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Agenda 04-21-15The City of Boynton Beach City Commission Agenda Tuesday, April 21,2015,5:30 PM City Hall in Chambers 100 E. Boynton Beach Blvd., Boynton Beach, FL 33435 Regular City Commission Meeting Boynton Beach City Commission Mayor Jerry Taylor (At Large) Vice Mayor Joe Casello (District IV) Commissioner David T. Merker (District 1) Commissioner Mack McCray (District 11) Commissioner Michael M. Fitzpatrick (District III) Lori LaVerriere, City Manager James Cherof, City Attorney Janet M. Prainito, City Clerk *MISSION* To create a sustainable community by providing exceptional municipal services, in a financially responsible manner. ¢ M 1 1 E www.boynton-beach.org Page 1 of 325 WELCOME Thank you for attending the City Commission Meeting GENERAL RULES & PROCEDURES FOR PUBLIC PARTICIPATION AT CITY OF BOYNTON BEACH COMMISSION MEETINGS THE AGENDA: There is an official agenda for every meeting of the City Commissioners, which determines the order of business conducted at the meeting. The City Commission will not take action upon any matter, proposal, or item of business, which is not listed upon the official agenda, unless a majority of the Commission has first consented to the presentation for consideration and action. • Consent Agenda Items: These are items which the Commission does not need to discuss individually and which are voted on as a group. • Regular Agenda Items: These are items which the Commission will discuss individually in the order listed on the agenda. • Voice Vote: A voice vote by the Commission indicates approval of the agenda item. This can be by either a regular voice vote with "Ayes & Nays" or by a roll call vote. SPEAKING AT COMMISSION MEETINGS: The public is encouraged to offer comment to the Commission at their meetings during Public Hearings, Public Audience, and on any regular agenda item, as hereinafter described. City Commission meetings are business meetings and, as such, the Commission retains the right to impose time limits on the discussion on an issue. • Public Hearings: Any citizen may speak on an official agenda item under the section entitled "Public Hearings." • Public Audience: Any citizen may be heard concerning any matter within the scope of the jurisdiction of the Commission - Time Limit - Three (3) Minutes • Regular Agenda Items: Any citizen may speak on any official agenda item(s) listed on the agenda after a motion has been made and properly seconded, with the exception of Consent Agenda Items that have not been pulled for separate vote, reports, presentations and first reading of Ordinances - Time Limit - Three (3) minutes ADDRESSING THE COMMISSION: When addressing the Commission, please step up to either podium and state, for the record, your name and address. DECORUM: Any person who disputes the meeting while addressing the Commission may be ordered by the presiding officer to cease further comments and /or to step down from the podium. Failure to discontinue comments or step down when so ordered shall be treated as a continuing disruption of the public meeting. An order by the presiding officer issued to control the decorum of the meeting is binding, unless over -ruled by the majority vote of the Commission members present. Please turn off all pagers and cellular phones in the City Commission Chambers while the City Commission Meeting is in session. City Commission meetings are held in the Boynton Beach City Commission Chambers, 100 East Boynton Beach Boulevard, Boynton Beach. All regular meetings are held typically on the first and third Tuesdays of every month, starting at 6:30 p.m. (Please check the Agenda Schedule - some meetings have been moved due to Holidays /Election Day). Page 2 of 325 1. OPENINGS A. Call to Order -Mayor Jerry Taylor CLOSED DOOR SESSION held on April 21, 2015 at 5:30 p.m. for a private attorney - client session to discuss pending litigation in the case of CHRISTOPHER PARKER, individually and on behalf of others similarly- situated, Plaintiffs vs. ATS CONSOLIDATED, INC., et al, Defendants -- United States District Court for the Southern District of Florida, Case No. 1:14 -CV- 24010 -FAM Invocation Pledge of Allegiance to the Flag led by Mayor Jerry Taylor Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption (+ 631 0:I =10 A. Informational items by Members of the City Commission 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Proclaim April, 2015 as "Paralyzed Veterans of American Awareness Month ". B. Announce Earth Week 2015 Activities for the City of Boynton Beach 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 2 Alts Building Board of Adjustments and Appeals: 2 Alts Cemetery Board: 1 Reg and 1 Alt. Education and Youth Advisory Board: 1 N/V Stu Employees Pension Trustees: 1 Reg. Golf Course Advisory Committee: 1 Reg and1 Alt Historic Resource Preservation Board: 1 Alt Library Board: 1 Reg and 1 Alt Recreation and Parks Board: 1 Alt Senior Advisory Board: 1 Reg and 2 Alts 6. CONSENT AGENDA Page 3 of 325 Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. Approve the sole source purchase of three (3) battery- powered stretchers as per the Palm Beach County Emergency Management (PBCEM) recently awarded Emergency Medical Services grant cycle for 2015. The purchase will be made through Stryker -EMS Equipment, Portage, MI, for a total expenditure of $37,332. B. Accept the written report to the Commission for purchases over $10,000 for the month of March 2015. C. Approve purchase of replacement pumps from Florida Bearings a division of Kaman Industrial Technologies of Riviera Beach, FL to replace the pumps for Lift Stations # 413, 403, 606 and 812 in the amount of $35,052.03 as a sole source purchase. D. Approve the acceptance of the reimbursement agreement between the City and the Bureau of Medical Oversight (BEMO) and Florida Department of Transportation (FDOT) in the amount of $33,800 for EMS Data Collection funding assistance. E. Approve a purchase order for the removal of approximately 7000 cubic yards of lime sludge from the East Water Treatment Plant by WestWind Contracting for the estimated cost of $68,500. This removal is immediate due to the start of construction for the upgrading of the East Water Treatment Plant. F. Approve the one -year extension for RFPs /Bids and/ or piggy -backs for the procurement of services and /or commodities as described in the written report for April 21, 2015 - "Request for Extensions and /or Piggybacks ". G. Authorize rejecting the one bid submitted in response to the solicitation for a "Two Year Bid for Diesel /Propane Generator and By -Pass Pump Maintenance and Repair Service ", Bid No. 036-2821 - 15/JMA for the Utilities and Facilities Departments, and re -bid the services with minor changes in the specifications. H. Approve the minutes from the Regular City Commission meetings held on April 7, 2015 and the Special City Commission meetings held on January 13, 2015 and September 11, 2014 I. PROPOSED RESOLUTION NO R15 -038 -Adopt the City's Local Housing Assistance Plan (LHAP) which has been updated for State Fiscal Years 2015/16, 2016/17, and 2017/18. Plan approval is for the continuation of the State Housing Initiatives Partnership (SHIP) Program. J. PROPOSED RESOLUTION NO. R15 -039 - Approve entering into the Legal Records Escrow Agreement (Civil Traffic and Criminal Court) establishing an account with the Clerk and Comptroller of Palm Beach County in the amount of $1,500 and authorize the City Manager or designee to sign required documents. K. PROPOSED RESOLUTION NO. R15 -040 - Authorize the conveyance of 480 E. Ocean Avenue to the CRA, and to authorize the Mayor and City Clerk to sign the conveyance documents. L. PROPOSED RESOLUTION NO. R15 -041 - Authorize the City Manager to sign the application to the Florida Department of Environmental Protection for $57,000 to provide a non - motorized vessel launching facility at Intracoastal Park and execute all application related documents and to approve the inclusion of the Intracoastal Park non - motorized vessel launch facility project in the FY2015/2016 Capital Improvement Plan. 7. BIDS AND PURCHASES OVER $100,000 - None 8. CODE COMPLIANCE & LEGAL SETTLEMENTS A. Approve negotiated settlement of $39,000.00 in case of William Patterson vs. City of Boynton Beach. Page 4 of 325 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. FIRST PUBLIC HEARING to approve land development agreement between the City of Boynton Beach and SKYE at Boynton Beach, LLC that involves defining the developer maintenance obligations and process for credits to certain impact fees. (Tabled on 4 -7 -15) 10. CITY MANAGER'S REPORT- None 11. UNFINISHED BUSINESS -None 12. NEW BUSINESS A. PROPOSED RESOLUTION NO. R15 -042 - Authorize the City to enter into a Rate Lock agreement with Bank of America, N.A. with respect to the proposed Public Service Tax Revenue Refunding Bond, Series 2015. 13. LEGAL A. Discussion of the City of Boynton Beach Red Light Camera Program (Tabled on 4 -7 -15) 14. FUTURE AGENDA ITEMS A. Recommendation to amend fee schedule and related Code language involving special events - May 5, 2015 iMwi11PL61110LlILil=1►kIII NOTICE IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, HE /SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE /SHE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F. S. 286.0105) THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICIPATE IN AND ENJOY THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT THE CITY CLERK'S OFFICE (561) 742 -6060 AT LEAST TWENTY -FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST. ADDITIONAL AGENDA ITEMS MAY BE ADDED SUBSEQUENT TO THE PUBLICATION OF THE AGENDA ON THE CITY'S WEB SITE. INFORMATION REGARDING ITEMS ADDED TO THE AGENDA AFTER IT IS PUBLISHED ON THE CITY'S WEB SITE CAN BE OBTAINED FROM THE OFFICE OF THE CITY CLERK. Page 5 of 325 3.A. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS 4/21/2015 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/21/2015 REQUESTED ACTION BY COMMISSION: Proclaim April, 2015 as "Paralyzed Veterans of American Awareness Month ". EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? Grant Amount: ATTACHMENTS: Type Proclamation REVIEWERS: Department City Clerk F inance City Manager Reviewer Prainito, Janet Howard, Tim LaVerriere, Lori Description Proclamation Action Approved Approved Approved Date 4/3/2015 - 12:42 PM 4/10/2015 - 0:00 AIM 4/13/2015 - 3:30 AIM Page 6 of 325 PROCLAMATION WHEREAS, residing within the boundaries of Boynton Beach, many of our neighbors have served as members of the Armed Forces, and in doing so honored our community with exemplary dedication; and WHEREAS, it is important that we recognize the sacrifices made by our community's veterans who are paralyzed. NOW, THEREFORE 1, Jerry Taylor, Mayor of the City of Boynton Beach, hereby proclaim the month of April as: PARALYZED VETERANS OF AMERICA AWARENESS MONTH in the City of Boynton Beach. I encourage the citizens of Boynton Beach to honor our paralyzed veterans because they personify the highest ideals of service to country, sacrifice of self and perseverance in overcoming adversity. Their stories of hardship and triumph provide life- affirming lessons for all of us. I also encourage the people of the City of Boynton Beach to observe and participate in the activities associated with PVA Awareness Month and reflect upon the sacrifices endured by our community's veterans who are paralyzed. There are many local community service organizations, particularly those serving our youth that seek involvement in worthy projects, and PVA Awareness Month meets and surpasses that standard. IN WITNESS WHEREOF, I have here unto set my hand and caused the seal of the City of Boynton Beach to be affixed this 21 day of April, 2015. Jerry Taylor, Mayor ATTEST: Janet M. Prainito, MMC City Clerk (Corporate Seal) Page 7 of 325 3.B. REQUESTED ACTION BY COMMISSION: Announce Earth Week 2015 Activities for the City of Boynton Beach EXPLANATION OF REQUEST: The City of Boynton Beach will be holding several public engagement activities during the month of April to celebrate Earth Week which runs from April 22 — 25. • US DOT Mayor's Challenge for Safer People, Safer Streets — Beginning April 1, 2015 this is an ongoing program as the city will identify and address barriers to make streets safe and convenient for all road users in its Greenways, Blueways and Trails Master Plan • Arbor Day Tree Planting on April 22 at 9:00 a.m. at Boynton Lakes Park, 300 Boynton Lakes Blvd. • The Great American Clean Up on Saturday, April 25 at 8 a.m. at Boynton Beach Ocean Inlet, 6990 N. Ocean Blvd. • National Mayor's Challenge for Water Conservation — Go to www.mywaterpledge.com and take a 4 -step conservation pledge. Residents that participate in the winning city are eligible to win hundreds of prizes. • Water Conservation Workshop — hosted by the Boynton Beach Utilities Department on April 23 at 6 p.m. at the Library Program Room, 208 S. Seacrest Blvd. There will be presentations by the SFWMD, LWDD, Utilities Director Colin Groff and the University of Florida and Lowe's will provide DIY Tips on Drought Resilient Landscaping and Low Flow Plumbing. • More information about these public engagement programs can be found at our website, facebook and twitter. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This series of Public Engagement Programs are designed to raise awareness of conservation and sustainability practices by the City of Boynton Beach and to share with the community ways to become involved in helping to save our precious resources. FISCAL IMPACT: N/A ALTERNATIVES: Not allow announcement STRATEGIC PLAN: !1110 _ ll 1 *11102:2 wi 1► I_ 1» 4[ Kill 1101 Ll A CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Page 8 of 325 Is this a grant? Grant Amount: ATTACHMENTS: Type D Attachment Description Earth Week 2015 Activity Flyer Reviewer Action Lejeune, Carisse Approved Howard, Tim Approved LaVerriere, Lori Approved Date 411612015 - 10:17 AIM 411612015 - 12:07 PiM 411612015 - 5:44 PIM Page 9 of 325 5.A. ADMINISTRATIVE E IPA FW11 R REQUESTED ACTION BY COMMISSION: Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 2 Alts Building Board of Adjustments and Appeals: 2 Alts Cemetery Board: 1 Reg and 1 Alt. Education and Youth Advisory Board: 1 N/V Stu Employees Pension Trustees: 1 Reg. Golf Course Advisory Committee: 1 Reg and1 Alt Historic Resource Preservation Board: 1 Alt Library Board: 1 Reg and 1 Alt Recreation and Parks Board: 1 Alt Senior Advisory Board: 1 Reg and 2 Alts EXPLANATION OF REQUEST: The attached list contains the names of those who have applied for vacancies on the various Advisory Boards. A list of vacancies is provided with the designated Commission members having responsibility for the appointment to fill each vacancy. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Appointments are necessary to keep our Advisory Board full and operating as effectively as possible. FISCAL IMPACT: Non - budgeted None ALTERNATIVES: Allow vacancies to remain unfilled. STRATEGIC PLAN: !1 110 1 _ ' l 1X4[02»_1►I_1 »4 Kill 1[01►A Is] 41Lh Fill I =_TA9101LlM►r.! CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: Page 11 of 325 ATTACHMENTS: Type Other ❑ Attachment Attachment Attachment REVIEWERS: Department City Clerk Reviewer Pyle, Judith Action Approved Date 411712015 - 11:22 AIM Page 12 of 325 a • � � a � a � � a � • a . . i Arts Commission III Fitzpatrick Alt 1 yr term to 12/15 Tabled (2) IV Casello Alt 1 yr term to 12/15 Applicants Lisa Hyman - 1 Choice Building Board of Adjustment & Appeals I Merker Alt 1 yr term to 12/15 11 McCray Alt 1 yr term to 12/15 Applicants Christina Romelus Cemetery Board II McCray Reg I Merker Alt .. �1 3 yr term to 12/17 1 yr term to 12/15 Tabled (3) Education and Youth Advisory Board IV Casello Stu /Nonvoting 1 yr term to 12/15 Applicants None Employees' Pension Plan Board of Trustees 111 Fitzpatrick Reg 3 yr term to 12/17 •.. Page 13 of 325 Golf Course Advisory Committee I Merker Alt 5 yr term to 6/16 Tabled (2) II McCray Reg 5 yr term to 6/15 Tabled (2) Applicants None Historic Resources Preservation Board I Merker Alt 2 yr term to 4/16 Tabled (2) Applicants None Library Board I Merker Reg 3 yr term to 12/17 Mayor Taylor Alt 1 yr term to 12/15 Tabled (3) Applicants D'ette Matthews Recreation & Parks Board III Fitzpatrick Alt 1 yr term to 12/15 Applicants Lisa Hyman - 2nd Choice Senior Advisory Board Mayor Taylor Reg I Merker Alt II McCray Alt Applicants None 2 yr term to 12/15 Tabled (2) 1 yr term to 12/15 1 yr term to 12/15 Page 14 of 325 Stanzione, Tammy From: larsh88 <noreply@123contactform.com> Sent: Saturday, April 11, 2015 2:32 PM To: City Clerk Subject: Advisory Board Appointment application Attachments: Lisa-Hyman-Resume-recently-updated.docx Today's date 04/11/2015 Name Lisa Hyman Gender Female Phone number 561-945-7670 Address 126 se 28th court Boynton beach Florida 33435 United States Email larsh88A.gmail.com Current occupation or, if retired, prior occupation Education Bachelor's in Fine Art Are you a registered Yes voter? Do you reside within the Boynton Beach Yes City limits? Do you own/manage a business within No City limits? If "yes", name of business: Are you currently serving on a City No board? Have you served on a City board in the No past? If "yes", which board(s) and when? Have you ever been convicted of a No crime? If "yes", when and where? Advisory Board Arts Commission Page 15 of 325 Do you wish to serve on more than one Yes board? Second choice: Recreation & Parks Board Would you like to add a third choice to Yes your Advisory Board list? Third choice: Education and Youth Advisory Board Would you like to add a fourth choice to your Advisory Board list? Personal Art and park recreation have been important to me ever since I was a child. I've worked Qualifications as an intern at Ann Norton Sculpture Gardens, earning credit for museum studies at Florida Atlantic University, in spring of 2012, At ANSG I assisted with gallery openings and helped teachers with field trips. I also assisted in the proper preservation and organization of stored artwork Ann Norton had created (most of her non-sculpture work was stored on site in climate controlled environment). As a kid, I loved going to all the local parks and playgrounds, I couldn't get enough, I want to do more for my community. If there is anything I can do for the future generation in these fields, count me in. Professional Memberships Feel free to attach/upload an ti, vvw.123contactform.com/upload dld. phhp` ?fileid= 39113b4932c37a725c9ffdO extra sheet or resume. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. 'rhe message has been sent from 50.154.164.78 (United States) at 2015-04-1113:32:27 on Chrome 41,0.2272.118 Entry ID: 87 Referrer: www.boynton-beach,org/ officials /arts commission.php Page 16 of 325 ME3 Lisa Hyman 561.533.8947 Education • Bachelor of Arts in Studio Art at Florida Atlantic University from 20 0to 2012. • Associate in Art at Palm Beach State University from 2006 to20lD. Work Experience • Sales Associate/Event Photographer for the Palm Beach Zoo, in West Palm Beach, Florida; February of 2015, part-time. • Graphics Assistant for Sprouts! 0ocd Paper Company, in Riviera Beach, Florida; From January to February of 2014. w Cashier for Goyo Frozen Yogurt, in Boynton Beach, Florida; From February to August 2014. � First Assistant Manager for FYEinthe Boynton Beach Mall, starting out usu Sales Associate in2OO9lreceived multiple promotional udvunocm until l |nft in October of20l]. p Event Photography Graphic Design & Data Processing for Ann Norton Sculpture Gardens, in West Palm Beach, Florida; From January 2012 to July 2012. (This job started out as a 3 credit course provided by F/\{J) Program proficiency Mac and Microsoft 0S7 ****** AdobcPbotoyhon ***** Adobe Illustrator *�** K3icruuoftAct! **** AdobcDrcurnweuver *** Coral [)ru*' *** Microsoft Excel *** Constant Contact **** Microsoft Publisher **** Microsoft Office 20lO ****** Cultural Experience ° At age l8,ny father and |went backpacking in Germany bn the summer mf2Q07 * At age 10,ny father and (vveu1 backpacking iuChina, iu the summer uf20O5, Online Portfolio (Some photographs may contain adult content) Linked In Pyle, Judith From: clromelus <noreply @123contactform.com> Sent: Tuesday, March 31, 2015 6;44 PM To: City Clerk Subject: Advisory Board Appointment application Today's date 03/31/2015 Name Christina Romelus Gender Female Phone number 561- 900 -4845 Address 161 SE 28th Ct Do you own /manage Boynton Beach F133435 a business within City United States Email clromelus cr,gmail.com Current occupation or, if retired, prior College Professor occupation Education Master of Science in Biomedical Sciences Are you a registered Yes voter? C X- . Do you reside within the Boynton Beach Yes City limits? Do you own /manage a business within City Yes limits? If "yes ", name of business: Are you currently serving on a City No board? Have you served on a City board in the No past? If "yes ", which board(s) and when? Have you ever been No convicted of a crime? If "yes ", when and where? Advisory Board Planning & Development Board i Page 18 of 325 Do you wish to serve on more than one Yes board? Second choice: Building Board of Adjustment & Appeals A Would you like to add a third choice to Yes your Advisory Board list? Third choice: Education and Youth Advisory Board Would you like to add a fourth choice to No your Advisory Board list? Personal As a resident of Boynton Beach for the past few years, I am proud of the direction in Qualifications which the city is moving. I am an educator, a business owner, and an advocate for my community. I'd like to continue to educate and serve my city in a way that will propel us into the future. I would be honored with the opportunity to serve and give back to the residents of Boynton Beach. Professional Memberships Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 151,132.105.144 (United States) at 2015-03-3117:43:40 on Wad 8.0 Entry ID: 86 Referrer: www.boynton-beach.org/officials/planning and development board.php Page 19 of 325 Stanzione, Tammy From: Dette <noreply@123contactform.com> Sent: Wednesday, April 15, 2015 6:38 PM To: City Clerk Subject: Advisory Board Appointment application Today's date 04/15/2015 Name D'ette Matthews Gender Female Phone number 561-713-7801 Address 835 N.E. 13th Ave. Boynton Beach Florida 33435 United States Email Detteod Safe-mail.net Current occupation or, if retired, prior occupation Music Organizations and Teacher. Supervisor of Elections Office Education B.S. Education and Minor in Music Are you a registered voter? Yes Do you reside within the Yes Boynton Beach City limits? Do you own/manage a No business within City limits? If "yes", name of business: Are you currently serving No on a City board? Have you served on a Cit No board in the past? If "yes", which board(s) and when? Have you ever been No convicted of a crime? If "yes", when and where? Advisory Board Library Board Do you wish to serve on No more than one board? Personal Qualifications I served on Education Boards in West Palm Beach, Fla. I volunteered at the Wellington Library and was invited to join the Board of the Palm Beach County Libraries. Page 20 of 325 In Fort Lauderdale, I served on the Board of a Chorus that was re-organized from the former Florida Philharmonic Chorus. I served on the Board of two Churches. Work for the Palm Beach County Supervisor of Elections office. I know the importance of good programing through my work in Education and The Arts. Professional Memberships Certification in Education from Florida State University, with a Minor in Music. Tau Beta Sigma A National Music Organization through Florida State University. Certification 1, the applicant, hereby certify that the statements and answers provided herein are true and accurate. I understand that, if appointed, any false statements may be cause for removal from a board. The message has been sent from 199.189.192.242 (United States) at 2015-04-15 17:38:22 on Internet Explorer 10.0 Entry ID: 88 Referrer: www.boynton-beach.org/officials/ boardsph Page 21 of 325 CONSENT AGENDA E IPA FW11 R REQUESTED ACTION BY COMMISSION: Approve the sole source purchase of three (3) battery- powered stretchers as per the Palm Beach County Emergency Management (PBCEM) recently awarded Emergency Medical Services grant cycle for 2015. The purchase will be made through Stryker -EMS Equipment, Portage, MI, for a total expenditure of $37,332. EXPLANATION OF REQUEST: The City Commission approved R15 -014 on February 3, 2015 which approved an interlocal agreement with Palm Beach County for reimbursement of three (3) Power Pro Ambulance cots and accessories pursuant to the PBC Emergency Management recently awarded EMS FY2014 -15 Grant. The Boynton Beach Fire Rescue Department is seeking to update and replace its current inventory of three (3) battery- powered stretchers which have been in service since 2008 with a new state -of- the -art version power stretcher (6506 POWERPRO XT) which feature a more robust battery system and enhanced safety features. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This purchase will allow the fire department to successfully complete the replacement plan of our older battery- powered stretchers. This will ensure our equipment continues to the in the best working condition possible for our patients and paramedics. FISCAL IMPACT: Non - budgeted The City of Boynton Beach will be reimbursed in full in the amount of $37,332.00 in accordance with the recently executed interlocal agreement with Palm Beach County. ALTERNATIVES: Not to approve the purchase thus delaying the replacement plan of our current inventory of battery- powered stretchers. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No Is] 41►h Fill I =_TA9[07►1176110111 *11101►E Is this a grant? Yes Grant Amount: 37332.00 Page 22 of 325 ATTACHMENTS: Type • Quotes • Sole Source Letter Letter Agreement REVIEWERS: Department F ire F inance City Manager Reviewer Carter, Ray 6- coward, Tim LaVerriere, Lori Action Approved Approved Approved Date 1151201 - 1:22 PM 41131201 - 12:32 PI 41131201 - 5:13 PM Page 23 of 325 Sales Proposal Quotation Date: 12/9/2014 Valid thru 03/09/2015 Boynton Beach Fire Rescue 2080 High Ridge Road Boynton Beach, FL 33435 Att: Michael Landress Acct #1063436 Standard Unit: Stryker Pays all freight charges Model 6506 Power Pro XT Cot Standard Features Include: 700 -lb weight capacity 36 inch load height Dual Adjustable Wheel Lock SMRT Battery Pak (includes charger and 2 SMRT batteries) Automatic in -cot fastener shut -off bracket Short Style Floor Safety Hook G Rated Bolster Mattress and Restraints 3 year parts, labor, and travel on X -Frame components & Hydraulics 3 year limited power train warranty 2 -year parts /labor /travel warranty - Electronics 1 -year parts /labor /travel warranty (INCLUDING MATTRESS AND RESTRAINTS!) LIFETIME WARRANTY ON ALL WELDS! Stryker® EMS Equipment Steve Winsor Account Manager 3800 E. Centre Ave Portage MI 49002 Cell 561-714-9578 Fax 561- 354 -6043 steveminsm2stryker.com Unit Price Ext Sell 11,980.00 35 Selected Options and Accessories: 3 6500- 700 -011 Fowler Oxygen Bottle Holder w /Pad 204.00 612.00 3 6500- 215 -000 3 -Stage IV Pole (patient right) 270.00 810.00 3 6500- 147 -000 Equipment Hook 41.00 123.00 3 6500- 130 -000 Backrest Storage Pouches 200.00 600.00 3 6500- 128 -000 Flat Head End Storage Pouch 107.00 321.00 " " "" 3 6506- 040 -000 XPS (expandable patient surface) 1,490.00 4 3 6500- 160 -000 Base Storage Net 152.00 456.00 3 Trade -in Trade -in Discount Per Old Power Pro - 2,000.00 - 6 Proposal Total (Including Shipping):1 $37,332.00 Please scan and email your purchase order to steve.winsor @stryker.com Include your billing /shipping addresses, desired delivery dates, signature and terms (Net 30) THANK YOU! Order subject to approval by Stryker Corporation. Taxes will be invoiced as a separate item when applicable. Credit cannot be allowed on returns of special or modified items. All approved returns will be accepted ONLY in Portage, Michigan. Page 24 of 325 Stryker EMS Equipment Steve Winsor South Florida Account Manager 3800 E. Centre Avenue Portage, MI 49902 c: 561- 714 -9578 f: 561- 793 -2840 steve.winsor@stryker.com www.ems.strvker.com December 9, 2014 To: Boynton Beach Fire Rescue Attn: Chief Michael Landress Stryker is the sole manufacturer of the Power Pro XT Ambulance Cot and its replacement parts. As a direct sales representative for Stryker, we are the only "factory direct" provider for Stryker products in the State of Florida. If you have any questions, please let me know how I can help. Thank you for the opportunity to assist Boynton Beach Fire Rescue. Sincerely, Steve Winsor Account Manager Stryker EMS 561- 714 -9578 steve.winsor@stryker.com Page 25 of 325 Department of public Safety Division of Emergency Management 20 South Military Trail West Palm Beach, FL 33415 (561) 712 -6400 FAX: (561) 712 -6464 www.pbcgov.com Palm Beach County Board of County Commissioners Shelley Vana, Mayor Mary Lou Berger, Vice Mayor Hal R. Valeche Paulette Burdick Steven L. Abrams Melissa McKinlay Priscilla A. Taylor County Administrator Robert Weisman `An Equal Opportunity Affirmative Action Employer" December 10, 2014 Michael Landress, EMS Coordinator Boynton Beach Fire Rescue City of Boynton Beach 2080 High Ridge Road Boynton Beach, FL 33426 Michael, The 2014 -15 EMS Grant has been approved by Palm Beach County Division of Emergency Management. The City of Boynton Beach Fire Rescue Department can proceed with the purchase of three (3) new power -cots. r, � n Sally Waite, I Program Coordinator PBC Division of Emergency Management S W /nlh Page 26 of 325 R 15 N DI !I I alkTAIDIL EK411jey 1 1 : - 1 1 , 0 .1 .14 3110 1 RU M11 DIII 1301 Mrs] M I NO Do FIRA rij WTVI "W"113 a TST MI. 0 Iffim WHEREAS, Section 163.01, Florida Statutes, known as the "Florida Interlocal Cooperation Aci 11,60w, �0��IUL them to cooperate with other localities on a basis of mutual advantage and thereby to provide services and facilities that will harmonize "'lei.!hic, economic, population and other factors influencing the needs and development • local communities; and WHEREAS, The Department of Health, Bureau of Emergency Medical Services (DOHEMS) is authorized by Chapter 401, Part 11, Florida Statutes, to dispense grant fands. Forty-five percent (45%) of these funds are made available to the 67 Boards of County Commissioners (BCCs) throughout the State to improve and expand pre-hospital Emergency Medical Services (EMS) in their county; and 0-TI[Or. Page 27 of 325 1 0 •• • fro mom •i I - ♦ Oj I it) • - • total The ♦ to be •. • by ! from 1 1 15 EMS grant funds for purchased EMS Equipment - • - • the CITY under Agreement • l exceed a total amount of thirty seven thousand three hundred and thirty three dollars 11 A. Comply with general requirements, and conditions of the State EMS County Grant Program. B. Submit to the COUNTY Representative on or before September 30, 2015 copies of paid receipts, invoices, or other documentation acceptable to the Palm Beach County Finance Department to establish that the purchase of the EQUIPMENT was incurred by equipment. C. Immediately return the purchased EQUIPMENT to the COUNTY, should the CITY cease to operate its pre-hospital emergency medical services during the life of the WOE= Page 28 of 325 Each party to this Agreement shall be liable for its own actions and negligence. To the extent permitted by law, and without waiving sovereign immunity beyond the limits set forth at Sec. 768.28, Florida Statutes, the CITY agrees to indemnify, defend and hold harmless the COUNTY against any actions, claims or damages arising out of the CITY'S use, care and maintenance of the EQUIPMENT. Weach County. The COUNTY'S performance and obligation to pay under this Agreement is contingent upon annual appropriations from the FY2014-2015 EMS State grant funds. On-going costs for EMS, maintenance and replacement of the EQUIPMENT is the responsibility of the CITY and will not be funded under this grant program. Such costs remain the responsibility of CITY. The COUNTY shall have no further obligation to the CITY, or any other person or entity. OWN =.I I M1 1 1111110111111 Wh 'TTFe a no p e ge e Y UTT'T'S creclit or make it a guarantor of payment or surety t r any Interlocal Agreement, debt, obligation, judgment, lien, or any form of indebtedness. The The COUNTY shall have access to such books, records, and documents as required in this section for the purpose of inspection or audit during normal business hours, at the CITY'S place • business. 0-T-Em. Page 29 of 325 Sally Waite, EMS Manager MEE Page 30 of 325 vi Fm a 0 r, - 11 N t ME With copy to: Palm Beach County Attorney's Office 301 North Olive Ave. — 6 th Floor West Palm Beach, Florida 33405 EMS Coordinator Mike Landress 2080 High Ridge Road Boynton Beach, FL 33426 WTH ".1 31510 1 K" I Ufc-p-dare�i'—dav illITI'l M M WN, V1 I I-cp 110 11 C 41 - rt -L Oulur Lriall Lnusu TTIT"T" I" "lluill stated herein. None of the provisions, terms and conditions contained in this Interlocal Agreement may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. This Interlocal Agreement shall automatically expire in five (5) years • upon the expiration the life of the EQUIPMENT, whichever comes first, in accordance with the State EMS Co 1 Grant Program. At such time, the CITY may dispose of said EQUIPMENT as surplus properitk with • further municipal purpose. DI W W Dreg I MA as 01,1 This Interlocal Agreement shall become effective when signed by both the COUNTY and the CITY. fr. 1 131 - . 1 1 - 31 K I 0-m Page 31 of 325 IN WITNESS WHEREOF, the Board • County Commissioners • Palm Beach County, Florida has made and executed this Interlocal Agreement on behalf of the COUNTY and CITY has hereunto set its hand the day and year above written. PALM BEACH COUNTY Id'AuAf M onvento By County r ey I�110 I a 91111410 By: City Representative , a 0 A D a J�L$MMA 0 0 ID I B yjd City Repre ative ME= Page 32 of 325 replace its current inventory of three (3) battery-powered stretchers which have been in ser-vice since 2008 with a new state-of-the-art version power stretcher (6 506 POWERPRO XT) whica ff , 2015 EMS State grant funds for the purchase of three (3) Power Pro Ambulance Cots and Dili accessories in an amount not to exceed $37, 333,00; and WHF,RF,AS, the City Commission upon recommendation of staff. deems it to be in the , -74 =4 91 U I Kul M44 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoptiol hereof. Page 33 of G25 YES NO Mayor — Jerry Taylor i Vice Mayor — Joe Casello ✓ Commissioner — David T. Merker ✓ Commissioner — Mac cCray ✓ Commissioner — Michael M. Fitzpatrick ✓ VOTE 5 0 '0 WA WI, -t M. Prainito, MMC v t I vi- I [tI k 7",y Page 34 of 325 M CONSENT AGENDA E IPA FW11 R REQUESTED ACTION BY COMMISSION: Accept the written report to the Commission for purchases over $10,000 for the month of March 2015. EXPLANATION OF REQUEST: Per Ordinance No.01 -66, Chapter 2, Section 2 -56.1 Exceptions to competitive bidding, Paragraph b, which states: "Further, the City Manager, or in the City Manager's absence, the Acting City Manager is authorized to execute a purchase order on behalf of the City for such purchases under the $25,000 bid threshold for personal property, commodities, and services, or $75,000 for construction. The City Manager shall file a written report with the City Commission at the second Commission meeting of each month listing the purchase orders approved by the City Manager, or Acting City Manager. Below is a list of the purchases for March 2015: Purchase Order Vendor Amount 150778 CB Construction & Design Svcs $ 13,979.92 150793 AMJ — Trinova — FL. $ 15,120.95 150805 Dell Marketing LP $ 11,717.73 150825 Ten 8 Fire Equipment, Inc. $ 11,430.89 150828 CH2M Hill Engineers $ 23,450.00 150842 Kimley Horn & Associates $ 19,960.00 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Ordinance No.01 -66, Chapter 2, Section 2- 56.1 assists departments in timely procurement of commodities, services, and personal property. Administrative controls are in place with the development of a special processing form titled "Request for Purchases over $10,000" and each purchase request is reviewed and approved by the Department Director, Finance Department, and City Manager. FISCAL IMPACT: This Ordinance provides the impact of reducing paperwork by streamlining processes within the organization. This allows administration to maintain internal controls for these purchases, reduce the administrative overhead of processing for approval, and allow for making more timely purchases. ALTERNATIVES: None 6111ZT_ll1*3102»_1►A STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Page 35 of 325 Is this a grant? No Grant Amount: ATTACHMENTS: Type Other REVIEWERS: Department F inance F inance City manager Description Purchases over 106 - March Reviewer Action 6- coward, Tim Approved 6- coward, Tim Approved LaVerriere, Lori Approved Date 41612015 - 11:23 Ai 41612015 - 11:23 Ai 411312015 - 3:30 Ai Page 36 of 325 CITY • BOYNTON BEACH APPROVED REQUESTS FOR PURCHASES OVER $10,000 FOR MARCH 2015 Contact Person: Colin Groff late: 3/6/15 Source for Purchase: Emergency Purchase Fund Source: 401-2821-536-49-17 Vendor: AMJ - Trinova - FL — Purchase AmiTu $15,120.95 01190, Contact Person: Chief Carter Date: 3/25/15 Brief Description of Purchase: Source for Purchase: Three written quot4m Page 1 Page 37 of 325 Page 38 of 325 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. # : 150778 BOYNTON BEACH, FLORIDA 33425 -0310 DATE: 03/06/15 VENDOR 15414 DATE NEEDED: BID NO: COMMISSION APPROVED: EXTENDED LINE## QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST **** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * CHANGE #: 1 * CHANGE ORDER * DATE CHG.:. 03/26/1.5 2 2406.23 DL CHANGE ORDER 1 z ., OVERT IME / WEEKEENI) 1.0000 2406.23 HOUR$ anal. Aiar `Scrubber Equipment ., REMARKS: Scope of Work per estimate CB0129E dated March 4,:2015; Estimator, Mark Detl.of Estimate is attached: - Work to'begin Saturday March 7,.2G15, 3 -20- 2015: Change. Order 1: ADD $2406 -.23 for. overtime/weekend hours and.Air.Scrubber Eggzpment. PURCHASING Page 39 of 325 M= Page 40 of 325 Bill To Job Name] Address City of Boynton Brach Utilities Dept Boynton'Beach Utilities Department Karen Riscley KAmn- Whwley 124 Woolbr4ft Rd 124 Woolbright Rd Boynton Brach, Fl, 33435 Boynton Brach, FL 33435 CBJOB# 1 P.O. No, Tenns Due on r"Pt Restoration & repair so-vices as per 6,821.57 aMwhed approved Estitnate # CB01 29E 11,573.69 58.94% 59.94% dated 314/2015 Change Order 0 001 dated 3=01 5 1,410.26 Approved OvertimetWeekend hours and 2,406 . 23 58.94 charges fbr Necessary Air Scrubber Equipment. J- I In the event either party is required to enfbree this agreement or taW any action to collect Total $8,239.83 any sums due hereunder, the prevailing party shall be entitled to recover all reasonable Payments/Cmdft $OM attorney's fees and costs incurred both at the trial Level and appellate level and on any appeal. While in default, the balance duet. der shall bear invest at the rate of 1.5 %' month Balance Due $8,239.83 Page 40 of 325 Alibrandi, Julianne From: Riseley, Karen Sent Thursday, March 26, 2015 8:25 AM To: Alibrandi, Julianne k1m Wr=gffy 1,2 1 l�), !! J, Sir r-l"Fling 'amount due' column. Sorryaboutthat. A O.Z� Karen T. RiseLey, CPPB, Maintenance Manager - Hea - c - ff - Utiffiti — es t;oynton City of oynton Beac Al 124 E. Woolbright Rd. I Boynton Beach, Florida 33435 o: 561-742-6435 1 f: 561-742-6298 — RisetevK@bbft.us I www.bQynton-beach.org VWT =- From: Alibrandl, Julianne Sent: Thursday, March 26, 2015 8:18 AM To: Riseley, Karen M Ir' • , , - "017 -Lva" fd appears ihat they are asking for payment on that change order in the amount of $1,418.26. If you disagree, please let me know. Thanks. 9W Page 41 of 325 Julianne Atibrandi, Senior Buye5 ---- Fi — nanciat Services ZI City of Boynton Beach 10 all" . 1 1 11. I F Q 100 E. Boynton Beach Blvd. Boynton Beach, Florida 33435 o: 561-742-6322 AtibrandiJ@bbfL.us I www.boynton-tgggh.oM America's Gateway to the Gulfstream ffi Karen T. RiseLey, CPPB, Maintenance ManagFr oynton ueaCh UUTITI A", City • Boynton Beach 0 124 E. Woolbright Rd. I Boynton Beach, Florida 33435 - 51 • 561-742-64 6 35 f. -742-6298 RiseleYK@bbfl.us www.boynton-beach.o America's Gateway to the Gulfstream I . . I . 11 I A� I , 11 1 U 4*10,110 RIMP I il"41#110 11 W Wo I &* WAPI V V] I LOB 91 40M 14 00 fi=�01 MUD I I rf I I N I F Ifil LOR I t 1.1 # K, I I N D7.1 1 1070 1 Q I I W 175 e4l'sif N �A Z W I W, 170141 U 17"'1 ;= ff I &1 .1 1 7 my From: Alibrandi, Julianne Sent: Wednesday, March 25, 2015 5:25 PM To: Riseley, Karen Subject: RE: Purchase Order Increase #150778 CB Construction Ka re n, Please send me the invoice and/or back-up for this change order request. Thank you. Page 42 of 325 mo- Julianne Allbrandi, Senior Buye inanciat Services City -Ak • Boynton Beach R ' 100E. Boynton Beach Blvd. I Boynton Beach, Florida 33435 56 o -742 1 -6322 ALibrandiJ@bbf[.us I www.boynton-b_each.org zeff=- 1=11 1 0 0 1 ill I From: Riseley, Karen Sent: Wednesday, March 25, 2015 2:07 PM To: Alibrandi, Julianne M0 Please increase Purchase Order #150778, CB Construction for $1,418.26. "Ime-A LNvlaq-M�, 8 th rpm etc. and rental of air scrubber equipment used after drywall was removed. Karen T. Risetey, CPPB, Maintenance Manage 4 boynton Reacri U i =10 xtK City of Boynton Beach 124 E. Wooffiright Rd. I Boynton Beach, Florida 33435 o: 561-742-6435 1 f: 561-742-6298 RiseleyK@bbf[.us I www.boynton-��h.or� Like us on FaCob 00k rC7ffl7Tr2"T' r1l, ma" 1 1. oil -3t 11 Page 43 of 325 I VENDOR 15414 PURCHASE ORDER CITY • BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 1•0 EAST BOYNTON BEACH BOULEVARD P.O. :O P.O. #: 150778 BOYNTON BEACH, FLORIDA 33425-0310 DATE: 03/06/15 SHIP TO: City of Boynton Beach EAST UTILITY ADMIN 124 E. WOOLBRIGHT ROAD MOYNTON BEACH, FL 3343S TO: CB CONSTR#CTION & DESIGN Sl'C- 562 NW MERCANTILE PLACE SUITE 101 PORT ST. LUCIE, FL 34986 REMARKS :. Scope of Work. per eslt imaite. CBO 1.2 dated March 4, 20 :15; Estimator. - Mark betlof. Estimate is. aftach6d. Work to be:gin:.Satijrday.,..MarPh '7, 2.01-5, 0 PROCUREMENT SERVICES: V U L u P.O. TOTAL: 11573.69 I bu ACCOUNT NO. PROJECT 401-2821-536.49-17 PURCHASING Page 44 of 325 EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST 1 11573.69 EA REMOVE, DISPOSE AND REPLACE 1.0000 11573.69 CARPET, DRYWALL, PAINT Ln Ln H rI Ln an W O o CQ M M H p A W bH O P7 0 z A W y ' H a W q i i i ® a W t H U 9 P4 z to a W0 + tN H CJ t 9 W W e W � U 9 q � P H H I O W W H co a Ln M a z U a lU O O H o O H o W o R. a pq W cn t Z M m U U H a U Ht H aU a Ho H 4 w 0 a as z� DO ArA w W w Ea en z M U H e HW .7 r z H � { 9 H 4 H t7 t 6 i H � � t a t W HO 0 z H H+ OH p a H ® pH° H O UI t W Qa q t a H W i U) z a t u] H pq a r7 z t tr M P Ln ri ri I M r� H z H a q H W W W U W 5 U mz 04 0 W c � y a HU zp p H Cl) ca e ODU as gEEA0 q H q ®1U W U V] a ra tr l0 M l° LO H r-I H 0 H z O H H H u] H a W 04 P � � U C i H W W q LS . 0 H H H 7-a O N zU 0 rl W r ry I b OI O O d H H M H h ui Ln H H H d W a .. a O a i i q a H o w a w a � H Q+ m OM M N N Ln Ln H H H H O O eW O O H z O H H a O U rxi W O z a H H z O U U 4 J H z Zi UU w W 00 r ri Ln of m M H rl ro 00 U r-a z �-+ H as W H N z W a s U z H H O H H H H d a A. i A a W EA d W Fa U O H E-1 O H H z H U d O a H z H 0U W xW P W O Page 45 of 325 Date: 5-Mar-15 - - • 1► - • . :Recommended Vendor CB Construction and Design Services, Inc. Dollar Amount • Purchase $11,573.69 rce for Purchase (check and aftach backup Three Written Quotations State Contract SNAPS Piggy-Back Emergency Purchase FX7 NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract. Fund Source �for • Purchase: Utilities,OCCU 0� - 1 64J Form Revised 02/01/02 Page 46 of 325 I p RX11" H.T.E. ENTRY DATE: WN H.T.E. REft1UISITH;N # ■ Maintenance Manager: DELIVERY Colin Director: i G City Manager (non budgeted canital and/or $5000+): SU BMITTED: Description & Part Number RMIK913's Restoration/ServicefAemodel TOTAL AMOUNT Page 47 of 325 1� Distribution ■ BACKUP DOCS. DELIVERY SU BMITTED: AN Mark Detlof, Estimatr o Quotes Nerbal (over $500) - 10 E. Admin 40 JQ Phone: —1 (772) 200-2956 (�uotes/Written (over $2000) e-mail: mark.cbconstruction(a)gLnail.co Bid Docs. 15414 Commodity 918/031 Sole Source Ltr. El a INITIATOR: Karen T. Riseley, Maintenance Insurance Special Instructions: Manager Requirements: APPROVED: ■ Trojects: N/A Description & Part Number RMIK913's Restoration/ServicefAemodel TOTAL AMOUNT Page 47 of 325 CB Construction & Design Services, INC. 562 NW Mercantile Place Ste 101 Port Saint Lucie, FL 34986 (772) 200-2956 CGC - 052756 Client: Boynton Beach Utilities Department Property: 124 Woolbright Road Boynton Beach, FL 33435 Operator Info: Operator: MDETLOF Estimator: Mark Detlof Position: Estimator Company: CB Construction & Design Services, INC. Business: (772) 200-2956 E-mail: mark.cbconstruction@gmail. com Type of Estimate: Water Damage Date Entered: 3/4/2015 Price List: FLDB7X_TVLiI_",l5 r.abor Efficiency: Restoration/Service/Remodel Estimate: CB0129E Date Assigned: 3/4/2015 The above estimate is based only on the pricing of the work addressed within this estimate. Any unforseen or hidden damage discovered during the remodel may increase or decrease the cost of this estimate. Our pricing is based on the industry average for materials; therefore, any deviation in materials you choose may increase or decrease the cost of this estimate as well. Page 48 of 325 STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATIOK CONSTRUCTION INDUSTRY LICENSING BOARD 1940 NORTH MONROE STREET T& LLkHASSEE FL 32399-0783 BORGE,CARLANTHONY 1391 NW ST LUCIE WEST BLVD. # 302 NA&Wfiam STATE • FLORIDA _ 1 I 1 11:1 Dili-bXA 111 1 8 i;V [ Eel '10" LICENSE NUMBER NOME= A tt: oil - z • WW=4�14 law a 435 NW ENTERPRISE DRIVE PORT ST LUCIE FL 34986 IS CERTIFIED under the provisions of Ch.489 FS. ExIftliandals: AUG 31.2010 L14051 148 E3 irr I �.l it 13 ISSUED: 06115/2014 DISPLAY AS REQUIRED BY LAW SEQ # L1405150001148 Page 49 of 325 U 14*2f M-1 0 t9i -4 TERM: October I 2014 to September 30, 2015 This receipt does not warrant that the receipt holder Is competent to perform In the business, but that the holder has paid the required Valid only when all state and local regulated trade licenses I competency cards are valid for the current fiscal year as required by low. THIS RECEIPT MUST BE EXHIBITED CONSPICUOUSLY AT YOUR PLACE OF BUSINESS VALID AT THIS BUSINESS ADDRESS ONLY This receipt does not warrant that th - a receipt holder is competent to perform In the business, but that the holder has paid the required tax and 11.1M.474MM P, Issued to: CB CONSTRUCTION & DESIGN SERVICES INC 435 NW ENTERPRISE DR Fee. 134,60 Discount: 0.00 rip ! This receipt does not warrant that the recelpt holder is competent to perform in the business. but that the holder has paid the required tax and W c4t q Pe entation lred� for this b�ysi I - Y docLim if ff U, IP097MFT 9 64-TE 0 R 9�i� Business Address: 435 NW t, Classffication: CONT CONTRACTOR Issued to: CB CONSTRUCTION & DESIGN SERVICES 1 435 NW ENTERPRISE DR I Stminess Tax 135261115-1066734 Fee; 134.00 Discount: 0.00 404 /042 Ireld Page 50 of 325 rW1 1 TrMTrrtT7Z I I , I' 562 NW Mercantile Place Ste 101 Port Saint Lucie, FL 34986 (772) 200-2956 CGC - 052756 3/5/2015 Page: 7 Page 51 of 325 4 I C&Q771VIMOTIVI'm k= �-Mizll 562 NW Mercantile Place Ste 101 Port Saint Lucie, FL 34986 (772) 200-2956 CGC - 052756 Client: Boynton Beach Utilities Department ff'roperty: 124 Woolbright Road Boynton Beach, FL 33435 Operator Info: Operator: 11 Estimator: I♦iark Detlof Position: Estimator Company: CB Construction & Design Services, INC. Type of Estimate: Water Damage Date Entered: 3/4/2015 Price List: FLDB7X_MARl5 Labor Efficiency: Restoration/Service/Remod- 7 ; B0129E Date Assigned: 3/4/2015 Home: (561) 315 Business: (772) 200-2956 E-mail: mark.cbconstruction@gmafl. 71 The above estimate is based only on the pricing of the work addressed within this estimate. Any unforseen or hidden damage discovered during the remodel may increase or decrease the cost of this estimate , 1 V- 1 rrr IN 1 1 - MMV77 -7 decrease the cost of this estimate as well. Page 52 of 325 562 NW Mercantile Place Ste 101 Port Saint Lucie, FL 34986 (772) 200-2956 CGC - 052756 W= Door DESCRIPTION 322.78 SF Walls 441 f SF-V"ds 13.12 SY Flooring 44.17 LF Ceil. P" 1' 9 "X6'8" 2'10 "X6'8" QUANTITY UNIT COST 1. Content Manipulation charge - per 4.00 HR hour 117.12 2. Window blind - horizontal or 2.00 EA vertical - Detach & reset 64.38 3. Remove Glue down caipet 118.08 SF 4. Floor prep (scrape rubber back 118.08 SF residue) 54.32 Drywall per LF - up to Ttall 39.58 LF 6. R&R Reflective multi-layer foil 45.16 SF insulation 351.47 Note: AboveUne item only accounts for the exterior wall 7. Vinyl cove - 4" wrap 39.58 LF 8. Mask and prep for paint - plastic, 44.17 LF paper, tape (per LF) ( 9. Sea] more than the - floor perimeter 79.17 SF w/PVA primer - one coat (0.00) 10. Paint the walls* 322.78 SF 11. Paint cove molding 39.58 LF 12. Paint door/window trim & jamb - 1.00 EA (per side)* 13. Paint door slab only - (per side)" 1.00 EA 14. Paint window opening - (per side) 3.00 EA Includes the window beside the front door 15. Carpet file 129.89 SF 29.28 117.12 (0.00) 117.12 32.19 64.38 ( 64.38 0.61 72.03 ( 72.03 0.46 54.32 (0.00) 54.32 8.88 351.47 (0.00) 351.47 0.78 35.23 ( 35.23 6.37 252.12 ( 252.12 1.07 47.26 ( 47.26 0.45 35.63 (0.00) 35.63 0.71 229.17 ( 229.17 0.75 29.69 ( 29.69 24.02 24.02 ( 24.02 23.88 23.88 ( 23.88 24.06 72.18 (0.00) 72.18 3.20 415.65 ( 415.65 118.08 SF Ceiling 118.08 SF Floor 39.58 LF Floor Perimeter Opens Into RECEPTION - AR I tipens into RECEPTION AR RCV DEPREC. ACV Totals: Karen's Office 1W.Tiff Me 1,824.15 0.00 1,824.15 3/5/2015 Page: 2 Page 53 of 325 562 NW Mercantile Place Ste 101 Port Saint Lucie, FL 34986 (772) 200-2956 CGC - 052756 W999=1 Height: 8' 175.90 SF Ceiling 175.90 SF Floor 50.42 LF Floor Perimeter 407.00 SF Walls 582.90 SF Walls & Ceiling 19.54 SY Flooring 53.17 LF Ceil. Perimeter Door 2' 9 X 6 1 8" DESCRIPTION QUANTITY 16. Content Manipulation charge - per 4.00 HR hour ACV 17. Window blind - horizontal or 4.00 EA vertical - Detach & reset 3219 18. Remove Glue down carpet 175.90 SF 19. Floor prep (scrape rubber back 175.90 SF residue) 0.46 20. R&R Drywall per LF - up to 2'tall 50.42 LF Reflective multi-layer foil 54.18 SF insulation - R-4 0.78 Note: Above �Une item only accounts for the exterior wall 22. Vinyl cove - 4" wrap 50.42 LF 23. Mask and prep for paint - plastic, 53.17 LF paper, tape (per LF) 24.06 24. Seal more than the floor perimeter 100.83 SF w/PVA primer - one coat 3.20 25. Paint the walls* 407.00 SF 26. Paint cove molding 50.42 LF 27. Paint door/window trim & jamb - 1.00 EA (per side)* 28. Paint door slab only - (per side)* 1.00 EA 29. Paint window opening - (per side) 4.00 EA 30. Carpet tile 193.49 SF 6.37 Opens Into RECEPTION (0.00) UNIT COST RCV DEPREC. ACV 29.28 117.12 (0.00) 117.12 3219 128.76 (0.00) 128.76 0.61 107.30 ( 107.30 0.46 80.91 (0.00) 80.91 8.88 447.73 (0.00) 447.73 0.78 42.26 (0.00) 42.26 6.37 321.18 (0.00) 321.18 1.07 56.89 (0.00) 56.89 0.45 45.37 (0.00) 45.37 0.71 288.97 (0.00) 288.97 0.75 37.82 ( 37.82 24.02 24.02 ( 24.02 23.88 23.88 (0.00) 23.88 24.06 96.24 ( 96.24 3.20 619.17 (0.00) 619.17 W71.01KIN, 2,437.62 0.00 2,437.62 3/5/2015 Page: 3 Page 54 of 325 562 NW Mercantile Place Ste 101 Port Saint Lucie, FL 34986 (772) 200-2956 CGC - 052756 Z 0-"A Chris's Office Door I 389.44 SF Walls 561.21 SF Walls & Ceiling 19.08 SY Flooring 52.50 LF Ceil. Perimeter 171.76 SF Ceiling 171.76 SF Floor 47.92 LF Floor Perimeter DESCRIPTION QUANTITY UNIT COST RCV DEPREC. 31. Content Manipulation charge - per 4.00 HR 29.28 117.12 (0.00) hour 32. Window blind - horizontal or 2.00 EA 32.19 64.38 ( vertical - Detach & reset 33. Remove Glue down carpet 171.76 SF 0.61 104.77 (0.00) 34. Floor prep (scrape rubber back 171.76 SF 0.46 79.01 (0.00) residue) 35. R&R Drywall per LF - up to Ttall 23.96 LF 8.88 212.76 (0.00) 36. R&R Reflective multi-layer foil 14.00 SF 0.78 10.92 (0.00) insulation - R-4 Note: Above line it only accounts for the exterior wall 37. Vinyl cove - 4" wrap 23.96 LF 6.37 152.63 (0.00) Note: Stanley Steamer removed the vinyl cove molding in half the room. 38. R&R Vinyl cove - 4" wrap 23.96 LF 8.26 197.91 ( Note: To remove and replace the rest of the cove molding that was not removed by Stanley Steamer for uniform appearance. 39. Mask and prep for paint - plastic, 52.50 LF 1.07 56.18 ( paper, tape (per LF) 40. Seal more than the floor perimeter 95.83 SF 0.45 43.12 ( w/PVA primer - one coat 41. Paint the walls* 389.44 SF 0.71 276.50 (0.00) 42, Paint cove molding 47.92 LF 0.75 35.94 (0.00) 43. Paint door/window trim & jamb - 1.00 EA 24.02 24.02 ( (per side)* 44. Paint door slab only - (per side)* 1.00 EA 23.88 23.88 (0.00) 45. Paint window opening - (per side) 3.00 EA 24.06 72.18 (0.00) Includes the window beside the front door 46. Carpet tile 188.94 SF 3.20 604.61 (0.00) U14" 117.12 64.38 104.77 79.01 212.76 10.92 152.63 197.91 56.18 43.12 276.50 35.94 24.02 23.88 72.18 604.61 W-ITITRIT4 W� 2,075.93 0.00 2,075.93 3/5/2015 Page: 4 Page 55 of 325 in , rr i l i : r 111111111111111Q11 111 11��1�11111��;;;Jj 187.89 SF Walls � 334.14 SF Walls Ceilin�2 16.25 SY Flooring 35.50 LF Ceil. Perimeter Lie 13 2' 10 " 1' 9 " 2'9 " I' 9 X 6'8 2' 10 " 2'6 " 13'X I QUANTITY UNITCO 146.25 SF Ceiling 146.25 SF Floor 21.08 LF Floor Perimeter RCV DEPREC. ACV 47. Content Manipulation charge - per 4.00 HR 29.28 117.12 (0.00) 117.12 hour 48. Remove Detach reception desk* 20.00 LF 4.04 80.80 ( 80.80 49. (Install) Reattach reception desk* 20.00 LF 13.57 271.40 (0.00) 271.40 50. Remove Glue down carpet 146.25 SF 0.61 89.21 ( 89.21 5 1. Floor prep (scrape rubber back 146.25 SF 0.46 67.28 ( 67.28 residue) 52. R&R Drywall per LF - up to 2 tall 10.54 LF 8.88 93.59 ( 93.59 53. R&R Reflective multi-layer foil 19.33 SF 0.78 15.08 ( 15.08 insulation - R-4 Note: Above line it only accounts for the exterior waLl 54. Vinyl cove - 4" wrap 13.08 LF 6.37 83.32 (0.00) 83.32 Note: Stanley Sleemer removed the vinyl cove molding except for behind the reception desk 55. R&R. Vinyl cove - 4" wrap 8.00 LF 8.26 66.08 ( 66.08 Note: To remove and replace the cove molding behind the reception desk not removed by Stanley Steemer for uniform appearance. 56. Mask and prep for paint - plastic, 35.50 LF 1.07 37.99 ( 37.99 Pape`, tape (per LF) 57. Seal more than the floor perimeter 42.17 SF 0.45 18.98 (0.00) 18.98 w/PVA primer - one coat 58. Paint the walls 187.89 SF 0.71 133.40 (0.00) 133.40 59. Paint cove molding 21.08 LF 0.75 15.81 ( 15.81 60. Paint doortwindow trim & jamb - 4.00 EA 24.02 96.08 (0.00) 96.08 (per side) 61. Paint door slab only - (per side)* 4.00 EA 23.88 95.52 (0.00) 95.52 62. Paint window opening - (per side) 3.00 EA 24.06 72.18 (0.00) 72.18 63. Carpet tile 160.88 SF 3.20 514.82 (0.00) 514.82 CB0129E 3/5/2015 Page: 5 Page 56 of 325 562 NW Mercantile Place Ste 101 Port Saint Lucie, FL 34986 (772) 200-2956 CGC - 052756 141114 0 Totals: Reception Area : I ; 1.0 1 11 DESCRIPTION QUANTITY UNIT COST RCV DEPREC. ACV 64. Haul debris - per pickup truck load 4.00 EA 128.41 513.64 (0.00) 513.64 - including dump fees 65. General clean -up 10.11 HR 25.91 259.1► (0.00) 259.10 Note: Above line itern for dady setup, lakedown and daily site cleanup 66. Moving -(Bid item) 1.00 EA 250.00 250.00 (0.00) 250.00 67. General Laborer - per hour 10.001111 29.28 292.80 ( 292.80 Note: II item topack and unpack smallboxable items, Does not include content manipulation. 68. Final cleaning - construction - 614.17 SF 0.20 122.83 (0.00) 122.83 R 1 esidential Totals: General 1,438.37 0.00 1,438.37 Total: Main Level 9,644.73 0.00 9,644.73 Line Item Totals: CB0129E 9,644.73 0.00 9,644.73 Grand Total Areas: 1,307.11 SF Walls 612.00 SF Floor 0.00 SF Long I 612.00 Floor Area 873.83 Exterior Wall Area 0.00 Surface Area 0.00 Total Ridge Length A I .1141 P-110 f 12.00 SF Ceiling 68.00 SY Flooring 0.00 SF Sho Wall 659.42 To Area 110.50 Exterior Perimeter of Walls 0.00 Number of Squares 0.00 To Hip Length 1,919.11 SF Walls and Ceiling 159.00 LF Floor Perimeter 185.33 LF Ceil. Perimet.w 1,307.11 Interior Wall Area 0.00 Total Perimeter Length 3/5/2015 Page: 6 Page 57 of 325 562 NW Mercantile Place Ste 101 Port Saint Lucie, FL 34986 (772) 200-2956 CGC - 052756 MMUMNIOM Overhead @ Profit @ Replacement Cost Value Net Claim Summary 9,644.73 10.0% 964.48 10.0% 964.48 $11,573.69 $11,573.69 Mark Detlof Estimator 3/5/2015 Page: 7 Page 58 of 325 d N h M a a V A Page 59 of 325 .6L - Alibrandi, Julianne From: Webb, Pam Sent: Friday, March 06, 2015 3:37 PM To: Alibrandi, Julianne Subject: FW: Lic. & Ins. Certs 2�� =� Pam Webb, AIC, Risk Administrator Human Resources and Risk Management City of Boynton Beach 100 E. Boynton Beach Blvd. I Boynton Beach, Florida 33433 o: 561-742-6043 WebbP@bbft.us I www.boynton-beach.or-e I Like us on Facebook Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to disclosure. Under Florida records law, email addresses are public records. Therefore, your e-mail communication and your e-mail address may be subject to public disclosure. From: Oldbury, Julie Sent: Friday, March 06, 2015 3:35 PM To: Webb, Pam Cc: McPherson, Tim Subject: RE: Lic. & Ins. Certs MY.= Julie Oldbury, Director of Human Resources and Risk Management Human Resources an is anagement City of Boynton Beach 100 E. Boynton Beach Blvd. I Boynton Beach, Florida 33435 o: 561-742-6277 OldburyJ@bbfi.us I www.boynton-beach.org - 7 Like us on Face book rem W =7 , Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to disclosure. Under Florida records low, email addresses are public records. Therefore, your e-mail communication and your e-mail address may be subject to public disclosure. 0 Page 60 of 325 From: Webb, Pam Sent: Friday, March 06, 2015 3:34 PM To: Oldbury, Julie Cc:' McPherson, Tim Subject: FW: Lic. & Ins. Certs Administration. Everything is line. Thank you. O Pam Webb, AIC, Risk Administrator Human Resources and Risk Management City • Boynton Beach 100 E. Boynton Beach Blvd. I Boynton Beach, Florida 33433 o: 561-742-6043 WebbP@bbfl.us I www.boynton-beach.org America's Gateway tot Gulfstream From: Allbrandl, Julianne Sent: Friday, March 06, 2015 3:32 PM To: Webb, Pam Subject: FW: Lic. & Ins. Certs 00 Julianne Alibrandi, Senior Buyer Financial Services City of Boynton Beach 100 E. Boynton Beach Blvd. I Boynton Beach, Florida 334 a"ea F4 o: 561-742-6322 A[1brand!J@bbf[.us I www. boynton -beach. org Like us an Face book Please be advised that Florida has a broad public records law and all correspondence tome via email maybe subject to disclosure. Under Florida records law, email addresses are public records. Therefore, your e-mail communication and your e-mail address may be subject to public disclosure. 2 Page 61 of 325 Sent: Friday, March 6, 2015 2:30 PM To: 'mark.cbconstruction@gmaii.com' Cc: Alibrandi, Julianne; Riseley, Karen Um 3 Page 62 of 325 Alibrandi, Julianne From: Alibrandi, Julianne Sent: Thursday, March 05, 2015 3:10 PM To: Imark.cbconstruction@gmaii.com' Cc: Riseley, Karen Subject: Boynton each Utilities Department Karen Riseleyjust dropped off the requisition for the work that your Company is to perform in the Utilities Department. In an effort to get you a purchase order by tomorrow, if you would e-mail the certificate of insurance directly to me, I will be able to create a purchase order for the work and e-mail to you by tomorrow. We will need to see proof of coverage for general liability, workers' compensation, vehicle liability, and the City of Boynton Beach must be named as an "Additional Insured". If you have any questions, please do not hesitate to contact me. Thank you. ; IFF 111 1 11 1 IT1 11 Financial Services City of Boynton Beach I V 100 E. Boynton Beach Blvd. I Boynton Beach, Florida 3343 o: 561-742-6322 AtibrandiJ@bbfL.us I www.boynton-tgggh.org America's Gateway to the Gulfstream H Ok Page 66 of 325 P! 'ev Ok Page 66 of 325 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 150793 BOYNTON BEACH, FLORIDA 33425-0310 DATE: 03/12/15 TO: AMJ - TRINOVA - FL 4110 SOUTH FLORIDA AVE. SUITE 200 LAKELAND, FL 33813 SHIP TO: City of Boynton Beach WEST WATER ADMIN 5469 W. BOYNTON BCH BLVD. BOYNTON BEACH, FL 33437 EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST 1 5.00 EA S2BAHM07120PVTS0702000 - 2859.1900 14295.95 ProMinent S2Ra Sigma 2 Basic. 39.6 G/HR @ 100. PSI MOTOR NOT -INCLUDED 2 825.00 DL FREIGHT ESTIMATED 1.0000 825.00 REMARKS: REPLACE FAULTY PUMPS FM SODIUM HYPOCHLORITE FEED SYSTEM AT THE WWTP. SOLE SOURCE VENDOR QUOTE #1502220 PROCUREMENT SERVICES: P.O. TOTAL: 15120.95 ACCOUNT NO. PROJECT 403-5000-533.65-02 WTR020 PURCHASING Page 67 of 325 Ln Ln r4. A I- r- N CN -1 I - I - N en > m 1 ■ 0 U) I pi • N Ln Cl) .d. M C14 1 0 E-4 r '4 0 H Z > 0 0 H H 04 Z EA P4 W H x rij m 0 H u 2 0 1-4 0 m P4 > rn • W ul llx I P4 C4 H V) E-4 rA m • H z 0 H E-1 0 F 0 • M P4 N Ln 0 Ln (71 0 GN Ln In O 0) N N 00 H Ln H 0 eq O E-0 0 a; Ln E-1 Ln N 00 co N ul 934 H W 94 0 0 M H M H M llx 990 ix 0 H rj) H rn .14 Ix 04 u ca F4 rd Ld ts a, E- 0 cli Z N O �ln ■ r la, rA rIn 0 til ■ (d 0 996 H • m �A UM04 PM04 1 N Z U) c) En @ FA m N -H 4JP! E-A E-4 • 1 • IH x 00 ZOE PDX 0 C 00 900 rl P42U x U 2 ko OH HE N PQ 0 E-A 0 ra 0 C P oum pd u m COI D4 M X 94 H c E Ln c) Ln m 9 rn 0 Ln Ln 0 eq N CD r-I tli tn rI H 0 0 C 0 C) 0 1) u (d (d .0 4 cl u Z (1) 0 $1a Qa E4 54 04 (d (d Pi p4 Pa 0 u0wow MN a) N a) Pr4 rj 0 V 0 11 0 P4 (d P4 (d Z rx p � p $ N H E-4 Z 0 0 to to cl) ril M M C'J Z7 0 0 M P4 04 M Z Z H a H HWHW W E-1 CO H zg8g 0 U Z 0 W V4 M E-t C6 p CIO PQ P C4 0 Pr4 R 0 Ln ri V� Z p c1l:w • H F-i c4 E-q E-1 • H 4 rA H En 9 E 0 ' E a 04 M 0 w >4 ix D Page 68 of 325 `r • � I � 1 1 1 1 Date: 1`i - • Explanation for Purchase: motors The chlorine pumps and - West Water Treatment Plant ,a variety of performance issues and the frequency of required maintenance has increased. After reviewing several . • - ls including those curre s Pr represented the best fit in terms of operational efficiency, flexibility and cost. THNova-Flodda is the sole representative for Prominent in Florida. . e - . , . r • • • . • 1 0 – o - 11ar Amount of 1 • and attach backup Three Written Quotations GSA Stat Contract -: SNAPS Sole Source X Piggy-Back Budgeted Item Emergency Purchase Other C ontract • ' N OTE: r for : :'Department Purchasing Agent 7. _-AAA Asst City Manager City Manager &I C_ .Mr:r��r�s►. D_ fm _wi IMMUFA Page 69 of 325 Fmw___ . __ H.T.E. ENTRY DATE: H.T.E. AEI1J1U1S1T1*,N # Replacement of faulty pumps for sodium hypochlorite feed system at the West Water Treatment Plant Quotation #1602220 Procurement Asst: VEN INIF DOR N - ORMATIO: DIVISION: OTHER INFORMATION: City Manager (non budgeted Name: TriNova-Florida, Formerly AMJ Date: 2/27/15 REASON FOR PURCHASE: Replacement of faulty pumps for sodium hypochlorite feed system at the West Water Treatment Plant Quotation #1602220 VEN INIF DOR N - ORMATIO: DIVISION: OTHER INFORMATION: Name: TriNova-Florida, Formerly AMJ Date: 2/27/15 Address: 4110 South Florida A nue Lngineenng Date Needed Confirm. Cust. Re[. ASA?"/Conf. Distribution BACKUP DOCS. DELIVERY: SUBMITTED: j Phone (contact): Chad Kloft Water Qual. Quotes/Verbal E. Admin. 40 (over $500) Phone: 1-863-682-4500 / 800-881-1487 Pumping Quotes/Written Fax: 1-863-687-0077 $2000) Vendor Number 14675 PWTreat. (X) Bid Docs. W WTP 42 (X) Meter Serv. Sole Source Ltr. (X) 1JNktFA1[*1;9K7. ",1U7!7rMW#J, Insurance Special Instructions: Requirements: Project Number: WTR020 Description & Part Number MEN. IMM2111141 111M S2BAHM07120PVTS0702III ProMinent (S2ba) Sigma 2 Basic 39.6 G/HR @ 100 PSI MOTOR NOT INCLUDED Freight - Estimated ME Page 70 of 325 I P , J !, Wdi Uf77,7T,TV; , Phone (561) 742-6400 FAX. (561742-6298 Replacement of faulty pumps for sodium hypochlorite feed system at the West Plant. Quote# 1502220 VENDOR#1: TriNova-Florida, Formerly A DATE: 2/24/15 CONTACT PERSON: Chad Kloft PHONE NUMBER: 1- 863- 682 - 4500/800 -881 -1487 QUOTE: $15,120.95 VENDOR#2: DATE: CONTACT PERSON: PHONENUMBER QUOTE: VENDOR #3: DATE: CONTACT PERSON: PHONENUMBER QUOTE: ATTACH THE ABOVE QUOTATIONS TO REQUISITION AND SEND TO PURCHASING DEPT. Page 71 of 325 TriNova- Florida Formerly AMJ 4110 South Florida Ave, Suite 200 Lakeland, FL 33813 800 -881 -1487 Office 863- 687 -0077 Fax FLSales@trinovainc.com Page: 1 CITY OF BOYNTON BEACH 2O13TE Quotation #: 1502220 P.O. BOX 310 Revision: BOYNTON BEACH FL 33425 Date: 02/24/15 Ph: (561) 742 -6953 Fx: (561) 742 -6295 Prin Quote #: Capacity Data: - Flow Rate: 150L /H; 39.6GPH - Pressure: 7BARp 10OPSI Selected options: ® Liquid end materials: PVDF Seal: PTFE/ Vitonr seal - Diaphragm type: Safety diaph w/ visual indicator - Liquid end version: without valve springs Connection: PVDF clamping nut & insert _ Labeling: Standard with ProMinent logo - Motor mount: without motor, with NEMA 56C flange - Enclosure rating: Standard (IP 55) - Stroke sensor: without stroke sensor - Stroke adjustment: Manual 2 5 FREIGHT ESTIMATED FREIGHT TO SITE 165.00 825.00 Please visit our website http : / /trinovainc.com /calendar-php for our 2015 training class schedule for our Process Training Unit (PTU). * ** PLEASE SEND PO'S AND INQUIRIES TO: FLSALES @TRINOVAINC.COM * ** Page 72 of 325 [sr-Imnsor Us El Mr. Leon Liberus City'of Boynton Beach F;MMAM=rC-j)-11-iUM FIT-M 8 N R 1 humholli I -, 11 1it 14 q Of-,, 11 14'. ProMinent Fluid Controls, Inc. has appointed TriNova Inc. — Florida, formerly AMJ, as our authorized representative for the municipal market. This includes direct sales to T ;r-1 0=0 F Me OVWFF�� am��M • 1 • - - MOM WMEWD111 Lakeland, FL 33813 1 *00 ' A 16 I mm E 2 R;�M =M= INC. w U3 Boynton Beach 10-14-2014 19 OW-FUSAW- 9 1 , - =m ON91M :I ffiffiff Page 734 Abrams, Tffilova PURCHASE ORD CITY OF BOYNTON • ' t PROCUREMENT 00 EAST BOYNTON BEACH BOULEVARD P.O. :O � P.O. 8 BOYNTON •- 0 r r VENDOR 7736 SHIP TO: TO: DELL MARKETING LP City of Boynton Beach ONE DELL WAY, BOX RR8 -11 ITS DEPARTMENT ROUND ROCK, TX 78682 100 E BOYNTON BEACH BLVD BOYNTON BEACH, FL 33435 1 9.00 EA LATITUDE E6540 1271.1800 VENDOR ITEM NO.- 210 -AAFM 2 9.00 EA DELL SECURITY:LOCK: 30.7900 VENDOR ITEM NO. 332 -1 REMARKS.. 9 LAPTOPS FOR THE COMMISSION , CHAMBERS DAIS PIGGYBACK STATE CONTRACT #25`0'- WSCA -� 10 - 10/1.1/093/31/15: QtjbTE #702936022 DO..NOT' MAIL PO.- ITS WILL SEND TO VENDOR. EXTENDED COST 11440.62 277.11 PURCHASING Page 74 of 325 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 1•0 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 150805 BOYNTON BEACH, FLORIDA 33425-0310 DATE: 03/18/15 My �*�W SHIP TO: TO: DELL MARKETING LP City of Boynton Beach ONE DELL WAY, BOX RR8-11 ITS DEPARTMENT ROUND ROCK, TX 78682 100 E BOYNTON BEACH BLVD BOYNTON BEACH, FL 33435 ACCOUNTING INFORMATION ONLY - DO NOT SEND THIS PAGE TO THE VENDOR* -------------------------------------------------------------------------- REQ/ACCT DATE REQ BY PROJECT AMOUNT ---------------------- -------- ------------------- 0000063556 03/16/15 ITS... 1T.1302 11440.62 30241015806415 0000063556 03/16/15 ITS 277.11 00115105135220 -------------------------------------- ------------------------- PROCUREMENT SERVICES: I I P.O. TOTAL: ACCOUNT NO. PROJECT PURCHASING Page 75 of 325 EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST °, 8 tl fief O . u ®5 P 9 u �J Z v C) e. I 0 `° � rr O r- b zm rrw O OFi Wd H H 0 rr eA 0 0 H mom H Hn WK z rr O O Hm N ,^s Eno N ( (D D W rr z �ft n H H• 0 M H Ln O N- m . Ul a 0 0 m M .9 n H m rn 0 Ps w C�9 p H H H H z H in H z x Cri n tFJ H ro H y r N �z Vj O o N �0 Ln N O NH Ln Ln N W W O to m N IP N N O U1 Pu CsJ30 pa m K) 1I yH Hzx9 pa 3 z ci ci HpoHU pu td A C3M -MH WQ - 3wZ1:3 LnwF3H O b 3 y r H n n 0 C3 z H H i nN 0 z ,wq Kj O y N r) 0 pl- rr 0 31 h � I I i m H+ 8 N HI t7 01 F3 z+ (D k I rT e N N O O O P, O O O O H W H H 1 N IP N ••3 IP W N N y N � M () W lu) ci 0 myC 9 ns n3H 00M IO Hn 3 OHC3 OH Up4 Pd d>GPfJ H V1 0 000 3K9r w3 C n n C7'C�d+ b O to n C L29 b W Di GRa MCA H ;7j 30 tji t z 0 W 7.e H r 0 O n %D w O O O O tFJ H � � H H z N W J H O H r O O O O W N N H I°' •7 IF+ •.7 J O J N 01 W N N N N O 3 H � ro � 0 w O H H H t4 O w z 1.4 ` M ZM H .... d� z y O ®�s w 'rU ro ro H . • US Iii H 'A1 H 0 z w �r d n O L31 O O r O H O U] w H l71 0 Ln DU z 171 H n r w to w H 0 [=J r H G LaJ x8 ac H H Ce: ts3 w w \ \ w H O O1 H N Ul N Page 76 of 325 Date: 3/16/2015 rinmk&i Contact Person: Marty Stevens Explanation for Purchase: Nine laptops to be installed in the Commission Chambers Dais. These will • used for viewing agendas, proposals and research. They will be secured in place with cable locks. Recommended Vendor Dell NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract. Fund Source for Purchase: Account 302-4101-580-64.15 IT1302 $11,440.62 (Laptops) Account 001 -1510-513-52.20 $277.11 (Cable locks provided by ITS) Form Revised 02/01/02 Page 77 of 325 R73111190mp UAL Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and informational accuracy. you • er or desire certain changes please contact your - s profession -1 •• possible. as Sales ♦ tl Information PHONE: SALES REP: CHARLENE VELA : 1 • Email Address: Charlene Vela(&-Dell.com Phone Ext: 5139886 1 • 1• • • F313= Intel HD graphics 4600 (490 -CIF) Dell Wreless 1506 Driver (555 -) 320GB 7200rpm Hard Drive (400- ) Wridows 7 Professional, -bit, No Media, Latitude, English (421 -8067) S Order (332 -1286) 6-cell (6 ) Lithium Ion battery `th ExpressCharge (451- L) No Wreless WAN Card (362-B BBB) DVD+/-RW Drive (429- ) Dell Wireless 1506 802.11 /n Single Band -Fi Half Mini Ca (555 -C) US Power Cord (537- L) No Media (620- ) 9 Dell Back-up and Recovery Manager for Windows 7, Multiple Language (637- ) BTO Standard shipment (800 - F) System menttion English ( 3- B ) Regulatory Label UMA VWV E (389 -C) No Camera Soft (319- ) Y111=15 Quote Surnmary_702936M No Energy Star (387-1313CE) 9 4th gen Intel Core i5-4310M Processor (2.7 GHz, 3M cache, Upgradable to Intel vPro technology) (338- S) 9 No DDPE Encryption Software (954-3465) 9 No Webcam and No Microphone (325- U) 9 SHIP, NBK,E6540,DAO, UMA,Mix-model (340-ADIN) 9 No Power DVD (430-XXYY) 9 CFI Not Included (469-2486) 9 No Intel Responsive (551 - J) 9 Intel Core i5 Processor Label (389-13CCI) 9 15.6in FHD (1920x1080) Anti -Glare LED (391-BBVQ) 9 Microsoft Office Trial, MUI, Optile, Precision, Latitude (630-AABP) 9 Windows 7 Label, Latitude, Vostro and Mobile Precision Notebooks (330-6322) 9 Thank you for buying Dell (421-9982) 9 Dell Data Protection Security Tools Digital Delivery/NB (422-0007) 9 Dell Client System Update (551-BBBH) 9 Adobe Reader 11 (640-BBDI) 9 Dell Data Protection I Prot ected'Workspace (640-BBEU) 9 Not Selected in this Confi guration (640-BBHQ) 9 Visit www.dell.com/enayption (640-1313HR) 9 Waves Maxx Audio Royalty (658-BBNF) 9 No Security Software (650- I) 9 130W AC Adapter, 3-pin (492-1313CS) 9 Product Nell Security Lock, Premium, Customer Install (332-1672) Quantity Unit Price Total 9 $30.79 $277.11 $0.011. $0.00 $0.00 LTL 5 DAY •- • • • = t770F Order Statement of Conditions The information in this document is believed to be accurate. However, Dell assumes no responsibility for inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or consequential damages resulting from any such error or omission. Dell is not responsible for pricing • other errors, and reserves the right to cancel orders arising from such errors. III I I I I I I I I I I I I I a Miscellaneous IT Equipment (WSCA) / Alternate Contract Sou i rce / State Contracts and ... Pagel d2 I I R-Ms M. T=- i MoALF-M-7-M This contract Is available only for products not on state term contracts "WSCA Store" websites provided by vendors WSCA participating addendurns are entered on behalf of governmentalentlties; In Florida for HP, Dell, a] Apple. littp://www.dms.myflorida.com/business erations/state nf rm ti n/ _purchasing/vendor o a o ... 2/12N6 81 of 325 Contractors / Miscellaneous IT Equipment (WSCA) / Alternate Contract Source / State C... Page I of 2 http://www.dms.myflorida.com/business erations/state nf rm ti n/ -9p _purchasing/vendor_i o a o ... 2 /lW82 of 325 Florida Utilizes Climate Friendly Recycled Coverage Name CBE Code Preferred Authorized Products Resellers; Area Products A2ple A - Non- No No I I No Statewide I I Minority lr A - Non- Minority No No I I Yes Statewide I I EMC _Cpr2aration A - Non- Minority No No Yes tie ewd I Eubtau A - Non- N o N o Statewide Yes I I Minority He A" Non- No No es Statewide Y I I Minority Le_agv-2 A - Non- No No Yes Statewide I I Minority Panasoni - Non- No No Yes (Statewide I inority http://www.dms.myflorida.com/business erations/state nf rm ti n/ -9p _purchasing/vendor_i o a o ... 2 /lW82 of 325 PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 150825 BOYNTON BEACH, FLORIDA 33425-0310 DATE: 03/25/15 "WIN SHIP TO: TO: TEN 8 FIRE EQUIPMENT INC City of Boynton Beach 2904 59TH AVE. DRIVE E. FIRE STATION NO. 5 BRADENTON, FL 34203 2080 HIGH RIDGE ROAD BOYNTON BEACH, FL 33426 PROCUREMENT SERVICES: P.O. TOTAL: ACCOUNT NO. 001-2210-522.52-67 PROJECT PURCHASING Page 83 of 325 EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST 1 15.00 EA FDNY D/J HOSE 1.75X50 YELLOW 131.2500 1968.75 VENDOR ITEM NO.- KEYDP18FDNY 50ARN 2 2.00 EA COMBAT -READY 1,,73X5:0 GREEN 215.0000 430.00 VENDOR ITEM NO:. - KEYDP17 -100 GARN50GRN 3 4.00 EA FDNY ; D/J HOSE 2'.5X50 ORANGE 159.0900 636.36 VENDOR ITEM. NO.- : ... KEYDP2.5.F.l)NYG-,5 0 4 10.00 EA lCo-10 3X50 WHITELIGHTWEIGHT D /J. )IJ. 16:0 . 23 0 0 1602.30 ...C 2..S.. V ENDOR I NO.-: KEYDP308:00ECO-50ARN 5 10.00 EA EOC-10 D/J HOSE 5X1 00 YELLOW 571, 5.900 5715.90 W . ./8:StORZ VENDOR ITEM NO:'- .KEYDP50-600YlO'6STORZ 6 1.00 E-A ECO 10 3X25 CPLD . 2.5 WHITE.CPLD 1.25-3300 125.33 2.5. VENDOR ITEM NO.- KEYDP30-8008CO-25ARN 7 1.00 EA EC010 DJ HOSE 3X1 WHITE CPL 101 101.00 2..5:. VENDOR ITEM NO. -' KEY-DP3:0- 800ECO-15AR' 8 1.00 EA ECO: 10 5X25 CPLD 5 , S.TZ YELLOW 258.7500 258.75 VENDOR.ITEM NO.- KEYDP5:0:ECO-600Y25S 9 1.00 EA EOC 10 5X5:0. CPLD..5" STOORZ 367.5000 367.50 YELLOW VENDOR ITEM NO...�-K 10 45.00 EA COUPLINGS 5.0000 225.00 VENDOR ITEM NO.- LASER ETCHED W/ YEAR PROCUREMENT SERVICES: P.O. TOTAL: ACCOUNT NO. 001-2210-522.52-67 PROJECT PURCHASING Page 83 of 325 PIRCAASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 P.O. #: 150825 BOYNTON BEACH, FLORIDA 33425-0310 DATE: 03/25/15 SHIP TO: TO: TEN 8 FIRE EQUIPMENT INC City of Boynton Beach 2904 59TH AVE. DRIVE E. FIRE STATION NO, 5 BRADENTON, FL 34203 2080 HIGH RIDGE ROAD BOYNTON BEACH, FL 33426 REMARKS: REPALCEMENT HOSES FOR VA APPARATUS. SEE ATTACHED QUOTE #Q144344 I PROCUREMENT SERVICES: 1 7 7 - / // s — I P.O. TOTAL: 11430.89 1 ACCOUNT NO. 001-2210-522.52-67 PROJECT PURCHASING Page 84 of 325 EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST Lf) U) 00 t- N E-4 01 :H c > p Z Q E-4 W zcn :9 W O P4 H U CY M W Ix H F-4 P P Ln z Hcn co E- o In z �D u O 0 P4 C) H z 0 0 z H 0 � C-4 z > 0 0 z H 040 H EA 124 H H 04 col C4 H ca F4 ril 0 p C4 z w N P4 W 04 ul m ul z C/I u U) a ul CX U3 u 0 M Ln z 14 0 Gt E, CO W 0 rT4 m 0 OI O E-4 H 6 M 1 [-4 0 H H Fj pi Cp u 0 ril E+ q Ol W 1 C4 H x Z 04 ul HM OZ: ri Ln H 0 0 C) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 do . . . I . . . . . . 0 a 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 r-I rA rA H rA H H H r-I rA I 4p FA ZH N m v 0 w r- m m 0 I LL Page 85 of 325 Op cd 41 m 'H (D 4J a 4J 4) 0 CL) a):J 4 r-I Ol m ( • ro (L) (d w 04 41 QJ r d 0 ril 0 0 r. (d 4 0) u N w Ill 0) a) .0 3: 3% 0 En >4 6Cq P W 4 &4 O•H EQ 'd r q 0 r. a) U a) 54 > 0 ri CA H - 0 4) Al p r-I H L6 �: 4) �5 w 3: 4-4 (D m 0 41 4 �4 r-I E) H rh ri 0 a) (d �:) fd WO 0 04 r d a 04J r. m m M r-i 41 a) r-4 a) �j (X a4 d > d P4 0 Page 85 of 325 Ln Ln 0 Z L O 00 r- W O O ° Ln HH Lnn O H H m I Ln I M CA N 1 N Ln \ \ ! O I 0 0 I O >i I \ M zi 1 Ln I OU ff U W o O i O O W >L W O W 1,D [Q H@ O rM O O O o I I W O Z o O O m O O x E H d I A r-+ Q m %D CO I U U u W I W I I I O W W H q A I m r_ Ln O O O M O O W a. PS i H rl N M Ln M as Ln Ln a.s ✓' O e N N m al PL al q N as W m A I A A M A A A + A A w Zi + rM :M >+ v> >+ >+ >I >a r CA p6 W I W W W W W W W W W r "W > H f a W I Q I i i I 1 i I i E i 7.1 Q H i Ln O W O O M O Ln O O W Z U h O M M /P M O r^ Ln O x WOI aI F U i m O lD N Ln Ln H m C`• Ln H x i W M M O H N O Ln W N " W Ch d+ W 1D h H H N M N a I ri rl Ln W @ F-I 8 H I W EH O O O O O O O O O O Ln HU] I O O O O O O O O O O OD H O I Ln O a% M ®1 M O Ln O O Ln E ° `Y ° i U 1 N O O N M M O h Ln O %D W H I ri Ln 191 O v-i Ln rl m L` Ln O ' W I M H Ln W r N O Ln LD O M 1 11 N N H Ln H H N M O H ZI I 0 0 W i o CI E + W 04 W H d m Pe (n z I 4 FCO 4 9 F4 KC 14 Z. N N W W W W W W W > 4 14 W W O OZ Sa + O o o O o O o O O o H 1240 H+ 0 0 0 0 o O o p O O E 14 H H + H ae 62 pi E i Ln N d° O O rI H H H Ln H 4 W ril 0 �3 H P4 Zi 0 @ QI a1 04 W a I W M134 > PG A 0 + CA Q P W W I eA H I .� O W u En al U] 04 U] I Ln i N L N i ".s "✓ ".� a ".� O ✓ > r"' > ' S e P� a a pa PG H PS P4 Ix 114 P: 124 W W w u L•AW MW w w W W i U1 VJ m V] w CA Ua U] Ln U] U] • CA Ul Ln CA U] CA U] CA CA N CA i w w W F] W\ W N W W w o w w u I >1U >iU >Iu `1>+U ncSHU >+U NSHu yHu 0>1U >Iu 0 ! F H E H E H Q E H E H Q P H E H E H 9 H H H H \ i WI i N N 0 H44a mNP$ ai N4 Pi aN P 3: 44 p'+ WNa N. g Ln 4w 4w 4w 9 W 14 W I OU]w ul U1 WWm C)U]U1 O U]ca U USCA UWW O m CA CA U] mUS W O L 0W>I WWSI O W>a WWS+ WW>+ EWS+ WWS+ WWS+ d< W>+ WSy PS H WIXP WPGH PSH 3PSH > +P: E+ HaH FP.'.H " rIP:H ®a E1 aE+ H H i > aHW HW E H xx H HHW H 0HW H W 4 I W 0 W ONW WNN ON SW x WW NNN P DI NI 4 04 aEgc�F �c Cl) I L >+ U] O >B CA O >+ US H >a O 14 >� US M >+ Ca >+ CA rA >+ CA >+ U1 >: Icy I XP Ln E Ln E-i a E-I x E • H Ln H H = E H Q W I Ln H +S X HH??'ii S X H !S ('.H�7 IS Ln H IS N H � " "�_HH7�i LS Ln :�H?i LS Ln 5 LZI H Im r4 N r4 O N i HuP4 �U P: NUP4 HCJx USua p M UD4 u w 9 A 0UM aVP L) C4 14 ri W F-1 W WWH 0MH 01WH WWH MNH a+WH M I WWPl< Wr-4 WWN 3CWN x U MWN U WN Um 00 US > U] O m O Z+ B O .. .. �] .. 0 .. .. p .. .. F] .. .. Ln .. .. �4 .. .. Ln .. .. p .. .. .. .. H 0 I x>+Q �>i `M>4Q m -4Q `\>+A N>IQ > N7yQ m>4Q >+Q E H I HO WHO HO SOHO QEO SCEO F3 FO XE°IO SCEO WE-40 0 H 134 \Q x I Ax \Qz MME ME M ME QME MME M H CH ZiME E O HI MOO HOO MOO OOO OOO 000 000 OOO 000 HOO H a 04 zci IQ.'EU xu H U ri U HZU HZU HI U H U FIEU H 0 NI ZO� z0 Z00 OE uo� 000 0OD 00 U H O 0 E W I mum Oum QUM Uum Oum Uu Uum Uum Oum OUm d A I Ga U W W W W W W W U P4 H W 3 "Z Ix I r1 N M dl Ln LD h m O1 O U] H m I H aZ I I @ W I w P i 10 Iq Z i CD I ! O 1 M 1 H r-I U] W H O O1 O O 00 H O m O E+ E r rn I � H h O Z W W Ln O � �'1 H CI H W W P4 H a Da Ix I i z F O m Z O H H e . P6 O U W F7 Z 14 W H H Z 0 O U U �i I O U W Z H a Page 86 of 325 JIM 03/19/2015 16:41 #895 P.001 /001 D • Requesting Department: Fire Rescue Contact Person: Ouida Hall Dollar • Source • : (check ♦ . is •,.. - _ „ - Three Written Quotations x GSA Contract State -! PRIDEIRESPECT -I SNAPS • = Source -' Piggy-Back Budgeted Item _ Emergency Other -i Contract • NOTE: Pricing proposal for purchase must be presented in the same detaff oontained vAtNn the oontract. I rFund Source for Purchase: '001-2210-522-52-67 0 -■ =IT • City Manager Form Revised 02/01/02 Date Date Tate Page 87 of 325 to Ln x x w X w x` p w x N= p Ln da' y O Ln N O Ln F� Ln N Ln Ln x Ln O X ? Ln LA LA O 0 O tn' Ln (D X 01 O N Ln :J O Ln x 1- Ln O F-h M (D Ln C ? ® � m O O O ,=a '-r O rr tD O O O M :E M O rD r Page 88 of 325 C 01 1- h F-h O O 4�h N Ln < 0) M (D 4j 4j 4/ n• 1• t 411• V). V). /} in i tn. . V � w N F✓ F-+ Ln N 1 N N O_ 0) Ln O N -4 0) Ln 1� W " j 00 F A Ln W O LD Ln F-A O Ln V O W Ln N O O N O Ln O w LO W LO O Ln o w Q1. in to r+ n N w N FA F-' Cl) 0) 4�. LO p V ® 00 0 Ln Cn Ol O 00 00 W V O W W W W O 14 W O w O w 0 0 m O Ln rD DJ m D D 0 3 :3 o �r vi V). 4.4 tl) 411• if� A^ Ln Im 00 00 O o O vi V Ln W w LD -4 w h lD lO lO lD iO iO lD Ln Ln Ln Ln (n Ln Ln 4. o w+ 4/Y 411• ih 0 6J9 iA in. 00 N tri -t � N n1 m V V O O L n O O W LD w Ln L O O O C7 LA L L 0 0 0 0 Ln Z Z Z m < t D D D HCL w 0 N w N N W Ln N A w w O r' ko Ln Ln N Ln O Ln LA Ln LM F4l w Ln N W Fes* 000 kDD LO La W L �O0b0LFu1o0 ®N Ln O O O O O O O Ln Page 88 of 325 2904 59TH AVENUE DRIVE EAST 141 MARITIME DRIVE BRADENTON, FL 34203 SANFORD, FL 32771 IN FLA: 1-800-228-8368 Total Price PHONE: 941-766-7779 PHONE: 407-328-5081 FAX: 941-756-2598 FAX: 407-328-5083 or visit usat: www.ten8fire.com 1,968.75 Sell CITTOF BOYNTON BEACH To: FINANCE DEPARTMENT P. O. BOX 310 BOYNTON BEACH, FL 33425-0310 Ship Via: STANDARD DELIVERY Payment terms: NET 30 DAYS �LLLt Sales Quote Number: Q146344 Sales Quote Date: 03/12/15 Page: 1 — I . s • . Ovil un tol a 114 M I P]IIIIIIIIIIIIIII "-- 'J. 0 Item No. Description Unit Quantity Unit Price Total Price KEY—DP 1 8-800—FDNY—Y-50-ARN FDNY D/J HOSE, 1.75" x 50', YELLOW SECTI 15 131.25 1,968.75 K EY—DP 17-1 000—ARN 50'GRN 'COMBAT-READY'l.75" X 50' GREEN EACH 2 215.00 430.00 , 'EY —DP25—FDNY-0-50-ARN FDNY D/J HOSE, 2.5"x 50',ORANGE EACH 4 159.09 636.36 ,EY—DP30-800—ECO-50—ARN EC -10 3"X50'WHITE EACH 10 160.23 1,602.30 LIGHTWEIGHT D/J CPLD 2.5" , 'bEY-D1 3 50-600Y-100—STORZ CO -10' /J HOSE 5" X 100' YELLOW EACH 10 571.59 5,715.90 W/5" STORZ ECO 10 3" X 25'CPLD 2.5" WHITE EACH 1 125.33 125.33 CPLD 2.5" (,EY—DP30-800—ECO-15—ARN EC O-1 O' DJ HOSE 3" X 15' WHITE EACH 1 101.00 101.00 CPLD 2.5" , -EY—DP50—ECO-600Y-25-STORZ ECO 10 5" X 25 CPLD 5"STZ YELLOW EACH 1 258.75 258.75 :EY—DP50—ECO-600Y-50-STORZ ECO 10 5" X 50' CPLD 5" STORZ EACH 1 367.50 367.50 YELLOW Couplings are to be laser etched with the EACH 45 5.00 225.00 year/ Transferred to page 2 ................................. 11,430.89 Page 89 of 325 TEN=8 FIRE EQUIPMENT BOYNTON BEACH FIRE DEPT, INC. IN SERVICE TO SERVE YOU SALES QUOTE 2904 59TH AVENUE DRIVE EAST 141 MARITIME DRIVE BRADENTON, FL 34203 SANFORD, FL 32771 BOYNTON BEACH, FL 33426 IN FLA: 1-800-228-8368 BOY TON BEACH, FL 33425-0310 Sales Quote Number: Q146344 PHONE: 941-756-7779 PHONE: 407-328-5081 Sales Quote Date: 03/12/15 FAX: 941-756-2598 FAX: 407-328-5083 or visit usat: www.ten8fire.com Page: 2 Sell CITY OF BOYNTON EACH Ship BOYNTON BEACH FIRE DEPT, To: FINANCE DEPARTMENT To: 2080 HIGH RIDGE ROAD P.O. BOX 310 BOYNTON BEACH, FL 33426 BOY TON BEACH, FL 33425-0310 Ship Via: STANDARD DELIVERY Ten-8 Contact FLEADER Payment terms: NET 30 DAYS Customer ID: BOYNTO It No. Description Unit Quantity Unit Price Total Price Transferred from page 1 ............................ 11,430.89 Example: 14/046 thur 14/091. TBD FREIGHT FREIGHT CHG TO BE DETERMINED EACH 1 Amount Subject to Amount Exempt Subtotal: 11,430.89 Sales Tax from Sales Tax Invoice Discount: 0.00 0.00 11,430.89 Sales Tax: 0.00 Total: 11,430.89 , ■ i Ift"M7140Tno r4=, IRIM, 0MIT-If Page 90 of 325 Buy Magnum 800 — Nylon Hose - Key Fire Hose Corp. - eDarleyxol You have no items in your shopping cart. t e- 7 - %. +vt uw n , d , !r Page I of I i_;. :4 4- C- t , / Magnum 800 ® Nylon Hose Magnum 800 — Nylon Hose SKU BHO92Y BHO92OR BHO93Y BHD930R MODEL 1 %" x 50" Magnum 800 Yellow Hem w/NST Cplgs. I A` x 50" Magnum 800 Orange Hose w/NST Cplgs. 21" x 50" Magnum 800 Yellow Hose w/NST Cplgs. 2 x 50" Magnum 800 Orange Hose w/NST Cplgs. PRICE OTY 0 0 TO t� MORE VIEWS This product incurs additional freight and handling fees depending on weight, size, and/or quantities ordered. Add to Winhlist Add to Compare - :me; ) a ' th: Pr J ... r -, A a jn + :, r. 1L'/ -"yc'., r.; t , ;';I, 4 ' a�,,7 outer jackets to promote abrasion resistance and kink-resistance. VVith higher tensile strength than that of polyester. the best ozone resistance. IM!!TMMM�ilon-hose/ IRWR15 of 325 Buy Combat Ready Fire Hose - Key Fire Hose Corp. - eDarley.com Page I of I 07,-Tmkc�- I W http://www.edarley.com/combat-ready-fire-hose/ Vs§effi • 325 ka i K;, p. I Combat Ready Fire Hose Combat Ready Fire Hose My Cart You have no items in your SKU MODEL PRICE OTY shopping cart. AS32201 1-314" x 50' Combat Ready Fire Hose its v. : o AS32202 1-3/4" x 100' Combat Ready Fire Hose 1W w e AS32301 2-112"x 50' Combat Ready Firc Hose .",?-"j! 0 6Vad. Direct ey AS32302 2 -112" x 100' Combat Ready Fire Hose : 0 Fecvrve :; urn TO - ,A r f -,vour inbux This product incurs additional freight and handling fees depending on weight, size, and/or quantities ordered, S?Vn Lip tocisy.-ad iu ',Tr Off ftKrk?tdt', MORE VIEWS Add to Wshilst Add to Compare 1E I Fti,i !rn,1 17,! 07,-Tmkc�- I W http://www.edarley.com/combat-ready-fire-hose/ Vs§effi • 325 100)'uy Eco-10 3" Hose - Key Fire Hose Corp. - eDarley.com You have no items in your shopping cart. ucridy Vi —, ,I. a / V' 'i .,,. C,, r. / Eco-1 0 3" Hose darley.com 'Direct 411d dir in . air jr j- t- r.p teid-v 0 ivc �;7e—,r:' wuw mk- MORE VIEWS 11 11) Page I of I Eco-10 3" Hose T SKU; 61.287 'Specify Color White Qtj: I ADO 1 0 C; LT This product incurs additional freight and handling fees. depending on weight. size, and/or quantities ordered. $111.95 http://www.edarley.com/eco- R1bV§(R3 of 325 Buy SUPPLYLINETm Hose - Supply Hose - Fire Hose - eDarley.com Page I of I http://www.edarley.com/supplylinetm-hose/ 3FIqW94 of 325 ".71.7 - .' v.:. - - 1SUPPLYL1NE 1 " Hose SUPPLYLINE T " Hose You have no items in your b t j.. shopping cart. MODEL PRICE CITY BB10925 SUPPLYLINE'- 4" x 25' Hose 0 BS10950 SUPPLYLINE 4" x 50' Hose 0 BBI09100 SU PPLY LI NE 4" x 100' Hose Nor, 0 Rl--i.i,tly Vi' ., ed SWIM SUPPLYLINE 5 5" x 25'Hose 0 vy E1811060 SUPPLYLINEI- S"x 59 Hose t'4 4 - 16 o .'K BBH110100 SUPPLYLINETM 511 X 100' Hose $4814 ? 0 113" F - .ib , .-. '-;adj Fi. A.DD TO - AR f MORE VIEWS This product incurs additional freight and handling Tres depending on weight, size, and/or quantities ordered. 0 Dct -ftley.com ire N Add to ahlist Add C^mpare 5.,ji Lip to,). •od 1`.aCLR About This Product ite jour - t;!& . 11, Thrcaded Bowl Size W,& 100'Unepid 1 nofllrs3 S, Pr•a. Bur=., Pr•?s i,k lbs (100 PSIG 3 INl Ps I ci 9(xI PSIG 5-3's" 8 lb. 600 PSIG 300 PSIG 900 PSIG Hose comes with Store coupling Double jacket all polyester hose intended to transfer large Volumes of water with minimal friction loss. Lightweight and compact occupies less space than conventional rubber-covered LDH. Flexible to -60 ° F. Construction: circular woven, double jacket. 100% virgin spun polyester. Tubc: Extruded T.P.U. elastomer - ozone and age resistant. Hose Threaded Weight Proof Service Burst Size Bowl Siz, 100' Unepid. Press. Test Press. Press. 4" 4318" 68 lbs. 600 PSIG 300 PSIG 900 PSIG 5" 53/8" 84 lbs. 600 PSIG 300 PSIG goo PSIG http://www.edarley.com/supplylinetm-hose/ 3FIqW94 of 325 Available in While, Yellow, Red, Orange, Bl Green, Ian, and Block. Available in White, Yellow, Red, orange, Blue, Green, Tan, and Block. White While Colors Diameter 50 Feet 100 Feet 50 Feet 100 Feet 1%- $1.02.95 $186.95 $116.9S $214.95 IW- $116.95 $2091S $131-95 $23 9 S 2" SI59.95 $288J5 $177.95 $324-9S 2W- $169.95 $30S-9S $19OSS $346.95 30 $222.95,-'+ $388-95 $246.95 $433.95 Available in White, Yellow, Red, orange, Blue, Green, Tan, and Block. White colors Diameter 50 Feet 50 Feet 1%- $145-95 $ 160 - 95 Available in White, Yellow, R o Blue, Green, Tan, and Black. IIMMMMMM=MM�-- Can't find it? Call 1.877.ME *,Uuv Page 95 of 325 170 While Colors Diameter 50 Feet 50 Feel IW- $118.95 $132.95 JW $131.95 $146.95 2W' $194.95 $216.95 '® $253.95 $277.95 IIMMMMMM=MM�-- Can't find it? Call 1.877.ME *,Uuv Page 95 of 325 170 _F MOMMU Available in Yellow, Red, Orange, and Blue. Diameter 50 Feet 100 Feet In (y $116.95 $214.95 Ihn $135.95 $252.95 1W $146.95 $272.95 • $172.95 $311.95 2%" $213.95 $390.95 3" $268.95 $473.95 Firequip Ultra Combat Double Jacket, high tech filament outer lackeL The inner is synthetic yarn with nitrile rubber extruded-thru-the-weave resulting in a one-piece construction, enlarged 1.88' waterway, hardcoot aluminum rocker lug NST couplings. 1000 psi proof pressure, 500 psi service test Available in Green, and Day Glo Yellow. Diameter 25 Feet 50 Feet 100 Feet IW $196.95 $281-95 $540-95 Available in White, Yellow, Red, Orange, Blue, Green, Tan, and Black. White Colors Diameter 50 Feet 100 Feet 50 Feet 100 Feet 1 3w $ 253.76 $486.95 $281.95 SS40-95 2s" $314.95 $599-95 $349.95 $665.95 S 16 1 11 9FIremorn 171 377.MES.Fire Volume Pricing Available Available in White, Yellow, Red, Orange, and Tan. Available in While, Yellow, Red, Orange, and Tan. White Yellow Diameter 50 Feet 100 Feet 50 Feet 100 Feet 4H $411.95 $666.95 $430-95 $692.95 Sol $516.95 $823.95 $531-95 $854.95 Available in Yellow, Red, Orange, and Blue. Diameter 50 Feet 100 Feet 4 11 $346.95 $596-95 5" $409.95 $698.95 a Red, Orange, Tan 50 Feet 100 Feet $470.95 $772.95 .$579.95 $949.95 ®t find it? PURCHASE ORDER CITY OF BOYNTON BEACH, FLORIDA PROCUREMENT SERVICES DEPARTMENT 100 EAST BOYNTON BEACH BOULEVARD P.O. BOX 310 BOYNTON BEACH, FLORIDA 33425-0310 DATE: 03/25/ LWOW • - Fl EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST 1 23450.00 EA TASK ORDER ENGINEERING SERVICES 1.0000 23450.00 REUSE DESIGN-CSC REMARKS: Per CIT2M Hill proposal for As-Needed Services" dated February. 1.9. 20.1-5 to Chris' koschek, P.E., - Engineering Division Manager. .ATTN.:. Matthew Alvarez., P.E. PROCUREMENT SERVICES: ACCOUNT NO. PROJECT )f--U7,,7 - P.O. TOTAL: 23450.00 403-5010-533.65-02 WTR106 PURCHASING Page 98 of 325 Ln Ln co m W W Q C1 Pq W z LO m 0 0 rl) 1 4 kD 104 ul 03 m �v z M -1 �4 0 O6 H C4 H E J34 Cr. Q 0 z W W W E V) z cn —— m U) 0 ED ca r r z P4 El F C/I m 0 E-1 0 H 4 En H 0 �n E-4 0 W D4 C4 H tli ul 0 C� 0 Ln v rn N O O O 14 W, 0 0 O Ln %V rn cli U ul ca Ul WW u u as WW to w z H P! E-4 M waw i:) z Z in H HZO 00Z �l u w w al � A 14 E� 0 QHX 04 m z 000 x rl) [C f M I� 0 U VI H O O O Ln , w M N E 0 E-0 O EA CY M C4 O 0 0 a 00 0 Ln Ln v v M m N N O O 0 C) r-I �4 4-) z 0 -rq k4 E 3 0 uwm M 0 N4 �3 14 OD 0 wl Z r4 P C® P4 �C E-4 z 0 0 RC ca 0 P4 04 z O U I I !i r ft) zz e cy Page 99 of 325 late: 27-Mar-15 ling= Contact Person: Colin Groff, Util Director ource for Purchase (check and attac.' Three Written Quotations GSA State Contract SNAPS ■ Piggy-Back Emergency Purchase Fx--] materials): GSA PRIDE/RESPECT Sole Source ■ Budgeted Item Other Fx--] Contract Rumber: NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contral 1 1 Fund Source for Purchase: : Other: CH2M Hill is the Engineer of Record for the Central Seacrest Corridor project. Funding: Utilities Account #403-5010-533-65-02 WTRI 06 1 7-3 Date Is 0-1 Date Date �. "Alg =1 -Irly,7111 M M M, PWEWYe6f 325 H.T.E. ENTRY DATE: President H.T.E. REQUISITION # 63583 Maintenance Manager: (954)351-9256 Utilities Director: Bid Docs. 954) 772-2621 c $5000+): Projects: WTR106 Description & Part Number Reuse Design Task Order ILE= Page 101 of 325 President (over $5 0) Quotes/Written (954)351-9256 (over 2000) Bid Docs. 954) 772-2621 Sole Source Ltr. insurance 507 Commodity 918/042 quirements. INITIATOR: Colin Groff, Utilities Director �� APPROVED: Projects: WTR106 Description & Part Number Reuse Design Task Order ILE= Page 101 of 325 E. Admin (over $5 0) Quotes/Written (over 2000) Bid Docs. Sole Source Ltr. insurance quirements. iteroffice mail. Projects: WTR106 Description & Part Number Reuse Design Task Order ILE= Page 101 of 325 E. Admin 40 PRIM 10 • Projects: WTR106 Description & Part Number Reuse Design Task Order ILE= Page 101 of 325 CHOWHILL February 19, 2015 W99W 1171M MTAMT. UT7M Ir parim 124 E. Woolbright Road Boynton Beach, FL 33435 Subject: Proposal for As-Needed Services: r 5 5 e's Creek R • W Cypr 50 W MI Cypress Creek R Suite 400 Fort Lauderdale, FL 33309 Tel 954.351.9256 Fax 954.772.262 11 so= OrToll - (City) for as-needed engineering services for Phase I • the Central Seacrest Corridor (CSC) pipeline project. Background/CH2M HILL Experience 0 quo LZI1111111:11101 i Um I lvpw_—W�" - JITA, CH2M HILL make revisions to the design for the proposed water main, sanitary sewer, and storm wat- • • designed and delivered under Task Order No. 25. All revisions have been completed and Contract 1 is now compl- • • provided conformed documents to the City for construction. Mathews Consulting As the design engineer • record for Phase I and Phase 11, CH2M HILL is uniquely positioned to provide respons • questions and clarifications • design elements as described below. Scope • Services CH2M HILL will, at the request of the City or Mathews Consulting, the construction manager for the project: • • .. �11' - �, MOMM Provide technical interpretations • the drawings and specifications and evaluate requested deviations from the approved design or specifications. Requests for information (RFIs) will be issued • the Contractor to the City and Matthews Consulting. After initial review by the City and Mathews Consulting, CH2M HILL will conduct a review and response. Provide design clarifications as needed upon request from the Contractor to the City and Matthews Consulting. Provide on-call services, including attending meetings at the City or in the field, or conference calls at the request • the City or Mathews Consulting. Page 102 of 325 " 2 :ebruary 19, 2015 Compensation Additional authorization will be required should the actual level of effort exceed the hours below. fim Hours Billing Rate Billing Cost Kuhne, Yorg Senior Designer 80 Bohorquez, Daniel Senior Designer Russo, Kathleen Sr. Admin. Support 25 W Early, Jane C Sr. Project Manager 40 41=17-m Assumptions 1111 1 III I! IIII IF I 11T " �W $128.00 $10,240.00 $128.00 $3,200.00 $86.00 $1,290.00 $193.00 $7,720.00 $1,000.00 $23,450.00 The standard of care applicable to CH2M HILL's services will be the degree of skill and diligence normally employed by professional engineers or consultants performing the same or similar services at the time CH2M HILL's services are performed. CH2M HILL will re-perform any services not meeting this standard without additional compensation. Page 103 of 325 City of Boynton BeacE Page 3 February 19, 2015 l � = I i I i � I I i I i i I I I I I ! I I � � I III I � I 1 6 � of CI-12M HILL Engineers, Inc. 0 Matthew Alvarez, P.E. Vice President Page 104 of 325 TO: KIMLEY HORN & ASSOCIATES 1920 WEKIVA WAY SUITE 200 WEST PALM BEACH, FL 33411 SHIP TO: City of Boynton Beach PUBLIC WORKS DEPARTMENT 222 N.E. 9TH AVENUE BOYNTON BEACH, FL 33435 1 19960.00 DL LANDSCAPE DESIGN FOR EXISTING 1.0000 MEDIANS ON CONGRESS Avenue between Hypoluxo Road and the L -30 Canal. (approximately 28 medians) Kimlley - Honi to provide 'a more . c ohe sive design solution usingg Florida F riendly plants in a layout advantageous to.long- term maintenance. Design approvals by :Glenda Ball, Forestry and Grounds Manager. Far complete scope of work, refer to Professional — Services .Agreement. dated March 26;' .2015 from Kimley =Horn. Design . sery .ee6 ;per : RFQ 017 2821- 14 /DJL, Scope D, Commission Approved July 2014. Contract. Term August 1,. 2014 through July 31, 20.17..: .�§ "") - ") - h 0� , PROCUREMENT SERVICES: ✓ /� P.O. TOTAL: 19960.00 ACCOUNT NO. PROJECT 001- 2730 - 572.46 -98 PURCHASING Page 105 of 325 EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST 0 0 C; • H 0 0 n 9 00 0 kD W m a% m In H rl 0 O O O rt • �q 4 4 I zw pq p E-4 Z Z H9 0 IM 90 Di U OD m W Ln H O U a 14 r H z M z H nl 0 F-I • Page 106 of 325 ; n Ln H rI r-i QD rA f'l Lf) W E-4 0 ca 9x Ed cl) 0 W O p U X 0 W d OS VI 0) W W F:4 Q :4 El El OD w ix H ca 0 to 9 0 o 0 W n U 0 m W ko 0 z rA 0 W &.1 0 Xv 0 H rti rn U) N 104 aW CD M 04 wl ko z a4 z 0 0 0 u Z H W 0 10i 0 p '. 0 u C z 0 01 H W of : 1- 1-4 W U) > a• C14 rA Q 0 M i U1 r-I cn .. p 0 ca rd i�Q 0 W Ix (d 0 0 0 00 Md) a P Z rd r. M 0 9 Ori 0-1 (a Cd coo U41 04 CrJ rx ril u V ca 41 QJ �4 cn u 0 :J 0 >i 4444 (d m rd �4 0 k 0 0 ° d w 04 -1 F7 si rn W-1 (d a) 0 Q Oc° 0) k 0 N " r-) � .1-i ::J 4J 0 L 0 H > H .0 a) r-A ;j R4 T 0 ril Q 1400 �4 k� I - C4 l4 0 m >4 a) C14 r-, v 2 0-1 rd ri 44 cq -1 (d �4 0-4 1-4 0J. Z\ 00 0 ' w ril 0 bi rd p L) CN (N M u Z"d (d M p I H U i . -r-I F-I rd W rd r, 0 0 U3 @ P O' a) 0 (d x r-I -t' t M C4 m 1 0 �4 0 134 Ix @ H q a) r. Old >4g M E-4 0 X Od a) u W 3: a) 0. m m I M X-rq > 4-3 r. -1 41 N4 9 .4 { 0 0 W @ 09 :1 A 0 0 44 M 04 wz fx c J 04 H CD EQ (d r. Ord :j H 6 0 H 0 0 E Q)r-q a) >4 WO 0 E-1 N �Co Q44J r Q a) 4J (1) (1) )4 9 P 0 0 P4 134 r rd r-I �4 U 0 CO,4 wk zi< 0 H 0 >A) rd E5 rd w w a) a) 134V 0 0 ril W-1 P a > b a) U > z : m (u a) 0 a) r= 0 fd al - rU -4 0 Q 0 Q 3 4J 5 - H P Si r. 41 MO > rj H 0 1 4-) rd &4 4) 104 Id 0) e, �4 4 z H , 14 a) E 'd 0 a) 0 rE'o 0 H EA @ 134 P4 r Q H I X a) rd tn b rn p 2) � W-ri r-A H E 0 H d 0 GJ O'd'd 0 Ord 0 u 54 a) m 0 M4.joo H 0 0i t U) 0 S4-4,4 0 MO U-1 4) MH W X U to H 0 U I ca Q r P4ry )4r-1 Q) 040 0 -r-I :J rJ3 0 > r-I k -r-I 0 o .t) E+ M P r 0 0 �4 M 5 0 W-H W blo W 0 a Q j-j �UM U W 134 134 H m w z Ix ca F-4 M 1 a z : 0 0 C; • H 0 0 n 9 00 0 kD W m a% m In H rl 0 O O O rt • �q 4 4 I zw pq p E-4 Z Z H9 0 IM 90 Di U OD m W Ln H O U a 14 r H z M z H nl 0 F-I • Page 106 of 325 ! Requesting Department: PW/Forestry and Grou Glen M , 111111= , r-Horn and Associates Date I Date 44 1".15 Date F /01 RECEIVED ON RECEIVED ON ,1PR 01 15 APR 0 2 15 city M * 107 of 325 C" r4anagees office m—, Page 108 of 325 Kimley*Horn Page 2 M11110417-1141 M701101 sea Ito 3f /- TASK 1- BASE MAPPING as a basis for the bid and construction plans. Beach. TASK 4 — MEETINGS, BID PHASE, AND LIMITED CONSTRUCTION PHASE SERVICES (HOURLY, NOT-TO-EXCEED TASK) Page 109 of 325 W= -T • W as required by the municipality, permit conditions, minimum required reviews in order to certify that the project was completed in general conformance with the approved plans and permits, and additional reviews and coordination as requested by the Client. Schedule We will grovigs our ewifiops as sy. asivarelm.,T tWftftp_T J - ftn hip- 9 Fee and Expenses ml=Horn will serform the services described i gi g J T ==-SM " I k M-- W11 =1177 MOM,: ME= Grand total: $19,960 without approval from the Client. Page 110 of 325 Page 4 T appreciate the opportunity to provide these services to you. Please contact me if you have any - �uestlons. 12 =—IM 1: 1 - 0 M MOMMEUM = Title:. (Print or Type Name) Page 111 of 325 • I N ra I i C cl cl O 0 ca a D D CD Page 112 of 325 Tt IN Niglio C cl cl O 0 ca a D D CD Page 112 of 325 Tt C cl cl O 0 ca a D D CD Page 112 of 325 6.C. CONSENT AGENDA E IPA FW11 R REQUESTED ACTION BY COMMISSION: Approve purchase of replacement pumps from Florida Bearings a division of Kaman Industrial Technologies of Riviera Beach, FL to replace the pumps for Lift Stations # 413, 403, 606 and 812 in the amount of $35,052.03 as a sole source purchase. EXPLANATION OF REQUEST: The City of Boynton Beach has standardized the lift station pumps with Flygt and EMU Pumps for the lift stations throughout our service area. More than 60% of those stations have Flygt pumps in them including five (5) of the six (6) master stations. Many of the pumps have been in use for a long time and are either at or near the end of their life cycle. To ensure proper operating condition of our sewer pumping system, the Utilities Department started the implementation of this program to replace or repair a certain number of pumps each fiscal year. To date we have spent $26,238.15 (Account No. 403 - 5000 - 535 -65.04 WTR075) for pump replacement. As required by the City's procurement policy purchases of commodities in excess of $25,000 require City Commission approval. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The City of Boynton Beach oversees and maintains over 162 sewer stations. Each station has two or more pumps which help to convey sewage water collected from homes and businesses within the City's service area to the South Central Regional Wastewater Plant for processing and treatment. The pumps must be replaced and routinely maintained to ensure proper function and prevent station overflows and sewage spills. Sewage on the streets or sewage back up in the homes will create a very unpleasant and unsanitary condition for the citizens of the City of Boynton Beach, and could also become a liability for the city. FISCAL IMPACT: Budgeted Pump replacement is budgeted in the FY14/15 approved budget as part of the $4.3M budget for account 403 - 5000 - 535 -65 -04 which is for renewal and replacement expenses for sewer aspects of the Utility Department. Addressing these issues in a timely manner will provide for a more cost efficient operation, minimize or eliminate costly equipment failure, help maintain the quality of service to citizens, and avoid fines associated with failing to comply with legal requirements. ALTERNATIVES: The City of Boynton Beach could decide not to follow the recommendation of the consultant and continue to use the same pumps. However, in doing so the city runs the risk of experiencing sewer overflows on city streets, sewer backups in homes and in businesses, fines and expensive emergency repairs. STRATEGIC PLAN: 61110 »41904 1101►A Page 113 of 325 CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Attachment REVIEWERS: Department Utilities Utilities Assistant City Manager Legal City Manager Reviewer Groff, Colin Groff, Colin Lejeune, Carisse Swanson, Lynn LaVerriere, Lori Description Backup Document Action Approved Approved Approved Approved Approved Page 114 of 325 Date: 26- Mar -15 Requesting Department: Utilities/Wastewater Pul Contact Person: Jim Hart Explanation for Purchase: These pumps are for the pump replacement program. They will be used at Lift Stations # 413, 403, 606 and 812. These Lift Stations need to replace pumps soon before there is a major propblem at one of the Lift Stations. Recommended Vendor Florida Bearings Dollar Amount of Purchase $35,052.03 Source for Purchase (check and attach backup materials): Three Written Quotations GSA State Contract PRIDE /RESPECT SNAPS Sole Source X7 Piggy -Back Budgeted Item Emergency Purchase Other Contract Number: NOTE: Pricing proposal for purchase must be presented in the same detail contained within the contract. Fund Source for Purchase: 403 - 5000 - 535 -65 -04 SWR075 no Form Revised 02/01/02 Page 115 of 325 Ln Ill O Ln Cl) O H O O W O H H d CO N O H N H Ill O O O O O O O O Ln l0 l0 N M Ln Q0 (N W i M bl t5l 0 O N O pa 0 'D0 O O O 0 Ln a a a a O M M Uo 0 0 0 zI W N N N N N I d H w w rx I G U U U U a I a QI 01 QI Q Q I O U Ln Ln Ln Ln W I- Q,rarQ,rQ, O w F70F0e0H0r= Ox::�rx�jrx�(x �j z (x3a�a�a3a zI a U) M U) U) H a wI w �I D I H I I W I Q I N I I H I 0 � I O � 1 M I I d' z U) I H 0 o co O WO I Cl) p r N C W N O X m H N H Ln It W O 'j' O r O l0 l0 N 01 Ln H M O U H z H H H v) H E I o 0 0 0 r U) C7 H U) o O O o M z OO w O O Ln H �D Ei H U o O 00 M w fl �0 H FG r N V� CO O O I-a W dl H N H O RS I l0 l0 N 0) O O O 1-1 H H 0 w w Ei I H I U] M U) W 2 o �D z az H O I w w w w a �a x I z a H °z H 0 0 0 0 E~ a W H H 04 p; H H H H H u] <W O H U Q �D P< z z 0; a F-� W a w W 0 > rx Q w I I w w I I U H O U E F4 �D a u) rx U1 I I I I I I 0 1 M �a U) H(). 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O O O O O O O O Ln M H H H H n n bl bl bl t5l 0 O O O O 0 'D0 O O O 0 Ln a a a a O M M Uo 0 0 0 W N N N N N M d H a G U U U U a QI 01 QI O U Ln Ln Ln Ln W I- Q,rarQ,rQ, w F70F0e0H0r= Ox::�rx�jrx�(x �j z (x3a�a�a3a a U) M U) U) H H z O U U U) U] U) U] r.G cn cn cn m w w w w rx rx rx a a a ° Q a N a a a z z z z H H H H P� P' a' rx HWElWEl WE -W m�w3U13m3 zwzwzwzw OMOMOMOM a a W a H D'H D'H f), H 0' Ea�HL'IE1L�jE Ici zrxzazrxzrx r4 W U m H w H z w a a x U W x Ei z H m H z O H H H U) H z a W a Page 116 of 325 o O O 0 Ln Ln Ln Ln Ln Ln Ln Ln M M M M n n Ln Ln Ho 0 0 0 zo 0 0 0 'D0 O O O 0 Ln n n Ln UM M M M Uo 0 0 0 W C H N M d H a Page 116 of 325 H.T.E. ENTRY DATE: 4/26/2015 H.T.E. REQUISITION # 63637 Cleric H .Sagel Procurement Asst: Admin. ( ) Director: ASAP ( ) City Manager (non budgeted capital and /or $5000 +): Construction ( ) REASON FOR PURCHASE: Replacement pumps for Lift Stations # 403, 413, 606 & 812. Unit Price Description & Part Number VENDOR INFORMATION: DIVISION: OTHER INFORMATION: Name: Florida Bearings, Inc. Admin. ( ) Date: 3/26/2015 ASAP ( ) Address: 3520 Investment Lane #3 Construction ( ) Date Needed: 4/2/2015 Confirm. ( ) Riviera Beach, Fl 33404 Cust. Rel. ( ) ASAP /Con£ ( ) 1 Distribution O BACKUP DOCS. SUBMITTED: Quotes /Verbal O (over $500) DELIVERY: _ Phone (contact): Mike McInnis Water Qual. ( ) E. Admin. 40 (x ) 561 -863 -3260 Pumping (x) Quotes /Written (x) (over $2000) E. WTP 41 ( ) Vendor Number: 1083 PWTreat. ( ) Bid Does. ( ) W. WTP 42 ( ) Meter Serv. ( ) Sole Source Ltr. (X) P/U 99 ( ) INITIATOR: Jim Hart Sewage ( ) Insurance ( ) Requirements: Special Instructions: APPROVE — 7 Strmwtr. ( ) SNAPs /GSA /Piggy -back #: Project Number: SWR075 Quart. Unit Price Description & Part Number Fund Dept Basic Elem Obj Amount 1 6097.18 ea EMU pump — replacement for 6.2 HP pump for Lift Station # 413 6097.18 1 6412.00 ea EMU pump — replacement for 7.5 Hp pump for Lift Station # 403 6412.00 1 12824.00 ea EMU pump — replacement for 7.5 Hp pump for Lift Station # 812 12824.00 1 9718.85 ea EMU pump — replacement for 15 Hp pump for Lift Station # 606 9718.85 TOTAL 403 5000 535 65 04 35052.03 Page 117 of 325 The City of Bo Bea Utilities Department 124 E. Woolbright Road Boynton Beach, Florida 33435 Phone (561) 742 -6400 FAX.- (561 742 -6298 OFFICE OF THE DIRECTOR OF UTILITIES ITEMS REQUESTED: QUOTATIONS EMU replacement pumps VENDOR # 1: Florida Bearings DATE: 3/26/2015 CONTACT PERSON: Mike McInnis PHONE NUMBER: 561- 863 -3260 QUOTE: $35,052.03 VENDOR #2: DATE: CONTACT PERSON: PHONE NUMBER: QUOTE: VENDOR #3: DATE: CONTACT PERSON: PHONE NUMBER: QUOTE: ATTACH THE ABOVE QUOTATIONS TO REQUISITION AND SEND TO PURCHASING DEPT. Page 118 of 325 Quotation# W3 *175930 Riviera Beach, FL 33404 Phone: 561 - 863 -3260 Fax: 561 - 863 -3262 Mike McInnis Mike.Mcinnis @kaman.com � 4 -11 Company: CITY OF BOYNTON BEACH Contact: JIM HART 100 E BOYNTON BCH BLVD Phone: 561 - 742 -6422 PO BOX 310 Fax: 000 - 000 -0000 BOYNTON BEACH, FL 33425 Email: harj @bbfl.us SALESPERSON QUOTE VALID FREIGHT DATE TERMS - SPECIAL INSTRUCTIONS MM 30 DAYS PREPAID 01/29/15 NET30 QUANTITY PART NUMBER DESCRIPTION INTERCHANGE UNIT PRICE AMOUNT 1 FA1 0.33E-200/FK1 7.1-4/I EMU PUMP 6097.18 6097.18 FA1 0.33-200/FK1 7.1-4/8 6.2HP REPLACEMENT PUMP FOR LS #413 PUMP THST IS IN OUR SHOP NO COUPLING 40FT CORD ,SS LIFTING BAIL t-1 L AW - !> This quotation is an offer to sell, as such Customer's acceptance is expressly limited to Florida Bearings` standard terms and conditions, and any different or additional terms proposed in response to this offer are hereby objected to. Accepted By: Date: Purchase Order# Sub Total 6,097. 18 Tax S &H Total 6,097.18 Thank You for the Opportunity to Quote Your Business www.floridabearings.com Page 119 of 325 FLORIDA BEARINGS 3520 Investment Lane #3 Riviera Beach, FL 33404 Phone: 561 - 863 -3260 Fax: 561 - 863 -3262 Mike McInnis Mike.Mcinnis @kaman.com Company: CITY OF BOYNTON BEACH 100 E BOYNTON BCH BLVD PO BOX 310 BOYNTON BEACH, FL 33425 Contact: JIM HART Phone: 561 -742 -6422 Fax: 000 - 000 -0000 Email: hartj @bbfl.us Quotation# W3 *177025 SALESPERSON QUOTE VALID FREIGHT DATE TERMS - SPECIAL INSTRUCTIONS MM 30 DAYS FOB ORIGIN 03/25/15 NET30 QUANTITY PART NUMBER DESCRIPTION INTERCHANGE UNIT PRICE AMOUNT 1 FA10.33E- 223/FK17.1 -4/' EMU PUMP 6412.00 6412.00 FA10.33- 223/FK17.1 -4/12 230V 1740RPM 4OFT CORD SS LIFTING BAIL "NO COUPLING" LS #403 — 1. This quotation is an offer to sell, as such Customer's acceptance is expressly limited to Florida Bearings' standard terms and conditions, and any different or additional terms proposed in response to this offer are hereby objected to. Accepted By: Date: Purchase Order# Sub Total 6,412.00 Tax S &H Total 6,412.00 Thank You for the Opportunity to Quote Your Business www.kamandirect.com Page 120 of 325 A' 3520 Investment Lane #3 Riviera Beach, FL 33404 Phone: 561 - 863 -3260 Fax: 561 - 863 -3262 Mike McInnis Mike.Mcinnis @kaman.com 0 U 0 TA TION Company: CITY OF BOYNTON BEACH Contact: JIM HART 100 E BOYNTON BCH BLVD Phone: 561 - 742 -6422 PO BOX 310 Fax: 000 - 000 -0000 BOYNTON BEACH, FL 33425 Email: hartj @bbfl.us Quotation# W3 *177020 SALESPERSON QUOTE VALID FREIGHT DATE TERMS - SPECIAL INSTRUCTIONS MM 30 DAYS PREPAID 03/25/15 NET30 QUANTITY PART NUMBER DESCRIPTION INTERCHANGE UNIT PRICE AMOUNT 1 FA10.65E- 234/FK202 -4/1 EMU PUMP 9718.85 9718.85 FA10.65E- 234/FK202 -4/17 230V 40FT CORD SS BAIL 15HP "NO COUPLING" LS #606 This quotation is an offer to sell, as such Customer's acceptance is expressly limited to Florida Bearings' standard terms and conditions, and any different or additional terms proposed in response to this offer are hereby objected to. Accepted By: Date: Purchase Order# Sub Total 9,718.35 Tax S &H Total 9,718.85 Thank You for the Opportunity to Quote Your Business www.kamandirect.com Page 121 of 325 1211110011111"1 MEN= , 3520 Investment Lane #3 Riviera Beach, FL 33404 Phone: 561 - 863 -3260 Fax: 561 - 863 -3262 Mike McInnis Mike.Mcinnis @kaman.com QUOTATION Company: CITY OF BOYNTON BEACH Contact: JIM HART 100 E BOYNTON BCH BLVD Phone: 561 - 742 -6422 PO BOX 310 Fax: 000 - 000 -0000 BOYNTON BEACH, FL 33425 Email: hartj @bbfl.us Quotation# W3 *177023 SALESPERSON QUOTE VALID FREIGHT DATE TERMS - SPECIAL INSTRUCTIONS MM 30 DAYS PREPAID 03/25/15 NET30 QUANTITY PART NUMBER DESCRIPTION INTERCHANGE UNIT PRICE AMOUNT 2 FA1 0.33E-223/FK1 7.1-4/' EMU PUMP 6412.00 12824.00 FA10.33- 223/FK17.1 -4/12 7.5HP 230V 1740PRM 40FT CORD SS LIFTING BAIL "NO COUPLING" LS #812 -1 ,'5 ,? This quotation is an offer to sell, as such Customer's acceptance is expressly limited to Florida Bearings' standard terms and conditions, and any different or additional terms proposed in response to this offer are hereby objected to. Accepted By: Date: Purchase Order# Sub Total 12,824.00 Tax S &H Total 12,824.00 Thank You for the Opportunity to Quote Your Business www.kamandirect.com Page 122 of 325 4� s zx a: VVILO USA LLC, 86 Genesis Parkway, Thomasville, GA 31792 2.27.2014 To Whom It May Concern, This letter confirms that Florida Bearings, a division of Kaman Industrial Technologies, is the sole and exclusive contracted sales representative for Wilo USA, LLC (formally known as Davis -EMU or WILO -EMU) wastewater pump and mixer sales, and service, for the state FL with the exception of Jefferson County and all counties west of Jefferson County. Wilo USA, LLC, a subsidiary of Wilo SE, is the sole provider in the United State of pump and mixers manufactured under the Wilo brand. Please note that all Wilo Warranties and Operations and Maintenance Manuals require the use of genuine Wilo components in order for the warranties to be valid and ensure proper operation. Should you have any questions, please contact me via email harold.adamsCQ?wilo -us com or (229) 200 -1145. Regards, Harold Adams National Sales Manager - Water Management Wilo USA, LLC. VVJ1 O USA LL(� 1 888 945 6872 86 (c wms Parkway 1 888 945 6873 Thom_isvtlle, GA 31792 uf.wilo kiso'cow Page 123 of 325 an CONSENT AGENDA E IPA FW11 R REQUESTED ACTION BY COMMISSION: Approve the acceptance of the reimbursement agreement between the City and the Bureau of Medical Oversight (BEMO) and Florida Department of Transportation (FDOT) in the amount of $33,800 for EMS Data Collection funding assistance. EXPLANATION OF REQUEST: Grant Period: March 27, 2015 - September 1, 2015 The City of Boynton Beach has been awarded EMS Data Collection grant funding in the amount of $33,800 from the Bureau of Emergency Medical Oversight (BEMO) and the Florida Department of Transportation (FDOT) to initiate an electronic patient care reporting (ePCR) system for the city's fire rescue department. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? The primary objective of the Boynton Beach Fire Rescue Department is to establish an electronic -based EMS data collection system to enable consistent submission of EMS incident related data to the Bureau of Emergency Medical Oversight Pre - Hospital System (EMSTARS -CDX) for state compliance to the National EMS Information System (NEMSIS). An electronic patient care reporting system (ePCR) will streamline the documentation process for our paramedics in the field and eliminate redundancy. It will also enhance our quality assurance program by providing us the ability to easily and rapidly extract data such as, but not limited to, STEMI, stroke, SCA, trauma alerts, intubation and intravenous success rates. Another benefit to establishing an electronic -based EMS data collection system -- it will aid in obtaining the most up -to -date patient information to ensure consistent accuracy during the EMS billing process. FISCAL IMPACT: Non - budgeted The City of Boynton Beach will be reimbursed in full, in the amount of $33,800 via the 2015 BEMO & FDOT EMS Grant process. The ongoing costs to maintain this electronic based system will be included in the department's annual operating budget in future fiscal years. The estimate is approximately $20K per year to maintain this system but will save some costs from the current paper system but costs associated with the current system are not readily determinable. ALTERNATIVES: Not to approve or accept the grant funding reimbursement agreement thus delaying the department's initiative to begin an electronic patient care reporting (ePCR) system. STRATEGIC PLAN: !1110 _ ll 1 *11102:2 wi 1► I_ 1» 4[ Kill 1101 Ll A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Page 124 of 325 Is this a grant? Yes Grant Amount: 33800.00 ATTACHMENTS: Type Letter Other Grant Application REVIEWERS: Department F ire F inance City Manager Description Award letter Action Plan EIMS Data Collection Grant Applicaton Reviewer Action Carter, Ray Approved Howard, Tim Approved LaVerriere, Lori Approved Date 313112015 - 3:14 PM 41812015 - 3:00 PM 411312015 - 8:38 AIM Page 125 of 325 Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. 11 HEALTH Vision: To be the Healthiest State in the Nation Rick Scott Governor John H. Armstrong, MID, FACE State Surgeon General & Secretary March 27, 2015 Ray Carter Fire Chief City of Boynton Beach Fire Rescue 2080 High Ridge Road Boynton Beach, Fl. 33426 Dear Chief Carter: It gives me great pleasure to inform you that your request for EMS Data Collection funding assistance has been approved by both the Bureau of Emergency Medical Oversight (BEMO) and the Florida Department of Transportation (FDOT). A copy of the approved application for $33,800.00 is enclosed for your records. You are authorized by the application and this letter to purchase the items listed in the table below. All purchases must occur after the date of this letter. Since this is a cost reimbursement program, you must first purchase the hardware, software, and/or services. After the purchase and receipt of the commodities or services, you will have to submit a Request for Reimbursement to the BEMO. Due to strict requirements of the USDOT, all expenditure information must be received by the BEMO no later than September 1, 2015, 5:00 PM Eastern Daylight Savings Time, for you to be eligible for reimbursement. You must provide a copy of an invoice, a receiving report and documentation of pavment (canceled check front and back or oth documentation). Reimbursement will not be made for anv item not listed in the applications' appr budget. Florida Department of Health i www.FloridaHealth.gov i Bureau of Emergency Medical Oversight TWITTER:HealthyFLA Health Information and Policy Analysis Program 1 ACEBOOK:FLAepartmentofHealth 4052 Bald Cypress Way, Bin A -22 • Ta €lahassee, FL 32399 -1722 YOIJTIfBE: Fldah PHONE: 850- 245 -4440 • FAX: 850 -488 -2512 FLICK: HealthyFl PINTERE of 325 ePCR reports, 1.50 12000 $18,000 Airwatch Mobile Device $107 (7,00 per 12 $1,260.00 Management 15 devices Cad Interface $50.00 12 $600.00 Faxing $35.00 12 $420.00 Training — 3 eight hr. $5,700.00 1 $5,700.00 da pk Admin training web $80.00 5 $400.00 session Verizon Air Fee $36 /tableVmont 5 $2,620.00 Tablets $400.00 12 $4,800.00 $33,800.00 Since this is a cost reimbursement program, you must first purchase the hardware, software, and/or services. After the purchase and receipt of the commodities or services, you will have to submit a Request for Reimbursement to the BEMO. Due to strict requirements of the USDOT, all expenditure information must be received by the BEMO no later than September 1, 2015, 5:00 PM Eastern Daylight Savings Time, for you to be eligible for reimbursement. You must provide a copy of an invoice, a receiving report and documentation of pavment (canceled check front and back or oth documentation). Reimbursement will not be made for anv item not listed in the applications' appr budget. Florida Department of Health i www.FloridaHealth.gov i Bureau of Emergency Medical Oversight TWITTER:HealthyFLA Health Information and Policy Analysis Program 1 ACEBOOK:FLAepartmentofHealth 4052 Bald Cypress Way, Bin A -22 • Ta €lahassee, FL 32399 -1722 YOIJTIfBE: Fldah PHONE: 850- 245 -4440 • FAX: 850 -488 -2512 FLICK: HealthyFl PINTERE of 325 Please use the following budget codes on your Request for Reimbursement to BEMO: ORG 64617030000 EO FD VERSION 04 OCA NEM15 Object code 790000 The signed application acknowledges you have read, understood and will comply with all terms and conditions of the approved and signed application, this includes an interim and final report (refer to the grant application package). Your agency must request a budget modification to the contract before buying anything not included in the approved contracted budget or making any change in purchases not included in the approved contracted budget. Thanks you for your continued support and involvement in improving the Florida pre- hospital emergency medical services system. If you have any questions or need assistance, please contact Steve McCoy, Health Information and Policy Analysis section at 850 -245 -4440, ext. 2727. Sincerely, — Ceah Colston, PMP, CPM Bureau Chief, Emergency Medical Oversight Enclosures CC' Page 127 of 325 EMSTARS Data Submission Action Plan Non - existing ePCR Boynton Beach Fire Rescue Provider No. 5004 Phase /Activity Milestones Target Date Status Comments Project Initiation Approval January 1, 2015 Approved Approval Granted November 1, 2014 Obtain Management Commitment to proceed with developing and implementing a ePCR And EMSTARS -CDX Data submission effort. Planning Phase SafetyPAD BBFRD ePCR Confirm Software committee and requirements and Management Team Page 128 of 325 needs. have selected Confirmed hardware SafetyPad. needs. Identify vendors for software and hardware packages. Attend demonstrations from various vendors. Select a vendor. Complete November 20, 2014 Pending Pre - Implementation December 12, 2014 Phase Deadline for Prepare EMSTARS -CDX Submission of Grant Application for grant application. software and hardware needs. Pending Grant Approval by State EMS. Page 129 of 325 Page 130 of 325 Remaining Tasks and Dates are estimates only. Request PO for Jan /Feb 2015 SafetyPad software package. Obtain quotes from Jan /Feb 2015 vendors for hardware /tablets. Select a vendor /brand Jan /Feb 2015 of tablet. Implementation Phase Implement hardware March 2015 infrastructure /software. Page 130 of 325 Configure software per March 2015 requirements. Plan, outline and April 2015 schedule training for fire administration personnel. April 2015 Plan, outline and schedule training for fire operations personnel. April /May 2015 Begin testing June /July 2015 infrastructure and system. Review and adjust accordingly. August /October 2015 Begin live submission of demographic records. Aug /October 2015 Submission of events records to EMSTARS- Page 131 of 325 CDX Notes: Page 132 of 325 Page 133 of 325 Section B - Grant Application FLORIDA DEPARTMENT OF HEALTH Bureau of Emergency Medical Oversight 405 EMS Agency Subgrant Application Complete all items unless instructed differently within the application ID. Code (The State Bureau of EMS will assign the ID code — leave this blank 1.0r anization Name: City of Boynton Beach Fire Rescue Department 2. Application Signer: (The applicant signatory who has authority to sign contracts, grants, and other legal documents. This individual must sign this application.) Name: Ray Carter Position Title: Fire Chief Address: 2080 High Ridge Road City: Boynton Beach County: Palm Beach State: Florida Zip Code: 33426 Telephone: (561) 742 -6339 Fax Number: (561) 742 -6334 E -Mail Address: carterr@bbfl.us 3. Contact Person: (The individual with direct knowledge of the project on a day -to -day basis and responsibility for the implementation of the program activities. This person may sign project reports and may request project changes. The application signer and the contact person may be the same.) Name: Michael Landress: Position Title: Emergency Medical Services Coordinator Address: 2080 High Ridge Road City: Boynton Beach County: Palm Beach State: Florida Zip Code: 33426 Telephone: (561) 742 -6337 Fax Number: (561) 742 -6334 E -mail Address: land ressm bbfl.us Page 134 of 325 4. Applicant information: a) Legal Status of Applicant Organization (Check only one response): (1) ❑ Private Not for Profit [Attach documentation - 501 (3) ©] (2) ❑ Private For Profit (3) x City /Municipality /Town/Village (4) ❑ County (5) ❑ State (6) ❑ Other (specify): b) EMS (Provider) License Number: 5004 Type: x Transport ❑ Non - transport ❑ Both c) Number of permitted vehicles by type: x BLS 7 ALS Transport 7 ALS Non - transport. d) Type of Service (check one): ❑ Rescue x Fire ❑Third Service (County or City Government, non -fire) ❑ Air ambulance: ❑ Fixed wing ❑ Roto -wing ❑ Both ❑ Other (specify e) Yearly EMS Call Volume: 9,415 of total call volume of 12,175. 77.3% f) Population density of area served 73,444 in 18.4 square miles (3,992 people per square mile) 2012 g) EMSTARS participant — ❑ Yes x No h) EMSTARS committed with target submission date: x Yes ❑ No Target Date: August 31, 2015 i) Do you have access to an Information Technology system administrator? x Yes ❑ No j) (Describe) System Administrator or Electronic Patient Care Reporting Administrator 2 Page 135 of 325 5) Justification Summary (A) Overall Goal of Request The primary objective of the Boynton Beach Fire Rescue Department is to establish an electronic -based EMS data collection system to enable consistent submission of EMS incident related data to the Bureau of Emergency Medical Oversight Pre - Hospital System (EMSTARS -CDX) for state compliance to the National EMS Information System (NEMSIS). An electronic patient care reporting system (ePCR) will streamline the documentation process for our paramedics in the field and eliminate redundancy. It will also enhance our quality assurance program by providing us the ability to easily and rapidly extract data such as, but not limited to, STEMI, stroke, SCA, trauma alerts, incubation and intravenous success rates. Another benefit to establishing an electronic -based EMS data collection system -- it will aid in obtaining the most up -to -date patient information to ensure consistent accuracy during the EMS billing process. (B) Current Situation B.1 Problem The Boynton Beach Fire Rescue Department covers an eighteen and four tenths (18.4) square mile area with approximately 73,444 residents as per the 2012 US census. Approximately 3,992 people per square mile. We currently operate from five (5) fire stations. We also provide fire protection and EMS coverage to four (4) surrounding communities including, The Town of Hypoluxo, Ocean Ridge, Briny Breezes and The Village of Golf. Over 90% of our operations personnel are cross - trained as firefighter /paramedic and the balance are firefighter /EMT certified. We respond to just over 12,000 emergency calls per year with 77.3% of those being classified as emergency medical responses. Nearly 6000 advanced life support (ALS) patients per year are transported by our department and approximately 1500 basic life support (BLS) patients are transferred to a private ambulance service for transport. Field medical documentation for all patients is performed by our paramedics via paper patient care report (PCR). The BBFRD maintains the original report and a yellow carbon - copy is provided to the receiving facility, often incomplete. After the emergency response, basic information is then entered into our NFIRS reporting software by our paramedics upon their return to the fire station. This basic information only satisfies our NFIRS reporting requirements and it is not capable of completing an 3 Page 136 of 325 NEMSIS/EMSTARS required ePCR. At the completion of a twenty -four (24) shift, reports are gathered by on- coming crews and delivered to fire administration, so the arduous quality assurance (QA) and billing process may begin. Reports are separated by call status (ALS, BLS, and transport via private ambulance, MVA and non - transport) then reviewed for accuracy and protocol compliance by the EMS Coordinator prior to billing. Important statistics such as STEMI, stroke, SCA, IV and intubation success rates are extracted by hand and incorporated into Microsoft Excel spreadsheets for internal EMS data collection purposes. Our current method of patient care reporting via hand - written generated paper reports is inconsistent and time consuming. It does not allow us to easily extract the measurable data points for the EMSTARS initiative and compliance, thus not allowing us to participate on the level requested. Data elements identified prior to review can be collected, but any additional data points requested after the initial review are potentially impossible. Currently, we are able to comply with the quarterly state aggregate data submission requirements and the information and the quality of the submission is extremely limited and potentially inaccurate and inconsistent. B.2 Impact to EMSTARS participation and/or quality submission As previously stated, our only form of data collection currently is the state of Florida aggregate report. The data is extremely limited and inconsistent. Our current method of patient care reporting does not allow our department to collect useful, measurable data required to participate in the EMSTARS program. Our system doesn't allow us to easily research past calls, identify trends or provide data for comparison regarding populations and demographics and established standards. B. 2 Proposed Solution to Problem Our solution is simply to migrate to an electronic form of patient data collection, by utilizing this grant as a vital first step in obtaining that goal. We have identified a product that will meet the needs of our department and satisfy the requirements of the State's EMSTARS initiative. The SafetyPAD product is a comprehensive, flexible, easy -to -use electronic Patient Care Reporting (ePCR) system that allows agencies to collect, utilize and share incident and patient EMS data. SafetyPAD allows first responders and paramedics to accurately generate pre- hospital patient care documentation in the field in real -time. It provides EMS agencies with everything they need 4 Page 137 of 325 to insure documentation compliance , increase EMS billing revenue, and enhance the operation of the entire EMS enterprise via two mature and interconnected platforms: SafetyPAD Mobile (for in -field data collection) and SafetyPAD Enterprise (a web -based EMS information management system). Migrating to an electronic form of patient care reporting will provide the department many benefits including, but not limited too; • Increase accurate documentation • Increase HIPAA compliance • Improve the departmental QA & /QI process • Improve the EMS billing process • Enhance and improve overall data collection • Improve local data sharing between local stake - holders such as the Medical Directors Association, the EMS Providers Association, local hospitals and city leadership. • Allow our department to fully participate in the state of Florida EMSTARS program In closing, many agencies in Palm Beach County are considering utilizing the SafetyPAD ePCR system. By using this program we will be able to accurately compare our agency's data and demographics with those of the other agencies in Palm Beach County. This data will also be accurately and correctly interpreted by our medical director who also serves as medical director for several other agencies in Palm Beach County — this provides a much better analysis of patient care and treatment modalities for the citizens and visitors of Palm Beach County and South Florida. 5 Page 138 of 325 6. Work Activities and time frames: Indicate the major activities or steps you will take for completing the project (use only the space provided). You must complete all purchases prior to August 31, 2015. Work Activity Number of Months After Project Starts Begin January 2015 End August 2015 Request a Purchase Order (PO) for the purchase of SafetyPAD 2 ePCR Project Order SafetyPAD software package 2 Obtain three (3) quotes for tablets. 2 Select a tablet manufacturer Request a PO. 3 Plan and outline training for operations personnel. 5 -6 Plan and outline training for fire 5 -6 administrative personnel. Begin testing system 6 Review and adjust any problems or issues 6 -9 Begin live electronic patient care reporting 10 Page 139 of 325 7. Grant Budget Request Unit Costs Quantity Total Costs Justification: State why the Items and quantities listed are necessary components of this project and how the item(s) listed will further or enhance your agencies participation in EMSTARS. Expenses: These are costs for the usual and ordinary All of the components incidental expenditures by an identified are essential in agency such as software; the start -up of an electronic excluding expenditures patient care reporting classified as operating system. The ePCR cost capital outlay (see next category). of $1.50, is per record. $1.50 /rep. 12,000 /yr. $18,000.00 AMDM is based on $7.00 ePCR Airwatch Mobile Device Management $7.00 12 months $1,260.00 per device (Fifteen) [15] CAD Interface $50.00 12 months $600.00 devices) per month. Faxing (ePCR volume) $35.00 12 months $420.00 Faxing to the receiving 3 days Training $5700.00 $5,700.00 facility is $35 per month. 5 hours Admin. Training Web sessions $80.00 /hr. $400.00 Training of personnel is Verizon Air Fee $36 /tablet/ $2620.00 critical and outlined as App. 5 month months three (3) eight (8) -hour days, three (3) sessions per day. Five (5) total hours for the training of fire administrative personnel. Page 140 of 325 Grand Total Of Funds $33,800.00 Requested Page 141 of 325 Expense Total: $29,000.00 Operating Capital Outlay: Equipment, fixtures, and other tangible Twelve (12) frontline tablets Personal property of a non - expendable Nature, and the normal expected life of which is 1 year or more. Tablets $400.00 12 $4800.00 OCO Total: $4800.00 $33,800.00 Grand Total Of Funds $33,800.00 Requested Page 141 of 325 6.E. CONSENT AGENDA E IPA FW11 R REQUESTED ACTION BY COMMISSION: Approve a purchase order for the removal of approximately 7000 cubic yards of lime sludge from the East Water Treatment Plant by WestWind Contracting for the estimated cost of $68,500. This removal is immediate due to the start of construction for the upgrading of the East Water Treatment Plant. EXPLANATION OF REQUEST: The City of Boynton Beach's (City) East Water Treatment Plant (East WTP) generates lime sludge as a by- product of the water treatment process. This sludge is stockpiled on site and the storage bin is currently full. In the past, the amount of sludge in the bin was managed by allowing road construction firms and facilities such as nurseries and farms to take any amount they wanted at no charge. However, such usage has decreased with more stringent road construction requirements. Further, the sludge has to be disposed of via a Florida Department of Environmental Protection (FDEP) or Environmental Protection Agency (EPA) approved method or disposal land site. Additionally, an accurate record of how much sludge is removed from the site is also required. Thus, a licensed, qualified hauler is necessary to transport and dispose of the sludge. Quotes were solicited from four trucking contractors with the following requirements: Price includes all loading with vendor provided equipment to include a front -end loader with operator and vendor operated dump trucks, fuel surcharges and tipping fees; Hauling of the lime sludge to a State of Florida DEP approved site; contractor to provide disposal site and facility, disposal site address and copies of certification allowing disposal of lime sludge; Vendor to provide load tickets that include the date, time, driver's name, truck number and cubic yard volume of load, and location of disposal site; Departing trucks must be visually verified by City Utilities Department Staff; and load tickets signed by City Utilities Department representative. The following companies submitted quotes for the lime sludge removal: WestWind Contracting $9.75/cu. yd. (complied with above requirements) Austin Tupler Trucking $11.63/cu. yd. (complied with above requirements) ProLime $9.89/cu. yd. (complied with above requirements) Dev -Land Demolition $185.00 truckload /$9.25 cu. yd. (non - compliant with above requirements) WestWind Contracting provided the lowest price compliant with the above requested requirements. The WestWind Quote with their Solid Waste Management License is attached. The Utilities Department has utilized West Wind's services in the past and has been very satisfied with their performance. Staff is requesting that the Commission approve this purchase based on quotes received as opposed to awarding a formal bid due to the onset of construction at the East Plant. In accordance with City's purchasing policy the Commission is to approve purchases in excess of $25,000. City staff is going to issue a bid to be advertised and awarded for lime sludge removal by the end of this fiscal year to have available in future fiscal years on a as needed basis. Page 142 of 325 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? If sludge is not removed from the site, the sludge lagoon eventually fills to the point that the waste stream can no longer be discharged and the plant has to cease operations. Thus, removal is necessary to ensure continued operations of the East Water Treatment Plant so there is no interruption in potable water supply to the City's consumers. FISCAL IMPACT: Budgeted $80,000.00 has been budgeted in account: 401 - 2811 - 536 -49 -17 for the removal of lime sludge from the EWTP. ALTERNATIVES: Do not award from the quotes and issue a formal bid. Staff does not recommend this due to the time schedule for the construction project at the East Water Treatment Plant. 6111 0 _ ll 1 *11102:2 _ 1► A STRATEGIC PLAN APPLICATION: CLIMATE ACTION: CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: REVIEWERS: Department Type Description D Quotes WestWind Quote D Other WestWind Solid Waste License D Quotes Austin Tupler Quote D Quotes ProLime Quote D Quotes Dev -Land Quote REVIEWERS: Department Reviewer Action Date F inance Howard, Tim Approved 411512015 - 10:11 Al F inance Howard, Tim Approved 411512015 - 10:12 Al F inance Howard, Tim Approved 411512015 - 10:12 Al Legal Swanson, Lynn Approved 411512015 - 3:06 PM City Manager LaVerriere, Lori Approved 411612015 - 5:55 PM Page 143 of 325 BROWARD (954) 961-7200 * FAX (954) 961-7222 March 30,2015 City of Boynton Beach 124 E. Woolbright Rd. Boynton Beach, FL 33435 Mr. Pigott: This quote is to confirm that we can receive and properly disposeU from Boynton Beach Water Treatment Plant located at the above address at our Pembroke Park facility (EPGMD License number: SW BP13483-10-1) according to the following: 1) Price for loading, hauling and legal disposing of lime sludge: $9.75/C 2) All sludge will he hauled tnoDBP approved facility that VVeotmind owns and operate for several years, et the end of the hauling we'll provide manifest and certificate confirming that all lime sludge hauled by Westwind was legally and properly disposed (attached copy of our EPGMD License). 3) Westwind owns/leases and operates tri-axles 18 CY (22.5 ton max capacity). 4) Invoice will be based oo18CY for dump trucks =$17S.S8 per truck load. 5) Weotwiod can start the work io3to4 days after receive the work order. 6) Control: Westwind will issue numbered and dated tickets for each load that will be signed by Water Plant employee ao the full load leave the site. 7] Payment terms: Payments are due io3O days from the invoice date. All prices above are good for 8 months and this quote io valid for 3Odays, Thank you for the opportunity Page 144 of 325 Cell: (954) 275-4576 )"WARD • I go M V WAA 1. r ■ One Nbah. University Drive, MEilbcx 3C2, Plartaticn, FL 33324 954-7654400 - FAX 954-519-1493 W Z 11��11 JAZIM 41 E'I License Number: SW-111 APPLICANT. Mr. IMarion Mosclv Seneca Liand Company & Westwind Contracting, Inc 3501 W I-TALLANIDALE BEAC-1-1 BLVD Pembroke Park, Fl- 33023 Phone: (954) 961-7200 FAC I IXFY NANI E/A DDRESS Meekins Lake 3501 W IIA1,I-.ANI)ALI BLVD Pembroke Park, 1 33023 OPFRM'OR: \Vestwind Contractlag Ine. ALL GENERAL CONDITIONS and SPECIFIC CONDITIONS, as attached, are considered to constitute the requirements of this license. The Licensee is required to fully comply with all these conditions. Any failure to comply with conditions or requirements as set forth may result in revocation or suspension of this license and may subject the Licensee to enforcement action in accordance with provisions of Article 1,, Division 4 of the Code. LICENSE, NIODJFicA STATEMENT: 'riiis licenscand accoinpanying conditions super License C� NUrnbcr SW-13P00045- 10, iSSUCd 01I .Jan 31, 201 and the accompanying collditiolls. N�'VMRE OF BUSINESS: Borrow Pit Reclamation ProJIect DESCRI1 This is as niodifitcation of an existing borrow fait reclamation facility Coils I I ioll / operation which is estimated to useapproxinvately 1,280,986 CLibic yards oil' MI mater comislitif, ofcleaii saild- firnestone rock, , ,ind clum debris, as defined in Cliapter 27-214 cad` the Broward County Code, to continue filling Portion ofaii existing borrow pil. Specifically, this inodificailon is for transferring, fillim operatioiis fi the norther phase of'12,46acres to the southeni 12.46acrcs Phase I of Meekins Lake, FillinL ' activities will continue gciicrally from SOL1111 10 110rth. This liceilse edges neat allow for all) additional area to be filled beyond the bOUndaries of'Phase lass defined in the site sketch a s provided oil October 2 3, 2 Prepa By: Application ReeeiNled- Date of Issue: Renewal App, Due: Expiration Date: Steve scimci 10/09/2013 10/28/2 13 09/01/2015 10/31:20 15 E rM ronrmntal U ceming and Budding Pcr ni U rJ Dvis� on Page 1 of 6 Page 145 of 325 SOLID WASTE MANAGEMENT LICENSE GENERAL CONDITIONS (1) The terms, conditions, requirements, limitationsand restrictions set forth herein are accepted by the Licensee and must be completed by the Licensee and are enforceable by The Environmental Protection and Growth Management Department (THE AGENCY) pursuant to this chapter. THE AGENCY will review this license periodically and may revoke or suspend the license, and initiate administrative and/or judicial action for any violation of the conditions by the Licensee, its agents, employees, servants or representatives. (2) The license is valid only forthe specific uses set forth in the license application and any deviation from the approved uses may constitute grounds forrevocation, suspension, and/orenforcement action by THE AGENCY. (3) In the event the Licensee is temporarily unableto oomplywith any of the conditions of the license or with the Code, the Licensee shall notify THE AGENCY within eight (8) hours ores stated in the specific section of the Code. Within three (3) working days of the event, the Licensee shall submit a written report to THE AGENCY that describes the incident, its cause, the measures being taken to correct the problem and prevent its reoccurrence, the owner's intention regarding the repair, replacement and reconstruction of destroyed facilities and a schedule of events leading toward operating within the license condition. (4) The issuance of this license does not convey any vested rights or exclusive privileges, nor does it authorize any i njury to the public or private property or any invasion of personal rights, or any violation of federal, state or local laws or regulations. (5) This license must be availablefor inspectionon the Licensee's premises during the entire life of the license. (6) By accepting this license, the Licensee understands and agrees that all records, notes, monitoringdata and other information relating to the construction or operation of this licensed facility or activity, that are submitted to the County, may be used by the County as evidence in any enforcement proceeding arising under the Code, except where such use is prohibited by section 403.111, Florida Statutes. (7) The Licensee agrees to comply and shall comply with all provisions of the most current version of the Code. (8) Any new owner oroperatorof a licensed facility shall apply by letterfor a transferof license within thirty (30) days aftersale or legal transfer. The transferorshall remain liable for performance in accordance with the license until the transferee applies forand is granted a transfer of license. The transferee shall be liable for any violation of the Code that results from the transferee's activities. The transferee shall comply with the transferor's original license conditionswhen the transferee has failed to obtain its own license. (9) The Licensee, by acceptance of this license, specifically ag rees to allow access and shall allow access to the licensed source, activity or facility at times to AGENCY personnel for the purposes of inspection and testing to determine compliance with this license and the Code. (10) This license does not constitutea waiver or approval of any other license, approval, or regulatory requirement by this or any other governmental agency that maybe required. (11) Enforcement of the terms and provisions of this license shall beat the reasonable discretion of THE AGENCY, and any forbearance on behalf of THE AGENCY to exercise its rights hereunder in the event of any breach by the Licensee, shall not be deemed or construed to be a waiver of THE AGENCY's rights hereunder. Page 2 of 6 Page 146 of 325 APPLICANT: Seneca Land Company & Westwind Contracting, Inc. LICENSE NO.: SW- BP00045 -10 -01 SPECIFIC CONDITIONS: 1. The licensee shall receive only fill material at the facility. 2. The licensee shall not accept at the facility the following prohibited materials: contaminated soil; contaminated materials; solid waste; compost made from solid waste; putrescible or deleterious materials or materials that leach contaminants or will not retain their physical or chemical structure under expected conditions of disposal; vegetative debris; recovered screened material (RSM); and any other materials that are determined by ELBPD to pose any risk to water supplies, the environment, or public health and safety. 3. The licensee shall deposit only clean debris for use as fill material in the borrow pit reclamation area. The following materials shall not be disposed of in the borrow pit reclamation area: contaminated materials; contaminated soil; solid waste; any form of metal except if the metal is embedded in concrete and does not protrude more than six (6) inches; vinyl materials; compost made from solid waste; putrescible, deleterious materials or materials that leach contaminants or will not retain their physical or chemical structure under expected conditions of disposal; vegetative debris; mulch; recovered screened material (RSM); and any other materials that are determined by ELBPD to pose any risk to water supplies, the environment, or public health and safety. 4. The licensee shall maintain, at a minimum, one (1) spotter on -site at all times during operational hours to inspect all loads of fill material received on -site. The spotter shall identify and remove any prohibited materials which may have been inadvertently included in the load prior to placement in the borrow pit reclamation area. 5. The licensee shall ensure all personnel on -site are properly trained to operate the facility and to identify and properly manage any prohibited materials received at the facility. 6. The licensee shall remove all metal embedded in concrete that protrudes in excess of six inches prior to placement in the borrow pit reclamation area. 7. The licensee shall maintain appropriate containers or secure storage areas on -site and deposit prohibited materials removed from the fill material in the containers or secured storage areas. 8. The licensee shall remove and properly dispose of all prohibited materials stored on -site within seven (7) days of receipt. 9. The licensee shall maintain fencing or other effective barriers on -site to control access to the facility, secure the borrow pit reclamation area and prevent disposal of waste or materials other than fill material. 10. The licensee shall permanently post sign(s) in any conspicuous location(s) clearly visible to the general public indicating the name of the operating authority, a contact person and telephone number in case of emergency, the hours of operation, and a list of prohibited materials. 11. The licensee shall ensure surface water quality is maintained at the standards set forth in Chapter 27, Article V of the Code. Equipment such as screens, booms, and curtains shall be installed as necessary to maintain compliance with water quality standards. Page 3 of 6 Page 147 of 325 APPLICANT: Seneca Land Company & Wesixvind Conn tile. LICENSE NO.: SW-13P00045-10-01 12. The licensee shall maintain as mininium of` fate (4) monitoring wells on site, Two (2 nionitorlm wells shall be installed hydraulically up gradient from the ,area it) be fillcd. One (1) well shall be installed to as depth C(ILMI 10 111i'll of tile subjccl Surface Water beim filic(l, and one (1) shall be as shallow Well installed to elect below tile water table. Two (2) monitoring wells sh be installed h ydraulically a depth of tell (V y doxvii gradient. One (1) well shall be inst,"illed to a deplil equal to that of` the subject surf ace water be] lig filled, and one (1) shall be a shallow Well instalicd to a depth of' tell (10) feet below tile water table. MonitorinO Well construction specifications must lie ill compliance with Section 62-532. F.A.C., as atilencled. 13. The licensee shall submit writtell nolificalioll to E1131)1) fivc (5) workim days prior to all sampling events so that FLBPD may collect split samples. 14, The licensee shall adhere to the monitoring requirements specified in Section 27-21 6(c)(I)-, ofthe Code, Z� Z7 ill tile license Condiliolls, and Willi all applicable sections of the Code, as amended. All ialliplill,g and anitlysis must be performed ill accordance with the most current version of Broward County's "Niinimum Criteria f Nlonilot Well Installation and Sampling. Field samplin(l procedures must f)e approved in accordance Willi Rule 62-IW220 F.A" C. Laboratories perlorming all"llyses sliall hold certifileatioll from tile Florida Department of I lealili Environmental Laboratory Accreditation Prooram in accordance with Rule, 62-160300, 1 C. 15, Tile monitoring wells shall be sampled and analyzed oil all annual basis, in January of cach year, for the parameters listed in Section 27-21 6(c)(l )p .2., of the Code (Specil Condition 18). RCSUItS ,hall be reported ill accordance with Section 27-21 6(c)(l )1.3., ofthe ("ode (Specific Condition 16). 1 6, The licensee shall submil water quality analytical results ill electronic format to E1,131 at hroward.oru, as required in Sections 27-2 16(c)(I )g. I .a) and b), of the Code NvItliln thiriv (30) days of sampling, summarizcd ill letter fo \%lyhich includes (Ille(s) of' samples, laboratory report(s), a map showing the monitoring well location(s), a description of' the sampling procedure(s), field sheets and cliain of custody lorm(s). A signed cover page is to be included with tile submittal. In the event electronic mailing is clot available, please send the results to: zn BroNvard County Environmental Protection and Growth iManagenient Department C7 Eli vffon menta I Licensing and Building Permitting Division ATTN, Waste Management Section One North University Drive, I st Floor Plantation, Fl- 33324 17. 1 I'monii ori till parameters are c I , de tected ill 111011 il 0 r i ffil wells in concentrations above those %valer quality levels establislicd as backuroulid 1'()I the sire, or which are at levels above the stan(Lirds set forth ill Chapter 27, Article V of tile Cocle, the licensee illall immediately cease horrow i reclamation activities and provide written notice to EIJ3PI) of the exceedallce(s) widlin twenty-four (24) hours, of detection, Within live (5) working clay's of' defection ol' tile excee(hince(s), the licensee sliall submit to E11.131"l) a writicli action plan to correct the exceedance(s). 'File plaza shall describe tile, nature alld extent of the prof ,)lens, including copies of laboratory reports, as 111,11) of the sample location(s) and a description of the sampling procedures used and the proposed renic(ly including, as applicable, a time schedule which includes as justification for the proposed time schedule. No borrow pit reclamation activities shall take place until the licensee can demonstrate to l that flic exceedance(s) have been corrected and water duality parameters are in compliance: With the Code. Page 4 ot'6 Page 148 of 325 APPLICANT: Seneca Land Company 6, Westwind Contraclul',.0 111c, LICE SW- 131'()C)045- 1() -()I IS. The following parameters care I - C(ILIlred for groundwatel quality analysis: ,I), held Parameters: pH Temperature Conductivity Dissolved ()xYgen Water Flevations Colors and Sheens (hy observation) b) L,aboratory Parameters: Total Aluminum Chlorides Nitrate Sulfilte Tokil Dissolved Solids Turbidity Total It SOC1 Total Arsenic `I"Otal Cadmit,1111 Toull Chrollilutil Toull Lead Total Mercury Ammonia 1 1 11cliols Those parameters listed in FRA Niciliod 624, or most current leclinology. C _ 19. The licensee ot'a borrow laic reclamation area shall ma i ntal n as record ori-site recordin- da i Iv, In cubic yards, [lie following: a) The total quantity of iiinterial received oil-site. b) The total quantity of t a l i material deposited in the borrow pit recla mation area. C) The IOUII quantity of prohibited material removed, by type, and the Final disposal location(s) R)r the prohibited wastes including facility name, location and telephone number. 20. The licensee of'a bor pit rMi ffl-Ul SIM11 SLIbmit to l"1 l a rriorithly report no later than the fifleenth (15' day of the iuccceding nionfli at the followiriL, email address: wastema m cll len(scct ionw hrow, i (h will - The report shall include: a) The facility narne, address and license number. b) The month covcred by the report. C) A summary of the daily inf'ormation collected in accordance with Section 27-216(c)(I)i.l. [Specific C, I olidition 19). Page 5 k)J'6 Page 149 of 325 APPLICANT: Seneca Land Company & Westwind Contracting, Inc. LICENSE NO.: SW- BP00045 -10 -01 In the event electronic mailing is not available, please send the report to. Broward County Environmental Protection and Growth Management Department Environmental Licensing and Building Permitting Division ATTN: Waste Management Section One North University Drive, 1 st Floor Plantation, FL 33324 21. The licensee shall finish slopes resulting from fill activity at a minimum of 4:1 (horizontal to vertical) between the control elevation out to a depth of two (2) feet below the average dry season water table elevation and stabilize with vegetation within ninety (90) days of slope construction. 22. The licensee of a borrow pit reclamation area shall give written notice to ELBPD within thirty (30) days after project completion or expiration of the license period, whichever occurs first. This notification shall include a survey of the borrow pit reclamation area including borrow pit bank slopes under seal by a professional land surveyor registered with the State of Florida as well as the total acreage filled. ELBPD may require additional reports as deemed necessary to ensure environmental compliance. 23. Upon completion of the license period, ELBPD will evaluate the collective water quality data and will make a determination on monitoring closure, monitoring extension, or contamination assessment initiation. 24. Upon approval of monitoring closure, the licensee shall abandon the wells in accordance with the most current version of Broward County's "Minimum Criteria for Monitoring Well Installation and Sampling" and Rule 62- 532.500(4), F.A.C. 25. The licensee shall notify ELBPD in writing prior to any change of the on -site operator at the facility. This notification shall include at a minimum, the operator name, address, phone number, and contact person, as well as a description of the operation. Page 6 of 6 Page 150 of M I A M I B 0 Y N T 0 N B E A C H (305) 949 -4148 (561) 732 -3602 H O M E S T E A D B 0 C A R A T 0 N (305) 374 - 0261 (561) 243 - 0133 AUSTIN TUPLER TRUCKING INC. 6570 S.W. 47TH COURT DAVIE, FLORIDA 33314 PHONE (954) 583 -0801 FAX (954) 583 -0844 ESTIMATE SUBMITTED TO: ALIBRANDI DATE: 4/10/15 CONTRACTOR: CITY OF BOYNTON BEACH PROJECT NAME: EAST WATER TREATM PHONE: 561- 742 -6310 FAX:561- 742 -6316 PROJECT #: PROJECT ADDRESS: 124 E WOOLBRIGHT RD BOYNTON These estimates are based on payment being made on a monthly basis with no retainage. These estimates are subject to change if FAX is not returned within five (5) working days of the date listed above. TAXES ARE NOT INCLUDED IN THESE PRICES. These prices do not include supplying a performance or payment bond. Prices are good until expiration dates stated below unless otherwise specified. LOADING SITE EXP -DATE RATE REMARKS DISPOSAL OF: 6/30/15 11.63 YARD MATERIAL.: SLUDGE QUOTE #: 180003 -002 All prices are based on using Tandem & Triaxle Trucks (16 & 18 Yds.) unless otherwise specified. Prices by the load or by the yard are based on customer using a FULL SIZE LOADER (3 yd Bucket) when loading the trucks and the material must be STOCKED PILED, unless the trucks are working by the hour. BY SIGNING DELIVERY TICKETS, CUSTOMER IS FULLY LIABLE FOR ALL TRUCKING AND MATERIALS AND NO CREDIT OR DISCOUNTS WILL BE GIVEN AFTER TICKETS ARE SIGNED. PRICES ARE SUBJECT TO CHANGE IF THE QUARRY WE ARE TRUCKING FROM CANNOT FULFILL ITS OBLIGATIONS. PRICES AND DELIVERY CANNOT BE GUARANTEED IN THE EVENT OF WORK STRIKES BY UNIONS OR OTHERS. ACCEPTED BY: Company name Name Title PLEASE CALL ME IF YOU HAVE ANY QUESTIONS FROM : ERNIE CEBALLOS E 1° oh-Q A S9 9 E 4 .�t - ^ x 1/ t� J .Wl51 of 325 ARM 58610 y,' Dyke Washington, Michigan 480 586-781-7070 586-781-7078 (Fax) gL I D 1 67, ffs �# me U itil GAIN ro: EI'm Price includes all loading with vendor provided equipment to include a frontend loader and vendor operated dump trucks, fuel surcharges and tipping fees. Trucks provided will be capable of hauling without leakage or spillage. Loaded trucks are capable of hauling either 22 or 30 cubic yards of material depending upon the capacity of the vehicle used to transport the residuals. Residuals will be disposed of at a State of Florida authorized 30 acre compost facility owned and operated by Robert Rogers/Prolime Corporation. Horizon 880, LLC will accept the lime residuals from the City of Boynton Beach, Water Treatment Plant. 00 1 1 Page 152 of 325 ltmKW,Ijj*jl�M M �1- �> ' M I Page 153 of 325 S7 ATE FLORIDA -DGP0SAL- QRF N -ARrM9"T60 �oftjnal custaor Proffma C ()n(NON Page 154 of 325 STATE OF FLORIDA PEPART NT OF H A "Oper4ting-Penni t �57'46 ia :wv to 'Count� ftm;86ach —poration A!pq4Pt7P8!d: $126M 5$ y -R ad w0aid� � 6 s In .48694 �suW NW. -02il 7 Pennftf. 12015 I all T ssue AttehbQn'., Rogers l d y- Department of r Rm orporotidn) Hpalth in Paim Bea 0-. Co.unty -Dy R60 Washington --MI 48094 0 w lrne �".( Y Page 154 of 325 Dev-Land Demolition & Site,, Inc. Brandywine Boynton Phone: (561) 585 -6370 Fax.: (561) 732 -0106 aN 10416 Project: City of Boynton Beach Limesludge Removal Water Treatment Plant The following proposal is submitted for your review and acceptance and consists of: A.) REMOVAL AND DISPOSAL OF LIMESLUDGE MATERIAL O WATERTREATMENTPLANT Submitted by: March 30, 2015 &44 NVIA" Carl Deveaux President Accepted by: Note: 1. Acceptance of proposal must be received in our office prior to any commencement of work. No additional work, over and above this proposal will be completed until such time that a change order is constructed and approved by both parties. 2. Payment Arrangement: fqyment in dull upon receipt of invoice. Page 155 of 325 Initials Sworn to and subscribed before me this day of _ , 20 following identification Votary Public Mate of Florida My commission expires: Page 156 of 325 is personally known to me or provide the rise Phone:( 61)449 -1593 Sun P. Box 53 South Bay FL 33493 March 23, 2012 To Whom It May Gmeern. Devland Site, Inc. is authorized to use our 106 acre fare as a dumping site for sludge material. T1 mat&ial is being used by our farm for reuse such as fertilizer and stabilizing. Thank You: c nl- Vick Aaricz Page 157 of 325 Sod Headquarters Farm South 700 nx Z11d street Belle Glade F] 3342' Date, March 23, 201.2 To Whom It May Concern: Deland Site, Tnc, has, delivered and/or supplied sludge material to our company within the past mo This material is being used in by our farms for reuse, fertilization and soil conditioner. We are going to utilize the sludge material in South Bay Fl. We intent tD continue to utilize Devlands services. Sincerely, Marcos Rodtiduez President Page 158 of 325 Sod Headquarters Faze North 00 n6e °'6 Street Belle Glade FL 33410 March 23, 2012 To Whom It C'!lay Conn' ,rn: Our 106 acre - Fauns arc: in need of sludge material for usage in the pastures. Devaland has permission to use farm and deliver this material to our location in South Bay thank you - Si�1y, Rliz Baha ar President Page 159 of 325 and A Holdings of PBC, Inc. 11240 Brandywine Lake Way (561) 758 -9899 (phone) Boynton Beach, FL (561) 732 -0106 (fax) March 11, 2015 ILL: 19"' Ave., and Vernon Street 13 Acre parcel. To Whom it May Concern: Dev -Land Demolition & Site, Inc., has been using our properly for a period exceeding 7 years as a means to stockpile lime sludge material for use in farm lands. We have had an excellent working experience with Devland and highly reconunend their services. Sign A nnette Deveaux Vice- president Page 160 of 325 6.F. CONSENT AGENDA E IPA FW11 R REQUESTED ACTION BY COMMISSION: Approve the one -year extension for RFPs /Bids and/ or piggy- backs for the procurement of services and /or commodities as described in the written report for April 21, 2015 - "Request for Extensions and /or Piggybacks ". EXPLANATION OF REQUEST: As required, the Finance /Procurement Department submits requests for award to the Commission; requests for approval to enter into contracts and agreements as the result of bid solicitations; and to piggy -back governmental contracts. Options to extend or renew are noted in the "Agenda Request Item" presented to Commission as part of the initial approval process. Procurement seeks to provide an accurate and efficient method to keep the Commission informed of pending renewals and the anticipated expenditure by reducing the paperwork of processing each renewal and /or extension individually and summarizing the information in a monthly report (as required). VENDOR(S) COMMODITY /SERVICE RFP /BID NUMBER RENEWAL TERM Culinary Solutions Commissary Services in the Resolution R11 -075 June 1, 2015 through event of a hurricane December 31, 2015 HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This renewal report will be used for those bids, contracts /agreements and piggy -backs that are renewed /extended with the same terms and conditions and pricing as the initial award. FISCAL IMPACT: Non - budgeted In the event of an emergency, expenditure for food catering services would be assigned to participating departments. ALTERNATIVES: Not approve renewals and require new bids to be issued. STRATEGIC PLAN: !111:7 _ ll 1 *11102:2 wi 1► I_ 1» 4[ Kill 1101 Ll A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Page 161 of 325 Is this a grant? No Grant Amount: A61LlkI:f_% && VENDOR NAME: Culinary Solutions 611 f_1:i i I7i 0 =1[ ZiSR END DATE: 12/31/2015 CONTRACT VALUE: In the event of an emergency MINORITY OWNED CONTRACTOR ?: No EXTENSION AVAILABLE ?: EXTENSION EXPLANATION: ATTACHMENTS: Type • Other • Agreement REVIEWERS: Description Request for Extension Agreement to Extend Department Reviewer Action Finance 6- coward, Tim Rejected Finance Alibrandi, Julie Approved Finance Howard, Tim Approved Finance Howard, Tim Approved City Manager LaVerriere, Lori Approved Page 162 of 325 0 CITY OF BOYNTON BEACH REQUEST FOR BID EXTENSIONS AND PIGGY -BACKS April 21, 2015 REQUESTING DEPARTMENT. WAREHOUSE DEPARTMENT CONTACT. Michael Dauta, Warehouse Manager TERM: June 1, 2015 through December 31, 2015 SOURCE FOR PURCHASE: Resolution R11 -075; Food Catering Services Agreement DESCRIPTION OF EXTENSION July 19, 2011, City Commission approved the execution of a Food Catering Services Agreement between the City of Boynton Beach and B & J Catering, Inc. d /b /a Culinary Solutions to provide meals for City Employees in the event of a hurricane and /or emergency. The Services Agreement allows for the term to be extended by written agreement signed by both parties. Culinary Solutions has agreed to extend the existing Agreement under the same Terms and Conditions for the period of June 1, 2015 through December 31, 2015. REQUESTING DEPARTMENT. WAREHOUSE DEPARTMENT CONTACT. TERM: SOURCE FOR AWARD: VENDOR: ANNUAL EXPENDITURE: DESCRIPTION OF BID EXTENSION REQUESTING DEPARTMENT. DEPARTMENT CONTACT. TERM: SOURCE FOR AWARD: VENDOR: ANNUAL EXPENDITURE: DESCRIPTION OF BID EXTENSION ay v vi vC-..r Agreement between the City of Boynton Beach, and Culinary Solutions r Comm issary for Hurricane the ® Y June 1, 2015 through December 31, . F R i SIdNATURE TITLE :DATE (ARE .o ( _ 9;2 O D Page 164 of 325 I 16 17 18 19 20 21 22 23 24 25 26 27 21 29 30 WHEREAS, the City is seeking to obtain services to provide food for CitN N n. (4140411=M=, B & J Catering, Inc., d/b/a Culinary Solutions was the most responsive responsible V 11 D! 11131 arill 1 1,1 1 1 : IL k 1 1ANIX8111% 1 :1 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as Section 2. The City Commission of the City of Boynton Beach, Florida, hereby S:%CA\RESO\Agreements\Reso - Approve hurricane meals contract 201 I.doc Page 165 Of 325 2 Section 3. That this Resolution shall become effective immediately, PASSED AND ADOPTED this I day of July, 2011. CITY OF BOYNTON BEACH ATTEST: M. Prainito, MMC Clerk SACANRESO)Aareemar t.. I & Page 166 Of 325 Commissioner — Marlene Ross ! i� I &III) Ix". a DI M. mm I tow wasydom [OIL - .1 mmmumm • HIM WITNESSETH: WHEREAS, the City desires to enter into this Agreement with Vendor in order to insure that City employees are provided with meals in the event a hurricane impacts the City of Boynton Beach; and . WHEREAS, the City has determined that it can best provide services to its citizens residents following a hurricane if it can insure its employees that they can receive meals oln R. basis; and WHEREAS, the Vendor desires to provide meals to the City employees pursuant to t Agreement. I NOW, THEREFORE, in consideration of the mutual covenants and agreements h ;T expressed, and of the faithful performance of all such covenants and agreements, the Ii zgree as follows: 1.0 Catering Services. The Vendor agrees to provide food catering services to City employees, subject to the terms and conditions of this Agreement, following a hurricane that impacts the City. . IM . - • 1 1 1 -- . . R 0 0 0 0 0 - - • - 01MIJIMI - - III It - 4 , I - I * 10 - I I I - 4 0 WA - 0101 1 mirtyd - 3.0 Vendor's Obligations and Responsibilities. 3.1 Vendor shall provide the following servicel 3.1.1 Vendor shall provide meals to City employees pursuant to the schedule and pricing contained in Exhibit "A", which is attached hereto and incorporated herein by reference. Tickets shall be issued to employees for meals as follows: Blue tickets for breakfast; white tickets Page 167 of 325 �.1.2 Employees coming off the night shift will be able to eat lunch during the breakfast sitting Vendor shall provide the City with telephone numbers for the Vendor's representatives so that the City may communicate with the Vendor prior to, during, and after the hurricane. 3.1.4 Vendor shall take all necessary steps to insure that a sufficien it receives a request from the City to provide the meals pursuant to this Agreement. Vendor must provide sufficient food to serve no less than 500 employees. The number of employees could increase due to the severity • the storm. Vendor agrees to accommodate such increased number. 4.1 City Of Boynton Beach shall have the following responsibilities and obligations pursuant to this Agreement: To contact the vendor once a hurricane warning is issued, and the City determines that the food catering services will be necessary. 4.1.2 Once an "all clear" is issued, it will be the responsibty of the City to set up the tables and chairs in the area where the food catering services will be provided. 4.1.3 To control and pass out blue, white and red tickets to City employees. 4.1.5 Provide the Vendor with the telephone numbers for the City's representatives and any alternate representatives. 4.1.6 Assign City employees to the Civic Center to provide assistanc:. for set-up and clean up of the area where the food services will be provided. 2 Page 168 of 325 4.1.7 If the Civic Center generator is inoperable, provide a backup 555# generator. 1_- �1 8.0. Non-discrimination. Vendor shall not discriminate in the delivery of services under this Agreement against any person because of race, creed, color, religion, sexual preference or national origin. 9.0. Non-exclusive Agreement. This Agreement is non-exclusive. Page 169 of 325 (H41IL-4119 11.1 City may terminate this agreement at any time for any reason whatsoev including convenience, discourteous actions or behavior towards patrons, po xualitk-A vendin;i-i or consumables, failure to coo - s-erate with-"i LAsW actions bringil discredit to the City, the Vendor being involved in an illegal activity, or a breach any provision of this Agreement. I 11.2 The cancellation or termination of this Agreement shall not relieve Vendor of any liabilities or obligations hereunder which shall have accrued prior to the effective date of cancellation or termination. 16.0. Governing Law-, Venue. This agreement shall be governed by the laws of th(:. State of Florida with venue for purposes of any litigation lying in Palm Beach County, Florida. M Page 170 of 325 IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first above written. ATTEST: ff M—ffl - �R 'ClI anet M. Prainito, MMC ty Clerk 0 .7.1 M - M M- MVIVAMM= Signed, Sealed, and delivered In the presence of: Secretary STATE OF FLORIDA )SS: COUNTY OF PALM BEACH Lori LaVerriere, Interim City Manager B & J CATERING, INC. BY: Print Title: P 1 0 P . I ac� BEFORE ME, an officer duly authorized by law to administer oaths and take , Towledgments, personally appeared :DA E 0 U / 1 - 6 as I di �1 of B & J CATERING INC., d/b/a CULINARY SOLUTIONS., an organization authorized to do business in the State of Florida, and acknowledged executed the 5 Page 171 of 325 b foregoing Agreement as the proper official of B & J CATERING, INC., d/ /a CULINARY SOLUTIONS, for the use and purposes mentioned in it and affixed the official seal of the corporation, and that tfie instrument is the act and deed of that corporation. He/she is personally known to me or has produced F4. 4e11 ' e-1 e— as identification. M Page 172 of 325 EXHIBIT "A" P., Menu Please state your menu below. Please ensure the meals will be served as to not serve the same meal in consecutive days. The number of people served varies from 50 to 200 per meal per day. Breakfast Lunch Dinner & Later Dinner Day 1 Day I Day I Ham, Egg and Cheese Croissant Sandwich or Wrap Chicken Marsala with Pasta With side and chips Day 2 Day 2 Bacon, Egg and Cheese Bagel Grilled Chicken Caesar Salad Day 2 Chicken Francias with Potato Day 3 Day 3 western omelet SandwichTuna, Egg or Chicken Salad Day 4 Day 4 Ham, Lqg and Cheese Croissant Chef Salat Day 5 Day 5 Bacon, Egg and Cheese Bagel Sandwich or Wrap With side and chips Day 6 Day 6 Western Omelet SandwichGrilled Chicken Caesar Salad 11say 7 Day 7 Ham, Eg ssant Tuna, Egg or Chicken Salad g and Cheese Croi' 2. Pricing o Breakfast 1. Boxed $3.50 Day 3 Ham with Sweet Pot • Lunch - 1. Boxed $5.00 • Dinner Late Dinner 1. of $6.00 1. of N Page 173 of 325 KNUM R Page 174 of 325 • Dinner 6pm to :•; • Late Dinner I 1p R Page 174 of 325 1DRM 0 O ki R10) It shall be the responsibility of the successful bidder to maintain workers' compensation insurance, property damage, liability insurance and vehicular liability insurance during the duration • this contract. 2. The successful bidder shall secure and maintain in force, throughout the duration of th contract, comprehensive general and automobile liability insurance with a minimu coverage • $1,000,000 per occurrence; $1,000,000 aggregate for personal injurr $1,000,000 per occurrence/aggregate for property damage; and, professional liabili insurance in the amount • $ 1,000,000 (all professional contract services). I Said general liability policy shall name the City • Boynton Beach as an additional insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days written notice to the City. The successful bidder shall secure and maintain in force throughout the duration of this contract workers' compensation insurance to statutory limits. The successful bidder shall furnish the City with a certificate ♦ insurance after award has been made prior to the start of any work for the City. Said insurance companies must be -awd-*riz:A-�jx1* � that has a rating less than B+ in accordance with A.M. Best's Key Rating Guide, latest edition. 6. Reference Insurance AdvisoLry Form (Attachment A) for additional types of insurancs and limits required. The City reserves the right to require additional types of insurance, • to raise • lower the stated limits, based upon identified risk. RM/ Ins Contract Language 01.doc V Page 175 of 325 TYPE (Occurrence Based Only) --- — ------- — — - — MINIMUM LIM ITS REQ11IRED --------- --- — ------------------- ---- — — - — ------------------- General Liability — -- ---------- — --------- — ------------- General Aggregate — ----- — ---- $ 1,000,000.00 Commercial General Liability Products-Comp/Op Agg. $ 1,000,000.00 Owners & Contractor's Protective (OCP) Personal & Adv. injury $ 1,000,000.00 Liquor Liability Each Occurrence $ 1,000,000.00 Professional Liability Fire Damage (any one fire) $ 50,000.00 Employees & Officers Med. Expense (any one person) $ 5,000.00 Pollution Liability Asbestos Abatement Lead Abatement Broad Form Vendors Premises Operations Underground Explosion & Collapse Products Completed Operations Contractual Independent Contractors Broad Form Property Damage Fire Legal Liability --------------------------- — -------------- — --- — ---- — -- ------ ---- Automobile Liability ---------- --- -- --- - -- — - - ------- - ---- ---------------- Combined Single Limit - ---- $ 500,00000 Any Auto Bodily Injury (per person) to be determined All Owned Autos Bodily Injury (per accident) to be determined Scheduled Autos Property Damage to be determined Hired Autos Trailer Interchange 50,000.00 Non-Owned Autos PIP Basic Intermodal ------- — -- — --------- — ------------ — ----- — ---------- — - — ---- — ---- — Garage Liability --- — ----- — -------------- — — --- — -- — ----- — --- — Auto Only, Each Accident --------------- $ 1,000,000 00 Any Auto Other Than Auto Only $ 100.000.00 Garage Keepers Liability Each Accident $ 1,000,000.00 ------------------------------------------ — — -- — Aggregate $ 1,000,000.00 --- — ------------- — --------------------- Excess Liability --------------------- Each Occurrence to be determined Umbrella Form -------- — ---------------------------- — — - — ------ ----------- Aggregate to be determined — -------------------------------------- Worker's Compensation Statutory Limits Employer's Liability Each Accident $ 100,000.00 Disease, Policy Limit $ 500,000.00 ----- - --- - ----------------- — - — — Disease Each Employee $ 100,000.00 - — --------------- — Property --------- — --------------------- — ------------ — ----- -- — — ------ Homeowners Revocable Permit $ 300,000.00 Builder's Risk --------------------- — ----------- — - — --- — -- — — -- ----- — — --- — ----- — — ---- ------------------------------------- Limits based on Project Cost Other - As Risk Identified I -- — ------------- — - — -------- — - — -- — — ----- — ------ — ----- — — - to be determined — ---------- — ------------------------- INS URANCEADVISORYFORM05 — ----- — -- — - — — ------- — -- — --- — ---------------- Revised 07/2009 ffil Page 176 of 325 6.G. CONSENT AGENDA E IPA FW11 R REQUESTED ACTION BY COMMISSION: Authorize rejecting the one bid submitted in response to the solicitation for a "Two Year Bid for Diesel /Propane Generator and By -Pass Pump Maintenance and Repair Service ", Bid No. 036- 2821- 15 /JMA for the Utilities and Facilities Departments, and re -bid the services with minor changes in the specifications. EXPLANATION OF REQUEST: On March 25, 2015, the City of Boynton Beach opened one proposal in response to the "Two Year Bid for Diesel /Propane Generator and By -Pass Pump Maintenance and Repair Service" and three (3) "No Bids ". The bid for the Generator and By -pass Pump Maintenance and Repair Service came in much higher in comparison to our current contract. In addition, the City only received one quote from the one bidder (TAW). It is the Utilities Department recommendation that in the best interest of the City of Boynton Beach this project be re -bid. Tasks have been modified to encourage more participation from vendors. The modified specifications are as follows: Task 2: Delete the 3 rd bullet and replace it with "Fuel is to be analyzed for water, oil and /or other impurities. When necessary, use fuel additives, polishers as recommended per the manufacturer to bring fuel condition to acceptable level of quality." Task 2, 5 bullet: Delete "Recordkeeping for PBC Department of Health;" on page 6 and replace it with "Recordkeeping for PBC Department of Health is to be submitted only upon request;" HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? We will request an extension to the existing bid from the current vendor, Advanced Generator, until a new bid is in place. FISCAL IMPACT: Budgeted By modifying the tasks and rebidding, it is anticipated that the City will receive multiple bids with competitive pricing. ALTERNATIVES: Not re -bid and accept the bid that was submitted. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No Is] 41►h/_lI =_TA9[07►117610111 *11101►E Page 177 of 325 Is this a grant? No Grant Amount: ATTACHMENTS: REVIEWERS: Department Reviewer Action Utilities Groff, Colin Approved Utilities Groff, Colin Approved Assistant City Manager Lejeune, Carisse Approved Finance Howard, Tim Approved Legal Swanson, Lynn Approved Finance Howard, Tim Approved City Manager LaVerriere, Lori Approved Page 178 of 325 TWO YEAR BID FOR DIESEL/PROPANE GENERATOR & BY -PASS PUMP MAINTENANCE AND REPAIR SERVICE "Offers from the vendors listed herein are the only offers BID DUE DATE: MARCH 25, 2015 received timely as ofthe above receiving date and time BID DUE TIME 2:30 P.M. All other offers submitted in response to this solicitation, BID # 036- 2821 -15 /JMA if any, are hereby rejected as late" VENDORS TAW POWER SYSTEMS, INC. 6312 78th Street Riverview, FL 33578 Tel. (813) 840 -3500 Fax(813)217 -8075 E -mail: contracts @tawinc.com Contact: Michael M. Machines, Treasurer ORIGINAL AND THREE (3) COPIES YES SUBMITTED SPECIFICATION SHEETS 5 - 7 YES SUBMITTED BIDDER ACKNOWLEDGEMENT YES SUBMITTED STANDARD LABOR RATE FOR DIESEL/ PROPANE MECHANIC PER HOUR $85.00 PER HR. EMERGENCY LABOR RATE FOR DIESEL/ PROPANE MECHANIC PER HOUR $130.00 PER HR. PREMIUM LABOR RATE FOR DIESEL/ PROPANE MECHANIC PER HOUR $130.00 PER HR. DISCOUNT OR COST PLUS FOR LUBRICANTS, MATERIALS, OR PARTS USED 25% COST PLUS TASK 1 FIXED COST PER GENERATOR LESS THAN 75 KW $135.00 per inspection 75 TO 260 KW $135.00 per inspection 260 KW OR GREATER $135.00 per inspection TASK 2 FIXED COST PER GENERATOR LESS THAN 75 KW $950.00 75 TO 260 KW $1,050.00 260 KW OR GREATER $2,200.00 INSTALLATION OF NON - RESETTABLE METER IF REQUIRED LESS THAN 75KW $425.00 75 TO 260KOW $425.00 260 KW OR GREATER $425.00 Bid No. 036 - 2821 -15 /JMA Page 179 of 325 TWO YEAR BID FOR DIESEL/PROPANE GENERATOR & BY -PASS PUMP MAINTENANCE AND REPAIR SERVICE "Offers from the vendors listed herein are the only offers BID DUE DATE: MARCH 25, 2015 received timely as ofthe above receiving date and time BID DUE TIME 2:30 P.M. All other offers submitted in response to this solicitation, BID # 036- 2821 -15 /JMA if any, are hereby rejected as late" VENDORS TAW POWER SYSTEMS, INC. 6312 78th Street Riverview, FL 33578 Tel. (813) 840 -3500 Fax(813)217 -8075 E -mail: contracts @tawinc.com Contact: Michael M. Machines, Treasurer REFERENCES SUBMITTED YES CERTIFICATES AND LICENSES YES SUBMITTED BIDDER'S QUALIFICATIONS YES SUBMITTED BIDDER'S MANDATORY SITE INSPECTION YES CONFIRMATION SUBMITTED ACKNOWLEDGEMENT OF ADDENDA YES SUBMITTED ADDENDUM NO. 1 SUBMITTED YES NON COLLUSION AFFIDAVIT SUBMITTED YES ANTI - KICKBACK AFFIDAVIT SUBMITTED YES CONFIRMATION OF MINORITY OWNED YES BUSINESS SUBMITTED CONFIRMATION OF DRUG FREE YES WORKPLACE SUBMITTED SCHEDULE OF SUBCONTRACTORS YES /NONE SUBMITTED PALM BEACH COUNTY INSPECTOR YES GENERAL ACKNOWLEDGEMENT SUBMITTED COMMENTS: Bid No. 036 - 2821 -15 /JMA Page 180 of 325 MEMORANDUM UTILITIES DEPARTMENT No. 2015 -05 To: Alibrandi Julie, Senior Buyer From: James F. Sylvain, P.E. Utilities, Field Operations Manager Date: April 07, 2015 Subject: Two Year Bid for Diesel/ Propane Generator and By -pass Pump Maintenance and Repair Service (BID No. 036- 2821- 15 /JWA) The bid for the Generator and By -pass Pump Maintenance and Repair Service came up high in comparison to our current contract. In addition, we only receive one quote from the one bidder (TAW). It is the Utilities Department recommendation that we re -bid this project as we believe it to be in the best interest of the City of Boynton Beach. The specifications are to modify follow: • Task 2: Delete the 3 rd bullet and replace it with "Fuel is to be analyzed for water, oil and /or other impurities. When necessary, use fuel additives, polishers as recommended per the manufacturer to bring fuel condition to acceptable level of quality." • Task 2, 5 bullet: Delete "Recordkeeping for PBC Department of Health;" on page 6 and replace it with "Recordkeeping for PBC Department of Health is to be submitted only upon request;" Cc: Jim Hart, Keith Ellis File Page 181 of 325 REQUEST FOR BID Qeu A TWO YEAR BID FOR DIESEL /PROPANE GENERATOR AND BY -PASS PUMP MAINTENANCE AND REPAIR SERVICE BID No.: 036- 2821 -15 /JMA SPECIFICATIONS Any technical questions regarding this bid should be directed to: Utilities Department — James Sylvain, Utilities Engineer 561 - 742 -6492 Facilities Management Division - Art Brode, Crew Leader 561 - 742 -6585 Please place an (X) on the blank line next to each item if a specification is met. If exception is taken (alternatives), bidder must explain using a separate sheet of paper. Bidder must submit specifications "check -off" sheets with the proposal sheet in order for a bid to be considered. A Pre Bid site visit to the various generators is mandatory. Inventories of generators and by -pass pumps are attached to establish the general quantities, size, type, and age. during the duration of the bid term there may be additions or deletions to the list of equipment. Any system, material, or workmanship which is found to be defective during an inspection or test shall be reported to the designated City employee before being repaired by the technician. The service technician(s) must report their arrival and departure from the jobsite to the appropriate City contact. Response time is considered to be the time from the placement of the service call to the contractor to the time that the service technician(s) arrives at the jobsite. The awarded contractor must supply emergency contact names and numbers and response time for emergencies must be within one (1) hour of notification. Emergency response time must be guaranteed by the contractor or the bid will be disqualified. Testing shall be in accordance with NFPA 110, "Standards for Emergency and Standby Power', current edition. 5 Bid No. 036 - 2821 -15 /JMA Page 182 of 325 Successful bidder is to follow manufacturer recommended best maintenance /inspection practices, State and local regulations pertaining to emergency generators; as well as the new Federal Regulations (40 CFR Part 63, Subpart ZZZZ) for emergency generators greater than 100 HP (75 KW). TASK 1 Quarterly or every 500 hours (whichever comes first); maintenance /inspection is to occur on a scheduled basis determined by a mutually agreed upon time between the contractor and the appropriate City Department contact person. This service is to occur during normal working hours and will include but not be limited to the following: • Generator I D • Inspection Date • Check Engine Oil Level, Battery Fluid Level, and Coolant Level • Clean Battery Connections and Battery Charger Output • Check Drive Belts Tension /Condition • Check Fuel Line Condition, Leak Detection, and Fittings • Check Hoses /Clamps • Check Radiator for Leaks and Corrosion • Check Starter and Connections • Check Day Tank Operation • Check Transfer Switch Status • List Frequency Level, Output Voltage, and Hour Meter • Test Run the Generator /By -Pass Pump and note the Battery Voltage, Oil Pressure, Water Temperature, Output Voltage, Frequency, and Hour Meter TASK 2 Annual or every 500 hours (whichever comes first) maintenance /inspection is to occur according to manufacturer's specifications. This service is to occur during normal working hours (except in case of emergency) and will include but not be limited to the following: • Replacement of Oil and Oil Filter (every 500 hours or annually, whichever comes first) with approved parts. Waste Oil and filters are to be properly disposed of by the contractor. • Replacement of Fuel, Air, and Water Filters (every 1000 hours or annually, whichever comes first) with approved parts. Filters are to be properly disposed of by the contractor. • Fuel to be analyzed for quality and separated if necessary. • Load Bank Testing for portable generators only and the Load Bank Test duration will be as recommended by manufacturer or two (2) continuous hours. • Recordkeeping for PBC Department of Health; for hours of operation, services mentioned above and other emission related services including maintenance per manufacturer's requirements for crankcase systems (closed ventilation or open filtration) for covered engines over 300 HP. Add non - resettable meter on applicable generators to record the hours of operation. All lubricants, materials, and parts used must be genuine as manufactured and as specified by the manufacturer of the generator and by -pass pump being serviced. 6 Bid No. 036 - 2821- 15 /JMA Page 183 of 325 All reasonably stocked lubricants, materials, and parts necessary to keep the generators and by -pass pumps operational must be stocked locally and /or available within twenty - four (24) hours from the service request. Reports for each generator and by -pass pump serviced for maintenance, inspection, and /or repair must be submitted with the invoice. The report must comply with NESHAP (National Emissions Standards for Hazardous Air Pollutants) General Provisions, 40 CFR Part 63, Subpart A, and include at the minimum the following: • Generator and /or By -Pass Pump ID /Location • Initial notification, notification of performance test, and notification of compliance. • Date of the Maintenance /Inspection • Deviations and malfunctions • All information detailed in the required maintenance /inspection. • Additional maintenance /repairs that may be required to ensure the proper working order of the generator or by -pass pump. • Name of service technician(s) with service call hours (labor hours) listed. Report must include annual fuel consumption and heating values (information to be provided by the City of Boynton Beach. All lubricants, materials, and parts used for maintenance /inspection are to include the invoice detailing the actual cost with the cost plus noted. Travel time and mileage will be incurred by the contractor as part of their hourly rates and will not be charged separately to the City. During declaration of emergencies, i.e., storms or hurricanes, the vendor will supply a service technician to maintain equipment. The City will reserve the right of refusal of service. If a service technician is needed during the emergency, the technician will work 24/7 with City staff to maintain the equipment. The City will provide shelter and food equal to regular staff provisions with the Utilities Department. Provide a minimum of three (3) references; include contact name /number, type of services provided, and length of service contract. Provide a list of service technicians' certifications. Insurance requirements are attached. (Attachment A). ESTIMATED EXPENDITURES The term of the contract to be awarded as a result of this bid is two years. The twenty -four month anticipated expenditure for generator and by -pass pump maintenance and repair is $160,000.00 Bid No. 036 - 2821- 15 /JMA Page 184 of 325 6.H. CONSENT AGENDA 4/21/2015 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/21/2015 REQUESTED ACTION BY COMMISSION: Approve the minutes from the Regular City Commission meetings held on April 7, 2015 and the Special City Commission meetings held on January 13, 2015 and September 11, 2014 EXPLANATION OF REQUEST: The City Commission met on April 7, 2015, January 13, 2015 and September 11, 2014 and minutes were prepared from the notes taken at the meetings. The Florida Statutes provide that minutes of all Commission meetings be prepared, approved and maintained in the records of the City of Boynton Beach HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? A record of the actions taken by the City Commission will be maintained as a permanent record. FISCAL IMPACT: Non - budgeted N/A 0NI=1:7► Fill 11 U/ 3■►1/_1 STRATEGIC PLAN: High Performing City Organization STRATEGIC PLAN APPLICATION: Is] 41Lh Fill I =_TA9101LlM►1? CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Minutes D Minutes n Minutes Description Miinutes 04 -07 -15 Minutes 01 -13 -15 Miinutes 0 -11 -14 Page 185 of 325 REVIEWERS: Department City Clerk Reviewer Action Date 411712015 - 11:18 Al Page 186 of 325 MINUTES • THE REGULAR CITY COMMISSION MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, 100 EAST BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA ON TUESDAY, APRIL 7, 2015 AT 6:30 P.M. PRESENT Jerry Taylor, Mayor Joseph Casello, Vice Mayor David T. Merker, Commissioner Mack McCray, Commissioner Michael M. Fitzpatrick, Commissioner Carisse LeJeune, Assistant City Manager Shana Bridgeman, Assistant City Attorney Janet M. Prainito, City Clerk A. Call to Order - Mayor Jerry Taylor Invocation Pledge of Allegiance to the Flag led by Vice Mayor Casello Mayor Taylor called the meeting to order at 6:30 p.m. Commissioner McCray offered the invocation and Vice Mayor Casello led the Pledge of Allegiance to the Flag, WMEMU= Mayor Taylor announced that Item 3.D would be moved to immediately following Item 3.A. Vice Mayor Casello asked that Item 13.0 be tabled until after the closed-door session on the same subject matter. Motion Commissioner Fitzpatrick moved that Item 13.0 be tabled. Commissioner McCray seconded the motion. Vote The motion passed unanimously. Commissioner McCray pulled Item 6.A from Consent Agenda for discussion. He also mentioned that Item 9A should be tabled to April 21, 2015. Mayor Taylor explained proper advertising had not been done. 1 Page 187 of 325 III k I gmelw-m J, 1:16YAM0101:1WASIMN APRIL 7, 2015 NIIIIIIIIIII�* Me Z=. Commissioner McCray moved to approve the agenda as amended. Commissioner Merker seconded the motion. A. Informational items by Members of the City Commission Commissioner McCray had attended the Poinciana Gardens plaque unveiling and the groundbreaking ceremony for the Family Dollar. He had gone to the City's Annual Wellness, Safety and Benefit Fair for the employees. He was the only elected official at the Vietnam Welcome Home by the Veterans Council. The Chamber of Commerce April Network and Over Easy at Las Ventanas was another event he had attended. Vice Mayor Casello disclosed he had met with David Camalier and Bonnie Miskel. He was present for the groundbreaking for the Family Dollar Store. This Saturday would be the Play for Pink Golf Tournament at The Links to raise money to fight breast cancer. It would also be the annual Fire Department Fishing Tournament and Chili Cook Off. Commissioner Fitzpatrick had gone to the Family Dollar groundbreaking and also the South Central Regional Wastewater Pension Board meeting followed by the South Central Regional Wastewater Board meeting. Commissioner Merker mentioned April 1 1 th would mark the anniversary of the passing of Dr. King in 1968. The celebration would begin at 6 p.m. on Ocean Avenue at the amphitheater. Mayor Taylor had attended the groundbreakings and also the Sewer Board meetings. He announced on April 20 and 25 th the First United Methodist Church would be holding a training class for those interested in working with child survivors of disasters. The training will begin on Friday and into Saturday. Professionals would be brought in to do the training. Reverend Edwards is the Pastor. 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS Page 188 of 325 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL A. Recognition and presentation of a Boynton Beach Fire Rescue Department Civilian Citation to Mr. Richard Salter for his heroic actions on March 16, 2015 at 6415 N. Ocean Blvd. (Oceanfront Park) by the Mayor and Fire Chief. Chief Ray Carter related Jimmy Charles was out with his family visiting the beach and swimming. The rip currents pulled him out, he struggled and actually went unconscious. Fortunately Mr. Salter was present, recognized the need for assistance, entered the water regardless of the risk, and managed to find Jimmy under the water. Once Jimmy was returned to the beach, he started breathing on his own. The Civilian Citation was presented to Mr. Richard Salter by Chief Carter and Jimmy Charles for saving his life. There was a standing ovation tribute to Mr. Salter, Both the parents thanked Mr. Salter and the Commission for making the presentation. Mr. Salter urged people to react and assist others. He knew if he did not attempt to save Jimmy, he could not live with himself. He was grateful the boy was still with his family and could further enjoy life. B. Announce the Great American Clean Up 2015, and ask our community to take part in this event by joining thousands of volunteers of all ages across America who will be taking part in efforts to clean up and improve their local communities. Boynton Beach Oceanfront Park is one of several sites in the County that was chosen to be part of the project, and the "clean up" will begin at 8:00 a.m. on Saturday May 2nd; and Boynton Beach Ocean Inlet clean-up will begin at 8:00 a.m. on Saturday - April 25th, Mayor Taylor announced the participation in the National Great American Clean Up. Boynton Beach Oceanfront Park and Boynton Beach Ocean Inlet had been chosen to be part of the project. C. Announce the City of Boynton Beach's participation in the U.S. Department of Transportation's National Mayor's Challenge for Safer People, Safer Streets. Carisse LeJeune, Assistant City Manager, advised the program was part of the Earth Week activities that included the Great American Clean up and several other activities. There is work being done to identify the barriers to make streets safe and convenient for all road users. Designs would be appropriate to the context of the street and its users. It would include plans to create a network of pedestrian and bike pathways throughout the City. D. Proclaim April 12-18, 2015 as "National Library Week." Craig Clark, Library Director will accept the proclamation. Mayor Taylor proclaimed April 12-18, 2015 as National Library Week and presented it to Craig Clark, Library Director. Mr. Clark thanked the Commission for the recognition and Page 189 of 325 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL APRIL 7, 2015 their continued support of the Library and its programs. He thanked the staff at the Library and the Library Advisory Board. A new free service offered at the Library is Transparent Languages that allows the user to learn up to 80 different foreign languages. There is also Zinio which offers free, downloadable magazines to any smart phone or tablet with emails for each new issue. E. Proclaim April 22, 2015 as Arbor Day and announce the Celebration. Mayor Taylor read the Proclamation for Arbor Day to be observed on April 22 and presented it to Glenda Hall, Forestry and Grounds Manager. Ms. Hall invited everyone to a celebration at Boynton Lakes Park at 9 a.m. with St. Joseph 5 th Grade students planting four Green Buttonwood trees and one Royal Poinciana. F. Proclaim April 2015 as Water Conservation Month and announce water conservation activities as part of Earth Week and Earth Month. Colin Groff, Director of Utilities, was presented the Proclamation for Water Conservation Month as read by Mayor Taylor. Mr. Groff stressed water conservation is important because it is a precious commodity and reduces the rates. To encourage conservation, the Utilities Department presents a program called "Water Wise" to 5 th grade students who receive a kit with various items to assist in conserving water in their own homes. Many brochures are distributed, including coloring books for kids and hotel tags to encourage reuse of towels. Ms. LeJeune announced the Mayor's Challenge for Water Conservation that could be done online through surveys to conserve natural resources. It saves cost for the consumer and cost and maintenance of infrastructure, plus promotes drought resiliency and protects water sheds and eco-systems, The site is www.mvwateri2ledge.com that has an easy four step pledge. The participating residents could earn prizes if the City is chosen. There will be a water conservation workshop on April 23 at the Library program room with presentations by South Florida Water Management District, Lake Worth Drainage District, Boynton Beach Utility Director and do-it-yourself tips on landscaping and low flow plumbing. Commissioner McCray added it was never too late or too early to conserve the natural resources. G. View a recent promotional video on Galaxy E3 Elementary School produced by Storyology Studios. The video will be introduced by Mr. Ed Capitano, Principal of Galaxy E3 Elementary School. Ed Capitano, Principal of Galaxy E3 Elementary School, gave a brief history of the school and it is now a jewel for the School District and City of Boynton Beach. He had Page 190 of 325 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL APRIL 7, 201 received notification that the school was designated as a Platinum LEED certified school, the first in Florida for public or private schools. Melissa Trinchini spoke about the newly created Summer Success Program that strives to eliminate 'the slide that occurs over the summer and students lose up to two months of reading instruction. The goal was to motivate students and parents to work at home over the summer. A kit is given to each student that includes four books to be read over the summer. The promotional video was shown that highlights the school and its many attributes. Mr. Capitano noted the words of the students were spoken from their hearts and not scripted. The school provides a future of options for the children. Mayor Taylor had toured the school three times and the Governor of Florida had toured the facility, as well as City Managers and elected officials from other cities in Palm Beach County, who have been greatly impressed by the school. Commissioner McCray announced he is now a member of Boynton Beach Senior Center. He encourages others to visit the Center and enjoy their activities and programs. 9 10 0 [ � M - .1 WOVAI fol Wk W 2 INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Harry Woodworth, 685 NE 15 th Place, President of INCA (Inlet Cove Association), thanked the Mayor and Commission for their support and improving the sidewalks along Federal Highway. There was also a follow up by the City relating to the AmeriGas location that may be helpful. There are only 17 poles remaining with five empty and ATT should come through in May and take care of the last 12 poles. The only issues that remain are cleaning the paver bricks and new plantings to be done. The next issue was the U-Haul parking situation that blocks the south bound bike lane. It is not an on-street parking issue. The business itself has spilled out onto the street. U turns are impossible with the trucks parking on the street and many times the road is blocked while turns are negotiated, Commissioner McCray commented about the Rolling Green project and he hoped the City would put up a fence to get rid of the garbage cans along 1-95. He appreciated Mr. Woodworth and INCA for all their efforts to improve the City. Page 191 of 325 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL APRIL 7, 2016 Jeff King, 743-8 NE 12 Terrace, was also a member of INCA and in the last five years has seen great strides to improve Federal Highway. The CRA, City staff and INCA have been making big progress and he was satisfied with the direction of the City. Rev, Bernard Wright, 713 NW 2 nd Street, commended the City for the work being done at Denson Pool. He did feel it was necessary to have non-skid tiles on the steps at the pool. It is a Code requirement. Mayor Taylor would pass the information to staff. Suzanne Ross, Schoolhouse Children's Museum Director, announced on Saturday from 10 a.m. to 2 p.m. would be the Princesses and Super Heroes Day. There will be games and activities, a photo booth, face painting and crafts. Local heroes from the Boynton Beach Police and Fire Departments would also be present. Joe Karam, 457 NW 1' Avenue, owns a private motorcycle shop at 421 NE 7 th Avenue and was granted a manufacturing license by the State of Florida, Department of Motor Vehicles. He builds one to three motorcycles a year. He needed a dealer's license to sell his motorcycles and requested the City's assistance. He submitted a packet of information that is attached to the minutes. Mayor Taylor indicated staff would review the information and contact him. The owner of the building, John Snow, was present and would allow the sale of the bikes on his premises. Audrey Gerger, 331 NW 1s Avenue, discussed the ongoing utility project that included her property, a historical home that was walled in with concrete. She stressed her property has no grass and she does not want any grass to maintain. There is now a ditch at the entrance to her house and grass was planted. The wall cannot be moved and she needed space for parking. The existing driveway is very narrow and restricted. Mayor Taylor pointed out the City's swale is where all the pipe was installed and a fire hydrant. The swale is not a parking lot for her property and the City could not solve her parking problem. Staff would review the drawing she submitted and contact her again. Woodrow Hay, 427 NW 5 th Avenue, thanked the Commission for his reappointment to the Community Redevelopment Agency Board. He looked forward to working with the Commission again. There have been significant accomplishments and he wanted the two entities to work together to move Boynton Beach forward. Robert Pollock, 210 NE 27 Avenue, thanked the Commission for the groundbreaking on Martin Luther King corridor. It was going to be a great project for the area and he would continue to monitor its progress. Herb Suss, 1711 Woodfern, urged the Commission to recognize the issues of the sea level rising. The coastline properties were in jeopardy according to his research. He wanted the Commission to protect the interests of the citizens. Page 192 of 325 Q i I watilIza:4611 "to X40 • Sonny Garcia, 1631 NW 3 Id Lane, thanked Commissioner McCray for attending and speaking at the Vietnam Memorial celebration. The veterans who were present appreciated the remarks. Ray Whitely, 5503 Wishing Star Lane, Greenacres, was representing the Martin Luther King Committee and invited everyone to the candlelight vigil to be held April 11 from six to eight p.m. at the amphitheater. The vigil was also in recognition of those who have been the victims of violence. He appreciated the opportunity for all people to come before the Commission and speak. Masoud Atefi had been a traffic performance standards administrator for Palm Beach County. He had worked with City staff on traffic issues of safety, circulation and development. He requested the opportunity to make a presentation to the Commission that could benefit the City. Mary McCarthy, 216 S. Federal Highway, had received a red light camera citation and had filed for an administrative hearing. She was leaving Florida soon and wanted the case heard before she departed. Mayor Taylor believed there was going to be an appeal of the Court decision. Ms. McCarthy was concerned the delay of the appeal would result in her being assessed further costs. Mayor Taylor indicated all hearings had been suspended. Joel Mirsky, 4727 Storkwood Lane, had a red light camera ticket and wanted to know if he should pay his ticket. Mayor Taylor advised the Court ruled the law was broken, but dismissed the tickets which he felt was not logical and why an appeal was being taken. S ir- i • . .. " = 5. ADMINISTRATIVE Z Commissioner Merker moved to appoint Mayor Taylor as the representative to the Palm Beach County League of Cities. Commissioner McCray seconded the motion. Vote The motion passed unanimously. Page 193 of 325 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL APRIL 7, 2015 I L', Vice Mayor Casello moved to appoint Commissioner Merker as the alternate member. Commissioner McCray seconded the motion. Vote The motion passed unanimously. B. PROPOSED RESOLUTION NO. R15-033 - Appoint a City Commission representative and alternate to the Metropolitan Planning Organization Commissioner Merker moved to appoint Commissioner Fitzpatrick as the representative to the Metropolitan Planning Organization. Commissioner McCray seconded the motion. Vote The motion passed unanimously. Motion Commissioner McCray moved to appoint Vice Mayor Casello as the alternate representative. Commissioner Merker seconded the motion. Vote The motion passed unanimously. C. PROPOSED RESOLUTION NO. R15-034 - Appoint a City Commission representative and alternate to the Coalition of Boynton West Residents Association (COBWRA) I .. Commissioner McCray moved to appoint Vice Mayor Casello as the representative to COBWRA. Commissioner Merker seconded the motion. MM The motion passed unanimously. 9 Page 194 of 325 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL APRIL 7, 2015 Motion Commissioner Merker moved to appoint Commissioner McCray as the alternate member. Vice Mayor Casello seconded the motion. %Arl 'i • M D. PROPOSED RESOLUTION NO. R15-035 - Appoint a City Commission representative and alternate to the Countywide Intergovernmental Coordination Program. Commissioner McCray moved to appoint Commissioner Merker as the representative to the Countywide Intergovernmental Coordination Program. Vice Mayor Casello seconded the motion. Vote The motion passed unanimously. Ms. LeJeune indicated - the City Manager acts as the alternate representative. Commissioner McCray moved to appoint Ms. LaVerriere as the alternate member. Commissioner Merker seconded the motion. =11 ME= E. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (NN Stu) openings exist: Arts Commission: 2 Alts Building Board of Adjustments and Appeals: 2 Alts Cemetery Board: 1 Reg and 1 Alt. Education and Youth Advisory Board: 1 NN Stu Employees' Pension Trustees: 1 Reg. N Page 195 of 325 i W NIL= Wgillwinasof"J, *0YJ 0 1 11 to] 0 :1 :F-Asi W M J Golf Course Advisory Committee: 1 Reg and 1 Alt Historic Resource Preservation Board: 1 Alt Library Board: 1 Reg and 1 Alt Recreation and Parks Board: 1 Alt Senior Advisory Board: 1 Reg and 2 Alts There were no applicants to appoint. 0 R11 4 I'l 11 ff-ITMAMWI Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. PROPOSED RESOLUTION NO. R15-036 - Approve the 36 month lease with The Bancorp of Orlando, FL for four (4) Ford Focus cars for Code Enforcement, three (3) Ford F-150 4 x 2 Crew Cabs (2 for Detectives and 1 for the Training Unit) for a monthly cost of $346 for a Ford Focus and $400 for a Ford F150; and authorize the City Manager to sign the subsequent lease agreements subject to review and approval by the City Attorney, with an anticipated effective date of May 1, 2015. Commissioner McCray questioned if the monthly cost quoted was for one vehicle and Mr. Howard confirmed it was per vehicle. Commissioner McCray inquired about the annual expense. Mr. Howard responded the annual lease for one Ford Focus would be $4,152 and annual lease for a Ford F-150 would be $4,800. The total annual amount for the Ford F-1 50s would be $14,400 and for the four Ford Focus it would be $16,608. Commissioner McCray opined it seemed very expensive for rental cars. Mr. Howard noted three quotes were received and this was the lowest. Commissioner ioner Merker interjected the purpose is essential for the Police and one of the most important issues. Commissioner McCray inquired if the expense was a budget line item and if so, he had not seen a lease agreement. Mr. Howard explained where the budgeted amounts were included in rental and lease payments in the operating budget. Mr. Howard assured the Commission the amount was budgeted in two line items. Commissioner McCray reiterated his concern that the money was properly budgeted. Motion Commissioner Merker moved to approve Resolution R15-036. Commissioner Fitzpatrick seconded the motion. 10 Page 196 of 325 :N MI= APRIL 7, 2015 Vote The motion passed 4-1 (Commissioner McCray dissenting). B. PROPOSED RESOLUTION NO. R15-037 - Approve and authorize signing of an Agreement for Water Service outside the City limits with Novally Siffrant for the property at 1080-1082 Brown Road, Lantana, FL 33462, C. Approve award for the bid for "Backflow Prevention Device Inspection, Testing and Repair Services", Bid No. 033-2821-15/JMA to Line-Tec Inc. of Delray Beach, FL as a responsive, responsible bidder for the anticipated annual expenditure of $35,000.00. Backflow Testing averages 600 per year, with repairs to be performed on an "As Needed" basis. D. Approve additions of the following job classifications in the City's pay plan: Stormwater Utilities Supervisor; Supervisor, Customer Relations; Contract Coordinator; Associate Engineer - Utilities; Staff Engineer - Utilities; and Senior Engineer — Utilities. E. Approve full release of surety for the project known as Boynton Lakes Plaza and authorize release of the $27,967.50 performance bond for the water and wastewater utilities to Regency Centers, L.P. F. Accept the Fiscal Year 2014-2015 Budget Status Report of the General Fund and the Utilities Fund for the five (5) month period ending February 28, 2015. G. Approve a $10,000 increase to Blanket Purchase Order #150270 to Precision Air Systems, Inc. of Wellington, FL for air conditioning repairs/service needed at various City Buildings increasing the purchase order from $24,000.00 to $34,000.00. The City is piggy-backing the Palm Beach County School Board Contract #10C-92T with an effective date of 10/01114 th ru 07/18/15. N. Approve the minutes from the Regular City Commission meetings held on March 17, 2015 and the Special City Commission meetings held on July 21 and 22, 2014. A Commissioner Fitzpatrick moved to approve the remaining Consent Agenda items. Commissioner Merker seconded the motion. Vote The motion passed unanimously. 11 Page 197 of 325 k k i Wgill Wil ial k f"" �, : to 1 � I to] I o= 7. BIDS AND PURCHASES OVER $100,000 A. Approve the purchase of new replacement vehicles as approved in the FY 2014115 budget in the estimated amount of $1,416,608, by utilizing the following contracts; Florida Sheriffs Association Contract #14-12-0904 & #14-22-0904, Florida State Contract #760-000-10-1, City of Venice bid #2999-14, National Joint Powers Alliance contract #060311 -SAC. All agencies have complied with the public contract bid requirements. Vice Mayor Casello moved to approve the purchase. Commissioner Fitzpatrick seconded the motion, MM ITITR"M 8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None L�-11111 !I I 1 4 4 [ON W 11- N I k' 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. FIRST PUBLIC HEARING to approve land development agreement between the City of Boynton Beach and SKYE at Boynton Beach, LLC that involves defining the developer maintenance obligations and process for credits to certain impact fees. (This item was previously tabled.) B. Approve New Site Plan (NWSP 15-001) request for a four (4) story, 77,897 square foot, 116 room TownePlace Suites by Marriott Hotel project and related site improvements, located at 2450 Quantum Boulevard, on a lot with 01H (Office/industrial/Hotel) use option in a PID (Planned Industrial Development) district. Applicant: John Costas, North Boynton Beach Hospitality, LLLP Vice Mayor Casello moved to approve the New Site Plan. Commissioner Merker seconded the motion. 12 Page 198 of 325 MOM L 11 to] L , 1:11:rAli a APRIL 7, 2015 John Costas, 8295 Lake Worth Road, Lake Worth, the applicant, responded the project would be self-contained on the site with no shared parking. There would be a landscape buffer between the two parking lots. Vote The motion passed unanimously. 10. CITY MANAGER'S REPORT -None 11. UNFINISHED BUSINESS - None 13. LEGAL A. PROPOSED ORDINANCE NO. 15-012 - SECOND READING - PUBLIC HEARING - Approve the historic designation application for the Barton Memorial Park Cemetery located at 561 NW 12th Avenue, Boynton Beach. Attorney Cherof read Proposed Ordinance No. 15-012 by title only, on second reading. 1, =.. Commissioner Merker moved to approve Ordinance No. 15-012. Commissioner McCray seconded the motion. Vote City Clerk Prainito called the roll. The vote was 5-0. Attorney Bridgeman read Proposed Ordinance No. 15-012 by title only, on second reading. B. Pursuant to Section 286.011(8), Florida Statutes, Attorney Cherof is requesting a private attorney-client session of the City Commission to discuss the following class action lawsuit which has been served on the City of Boynton Beach: CHRISTOPHER PARKER, individually and on behalf of others similarly-situated, Plaintiffs vs. ATS CONSOLIDATED, INC., ET AL., Defendants — United States District Court for the Southern District of Florida, Case No. 1:14-CV-24010-FAM 13 Page 199 of 325 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL APRIL 7, 2015 There was consensus to hold the closed-door session at 5:30 p.m. on April 21, 2015 prior to the next Commission meeting. Commissioner Fitzpatrick was uncertain if he would be available. C. Discussion of the City of Boynton Beach Red Light Camera Program Vice Mayor Casello wanted to clarify, for the record, that the City has not appealed any decision at this time. Mayor Taylor agreed the decision was in abeyance. (This was previously tabled.) 14. FUTURE AGENDA ITEMS - None There being nothing further to come before the Commission, Mayor Taylor properly adjourned the meeting at 7:58 p.m. (Continued on next page). 14 Page 200 of 325 MEETING MINUTES REGULAR CITY COMMISSION BOYNTON BEACH, FL Janet M. Prainito, MMC City Clerk J A. Pyle, CMC C3bputy City Clerk APRIL 7, 2015 Jerry Taylor, Mayor Joe Casello, Vice Mayor David T. Merker, Commissioner Mack McCray, Commissioner Michael M. Fitzpatrick, Commissioner Page 201 of 325 MINUTES OF THE SPECIAL CITY COMMISSION MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, 100 EAST BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA, ON TUESDAY, JANUARY 13, 2015, AT 5:45 P.M. PRESENT Jerry Taylor, Mayor Joseph Casello, Vice Mayor David T. Merker, Commissioner Mack McCray, Commissioner Michael M. Fitzpatrick, Commissioner Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, Deputy City Clerk 1. OPENINGS A. Call to Order - Mayor Jerry Taylor Mayor Taylor called the Special Meeting to order at 5:45 P.M. Invocation Pledge of Allegiance to the Flag led by Commissioner Fitzpatrick Mayor Taylor inquired if Chaz Stevens was present and there was no response. He had been contacted to give the invocation. Commissioner McCray offered the invocation followed by the Pledge of Allegiance to the Flag. Roll call revealed a quorum was present. 1. Additions, Deletions, Corrections ME =0 2. OTHER A. Discussion of January 20, 2015 Commission travel to Tallahassee for the Legislative Committee Day on January 21, 2015. 0 Page 202 of 325 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JANUARY 13, 2105 Vice Mayor Casello recalled on November 18, 2014 the Commission voted to send the City Manager, Mayor and Commissioner Merker to represent the City with the legislative delegation in Tallahassee. A serious allegation of misconduct had been lodged against Commissioner Merker, Vice Mayor Casello asked the Commission for a vote of reconsideration to rescind its original vote to send Commissioner Merker to represent the City in Tallahassee on January 20 and 21' 2015. The seriousness of the allegation warrants the action until a full investigation is completed and situation vetted. Mayor Taylor passed the gavel and seconded the motion. Commissioner Merker commented an allegation was made; however, the person has not indicated a desire to move forward with the allegation. He found the motivation to be political and amusing. Commissioner Merker felt it was obvious he did not have a good relationship with anyone. He and Commissioner Fitzpatrick do not talk at all because Commissioner Merker was against the Lake Ida Park purchase. Commissioner Merker was consistent in his position. The vote was 4-1 for Commissioner Fitzpatrick to speak to the County Commission. Vice Mayor Casello also went before the County Commission. For some reason, Commissioner Fitzpatrick felt, if not for Commissioner Merker, the purchase of the Park could move forward. The fact Commissioner Merker had not changed his vote should be respected. At one time, Commissioner Merker and Vice Mayor Casello had a disagreement because Vice Mayor Casello did not like the way Commissioner Merker expressed himself. However, on issues that affected the citizens, Vice Mayor Casello and Commissioner Merker agreed. Vice Mayor Casello applauded Mayor Taylor on his position that was contrary to the position of Vice Mayor Casello. Commissioner Merker commented that Commissioner McCray was very focused to ensure his District is well served. He either likes or does not like an issue. Mayor Taylor and Commissioner Merker had previously run for office together. Commissioner Merker admitted he was thinking about running for Mayor at the next election. It is similar to the rumor that Vice Mayor Casello is interested in running for County Commissioner. Commissioner Merker concluded that the situation had become personal. He has always supported Ms. Brooks as Community Redevelopment Agency Executive Director, He did want to go to Tallahassee and assumed Mayor Taylor did not want to make the trip with him due to personal reasons. It is sad, but fact. There has been no K Page 203 of 325 I -1iEETIAG 11 SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JANUARY 13,2105 finding of guilt. He hoped as a County Commissioner, Vice Mayor Casello would not prejudge. In summation, Commissioner Merker opined it was sad and it even included CRA member Woodrow Hay. It was personal and not factual. He hoped the residents realized he was sorry and it was not at his instigation. It is personal. Commissioner Fitzpatrick clarified Commissioner Merker's characterization of why there was no communication between them. Before the election, while running for office, Commissioners Merker and Fitzpatrick had met at Boynton Diner. Neither was elected, so there was no Sunshine Law violation. Commissioner Fitzpatrick stressed his agenda was to support greenways and the Lake Ida project was discussed. Commissioner Merker agreed, at that time, that he would support Commissioner Fitzpatrick on the issue, He contended Commissioner Merker was a "back stabber" and his word was "no good". Commissioner Fitzpatrick agreed with the request for reconsideration and added it would be hard for Commissioner Merker not to act as an embarrassment to the City. In Commissioner Fitzpatrick's experience in working with staff and Commissioner Merker at multiple events, he found the allegation credible. It is only a memo and not enough to make a case. Commissioner Fitzpatrick was uncomfortable rushing to judgment. Time was needed for the situation to be fully vetted before punitive actions can be taken. Mayor Taylor called for a motion following discussion. Vice Mayor Casello moved a vote be taken to rescind the original vote of sending Commissioner Merker to Tallahassee. Mayor Taylor passed the gavel and seconded the motion. Commissioner Merker noted it was the third time Commissioner Fitzpatrick had discussed the initial meeting where he listened for over an hour, but made no commitment to Commissioner Fitzpatrick. Commissioner Merker accused Commissioner Fitzpatrick of lying. Commissioner Merker alleged Commissioner Fitzpatrick could not speak and say facts. He considered the fact Commissioner Fitzpatrick would not communicate was childish. Politicians have to listen, agree on some issues and disagree on other issues. Vice Mayor Casello called for a vote. The motion failed 2-3 (Commissioners Merker, McCray and Fitzpatrick dissenting). 19 Page 204 of 325 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JANUARY 13, 2105 B. Hold a closed-door session of the City Commission at 5:45 p.m. on January 13, 2015, to discuss pending litigation in the case of Barrey Griffiths, Plaintiff vs. City of Boynton Beach - Case No. 2013CA009874AA Attorney Cherof advised there had been previous discussion at a public meeting, to hold a closed-door session. The meeting would recess to discuss the case of Barry Griffiths, Plaintiff vs. City of Boynton Beach, Case No. 2013CA009874AA. In attendance at the closed-door session, that would last approximately one-half hour, would be the City Attorney, members of the City Commission, City Manager and Ben Bedard, Special Counsel to the City and handling the case. At the conclusion of the session, the Commission would return to Chambers to complete the agenda and adjourn the meeting. Mayor Taylor declared the meeting was recessed at 5:59 p.m.to the closed-door session. 2. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS =1 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) 5. ADMINISTRATIVE -- None 9 U-0 4 Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments 0 Page 205 of 325 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA JANUARY 13, 2105 ti 31111111111111 11:3 11:] 4 Lei z 14-1. - t U a 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. I h 11. UNFINISHED BUSINESS - None 12. NEW BUSINESS - None 13. LEGAL - None 14. FUTURE AGENDA ITEMS - None 15. ADJOURNMENT Mayor Taylor reconvened the Special City Commission meeting at 6:29 p.m, There being nothing further to come before the Commission, Mayor Taylor properly adjourned the meeting at 6:30 P.M. (Continued on next page.) k Page 206 of 325 MEETING MINUTES SPECIAL CITY COMMISSION MEETING :• .1 BEACH, FLORIDA JARUARY 13, 2105 NI K N Kel A 06] a , Intel 11 .1 Jerry Taylor, Mayor Joe Casello, Vice Mayor David T. Merker, Commissioner Mack McCray, Commissioner Michael M. Fitzpatrick, Commissioner ATTEST: Janet M. Prainito, MMC City Clerk inscribed by Judi#fA. Pyle, CMZ i jeputy City Clerk I n . Page 207 of 325 A ki 10MINduatom ii I :;fAIL 2 IM N I 1:2 ;1*11"k Jerry Taylor, Mayor Joseph Casello, Vice Mayor David T. Merker, Commissioner Mack McCray, Commissioner Lori LaVerriere, City Manager James Cherof, City Attorney Janet M. Prainito, City Clerk ABSENT Michael M. Fitzpatrick, Commissioner Call to Order Mayor Taylor called the meeting to order at 6 p.m. Roll call revealed a quorum was present. PUBLIC HEARING to adopt FY 2014/2015 Final Fire Assessment Annual Rate Resolution No. R14-085. Mayor Taylor announced the purpose of the meeting was to adopt the FY 2014/2015 Final Fire Assessment Annual Rate Resolution, Attorney Cherof indicated it was a public hearing and members of the public would have the opportunity to address the Commission on the Resolution adopting of the annual fire assessment. It is a program that has been ongoing in nature, but is approved annually by the City Commission. The City Commission previously adopted a tentative assessment. This is the final action of the Commission for this coming fiscal year regarding the fire assessment. Mayor Taylor opened the issue for public hearing. Agirn Banushi, 723 NE 9th Avenue, related the original fire assessment was to build fire departments. Those fire departments are done. The money is now being used for payment for the employees there. He felt what the City was doing was wrong. It is great for the employees, but wrong for the citizens. Mr. Banushi contended if this was Page 208 of 325 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA September 11, 201A the intent, the residents should have been informed. He felt raising the fire assessment was wrong and the City should get its affairs in order as far the money being spent and promises made to certain departments. The City should live within its means, not go above and beyond. Joyce Bruck, lived in Ocean Ridge, but owned four properties in Leisureville. Everything keeps going up and up and she would have to raise her rents. She asked if the rate was $88 and was proposed to increase to $100. Mayor Taylor confirmed her understanding and explained it would raise the rate $1 a month or $12 a year to make the annual assessment $100. Chief Ray Carter further explained the money goes directly for fire suppression activity within the fire rescue department. The assessment monies pay only for fire suppression activities. Covered expenses are buying fire trucks, paying for firefighters, buying equipment for the trucks, for example. Attorney Cherof advised the hearing only addresses the fire assessment which is $100 on residential dwelling units. He added the funds raised by the fire assessment only account for slightly less than 49% of the total operating cost of providing fire suppression services. Mark Moretto, of AAM Industries, 225 SE 5 t" Avenue, pointed out his fee was going from just under $100 to $620 which would be an increase of over 600%. He had been paying $50 for the first 1,000 square feet and $40 for each additional 1,000 square feet. On the notice he received there was not a charge per square foot, just a total proposed sum, Chief Carter replied the fire assessment had never been based on a tiered square footage. It has always been a specific amount per square foot for industrial, warehouse, institutional, or nursing homes. Ms. LaVerriere asked the square footage of his commercial property. Mr. Moretto replied the notice he received has 1,600 square feet commercial and 5,050 square feet industrial. The amount of square footage is wrong as well on the notice. Chief Carter advised the Fire Department would come to his property and correct any error. Mr. Moretto still maintained the dollars assessed and square footage calculation does not make sense. Ms. LaVerriere advised the current rate would have been $.20 per square foot for commercial property and it would increase to $.23 per square foot. On the industrial property it would go from $.22 to $.25 per square foot. Mr. Moretto argued there was no basis for the consumer to understand the rate changes. Page 209 of 325 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA September 11, 2014 Chief Carter reiterated the fire assessment had always been based on a square footage basis and has never been a tiered system. He suggested the bill received may have been a fire inspection fee rather than the assessment on the property taxes. Mr. Moretto conceded he was not aware of the property assessment and had not seen his tax bill, only the fire inspection billing. Attorney Cherof explained the only other explanation of an increase as described as long as it is the same total square footage, would be if the County Property Appraiser changed the classification from industrial warehouse to commercial. Chris Wurster, 2101 SW 15 Avenue, questioned why the monies had not previously been budgeted and addressed in the budget. Mayor Taylor replied it was in the budget and it was being raised to maintain the service. Mr. Wurster asked if every City was paying an extra amount for their fire department, Mayor Taylor was unaware of the practices of other municipalities, Mr. Wurster was curious why it was so much more when it should be budgeted. Chief Carter advised the total budget is partly funded by ad valorem taxes and partly funded by fire assessment fees as well as revenue from transport fees, fire inspection fees, alarm system fines and other revenues that cover the total cost to provide the service. The entire budget is just over $21 million. In comparison with Delray, that is similar in size and runs per year, has a budget of $25 million. There are a number of cities in South Florida that do pay fire assessment fees that can be in excess of $250 to $300 a year. Mr. Wurster repeated his question why it was not addressed in the budget and an additional fee had to be assessed. Mayor Taylor replied it was addressed in the budget, but because the fee is being raised, a special hearing is required. It was discussed at the budget hearings. Laurd Milanese asked how often the fire trucks are changed. Chief Carter replied every 15 years the trucks and the apparatus on them are replaced. Their service life is considered to be 15 years. Mr. Milanese questioned why those that use the service should not pay for it rather than taxing everybody. Every day there are additional taxes and his increase was over $1,000. The rent cannot be increased or the strip malls would be empty. He hoped the Commission would use their discretion and not increase the assessment to keep businesses in Boynton Beach. Mayor Taylor added all employees went four years without a pay increase, so taxes would not be raised. At some point the employees have to be considered also. No one else coming forward, Mayor Taylor closed the Public Hearing. C] Page 210 of 325 MEETING MINUTES SPECIAL CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA September 11, 2014 Z =.- Commissioner Merker moved to change the assessment from $88 to $100. Attorney Cherof indicated the appropriate motion would be to approve Resolution R14-085. Commissioner Merker agreed to the amended language. Vice Mayor Casello seconded the motion. Commissioner McCray noted when the fire assessment was originated he was an elected Commissioner. He voted in favor of the assessment and cautioned the residents it may be a tax that would continue for many years. He was also on the Commission when the assessment was supposed to have sunset in seven years that was not done. The cautionary statement was repeated that the tax would continue until the citizens complained. There should also be discussion on the hardship application that can be obtained. Tim Howard, Director of Finance, indicated there was a hardship application that would be available in his office, online on the website and hard copies available in City Hall, Library and advertised on social media. The notices would be distributed in the next week and the deadline would be October 20th. Once the form is filled out and submitted, notice of the determination would be sent. There were 30 applications filed last year. There is also a mobile home vacancy credit available. Commissioner McCray suggested anyone with a hardship see Mr. Howard after the meeting and get his phone number, so he can explain the process. Commissioner Merker heard references to the past and he acknowledged he was not aware of the original actions taken. He was only going by the responses he had personally received and they were overwhelmingly in favor of maintaining the Police and Fire Departments, No one likes an increase in taxes, but the value of the services provided bas to be considered and the $12 per year was minimal for the essential benefit to the residents. The motion passed 3-1 (Commissioner McCray dissenting). Adjournment There being nothing further to come before the Commission, Mayor Taylor properly adjourned the meeting at 6:21 p.m. (Continued on next page). rd Page 211 of 325 MEETING MINUTES SPECIAL-CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA September 11, 2014 [011 • a 0061", 1 • Jerry Taylor, Mayor Joe Casello, Vice Mayor David T. Merker, Commissioner Mack McCray, Commissioner Michael M. Fitzpatrick, Commissioner ATTEST: Janet M. Prainito, MMC Citv Clerk J Ith A. Pyle, CMG .e'puty City Clerk 9 Page 212 of 325 M CONSENT AGENDA E IPA FW11 R REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO R15 -038 - Adopt the City's Local Housing Assistance Plan (LHAP) which has been updated for State Fiscal Years 2015/16, 2016/17, and 2017/18. Plan approval is for the continuation of the State Housing Initiatives Partnership (SHIP) Program. EXPLANATION OF REQUEST: In accordance with Florida Statutes Chapter 420, dedicated revenues resulting from the William E. Sadowski Affordable Housing Act are distributed to various municipalities that are "entitled" communities to assist with affordable housing efforts. The current Plan is a continuation of the Plan initially established in 1997 with input from Planning staff and entities involved with the housing industry, and is consistent with the housing element of the City's Comprehensive Plan. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? SHIP grant funds play a major part in the City's continuing effort to provide decent, affordable housing and improve the housing stock in the older, more depressed neighborhoods in the target area. Since the implementation of the program, the City of Boynton Beach has assisted 183 low and moderate income families obtain homes, and another 180 low income families to make repairs to their homes. FISCAL IMPACT: Budgeted Funding to begin in July of this year should be approximately $300,000- $525,000 annually for the next three (3) years. A maximum of ten percent (10 %) will be used for administering the program, which equates to about $30,000 to $52,500 annually. ALTERNATIVES: Not to adopt the plan and receive the funding, and fund the City's housing programs from the general fund. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No Is] 41►h Fill I =_TA9[07►1176110111 *11101►E Is this a grant? Yes Grant Amount: $300,000 to $525,000 Page 213 of 325 ATTACHMENTS: Type Description Resolution Resolution adopting Local Housing Assistance Phan for 2015 -2013 Addendum Local Housing Assistance Phan (LHAP) Exhibit Exhibit A Exhibit Exhibit E Exhibit Exhibit D Exhibit Exhibit D Exhibit Exhibit F REVIEWERS: Department Reviewer Action Date Community Improvement Pyle, Judith Approved 411012015 - 3:00 PM Development Pyle, Judith Approved 411012015 - 3:00 PM F inance Pyle, Judith Approved 411012015 - 3:01 PM Legal Swanson, Lynn Approved 411412015 - 11:03 AIM City Manager LaVerriere, Lori Approved 411512015 - 3:02 PM Page 214 of 325 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION R15- A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, ADOPTING THE LOCAL HOUSING ASSISTANCE PLAN (LHAP), FOR STATE FISCAL YEARS 2015/16, 2016/17, 2017/18, FOR THE STATE HOUSING INITIATIVES PARTNERSHIP (SHIP) PROGRAM; PROVIDING AN EFFECTIVE DATE. WHEREAS, in accordance with Florida Statutes Chapter 420, dedicated revenues resulting from the William E. Sadowski Affordable Housing Act are distributed to various municipalities that are "entitled" communities to assist with affordable housing efforts; and WHEREAS, The Plan (attached hereto and made a part hereof) was initially established in 1997 with input from citizens directly involved in the housing industry, and is consistent with the housing element of the City's Comprehensive Plan; and WHEREAS, the City finds pursuant to Chapter 420.3075(6), Florida Statutes, that 5% of the Local Housing Distribution is insufficient to adequately pay the necessary costs of administering the Local Housing Assistance Plan, and intends to utilize the maximum allowable distribution of 10 %; and WHEREAS, upon the recommendation of staff, the City Commission deems it to be in the best interests of the citizens and residents of the City of Boynton Beach to adopt the City's Local Housing Assistance Plan (LHAP) for State Fiscal Years 2015/16, 2016/17 and 2017/18. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are true and correct and are hereby C:AProgram Files ( x86 )Aneevia.com \docConverterProA temp\ NVDC\ 281BCBB3- B29C- 4C47- A6B0- 8E6A5F78E970 \Boynton Beach. 1207. 1. Adopt_ LHAP_2015- 18_- _Reso. doc Page 215 of 325 I ratified and confirmed by the City Commission. 2 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby 3 adopts the City's Local Housing Assistance Plan (LHAP) for State Fiscal Years 2015/16, 4 2016/17, and 2017/18, for the continuation of the State Housing Initiatives Partnership 5 (SHIP) Program. 6 Section 3. This Resolution shall become effective immediately upon passage. 7 PASSED AND ADOPTED this day of , 2015. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Janet M. Prainito, MMC City Clerk (Corporate Seal) C:AProgram Files ( x86 )Aneevia.com \docConverterProA temp\ NVDC\ 281BCBB3- B29C- 4C47- A6B0- 8E6A5F78E970 \Boynton Beach. 1207. 1. Adopt_ LHAP_2015- 18_- _Reso. doc Page 216 of 325 MR r Department of Development — Community Improvement [is! Octavia S. Sherrod, Community Improvement Manager Page 217 of 325 Title I. Program Description A . Local Government ............................................................................ ............................... 3 B. Purpose of the Program ................................................................... ............................... 3 C Fiscal Years ....................................................................................... ............................... 3 D Governance ...................................................................................... ............................... 3 E Local Housing Partnership ............................................................ ............................... 3 -4 F Leveraging ........................................................................................ ............................... 5 G . Public Input ...................................................................................... ............................... 5 H Advertising & Outreach ................................................................... ............................... 5 I Discrimination ................................................................................... ............................... 5 J. Support Services & Counseling ......................................................... ............................... 6 K . Purchase Price Limits ....................................................................... ............................... 6 L Income Limits ............................................................................... ............................... 6 -7 M. Welfare Transition Program ........................................................... ............................... 7 N. Monitoring/First Right of Refusal .................................................... ............................... 7 0 . Administrative Budget .................................................................. ............................... 7 -8 P. Program Administration .................................................................. ............................... 8 Q. Essential Service Personnel ............................................................. ............................... 8 R Green Building & Energy Savings ..................................................... ............................... 9 II. LHAP Housing Strategies A. Purchase Assistance —with Rehab ............................................. ............................... 9 -11 B. Purchase Assistance —without Rehabilitation ......................... ............................... 11 -13 C. Housing Rehabilitation ................................................................... ..........................13 -15 D. Disaster Relief /Mitigation ............................................................. ..........................15 -17 III. LHAP Incentive Strategies A . Expedited Permitting ................................................................... ............................... 17 B. Ongoing Review Process .............................................................. ...........................:... 18 C. Incentives ..................................................................................... ..........................18 -19 IV. Exhibits "A" Administrative Budget "B" Timeline of Encumbrance "C" Housing Delivery Goals Charts (HDGC) "D" Certification "E" Adopting Resolution "F" Program Information Sheet -2- Page 218 of 325 �� U A. Name of the participating local government and Interlocal if Applicabli Interlocal: Yes No X Name of DarticiDating local-government(s) i-t - • M" • • 'ffl D. Governance: The SHIP Program is established in accordance with Section 420.907-9079, Florida Statutes and Chapter 67-37, Florida Administrative Code. Cities and Counties must be in compliance with these applicable statutes, rules and any additional requirements as established through the Legislative process. E. Local Housing Partnership: The SHIP Program encourages building active partnerships between government, lenders, builders and developers, real estate professionals, advocates for low-income persons and community groups. -3- Page 219 of 325 This agency is a HUD Certified Housing Counseling Agency, which conducts pre- and post-purchase counseling workshops, as well as workshops covering major and minor home maintenance. The Community Caring Center of Boynton Beach, Inc. is a non-profit organization which provides services for extremely low, very low, and low income residents of the City of Boynton Beach. This Agency provides self-sufficiency programs that encourage education, job training, and home ownership as one of its priorities. The Boynton Beach Community Redevelopment Agency (CRA) has purchased and donated land to for profit, and non-profit organizations as incentives to buy down the cost of producing Affordable Housing. This effort compliments the City's effort to assist potential homeowners within its Community Development area to achieve the dream of homeownership. Habitat for Humanity of South Palm Beach County — Continues to partner with tht City of Boynton Beach, the City of Boynton Beach Community Redevelopment Agency, and the Boynton Beach Faith-Based CDC in the construction of new affordable housing. The City has sought and encouraged the participation of local realtors to provide services as agents for its applicants in the purchasing process. The City of Boynton Beach currently provides rent free housing in a City owned building for the local Head Start Program, which accommodates childcare for low- income residents in the target area. -4- Page 220 of 325 G. Public Input: Public input was solicited through face to face meetings with housing provide social service providers and local lenders and neighborhood associations. Publ input was solicited through the local newspaper in the advertising of the Loc Housing Assistance Plan and the Notice of Funding Availability. H. Advertising and Outreach: SHIP funding availability shall be advertised in a newspaper of general circulati and periodicals serving ethnic and diverse neighborhoods, at least 30 days before beginning • the application period. If no funding is available due to a waiting li no notice of fimding availability is required. I I. Discrimination: In accordance with the provisions of ss.760.20-760.37, it is unlawful to discriminatc. on the basis of race, color, religion, sex, national origin, age, handicap, or marital status in the award application process for eligible housing. -5- Page 221 of 325 J. Support Services and Counseling: Support services are available from various sources. Available support services may include but are not limited to: Homeownership Counseling (Pre and Post), Credit Counseling, Tenant Counseling and Transportation. The purchase price limit for new and existing homes is shown on the Housin,-_4 Delivery Goals Charts. The maximum purchase price for a new and existing home is $215,000. The maximum purchase price limit will be adjusted as needed in response to The Florida Housing Finance Corporation and changes in the local real estate market. L. Income Limits, Rent Limits and Affordability: The Income and Reni Limits used in the SHIP Program are updated annually by the Department of Housing and Urban Development and posted at www.floridahousing.org. IM Page 222 of 325 payments in excess of the 30% benchmark and in the case of rental housing does not exceed those rental limits adjusted for bedroom size. M. Welfare Transition Program: Should an eligible sponsor be used, a qualification system and selection criteria applications for Awards to eligible sponsors shall be developed, which includes description that demonstrates how eligible sponsors that employ personnel from Welfare Transition Program will be given preference in the selection process. I Although the City of Boynton Beach does not have a rental strategy, we are committed to continuing our partnership of leveraging SHIP funds with the local Housing Authorities "Self-Sufficiency Program" located in Palm Beach County, and the Workforce Development Program • Palm Beach County. Eligible sponsors that offer rental housing for sale before 15 years or that havi-, remaining mortgages funded under this program must give a first right of refusal to eligible non-profit organizations for purchase at the current market value for continued occupancy by eligible persons. Page 223 of 325 • Program Administration: Administration of the local housing assistance plan will be wholly performed maintained • the City of Boynton Beach. Essential Service Personnel: Define in accordance with Rule Chapter 67-37.002(8) F.A.C. and Chapter • 37.005(8), F.A.C. and Section 420.9075(3)(a) Essential service personnel and municipal employees for the City of Boynton Beach, teachers and educators, police and fire services, health care personnel, other pub&-i services, child care services, retail and wholesale services, and skilled buildink trades personnel. ME Page 224 of 325 R. Describe efforts to incorporate Green Building and Energy Saving products and processes (required): Rehabilitation may be combined with Purchase Assistance, as well as being a standalone strategy. Whatever the case, the City of Boynton Beach evaluates all properties in order to pursue assistance with improvements and/or funding to replace depleted assets. The City will continue its efforts to use Energy Star and/or -nergy efficient products for the following components: roll kyT ,. • Water conservation utilizing "Water Sense" Technology o Toilets, showerheads, and faucet aerators • Hurricane Shutters The City implemented a Green Building Program by the passage of Ordinance 11- 014, which amended Chapter Two, Article One Overview, of the City's Land Development Regulations. A. Purchase Assistance-with Rehab a. Summary of the Strategy: WA WOM Page 225 of 325 Extremely Low ..................................................... $75.00O Low....................................................................................... $60.0OO Moderate............................................................................. $458OO e. Terms of the award: Interest Rate, Repayment (hard pay, forgiveness), Recapture and Default. f. Recipient Selection Criteria: Page 226 of 325 his/her funds to be used in addition to the amount • assistance provided. Thm. exception to this would be if the applicant has funds in a retirement fund that can only be accessed by termination. The LTV's must be adhered to. Applicants who are elderly, disabled, or have household members with autism, mentally challenged, Down syndrome, cerebral palsy, or spina bifida will receive priority. g. Sponsor Selection Criteria, if applicable: Include qualification system and selection criteria for applications for Awards to eligible sponsors. I I ni• • Each applicant will be responsible for a minimum of three and a half percem (3.50%) towards down payment/closing costs, and/or the financial institution's processing fee. The purchase of the first year's premium of homeowner's insurance is in addition to the three and one half percent. Energy efficiency and green housing related repairs shall be encouraged. Repairs shall also be guided • the minimum building code which is the 2014 Florida Building Code Residential. B. Purchase Assistance-without Rehab -11- WDTI M_ Page 227 of 325 Extremely Low/Very Low ..................................................... $60.0OO Low....................................................................................... Moderate............................................................................. $3O.O0O Include terms of recapture in the event of default (failure to make required payments on a loan secured by a first mortgage which leads to foreclosure and/or loss of property ownership). f. Recipient Selection Criteria: alim Page 228 of 325 Applicants who are elderly, disabled, or have household members with autism, mentally challenged, Down syndrome, cerebral palsy, or spina bifida will receive priority. g. Sponsor Selection Criteria, if applicable: Include qualification system and selection criteria for applications for Awards to eligible sponsors. 114MMORWITIM. I Each applicant will be responsible for a minimum • three and a half percen) (3.50%) towards down payment/closing costs, and/or the financial institution's processing fee. The purchase of the first year's premium of homeowner's insurance !s in addition to the three and one half percent. C. Rehabilitation M EM IN Page 229 of 325 c. Income Categories to be served: Extremely-Low, Very-Low, Low, and *Moderate-income Households. *Moderate income residents will be considered only for code/safety related repairs. PRIUS"NS M Very Low and Low Income Households ............................... $50,000 Moderate-income Households 1 e. Terms, Recapture, Program Income and Default: Include terms of recapture in the event of default (failure to make required payments on a loan secured by a first mortgage which leads to foreclosure and/or loss of property ownership). f. Recipient Selection Criteria: I" Page 230 of 325 Applicants who are elderly, disabled, • have household members with autism, mentally challenged, Down syndrome, cerebral palsy, or spina bifida will receive priority. g. Sponsor Selection Criteria, if applicable: Include qualification system and selection criteria for applications for Awards to eligible sponsors. Energy efficiency and green housing related repairs shall be encouraged. Repaim- -shall also be guided by the minimum building code which is the 2014 Florida Building Code Residential. D. Disaster Repair/Mitigation a. Summary of the Strategy Disaster Repair: In the event of a natural disaster declared • E.Y.ecutive sum Page 231 of 325 Disaster Mitigation: This program is designed to assist homeowners secure and protect their property against hurricane force winds. The funds will assist the home owner with the purchase of hurricane shutters and impact rated doors. Accordion shutters will be installed • the property. b. Fiscal Years Covered: � W!. 1 ! �- 1 1 M. e. Terms, Recapture and Default. Include terms of recapture in the event of default (failure to make required payments on a loan secured by a first mortgage which leads to foreclosure and/or loss of property ownership). EM Page 232 of 325 g. Sponsor Selection Criteria, if applicable: include qualification system and selection criteria for applications for Awar to eligible sponsors. I 04TE, We M. 011-3 Disaster Repair: Purchase of emergency supplies for eligible households to weatherproof damaged hornes, interim re - Fair to avoid make individual housing unit habitable, and post disaster assistance with non- 'nsured repairs, as well as assistance with insurance deductibles. Disaster Mitigation: Moderate income applicants must match dollar for dollar all funds needed to protect the residence from hurricane damage. The funds will be collected at closin.14 from the applicant and placed in an escrow account to be dispersed upon completion of the installation. LHAP INCENTIVE STRATEGIES In addition to the required Incentive Strategy A and Strategy B, include all adoptei incentives with the policies and procedures used for implementation as provided in 420.9076 FS. A. Name of the Strategy: Expedited Permitting Permits as defined in s. 163.3177 (6) (f) (3) for affordable housing projects are expedited to a greater degree than other projects. Please see below under C. Adopted Incentives. IBM Page 233 of 325 It". Name of the Strategy: Ongoing Review Process An ongoing process for review of local policies, ordinances, regulations and pl provisions that increase the cost of housing prior to their adoption. I Provide a description of the procedures used to implement this strategy: Please see below under C. Adopted Incentives. • The Expedited process of permits for Affordable Housing Projects. The modification of impact fee requirements including reduction of waiver of fees and oth methods of fee payment for affordable housing. i The reservation of infrastructure capacity for housing for very-low income and low-income persons. A reservation mechanism is not necessary, as adequate capacity exists to serve any Infill proje initiated within the CDBG target area. This assumption regarding roads, utilities and recreation based on available acreage and density limits of the Future Land Use Map of the Comprehensive Pla State concurrency laws require us to maintain adequate public facilities for everyone and build ne facilities once we reach 90% capacity. I -18- Page 234 of 325 • The reduction of parking and setback requirements for affordable housing. -19- Page 235 of 325 Page 236 of 325 Fiscal Year 2112/2* 1I Esti mated A fo Calc 320 Salar and Benef 31 ( S an Equ <!t «01 Travel Perdiem Wo w x #t «« Advert ? < #t## ' Other 2 } ?#? ±< 32,000.00 Fi sca l Year 2016/2017 ,Esti mated * § « <_ »£ < < « : Calc 320 Salar an Ben $ : » # #«#« Off Suppl an Equipment <!t#« Travel Pe em Workshop v< \ *!t #! Advertising \ 300 , Other < � » #?±< 32,000.+ Fiscal ? > < : »+ 17/2 01$ } Esti mated Al < « < Calc 2 2000000 ( Salar and Benefits y: «t## Off Suppl an Equ § #«!! Travel if :w «« Works v< ? f #t## Advert 2 300 Ot < } 242x\ \ 32 w� I N [O% .O% Page 237 of 325 TIMETABLE FOR STATE FISCAL YEAR: 201512018 Name of Local Government: City ofDayfflon Beach Page 238 of 325 TIMETABLE FOR STATE FISCAL YEAR: 2016/2019 Name of Local Government CRY of Boynbon Beach Page 239 of 325 ramm TIMETABLE FOR STATE FISCAL YEAR: 2017/2020 Nome of Local Government: City of Boynton Beach Page 240 of 325 Page 241 of 325 . _ -.._ FLORIDA HOUSING FINANCE CORPORATION Plea check applkable box HOUSING DELIVERY GOALS CHART JNewr Plan: X 2015.2016 Amendment:'. �. Name of Loca Government: City of Bova each Fiscal Yr. Closeout: 2018 Allocation: $320,000.00 A 0 C D E F i Strategya HOMEOWNERSHIP VLI Max. SHIP U Max. SHIP MI Max. SHIP New CoretroU ion Rehab /Repair Without Const ruction Total Total Total E ! From Plan j Text Code STRATEGIES (strategy tide must be same as the title used In Ian text. Units Award Units Award Units Award SHIP Dollars SHIP Dollars SHIP Dollars SHIP Dollars Percentage Units 'A 1 Purchase I nw /Rehab 1 $75,000 1 $60 $45,000 $135,000.00 $135,000.00 42.19% 2 -B 2 Purchase •istaneo W Rehab 1 $60, 1 $45,000 $30,000 $105,000.00 $105,000.00 32.81% 2':. ' 3 Reha6l6 on $50,000 $50,000 1 $20,000 $20,000.00 $20,000.00 6.25% 1 ;D 5 Disaster Repair /Mit" ian 1 $10,000 1 $10,000 1 $10,000 $28,000.00 $28,000.00 8.75% 31 $0.00 0.00% 0 j $0.00 0.00% 0 t - $0.00 0.00% 0 i $0.00 0.00% 0 Subtotal I(Home Ownership) 3 3 2 $105,000.x90 $183,000.00 $0.00 $288,000.00 90.00% 8 RENTAL VU Max. SHIP U MI Max. SHIP New Construction Rehab/Repair Total Total Total j STRATEGIES Units Award Units rAward Units Award SHIP Dollars SHIP Dollars SHIP Dollars SHIPDollars Percentage Units N/A $0.00 0.00% 0 3 $0.00 0100% 0 $0.00 0.00% D $0.00 0.00% 0 $0.00 0.00% 0 Subtotal 2(Non•Home Ownership) 0 0 0 $0.001 $0.00 $0.00 1 $0.00 MOD% 0 Administration Fees $32,000.00 10.00% A dmin. From Program Income 0.00% Home Ownership Counseling 0.00% ! GRAND TOTAL , AddSubtotalsIBI Ile all Admin. 3 3 2 $105,0130.00 $183,000.OD $0.00 $320,000.00 100.00% 8 Percentage ConstnM ion / Rehab Calculate Constr. /Rehab Percent. by adding Gram) Total Columns A&B, den divide bV Annual Allocation Amt. 90% Maximum Allowable Purchase Price: New $215,000 Existing $215,000 t Allocation Breakdown Amount % Projected Program Income: Max Amount Program Income For Admin: 700 i Very-Low Income $145,000.00 45.3% Projected Recaptured Funds: low Income $115,000.00 35.9% Distribution $320,000.00 i Moderatelncome $30,000.00 9.4% Total Available Funds: $320,000.00 —� TOTAL $290000-00 90.6% Page 241 of 325 r ..... I I .. _._ __ _...... ......... FLORIDA HOUSING FINANCE CORPORATION HOUSING DELIVERY GO CHART _...._ ...... ......... ......... _ ...... 2016-2017 Please rfiedr appiicabk box lNew Plan: X Amendment: ' rr_ .,..,.. ,,.....__ _..I.. ._,._,... Pit of Boynton Beach ' _— _ 1 Fiscal Yr. Ooseout: 2019 Name of Local Government: Estimated Funds: $320,000.00 P A B C D E F Code HOMEOWNERSHIP STRATEGIES (strategy title must be same as the title used In plan text. VU Units Ma x. SHIP Award U Units Max. SHIP Award MI Units Max. SHIP Award New Construction SNIP Dollars Rehab/Repair SHIP Dollars SHIP Dollars Total SNIP Dollars Total Percentage Tntai Units i !X Purchase Assistance w hab 1 $75,000 1 $66,000 $45 $135,000,00 $135,000.00 42.19% 2 �2 Purchase istance wout /Rehab 1 $WOM 1 $45,000 $30,000 $105,00040 $105,000.00 32.81% 2': 3 Rehabilitation $50,000 550,000 1 $20,000 $20,00040 $20,000.00 6.25% 1 5 Ifiraster Re tr /Mitigation 1 $10,000 1 $10, 1 $10,000 528,000.00 $28,x.00 8.75% 3 s $0.00 0.00% 0 j $0.00 0.00% 0. $0.00 0.00% D R $0.00 0.00% 0 Subtotal 1 (Home Ownership) 3 3 2 $105,000.00 $183,000.00 $0.00 $288,00D.00 90.00% 8 ` RENTAL VU Max. SHIP U Max. SHIP MI Max. SHIP New Construction Rehab/Repair Total Total Total -- STRATEGIES Units Award Units Award Units Award SHIP Dollars SHIP Dollars SHIP Dollars SHIP Dollars Percentage Units NIA $ 0.00% 0 ` t $0.00 0.00% 0 $0.00 0.00% 0 i $ 0.00% 0 $0.00 0.00% 0 Subtotal 2 (Non-Home Ownerships 0 0 0 $0.00 $0.00 $0.00 $0.00 0.00% 0: Administration Fees $32,000.00 10.00% Admin. From Program Income 0.00% j Home Ownership Counseling 0.00% j G RAND TOTAL • Add Subtotals 1 & 2, plus all Admin. 3 3 2 $105,000.00 $183,000.00 $0.00 $320,000.00 100.00% 8 Percentage Construction/Rehab Calculate Constr./Rehab Perc ent. by adding Grand Total Columns A&B, then divide by Annual Allocation Amt. 90% Maximum Allowable Purchase Price: New $215,000 Existing $215,000 t Allocation Breakdown Amount % Projected Program Income: Max Amount Program income For Admin: 50.00 Very-Low Income $145,000.00 45.3% Projected Recaptured Funds: R Low Income $115,000.00 35.9% Distribution: $320,000,00 Moderate Income $28 8.8% Total Available Funds: $320,000.00 TOTAL $288,000.00 90.0% Page 242 of 325 Page 243 of 325 FLORIDA HOUS FINANCE CORPORATIO .. I Please chi....ab Exhibit - ecke applicable box .. �.. HOUSING DEUVERY GOALS CHART ._ _ _ -. -. 2017 -2018 New Plan: Y Amendment: Name eI Local Government: city of Baynton Beach Fiscal Yr. Closeout: 2020 ! Estimated Funds: $320,D00.00 t Code HOME O STRATEGIES (strategy title must be some as the title used in plan text VU Units Max. SHIP Award U Units Max. SHIP Award MI Units Max. SHIP Award A New Construction SHIP Dollars B Rehab /Repair SHIP Dollars C SHIP Dollars D Total SHIP Dollars E Total Percentage F 3 Total i Units 11 Purchase Assistance w/Rehab 1 $75,000 1 $60,000 $45,000 $135,000.00 $135,000.00 42.19% 2! 2 Purchase Assistance w /out Rehab 1 ;60,000 1 $45,000 $30,000 $105,000.00 $105,000.00 32.81% 2 ;3 RehablUmdon $50,000 $50,000 1 $20,0D0 $24,000.00 $20,000.00 6.25% 1 .5 Coaster Repair/rdidgation 2 $10, 1 $10,000 1 $20.000 $28,000.00 $28,000.00 8.75% 3 i $0.00 0.00% 0 $0.00 0 .00% 0 1 $0.00 OAO% 0 t $0.00 0.00% 0 Subtotal 1 (Home Ownership) 3 3 2 $105,000.00 $183,000.00 $0.00 $288,000.00 90.00% 8 RENTAL VU Max. SHIP U Max. SHIP MI Max. SHIP New Construction Rehab/Repair� Total Total Total STRATEGIES Units Award Units Award Units Award SHIP Dollars SHIP Dollars SHIP Dollars SHIP Dollars Percentage Units N/A $0.00 0.00% 0 $ 0.00% 0 $0.00 0.00% O $0.00 O.OD% 01 $0.00 0.00% 0 Subtotal (Non -Home Ownership) 0 0 0 $0,00 $0.00 $0.00 $0.00 0.00% 0 I Administration Fees $32,000.00 10.00% Admin. From Program Income 0.00% Home Ownership Counseling 0.00% L GRAND TOTA Add Subtotab 1 & 7, plus all Admin. & 3 1 2 $105,0()0.00 $183 0.00 $320,000.00 100.00% 8 ; Percentage Construction /Rehab Calculate Conste /Rehab Percent by adding Grand Total Columns A &B, then divide by Annual Allocation Amt. 00% € Maximum Allowable Purchase Price: New $215,000 Existing $215,000 Allocation Breakdown Amount % Projected Program Income: Max Amount Program Income For Admin: $0.00 � 3 Very-Low income $145,000.00 453% Projected Recaptured Funds: Low Income $115,000.00 35.9% Distribution: $320,000.00 Moderate Income $28,ODMOD 8 Total Available Funds: $320,000.00 TOTAL Ps 8,000.00 90A% Page 243 of 325 Exhibit "D" CERTIFICATION TO FLORIDA HOUSING FINANCE CORPORATION Name of Local Government: City of Boynton Beach (1) The local government will advertise the availability of SHIP funds pursuant to Florida Statutes. (2) All SHIP funds will be expended in a manner which will insure that there will be no discrimination on the basis of race, creed, religion, color, age, sex, familial or marital status, handicap, or national origin. (3) A process for selection of recipients for funds has been developed. (4) The eligible municipality or county has developed a qualification system for applications for awards. (5) Recipients of funds will be required to contractually commit to program guidelines. (6) The Florida Housing Finance Corporation will be notified promptly if the local government (or interlocal entity) will be unable to comply with the provisions the plan. (7) The Local Housing Assistance Plan shall provide for the expenditure of SHIP funds within 24 months following the end of the State fiscal year in which they are received. (8) The plan conforms to the Local Government Comprehensive Plan, or that an amendment to the Local Government Comprehensive Plan will be initiated at the next available opportunity to insure conformance with the Local Housing Assistance Plan. (9) Amendments to the approved Local Housing Assistance Plan shall be provided to the Corporation within 21 days after adoption. (10) The trust fund shall be established with a qualified depository for all SHIP funds as well as moneys generated from activities such as interest earned on loans. (11) Amounts on deposit in the local housing assistance trust fund shall be invested as permitted by law. (12) The local housing assistance trust fund shall be separately stated as a special revenue fund in the local governments audited financial statements, copies of the audits will be forwarded to the Corporation as soon as possible. 1 Page 244 of 325 (13) An interlocal entity shall have its local housing assistance trust fund separately audited for each state fiscal year, and the audit forwarded to the Corporation as soon as possible. (14) SHIP funds will not be pledged for debt service on bonds or as rent subsidies. (15) Developers receiving assistance from both SHIP and the Low Income Housing Tax Credit ( LIHTC) Program shall comply with the income, affordability and other LIHTC requirements, similarly, any units receiving assistance from other federal programs shall comply with all Federal and SHIP program requirements. (16) Loans shall be provided for periods not exceeding 30 years, except for deferred payment loans or loans that extend beyond 30 years which continue to service eligible persons. (17) Rental Units constructed or rehabilitated with SHIP funds shall be monitored at least annually for 15 years for compliance with tenant income requirements and affordability requirements or as required in Section 420.9075 (3)(e). (18) The Plan meets the requirements of Section 420 - 907 -9079 FS, and Rule Chapter 67 -37 FAC, and how each of those requirements shall be met. (19) The provisions of Chapter 83 -220, Laws of Florida has not been implemented. (except for Miami Dade County) Witness Witness Date Me Attest: (Seal) Chief Elected Official or designee Lori LaVerriere, City Manager Type Name and Title Approved As to Form: City Attorney 2 Page 245 of 325 F0NIMMi STATE HOUSING INITIATIVES PARTNERSHIP (SHIP) PROGRAM INFORMA77ON SHEET LOCAL GOVERNMENT: City Of Boynton Bea CHIEF ELECTED OFFICIAL: Gerald Taylor, Mayol ADDRESS: 100 E. Boynton Beach Blvd., Boynton Beach, Florida 33435 SHIP ADMINISTRATOR: Octavia S. Sherrod, Community Improvement Manager ADDRESS: 100 E. Boynton Beach Blvd., Boynton Beach, Florida 33435 TELEPHONE: (561) 742-6066 FAX: (561) 742-6089 EMAIL ADDRESS: sherrod2@hbfl.us ALTERNATE SHIP CONTACT: Debbie A. Reamsnyder, Community Improvement Specialist TELEPHONE: (561) 742-6066 FAX: (561) 742-6089 EMAIL ADDRESS: rearnsnyclerclAbbEus LOCAL GOVERNMENT EMPLOYER FEDERAL I.D. NUMBER: 59-6000282 PLEASE ATTACH THIS FORM As EXHIBIT "F" AND SUBMIT ALONG WITH YOUR COMPLETED LHAP. Page 246 of 325 6.J. CONSENT AGENDA E IPA FW11 R REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R15 -039 - Approve entering into the Legal Records Escrow Agreement (Civil Traffic and Criminal Court) establishing an account with the Clerk and Comptroller of Palm Beach County in the amount of $1,500 and authorize the City Manager or designee to sign required documents. EXPLANATION OF REQUEST: Currently the Police Department has to pay filing fees for City Ordinance Violations, Animal Control Citations and Administrative Liens on Parking Violations. In order for staff to file the appropriate paper work with the Clerk's office they utilize petty cash to pay for these filing fees. This can amount to anywhere from $40 -$110 each time they have to file items with the Clerk of the Court. The Clerk of the Courts have established the escrow account that Cities can establish that allows the City to fund the escrow account at a predetermined amount and then as City staff files the violations, liens and other documents with the Clerk's office the fees are deducted from the City's escrow account. When the account is depleted to a predetermined level the Police Department will request a check from Finance to replenish the account and provide the appropriate receipts of what has been charged against the escrow account. Finance will issue and send a check to the Clerk's office to replenish the City's escrow account. The City would establish a $1,500 escrow account with replenishment to occur when the balance is reduced to $500 which would be considered the minimum balance. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? We are currently the only agency in Palm Beach County that actually hand deliver cash to the court house to pay for various fees including, but not limited to direct file for ordinance violations, animal control violations and recording fees. Then the clerk has to wait for a receipt, and bring the receipt back to the Budget Administrator for logging. If this account is approved, the Courts will deduct monies directly from the account in lieu of distributing petty cash to clerks for hand delivery to the court house. This will help the department by limiting the liability of clerks carrying cash to the courthouse. In addition, it will benefit the Budget Administrator with maintaining a petty cash balance and not constantly having to seek replenishment of the account. Lastly, monthly activity statements are provided for each escrow account. Statements include deposits, receipt numbers, fees for each transaction and the current escrow balance. FISCAL IMPACT: Budgeted There is no fiscal impact in establishing this account other than the process of how monies are paid. As the account is replenished in the future expenses for the filing fees will be charged to account 001 - 2112 - 521.49 -17 (other contractual services). The current fees are approximately $350 per month. ALTERNATIVES: Not to establish the account and continue paying out of petty cash. Page 247 of 325 STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: Is] 41►h /_lI =Fi %9101LlM►1? CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: CONTRACTS VENDOR NAME: Sharon R. Bock Clerk & Comptroller Palm Beach County 611filZ49I7i END DATE: A61 Ll 111: f _T o i y /_ I L11 = A 9 r< I_1 MINORITY OWNED CONTRACTOR ?: No 14:41=1►&1101LlwiV /_11w_111*M10 EXTENSION EXPLANATION: ATTACHMENTS: Type D Resolution D Agreement REVIEWERS: Department Police F inance Legal City Manager Description Resolution Approving Escrow Agreement with PBC Clerk and Comptroller Escrow Agreement Reviewer Action Date Katz, Jeff Approved 4171201 - 1:50 PM Howard, Tim Approved 4/15/2015 - 10:33 AIM Swanson, Lynn Approved 4/15/2015 - 3:41 PM LaVerriere, Lori Approved 41161201 - 5:50 PM Page 248 of 325 1 2 3 4 5 6 7 8 9 10 11 12 13 14 RESOLUTION R15- A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING A LEGAL RECORDS ESCROW AGREEMENT WITH THE CLERK AND COMPTROLLER OF PALM BEACH COUNTY ESTABLISHING AN ACCOUNT IN THE AMOUNT OF $1,500 TO PAY FILING FEES FOR MUNICIPAL ORDINANCE VIOLATIONS, ANIMAL CONTROL CITATIONS AND ADMINISTRATIVE LIENS ON PARKING VIOLATIONS; AUTHORIZING THE CITY MANAGER OR DESIGNEE TO SIGN THE ESCROW AGREEMENT AND REQUIRED DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Boynton Beach Police Department currently pays filing fees for City 15 Ordinance Violations, Animal Control Citations and Administrative Liens on Parking 16 17 18 19 20 21 22 23 24 25 26 27 28 29 violations which range from $40 to $110 out of petty cash; and WHEREAS, the Clerk of Courts has established escrow accounts which enable Cities to fund at a predetermined amount in order to use each time staff files violations, liens or other documents which require filing fees; and WHEREAS, once the account has been depleted to a predetermined level, the Police Department will provide the appropriate corresponding receipts and request a check from Finance to replenish the account; and WHEREAS, the City Commission of the City of Boynton Beach upon recommendation of staff, deems it to be in the best interest of the citizens and residents of the City of Boynton Beach to approve the Legal Records Escrow Agreement with the Clerk and Comptroller of Palm Beach County to establish an account for the Police Department to use when filing fees are required for such items as City Ordinance Violations, Animal Control Citations and Administrative Liens on Parking violations and authorizes the City Manager or designee to sign the Escrow Agreement and required documents. C:AProgram Files ( x86)Aneevia.com \docConverterProA temp\ NVDC\ 8Al2ED91- AE73- 4CC3- 8C78- EF288098237F \Boynton Beach. 1219. 1. Approve_Escrow Agreement with Clerk of Court - _Reso.docApprove Escrow Agreement with Clerk of Court Page 249 of 325 1 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 2 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 3 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 4 being true and correct and are hereby made a specific part of this Resolution upon adoption 5 hereof. 6 Section 2. The City Commission hereby approves the Legal Records Escrow 7 Agreement with the Clerk and Comptroller of Palm Beach County to establish an account for 8 the Police Department to use when filing fees are required for such items as City Ordinance 9 Violations, Animal Control Citations and Administrative Liens on Parking violations and 10 authorizes the City Manager or designee to sign the Escrow Agreement and required 11 documents, a copy of said Escrow Agreement is attached hereto and made a part here as 12 Exhibit "A ". 13 Section 3. That this Resolution shall become effective immediately upon passage. 14 PASSED AND ADOPTED this day of April, 2015. 15 CITY OF BOYNTON BEACH, FLORIDA 16 17 YES NO 18 19 Mayor — Jerry Taylor 20 21 Vice Mayor — Joe Casello 22 23 Commissioner — David T. Merker 24 25 Commissioner — Mack McCray 26 27 Commissioner — Michael M. Fitzpatrick 28 29 30 VOTE 31 C:AProgram Files ( x86)Aneevia.com \docConverterProA temp\ NVDC\ 8Al2ED91- AE73- 4CC3- 8C78- EF288098237F \Boynton Beach. 1219. 1. Approve_Escrow Agreement with_Clerk of Court - _Reso.docApprove Escrow Agreement with Clerk of Court Page 250 of 325 ATTEST: 2 4 5 Janet M. Prainito, MMC 6 City Clerk 7 10 (Corporate Seal) C:AProgram Files ( x86)Aneevia.com \docConverterProA temp\ NVDC\ 8Al2ED91- AE73- 4CC3- 8C78- EF288098237F \Boynton Beach. 1219. 1. Approve_Escrow Agreement with Clerk of Court - _Reso.docApprove Escrow Agreement with Clerk of Court Page 251 of 325 LEGAL RECORDS ESCROW AGREEMENT THIS ESCROW AGREEMENT (the "Agreement "), dated , is made between SHARON R. BOCK, Clerk and Comptroller of Palm Beach County, (the "Clerk ") and (the "Customer ") WHEREAS, the Clerk provides various services for fees and costs as prescribed by Florida Statute; WHEREAS, the Customer and the customer's employees and /or agents require the services of the Clerk's office; and WHEREAS, the Customer and Clerk have sought an efficient and effective means of obtaining such services; NOW, THEREFORE, the Clerk and the Customer agree as follows: 1. A non - interest bearing escrow account shall be established for payment of charges, costs and fees incurred by Customer. 2. The Customer shall deposit funds into the escrow account to be drawn upon by the Customer's Authorized Users for payment of Clerk's fees, charges and costs. An executed Agreement with a User Authorization /Change Form (Exhibit "A" attached hereto) and the initial escrow deposit must be submitted to the Clerk's office in order to establish an account. The Clerk shall notify the Customer of the establishment and availability of the escrow account by written transmittal of the escrow account number to the Customer's address as indicated in this Agreement. 4. The Customer shall designate a Principal Agency Representative and an Alternate Agency Representative. The Agency Head as well as the Principal and the Alternate Agency Representatives shall be responsible for establishing and maintaining the list of "Authorized Users." Authorized Users are persons designated and specifically authorized by the Customer to use the escrow account. The Customer, through the Agency Head, Principal or Alternate Agency Representative, may designate up to (5) five Authorized Users by completing the User Authorization /Change Form (attached hereto as Exhibit "A "). It is the Customer's sole responsibility to maintain the privacy of the assigned escrow account assigned to the Customer. The Clerk is not responsible for any unauthorized usage of the escrow account. It is the Customer's sole responsibility to notify the Clerk of any modification to the list of Authorized Users by sending a written request to the Clerk using the User Authorization /Change Form attached hereto as Exhibit "A." The Form must be signed by the Agency Head, Principal or Alternate Agency Representative. A written confirmation of modification will be sent to Customer upon update of the authorized users list. The modification is not complete until the Customer receives the 1 Page 252 of 325 written confirmation. The Customer may call the Clerk to obtain expedited confirmation as appropriate. 6. All escrow transactions require a completed Transaction Request Form. The Transaction Request Form shall be submitted to the appropriate Clerk department for processing. 7. The Customer shall designate a minimum escrow account balance. The Clerk will send a written notification to the Customer, at the address indicated herein, if the Customer's account is equal to or less than The escrow account may be replenished at any time with a deposit by cash, check or money order. The Customer may mail or deliver the deposit to the Accounting Department or the appropriate operational department. The Customer will receive monthly escrow account activity statements. 8. The Customer shall maintain adequate funds in its escrow account to ensure timely processing of service transactions. If the Customer's escrow account balance is insufficient to process a transaction request, the Customer will be notified and the transaction request will not be completed until sufficient funds are received. 9. If the Customer desires to close its escrow account, the Customer must provide written notice to the Clerk signed by the Agency Head, Principal or Alternate Agency Representative. The notice must indicate the Customer name and the escrow account number to be closed. Upon receipt of such notice, the Clerk will close the escrow account and forward any remaining balance in the escrow account to the Customer. 10. The Clerk retains the right to close any escrow account at any time in its sole discretion. The customer shall be given at least 14 days written notice of closing. Upon closing, any remaining balance in the escrow account will be returned to the customer at the address listed herein. 11. If any term or provision of this Agreement, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. 12. If any legal action or other proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default, or misrepresentation in connection with any provisions of this Agreement, the Clerk shall be entitled to recover reasonable attorney's fees, court costs (including, without limitation, all such fees, costs and expenses incident to appeals), and all expenses (including taxes), even if not taxable as court costs, incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled. Venue for such action will be Palm Beach County, Florida. Page 253 of 325 13. The Clerk and the Customer agree by mutual consent to use Alternative Dispute Resolution (ADR) to resolve all issues in controversy under this Agreement prior to proceeding with any formal litigation. If either party refuses an offer for ADR, that party shall inform the other party in writing of the reason(s) for such refusal. If ADR is used, an agreement should be reached by the parties on the alternative procedures and terms to be used in lieu of formal litigation and participation in the process shall include officials of both parties who have the authority to resolve the issue in controversy. 14. The Customer is aware that this agreement and any subsequent transaction request(s) is subject to Florida Statutes Chapter 119 (Florida's Public Records Act). 15. The Clerk and the Customer agree that this Agreement sets forth the entire agreement between the Clerk and the Customer, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Agreement may be added to, modified, superseded or otherwise altered, except by written instrument executed by both the Clerk and the Customer. AGENCY NAME BY: Agency Head [Address] [Phone Number] SHARON R. BOCK, CLERK AND COMPTROLLER BY: DEPUTY CLERK Signature Date Send all notifications to Clerk at: Clerk and Comptroller Recording Department PO 205 North Dixie Hwy., Room 4.25 West Palm Beach, FL 33402 Attn: Records & Escrow Specialist (561) 355 -2048 Page 254 of 325 EXHIBIT "A" DESIGNATION OF PRINCIPAL AND ALTERNATE AGENCY REPRESENTATIVE The undersigned customer, [Print Name of Agency] by and through its Agency Head, hereby designates the following persons as authorized Agency Representatives: Principal Authorized Representative Print Name of Principal Representative Alternate Authorized Representative Print Name of Alternate Authorized Representative Done and executed this day of , 20 Agency Head Printed Name Agency Head Signature 4 Page 255 of 325 6.K. CONSENT AGENDA 4/21/2015 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/21/2015 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R15 -040 - Authorize the conveyance of 480 E. Ocean Avenue to the CRA, and to authorize the Mayor and City Clerk to sign the conveyance documents. EXPLANATION OF REQUEST: On February 3, 2015, through R15 -013, City Commission authorized the conveyance of 480 E Ocean Avenue (aka The Little House property) to the CRA, to help facilitate sale of the property. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? N/A FISCAL IMPACT: N/A ALTERNATIVES: Do not complete conveyance STRATEGIC PLAN: !111:7 _ 1 11 *11102:2 _ 1► I _ 1 » 4 Kill 1101 L A CLIMATE ACTION: CLIMATE ACTION DISCUSSION: REVIEWERS: Page 256 of 325 Department Reviewer Action Legal Swanson, Lynn Approved Finance Howard, Tim Approved City Manager LaVerriere, Lori Approved Date 411612015 - 11:31 Al 411612015 - 12:07 PIM 411612015 - 5:51 PM Page 257 of 325 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 RESOLUTION NO. R15- A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE CONVEYANCE OF THE PROPERTY AT 480 EAST OCEAN AVENUE TO THE BOYNTON BEACH COMMUNITY REDEVELOPMENT AGENCY; AUTHORIZING THE MAYOR AND CITY CLERK TO SIGN THE NECESSARY SPECIAL WARRANTY DEED AND ANY FURTHER RELATED DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on February 3, 2015, the City Commission authorized an Interlocal Agreement conveying 480 East Ocean Avenue (a /k/a The Little House property) to the Boynton Beach Community Redevelopment Agency; and WHEREAS, a Special Warranty Deed was prepared in place of the Interlocal Agreement which requires Commission Authorization for the Mayor and City Clerk to sign; and WHEREAS, the Commission upon recommendation of staff, has deemed it to be in the best interests of the citizens and residents of the City to approve the Special Warranty Deed between the City of Boynton Beach and the Boynton Beach Community Redevelopment Agency conveying the property at 480 East Ocean Avenue to the CRA and authorizing the Mayor and City Clerk to sign the Special Warranty Deed and any further related documents. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption. Section 2. The City Commission of the City of Boynton Beach, Florida does hereby to approve the Special Warranty Deed between the City of Boynton Beach and the C:AProgram Files ( x86)A neevia. com\ docConverterPro Atemp \NVDC \A3A84605- 8648 - 4628- 803A- 3DBOE36B181A \Boynton Beach. 1223.1. Special_ Warranty_ Deed Conveying_Little_House to CRA - _Reso.doc Page 258 of 325 I Boynton Beach Community Redevelopment Agency conveying the property at 480 East 2 Ocean Avenue to the CRA and authorizing the Mayor and City Clerk to sign the Special 3 Warranty Deed and any further related documents. A copy of the Special Warranty Deed is 4 attached hereto as Exhibit "A ". 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 Section 3. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of , 2015. CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Janet M. Prainito, MMC City Clerk (Corporate Seal) C:AProgram Files ( x86)A neevia. com\ docConverterPro Atemp \NVDC \A3A84605- 8648 - 4628- 803A- 3DBOE36B181A \Boynton Beach. 1223.1. Special_ Warranty_ Deed Conveying_Little_House to CRA - _Reso.doc Page 259 of 325 This Instrument Prepared By and Return to: David N. Tolces, Esquire GOREN, CHEROF, DOODY & EZROL, P.A. 3099 East Commercial Boulevard, Suite 200 Fort Lauderdale, Florida 33308 Property Appraisers ID # 08- 43- 45- 28 -03- 008 -0010 SPECIAL WARRANTY DEED This Special Warranty Deed is executed this day of April, 2015, by City of Boynton Beach, a Florida municipal corporation and having its principal place of business at 100 E. Boynton Beach Blvd., Boynton Beach, Florida 33435, hereinafter called the Grantor, to Boynton Beach Community Redevelopment Agency, a Florida public agency, created pursuant to Chapter 163, F.S., whose post office address is 710 North Federal Highway, Boynton Beach, Florida 33435, hereinafter called the Grantee: (Wherever used herein the terms "Grantor" and "Grantee" shall include singular and plural, heirs, legal representatives, and assigns of individuals, and the successors and assigns of corporations, wherever the context so admits or requires.) WITNESSETH: That the Grantor, for and in consideration of the sum of $10.00, in hand paid by the said second party, the receipt whereof is hereby acknowledged, hereby grants, bargains, sells, aliens, remises, releases, conveys and confirms unto the Grantee, all that certain land situate in County of PALM BEACH, State of Florida, to -wit: Lots 1 and 2, Block 8, BOYNTON, according to the Plat thereof, recorded in Plat Book 1, Page 23, Public Records of Palm Beach County, Florida. Subject to easements, restrictions, reservations, and limitations of record, if any. Together with all the tenements, hereditaments and appurtenances thereto belonging or in anywise appertaining. To Have and to Hold the same in fee simple forever. And the said Grantor hereby covenants with said Grantee that the Grantor is lawfully seized of said land in fee simple; that the Grantor has good right and lawful authority to sell and convey said land; that the Grantor hereby warrants the title to said land and will defend the same against the lawful claims of all persons claiming by, through or under Grantor, but against none other. In Witness Whereof, the said grantor has signed and sealed these presents the day and year first (00064988.1 3069905107 ) Page 260 of 325 above written. CITY OF BOYNTON BEACH, a Florida municipal corporation By: Name: Gerald Taylor Its: Mayor Signed, sealed and delivered in presence of: (Signature of first witness) (Printed name of first witness) Attest: Janet M. Prainito, City Clerk (Signature of second witness) (Printed name of second witness) STATE OF FLORIDA COUNTY OF PALM BEACH The foregoing instrument was acknowledged before me this day of April , 2015 by Gerald Taylor, who has acknowledged himself to be the Mayor of the City of Boynton Beach, on behalf of the City of Boynton Beach, who is personally known to me or has produced as identification Signature of Notary Printed Name of Notary My Commission Expires: My Commission Number: (00064988.1306-9905107 Page 261 of 325 NO LIEN /GAP AFFIDAVIT BEFORE ME, the .undersigned authority, personally appeared Gerald Taylor ( "Affiant "), who being by me first duly sworn on oath, depose and say: 1. That Affiant is the Mayor of the City of Boynton Beach, a Florida municipal corporation (the "City ") and is executing this Affidavit in her official capacity on behalf of the City. 2. That the City is the owner and has fee simple title to the following described property (the "Property") situate, lying and being in the County of Broward, State of Florida, to wit: Lots 1 and 2, Block 8, BOYNTON, according to the Plat thereof, recorded in Plat Book 1, Page 23, Public Records of Palm Beach County, Florida. 3. Affiant represents and warrants that there are no judgments, decrees, liens and /or statements of claim against the City. 4. Affiant represents and warrants that Affiant knows of no action or proceeding relating to the Property which is now pending in any State or Federal Court in the United States nor does Affiant know of any State or Federal judgment or any State or Federal lien of any kind or nature whatsoever which now constitutes a lien or charge upon the 5. Affiant represents and warrants that there are no other persons, other than the City, now in possession or claiming possession of the Property. 6. Affiant represents and warrants that there have been no notices of intention to claim a lien, Notices to Owner, or other cautionary notices of any kind filed or served on the City regarding labor or services performed or material furnished to the Property in accordance with the Mechanic's Lien Law of the State of Florida. 7. Affiant represents and warrants that there are no unpaid bills or claims for labor or services performed or materials furnished or delivered during the last ninety days for alterations, and subcontractors have been paid in full and all releases supplied by them are true and accurate. 8. Affiant represents and warrants that the City has not conveyed, transferred, encumbered or created any adverse matter as to the Property between the date of the last title certification and the date hereof to any person, firm or corporation, nor will the City take or permit any action which may or will result in the conveyance, transfer, encumbering or creation of any adverse matter as to the Property prior to the time the instruments of conveyance being executed as a part of this transaction are recorded. 9. Affiant represents and warrants that the Property is free and clear of all liens, taxes, encumbrances and claims of every kind, nature and description whatsoever, including, but not necessarily limited to, mortgage liens, mechanics' liens and materialmen's liens. [00065499.1306-9905107 Page 262 of 325 10. That there are no outstanding pending assessments against the Property by any governmental agency or authority, nor any unpaid assessments or unpaid service charges outstanding for gas, water, garbage, or sewerage services with respect to the Property. 11. This Affidavit is being made in connection with the sale of the Property to the Boynton Beach Community Redevelopment Agency, the Purchaser, with the knowledge that the Purchaser is relying upon the statements set forth herein. FURTHER AFFIANT SAYETH NAUGHT. CITY OF BOYNTON BEACH, a Florida municipal corporation By: Gerald Taylor Title: Mayor STATE OF FLORIDA COUNTY OF PALM BEACH The foregoing instrument was acknowledged before me this day of April, 2015 by Gerald Taylor, as Mayor of the City of Boynton Beach, on behalf of the City, who is personally known to me or has produced a Florida driver's license as identification. NOTARY PUBLIC 10ooe5499. 1 30e- "05107 } Page 263 of 325 6.L. CONSENT AGENDA E IPA FW11 R REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R15 -041 - Authorize the City Manager to sign the application to the Florida Department of Environmental Protection for $57,000 to provide a non - motorized vessel launching facility at Intracoastal Park and execute all application related documents and to approve the inclusion of the Intracoastal Park non - motorized vessel launch facility project in the FY2015/2016 Capital Improvement Plan. EXPLANATION OF REQUEST: Application Deadline: April 30, 2015 The Recreational Trails Grant Program is a matching grant that provides up to a maximum of $200,000 for construction or development of a non - motorized single or diverse use trail, which includes non motorized blueway trails. The grant application deadline is April 30, 2015. If awarded, the City will have two years from the effective date of the project agreement to complete the project. The grant is a 50/50 match and will require the City to fund $28,500 of the $57,000 project if awarded, the intent is to use Park Impact Fees for this required match. If awarded, the grant agreement will come back to City Commission for acceptance and approval of funding source. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This will help protect the Preservation Area at the park by providing a more appropriate area for people to launch kayaks, canoes, paddle boards, or other types of non - motorized vessels. This will also make a much more convenient experience for the individual and constructed to be in compliance with ADA accessibility standards. The grant requires that the facility be available for public use and be maintained for no less than 25 years. FISCAL IMPACT: Budgeted The anticipated cost of the non - motorized vessel launching facility and related expenses (permitting, signage, landscaping) is $57,000. The grant will provide 50% of the cost, which is $28,500. If the grant is awarded, the City will use Park Impact Fees to cover our share of the cost. City funding will not be finalized until receiving Commission approval of the grant award contract. ALTERNATIVES: Do not approve applying for the grant. STRATEGIC PLAN: Positive and Exciting Boynton Beach Image: "Curb appeal" to Reputation STRATEGIC PLAN APPLICATION: Action 5.2: Greenways, Blueways and Trails Master Plan. This non - motorized vessel launch has been identified in the draft master plan as part of the city's blueways trails network. CLIMATE ACTION: Page 264 of 325 CLIMATE ACTION DISCUSSION: REVIEWERS: Department Reviewer Action Date Recreation & Parks Majors, Wally Approved 411412015 - 2:46 PM Assistant City Manager Lejeune, Carisse Approved 411512015 - 10:44 AIM Finance Howard, Tim Approved 411512015 - 4:27 PIM Legal Swanson, Lynn Rejected 411612015 - 11:52 AIM Finance Howard, Tim Approved 411612015 - 1:46 PIM Finance Howard, Tim Approved 411612015 - 1:46 PIM Legal Swanson, Lynn Approved 411612015 - 2:44 PM City Manager LaVerriere, Lori Approved 411612015 - 5:46 PM Page 265 of 325 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 RESOLUTION NO. R15- A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO SIGN THE APPLICATION AND ALL DOCUMENTS ASSOCIATED WITH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION IN THE AMOUNT OF $57,000 TO PROVIDE A NON - MOTORIZED VESSEL LAUNCHING FACILITY AT INTRACOASTAL PARK; APPROVING THE INCLUSION OF THE INTRACOASTAL PARK NON - MOTORIZED VESSEL LAUNCH FACILITY PROJECT IN THE FY2015/2016 CAPITAL IMPROVEMENT PLAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Recreational Trails Grant Program is a matching grant that provides up to a maximum of $200,000 for construction or development of a non - motorized single or diverse use trail, which includes non - motorized blueway trails; and WHEREAS, the grant is a 50/50 match and will require the City to fund $28,500 of the $57,000 project, if awarded; and WHEREAS, the grant requires that the facility be available for public use and be maintained for no less than 25 years; and WHEREAS, the launching facility will help protect the Preservation Area at Intracoastal Park by providing a more appropriate area for people to launch kayaks, canoes, paddle boards and other types of non - motorized vessels and creating such a facility is approved for the inclusion in the FY2015/16 Capital Improvement Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. Page 266 of 325 1 Section 2. The City Commission approves and authorizes the City Manager to 2 sign the application documents associated with the Florida Department of Environmental 3 Protection Grant for $57,000 to provide a non - motorized vessel launching facility at 4 Intracoastal Park. 5 Section 3. The City Commission approves the inclusion of the Intracoastal Park 6 non - motorized vessel launch facility project in the FY2015/16 Capital Improvement Plan. 7 Section 4. This Resolution shall become effective immediately upon passage. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 PASSED AND ADOPTED this day of April, 2015. CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Janet M. Prainito, MMC City Clerk (Corporate Seal) Page 267 of 325 Florida Recreational Trails Program Year 2015 Grant Application Packet Florida Department of Environmental Protection Office of Operations Land and Recreation Grants Funding provided through U.S. Department of Transportation Federal Highway Administration Spring 2015 Page 268 of 325 FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION RECREATIONAL TRAILS PROGRAM -2015 GRANT APPLICATION PACKAGE INTRODUCTION The Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991 included the National Recreational Trails Fund Act (NRFTA) established the National Recreational Trails Funding Program. The National Highway System Designation Act of 1995 (NHS Act) amended and revived the NRTFA. The Transportation Equity Act for the 21 st Century (TEA -21) established the current Recreational Trails Program (RTP), and codified it in Federal statute (23 U.S.C. 206). In 2005 the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA -LU) revised the program, providing the current legislative text. In 2012 the Moving Ahead for Progress in the 21 st Century Act (MAP -21) reauthorized funding for the RTP as a set -aside of Transportation Alternatives Program (TAP) funds (extended through May 2015), but did not change the program. RTP is administered by the Florida Department of Environmental Protection's (DEP) Land and Recreation Grants section within the Office of Operations in coordination with the U.S. Department of Transportation, Federal Highway Administration (FHWA). Grant application proposals are evaluated according to policies and procedures described in Chapter 62S -2, Florida Administrative Code (F.A.C.) and Florida Statute § 260.016. htt: / /www.dep.state.fl.us /gwt /grants /pdf /2014 RTPAd ministrative Rule- Chapter %20625- 2AC.pdf A recreational trail means: A thoroughfare or track across land or water, used for recreational purposes such as bicycling, hiking /jogging /running or similar activities, equestrian activities, overnight and long distance backpacking, roller skating, in -line skating, non - motorized aquatic or water activities including canoeing and kayaking, and vehicular travel by motorcycle, four -wheel drive or all terrain, off -road vehicles, or dune buggies. This packet will assist applicants in preparing and presenting the information needed for evaluation of the proposed RTP project. GENERAL APPLICATION INFORMATION Project Proposals may address the Following Recreational Trail Interests: Motorized Trails; Nonmotorized Trails (30 %); Mixed -Use projects, which facilitate diverse recreational trail use within a recreational trail corridor, trailside, or trailhead, regardless of whether the project is for diverse motorized use, for diverse nonmotorized use, or to accommodate both motorized and nonmotorized recreational trail use (40 %). MAXIMUM GRANT REQUEST AMOUNT Nonmotorized Single or Diverse Use Trail = $200,000; or Motorized Single or Diverse Use Trail = $500,000. THE 2015 SUBMISSION CYCLE IS APRIL 15, 2015 - APRIL 30, 2015. 2015 Project Proposals may address the Following Recreational Trail Needs: Construction of new recreational trails (with restrictions for new trails on Federal lands); Maintenance and restoration or renovation of existing recreational trails; Development and rehabilitation of trailside and trailhead facilities and recreational trail linkages including parking, restrooms, access to drinking water, signage, etc. Development projects may also renovate existing trails and facilities in order to provide access for persons with disabilities. Page 1 of 24 Page 269 of 325 Eligible Applicants: Municipal, county, state or federal governmental agencies, recognized state and federal Indian tribal governments, and organizations registered as active Florida nonprofit corporations, which have an agreement with a governmental agency to develop the land and project. Note: Nonprofit corporations must provide documentation from the public landowner or manager stating that they support the project and will abide by compliance requirements. • Entities may submit only one application per cycle. • Applications must involve only one project site. • A grantee must have sufficient site control for 25 years after completion of the project. • A grantee with two incomplete RTP projects by the closing date of an application submission cycle shall not be eligible to apply (grantees may have one open project). • RTP funds shall not be approved for completion of an incomplete RTP project. • DEP may suspend program eligibility to any applicant or grantee which the Department has an unsettled financial claim related to noncompliance with terms or conditions of an RTP or other DEP outdoor recreation grant. • Special districts are ineligible for funding pursuant to Chapter 218.21 Florida Statutes, which defines units of local governments as "... a county or municipal government and shall not include any special district as defined in part III." • School board properties are also ineligible. Applicants must submit a completed RTP Grant Application (OGT -10 form), available at httl2://www.dep.state.fl. uslgwtlg rants/ during the open submission cycle. Note: If you plan to prepare this document by retyping or downloading it to your computer, the language, format and page numbers used must exactly match this application. Completed applications must be postmarked no later than April 30, 2015. Please submit an original and two copies of the completed application in a SOFT COVER three prong binder (please, no HARD 3 -ring binders) with all of the supporting documents tabbed AND an electronic ".pdf" format document with the completed application and all attachments merged as one file (include a disk or a thumb drive with your paper applications). Upon receipt of your application, staff will send a confirmation email that the electronic application was received in a useable format. Applications received in an unusable format will NOT be considered for funding. Submit Applications to: Robin Birdsong, Recreational Trails Program Office of Operations, Bureau of Financial Management Florida Department of Environmental Protection 3900 Commonwealth Boulevard, MS #585 Tallahassee, FL 32399 -3000 If questions arise while preparing the application, please contact Robin Birdsong at Robin.Birdsong @dep.state.fl.us or 850 - 245 -2065 Evaluation criteria is established pursuant to 62S -2, F.A.C. Each application is reviewed to determine eligibility. Applications are evaluated based on the information provided by the applicants, except where such information is superseded by official DEP information. Failure by an applicant to present all required information and documentation may result in the application being declared ineligible for funding consideration or may result in a loss of points and a competitive score. When identifying recreational uses for your project, only indicate uses that will actually occur on a regular basis. The selections affect classification of the project and relates to the funding allocations. Page 2 of 24 Page 270 of 325 Applicants must ensure that developed support facilities will meet current barrier -free accessibility standards. Sometimes physical limitations of the trail corridor site do not allow for total accessibility. If this occurs, sponsors should justify why it is not feasible to make the project fully accessible. Project Funding: All grant awards must be matched. "Match" means the provision of cash or in -kind service costs to be added to RTP funds by the grantee for the project cost. Value of real property or inmate labor are ineligible match sources. The RTP grant is provided on a 50:50, 60:40, or 80:20 (Program /Grantee) matching basis. The more match provided, the more points awarded. Timeline Following the initial review, applicants will be notified of deficiencies. Applicants must submit the requested deficiency information within fifteen working days of the notification. Following the deficiency period, staff will score the applications based on the evaluation criteria, discuss projects with FHWA and draft a RTP priority- funding list based on project scores. A recommended priority list and related materials in digital form will be provided to the Florida Greenways and Trails Council, serving as the Advisory Committee for the program, for consideration. They will review the draft RTP priority- funding list and related materials then submit recommendations for funding to the DEP Secretary. Once finalized by the Secretary or their designee the priority list will be submitted to FHWA for funding consideration and the priority list will be finalized. Following approval by FHWA, all applicants will be notified whether or not their project was selected for funding. The sponsor must confirm in writing their acceptance of the funding and submit written documentation that the funds are available to implement the project. Should a sponsor not accept the funding, the next ranked project will be notified that their project was selected for funding. Pursuant to 62S -2, F.A.C., any unfunded or ineligible applications shall be returned to the applicant upon written request from the applicant. If no such request is made within thirty days after notification of grant awards, staff may discard unfunded or ineligible applications. If the funding is accepted, a two -year contract for this reimbursement grant will be executed between the sponsor and DEP. To expedite this process it is recommended that applicants seek authority, typically through a resolution, to execute the contract should the project be selected for funding. Sponsors are required to provide proof of insurance prior to execution of the contract. Projects approved to receive federal funds must meet a number of number of federal and state requirements. Once the contract is executed sponsors must be prepared to submit many federal and state forms, undergo environmental reviews, obtain permits and permissions and possibly prepare mitigations plans. If a site has not previously undergone natural and culture resource surveys, you may need to budget funds in the project proposal for surveys of the trail route. Applicants will be required to remedy all resource impact concerns prior to initiating work on the project. Construction cannot occur until written notice is provided to the grantee by DEP. Grantees shall have two years from the effective date of the project agreement to complete the development project. Project payment takes place on a reimbursement basis. The project sponsor must incur costs for work actually completed, and then submit vouchers for reimbursement once tasks identified in the contract are complete. Request for reimbursements must contain supporting documentation of eligible expenses incurred matched with invoices or receipts. Sponsors must be prepared to follow procurement procedures, expect audits and supply progress reports. Project planning expenses such as, planning, engineering, permitting, and design cannot exceed fifteen percent of the total project cost. Reimbursement is not permitted for work that takes place prior to project approval nor after the contracted period. A development project, when completed, must be a usable recreational trail or a trail facility along a usable recreational trail for use by the general public. All facilities funded through RTP also require a commitment from the applicant that the RTP funded improvements will be open and available for use, as well as maintained, for no less than twenty -five years. The grantee must have the legal ability to dedicate and manage the site for public recreational trail use per RTP requirements. Page 3 of 24 Page 271 of 325 FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION RECREATIONAL TRAILS PROGRAM DEP USE ONLY RECEIVED: POSTMARKED: APPLICATION #: PART I - APPLICANT INFORMATION 1. Name of Applicant or Organization: 2. Federal Employment Identification Number: This number must be registered at MyFloridaMarketplace.com with the address the warrant will be forwarded. Journal Transfer, Benefitting Object and Category Number (if applicable): 3. Contact Person: Title: The contact person is the staff member who will be in direct contact with DEP and will be responsible for administrating this grant if awarded. Street Address /P.O. Box: City /State: Zip Code: Telephone: ( ) Fax: ( ) E -Mail: 4. Type of Applicant (Select One): .7 City or County Government ❑ State Agency, Department: District: ❑ Federal Agency, Department: District: I❑ Recognized Indian Tribal Government (projects must be on lands in Florida) ❑ Nonprofit Organization * S C # Must be registered as an active Florida nonprofit corporations and have an agreement with a governmental agency to develop public lands. *Nonprofit organizations as an applicant must provide letter from the landowner or managing agency stating they support the project and will abide by the compliance requirements of 62S -2, F.A.C. Tab as "Exhibit A." I hereby certify that the information provided in this application is true and accurate. I further certify that I possess the authority to apply for this grant on behalf of the applicant. Print and Sign Name and Date: Page 4 of 24 Page 272 of 325 PART It - PROJECT INFORMATION 1. Name of Project: Maximum of 30 characters and spaces. This is the name will be utilized throughout the entire project. 2. Project Location and Project Area: Illustrate project location and highlight the trail project. Use a Department of Transportation county road map on a 1:24,000 (1 inch = 2000 feet) scale or U.S. Geological Survey (USGS) 7.5 minute quadrangle sheet. Map may be no larger than 11 x 17. Tab as "Exhibit B" Street Address: City: Beginning /Ending point: Latitude /Longitude: Address: 3. Ownership and Site Control: Applicants must be able to demonstrate Site Control of the project area. Site control must be effective and all issues resolved by the close of the submission period. Missing documentation, in whole or part, will render this application ineligible. A. Ownership. If more than one owner, attach a list of owners and their agents along with a map delineating ownership. Tab as "Exhibit D" Owner: County: Owner's Agent: Address: Telephone: Telephone: Project is on land owned by Applicant. Project is on land currently leased to the applicant. Date site control (i.e. lease) expires. B. Boundary Map of the project site. The boundary map must provide a description and sketch of the project area boundaries, displaying all recorded easements, and be legally sufficient to identify the project area. Map may be no larger than 11 x 17. Tab as "Exhibit C" c. Document site control. Adequate site control is the power or authority to manage, direct, superintend, restrict, regulate, govern, administer, or oversee a plot of ground suitable or set apart for some specific recreational use. Must demonstrate the project boundary will be available for public recreational use for a minimum of twenty -five years Provide a copy of all site control documents (e.g. deed, lease, title insurance, title of opinion prepared by a member of the Florida Bar or Licensed Title Insurer, etc.). Tab as "Exhibit D" Page 5 of 24 Page 273 of 325 4. U.S. Congressional District IN WHICH THE PROJECT SITE IS LOCATED. If you are not sure of the district, contact your local office of the Supervisor of Elections. http: / /www.myfloridahouse. gov/ A. U.S. Representative's Name: B. U.S. House District Number: 5. State Legislative Districts IN WHICH THE PROJECT IS LOCATED. If you are not sure, contact your local office of the Supervisor of Elections. htto://www.fisenate.aovISenotors A. State Senator's Name: B. State Senate District Number: C. State Representative's Name: D. State House District Number: 6. Project Description. Provide a narrative summarizing the purpose of the project and the desired outcome of the project. Explain the proposed physical improvements (i.e. trail length, trail surface, trail width, number of signs (interpretive and regulatory), support facilities, etc.); elaborate on the expected types and volume of uses; and discuss linkages to existing trails and /or public land (existing improvements). For multi -use paved trails, PLEASE reference the design criteria (Plans Preparation Manual Volume 1, 2015 or the Florida Greenbook April 2011 edition, etc.) you are using to support the proposed trail width. TEXT MUST FIT IN SPACE PROVIDED. Page 6 of 24 Page 274 of 325 PART III - FINANCIAL INFORMATION 1. RTP Funds Requested: Line A $ 2. Local Funds Available: 1) Cash Line B $ 2) In -Kind: Line C $ Total Local Funds Available: Line D $ Sum of lines B and C 3. Total Cost of Proposed Project: Line E $ Sum of lines A and D The Total Project Cost (Line E) must equal the grant request (Line A) plus the total local funds available (Line D). 4. A. Project Cost Estimate (proposed budget summary). Specifically address each project element. Indicate if it is a new facility, renovation or maintenance of an existing facility, etc. Page 7 of 24 Page 275 of 325 Quantity Description Estimated Cost (for trail (for trail construction include (per element) construction surface treatment and user,' include width also include how each and linear feet, deliverable will be for amenities accomplished`- whether it include total will be a contract, in- house, number ) volunteers or a combination' New: e.g. natural or engineered surfaced trails, adding facilities/ structures that did not p reviously exist Renovations: e.g. resurfacing an area, replacing signs or a restroom roof, reconfiguring an area, etc. Maintenance: e.g. re- grading natural surface trail, replacing drainage structures, trail reroutes, not daily upkeep. Accessibility: e.g. unlisted elements that facilitate/ improve access and use by persons with disabilities. Page 7 of 24 Page 275 of 325 B. Schedule of Values /Cost Detail. Provide a detailed cost breakdown of each project element that are needed to accomplish the project (include specifications that will be included in the bid documents). Only include eligible expenses (62S -2, F.A.C.) i.e. clearing, grubbing, grading, stabilization, mobilization, amount of materials (by type), amount of surface treatment, culverts, pipes, signs, benches, permitting, engineering, design, survey, etc. Insert additional pages after page 8 as needed. Item Description Unit of Unit Cost Quantity Total Cost Issue Page 8 of 24 Page 276 of 325 PART IV - GENERAL EVALUATION CRITERIA 1. Project Type. Select only the one that best describes the project. ❑Construction of new trails on federal, state, county or municipal lands where recreational needs for such construction is shown. These improvements did not previously exist and may include natural or engineered surface trails, adding facilities /structures i.e. bridges, armored crossings, free -ride structures, progressive challenge structures, etc. ❑Development and rehabilitation of trailside and trailhead facilities and recreational trail linkages including parking, restrooms, access to drinking water, signage, etc. Development projects may also renovate existing trails and facilities in order to provide access for persons with disabilities. ❑Maintenance and restoration or renovation of existing recreational trails. Maintenance projects include re- grading a natural surface trail, resurfacing/ widening paved trails, re- contouring existing trails, removal of culverts, rerouting /a trail, armoring wet areas, repairing existing trail structures (i.e. bridges), etc. A. Provide Conceptual Site Plan. The following elements may be illustrated on multiple maps but the proposed improvements and the project boundary should be clearly indicated on each map. The maps must be legible, have a scale, and may not be larger than 11 x 17. Tab as "Exhibit E" 1) Illustrate all of the elements included in this project proposal including every facility to be constructed, developed, repaired or maintained. 2) Distinguish elements in this grant proposal from all existing facilities (may not be applicable if the site is undeveloped). 3) Distinguish elements in this grant proposal from any other proposed developments (may not be applicable if future elements are unknown). 4) Provide the typical cross - section of the proposed project, which indicates its relationship to the surrounding area. 5) If this project facilities a connection to public park lands or other recreational lands or facilities, please illustrate the connection (may not be applicable unless applicant is seeking points in the connectivity and linkages section). 6) If this project is connected to an existing intermodal transportation corridor or trail system, please illustrate the connection (may not be applicable unless applicant is seeking points in the connectivity and linkages section). 7) If this project provides a connection to an adjacent residential /urban area, please illustrate those destinations (may not be applicable unless applicant is seeking points in the connectivity and linkages section). B. Provide Photographs of the Project Area. Submit legible, labeled color photographs of the project site, sufficient to depict the physical characteristics of the proposed project. Tab as "Exhibit V Page 9 of 24 Page 277 of 325 C. Provide Location Map and Directions. Tab as "Exhibit G" 1) Submit a detailed street, road or highway map precisely locating the project site. Must be legible and no larger than 11 x 17. 2) Submit clear and concise written driving instructions from the nearest federal or state highway. Please confirm that the street names listed in the written directions match those posted on street signs in the area. 2. Capital Improvement Plan A. Is the proposed project identified in the applicant's capital improvement plan (CIP), s dule or similar plan du ' the current or next three fiscal year? Yes ff N o If yes, provide a letter from agency's Financial Officer certifying the funds are available through the adopted CIP or similar plan. Also, provide a copy of the adopted capital improvement plan. Highlight the project name, amount and year. Tab as "Exhibit W --- OR - -- B. Is the proposed project identified as part of the plan through an adopted resolution committing the applicant to amend their CIP or similar plan to include the project should the applicant receive program funds? F Yes _Q No If yes, provide a copy of the fully executed resolution, which clearly indicates the proposed project by name, amount and year. Tab as "Exhibit W 3. State Comprehensive Outdoor Recreation Plan. Explain how the proposed project would address one or more of the issues or goals identified in the State Comprehensive Outdoor Recreation Plan. Use the Outdoor Recreation in Florida -2013 (SCORP). Provide specific examples justifying the correlation. Tab as "Exhibit I" 4. State Greenways and Trails Plan. Explain how the proposed project would address one or more issues or goals as identified in the State's Greenways and Trails Plan. Use the Florida Greenways & Trails System Plan, 2013 -2017. Provide specific examples justifying the correlation. Tab as "Exhibit J" 5. Accessibility. Describe how the project specifically increase or enhances accessibility for the use of trails by persons with disabilities. Include how the renovations complies with American with Disabilities Act (ADA) and ADA Standards for Accessible Design. TEXT MUST FIT IN SPACE PROVIDED. Page 10 of 24 Page 278 of 325 6. Youth Conservation or Service Corps. The project is supported through a written commitment between the applicant and a recognized youth conservation or service corps in which the corps agrees to supply a stated amount of labor. IT Yes _ No If "Yes," submit written documentation of the commitment between the applicant and the service corps. The documentation must be executed by the end of the submission period and must quantify the amount of labor in monetary units and provide a description of work the corps will supply. Tab as "Exhibit K" 7. Connectivity and Linkages. A. Describe how the proposed project provides immediate access to or connects public park lands or other recreational lands or facilities. Please note the connection must be illustrated and provided as "Exhibit E." B. Describe how the proposed project connects and protects features or areas of historic, cultural, biological or archaeological significance and 1) Please explain how the project will not adversely impact historic, cultural, or archaeological resources or how it will improve their condition and provide a letter from Florida Department of State indicating the resources are significant. Tab as "Exhibit L" 2) Pease explain how the project will not adversely impact biological resources or how it will improve their condition and provide documentation from the Florida Natural Areas Inventory that the resources are significant. Tab as "Exhibit M." C. Describe how the proposed project provides immediate access to or connects existing intermodal transportation corridors or trail systems. Please note the connection must be illustrated and provided as "Exhibit E." Page 11 of 24 Page 279 of 325 D. Describe how the proposed project provides immediate access to or connects residential /urban populated areas. Please note the connection must be illustrated and provided as "Exhibit E." E 8. Public Participation. To receive points for this section any meetings, presentations or surveys must be conducted in the current year or within the previous three years; each of the meetings must be held separately; and may not be held on the day of the application submittal. Please indicate which of the following apply (select all that apply) : _ A. A pre- advertised public meeting was held solely for the purpose of discussing this project. Attach a copy of proof of publication for the advertisement. Meeting must be for the SOLE PURPOSE of discussing the project proposed in this application. The advertisement should indicate that the purpose of the meeting is to discuss this RTP grant. Meeting must be advertised according to community /agency requirements, and at a minimum of 72 hours prior to date and time of meeting. Meetings may not be held on day of application submittal. Meetings must be held within 364 days of closing date of the cycle. Include proof of date and time advertised. Tab as "Exhibit N- I " B. The project was discussed at a regularly scheduled meeting of the applicant's advisory board responsible for park, recreation and leisure service activities. Provide a copy of the agenda and /or minutes of the advisory board meeting(s) where this project was discussed. The board must be an appointed group of citizens, such as a parks and recreation advisory board, who would normally review projects similar to the proposed grant application. Discussion must take place at a regularly scheduled meeting. Planning and zoning or similar boards maybe used if a parks and recreation advisory board does not exist. CITY OR COUNTY COMMISSIONS ARE NOT CONSIDERED ADVISORY BOARDS. Tab as "Exhibit N -2" J L C. Public input on the proposed project was obtained through presentations to community organizations, neighborhood associations and /or a written opinion survey. Provide documentation (agenda, minutes or thank -you letter) showing that presentations regarding this project were made to community organizations or groups - OR provide a copy of the survey instrument, information on how the survey was conducted and a summary of the results. (Are the results consistent with this project proposal? How did the input received change the project proposal? Are recommendations being implemented, if not, why ?). Tab as "Exhibit N -3" Page 12 of 24 Page 280 of 325 9. National Scenic Trail or National Recreation Trail A. The project is located on or connects with the Florida National Scenic Trail. F Yes If yes, provide a letter from U.S. Forest Service indicating connectivity with a certified portion of the Florida National Scenic Trail. Tab as "Exhibit O" B. The project is located on or connects with a National Recreation Trail. Yes FEM If "Yes ", provide a letter from the U.S. Department of the Interior or the U.S. Department of Agriculture indicating connectivity with a designated National Recreation Trail. Tab as "Exhibit O" 10. State Of Florida Designated Recreational Greenway or Trail. The project is located on or connects with a State of Florida designated greenway or trail. 0 — Yes -Q No If "Yes ", provide a letter from Office of Greenways and Trails indicating connectivity. Designation Agreements must be fully executed by end of submission period. Tab as "Exhibit P" 11. Matching Ratio. RTP is a matching grant program. Maximum grant award can account for 80% of total project costs (federal grant amount: grantee's cash and /or in -kind services). Select which matching ratio applies to this project: ❑A. 50:50 0- B. 60:40 71 C. 80:20 * Federal Agencies: only 95% of total project costs may be federal dollars. Federal Agencies please indicate the source of non - Federal dollars: 12. Mixed Use Projects A. The specific trail design demonstrates that the project will support recreational trail opportunities for both motorized and nonmotorized use through innovative techniques such as multiple trails sharing a single corridor, or time- sharing of trails or trailhead facilities, or other innovative corridor sharing techniques. 0 — Yes F No If "Yes ", please explain how the innovative corridor sharing techniques being implemented reduces potential user conflict. Tab as "Exhibit Q" -- -OR - -- Page 13 of 24 Page 281 of 325 B. The specific trail design demonstrates that the project will support mixed -use recreational trail opportunities, either motorized or nonmotorized, through innovative techniques. -❑ Yes L If "Yes ", please explain how the innovative corridor sharing techniques being implemented reduces potential user conflict. Tab as "Exhibit Q" PART V - SPECIFIC CRITERIA When identifying recreational uses for your project, only indicate uses that will actually occur on a regular basis. The use should not be incidental. The selections affect classification of the project and relates to the category allocations for funding from FHWA. Note that it is the specific project elements, not connected elements. 1. MOTORIZED PROJECTS Only: A. The proposed project will: (select only one) ❑ 1. Develop new motorized recreational trails. 0 2. Repair or restore designated motorized trails impacted by normal use. 11 3. Develop motorized trail facilities on existing motorized recreational trail corridors. B. The project will support compatible recreational trail use for the greatest number of the following: (select ALL that apply) ❑ 1. Off -Road Motorcycles ❑2. All- Terrain Vehicles El 3 . Off - Highway Vehicles (high clearance vehicles) ❑I4.Other Motorized Recreational Trail Use. List all: 2. NONMOTORIZED PROJECTS Only: A. The proposed project will: (select only one) F - 11. Develop nonmotorized recreational trail facilities on new corridors. ❑2. Develop nonmotorized recreational trail facilities on existing corridors. 111 3. Improve or repair existing nonmotorized recreational trail and /or facilities. Page 14 of 24 Page 282 of 325 NONMOTORIZED PROJECTS Continued B. The nonmotorized project will support compatible recreational trail use for the greatest number of the following: (select ALL that apply) ❑ 1. Bicycling. Indicate trail width and surface: F12. Skating. Indicate trail width F13. Day Hiking. Indicate trail width and surface: ❑4. Equestrian Activities. List all: ❑ 5. Fitness Activities. Indicate the fitness /exercise aspects or number of fitness stations and frequency of placement included in the project proposal: F1 6. Overnight or Long Distance Backpacking. a) If overnight, indicate camp location: b) If long distance backpacking, indicate total miles of existing connected trail outside of this proposal's project boundary: I❑ 7 . Aquatic Nonmotorized Activities. List all: 8. Other Nonmotorized Recreational Trail Use (typically if less than one -total mile of trail). List all: 3. MOTORIZED AND NONMOTORIZED MIXED -USE PROJECTS Only: A. The motorized /nonmotorized mixed -use project will: (select only one) ❑ 1. Develop new mixed -use trails. L1 Repair or restore designated mixed -use trails impacted by normal use. ❑ 3. Develop mixed -use trail facilities on existing motorized recreational trail corridors. B. The project will support compatible recreational trail use for the greatest number of the following: (select ALL that apply) ❑ 1. Off -Road Motorcycles ❑ 2. All- Terrain Vehicles ❑ 3. Off - Highway Vehicles (high clearance vehicles) Q 4. Other Motorized Recreational Trail Use. List type(s): Page 15 of 24 Page 283 of 325 ❑ 5. Bicycling. Indicate trail width and surface: ❑ 6. Skating. Indicate trail width ❑l 7. Day Hiking. Indicate trail width and surface: F18. Equestrian Activities. List all: 9. Fitness Activities. Indicate the fitness /exercise aspects or number of fitness stations and frequency of placement included in the project proposal: 7 10. Overnight or Long Distance Backpacking. a) If overnight, indicate camp location: b) If long distance backpacking, indicate total miles of existing trail outside of this proposal's project boundary: 11 11. Aquatic Nonmotorized Activities. List all: 1 12.Other Nonmotorized Recreational Trail Use (typically if less than one -total mile of trail). List all: PART VI - ENVIRONMENTAL DOCUMENTATION 1. Physical Characteristics. Describe the physical characteristics, such as land resources, vegetation, fish and wildlife, historical, archaeological resources, previous land usage, of the project boundary. Describe how the project will mitigate and minimize impacts or protect the resources to improve their condition. TEXT MUST FIT IN SPACE PROVIDED. Page 16 of 24 Page 284 of 325 2. Comprehensive Plan. Is the project consistent with the comprehensive land use or development plans for the area? F Yes 0— No Name of Plan: Date Adopted: 3. Environmental Documentation. This information is a requirement for federally funded programs. Applicants of projects selected for funding may be required to submit additional documentation before project commencement. A. Land Use. Briefly describe the land use in project area and any changes the project will cause. TEXT MUST FIT IN SPACE PROVIDED. B. Natural Resources. 1) Are there impacts to local traffic patterns, property access, community cohesiveness, planned community growth or land use patterns? 0 Yes 0— No 2) Is there the potential for the project to have a noise impact on the surrounding area? 0 Yes N o 3) Is there the potential for the project to have an adverse impact on air quality? 0 — Yes 0— No 4) Is there the potential for the project to have an adverse impact on water quality? IF] Yes N o Page 17 of 24 Page 285 of 325 Natural Resources continued: 5) Are wetlands within 500 feet of the project area? Use the U.S. Fish and Wildlife Service National Wetlands classification system as the standard for identification. J— Yes 6) If there is involvement of wetlands, will the project qualify for either a nationwide or a general permit? 0 — Yes 0— No 7) Can the project proceed without a U.S. Coast Guard permit? 0 — Yes 0— No 8) Are there floodplains in the project area? 0 — Yes 0— No 9) Are there endangered and threatened species and their critical habitat in the project area? 10 — Yes No 10) Will the project cause the relocation of residential or businesses? J— Yes 0— No 1 1) Are there farmlands involved in the project area? 0— Yes 10—M 12) Is there a potential for involvement with hazardous wastes or underground storage tanks in the project area? J— Yes 13) Historic and Archaeological Resources. a. Has the project area been reviewed by the Florida Department of State, Division of Historical Resources, Compliance and Review Section? _ Yes No If yes, please provide a copy of their response. Tab as "Exhibit L" b. Will the project have an effect on historic or archaeological resources? 0— Yes 10—M Page 18 of 24 Page 286 of 325 PART VII- SUPPORTING DOCUMENTATION ATTENTION: Before you finish your application package, make sure you have all the necessary support documents prepared and included in the submittal. Please use this list to make sure that all applicable documentation is included. Include supporting documents as follows: Application Item - If Applicable Tab as Exhibit NOTE: Please submit an original and two copies of IMPORTANT: The paper the completed application in a SOFT COVER three- versions must be in a soft prong binder with all of the supporting documents cover three -prong binder. tabbed AND an electronic ".pdf" format document The electronic version must with the completed application and all be merged as a single "pdf." attachments merged as one file (include the disk or file with all attachments on a a thumb drive with your paper applications). disk or thumb drive. Must be postmarked by closing date of cycle. The cycle closes on April 30, 2015. (1 original, 2 copies and an electronic "pdf." document) A. Nonprofit Organizations provide a Letter of Support from land managing agency. Agency A must state that it accepts the post completion requirements as outlined in Chapter 62S -2 F.A.C. "Nonprofit Organizations must be registered as an active Florida nonprofit corporations and have an agreement with a governmental agency to develop public lands. B. Illustrate Project Location and highlight the Project Area (i.e. the trail project, trailhead, etc.), with the B beginning and ending points. Use a Department of Transportation county road map on a 1:24,000 (1 inch = 2000 feet) scale or U.S. Geological Survey (USGS) 7.5 minute quadrangle sheet. The map must be legible, have a scale, and may not be larger than 11 x 17. http://nationalmap.gov/ustopo/index.html Page 19 of 24 Page 287 of 325 C. Boundary Map of the project area: The map must provide a description and sketch C of the project area boundaries, displaying all recorded easements, and be legally sufficient to IMPORTANT: Map must identify the project area. The map must be include clearly defined legible, have a scale, and may not be larger boundaries; Sketch of than 11 x 17. Aerial photographs are not Description; elevations, clearly identified bodies of accepted as boundary maps. water; and scale. D. Document Site Control for the project area. Must be effective by close of the submission period and be D effective for a minimum of twenty -five years. Clearly illustrate the project boundary on every map. The maps must be legible, have a scale, and may not be larger than 11 x 17. Include: • A list of property control numbers or property identification numbers with owner or record of information (in order of deeds presented). Include a printout from the Property Appraiser's website for each parcel involved in the project area (in order of the deeds presented); • Submit a copy of the deed showing that the land included in the project boundary will be available for public use for a minimum of twenty -five years. Or if the project is in the right -of -way or was acquired through a Quit Claim Deed, provide a title of opinion prepared by a member of the Florida Bar or Licensed Title Insurer indicating the project boundary will be available for public recreational use for a minimum of twenty -five years, or a copy of the title insurance policy. • Submit a copy of the lease (or sublease) showing that the project sponsor has control of the project site for a minimum of twenty -five years; • If submerged lands are included in the development area, provide a legal document (i.e. permit, management agreement, etc.) which indicates permission to use and develop the submerged lands; • If easements exist in the project boundary, provide the legal instrument documenting the easement. Page 20 of 24 Page 288 of 325 E. Conceptual Site Plan: The following elements may be illustrated on multiple maps but the proposed E improvements and the project boundary should be clearly indicated on each map. The maps must be Note: Code site plan to legible, have a scale, and may not be larger than illustrate facilities that are 11 x 17. existing, proposed for • Illustrate all of the elements included in this project funding in this project application and planned proposal including every facility to be constructed, for future development developed, repaired or maintained. (not in this project). • Distinguish elements in this grant proposal from all existing facilities (may not be applicable if the site is undeveloped) . • Distinguish elements in this grant proposal from any other proposed developments (may not be applicable if future elements are unknown) . • Provide the typical cross - section of the proposed project, which indicates its relationship to the surrounding area. • If this project facilities a connection to public park lands or other recreational lands or facilities, please illustrate the connection (may not be applicable unless applicant is seeking points in the connectivity and linkages section). • If this project is connected to an existing intermodal transportation corridor or trail system, please illustrate the connection (may not be applicable unless applicant is seeking points in the connectivity and linkages section). • If this project provides a connection to an adjacent residential /urban area, please illustrate those destinations (may not be applicable unless applicant is seeking points in the connectivity and F. Photographs of the Project Area. • Submit legible, labeled, color photographs of the F project site, sufficient to depict the physical characteristics of the proposed project. • Aerial photographs are requested but are not required. Please illustrate the approximate project boundary and note major roads and /or landmarks on the aerial photo. Note - this is not a boundary map. Page 21 of 24 Page 289 of 325 Application Item - If Applicable Tab as Exhibit G. Location Map and Directions • Submit a detailed street, road or highway map precisely locating the project site, must be legible v and no larger than 11 x 17. • Submit clear and concise written driving instructions from the nearest federal or state highway. Please confirm that the street names listed in the written directions match those posted on street signs in the area. H. Capital Improvements (Cl) Schedule or a copy of a resolution amending the existing schedule to include I" I the proposed project. State or federal agencies provide copy of their land management or recreation or trail plan. Also, provide a letter from agency's Financial Officer certifying the funds are available through the adopted CIP or similar plan. I. State Comprehensive Outdoor Recreation Plan (SCORP). Provide detailed narrative explaining I how this project implements one or more of the outdoor recreation goals and objectives as listed in the Outdoor Recreation in Florida -2013 (SCORP). http: / /www.dep.state.fl.us /parks /outdoor /scor .htm J. State Greenways and Trails Plan. Provide detailed narrative explaining how this project implements one J or more of the goals and objectives as indicated in the Florida Greenways & Trails System Plan, 2013- 2017. http:/Zwww.dep.state.fl.us/GWT/FGTS_PlanZPDF/ GTS Plan 2013 -17 publication. df K. Service Corps. Provide written documentation of the commitment between the applicant and the service K corps. The documentation must be executed by the end of the submission period and must quantify the amount of labor in monetary units and provide a description of work the corps will supply. Refer to 42 U.S.C. 12572 and 42 U.S.C. 12656 for definitions. Scout troops and similar groups do not qualify. AmeriCorps is a recognized service corps. Page 22 of 24 Page 290 of 325 Application Item - If Applicable Tab as Exhibit L. Department of State. • Describe how the project connects features L or areas of historic, cultural or archaeological significance; • Describe how the project will not adversely impact the resources or how it will improve their condition; and • Provide a letter from Florida Department of State indicating the resources are significant. http: / /dos.myflorida.com /historical /preservati on /compliance- and - review/ M. Florida Natural Area Inventories. • Describe how the project connects features M or areas of biological significance; • Describe how the project will not adversely impact the resources or how it will improve their condition; and • Provide documentation from the Florida Natural Areas Inventory indicating the resources are significant. http://fnai.or N. Public Participation Documentation. • Tab as N -1: Copy of public meeting N advertisement for SOLE PURPOSE of discussing the project. • Tab as N -2: Agenda and minutes of REGULARLY SCHEDULED advisory board meeting. • Tab as N -3: Documentation of presentation to community groups (minutes or letter of thanks, from organization, association etc.) OR A copy of the survey instrument and a summary of the results as they relate to the proposed project. (Support letters are not acceptable for points). Page 23 of 24 Page 291 of 325 Application Item - If Applicable Tab as Exhibit O. Letter from U.S. Forest Service documenting the 850 - 245 -2065 project is located along or connects to a certified O portion of the Florida National Scenic Trail. 850- 245 -6333 http : /Zwww.fs.usda.gov /fnst OR ... 850 - 224 -8207 Letter from the U.S. Department of the Interior 850 - 245 -3051 or the U.S. Department of Agriculture 850- 523 -8501 documenting the project is located along or 601- 446 -8692 ext. 6 connects with a designated National Recreation Trail. http:// americantrails .org /ee /index.phpZnationa P. Letter from Office of Greenways & Trails documenting the project is located along or P connects with a designated State of Florida Greenway or Trail. http://www.dep.state.fl.uslgwt/FGTS Plan /design afion Q. Mixed Use Projects. Please explain how the innovative corridor sharing techniques being Q implemented reduces potential user conflict. PART VII - CONTACT FOR ADDITIONAL INFORMATION CONTACT PHONE Recreational Trails Program Information & Assistance 850 - 245 -2065 Florida Statewide Greenways & Trails Plan 850 - 245 -2052 Department of State 850- 245 -6333 Florida Natural Areas Inventory (FNAI) 850 - 224 -8207 Outdoor Recreation in Florida -2013 (SCORP) 850 - 245 -3051 U.S. Forest Service (National Scenic Trail) 850- 523 -8501 U.S. Department of the Interior (National Recreation Trails) 601- 446 -8692 ext. 6 Page 24 of 24 Page 292 of 325 11 J i et( e t "Y' Coln ell - us/,lpp, Page 293 of 325 4i] 3/2015 T I v U F 1 Q) Ii: A E, LI 9 %R, q 01 4P T Noe I of I https://Nk%% A%,<'OoLle,c()Ill fl'26,'-)4809',8,-80.0546305,2 Page 294 of 325 4/1 1'21015 34iii/clat,,�=! 1 ! I e3 N Date Prepared: 04/08/15 NEW /MODIFIED CAPITAL PROJECT STATEMENT OF NEED FORM Submitted By: Wally Majors Division Director: Project Modification ❑ New Project PROPOSED PROJECT NAME: Intracoastal Park non - motorized vessel launch facility STATEMENT OF NEED / JUSTIFICATION To provide greater protection of the Preservation Area at Intracoastal Park, which is now directly adjacent to where non - motorized vessels are being launched. This also became necessary when the seawall on the east side of the Clubhouse had to be constructed due to severe erosion, which also made it very difficult for those wishing to use that area to launch non - motorized vessels. Consequently, it is become necessary to construct a launching facility in a more appropriate location along the seawall. PROJECT SCOPE / DESCRIPTION Project involves the purchase and installation of a floating dock system, which includes an accessible kayak launch element. TIMING /SCHEDULE /PROPOSED STARTING DATES: FY15 /16, Starting December DELAY IMPACTS / OTHER ISSUES IF NOT STARTED AS REQUESTED: Building will continue to age and underperform, replacements will affect productivity. PROJECT CRITERIA Replacement of Facilities (New) Expansion of Facilities (Modification) x Enhance Service to Public x Regulatory or Commission Mandate Reduce Cost Generate Revenue x Health & Safety x Security / Fire Control ADA Compliance PROJECT PRIORITY High (Critical — tied to mandates or safety) Medium (Maintain level of service, savings) x Low (Moderate benefit) ESTIMATED COST: Planning /Design Construction $57,000 Art 0% of Constr. > $250K) $ Environmental $ Equipment/Information Tech. $ Operating Budget Impact $ 1 of 2 Page 295 of 325 Please submit to Anthony Davidson — davidsona(a�bbfl. us 2 of 2 Page 296 of 325 CODE COMPLIANCE & LEGAL SETTLEMENTS E IPA FW11 R REQUESTED ACTION BY COMMISSION: Approve negotiated settlement of $39,000.00 in case of William Patterson vs. City of Boynton Beach. EXPLANATION OF REQUEST: Defense Counsel: Michael Burke Plaintiff Counsel: Arthur T. Schofield, Esq. Incident: On September 10, 2011, police officers initiated a police stop on a vehicle which fled from an attempted traffic stop and pulled into Mr. William Patterson's front yard. The driver of the vehicle was arrested and subsequently convicted of fleeing and eluding. During this arrest there was an interaction between the homeowner, Mr. Patterson and the officers. Mr. Patterson alleges he went to the ground re- injuring his right knee that was just previously operated on. Charges were filed on Plaintiff; however, the State Attorney's Office declined to prosecute. Plaintiff alleges false arrest and imprisonment, battery/excessive force, malicious prosecution, physical and mental suffering. The City does not admit any liability and /or fault and enters into this settlement only because of the expense of continuing litigation. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? Recommendations for settlements of claims of this nature are part of the ongoing responsibilities of the Risk Management Department. FISCAL IMPACT: Budgeted Settlement will be charged to the Risk Management Budget line item 522- 1710- 519 -49.20 - Self Insured Losses for First and Third Party Claims. ALTERNATIVES: Failure to approve settlement will result in additional discovery, litigation and trial costs. Potential jury verdict range could be in excess of $100,000. Future litigation costs will run approximately $75,000. Total costs are estimated to be $175,000. The Self Insurance Retention is $100,000 for this claim. 61110 Will ►A STRATEGIC PLAN APPLICATION: CLIMATE ACTION: Is] 41►h Fill I =_TA9[07►1176110111 *11101►E Is this a grant? Grant Amount: Page 297 of 325 ATTACHMENTS: Type D Addendum D Addendum Description Executed General Release Negotiated Settlement Reviewer Action Oldbury, Julie Approved Howard, Tim Approved Swanson, Lynn Approved LaVerriere, Lori Approved Page 298 of 325 GENERAL RELEASE AND AGREEMENT TO SATISFY LIENS AND SUBROGATION RIGHTS KNOW ALL MEN BY T14ESE PRESENTS: That 1, WILLIAM PATTERSON, hereinafter referred to as "first party", for and in consideration ofthe sun of THIRTY NINE THOUSAND DOLLARS, ($39,000) or other valuable considerations, received from or on behalf of the City of Boynton Beach, together with its officials, employees and agents, both past and present, hereinafter referred to as "second party", the receipt is hereby acknowledged. (Whenever used herein the terms "first party" and "second party" shall include singular and plural, heirs, legal representatives and assigns of individuals and the officials, agents and employees, successors and assigns of corporations, partnerships or trusts, both past and present wherever the context so admits or requires.) HEREBY remiss, release, acquit, satisfy, and forever discharge the said second party, of and from all and all manner of action and actions, cause orcauses of action, suits, debts, dues, specialties, covenants, contracts, controversies, agreements, promises, variances, trespasses, damages, judgments, executions, claims and demands whatsoever, in law or in equity, which said first party ever had, now has, or which artypersonal representative, successor, heir or assign of said first party, hereafter can, shall or may have, against said second party, for, upon or by reason of any matter, cause or thing whatsoever, from the beginning of the world to the day of these presents including but not limited to any and all claims for damages, medical expenses, wages, costs and attorneys fees arising from or related to an incident which occurred on or about September 10, 201 at or near 190 S.E. 27"' Court, Boyntonl3cach, Florida, together with any and all claims which were or could have been brought in the lawsuit styled WILLIAM PATTSRSON, Plaintiff vs. CITY OF BOYNTON BEACH, a Florida Municipal empo•ation, Dqf�ndant, in the Circuit Court ref the 15' Judicial Page I of 2 Page 299 of 325 Circuit in acrd fur' Pahn Beach County, Florida, Case No. 50 2014CA005149XY)0rMB AF I represent that all medical bills, hospital bills, disability and wage losses, including any subrogation rights or liens for payment of same by any third party which arose out of the incident in litigation described above have been paid in full or will be satisfied with the proceeds of this settlement. I SPECIFICALLY UND1 AND AGREE TO INDEMNIFY the second party for any claims, demands, subrogation rights, or liens that may be asserted against the second party for the above mentioned expenses or losses of the first party. It is understood and agreed to by the parties that this settlement is a compromise of a doubtful and disputed claim and that payment is not to be construed as an admission of liability on the part of the second parry, by whom liability is expressly denied. IN WITNESS WHEREOF, I have hereunto set my hand and seal this day of 1 2015. WILLIAM PATTERSON STATE OF FtOMTI-A /0 SS: COUNTY OF )- I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared WILLIAM F z PATTERSO , to ae known to be the person described in the foregoing instrument or who has produce as identification and who did take an oath —1" I ver iz elUe and he acknowledged be Core me that he executed the same. ITNES my hand and official seal in the County and State last aforesaid this day of q t - c 2015. /? ;K&A Y BLIC STATE OqFLORIDA My C si on Expires: This Instrument Prepared by: mi si rum 1C11AEL T. BtaKE, ESQUIRE Johnson, Anselm), Murdoch, Burke, Piper & Hochman, P.A. 2455 E. Sunrise Blvd., 10" Floor Fort Lauderdale, FL 33304 (954) 463-0100 " 4 kFp "Of' r t3`t'I 7d Page 300 of 325 The City of Boynton Beach, Florida RISK MANAGEMENT DEPARTMENT COMMISSION AGENDA MEMORANDUM TO: Lori LaVerriere, City Manager THRU: Julie Oldbury, Director of Human Resources and Risk Management HR/Risk Director FROM: Pam Webb, Risk Administrator DATE: April 10, 2015 SUBJECT: William Patterson v. City of Boynton Beach Date of Loss: September 10, 2011 Risk Management recommends the City Commission ratify the: X Settlement _ Judgment in the above stated manner. RESERVES Indemnity: $ 100,000 Expenses: $ 75,000 Demand Original: $ 100,000 Final: $ 47,000 Offer Original: $ 5,000 Final: $ 39,000 X SETTLEMENT $ 39,000 NOTE: This settlement is the compromise of a claim for damages. Payment by the City is not to he construed, in any way, as an admission of 'liahility or responsibility for any damages or injuries resulting therefrom. Current Adjustment Fees: $ -0- IF NOT SETTLED Projected Legal Fees: $ 75,000 JUDGMENT $ - Current Legal Fees: $22,536.40 Projected Jury Verdict: $ 100,000+ Current Adjustment Fees: $ - Current Legal Fees: $ - CASE NARRATIVE Defense Counsel: Michael Burke Plaintiff Counsel: Arthur T. Schofield, Esq. Incident: On September 10, 2011, police officers initiated a police stop on a vehicle which fled from an attempted traffic stop and pulled into Mr. William Patterson's front yard. The driver of the vehicle was arrested and subsequently convicted of fleeing and eluding. During this arrest there was an interaction between the homeowner, Mr. Patterson and the officers. Mr. Patterson alleges he went to the ground re- injuring his right knee that was just previously operated on. Charges were filed on Plaintiff, however, the State Attorney's Office declined to prosecute. Plaintiff alleges false arrest and imprisonment, battery /excessive force, malicious prosecution, physical and mental suffering. Page 301 of 325 M PUBLIC HEARING E IPA FW11 R REQUESTED ACTION BY COMMISSION: FIRST PUBLIC HEARING to approve land development agreement between the City of Boynton Beach and SKYE at Boynton Beach, LLC that involves defining the developer maintenance obligations and process for credits to certain impact fees. (Tabled on 4 -7 -15) EXPLANATION OF REQUEST: On July 1 2014 the City Commission approved the 500 Ocean site plan for the mixed use project consisting of 341 dwelling units within five (5) six (6) story buildings, retail space, and associated amenities and parking, zoned MU -H (Mixed Use High). As a condition of approval the developer agreed to enter into a developer's agreement with the City outlining the maintenance obligations for the future sidewalks, street lighting, and drainage improvements. The Land Development Agreement process is permitted in the State of Florida, but approval of the Agreement must occur with mandatory public notice requirements and two public hearings, in accordance with 163.3225(2), F.S. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? None FISCAL IMPACT: Budgeted None ALTERNATIVES: Not approve the land development agreement and amend the existing development order to define the future maintenance obligations of the developer and credits to certain impact fees. STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No Is] 41►h Fill I =Fi %9107►1176110111 *11101►E Is this a grant? No Grant Amount: ATTACHMENTS: Page 302 of 325 Type D Addendum REVIEWERS: Department City Clerk Reviewer Description Developers Agreement Action Approved Date 41812015 - 11:57 AIM Page 303 of 325 THIS INSTRUMENT WAS PREPARED BY AND SHOULD BE RETURNED TO: Gerald J. Biondo, Esq. Murai Wald Biondo Moreno & Brochin, PA 1200 Ponce de Leon Blvd. Coral Gables, FL 33134 DEVELOPER'S AGREEMENT This DEVELOPER'S AGREEMENT (the "Agreement ") is made and executed this day of April 2015 by and between the CITY OF BOYNTON BEACH, a Florida Municipal Corporation (the "City "), whose address is 100 E. Boynton Boulevard, Boynton Beach, Florida 33435, and SKYE AT BOYNTON BEACH, LLC, a Florida corporation as assignor for an entity in formation ( "Developer ") whose address is 650 S. Northlake Boulevard, Suite 450, Altamonte Springs, Florida 32701. WITNESSETH WHEREAS, Developer has contracted pursuant to a written Purchase Contract (the "Purchase Contract") to purchase from Capstone Residential Development, a Delaware Limited Liability Company the fee simple ownership of certain real property containing 4.688 acres +/- located in the City of Boynton Beach and more particularly described in Exhibit "A" attached hereto and incorporated herein by this reference (the Property); and WHEREAS Developer desires to buy the Property, provided that Developer is able to develop the Property as a residential multifamily community to be comprised of up to 341 residential units in a building which contains five (5) to six (6) stories, plus a parking garage, and approximately 13,300 square feet of retail space, and approximately 6,600 square feet of office space (the "Project') as depicted in that certain approved site plan, entitled "500 Ocean ", dated April 15,2105, and prepared by MSA Architects under project No. 1593, Sheet Number A 1.1, a copy of which is attached hereto as Exhibit `B" and incorporated herein by this reference (referred to as the "Master Site Plan ") and in accordance with the terms and conditions of this Agreement and Development Order date July 1, 2014 granted by the City Commission of the City of Boynton Beach ( hereafter the " Development Order") ; and WHEREAS the City and Developer desire to set forth the following special terms and conditions with respect to the proposed development of the Project. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties mutually agree as follows: 1. Recitals The foregoing recitals are true and correct and are hereby incorporated herein by this reference. 2. Authority This Agreement is entered into pursuant to the Florida Municipal Home Rule Powers Act. Page 304 of 325 3. Obligations and Commitments In consideration of the City and Developer entering into this Agreement, and as an inducement for Developer to buy the Property, the City and Developer hereby agree as follows: (a) Approval of Master Site Plan The City hereby has approved the Master Site Plan on Jul 1 2014, subject to the terms of the Development Order and this Development Agreement (b) Zoning Amendment The Zoning map of the City has been amended to "Mixed Use High (MU -H)" corresponding with the project master /site plan. (c) Utilities Existing overhead utility lines along the rights -of -way shall be buried to improve the appearance of the development with the exception of SE 2nd Avenue. The developer will relocate the existing overhead utility lines along SE 2 Avenue to the south side of the right of way along SE 2 Avenue. The developer will provide surety to the City and maintain the surety for the duration of the developers agreement to bury the overhead utilities lines across Federal Hwy at SE 2nd Avenue in the amount of 50% of the cost based on an licensed engineer's or FPL's estimated cost. All utility poles will be designed in accordance with FPL standards. (d) Over Sizing of Lines The Developer will upsize certain utility lines and install new utility lines that do not serve the Property pursuant to the plans approved by the City. Capital facilities charge credits will be available for the pipelines that are oversized and /or new lines installed that serve other properties in accordance with the provisions of Chapter 26 of the City Code of Ordinances. The City will reimburse the Developer after "Final Acceptance" of the water and reuse main improvements for the project based on the percentages indicated on Exhibit 1 attached hereto. Final Acceptance involves compliance with the City requirements as follows: (aa) the granting of an appropriate easement over the Developers Property in the location of the utility line (bb) the conveyance of said facilities by Bill of Sale (cc) the completion of all city required punch list items (dd ) the delivery of "as built "plans (ee) the approval and sign of the City Health Department (e) Credit Against Impact Fees Developer is entitled to a credit against the impact fees as follows: (aa) The City will collect impact fees for the benefit of Palm Beach County in connection with the procurement of building permits by the Developer. The Developer contemplates procuring a credit from Palm Beach County for an amount equal to the payments and usage of the prior owner of the site in connection with a development that has been abandoned . To the extent the Developer properly documents the same to the reasonable satisfaction of the City, the City will apply Page 305 of 325 said credit against the fees collected at time of building permit issuance. (bb) A Capital Facilities Charge (Water and Sewer) credit from the City in the amount of $22,516 is to be applied against the Capital Facilities charges. (f) Construction of Storm Water Improvements Developer has designed the Project so that all storm water quality, retention and /or detention improvements for the Project, together with the interior roadways and driveways to be located within the Project, drain into the existing City maintained drainage system. The Developer, at their expense, will be required to provide an easement for conveyance of storm water for the public rights of way adjacent to the Property by relocating and constructing a new drainage system on the subject Property. The Developer and /or its successors will be responsible for the maintenance of said portion of the relocated drainage system within the subject Property boundaries in perpetuity. In the event the developer and /or its successors breaches and provision of this condition, the City may exercise one or more of the following options, provided that at no time shall City be entitled to receive double recovery of damages: (aa) Pursue a claim for damages suffered by City or the public. (bb) Pursue any other remedies legally available. (cc) As to any work not performed by the developer and /or its successors, perform such work with its own forces or through contractors and seek reimbursement for the cost thereof from the developer and /or its successors if the developer and /or its successors fails to cure the non - performance within fourteen (14) days after written notice from the City of the non - performance; provided, however, that advance notice and cure shall not be preconditions in the event of an emergency. These obligations shall automatically be binding upon and shall inure to the benefit of the City and Developer and their respective successors and assigns. The terms and conditions similarly shall be binding upon the Property and shall run with title to the same. (g) No Platting The Property is not required to be platted. It currently has only one tax ID #; to wit, 08434528030070010, evidencing it is one unified parcel. Developer shall record a unity of title for the entire Property in form and content reasonably satisfactory to the City. (h) Levels of Service The City acknowledges that the "Levels of Service" monitored by the City and located and subject to the jurisdiction of the City (e.g. water, sewer, wastewater, solid waste, city roads, parks, school facilities) located in the vicinity of Page 306 of 325 the Property were sufficient to accommodate the Project at the time of Master Site Plan approval. (i) Maintenance Obligations The Developer and or any successor in title to the Property agrees that they will have the continuing obligation to maintain the street lighting adjacent to the Project , so as to illuminate the public rights of way adjacent to the Project, said street lights being located in Ocean Avenue, SE 4 th Street, SE 2 nd Avenue and Federal Highway but only with respect to the portion of said streets lying contiguous to the Project . The Developer at its expense shall install and provide street li for the right of way adjacent to the Project along Ocean Avenue, SE 4 th Street, SE 2 Avenue and Federal Highway. The Developer will provide surety and liability insurance for the work located within the City and FDOT right of way in a form acceptable to the City prior to issuance of permits. The Developer and any successor in title will be responsible for the energy cost and maintenance of lighting in perpetuity for the street lights adjacent to the Property. In the event the Developer or a successor in title breaches the afore - described covenant the City may exercise one or more of the following options: (aa) Pursue a claim for damages suffered by City or the public. (bb) Pursue any other remedies legally available. (cc) As to any work not performed by the developer and /or its successors, perform such work with its own forces or through contractors and seek reimbursement for the cost thereof from the developer and /or its successors if the developer and /or its successors fails to cure the non - performance within fourteen (14) days after written notice from the City of the non - performance; provided, however, that advance notice and cure shall not be preconditions in the event of an emergency. These obligations shall automatically be binding upon and shall inure to the benefit of the City and Developer and their respective successors and assigns. The terms and conditions similarly shall be binding upon the Property and shall run with title to the same. 4. Sidewalk Easement Prior to TCO, CO and /or acceptance of any offsite improvements the required five (5) foot minimum unobstructed sidewalk easement for public access adjacent to SE 4 th Street, SE 2 nd Avenue, and Ocean Avenue must be recorded and dedicated to the City. The Developer and /or its successors will responsible for the maintenance of said sidewalk within the five foot easement in perpetuity. This condition shall automatically be binding upon and shall inure to the benefit of the City and Developer and their respective successors and assigns. The terms and conditions similarly shall be binding upon the Property and shall run with title to the same. Page 307 of 325 5. Representations of the Parties The City and Developer hereby each represent and warrant to the other that it has the power and authority to execute, deliver and perform the terms and provisions of this Agreement and has taken all necessary action to authorize the execution, delivery and performance of this Agreement will. When title to the Property is vested in Developer and /or its designated assignee and when duly executed and delivered by the City, then this Agreement will be recorded in the Public Records of Palm Beach County, Florida, and will constitute a legal, valid and binding obligation enforceable against the parties hereto and the Property in accordance with the terms and conditions of this Agreement. Developer represents that it has voluntarily and willfully executed this Agreement for purposes of binding the Property to the terms and conditions set forth in this Agreement. In the event Developer and /or its assignee does not acquire title to the Property pursuant to the Purchase Contract then this agreement shall be of no force and effect. 6. Time Period This agreement shall remain in effect for a period of three (3) years form the date hereof. Any provision of this Agreement which imposes a maintenance obligation for the developer and it's successors after expiration of this Agreement shall survive the expiration of this Agreement. 7. Successors and Assigns This Agreement shall automatically be binding upon and shall inure to the benefit of the City and Developer and their respective successors and assigns. The terms and conditions of this Agreement similarly shall be binding upon the Property and shall run with title to the same. 8. Applicable Law This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. 9. Amendments This Agreement shall not be modified or amended except by written agreement duty executed by both parties hereto (or their successors or assigns) and approved by the. City Commission. 10. Entire Agreement This Agreement supersedes any other agreement, oral or written, and contains the entire agreement between the City and Developer as to the subject matter hereof. 11. Severability If any provision of this Agreement shall beheld to be invalid or unenforceable to any extent by a court of competent jurisdiction, the same shall not affect in any respect the validity or enforceability of the remainder of this Agreement. 12. Effective Date This Agreement shall become effective upon approval by the City Commission and execution of this Agreement by both parties hereto. 13. Recordation This Agreement shall be recorded in the Public Records of Palm Beach County, Florida. 14. Relationship of the Parties The relationship of the parties to this Agreement is contractual and Developer is an independent contractor and not an agent of the City. Nothing Page 308 of 325 herein shall be deemed to create a joint venture or principal -agent relationship between the parties, and neither party is authorized to, nor shall either party act toward third persons or the public in any manner, which would indicate any such relationship with the other. 15. Sovereign Immunity Nothing contained in this Agreement shall be construed as a waiver of the City's right to sovereign immunity under Section 768.28, Florida Statutes, or any other limitation on the City's potential liability under the state and federal law. 16. City's Police Power Developer agrees and acknowledges that the City hereby reserves all police powers granted to the City by law. In no way shall this Agreement be construed as the City bargaining away or surrendering its police powers. 17. Interpretation The parties hereby agree and acknowledge that they have both participated equally in the drafting of this Agreement and no party shall be favored or disfavored regarding the interpretation to this Agreement in the event of a dispute between the parties. 18. Third -Party Rights This Agreement is not a third party beneficiary contract and shall not in any way whatsoever create any rights -on behalf of any third party, provided however, Developer will assign its rights under this document to a to be formed development entity. 19. Specific Performance Strict compliance shall be required with each and every provision of this Agreement. The parties agree that failure to perform the obligations provided by this Agreement shall result in irreparable damage and that specific performance of these obligations may be obtained by a suit in equity. 20. Attorney's Fees In connection with any arbitration or litigation arising out of this Agreement, the prevailing party shall be entitled to recover reasonable attorney's fees and costs through all appeals to the extent permitted by law. 21. Development Permits Nothing herein shall limit the City's authority to grant or deny any development permit applications or requests subsequent to the effective date of this Agreement. The failure of this Agreement to address any particular City, County, State and /or Federal permit, condition, term or restriction shall not relieve Developer or the City of the necessity of complying with the law governing said permitting requirement, condition, term or restriction. Without imposing any limitation on the City's police powers, the City reserves the right to withhold, suspend, or terminate any and all certificates of occupancy for any building or part thereof, if Developer is in breach of any term and condition of this Agreement. [SIGNATURE ONFOLL0WING PAGE] Page 309 of 325 IN WITNESS WHEREOF, the parties have hereunto set their hands and seal on the date first above written. CITY OF BOYNTON BEACH ATTEST: IM APPROVED AS TO FORM AND LEGALITY For the use and reliance of the City of BOYNTON BEACH, Florida only. Dated : LIM Page 310 of 325 Signed, sealed and Delivered in the presence of the following witnesses Name: Name: STATE OF FLORIDA COUNTY OF ORANGE SKYE AT BOYNTON BEACH, LLC ( "Developer ") Salvador Leccese, President/Manager The foregoing instrument was acknowledged before me this day of 2015 by SALVADOR LECCESE, as President/ Manager of Skye at Boynton Beach, LLC a Florida Limited Liability Company on behalf of said corporation. He is personally known to me or has produced as identification. Notary Public Signature Print Name: Commission No: My Commission Expires: C:AUsers \macka \Desktop \500 Ocean - SE 2nd Ave (FPL)ADeveloper's Agreement redline 3.17.15 with City Comments_Final.doc Page 311 of 325 EXHIBIT "A" LEGAL DESCRIPTION PARCEL 1 All of Lots 1 through 14, inclusive, Block 7, LESS the North 8 feet of Lots 1 through 7, and LESS the East 10 feet of the North 60 feet of said Lot 14, and ALSO LESS that part of Lot 14, LESS the North 60 feet thereof, which is included in the external area formed by a 12 foot radius arc tangent to the South line of said Lot 14 and tangent to a line 10 feet West of and parallel to the East line of said Lot 14, Block 7, TOWN OF BOYNTON, according to the Plat thereof, as recorded in Plat Book 1, page 23, of the public records of Palm Beach County, Florida. PARCEL 2 That alleyway identified as SE 1st Place lying between Lots 1 through 7 and Lots 8 through 14, Block 7, vacated pursuant to Ordinance No. 003- 021, recorded in Official Records Book 15483, page 375 and Ordinance No. 05 -053 recorded in Official Records Book 19430, page 1099 and in Official Records Book 19461, page 143, all of the public records of Palm Beach County, Florida, which is more particularly described as follows: A portion of that certain 20 -foot alley adjacent to Lots 1 through 4 and Lots 11 through 14, together with the North half of said alley lying South of and adjacent to Lot 5, all in Block 7, ORIGINAL TOWN OF BOYNTON, according to the Plat thereof, as recorded in Plat Book 1, page 23, of the public records of Palm Beach County, Florida. AND A portion of that certain 20.00 foot wide alley lying adjacent to Lots 6 through 9, together with the South half of said alley lying North of and adjacent to Lot 10, all in Block 7, ORIGINAL TOWN OF BOYNTON, according to the Plat thereof, as recorded in Plat Book 1, page 23, of the public records of Palm Beach County, Florida, more particularly described as follows: Beginning at the Southwest corner of said Lot 7; thence South 88° 59' 27" East along the South line of Lots 7 and 6, a distance of 100.00 feet to the Southeast corner of said Lot 6; thence South 00 02' 09" West along the Southerly extension of the East line of said Lot 6, a distance of 10.00 feet to the centerline of said 20.00 foot wide alley; thence Page 312 of 325 South 88 59' 27" East, along said centerline, 50.00 feet to an intersection with the Northerly extension of the East line of said Lot 10; thence South 00 02' 09" West, along said Northerly extension, 10.00 feet to the North line of said Lot 10; thence North 88 59' 27" West, along the North line of said Lots 10, 9 and 8, a distance of 150.00 feet to the East right of way line of Southeast 4th Street; thence North 00 02' 09" West, along said East right of way line, 20.00 feet to the POINT OF BEGINNING. Said lands lying in the City of Boynton Beach, Palm Beach County, Florida. PARCEL 3 The North 80 feet of Lot 1 through 7, inclusive, and the South 80 feet of Lots 8 through 14, inclusive, Block 12, TOWN OF BOYNTON, according to the Plat thereof, as recorded in Plat Book 1, page 23, of the public records of Palm Beach County, Florida, LESS the East 10 feet of the North 80 feet of said Lot 1, and LESS that part of the North 80 feet of said Lot 1, which is included in the external area formed by a 12 foot radius arc tangent to the North line of said Lot 1 and tangent to a line 10 feet West of and parallel to the East line of said Lot 1, and LESS the West 5 feet of the North 80 feet of said Lot 7, and LESS the West 5 feet of the South 80 feet of said Lot 8, and LESS the East 10 feet of the South 80 feet of said Lot 14, and LESS that part of said Lot 14 described as follows: From a point on the South line of Lot 14 located 10 feet Westerly of the Southeast corner of said Lot 14, run Westerly along the South line of said Lot 14 for 25.51 feet; thence run in a Northeasterly direction along the arc of a curve concave to the Northwest and having a radius of 25 feet for a distance of 39.78 feet to a point on a line parallel to and 50 feet Westerly of, measured at right angles to, the Base Line of Survey of State Road 5, Section 9301 -205; thence run South 0 59' 45" East along said parallel line for 25.51 feet to the POINT OF BEGINNING. PARCEL 4 Lots 1, 2 and 3, Plat of PORTION OF BLOCK 12, TOWN OF BOYNTON, according to the Plat thereof, as recorded in Plat Book 15, page 18, public records of Palm Beach County, Florida, LESS the East 10 feet of said Lots 1 and 2, and LESS the West 5 feet of said Lot 3. PARCEL 5 That part of SE 1st Avenue lying between Block 12 and Block 7, vacated pursuant to Ordinance No. 05 -052 recorded in Official Records Book Page 313 of 325 19379, at page 101, of the public records of Palm Beach County, Florida, which is more particularly described as follows: That certain 40.00 foot wide right -of -way bounded on the North by the South line of Block 7, on the South by the North line of Block 12, on the East by the West right of way line of Federal Highway (U.S. Highway No. 1) and on the West by the East right of way line of S.E. 4th Street, all in the ORIGINAL TOWN OF BOYNTON, according to the Plat thereof as recorded in Plat Book 1, page 23, of the public records of Palm Beach County, Florida, being more particularly described as follows: Commencing at the Southwest corner of Lot 8 in said Block 7; thence South 88 59' 27" East along the South line of said Block 7, a distance of 5.00 feet to the POINT OF BEGINNING; thence continuing along said South line South 88 59' 27" East, 335.01 feet; thence South 00 02' 09" West, 51.80 feet to a point of cusp on the West right of way line of Federal Highway (U.S. Highway No. 1, State Road No. 5); thence Northwesterly along the arc of a curve concave to the Southwest, having a radius of 12.00 feet, a central angle of 89 01' 36 ", an arc distance of 18.65 feet to the point of tangency; thence North 88 59' 27" West, along the North line of said Block 12, a distance of 323.21 feet to the East right of way line of S.E. 4th Street; thence North 00 02' 09" East, along said East right of way line, 40.01 feet to the POINT OF BEGINNING; said lands lying in the City of Boynton Beach, Palm Beach County, Florida. PARCEL 6 That part of the sidewalks lying along Ocean Avenue, SE 4th Street and SE 2nd Avenue vacated pursuant to Ordinance No. 05 -054 recorded in Official Records Book 19359, at page 1876, of the public records of Palm Beach County, Florida, which is more particularly described as follows: Portions of Southeast 4th Street, Southeast 2nd Avenue and Ocean Avenue lying adjacent to Blocks 7 and 12, ORIGINAL TOWN OF BOYNTON, according to the Plat thereof, as recorded in Plat Book 1, page 23, of the public records of Palm Beach County, Florida, and Block 12, ORIGINAL TOWN OF BOYNTON (REVISED PLAT), according to the Plat thereof, as recorded in Plat Book 15, page 18, of said public records, being more particularly described as follows: Beginning at the Southwest corner of said Block 7; thence South 00° 02' 09" West along the West line of said Block 12, a distance of 312.55 feet to a point on the arc of a non - tangent curve concave to the Northeast (a Page 314 of 325 radial line through said point bears South 69° 00' 03" West from the radius point of the next described curve); thence Southeasterly along the arc of said curve having a radius of 16.19 feet, a central angle of 49 54' 09 ", an arc distance of 14.10 feet; thence South 88 31' 35" East, 313.23 feet to a point on the arc of a non - tangent curve concave to the Northwest (a radial line through said point bears South 00 45' 40" West from the radius point of the next described curve); thence Northeasterly along the arc of said curve having a radius of 24.00 feet, a central angle of 44 49' 08 ", an arc distance of 18.77 feet; thence North 00 02' 09" East, along the West right of way line of Federal Highway (U.S. No. 1, State Road No. 5) to a point of cusp with a curve concave to the Northwest and reference Point " A " ; thence Southwesterly along the arc of said curve having a radius of 25.00 feet, a central angle of 90 58' 24 ", an arc distance of 39.69 feet to a point on the South line of said Block 12 and the point of tangency; thence North 88 59' 27" West along said South line, 309.58 feet; thence North 00 0 02' 09" East, 312.55 feet to the South line of said Block 7; thence North 88 59' 27" West along said South line, 5.00 feet to the POINT OF BEGINNING. TOGETHER WITH: Commencing at said reference Point " A " ; thence North 00 02' 09" East, 551.91 feet to the POINT OF BEGINNING; thence North 00 02' 09" East, 6.10 feet to a point on the arc of a non - tangent curve concave to the Southwest (a radial line through said point bears North 50 46' 09" East from the radius point of the next described curve); thence Northwesterly along the arc of said curve having a radius of 24.00 feet, a central angle of 49 48' 36 ", an arc distance of 20.84 feet; thence North 88 59' 27" West, 152.24 feet; thence South 45 33' 42" West, 4.32 feet; thence South 88 59' 27" West, 166.51 feet; thence South 00 02' 09" West, 11.51 feet; thence South 88 59' 27" East, 340.01 feet to the POINT OF BEGINNING. Said lands lying in the City of Boynton Beach, Palm Beach County, Florida. PARCELS 1 THROUGH 6 ALSO DESCRIBED AS: Portions of Blocks 7 and 12, ORIGINAL TOWN OF BOYNTON, according to the Plat thereof, recorded in Plat Book 1, page 23, of the public records of Palm Beach County, Florida. TOGETHER WITH portions of Southeast 4th Street, Southeast 2nd Avenue and Ocean Avenue lying adjacent to said Blocks 7 and 12, ORIGINAL TOWN OF BOYNTON, according to said Plat. TOGETHER WITH a portion of Southeast 1st Avenue lying between said Blocks 7 and 12, now vacated, and a portion of Southeast 1st Place lying in said Block 7, now vacated, ORIGINAL TOWN OF BOYNTON, according to said Plat. TOGETHER Page 315 of 325 WITH a portion of Block 12, ORIGINAL TOWN OF BOYNTON (REVISED PLAT), according to the Plat thereof, as recorded in Plat Book 15, page 18, of said public records, being more particularly described as follows: Commencing at the intersection of the centerline of Ocean Avenue with the centerline of Federal Highway (State Road No. 5, U.S. Highway No. 1) (100 foot right of way).; thence North 88 59' 27" West along said centerline of Ocean Avenue, 50.01 feet; thence South 00 02' 09" West, 26.91 feet to the POINT OF BEGINNING; thence continue South 00 02' 09" West, 558.24 feet to a point on the arc of a non - tangent curve concave to the Northwest (a radial line through said point bears North 44 03' 28" West to the radius point of the next described curve); thence Southwesterly along the arc of said curve having a radius of 24.00 feet, a central angle of 44 49' 08 ", an arc distance of 18.77 feet to the point of tangency; thence North 88 31' 35" West, 313.23 feet to a point on the arc of a non - tangent curve concave to the Northeast (a radial line through said point bears North 19 05' 54" East to the radius point of the next described curve); thence Northwesterly along the arc of said curve having a radius of 16.19 feet, a central angle of 49 54' 09 ", an arc distance of 14.10 feet; thence North 00 02' 09" East, 588.85 feet; thence South 88 59' 27" East, 166.51 feet; thence North 45 33' 42" East, 4.32 feet; thence South 88 59' 27" East, 152.24 feet to the beginning of a tangent curve concave to the Southwest; thence Southeasterly along the arc of said curve having a radius of 24.00 feet, a central angle of 49 45' 36 ", an arc distance of 20.84 feet to the POINT OF BEGINNING. Page 316 of 325 EXHIBIT `B" SITE PLAN Page 317 of 325 EXHIBIT 1 Page 318 of 325 EXHIBIT 1 500 OCEAN PROJECT ESTIMATED UTILITY COSTS DESCRIPTION ESTIMATED COST CITY SHARE DEVELOPER SHARE CITY PERCENTAGE 16" WATER 4TH STREET- 458 LF $ 128,240 $ 91,601 $ 36,639 71.43% 16" WATER 4TH STREET- 200 LF $ 56,000 $ 56,000 $ - 100% 12" REUSE WATER 2ND AVE- 378 LF $ 75,000 $ 75,000 $ 100% 100% 12" WATER FEDERAL HW NORTH- 193 LF $ 61,000 $ 61,000 $ - 8" WATER FEDERAL HW- SOUTH- 486 LF $ 119,000 $ 119,000 0% 12" WATER RETAIL PARKING- 355 LF $ 48,500 $ 31,776 $ 16,724 65.52% 8" SANITARY RETAIL PARKING- 447 LF $ 56,000 $ - $ 56,000 0% 8" WATER UNDER BUILDING CREDIT429LF $ 9,000 $ - $ - 0% TOTAL $ 552,740 $ 315,376 $ 228,364 Page 318 of 325 12.A. NEW BUSINESS 4/21/2015 REQUESTED ACTION BY COMMISSION: PROPOSED RESOLUTION NO. R15 -042 - Authorize the City to enter into a Rate Lock agreement with Bank of America, N.A. with respect to the proposed Public Service Tax Revenue Refunding Bond, Series 2015. EXPLANATION OF REQUEST: Due to favorable market conditions, the City's Financial Advisor, Jay Glover of The PFM Group, issued a RFP to refinance the City's outstanding 2004 and 2006 Public Service Tax Revenue Bonds in an amount not to exceed $25 million. Proposals were due on Friday, April 10, 2015, six (6) proposals were received. Bank of America, N.A. was chosen as the most responsive proposer. It is anticipated to bring forward all the appropriate documents for this refinancing to the City Commission on May 5, 2015. As part of the Bank of America's, N.A. proposal is that the interest rate shall be set up to two business days prior to closing. Bank of America, N.A. will allow the City to enter into a Rate Lock agreement prior to the closing in order for the City to set the interest rate with the provision that if the City does not complete the refunding transaction then the City will be liable for a breakage fee. Based on available information if the City did not proceed with this transaction after the rate lock is in place, the City would be liable for an estimated breakage fee of $370,000. In reviewing what the market is currently as to interest rates, Jay Glover, City's financial advisor, Mark Raymond, City's bond counsel and Tim Howard, City's director of finance feels it is in the best interest of the City to enter into this rate lock agreement and proceed with bringing all the refinancing documents to the City Commission on May 5, 2015. The existing bonds are scheduled to be paid in full in November 2026, the refunding Series 2015 are also scheduled to be paid in full in November 2026. HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? This rate lock agreement will allow the City to lock in the interest rate for the proposed Public Service Tax Revenue Refunding Bond, Series 2015. It is believed based on current market conditions that this rate will be approximately 2.00 %, this compares to the current interest rate on the 2004 & 2006 Public Service Tax Revenue Bonds that range from 4.00 -5.25% FISCAL IMPACT: Non - budgeted None at this time, if rate lock agreement is executed and the City does not complete the Public Service Tax Revenue Refunding Bond, Series 2015 as intended the City will be liable for a breakage fee. If the City is able to lock the interest rate at or around 2.0 %, the anticipated reduction in debt service payments for FY15/16 is approximately $130,000 and for the subsequent 11 fiscal years approximately $200,000 per fiscal year for a total debt service savings of $2.3M over the life of the bonds. Page 319 of 325 ALTERNATIVES: Do not enter into the rate lock agreement at this time and accept the rate that is able to be locked at time of authorizing the bond refunding documents, expected to be at the May 5, 2015 Commission Meeting. STRATEGIC PLAN: !1 110 ' l 1*3[02»_1►I_1 »4 Kill 1[01►A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: ATTACHMENTS: Type D Resolution D Addendum REVIEWERS: Department F inance F inance Legal City Manager Description Reso - Rate Lock Exhibit A - Rate Lock Agreement Reviewer Action Date 6- coward, Tim Approved 411612015 - 4:40 PM 6- coward, Tim Approved 411612015 - 4:41 PM Swanson, Lynn Approved 411712015 - 10:20 Al LaVerriere, Lori Approved 411712015 - 11:46 Al Page 320 of 325 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 RESOLUTION NO. R15- A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA AUTHORIZING THE CITY TO ENTER INTO A RATE LOCK AGREEMENT WITH RESPECT TO THE PROPOSED PUBLIC SERVICE TAX REVENUE REFUNDING BOND, SERIES 2015; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AS FOLLOWS: Section 1 : The City is preparing to issue its Public Service Tax Revenue Refunding Bond, Series 2015 (the "Bond "). The City has issued a request for proposals for the purchase of the Bond from interested financial institutions and has determined that the proposal of Bank of America, N.A. (the "Bank ") provides for the best terms for the City. The City desires to enter into an agreement (the "Rate Lock Agreement ") with either the Bank (or at the discretion of the Bank, its affiliate Banc of America Preferred Funding Corporation) in order to fix the interest rate on the Bond. Section 2 : The Mayor is hereby authorized and directed to execute the Rate Lock Agreement in the form attached hereto as Exhibit "A ". Section 3 : This Resolution shall take effect immediately upon its passage. PASSED AND ADOPTED this day of , 2015. CITY OF BOYNTON BEACH, FLORIDA YES NO Mayor — Jerry Taylor Vice Mayor — Joe Casello Commissioner — David T. Merker Commissioner — Mack McCray Commissioner — Michael M. Fitzpatrick VOTE ATTEST: Janet M. Prainito, MMC City Clerk (Corporate Seal) Page 321 of 325 EXHIBIT A Rate Lock Agreement 1. City of Boynton Beach, Florida, a municipality of the State of Florida (the "City ") has requested [Banc of America Preferred Funding Corporation, a Delaware corporation] [Bank of America, N.A., a national banking association] (the "Lender ") to make a loan (the "Loan ") to the City in the principal amount $ (the "Amount "). The Loan will be made on May 2015 (the "Closing Date "), will bear interest calculated on the basis of a 360 day year consisting of twelve thirty day months, payable in arrears on November 1, 2015 and each May 1 and November 1 thereafter, will be repaid in installments of principal due on November 1 of the years and in the amounts set forth on Exhibit A attached hereto attached hereto, and will mature on November 1, 2026 (the "Maturity Date "). The Loan will be issued as an "Additional Bond" pursuant to Resolution R04 -052 (the "Bond Resolution ") of the City, adopted April 7, 2004, and shall have such other terms and conditions as set forth in the Summary of Terms and Conditions of the Lender, dated April 10, 2015 (the "Terms Sheet ") attached hereto as Exhibit B. 2. The City desires to obtain the agreement of the Lender that the Loan will bear an interest rate locked in by the Lender at this time. In response to the City's request, the Lender has agreed to lock in a fixed rate (the "Rate ") for the Loan of % per annum. 3. The City understands that, if the Loan is not funded in the Amount and by 5:00 p.m. Eastern Time on the Closing Date (such funding and delivery being referred to herein as the "Closing "), the Lender may suffer breakage costs and other losses, expenses and liabilities, including lost revenue and lost profits, as a result of having locked in the interest rate in advance. Accordingly, in consideration of the Lender's agreement to lock in the Rate, the City agrees to pay to the Lender a breakage fee (the "Breakage Fee ") as provided herein in the event the Closing does not occur on the Closing Date for any reason other than the Lender's refusal to fund the Loan pursuant to and in breach of the terms and conditions set forth in the Terms Sheet. Once the Closing occurs on the Closing Date, this Agreement will terminate. 4. The Breakage Fee will be determined on the assumption that the Loan fully funded on the Closing Date and was then immediately prepaid by the City in full, and as follows: (i) The Lender will first determine the amount of interest which would have accrued as of each scheduled payment date for each Prepaid Installment (hereinafter defined) had it remained outstanding from the Closing Date until the Original Payment Date (hereinafter defined) using an interest rate equal to % (which the parties agree is the Swap Rate (hereinafter defined) as of April 20, 2015 plus 0.25 %). (ii) The Lender will then subtract from each interest amount determined in (i), above, the amount of interest which would have accrued on each respective Prepaid Installment as of each scheduled payment date if it were reinvested from Closing Date through the Original Payment Date, using the Swap Rate as of the Closing Date. (iii) If (i) minus (ii) for a Prepaid Installment is greater than zero, the Lender will discount the periodic differences to the Closing Date using the Swap Rate as the discount rate. The sum of the discounted periodic differences for each Prepaid Installment will be the Breakage Fee. The following definitions will apply to the calculation of the Breakage Fee: Page 322 of 325 (i) "Original Payment Date" means the dates on which principal is required to be paid as set forth on Exhibit A. (ii) "Prepaid Installment" means any amount of principal that is paid prior to its Original Payment Date. (iii) "Swap Rate" means the fixed rate for an interest rate swap with a floating rate of three month Libor and having a term of 81 months as reported on the Bloomberg service at or more recently prior to 2:00 p.m. Eastern Time on the applicable date. If no term exactly corresponding to 81 months is reported, the Swap Rate will be determined by linear interpolation between the reported terms that are the closest shorter and longer terms reported. If for any reason Bloomberg does not publish the Swap Rate as of the applicable date, the Lender shall select a comparable source to determine the Swap Rate. 5. The City agrees that the Breakage Fee represents a reasonable estimate of the breakage costs and other losses, expenses and liabilities, including lost revenue and lost profits, that the Lender may suffer if the Closing does not occur in the Amount on the Closing Date. The City agrees that the Lender's willingness to lock in the Rate in advance of the Closing Date is sufficient consideration for the City's agreement to pay the Breakage Fee. Any Breakage Fee will be due and payable in full on the day immediately following the Closing Date. 6. This Agreement shall be governed by Florida law. Any amount due under this Agreement which is not paid upon demand by the Lender shall bear interest until paid at the Rate plus five percentage points. The parties hereby waive trial by jury in any dispute between the parties concerning this Agreement. The prevailing party in any litigation (including any appeal) will be entitled to its reasonable attorneys' fees, including the allocated cost of in -house counsel. 7. To secure the obligations of the City to the Lender hereunder, the City grants to the Lender a lien upon and security interest in the Public Service Tax Revenues and the Discretionary Communication Services Tax Revenues, as defined in the Bond Resolution, provided that such lien and pledge is subordinate in all respects to the lien on a pledge of Pledged Funds as defined in and pursuant to the Bond Resolution. 8. The addresses of the Lender and City are set forth below. Dated April 21, 2015. [Banc of America Preferred Funding Corporation] City of Boynton, Florida [Bank of America, N.A.] By: By: Name: Jerry Taylor Name: Title: Mayor Title: Address: 100 East Boynton Beach Blvd. Address: Boynton Beach, FL 33425 4 Page 323 of 325 13.A. LEGAL 4/21/2015 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/21/2015 REQUESTED ACTION BY COMMISSION: Discussion of the City of Boynton Beach Red Light Camera Program (Tabled on 4 -7 -15) EXPLANATION OF REQUEST: HOW WILL THIS AFFECT CITY PROGRAMS OR SERVICES? FISCAL IMPACT: Non - budgeted ALTERNATIVES: STRATEGIC PLAN: STRATEGIC PLAN APPLICATION: CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department City Clerk Reviewer Action Date Pyle, Judith Approved 4/3/2015 - 11:55 AIM Page 324 of 325 14.A. FUTURE AGENDA ITEMS 4/21/2015 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM COMMISSION MEETING DATE: 4/21/2015 REQUESTED ACTION BY COMMISSION: Recommendation to amend fee schedule and related Code language involving special events - May 5, 2015 EXPLANATION OF REQUEST: 1:161q►AT ► 1IIM1: 1!;'T _1JJx01 9101kVfi;J:ZeZe3:f_1►►i636]: M=1:1T / Is] *3r7 FISCAL IMPACT: Non - budgeted 0NI=1:7► Fill 11 U / *31 STRATEGIC PLAN: 6111 z f _ l 1 *4 102:2 w _ 1► I _ 1 » 41 a _ l 1101 L A CLIMATE ACTION: No CLIMATE ACTION DISCUSSION: Is this a grant? No Grant Amount: REVIEWERS: Department Finance Finance City Manager Reviewer Action Date 6- coward, Tim Approved 4/13/2015 - 4:45 PM 6- coward, Tim Approved 4/13/2015 - 4:43 PM LaVerriere, Lori Approved 4/13/2015 - 5:14 PM Page 325 of 325