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Page 67 of 548 Page 68 of 548 Page 69 of 548 Page 70 of 548 Page 71 of 548 Page 72 of 548 Page 73 of 548 Page 74 of 548 Page 75 of 548 Page 76 of 548 8%7/36()69& 1E] *))463437%0%2(7'34)3*7)6:-')7 '-8=3*&3=2832&)%', 2)XL%ZIRYI(VEMREKI-QTVSZIQIRX4VSNIGX (IWMKR&MHERH'SRWXVYGXMSR7IVZMGIW %4VSNIGX(IJMRMXMSR 8LI'MX]SJ&S]RXSR&IEGL 'MX] GSRXVEGXIH'EVSPPS)RKMRIIVWXSTVSZMHITVSNIGX HIJMRMXMSRWJSVZEVMSYWTVSNIGXW[MXLMRXLI'MX]3RISJXLIWITVSNIGXWMWEX2) XL%ZIRYIERH2)RH'SYVX8LIMRMXMEPTVSNIGXHIJMRMXMSR[EWEWJSPPS[W w7IZIVEPXMQIWE]IEVRSVQEPERHWIZIVIVEMRJEPPIZIRXWGEYWIPSGEPM^IH JPSSHMRKMRXLIGSQQYRMX]RIEV2)WX7XVIIXERH2)XL%ZIRYI8LI JPSSHMRKWLYXWHS[RWXVIIXWERHVSEHW;LIRXLIWXVIIXWJPSSHMXGEYWIW LEVHWLMTERHHMWVYTXMSRWXSGSQQYRMX]EGGIWWERHIKVIWWIQIVKIRG] VIWTSRWIWGLSSPHMWXVMGXFYWWIVZMGIERHEXXIRHERGI6IWMHIRXWSJXLI GSQQYRMX]ERHIPIGXIHSJJMGMEPWMHIRXMJ]JPSSHMRKEWETVMSVMX]VIWSYVGI QEREKIQIRXGSRGIVR 8LMWTVSNIGXMWEWXVEXIK]MRXIRHIHXSQMXMKEXIXLMWGSQQYRMX]EKEMRWXXLI 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'MZMP7IVZMGIW KISXIGLRMGEP )RKIRYMX]+VSYT WYVZI]MRK '%WWYQTXMSRW (IWMKRERH&MH7IVZMGIW *MIPHZIVMJMGEXMSRSJI\MWXMRKYXMPMXMIW[MPPFIPMQMXIHXSXLSWIEJJIGXMRKXLI TVSNIGXXLVSYKLKVSYRHTIRIXVEXMRKVEHEVWIVZMGIW7SJXHMKW[MPPRSXFI TIVJSVQIHEXXLMWXMQI -JRI[IEWIQIRXWSVVMKLXWSJ[E]EVIVIUYMVIHJSVXLITVSNIGXEWWMWXERGIMR SFXEMRMRKXLIWIIEWIQIRXWVMKLXWSJ[E]GERFITVSZMHIHEWEWYTTPIQIRXEP ERHEWEREHHIRHYQXSXLMWGSRXVEGX Page 83 of 548 1SRYQIRXEXMSRSJXLIVMKLXSJ[E]MWRSXMRGPYHIH 8VEJJMG'SRXVSP4PER 138 ERH7;444PER[MPPFIF]XLI'MX]vWWIPIGXIH GSRXVEGXSV 8LIHIWMKRHVE[MRKW[MPPFIFEWIHSRTPERWGEPIx!vLSVM^SRXEPx!v ZIVXMGEPSR4EPQ&IEGL'SYRX]TVSTIVX]ETTVEMWIVEIVMEPTLSXSWSRx\x TETIVJSVGSRWXVYGXMSR[MXLVIHYGIHTVMRXWJSVGSRWXVYGXMSRSRx\xTETIV XLIVIJSVIEx\xWLIIXFSVHIV[MPPFIYWIH %WXLIMQTEGXIHGSRWXVYGXMSREVIEMWERXMGMTEXIHXSFIPIWWXLEREGVIE 24()7'SRWXVYGXMSRTIVQMX[MPPRSXFIRIGIWWEV] %PPTIVQMXXMRKJIIWYRHIVXLMWWGSTISJ[SVO[MPPFITEMHF]XLI'MX] *VSRXIRHHSGYQIRXW[MPPFITVSZMHIHF]XLI'MX]JSVYWIMRXLI&MH (SGYQIRXW 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QIQFIVWSJXLIWEQITVSJIWWMSRGYVVIRXP]TVEGXMGMRKMRXLIWEQIPSGEXMSR YRHIVGSQTEVEFPI 'SRWXVYGXMSR7IVZMGIW 8LI'MX][MPPIRXIVEREKVIIQIRX[MXLXLIWIPIGXIHGSRXVEGXSV *SVIWXMQEXMRKTYVTSWIWXLIHYVEXMSRMWTVSNIGXIHXSFIGEPIRHEVHE]W EJXIVXLI'SRXVEGXSVu2SXMGIXS4VSGIIHvHEXI[LMGLMRGPYHIW[IIOWSJ EGXYEPGSRWXVYGXMSREGXMZMXMIW 8LI'MX][MPPTVSZMHI'SRWXVYGXMSR1EREKIQIRXERH6IWMHIRX-RWTIGXMSR 7IVZMGIW %PPGSRXVEGXSVWYFQMXXEPW[MPPFITVSGIWWIHIPIGXVSRMGEPP] 4YFPMGLIEVMRKW[MPPRSXFIVIUYMVIH 8LI'MX][MPPIRXIVEREKVIIQIRX[MXLXLIWIPIGXIHGSRXVEGXSV Page 84 of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7SYVGI8IGLRMGEP1IQSVERHYQz(VEJX 2SZIQFIV F]'EVSPPS)RKMRIIVW Page 89 of 548 )\LMFMX%z)\JMPXVEXMSR8VIRGL4VSNIGX%VIE Page 90 of 548 %88%',1)28- *II)WXMQEXI Page 91 of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age 92 of 548 Page 93 of 548 Page 94 of 548 Page 95 of 548 Page 96 of 548 Page 97 of 548 Page 98 of 548 Page 99 of 548 Page 100 of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age 101 of 548 Page 102 of 548 Page 103 of 548 Page 104 of 548 Page 105 of 548 Page 106 of 548 Page 107 of 548 Page 108 of 548 Page 109 of 548 Page 110 of 548 Page 111 of 548 Page 112 of 548 Page 113 of 548 Page 114 of 548 Page 115 of 548 Page 116 of 548 Page 117 of 548 Page 118 of 548 Page 119 of 548 )<,-&-8 % '-8=3*&3=2832&)%',*036-(% +)2)6%0*92(%2%0=7-7 78%8)1)283*6):)29)7'314%6%8-:)&9(+)883%'89%0 *MWGEP=IEV4IVMSH)RHIH%TVMP SJ*MWGEP=IEV 6):)29)7 *=*=83(%8)*=83(%8) *= %''39287 6):)29) 6):)29) 6)%0->)(6)%0->)( %4463:)(6)%0->)(%4463:)(6)%0->)( %(:%036)18%<)7RIX 0)778-*8%<)783'6% 2)88%<)7838,)'-8= 0-')27)7%2(4)61-87 *6%2',-7)*))7 &97-2)778%<)7 &9-0(-2+4)61-87 38,60-')27)7*))7 -28)6+3:)621)28%06):)29)7 38,)6*)()6%06):)29) 78%8)7,%6)(6):)29)7 7,6(6):*63138,60'0 ',%6+)7*367)6:-')7 4=187-20-)93*8%<)7 ',6+7+)2)6%0+3:8 49&0-'7%*)8= 4,=7-'%0)2:-6321)28 '90896)6)'6)%8-32 -28)6)78 1-7'6):)29) :-30%8-32703'%036( -28)6)78)%62-2+7 6)287%2(63=%08-)7 74)'-%0%77)771)287 7%0)3*79640971%8)6-%0 0-&6%6=*-2)7 38,)61-7'6):)29) -28)62%0*92(86%27*)67 86%27*)67 *92(&%0%2')%446346-%8)( 8SXEP6IZIRYIW $80,000 8[S=IEV'YQYPEXMZI6IZIRYI'SQTEVMWSRERH'*= $72,540 &YHKIX MRXLSYWERHW $72,223 $70,000 $69,000 $65,532 $60,000 $56,756 $61,571 $57,360 $51,859 $53,529 $50,000 $47,062 $48,826 $42,728 $43,833 $40,000 $37,945 $39,025 $33,602 $30,000 $20,000 $14,394 $15,923 $10,000 $4,770 $4,389 $0 OctNovDecJanFebMarAprMayJunJulAugSep Cumulative201314ActualCumulative201415Actual201415Budget Page 120 of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ctNovDecJanFebMarAprMayJunJulAugSep Cumulative201314ActualCumulative201415Actual201415Budget Page 121 of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ctNovDecJanFebMarAprMayJunJulAugSep Cumulative201314ActualCumulative201415Actual201415Budget Page 122 of 548 S:\Finance\Financial Reports\Monthly Financial Reports\FY2014-2015\Budget Review - UF - thru Apr 15 Summarized401 Exp Sum )<,-&-8' '-8=3*&3=2832&)%',*036-(% 98-0-8=*92(%2%0=7-7 78%8)1)283*6):)29)7'314%6%8-:)&9(+)883%'89%0 *MWGEP=IEV4IVMSH)RHIH%TVMP SJ*MWGEP=IEV 6):)29)7 *=83(%8)*=83(%8) *=*= 6):)29)6):)29) %''39287&9(+)8 &9(+)8 6)%0->)(6)%0->)( %4463:)(6)%0->)(6)%0->)(%4463:)( ;%8)67%0)7 ;%8)6'322)'8-32*)) ;%8)67)6:-')',%6+) ;86&%'/*03;46):2868)78 6)'0%-1)(;%8)67%0)7 7);)67)6:-') 78361;%8)698-0-8=*)) 8)0):-7)7);)60-2)7 *))7 -28)6)78-2'31) 7%0)3*7964097)59-4 3')%26+)988%<%(1',+ &%(()&86)'3:)6-)7 1-7')00%2)397-2'31) 86%27*)6*6317%2-8%8-32*92( *92(&%0%2')()'6)%7) -2'6)%7) 838%06):)29)7 $50,000 8[S=IEV'YQYPEXMZI6IZIRYIW'SQTEVMWSRERH '*=&YHKIX MRXLSYWERHW $41,641 $40,342 $40,000 $38,268 $34,834 $31,391 $30,000 $25,583 $27,885 $22,247 $24,244 $20,000 $20,628 $18,110 $17,341 $14,400 $13,847 $10,569 $10,000 $10,311 $7,014 $6,706 $3,425 $3,205 $0 OctNovDecJanFebMarAprMayJunJulAugSep Cumulative201314ActualCumulative201415Actual201415Budget Page 123 of 548 S:\Finance\Financial Reports\Monthly Financial Reports\FY2014-2015\Budget Review - UF - thru Apr 15 Summarized401 Rev Sum Page 124 of 548 Page 125 of 548 Page 126 of 548 Page 127 of 548 Page 128 of 548 Page 129 of 548 Page 130 of 548 Page 131 of 548 Page 132 of 548 Page 133 of 548 Page 134 of 548 Page 135 of 548 Page 136 of 548 Page 137 of 548 Page 138 of 548 Page 139 of 548 Page 140 of 548 Page 141 of 548 Page 142 of 548 Page 143 of 548 Page 144 of 548 Page 145 of 548 Page 146 of 548 Page 147 of 548 Page 148 of 548 Page 149 of 548 Page 150 of 548 Page 151 of 548 Page 152 of 548 Page 153 of 548 Page 154 of 548 Page 155 of 548 Page 156 of 548 Page 157 of 548 Page 158 of 548 Page 159 of 548 Page 160 of 548 Page 161 of 548 Page 162 of 548 Page 163 of 548 Page 164 of 548 Page 165 of 548 Page 166 of 548 Page 167 of 548 Page 168 of 548 Page 169 of 548 Page 170 of 548 Page 171 of 548 6)59)78*3659%0-*-'%8-327 *36 '32')77-32%-6)7)6:-')78334)6%8) %'%*%88,)&3=2832&)%',0-&6%6= 6*52S.1% 6*5'037-2+%46-0 6*5'037-2+8-1)2S0EXIV8LER41 *-2%2')'32*)6)2')6331'-8=,%00 Page 172 of 548 6)59)78*3659%0-*-'%8-327 *36 '32')77-32%-6)7)6:-')78334)6%8)%'%* %88,)&3=2832&)%',0-&6%6= 8%&0)3*'328)287 Section 1 Scope of Services and Project Information ..................................................... 5 - 10 Section 2 Instruction to Respondents ............................................................................. 11 - 12 Section 3 Proposal Submission Requirements ............................................................... 13 - 14 Section 4 Evaluation of Proposals .................................................................................. 15 - 16 Section 5 General Conditions ......................................................................................... 17 - 20 Section 6 - Special Conditions .......................................................................................... 21 Respondent Acknowledgement ......................................................................................... 23 Respondent .................................................................... 24 - 27 Addenda Acknowledgement .............................................................................................. 28 Anti-Kickback Affidavit ....................................................................................................... 29 Non Collusion Affidavit of Respondent .............................................................................. 30 Confirmation of Minority Owned Business ......................................................................... 31 Confirmation of Drug-Free Workplace ............................................................................... 32 Palm Beach Inspector General Acknowledgement ............................................................ 33 Statement of Non-Submittal .............................................................................................. 34 A Draft Contract Agreement ............................................................................. ..36 - 39 Attachments - Insurance Advisory Form Floor Plan and Inventory 4EKI` Page 173 of 548 The City of Boynton Beach Finance/Procurement Services 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, FL 33425-0310 Telephone: (561) 742-6310 FAX: (561) 742-6316 6)59)78*3659%0-*-'%8-327 *36 '32')77-32%-6)7)6:-')78334)6%8)%'%*%8 8,)&3=2832&)%',0-&6%6= 6*52S.1% Sealed Responses to this will be received in Procurement Services, City of Boynton Beach, 100 E. Boynton Beach Boulevard, or mail to P.O. Box 310, Boynton Beach, Florida 33425-0310 on or by:%46-02S0EXIV8LER41 0SGEP8MQI Sealed Responses will be opened in: )&S]RXSR&IEGL&SYPIZEVH 2( '-8=,%00*0336(Unless otherwise designated) 3RI SVMKMREPWSHIWMKREXIHERHXLVII GSTMIWof the response shall be submitted in one sealed package clearly marked on the outside: 6*5JSV'32')77-32%-6)7)6:-')78334)6%8)%'%*%88,)&3=2832&)%', 0-&6%6= and addressed to: City of Boynton Beach, Procurement Services,100 E. Boynton Beach Boulevard, P.O. Box 310, Boynton Beach, FL 33425-0310. All Responses will be publicly opened and only the names of the respondent will be disclosed. Responses received after the assigned date and time will NOT be considered. The Procurement Services time stamp shall be conclusive as to the timeliness of filing. The City of Boynton Beach is not responsible for the U.S. Mail or private couriers in regard to mail being delivered by a specified time so that an Response can be considered. The City reserves the right to consider Responses that have been determined by the City to be received late due to mishandling by the City after receipt of the Response and prior to award being made. Selection of a qualified Concessionaire will be conducted in accordance with the requirements of Florida %88)28-32%00-28)6)78)(6)7432()287 Copies of this solicitation package may be obtained from Demandstar at Onvia at www.demandstar.com or by calling 1-800-711- by facsimile, or through the United States Postal Service (USPS). Respondent(s) who obtain copies of potentially risk not receiving certain addendum(s) issued as a result of the solicitation. Page 174 of 548 7'34)3*7)6:-')7: The City of Boynton Beach Library is soliciting proposals from individuals, corporations, partnerships and other business entities authorized to do business in the State of Florida for the purpose of operating a for a three year lease term with the option to renew for two additional one-year terms. '32)3*7-0)2') Per Palm Beach County Code Section 2-355, after the deadline to respond to this RFQ, members of the City Commission are prohibited from communicating directly or indirectly with proposers or bidders regarding a particular request for proposal, request for qualification, bid, or any other competitive solicitation until such time as the City Commission (1) awards or approves a contract, (2) rejects all responses, or (3) otherwise takes action which ends the solicitation process. Improper communications ounty Code Section 2-357. 49&0-'6)'36(7(-7'03796) Pursuant to Florida Statutes §119.07, sealed Bids, Proposal or Responses received by the City in response to a Request for Qualification or Invitation to Bid are exempt from public records disclosure requirements until the City provides a notice of decision or thirty (30) days after the opening of the Proposals/Bids. If the City rejects all Responses submitted in accordance with a Request for Proposal/Qualification or Invitation to Bid, and the City concurrently provides notice of its intent to reissue the competitive solicitation, the rejected Responses remain exempt from public disclosure until such time as the City provides notice of a decision or intended decision concerning the competitive solicitation or until the City withdraws the reissued competitive solicitation. A Bid, Proposal, Response or reply is not exempt for longer than twelve (12) months after the initial City notice rejecting all Bids, Proposals, or replies. Any questions relative to any item or portion(s) of this solicitation should be directed to Julianne Alibrandi, Senior Buyer; Tel.: (561) 742-6322; or email to alibrandij@bbfl.us CITY OF BOYNTON BEACH __________________________ TIM W. HOWARD, DIRECTOR OF FINANCIAL SERVICES Page 175 of 548 6)59)78*3659%0-*-'%8-327 *36 '32')77-32%-6)7)6:-')78334)6%8)%'%*%88,) &3=2832&)%',0-&6%6= 6*52S.1% 7)'8-327'34)3*7)6:-')7%2( 463.)'8-2*361%8-32 -2863(9'8-32 A. BACKGROUND Nestled between Miami (45 miles to the south) and West Palm Beach (ten miles to the north), Boynton Beach is the third largest city in Palm Beach County, Florida with a growing population of approximately 70,000. Great marinas and canals offering direct access to the Intracoastal Waterway and to the Atlantic Ocean with a straight shot to the Bahamas Islands which bring boaters, divers and fishing charters to the area. Commuters and tourists are provided many avenues to access both Interstate 95 and the Florida Turnpike. Tri-Rail stations are located within and close to Boynton Beach. The Boynton Beach City Library is located in the heart of the Boynton Beach business district. The library, along with several other City buildings, is situated in Town Square, a two block area that houses approximately 250 employees. These buildings include City Civic Center and Madsen Center. The City of Boynton Beach is accepting proposals from businesses interested in operating a Café at the Boynton Beach City Library. The intent is that this Café operator will operate the food and beverage services at the Boynton Beach City Library within the designated City facility. The City will lease the designated portion of the Library building known as the Sailfish Cafe to the concessionaire for a period of three (3) years. The Café occupies approximately 711 square feet, within a concrete structure at 208 S. Seacrest Boulevard, Boynton Beach, Florida, which is located at the northeast corner of the Library plus a 97 square foot storage room. The Café has direct access to the Library and to the outside. The space designated as the Café, is owned by the City of Boynton Beach, Florida, and operated for the selling of food and beverages for Library patrons and the general public. City of Boynton Beach 034-2610-15/JMA Page 176 of 548 B. LIBRARY HOURS OF OPERATION: Monday through Thursday 9:00 A.M. to 8:30 P.M. Saturday 9:00 A.M. to 5:00 P.M. Closed Fridays and Sundays Café operations are expected to correspond with the Library hours (minimum). 3&.)'8-:)7 experience with an opportunity to enjoy an espresso, cappuccino, or a cup of coffee, hot specialty teas, iced tea, or a refreshing cool beverage. Light lunches, snacks, baked goods, pastries, and sandwiches should also be available for library patrons, City employees, visitors to the government complex, and residents of the surrounding area at competitive prices. Library patron visitation is approximately 300,000+ annually. The principal objective is to ensure the public of positive, pleasing service and quality products at reasonable rates. The awarded operator will conduct an operation that will be customer oriented. 3&0-+%8-3273*8,)0-&6%6= The Library will provide the following: 711 square feet of finished space in the Library 97 square feet of storage area Electric service Hot and cold water service Cable Service Wi-Fi Pest Control Fire suppression and alarm system Refrigeration Units Display Cases Tables and Chairs City of Boynton Beach 034-2610-15/JMA Page 177 of 548 EQUIPMENT PLAN AND SCHEDULE 3&0-+%8-3273*8,)34)6%836 1. The operator will sell food and beverages as allowed by the City Of Boynton Beach at competitive prices. 2. Operator shall provide all working capital, additional operating equipment, and inventory necessary to effectively manage the café. 3. Sample /Layout to be submitted with proposal, to include all furnishings. 4. Operator may offer non-consumables for sale. Non-consumables may include, but are not limited to coffee mugs, hats or tee shirts; however, the City Of Boynton Beach reserves the right to have the final approval of such items. No alcohol or tobacco products shall be offered for sale. 5. City shall not be responsible for any goods or equipment stored at the café or storage room nor will it be responsible for damage resulting from a power failure, flood, fire, theft, vandalism, explosion and/or other causes. 6. The city reserves the right to inspect premises at any time. 7. The operator shall keep accurate records of all sales and receipts through the use of electronic cash registers which provide daily tapes and reports. The operator will prepare a monthly report and mail to: Craig Clark, Library Director, 208 S. Seacrest Blvd., Boynton Beach, Florida, and attach copies of the daily tapes of each report. City of Boynton Beach 034-2610-15/JMA Page 178 of 548 st Report will be due the 1 of each month along with the lease payment. The City shall have the right to inspect the books, records and inventories of the operator at any given time. 8. At time of award, the operator shall file with the Library Director, a $2,000.00 security deposit, refundable at the end of the term, without interest, after the determination that the operator has fulfilled all terms of the lease and left the premises in adequate condition, (normal wear and tear), as determined by the Library Director. 12. The awarded concessionaire to provide: Menu Boards All licenses for the operation of the Café concession. Any additional professional equipment desired, including installation. Approved signage (approval by Library Director) All Café supplies 13. The awarded concessionaire may have the opportunity to provide food service and catering for meetings and other similar functions. *33(463(9'87 1. All foods, drinks, beverages, confectionery, refreshments, and the like sold or kept for *-67859%0-8= sale, shall be of and conform in all respects to the federal, state, and municipal food and other laws, ordinances, and regulations. Packaged food must be labeled with contents and expiration date. 2. No imitation, adulterated, or misbranded article shall be sold or kept for sale, and all products kept on hand shall be stored and handled with due regard for sanitation. WLEPPRSX Leftover perishable products be sold at any time. 3. Operator shall utilize Branded Products (i.e., Starbucks, Pepsi-Cola, Coca Cola, etc.). 4. The Operator will be responsible for the purchase, inventory and security of all food products offered for sale in the café. 5. The Operator shall arrange for the delivery of supplies used at the Café site, and in a manner so that such deliveries do not create congestion or undue interference with regular operation and maintenance of the site. 6. Items sold by the Operator are restricted by the City of Boynton Beach. (IITJEXJV]MRKERHJPEQIKVMPPMRKMWRSXTIVQMXXIH 7. The City of Boynton Beach shall quality. 8. City shall determine the final approval on what menu items are used. Approval will not be unreasonably withheld. 9. Expiration dates shall be clearly visible on all perishable food products. City of Boynton Beach 034-2610-15/JMA Page 179 of 548 1%-28)2%2') Awarded vendor is responsible for keeping the Café area and seating areas neat R and clean. Window glass in the Café interior must be kept clean; in particular the glass doors are to be cleaned daily. Counters, display cases, tables and chairs are to be cleaned daily. Concessionaire to mop café floors daily. Vendor is responsible for the repair and maintenance of all equipment in the R Café. Vendor will ensure that interior trash receptacles, bussing stations, do not R become messy or overfilled during business hours. Operator will empty trash nightly in the designated dumpster and recycling bins. Disposal costs will be absorbed by the City. Awarded vendor is responsible for complying with all Fire Codes and all City R Ordinances, recycling rules, regulations, and laws and rules of Federal, State, City, and County Agencies. '%*4)67322)0 1. The operator will provide, supervise, and compensate all café employees. The staff will be employees of the operator, not the City. The operator shall at all times be an independent contractor and the agreement shall not in any way create or form a partnership or joint venture with the City. No agent, servant, or employee of the operator shall under any circumstances be deemed an agent, servant, or employee of the City. Appropriate staff of operator shall be responsible for possessing food handling license(s) as required by the Florida State Health Department. 2. Consumption of alcoholic beverages, smoking, and use of tobacco products is prohibited inside the Library. 3. personnel shall, at all times, present a neat and professional appearance. 4. Personnel who pose a potential security risk must be replaced by the operator. 5. All employees must wear a badge to identify the company they are representing and their name. If a security badge is not issued by the operator, our Police Department will issue one for a nominal fee. 6. Operator shall provide a list of employees to the City and provide proof that the employer has done a background check with the State of Florida Department of Law Enforcement and the results of the background check for each employee who will be working at the café. City shall retain the right to prohibit an employee from working at the café based on the results of the background check. 7. Operator shall employ only competent personnel to perform café services. In the event that the City, at its sole discretion, at any term of this lease agreement, desires the removal of any person or persons employed by the operator to perform café services pursuant to this lease agreement, operator shall remove any such person immediately City of Boynton Beach 034-2610-15/JMA Page 180 of 548 upon receiving notice from the City of the desire of the City for the removal of such person or persons. 8. products used in the performance of reference with regard to toxic and hazardous properties, precautions on what to take and what to do in case of emergency. Operator shall follow all Library Building policies pertaining to emergencies and non-emergency drills. City of Boynton Beach 034-2610-15/JMA Page 181 of 548 6)59)78*3659%0-*-'%8-327 *36 '32')77-32%-6)7)6:-')78334)6%8)%'%*%88,) &3=2832&)%',0-&6%6= 6*52S.1% 7)'8-32-27869'8-32836)7432()287 %46-0RSPEXIVXLER A. The City of Boynton Beach will receive RFQ Responses until 41 at Procurement Services located on the second floor of City Hall, 100 E. Boynton '32')77-32 Beach Boulevard, to provide the City with Qualified Respondents for 7)6:-')78334)6%8)%'%*%88,)&3=2832&)%',0-&6%6= B. Any Responses received after the above stated time and date will NOT be considered. It HIPMZIVIHXS shall be the sole responsibility of the Respondent to have their RFQ submittal 4VSGYVIQIRX7IVZMGIW for receipt on or before the above stated time and date. RFQ responses which arrive after the above stated deadline as a result of delay by the mail service shall not be considered, and arrangements shall be made for their return at the Respondentst and expense. The City reserves the right to consider Responses that have been determined by the City to be received late due solely to mishandling by the City after receipt of the RFQ and prior to the award being made. C. All Responses will be publicly opened and recorded for acknowledgement of receipt in Procurement Services April 7, 2015, no later than 2:30 P.M. All Respondents or their representatives are invited to be present. Procurement Services is located on the second floor of City Hall, 100 E. Boynton Beach Boulevard. D. If any addendum(s) are issued to this Request for Qualifications, the City will attempt to notify all prospective Respondents who have secured the original RFQ through Demandstar.com; therefore, it shall be the responsibility of each Respondent, prior to submitting the RFQ response, to contact the City Procurement Services, at (561) 742-6323 to determine if any addendum(s) were issued and to complete any addendum acknowledgements as part of their RFQ Response. .YPMERRI%PMFVERHM E. Respondents may request information regarding the RFQ in writing from EPMFVERHMN$FFJPYW Such a request shall be received in writing at least ten (10) days prior to the submittal deadline. 3RI SVMKMREPWSHIWMKREXIHERHXLVII GSTMIW F. of the RFQ Response shall be 6*5JSV'SRGIWWMSREMVI submitted in one sealed package clearly marked on the outside 7IVZMGIWXS3TIVEXIE'EJÍEXXLI&S]RXSR&IEGL0MFVEV] and addressed: City of Boynton Beach, Procurement Services, P.O. Box 310, Boynton Beach, FL 33425-0310. G. Responses shall clearly indicate the legal name, address and telephone number of the Respondent. Responses shall be signed above the typed or printed name and title of the City of Boynton Beach 034-2610-15/JMA Page 182 of 548 signer. The signer shall have the authority to bind the Respondent to the submitted RFQ. Respondents must note their Federal I.D. number on their RFQ response. H. All expenses for making RFQ responses to the City are to be borne by the Respondent. I. Responses shall be evaluated by the Selection Committee based on all information submitted. A short list of the three (3) most qualified, top ranking concessionaires will be generated according to evaluation criteria listed within this document. The short list will be submitted to the City Commission for approval. The Selection Committee will recommend the concessionaire believed most qualified operate the library café to the City Commission of the three (3) most qualified firms. J. In the event less than three (3) firms respond to the RFQ, or less than three (3) are deemed qualified by the Selection Committee, then Procurement Services Division shall make a determination as to whether to proceed with the lesser number of firms. If the decision is to re-advertise, and after a subsequent advertisement resulting in three (3) firms that still cannot be qualified, then the City shall proceed hereunder with the qualified firms. K. The Selection Committee shall consist of City staff members and may include outside consultants as deemed necessary. L. A sample draft agreement that the City intends to execute with the successful firm is contained within this Request for Qualifications for review. The City reserves the right to modify the contract language prior to execution. The actual scope of services and consulting fees will be negotiated following selection of the top firm. M. Each Respondent, by submission of an RFQ response, acknowledges that in the event of any legal action challenging the award of a contract in response to this RFQ; damages, if any, shall be limited to the actual cost of the preparation of the Response. City of Boynton Beach 034-2610-15/JMA Page 183 of 548 6)59)78*3659%0-*-'%8-327 *36 '32')77-32%-6)7)6:-')78334)6%8)%'%*%88,) &3=2832&)%',0-&6%6= 6*52S.1% 7)'8-32463437%079&1-77-326)59-6)1)287 79&1-77-323*463437%07 +IRIVEP6IUYMVIQIRXW A. The Response from the proposer is to demonstrate the qualifications, competence, and capacity of the operators seeking to undertake the requirements of this Request for Qualifications. As such, the substance of the Response will carry more weight than its length, form or manner of presentation. The Response should demonstrate the qualification of the operator and the particular staff to be assigned to this engagement. It should also specify an approach that will meet or exceed the Request for Qualifications requirements. The selected concessionaire shall provide sufficient organization, personnel, and management to carry out the requirements of this RFQ. Additionally the selected concessionaire will be required to demonstrate recent experience operating a food and beverage concession and/or facility. 'IVXMJMGEXMSRERH0MGIRWIW B. Respondents must include with their Proposals, copies of all applicable certificates and licensing or business permits. (IXEMPIH4VSTSWEP C. The detailed Proposal should follow the order set forth in Section 3 of this Request for Qualifications. 1. Letter of Interest The Letter of Interest shall be a maximum of two (2) pages that summarizes the Respondent proposed services. The Letter of Interest shall be signed by the Respondent or person authorized to bind the Respondent to the submitted RFQ. 2. Qualifications a. Proposer shall provide with their proposal, evidence of any food and beverage concession experience in the last ten years. Provide audited profit and loss statements for the past five years. b. Proposers must have never had a food establishment suspended or closed due to health reasons. Proposers must have never been found to have failed to pay all taxes. City of Boynton Beach 034-2610-15/JMA Page 184 of 548 c. Indicate the completion of any food safety courses and food or business related degrees or certifications. d. Describe financial requirements including start-up and on-going, expectations and contingencies for seasonal variation, and projected sales revenue for years one through three. e. Operator shall submit a sample menu with proposal to include the brand name of the product being offered and a detailed description of the item. 1IRYMWXSVIJPIGXXLIMRGVIEWIMRTVMGISZIVEXLVII ]IEVTIVMSH . f. Explain the standards that you use to ensure a quality operation. Please indicate quality and freshness standards for coffee, pastries and other food products. g. List the name of the person who would be responsible for the overall operations of the public café. h. Provide names, addresses, e-mail address, and telephone numbers of at least three (3) credit references. i. Provide a narrative on what uniquely qualifies you to provide the D. Submittal of General Information and Procurement Forms and Documents Procurement forms as listed below must be completed, signed and notarized when required and submitted. In addition, all other request and supporting documentation should be included in this Chapter. a) Respondent Acknowledgement b) Addenda Acknowledgement (if applicable) c) Anti-Kickback Affidavit d) Non-collusion Affidavit of Respondent e) Confirmation of Minority Owned Business f) Confirmation of Drug Free Workplace g) Palm Beach Inspector General Acknowledgement h) Statement of Non-Submittal (if applicable) i) Submit current Florida Professional License, including evidence of possession of required licenses or business permits j) Submit proof of General Liability Insurance at the levels identified on the Insurance Advisory Form herein as an attachment. City of Boynton Beach 034-2610-15/JMA Page 185 of 548 6)59)78*3659%0-*-'%8-327 6*5 *36 '32')77-32%-6)7)6:-')78334)6%8)%'%*%88,) &3=2832&)%',0-&6%6= 6*52S.1% 7)'8-32):%09%8-323*463437%07 79&1-77-323*6)74327)7 A. Request for Qualification Requirements The City staff will review and evaluate all RFQ responses. A sequential ranking of all firms will be developed and advanced to the City Commission. The determination shall be based upon the following criteria and respondents shall provide, as a minimum, the information listed under each criterion. Failure to provide adequate information listed on any criterion may result in rejection of the submittal as non-responsive. The Qualification Response is designed to provide information about your firm. The perform the advertised work. Proposals will be evaluated by the Selection Committee in accordance with weighted criteria listed below: Description Point Range Qualifications and Experience 25 Financial Stability 25 Proposed Menu 25 References 25 8SXEP B. Selection Process 1. A Selection and Evaluation Committee consisting of City staff, will review each submission for compliance with the requirements of the RFQ, including verifying that each Proposal includes all documents required. In addition, the Committee will ascertain whether the provider is qualified to render the required services according to State regulations and the requirements of this RFQ. 2. The Selection and Evaluation Committee will score and rank all responsible proposals and determine a minimum of three (3) firms deemed to be the most highly qualified to perform the required service. A sequential ranking of all firms will be developed and advanced to the City Commission for approval. City of Boynton Beach 034-2610-15/JMA Page 186 of 548 3. The City Commission may, at their option, request formal presentations prior to the final selection. 4. Competitive negotiations will begin once the City Commission has approved the responsible, responsive firms deemed to be the most highly qualified to perform the required services. 5. The City will negotiate an agreement based on the attached draft agreement found in Aand developed from this Request for Qualifications. The City reserves the right to include additional provisions if the inclusion is in the best interest of the City, and as determined solely by the City. Assuming the successful negotiation of an agreement, the final agreement will be submitted to the City Commission for their consideration and approval. City of Boynton Beach 034-2610-15/JMA Page 187 of 548 6)59)78*3659%0-*-'%8-327 6*5 *36 '32')77-32%-6)7)6:-')78334)6%8)%'%*%88,) &3=2832&)%',0-&6%6= 6*52S.1% 7)'8-32+)2)6%0'32(-8-327*366)7432()287 1. FAMILIARITY WITH LAWS: The Respondent is presumed to have full knowledge of and be in compliance with all Federal, State, and Local laws, ordinances, rules, and regulations that in any manner affect the equipment and the services provided to the City. Ignorance on the part of the Respondent will in no way relieve Respondent of responsibility to adhere to such regulations. 2. RFQ FORMS: The Respondent IS required to be licensed to do business as an individual, partnership, or corporation in the State of Florida. All RFQ forms must be executed and name and address, RFQ title, number, RFQ date and time. Responses not submitted on RFQ forms herein may be rejected. All Responses are subject to the conditions specified within this solicitation document. Responses which do not comply with these conditions are subject to rejection. 3. EXECUTION OF Response: Response must contain a manual signature of an authorized representative in the space provided on all affidavits and proposal sheets. 4. NO SUBMITTAL: If not submitting a Response, acknowledge so by returning one copy of Response reasons listed or give details in the space provided. Repeated failure to quote without NOTE: To qualify, later than the stated RFQ receiving date and hour. 5. RFQ DEADLINE: It is the Respondents responsibility to assure that the Response is delivered at the proper time and place prior to the RFQ deadline. The City of Boynton Beach is not responsible for the U.S. Mail or private couriers in regards to mail being delivered by a specified time so that a proposal can be considered. Responses which for any reason are not delivered by the deadline will not be considered. If no award has been made, the City reserves the right to consider Responses that have been determined by the City to be received late. Offers by telegram or telephone are not acceptable. 6. RIGHTS OF THE CITY: The City expressly reserves the right to: A. Waive any defect, irregularity or informality in any RFQ or RFQ procedure; B. Reject or C. Reissue an Invitation to RFQ; City of Boynton Beach 034-2610-15/JMA Page 188 of 548 D. Extend the RFQ deadline time and date; E. Consider and accept an alternate RFQ as provided herein when most advantageous to the City. 7. STANDARDS: Factors to be considered in determining whether the standard of responsibility has been met include whether a prospective Respondent has: A. Available the appropriate financial, material, equipment, facility, and personnel resources and expertise, or the ability to obtain such, necessary to indicate its capability to meet all contractual requirements; B. A satisfactory record of performance; C. A satisfactory record of integrity; D. Qualified legally to Contract within the State of Florida and the City of Boynton Beach; E. Supplied all necessary information in connection with the inquiry concerning responsibility. 8. INTERPRETATIONS: Any questions concerning conditions and specifications should be directed to Procurement Services Division personnel identified in the RFQ document in RSPEXIVXLERXIR HE]WTVMSVXSXLI6*5HIEHPMRI writing . Inquiries must reference the date by which the RFQ is to be received. 9. CONFLICT OF INTEREST: The award hereunder is subject to all conflict of interest provisions of the City of Boynton Beach, Palm Beach County, of the State of Florida. 10. SUBCONTRACTING: If a Respondent subcontracts any portion of a Contract for any reason, the Respondent must state the name and address of the subcontractor and the of Boynton Beach reserves the right to accept or reject any or all RFQs wherein a subcontractor is named and to make the award to the Respondent, who, in the opinion of the City, will be in the best interest of and/or most advantageous to the City. The City also reserves the right to reject a RFQ of any Respondent if the RFQ names a subcontractor who has previously failed in the proper performance of an award or failed to deliver on time Contracts of a similar nature, or who is not in a position to perform properly under this award. The City reserves all rights in order to make a determination as to the foregoing. 11. ADDENDA: From time to time, the City may issue an addendum to change the intent or to clarify the meaning of the Contract documents. Since all addenda are available to Respondent through -Procurement system demandstar.com, it is each Respondent responsibility to check with Procurement Services and immediately secure all addenda before submitting RFQs. Each Respondent shall acknowledge receipt of ALL addenda by notation on the Addenda Acknowledgement form herein and shall adhere to all requirements specified in each addendum prior to submission of the RFQ. 12. ANTITRUST CAUSE OF ACTION: In submitting a RFQ to the City of Boynton Beach, the Respondent offers and agrees that if the RFQ is accepted, the Respondent will convey, sell, assign or transfer to the City of Boynton Beach all rights, title and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the City of Boynton Beach. A discretion, such assignment shall be made and become effective at the time the Purchasing Division tenders final payment to the Respondent. City of Boynton Beach 034-2610-15/JMA Page 189 of 548 13. LEGAL REQUIREMENTS: Federal, State, County, and City laws, ordinances, rules, and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the Respondent will in no way be a cause for relief from responsibility. 14. ON PUBLIC ENTITY CRIMES Florida Statutes, requests for proposals as defined by Section 287.012(16), Florida Statutes, and any contract document described by Section 287.058, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes, which reads as follows: for public entity crime may not submit a RFQ on a contract or provide any goods or services to a public entity, may not submit a RFQ on a contract with a public entity for the construction or repair of a public building or public work, may not submit a RFQ on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of thirty-six (36) months from the date of 15. ADVERTISING: In submitting a RFQ, the Respondent agrees not to use the results there from as a part of any commercial advertising. 16. ASSIGNMENT: Any Purchase Order issued pursuant to this RFQ invitation and the funds which may become due hereunder are not assignable except with the prior written approval of the City. 17. INDEMNIFICATION: The selected Respondent shall hold and save harmless the City of Boynton Beach, Florida its officers, agents, volunteers and employees from liability of any kind in the performance of this Contract. Further, the selected Respondent(s) shall indemnify, save harmless and undertake the defense of the City, its City Commissioners, agents, servants and employees from and against any and all claims, suits, actions, damages, or causes of action arising during the term of this Contract, for any personal or bodily injury, loss of life, or damage to property arising directly or indirectly from Respondents operation pursuant to this Contract and from and against all costs, counsel fees, expenses and liabilities incurred in and about any such claims, the investigation thereof, or the defense of any action or proceedings brought thereon, and from and against any orders or judgments which may be entered therein. The City shall notify the Respondent the City arising directly or indirectly from the operations of the Respondents hereunder, for which the City may be entitled to a claim or indemnity against the Respondent, under the provisions of this Contract. Respondent shall have the right to control the defense of any such claim, suit or actions. The Respondent shall also be liable to the City for all costs, expenses, attorneys fees and damages which may be incurred or sustained by the City by reason of the Respondents of the contract. Respondent shall not be responsible for negligent acts of the City or its employees. 18. PUBLIC RECORDS: Sealed documents received by the City in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the City announces intent to award sooner, in accordance with Florida Statutes 119.07. City of Boynton Beach 034-2610-15/JMA Page 190 of 548 The City of Boynton Beach is a public agency subject to Chapter 119, Florida Statutes. The 119.071, Fla. Stat., the contractor shall: 1. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service; 2. Provide the public with access to such public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed that provided in chapter 119, Fla. Stat., or as otherwise provided by law; 3. Ensure that public records that are exempt or that are confidential and exempt from public record requirements are not disclosed except as authorized by law; and 4. Meet all requirements for retaining public records and transfer to the City, at no cost, all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt. All records stored electronically must be provided to the City in a format that is compatible with the information technology of the agency. Failure of the contractor to comply with the provisions set forth in this General Condition shall constitute a Default and Breach of the Agreement with the City. 19. CONTRACT AGREEMENT: An Agreement outlining the Scope of Services with the intent of accomplishing a timely, cost-effective completion of a given project will be provided. The Agreement will be based on successful negotiation. 20. FUNDING OUT: The resultant Agreement shall remain in full force and effect only as long as the expenditures provided for in the Agreement have been appropriated by the City Commission for the City of Boynton Beach in the annual budget for each fiscal year of this Agreement, and is subject to termination based on lack of funding. 21. PALM BEACH COUNTY INSPECTOR GENERAL: The successful Respondent is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of any Consultant Agreement/Task Order resulting from this solicitation, and in furtherance thereof, may demand and obtain records and testimony from the consultant/engineer and its sub consultants and lower tier sub consultants. The consultant/engineer understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the consultant/engineer or its sub consultants or lower tier sub consultants to fully cooperate with the Inspector General when requested, may be deemed by the municipality to be a material breach of this Consultant Agreement justifying its termination. The awarded Consultant/Engineer will be required to sign the Palm Beach County Inspector General Acknowledgment Form as part of the final Consultant Agreement/Task Order. City of Boynton Beach 034-2610-15/JMA Page 191 of 548 6)59)78*3659%0-*-'%8-327 6*5 *36 '32')77-32%-6)7)6:-')78334)6%8)%'%*%88,) &3=2832&)%',0-&6%6= 6*52S.1% 7)'8-3274)'-%0'32(-8-327 1. The City by written notice may terminate in whole or in part any Contract resulting from this RFQ when such action is in the best interest of the City. If the Contract(s) are so terminated the City shall be liable for only payment for services rendered prior to the effective date of termination. Services rendered will be interpreted to include costs of items already delivered plus reasonable costs of supply actions short of delivery. 2. It shall be the responsibility of the successful Respondent compensation insurance, general liability insurance and vehicular liability insurance; during the time any of his personnel are working on City of Boynton Beach property. Insurance Advisory Form. The City of Boynton Beach is to be named . The successful Respondent shall furnish the City with a certificate of insurance after award has been made and prior to the start of any business on City property. Said insured companies must be authorized to do business in the State of Florida and the City will not accept any com latest edition. 3. The City of Boynton Beach reserves the right, before awarding a Contract to require a Respondent to submit such evidence of qualifications as it may deem necessary, and may consider any evidence available to it of the financial, technical and other qualifications and abilities of a Respondent, including past performance (experience) with the City in making the award in the best interest of the City. City of Boynton Beach 034-2610-15/JMA Page 192 of 548 THE DOCUMENTS BEHIND THIS PAGE MUST ACCOMPANY PROPOSAL IN ORDER FOR SUBMITTAL TO BE CONSIDERED COMPLETE AND ACCEPTABLE City of Boynton Beach 034-2610-15/JMA Page 193 of 548 6)7432()28%'/23;0)(+)1)28 PROCUREMENT SERVICES 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6323 '32')77-32%-6)7)6:-')78334)6%8)%'%*%88,) RFQ Title: &3=2832&)%',0-&6%6= .1% RFQ Number: %46-0230%8)68,%241 Response Due: Responses will be publicly opened and recorded for acknowledgement of receipt in %TVMPRSPEXIVXLER41 Procurement Services, unless specified otherwise, on: 03'%08-1) and may not be withdrawn within ninety (90) days after such date and time Name of Vendor: Federal I.D. Number: A Corporation of the State of: Area Code: Telephone Number: Area Code: FAX Number: Mailing Address: City/State/Zip: Vendor Mailing Date: Authorized Signature Name Typed 23 City of Boynton Beach 034-2610-15/JMA THIS PAGE MUST BE SUBMITTED FOR RESPONSE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Page 194 of 548 6)7432()28759%0-*-'%8-3278%8)1)28 The undersigned certifies under oath the truth and correctness of all statements and of all answers to questions made hereinafter: SUBMITTED TO: City of Boynton Beach Procurement Services Division 100 E. Boynton Beach Boulevard Boynton Beach, Florida 33425 Check One Submitted By: Corporation Name: ______________________________________________ Partnership Address: ____________________________________________ Individual City, State, Zip: _______________________________________ Other Telephone No.: _______________________________________ Fax No.: ________________________ 1. State the true, exact, correct and complete name of the partnership, corporation, trade or fictitious name under which you do business and the address of the place of business. The correct name of the Respondent is: _____________________________________________________________ The address of the principal place of business is: _____________________________________________________________ _____________________________________________________________ 2. If Respondent is a corporation, answer the following: a. Date of Incorporation: _________________________________________ b. State of Incorporation: ________________________________________ c. President's name: ____________________________________________ d. Vice President's name: ________________________________________ e. Secretary's name: ____________________________________________ f. Treasurer's name: ___________________________________________ g. Name and address of Resident Agent: ____________________________ 3. If Respondent is an individual or a partnership, answer the following: City of Boynton Beach 034-2610-15/JMA THIS PAGE MUST BE SUBMITTED FOR RESPONSE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. Page 195 of 548 a. Date of organization: ________________ b. Name, address and ownership units of all partners: __________________________________________________________ __________________________________________________________ __________________________________________________________ c. State whether general or limited partnership: ________________________ 4. If Respondent is other than an individual, corporation or partnership, describe the organization and give the name and address of principals: ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ 5. If Respondent is operating under a fictitious name, submit evidence of compliance with the Florida Fictitious Name Statute. ________________________________________________________________ 6. How many years has your organization been in business under its present business name? _____________ Under what other former names has your organization operated? ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ 7. Indicate registration, license numbers or certificate numbers for the businesses or professions, which are the subject of this RFQ. Please attach certificate of competency and/or state registration. ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ 8. Have you personally inspected the site of the Library Sailfish Cafe? YES NO 9. List the pertinent experience of the key individuals of your organization (continue on insert sheet, if necessary) City of Boynton Beach 034-2610-15/JMA THIS PAGE MUST BE SUBMITTED FOR RESPONSE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. Page 196 of 548 ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ 10. State the name of the individual who will have personal supervision of the work: ________________________________________________________________ 11. State the names and addresses of all businesses and/or individuals who own an interest of more than five percent (5%) of the Respondent percentage owned of each such business and/or individual: ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ 12. State the names, addresses, and the type of business of all firms that are partially or wholly owned by Respondent: ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ 13. List and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by or against the Respondent, its parent or subsidiaries or predecessor organizations during the past five (5) years. Include in the description, the disposition of each such petition. ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ 14. List all claims, arbitrations, administrative hearings and lawsuits brought by or against the Respondent or its predecessor organization(s) during the last five (5) years. The list shall include all case names, case arbitration or hearing identification numbers, the name of the project which the dispute arose, and a description of the subject matter of the dispute. ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ City of Boynton Beach 034-2610-15/JMA THIS PAGE MUST BE SUBMITTED FOR RESPONSE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. Page 197 of 548 15. List and describe all criminal proceedings or hearings concerning business related offenses to which the Respondent, its principals or officers or predecessors organization(s) were defendants. ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ 16. Has the Respondent, its principals, officers or predecessors organization(s) been CONVICTED OF a Public Entity Crime, debarred or suspended from bidding by any government during the last five (5) years? If so, provide details. ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ The Respondent acknowledges and understands that the information contained in response to this Qualification Statement shall be relied upon by owner in awarding the contract and such information is warranted by Respondent to be true. The discovery of any omission or misstatement that materially affects the Respondent's qualifications to perform under the contract shall cause the owner to reject the proposal, and if after the award, to cancel and terminate the award and/or contract. (Signed)________________________________ (Title)__________________________________ Subscribed and sworn to before me This ______ day of _____________________, 2015 ________________________________ Notary Public (Signature) My Commission Expires: ______________ City of Boynton Beach 034-2610-15/JMA THIS PAGE MUST BE SUBMITTED FOR RESPONSE TO BE CONSIDERED COMPLETE AND ACCEPTABLE. Page 198 of 548 %(()2(% CITY OF BOYNTON BEACH FLORIDA RFQ TITLE: CONCESSIONAIRE SERVICES TO OPERATE A CAFÉ AT THE BOYNTON BEACH LIBRARY RESPONDENT: ______________________________________________ DATE SUBMITTED: _____________________________________________________ We propose and agree, if this submittal is accepted, to contract with the City of Boynton Beach, in the Contract Form, to furnish all services necessary to complete/provide the work specified by the Contract documents. Having studied the documents prepared by: CITY OF BOYNTON BEACH and having examined the cafe site, we propose to perform the work according to the Contract documents and the following addenda which we have received: %(()2(9123(%8)%(()2(912S(%8) 23%(()2(91;%76)')-:)(-2'322)'8-32;-8,8,-7&-( Page 199 of 548 %28-/-'/&%'/%**-(%:-8 STATE OF FLORIDA ) : SS COUNTY OF PALM BEACH ) I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein submitted will be paid to any employees of the City of Boynton Beach as a commission, kickback, reward of gift, directly or indirectly by me or any member of my integrator or by an officer of the corporation. By: NAME - SIGNATURE Sworn and subscribed before me this day of , 2015 Printed Information: NAME TITLE NOTARY PUBLIC, State of Florida at Large COMPANY 29 City of Boynton Beach 034-2610-15/JMA THIS PAGE MUST BE SUBMITTED FOR RESPONSE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Page 200 of 548 232'30097-32%**-(%:-83*6)7432()28 State of _____________________________) : County of____________________________) ________________________________________, being first duly sworn, deposes and says that: 1) He/She is ______________________ of ____________________________________,the (Title) (Name of Corporation or Integrator) Respondent that has submitted the attached RFQ: 2) He/She is fully informed respecting the preparation and contents of the attached submittal and of all pertinent circumstances respecting such submittal; 3) Said RFQ is genuine and is not a collusive or sham RFQ; 4) Further, the said Respondent nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Respondent, integrator or person to submit a collusive or sham RFQ in connection with the Contract for which the attached RFQ has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communications or conference with any other Respondent, integrator or person to fix the price or prices in the attached RFQ or of any other Respondent, or to fix any overhead, profit or cost element of the RFQ price or the RFQ price of any other Respondent, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage 'MX]SJ&S]RXSR&IEGL against the or any person interested in the proposed Contract; and 5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Respondent or any of its agents, representatives, owners, employees, or parties in interest, including this affiant. (Signed)________________________________ (Title)__________________________________ Subscribed and sworn to before me This ______ day of _____________________, 2015 ______________________________________ Notary Public (Signature) My Commission Expires: ______________ 30 City of Boynton Beach 034-2610-15/JMA THIS PAGE MUST BE SUBMITTED FOR RESPONSE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Page 201 of 548 '32*-61%8-323*1-236-8=3;2)(&97-2)77 This requested form is to be made a part of our files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Return this form to make it an official part of with your RFQ responses. Is your company a Minority Owned Business? ___________ ____________ Yes No ( ) AMERICAN INDIAN ( ) ASIAN ( ) BLACK ( ) HISPANIC ( ) WOMEN ( ) OTHER _______________________________________ (Specify) ( ) NOT APPLICABLE Do you possess a Certification qualifying your business as a Minority Owned Business? YES _____ NO _____ If YES, Name the Organization from which this certification was obtained and date: _________________________________________________________________ Issuing Organization for Certification ____________________________ Date of Certification 31 City of Boynton Beach 034-2610-15/JMA THIS PAGE MUST BE SUBMITTED FOR RESPONSE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Page 202 of 548 '32*-61%8-323*(69+*6));36/40%') IDENTICAL TIE SUBMITTALS Preference shall be given to businesses with drug-free workplace programs. Whenever two or more submittals which are equal with respect to price, quality, and service are received by the City of Boynton Beach or by any political subdivision for the procurement of commodities or contractual services, a submittal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie submittals will be followed if none of the tied vendors have a drug- free workplace program. In order to have a drug-free workplace program, a business shall: 1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) Give each employee engaged in providing the commodities or contractual services that are under submittal a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or contractual services that are under submittal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or- plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or y, any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. %WXLITIVWSREYXLSVM^IHXSWMKRXLIWXEXIQIRX-GIVXMJ]XLEXXLMWMRXIKVEXSVGSQTPMIWJYPP] [MXLXLIEFSZIVIUYMVIQIRXW : City of Boynton Beach 034-2610-15/JMA THIS PAGE MUST BE SUBMITTED FOR RESPONSE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Page 203 of 548 4%01&)%','3928=-274)'836+)2)6%0 %'/23;0)(+1)28 The Consultant is aware that the Inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of this Consultant Agreement, and in furtherance thereof may demand and obtain records and testimony from the Consultant and its subcontractors and lower tier subcontractors. The Consultant understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the Consultant or its subcontractors or lower tier subcontractors to fully cooperate with the Inspector General when requested may be deemed by the municipality to be a material breach of this contract justifying its termination. _______________________________ FIRM NAME By_____________________________ Title: ___________________________ Date: ___________________________ 33 City of Boynton Beach 034-2610-15/JMA THIS PAGE MUST BE SUBMITTED FOR RESPONSE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Page 204 of 548 78%8)1)283*23279&1-88%0 If you are not submitting a Response for this project, please complete and return this form to: PROCUREMENT SERVICES, City of Boynton Beach, 100 E. Boynton Beach Boulevard, P.O. Box 310, Boynton Beach, Florida 33425-0310. *EMPYVIXSVIWTSRHQE]VIWYPXMRHI PMWXJSVXLI'MX]SJ&S]RXSR&IEGL COMPANY NAME: ADDRESS: TELEPHONE: FAX: SIGNATURE: DATE: 6*52S.1% WE, the undersigned have declined to respond to because of the following reason(s): Scope of Services to include supplies is geared toward a specific brand or integrator only (explain below) Insufficient time to respond to the Invitation We do not offer the services outlined in the Scope Our product schedule would not permit us to perform Unable to meet the requirements of the Scope of Services Unable to meet bond/insurance requirements Scope of Services unclear (explain below) Other (specify below) REMARKS: 34 City of Boynton Beach 034-2610-15/JMA IF YOU ARE NOT SUBMITTING A BID, PLEASE COMPLETE FORM AND RETURN TO PROCUREMENT SERVICES. Page 205 of 548 A DRAFT CONTRACT AGREEMENT Page 206 of 548 (6%*8 6)59)78*3659%0-'%8-327 *36 '32')77-32%-6)7)6:-')78334)6%8)%'%*%88,)&3=2832&)%', 0-&6%6= CCCCCCCCCCCCCCCCCCCCCCCCCCCCC consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. PROJECT DESIGNATION. The Operator is retained by the City to perform Concessionaire services 6)59)78*3659%0-*-'%8-327*36'32')77-32%-6)7)6:-')783 in connection with the 34)6%8)%'%*%88,)&3=2832&)%',0-&6%6=PSGEXIHEX77IEGVIWX&PZH &S]RXSR&IEGL*PSVMHE 2. hereto, including the provision of all labor, materials, equipment and supplies. 3. LEASEHOLD PREMISES. The City agrees to lease to an Operator a portion of the designated City facility located at the Boynton Beach City Library. Location is at the North East corner, first floor of the new two story addition. The facility, a concrete structure of approximately 711 square feet, to include Boynton Beach, Florida and operated for the selling of food and beverages to library patrons and the general public. 4. TIME FOR PERFORMANCE. Work under this contract shall commence upon the giving of written notice by the City to the Operator to proceed. Operator shall perform all services and provide all work required pursuant to this operator for three (3) years from the date written notice is given to proceed, unless an extension of such time is granted in writing by the City. 5. PAYMENT. The Concessionaire shall pay the City a sum of___________ each month for the first twelve (12) months of the lease agreement. Subsequent payments each month shall be based on dated _______________. st a. Said payment shall be made and received by the City on or before the 1 day of each th and every month. A late fee of 15% will be charged if payment is received after the 5 day of the th month. Any monthly payment not received by the 25 day of the month shall be grounds for termination of the contract. b. Operator will keep accurate records of all sales and receipts through the use of electronic cash registers, which provide daily tapes and reports. The Operator will prepare a monthly report to the City and attach copies of daily tapes of each report. The City will have the right to inspect the books, records and inventories of the Operator at any given time. Monthly reports shall be due on the first of each month. c. Final payment of any balance due the City of the total contract price will be made promptly upon its ascertainment and verification by the City after the completion of concession services under this agreement and its acceptance by the City. d. Security deposit of $2,000.00 made by the Operator at time of award will be returned to Operator at the end of the lease, without interest, after determination that the Operator has 36 | Draft Page 207 of 548 fulfilled all terms of the lease and left the premises in adequate condition, as determined by the Library Director. e. agreement are to be kept available for inspection by representatives of the City and State for a period of three (3) years after the final payments. Copies shall be made available upon request. 6. OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications and other materials produced by the Operator in connection with the services rendered under this agreement shall be the property of the City. 7. COMPLIANCE WITH LAWS. Operator shall, in performing the services contemplated by this service agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this agreement. 8. INDEMNIFICATION. Operator shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including legal fees and costs, arising from injury or death to persons, including injuries, sickness, disease or act, omission or failure of the Operator. 9. INSURANCE. The Operator shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Boynton Beach as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within ten (10) days of notice of award and every year thereafter upon renewal for the duration of the contract. 10. INDEPENDENT CONTRACTOR. The Operator and the City agree that the Operator is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Operator nor any employee of Operator shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Operator, or any employee of Operator. 11. COVENANT AGAINST CONTINGENT FEES. The Operator warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Operator, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Operator, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 12Discrimination prohibited. The operator, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 37 | Draft Page 208 of 548 13. ASSIGNMENT. The Operator shall not sublet or assign any of the services covered by this agreement without the express written consent of the City. 13. NON-WAIVER. Waiver by the City of any provision of this agreement or any time limitation provided for in this agreement shall not constitute a waiver of any other provision. 14. TERMINATION. a. The City reserves the right to terminate this agreement thirty (30) days after delivery of written notice of such termination and reason (s) for the lease termination. b. In the event of the death of a member, partner or officer of the Operator, or any of its supervisory personnel assigned to the project, the surviving members of the Operator hereby agree to complete the work under the terms of this agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this agreement between surviving members of the Operator and the City, if the City so chooses. c. This lease agreement may be terminated immediately for default of monthly payment as stated in item # 5-A of this contract. d. This lease agreement may, at the option of the City, be terminated immediately if the Operator shall become insolvent or bankrupt, make an assignment for the benefit of creditors or be convicted of a crime or any other similar gross misconduct. 15. RENEWAL. The Finance Director may renew the contract, at the same terms, conditions, and prices, for two (2) additional one (1) year periods subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the City. 16. DISPUTES. Any dispute arising out of the terms or conditions of this agreement shall be adjudicated within the courts of Florida. Further, this agreement shall be construed under Florida Law. 17. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: City of Boynton Beach 100 E. Boynton Beach Blvd. Boynton Beach, Florida, 33435 Attn: Lori LaVerriere, City Manager Notices to Operator shall be sent to the following address: 18. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the Operator and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and Operator. 19. PUBLIC RECORDS The City of Boynton Beach is a public agency subject to Chapter 119, Florida Statutes. The . Effective July 1, 2013, Section 119.071, Fla. Stat., the contractor shall: 1. Keep and maintain public records that ordinarily and necessarily would be required by the City in 38 | Draft Page 209 of 548 order to perform the service; 2. Provide the public with access to such public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed that provided in chapter 119, Fla. Stat., or as otherwise provided by law; 3. Ensure that public records that are exempt or that are confidential and exempt from public record requirements are not disclosed except as authorized by law; and 4. Meet all requirements for retaining public records and transfer to the City, at no cost, all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt. All records stored electronically must be provided to the City in a format that is compatible with the information technology of the agency. Failure of the contractor to comply with the provisions set forth in this General Condition shall constitute a Default and Breach of the Agreement with the City. -2;-82)77;,)6)3* , the parties hereto have executed this Contract in multiple copies, each of which shall be considered an original on the following dates: DATED this _____ day of ________________________________________, 2015. CITY OF BOYNTON BEACH _________________________________ ________________________________ City Manager CONCESSIONAIRE Attest/Authenticated: __________________________________ Title _________________________________ (Corporate Seal) City Clerk Approved as to Form: Attest/Authenticated: ________________________________ _______________________________ Office of the City Attorney Secretary 39 | Draft Page 210 of 548 EXHIBIT B ` Page 211 of 548 ATTACHMENT Page 212 of 548 %88%',1)28 City of Boynton Beach Risk Management Department -2796%2')%(:-736=*361 Under the terms and conditions of all contracts, leases, and agreements, the City requires appropriate coverages listing the City of Boynton Beach as Additional Insured. This is done by providing a Certificate of Insurance listing the City as "Certificate Holder" and "The City of Boynton Beach is Additional Insured as respect to coverages noted." 238)%RMRWYVERGIGSRXVEGXSVFMRHIVQE]FIEGGITXIHEWTVSSJSJMRWYVERGIMJ'IVXMJMGEXIMWTVSZMHIHYTSR WIPIGXMSRSJZIRHSV The following is a list of types of insurance required of contractors, lessees, etc., and the limits 238)8LMWPMWXMWRSXEPPMRGPYWMZIERHXLI'MX]VIWIVZIWXLIVMKLXXSVIUYMVIEHHMXMSREP required by the City: X]TIWSJMRWYVERGISVXSVEMWISVPS[IVXLIWXEXIHPMQMXWFEWIHYTSRMHIRXMJMIHVMWO ------------------------------------------------------------------------------------------------------------------------------------------- 8=4)1-2-1910-1-876)59-6)( (Occurrence Based Only) ------------------------------------------------------------------------------------------------------------------------------------------- General Liability General Aggregate $ 1,000,000.00 Commercial General Liability Products-Comp/Op Agg. $ 1,000,000.00 Owners & Contractor's Protective (OCP) Personal & Adv. Injury $ 1,000,000.00 Liquor Liability Each Occurrence $ 1,000,000.00 Professional Liability Fire Damage (any one fire) $ 50,000.00 Employees & Officers Med. Expense (any one person) $ 5,000.00 Pollution Liability Asbestos Abatement Lead Abatement Broad Form Vendors Premises Operations Underground Explosion & Collapse Products Completed Operations Contractual Independent Contractors Broad Form Property Damage Fire Legal Liability ------------------------------------------------------------------------------------------------------------------------------------------- Automobile Liability Combined Single Limit $ 300,000.00 Any Auto Bodily Injury (per person) to be determined All Owned Autos Bodily Injury (per accident) to be determined Scheduled Autos Property Damage to be determined Hired Autos Trailer Interchange $ 50,000.00 Non-Owned Autos PIP Basic Intermodal ------------------------------------------------------------------------------------------------------------------------------------------- Garage Liability Auto Only, Each Accident $ 1,000,000.00 Any Auto Other Than Auto Only $ 100,000.00 Garage Keepers Liability Each Accident $ 1,000,000.00 Aggregate $ 1,000,000.00 ------------------------------------------------------------------------------------------------------------------------------------------- Excess Liability Each Occurrence to be determined Umbrella Form Aggregate to be determined ------------------------------------------------------------------------------------------------------------------------------------------- Worker's Compensation Statutory Limits Employer's Liability Each Accident $ 100,000.00 Disease, Policy Limit $ 500,000.00 Disease Each Employee $ 100,000.00 ------------------------------------------------------------------------------------------------------------------------------------------- Property Homeowners Revocable Permit $ 300,000.00 Builder's Risk Limits based on Project Cost ------------------------------------------------------------------------------------------------------------------------------------------- Other - As Risk Identified to be determined ------------------------------------------------------------------------------------------------------------------------------------------- INSURANCE ADVISORY FORM/13 Page 213 of 548 Page 214 of 548 Page 215 of 548 Page 216 of 548 Page 217 of 548 Page 218 of 548 Page 219 of 548 Page 220 of 548 Page 221 of 548 Page 222 of 548 Page 223 of 548 Page 224 of 548 Page 225 of 548 Page 226 of 548 Page 227 of 548 Page 228 of 548 Page 229 of 548 Page 230 of 548 Page 231 of 548 Page 232 of 548 Page 233 of 548 Page 234 of 548 Page 235 of 548 Page 236 of 548 Page 237 of 548 Page 238 of 548 Page 239 of 548 Page 240 of 548 Page 241 of 548 Page 242 of 548 Page 243 of 548 Page 244 of 548 Page 245 of 548 Page 246 of 548 Page 247 of 548 Page 248 of 548 6*5*36'32')77-32%-6)7)6:-')78334)6%8)%'%*%88,)&3=2832&',0-&6%6= "Offers from the vendors listed herein are the only offers RFQ DUE DATE: TUESDAY, APRIL 7, 2015 received timely as of the above receiving date and time. RFQ DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation, RFQ No.: 034-2610-15/JMA if any, are hereby rejected as late" VENDORS SUBWAY FRANCHISEE CPO QSR LLC 1665 SW 15th Street Boca Raton, FL 33486 Tel: (561) 504-9161 Contact: Claudio Po/Fre Ann Pittman E-mail: fpittman@subwaysfl.com ORIGINAL AND THREE COPIESYES SUBMITTED LETTER OF INTERESTYES SUBMITTED FIRM'S QUALIFICATIONSYES SUBMITTEDMENUS INCLUDED (INCLUDING SAMPLE MENU) RESPONDENT ACKNOWLEDGEMENT YES SUBMITTED RESPONDENT'S QUALIFICATIONYES STATEMENT SUBMITTED - SEE PG. 24-27 ADDENDA ACKNOWLEDGEMENT FORMYES/NONE SUBMITTED (IF APPLICABLE) ANTI-KICKBACK AFFIDAVITYES SUBMITTED NON COLLUSION AFFIDAVIT OF PRIMEYES RESPONDENT SUBMITTED MINORITY OWNED BUSINESSYES STATEMENT SUBMITTED Page 249 of 548 Page 1 6*5*36'32')77-32%-6)7)6:-')78334)6%8)%'%*%88,)&3=2832&',0-&6%6= "Offers from the vendors listed herein are the only offers RFQ DUE DATE: TUESDAY, APRIL 7, 2015 received timely as of the above receiving date and time. RFQ DUE TIME: 2:30 P.M. All other offers submitted in response to this solicitation, RFQ No.: 034-2610-15/JMA if any, are hereby rejected as late" VENDORS SUBWAY FRANCHISEE CPO QSR LLC 1665 SW 15th Street Boca Raton, FL 33486 Tel: (561) 504-9161 Contact: Claudio Po/Fre Ann Pittman E-mail: fpittman@subwaysfl.com CONFIRMATION OF DRUG FREE YES WORKPLACE SUBMITTED ACKNOWLEDGEMENT OF PBCYES INSPECTOR GENERAL SUBMITTED FEIN SUBMITTED46-3253249 STATUS:ACTIVE COMMENTS:Proposal from Real Estate and Franchise Sales Group and Franchisee Page 250 of 548 Page 2 Page 251 of 548 Page 252 of 548 Page 253 of 548 Page 254 of 548 '-8=,%006)786331%'')77-&-0-8=13(-*-'%8-327 "Offers from the vendors listed herein are the only offers BID DUE DATE: THURSDAY, APRIL 30, 2015 received timely as of the above receiving date and time. BID: DUE TIME: 2:30 P.M. CONFERENCE RM "B" CITY HALL All other offers submitted in response to this solicitation, BID No.: 043-4104-15/JMA if any, are hereby rejected as late" VENDORSANZCO, INC.HARTZELL CONSTRUCTION BLACK STREET ENTERPRISES, LLC 9671 Carousel Circle South2301 NW 33rd Court, Suite 112 535 NW Mercantile Place Boca Raton, FL 33434Port St. Lucie, FL 34986Pompano Beach, FL 33069 Tel: (561) 699-3602Tel: (772) 344-8201Tel: (954) 957-9761 Fax: (561) 807-7224Fax: (772) 334-8203Fax: (954) 957-9766 E-mail: jzak@anzcoinc.comE-mail: mgoodwin@myhartzell.com Contact: John ZakContact: Lionel J. DunbarContact: Edward Holman ORIGINAL AND THREE (3) COPIESYESYESYES SUBMITTED BID CHECK LIST SUBMITTEDYESYESYES BIDDER ACKNOWLEDGEMENTYESYESYES SUBMITTED ACKNOWLEDGEMENT OF ADDENDAYESYESYES SUBMITTED ACKNOWLEDGEMENT OF ADDENDUMNOYESYES NO. 1 SUBMITTED 0914791&-(463437%0 COMPUTER GENERATED HORIZONTAL BAR YESNONO CHART - PROJECT SCHEDULE BID BOND SUBMITTEDYES/Philadelphia IndemnityYES/Endurance Reinsurance YES/Endurance Reinsurance Insurance CompanyCorporation of AmericaCorporation of America STATEMENT OF BIDDER'S QUALIFICATIONSYESYESYES SUBMITTED BIDDER'S SITE INSPECTION CONFIRMATIONYESYESYES SUBMITTED - MANDATORY Page 255 of 548 Page 1 '-8=,%006)786331%'')77-&-0-8=13(-*-'%8-327 "Offers from the vendors listed herein are the only offers BID DUE DATE: THURSDAY, APRIL 30, 2015 received timely as of the above receiving date and time. BID: DUE TIME: 2:30 P.M. CONFERENCE RM "B" CITY HALL All other offers submitted in response to this solicitation, BID No.: 043-4104-15/JMA if any, are hereby rejected as late" VENDORSANZCO, INC.BLACK STREET ENTERPRISES, LLC HARTZELL CONSTRUCTION 9671 Carousel Circle South2301 NW 33rd Court, Suite 112 535 NW Mercantile Place Boca Raton, FL 33434Port St. Lucie, FL 34986Pompano Beach, FL 33069 Tel: (561) 699-3602Tel: (772) 344-8201Tel: (954) 957-9761 Fax: (561) 807-7224Fax: (772) 334-8203Fax: (954) 957-9766 E-mail: jzak@anzcoinc.comE-mail: mgoodwin@myhartzell.com Contact: John ZakContact: Lionel J. DunbarContact: Edward Holman NON COLLUSION AFFIDAVIT SUBMITTEDYESYESYES ANTI-KICKBACK AFFIDAVIT SUBMITTEDYESYESYES CONFIRMATION OF MINORITY OWNED YES/NOT A MINORITYYES/BLACK OWNEDYES/NOT A MINORITY BUSINESS SUBMITTEDOWNED BUSINESSBUSINESSOWNED BUSINESS CONFIRMATION OF DRUG FREE YESYESYES WORKPLACE SUBMITTED SAFETY PROGRAM COMPLIANCE YESYESYES SUBMITTED SCHEDULE OF SUBCONTRACTORSYES/ONEYES/ONEYES/FOUR SUBMITTED PALM BEACH COUNTY INSPECTORYESYESYES GENERAL ACKNOWLEDGEMENT SUBMITTED COMMENTS: Page 256 of 548 Page 2 '-8=,%006)786331%'')77-&-0-8=13(-*-'%8-327 "Offers from the vendors listed herein are the only offers BID DUE DATE: THURSDAY, APRIL 30, 2015 received timely as of the above receiving date and time. BID: DUE TIME: 2:30 P.M. CONFERENCE RM "B" CITY HALL All other offers submitted in response to this solicitation, BID No.: 043-4104-15/JMA if any, are hereby rejected as late" VENDORSMcTEAGUE CONSTRUCTION CO., INC.RPM GENERAL CONTRACTORS, INC. 624 SE Central Parkway680 NE 26th Court Stuart, FL 34994Pompano Beach, FL 33064 Tel: (772) 286-6100Tel: (954) 785-8900 Fax: (772) 386-7130Fax: (954) 785-4070 E-mail: mcteagueconstruct@att.netE-mail: rpmgcinc@aol.com Contact: Michael McTeagueContact: Robert P. McTeague, Jr. ORIGINAL AND THREE (3) COPIESYESYES SUBMITTED BID CHECK LIST SUBMITTEDNOYES BIDDER ACKNOWLEDGEMENTNOYES SUBMITTED ACKNOWLEDGEMENT OF ADDENDAYESYES SUBMITTED ACKNOWLEDGEMENT OF ADDENDUMYESYES NO. 1 SUBMITTED 0914791&-(463437%0 COMPUTER GENERATED HORIZONTAL BAR NOYES CHART - PROJECT SCHEDULE BID BOND SUBMITTEDYES/Ohio Casualty YES/Western Surety Insurance CompanyCompany STATEMENT OF BIDDER'S QUALIFICATIONSYESYES SUBMITTED BIDDER'S SITE INSPECTION CONFIRMATIONYESYES SUBMITTED - MANDATORY Page 257 of 548 Page 3 '-8=,%006)786331%'')77-&-0-8=13(-*-'%8-327 "Offers from the vendors listed herein are the only offers BID DUE DATE: THURSDAY, APRIL 30, 2015 received timely as of the above receiving date and time. BID: DUE TIME: 2:30 P.M. CONFERENCE RM "B" CITY HALL All other offers submitted in response to this solicitation, BID No.: 043-4104-15/JMA if any, are hereby rejected as late" VENDORSMcTEAGUE CONSTRUCTION CO., INC.RPM GENERAL CONTRACTORS, INC. 624 SE Central Parkway680 NE 26th Court Stuart, FL 34994Pompano Beach, FL 33064 Tel: (772) 286-6100Tel: (954) 785-8900 Fax: (772) 386-7130Fax: (954) 785-4070 E-mail: mcteagueconstruct@att.netE-mail: rpmgcinc@aol.com Contact: Michael McTeagueContact: Robert P. McTeague, Jr. NON COLLUSION AFFIDAVIT SUBMITTEDYESYES ANTI-KICKBACK AFFIDAVIT SUBMITTEDYESYES CONFIRMATION OF MINORITY OWNED NOYES/NOT A MINORITY BUSINESS SUBMITTEDOWNED BUSINESS CONFIRMATION OF DRUG FREE YESYES WORKPLACE SUBMITTED SAFETY PROGRAM COMPLIANCE YESYES SUBMITTED SCHEDULE OF SUBCONTRACTORSNOYES/TWO SUBMITTED PALM BEACH COUNTY INSPECTORYESYES GENERAL ACKNOWLEDGEMENT SUBMITTED COMMENTS: Page 258 of 548 Page 4 Page 259 of 548 Page 260 of 548 Page 261 of 548 Page 262 of 548 Page 263 of 548 Page 264 of 548 Page 265 of 548 Page 266 of 548 Page 267 of 548 Page 268 of 548 Page 269 of 548 Page 270 of 548 Page 271 of 548 Page 272 of 548 Page 273 of 548 Page 274 of 548 Page 275 of 548 Page 276 of 548 Page 277 of 548 Page 278 of 548 Page 279 of 548 Page 280 of 548 Page 281 of 548 Page 282 of 548 Page 283 of 548 Page 284 of 548 Page 285 of 548 Page 286 of 548 Page 287 of 548 Page 288 of 548 Page 289 of 548 Page 290 of 548 Page 291 of 548 Page 292 of 548 Page 293 of 548 Page 294 of 548 Page 295 of 548 Page 296 of 548 Page 297 of 548 Page 298 of 548 Page 299 of 548 Page 300 of 548 Page 301 of 548 Page 302 of 548 CityofBoyntonBeach Recreation&ParksDepartment FACILITYandPARKS FACILITYandPARKS GUIDE GUIDE P.O.Box310 BoyntonBeach,FL334250310 recdept@bbfl.us www.boyntonbeach.org/recreation Page 303 of 548 ,-7836=3*&3=2832&)%',1)136-%04%6/ &S]RXSR1IQSVMEP4EVO[EWRSXSVMKMREPP]S[RIHF]XLI'MX]FYX[EWEZEGERXTMIGISJPERH[LIVITISTPI [IVIFYV]MRKXLIMVJEQMP]QIQFIVW8LITVSTIVX][EWEGUYMVIHMRXLIvWJVSQXLIHIZIPSTIVSJ,MKL4SMRX 8LIGIQIXIV]HIZIPSTQIRXFIKERFIJSVI0MXXPI0IEKYI4EVO -RXLIIEVPMIV IEWXIVR WIGXMSRWSJXLIGIQIXIV]XLIKVEZIWXSRIWEVIEPPWXERHMRKYTVMKLX-RXLIPEXXIV [IWXIVR WIGXMSRWXLILIEHWXSRIWEVIEPPKVSYRHPIZIPWSXLEXQEMRXIRERGIMWWEJIVERHQSVIIJJMGMIRX8LIVIEVIWSQI YRQEVOIHKVEZIWXLEXKSFEGOXSXLIIEVP]TEVXSJXLIPEWXGIRXYV]8LIVIEVIRSVIGSVHWJVSQFIJSVIXLIXMQIXLI 'MX]EGUYMVIHXLITVSTIVX]I\GITXF]VIZMI[MRKXLII\MWXMRKKVEZIWXSRIW8LIGIQIXIV][EWRSXWIKVIKEXIHFYX SJXIR%JVMGER%QIVMGERWLEHXSFYV]XLIMVHIEHEXRMKLX8LIVIEVIWXSVMIWXLEX7IEGVIWX&SYPIZEVHI\XIRWMSR HMWXYVFIHWSQISJXLIKVEZIW 8LIRI[IVWIGXMSRWSJXLIGIQIXIV]EVIEPPTPEXXIHERHTPSXWEVIWSPHZMEXLI'MX]'PIVOvW3JJMGI%TSVXMSRSJ XLIQSRI]KSIWXSXLI4IVTIXYEP'EVI*YRHXSQEMRXEMRXLITEVO8LIVIMWEGLMPHVIRvWWIGXMSRSJXLITEVO[MXLE WXERHMRKQSRYQIRXMRXLIQMHHPIXLEXVITVIWIRXWEPPXLIGLMPHVIR JSVXLSWI[LSGSYPHRvXEJJSVHQSRYQIRXW MR XLEXWIGXMSR8LIWXEXYI[EWHIWMKRIHF]EVXMWX'SRVEH4MGOIP[LSLEHEWXYHMSMRXS[R &]XLIGIQIXIV][EWEPQSWXJYPP8LI'IQIXIV]LEWFIIRVITPEXXIHX[MGIWMRGIXLIREHHMRKEREHHMXMSREP KVEZIWMXIW -RXLIQEYWSPIYQSTIRIH8LI,YVJSVH'LETIPMWREQIHEJXIVEJSVQIV'IQIXIV]&SEVHQIQFIV8LI 'MX]S[RWERHQEMRXEMRWXLIFYMPHMRK 6IGSVHOIITMRKMWLERHPIHF]XLI'MX]'PIVOW3JJMGI8LI4EVOW(MZMWMSRMWVIWTSRWMFPIJSVEPPRSVQEPKVSYRHW QEMRXIRERGIEW[IPPEWKVEZISTIRMRKERHGPSWMRKWERHQEYWSPIYQIRXSQFQIRXW Updated 12/2012 Page 304 of 548 774 774 %6%-17%6/ %6%-17%6/ XL 2;'SYVX 8]TI 7TIGMEP9WI %GVIEKI 4'2 TEVGIPW SRJMPIMR4EVO%GVIEKI(SGYQIRXEXMSRFSSO &YMPX 6IRSZEXMSRW &EWIFEPP7SJXFEPP*MIPH&EWOIXFEPP'SYVX 2 – lighted &EXXMRK'EKI&&5+VMPPW 3 &IEGL&IRGLIW &MG]GPI4EXL&MOI6EGO &SEVH[EPO&SEX6EQT(SGO &SGGI'SYVX'IQIXIV] 'SRGIWWMSR&YMPHMRK'VMGOIX4MXGL (VMROMRK*SYRXEMR)PIGXVMGEP3YXPIX *PEK4SPI*MWLMRK4MIV *MXRIWW8VEMP*SSXFEPP*MIPH 1 - 1/4 mile, no exercise stations +EVFEKI'ER+E^IFS Available +]QREWMYQ,SVWIWLSI'SYVX Sunrise – Sunset (lighted ,SYVW-VVMKEXMSR Yes – well water facilities open until 10:00 p.m.) /MSWO0MJIKYEVH8S[IV 0MKLXMRK1IIXMRK7TEGI Yes – throughout 1SRSJMPEQIRX&S\2EXYVI4VIWIVZI 2EXYVI8VEMP3TIR4PE]%VIE Yes 64 spaces 4EVOMRK4EZMPMSR 2 (63 regular; 1 handicapped) 4MGRMG8EFPI4PE]KVSYRH Available 4SSP6EGUYIXFEPP'SYVX 4 – lighted 6IGVIEXMSR&YMPHMRK6IRXEP7LIPXIV 6IWXVSSQW7ERH&S\ 1 7SGGIV*MIPH8IRRMW'SYVX 2 (hard) Yes – Mahogany, Sabal 8VIIW8YVJ Yes – St. Augustine, Bahia Palm, Washingtonian Palm :SPPI]FEPP'SYVX;EXIV ;EXIV7TMKSX;MWLMRK;IPP 'SQQIRXW 4EVOMWEHNEGIRXXS7EVE7MQW1IQSVMEP'IQIXIV] Page 305 of 548 ,-7836=3*7%6%7-174%6/ 8LI7EVE7MQW4EVOERH7EVE7MQW'IQIXIV]TVSTIVX][IVISVMKMREPP]TYVGLEWIHMRGSRNYRGXMSR[MXL4EPQ &IEGL'SYRX](MZMWMSRSJ,SYWMRKERH'SQQYRMX](IZIPSTQIRX(MZMWMSRXLVSYKLXLIMV'SQQYRMX] (IZIPSTQIRX&PSGO+VERX '(&+ JYRH8LIJMVWXTLEWISJHIZIPSTQIRXXSSOTPEGIMR-RXLI4EPQ &IEGL'SYRX](MZMWMSRSJ,SYWMRKERH'SQQYRMX](IZIPSTQIRXXVERWJIVVIHX[SZEGERXFYMPHMRKWSRXLIWSYXL XL WMHISJ2;%ZIRYIXSXLI'MX]XSMRGSVTSVEXIEWTEVXSJXLITEVO 4EVXSJXLIYRHIZIPSTIHTEVOEX7EVE7MQW[EWHIWMKREXIHEWEGIQIXIV]MRXLIIEVP]v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pdated 12/2012 Page 306 of 548 Page 307 of 548 Page 308 of 548 7KH&LW\RI%R\QWRQ%HDFK City Clerk's Office 100 E BOYNTON BEACH BLVD BOYNTON BEACH FL 33435 (561) 742-6060 FAX: (561) 742-6090 E-mail: prainitoj@ci.boynton-beach.fl.us www.boynton-beach.org MEMORANDUM TO: Jeff Livergood Director of Public Works FROM: Janet M. Prainito City Clerk DATE: April 1, 2015 COPY TO: Chris Roberts, Dwight Saulter SUBJECT: Issues addressed by Cemetery Board The Cemetery Board meets quarterly. Since 2012, issues addressed by the board members at Recommended to the City Commission a rewording of Cemetery Rules & Regulations #1-M to include a fee of $75 for Mausoleum transfers and a language change to clarify buy-backs by the City at the Mausoleum; Recommended to the City Commission a change to the Cemetery Rules & Regulations to allow the overtime fee to begin at 2:00 p.m. rather than 2:30 p.m.; Recommended to the City Commission fees of $50 and $20 for replacement of large and small vases at the Mausoleum; and rights of inurnment at the Mausoleum. In 2014, the former chair of the board raised the issue of developing ways to generate revenue for the Cemetery and increasing the landscaping Those two issues were tabled and remain on the table at this time until after the City Commission discusses the future of the cemetery at their Strategic Planning sessions. C:\Users\livergoodj\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\FLLH9AFO\Cemetery Board Issues.docx Page 309 of 548 238-')830383;2)67-2&3=2832&)%',192-'-4%0')1)8)6-)7 6YPIWERH6IKYPEXMSRW6IZMWIHEWSJ6 +)2)6%0 1.Lot owners shall not allow interments to be made in their lots for remuneration; nor shall any transfer, assignment, or conveyance of any lot or any interest therein be valid without the consent in writing of the City of Boynton Beach and same endorsed upon such transfer, assignment or conveyance. No transfer, assignment, or conveyance of a lot can be made after an actual interment in it, except with the consent of the City of Boynton Beach after the body is lawfully removed therefrom. No disinterment shall be allowed except by the consent of the Board of Governors and upon written request of the owner or owners of the lot and in every case shall only be made by the proper authorities. (NOTE: Authorized disinterment and shipment of body may be made only by a licensed funeral director licensed in Florida to another licensed funeral director at final disposition.) City disinterment forms shall accompany all disinterments.) 2.The City of Boynton Beach is reluctant to interfere with the tastes of individuals in regard to the style of their improvements at the cemetery; but in the interest of the whole and all cemetery lot owners, it reserves to itself the right of preventing or removing any erection, enclosure, monument, inscription, tree or shrub which is inconsistent with the purpose of these rules and which the City considers injurious to the grounds. Under no circumstances will lots be allowed to have on them growing or live plants, trees, or bushes directly planted in the ground and such will be removed by City employees. 3.In addition to the grave marker, there will be a limit of three items placed on a grave site. In general, these three items can be those chosen by the owner, but must be able to be moved with one hand and flowers must be in a container that has a solid base not to exceed 18 inches in height so that it will easily stand erect or in a container with a point on the bottom that is easily stuck into the ground. These items must be tastefully placed at gravesites. No glass vases or figurines will be permitted. Employees will, for cemetery maintenance purposes, move and replace these items with care, but the City does not accept responsibility for replacing broken items unless there is a clear negligence on the part of the City employees. (NOTE: City employees may remove any item placed on a gravesite that becomes untidy or unsightly to the appearance of the Cemetery.) 4. Lot enclosures of any kind are prohibited. No mounds are permitted over graves. The grade of all lots will be determined by the Board of Governors. 5.No person shall be allowed to perform any modification or installation of a monument or marker on a lot without authorization from the City. No marker shall be accepted by the City without prior authorization of the City. 6.All excavations shall be made by the City, unless otherwise approved by the City. Installation of markers must be approved by the City. C:\Users\livergoodj\Desktop\Cemetery Report\Cemetery Rules - Correct Version as of 05-14-14 (3).docx Page 310 of 548 7.The length and width of the marker can vary depending on the size of the plot. If the marker is to - nd made of solid marble, granite or, if the marker is be properly attached to the bronze marker. Markers cannot be constructed of separate pieces of material laminated, glued or attached in any granite or concrete. 8.All temporary grave markers will be allowed for a period of six months from date of burial. Temporary markers will be removed by cemetery workers after that time. 9.All urns, vases, or grave markers damaged or lost will not be the responsibility of the cemetery unless there is clear negligence on the part of City employees. The use of a concrete (at 10. Casket must be encased in an outer burial container made of concrete. minimum) urn vault for cremated remains (cremains) in Boynton Beach Memorial Park shall be required. The cost of the vault will be borne by the funeral director. 11. The Board of Governors from time to time may initiate and recommend the laying out, altering or closing of such avenues or walks and make such rules and regulations for the government and improvement of the cemetery as it may deem requisite and proper, subject to City Commission approval. 12. No purchaser shall be entitled to a deed to any lot nor will a burial be permitted in any lot until all accounts relating thereto and due the City are paid. 13. Lots, if not needed, may be returned to the City for a refund of the purchase price less 20 percent. The deed must be surrendered. No sign indicating that a lot is "For Sale" will be permitted on the grounds. 14. On Memorial Day, Veterans' Day and other national holidays, the Veterans' organizations may 15. No money should be paid to any person in the employ of the City for services or attention, other than their salaries and wages paid by the City. 16. Human remains only shall be buried in any municipal cemetery. 17. In an adult grave, the following will be permitted, at the discretion of the Parks Superintendent: a. One (1) casket, plus two (2) cremains Of the two cremains, one must be an immediate family member of the individual buried in the casket; or b. Three (3) cremains. Of the three cremains, two must be immediate family members. For purposes of these Rules and Regulations, an immediate family member shall be defined as an individual who is related by blood, marriage or adoption. C:\Users\livergoodj\Desktop\Cemetery Report\Cemetery Rules - Correct Version as of 05-14-14 (3).docx Page 311 of 548 18. No more than three (3) markers will be permitted per adult grave. The markers will run consecutively beginning at the head of the plot. A second marker would be placed directly below the first and a third marker would be placed directly below the second. At no time will more than three (3) markers be permitted. In the Replat section, two (2) cremains will be permitted in a cremains plot. No more than two markers will be permitted on a cremains plot in the Replat section. 19. Services that extend beyond the normal workday. shall be charged for staff time according to the 20. Disinterments/disentombments are restricted to the hours of 8:30 a.m. to 10:30 a.m. Special accommodations for hours other than those stated are subject to the approval of the Parks Manager. 21. for a burial service or entombment on the weekend (Saturday and Sunday) or 48 hours in advance on weekdays unless otherwise approved by the Parks Manager or his designee. 22. Payment must be made in full by 12:00 Noon on Thursday for a weekend (Saturday and Sunday) or 48 hours in advance of a weekday burial service or entombment service. 23. If the funeral director will not assume responsibility for payment of the invoice, the fees must be paid in full by the family 48 hours in advance of the burial or entombment service. 24. A fee of $200 will be charged if the funeral director and/or family arrive at the cemetery more than 30 minutes in advance of the scheduled service. If an earlier than scheduled arrival is anticipated, the funeral director and/or family must contact cemetery staff in an effort to work out the details of the arrival. 25. A fee of $200 will be charged for each half-hour (30 minutes) of delay from the scheduled arrival time of the funeral. If a later than scheduled arrival is anticipated, the funeral director and/or family must contact cemetery staff in an effort to work out the details of the arrival. C:\Users\livergoodj\Desktop\Cemetery Report\Cemetery Rules - Correct Version as of 05-14-14 (3).docx Page 312 of 548 MAUSOLEUM 1-M. Mausoleum Crypts or Niches - Prior to inurnment/entombment, an owner may transfer or resell the mausoleum crypt or niche provided the owner first obtains the written consent of the City of Boynton Beach. Such consent shall be given automatically provided that the new purchaser's name, address and phone number are on file with the City Clerk and an administrative fee equal to the cost of relettering the mausoleum, crypt, or niche is paid in full to the City of Boynton Beach. After inurnment/entombment, resale or transfer of ownership shall be allowed. The City of Boynton Beach may purchase the crypt or niche at a cost of 50% of the original purchase price paid for the crypt or niche and provided that disinurnment/disentombment has occurred and implemented by the proper authorities. No disinurnment/disentombment shall be allowed except by the consent of the Cemetery Board following written request by the owner or owners of the crypt/niche and in every case shall only be made by the proper authorities. (NOTE: Authorized disinurnment/disentombment and shipment of body or remains may be made only by a licensed funeral director licensed in Florida to another licensed funeral director at terminal point.) When a crypt or niche was originally sold, the City of Boynton Beach received 15% of the original sales price. A transfer fee of $75 will be charged when a previously purchased crypt or niche is resold. The City will buy-back unused crypts or niches at 80% of the original contract price 2-M. The City reserves to itself the right to approve any erection, enclosure, monument, inscription, tree or shrub. 3-M. All identification information including letters and emblems on crypts and niches shall be inscribed by engraving. The cost of new crypt or niche inscription fees shall be paid at time of interment. Existing bronze letters shall be replaced with inscription by the City. Replacement inscription shall be done at no cost to the owner of the crypt or niche, but shall be paid from the Perpetual Care Fund. If existing bronze emblems are damaged, replacement of an existing bronze emblem 4-M. All flowers must be placed in an approved vase Approved vases include crypt-front vases or bronze vases previously approved by the City. Fresh flowers can remain for a maximum period of three (3) days. No artificial flowers, except silk flowers, are permitted in or around Mausoleum buildings. One (1) vase per crypt/niche will be allowed. Employees will, for maintenance purposes, move and replace these items with care, but the City does not accept responsibility for replacing broken items unless there is a clear negligence on the part of the City employees. After the third day, or in the case of silk flowers, when the Cemetery Sexton determines that the flowers have become unsightly, said flowers shall be removed and disposed of. walkways in the Mausoleum. (City employees may remove any item placed on a crypt/niche site that becomes untidy or unsightly, in the sole and absolute discretion of the City. Paper items, C:\Users\livergoodj\Desktop\Cemetery Report\Cemetery Rules - Correct Version as of 05-14-14 (3).docx Page 313 of 548 envelopes, memorabilia or photographs shall be allowed for two days. 5-M. No person shall be allowed to perform any modification on anything without written permission from the City. No money should be paid to any person in the employ of the City for services or attention, other than their salaries and wages paid by the City. 6-M. All original sales of mausoleum crypts or niches shall be originated by the City of Boynton Beach. The City of Boynton Beach shall then forward an executed request for the issuance of a certificate of ownership within 30 days which shall include the purchaser's complete name, address and phone number. Upon receipt of a request for the issuance of a certificate of ownership, the City shall issue a certificate of ownership and forward it to the purchaser within 14 days. There shall be no fee for issuance for the certificate of ownership. 7-M. Any veterans' organization may erect a flag and/or memorial at the entrance to the Mausoleum Chapel on Memorial Day. 8-M. The Cemetery Board from time to time may recommend the altering of the Rules and Regulations for the government and improvement of the Mausoleum as it may deem requisite and proper, subject to City Commission approval. All Rules and Regulations shall be applied prospectively from the date of adoption. No Rule or Regulation shall be construed in a manner which would negate or alter any contractual right between Boynton Beach. and any party to a purchase agreement with Boynton Beach. 9-M. As of April 20, 2004, the date of adoption of Resolution No. R04-065, on all new sales, the bodies placed in the Mausoleum must be embalmed. On previously purchased crypts, if a person does not wish to be embalmed, the body must be placed in a Ziegler case. Plastic trays must be placed under the casket on all entombments in the Mausoleum, whether the bodies are embalmed or not. The funeral home will bear the cost of the Ziegler cases and plastic trays, but will pass that cost on to the purchaser. Human remains being placed for entombment shall be in a gasketed metal casket for Mausoleum usage. 10-M. Vases may be purchased only by the property owner or their survivors directly from the City of Boynton Beach Approved by Resolution #R12-032 on 04/17/12 C:\Users\livergoodj\Desktop\Cemetery Report\Cemetery Rules - Correct Version as of 05-14-14 (3).docx Page 314 of 548 Page 315 of 548 Page 316 of 548 Page 317 of 548 Page 318 of 548 Page 319 of 548 Page 320 of 548 Page 321 of 548 Page 322 of 548 Page 323 of 548 Page 324 of 548 Page 325 of 548 Page 326 of 548 Page 327 of 548 Page 328 of 548 Page 329 of 548 Page 330 of 548 Page 331 of 548 Page 332 of 548 Page 333 of 548 Page 334 of 548 Page 335 of 548 Page 336 of 548 Page 337 of 548 Page 338 of 548 Page 339 of 548 Page 340 of 548 Page 341 of 548 Page 342 of 548 Page 343 of 548 Page 344 of 548 Page 345 of 548 Page 346 of 548 Page 347 of 548 Page 348 of 548 Page 349 of 548 Page 350 of 548 Page 351 of 548 Page 352 of 548 Page 353 of 548 Page 354 of 548 Page 355 of 548 Page 356 of 548 Page 357 of 548 Page 358 of 548 Page 359 of 548 Page 360 of 548 Page 361 of 548 Page 362 of 548 Page 363 of 548 Page 364 of 548 Page 365 of 548 Page 366 of 548 Page 367 of 548 Page 368 of 548 Page 369 of 548 Page 370 of 548 Page 371 of 548 Page 372 of 548 Page 373 of 548 Page 374 of 548 Page 375 of 548 Page 376 of 548 Page 377 of 548 Page 378 of 548 Page 379 of 548 Page 380 of 548 Page 381 of 548 Page 382 of 548 Page 383 of 548 Page 384 of 548 Page 385 of 548 Page 386 of 548 Page 387 of 548 Page 388 of 548 Page 389 of 548 Page 390 of 548 Page 391 of 548 Page 392 of 548 Page 393 of 548 Page 394 of 548 Page 395 of 548 Page 396 of 548 Page 397 of 548 Page 398 of 548 Page 399 of 548 Page 400 of 548 Page 401 of 548 Page 402 of 548 Page 403 of 548 Page 404 of 548 Page 405 of 548 Page 406 of 548 Page 407 of 548 Page 408 of 548 Page 409 of 548 Page 410 of 548 Page 411 of 548 Page 412 of 548 Page 413 of 548 Page 414 of 548 Page 415 of 548 Page 416 of 548 Page 417 of 548 Page 418 of 548 Page 419 of 548 Page 420 of 548 Page 421 of 548 Page 422 of 548 Page 423 of 548 Page 424 of 548 Page 425 of 548 Page 426 of 548 Page 427 of 548 Page 428 of 548 Page 429 of 548 Page 430 of 548 Page 431 of 548 Page 432 of 548 Page 433 of 548 Page 434 of 548 Page 435 of 548 Page 436 of 548 Page 437 of 548 Page 438 of 548 Page 439 of 548 Page 440 of 548 Page 441 of 548 Page 442 of 548 Page 443 of 548 Page 444 of 548 Page 445 of 548 Page 446 of 548 Page 447 of 548 Page 448 of 548 Page 449 of 548 Page 450 of 548 Page 451 of 548 Page 452 of 548 Page 453 of 548 Page 454 of 548 Page 455 of 548 Page 456 of 548 Page 457 of 548 Page 458 of 548 Page 459 of 548 Page 460 of 548 Page 461 of 548 Page 462 of 548 Page 463 of 548 Page 464 of 548 Page 465 of 548 Page 466 of 548 Page 467 of 548 Page 468 of 548 Page 469 of 548 Page 470 of 548 Page 471 of 548 Page 472 of 548 Page 473 of 548 Page 474 of 548 Page 475 of 548 Page 476 of 548 Page 477 of 548 Page 478 of 548 Page 479 of 548 Page 480 of 548 Page 481 of 548 Page 482 of 548 Page 483 of 548 Page 484 of 548 Page 485 of 548 Page 486 of 548 Page 487 of 548 Page 488 of 548 Page 489 of 548 Page 490 of 548 Page 491 of 548 Page 492 of 548 Page 493 of 548 Page 494 of 548 Page 495 of 548 Page 496 of 548 Page 497 of 548 Page 498 of 548 Page 499 of 548 Page 500 of 548 Page 501 of 548 Page 502 of 548 Page 503 of 548 Page 504 of 548 Page 505 of 548 Page 506 of 548 Page 507 of 548 Page 508 of 548 Page 509 of 548 Page 510 of 548 Page 511 of 548 Page 512 of 548 Page 513 of 548 Page 514 of 548 Page 515 of 548 Page 516 of 548 Page 517 of 548 Page 518 of 548 Page 519 of 548 Page 520 of 548 Page 521 of 548 Page 522 of 548 Page 523 of 548 Page 524 of 548 Page 525 of 548 Page 526 of 548 Page 527 of 548 Page 528 of 548 Page 529 of 548 Page 530 of 548 Page 531 of 548 Page 532 of 548 Page 533 of 548 Page 534 of 548 Page 535 of 548 Page 536 of 548 Page 537 of 548 Page 538 of 548 Page 539 of 548 Page 540 of 548 Page 541 of 548 Page 542 of 548 Page 543 of 548 Page 544 of 548 Page 545 of 548 Page 546 of 548 Page 547 of 548 Page 548 of 548