Agenda 09-09-15
VETERANS ADVISORY COMMISSION
WEDNESDAY, SEPTEMBER 9, 2015, AT 10:00 AM
nd
CITY HALL WEST WING, 2 FLOOR, CONFERENCE ROOM
100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA
AGENDA:
I. CALL TO ORDER –
Tom Kaiser, Chairman
II. PLEDGE OF ALLEGIANCE –
All Hands
III. INVOCATION –
Designated
IV. ROLL CALL OF MEMBERS
V. AGENDA APPROVAL,
September 9, 2015
VI. APPROVAL OF MINUTES,
May 13, 2015
VII. COMMENTS
a. Chair
b. Members or Visitors
VIII. OLD BUSINESS:
a. None
IX. NEW BUSINESS:
a. Discussion about changing meeting date in November, 2015
b. Preliminary discussion about City Code of Ordinances establishing the Veterans
Advisory Commission. Discuss possible changes to reflect current conditions.
c. Veterans Memorial Park Events
i. Scout Vigil, September 18
ii. Veterans Day, November 11
iii. Battle of the Bulge, December 16
iv. Four Chaplains, February 7
X. BENEDICTION, MOMENT OF SILENT PRAYER
XI. NEXT BOARD MEETING –
November 11, 2015 at 10:00 AM
.
XII. ADJOURNMENT
NOTICE
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ESTABLISHED.IFNOQUORUMISESTABLISHEDWITHINTWENTYMINUTESOFTHENOTICEDSTARTTIME
OFTHEMEETINGTHECITYCLERKORDESIGNEEWILLSONOTETHEFAILURETOESTABLISHAQUORUM
ANDTHEMEETINGSHALLBECONCULDED. BOARDMEMBERSMAYNOTPARTICIPATEFURTHEREVEN
WHENPURPORTEDLYACTINGINANINFORMALCAPACITY.
IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COMMISSION OR ANY CITY
BOARD WITH RESPECT TO ANY MATTER CONSIDERED AT A CITY COMMISSION OR OTHER CITY BOARD
MEETING, HE/SHE WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, HE/SHE
MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE, WHICH RECORD
INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (F.S. 286.0105)
THE CITY SHALL FURNISH APPROPRIATE AUXILIARY AIDS AND SERVICES WHERE NECESSARY
TO AFFORD AN INDIVIDUAL WITH A DISABILITY AN EQUAL OPPORTUNITY TO PARTICPATE IN AND ENJOY
THE BENEFITS OF A SERVICE, PROGRAM, OR ACTIVITY CONDUCTED BY THE CITY. PLEASE CONTACT
CITY CLERK, (561) 742-6060 AT LEAST TWENTY-FOUR HOURS PRIOR TO THE PROGRAM OR ACTIVITY IN
ORDER FOR THE CITY TO REASONABLY ACCOMMODATE YOUR REQUEST.
RM/Veterans Commission/Agenda-091212.doc
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5TH ANNUAL VIGIL FOR THE M.I.A. /P.O.W
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CITY OF BOYNTON BEACH, FLORIDA
COME BY AND WATCH OUR SCOUTS HONOR OUR VETS! !!!
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FOR INFO CALL TOM KAISER 561- 276 -1796
VETERANS SCHEDULE FALL WINTER 2015
SEPTEMBER 18, 19 BOY SCOUT VIGIL MIA POW PARK
OCTOBER LATE POSSIBLE FRENCH MEDALS PARK
NOVEMBER 11 10 AM NORMAL VETERANS DAY PARK
NOVEMBER 12 CITY VETERANS MEETING 9 -45 AM
DECEMBER 16 PEARL HARBOR BATTLE OF BULGE 10 AM
JANUARY CITY VETERANS MEETING 9 -45 AM
FEBRUARY 7, 2016 4 CHAPLAINS 2 PM AT PARK
MARCH POSSIBLE FRENCH MEDAL CEREMONIES
MARCH CITY VETERANS MEETING 9 -45 AM
1
Q Sec. 2 -185. Creation of Commission.
The City Commission, in accordance with the powers vested in it, hereby creates and
establishes the Boynton Beach Veterans Advisory Commission, hereinafter referred to as the
"Veterans Advisory Commission."
(Ord. No. 05 § 2, 9 - 6 - 05)
Sec. 2 -186. Purpose and duties.
(a) Purpose. The purpose of the Veterans Advisory Commission is to advise the City
Commission on matters related to veteran commemorative activities and to facilitate awareness
and education amongst veterans within the City of Boynton Beach.
(b) Duties. It shall be the duty of the Veterans Advisory Commission to act solely as an
advisory board to the City Commission, providing recommendations and guidelines pertaining
to:
(1) The planning, implementation and promotion of city sponsored events and activities
associated with Veterans Day, the Fourth of July, Memorial Day, and Four Chaplains Day;
(2) The funding resources available including private sources, grant funds, or any other
financial resource available to facilitate city sponsored activities related to veterans; and
(3) The budgeting of specific programs or events related to veterans or of interest to
veterans.
(Ord. No. 05 -047, § 2, 9 -6 -05)
(� Sec. 2 -187. Organization.
The Veterans Advisory Commission shall consist of a total of seven (7) regular members, four
(4) alternate members, and ten (10) honorary /ex- officio members. Whenever possible,
preference shall be given to residents of the city for appointment to membership on the Veterans
Advisory Commission.
(Ord. No. 05 -047, § 2, 9 -6 -05; Ord. No. 06 -012, § 2, 1- 17 -06)
QSec. 2 -188. Board appointment and membership.
(a) Board members shall be nominated by the veterans organizations listed herein and then
appointed by the City Commission to either a position as a regular or alternate member. The
veterans organizations listed herein may nominate more than one individual from their
organization to serve on the Veterans Advisory Commission. The City Commission may appoint
more than one individual from any one of the veterans organizations listed herein. Prior to
appointment, all members must submit an application for appointment to the City Commission
pursuant to the requirements of the city's Code of Ordinances, as may be amended from time to
time.
(b) Qualification for appointment. In order to qualify for appointment to membership on the
Veterans Advisory Commission, members must meet the following qualifications:
(1) Military service. All members serving on the Veterans Advisory Commission must have
served in a branch of the armed forces of the United States and, if no longer active, be honorably
discharged therefrom.
(2) Organization membership. A minimum of six (6) regular members of the Veterans
Advisory Commission must be a member of a local chapter of one of the following
organizations:
a. American Legion;
b. Veterans of Foreign Wars;
c. Disabled American Veterans;
d. Korean War Veterans;
e. Vietnam War Veterans;
f Submarine War Veterans;
g. Jewish War Veterans;
h. Catholic War Veterans;
i. Women's Army Corps s Veterans: and
j. Maritime War Veterans.
(3) Nationwide organization membership. If the individual nominated is not a member of
the organizations listed above, a maximum of one (1) of the appointed Board Members may, in
the alternative, be a member of a national veterans organization. However, this national veterans
organization must have a charter that provides for service and assistance to veterans of the
United States.
(4) Residency. A minimum of six (6) regular members must reside in the city. A maximum
of one (1) regular member may live outside the city, so long as they are active in one of the local
chapters of the organizations listed above and are residents of Palm Beach County.
(c) Staggered terms for Board membership. The initial regular members appointed will serve
as follows: three (3) members shall be for a term of three (3) years, two (2) members shall be for
a term of two (2) years, and two (2) members shall be for a term of one (1) year. Their successors
shall be appointed for a term of three (3) years.
(d) Reappointment, removal, vacancy. All members may be reappointed, without limitation as
to the number of terms served. Members may, at the discretion of the City Commission, be
removed for cause, or for missing more than four (4) meetings per year. Members that have been
removed may not be reappointed for a period of 36 months. If there is a vacancy in the
membership, the City Commission shall appoint a new member to fill the vacancy.
(e) Privileges, duties and responsibilities.
(1) Privileges. Members will have voting privileges as set forth herein. Members shall
create and implement rules, policies and procedures necessary to carry out the Veterans Advisory
Commission's purpose, in conformance with the provisions of the city's Code of Ordinances and
state law.
(2) The regular members shall vote to appoint a Chair, who shall preside over the meetings
of the Veterans Advisory Commission and also vote to appoint a Vice -Chair who shall serve in
the absence of the Chair.
(3) Attendance. Members shall maintain regular attendance to the meetings as required by
the city's Code of Ordinances.
(f) Alternate members. Pursuant to the City of Boynton Beach Code of Ordinances, the City
Commission shall appoint four alternate members. Alternate members will serve to fill a vacancy
or removal in the Veterans Advisory Commission. Alternate members shall be appointed in the
same manner as regular members and shall meet the qualifications set forth for regular members.
When serving in their capacity as an alternate member, alternate members shall have the same
privileges, duties and responsibilities as a regular member, with the exception that no alternate
member may serve in a capacity as Chair or Vice - Chair, or hold any other office on the Veterans
Advisory Commission, nor may any alternate member be moved to a regular member unless
appointed by the City Commission pursuant to the procedure set forth herein. The alternate
member's term of membership shall run only through the term of the vacancy they have filled.
(g) Honorary members.
(1) Appointment. The Veterans Advisory Commission may nominate ten (10) individuals to
serve as honorary members of the Veterans Advisory Commission, with preference given to
individuals that are members to the following organizations:
a. Gold Star Mothers & Fathers;
b. Current members of the Armed Forces;
c. Military Order of the Purple Heart;
d. Ladies Auxiliaries; and
e. Former Prisoners of War.
The Veterans Advisory Commission shall forward the names of the ten (10) individuals who
are nominated to the position of honorary members to the City Commission who shall then
confirm the nominations by a majority vote of the City Commission.
(2) Privileges. Honorary members may speak at meetings, but they do not have voting
rights.
(3) Term of honorary membership. Honorary appointments will be for a term of one year.
(Ord. No. 05 -047, § 2, 9 -6 -05; Ord. No. 06 -012, § 2, 1- 17 -06)
Q Sec. 2 -189. Meetings.
The Veterans Advisory Commission shall arrange for an appropriate time and place for
meetings.
(Ord. No. 05 -047, § 2, 9 -6 -05)
Sec. 2 -190. Procedure for enactment and voting.
All actions subject to a vote shall be enacted as set forth below.
(a) Quorum. The Veterans Advisory Commission may not take any action unless a quorum is
present. A quorum shall consist of the physical presence of no less than four (4) voting members
of the Veterans Advisory Commission.
(b) Voting. An affirmative vote of a majority of the voting members present shall be required
in order for the Veterans Advisory Commission to take any official action. No voting by proxy is
allowed. On final passage, the vote of each member of the Veterans Advisory Commission shall
be entered on the official record kept for the meeting.
(Ord. No. 05 -047, § 2, 9 -6 -05)
Li Sec. 2 -191. Powers.
Nothing in this article shall be construed as restricting, curtailing any of the powers of the City
Commission, or as a delegation to the Veterans Advisory Commission of any of the authority or
express or discretionary powers vested and imposed by law in the City Commission. The City
Commission declares that the public interest, convenience and welfare required by the
appointment of the Veterans Advisory Commission to act in a purely advisory capacity to the
City Commission for the purposes set forth in this article. Any power delegated here to the
Veterans Advisory Commission to adopt rules and regulations shall not be construed as a
delegation of legislative authority, but purely a delegation of administrative authority.
(Ord. No. 05 -047, § 2, 9 -6 -05)