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Agenda 10-14-14 SAFETY COMMITTEE MEETING AGENDA Tuesday, October 14, 2014 9:00 a.m. Conference Room B I. Call to Order II. Roll Call III. Acceptance of Minutes of 09/9/2014 regular meeting IV. Safety Committee Education & Training V. Old Business A. Fire Drills B. Proud to be a Safe Worker Awards C. Departmental Inspections & Safety Meetings D. Incident Review Board Referrals E. Drug Free Program /Policy (HR/RM — Mark Bobich /Pam Webb) City Attorney Reviewing F. Safety Manual (Update in Process) G. Other VI. New Business A. Departmental Safety Issues B. Other VII. Announcements VIII. Next Meeting Date: Tuesday, December 9, 2014, 9:00 a.m. IX. Adjournment DISTRIBUTION: Mark Bobi , Chairperson, Safety Administrator Ed Herrmann, (Michael Landress) - Fire Rescue Catherine Cherrerrnan, TBD Beth Trach rte_ er_a_(Sylvia Woods) — City Manager Michael Rumpf (Chris Mitchell) — Development Mike Dauta (Julie Alibrandi) — Finance/Warehouse r n Jefern B' ris (Eric Falstad) — Golf ourse Pat Sholos — HR/Risk Tim IA (I rri ,.r Robert Sweeney (Alan Karjalaine — ITS /GIS Michael Naughton (Karen bramson) — Library Barbara Scott,(Deanna Richardson) — Police /Code Compliance ArtBrode (Dwight Saulter) — Public Works Wally Majors (Ginny Shea) — Recreation & Parks Pam Webb — HR/Risk Bevis Pigott (Gary Ezell) — Utilities CITY OF BOYNTON BEACH SUPERVISOR'S DOCUMENTATION OF OBSERVED BEHAVIOR This form is to be used to document the reasons that an EMPLOYEE is perceived to be under the influence of alcohol and/or drug(s) and requested to submit to alcohol and/or drug testing. SUBJECT/EMPLOYEE' S NAME: Date: TIME OF OBSERVATION: From: To: Description of Event Causing Observation to Take Place: Request Reasonable Suspicion Test For Suspected: Drug Use: _ Alcohol Use: Both: CHECK ALL APPROPRIATE ITEMS - PROVIDE COMMENTS, USE REVERSE IF NEEDED COMMENT 1. ODOR OF ALCOHOL ON BREATH? Yes No 2. SPEECH: Incoherent Confused Slurred Whispering Silent 3. BALANCE: Swaying Staggering 4. WALKING: Stumbling Swaying Arms Raised Reaching For Support 5. STANDING: Feet Wide Apart Sagging at Knees Rigid 6. EYES: Blood Shot Closed Dilated Droopy Glassy Watery • 7. FACE:. Flushed Pale : Sweaty 8. DEMEANOR: Crying Angry Excited Sarcastic 9. AWARENESS: . Confused Paranoid . Sleepy Lack of Coordination 10. OTHER OBSERVATIONS AND FACTORS: • Supervisor's Signature: • Date: Supervisor's Signature: Date: • COMPLETE THIS FORM WHENEVER AN EMPLOYEE THAT IS SUSPECTED OF ALCOHOL AND /OR DRUG USE /ABUSE IS REQUESTED TO SUBMIT TO TESTING! • Attachment 4 CITY OF BOYNTON BEACH SUPERVISOR'S DOCUMENTATION OF OBSERVED BEHAVIOR This form is to be used to document the reasons that an EMPLOYEE is perceived to be under the influence of alcohol and /or drug(s) and requested to submit to alcohol and /or drug testing. EMPLOYEE'S NAME: Date: TIME OF OBSERVATION: From: To: Description of Event Causing Observation to Take Place: Location of observable event: Please note personal observations of employee; including but not limited to; odor on breath, slurred speech, balance, walking, swaying while standing, demeanor of mood including facial expressions and eyes and awareness of surroundings. Request Reasonable Suspicion Test For Drug and /or Alcohol use: Yes No Supervisor's Signature: Date: Supervisor's Signature: Date: COMPLETE THIS FORM WHENEVER AN EMPLOYEE THAT IS SUSPECTED OF ALCOHOL AND /OR DRUG USE /ABUSE IS REQUESTED TO SUBMIT TO TESTING! (e AI1) S7 ; , ? - e- ) Bobich, Mark C From: Lee, Rick ( / A -P,� 6, Sent: Monday, October 06, 2014 4:16 PM To: Bobich, Mark c,./ S y e€ [ ( Cc: Morency, Virginia (Gina) Subject: Alarm at City Hall C-r) (01, p 4“ / ) Good afternoon Mark: On 9/23/14 we had an afterhours call at City Hall in the Customer Area. The panel was malfunctioning. Our shift people called someone named Art who works for the City, and asked him to call the alarm company to send an alarm tech to the site. Art told him he was not authorized to do that. Who should we call to get an alarm tech on their way in case of an emergency, so there won't be a fire watch started or the building will be unprotected? Respectfully, Rick Lee, CFPS Fire Marshal /-' `. ' \, Rick Lee, Fire Marshal - \ Boynton Beach Fire Rescue � City of Boynton Beach 0 ti - - 1 2080 High Ridge Rd. 1 Boynton Beach, Florida 33426 \° ? � , o: 561- 742 - 6601 1 f: 561- 364 -7382 � N 0 ,> LeeRi @bbfl.us 1 www.bovnton-beach.org 1 www.bbfrd.org ; � r r : l Like us an Fao book 1 J olt us ` wT>k i .- f FIRE America's Gateway to the Gulfstream Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to disclosure.Under Florida records law, email addresses are public records. Therefore, your e-mail communication and your e-mail address may be subject to public disclosure. 1 Bobich, Mark From: Webb, Pam Sent: Friday, October 10, 2014 8:30 AM To: Bobich, Mark Cc: McPherson, Tim Subject: Safety Committee Meeting Information Attachments: Safety Committee Memo Suspicion of Drugs.doc; Suspicion of Drugs Form.docx; Observed Behavior Attachment 4.docx Welcome Back Mark, Last week we had a situation where an employee came to work with 4n odor of alcohol after normal work hours. The Supervisor sent him home for the shift. Attached is a memo and two examples of forms that the Supervisor would complete should this occur again. Tim and I like the form where they need to complete not just check boxes. Could you please use this as your training portion. Tim will be attending the meeting also. Thank you for your assistance. BTW, I sent the notice out but the minutes are not included because they are not complete. Possibly on Monday you will be able to forward. c'? Y. O S Pam Webb, AIC, Risk Administrator Human Resources and Risk • Management City of Boynton Beach x' 100 E. Boynton Beach Blvd. Boynton Beach, Florida 33435 0 4 - f o: 561 - 742 -6043 0 N 0 �' WebbP@bbfl.us 1 www.bovnton- beach.org [1-4 j RM, us ' .4 America's Gateway to the Gulfstream I Please be advised that Florida has a broad public records law and all correspondence to me via email may be subject to disclosure. Under Florida records law, email addresses are public records. Therefore, your e-mail communication and your e-mail address may be subject to public disclosure. I 1 i The City of Boynton Beach, Florida Risk Management Department MEMORANDUM TO: Safety Committee Members FROM: Human Resources & Risk Management Department DATE: October 8, 2014 SUBJECT: Reasonable Suspicion Drug Testing for Employees All City of Boynton Beach employees are subject to reasonable suspicion drug testing. Supervisors are responsible for maintaining a safe work environment by determining an employees' fitness for duty. If an employee is determined by reasonable suspicion to be under the influence of drugs or alcohol, they are subject to a mandatory drug and alcohol test. When a Supervisor observes employee behavior that varies from the norm such as problems with speech, walking, balance, or a change in appearance or demeanor, the Supervisor will initiate the following procedure: The Supervisor will first contact another Supervisor to observe the employee's behavior. If it is determined and verified by a second Supervisor that the employee's behavior demonstrates the characteristics of impairment, a Reasonable Suspicion Test is warranted. The Supervisor will then complete the "Supervisor's Documentation of Observed Behavior" form (attached) and both Supervisors will sign the form. During regular business hours, the Supervisor will report the situation to, Human Resources/Risk Management, who will coordinate reasonable suspicion testing with the designated medical facility. During non - business hours, the Supervisor will contact Mobile Drug Testing Experts of Florida at (561) 371 -6026. They will report to the workplace within sixty (60) minutes of your call to complete the testing. If you do not have this number available, please contact Risk Management on the OOPS line (742 -6677) for reporting and coordination of testing. If necessary, the Supervisor will transport the employee to the designated location for reasonable suspicion testing, as directed by HR/RM, and after testing is complete, the Supervisor or his designee will transport the employee to their home. If you have any questions or are faced with a situation that you are unsure of what to do please feel free to contact Human Resources/Risk Management. Thank you. /pb Attachment "Loss Prevention & Loss Control Through Proactive Strategies"