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Minutes 08-29-14 Strategic PlanMINUTES OF THE SPECIAL JOINT CITY COMMISSION AND COMMUNITY REDEVELOPMENT AGENCY BOARD MEETING HELD AT THE INTRACOASTAL CLUBHOUSE AT 2240 N. FEDERAL HIGHWAY, BOYNTON BEACH, FLORIDA, ON TUESDAY, AUGUST 29, 2014, AT 9 A.M. PRESENT: Jerry Taylor, Mayor Joe Casello, Vice Mayor David T. Merker, Commissioner Mack McCray, Commissioner Michael M. Fitzpatrick, Commissioner Buck Buchanan, CRA Board Member Woodrow L. Hay, CRA Board Member CALL TO ORDER Mayor Taylor called the meeting to order at 9:25 a.m. Roll call was taken as noted above. Mayor Taylor turned the meeting over to the Facilitator, Lyle Sumek. He indicated he had spoken with the management team and established their priorities, did a reality check and identified specific deliverables. The goal was to make sure their projects were in the plan, realistic time wise and funding wise; deliverables and key issues identified and estimated completion dates. The purpose of this meeting would be to identify the priorities and then view the actions outlined relating to policy for the City Commission, City Manager, CRA and management. Ms. LaVerriere advised there were a handful of items to be discussed such as workforce housing, mobile vending and some issues on some ordinances and policies. The first goal established was great neighborhoods, safe, affordable and livable with the objectives in five years to renew buildings and homes, increase the residents' feeling of personal safety and security, revitalize the Heart of Boynton, both CRA and non -CRA areas, upgrade the cleanliness and appearance of each neighborhood, strengthen the working relationship and partnership between the City and neighborhood associations and incorporate green and sustainability features in new developments and homes. There were adjustments made on the action items for the year which are policy, management, CRA and management -in- progress that are mostly staff driven, major projects and those items put on- the - horizon. 1 Lori LaVerriere, City Manager James Cherof, City Attorney Janet M. Prainito, City Clerk Vivian Brooks, CRA Director MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 The first action item was the annexation of Palmyra. It was voluntary and the action steps were the association's submission of the application to Palm Beach County. Depending on the outcome, the actions by the City are, first, to seek a legal opinion on the enforceability of water service agreements by November and then have a decision on direction from the City Commission by January. Vice Mayor Casello requested an update. Ms. LaVerriere understood counsel for the association would be speaking with their legal representatives on whether the homeowners' association can bind the entire development versus the individual homeowners. The homeowners were going to discuss filling out the voluntary application. (Commissioner Merker arrived at 9:34 a.m.) Ms. LaVerriere outlined the issue would be if Palmyra does not want to voluntarily annex, does the Commission want to seek involuntary annexation? Vice Mayor Casello pointed out half of the development is in the City and half is in the County, but all one gated community. Public safety can be compromised. He wondered if the November date would be feasible. Ms. LaVerriere thought it could be and would have discussion with the City Attorney whether or not to move forward with involuntary annexation using the water service agreement. It would be a policy decision for the Commission. Vice Mayor Casello pointed out there was a pocket of privately owned County land in the same area that would need to be resolved. Ms. LaVerriere felt it would be included in the annexation. Attorney Cherof advised the homeowners surrendered their rights to the City. He felt the water service agreements were enforceable. Legal action may be required. There was also the issue if the developer who entered into the water service agreement could bind the individual homeowners. Preliminary research revealed all the individual property owners took their property subject to the water service agreement. Ms. LaVerriere summarized the plan of action was to reach out to legal counsel for the development and update the Commission on the appropriate action. Model Block Development was identified as the next action item. The actions are Commission decision on the conveyance of properties by October, and then Commission briefings. Commissioner McCray requested an update. Ms. Byrne advised two parcels had to be reconfigured to be conveyed to the CDC. The contract to the CDC is being drafted and should be brought before the Commission in October. The proceeds will go to the NSP funds that the CDC was given by the City. The next step would be Commission briefings on development and then the RFP would be prepared and issued in February. By April the proposals should be evaluated and back to the Commission by June, and then the decision to be made in July next year. Ms. LaVerriere noted the evaluation would be done by staff from the CRA and City. 2 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 She and Ms. Brooks wanted to have briefings with the Commission to talk about the details and how the project would unfold. It will require some condemnation of land and eliminate some parking. (Commissioner Fitzpatrick left at 9:30 a.m.) The third action item is the Cottage District Development. Closing on some properties was anticipated by November, the RFP issued in January with a deadline of March. Review the proposals in April with CRA Board action in May. The final development agreement should be completed in August. The site plans could be submitted in late 2015 and into 2016. Vice Mayor Casello wanted to know the goal or concept for the District. Ms. Brooks responded the goal was for home ownership, with the mother -in -law or nanny cottage that was historically allowed in the past. It would mirror what is across the street that are cottages. It will be in the RFP to recreate the historic fabric with new houses at market rate. Vice Mayor Casello emphasized they would have to blend into the community and meet the building guidelines. The Ocean Breeze East Development was planned for final Development Agreement submitted by November and site plan and rezoning application submitted in December. The Planning and Development review and decision would be in March and a Commission decision on the site plan and rezoning sometime in April. The construction would likely begin in August of 2015. Commissioner McCray questioned if the dates were even feasible. Ms. Brooks indicated the dates were discussed and they were feasible. Ms. Byrne brought up the smart parking regulation or smart growth parking. Ms. LaVerriere interjected it would be needed for the project. The conceptual site plan submitted will require the smart growth ordinance that requires a reduction in parking for the schematic for the project to work. Ms. Brooks pointed out it is in the Transit Oriented District (TOD) and the site plan fits within the criteria of smart growth with reduction in parking. It has a bus stop and bike share lane that meets the requirements. Mayor Taylor stressed when the plan was presented the fact they were shy 37 spaces was never brought up. Ms. LaVerriere pointed out it could be part of the site plan discussion. Mr. Hay questioned if the parking issue was critical to the project. Ms. Brooks did not feel it was because it was in a TOD and meets the goals of the smart parking. Mayor Taylor inquired if the smart parking was not approved, would it eliminate the project. Ms. Brooks offered the developer may have to redesign the project to use different parking counts. Vice Mayor Casello advised he was not aware of the reduced parking and impact on the project. There was a potential development in his district and the developer would be looking for the same thing and have more housing with less 3 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 parking. He was concerned about the new parking regulations and the impact City- wide. Vice Mayor Casello supported the Ocean Breeze East project, but there was extensive negotiations and money issues that need to be resolved. The site was assembled for a tremendous amount of money. It is assessed at over $500,000 and the developer wants the land free of charge and include over $2 million in TIF funding. Mr. Sumek summarized the CRA's financial participation is an issue to be added. Mr. Hay inquired if the developer was paying for the bus stop and that was the understanding. Mr. Buchanan inquired if the smart parking would be approved City- wide. Mr. Byrne replied it would, with specific criteria. Mr. Buchanan remarked the smart parking does not universally apply. Mr. Rumpf interjected the parking regulations are not City -wide or CRA specific. There are specific criteria, land uses and transportation options to be reviewed on a case -by -case basis that could be applicable City -wide. There is an expansion proposed for Wal -Mart that is considering the reduced parking criteria. Mr. Rumpf further explained the site plan has been reviewed for the Ocean Breeze East project and the parking deficiency was noted. The new regulations may not be the solution. Staff was attempting to be proactive. If it becomes applicable and benefits the project, the regulations would be in place. Otherwise alternative solutions must be found. Vice Mayor Casello contended it gave the developers another tool to reduce parking requirements and accommodate more people in Tess space. It can be a positive or negative change. Mr. Rumpf mentioned the project would be further reviewed and if it meets the desire and vision, then it is positive. Mr. Sumek moved to the next item that was added by management. It is the LDR relating to gas stations with complete analysis by July, reviewed by Planning and Development in August and Commission decision on the Land Development Regulations (LDR) set for September. Ms. LaVerriere recalled the item had originally been on the priority list, but it failed the cut at the last meeting. She wanted to revisit the issue to obtain a sense from the Commission on the priority of the request. From a staff perspective, it is not a priority unless directed by the Commission. Commissioner McCray felt the information and analysis should be done. If it is not possible, the citizens will know due diligence was done. Ms. Byrne mentioned the analysis will determine whether it is a favorable or unfavorable location. It does not guarantee that specific outcome. Regulations are not made for one specific site; they are City wide. Mayor Taylor felt the analysis should be done to give the requestor an answer. There were many other projects that had to be addressed. Commissioner McCray noted the 4 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 request for the gas station is on the radar. He wanted to maintain the timeline and so advise the requestor. There was agreement to maintain the status quo. Mobile Vending Ordinance was the next action item with Commission direction in August 2014 and Ordinance change in October, 2014. Ms. LaVerriere recalled the mobile vending ordinance had been on a trial period for a year. The CRA has the trucks here for events. It was found some of the regulations were onerous in terms of space and size of parcel, for example. There needs to be some regulations, but direction was needed on how much regulation is needed. The question is, are events going to be allowed throughout the City with less stringent regulations. Commissioner McCray felt there should be restrictions or there would be food trucks on every corner. One proposed change is 250 feet from a property line. Ms. Byrne explained there is now a three phase process. There are eight mobile trucks here in the City and that regulation has not changed. Another process is site specific and the only permit was for Due South that comes in Friday, Saturday and Sunday and is at the same site. It is a permit that is reviewed by staff for the impact on parking, noise regulations, discharge of waste and how the vehicle is operated. The other permit is an assembly permit that has similar requirements and it comes before the Commission for approval. It would be reviewed quarterly so any complaints can be resolved. There have been no applications. The vendors do not want to pay the fees. It was once the Commission's opinion it did not want to allow the competition for the brick and mortar businesses. The regulations had a one -year trial period to be modified, incorporated or eliminated from the Code. It was clarified, the regulations and permits would not interfere with the current CRA events. Ms. Byrne explained special events are a one -time occurrence and are completely outside the mobile vending ordinance. It is only the recurring events that go through the process. Mr. Hay asked for the opinions from brick and mortar businesses. Ms. Brooks advised the opinions were mixed. When it was at Boat Club Park it was popular and brought people from all over the City. There was only one complaint, a process was established and there are no longer food truck rallies. It was a resident that complained. Ms. Byrne pointed out there was a complaint from Las Ventanas that wanted an event just for their residents and a business there complained There is a waiver that any like sales can have a mobile vending unit. Commissioner McCray inquired about the maintenance of the site before during and after the food rallies. Ms. LaVerriere was not aware of any concerns. Mayor Taylor recalled a man had appeared before, the Commission asking for an exception on the length of the units allowed. Ms. Byrne indicated the regulations were taken from other cities that wanted to exclude the modified buses and extreme vehicles. 5 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 Commissioner McCray asked if an event could be held at Carolyn Sims Center. Ms. Byrne acknowledged if it were done on a regular basis as part of Recreation and Parks, it could be done with a concessions contract that would not relate to mobile vending. The vehicle would have to maintain a Business Tax Receipt. Depending on the recurring nature of the event, there may be need for a site inspection and vehicle inspection. Ms. Brooks added there are some vehicles that are over the size, but due to their uniqueness they add to an event. She hoped those could be accommodated in the regulations or fall under the special event permit. Vice Mayor Casello felt the City sometimes over - regulates itself and was getting too involved in regulating the vendors. It is a fun setting and brings people into the City. Mr. Sumek identified a number of issues such as the degree of regulation, fee structure, locations, type of event, relationship to special events and type of vehicles. Ms. LaVerriere indicated there are food trucks that just pull up to an area and use social media to announce their arrival and people flock to the location. Ms. Byrne argued if that was allowed, then all government regulations should be removed. In other larger cities the intersections are allocated by means of a lottery with a limited number of permits. Ms. LeJeune commented not all regulations are bad things. There have been instances where the food trucks were dumping their grease into the stormwater systems. Ms. Brooks added limiting it to certain areas can be problematic because the additional traffic could be devastating. Commissioner Merker's biggest concern was the small busineses. Once the door is opened with fewer restrictions, it sends a message to other businesses that want to come into the area. Trucks are temporary. They have to have strict rules because they are not permanent structures. Mr. Hay was glad the Commission would be discussing the issue further. He agreed with Vice Mayor Casello in terms of over regulating. The craze has been successful across the country. In keeping with the brand statement and improved image the trucks could be a good thing, but not if it puts the City at risk. The City should be more inviting to what has been proven to be a success in other municipalities. Mr. Sumek concluded the ones seen on the Food Channel are quality vehicles and businesses. Then there are spray painted trucks with a magnet sign. The situations are handled very differently. Mayor Taylor suggested the ordinance language include the Commission can approve on a case -by -case basis. Andrew Mack, City Engineer and Building Official, offered the biggest issue was the fee and startup cost. They could find a space within the regulations. Mr. Sumek agreed 6 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 the fee structure was an issue. Ms. Byrne advised the fees could be reduced. Attorney Cherof added the discussion has been food trucks; however, the trend now is for clothing, pet services, and other vendors are all following the food trucks. Commissioner Merker concluded, if the regulations were going to be more lenient, the Commission should approve it on an item -by -item basis. He did not see it as positive. Developers would not be happy with such events and other vendors would discourage retail businesses to relocate. There would be a different taxing interest also. Mr. Buchanan had seen food truck vendors in a designated area that would not compete with businesses or disturb residences. It would appear the trucks drive to a site and just set up, but there are regulations and inspections that are ongoing. Special events or recurring events at City parks would be a good way to handle the events and have reasonable regulations. Mr. Sumek suggested the second step, after completion of the pilot project, may be a workshop with more in depth discussion prior to any decision. Commissioner McCray thought the practices in other cities should be investigated. Ms. LaVerriere indicated that information had been gathered. It was felt a workshop was not necessary. Ms. LaVerriere thought individual briefings may be sufficient. It was decided October would be assigned for some resolution since the current regulations sunset. It was delineated as draft options, Commission briefings and a decision in November. The current permits would be extended for 90 days and added into the timeframe. The ordinance would then be finalized with adoption in January, 2015. Next topic is workforce housing that was added by staff. The milestones are complete analysis in October, Planning and Development review and recommendations in November and Commission decision in December. Ms. LaVerriere outlined there was a workforce housing ordinance that has been suspended for the last two years. Mr. Rumpf added it was coming up for expiration in December. Ms. Byrne noted staff had reevaluated the requirement and recommended changes to the ordinance. It is still in staff process right now and the options would come back to the Commission in December. She concluded the reprieve would not be continued. If justified, modifications to the regulations into a different format would be recommended. Workforce housing places requirements on new development to pay a fee in lieu of, or provide affordable housing options. Mr. Rumpf questioned if it should be a requirement or voluntary and incentive based. The incentive base would apply and if they zone up then it would kick in. They could buy out. It was suspended at the bottom of the market, the economy had taken a dive and penalizing development with the requirements was not recommended. Market value dropped so housing was more affordable. Vice Mayor Casello inquired if this pertained to all the rental units in the city. Mr. Rumpf replied there would be a rental provision as well as single family. It may be value or unit based. The current draft is focusing on the downtown area. If it is not in the area the MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 regulation would not apply. The changes are not final yet. It targets the downtown because there are TOD incentives. Vice Mayor Casello was concerned because the single - family home building has diminished and the rental units are thriving at market rates. He understood the builder could buy out of the clause and the money would go to one of the City's other housing projects. It would give the City funds to replace entry level people coming into the workforce and build good housing stock. Affordable housing is also required in the downtown TCA which is in place. Vice Mayor Casello voiced concern that Boynton was becoming a City of apartments. West of Military Trail are developments with single - family homes. He hoped new residents would buy single - family homes in the City and have a vested interest in the City and be part of the community. The ordinance should be written to apply to the entire City. Commissioner Merker defined flexible as depending on the market and would change year -to -year. Mr. Rumpf advised it would be evaluated annually. Mr. Sumek added the item as Workforce Housing Ordinance Requirements and he identified seven issues as discussed. The focus shifted to management issues. The first action item was the Integrated Water Resource Master Plan with the activities starting with development of an RFQ in October, Commission decision by February, complete the Water Supply Plan by December and complete the Master Plan with Asset Management Systems /Rate Study by December, 2015. Commissioner McCray asked if staff was comfortable with the action and timeline. Mr. Groff responded the action was fine and the Water Supply Plan was only one piece of the entire plan. It supports all the changes proposed. The next item was the MLK Corridor Revitalization: Seacrest to Federal Highway. The first activity is to construct the Dollar Store in June of 2015. Complete negotiations for the grocery store had not been given a date. Commissioner McCray wanted to know what grocery store was being sought and Ms. Brooks replied it was a national chain. The net action was to negotiate land acquisition to be determined and develop enforcement, Code Compliance Action Plan, with public information and be completed by January, 2015. Commissioner McCray wanted to know what was being done on MLK Boulevard. There was a great deal of trash along the corridor. Chief Katz advised he felt an integrated approach would be the best approach. Strict Code enforcement and law enforcement in the area for a period of time is productive, but when the officers retreat, the issues quickly escalate. 8 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 Mayor Taylor had received a phone call about the trash in the area and was advised garbage was being thrown on all the lots. Trash cans have been supplied. Educating the people is the only solution. Commissioner McCray noted it was an issue in Sara Sims Park too. Ms. LaVerriere advised there was no staff assigned to do litter pickup on a daily basis. The CRA hires an individual to maintain their lots and there is trash collection, but not every day. Mr. Livergood advised the mowing schedule for the City lots is only once a month. Mr. Sumek commented staff had a great perspective and they would be putting something together that will include specific proactive actions as well as public information. Mayor Taylor had noticed many areas have an adopt -a- street program. High school kids may be able to adopt -a- street or a block and get credits for civic pride. The service level is an issue. Mr. Hay thought the Mayor had a good idea. The store owner has paid some people to clean up the area. It does not stay clean very long. Education will have to be a big component. The people in the area do not have the level of appreciation that is needed. This could be a start to create some pride in the neighborhood. The nine management -in- progress items were not prioritized and no action plan was developed. There are 10 major projects for the next year. There was no discussion. Commissioner McCray returned to the management -in- progress item, Hester Park Turf Report and Funding, and asked for an explanation. Ms. LaVerriere advised grants were being sought to replace some of the field with artificial turf. It is several $100,000 and some of the FRDAP money is loosening up that may assist. The field is heavily used and does not get enough rest. A more aggressive approach to maintain the field is needed. Vice Mayor Casello recalled that $80,000 had been allocated for playground equipment. Ms. LaVerriere remarked the picnic pavilion was set on fire and has to be demolished. Insurance money would replace the structure. Commissioner McCray asked how the unit caught fire. Ms. LaVerriere reported it was vandalized. Chief Carter concluded with vandalism it is usually arson. Ms. LaVerriere advised the playground equipment had been delivered. The CRA had the funding for the surface that has to be installed and then the playground can be installed and the pavilion replaced. The Master Plan would be followed. Vice Mayor Casello suggested the community be involved in the installation so people have a vested interest in the park and perhaps it would last longer. Mr. Sumek declared a short break at 10:44 a.m. to 10:53 a.m. 9 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 Mr. Rumpf asked to add to the Integrated Water Resource Master Plan and incorporate for January 2015 Commission review for transmittal of the Comprehensive Plan Amendment and adoption in March, 2015 of the amendment. Vice Mayor Casello asked how realistic the dates were for all the items discussed. Mr. Sumek reported he had pushed staff and these are their dates. Mr. Sumek moved to Goal two, Energetic Downtown and the first action item is the Town Square Development. The activities include Treasure Coast completing their study in September and review development options. There will be a Commission and CRA Workshop to review development options. LDR amendments need to be prepared in August, 2015 and Planning and Development review and recommendations on the LDR amendments in October. The Commission decision on the LDR changes is in November. There will also be a complete financial feasibility study in January and seek developer interest in January. A workshop in March of next year would cover how to approach developers. Ms. LaVerriere was interested in setting a workshop to go over the last two options of the Treasure Coast study the Commission requested to remove the Old High School facility and other uses for the location. Commissioner Merker asked Attorney Cherof on the status of the suit relating to the Old High School. Attorney Cherof advised one part was over. The breach of contract case was dismissed and the plaintiff has a limited window of opportunity to file an amended complaint. The case should be over by the time any workshop is scheduled. On the Town Square Development, Mayor Taylor felt the ultimate issue would be whatever is decided on financing. There are companies that will assist cities how to finance projects. Ms. LaVerriere had spoken to a couple of companies and the key steps would be to review the proposals of Treasure Coast, pick out the principals of the "must haves" and leave the rest for developers to mold their project. Someone should then be brought in from a financial perspective and determine if it is feasible and the how the financing would be structured. The dollars needed from the City and CRA would be decided and then a decision made on the bidding process and how to approach developers. The case would be presented at a conference in Fort Lauderdale. There are many credits that can be identified by a financial expert. Vice Mayor Casello felt the public perception is not favorable about debt. Ms. LaVerriere added, if a bond is obtained, the idea was to include the Police Department project in with the Town Square project. The next action item was a consolidated CRA plan that incorporates the Downtown Master Plan and Federal Highway Corridor Plan. It would involve a Commission and CRA Workshop to review all options, conduct public meetings, develop the Consolidated CRA Plan by May with a CRA Board decision in June and Commission 10 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 decision in August. The Consolidated CRA Plan would incorporate the two plans in one book and be more user friendly for the development community. There would be more visuals. The 500 Ocean Avenue Development and Commission decision on rezoning and site plan approval were done in July. The CRA TIF Incentives would be done in October and the construction and groundbreaking in December, 2015. Vice Mayor Casello asked about the negotiations on the TIF incentives. Ms. Brooks advised the developer wanted $2 million upfront. They agreed to consider doing a national silver building with 6,000 square feet of Class "A" office. Vice Mayor Casello concurred the negotiations were close. If they go green, would there be more incentives? Ms. Byrne interjected they get expedited review regulations. They have gone through site plan already. There is some benefit. Mayor Taylor noted the Commission approved the rezone and site plan in July, yet it was taking a year before they could break ground. The developer has not put in for utility or construction permits. Ms. Byrne advised the date was the maximum time allowed and the site plan would expire. Mayor Taylor had some real doubts about the developer's plan. Mr. Sumek pointed out none of the activities or timeframes have been initiated by the developer. For the action plan to be valid, the project has to be coming out of the ground by December, 2015. Vice Mayor Casello stressed it was an important project and an anchor for the area. Financing had to be secured. Mayor Taylor was not optimistic about the group because they have not applied for any permits. He recalled there would be no retail along Federal Highway and they fought the little retail that was agreed upon along Ocean Avenue. Everyone was hoping the project would materialize, but if this developer does not proceed, there are others who may do a better job. Marina Development was also identified as an action item to complete the Harbor Master Building by October and remove old buildings by March of next year. Then, develop the RFP by December, 2014, approach Palm Beach County on deed restrictions in February, 2015. The CRA invitation to bid would be in February and receive and review proposals in May next year. The CRA bid would be awarded in June and construction completed in November, 2015. Vice Mayor Casello admitted, based on the reports, it was feasible to demolish the building. Mr. Rumpf interjected the workshop relating to the Consolidated CRA Plan should be November, 2014 that is tied with the schedule for the plan preparation. There are four items listed under management -in- progress and seven action items. There was no discussion on the items. 11 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 Vice Mayor Casello knew there were interested parties for the Oscar Magnuson House and he hoped that would be good news. Goal three is growing jobs and business opportunities. The first action item is Certificate of Use with a Commission decision and final approval in September, 2014. The City Economic Development Policy and Plan was next with recruit and hire an Economic Development Manager done by December and a Development Plan done by September 2015. Land development changes was the next action with the analysis and study completed in November, 2014, meeting with affected property owners in January, 2015, prepare LDR and Map amendment in May plus Planning and Development Review and Recommendations. In July the Commission decision on the LDR and Map Amendments would complete the action. Mr. Rumpf explained the changes were from the Economic Plan to evaluate the zoning regulations and map to maximize land development opportunities, including expansion of industrial land. Staff evaluated areas where the M -1 pockets exist and looked to amend those areas. Zoning regulations include water related land use and combing through Code for ways to expand heavy commercial and industrial and find opportunities for physical land expansion. Vice Mayor Casello inquired if the City was doing anything to promote the City as an industrial hub. He did not see it happening. He was concerned there were so many industrial spaces for lease and empty. It is great to expand the areas and an industrial base is needed for tax purposes, but what is being done to draw businesses to Boynton Beach? Ms. Byrne explained the City works with the Business Development Board very aggressively to market those spaces. The majority of the industrial spaces are the small lots and there is a demand in the City. Businesses come and go constantly. The City does not have a glut of vacant industrial space. Mayor Taylor pointed out the cemetery is almost full. He wondered if the City was going to make a decision to create a new cemetery or get out of the business. Mr. Sumek would add it as another goal. Commissioner McCray offered the existing cemetery had to be maintained. There are six management -in- progress items to be completed this year and the developable sites inventory has been completed. Vice Mayor Casello asked if the representative of All Aboard Florida would be giving a presentation. They would be present for the next meeting. There were projects on the list that relate to All Aboard Florida too. 12 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 Item six, new resident guide development, would be the responsibility of the Development Department with the assistance of all the other departments. There is an individual who would do the graphics and compile the data. It would be an eye- catching book and user friendly. Mr. Hay asked if the Commission would be taking a position after the All Aboard Florida presentation. Mayor Taylor agreed that would be a possibility. There were citizens planning to demonstrate before the meeting who will want to know where the Commission stands on the issue. The Commission can listen to all the facts and take a position. Commissioner Merker wanted to digest what is said before a decision is made. Mr. Sumek noted there were two projects under the prior goal relating to All Aboard Florida. They are the sidewalk improvement crossings at Ocean and Woolbright and the other is rail crossing improvements. Mr. Livergood clarified the quiet zone rail crossings are Ocean Avenue and Woolbright. A barrier median was being discussed for Ocean Avenue and quad gates on Woolbright. Those would be the improvements in Boynton Beach to get a quiet zone in all Palm Beach County. It would be very minimal impact fortunately and very minimal cost. It was hoped the Palm Beach County MPO (Metropolitan Planning Organization) would absorb all the costs if necessary. Staff was working with All Aboard Florida to place sidewalks on several of the crossings. They are at Gateway, 12 and 5 A development agreement has been funded in the capital plan. Commissioner McCray wanted to know the dollar amount set aside for the sidewalks. Mr. Livergood replied approximately $130,000. Mr. Sumek recalled there was discussion on securing the tracks and whether or not they are replacing the existing rails. The work was commencing in Miami -Dade. The project is moving forward. Mayor Taylor recalled there were 11 crossings in Boynton Beach and only two are going to be quiet zones. Mr. Livergood advised the County looks at where the accident potential can be reduced. As a benefit, expensive crossing upgrades have been done elsewhere outside of the City. The City only has to see two improvements. All the crossings will get the quiet zone. The additional sidewalk improvements have been part of the maintenance agreements since the 1920s, 1940s. Those are separate agreements and All Aboard Florida will construct the sidewalks. Ms. LaVerriere stressed there was nothing compelling the Commission to take a position. There were no other comments on the management -in- progress items. 13 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 Mr. Rumpf returned to the land development changes. The dates had to coincide with the changes made in the Downtown Consolidated Master Plan. The areas to be studied are within the area of the CRA Consolidated Development Plan. He asked the meeting with the property owners and completion of the analysis and study, both be assigned to March 2015. Commissioner Merker wanted a better definition of the tax exemption. Ms. Brooks explained if a business comes in that creates many jobs, they can be exempt from paying property tax for a period of time. Ms. Byrne noted it requires a referendum. Mr. Sumek indicated the item did not get enough votes the last session. Ms. Byrne further explained it would be an outcome from the economic development plan. It is a very targeted exception, a premium incentive. Mr. Sumek inserted the action item for the economic development policy and plan that was on last year's strategic plan. It had to be eliminated for this year's plan. The fourth goal is high performing city organization. The first action is the Police headquarters building with only one activity being a decision by the Commission on the funding approach for April 2015. Mr. Howard interjected that is in line with the Town Square issue if the City Commission wants to go out for a bond or referendum. Bundling the projects was the only alternative because individually, the projects may not pass according to Vice Mayor Casello. Mr. Hay understood Treasure Coast would finalize their report in September. Mr. Sumek related a joint meeting would be held with Treasure Coast in September to review the development options. The two items are brought together. Vice Mayor Casello contended the bond issue would be a difficult decision. Mr. Livergood projected, once the decision was made, it would be 27 to 30 months to completion. The next action item is pension reform for City employees with development of options in June next year. It would be discussed at the budget workshops next year. Vice Mayor Casello knew pension reform was needed. It would be beneficial if pension experts were brought in to explain the pros and cons of what can and cannot be done. Reforming for the sake of reform does not work. There has to be master plan that is applicable for both the City and employees. Actuaries need to be brought in to pass information to the Commission before an informed decision can be made. Mayor Taylor thought it had been planned to bring in experts on pensions and gather information about what other cities have done. Many guidelines will be studied and the experts will assist. Mayor Taylor stressed the pension reform would relate only to new employees. The existing employees have a contract for a pension and it cannot be changed. The pension discussion would be for future employees. 14 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 Ms. LaVerriere added there are different levels of reform. The guaranteed rates of return can be tweaked quickly and easily to fundamentally get away from the defined benefit plan. There could be adjustments made to the existing plan that will affect benefits at some point, but not dismantle the retirement program. It is another level of reform the Commission will have to consider. The cities are moving to the bifurcated plan and the newer employees come in on a defined contribution basis. It is very complicated. Commissioner Merker did not think anything should be defined prematurely. The Commission should work on pension reform without making any definitive statements. The next action item was clarification for staff on the subject of City land acquisition and sale. It would include the potential acquisition of strategic parcels. They are combined, the sale and acquisition, and need to be dealt with as a whole. It was suggested the discussion be delayed until Commissioner Fitzpatrick was able to be present. There were several issues in one category. One was property the City owns and should it be sold. There are some single - family lots that should go to RFP. There was interest in land banking for future use. The next item was labor contract for the police. The timeline is to achieve a tentative agreement in July, Commission decision in August and the PBA decision in September. Vice Mayor Casello wondered if there was a Plan B if the contract was rejected. Attorney Cherof advised if the bargaining unit members reject the contract, both sides return to the table and the entire contract is open again. The status quo would continue until the negotiations are completed. It does not include any wage increases. The City was hopeful the bargaining unit would ratify the contract. The leadership has signed off. (Commissioner Fitzpatrick returned at 11:38 a.m.) Attorney Cherof expected the vote in the next couple of weeks. If a vote is not taken of the membership, the City could ask for assistance from the State to have the union submit the contract for ratification. There is no order for ratifying the contract; all parties have to vote on it. The Commission confirmed the agreement on the tentatively approved contract. Mr. Sumek returned to land acquisition and sale that had a blending of several action items. One dealt with City owned land, one is the sale and one is the potential strategic land acquisition and the fourth was land banking. Ms. LaVerriere needed direction if the Commission had an interest in reviewing the parcels in the City inventory. From the acquisition standpoint, she knew there was interest in land for green space. Ms. Byrne added the sale of land in the City for single family development is necessary and then the sale of parcels with no use, which might bring in revenue, is another aspect. 15 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 Mayor Taylor wanted to see a list of land that the City owns that could be sold. There is land City -wide and a few parcels outside the City limits. The list could be provided at a November Commission meeting. Vice Mayor Casello asked about land on the other side of the canal that used to be an old landfill, adjacent to the golf course. Mr. Livergood concurred it had been a landfill and it is City owned. There is also 10 to 12 acres by the Boynton Beach mall that could generate money from sale or potential development. Commissioner Fitzpatrick inquired about the four acres near Lake Ida owned by the County. He understood there was already an ordinance to offer the County $100,000. Ms. LaVerriere advised the action to be taken by the Commission to appropriate the funding would deal with the source of the funding. There would have to be some form of purchase or sale agreement to convey the land. Commissioner Fitzpatrick's point was he was authorized to negotiate a sale, so it was not a future action item, it has been designated. It was clarified there was not an ordinance. The Commission, by consensus authorized negotiation with the County up to maximum of $100,000 for that property. Mr. Sumek pointed out it was an action item for the year. It could be dealt with during the budget final hearings. The options on funding sources would be outlined and the Commission can decide whether or not to move forward. The final contract is to be determined. Attorney Cherof noted Commissioner Fitzpatrick was authorized to speak on behalf of the City to attempt to acquire the property. It still has to come back to authorize the appropriation of funding. Mayor Taylor speculated if the County did not get any other offers, the City could offer even less. Mr. Sumek assumed there were two parts to the action item which were to review and update the City -owned land and then a decision on direction. The second aspect is dealing with the four acres along Lake Ida that would be a decision in September for funding and the actual contract for conveyance to be determined. Commissioner Fitzpatrick found there was a Greater Boca Raton Beach and Tax District that runs from the City of Boynton Beach and out west of Boca and they derive all their park money from that taxing district. He offered the idea of setting up a Greater Boynton Beach and Greenways Taxing District which would include talking to COWBRA (Coalition of West Boynton Residential Associations). Attorney Cherof would look into the possibility. Ms. LaVerriere was concerned with the public reaction. The lobbyist can be made aware of the idea, but decisions have to be made on the boundaries. The Commission would have to decide if resources should be spent on the concept. It was agreed it would be an on- the - horizon issue. Mr. Sumek urged there be discussion with Boca Raton on the relation of the City's parks and recreation and the district, with separate directors and different values. 16 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 Mr. Hay inquired if there was a policy relating to sales, if there is no return on investment. He felt the citizens should have the right to help develop an area. On Martin Luther King Boulevard there is a church that wants to build, but they need to acquire land. The tax base becomes a consideration. On the other hand, it would bring a degree of pride in the community if they can share in the development of the area. He asked if it was policy that the land would not be sold, unless it increases the tax base. Ms. Brooks replied the State statute does relate to increasing the tax base. City services are being put into the area even though the tax base is so low. There are currently 18 churches in the Heart of Boynton. Sale of lots to a church is not the community vision for the area. There is no policy. Ms. LaVerriere explained the City and CRA acquire land for the purpose of assemblage in conjunction with the Heart of Boynton Plan for redevelopment of the community. It would hinge on if the use fits the vision of the community and the Plan. Ms. Brooks advised there is private land near St. Paul's Church that might be more applicable to their plans. Mayor Taylor reiterated the goal is to increase the tax base to get money to assist new development. Commissioner McCray stressed the CRA was created in 1981 and the only thing done in the Heart of Boynton was tear down. There is nothing there and a parking lot would look better than nothing. This is one of the areas where there is a trash problem. Anything would be an improvement. Mr. Hay added the Tots are an expense to maintain without any benefit. Ms. Brooks emphasized the Heart of Boynton was added to the CRA District in 1989. Commissioner McCray remained concerned there was no growth in the Heart of Boynton. The Family Dollar Store would be coming into the area and there are negotiations for a national grocery store. There was an interest in helping the St. Paul Church expand. Vice Mayor Casello asked when the CRA would sunset. Ms. Brooks thought it would be on the September agenda. Mr. Sumek recessed the meeting for lunch at 12:09 p.m. and returned at 12:44 p.m. The next item was the mental health committee implementation initiated by Mayor Taylor. A committee was formed with nine members and a chair designated. Mr. Hay reported there were nine members on the committee with three alternates. Several meetings had been held and a mission statement and vision statement developed that would be presented to the Commission on September 16 Commissioner McCray wanted to know the goals and objectives. 17 18 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 There were 42 management -in- progress items listed and six major projects. One issue is the cemetery and what should be done. Mayor Taylor wanted staff to ask the Commission for a decision on the future of the cemetery. Should more land be set aside for cemetery lots or when the existing lots are sold, the City is out of the business. It was suggested it be added to this year's agenda. Ms. Prainito reported there were only 50 in- ground plots remaining, 88 cremain plots and 49 infant plots for a total of 211. Full body plots are very limited. In the mausoleum there are 15 true companion crypts and one single crypt. Boca Mausoleum does have some crypts and niches left. Approximately 100 plots were sold each year. Ms. Brooks recalled the Sara Sims Master Plan increased the cemetery size for future needs. The problem was no one wants to be buried in Sara Sims. Commissioner Fitzpatrick speculated if there is nothing left they will be forced to use Sara Sims. Commissioner Merker suggested the City talk with other cemetery entities. Mr. Sumek summarized the action items were to evaluate the current situation and future need, clarify the City's role and prepare a report with options. Commissioner McCray suggested the cemetery out west could be utilized by the residents. Mr. Livergood stated, as part of the analysis, would staff report on the history of the burials, land available and the cost that would have to be recouped in the price of burials and evaluate the alternatives for the residents in the surrounding area. Ultimately, it would be the City's decision to determine what role the government should play in the process. The space for another mausoleum building was discussed. It can be expanded on the south end and should be factored into the equation. Commissioner McCray suggested the other entrance to the ball field could be utilized for spaces. The prices for resident and non - resident plots were outlined and it was mentioned the prices are much higher elsewhere. Vice Mayor Casello offered the fees should be evaluated and perhaps raised. The fees are recommended by the Cemetery Board. It was argued other City fee structures have been re- evaluated and increased. Mr. Livergood agreed, if there were plans to expand. With only 50 spaces remaining, it would have very little impact. Vice Mayor Casello suggested the land next to the mall may be an option. Ms. LaVerriere advised the land was appraised at $2.2 million. There would be a significant expense to buy any land. All cities do not provide cemeteries. It is an amenity. Mr. Sumek added to the list cemetery future direction that would be a policy issue that would remain under goal four. Management wanted to discuss the fire service agreements. Ms. LaVerriere wanted direction on how to negotiate the contract agreements that had to be renewed. The City has contracts up for renewal with the Village of Golf in 2015 and Ocean Ridge in 2017. Chief Carter interjected the completion date is March, 2015. Vice Mayor Casello inquired if there was an automatic increase clause at a certain percentage. Chief Carter advised it was either a 4% increase each year or a cost of living increase as of May, MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 whichever is higher. Vice Mayor Casello asked if the City of Boynton Beach contracts were in line with other contracted services. Chief Carter responded the four areas the City services are because the stations are strategically located to the point they will not get better service from anybody else. The contract prices are comparable and may even be more elsewhere. Commissioner Merker noted the fees charged are to the City of Boynton Beach's benefit. If any one of the contracts is eliminated, the revenue is lost, but the fire budget will not decrease. A certain number of fire stations have to be maintained. A majority of the call volume is within the City limits. These are small municipalities that do not generate large call volumes or large number of calls for service. They are on the outskirts of the City limits and receive the longest response times. No additional personnel or equipment is needed to provide the services other than fuel to respond. Commissioner Merker thought the City should have some control and increase the fees appropriately as if it was a business. Chief Carter replied the municipalities make their own decision. The City of Boynton Beach is strategically located from a geographic location to provide them the best possible service. Mr. Sumek suggested policy direction would be an issue for the future. Commissioner Fitzpatrick announced he agreed with Commissioner Merker. The last goal was a positive and exciting Boynton Beach image with "curb appeal ". The first action item is Greenway /blueway Trails Master Plan update and mapping. Ms. LeJeune had some changes. The public meeting date of September, 2014 is okay and the Commission interviews for October 2014 remain. The meeting with regional stakeholders should be February, 2015. The charrette would be April, 2015, with the final master plan for July, 2015 and Commission adoption in August, 2015. Commissioner Fitzpatrick understood there was a consultant going through the process. Ms. LaVerriere noted the consultant would be meeting with the Commissioners, then regional stakeholders and conduct the charrette. Two of the stakeholders are Lake Worth Drainage District and South Florida Water Management District. The next action is entry/gateway beautification plan that has two locations. Federal Highway has the completed sign project for March, 2015 and landscaping project for March 2015 and then design an irrigation system. Boynton Beach Boulevard would involve preparing a report, with options and design by September, 2014 and CRA Board direction in October, 2014. Vice Mayor Casello wondered if the Boynton Beach Boulevard project may be premature. The Master Plan is ongoing to redesign the downtown and Heart of Boynton. A different type of design or plan for that may be needed depending on the future of the area behind City Hall. Ms. Brooks wanted direction from the Board for the actual roadway to put in the Consolidated CRA Plan. There is design funding remaining in the budget. Boynton Beach Boulevard has not had any design planning done and it 19 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 should be part of the Consolidated Plan both from the roadway and parking. Direction from the CRA Board is needed. What is currently along Boynton Beach Boulevard would be an impediment to development. The traffic consultant will bring some options for consideration of current and future improvements. It will be listed under major projects. If the design is not in the Plan, it cannot be funded. Mr. Livergood thought the Boynton Beach Boulevard project and the FDOT (Florida Department of Transportation) project would have to be coordinated. There is a ten - year plan to redesign the Boynton Beach interchange with 1 -95 that will be a massive undertaking. How that widening project transitions into Boynton Beach Boulevard has not been decided. Gateway Boulevard interchange would be widened as well. Ms. Brooks had spoken with Kimley -Horn on how to mitigate the impact on Boynton Beach Boulevard east. Mr. Sumek added coordination with FDOT project, redesign of Boynton Beach Boulevard. The next action item was commercial and multi - family dumpster appearance standards and regulations with the activities to prepare an inventory with maps and by May, finalize the report and options by June, Commission decision and direction in July and Commission decision on Code revision would be October, 2015. Vice Mayor Casello had received several calls regarding a dumpster in his district. He thought everyone should be on the same page where dumpsters can and cannot be placed. It was a great idea and needed to be implemented and enforced. Mr. Livergood advised that was not an issue the last 20 years, but prior to that there was a problem. He understood that private dumpsters should not be placed on public park land. There are some issues in the CRA area. An overview of the problem was the first step for staff and how the locations of the waste containers can be improved. The private businesses are supporting their services. Some standards needed may not be popular. Vice Mayor Casello stressed the solution had to be consistent. Ms. Brooks inquired if there were different types of dumpsters, such as those for food. Mr. Livergood replied there was no difference and it all goes to the same place. Ms. Brooks knew there were food dumpsters. There are designs that are more leak proof. Mr. Livergood explained the food should be placed in bags. The dumpsters are emptied frequently. Ms. Brooks was aware of dumpsters made for restaurants. There are many types of waste containers. The City rents the containers. Alternatives would be examined. Ms. Brooks pointed out there would be dumpsters in mixed -use projects that have restaurants as well as housing. It is the customer choice on frequency of pick up and container size, based on a price schedule. The placement of the dumpster is decided for new developments. Older processes and procedures are unknown. 20 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 On the next item, staff wanted clarification on the open space concept and policy direction. It did not make the list last year, but did this year. Commissioner Fitzpatrick explained it was the six acres per 1,000 people. Commissioner Fitzpatrick recalled an ordinance providing for six acres of park land for every 1,000 residents. When it was brought to the attention of the Commission that the regulations were not being followed, the Commission voted to get rid of the standard. He wanted the standard reinstated. Mr. Rumpf offered the resource needs to be provided in the Code. We cannot expect a developer to contribute toward something we do not have in the City. Ms. LaVerriere interpreted that what we have in open space is undeveloped park property that has to be developed before we can start acquiring and reach the level of service required of developers. Mayor Taylor asked if it was workable. Ms. LaVerriere explained a fee would be required. Commissioner Fitzpatrick pointed out the park property did not have to be adjacent. Currently, the fee is based on per dwelling unit and a formula that stems back to level of service and value of land. Attorney Cherof added, up to a certain level, it is reasonable to expect developers to provide open space to bring more people into the community and open space for them to enjoy the City. It is hard to figure out where that number is, but it is important that the use is available, but not having the land is not necessarily a prohibition of asking for additional land. Mayor Taylor felt it was anti - development. There are 28 parks in the City already and we have open areas of parks that the City cannot develop. The developers pay an impact fee when they come into the City. Commissioner Fitzpatrick argued the quality of life in the City in 50 years has to be defined. The type of tax base has to be decided. Many municipalities have more open space. Open space means higher property values per house. The question is, do you want lower middle class residents or do you want to attract people with money? Mayor Taylor did not think a comparison with Boca Raton was possible. Boynton Beach is a very small area of only six miles and stops at the Intracoastal. The other cities go to the beach and have more land. Commissioner Merker felt the concentration should be on what the City of Boynton Beach has and no other cities. The developers should be brought in and let them show what they want and reach a compromise with what the City needs. Mr. Buchanan asked if there were statistics that show each city and the amount of green space and non -green space, especially cities that are comparable in size. Mr. Rumpf advised there was not extensive data. Ms. Byrne pointed out the City does have additional green space that is not owned by the City. The available green space for the citizens is actually larger than the level of service provided. 21 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 Ms. Byrne thought the first step would be to determine how much vacant and is available to achieve the ratio and what would be taken off the tax rolls. Ms. LeJeune interjected the Parks and Recreation Board prioritized the undeveloped park properties for funding. There is also the consideration of cost of maintenance. Mr. Sumek asked if there would be action this year or put it on- the - horizon or drop it. Commissioner Fitzpatrick asked if there was any criteria that shows what causes communities to have higher tax values. Park land is a major factor in increasing the tax base. Mr. Rumpf explained there is the location criteria for corporate America and things they look for like schools and parks. A comparison with other locations can be outlined. Commissioner Merker contended the City and CRA have to have an open mind when developers approach and be flexible. If not, it could close the door on potential development. It was decided it should stay in the plan, but move to on- the - horizon. The action item for green /high performance building program and funding for incentives is completed. The Kinetic Art Exhibit and Symposium has the marketing plan completed with the install of art pieces for September, complete fund raising in December and conduct the event in February of next year. There were six items for management -in- progress. Mayor Taylor said there had been a complaint about the shades on the Promenade that were in poor conditions. Mr. Livergood indicated it was a maintenance expense. Replacement has been considered. Vice Mayor Casello brought up the ambassador program for City employees and doing the acculturalization. Ms. LaVerriere advised it was on- the - horizon. It was part of the re- branding effort using the employees to push out to the community and then develop an ambassador program for every employee to pass the brand message. On Targets for Action, cemetery and future direction was added and fire service agreement: policy direction was added. The six most important items from the list of 23 targets for action were selected. Ms. LaVerriere corrected the list that open space concept and policy direction should have been moved to on- the - horizon. The top priority items were Town Square Development, 500 Ocean Avenue Development, City Economic Development Policy and Plan, Police Headquarters Building, City land acquisition and sale, and Ocean Breeze East Development. 22 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 The next six selections for high priority were Annexation: Palmyra (voluntary), Model Block Development, Cottage District Development, Consolidated CRA Plan, Marina Development and the Fire Service Agreements The top four priorities from the CRA perspective were selected. They were Ocean Breeze East Development, Town Square Development, 500 Ocean Avenue Development and Entry/Gateway Beautification Plan. The remaining items would be high priorities. Mr. Sumek would modify the Strategic Plan and send it back for approval. It would be reviewed a year from now and it would give very clear direction. He thanked staff for their assistance. Mayor Taylor remarked he had attended a meeting with other Mayors, City Managers and County Commissioners. He realized other municipalities have no goals and no options outlined to achieve those goals. Boynton Beach was much more prepared than others. Mr. Sumek stated only 18% of the cities do a strategic plan. It does contribute to stability for economic investment and business investment and also for the community to get involved. Mayor Taylor was proud the city had a plan that outlines the action steps needed to achieve the plans. It is helpful. Mayor Taylor properly adjourned the meeting at 2:02 p.m. (Continued on the next page) 23 MEETING MINUTES SPECIAL CITY COMMISSION /COMMUNITY REDEVELOPMENT AGENCY MEETING BOYNTON BEACH, FL. AUGUST 29, 2014 ATTEST: t M. Prainito, MMC Clerk 1 ith A. Pyle, C eputy City Clerk CITY OF BOYNTON B ACH David rker, C • •.T•'ioner Michael M. Fitzpatrick, 24 sello, Vice Mayor nmission mmissioner