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Minutes 03-22-16MINUTES OF THE PLANNING AND DEVELOPMENT BOARD MEETING HELD IN COMMISSION CHAMBERS, CITY HALL, 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA ON TUESDAY, MARCH 22, 20'1,6, AT 6:30 P.M. PRESENT: David Katz, Chair Ryan Wheeler, Vice Chair Jewyl Stevens Trevor Rosecrans Stephen Palermo Kevin Fischer ABSENT: Brian Miller Floyd Zonenstein, Alternate Mike Rumpf, Planning & Zoning Director James Cherof, City Attorney Kathleen Hatcher, Sr. Planner Ed Breese, Principal Planner Lisa Edmondson, Recording Clerk/ Prototype, Inc. Chair Katz called the meeting to order at 6:30 p.m. 1. Pledge of Allegiance The members recited the Pledge of Allegiance. 2. Roll Call Roll was called and it was determined a quorum was present. 3. Agenda Approval Chair Katz acknowledged the attendance of several members of the City Commission. Upon motion duly made and seconded, the agenda was approved. 4. Approval of Minutes, February 23, 2016 meeting Motion made by Mr. Palermo, seconded by Mr. Fischer, to approve the minutes of the February 23, 2016, meeting as corrected. In a voice vote, the motion passed unanimously. 5. Communications and Announcements: Report from Staff Mr. Rumpf announced that the utility easement abandonment at 2731 SW 23 Cranbrook Meeting Minutes Planning and Development Board Boynton Beach, Florida March 22, 2016 Cranbrook Drive was approved by the City Commission on March 1, 2016. Also, the request for the Conditional Use Site Plan modification for a daycare facility was approved by the City Commission at the March 16, 2016, meeting. Vice Chair Wheeler recused himself from the items under New Business due to a conflict of interest. 6. New Business Chair Katz explained the nature of the proceedings. He announced that those wishing to testify for or against any item were asked to raise their right hand and be sworn in. Attorney Cherof performed the swearing in of the parties. Chair Katz disclosed that he met with the applicant and the applicant's advisor at his office and also met with staff about the following matter. A.1. Stor-All Luxury RV & Boat Storage (NWSP 15-002) — Approve New Site Plan request to construct outdoor self -storage for luxury recreational vehicles and boats consisting of eleven (11) open-air structures with 201 storage bays totaling 92,139 square feet; one (1) one-story enclosed storage building with five (5) bays totaling 2,756 square feet; an office building consisting of 1,000 square feet; 15 uncovered storage spaces; and related site improvements, located at 514 - 518 West Ocean Avenue within the M-1 (Light Industrial) zoning district. Applicant: Bradley Miller, Miller Land Planning, Inc. Bradley Miller, Miller Land Planning Consultants, appeared on behalf of the applicant. He gave a PowerPoint presentation which addressed the location of the site, history, surrounding properties, size of site, nature of stored items, nearby zoning map, use regulations, site plan, property access, management, retail components, gate and entrance restrictions, wash -down area, storage bays and garage areas, drainage, landscaping, storage restrictions, hours of operation, architecture, and elevations. Regarding the variance and design appeal, Mr. Miller stated they pertain to the site perimeter. The variance is from a setback for the sides of the property where the buildings are adjacent to the sides — they are requesting a reduction from 15 feet to 5 feet in order to accommodate maneuvering the vehicles. They plan hedges and trees along the wall to break up the monotony and provide screening. Other items Mr. Miller addressed were structure lighting and traffic issues via West Ocean Drive and West Ocean Avenue. He said they were in agreement with all staff conditions. Chair Katz then opened the floor for comments on this item. 2 Meeting Minutes Planning and Development Board Boynton Beach, Florida March 22, 2016 Jeff Morgan, 745 SW 1 Court, thought it was agreed that any project on the site would use the south entrance. He expressed opposition to the large vehicles passing by homes and the nearby park. Wendy Franklin, 120 NW 6 Street, concurred with Mr. Morgan regarding use of the south entrance. She spoke in opposition to the project, citing land -locked property behind the site, noise from the wash-out being in the front, and development near homes and children in the area. She asked if there would be a sewage dump. Jonah Tennant, 653 SW 4 Avenue, spoke in opposition to the project, echoing comments of the previous speakers, particularly with respect to the safety of children. Carol Mahoney, 737 SW 1 Avenue, opposed the project, citing the blocked breezes and projected railroad noise from the wall, increased traffic, and safety of the children. She questioned how the project would benefit the neighborhood and the City. Doug Schnell, 655 SW 1 Avenue, spoke in opposition to the project, citing reflected noise from the wall, hours of operation, disabled children in neighborhood, traffic issues with the school bus stop and park, and said the access point should be by the former Expo Center. Steven Grant, 136 NE 3 Avenue, asked if an environmental study had been done. He opposed the project, expressing concern about drainage and oil pollution; possibility of owners changing the use of the property and lack of a covenant; a boat and a car not being able to fit on the street at the same time; home depreciation; and the entrance being in the wrong place. He also opposed the variance request because it would be to the detriment of the people. Mr. Grant asked if the homes across from the American Legion Hall are at least 30 feet away. Chair Katz then closed the floor for comments on this item, noting that this Board's purpose is to vote on the site plan, not the emotional issues. Mr. Bradley Miller asked for the name of a contact person in the neighborhood. Mr. Bradley Miller then addressed the issues raised in the public comments: • Access to the south o Property is owned by the DOT, and there is also a piece privately owned (Winchester family) o Both would have to be involved to use the southern area o In order to have a crossing there, DOT requires that they close off access to Ocean Avenue o No success communicating with the Winchester family • Residential road concerns o Will be minimal traffic flow — much less than prior project proposal 3 Meeting Minutes Planning and Development Board Boynton Beach, Florida March 22, 2016 • Sewage dump o Will be a location convenient for RVs, will go directly into City sewer system • Wall o Wall satisfies a Code requirement o Open to altering the design o Will be in the perimeter five feet of the property • Use o Would be willing to enter into a covenant restricting use • Environmental Study - a Phase I was done • Drainage o Plan incorporates an ex -filtration system with area on south side of property as outfall location • Distance from homes o CSX railroad is 82 -foot minimum from the homes; project is probably 100 feet from homes Discussion ensued on the following items: sustainability of the development; storm water (gasoline and oil spills); access to the next property to the south; effect of lighting on neighborhood; hours of operation; fire hydrants; wall height; landscaping and screening; photo/diagram of how the vehicles look inside their spaces; maneuvering of boats and RVs, turning radius studies in the neighborhood; example of similar storage facility; change location of dump station; traffic study during peak hours; adjustment of early access; lowering the height of lighting; no repairs on premises; better elevation/drawing of parking structures needed for City Commission meeting; wall withstanding train vibrations; consideration of gravel rather than over -paving for pervious ground; prevention of leaching of dump station during flooding; oil drips controlled by pavement; and landscape irrigation (via well). Motion made by Mr. Fischer, seconded by Mr. Palermo, to approve Item A.1, Stor-All Luxury RV & Boat Storage (NWSP 15-002), with three conditions: 1. Enter into a covenant restricting the use to luxury boats and RVs; 2. Not allow repairs on the site; and 3. Re-evaluation of the pervious surface, to evaluate the potential to reduce the impervious surface on the site. In a roll call vote, the motion passed (4-1) with Mr. Rosecrans dissenting. A.2. Stor-All Luxury RV & Boat Storage (ZNCV 15-002)_— Approve Variance request for relief from the Land Development Regulations (LDR), Chapter 3, Article III. Section 6.A.3., Industrial M-1 Building/Site Regulations, requiring a minimum side corner setback of 15 feet, to allow a side corner setback of 5 feet, for a variance of 10 feet, for proposed RV and Boat Storage, located at 514 - 518 West Ocean Avenue within the M-1 (Light 0 Meeting Minutes Planning and Development Board Boynton Beach, Florida March 22, 2016 Industrial) zoning district. Applicant: Bradley Miller, Miller Land Planning, Inc. Chair Katz opened the floor for comments on this item. Steven Grant, 136 NE 3 Avenue, wondered how many bays the site could have without the variance, at 10 feet and at 15 feet. Mr. Bradley Miller responded that the number of bays would likely stay the same, but they would be reduced to a shorter length. Chair Katz closed the floor for comments on this item. Chair Katz asked staff if they felt the hardship had been met. Mr. Rumpf stated that staff gave most weight on the project to the amount of land that has been depleted from the property by taking rights-of-way. They did review it against traditional criteria hardship and, based on the characteristic of the site (not caused by the applicant), staff supported the variance. Motion made by Mr. Palermo, seconded by Mr. Rosecrans, to approve Item A.2, Stor- AII Luxury RV & Boat Storage (ZNCV 15-002). In a roll call vote, the motion passed unanimously (5-0). A.3. Stor-All Luxury RV & Boat Storage (CDPA 16-001) — Approve request for Community Design Appeal from the Land Development Regulations (LDR), Chapter 4, Article Ill, Section 10.A.3. Monotony Restrictions, requiring enhanced perimeter walls designed with offsets and other elements to avoid an expansive monotonous appearance, located at 514 - 518 West Ocean Avenue within the M-1 (Light Industrial) zoning district. Applicant: Bradley Miller, Miller Land Planning, Inc. Chair Katz then opened and closed the floor for comments on this item, as there was no one wishing to speak. In response to a question, Ms. Hatcher advised that some Live Oaks are proposed behind the office, but the remaining 95 or so trees would be Green Buttonwood trees. The applicant said they could consider changing the tree line. Motion made by Mr. Palermo, seconded by Mr. Fischer, to approve Item A.3, Stor-All Luxury RV & Boat Storage (CDPA 16-001). In a roll call vote, the motion passed unanimously (5-0). 7. Other - none 8. Comments by members none 5 Meeting Minutes Planning and Development Board Boynton Beach, Florida March 22, 2016 9. Adjournment Upon motion duly made and seconded, the meeting was adjourned at 7:44 p.m. [Minutes prepared by J. Rubin, Prototype, Inc.] C.