Minutes 10-26-15
MINUTES OF THE RECREATION AND PARKS BOARD MEETING HELD IN
INTRACOASTAL PARK CLUBHOUSE, 2240 N. FEDERAL HIGHWAY
BOYNTON BEACH, FLORIDA, ON MONDAY, OCTOBER 26, 2015, AT 6:30 P.M.
PRESENT:
Elizabeth Pierce-Roe, Chair Wally Majors, Recreation and Parks Director
Catherine Scantlan, Vice Chair Glenda Hall, Forestry and Grounds Manager
Michael Byrd
Jeffrey Fromknecht
Charles Kanter
Julie Mondello, Alternate
Daniel Schapiro, Alternate
ABSENT
:
Robert Lapin
Renee Stern
GUEST:
Commissioner Mack McCray
I. CALL TO ORDER
Chair Pierce-Roe called the meeting to order at 6:40 p.m.
II. ATTENDANCE
Roll was called, and a quorum was present.
III. APPROVAL OF MINUTES
Motion
made by Mr. Kanter, seconded by Ms. Mondello, to approve the minutes of the
September 28, 2015, meeting as presented. Motion not brought to a vote.
IV. UNFINISHED BUSINESS
A. Board Member Participation from Remote Location
Mr. Majors reported that the City Attorney advised that a member may participate
remotely, but they cannot count toward establishing a quorum. They can vote, but their
vote has to be audible to everyone, including members of the public. Mr. Majors said it
may require additional time to set up the audio.
B. System Master Plan Presentation (slide presentation)
Meeting Minutes
Recreation and Parks Advisory Board
Boynton Beach, Florida October 26, 2015
Mr. Majors explained that the Master Plan is a tool to look into the future and consider
what the Recreation and Parks program should look like. The Plan includes parks,
services, programs, maintenance, and administration. He stated that the Master Plan
includes input from staff, the Advisory Board, and the public.
Mr. Majors showed a PowerPoint presentation on the System Master Plan (SMP). He
pointed out that the SMP includes the following:
The Department mission
To enhance the quality of life and nurture the health and well-being of our
o
community, economy, and environment
Trends analysis – reviewed annually
Trend toward using parks for fitness areas
o
Needs assessments – done every 5 years
Hire consultant to assist
o
Focus groups and surveys done in between assessments
o
Community inventory – done every other year
Includes all recreational offerings in the community
o
Level of service standards – recommendations of what is needed for the
community
The level of service for Boynton Beach is to maintain a level of service of
o
2.5 acres of developed parkland per 1,000 residents
Amenities change with the times
o
Mr. Majors said the existing system includes:
29 developed park sites (approximately 180 acres)
8 undeveloped park sites (approximately 68 acres)
7 Community Centers
One tennis facility
3 cemeteries
Programs and services include youth programs, adult programs, and senior programs.
Included are health fairs, dancing, boating, and special events, with an emphasis on
family activities.
Mr. Majors advised that the City’s focus is on maintaining and improving what is already
established, rather than on park acquisition. Maintenance and operations include ADA
compliance, the Capital Improvement Plan, and park maintenance. Administration and
Management focuses on accreditation (done every five years) and park planning.
Mr. Majors explained that he wanted to collect feedback and opinions from the audience
(and the Board), and asked them to look at the three recreation maps, come up with
suggestions for improvement, write them on index cards, and then turn them in. The
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Meeting Minutes
Recreation and Parks Advisory Board
Boynton Beach, Florida October 26, 2015
information would then be transferred to large post-it notes, and individuals would vote
on the ideas they liked best. The most popular items will be considered when the
System Master Plan is updated. Mr. Majors advised them to be realistic financially
when making their suggestions, and he also said they can suggest programs that do not
exist.
[The group looked at the maps to provide their suggestions from 7:02 p.m. to 7:27 p.m.]
Mr. Majors expressed appreciation to City Commissioner Mack McCray for being
present at the meeting.
Mr. Majors then asked the group to vote by placing one “button” on the ideas they like
the best – one button for each category: parks, recreation, and bikeway/greenway.
[The group “voted” from 7:32 p.m. to 7:37 p.m.]
At the conclusion of the voting, Mr. Majors thanked everyone for their participation,
noting that the information will eventually go into a narrative that goes to the City
Commission for their consideration/approval.
V. NEW BUSINESS
A. November Meeting Date
Motion
made by Vice Chair Scantlan to skip the November meeting if there was nothing
major on the agenda. Motion died for lack of a second.
Mr. Majors said the only big item for the agenda was discussion of the suggestions
given at this meeting, and it was decided to hold the meeting on November 16, 2015, at
the regular meeting place. There would be no December meeting.
VI. Items for the City Manager’s Attention
- none
VII. NEXT MEETING: November 16, 2015
VIII. ADJOURNMENT
Motion
made by Vice Chair Scantlan, seconded by Mr. Fromknecht, to adjourn the
meeting. Hearing no opposition, the meeting was adjourned at 7:42 p.m.
[Minutes transcribed by J. Rubin, Prototype, Inc.]
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