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Minutes 05-09-16MINUTES OF THE HISTORIC RESOURCES PRESERVATION BOARD MEETING HELD IN COMMISSION CHAMBERS, CITY HALL 100 E BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA ON MONDAY, MAY 9, 2016, AT 6:30 P.M. Present: Barbara Ready, Chair Eric Salomonsson, Vice Chair Michelle Dion Jason Shaffer Dr. Ginger Pedersen Susan Oyer Hollis Tidwell, III, Alternate Cheryl Black, Alternate Absent: Roger Cope 1. Pledge of Allegiance Warren Adams, Historic Preservation Planner Chair Ready called the meeting to order at 6:32 p.m. Ms. Oyer led the Pledge of Allegiance to the Flag. 2. Agenda Approval Motion Ms. Oyer moved to approve the agenda unanimously passed. 3. Approval of Minutes Ms. Black seconded the motion that Mr. Adams noted a change on page five from Mr. Ne # to Mr. Neff, and page 7, item 8, the name Mesbe should be Macho. Motion Ms. Oyer moved to approve as amended. Ms. Dion seconded the motion that unanimously passed. Meeting Minutes Historic Resource Preservation Board Boynton Beach, Florida May 9, 2016 4. Communications and Announcements Mr. Adams advised he made a presentation to the Historical Society showing what the Board was doing and Mayor Grant was present. Chair Ready explained the presentation was well received. Ms. Oyer also complimented Messrs. Shaffer and Salomonsson on a job well done assisting Mr. Adams with the presentation. Mr. Adams explained anyone that has received an application to renew their position on the Board, should send it in. He noted the appointments are staggered and he wanted to ensure applications are submitted. Mr. Adams agreed to check on the list. Ms. Oyer understood all the Board's would renew in March, but the Historic Resource Preservation Board would renew at another time. Ms. Oyer announced she was appointed as an alternate to the Arts Commission. 5. Old Business: A. Boynton Woman's Club grant -funded window and door repairs Mr. Adams announced the Boynton Woman's Club had several meetings over the last month. Bid documents were sent out, and two responses were received. The Woman's Club was checking with the State to see if they will accept two bids. He noted time was tight to meet the requirements and the companies that submitted bids were requested to submit a contract at the same time so the State can review it since the State has to approve the contract. Mr. Adams advised he will be involved in the interviews, but the final decision will be made by the architect, Rick Gonzales, and the Woman's Club. The same companies tend to do historic preservation work and Mr. Adams may have to add a contract addendum. One company was a local company. The second company was also local, but they teamed up with a restoration company that was not. Mr. Adams commented the Woman's Club wanted the work to be done as quickly as possible. 6. New Business: A. Review of Historic Site Designation and COA Application Procedures Mr. Adams explained at the next meeting, there may be another historic site designation and a potential Certificate of Approval (COA) application. Mr. Adams was halfway through the designation report and hoped to complete it this week, and then forward it to the property owner, followed by notification to surrounding property owners. The COA application will likely be for the Magnuson House. It will be a large COA even though it is a small property. He wanted to give an overview of the project, but the projector was not working. As to site designations, Mr. Adams advised designating a site cost $15 because they were trying to encourage property owners to go through the process. All the applications 2 Meeting Minutes Historic Resource Preservation Board Boynton Beach, Florida May 9, 2016 are prepared by Mr. Adams. He inspects the site and writes the report. Notice is sent to abutting and adjacent property owners and signs must be placed in the yard 10 days prior to the meeting. Usually, the property must be at least 50 years old, but unique properties not 50 years old can be designated. The property must be significant in architecture and design, a significant person must have stayed there, or a historic event occurred there. The property must have retained its integrity. A period of significance is when the building obtained its significance which was normally the construction date. If a property was altered and the alteration obtained significance, it could have two periods of significance. Designation could also be based on the time the significant event took place and a district can have more than one period of significance. With periods of significance, the building must be in their historic context which is a historical pattern that can identify the property through consideration of the history of an area. Historic context could be a local building in Boynton Beach built during the Land Boom Era. Mr. Adams explained they look at the building's: integrity over time, which encompasses location; setting or if the setting changed significantly; the materials used to build the structure; the workmanship; feeling, (if the building retains a feeling as if it built in that area); and association to make sure it maintains its association with significant people. When the report is done, Mr. Adams will circulate it before the meeting and requested if the members had any question, they contact him before the meeting. At the meeting, the Board will decide if it meets the criteria for designation, and then the application has to go to the City Commission twice for approval for public hearing. Since the designation is at the owner's request, the City Commission would likely grant the request. The application is pending, and Mr. Adams thought there were changes made to the roof and building, but nothing that affected its eligibility for designation. He did not have the original plans and would use his knowledge of the style, what exists and the aerial of the property. The Certificate of Approval (COA) applications are submitted for alterations to historic sites, new construction in historic districts, and the demolition or relocation of historic structures. Applications require staff or board review using the approval matrix. The matrix determines what type of review is required when an application is submitted. There were fairly major alterations made to the building so it requires Board review. There are submittal requirements with costs which were also distributed. Depending on the work being done, the chart indicates what needs to be submitted and the fees. Most fees are close to the City's fees and were reasonable; however, new construction fees were fairly heavy. The report will outline the proposal, whether the alternations are appropriate for the site. The Land Development Regulations (LDRs), Secretary of the Interior Standards and Design Guidelines are used. The report will detail any issues that are contradictory and why. Some projects will be reviewed by the Historic Resource Preservation Board and then the Planning Board. This was the second time the Board will have gone through the process. The first time was for the proposal for the Old High School. It will be the Board's opportunity to look at the proposal, and based on the standards, the Board will 3 Meeting Minutes Historic Resource Preservation Board Boynton Beach, Florida May 9, 2016 make a determination on whether to approve, approve with conditions or deny the application. Mr. Adams commented this was the Board's first downtown development project which they want to move forward, but it is important the alterations are appropriate. The building is a protected and designated site. There will be tax credits incentives and the ability to waive certain Planning and Building requirements. Mr. Adams conducted his first review and all his comments were sent to the architect and developer and they will respond back. All departments reviewed the application. The Board can ask questions of the applicant. The applicant had previously met with staff, and they will have plans. Mr. Adams explained there will be sketches of the existing building and what is proposed. Mr. Adams also had photographs of all the existing elevations. Mr. Tidwell asked if COA applications required notification to surrounding property owners and learned they did. Mr. Tidwell asked if deferral was an option. Mr. Adams preferred not to defer the application because this is one of the first applications and it would be good to approve it without problems. He pointed out the Board had to ensure certain requirements and comments are met and he had already reviewed the plans. One option is to see if the Board wants the project. When the applicant appears, if there is anything they need, they can request it. The applicant can appeal to the City Commission. Mr. Adams will assist the Board in what is under the Board's purview and explained the recommendation was not binding on the Board. B. Model Block Homes Ribbon Cutting Ceremony The ribbon cutting for the first two model block homes that had changes made to the porches, shutters and roofs took place. News coverage was good and the event was well attended. Mr. Adams explained the homes were very nice. All the new homes on the model block project will adhere to the design guidelines and another three or four homes were under construction. C. Historic Preservation Program Video prepared by Eric Salomonsson and Jason Shaffer Mr. Adams advised the City Commission meeting was packed and he thought the City Commission enjoyed the video. Vice Mayor McCray also liked the music. There were several questions. The reason there was no proclamation was because the Mayor will only read two at each meeting and Mr. Adams did not submit his request in time. Chair Ready thought all members should be present at the meeting. Ms. Oyer advised Mayor Grant had attended the Historical Society meeting. 7. Other A. Presentation of City Pins Mr. Adams distributed City of Boynton Beach pins to the members. El Meeting Minutes Historic Resource Preservation Board Boynton Beach, Florida May 9, 2016 8. Comments by members Ms. Oyer announced the Conrad Pickel Celebration on May 21St. The Historical Society will pay for two bus drivers and the first tour bus was already filled. Chair Ready asked when the Board would make a recommendation to the City Commission regarding street names for the Heart of Boynton. Mr. Adams responded he will submit an item for the May 17th City Commission meeting. He advised they would not move forward with street pavers because it is a problem to remove the sidewalk and insert a paver, but should new development occur, they could add a paver then. All the other recommendations were included in the agenda item. He also included the rough cost for acrylic plaques, the ceramic metallic, and the brass or bronze and Heritage Trail signs, the State markers, new monuments and adding to existing monuments, street signs and all others that were discussed. It is up to the Board which ones they like. The City Commission can pick one and have the Board approve it, or they may want more information on signs or costs and narrow the recommendations down. Mr. Adams commented he was contemplating making a few changes in the LDR which had to do with interiors sometime in the future. One idea was to sort of designate interiors, but only with the owners' consent. The change would not prevent the owner from making changes. It would only alert Mr. Adams, through the building process, so he could review the proposed change, make recommendations about the best way to make the change, or steer the owner to a preservation architect, to ensure changes are made appropriately. Mr. Adams also did not understand why National Register Properties do not require Board review if changes are being made. One criterion for Local Register eligibility is the structure is on the National Register. Local Register changes require review, but not if on the National Register. He thought the program should consider requiring National Register property undergo a Board review. Chair Ready noted the two properties in the City on the National Register were placed on the National Register before the City had a Historic Preservation program. He did not understand why, if a building was nationally significant, it had to be put on the Local Register. Mr. Tidwell explained Palm Beach Town Hall was on the National and was one of Palm Beach's landmark properties. Mr. Adams thought it may be beneficial to include review criteria in the Ordinance. Mr. Adams was also considering including painting due to the church that painted over the brick and from another house with stonework that was recently painted. Mr. Adams did not want to review paint color, but wanted to review what structures people were considering painting. Vice Chair Salomonsson thought the Board held the discussion. Mr. Adams saw a home that was painted white. Ms. Dion also was aware of two homes that were painted. Mr. Adams would basically be advising people not to paint stone or brick work as it creates long-term problems. Mr. Tidwell explained it was an educational component. Vice Chair Salomonsson noted the church that was painted looks unkempt. Residential structures do not require a permit to paint, but commercial structures did. 61 Meeting Minutes Historic Resource Preservation Board Boynton Beach, Florida May 9, 2016 Mr. Adams explained a letter was sent advising the church they needed a permit, that brickwork is not meant to be painted and about the maintenance costs. The Church may submit another application to paint. Mr. Adams was concerned, especially when churches may not have funds for about maintenance costs. Pressure washing can take the glaze off the surface. The only option is to clean it gently which takes month, or let the paint wear off, but Code would not permit it. There may be some rewording of the Ordinance needed and it was discussed with the Planning Director. Mr. Adams noted any changes would require Board review and if the members become aware of anything, to let him know. 9. Public comments None. 10. Announce date of next meeting — June 13, 2016 Mr. Adams advised the June meeting may be a long meeting. 11. Adjournment There being no further business to discuss, Chair Ready adjourned the meeting at 7:25 p.m. :...( I ti .p , Catherine Cherry Minutes Specialist 060116