Agenda 10-15-15Thursday, October 15, 2015
Quarterly Annual Board Meeting 5:00 p.m.
Conference Room
South Central Regional
RULES FOR PUBLIC PARTICIPATION
PUBLIC COMMENT: South Central Regional's Board meetings are business meetings and the right to
limit discussion rests with the Board. Generally, remarks by an individual will be limited to three
minutes or less. The Chairperson, presiding officer or a consensus of the Board has discretion to adjust
the amount of time allocated.
Public comment shall be allowed as follows
A. Comments and Inquiries on Non - Agenda and Agenda Items (excluding public hearing or quasi -
judicial hearing items) from the Public: Any citizen is entitled to be heard concerning any matter
within the scope of jurisdiction of the Board under this Section. The Board may withhold
comment or direct the Executive Director to take action on requests or comments.
B. Public Hearings /Quasi- Judicial Hearings: Any citizen is entitled to speak on items under these
Sections at the time these items are heard by the Commission.
2. SIGN IN SHEET: Prior to the start of the Board Meeting, individuals wishing to address the Board should
sign in on the sheet located on the conference room table when entering the conference room. If you are
not able to do so prior to the start of the meeting, you may still address the Board. The primary purpose
of the sign -in sheet is to assist staff with record keeping. Therefore, when you stand to speak, please
complete the sign -in sheet if you have not already done so.
ADDRESSING THE BOARD: At the appropriate time, please stand and state your name and address for
the record. All comments must be addressed to the Board as a body and not to individuals. Any person
making impertinent or slanderous remarks or who becomes boisterous while addressing the Board, shall
be barred by the presiding officer from speaking further, unless permission to continue or again address
the Board is granted by a majority vote of the board members present.
APPELLATE PROCEDURES
Please be advised that if a person decides to appeal any decision made by the Board with respect to any matter
considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and
evidence upon which the appeal is based. The Board neither provides nor prepares such record.
The Board will furnish auxiliary aids and services to afford an individual with a disability an opportunity to
participate in and enjoy the benefits of a service, program, or activity conducted by the Board. Contact
the Executive Director at 561- 272 -7061, 24 hours prior to the event in order for the Board to
accommodate your request.
1801 North Congress Avenue, Delray Beach, Florida 33445
Phone: 561 - 272 -7061 • Fax: 561 - 265 -2357
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October 15, 2015 AGENDA Page 1 of 3
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1. ROLL CALL
2. APPROVAL OF MINUTES
A. ANNUAL QUARTERLY BOARD MEETING JULY 16, 2015
B. SEPTEMBER 1, 2015 SPECIAL BOARD MEETING.
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2. COMMENTS AND INQUIRIES ON AGENDA AND NON - AGENDA ITEMS FROM THE
PUBLIC:
A. Informational Items by the Members of the Board
B. From the Public
INDIVIDUAL SPEAKERS WILL BE LIMITED TO THREE - MINUTE
PRESENTATIONS (at the discretion of the Chair, this three - minute allowance
may need to be adjusted depending on the level of business coming before the
Board)
4. AGENDA APPROVAL
5. CONSENT AGENDA
A. Accept written report of Purchase Orders under $25,000 written July 17, 2015
through September 30, 2015.
B. Accept Quarterly Purchasing Card Usage Report.
C. Accept the Quarterly Asset Removal Report
6. AWARD OF BIDS AND CONTRACTS OVER $25,000:
A. Piggybacking of the Polymer (CLARIFLOCO) with City of West Palm Beach for
one (1) year beginning October 1, 2015 through September 30, 2016 at a rate of
$0.96 per pound - budgeted 455,000 pounds for a total amount of $436,800.00.
South Central Regional Blanket Purchase Order Number 15642.
B. Approval of Marcum LLP Addendum to the Engagement Letter dated
January 10, 2012 of the Engagement of Marcum LLP in the amount of not -to-
exceed $6,000. This Addendum is for additional procedures that will be
performed to roll - forward our audit to a current date for issuance as a result of
this known fraud as well as incorporate the OGI report into their audit workpapers
with the related documentation. This brings their total contract amount to
$45,800.00.
October 15, 2015 AGENDA Page 2 of 3
C. Authorization to piggyback with B &D Technologies on Broward County's contract
for the 800 Series VFD's to replace the VFD Drive on the Dewatering Centrifuge.
Total amount for this drive is $11,907.17. This piggyback agreement will allow
South Central to purchase additional 800 Series in the future at the lower price.
D. Give authorization to the Interim Executive Director to reject the Bid submitted
from B & D Technologies for the Effluent VFD Replacement - Pre - purchase the
amount of the Bid was $256,958.00.
E. Give authorization to the Interim Executive Director to approve and enter into
agreement with South Florida Utilities, Inc. for the Emergency Generator
Emissions Reduction Upgrades. South Florida Utilities, Inc. was the lowest
responsible bidder. The amount of the bid was $345,982.00.
7. EXECUTIVE DIRECTOR'S REPORT
[PRESENTATION TO BE HANDED OUT AT MEETING]
A. Plant Operations Metrics
B. Review of Revenue and Expenditures
C. OIG Audit Summary
D. Personnel Update
E. Updating the Application for Employment to remove the question of being
convicted of a crime.
F. Discussion on changing the date of the Quarterly Board Meetings.
8. BOARD ATTORNEY'S REPORT
10. ADJOURNMENT
11. FUTURE ITEMS
October 15, 2015 AGENDA Page 3 of 3