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Minutes 01-14-16MINUTES OF THE ARTS COMMISSION MEETING HELD AT FIRE STATION NO. 2,2615 W. WOOLBRIGHT ROAD BOYNTON BEACH, FLORIDA, ON THURSDAY, JANUARY 14, 2016, AT 6:30 P.M. Deborah Bottorff, Chair Robyn Lorenz Sarah Offutt Anderson Slocombe Kim Weiss Absent: Paul Sirota, Vice Chair Rachel Mondesir I. CALL TO ORDER Debby Coles-Dobay, Public Arts Manager Chair Bottorff called the meeting to order at 6:30 p.m. II. ROLL CALL OF MEMBERS Self -introductions were made. Also present was Robert Schmidt and Steven Grant. III. AGENDA APPROVAL Ms. Coles-Dobay added Item B, Palm Beach County Art Teachers Exhibit to V. An- nouncement/Reports. Motion Mr. Slocombe moved to approve the agenda as amended. Ms. Lorenz seconded the motion that unanimously passed. IV. APPROVE MEETING MINUTES A. December 10, 2015 minutes Motion Ms. Lorenz moved to approve. Ms. Ouffutt seconded the motion that unanimously passed. MEETING MINUTES ARTS COMMISSION BOYNTON BEACH, FLORIDA JANUARY 14, 2016 V. ANNOUNCEMENTS/REPORTS A. Public Art Survey Ms. Coles-Dobay distributed postcards regarding the online survey to the members to distribute and noted the deadline was 5 p.m. on February 5, 2016. She also distributed the postcards at City Hall, the Library and Chamber of Commerce. A media release was issued and news articles were forthcoming. The survey was promoted through social media and was posted online on the Chamber of Commerce and City websites. Paper surveys were available at the City Hall Lobby, City Library, and Chamber of Commerce. The other side of the postcard advertised the Arts Commission Workshop being held on February 20, 2016, at the Library. An e -newsletter will be issued by Monday regarding the workshop. Steven Grant, mayoral candidate, received an email about using wall paintings as signs. Ms. Coles-Dobay offered to meet with Mr. Grant and explained signs, murals and public art were separate things. Mr. Grant had a wall he wished to paint advertising his candidacy. Robert Schmidt explained he owns Schmidt's Stained Glass, an art -oriented business and he has been a stained glass artist for 38 years. He has undertaken many public art projects during his career. His business was formerly in Delray Beach. He is now in Boynton Beach on Federal Highway in the Flamingo Plaza and was becoming familiar with the City and the Community Redevelopment Agency. His last public art project was in the Reading Center at the University of Central Florida and he is interested in the arts in Boynton Beach. B. Palm Beach County Art Teachers Exhibit Ms. Coles-Dobay explained the Palm Beach County Art Teachers organization will ex- hibit in the Library. The exhibit was installed this week and would run through May 5, 2016. The artist reception will be held on Wednesday, January 20, 2016, from 6:00 p.m. to 7:30 p.m. and all were welcome to attend. VI. PROJECT UPDATES/APPROVALS A. Marriott Town Place Suites public art project review Ms. Coles-Dobay reviewed the artwork as contained in the meeting materials. Artists Michale Nuriel and Devin Cahow created an Octopus made out of recycled Craftsman tools. The Marriott Town Place Suites will be located near the Hampton Inn on Gate- way Boulevard, but would have its entrance on Quantum Boulevard. The Octopus will sit atop a large rock made of repurposed metal and LED lights will luminate the interior of the piece so it would glow during the evenings. There would be up -lighting and peb- bles on the pad. The piece is six -feet tall and six -feet in circumference. There will be K MEETING MINUTES ARTS COMMISSION BOYNTON BEACH, FLORIDA JANUARY 14, 2016 benches near the artwork creating a small intimate area when checking into the hotel. The budget was $56,700. The members discussed the location may be hidden as there was parking in front of the piece. The maintenance called for waxing once a year and it was thought the waxing may be problematic. Also of concern was whether children would climb on the piece. Ms. Coles-Dobay explained the pad and pebbles would detract children from climbing and bollards would help protect it. Additionally, Craftsman tools are very durable and rust resistant. Motion Ms. Offutt moved to approve the art. Ms. Weiss seconded the motion that passed 4-1 (Ms. Lorenz dissenting.) Motion Ms. Off utt moved to approve Michale Nuriel and Devin Cahow as public artists. Ms. Lo- renz seconded the motion that unanimously passed. VIII. AIPP STRATEGIC PLAN/MASTER PLAN A. Program review Chair Bottorff recommended the members bring a copy of the plan to the meetings. Ms. Coles-Dobay explained there were four main programs she hoped would continue which were: • Avenue of the Arts • Exhibits in City facilities • International Kinetic Art Exhibit and Symposium • Conrad Pickel Celebration The members had reviewed the Avenue of the Arts budget, which included an artist sti- pend and insurance for the Art on the Avenue. The Arts Commission also promotes the Avenue of the Arts and has been fortunate pieces have been sold. This year, the Arts Commission approved the public voting for their favorite piece and the Arts Commission purchasing it at the end of the exhibit. Ms. Coles-Dobay asked if the members wanted to make any changes or additions to the programs and none were received. Ms. Coles- Dobay pointed out the Arts Commission has a limited budget and they have to be able to manage the programs. Mr. Grant inquired if there was another Avenue of the Arts or other places for art to be exhibited besides City Hall. He thought the entire Arts Commission budget was being spent on one street. Ms. Coles-Dobay explained there were 50 pieces of art located K MEETING MINUTES ARTS COMMISSION YNTON BEACH, FLORIDA JANUARY 14, 2016 throughout the City. He did not think Ocean Avenue was a well -travelled road. Ms. Coles-Dobay explained the idea was to create a loop from Boynton Beach Boulevard to Two Georges to Ocean Avenue and Seacrest. The plan was for Ocean Avenue to be a thriving area, but it was not a densely populated area. Ocean One would help in that regard. Residents of Marina Village visit Ocean Avenue and the Museum of Lifestyle and Family History holds art and culinary tours there which help brand and market the City. Ms. Coles-Dobay pointed out as the budget grows, the program would expand. Mr. Slocombe explained the artwork on the Avenue was not permanent. The pieces are switched each year. Permanent pieces have to be reviewed by the City for placement. Ms. Coles-Dobay also pointed out the next Kinetic Art Symposium and Exhibit will be held February 3, 2017, through February 5, 2017. Mr. Grant commented he walks his dog in the area and asked if they could have a dog friendly art feature. Ms. Coles-Dobay noted they previously had a piece of art fashioned as a dog which provided great photo opportunities for dog owners. Mr. Grant thought doggie waste bag stations could provide art opportunities. B. Public Art placement recommendations Ms. Coles-Dobay had requested the members send her their recommendations for po- tential art locations. Four recommendations were received which was an area by 1-95 and Boynton Beach Boulevard; an area by the Town Square when developed; the train station; and Gateway Boulevard and North Federal Highway. The basic framework for the presentation that would be shown at the workshop would be refined at the next meeting. The Arts Commission had reviewed several plans including their Visioning Plan and CRA plans and had discussed where art could be placed, eco art, water fea- tures and themes. The Arts Commission will show what existed in the City in 2010, what was accomplished and what they want to add and expand. They will also have a virtual and/or audio tour on the website. The ideas the members submitted were incorporated into the draft workshop presenta- tion. At the workshop, the Arts Commission will discuss the Mission Statement and how the Art in Public Places program is funded from development fees and not taxpayer dol- lars, the impact of public art and attendees will view examples of benches, murals and entryway features. Visuals from 2010 showing what could be included in the Cultural District, including historical elements and eco art would be viewed. They will discuss murals and expand on future suggested mural locations. Art in the CRA District including the Mangrove Art at the Amphitheater, the Seahorse Fountain by the Library, the eco art kinetic butterfly and art in the trees on Ocean Ave- nue would be discussed. Suggestions were made to add a gateway feature at Seacrest Boulevard and Ocean Avenue which could be iconic kinetic art or lighted art to signify the visitor has arrived. n MEETING MINUTES ARTS COMMISSION BOYNTON BEACH, FLORIDA JANUARY 14, 2016 The Town Square project would have a lot of open space and connectivity and there were suggestions to add art there. Courtyard areas could be created with mosaics or by adding long walls with sculptured patterns in keeping with a tropical feel. Items like benches could be fashioned to deter transients from sleeping on them and sprinklers could also be set on sensory timers to alleviate the same problem. The train station could incorporate art to signify visitors have arrived in Boynton Beach. Ms. Coles-Dobay reviewed various projects along Federal Highway such as Casa Del Mar and Seabourn Cove detailing the Art in Public places projects they created. Intra- coastal Park has areas suitable for public art as did the Heart of Boynton, MLK and Seacrest Boulevards. There were areas at Sara Sims Park that could accommodate a mural and Ms. Coles-Dobay pointed out artists proficient in chalk art could mark areas on MLK Boulevard that were of historic significance. Future public art projects, such as the East Water Treatment Plant will be discussed. There had been previous discussion about attaching banners to the water tower or illu- minating it. Art from other development projects including Aspen Glen, Boynton Town Center, Children's and Family Services, the Literacy Coalition, Boynton Lakes Plaza and Dicks Sporting Goods would all be viewed. Parks could feature art that would pro- vide character, define purposes, greenways, blueways, trailways and pictures of art in parks were viewed. The members still wanted to install eco art in Quantum Park and would work with the Recreation and Parks Department. Ms. Lorenz suggested including quotes taken from the Public Art Survey as a slide at the workshop. She also thought signage or public art could help designate neighbor- hoods. She noted her neighborhood was one of the first n the area. Discussion fol- lowed signage and public art are different, but public art could play a part, especially when designating historic areas. IX. EXHIBITS • None X. NEW BUSINESS A. Public Art Ordinance Amendment Ms. Coles-Dobay explained at the last City Commission meeting, the City Commission wanted the Legal Department to prepare an amendment to the Public Art Ordinance to exempt public art for all residential communities constructed before 2005, when the Or- dinance was adopted. Any remodeling or construction that occurred before 2005 would not have the 1 % public art fee. MEETING MINUTES ARTS COMMISSION OYNTON BEACH, FLORIDA JANUARY 14, 2016 Ms. Coles-Dobay explained staff reviewed the financial impact of exempting residential communities from the Art Ordinance and learned it would cost about $671,000 to refund all of them retroactive to 2005 causing a negative program balance. Mr. Grant understood the Mayor and a Commissioner live in Hunters Run and the Mayor had noted Hunters Run made many donations to the City. Mr. Grant thought the amendment was setting a bad precedent and that one community could destroy the Art in Public Places program. Ms. Coles-Dobay explained an alternative suggestion was to exempt remodeling, repair, construction or additions to amenities such as clubhouses, pools and others in existing communities prior to 2005. This would reduce the City's exposure from $671,516.82 to $28,414, which $19,250 was in escrow. When a developer submits a permit applica- tion, the 1 % fee is reviewed if the cost of the work is over $250,000. If so, 30% of the 1 % fee is collected at time of permit and funds the public art program and the 70% of the 1 % fee is the budget for the public art in the development project. The Arts Com- mission reviews the public artist, the location and the concept. When the developer ap- plies for a Certificate of Occupancy, staff determines if the public art concept was ap- proved by the Arts Commission and it's competition date. If the project is less than 50% complete, funds are collected and held in escrow which is what occurred with Hunters Run. Hunter's Run was given many options as to how and where they could apply their public art commitment but they thought that the artwork that they installed in the clubhouse should satisfied the public art ordinance. Chair Bottorff commented other developments, such as Seabourn Cove installed successful pubic art in their project were excited to have public art. Ms. Coles-Dobay explained this item would be on the next City Commission agenda and each Arts Commission member could present their perspective of the program. Mr. Slocombe commented the Arts Commission has been operating on a shoestring budget for years and this would have a domino effect on the program. He proposed Hunters Run pay a small fee in lieu of art. Chair Bottorff emphasized there was only so much land available for new development and the fee funds the program. It enables the Arts Commission to continue with its goals and objectives and art portrays the City in a positive light. XI. UNFINISHED BUSINESS None, XII. FUTURE BUSINESS A. Unofficial Public Art Policy draft B. Public Art survey review MEETING MINUTES ARTS COMMISSION BOYNTON BEACH, FLORIDA JANUARY 14, 2016 C. February 20 Public Art workshop presentation XIII. ADJOURNMENT Motion There being no further business to discuss, Ms. Weiss moved to adjourn. Ms. Lorenz seconded the motion that unanimously passed. The meeting was adjourned at 8:33 p.m. &J�JA—C "y Catherine Cherry Minutes Specialist 012816 7