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Minutes 12-03-15MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA ON THURSDAY, DECEMBER 3, 2015, AT 6:00 P.M. PRESENT: Dr. Stephanie Hayden, Vice Chair Sherri Claude, Board Liaison Carla Colebrooks Carole Lundquist Hattie Miller Valencia Spells Anderson Dr. Tiffany North, Alternate Josh Braten, Student, Regular Non -Voting Member Alana Thomas, Student Regular Voting Member ABSENT: Kathleen Wilkinson, Student, Regular Voting Member Lori Wilkinson, Alternate I. Call to Order Vice Chair Hayden called the meeting to order at 6:00 p.m. II. Pledge of Allegiance/Moment of Silent Reflection Dr. North led the members in the Pledge of Allegiance to the Flag followed by a moment of silent reflection. III. Approval of Minutes of October 22, 2015 Motion Ms. Spells Anderson approved the minutes as written. Dr. North seconded the motion that unanimously passed. IV. Approval of Agenda Motion Dr. North moved to approve the agenda. Ms. Lundquist seconded the motion that unanimously passed. V. Announcements/Presentations/Correspondence Sherri Claude, Board Liaison, distributed a copy of Funfare magazine to the members. Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida December 3, 2015 A. Education Initiative Update — Carisse LeJeune Ms. Claude advised Ms. LeJeune was planning to attend the meeting. Vi. Public Audience Steve Braten, 12100 Colony Preserve Drive, father of new member Josh Braten inquired what the Board does. Ms. Claude explained the Board has several projects they worked on for years such as the Youth Volunteer Bank, which encourages and rewards youth who volunteer in the community. The Board sponsors the Bob Borovy Student Citizen of the Year Award, which is a scholarship available to any high school senior that lives in the City. It is a cash award based on volunteer service. The Board holds fundraisers throughout the year in order to make contributions and donations to help various schools. Over the past nine years, the Board donated over $15,000 to local schools for different projects. Ms. Claude offered to provide an application for the Youth Volunteer Bank and a brochure that listed past donations. Ms. Claude noted there have been instances when the Board assisted the School District to obtain a letter of support from the City. Dr. North commented they try to engage the youth and students in the City and they support various initiatives and schools. Ms. Miller explained the Bob Borovy Scholarship was $1,000 and applicants need to submit an essay. Demetrious Thomas, 2300 High Ridge Road, the father of new member Alana Thomas, was present to observe. Self -introductions were made. In addition to the longer -standing members, Josh Braten explained he attends Don Estridge Middle School, and he attended Poinciana Elementary School before that. Alana Thomas, a 10th grade student in the Criminal Justice Program at Santaluces High School, advised she is also in the marching band VII. New Business None. LTA IIW9]r1=3F174fi - A. Shred-A-Thon Ms. Claude requested direction if the Board wanted to hold the event again, and if so, if they should use another company and if she should continue to make arrangements. Vice Chair Hayden wanted to continue the event but wanted to defer a decision until Lori Wilkinson, who handles the event, was present. Vice Chair Hayden recalled the Board held the event twice a year. Dr. North explained the Shred-A-Thon event for the benefit of the new members. The funds raised were used for initiatives the Board supports. Ms. Lundquist inquired if the Board 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida December 3, 2015 would hold the event three times a year. Vice Chair Hayden recalled they had discussed holding an event after tax season, with two sessions that day, with some type of an RSVP to try to obtain a head count. Dr. North agreed because the last time they held the event, the truck was filled and they had discussed both a morning and afternoon session to allow the truck to empty its contents in between and return. Ms. Claude also recalled discussion about holding a third event, but needed to know if she should pursue the matter. Dr. North suggested they ascertain what dates the company had available at the end of April or early May. Ms. Claude agreed to contact the firm after the holidays. B. Tennis Carnival Ms. Claude announced the tennis pro at Hunters Run tentatively scheduled the event for April 23'd, which was advertised. Since former Board Member Mary Morera handled the event, she requested Ms. Claude follow up with the tennis pro in early February and make any changes if needed. She asked if a member would like to handle this event for the Board and explained the Tennis Carnival is a morning of free games and tennis lessons. A former Board member, who was a resident of the Hunters Run community organized the event years ago and they continued the event. Vice Chair Hayden acknowledged the members have busy schedules and suggested they rotate attendance at their events, especially for longer events such as the Shred-A-Thon. Dr. North suggested they develop a schedule for all Board members to participate. C. Youth Volunteer Bank/Bob Borovy Award Vice Chair Hayden reviewed the account summary as follows: • Borovy Award - $3,449 • Youth Volunteer Bank - $1,455 • Harvey Oyer Jr., Community Contributions - $1,184 • Tennis Carnival - $386 • Total Funds - $6,974 Vice Chair Hayden noted at the last meeting, Ms. Miller wanted to personally donate funds to the Boynton Beach High School Dimensional Harmony Choir. Ms. Claude explained the Board had donated $500 and the original discussion was if the Board donated $400, Ms. Miller would donate $100. Ms. Miller expressed she was still interested in making a $100 personal donation and was advised to mail the check to Ms. Claude with a note. IX. Future Meeting Dates: January 7, 2016 February 25, 2016 Ms. Claude pointed out Wally Majors, Recreation and Parks Director, would attend the January meeting in her place due to a personal commitment. 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida December 3, 2015 X. Adjournment Motion There being no further business to discuss, Ms. Colebrooks moved to adjourn. Ms. Lundquist seconded the motion that unanimously passed. The meeting was adjourned at 6:19 p.m. I Catherine Cherry Minutes Specialist 120815 51