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Minutes 06-23-15 MINUTES OF THE PLANNING AND DEVELOPMENT BOARD MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA ON TUESDAY, JUNE 23, 2015, AT 6:30 P.M. PRESENT: David Katz, Chair Brian Sherman, Assistant City Attorney Ryan Wheeler, Vice Chair Ed Breese, Principal Planner James Brake Kathleen Zeitler, Planning and Zoning Nicholas Skarecki Kevin Fischer, Alternate ABSENT: Stephen Palermo Brian Miller Trevor Rosecrans (arr at 6:55 p.m.) Sharon Grcevic, Alternate Chair Katz called the meeting to order at 6:31 p.m. 1. Pledge of Allegiance The members recited the Pledge of Allegiance. 2. Introduction of the Board Chair Katz introduced the new Board Alternate, Kevin Fischer. 3. Agenda Approval MOTION made by Mr. Brake, seconded by Vice Chair Wheeler, to approve the agenda. In a voice vote, the motion passed unanimously. 4. Approval of Minutes from March 24, 2015, meeting MOTION made by Vice Chair Wheeler, seconded by Mr. Skarecki, to approve the minutes of the March 24, 2015, meeting as presented. In a voice vote, the motion passed unanimously. 5. Communications and Announcements: Report from Staff Meeting Minutes Planning and Development Board Boynton Beach, Florida June 23, 2015 Principal Planner Ed Breese announced that the Towne Place Suites Site Plan was approved by the City Commission. Mr. Breese distributed a list of minor modifications that have been submitted to the City Commission since the last meeting, and also an email exchange between Janet Prainito and Mike Rumpf asking that power strips be left on at the end of the meeting. Chair Katz wondered why the Holiday Inn was changing from stone veneer to smooth stucco, and Mr. Breese explained that Holiday Inn changed their policy on the use of stone veneer due to maintenance issues after that was approved and no longer plan to use it on the hotels. 6. New Business Chair Katz explained the nature of the proceedings. He announced that those wishing to testify for or against any item were asked to raise their right hand and be sworn in. Mr. Sherman performed the swearing in for the hearings. A.1. iStorage Warehouse Addition (MSPM 15-005) — Approve Major Site Plan Modification request to construct additional one-story, self-service storage warehouse buildings consisting of 39,300 square feet; 20 exterior storage parking spaces for recreational vehicles and boats; and related site improvements, located at 2951 SW 14th Place within the M-1 (Light Industrial) zoning district. Applicant: Bradley Miller, Miller Land Planning, Inc. A.2. iStorage Warehouse Addition Easement Abandonment (ABAN 15-001) — Approve request to abandon a 10-foot wide utility easement in conjunction with the iStorage Warehouse Addition project (MSPM 15-005) under concurrent review, located at 2951 SW 14th Place within the M-1 (Light Industrial) zoning district. Applicant: Bradley Miller, Miller Land Planning, Inc. A.3. iStorage Warehouse Addition Community Design Appeal (CDPA 15- 001) — Approve request for Community Design Appeal of Chapter 4, Article III, Section 3.H. "Downspouts", requiring downspouts to be enclosed within the building structure or architectural element when visible from areas accessible by the public, located at 2951 SW 14th Place within the M-1 (Light Industrial) zoning district. Applicant: Bradley Miller, Miller Land Planning, Inc. Mr. Skarecki stated he would recuse himself from voting'on all three items pertaining to iStorage due to a possible conflict of interest. Mr. Sherman explained that Mr. Skarecki has a lease on an iStorage unit and recused himself in an "abundance of caution." 2 Meeting Minutes Planning and Development Board Boynton Beach, Florida June 23, 2015 Bradley Miller, with Miller Land Planning, 508 East Boynton Beach Boulevard, requested permission to combine all three presentations. By consensus, the Board agreed. Mr. Miller then commenced a PowerPoint presentation. Mr. Miller described the property, and reported that iStorage bought out the prior owner and made improvements to the existing part on the western portion of the property. They have also purchased a one-acre piece, not part of this site plan, which was approved a year ago and is now under construction for an office building. Mr. Miller continued that this application is specific to the eastern four acres of the 10- acre site; historically, boat and trailer storage has been allowed on the lot. Mr. Miller highlighted the following: • Storage space would be increased by 39,900 square feet with various sized units • Improved drainage system for overall property • Landscape buffer on northern side on the outside of existing eight-foot wall • Access will come from SW 14 Place into new area • Beige-toned walls and red doors on storage units • 10-foot wide easement runs through the property for a water line (building would sit on top of it) o Proposing to replace with new 12-foot easement to run to the west of the building • Downspouts about every third door, on interior of project — will be hidden from outside the property Mr. Miller stated they are in agreement with all conditions of approval of all three parts of the application. Upon a question by Mr. Brake, Mr. Miller stated that the wall is required where adjacent to residential. On the east side, there will be a landscape buffer, the buildings themselves and a six-foot fence. Mr. Brake asked if there is currently access from SW 13th Place, and Mr. Miller replied negatively, explaining that it is currently fenced off at the dead end. In response to a question about capping encasing the downspouts, Mr. Miller said it could be done, but there would be a cost factor involved. He reiterated the downspouts would not be seen by the general public. Mr. Brake expressed concern that since they did not require caps on encasing of the downspouts on Family Dollar, a precedent would be set. Chair Katz commented it is discretionary on the Board's part to go through the appeals, and discretionary on the part of the City Commission to approve what this Board approves or disapproves in an advisory capacity. Vice Chair Wheeler asked about the scheduling of construction in relation to the roadway connection from Congress Avenue; Mr. Miller responded that there will be a 3 Meeting Minutes Planning and Development Board Boynton Beach, Florida June 23, 2015 "continuous flow" of construction. He continued that fire has access through the current access points, and the new part of the plan has the proper turning radii for fire trucks. • Chair Katz opened the public hearing for Item A.1. Ralph Skarecki, 1331 South Federal Highway, asked if they were putting access to Dunkin' Donuts for all people in the unit. Mr. Miller replied they would have access from Congress Avenue. Mr. Skarecki thought that would put too much traffic on Congress Avenue, and Mr. Miller pointed out the various access points on a map, noting that area was already approved and under construction. Chair Katz closed the public hearing for Item A.1. MOTION made by Vice Chair Wheeler, seconded by Mr. Brake, to approve Item A.1, iStorage Warehouse Addition (MSPM 15-005). In a voice vote, the motion passed unanimously (4-0) with Mr. Skarecki recusing himself. Chair Katz opened and closed the public hearing for Item A.2. MOTION made by Mr. Brake, seconded by Vice Chair Wheeler, to approve Item A.2, iStorage Warehouse Addition Easement Abandonment (ABAN 15-001). In a voice vote, the motion passed unanimously (4-0) with Mr. Skarecki recusing himself. Chair Katz opened and closed the public hearing for Item A.3. MOTION made by Vice Chair Wheeler, seconded by Mr. Brake, to approve Item A.3, iStorage Warehouse Addition Community Design Appeal (CDPA 15-001). In a voice vote, the motion passed unanimously (4-0) with Mr. Skarecki recusing himself. 7. Other - none 8. Comments by members Mr. Brake mentioned that the handicap spaces at Publix/CVS (on Congress Avenue) are all in front of Publix and none in front of the CVS. Mr. Breese commented that he had not heard that complaint, but staff can see if it adheres to Code. [Mr. Rosecrans arrived at 6:55 p.m.] 9. Adjournment MOTION made by Vice Chair Wheeler, seconded by Mr. Brake, to adjourn the meeting at 6:56 p.m. In a voice vote, the motion passed unanimously. [Minutes prepared by J. Rubin, Prototype, Inc.] 4 FORM-8B,, MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL AND OTHER LOCAL PUBLIC OFFICERS LAST NAME —FIRST NrE— MIDDLE NAME NAME OF BOAR R, COUNCIL COMMISSION, AUTHORITY, OR COMMITTEE �Vt car ec. . • ►'\ c ‘„, l ss CA ea aa c ,h ftonim Anti zohi n ii MAILING ADDRESS THE BbARD, COUNCIL, COMMISSION, dUTHORITY OR COVVIITTEE ON 5 003 ' Ree '- ❑ CITY I SERVE IS A UNIT COUNTY ❑OTHER LOCAL AGENCY CI c 064 ila V peg e,LL Pc% NAME OF POLITICAL SUBDIVISION: DATE ONIWHICH VOTE OCCURRED MY POSITION IS: ❑ ELECTIVE APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non - advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father -in -law, mother -in -law, son -in -law, and daughter -in -law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). RECD JUN 2 4 2615 ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting, who should incorporate the form in the minutes. . * * * * * * * * * * * * * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side) APPOINTED OFFICERS (continued) RECD JU 2 2015 • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST . I, �i 'L!h � /eG� , hereby disclose that on cJV <\€- 23 , 20 15 : (a) A measure came or will come before my agency which (check one) ❑ inured to my special private gain or loss; • inured to the special gain or loss of my business associate, • inured to the special gain or loss of my relative, inured to the special gain or loss of , by whom I am retained; or inured to the special gain or loss of , which is the parent organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: 2, ��� «�0 rea,i-- PG rlc;nQ S ror,r\ s+orag -9-t J 0 \ 3� s+- 20 15 D Ncier conk-t'c c..$° Jw1€ 2 y Date Filed Signa ure NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B - EFF. 1/2000 PAGE 2