R15-103 1 RESOLUTION NO. R15 -103
2
3
4 ' A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA,
5 APPROVING ADDENDUM NO. 2 TO PROFESSIONAL AGREEMENT
6 BETWEEN THE CITY OF BOYNTON BEACH AND BALLARD
7 PARTNERS, INC., FOR APPROPRIATION LOBBYIST SERVICES
8 EXTENDING THE AGREEMENT FOR TWO YEARS AND IN THE
9 AMOUNT OF $60,000.00 PLUS EXPENSES PER YEAR; AUTHORIZING
10 THE CITY MANAGER TO SIGN ADDENDUM NO. 2 TO
11 PROFESSIONAL AGREEMENT; AND PROVIDING AN EFFECTIVE
12 DATE.
13
14
15 WHEREAS, on October 1, 2013 via Resolution R13 -107, the City Commission
16 approved a one year Professional Agreement for Lobbyist Services with Ballard Partners, Inc.,
17 resulting from RFP No. 075- 1210- 13 /JMA for the purpose of pursuing funding from local, state
18 and federal sources in an amount not to exceed $50,000 plus expenses, annually; and
19 WHEREAS, on October 21, 2014, the City Commission approved Addendum No. 1
20 exercising the first one (1) year renewal period which lowered the agreed annual fee to $45,000
21 plus expenses; and
22 WHEREAS, Ballard Partners has requested to exercise the remaining two (2) renewal
23 periods to the Professional Agreement for Appropriation Lobbyist Services, at the same terms
24 and conditions but has requested a request to increase the fee to $60,000 plus expenses per year;
25 and
26 , WHEREAS, the City Commission of the City of Boynton Beach, Florida deems it to be
27 in the best interests of the citizens and residents of the City of Boynton to enter into Addendum
28 ? No. 2 to Professional Agreement with Ballard Partners, Inc., for Appropriation Lobbyist
29 Services.
30 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
S: \CC\WP\Resolutions\2015\R 15- 103_ -_ Lobbyist_ Ballard_Partners_Addendum_No._2. Doc
31 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
32 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
33 being true and correct and are hereby made a specific part of this Resolution upon adoption
34 hereof.
35 Section 2. The City Commission hereby approves Addendum No. 2 to Professional
36 Agreement with Ballard Partners, Inc., in the amount of $60,000.00 plus expenses, annually, for
37 a period of two years from October 1, 2015 to September 30, 2017 and authorizes the City
38 Manager to sign the Addendum, a copy of which is attached hereto as Exhibit "A.
39 Section 3. This Resolution shall become effective immediately upon passage.
40
41 PASSED AND ADOPTED this 3 day of September, 2015.
42 ' CITY OF BOYNTON BEACH, FLORIDA
43
44 ' YES NO
45
46 Mayor — Jerry Taylor
47
48 Vice Mayor — Joe Casello ✓
49
50 Commissioner — David T. Merker ✓
51
52 ! Commissioner — Mack McCray ✓
53
54 Commissioner — Michael M. Fitzpatrick ✓
55
56
57 VOTE 4 -o
58
59 ATTEST:
Y
60 ?
61
62
63 Janet M. Prainito, MMC
64 City Clerk
65 !�. .N ':: p>
66 (Corporate Seal)
S: \CC \WP\Resolutions\2015\R15 -103_- _Lobbyist Ballard_Partners Addendum_No._2.Doc
R P5- /b3
ADDENDUM No. 2 TO PROFESSIONAL AGREEMENT FOR
LOBBYIST SERVICES
This Addendum shall take effect on signature by both parties.
THE CITY OF BOYNTON BEACH, FLORIDA, a municipal corporation,
hereinafter referred to as "CITY ",
and
BALLARD PARTNERS, INC., a Florida corporation, hereinafter referred to as
"Firm"
WITNESSETH:
1. The Professional Agreement for Lobbyist Services between the City and the Firm
commencing the 1st day of October, 2013, and Addendum No. 1 commencing on October
1, 2014, are amended as follow:
In consideration of the mutual terms and conditions, promises, covenants and
payments hereinafter set forth, City and Firm agree as follows:
3. TERM. This Agreement shall be for a period of two years commencing October 1,
2015 and ending on September 30, 2017.
4. PAYMENT. The Firm shall be paid by the City for completed work and for services
rendered under this agreement as follows, not to exceed $60,000.00 /per year plus
expenses for the remainder of this Agreement.
a. The total contract price, as referred to herein, shall be the total amount of payment
to Firm for services provided under this agreement for the entire term of the
Agreement
b. Payment for the work provided by Firm shall be made promptly on all invoices
submitted to the City properly, provided that the total amount of payment to Firm
shall not exceed the total contract price without express written modification of the
Agreement signed by the City Manager or his designee.
c. The Firm may submit invoices to the City once per month during the progress of
the work for partial payment for project completed to date. Such invoices will be
reviewed by the City, and upon approval thereof, payment will be made to the Firm in
the amount approved.
d. Final payment of any balance due the Firm of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
e. Payment as provided in this section by the City shall be full compensation for work
performed, services rendered and for all materials, supplies, equipment and
incidentals necessary to complete the work.
Addendum No. 2 1
RFP No. 075 - 1210- 13 /JMA
f. The Firm's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the City and State for a period of three
(3) years after the termination of the Agreement. Copies shall be made available upon
request.
2. All other terms and conditions of the Agreement not specifically amended shall remain in
full force and effect for the balance of the term of the agreement.
IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day
and year first written above.
CITY
C Y C)4 —
BY: d,s.„.4...vi
�'`^" - -
Lori LaVerriere, City Manager
W
ATTEST: N APPROVE TO FORM:
T 0 ;
J et M. Prainito, MMC James A. Chero Attorney
ity Clerk
STATE OF FLORIDA
COUNTY OF PALM BEACH
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgments, personally appeared Lori LaVerriere, as City Manager of the City of Boynton
Beach, Florida, and acknowledged she executed the foregoing Agreement for the use and
purposes mentioned in it, and that the instrument is her act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the
State and County aforesaid on this 4 day of OcA . 2015.
i
d ill _/ ' aot. 'ate i■ Lamed
NOTARY PUB ' IC
My Commission Expires: 3/)-
0 TAMMY L STANZIONE
MY COMMISSION # FF213683
''',1',. EXPIRES March 25, 2019
14C7r 398 -0'53 noridallo;aryServkw.com
Addendum No. 2
RFP No. 075- 1210- 13 /JMA
BALLARD PARTNERS, INC.
WI ESSES:
JI BY: Ott
Brian D. Ballard
1; — ' 4 4 t4% / 1 (Print Name)
STATE OF FLORIDA
COUNTY OF PDOingaliV LEON
BEFORE ME, an officer duly authorized by law to administer oaths and take
acknowledgments, personally appeared Brian D. Ballard , and acknowledged he /she
executed the foregoing Agreement for the use and purposes mentioned in it, and that the
instrument is his/her act and deed.
IN WITNESS OF THE FOREGOING, I have set my hand and official seal at in the
State and County aforesaid on this 11 day of Sept. 2015.
4001 ' Y PUBLIC
(Lir
My Commission Expires: January 4, 2019 ,,,,,,,,
,;mtiMv.t ,, _ SHANNA KAYE CRAWLEY
*T �•� 1: Commission # FF 161627
Expires January 4, 2019
Bonded Ttuu T Fran ° Insurance 800,305.7019
Addendum No. 2
RFP No. 075- 1210- 13 /JMA
The City of
Boynton Beach
Finance /Procurement Services
100 E. Boynton Beach Boulevard
P.O. Box 310
_ `\ -- • Boyn, id
Telephone ton Beach No: Flar (561) a 742 -6310 33425 -0310
FAX: (561) 742 -6316
July 6, 2015
RFP: APPROPRIATION LOBBYIST SERVICES
RFP No.: 075 - 1210- 13 /JMA
Agreement between the City of Boynton Beach and BALLARD PARTNERS, INC.:
AGREEMENT EXTENSION TERM: OCTOBER 1, 2015 to SEPTEMBER 30, 2017
Yes, I agree to renew the existing Agreement under the same terms, conditions and
pricing for a two -year term.
X Yes, I agree to renew the existing Agreement under the same terms, conditions, for the
two -year term with the following requested increase:
Annual fee to be increased to $60,000 annually
No, I do not wish to renew the Agreement for the following reaso , (• ):
BALLARD PARTNERS, INC
NAME OF COMPANY SIGNA U
BRIAN D. BALLARD PRESIDENT
NAME OF REPRESENTATIVE TITLE
(please print)
JULY 14, 2015 (850) 577 - 0444
DATE (AREA CODE) TELEPHONE NUMBER
E -MAIL: ba1lard @ba1lardfl . com
America's Gateway to the Gulf Stream