if preferred). See Attachment I V. BIBLIOGRAPHY All sources cited in this application must be included in the bibliography. Continue on a separate sheet if necessary. (Provide typed attachment if preferred). See Attachment J Page 418 of 446 1. Name: City of Boynton Beach 2. Address: 100 E. Boynton Beach Blvd., PO Box 310 City: Boynton Beach State: Florida Zip Code: 33425 Phone: (561) 742 -6757 Email: adamswa- bbfl.us 3. Interest in Property (check one) *: Owner X, Agent ❑, Contract Purchaser ❑. * Include a copy of the last recorded Warranty Deed with all applications. a. Include written consent of all property owners of record if subject property is under joint or multiple ownership. b. If an authorized agent, include a copy of the Agent Agreement or written consent by the seller(s) and owner(s). B. PROPERTY OWNER INFORMATION: 1. Name of Property Owner (Trustee): 2. Owner Address: City: C. AGENT INFORMATION *: State: Zip Code: 1. Name: * All correspondence will be mailed to the agent unless there is no agent of record, in which case, all correspondence will be mailed to the applicant. This party will receive agendas, letters, and other material. Company Name: 2. Address: City: Phone: D. AUTHORIZATION OF AGENT: W 61 ..- Signature of authorized agent. Signature of Owner(s) or Trustee, of authorized principal if property is owned by a corporation or other business entity. M-0 Signature of contract purchaser (if applicant). Date State: Date IRM 9 Page 419 of 446 E. CERTIFICATION: (1) (We) understand that this application and all papers and plans submitted herewith become part of the permanent records of the Planning and Zoning Division. (1) (We) hereby certify that the above statements or showings in any papers or plans submitted herewith are true to the best of (my) (our) knowledge and belief. This application will not be accepted unless signed according to the instructions below. Date Date A representative must be present at all Historic Resources Preservation Board (HRPB) meetings and City Commission meetings held to review this application. The public noticing requirements contained herein shall be applicable to all historic site designation applications. Pursuant to City of Boynton Beach Ordinance 12-016, no quasi-judicial proceeding shall proceed until proof of notice of the proceeding, in affidavit form, has been filed with the Office of the City Clerk and copied to Planning & Zoning. Proof of notice must include the name and address of each property owner to whom notice was mailed and a photograph of each sign posted, as hereinafter required. The following notices must be paid for and provided by the applicant: A. MAILING: The applicant shall mail a notice of the time, place and subject matter of the public hearing to all individuals and associations owning or having control over abutting or adjacent property as determined by the Historic Preservation Planner. Property owner details may be obtained from the Palm Beach County Property Appraiser website or by contacting one of the offices listed below. A copy of the notice and a list of the property owners contacted shall be mailed to the Planning and Zoning Division, City of Boynton Beach. All notices shall be mailed by first class mail and postmarked no less than 10 calendar days before the public hearing. Palm Beach County Property Appraiser Office Attention: Mapping Division Downtown Service Center 301 North Olive Avenue West Palm Beach, FL 33401 Phone: (561) 355-2866 hftp://www.pbggov.com/papa 10 Page 420 of 446 (1) sign for each street frontage of the property shall be posted no less than 1 SIGNAGE: One calendar days prior to the hearing. Signs shall be legible from a distance • 100 feet and shall contain description • the approval being sought, the date, time and location • the hearing, and a staterne I that the application being considered is available for inspection in the Development Department of t City • Boynton Beach. Minimum sign size shall be 24" wide • 18" high. I ORM The application may be inspected at the Development Department, City of Boynton Beach (The above sample is not drawn to scale. Please customize to accommodate your project information) C. POSTPONEMENT: When a quasi-judicial hearing is tabled or continued at the request of an applicant, re-notice of the hearing shall be provided by the applicant in the same manner as the original notice. 1. Applicants who wish to utilize City electronic media equipment for presentations at Historic Resource Preservation Board and City Commission Public Hearings must notify the Planning and Zoning Department representative at least one (1) week prior to the scheduled meeting; 2. The notification is to include the scope of support to be provided, including the corresponding agenda item, type of media, materials and equipment needed, along with contact information for the applicant; 3. The department representative will notify the I.T.S. Department at least two (2) working days prior to the meeting to schedule technical support; 4. A copy of the items to be presented must be delivered to the I.T.S. Department no later than 6:00 p.m. on the working day preceding the Commission meeting. At the conclusion of the meeting, these items will be returned to the department representative who originated the request; 5. In the event that media or materials are defective, I.T.S Department. will notify department representative by noon of the day of the meeting. 6. At least thirty minutes prior to the Commission Meeting, non-City individuals will meet with the I.T.S. Department representative to finalize procedures. 11 Page 421 of 446 01 M I "-. Project Name: File M 044FITIVID I / We, the undersigned do certify that to the best of my knowledge, the attached ownership list is a complete and accurate representation of the real estate property and property owners abutting or adjacent to the above-referenced property as determined by the Historic Preservation Planner. This reflects the most current records on file in the Palm Beach County Property Appraiser's Website. The notifications were postmarked a minimum of 10 days in advance of the public hearing. Site signs were posted on the premises a minimum of 10 days in advance of the public hearing in accordance with City Ordinance 12-016. Attached, are photographs of the signs showing their placement on the property and the abutting right-of-way. Sincerely, A Do Oppi (cant n �/ A gent State of Florida Qfmkw•'. Notary Public Notary Public Stale of RwMa • Debra P Reamsnyder epw/ Commission IFF 076173 Expires 1210812017 (Stamp) SAPlanning\Shared\WP\Spec ProjHstoric\Application Forms\Historic Site Designation Application.doc 12 Page 422 of 446 A ipm List of Illustrations Attachment A: Location Aerial Attachment B: Subject Site Attachment C: Legal Description Attachment D: Photographs Attachment E: Site Description Attachment F: Site History Attachment G: Grave Markers Attachment H: Statement of Significance Attachment 1: Bibliography Page 423 of 446 Fig. 1: Location Aerial Fig. 2: Subject Site Fig. 3: Legal Description Fig. 4: Site Looking NW Fig. 5: Site Looking SW Fig. 6: Site Looking SE Fig. 7: Site Looking N th St. Fig. 8: Land Platted for NW 5 Continuation Fig. 9: Entrance Feature Fig. 10: Site Aerial Fig. 11: Cemetery Looking NW Fig. 12: Cracked Headstone Fig. 13: Cracked Slab Fig. 14: Cherry Hills Plat (1926) Fig. 15: Tentative Layout of Municipal Cemetery (Colored) (1953) Fig. 16: State Road 9, Chapel Hill Cemetery (1968) Fig. 17: Burial List Sample Fig. 18: Earliest Legible Marker Dated 1926 Fig. 19: Scratched Cement Marker Fig. 20: Painted Marker Fig. 21: Small Concrete Vault Fig. 22: Illegible Rounded Top Marker Fig. 23: Nordic Cross Marker Fig. 24: Dove Motif Fig. 25: Garland Design Fig. 26: Marble Facing on Cement Marker Fig. 27: Marble Facing Side View Fig. 28: Site Aerial (1953) Fig. 29: Mechanical Plant All photographs by W. Adams unless indicated in text. Page 424 of 446 =-, Page 425 of 446 Fig. 1: Location (Palm Beach County Property Appraiser Website) QIMMmnm mgYY59 Fig. 2: Subject Site (shaded area) Page 426 of 446 RIGHT OF WAY RIG4T OF WAY PARCEL SKETCH 5 mgYY59 Fig. 2: Subject Site (shaded area) Page 426 of 446 I - • 1!]M=- • EXHIBIT "A. LEGAL DESCRIPTION COnt 1 1335 5quare feet 10 acres). mDre or less. Fig. 3: Legal Description MIMI MEEMT, RIGHT OF WAY PARCEL SKETCH TA TS NO. 9 e -95) PALM - BEACW COUNTy ma ��Mfflm �110 Page 427 of 446 4)(!;*Lt, j U J II Page 428 of 446 Fig. 4: Site Looking NW (3.3.15) Fig. 5: Site Looking SW (3.3.16) Fig. 9: Entrance Feature (3.3.15) The site is located at the northwest corner of NW 12 th Avenue and NW 5th Street, Boynton Beach. Ad the time of writing this report, the site had no address; however, m request had been aubmitted to have it listed as 561 NW 12 th Avenue. Ao can be seen from the aerial, the site is bounded to the west by Interstate 85.to the north - � Interstate 95 and m single-family residence, to the east bym strip ofland historically platted for the northward continuation of NW 5" Street and o single family residence, and to the mouth by the Barton Memorial Park which im owned by the City of Boynton Beach. The site, which measures approximately 0.26 acres in size, is located ino residential areaona high ridge ofland that runs north/south through the city. Significant site features include twenty grave markers ofvarying styles and a large banyan tree. The entrance bo the park and cemetery is marked by two recently built concrete blocks. The post to the west contains the wording "Barton K8omoho| Park" and the post to the east contains a depiction of graveyard with rnarkemu, o church, palm trees, and a plantation with a house. There is no evidence to suggest this scene is a historical depiction of the site. Other recent site additions include the Interstate 85 noise vvoU located to the mmnt and the north of the site and an asphalt path located near the southern site boundary. Page 429 of 446 Hg 10: Site Aerial (Palm Beach County Property Appraiser VVobada Ownership of the site was transferred from the Florida Department of Transportation (FDOT> to the CdyofBoynton Beach in 2002; huvvever, FDOT has retained m pemmonent' easement running alongside the noise wall to the west and north of the cemetery (see Attachment B). The easement is not included in the historic designation. The Quitclaim Deed notes that the site is to be used for a cemetery and if this uses ceases all property rights shall revert back to FDOT'. The site h/in good condition although some of the grave markers have cracked and require minor I Quitclaim Deed dated July 5,0002. Book 13932, Page 1mw. recorded July 18, 2002. Parties: the State ovFlorida Department of Transportation and the City of Boynton Beach. Page 430 of 446 Fig. 11: Cemetery Looking NW (3.3.15) It is not known when the first burial took place at the Barton Memorial Park Cemetery (historically known as Cherry. Hill Cemetery) as it was started as an unofficial burial place for the city's African - American community. As it was not planned as a cemetery by the city, there are almost no early records detailing who is buried there and there is no known plot numbering system. It is likely the site was chosen as it is located on high ground and, at the time of the first burial, it lay on the outskirts of town. The earliest legible remaining grave marker dates to 1926 and the adjacent Cherry Hills subdivision was recorded in 1926 It is possible the grave markers with no details located in the land originally platted for the northward continuation of NW 5 Street are of an earlier date than the subdivision. The 1926 burial took place only two years after the nearby area formerly known as "Colored Town" was established by ordinance in 1 924 This, and the fact that both blacks and whites were buried in Boynton Beach Memorial Park prior to segregation, suggests the site was possibly used for earlier African American burials for reasons other than segregation. Although the earliest legible headstone dates to 1926, it is highly probable that there were earlier burials. Historically, in many cases graves were not marked or the marker would be made from degradable material such as wood which has decayed over time. It is possible that some grave markers were removed. Unmarked burials can be identified by indentations in the ground. All burials lie in an east/west direction as is common in Christian cemeteries. 2 Cherry Hills Subdivision Plat, February 11, 1926. 3 Town of Boynton Ordinance No. 47, November 18, 1924. Page 431 of 446 Fig. 14: Cherry Hills Plat (1926) showing cemetery location In 1952, City Commission minutes record a proposed "....beautification of the colored cemetery' A plan was prepared by George S. Brockway, Engineer, showing an extension to the cemetery land with plots laid out in roWS . However, it was noted that the it ran • both sides of the proposed new highwaY Fig. 15: Tentative Layout of Municipal Cemetery (Colored), George S. Brockway (1953) 4 Town Council Minutes, July 7, 1948. 5 City Commission Minutes, December 1, 1952. 6 Tentative Layout of Municipal Cemetery (Colored), George S. Brockway, Engineer, 1952. 7 City Commission Minutes, April 6, 1953. 8 City Commission Minutes, April 20, 1953. 9 City Commission Minutes, September 7, 1954. 10 City Commission Minutes, September 20, 1954. 11 City Commission Minutes, February 7, 1955. 12 City Commission Minutes, December 19, 1955. 13 City Commission Minutes, March 18, 1957. Page 432 of 446 named Sara Sims Memorial Gardens and the first interment took place in 1958. The last burial in Barton before its closure appears to have occurred in 1959; however, in 1983, special permission was given for the burial of Rebecca Cooper Travis so that she may be buried next to her first husband Little mention is made of the Barton Cemetery until 1968 when a drawing was prepared by Palm Beach County Engineering Department showing the proposed route of the planned new interstate passing directly through the cemetery (incorrectly named on the drawing as Chapel Hill Cemetery) 15 . The plan shows the location of a number of burials with the names of the deceased where known. rig. IV. )LdLv. r .Y, %,nape) nm %,emeiery, raim beaen county tngineering Department (1968) By 1969 it appeared as if the proposal was moving ahead as a request was submitted by Palm Beach County requesting "....a waiver of the requirements of concrete liners for re- interring bodies in the Sara Sims Cemetery " The request was denied. In 1970, further discussion regarding the proposed new interstate took place and concerns were raised over the removal of bodies from the cemetery and possible air pollution ". It is at this point the history of the cemetery and the proposed route of the new highway become unclear. The city archives contain an undated, handwritten document listing 58 burials at the 14 Sun Sentinel, "City Assumes Duty of Cleaning Cemetery Once Overgrown Resting Place is Peaceful", July 29, 1990. 15 State Road 9, Chapel Hill Cemetery, Palm Beach County, Engineering Department, 1968. 16 City Council Minutes, January 20, 1969. 17 City Council Minutes, August 3, 1970. Page 433 of 446 'S" ✓,x < "y4" y 4 VGQ 3 'D) A N -We . :i.+7. B3" L UT%yEf2 STREET rig. IV. )LdLv. r .Y, %,nape) nm %,emeiery, raim beaen county tngineering Department (1968) By 1969 it appeared as if the proposal was moving ahead as a request was submitted by Palm Beach County requesting "....a waiver of the requirements of concrete liners for re- interring bodies in the Sara Sims Cemetery " The request was denied. In 1970, further discussion regarding the proposed new interstate took place and concerns were raised over the removal of bodies from the cemetery and possible air pollution ". It is at this point the history of the cemetery and the proposed route of the new highway become unclear. The city archives contain an undated, handwritten document listing 58 burials at the 14 Sun Sentinel, "City Assumes Duty of Cleaning Cemetery Once Overgrown Resting Place is Peaceful", July 29, 1990. 15 State Road 9, Chapel Hill Cemetery, Palm Beach County, Engineering Department, 1968. 16 City Council Minutes, January 20, 1969. 17 City Council Minutes, August 3, 1970. Page 433 of 446 cemetery (incorrectly named Chapel Hill) 18 , 33 of which have names and addresses of the deceased with the remainder listed as "Unknown". All of the entries have a Chapel Hill plot number and an assigned plot number at the Sara Sims Cemetery to which each burial was to be relocated to make way for the highway. A later newspaper article dates this list to 1973/1974". A ew-Ird'i. lYnA r4R.# /j #fj- ir Y 3; A ew-Ird'i. lYnA r4R.# mg. I t: tsunal List sample Showing Chapel Hill Cemetery and Sara Sims Cemetery Lot Numbers Therefore, assuming the newspaper date of the list is accurate, by 1973/1974, it appears that plans were moving ahead to route the new interstate directly through the cemetery. However, between 1973/1974 and completion of the new interstate in 1977, there is no mention anywhere of burials being relocated to Sara Sims. This appears strange as the relocation of burials would likely require approval, would be mentioned in City Commission minutes, and would, likely draw protests from family members and lead to reports in the media. This initially suggests the route of the new interstate was realigned to bypass the cemetery. This theory may be further supported by a public comment made to City Council in 1974 regarding the poor condition of the cemetery and how it may be viewed by motorists travelling along 1-95 when it was completed". if the cemetery was to be destroyed by the new interstate, why would there be concern regarding its appearance to motorists travelling along the interstate? (Further investigation was carried out into the suggested re-aligning of the interstate and the findings are included in Attachment 1, Statement of Significance). In 1978, concerns were raised over the condition of the Cherry Hill Cemetery At the same meeting, Mayor Jackson commented that some people may wish to have burials relocated to a cemetery where they would be taken care of as the Cherry Hill Cemetery had no perpetual care. This would have contributed to the poor state of the site. Newspaper articles from this time also highlighted the concerns of community members and the families of the deceased 2223 . A campaign to have the cemetery cleaned up was led by Mary Barton. Mary served on the Cemetery Board and her son, Alton, is buried in the cemetery. Later in 1978, the City Council approved a lease agreement between the City and the Department of Transportation to lease the cemetery and the park to the South". By 1979, the City had cleaned up the cemetery and named it after Mary Barton. Ownership of the site was transferred from the Florida Department of Transportation to the City of Boynton Beach in 2002. 18 Unnamed burial list document (no date). 19 News Journal, "Some Remember, 1978. 20 City Council Minutes, June 18, 1974. 21 City Council Minutes, June 20, 1978. 22 News Journal, "Some Remember", 1978. 23 Palm Beach Post, "Old, Forgotten Black Cemetery Stirs Controversy', May 25, 1978. 24 City Council Minutes, July 5, 1978. Page 434 of 446 /j #fj- 3; Yk" mg. I t: tsunal List sample Showing Chapel Hill Cemetery and Sara Sims Cemetery Lot Numbers Therefore, assuming the newspaper date of the list is accurate, by 1973/1974, it appears that plans were moving ahead to route the new interstate directly through the cemetery. However, between 1973/1974 and completion of the new interstate in 1977, there is no mention anywhere of burials being relocated to Sara Sims. This appears strange as the relocation of burials would likely require approval, would be mentioned in City Commission minutes, and would, likely draw protests from family members and lead to reports in the media. This initially suggests the route of the new interstate was realigned to bypass the cemetery. This theory may be further supported by a public comment made to City Council in 1974 regarding the poor condition of the cemetery and how it may be viewed by motorists travelling along 1-95 when it was completed". if the cemetery was to be destroyed by the new interstate, why would there be concern regarding its appearance to motorists travelling along the interstate? (Further investigation was carried out into the suggested re-aligning of the interstate and the findings are included in Attachment 1, Statement of Significance). In 1978, concerns were raised over the condition of the Cherry Hill Cemetery At the same meeting, Mayor Jackson commented that some people may wish to have burials relocated to a cemetery where they would be taken care of as the Cherry Hill Cemetery had no perpetual care. This would have contributed to the poor state of the site. Newspaper articles from this time also highlighted the concerns of community members and the families of the deceased 2223 . A campaign to have the cemetery cleaned up was led by Mary Barton. Mary served on the Cemetery Board and her son, Alton, is buried in the cemetery. Later in 1978, the City Council approved a lease agreement between the City and the Department of Transportation to lease the cemetery and the park to the South". By 1979, the City had cleaned up the cemetery and named it after Mary Barton. Ownership of the site was transferred from the Florida Department of Transportation to the City of Boynton Beach in 2002. 18 Unnamed burial list document (no date). 19 News Journal, "Some Remember, 1978. 20 City Council Minutes, June 18, 1974. 21 City Council Minutes, June 20, 1978. 22 News Journal, "Some Remember", 1978. 23 Palm Beach Post, "Old, Forgotten Black Cemetery Stirs Controversy', May 25, 1978. 24 City Council Minutes, July 5, 1978. Page 434 of 446 Grave Markers The subject contains twenty grave markers of varying styles that provide valuable information on the City's early African- American community. The style of the markers include unprofessionally made examples with the deceased's details roughly inscribed into cement, a hand - painted marker which is a fine example of folk -art, concrete slabs and vaults, and professionally carved marble markers. The markers range in shape includes square top, rounded top, crosses, and a Nordic Cross. Very few markers include any motifs although the limited examples include a dove and garlands. Most of the markers are in good condition; however, some have cracked and require repair. The Barton marker is interesting as it looks like the original cement marker has been refaced with marble. Page 435 of 446 Fig. 18: Earliest Legible Marker dated 1926 (3.3.15) Fig. 19: Scratched Cement Marker (3.3.15) Fig. 20: Painted Marker (3.3.15) Fig. 21: Small Concrete Vault (3.3,15) Page 436 of 446 Fig. 22: illegible Rounded Top Marker (3.3.15) Fig. 23: Nordic Cross Marker (3.3.15) Fig. 24: Dove Motif (3.3.15) Fig. 25: Garland Design (3.3.15) Fig. 26: Marble Facing on Cement Marker 93.3.15) Fig. 27: Marble Facing Side View The subject is a 0.26 acre cemetery which was unofficially established for the burial of Boynton's early African - American community. The integrity of the site was threatened by the construction of Interstate 95 which passed through the city in 1977 but it appears that the highway was re- aligned to miss the site. The cemetery contains twenty grave markers of varying styles which provide valuable information on the African - American community. The subject is eligible for inclusion in the Boynton Beach Register of Historic Places as it is significant in the areas of archaeology, art, ethnic heritage, and social history and it: • Is associated with events that have made a significant contribution to the broad patterns of the City's history. Embodies the distinctive characteristics of a type, period or method of construction, or represents the work of a master, or possesses high artistic values, or represents a significant and distinguishable entity whose components may lack individual distinction. ® Has yielded, or may be likely to yield, information important in prehistory or history. However, for a site to be listed on the Local Register, it must also possess integrity. The City Historic Preservation Ordinance recognizes seven aspects that define integrity: location, design, setting, materials, workmanship, feeling, and association. The ordinance is based on the National Register Criteria for Evaluation which states: 'To retain historic integrity a property will always possess several, and usually most, of the aspects'. All properties change over time. It is not necessary for a property to retain all its historic physical features or characteristics. The property must retain, however, the essential physical features that enable it to convey its historic identity. The essential physical features are those features that define both why a property is significant (Applicable Criteria and Areas of Significance) and when it was significant (Periods of Significance). Location and Setting The location of the site has not changed and; therefore, the site retains its integrity with regard to location. The integrity of the setting has been adversely affected in a number of ways. Firstly, the creation of the subdivision and the construction of residential buildings in close proximity to the cemetery have affected its original, more rural setting on the outskirts of town. However, the growth of a town is a normal factor that affects many historic sites and it is quite common for older cemeteries to be surrounded by ongoing development. A lack of space caused by encroaching development is one of the main reasons historic cemeteries run out of space and cannot expand to make room for more burials. Secondly, the imposing noise wall screening the site from 1 -95 dominates the cemetery and, thirdly, mechanical plant with no screening (probably for sprinklers) has been installed in the cemetery in a very prominent location. Page 437 of 446 Design, Materials, and Workmanship The site retains grave markers consistent with the manufacturing techniques, design, materials, and workmanship that are consistent with the period of significance. The styles include early, unprofessionally made markers of scratched cement to early concrete vaults, a variety of shapes, examples of folk art, altered markers, and more recent professionally carved marble markers. This is consistent with similar cemeteries from the same period. The main question regarding the integrity of this site is whether it retains its association site retains its association with those originally interred there. The difficult question to be answered is, were and burials relocated or disturbed by the construction of 1 -95? As the original extent of the cemetery is unknown, it is likely there was some disturbance of burials; however, there is no record of this. With regard to the relocation of burials, it appears that 1 -95 was re- aligned to miss the majority of the site. This theory is based on the following: • The proposed interstate route plan (Fig. 16) shows the location of headstones in the cemetery. A number of those marked on the drawing still exist in the same locations indicated. • There are no records or media reports from between 1973 and the completion of 1 -95 in 1977 mentioning the relocation of burials. • Comments made at a 1974 City Council meeting mention the poor condition of the cemetery and how it may be viewed by motorists travelling along 1 -95 when it was completed If the cemetery was to be destroyed by the new interstate, why would there be concern regarding its appearance to motorists travelling along the interstate? • The unnamed handwritten burial list from 1973/1974 lists the plot numbers in the Sara Sims Cemetery for the relocated burials. There are no grave markers in the proposed section of the Sara Sims Cemetery and a review of the City Clerk's records shows that it 25 City Council Minutes, June 18, 1974. Page 438 of 446 Fig. 28: Site Aerial (1953) Fig. 29: Mechanical Plant is unknown as to whether the majority of these plots are occupied suggesting they may have been marked for relocations which never occurred and the records were never updated. Also, a few of the designated plots are occupied by burials dating to 1989. In 1978, one year after 1 -95 was completed, the News Journal stated "....the State Department of Transportation (DOT) decided to realign 1 -95, rather than destroy the cemetery "'. In 2012, students from Florida Atlantic University completed a Ground Penetrating radar survey of the cemetery. The results showed many underground anomalies which are approximately six feet long and facing in an east/west direction. Although it cannot be said with absolute certainty that these anomalies are burials, it seems extremely likely that they are. The GPR unit was also quickly run over the section proposed for the relocation of burials at the Sara Sims Cemetery. Although this was carried out quickly with no real planning, measuring, or setting up, it indicated no anomalies. Based on the above; therefore, it appears that no bodies were relocated to make way for the construction of 1 -95. While some burials may have been disturbed or even lost during construction of the interstate and the noise wall, it appears that the cemetery may be fairly intact. Feeling is how a property expresses its aesthetic or historic sense of a particular period of time through design, workmanship, materials, and setting. Although the setting of the site has changed and some grave markers have been lost, the design, workmanship, and materials of those remaining evoke a sense of a past era. Therefore, based on the above, the subject property is eligible for individual designation and inclusion on the Boynton Beach Register of Historic Places for its archaeological, art, ethnic heritage, and social history significance. The site provides a history of social and cultural practices of the City's early African - American community, contains a variety of marker styles consistent with the Period of Significance, contains fine examples of folk art, and is the only site of its kind in the City. 26 News Joumal, "Some Remember", 1978. Page 439 of 446 ,.,' City Records Town of Boynton Ordinance No. 47, November 18, 1924. Cherry Hills Subdivision Plat, February 11, 1926. Town Council Minutes, July 7, 1948. City Commission Minutes, December 1, 1952. Tentative Layout of Municipal Cemetery (Colored), George S. Brockway, Engineer, 1952. City Commission Minutes, April 6, 1953. City Commission Minutes, April 20, 1953. City Commission Minutes, September 7, 1954. City Commission Minutes, September 20, 1954. City Commission Minutes, February 7, 1955. City Commission Minutes, December 19, 1955. City Commission Minutes, March 18, 1957. State Road 9, Chapel Hill Cemetery, Palm Beach County, Engineering Department, 1968. City Council Minutes, January 20, 1969. City Council Minutes, August 3, 1970. Unnamed burial list document (no date). City Council Minutes, June 18, 1974. City Council Minutes, June 20, 1978. City Council Minutes, July 5, 1978. Quitclaim Deed dated July 5, 2002. Book 13932, Page 1241, recorded July 18, 2002. Parties: the State of Florida Department of Transportation and the City of Boynton Beach. 61 Florida Master Site File Historical Cemetery Form PB09639, Florida Division of Historical Resources, October 29, 2001. Page 440 of 446 Newspapers News Journal, "Some Remember", 1978. Palm Beach Post, "Old, Forgotten Black Cemetery Stirs Controversy', May 25, 1978. Sun Sentinel, "City Assumes Duty of Cleaning Cemetery Once Overgrown Resting Place is Peacetuf', July 29, 1990. Websites National Park Service, page consulted on various dates http://www.nps.gov/nr/publications/bulletins/pdfs/nrb4l.pdf NETR Online, Historic Aerials, page consulted on various dates http://www.historicaerials.com/ Palm Beach County Property Appraiser, page consulted August 13, 2014 http://pbcgov.com/papa/Asps/PropertyDetail/PropertyDetail.aspx?parcel=08434528240000040& Report prepared by W. Adams Historic Preservation Planner March 3, 2015 Page 441 of 446 m 0>.E m1nm � -M — --i > > 0 ZZ 818. o A - C) 'a 0 z Z;5 > 113. 6' - - fz) Xto -0 � r- A ASPHALT WALKWAY GP M 4 D. =203Z rn w M)--xar LA 0 n<. m CA t cp K m m -U m WC 9:> 2 3>0x z � Z; M 'A � z n z EXIST.WESTERLY R/W LINE FOR WOODLAND AVE. I A P , oz - A g o m 2'CONC.CURS --4 - �QL 31 : '31 L N - z m - 'Ak 657.28'(P 3 r 0 Z ;o M r" rn co C", V co (A 0 z c > rT, g z > (A 0 X 0 Z M m — x z 1 0 -< > m 3: — -68.04 STATE ROAD 9 (1-95) - - :7 --Igmmwmm- 43 E .97'RT. - -f� z EXIS r. IVOIS 9,� . T 0 -. ' M 0 9 E W C) X E ALL >- t EX IS T . EA Ai N I L/A STERLY II z 9 91 LINE , RT. w 8 1 L4 D 0 CD Elul co OD M z X A \, pri ... 0 C0 7.6' T, m�y -- 7i — ,i - L/A . sTE R/W Lj � -LT jj 7 --------------- 5TH ST. LUTHER ST. (P) 1 ; 12. 819-85.70 200. OO'RT. FD. I /2'IR A - 01*38'44"(LT) z DRIVEWAY L 158.80' R 5,529.65* ONE-STORY C.B.-S 03 w UUNUMtM D M STRUC " 01 25 Bull 25 , i I KNOLLWOOD CHERRY HILLS SUBDIVISIO (P.B.4, PG.58) PG. 0 Page 442 of 446 3 r 0 Z ;o M r" rn co C", V co (A 0 z c > rT, g z > (A 0 X 0 Z M m — x z 1 0 -< > m 3: — -68.04 STATE ROAD 9 (1-95) - - :7 --Igmmwmm- 43 E .97'RT. - -f� z EXIS r. IVOIS 9,� . T 0 -. ' M 0 9 E W C) X E ALL >- t EX IS T . EA Ai N I L/A STERLY II z 9 91 LINE , RT. w 8 1 L4 D 0 CD Elul co OD M z X A \, pri ... 0 C0 7.6' T, m�y -- 7i — ,i - L/A . sTE R/W Lj � -LT jj 7 --------------- 5TH ST. LUTHER ST. (P) 1 ; 12. 819-85.70 200. OO'RT. FD. I /2'IR A - 01*38'44"(LT) z DRIVEWAY L 158.80' R 5,529.65* ONE-STORY C.B.-S 03 w UUNUMtM D M STRUC " 01 25 Bull 25 , i I KNOLLWOOD CHERRY HILLS SUBDIVISIO (P.B.4, PG.58) PG. 0 Page 442 of 446 ou L , 0 817 z SEC.21, TWP.45 S, RGE m 105 5 I �O� z 0 '56 0 Page 442 of 446 13.B. LEGAL 4/7/2015 REQUESTED ACTION BY COMMISSION: Pursuant to Section 286.011(8), Florida Statutes, Attorney Cherof is requesting a private attorney - client session of the City Commission to discuss the following class action lawsuit which has been served on the City of Boynton Beach: CHRISTOPHER PARKER, individually and on behalf of others similarly- situated, Plaintiffs vs. ATS CONSOLIDATED, INC., ET AL., Defendants — United States District Court for the Southern District of Florida, Case No. 1:14 -CV- 24010 -FAM EXPLANATION OF REQUEST: The City of Boynton Beach is a class defendant named in the above - referenced lawsuit. City Attorney James Cherof will be in attendance along with Assistant City Attorney Shana Bridgeman, a Court Reporter, the Mayor and City Commission. We will need approximately 30 minutes. The time and date of the private attorney - client session will be set at the April 7, 2015 City Commission meeting. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: Non - budgeted The cost of a court reporter ALTERNATIVES: Not schedule an attorney - client private session STRATEGIC PLAN: 61110 ' l 1*3102»_1►I_1 »4197_ 'l 1101►A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type Description Page 443 of 446 D Memo REVIEWERS: Department Legal Finance Memo requesting attorney-client private session Reviewer Action Swanson, Lynn Approved Howard, Tim Approved LaVerriere, Lori Approved Date 41112015 -2:21 PM 41112015 - 2:24 PM 41112015 - 7:08 PM Page 444 of 446 CITY OF BOYNTON BEACH City Attorney's Office MEMORANDUM TO: Honorable Mayor and City Commission Lori LaVerriere, City Manager Carisse LeJeune, Assistant City Manager FROM: James A. Cherof, City Attorney Shana Bridgeman, Assistant City Attorney DATE: April 1, 2015 RE: Request for Private Attorney - Client Session Pursuant to Section 286.011(8), Florida Statutes, I am requesting a private attorney - client session of the City Commission to discuss the following class action lawsuit which has been served on the City of Boynton Beach: CHRISTOPHER PARKER, individually and on behalf of others similarly- situated, Plaintiffs vs. ATS CONSOLIDATED, INC., ET AL., Defendants — United States District Court for the Southern District of Florida, Case No. 1:14 -CV- 24010 -FAM The City of Boynton Beach is a class defendant named in the above - referenced lawsuit. I will be in attendance along with Assistant City Attorney Shana Bridgeman, a Court Reporter, the Mayor and City Commission. We will need approximately 30 minutes. The time and date of the private attorney - client session will be set at the April 7, 2015 City Commission meeting. C:AProgram Files ( X86)ANeevia.Com \DocconverterproA Temp \NVDC \6C040AOA -139B- 4591- 99AB- 65C846A9DDAO \Boynton Beach. 1154.1.Request For Executive_ Session 040715_(RLC)_(Parker).Docx Page 445 of 446 13.C. LEGAL 4/7/2015 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/7/2015 REQUESTED ACTION BY COMMISSION: Discussion of the City of Boynton Beach Red Light Camera Program EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: Non - budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Legal F inance City Manager Reviewer Action Date Swanson, Lynn Approved 4/2/2015 - 0:16 Al Howard, Tim Approved 4/2/2015 - 0:17 Al LaVerriere, Lori Approved 4/2/2015 - 0:16 Al Page 446 of 446