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Agenda 02-15-00CITY OF BO YNTON BEACH REGULAR ClTY COMMISSION MEETING AGENDA February 15, 2000 6:30 P.M. Z. OPENINGS: Call to Order - Mayor ]em/Broening Invocation - Reverend Dr. Marshall Cook - Boynton Beach Congregational Church pledge of Allegiance to the Flag led by Commissioner Ronald Weiland IF YOU WISH TOADDit~:;; THE COHM'r~_t'ON: F~LL ¢ (ON THE DA/S) BEFORE THE PORT~ON OF THE AGEND.~ HAS BEEN COMPLETED. COME TO THE PODIUM WHEN THE MAYOR CALLS YOUR NAME INDIVZDUALS MAY SPEAK FOR THREE UNINTERRUPTED M~IUTES. E. Agenda Approval: 1. Additions, Deletions, Corrections 2. Adoption lrZ. ADMINZSTRATZVE: Accept resignation from Arthur T. Rowe, Regular Member of the Education Advisory Board B. Appointments to be made: Appointment To Be Made W Tillman Mayor Broening II Denahan II1 Sherman Board Children & Youth Advisory Board Alt Bldg. Board of Adjuab,,ent & Appeals Alt Bldg. Board of Adjustment & Appeals Alt Code Compliance Board Alt Length of Term Exoiration Date 1 yr ten~ to 4/00 Tabled (3) Iyr term to 4/00 Tabled (3) 1 yr term to 4/00 Tabled (3) 3 yr term to 9/00 Tabled (2) Agenda Regular City Commission February 15, 2000 Mayor Broening Nayor Broening IV 'riflman Community Relations 8oard Community Relations Board Community Relations Board Sherman Tillman Education Advisory Board EducatiOn Advisory Board III Sherman Library Board III Sherman Recreation & Parks Board ZI'~, ANNOUNCEMENTS& PRESENTATZONS: Reg Alt Reg Reg Reg Alt 3 yr te~rm to '~/01 1 yr term to 4/00 Tabled(3) I yr te~m to 4/00 Tabled (3) / yr .te~ to 4/01 Tabled (2) 2 2 yr term to 4/01 3 yr term to 4/01 Iyr term to 4100 Tabled (3) A. Announcements: TNT. Concert - Friday, February 18, 2000 @ Oceanfront Park from 6:00 p.m. to 9:00 p m. 2. Black Awareness Celebration 2000 Saturdav. February 19u' and Sunday, February 20u~ (See Attached) Saturday. February 26a and Sundav. February ~7t~ (See Attached) O~an Avenue Promenade Design - Public Heeting - Nonday, February 28~, from 6:00 p.m. to 8:00 p.m. in the Ubrary Program Room Breakfast in Boynton and Green Market - Saturday, March 4, 2000 from 8:00 a.m. to 11:30 a.m. at the Library Lawn B. Presentations: 1. Proclamations: a. 'Black Awareness Celebration Day"- February 26, 2000 b. "Election Day"- March 14, 2000 CONSENT AGENDA: ,,N~tters in this ~on of the Agenda are proposed and recommended by the City Manager for consent Agenda approval of the action indicated in each item, with al of the accompanying mater at to ~come a part of the Public Record and subject to staff comments. Minutes: Fluoridation Public Hearing - -lanuary 26, 2000 Agenda Preview Conference of.lanuary 31, 2000 Regular City Commission - February 1, 2000 2 Agenda Regular City Commission February 15, 2000 Bids - Recommend Approval - All expenditures are approved in the 1999-2000 Adopted Budget - Award the bid for the PURCHASE ~F ONE (1) NEW AND UNUSED 125KVV PORTABLE GENERATOR SET to CJ S Sales and Service, in the amount of $34,6~8 Extend the 'TWO YEAR ,B, ID FOR HYDRAUITC CYITNDERS AND VALe/ES/PARTS AND REPA.TRS - BID #028-2516-99/Sp for one additional year to Construction Hydraulics, Inc. of Lake Worth, Florida, at the Shop Hourly Rate of $35per hour with an estimated anr~uat expenditure of $12;5-00 - New Bid #035-2516-00/KR Renew the ,~id for "ANNUAL ,SUPPLY OF PLASTIC FRONT-LOAD CONTAINERS to Truck Max, Inc. with an annual expelditure of $10,000 Approve the purchase of a Tractor/Backhoe, Model .~416C (Commodity · '#760-960~110) from Kelly Tractor Company utilizing State Contract #760'001-99-1 in ithe amount of $.52,633.418 Approve Change Orders #! and #2 to Purchase Order ~000924 in the amount of $26,806 for TEMPORARY CUSTODL4L SUPPORT uti zing the cTPf'S ANNUAL BID FOR TEMPORARY LABOR SE~V~L, CES from Tandem Staffing, BID #076-2510-gg/sP bringing the Bid'~ total estimated expenc~itures to ~9,806 Approve the sole .source purchase of an Automated Stencil, Sign and D~I System (Sign Machine)fi-om Bren Instruments, Inc., in the amount of $18,450 Approve the PURCHASE OF VARIOUS VEHICLES/NEW AND REPLACEMEh"F Utilizing State Contracts #070-001-99~I, #070-00[-98-! and General Services Administration (GSA) Contract #GS-07F-9956H, from mullJ-vendors, as awarded by the State and GSA~ in the amount of $229,596.39 Resolutions: Prop0sed Resolution No. R00- Re: Approving the conveyance of a 12' wide utility easement from the City of Boynton Beach to Florida Power and Ught Company (Lots 5 & 6, Block 6, Robert Addition to Town of Boynton) Proposed Resolution No. R00- Re: Ratifying South Central Regional Wastewater Treatment and Disposal Board action of January 20, 2000: Agenda Regular City Commission February 15, 2000 aw Authorization to enter into contract with Bm[ton Services, Thc. dated March 1~ 2000 for the sum of $291.80 per month for janitorial services. Contract will be in effect for one year, but may be extended for an add tional (2) one, year terms. Authorization to enter into contract with New Look Lawn Services dated March 1 2000 for per month for the one year terms. Authorization to expend $1;234 from board surp us funds to make final payment;to the-city of Delray Beach as pe[- the Ocean Outfall purCha~e~Agreement of July 12~ 1979. Authorfza~_o.n to expend $17,z/00 from Repair & Replacement Funds to ~pla~ two (2) pumps for emergency Chlodne Scrubber on an emergency basis. Authoriza~on to expend?35,000 from Repair & Rep acement Funds to ~epair~ the Ce~b;,uge Conveyor on aA fmergency basis. Authorization to expand $3,000 from Repair &Replacement Fund to replace Waste Meter to Centrifuge. Proposed Resolution NO. R00- Re: Authorizing the release of $18,000 of the $20,000 Cash RestoratiOn Bond posted by Bill Winchester as surety for re~t0ration Proposed Resolution N0. R00- Re: Accepting a Letter of Credit No. 557167-07 from ~omedca Bank n the amoun~ of $105,055.50 as surety for b'ie water and sewer systems in the project known as Boynton Beach YNCA Proposed Resolution No. R00- Re: Approving an Agreement for Water Service Outside of the City limits for the proj~'t known as Sunset Lake' Ratification of Planning & Development Beard action: Grove Plaza Common Area (Southeast comer of I-h/poluxo P, oad and Lawrence Road) - Request new site plan approval for common area buffer - Tract"G" (GroVe Plaza Replat) Agenda Regular City Commission February 15, 2000 E. Authorize Change Order #5 in the amount of $9,663.65 to CoraI-Tech Associates, Inc., general contractor for the O/T Building Rehovation Project for the Utilities Department F. Authorize Change Order #6 in the amount of $8,110 to Co!aI-Tech Associates, Inc.~ general contractor for the O/T Building Renovation Project for the Utilities Department G. RaUfy the .lanuary 28, 2000 authorization by the Acting Interim City Manager to e_ffect a n0~-to-exceed $55,000 emergancy ~ewer gra~; ty main reda r orated n The ........... Meadows at Meaclows Boulevard and Cedar Ddve H. Approve the expenditure of $11,520 to H,T.E., Inc. for the conversion of consumption and the utility billing i~i~ DrY I. Approve Change Order #4 for drainaqe modification on the Gateway Improvement Project in the amount of $16,~39 CZl'Y NANAGER'S REPORT: PUBI.ZC AUDT. ENCE: I'NDZVZDUAL SPEAKERS WZLL BE L..TM~TED TO 3-MTNUTE PRESENTATIONS PUBI TC HEAR.TNG: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMI1'S Agent: Location: Descdption: Project Name: Wal-kMart POSTPONED AT APPLtCANT'S REQUEST TO FEBRUARY 15Ta .I. Robert Bray, Assistant Vice President of Real Estate, WaI-Mert Stores East, Inc. Northwest corner of Winchester Park Boulevard & Boynton Beach Boulevard Request for abandonment of two (2) segments of special purpose easement rights-of way totaling approximately 0.5 acres Agent: Location: DeSCripUon: ProJect Name: Wal. Mart POSTPONED AT APPLTCANT'S REQUEST TO FEBRUARY 15m J. Robert Bray, Assistant Vice President of Real Estate, Wal-Mart Stores East, ]~nc. Northwest comer of Winchester Park BoUlevard & Boynton Beach Boulevard Request for abandonment of three (3) segments of street rights-of way totaling 0.13 acres Agenda Regular City Commission February 15, 2000 VZ1/. BZDS: Project Name: Agent:. Owner: Location: Description: BAPSTEI~PLE 3ay Patel BAPS Development, [nc. SE 18~h Aven~Je and US #1 & SE 20m Avenue ReqUest for abandonment of street right-of-way None ~(. DEVELOPMENT PLANS: A. Ratification of Planning & Development Board action: David Chafin (640 NE 15a Place) - Request for relief from Chapter 2. Zoning, Section 5 (C) (2Xa), requiring a minimum rear setback of 25' to allow a 9.5' rear variance, or a rear setback of 115.5' to construct an addition to a single-family home (7'ABI. EO TO FE'BRI, MRy.~5'm) NEW BUSZNESS: Approve a multi-year spedal event permit at no charge fur Boynton Beach Mall in exchange fur continual rent-free usage of City Hall in the Mall location fur a five- year term Request fur funding from Boynton Beach Faith Based Community Development Corporation ('Y~O ON ~BRU, a. RY_~~) Schedule a Special City Commission meeting for February 29, 2000 at 6:30 p.m. for the purposes of making a determination that changes to the Comprehensive Devel?pment of Regional Impact (Quantum Park) do not con~tute a substantial deviation; determining that no further development of regional impact review is necessary regarding such changes; considering approving such changes and amending the Development Order LEGAL:- A. Ordinances ~ 2~ Reading - PUBLIC HEARING None B. Ordinances - 1~ Reading None Agenda Regular City Commission February 15, 2000 C. Resolutions: None Other: Ratification of Code Compliance Board action: a. Rescind the fine in Case #99-1516 (102 Seacrest Court) - The Original fine was $125 plus $672.21 in administrative costs. X~. UNFZNZSHED BUSTNESS: A. Review and Consideration of the pre-app ication(s) received, for submitta to Palm Beach County, Department of Economic Development, uhder the Round I1~ Core Grant Program ('rA~I.~O TO ,~F~RUAi~Y.gb'~) B. City Manager Search Discussion X~_rZ. OTHER: XIV. ADJOURNMENT: NOI'iC~ (~.s. 286.0105) CONTACt ~OYCE COSta, n~ (561) 742-6013 AT LEAST '/Y/g~'Y-FOUR HOURS PI~OR TO THE PROGRAM OR ACTWrrY IN ~ FOR llt~ CITY TO P. EASOI~BLy ACXCC~4~ YOUR RC-QUEST, )MP FZNAL AGENDA - 02/10/2000 4:29 PM \\C~\MAIN\S~tRDATA\CC\WP\CCAGENDA~GENDAS\0215.DOC II-ADMINI&'TRATIVE ITEM A [z'r-ANNOUNCEMENTS & PRESENTATZONS CITY OF BOYNTON BEACH rrE n-a ,aaouea 7 AGENDA ITEM REQUEST FOR Requ~ City Commission M~et/ng Date~ [] NoYembe~ [6_ 1999 Doe~berT, 1999 [] Deee~i~r2l. 1999 [] January 4, 2000 NATURE OF AGENDA ITEM RECOMMENDATION: m m City Cleric's Offi~ Novembor 17. 1999 (5:00pa~) Dec~nber 8, 1999 (5:00 p.m.) December 22, 1999 (5:00 p.~) Requited City Commission [] lanua~y 18. 2000 [] February 1. 2000 [] February 15, 2000 [] Mamh 7. 2000 [] Administrative [] Developr [] Consent Agenda [] New Bus [] Public Hearing [] Legal [] Bids [] Unfinish, [] Amlotmcement [] Presentat Da~ F/hal Form Must bo Turned in to City Cleck's Janual3t 5, 2000/5:00 p.m.) January 19, 2000 (5:0Opera.) February 2, 2000 (5:00 p.n~) Fei mary 16, 2000 (5:00 p.m.) tent Plans ~ss l Business on EXPLANATION: Recreation Deoartmont Soecial Events: Event Date Time Location Black Awareness Month Celebrations City/Corporate Challenge (Doubles Tennis) Faith Based CDC Festival City Corporate Challenge (Sand Volleyball) City Corporate Challenge (Tug-of-War) City Corporate Challenge (Obstacle Course) Coronation Ceremony Student Contest Black Awareness Day (various events) Basketball Tournament T.N.T. Concert Breakfast in Boynton/Greemnarket February 19 February 19 February 19 February 20 February 20 February 20 February 25 February. 26 February. 27 February 18 February 19 9 a.m. - 12 p.m. 10 a.m. - 3 p.m. 1- 5 p.m. 9 a.m. - 12 p.m. 2-5 p.m. 3- 6p.m. 4- 8 p.m. 8:15 a.m. - 5 p.m. 9 a.m. - 7 p.m. 6-gp.m 8- 11 a.m. Hester Center Wilson Center Hester Center Hester Center Hester Center Civic Center Poinciana Elementary Hester Center Hester Center Oceanfront Park Eivic Center Park PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A ~drs Signa ~ ~m~ Leisure Services/Recreation Department Name City Manager's Signature City Attorney / Finance / Human Resources Friday. FeSr ~ 25a: I - 5 p,m., City/Corporate Challenge at Hcs~er Center (Sand Volley~l Challenge) 9 a.m. - 12 p.m., City/Corporate Challenge at Hest~r Cen~er (Tug~Of-X~ar Challenge) 2 - 5 p. rc~, Ci~lCorporate Cl~llenge at He~ter Center (Ob*mdc C~ur*e Challenge) - 6 p.m., Coronation Ceremony the Civic Center 4 - 8 p.m, "Cel~rarmg Africart American Heritage, Cutrur~ and ~mp~shm~' Student Gont~t at ~ciana El~en~ S~ool Enjvr a day fill~ wi~ tun Bz ~e whole h~ly hdu~ng mu~i~ ~t~r~inment, F~d and ~ ~ndon, ch~dr~ tid~ ~d gmes, and Sch~l 0f~eric~ r~ing *~*iom ~d 8:15 - l0 a.m., Spe~i~ B~ {4=a - 6~ gra~rs) 9 a~. - 10 p.m., ~ketb~ Tournam~t at Heater ~ter 11 a.m., ~de from MLK BNd., no~h on S~r~ to Hest~ Cen~t 12:30 - 2:15 p.m. S~ng ~ (~a- 9'~ gndcrs) I p-re, 'Trep~ng ~or ~Uege" I - 5 p.m., C~NGE Bsket~l Shootout Ch~lenge Obs~cle Com~ 5 p.m., Ci~/Cor~rlm Ch~len~ Aw~& P~enta~on 9 a.m. - 7 p.m. Ba*l~rball Tournament at Hester Center ANNOUNCEMENTS & PRESENTATIONS A.:~ CITY OF BOYNTON BEAC[ AGENDA ITEM REQUEST FO] ITEM Ifl-B.l.a. Announcements 8, Presentations Proclamations [] November l& t999 [] December 7, 1999 [] December2l_ 1999 [] January 4_ 2000 NATURE OF AGENDA ITEM RECOMMENDATION: [] Admimslmtive Core. at Agenda Pulflic Hearing [] Bids, Requested City Commission Meeting Dates [] Jamlary 15, 2000 [] Febru~j 1, 2000 [] February 15, 2000 [] March 7, 2000 Date Final Form Must be Turned in to City Clerk's Office Jarmary5 2000 (5:00p.m.) Jantiary 19, 2000 (5:00 pm.) February 2, 2000 (5:00 p.m.) Febauaty 16, 2000 (5:00 p.nz) [] Development Plans [] N~vlSusi~ess [] Unfiniqhcd BllailleS~ [] Presentation Please read the attached Proclamation at the February 15, 2000 City Commission meeting, EXPLANATION: Proclamation proclaiming Saturday, February 26~, 2000 as Black Awareness Celebration Day. PROGRAM/MPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A ~e~t Head s Signature Leisure Services/Recreation Department Name City Manhgcr, s nSignamre City Attorney / Finance / Human Resources WHEREAS; the City of Boynton Beach proudly hosts for local and area Citizens and visitors ~o our community, the 20· Annual Black Awareness Celebration Day on February 26, 2000 with the theme "Celebrating African American Culture, Heritage and Accomplishments,; and WHEREAS, the City of Boynton Beacl~ appreciates the in~portance of Black Awareness Celebration Day as it provides an opportunity to observeand celebrate Black Histdry/Month which recognizes the rich culture, Significant contributions, heritage and history of African Americans; a~ WHEREAS, the City of Boynton Beach is confident that th1 success of Black Awareness Celebration Day will continue as an enjoyable, educational and integmt por~on ofth~ Ci~s continuing development. - NOW, THEREFORE, I, Gerald Broening, by viil~e of the aulhorfty~ vested in me as Mayor of the City of Boynton Beach, Flodda, hereby proclaim February 26, 200{3, as "BLACK AWARENESS CELEBRATION DAY" and extend to all a warm welcome to the City of Boynton Beach and an invitation to parlJcipate n this day's a~vities. IN WITNESS WHEREOF, I have hereunto set my hand and ~aused the Seal of the City of Boynton Beach, Florida, to be affixed this 15· day of February, in the year Two Thousand. Gerald Bmening, Mayor City of Boynton Beach ATTEST: City Clerk (Corporate Seal) Requested City, Commission Meetin~ Date~ [] November 16. 1999 [] DecemberT, 1999 [] December 2L 1999 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Tamed irt to City Clerk's Office November 3, 1999 (5:00 p.m.) November 17, 1999 (5:00 p.ra.) December 8, ! 999 (5:00 p.m.) December 22, 1999 (5:00 p.m.) Requested City Commission Meeting Dams [] Janmay 18, 2000 [] February 1, 2000 [] February 15.2000 [] March 7, 2000 IV-CONSENT AGENDA ITEM B.1 Date inal Form Must be Turned ~ , m o City Clerk s Office January 5, 2000 (5:00 p.m.) Janua~ 19, 2000 (5:00 p.ra.) February 2, 2000 (5:00 p.m.) February 16.2000 (5:00 p.mo NATURE OF AGENDA ITEM [] Administxative [] Developme~ Plans [] Consent Agenda [] New Business [] Public Heating [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: A motion to award the bid for the PURCHASE OF ONE (1) ~IEW AND UNUSED 125KW PORTABLE GENERATOR SET to CJ'S SALES AND SERVICE, in the amount of $ 34,648.00. "PURClq_ASE OF ONE (1) NEW AND UNUSED 125KW PORTABLE GENERATOR SET" - BID #029-2821-00/.S,P. The Tabulation Committee recommends an award be made to CJ'S SALES AND SERVICE, of Oeala, Florida, in the amount of $34,648.00. Procurement Services requests Cormmssion's review, evaluation, and award approval EXPLANATION' On January 13, 2000, Procurement Services opened the above mention.ed bid and received six (6) bids. CJ's Sales ~nd Service was the "lowest, most responsible, responsive bidder who meets all specifications". Bob Kenyon, Deputy Utilities Director, concurs with this request (see attached Uffiities Memo 00-0012). PROGRAM IMPACT: This portable generator set is being purchased to supply emergen, water supply wells. FISCAL IMPACT: BUDGET AccOUNT # 401-2812-536-64.02 electrical power to our BUDGETED ~VIOUNT $ 35,000.00 ALTERNATIVES: Deity Director of Financial ~rv~ces Date Procurement Services DepartmentName Cit~orney- 1 '~in~nee r Hlimen~Resenmb~' /ktr Attachments cc: Bob Kenyon, Utilities Barb Conboy, Utilities File TO: FROM: DATE: SUBJECT: MEMORANDUM UTILITIES DEPARTMENT 00-0012 Deputy Directo January 18, 2000 Bid/~029-2821-00~SP 125 Kw Poi-table Generato~ Set RECEIVED PURCHA-SI D£PT, We have reviev~ed the six bids received for this portable ,g,e~nerator set and recommend awarding to the lowest responsive, resporisible b~dder, CJ s Sales and SermcI, Ocala, FL. This portable generator set is being purchased to supply emergency electrica~ power to our ~ater supply wells. Funds in the mount of $35,000 are available in Account No. 401-2812-536-64.02 for this purchase. Please present this request to the City Commission for their approval to purchase one new and unused 125Kw generator set (as per specification) from CJ's Sales and Service in the amount of $34,648. /acl~ be: BOb Kenyon cc: Barb Conboy John Reynolds Dom Formanek File ~o zz~ LUWo no. oo~ ~rnrn -~PURCHASE OF ONE (1} NEW AND UNUSED 125KW PORTABLE GENERATOR SET "Offem from the vendom isted herein am the enly offers BID OPENING DATE: JANUARY 13, 2000 BID OPENING TIME: 2:30 P.M. ' rece ved timely a~_(~ !he.~bove'mce v ng date and time. BID #: 029-2821-00/SP 'AIl~otheroffe~rss~bfilltted irl'i'e~;pb~nsb to this solicitation. if any, am hereby rejected as late" VENDORS I 9' S SALES:AND SERVICE DIETZENTERPRISES DIVIS ON : HERTZ EQUIPMENT RENTAL CORI: 132 NE 17TH PLACE ' f201 SE RAILROAD AVENUE 3849 W, BLUE HERON BLVD, ~ OCALA FL 34470 STUART, FL 34994 RIVIERA BEACH, FL 33404 (352) 732-0271 ~561) 286-6282 (561) 848-4336 ATTN: BEN BEASLEY ~TTN; GEORGE W DIETZ ATTN: WILLIAM D. SWISHER COMMENTS SCOPE OF WORK A3-rACHED '*SEE NOTATIONS, ATTACHMENT '*SEE NOTATIONS, ATTACHMENT PURCHASE OF ONE (i) NEW'AND UNUSED 125KW PORTABLEGENERATOR SET "Offers from the vendors I!sted herein are the only offers BID OPENING DATE~ JANUARY 13, 2000 BID OPENING TIME: 2:30 P.M. m~et~ed,time y'as o~ th~:above rece v ng date and time. other ~ffers submit{ed in r~spdnse to this solicitation, BID #: 029-2821-00/SP ifany, amhemby rejected as late" VENDORS M AMI GENERATOR CORP. O:KGENERATORS '!ABATT INC. 1711 WEST 38TH PLACE, #1101 373 N. RIVER AVENUE i~1 NW 36TH AVENUE HIALEAH, FL 33012 DEERFiELD BEACH, FL 33441 ~ItAMI, FL 33142 (305) 827-4291 954) 428:9990 . 3~5) 636-3624 N~N: ROBERT COULSON ~N: EPWA~D~ELLIS ~N NELSON ~NDA UNIT PRICE ~9,850.00 $38,908.00 $42,325.00 120 NUMBER OF CALENDAR DAYS 90 75 4OLD PRICE FOR ONE (1) YEAR YES YES YES FROM DATE OF AWARD NUMBER OF BID PROPOSALS 1 ' I ~: ................. 1 SUBMI~ED ' ~ YES SPEC F CATION "CHECK-OFF' YES YES** SHEETS SUBMI~ED ...... ~' SYN . Y MT O.AN MODEL 125KW CUMMINS ~o~ n~A ANTI-KICKBACK AFFIDAVIT E ' SUBMI~ED ~oNFiRMATION OF MJNORI~ YES)NQT-A MIN~RI~ . ~- _ ~ ;,~.~ YES~ES 0~NED BUSINESS SUBMI~ED OWNED BUSINESS ?" ~ -:'~S]~E~ ....... NOT CERTIFIED YES YES YES ON F DRUG-FREE PURCHASE ~OF ONE (1) NEW AND UNUSED 125KW PORTABLE GENERATOR SET "Offers from the vendors listed herein are the only offers BID OPENING DATE: JANUARY 13, 2000 BID OPENING TIME: 2:30 P.M. BID #: 029-2821-00/SP rece veal t me Y as of the above receiving date arid time. All other offers submltted in response to this solicitation. if any, are hereby rejected as late" VENDORS v~IAMI GENERATOR CORP. O-K GENERATORS ZABATT INC. 1711 WEST 38TH PLACE, #1101 373 N. RIVER AVENUE 5501 NW 36TH AVENUE -IIALEAH, FL 33012 DEERFIELD BEACH, FL 33441 MIAMI, FL 33142 (305) 827-4291 954) 428-999Q (305) 636-3624 ATTN: ROBERT COULSON ~.TTN EDWARD ELLIS \TTN: NELSON LANDA COMMENTS ~*SEE NOTATIONS 3ID RECEIVED BY CUSTOMER SERvIcEs AT 11:48 A.M. DELIVERED TO PROCUREMENT SERVICES AT 4:39 P.MA III-ANNOUNCEMENTS PRESENTATZONS PROCLAMATIOIL ITEM B.l.b. I, Gerald Broening, Mayor of the Cty of Boynton Beach, Florida, do hereby proclaim that a General Election will be held in the City of Boynton Beach Pa rn · the 14t~da Of March. 200 . ' ' _ . ,: . Be.a. ch County, Fonda on Y 0 Th~s Elecbon w~ll be held [o elec[ one City Commissioner from District II and one City Cammissiorier from Distdct IV to serve a tWo-year term expidng March 2002: The voting hours are betWeen 7:00 a.m. and 7:00 p.m. on said date. Polling places are hereby designated as follows: PRECINCT 132-A: PRECINCT132-C: VOTING LOCATIONS Boynton Lakes Clubhouse I Westminster Lane Santaluces Community High School (Room 1204) 6880 Lawrence Road Lantana PRECINCT 132-D: PRECINCT 141: PRECINCT 141-A: PRECINCT 145: PRECINCT 146: PRECINCT 147: PRECINCT 147-A: PRECINCT 149: PRECINCT 153: PRECINCT 153-A: PRECINCT 153-B: Nautica Clubhouse 8000 Bermuda Sound Way Stealing Village Recreational Bldg. 500 South Federal Highway Boynton Beach Congregational Church 115 North Federal Highway Poinciana Elementary School 1203 North Seacrest Boulevard Boynton Beach Civic Center Auditorium 128 East Ocean Avenue Boynton Beach Civic Center Auditorium 128 East Ocean Avenue Boynton Beach Civic Center Auditorium 128 East Ocean Avenue Palm Beach Leisureville Community Clubhouse #3 2001 SW 13th Avenue Palm Beach Leisureville Community Clubhouse #1 1007 West Ocean Drive Gold Coast FOP Loage 49 1200 Miner Road Boynton Beach Worship Center 1015 Old Boynton Road PRECINCT 155: PRECINCT 155-A: PRECINCT 155-B: PRECINCT 156: PRECINCT 156-A: PRECINCT ~156-B: PRECINCT 156~C: PRECINCT 157: PRECINCT 157-A: PRECINCT 157-B PRECINCT 158: PRECINCT 160: PRECINCT 161: PRECINCT 161-A: Goi~iew Harbour Clubhouse 27~5~SW 14thStreet Boynton Leisureville Community Clubhouse 18~7 SW 18~h Street ~,am Lakes Cl~bbou,se Church Fellowship Hall Palm Beach,C'hineS~ bhristian Chapel 3314 Old Dixie Highway Palm Bea.e~ Chine~bdS,tian,:Chapel 3314 Old D]~ Hi~ay Ascens on Lu~n~h~r~ch,-Auditodum 2929 south Seacrest Boulevard Temple Beth K~:desh 501 N.E. 26thtA~/enae' Village Royale on the Green Clubhouse (East) 2505 N.E. 2nd Court Ezell Hester, Jr. Community Center 1901 North Seacrest BOulevard First United Methodist Church; Agape Room 101 North Seacrest Boulevard Hunters Run Eastgate Clubhouse Eastgate Drive Ascension Lutheran Church Fellowship Hall 2929 South Seacrest Boulevard Ascension Lutheran Church Fellowship Hall 2929 South Seacrest Boulevard. CITY OF BOYNTON BEACH GERALD BROENING. MAYOR ATTEST: SUZANNE M. KRUSE. CMC/AAE CITY CLERK (Corporate Seal) imP\ \ch\ma~n~shrdata\cc\wp\election\P roc1999,doc 2 Requested Ci[y Commission Meeting Dates [] November I6, 1999 [] December 7. 1999 [] December 2I, 1999 [] January 4. 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 3. 1999 (5:00 p.m.) November 17, 1990 (5:00p.m.) December 8, 1999 (5:00 p.rm) December 22,1999 (5:00 p.rr~ ) Requested City Comra/ssion Meeting Dates [] January 18, 2000 [] February 1. 2000 [] February 15, 2000 [] March 7, 2000 IV-CONSENT AGEND&: ITEM B.2 Date Final Form Must be Turned in to City Clerk's Office January 5, 2000 (5:00 p.m.) January 19, 2000 (5:00 p.m.) February 2, 2000 (5:00 p.m.) Feb-am3, 16, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Heating [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: A motion to extend the "TV~O YEAR BID FOR HYDRAULIC CYLINDERS AND VALVES/PARTS AND REPAIRS" - BID #028-2516-99/SP for one (1) additional year to CONSTRUCTION HYDRAULICS, INC., of Lake Worth, Florida, at the Shop Hourly Rate of $35.00 per hour with an estimated annual expenditure of $12.500.00. New Bid #035-2516-00/KR. Procurement Services requests Commission's review, evaluation, and award approval. CONTRACT RENEWAL PERIOD: MARCH 2, 2000 TO MARCH 1, 2001 EXPLANATION: At the Commission meeting of March 3, 1998, this bid was awarded to Construction Hydraulics, Inc. for a two year period. Tiffs vendor has provided us with excellent service throughout thi~ contract period. The bid will expire on March 1, 2000; but, according to the Terms and Conditions of the bid, we have the option to renew this bid and extend the prices for an additional year, provided both parties agree (see attached letter from Construction Hydraulics, Inc.). Robert Lee, Fleet Administrator, concurs with this request (see attached Memo #00- 021). PROGRAM IMPACT: The purpose of tiffs bid is to secure a qualified and responsible vendor to supply miscellaneous parts, and repair malfunctioning hydraulic cylinders and valves. FISCAL IMPACT: BUDGET ACCOUNT # 501-2516-519.49-17 BUDGETED AMOUNT $12,500.00 ALTERNATIVES: S :~BULLETIN~ORMSXAGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Deputy Director of Finen¢ial Services Date Procurement, Services Department Name City Attorney / Fi~iance / Human Resources ~r Attachments cc: Chris Roberts, Public Works Bob Lee, Vehicle Services File S :~BULLETINkFORMS~xAGENDA ITEM REQUEST FORM.DOC PUBLIC WORKS MEMORANDUM #00-021 To: Karen T. Riseley, Procurement Services From: Robert H. Lee, Fleet Administration Subj: Hydraulic Service and Repair Bid Date: January 21, 2000 Our current Hydraulic Service Bid, 9035-501-98~SP, awarded to Construction Hydraulics, INC., will expire in M~rch 2000. We at Fleet Maintenance feel that the service provided by th~s vendor has been excellent throughout this contract period. It is our desireto extend this bid for an additional year, to continue from March 2, 2000 through March 1, 2001. Please use account #501-2516-519.49-17, other contractual services. Our records indicate that we budget $12,500.00 per budget year for this service. CC: Chris Roberts Bovnton Beach 100 E. Boynton Beach BouKn, ard P.O. Box $10 RECEdeD NAME OFBID: BID#: "TWO YEAR BID FOR HYDRAULIC CYLINDERS AND VALVES PARTS AND REPAIRS' 035-501-98/SP ~ Agreement between the City of Boynton Beach, Owner; and CONSTRUCTION HYDRAULICS, INC. Contract Renewal Period: ~CH2. 2000 TO MARCH 1, 2001 Yes, I agree to renew existing contract under the same Terms and Conditions, for an additional year. NAME OF COMPANY No, I do not wish to renew the contract at this time. NAME OF REPRESENTATIVE (please print) DATE TITLE -,...c'£,5 (AREA CODE) - TELEPHONE NUMBER America's Gate, vary to ~he Gulfstream ***Mc ~' RESPONSIBLE, RESPONSIVE BIDDER WHO MEETS ALL S~ ~FICATIONS .... BID OPENING DATE: FEBRUARY 17, 1998 y offers BID OPENING TIME: 2:30 P,M. date and time. B'I'D~035;581-9~lSp - .... " .... VENDORS ', ....... T~'" - "" ""Y' m~ .u~uuy ~e,lecmo as late" ~ ~T~Ig~D~ULICS; INC. ~NBELT'HYDRAUEICS&'EQUIPMENT · ·~ 132~ ~OUT~J TERRACE 1587. S,~TH AVENUE ~E'woRTH: FL '3~60 DELRAY B~CH, FL 33444 SHOP HOURLY ~TE ' BRIAN J. FILIPOWSKI ~ODERICK S. BURSEY $35:00 WAR~N~ TERMS I 90 DAYS PARTS &~BOR DO YOU HAVE A MACHINE SHOP '~ YES YES ARE MACHINE SHOP ~TES PER HOUR THE SAME NO YES IF NO, ~CHINE SHOP HOURLY ~TE ~0.00 HOSES UP TO TWO INCHES YES INVENTORY DOYOU' THE MATERIALS [FYES',' % DISCOUNT OFF LIST ....... ' ....."~ "' PRICING 30% PRICE LIST SUB~ ~u YES NO ~i~ ,~;HYD~U[IC CYLINDERS AND VALVES PARTS :AND ~PA|*RS BID OPENING TIME: 2;30 P,M. s solicitation. ' OR' ~"~ .................. ~ ..... ~ONS~RUCTiONH~DRAOEi~SINC.~ ~/_I~ELTH~A,LIGS&EQUIPM VEND S ~'~:~.~'.' ' :~ ~'~'~ ~ ~ ...... . 1320 SOUTH J TERRACE 87 S W 4TH ~VENUE DELRAY B~CH, FL 33444 [561) 585~637 {;561) 274-8505 ~ ~1~ J F ~IPOWBK , ~DER 9K S. BURSEY DO YOU ~VE PICK UP AND RETURN YES SERVICE YES NUMBER OF BID PROPOSAL PR CES S~BMI~ED 2 * 1 SPECIFICATION "CHECK-OFF" SHEETS SUBMI~ED YES YES ~NTI-KICKBACK .............. AFFIDAVIT :" ' ~"' SUBMI~ED YES - YES MA ~ 'E MOO D/NOTA WORKP~CE SUBMI~ED YES ~ NOTATIONS ~OMMENTS 'SEE Boynton Beach 1 O0 E. Boynlon Beach Boulevard P.O. Box310 ~oynton Beach, Florida 334254~310 ' Telephone Aro: ($51) ?42-6320 FAX: (56~J 742~3,06 NAME OF BID: "ANNUAL SUPPLY OF PLASTIC FRONT LOAD CONTAINERS BID#: 021-2510-99/CJD Agreement between the City of Boynton Beach, Owner; and TRUCK MAX (Company's Name) Contract Renewal Period: FEBRUARY 15, 2000 TO FEBRUARY 14. 2001 Yes, I agree to renew existing contract under the same Terms and Conditions, for an additional year. No, I do not wish to renew the contract at this time. NAME OF COMPANY NAME OF REPRESENTATIVE (please print) TITLE ol- 7- &ooo DATE (AREA CODE) + TELEPHONE NUMBER Amenca% Gateway to the Gulfstream Pro~n~n~nt Seruices 100 ~. Boynwn Beach Bouleuarcl P.O. Box 3JO Boynton Beach, Florida 33425-0310 Telephone No: ~561) 7'q-2~6220 FAX: {$6~] 742~205 November 10, 1999 TRUCK MAX, 1NC. 6000 NW 77ra COURT MIAMI, FL 33166 RE: ANNUAL SUPPLY OF PLASTIC FRONT LOAD CONTAINERS BID NUMBER: #021-2510-99/CJD ANNUAL CONTRACT PERIOD: FEBRUARY 16, 2000 TO FEBRUARY 15, 200i Dear Representative: Tt~e above mentioned contract will expire on February 15, 2000. The City would like to renew the existing contract under the same terms and conditions for an additional year. We appreciate your quality service, therefore, if you agree, the comract will be renewed for an additional year. Contract period: FEBRUARY 16. 2000 TO FEBRUARY 15, 2001 Please indicate your response on the following page and return it to Procurement Services at your earliest convenience. We look forward to working with you for an ad-diiional y~ear~ If'you should have any questions, please feel free to call my office at (561) 742-6323. Sincerely, Larry Quinn Central File File Vehicle Maintenance America's Gateway to the Gulfstream ALTERNATIVES: Depnty Director of Financial Services Date Procurement Services Department Name :' ' ' ' igrtamre City Attomey/ Finance / Human Resources C: Larry Quinn- Solid Waste Manager File Requested City Commission Meethng Dates [] November 16-1999 [] December7, [999 [] December21, I999 [] January 4. 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Firml Form Must be Turned into. C'itv Clerk's Office November 3,1999 (5:00 p.m.) November 17, 1999 (5:00 p.m.~ December 8. I999 (5:00 p.m.) Decembei 22, 1999 ~5:00 p.m.) Requested City Commission Meet/n~ Dates [] January I8. 2000 [] February 1, 2000 [] ve~a. Is, 2000 [] March 7, 2000 re-CONSENT AGENDA ITEH B.3 Date Final Form Must be Turned in to_City Clerk's Office January 5, 2000 (5:00 p.m.} January 19, 2000 (5:00 p.m.) February 2, 2000 (5:00 p.m.) February 16, 2000 5:00 p.m.) NATURE OF AGENDA ITEM [] Adm/nislxative [] Development Plans [] Conscmt Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Annotmcemem [] Presentation RECOMMENDATION: A motion to renew the bid for: "ANNUAL SUPPLY OF PLASTIC FRONT LOAD CONTAINERS" to TRUCK MAX, INC. with an annual expenditure of $10~000.00. "ANNUAL SUPPLY OF PLASTIC FRONT LOAD CONTAINERS" BID#021-2510-99/CJD. Procurement Services is requesting the approval of one (1) year extension for this bid to TRUCK MAX, INC. of Miami, Florida with an annual expenditure of: $10,000.00. The new Bid# is:#040-2510-00/CJD. CONTRACT PERIOD: FEBRUARY 15, 2000 TO FEBRUARY 14, 2001 Procurement Services requests Commission's review, evaluation and award approval. EXPLANATION: The purpose of this bid is to secure a price for an annual contract for the supply of Plastic Front Load Containers to be used throughout the City of Boynton Beach for commercial/multi-residential accounts for the use of refuse collection. At the Commission meeting of February 16, 1999, this bid was awarded to TRUCK MAX, INC. This company has provided us with these plastic front load containers in a satisfactory manner. The estimated annual expenditure is: $10.000.00. This bid will expire on February 15, 2000, but according to the Terms and Conditions of the bid, we have the option to renew the bid and extend the prices for an additional year provided both parties agree (see letter from Truck Max, Inc.). Larry Quinn, Solid Waste Manager concurs with this request per memo attached (#00-014). PROGRAM IMPACT: FISCAL 13~IPACT: BUDGET ACCOUNT#: BUDGETED AMOUNT: 431-2515-534-64.19 $10,000.00 PUBLIC WORKS DEPARTMENT MEMORANDUM #00:014 TO: Bill Atkins, Deputy Finance Director Roberts, haterim Public Works Director V/A: Christine FROM: ~arr~y QuinnbSo!id ,Waste Manager DATE: January 19. 2000 SUBJECT: TRUCK MAX Please extend the bid for the "plastic dumpsters" with TRUCK MAX [or an additional one-year peric$d~ The budget account number for this project is 431-2515-534-64.19 with a budgeted amount of $10,000. LQ/pl :///~/A~ M. ~,OESTER,' ~URCHASI~NG AGENT ANNUAL SUPPLY OF PLASTIC FRONT LOAD CONTAINERS LARRY QUINN, Deputy Public Works Dir. "Offers from the Vendors listed herein ere the only offers BID OPENING DATE: JANUARY 13, 1999 received timely as of the above receiving date and time. BID OPENING TIME: 2:00 P.M All other offers subm tted in response to this solicitation, BID #021-2510-99/CJD ~1$.~I~ ~"' ~' ~1~, ff any are hereby rejected as late" VENDORS RUCK MA~ INC. T ~ 6000 NW 77 COURT MIAMI, FL 33166 (305) 592-3800 RODOLFO MIRANDA ELASTIC CONTAINERS; ES ~ IMATED QTY. SIZE i UNIT PRICE EXT AMT. ' UNIT PRICE EXT, AMT. UNIT PRICE EXT. AMT. 20 2 C.Y. $499.00 $9,980.00 20 4 C.Y. N/A TOTAL EXTENDED AMOUNT $9,980.00 ~-~%~[E.~J~[~, ADD'L SIZES 'UNIT PRICE AD?L SIZES UNIT PRICE ADD'L SIZES UNIT PRICE 3 C.Y. $699.00 C.Y.! C.Y C.Y C.Y. C.Y C.Y. C.¥ C.Y. MANUFACTURER OTTO INDUSTRIES MODEL CALENDAR DAYS 75 I~UMBER OF BID PROPOSALS SUBMITTED 1 ANNUAL SUPPLY OF PLASTIC FRONT LOAD CONTAINERS BID OPENING DATE: JANUARY 13, 1999 BID OPENING TIME: 2:00 P.M. BID #021-2510-99/CJ D SHEETS SUBMITTED SUBMITTED SUBM TTED OWNED BUSINESS SUBMITTED WORKPLACE SUBMITTED COMMENT~ INC. 6000 NW 77 COURT MIAMI, FL 33166 (305) 592-3800 RODOLFO MIRANDA *YES YES YES YES/NOT A MINORITY OWNED_BUSINESS YES )NS 2 COPIES SUBMITTED ffer~s from the vendors listed herein are the omy offers ~redeived timely as of the above receiving date and time. All 0[her offe~:s submitted in response to this solicitation, if any, are hereby rejected as late" SPECIFICATIONS FOR ANNUAL SUPPLY OF PLASTIC FRONT LOAD CONTAINERS. ¢ ~th~ pur .c~ Ofl~last/~ Containers t~ be i-rcsidcfitial accounts for the is: 40. ~l~ta~¢ p!a¢?all (:X)_ on the blank line next to es~h item ifa specification is met. If exception is taken tatemat~?~), bidder must specii~catiom"Check( sheet of paper. Bidder must submk tinier for a bid to be considered !. PLASTIC CONTAINERS PLASTIC CONTAINER DESIGN: X 2. 3. All containem~shall be made of a durable elastic product aha p- ....... -..~ -- - . - ...... support 500 va, p~ar C~l~yar~:L Ail containers shall have at a minimum 3/16" metal from bumper ph_tes, side pockets, top rails and caster channels. Water tight with a minimum I ½"drain plug flush w/th bottom of container. All containers ' loader, to be designed to be scrv/ced byany standard commercial front 5. 7. s. Containers to be assembled with stainless stol fasteners. All.steel parts should be primed to 1.5 mil and painted to 1.5 mil. Bidders shall submit a list ofatl colors available. All bid prices shall include casters. THIS PAGE TO BE SUBMITTED ALONG Wrrit PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE BID SPECIFICATIONS CONTINUF. r~ ....... 7~ 1. E~;o 2 2. The overall loading height of containers (shall not exceed): 49 inches for a 2 yard container with casters. Bidder to submit a list of all other sizes available along with a unit cost. ACCESSORIES: X 1. Lids shall be made of plastic, black in color, no less than 3 hinge points per lid sectio~ Constructcd as to automatically close the top [ids of containers when employing thc hffmg arms without necessitating thc operator to leave thc cab of thc truck. External deep "V" plates at pickup points. X 1. SPECIAL CONDITIONS Certified engineering drawing by the manufacturer's engineering depa~haent indicating dimensions, gauges, designation of reinforcement and weight of each size container shall be included with the bid. Containers will be ordered as needed. Bidders warranty will accompany all bids submitted. Bid price is to be Fum for a period of twelve (12) months from date of awarding of bid. The Purchasing Agent may renew the contract, at the same terms, conditiom, and prices, for one (1) consecutive term(s) ofone (1) year subject to vendor acceptance,, satisfactory perforr~ance and determination that renewal will be in the best interest of the City. All prices to be quoted F.O.B. Boynton Beach, Florida. THIS PAGE TO BE SUBMI'¥1'KD ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE BID SPECIFICATIONS CONTINUED ............ SIZES ANDDESCRIPTION OF CONTAINERS PLASTIC CONTAINERS: 20 20 2 C.Y. Green-Bla~k,Plastic Lids Tiffs PAGE TO BE SUBMI'vrp:D ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Submit Bids To: Mailing Date (City): Bid Title: Bid Number: Project Number: Bid Received By: PURCHASING DEPARTMENT 100 E. Boyuton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone: (561) 742-6323 December 9, 1998 ANNUAL SUPPLY OF PLASTIC FRONT LOAD CONTAINERS 021-2510=99/CJD JANUARY 13, 1999, NO LATER THAN 2:00 P.M. (LOCAL TIME) Bids will be opened in the Purchasing Depam'nem unless specified otherwise bid opening scheduled for: JANUARY 13, 1999, NO LATER THAN 2:00 P.M. (LOCAL TIME) and may not be: withdrawn within ninety (90) daya after such .date and time. All awards made es a result of this Bid shall conform to applicable sections of the charter and 073 Telephone Number: 6, 0o0 codes of the City. Nameof Vendor: Federal I.D. Number: A Corporation of the State of.' Area Code: 30 ~ Mailing Address: City/State/Zip: Vendor Mailing Date: '77 Name Typed THIS PAGE TO BE SUBMITTED ALONG WII'H PROPOSAL Truck solutions t'or your company TrackMax Incorporated 6000 NW 77 Court Miata Florida 33i 56 Tel: 305 592-3800 Fax: 305 592-4754 January 13, 1999 City of Boynton Beach 100 E Boynton Beach Boulevard Boynton Beach Ficdda 33425 Dear Purchasing Dept: Exceptions to 4 cubic yard plastic container:. Otto Industries does not have a 4 cubic yard capacity but manufactures a 3 cubic yard. The features am identical to the 2 cubic yard container except for the height which is 75" as per the drawing shows. The lids am interchangeable on the 2 cubic yard container & 3 cubic yard container. Sincerel,/,: ,, Rodolfo Miranda PROPOSAL BLANK BID PROPOSAL TO THE CITY OF BOYNTON BEACH, FLORIDA To All Bidder~: ../ Date / ,~ q'5> The undersigned declares that he has carefully examined the specifications and is thoroughly familiar with its provisions and with the quality, type and grade of product called for. When submitting more than one bid proposal price for this product and/or service, indicate how many individual and/or combination item(s) are to be tabulated and considered. Attach aseparate proposal sheet for each. The undersigned proposes to deliver the product in accordance with the specitications for the sum off ANNUAL SUPPLY OF PLASTIC FRONT LOAD CONTAINERS I. PLASTIC CONTAINERS: ESTIMATED OUANTITY 20 20 &O EXTENDED $IZ]~ ~IT P~CE AMOUNT 2 c.Y. s s go. TOT~E~ED~O~: $ ~ ~3~ qGO, ALTERNATE SIZES AND PRICES: ADDITIONAL SIZES: UNIT PRICE 3C ,v. 3 C.Y. $ (_oct ',- C.Y, $ C.Y. $ ALL PRICES F.O.B. BOYNTON BEACH THIS PAGE TO BE SUBMITTED IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE It is further agreed that the product will 'be delivered within 75 calendar days from the date of the Purchase Order from the City. Number of Bid Proposals submitted SPeCification '~check-off" 'sheets submitted Ye o 01-4o MANUFACTURER COMPANY NAME TELEPHONE NUMBER MODEL SIGNATURE PR/NTED NAME THIS PAGE TO BE SUBMITTED IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE .AND ACCEPTABLE CONFIRMATION OF DRUG-FREE WORKPLACE IDENTI~ Preference shall be given to businesses with drug-free workplace programs. Whenever two or morebids whichare equal with respect to price; quality, and service are ~cceived by the City of Boynton Beach or by any political subdivision for the procuremerk Of commodities or contractual services, a bid received from a business that certifies that it: ha~ implemented a drag- free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors halve a drag-free workpIace program. In order to have a drag-free workplace program, a business shaili. [ 1) Publish a statement notifying emplo~yees that the unlawful manufacture, distribution, dispensing, pOSSession, or use of a controlled substance is prohibited i~. the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) [nibrm employees about the dangers of clrag abuse in. the workplace,, toe busin~ss's policy of maintaining a dmg-fxee workplace, any available drug, counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drag abuse violations. 3) Give each employea engaged in pwviding, the c~mmodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4) In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or conlXac~Services that are under Bid, the employee will abide by the terms of the statement and: will notify the employe~' of anT conviction of, or plea of guilty or nolo contender~ to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violatiOn occurring in the workplace no later than 5 days after such conviction. 5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the ernploye~'s community by, any employee who is so convicted. 6) Make a good faith effort to continue to maintain a drug-~e workplace through implementation of this section. the above requirements. As the person authorized to sign the statement, I certify that this Orm complies fully with s ~guature THIS PAGE TO BE SUBMITTED ALONG WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE Al', CONFIRMATION OF MINORITY OWNED BUSINESS files for future use and :infOrmation. please fill out and DO you po sess a Cen/fication qual/fy/ng your bUs/ncs~ asa M/nor/ty Own~i Bus/ness? YES NO If YES, Name the Organ/zation fi'om which this cezlJficatioa was obtained and date: Issuing (3~m/z~t~on for Ce~th~cation Date of Certification THIS PAGE TO BE SUBM! FI'ED WITH PROPOSAL IN ORDER FOR BID PACK. AGE TO BE CONSIDERED COMPLETE AND ACCEPTABL~ STATE OF FLORIDA COUNTY OF PALM BEACH ANTI-KICKBACK AFFIDAVIT ) : SS ) I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein Bid will be paid to any err~loyees of the City of Boynton Beach as a commission, kickback, reward of gift. directly or indirectly by me or any member of my firm or by an officer of thc corporation. NAME - SIGNAT~ ~ Sworn and subscribed before me , 19 99 Printed Information: NAME T-~c · COMPANY' "OFFICIAL NOTARY SEAL" STAMP THIS PAGE TO BE SUBMITTED WITH PROPOSAL IN ORDER FOR BID PACKAGE TO BE CONSIDERF-D COMPLETE AND ACCEPTAI~/,.Ir Requested City Commission Mcetin~ Dates [] November 16, t999 [] December 7, 1999 [] December21, 1999 [] January 4. 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 3. 1999 (5:00 p.m.) November 17, 1999 (5:00p.nxj December 8, 1999 (5:00 p.rm) December 22, 1999 (5:00 p.m.) Requested Ci~ Commission Meetin~ Dates [] Febrm~ l, 2OO0 IV-CONSENT AGENDA ITEM B.4 Date Final Form Must be Turned in to City Clerk's Office January 5, 2000 (5:00 p.m.) January 19, 2000 (5:00 p.m.) February 2, 2000 (5:00 p.n~) Felxuary I6, 2000 (5:00 p.m-) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] PresentatiOn MOTION to PURCHASE A TRACTOR/BACKltOE, MODEL ff416C (commodity #760-960-t10) from KELLY TRACTOR COMPANY utilizing STATE CONTRACT #760-001-99-1 in the mount ors 52,633.48. ~.~,~-,-,:~,~- .~,~v~? ~*~DEL ff416C utilizing STATE COi~rRACT ~v/604101.99_1 which provides a 48% discount ott nsse umt price, as well as, specified accessories. Procurement Services requests Commission's review, evaluation and purchase approval. EXPLANATION: On January 4, 2000 Commigsion approved additional fimding in the amount of $701,000 for fifteen ( t 5) new and replacement vehicles. Included in this approval list was a' TRACTOR/BACKHOE allocated at $80,000 for Utilities Departanent which was to REP]LACE TRACTOR/BACKitOE #8059. PROGRAM IMPACT: This purchase allows a timety schedule for rephcement of major equipment, as well as, reduces downtime impacting City operations, and increased vehicle maintenance costs. FISCAL IMPACT: ConmUssion approved an allocation of $80,000 for the replacement of the Tractor/Backhoe on die January 4, 2000 agenda. ALTERNATIVES: Delay die scheduled replacement which could cause valuable downtime and increased maintenance COSTS. Deputy Director of Financial Services Department Name cc: Clusal Roberts- Pubic Works Bob Lee - Fleet Services Mary Munro - Finance Hoyt Johnson - Finance File S ABULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC ' /fi/ City Manager's Signature City Attorney / Finance t Human Resources PW OTY BOYNTON BOH SERV~N~ T/~EIN~/STR¥,gNCE t~3 20, PC,GE 82 MC-em S~n~ st~- v&~l ~md ~ (¢t~ m~t I~ Ix~t locally) Rim 5 ~ar, ?$0~ 1~ F.,xtended powa'U'ain warmnB, if there ar~ any qu~fica~, do n~ hesitate to MIl me ~t anytime Very Truly $122,00 (561) 289-939'/ ~_ ~ 83/13/1994 05:1~ 5613755211 I)ATEBPILLAR' ~ ,l~a: ve Julian Sr. Vice President Sales Kelly Tractor Company, PW CTY B~NTON' BCH PAGE t t~'I 83 Florida Government Bid ...,, uv~,r .va years since Catarnillar ha ....... ,- ......... (5) models, ft has ta,~ .., .,., ~ul~,orr mat we have received o mak_ My purpose in' writino this ~ettar ~e, supPliedevery viab e. w~th g°vem~the appropnateent body. '~ ,~ ?"v"~"~ mat your dealership ensure that eachwith]~ bld" n' y~Jr terdto' ' ry recelV' e notfficat on of lhe bid,' a~dandbe u . umber and Informat on ne eq q:)mont The addiflo , ....... cessary to urcha · nat unlfSth P s Our figured nfo our ,at ~,s ~?.ma~gen_e__ra_te for the deaiarshi shoul Y requests/orders for the remamder of ~999 and into 2000 ;) d also be Who: Florida Departmertt;of Management What: State Bid for Constrl. i;tJon Equipment WTnnlng Bid La~e State Bid ;xter~l 53- SPAR # Contract # NA991289 ~te,,e~ D3C~ LGP 34.28 29~28: - 5 58,75t NAgg1293 760.900~300 ~ DG~ XL 38.$4 35.94 5 120,014 NA~911295 760-900-330 NEW 928G 49.72 44.72: 6 77,922 NA99~934 760-480-~102 NEW 950G 44.69 39~9 ;5 128,004 NA990933 760-480-200 * All dis~ourits ate applied as a % of li~t When: This bid is effective from June 1, 1999 to May 30. 2000. Where: South Central Ri~?aVer Equipment Dave Julian Northeast Ri~ Power ~oration Tim Maguire Bob Porteus Northwest Thompson Tractor Ted Bostwick MACHINE CUSTOMER NAME*, ~ PRICING SHEET PUBLIC WORKS DEPARTMENT MEMORANDUM #00-025 ro~ Bill Atkins, Deputy Finance Director Chris Roberts, Interim Public Works Director From: Robert H. Lee, FleetAdmirdstmtion Subj: Commission Agenda Request; Special Eqmpment Purchase Date: January 27, 2000 The City Commission approved additional funds to purchase new vehicles m~d equipmem on January 4, 2000. One special piece of equipment was a Tractor BackHoe for the Utilities Department. This new purchase is~6 ~eplace urdi #8059. Current Florida Government Bid #760-960-I10, issued to Caterpillar Inc., l~sts a current year production model Tractor BackHoe, model #416C as part of that bid. The bid offers government agencies this tractor at a 48% discount. Kelly Tractor of West Palm Beach is the area representative for Caterpillar Equipment. The Utilities Department funded $80,000.00 for this tractor. Bid price is $52,633.48, a saving to~ the City of ~27,366.52. These funds are available in Fleet Maintenance Account #501-2516-519.64-31. Please prepare and agenda request for Commission approval of this vehicle: If you have any questions please call me at extension 6215. Attch: Copy of Quote Copy of Work Up Sheet Copy of Florida Bid Reference 760-001-99-1 = Constmct~on/Industrinl Equip. & Forklifts Page I of 1 Construction/Industrial Equipment & Forklifts Effective: 8/20/98 through 5/31/00 :ions ~t Stat~ Comrams Main,index C(~rxtz ~acto~s: ~ Ordering Infoimation Bad er Elm' ment Com,,an Bmngart Eqmpment Conmany Coastline Eqninment Company Vendor LrRL Gusrom Trailer, Inc. Indusu-ial Tractor Comnany JCB Inc. Lift Power, Inc. Mid-FloridaForkli- Inc. National Lift Truck Services New Holland Construction Rin-haver Equipment Corrmanv RWG Farm Trailer Sales. The Gradall Corn_ a~i hup://www.gradall.com Tra~ ~1 ~, rasswer,, Aggeoat Status ¢~LrJ ] Please send comments or 7uest/ons to Division of Purchasing 01/31/2000 http:J 'fcn.state.fl.us/st_conrracts/7 60001991/ [Contract Number] - Vendor Information Page 1 of 2 Construction/Industrial 'Equipment & Forklifts 760-001-99-1 Price Sheets State Contracts Main Inde~ How to Purchase Additional Models 070-780-01Q Trailer, TlR Bed. Pintle Hitch 10 Ton Capacity 070-780-020 Troffer. Pintle Hitch 10 Ton Capacity 070-780-030 Low Bed Trailer. Fifth Wheel, 35 Ton Capacity Additional Models of Fifth Wheel, Low Bed Trailers ran~in? from 25 Tons to 60 To, Capacity AddltiOnalModels of Fm -- our Wheel, C%~hlnn Tire Forkliflgr up to 4,500 lb~, 560-650:300 FOrklift Track. IC F.n~,~ne. Four Wheel. Plleumatic Tire, 3,000 lb. Capacity Additional Models ofFot~r whee~ Pneummle Tke Forklifts up to 4 500 lbo 560-650-350 Forklift Truck Electric, Three Wheel Cushio~ T/re, 3.500 ~[TCaoacmr Additional Models of Three Wheel. Etecaic ForkllCto 560-650-500 Forklift Track, IC F.n~,in% Four Wheel. Cushion Tire, 5,000 lb. Capacity Additional Models ofF0ur Wheel. Cushion T/re Forklitts, from 5,000 lbs. up to 10,000 lbs. 560-650-550 Forklift Truck, IC ~n~in¢. Four Wheel. Pneumatic T/re, 5,000 lb. Capacity Additional Models of F0ur wheel. PneJrmutic Tire Models, from 5,000 lbs. up to 10 000 lbs 560-650,600'Forklift Truck, Rou2h Terrain, 6,000 lb. Capacity Additional Models of Rough Terrain 760-360-050 Compact Motor Grader, Articulated, 75 lip Additional MOdels of Motor Graders uo to 100 I-~ and 16,000 lbs. Opemtin2 WeiN,I 760-360-I00 Motor C~¢ada~ 12 FOot Blade. Articulated, 135 lip 760-360-150 Motor Grader, 14 Foot Blade. Articulated, 140 I-~ 760-460-100 SkSd Steer Loader. Diesel Powered, 1.700 lb. Lift Capacity Additional Models of Sk/~d Steer L0ad~ 760- 125 l-n) )I-IP 52 HP htrp://fcn, state.fl.us/st_contracts/760001991/price.btm 01/31/2000 A dditional Models of Tractor-Loader Combinations 760-960-110 Tractor-Loader-Backhoe. Industrial 70 lip Adflit~nllal ModeIs of Tractor-Loader-Backhoe Combinations Back to Ton Please send comments or questions to Division o£Purcha~ine http://fcn.state.fl.us/st_conlracts/760001991/Ixice'htm 01/31/2000 Requested City Contrrdssion Meefin~ Dates [] November 16, 1999 [] December 7, 1999 [] Decembe~ 21. 1999 [] January 4, 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date FinalForm Must be Tamed in to C'itv Clerk's Office November 3, 1999 (5:00 p.m. 1 November 17, 1999 (5:00 p.rm) December 8, 1999 [5:00 p.m.) December 22, 1999 (5:00 p.rmj Requested City Commission Meeun~ Dates [] January 18,2000 [] Febraary 1. 2000 [] February 15, 2000 [] March7, 2000 IV-CONSENT ITEM B.$ Dat~ Final Form M_,u~_ be Turned in to Cit~ Clerk s Office January 5, 2000 (5:00 p.m.) January I9, 2000 (5:00 p.rm) February 2, 2000 (5:00 p.m) Feb~my 16, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unf'mished Business [] Announcement [] Presentation RECOMMENDATION: MOT/ON to approve CHANGE ORDERS gl and//2 to PURCHASE ORDER #000924 in the ~_E~p~)~of._.$~6_~806 for TEMPORARY CUSTODIAL SUPPORT uthz/ng the City's ANNUAL BID FOR URARy LABOR SERVICES from TANDEM STAFFING, BID #076-2510-99/SP ,bringing the Bid's total estimated expenditures to $49,806.00. EXPLANATION: Procurement Services received a request from PUBLIC WORKS/FACILITIES MANAGEMENT D ~I~rISION for C .I~N?E. ORDE ~RS. ~#1 and #2 ~vbich will bring the total CHANGE ORDERS ~'o $26,806. The change ~:~eX~ ~ne~c..e~ss/~at~d ag custodial s ,t~ff reso~ur, ces ngt being .fi{ll. y s .~?.. ed to properly maintain the City's facilities. There ~uy ,~ mu m pmce rot contractuat cnstomal asststance which will utilize a combination of City custodial employees ~a~eCt~ne~acmal ,cus~todial ~a~sjsta~.ce. It .w. as.necessary to use temporary assistance from TANDEM STAFFING until such e contracma~ custoatm assistance bid is awarded. PROGRAM IMPACT: This change order will allow the use of tempormy custod/al assistance to supplement the City custodial staff in properly maintaining the City facilltes. FISCAL IMPACT: Funds are available in Facilities Management budget allocation as follows: Budget Account Budget Allocation Contracted Janitorial Services 001-2511-519-34-I0 St 75,994 ALTERNATIVES: Options would be to have current City staffwork overtime to maintain the facilities, or reduce the quality ofjaintorial serrate m maintaining the facilities. Deputy Director of Finencial Services D~parmaent Name cc: Chis Roberts- Public Works Bill DeBeck-Facilities Management File City Attorney / Finance / Hmnan Resources s :~BULLETIN~ORMS~AGENDA ITEM ILEQLrEST FORM.DOC FACILITIES MANAGEMENT DIVISION Memorandum No, 00-014 TO: VIA: Bill Atkins, Deputy Finance Director CltriStine Roberts~ Interim Public Works D~rectorLA ~ FROM: Bill DeBeck, Facilities Manager DATE: January 24, 2000 SUB.T: ~ T~ Staffing P ~O9Q0,0924 ~ ' Q~e Order Request We need to request that our blanket purchase order to Tandem Staffing for account number 001- 2511-519-34-10 based on the City's Bid g076-2510-99/SP be increased as follows. Original Request: Change, Order #1: Adjusted Total:, $13,000 4,306 $17,306 Request for ¢O92: $22,500 Requested Adjusted Total: $39,806 ,c_us~odial gr0,UP is short-staffed and we need temporary assistance in order to provide the Our City s facilitie~.w~ custodial Service through February when our contractual custodial assistance bid is in place; PL/BDB/pl Requested City Commission Meefin~ Dates [] November 16- I999 [] December7, 1999 [] December21 1999 [] January 4. 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in ro CiW Clerk's Office November 2, [999 (5:00p.m.) November 17. 1999 (5:00 p.m.) December 8, 1999 [5:00 p.m.) December 22,1999 (5:00 p.m.) Requested City Commission Meetine Dates [] January 18.2000 [] February L 2000 [] February 15. 2000 [] March 7. 2000 IV-CONSENT ITEM B.6 Date FinaI Form Must be Turned in to City Clerk's Office January 5, 2000 (5:00 p.m.) January I9, 2000 (5:00 p.ra.j February 2, 2000 15:00 p.m.) February 16, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Admiinstrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] UmSnished Business [] Announcement [] Presentation RECOMMENDATION: MOTION to approve the SOLE SOURCE purchase of an AUTOMATED STENCIL, SIGN AND DECAL SYSTEM (SIGN MACItlNE) from BREN INSTRUMENTS, INC. in the amount of $18,485.00. EXPLANATION: Procurement Services has rewewed Public Works/Roads and Streets request ro purchase a FArUT,~MA~T?D S, TENCIL, SIGN AND DECAL SYSTEM (SIGN MACltlNE) from BREN INSTRUMENTS, INC. am~m, l~'q. m the mount of $18,450.00. This ~s a SOLE SOURCE purchase since BREN INSTRUMENTS. [NC. is the exclusive manufacturer and sole distributor of the system. Procurement Services requests Comrmssiun's review, evaluation and purchase approval. PROGRAM IM-PACT: This system will allow Public Works/Roads and Streets to make most of the City signs and banners which are now outsourced to vendors. In addition, this system has the capability to do vehicle detailing which will generate savings because of currently having this work performed outside. FISCAL IMI~ACT: Funding for the new sign mactfine will be provided through two (~1 sources: Police Department - Forfeiture Funds - Account #691-5000-590-04-25 $ 10.000.00 Solid Waste Division - Contingency Fund - Account/f431-2515-534-64-15 8,485.00 (Note: Funds will be allocated from Solid Waste Contingency to the equipment account shown above.) ALTERNATIVES: Continue m use outside vendor service for creating City signs, banners and detailing of vehicles. Deputy Director of Financial Services Department Name cc: Cl~is Roberts - Public Works George Mantell - Roads and Sa-eers Mary Munro - Finance Hoyt Johnson - Finance File ' ' /~it57Manager's Sig~afizre -" City Attorney / Finance / Human Resources S:~B ULLETINWORMSXAGENDA ITEM REQUEST FORM.DOC ~ I~N-!,D-~00 ~:D~ [[':~PEN [HE TEL N0:61~7947478 ~0~0 BREN Instru January 1'$, 2000 PROPOSAL CitY of~Boynten Beach Subject:. Pricing for BREN Automated Stencil,.= Sign information, Please call me toil, require additional Item Description 1. Model Library and. Starter Kit ..................... Price 3"to 36" material width. Cabtes, Mai~ual$,Blades CD ........................................................ $6995.00 pro;stand, !'-24" wid Cables, Manuals BI; , Microstar 6163 mothe 3.5" FDD, 8 n Windo~ 2e~ ~ material, les, RibbOnS, .......... $9995.00 ,b agp ~s 98 · USB SCAN2P full page color scant edlfln; 1495.00 Materials kit will inclui Transfer and spare 45° Blade. Pen .] Prices quoted are FOB desti'natlon. Quote!is firm fer 45 days and delivery can be made with~d. 20 days A.R Q/..Refer.to ~oeci~icati°ns per literature sheet. T~rms: Net 30 Days ~ . .'b' --' ~-.__./.---'~'" / / , ,/'-../ . _ ,/ '~ > . .'//~ /~.- a,,*~,rl..~ hr./ / ~'/.,~,'*,'//---/~ / ~ /,'r'~'/-'~ ~--- Date , ,. :/?/.,~. Specifications: Color-Pro H Model CP624 ~t~n~d, S~gn, Computer Requirements: provided with e Is optionaB with ] .5" FDD, flee. Standard Ail BREN ClUb24 Color mclodc ~e Cu~ ( S~d. ~1 Cables C,~,g 5o~are ~dudes:. C.t~'orks si~ creation core/PhotoPal~ related ~hic~ libr~ ~dBREN Ca~ Warrant'. 8REN Fail On* Y~ Suooo~. A ~duc! [nsurans¢ Pohcy Cov'e~ge ~e avaiiabie at lime:of p~hase BR[N ,.strument..'~.c.i ~utomatec} sten¢':L Sign & Decal Systems 308 Century Court * Fran~in, TN 37064~3918 * Phone: 615.794~82~ * Fax: 615-794-7478 on the web al bren.org Call Toll-Free i-800-826-3991 ,-~n: ~,[o~,n.o~ .~A~-1'9-'0~ C38:GE~ ID:BREN iNC TEL N0:6!57947~78 ~058 P02 C I, C0fo 8REN takes Graphics Imaging to a newdirflehgion with the introdui:don of the model CP624 Color P~ntin8 Cu~r. Building on thc proven printing ~u~ing functions of our M~el C~18 the CP624 c~ print in Full Color on ~hesive vinyl, Polyester, 'Paper, Polyethylene. and Mylar. then cut-out holes, dest~ shapes, outlines or ev~ ~ext. This re~kable machine makes it possible for the desirer to Warning, Mo~e,~Serial labels. Iocators~ lnstructiott la~eIs irt color, low volum~ PSI Mai-king and much mOte, on a Color Printing Cutter (~xacLprototypes with spe~ff'~ CUt-OUt areas. Make multi-colored Decals in I0~ volume On an "as. graphics that before could c~nly be produced using Silk Screen. Lithograph or Color Offset then die or hand .~,m. The Ultimate Design and PrOtO.t.typin8 Mach!n~ ran also produc~ ;reusat~le MilaSpec: Stenc,ls m character sizes as small as 1/16 inch and labels color and driven { Packages the CP624 can be AutoCAD®, and more. Provided with both S~e~ci!;and Sign program and ~ CP614 is a full [n~ additk.~ you can use take furl advantage Thermal Transtar Printer built right an the culler frame. Usin~ · ther 6 o~ a.Color ~rocess or s nie "s or" color r~s th6 Colot..~to if[ becomes the most powerful design pF0~otyging .and production tool ever developed, l£you can Dra~', Sram Digitize. Transfer or Type it. the CP624 can Print it. Cut i', or both. The potential uses are almost endless and are Hmi~ed only by your imagination. You can print and cut individual decals for equipment when required provide "one-of-a-kind" labels, snort runs of custom keyboards or legend panels, produce graphically and Paper with stz, s from Simply do w~ developing products for lndusg { and G~v~rn~eni ~ Our . ~ · iine of Autom~S~fl, S~g~ producing h,gh"~[{~' indff~tdal m;hchin~ To see the amartng Color-Pro Il for yourself; Call I 800-826-399T'L Au ]~,4-11-'00 1D:42 ID:D~.?EN [NC TEL NO:G~D~9474"FIB ~5 POi - ' BRI TN 37064 Toil-Free: 800.826-3991 =1 To: Mark pyne Subject: Sign the O~ The ¢ Sign &Decal Systems, and seller of our Automated Stencil, unique a combination which These materials were character fonts. These materiels, copyrights and I stencil production are achieved with ;UT wt~ich are dev.~.loped by or for ~chines ere prov~ed with the sign SEGD parks and Recreation end level. County : Works has the U,S Army and ~1 Guards. stand and roll from to the BREN the ~ multi-copies of ; several different 'for prOduction. If I can provide any further information please'~.ell. Murray Wilhoite ~ BUDGET TRANSFER RL ~ Pa~ f 1 To: Finance Department From: Public Works/Roads & Streets . ~t=. U IIZ'IIUU Budget Data On y '* Expend as of: 'Adjustment Expenditures Present Increase Adjusted & [Jnencumbered Account Number Description Budget (Decrease) Budget Encumbrances Balance 431-2515-534-99.01 Solid Waste contingencY Fund ' 58,061 -10,912 47,154 0 47,1. ~-~ '431-2515-534~64.15 ~oiid Waste comput-er~E~luiprnent 2,5012 10,912 13,412 0 13,412 0 0 0 0 * Use Whole Collars Only TOTALS 60,566 12 60,566 0 60,56R Justification of Transfer: S ' ' · · ohd Waste s contr but on to the purchase of a sign mach ne and the supporting laser printer for Roads & Streets. Approvals: Department Head ~.~d.~'~-~ ~L.~ Finance Departmeni City Manager Bud.qet Office Use Only Document ~ rvlth 1 Mth 7 rvlth 2 __ Mth 8 Vlth3~ Mth 9 Mth 4 Mth 10 Mth 5 Mth 11 Mth 6 Mth 12 Posted B~/: Requested Ci~, Commission Meefin~ Date~ [] November 16. 1999 [] December 7. 1999 [] December 21, 1999 [] January 4, 2000 NATURE OF AGENDA ITEM CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM IV-CONSENT ITEM Date Final Form Must be Turned m to City Clerk's Office November 3.1999 '5:00 p.rm1 November [7. 1999 lS:00p.m.) December 8. i999 (5:00 p.m.) l~ecember 22, 1.999 (5:00 p.m.) Requested C~ty Commission Meefin~ Dates ~ January I8,2000 [] February 1, 2000 [] February 15,2000 [] March 7, 2000 Date Final Form Must be Turned in to City Clerk's Office January 5, 2000 15:00 p.m.) Janumy 19, 2000 (5:00 p.m.~ February 2, 2000 (5:00 p.m., February 16,2000 (5:00 p.m.) [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfin/shed Business [] Announcement [] Presentation MOTION to approve the PURCHASE OF VARIOUS VEHICLES/NEW AND REPLACEMENT, ufil/zing STATE CONTRACTS #070-001-99-1, #070-001-98-1 and GENERAL SERVICES ADMINISTRATION (GSA) CONTRACT #GS-07F-9956H. from muti vendors, as awarded by the STATE and GSA, in the mount of $ 229,596.39 RECOMMENDATION: Procurement Services has reviewed Public Works/Fleel Services request to purchase various vehicles/new and replacement. These purchases will utihze STATE CONTRACT #070-001-99-1 Icontraet period Nov. 5, 1998 through Sept. 19, 2000) for AUTOMOBILES AND LIGHT TRUCKS, and STATE CONTRACT #070-001-98-1 .:onnact period Nov. 11. I998 through May 31,200( ) for TRUCKS: MEDIUM AND ItEAVY~ In addition, one purchase will come fi-om GSA CONTRACT #GS-07F-9956H (contract period Mar 1. I996 through Feb. 28, 2001). Total purchases will come from muti vendors in the amount of $ 229,596.39. Procurement Services requests Commission's review, evaluation and purchase approval. EXPLANATION: The breakdown of the purchases are as follows: New Vehicles: Engineering 1 - Van State Contract #070-001-99-1 Replacement Vehicles: Fire Deparm~ent 'Parks Utilities Other Re,qacement: Parks 1 - ~ Ton Track 2 ~ % Ton Track 1 - Dump Track 1 - ¼ Ton Track 2 - Vans 1 - Bi-Fuel % Truck 1 - Ballfield Drag State Contract #070-001-99-1 State Contract #070-001-99-1 State Contract #070-700-98-1 State Contract #070-001-99-1 State Contract v070-001-99-1 State Conu'act ~070-001-99-I GSA Con~act~GS-07F-9956H PROGRAM I1V[PACT: These purchases will allow the City to properly replace vehicles in a timely manner. S:kBULLETiN~ORMS~AGENDA ITEM REQUEST FORM.DOC FISCAL IMPACT: The allocated mount in the FY1999/2000 budget for these purchases are: BUDGET ACCOUNT BUDGET ALLOCATION Vehicles/New 501-2516-519-64-30 $ 36,000.00 VCehide/Replg~cement 50l~2~16-519-64-31 - 204g~895'00~ ALTERNATIYES: Delay the purchases of'fi~ese vehicles which could impact City operations and increase vehicle Procurement sereices Dep~e~t Name t' //f L[ty Man~ger s gignature City Attorney / Finance / ltuman Resources cC: Cl~s Roberts - Public Works Bob Lee - Fleet Maintenance Mary Munro - Finance Hoy~ Johnson ~ Finance ~ File S:\BULLET1N~ORMSxAGENDA ITEM REQUEST FORM.DOC PUBLIC WORKS DEPARTMENT MEMORANDUM g~)0-020 TO: VIA: FROM: DATE: SUBJECT: Bill Atkins, Deputy Finance Director Roberts, Interim Public Works Director~¢ Christine Robert H. Lee, Fleet Administrator January 21, 2000 Additional Vehicle Purchases Listed below are the additional departmental requests appr?.ed by Commission on January 4, 2000 including information on the funding, replacement vehicle numbers, notations on any purchases exceeding budgeted amounts and purchasing information. Please note that budget account number for replacement vehicles is 501-2516-519-64-31 and for new vehicles 501-2516-519-64-30. FIRE DEPARTMENT Don Reid Ford: 1 - 2000 ~A Ton Utility Vehicle, Modal #Excursion 4x4 w/options Replacement for Vehicle #830 State Contract g~070-001-99-1 Budgeted Amount: $36,000 Actual Cost: $35,218 ($782.00 under budget) ENGINEERING. Bell Chevrolet: PARKS Maroone Dodge: 1 - 2000 Large Mid-Size Utility 4-Do0r 4x4 w/options New Vehicle State Contract gO70-001-99-1 Budgeted Amount: $18,895 Actual Cost: $22,021 ($3,126 over budget - additional funding to be provided forby Utilities. PerJ. Guidry 1/6/00.) 2 - 2000 ~A Ton Heavy-Duty Pick-up Truck, 4x2, Dodge Model BR2L62 w/options Replacements for Vehicle #513 & #572 State Contract #070-001 ~99-1 Budgeted Amount: #513 - $19,000 / #572 - $19,500 Actual Cost: #513 - $16,912 ($2,088 under budget*) #572 - $16,912 ($2,588 under budget*) *Pending purchase of the utility bodies for $3,700 each which will then put these vehicle approximately $2,900 over budget. Bill Atkins January 21, 2000 Page 2 Atlantic Track Ctr: Hector Turf, Inc.: UTILITIES. Maroone Dodge Orville Beckford Ford/Mercury l - Dump Track, Single Axle, Class 6, 24,500 lb. GVWR, 4x2,~odel ~75~)1w/°pti°ns'' ~ -: · Replacement for Vehicle #541 State Contract gO70-700-984: Budgeted ,Amo~u:~nt $45~Q00 AcI~al Cost: ' $q4~5t9 ($481,under budget)~ ~ 1 - Model,#088853Tom~S~nd Pro-3Q~20 ,w/options Replacement ~or ~h!~16#809~ $k~56.39 over budget) 1 - 2000 ~A 'T0n~Heavy5l)t~ty Pickup Track, 4x2 m/options Replacement for Vehicle # 189 State Contract g070-001-99-1 Budgeted AmO~t: $28,000 ~72~,,~; i~.~,t;2~2i($6~758 under budget pending purchase of atility b~)d~..fot $3,700) 2 - 2000 Cargo Van, T~'C; 4x2 Model AB3L12 w/options specific t6 t~e 9ehicles use. Replacement for Vehidles #177 & #178 State Contract g070~! -99- ! Budgel~dAmourit;;.~l~.~N:$22,000 / #178- $18,000 Actual Cost: #~77 - ~1~,927 ($4,073 under budget) #178 - $1,~,~02 ~($202 over budget) Truck, 4x4. Ford Fl50 "Heavy" m use both I vehicles 7 over budget**) pumhased which has the capability vehicle's ability to use alternative fuel : petroleum products. Many : required to purchase these alternative fuel ' Mandates. Bill Atkins January 21, 2000 Page 3 Please note that funding from the overall savings in the vehicle accounts will cover any vehicles listed above that are over budget and do not have a special notation. Please contact me if you need any additional information as I would like to try to make the agenda for the February 15t~ Commission Meeting. PL/RHL/pl Page 1 of 1 070-001-99-1 = Automob/les & Light Trucks Automobiles and Light Trucks Effective: 11/05/98 through 9/19/00 Certification S_peci~ca_tions. Prige Sheet Ordering instructions Revisions Complete Contract State Con~racts Main Index Contractors: Ordering Information ~o.duction Cutoffs~_Read Before Ordering Bell Chevrolet Cam~o (Y!~5~~l~t~ ~vrolet Don Reid Ford Dural Motor Compang Garber Chevrolet. Gateway Chevrglet and _Maz~__Amefi_~c~):n Credit Heintzeknan's Truck Center Hil!_-Kell¥ Dodg.~ lack CamsWs Re~enc~Lp~Do0ge Kaiser pontiac-Buick-G_MC Maroone Chev_rolet T. Thomas d.b.a. Michael It911e¥ Chevrglet O~_~ille .Beckford Ford Vendor URL h~'- ~.d°nreidfd'c°m- h~.flWWW ggtewayche~y,com. htm ://www.heintzelman.c om h~.~_~a~ www. or~-illebe ckfor d-co-~m Please send comments or questions to Division of Purchasing O2/02 2OOO http://fcn, state.fl.us/st_con~xacts/07000t991 . _ ~ _ _~ index Page 1 of 1 Trucks: Medium and Heavy 070-700-98-1 Effective: 11/10/98 through 05/31/00 Ce~ificafion Special Conditions Specifications Price Sheet Ordering Instructions Revisions Complete Contract State Con. acts Main Index Contractors: Ordering Information Atlantic Ford Tracks Fountain Motor Co. DBA Kine Track Center Navistar International Vendor URL I MX]N rNDEXl One-Stou rur_r-h.~ing 1 rasswerd Account Stares t IIELP_ I! Please send comments or quesrzons ro Division qfiPurcbasing http: fcn.state.fl.us/st_contracts/070700981 / 02/02/2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM 1'V-CONSENT AGENDA I'TEM C. 1 Requested Cig, Commission Date Final Form M~st be Turned Meeting Dates in to City Cl~rk s Office, [] November [6. 1999 [] December 7, I999 [] December 21, 1999 [] January 4, 2000 NATURE OF AGENDA ITEM November 3 1999 (5:00 p m3 November 17, 1999 (5:0C p.m.) December 8, 1999 (5:00 pan.) December 22. I999(5:00 p.m.) [] Administrative [] Consent Agenda [] Public Hearing [] Bids Requested City Commission Meeting Dates [] Jatluary 18, 2000 [] Feb y ,2o00 [] Febraary 15, 2000 [] March 7, 2000 Date Final Form Must be Turned in m City Clerk's Office January 5, 2000 (5:00 p.m.) Ianuary 19, 2000 (5:00 p.m.t February 2, 2000 (5:00 p.m.~ February 16, 2000 (5:00 p.m.) Development Plans New Business Legal Unfinished Business Presentation RECOMMENDATION: Please place the request below onthe February 15~a City Commission agenda under Consant- Resolutions. to authorize and direct the City Commission [o approve the conveyance of a 12 foot wide utility easement firom the City of Boynton Beach to the Florida Power and Light Company (east boundary of the city's Animal Shelter on NE 4th Street). For further details pertaining to this request see attached resolution. EXPLANATION: At the October 19, 1999 Ciw Commissinn meeting the site plan, and at the October 5~ the abandoamem requests for the proposed Eckerd Drug Store, located on the northwest corner of Federal Highway and Boynton Beach Bonleva~d were approved. As part of the conditions of approval the existing utilities were to be moved fxom the existing right-of-way easement. Therefore the Ftorida Power and Light Company has requested an easemant at the east boundary of the City,s Animal Shelter on NE 4~ Street (Lo~ 5 & 6, Block 6, Robert Addition to Town of Boynmn), to construct underground electrical service. Staffrecommends this resolution be approved as presented. PROGRAM INIPAC'[: N/A FISCAL IMPACT: N/A ALTERNATIVES: The Commissxon could opt not to execute the resolution and postpone this project. ty Manager s Signature Planning and Zon~g~Director City Attomey/ Finance / Human Resources RESOLUTION RG'O- A RESOLUTION OF THE CITY COMMI'SSION OF THE ID the C!~.~of:~.B:...~y~t?n Beac~:~is.~., owner of certain lands situated' in .~alm Beach County, Florida, app _Elorida Power and Light Company ha§ requested an easement on t?i e~ boundary of the C!ty's Animal Shelter'on NE 4t~ Street, (Lots 5 & 6, Block 6, Robert Addition to Town of Boy.n. ton); and WHEREAS, it is the purpose of this easement to construct underground electrical service to a proposed Eckerd Drug Store to the south; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida does hereby approve the conveyance of-an Easement from the City of Boynton Beach to the Florida Power and Light Company, and authorizes the Mayor and City Clerk to execute said Easement, a copy of which is attached hereto as Exhibit "A". Section 2. This ReSolution will become effective immediately upon 3assage. PASSED AND ADOPTED this day of February, 2000. City Clerk ~orate S~al) CITY OF BOYNTON BEACH, FLORIDA Mayor ~'ice Mayor Mayor Pro Tern Commissioner Commissioner RESOLUTION R00- A RESOLUTION OF THE CITY COMMISSION OF FLORIDA, A 12' THE CITY OF pOWER AND WHEREAS, the.City of Boyn~n Beach is the owner of certain lands in Palm Beach County, Florida, and Florida Power and Light Company has requested an easement on the east boundary of the City's on NE 4th Street, (Lots 5 & 6, Block 6, Robert Addition .tO and WHEREAS, it is the purpose of this easement to construct round electrical service to a proposed Eckerd Drug Store to the south; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION = THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, :lorida does hereby approve the conveyance of an Easement from the City of Beach to the Florida Power and Light Company, and authorizes the and City Clerk to execute said Easement, a copy of which is attached Section 2. This Resolution will become effective immediately upon PASSED AND ADOPTED this day of February, 2000. Clerk (Corporate seal) Eckerd CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Mayor Pro Tern Commissioner Commissioner Carnahan, Proctor and Cross, Inc. Consulting Engineers · Surveyors · Planners · Lend DeveJooment ConsulTanTs December 14, 1999 City of Boynton Beach Publi.,c;.Works Department Faci it[es"DtvisiO'n 222 NE 9th Avenue Boynton Beach, FL 33435 Attn: Mr. William DeBeck ProjeCt Manager Re: FPL Easement Request Dear Mr. DeBeck: Enclosed herewith is a sketch and legal description of a 12' wide utility easement required by Florida Power and Light Company. The easement is on the east boundary of the City's Animal Shelter on NE 4th Street. FPL requires the easement in order to construct underground electrical service to the proposed Eckerd Drug Store to the south. An easement form is also enclosed for your use. If you have any questions please call Donna West or me at (954) 972 3959. Very truly yours, D. M. Ambrose, P. E. Manager, Civil Division cc. Florida Power and Light Company Wes Morse 9329 So. Military Trail Boynton Beach, FL 33436 r:\990504XdocshmikeaL¥1deeddebec k.doc Web Page: www. carnanan-Droctor, oom ~ 61C 1 West AtlanTic Bird, * RO Box 4399 * MargaTe, :L 33063 * (954) 972-3959 · FAX. (954, 972-4178 · Palm Beach (561; 364-0678 Work Order No. Sec. 21 , Tv~ 45 $, Rge 43 Parcel I D. (Maintained by County Appraiser~ EASEMENT This [nsumment Prepared By . E Name: D.M. Ambrose Co. Name: Camahan. Proctor. Cross Address: 6101 W Atlantic Blvd. Margate, FL 33063 The undersigned, in consideration of the payment of $1.00 and othar good and valuable cons~deratiun, the adequacy and receipt of which is hereby acknowledged, grunt and give to Florida Power & Light Company, its licensees, agents, successors. and assigns, an easement forever for the constmedon, operation and maintenance of overhead and underground electric utility facilities (including wizes,,poles, guys, cables, conduits and appurtenant eqmpment) to be installed from time to time; with tl}e right m recunstmct, improve, add to, enlarge, chung~ rite voltage as well as, the s~ze &and remove such facilities or any of them within an easement ~2' feet in width descffbed as follows: Reserved for Circmt Court See EXHIBIT "A" attached hereto and made a part hereof. Together .... with the right to permat any other person, firm or corporation, to attach w/res to any facilities hereunder and lay cable and ~on~m.t w~ the .easement and to operate the same for conm~umcafions.purposes; the right of ingress and egress to said premises at ~ tnnes; the ngiat to clbar the land and keep it cleared of all-trees, undergrowth and other obstructions ' ' ' to trim and cut and kee Ufmme · wnhiU the easement area' mi ht interfere with ..... ' , anmg or dangerous trees or limbs outstde of the easement are p d and cut all dead weak le .... g or Iall upon the lines or systems of communic~*; ............. a which ~.~,.~,~,~ u. power transnnss~un or distribution; and further grants, ! ~&2;~ere,5~onnt&am2~.d~e~j ~gn~ed _ha.,s_ the ,power to gr,an.t, ff at all, the rights hereinabove granted on the land heretofore · ~, ,~*. ,m,~ a,.xoss me roans, streets or mghways adjoining or through said property. IN WITNESS WHEREOF, the undersigned has signed and sealed this instmmem on ,19 Stgned, sealed and delivered -~'in the presence off CITY OF BOYNTON BEACH By: I Witness' Signature) Print Name: Print Name Print Address: (Witnessl tauthorized ~ignature) Print Name Attest: Witness' Signature~ Print Name: (Witness) Print Address: authorized signature) (Munici al Seal) STATE OF FLORIDA AND COUNTY OF PALM BEAC'~'~The foregoing instrument was acknowledged before me this day of ,19 _. , by , and respectively the and of · a FLORIDA muuicipality, on behalf&said murncipality, who is personally known to me or have produced as identification, and who did (did not take an oath. My Commission Expires: {Type of ldentificat~om Notary Public. S~gnamre Print Name: Form 3722 (Stocked) Rev. 7/94 PHONE 6101 WEST )F'I DESCR ~[ON AND SKET~CH (NO~ A~SURVE~')- FPL LEGAL DESCRIPTION THAT PORTION OF LOTS 5 AND 6, BLOCK 6, ROBERT ADDITION TOTOWNOF BOYNTON, ACCORDING TO ~HE PLAT THEREOF AS RECORDED IN PEAT BOOK 1. PAGE 51 OF THE PUBLIC RECORDS OF PALM EA(~H COUNTY, FLORIDA BEING MORE PART CULARLY DESCRIBED AS FOLLOWS BEGINNING~AT THE, SOUTHEAST CORNER OF SAID LOT 6; THENCE NORTH ~8°,5,5'!.5'' WEST, ALONG THE sOUTH LINE OF SAiD LOT 6, A DISTANCE OF 12.00 FEET; THENCE NORTH 00 0000' EAST, ALONG A LINE 12 FEET WEST OF AND PARALLEL WITH THE EAST LINE OF SAID LOTS 5AND 6, A DISTANCE OF 65.00 FEET; THENCE SOUTH 88°55'15" EAST. ALONG A LINE 65 FEET NORTH OF AND PARALLEL WITH SAID SOUTH LINE OF LOT 6, A DISTANCE OF 12.00 FEET; THENCE SOUTH 00°00'00' WEST, ALONG SAID EAST LINE OF LOTS 5 AND 6, A DISTANCE OF 65.00 FEET TO THE POINT OF BEGINNING. SAID LANDS SITUATE IN THE CITY OF BOYNTON BEACH. PALM BEACH COUNTY, FLORIDA. FPL EASEMENT IN LOTS 5 & 6, BLOCK 6, ROBERT ADDITION TO TOVVN OF BOYNTON LOT 10 LOT 6 ~ LOT 11 BOARD Cty Council Members of Boynton Beach & Delray Beach IV-CONSENT AGENDA TI'EM C~2 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD 1801 North Congress Avenue · Delray Beach. Florida 33445 Telephone 561) 272-7061 561) 734-2577 Fax: 561) 265-2357 E-rnail: scrww~p@ix.netcom.com TO: FROM: DATE: RE: Sue Kruse CITY OF BOYNTON BEACH Mary Ann Shumilla .~\,~ Janury 21, 2000 RATIFICATIONS FOR SIGNATURE Attached are Ratifications from the Quarterly Annual Meeting of January 20, 2000 which require signatures. Would you place these on the Agenda for your next Commission meeting. Would you contact me at 272-7061 when the Ratifications are executed. Thank you. RESOLUTION NO. R00- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF RATIFYING THE ACTIONS TAKEN CENTRAL REGIONAL SAID WHEREAS, Treatment & Disposal Board ~ Annual COMMISSION OF THE Section I The City Corem Ssion of the City of Boynton Beach Florida, does hereby ~e act one taken by the S0u~h Central Regional Wast...ev~.~a!,er Treatment & Disposal Board on JanUary 20 20(~0 as setfo~h n the attached Exhibit A. Section 2. This Resolution sh~J take effect immediately upon passage. PASSED AND ADOPTED this day of February, 2000. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Mayor Pro Tern Commissioner Commissioner ATI'EST: City Clerk s:ca~eso~SCRW'rD - 012000 Meeting EXHIBIT "A" 1. Authorization to Enter into Contract with BRITTON SERVICES, INC., dated March 1,2000. for the sum of'$291:80 per month fol' janitorial services; 2. Authorization to Enter into Contact with NEW LOOK LAWN SERVICES, dated March 1, 2000 for the sum of $2.400.00 per month for the Length of Contract-in the .North Area and an Additional sum of $1,000 per month for thelength of the Contract in the South area fOr a Total of $2,400 per month. final Agreement of July 12, 1979. 4. Authorization to expend $17,400 from Repak & R~,placement Funds to replace two (-2) pumps for Emergency Chlorine Scrubber on an Emergency Basis. 5 Authorization to expend $35,000 from Repair & Replacement Funds to repa r the Cbhtrifuge Conveyor on an Emergency Basis: 6. Authorization to Expend $3,000 from Repair & Replacement Fund to replace Waste Meter to Centrifuge RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER ,WHEREAS, the on ~JanuarY 20, 20, b~ WHEREAS. :the City,of~Delray Bfeach:~ : ~",-' ~; NOW, THEREFORE, the City,of BOYnton and said Board act[on indePendently. The, above acti; day of ,bya and · ay Beach hereby ratify the City of Boynton Beach this vote. CITY OF BOYNTON BEACH By: Mayor Attest: City Clerk Approved as to form: City A~orney RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION- OF JANUARY 20, 2000 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on January 20, 2000, by a vote of 6-0, approve Authorization to Enter Into Contract With NEW L O OK LA WN SERVICES Dated March 1_ 2000. For The Sum of ~ 1,400. O0 Dollars Per ~Vlonth For 'the Length of Contract In the North Area a~d An Additional Sum of ~1~000.00 Dollars Pe~ Month For the Length of the Contract in the South Area For a Total of ~2,400,00 Per Month. Contract Will Be in Effec~ For (1) One Year But May Be Exten~led For An Additional (2) TWo One Year Terms. WHEREAS, said Board action requires ratification by the City' of Boynton Beach and the City of Delray Beach. NOW.. THEREFORE, the City of Boynton and the City of Delray Beach hereby ratify said Board action .independently. The above.action is hereby ratified in open session by the City of Boynton Beach this day of , by a vote. CITY OF BOYNTON BEACH By: Mayor Attest: City Clerk Approved as to form: City Attorney RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD WHEREAS,~ the South Central Regional Wastewater Treatment and Disposal Board did on January 20. 2000. by a vote of To Expend Beacl~ As Per ~ City Of Defray and :Boynton and the City of Deiray Beach hereby rat fy The abeve~aotior~is~hereby ratified in open sess on by the City of Boynton Beach this day of , by a vote. CITY OF BOYNTON BEACH By: Mayor Attest: City Clerk Approved as to form: City Attorney RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF JANUARY 20. 2000 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on January20,~ 2000, by a.vote of ~'-0, approve Authorization to ExpendS17,400. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the ~City of Delra¥ Beach. NOW, THEREFORE, the City of Boynton and the City of Deiray Beach hereby ratify The above action is hereby ratified in open session by the City of Boynton Beach ~his day of . , by a vote. CITY OF BOYNTON BEACH By: Mayor Attest: City Clerk Approved as to form: City Attorney RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER BOARD WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did Emergency BaSis. WHEREAS the ~rd action requires ratification by the City'Of Boynton~Beach and Beech. the City of Boynton and the City-of Deltay Beach hereby ratify ~ hereby ratified in open session bythe City of Boynton Beach this · by a vote. Cl'n' OF BOYNTON BEACH By: Mayor Attest: City Clerk Approved as to form: City Attorney RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEVVATER TREATMENT AND DISPOSAL BOARD ACTION OF JANUARY 20, 2000 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on January 20, 2000, by a vote of 6-0, approve Authorization to Expend ~3,000. From Repair & Replacement Fund To Replace Waste Meter To Centrifuge. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton and the City of Delray Beach hereby ratify said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , by a vote. CITY OF BOYNTON BEACH By: Mayor Attest: City Clerk Approved as to form: City Attorney Requested City Commission Meeting Dates [] November 16. [999 [] December 7. 1999 [] December21. 1999 [] Jit/lum'y 4. 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 3. 1999 (5:00 p.m.1 Novemberl7, 1999 (5:00 p.ra.) Requested City Commission Meeting Dates [] January 18, 2000 [] February 1. 2000 December 8. 1999 ~5:00 p.m.) [] February 15, 2000 December 22. 1999 (5:00 p.m.) [] March 7, 2000 IV-CONSENT AGENDA ITEM C.3 Date Final Form Must be Turned in to CiW Clerk's Office January 5, 2000 (5:00 p.m.) lanuary 19, 2000 (5:00 p.m.) February 2, 2000 (5:00 p.m,) February 16. 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to release $18,000 of the $20,000 Cash Restoration Bond posted by Bill Winchester as surety for restoration. The remaining $2,000 to be held until satisfactory restoration is completed for the items listed in the attached Inspector's Memo No. 00-024. EXPLAxNATION: Ibc excavation/fill project required a $20.000 Restoration Bond for fill removal being conducted on Knuth Road and the apartment project known as 4'Belmont". The operation is complete and the $2,000 being held is deemed sufficient to repair the damage outlined in Memo referenced above. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: Continue te hold the entire $20,000 Restoration Surety. John Guid~, Interim Dire~or of Eng' ' g Department Name City Attorney / Finance Haman Resources S:\BULLETIBRFORMS AGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. ROD- A ~ESQ~IQN OF THE C.ITY CO~ISStON OF THE CITY :OF BOYNTON .~'EEAcH,~-FLORiDA, AUTHORIZING A REDUCTION IN THE CASH RESTORATION BOND POSTED BY BILL R. WINCHESTER FOR FILL REMOVAL ~0~ KNUTH ROAD AND THE AP~TMENT PROJECT KNOWN AS BELMOi~T FROM ~.$20,00~fl T~$2~,0~; AND WHEREAS, the developer of this parcel, prevzously posted a Cash Restoration Bond in the amount of $20,000 as ~urety to guaranuee a excavation/fill projecn on Knuth Road Excavation Permit Numbers 98-4070, 98-4071 and 98=4824); and WHEREAS, a final inspection has been conducued on this project and it has been determined by staff that the sum of $2,000 should be held, which sum ~s deemed sufficient to repair the damage outlined in s5aff comments attached hereto; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION )F THE CITY OF BOYNTONBEACH, FLORIDA, TEAT: ~-~ The City Commission of the City of Boynnon Beach, Florida, based upon the recommendation of staff, hereby approves a reduction ~n the Cash Restoration Bond posted by Bill R. Winchester for fill removal on Knuth Road and the Apartment Project known as "Belmont" from $20,000 TO $2,000. ~ That this Resolution shall become ffective immediately upon passage. PASSED AND ADOPTED this ~TTEST: City Clerk (Corporate Seal) day of February, 2000. CITY OF BOYlqTON BEACH, FLORIDA Mayor Vice Mayor Mayor Pro Tem Commissioner Commissioner TO: H. David Kelley, Jr., PE/PSM FROM: Framz LaFontant, Engineering Inspector II DEPARTMENT OF ENGINEERING MEMORANDUM NO. 00-024 DATE: January 31, 2000 Below is a summary of the engineering inspection that was performed at Banyan Creek via the Knuth Road Phase I project. The inspection was performed to determine whether damages were caused by the hauling of material off site through the adjacent tract owed by Mr. Winchester 1. Approximately 24 If of concrete walk needs to be replaced at Banyan Creek Circle North. 2. Repair pavement along same. 3. Restore swale to original condition. If you have any question please call me. FL/ck Xc: John Guidry C:XMy Documents~Banyan Creek lnsp, via Knuth Rd. Phase I Praj..doc ~'- ~' SCHROEDER & L_~CHE, P.A~ a 561 ~2 ]99] January f 4, 2000 City of Boyncon Beach Engineering Department lo0 B. Boynton Beach Boulevard Bolrncon Beach, Florida ]3435-0310 R~; Excavation Permit Nu~foers 98-%070, 98-4071 af~ 98-4824 Dear Sir: $~o,ooo.oo with ~he CiC¥.?~ : restoration in~.co._nn~ction ws~n rs fill project wi~h~esPeCC (3) per~i~s we=e i8~ue~. ducted upon th~proposea right for Knuth ;e present =erm~:nu~ south, Of Boulev~, lbri h= Road, on =he si=~.for the pro~ec~ ~0~ as area =hat is intended =0 se~e them. A ~y of ~ let=er ~=ed J~ 13, 1999, and ~re&d t0 b~the City along with a copy ~f ~ c~ and recei~ for sa~ are enclosed .for your easy re~erence. were issued to has ~e~( ~d ~. Tha~ y~ ~or youz Vez~Z truly yourS; ~ _ Bill R. Winchester BRW/MAS: sj ( j ~ \ 7\~Li~\WIN(~4EST%CITYE10~. WP~ 15:~6 $CHROE~R & LARCHE, P.A. ~ 561 73~ 5993~ TAIl..% OAF, S DE~;ELOi~MENT COMPANY January 13, 1999 N0,,021 ~05- ~ Cit~ of Boynton Beach ~0~ Eas~ B0yntoh Be~h Boulevard B~l~onBeach, Florida 33435-O310 Dear Sir or Madam: I the , this a copy of our check in of the is attachedto ng water retention area is being delivered wi=h the understandingthat ~he of the that ~ssuance a separate surety at =he the apartmen= project developer. the foregoin~ and yo.ur he check, a photocopy of which is where indicated below. Very truly yours, TARA OAKS DEVELOPMENT COMPANY, INC. By: Bill ~. winchester Its: President 0~×1D/99 15:4G SC~C~OEDER ~ LARCHE~ P.A. - 5~1 ?~ 59g~ N0.02i D84 The City o~ Boynton Beach January 13, 1999 Page 2 The foregoing is hereby acknowledged and agreed CITY OF BOYNTON BEACH ( O.; \-~ \CL~.~S\~INC~ST\TARAOAKS\Ci TYBOF'd'. I~3 O010-0S0) i DEPARTNIENT OF DEVELOPMENT MEMORANDUM ENG 99-010 TO: FROM: THRU: DATE: RE: Diane Reese, Finance Director Puda, Engineering Inspector Sebastian Johnson, Deputy Building Official?~7 Don January 14, 1999 RESTORATION SURETY FOR EXCAVATION #98-4071 I~NUTH #98-4824 BELMONT PERMITS: Attached please find Check #0255 issued by The Prudential Bank in th~ mount of $20;000.00 from Bill R. Winchester. This check represents surety for restoration, if needed, in connection with the above referenced excavation and fill work. It is to be returned upon satisfactow pe;rformance and final site inspection. SJP:DJ/ck Attachment: Check Xc: Permit files Prudential Securities COMMAND- Account BILL R WINCHESTER 02~55 P O DRAWER 1240 BOYNTON BEACH. FL 33425 25-801440 Pay to ~:OhhOOO~Oh~: h 5h 5OqG ? 5~' 0~55 C:LMy Documents~Rcstora~ion Surety,Permit 984070 Knuth Rd.,98-4071 Belmont Apts.,g84824 Retention Area. doc Requested City Comrmss~on Meeting Dates [] November [6, 1999 [] December 7, 1999 [] December2I, 1999 [] January.4, 2000 IV-CONSENT AGENDA CITY OF BOYNTO[%- BEACH ITEM C.4 AGENDA ITEM REQUEST FOR , Date Final Form Must be Turned in to City Clerk's Office November3, 1999 (5:00 p.m.) November 17, 1999 (5:00 p.m3 December 8, 1999 (5:00 p.m.) December 22, I999 f5:0Op.ra.) Requested City Commission Meeting Da~es [] Jalluary 18. 2000 [] February I, 2000 Februa~y 15. 2000 [] March 7, 2000 I~te Final Form Must be Turned m to City Clerk's.Office January 5, 2000 (5:00 p.m.~ January 19, 2000 (5:00 p.m Fel~ruary 2, 2000 (5:00 p.m.) February 16, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Admhfistrative [] Development Plans [] Consent Agenda [] New Business [] Public Hear/~g [] Legal [--] Bids [] Unfinished Business [] Armotmcemant [] Presentation RECOM34]gNDATION: Motion to accept letter of credit no. 557167-07 from Comerica Bank in the amount $105.055.50, as surety for the water and sewer systems in the project know~ as Boynton Bea~[h YMCA. of EXPLANATION: This surety is in the amount of 110% of the estimated cost to construct the water and sewer systems for this project. PROGRAM IMPACT: None FISCAL IM~PACT: None. ALTERNATI~S: The developer h~. elected to post this surety with the City in order ~o expedite the delivery of water and sew~service to the bu~g. City Mana~:'s Sigaamre Department Name ~' City A t ~d~y / Finance / Human Resources Peter Mazzella ~ w/attachments) City Attorney Finance Dept, (W/Original Letter of Credit) File .w/attachments ~ S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R00- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING FOR ~E '-isROjEcT KNoWig AS' BOYNTON BEACH YMCA, AND. fISSUED BY COMERICA BANK, (NO. 557167-07) IN THE A_MOTJNT OF $105,055.50; AND PROVIDING~ .AN EFFE~TiVE DATE[~ the City Cofnmissi~ of the City of Boynnon recommendation of snaff, does hereby accepu the above referenced Letter of Credit in ~he amount of $105,055.50 as surety for water and sewer systems to serve projecn known as Boyn~on Beach YMCA. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: $_qgJ~/L_l~ The City Commission of the City of Boyn~on leach, Florida hereby for the project known Comerica Bank, (NO. sure5y for water Bolrnton Beach YMCA. ffectlve approves and accepts a Lenuer of Credit as Boynton Beach YMCA, and issued by 557167-07) in ~he amount of s105,055.50 as and sewer systems to serve the proposed That uhis Resolution zmmediately upon passage. shall become PASSED AND ADOPTED this ATTEST: City Clerk (Corporate Seal) day of CITY OF BOYNTON BEACH, ,2000. FLORIDA Mayor Vice Mayor Mayor Pro Tem Commissioner~ Commissioner TELEX NO: 3773746 CMCAIL FAf( NO: 954 468 0676 SWIFT: MNBDUS33 FLA COMERICABANK 100 N E THIRD AV~NUE SUITE 200 FT 5AUDERDALE, FL 33301 SJB Letter of Credit Diws~on DATE OF ISSUE: JANUARY 21, 2000 BENEFICIARY: CITY OF Bo~NTON BEACH/UTILITIES 100 E. BoYNTON BEACH BLVD. BOYI~TON~BEACH, F~33437 W~ H~_REB OF YMCA OF BOCA.RATON, INC. , 6 ONE HUND~ FIV~ FAVOR, FOR _AC._C_OUNT,~/,~ , S~ NOT EXCEEDING USD 105,_05_5;~57~(,:v vnrm DRAFT(S) AT RATON, F'. ~3~¥_,~'~-.~ ~7100~S U.S. DOLL,S ) AVA~ THOUSAND FI~rx_~__~v_~..-=~ ~ ACCOMPANIED BY: SIGHT ON COMERlU~ ~, pRESENT~TIVE u= ~ -' -- sENTS THE TOT~ COST TO COMPLE~ 'r~ ~ ~Y ~D · ~P~ ~ OF BorON B~ · OF ~ D __~ ~ ~ SYST~ FOR ~ WAlK ~m ........... S ON-SITE THIS LE~ER OF ~IT IS ~~ IN A CO~T OF COMPE~ ~ISDI~ION p~ B~ CO~, F~RIDA. IT IS A CONDITION OF THIS LETTER OF CREDIT TT~AT IT SF~J~L BE DEEMED AUTOMATICALLY EXTENDED WITHOUT AMENDMENT FOR ONE yEAR PERIODS FROM THE EXPIRATION DATE~HEREOF, OR ANY FUTURE EXPIRATION DATE, UNLESS AT LEAST (090 ] NINETY DAYS PRIOR TO ANY EXPIRATION DATE WE SHALL NOTIFY YOU BY OVEP_NIGHT COURIER SERVICE THAT WE ELECT NOT TO CONSIDER THIS LETTER OF CREDIT REI~ZWED FOR ANY- SUCH ADDITIONAL pERIOD. ALL DRAFTS DRAWN UNDER THIS CREDIT MUST BE MARKED "DRAWN UNDER CONERICA BANK' S LETTER OF CREDIT NO. 557167 -07 "- AND pRACTICE FOR DOCUMENTA~X u~.=~-~-- coMMERCE, 1993 REVISION, puELICATION 500. THIS ORIGINAL___ LET?_E~_. OF CREDIT AND ALL AMENDMENTS THERETO MUST BE SUBMITTED TO us To~ET~EH WITH At~ DRAWINGS HEtU~UNDER FOR OUR ENDORSEMENT OF ANY pATME~TS EFFECTED BY US AND/OR FOR CANCELLATION. IN COMPLIANCE WITH THE TERMS EOF THIS CREDIT wILL BE DULY HONolUlu u~ 2001 OH ANY AUTOMATICALLY PRESENTED AT THIS OFFICE ON OR BEFORE JANUARY 21, EXTENDED DATE. Requested City Cornmissmn Meetin~ Dares [] Novemberl6, 1999 [] December?~ 1999 [] December 21,1999 [] January 4 2000 IV-CO NSENT AGENDA CITY OF BOYNTON BEACH ITEM C.5 AGENDA ITEM REQUEST FOIL,. Date Fired Form M u,s.t be Turned P~equested City Comrmssion in to City Clerk s Office Meeting Dates November3. I999 (5:00p.rm) [] /anuarylS. 2000 November t7,1999 (5:00 p.rm) [] Februar~ t, 2000 DecemberS, i999 5:00p.m [] February 15,2000 December 22. t999 (5:00 p.m.) [] March 7. 2000 Date Final Form Must be Turned ih to City Clerk's Office January 5, 2000 (5:00 p.m.) January Lg, 2000 (5:00 p.m.) February 2, 2000 (5:00 p.m.) Febraar~ 16, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Adrahaistrafive [] DeVelopment Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Untarnished Business [] Announcemem [] Presentation RECOMMENDATION: Motion to approve an Agreement for Water Service Outside of the City Limits for the project known as Sunset Lake. EXPLANATION: The project is located on the west side of Lawrence Road, adjacent to the Boynton Canal (C-16), and will consist of approximately 50 single family homes, phis a recreation area. The property is located outside of the City Limits, but is within our water and sewer service area. The agreemenl has been signed by the contract purchaser of the property, and will be held in escrow by the City Attorney until the purchase is finalized, but for a period not to exceed 365 days. If the property is not purchased within the allowed time frame, the agreement will become null and void. PROGRAM IMi°ACT: None FISCAL IMPACT: None. The cost of all improvements will be borne by the developer ALTERNAT] responsibility VES: The project lies within the City's water and sewer service area. We therefore have a to provide these services if all applicable code provisions are met. ~arm~ent Head s Slgnamr City Manager's Signature Utilities Department Name Peter Mazzella (w/attachments) City Attorney Michael Rumpf, plamamg Dept. (w/attachments) File City Att~eff / Finance Human Resources s 5BULLETIN~ORMS~GENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R00- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ~OYNTON BEACH, FLORIDA, CITE TO ExEcuTE:A W TER S RVi0 ESCROW ~GREEMSKXF~ BETWEEN THE CITY OF BOYNTON BEACH AND J0~!~ HAWLEY, AS TRUSTEE, AIqD PROV~IN~FFECTIVE DATE; W~ER~AS. the s~bj~t p~opez~y, ~n~'~s sunset Lake, i~ located on the West Side of Lawrence Road, adjacenn ~o the Boynton Canal (C-16) and will consist of approximately 50 ~ingle family homes, plus a recreation area; and W~R~AS, City policy requires annexation of the property zo be serviced an the earliest practicable time, as a ~ondition of the granting of water services outside zns jurisdictional limits; and WI{ERF~AS, John Hawley, Trustee is the contract purchaser )f the land in question; and W~R~AS, the executed water service agreemen5 will be ~eld in escrow by the City Attorney's Office until and when the property is sold to John Hawley, Trustee, at which time zt ~ill be recorded. NOW, THeReFORe, BE IT RESOLVED BX T~E CITX CO~ISSION OF HE CITY OF BO~NTON B~A~E, FLORIDA, T/{AT: Section 1. The Mayor and City Clerk are hereby ~uthorized and directed to execume a Water Service Agreemenm ~e~ween the City of Boynmon Beach, Florida and John Hawley, Trustee, ~ This immediately upon passage. PASSED AND ADOPTED this said Agreemenu being attached hereto as Exhibit "A". Resolution shall become effecnive day of February, CITY OF BOYNTON BEACH, 2000. FLORIDA Mayor Vice Mayor Mayor Pro Tem Commissioner Commissioner Eity Clerk 2-9~-2~9© -.23PH FROM KIRK GRANTH~M. P.A. ~61 966 949~ P. 2 H. Ley~ And~son, Jr. : 15 $~Uth L~ke Trail Palm Beach, FlOrida 3348.0 . ..February 7. 2000 James A. Cherof, Esq. Suite 2O0 Ft. Lauderdale; FL 33309 Re: water Service Agreement John Hawley, Trustee Dear Mr. Cherof: The unaersigned holds legal title to that certain real esta County, Florida and more particularity described on Exhibit Authority is hereby granted to the .,contract purchaser, execute the Agreement For Water SerVice Outside City L property. Sincerely you~. HLA/jhc e Io(3ated in Palm Beach ittached hereto. ohn~Hawley, Trustee to imits¢ pertaining to said n, Jr~ Trustee 2-08-20~E) ' :23PM FROM F~_B-01-2000 11: 0~ P.12/12 c:i-mm~Ul~. P, dC~ AGRE~ENT FOR WATER SERif/CE O~FfSIDE CITY L1/~ITS This Agreement, made on this day of , 2000 by and between John Hawley am Trustee , hereinafter cal~ed the "cu.$~o~and the City of Boynnon Beach, a municipal cOrPoration 6f '~e State of Florida, hereinafter called the'"CITY." WITNESSETH, that the Customer, his heirs and assigns, for and in consideration ~f the privilege of ~Ceiving water service from the Mun~cmp~ ~at~ System agree~ to. the folloWmng: 1. T~e C.i~-~agrees ~o .prpvide Customer with ~a~er services from its M~n~q~D~~ $~.~9~~e~st~iservice the project de~:c~e~i~n the Appl'~c~n .fo~e~,~ ~!~e s~m!~ted by Customer. The custome~ has specified that thee wilt be 51 E~i=a!~nt Residential Connections and the .tity hereby a~rees tO i serve these 5~ EquiValent ReSidential Connections~ 2. T~e Customer agrees to pay all costs of engineering, material, i~bor, installation, and inspection of the facilities as required b~ the City Code to provide service to the Customer's premises. The CuStomer shall be responsible for installation and conformanceiwith all applicable' codes, rules, and regulations of all service~lines upon the Customer's premises and all such lines shall first,be approved by the Director of Utilities and subject ~o inspectign by the City Engineers. The City shall have the option of either requiring the Customer to perform the necessary work or thai City may have the work performed in which case the Customer will pay in advance all'estimated costs' thereof. In the event the City has such work performed, the Customer will also advance such additional funds as may be necessary to pay the total actual costs. 3. Any main extension~m~e, under the Agreemen5 shall be used only for the Customer, u~ss' permission ~s granted by the City of Bo~nton Beach for other party or parties to connect pursuant to the Code of Boynton .Beach. 4. Title to all mains, extensions, and other facilities extended from the City Water Distribution Syssem to and including the metered service to Customer shall be vested in Ehe City exclusively. 5. The Customer agrees to pay all charges, deposits, and rates for service and equipment in connection with water service outside the City limits ~pplicable under City Ordinances and ra~e schedules which are now applicable or as may b~ changed from time to time. 6. Any right~-of-way or easemenss necessary to accommodate this project shall be provided by the Customer. 7. It is understood by the Customer, and shall be binding upon the Customer, his transferees, grantees, heirs, successors, 5-4-98 [ca\agmt$\wa~er service\form-escrow] -1- and assigns, that all water to be ~furnished, supplied~ and sold under th~s Agreement is made available f~om ~urplus. If the surplus does not exist at the time of Customer s actual request for commencement of service, as determined by the City s Director of Utilities, then this CITY, without liability, may refuse to initiate service to the subject premises. 8. The Customer further agrees in consideration of the privilege of receiving water service from said City, that the exec~ti~ of' this ~greement is considered to Me a voluntary P~tition fo~ Annexati6n pursuant to Section 171.044 of the Florida ~at~es or.~y successor or amendment thereto. Furthermore, nOu±~ any osner general law, special act, or local law be enacted which pro,ides for voluntary or consenSual annexation, this Agreement ~shall also be considered a pet~tionar~ request for a~n~xa~onlund~r such other laws. The p~emises s~ai1 be subject to~j~a~h~Xat~o~ at the epti0n of the City at anytime they are eti9ibi~~ u~der an~ one or more of the above-referenced laws cOnde~ning, annexation Custome{ shall inform any and alt p~rc~a~se~s of any or part of this prOPerty of~ ~hi~ Uotunta~y ~e%it~on for annexation and it~ applicab~ity~to SuCh purchasers.. 9. ] The Customer acknowledges that this covenant for annexat~on:iS~intended t~ b~ and~is hereby mad~.a c~venant run,lng wi~h~h~ la~d'desc~ibed in Exhibit A, attached hereto and made a p~rt' he~eof.~ This Agreement is to be' recorded in the! Public Reb0r~s Of ~alm Beach. County, Florida, and the Customer -~n~ ~] %~q~. e~ t~sferees, grantees, heirs, or gssigJs of C~ome~ ~a~±i'De Doun~ by this Annexation Agreement. 10. It is agreed that the City shall have n9 liability in the event there is a reduction, -impairment, or termination in water servi.~e to be provided under this Agreement due to any prohibitions, restrictions, limitations, or requirements of local, regional, state, or federal agencies or other agencies, aside from the City, having jurisdiction over such matters. Also, the City shall have no liability ~n the event there is a reduction, impairment or termination of waser service due to acts of God, accidents, strikes, boycotts, blackouns, fire, earthquakes, other casualties, or other circumstances beyond the City's reasonable control. 11. The Customer hereby agrees to indemnify, defend and hold harmless the City of Boyn~on Beach, Floridg, its Mayor, Members of City Commission, the City of Boynton Beach, Florida, its Mayor, Members of City Commission, officers em~ ...... =~ agents (both in their individual and official cap~cl~f~%~ ~ against all claims, damages, law suits and expenses including reasonable attorneys' fees (whether or not incurredI on appeal or in connection with post-judgment collection) and coJts rising out of or resulting from the Customer ' s obligation under or performance pursuant to this Agreement. 12. It~ is understood by Customer and by the ~ity that the attached site plan "Exhibit ~" has been revi, ewed by the City of Boynton Beach for compatibility with the City s comprehensive plan 5-4-98 [ca\agmts\wate~ service\form-escrow] -2-- as it relates to land ~use and density, found to be generally acceptable to the City and is to be the guide for development of this subject land. In the event that the site plan is not approved, there shall be no commitment on the part of the City to se,~ve Customer ~if ~a-~ subsequent ~ite plan .reso_l~s i~_ a. ~han~e. in land use, density or an increase in equivalent residential connections. 13..~ No prior or present ~gr~e~ents ~r E~P~es~ntati~s ~hall be binding on any of the '~art~.s hereto un~s'~ ~ncorpo'~ted in this Agreement. No' modifications ',or charge mn this ~greem~nt shall 6~ ~Valid upon the~pa~s U~Ie~'s' ~n parties ~o~,be bound' ~h~by by unt from is has purchased the tel, .he date ~f~ ~hat Records o~ ~Palm pu~chase~;t~e propel be null and ic 15. The partiesl to this Agreement agree and acknowledge that. this Agreement fo~ Water iS~rvi~e~!dutsi~ t~e City iLi~i~~ is binding, for purposes Of Vbthhta~r~ annexation~ as ~ore '~ully described in Paragraph 8 above. · ~ 16. Within thirty (30) days: of the real estate closing transferring the property'tO C6~tomer, ~he Cu~'tomer sha~i to City a fully-executed power o~ attorney. IN WITNESS WHEREOF, the ~ar~ies hereto have and seals this ~_ day of ~k~%~'~. , 2000 WITNESS: set their b~nds INDIVIDUAL(S) AS OWNER(S): 5-4-98 [ca\agmts\waser service\form-escrow] -3- FOR INDIVIDUAL(S) NOTARIZATION: STATE OF FLORIDA ) COUNTY OF P-AI2-~ EEAC4I) SS: I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the State aforesaid and in the Coqnty aforesaid to take acknowledgments, personally appeared J~ ~u3;~-~ , to me known to be the person described in and whb e~ecuted the foregoing instrument or has produced ~/~ as identification and acknowledged before me that ~¢ executed the same. WITNESS my hand and last aforesaid this ~_~_~3 official seal in the County and State __ day of ~J~&~ · , 20 ~ - ~_,~, Cour~ney A ~n~est~ Print or T~e N~ My Commission Expires: WITNESS: CITY OF BOYNTON BEACH, FLORIDA Mayor City Clerk (Corp. Seal) As to City of Boynson Beach STATE OF FLORIDA ) ) COUNTY OF PALM BEACH) I HEREBY CERTIFY that on this day, before me an officer duly aushorized in the State aforesaid and in the County aforesaid to take acknowledgmenss, personally appeared · the Mayor and City Clerk respectively of the City named in the foregoing agreement and that they severally acknowledged executing the same in the presence of t~o subscribing witnesses freely and voluntarily under authority duly vested in them by said City and that the City seal affixed thereto is the true corporaEe seal of said City. WITNESS my hand and official seal in the Counsy last aforesaid this ___ day of , 20 and State 5-4-98 {ca\agmts\water service\form-escrow] -4- My commission,Expires: -(Norary Seal)~ Approved as to form: NOTARY PUBLIC Print'~or,~TypeName~ City Attorney Legal Description Approved: City Engineer 5-4-98 [ ca\agmt S \wa=er service\ form-escrow] -5- IRREVOCABLE SPECIAL POWER OF ATTORNEY (By Individuals) STATE OF FLORIDA COUNTY OF Palm Beach BEACH, FLORIDA, Grantee,s name, on behalf of Grantee a voluntary petition I/We, John Hawley, as trustee , hereinafter "Grantee., hereby make,constitute,' and appoint THE CITY OF BOYNTON true and lawful attorney in fact for Grantee and in place and stead, for the sole purpose of executing the power to initiate, maintain, and complete for annexation of ~he real property described herein into the CITY OF BOYNTON BEACH. This power shall extend to the CITY OF BOYNTON BEACH full and complete authority to act on Grantee's behalf to accomplish annexation by any available means. The real property.which is the subject of this power is described as follows: See attached Exhibit "A" The powers and authority of my attorney, THE CITY OF BOYNTON BEACH, FLORIDA, shall commence and be in full force and effect on the ~ day of 20 and the powers and authority shall be irrevocable by Grantee. IN WITNESS WHEREOF, the /3/~day of we have h~reunto set our hands and seals · in the year two thousand Sealed and de Witness Print name Witness COUNTY OF '-'2."JL.'~ ~.... ) TME.FOREGOING,, INSTRUMENT was acknowledged before me this /~ and , who are know~ Go me or who have produced /q/~ a~ identification and who ~i~/did not take an oath. My Commission Expires: POA.IND .~., Courtney A V~qnchester ~e or Print Name Co~i ~sion No. - EXHIBIT "A" LAND DESCRIPTION THE SOUTH ONE-HALF (S 1/2), OF THE NORTHEAST ONE-QUARTER (NE 1/4), OF THE NORTHEAST ONE-QUARTER (NE 1/4), OF SECTION 24, TOWNSHIP 45 SOUTH, RANGE 42 EAST, PALM BEACH COUNTY, FLORID,~ LESS THE EAST 40 FEET THEREOF FOR RIGHT-OF-WAY OF LAWRENCE ROAD, AND ALSO LESS THE SOUTH 70 FEET THEREOF FOR THE RIGHT<)F-WAY OF BO%'NTON CANAL. SAID LANDS BEING IN PALM BEACH COUNTY, FLORIDA,AND CONTAINING 17.502 ACRES. MORE OR LESS. Professional Surveyor and Mapper Flodda Registration No. 3998 Description Prepared By: SHAH, DROTOS & ASSOCIATES 1885 West Commercial Boulevard, Suite 190 Fort Lauderdale, Florida 33309 Prepared by: MDR Checked by: MDR Project No. 98-0453 January 12, 2000 IV' CONSENT AGENDA ITEM D.1 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Date Final Form Must be Turned Requested City Commission Meetin~ Dates in to Cit-/Clerk's Office Meeting Dates [] November I6, 1999 November3, 1999 (5:00p.m.) [] January 18~ 2000 [] December ?. 1999 November 17. 1999 (5:00 p.m.) [] February 1, 2000 [] December21.1999 DeeemberS, 1999(5:00p.m.) [] FebmatylS. 2000 [] lanuary 4, 2000 December 22,1999 (5:00 p.m.) [] March7,2000 [] Administrative [] NATURE OF [] Consent Agenda [] AGENDA ITEM [] Public Hearing [] [] Bids [] [] Almonncemem [] Date Final Form Must be Turned tn to City Clerk's Office lanuary 5, 2000 (5:00 p.m.I January 19, 2000 (5!00 p.m.) Fel~mary 2, 2000 (5:00 F~:bmary 16, 2000 (5:00 p:m.) Development Plans New Business Legal Unfinished Business Presentation RECOMMENDATION: Please place the request below on the February 15~ City Commission agenda under Consent, Ratification of Planning and Development Board Action. The Planning and Development Board ~ith a unanimous vote, recommended approval without conditions. For further details pertaining to this request see attached Department of Development Memorandum No. PZ 00-025. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: GROVE PLAZA COMMON AREA Donna west Camahan, Proctor & Cross, Inc Alice Fay and Walter J. Janke Southeast comer of Hypoluxo Road and Lawrence Road Request new site plan approval for common area buffer - Tract "G" (Grove Plaza Replat). PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A Planning and Zo~lr~ Director City Mal~er ~ Signature City Attorney / Fjt~'~ 1' Human Resources DEVELOPMENT DEPARTMENT MEMORANDUM NO. PZ 00-025 S ~E RLAN,,REylEyV FOR PLANNING AND DEVELOPMENT BOARD AND CITY COMMISSION February 1, 2000 DESCRIPTION OF PROJECT Project Nam~:. Grove Plaza Common Ares Property Qwne~; Alice Fay and Walter J. J~anke Applicant~Agenf~ Donna West Camaha~ Proctor & Cross, Inc~ Location: File No.: Land Use Plan Designation: Zoning Designation: Lot Use Option: Type of Use: Number of Rooms: Square Footage: Surrounding land" uses and Zoning District: Existing Site Characteristics: Tract "G' Groye Plaza Replat South'east' comer of Hypoluxo Road and Lawrence Road NWSP 99.023 Local Retail Commercial Community Commercial District C-3 Landscaping, Drainage and Paving for the Common Area, Tract "G" Commercial/Retail N/A 1.76 acres South: East: West: (see Exhibit "A" - location map) North: Santaluces High School. Unincorporated Palm Beach County zoned Public Ownership (PO). Residential Single Family. Unincorporated Palm Beach County zoned Agricultural Residential (AR). Residential Low Density -Nautica Sound PUD Plat Two. Lawrence Road and farther west unincorporated land in agricultural use and zoned Agricultural Residential (AR). The subject property is vacant and consists of 1.76 acres identified as Tract "G" of the Grove Plaza Replat recorded on October 27~ 1999 in Plat Book 86, Pages 81 and 82 in Page 2 Memorandum #99-268 the Records of Palm Beach County, Florida. Tract "G" isa portion of the total 8.228 acre Grove. Plaza Replat. 'Fhe site is predominately vegetated with a variety of weeds grasses and ex~ficnu~iSance tree and shrub specks, seVera ~arge I~i board signs cur~en[[y bccuPy the site. The si{e has not been cleared and'w~s formerly occupied by a landscape nUrse~.. Proposed Development: Common area tract whi,ch accommodates the access drives drainage and buffer wall and~lancrscapir~g f°rfhe G~:0Ve Pazacommerca/retail development. Landscaping design for the f:~mainder of the Master Plan will be done in conjunction with site plan approval of each respect ye parco Concurrency: N/A Driveways: The proposed common vehicu ar ~se area cons sts of two (2) 30,foot w de dr vea s es proVicJing ~ccess to Hypoluxo Road. A third 48 foot w de drii/~way, located to the east prov!de~ a continuous connect on from Hypo uxo Road to Lawrence Road along the soat~ :50undary of ~the parcel. This driveway pavement width narrows to 24 feet along the southern portion, providing a 24 foot access ddve to LaWrehce Road. The other two (2) driveways also connect to this 24 foot access drive. Parking Facility: ~.andscaping: act ~ ,does not include any parking area. Parking is,provided on-site for each indi~i~a['Parcel. Th~ n~ ~ping of the common area tract will sat sfy the resident a buffer requ rement for !~ ~F of,th~ MaSter Plan for Grove Plaza and Tract ~G~ of the Grove Plaza Re ~ ~ -;landscaPing f~r'the buffer area labe ed "Portion A" was prev ously approved for' l?;J ~ven gas station/c0nven ence store conditiona users te plan The p~'oposed land ~p~; plad ~7~11 replace that plan prov dng upgraded p ant~aterial and cont nuity for ti~J~ -e bUffe~ area. The landscape p an mee{s a cit a cab e ~ Y p code req~ ~i 3t~ and ~s to ~nclude a coCop um hedge and a vad~ of densely spaced tree species:.:(h~oStly native) such as Sweet Bay, Dal~oon Holly, Cabbage Palm and Bad Cypress. The proximity to the dry detention area was a factor in s~lecting water tolerant species. Building and Site Regulations: N/A Community Design Plan: N/A Signage: N/A RECOMMENDATION: The Planning and Zoning Division recommends approval of this site plan request, subject to the comments included in Exhibit "C" -Conditions of Approval. xc: Central File EXHIBIT "A" 'NTON NURSERIES" I..LJ I:,~ .0 1/8 400.'800 F.~ET ~IAA EXHIBIT "B" ./ EXHIBITL"B~,. z® EXHIBIT "C" Conditions of Approval ProJect name: Grove Plaza Common Area File. number: NWSP 99-023 Reference: 2nd DEPARTMENTS - ~-- ~ i UBUC i ' ' NONE X Comment~: Comments:'`' NONE FIRE Comments: 1. All access roads and hydrants will be required to be in place prior to X above grade construction. NFPA i. POLICE Comments: NONE X ~ ENGINEERING DIVISION . Comments NONE X ~ BUILDING DIVISION · Comments: 2. Permits are required for the construction of the improvements that are X shown on the approved site plan Permit application forms are available in the Building Division of the Development Department. A permit submittal checklist is available in the Building Division. The list ~dentlfies the basic documents that the Plans Analyst checks for when an applicant submits for permit review. 3. Compliance with the Building Codes will be evaluated at time of permit' X review. The permit fee and other applicable fees will be determined at time of permit review PARKS AND RECREATION Comments: NONE X FORESTER/ENVIRONMENTALIST Comments: NONE [ X Page 2 Grove Plaza Common Area File No.: NWSP 99-023 t DEPARTMENTS INCLUDE REJECT pL~G~297D'~zoNE~IG~'~Comments:~ 'NONE ~ ' ' ' ~G~A~D~DE~ELOPMENT' ' t30ARD COMMENTS, ' ~ , ADDITIONAL~ ¢~T¥ C0~SSIO!~:CON~41ENTS DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Grove Plaza Common Area APPLICANT'S AGENT: Donna West, Carnahan, Proctor & Cross, Inc. APPLICANT'S ADDRESS: cio Bob Fay, Hayden Bonded Storage, 160 NW 1 $~n Street, Boca Raton DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: February 15, 2000 TYPE OF RELIEF SOUGHT: New Site Plan LOCATION OF PROPERTY: Tract "G". Grove Plaza Replat. Southeast corner of Hypoluxo Road and Lawrence Road DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. X THIS MA'I-I'ER came before the City Commission of the City of Boynton Beach, Flodda appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of headng stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant. administrative staff, or suggested by the public and supported by substantial competentevidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk Requested City Commission Meeting Dates [] Novcmberl6, 1999 [] December7, 1999 [] December21, 1999 [] Janus/4, 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 3, 1999 (5:00 p.m.) November 17, 1999 (5:00 p.m.) December 8, 1999 (5:00 p.m.) De, october 22, 1999 (5:00 p.m.) Requested City Commission Meeting Dates [] Januavj 18,2000 [] Februmy 1, 2000 [] Febnmry 15, 2000 [] March 7, 2000 ZV-CONSENT AGENDA rrEM E Date Final Form Must be Turned in to City Clerk's Office Januav] 5, 2000 (5:00 p.m.) 1anuary 19, 2000 (5:00 p.m.) February 2, 2(300 (5:00 p.m.) February 16, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Axmouncemant [] Presentation RECOMMENDATION: Authorize Change Order #5 in the amount of $9,663.65 to Coral-Teeh Associates, Inc~, general contractor for the off Building Renovation Project for the Utilities Department, for the following four (4) items: 1) Revise the layout of second,floor restrooms due to existing stroctorai e0nditions; 2) Revise the door ~h~r,.d .ware schedu, lo to include additional hardware as required for inspection by the City Building Division; 3) Provide ultional electrical outlets per City Building Division Inspector; 4) Install wail&eramic tile c0mponets in lieu of specified laminiated partitions at both n~an's & women's shower facilities. Subsequent to the Commlssmn's action of awarding the contract for "Renovation and New Construction for Utilities Operation/Technical Services Building" at the February 16, 1999, City Commission Meeting, and previous change orders issued on the project, these items are deemed necessary to continue the retrofit process on the existing building. Therefore, these items have developed into a required change order to the original contract for this project. EXPLANATION: These changes are required to satisfy the City Building Division inspection comments and facilitate the on-going construction of the building renovation project, located at 124 E. Woolbright Road. PROGRAM IMPACT: This is part of the renovatiou stages at the East Water Treatment Plant & Utilities Administration Building areas. FISCAL IMPACT: Funds are available in account #409=5009-590-96.10, WTR089. ALTERNATIVES: Non~- The items included in this Change Order re, late to required field construction modifications and direct~-.tr~m the City Building Division. UTILITIES Department Name City Attorney / Finance ' Human Resources S:~BULLETINWORMSLAGENDA ITEM REQUEST FORM.DOC MEMORANDUM UTILITIES DEPARTMENT #00-010 TO: SueKrus~ City CI~,k- T~HRU: , J0hn~ A. Guidry :~ FROM: I2I~ David Kelley, Jr., PE~SM '~ Utility Engineer DATE: I~.uaryl 3, 2000 SUBJECT: Co~sen~ ~gegda Item Request F~b~ai~ 1, j000 City Commission Meeting The attached Agenda'Item Request Form is being transmitted to you, and we are requesting its inclusion into tl~e agenda:forthe February 1, 2000 City Commission meeting. Upon the affirmatNe action to this request please have all four (4) copies of the Change Order No. 5 executed andremm sine'to this department for proper distribution. If you have .any ~questions regarding this matter, please contact Mark Law, Deputy Utility Direct(Jr at x6403 or Dave Kelley, Utility Engineer at x6414. JAG:HDK:gb xc: Mark Law Dave Kelley Barbara Conboy File Page 1 of 1 pages .CHANGE ARCHITECT AIA DOCUMENT G70'I CONTRA~t~ FIELD OTHER PROJECT:City of Boynton Beach U~llitiea (name, address) Adiministration Building [2~ E. Wo. olbrigh~ ~oa TO [Contractorr.Ik~-Yntgn' ueach,- FL J34~5 Associates, Inc. ~ :0211 Wes: 8~ple Road Sui:e 207 Coral Sp:~gs, ~ 330&5 DEC 2 1999 CHANGE ORDER NUMBER: INITIATION DATE December 6, 1999 ARCHITECT'S PROJECT NO: 98115 CONTRACT FOR:' ~uilding Renovations .. I CONTRACT DATE:I~rch 3, 1999 You are directed to make the following changes in this Contract: 1. Revise the layout o~ ~he Second ~loor Restrooms due to existing structural conditions. 2. Revise the door hardware schedule to i~clude additional hardware as required for inspection. 3. Provide addi=ional elec=rical outlets per the BuildingDepartment Inspector. 4. Install gyp.hd./ceramic ~ile partitions in lieu of the specified laminated paritions at both ~he Hens & Womens shower. "The time and funds requested herein do not include time and funds for claims submitted and all rights to additional time and funds are hereby reserved." Not valid until signed by both the Ov,,ner and Architect. ~ Signatt~re ol the Contractor indicates his agreement hert.~.vith, including any adjustment in the Contract Sum or Conlract Time. The original (Contract Sum) -'~: = - -: --:-- - was ........................... $ 1560,800.00 Net change by previously authorized Change Orders ................................... $ 26,959.65 The [Contract Sum) (~, ~) prior to this Change Order was ......... $ 1587,759.6.5 The (Contract Sum) (- *-~ - -- -~ .... ~- _ - - - will be (increased) ~ ~ by this Change Order ......................................................... $ 9,663.6.5 The new (Contract Sum) (: _ _- - ' __ ' --' _. - - ) including this Change Order will be ... $ 1597,6,23.30 The Contract Time will be (increased) []~IL'II~) (11[]~11~18~) by ^ ( 13 ) Days. The Date of Substantia, Completion as of the date o~thi~o~ ~1 CHIT~ - ~Coral ech Associates©~ER ~ong + Associates vnton Beach Address Addres~ Address 400 Australian A-Je S. 6th Floor 10211 West Sample Rd. Ste. 207 124 Woolbrigh~ Rd. Weefl Palm Beach, FL 33401 Boynton Beach, FL 33435 Co~al Springs, FL 33065 AIA DOCUMENT G7Ol CHANGE ORDER APRIL 1978 EDIT ON AIA® · $ 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE.. N.W.. WASHINC;TON. D.C. 20006 BY G701 -- 1978 PROPOSAL REQUEST AlP, Document G ZQ9~ . PROJECT: OWNER: TO: OWNER [] ARCHITECT [] CONTRACTOR [] FIELD [] OTHER _[] Boynt0n Bdaeh,Utilit[~/'Operations Building 124 East Woolbright Road. Boynton Beach, Fl. C fB0YniowBeach Coral-Tech Associates. Inc. !02[~1 ~W~st Sample Road Ste~ 207 cbral Sprin~s} F~'33065 PROPt~SAI: REQUEST NO: 3('1~} DATE: june ][5, 1'999 ARCHITECT'S PROJECT NO: 98115 CON~'~>,ACT FOR: Renovation CONTRACT DATED.' March 18~ 1999 Please submit an itemized quotation for changes in the Contract Sum and/or Time incidental' to proposed modifications to the Contract Documents described herein. TI-IlS IS NOT A CH~NGE OP, DER NOR ^ DIRECTION TO PKOC~D WITH THE WORK DE~CRIBED~HEREIN. Description: Provide all labor and materials as required to revise the second floor bathroom layout per the attached Sketches SKP-2, SKP-3, from JLSD dated June 10, 1999, Sketches SKE4, SKE-5 from JLSD dated June 21, 1999, and the revised Sheet A4-1 dated May 24, 1999. The scope of work will include the following items, but shall not be limited to: Attachments: Deletion of the complete door frame, door, and hardware for door no. 226. Provide one (1) each of the following items: 1. 16" wide x 60" high mirror 2. Accessible toilet and sink. 3. Soap dispenser, 24" x 36" mirror, paper towel dispenser, and toilet paper dispenser- 4. 36" x 54" grab bar. Delete one (1) accessible toilet fixture. Delete a portion 0fthe toilet partition system. Add a toilet partition system door. Delete one { 1) Countertop mounted sinlc Delete a portion of the mirror and countertop of the old plan of the Women's Toilet 230. Sheet A4-1 dated 5/24/99. Sketches SKP-2, 3 from JLSD dated 6/I~0/99. Sketches SKE-4, 5 from JLSD dated 6/21/99. ARCHITECT: Song ~- Associates Architects and Planners, Inc. ~,. Y: Mike Trader, Project Manager AIA Documer~t G709, PROPOSAL REQUEST. APRIL 1970 EDITIO_N A1A, ~ 1070. THE AMERICAN INSTITUTE O~ ARCHITECTS. 1735 NEW YORK AVENUE. N. W. WASHINGTON. D, C. ONE PAGE FROM-JLSD $Gt-GOg-2302 2nd. FLOOR - MGH'I3NG PLAN Project, UTILITIES OPERATIONS / ~HNI(:3A/ SI~I~YICE$ BUII.,I:31NC~ REFERENCE SHEET E-4 C- 2nd. FLOOR - POWER AND SYS'T~M$ TECHNIC=Al- ~ERVICE$ BUILDING REFER~=NCE ~HEET E-S CO X Igi,.TING BI4GIRIIlI_ welt Film, ~ }'lorldl. September 13, 1999 Mr. David Kelley Utility Engineer City of BoyntonBeach 5469 W. Boynton Beach Blvd. Boynton Beach, FL 33437 Re; Boynton Beach Utilities Operations Building S+A Project No. 98115 S + A Proposal Request No. ThreeR (3R) CTA RCO NOt 14 Dear Davi& We have reviewed the attached cost proposal fi'om Coral-Tech for the installation of the revised toilet room layout for Rooms 228 / 230. The Contractor's cost proposal in his RCO No. 14 of $3,819.00 is within reason and is recommended for approval by your office. The Contractor's request for forty-two additional days to complete the work is not reasonable due to the status of the project when the actual scope remsions were made in the fiel& We can recommend that some days be extended to the Contractor, subject to further discussions between your office and Song + Associates~ the Contractor s RCO ~s acceptable, please provide us with proper direction so that we may include this in the next change order. If you have any questions, please call our office. Mike Trader Project Manager Mt/mt 981151et.027 Song + Associates, Inc. Amhitecture · Planning · Interior Design 4~0Aus~atmA~ueSooh, 6~FIo~ .- WestPalmSeacKFIorida33401 Ta~C~:~e (561)655-24Z1 . Facsinie (561)655-1482 Sent By: JAC-CTA COMPAN[ES; 954 341 7116; Sep-3-99 11:00AM; Page 2112 September 2, 1999 Mr. Re: ; Request for Change,Order...No. Fourteen (14) ~ Utiliiies Administration Building ProjeotNo: WTROa~. CTA FILE NO: 981245 Dear Mr. Trader. In accordance with PropOsal RequeSt No. 3R, we are submitting our request for change order as described on attaohad oost breakdowns and proposals. Plumbing Modifications Ceramic Tile Millwork Changes Subtotal Contractor's Fee Subtotal General Construction TOTal. $1,229.81 1,950,00 S3,083.81 1~4.19 $3,238.00 $$,819.00 TOTAL AMOUNT OF THIS REQUEST 10211 WEST SAMPLF. ROA0 SUlIE 207 CORAL SPFIING$, FLORIO4 3.~065 g54-753-7252 Sent By: JAC-CTA C0UPAN[E$; 954 341 7115; Sep-3-99 11:00AU; Page 3/12 Mr. Michael Trader Request for Change Order No. Fourteen (14) Utilities AdministratiOn Building' Project No: ~R089 CTA FILE NO: 9812-18 September 2, 1999 Page 2. It is expected that the described modifications will require an additional forty two (42) days to complete after receipt of a fully executed change order, however, actual completion is dependent on availability of fabricated equipment, The actual impact on the scheduled completion date will be reviewed in conjunction with ~ ~ns~ction activities of the project for an extension of contract time. Kindly p. repare a change,order for this work at your earliest opportunity In order that we ma.y order ~if~... materials and schedule this'work in conjunction with acGvitiee currently unuerway m me site. Thankyou for your kind assistance and cooperation. Very truly yours, CORAL-TECH ASSOCIATES, INC. JOHN J. YANO¥1AK, CCE President Enclosures Mr. Mark Law Ms. Diane Goodman Sent TO INSTITUTIONAL PRODUCTS, INC. 1011 NW 6th Stm~ HOMESTEAD, FLORIDA ATTN: DIAN~ GOODMAN 1021~ WEST ~ ~D SUITE 207 cc', F.t- P ~, Iggg Sen~ By: JAC-CTA COMPANIES; 954 341 7116; SEP-3-99 I~:01AM; Page 5t12 COlt/IL TECR A,q,~)CIA'[~. [NC. 102H ,WEST SA1M~LE ROAD, SUITE 20/ CORAL SPI~S. ATTN: DIANE F~. 1 of Date Building location Ceramic Floo~ & Wall $1,950.00 Provbi ns ami Cona ¢_ s J~loor:, CRC~SVILJ~ IrXlZ" A238 UNPOLLgI~D & V$t~ UMzOf. LSNED Waft: CRO~"dJ,.E ,I.~-X,I~,, ~ PQL.~NED & Vftl$ UNPOUSHED - All weak to mk~ placo dm:iog omaml Ix~i~ hom~ No o~ttin~ is ir~odsd. If any. - t~o PSa~i-& ~ndin& ~r lov~at ~ sbU. - No ,,vmh mr ~ includod in 'd~s pmf,,-,,aL Page 6/12 T-III P.OI ~CONTRACTOR, INC. RE: IBo~uton I~ti~ ~ Bu.#dinS ~i~qllest FOr ~ Order NO. · STOl vcd Iml rcinltIdled slegves fbr itl~ It~S~OiII, 2~ ~ I~throom). Sec it~ched Total ~ MECj~qlCAL coNTRACTOR. INC. Sen~ By: JAC-CTA ~OMPAN[ES; 954 341 7116; Sep-3-99 11:02AU; Wevlh, FL. 3~4~1 717-1 ~10 Page 7/12 WORK AUTHORIZATION To: TIME & MATERIAL SHEET ~ N~.: om: .=:. ~. _c~ Btltiflg Addri~: ~ Houm & Qu WORK AUTHORIZATION 8/12 P,O1/Ot ~-Itl ,2 5 - 2"-No Hub ~ 10 - 4-No HubcoupBaSs 9 -~",No Hub couolinss Laba ': 20 hrg (~ $40.00 Crecl: one (l) coun[ertop ~ial~ S5.5~ S138.25 $3.08 92.40 SIT 31 67.80 S4.97 24.85 S3:44 34_40 S245 Total ~ZOS · Maternal S379.S1 $1.179_8I (f o.oo' Total Due 5629.81 Sen% By: JAC-CTA ¢0MPAN[ES; 954 341 71t6; Seo-3-99 11:02Aa; Page 9/12 S~t By: JAC~T~ COMPANIES; 954 341 7116; .Seo-3-99 11:03AM; Page Sent By: JAC-CTA COMPANIES; 954 341 7116; SED-3-99 11:03AU; Page 11112 Sent By: JAC-CTA COUPAN[ES; 954 341 7116; Sep-3-99 ~:03AU; Page 12/12 .,= PROPOSAL REQUEST AIA Document G709 PROJECT: OWNER: TO: OWNER [] ARCHITECT [] CONTRACTOR [] FIELD [] OTHER [] Boynton Beach Utilities / Operations Building 124 East Woolbright Road. Boynton Beach, Fl. City of Boynton Beach Coral-Tech Associates, Inc. 10211 West SampleRoad Ste. 207 Coral Springs, FL 33065 PROPOSAL REQUEST NO: 15 DATE: October29, 1999 ARCHITECT'S PROJECT NO: 98115 C?NTRACT FOR: l~enovation CONTRACTDATED~ March 18, 1999 Please subnfit an itemized quotation for changes in the Contract Sum and/or Time incidental to proposed modifications to the Contract Documents described herein. THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN. Description: Provide all labor and materials as required to modify the door hardware submittal per the revised -, schedule as approved by Song + Associates on 5/20/99. Attachments: See approved door hardware submittal dated 5/20/99. ARCHITECT: Song + Associates Architects and Planners, Inc. BY: Mike Trader, Project Manager A1A Document G709- PROPOSAL REQUEST. APRIL 1970 EDITION · AIA. © 1970, THE AMERICAN INSTiTUTE OF ARCHITECTE. 1735 NEW YORK AVENUE. N. W. WASHINGTON, D. C. 20006 ONE PAGE October 29, 1999 Mr. David Kelley Utility Engigeer City of Boynton Beach 5469 ~W. Boynton Beach Blvd. Boynton BeaCh, FL 3343'7 Re: Dear David: No. 15 / CTA RCO NO. 5(112) We have-~ewed the attached cost proposal fi'om CoraI-Tech for the revised door hardware. The Contractor's 'cost pmposat in his RCO No. 5(R2) of $672.00 is within reason and is recommended for approval by your office. The Contractor's request for ten (10) additional days to complete the work is not reasonable, as this work does not effect the project schedule. If the Contractor's RCO is acceptable, please provide us with proper direction so that we may include this in the next change order. If you have any questions, please call our office. Sincerely, Mike Trader Project Manager Mt/mt 981151et.042 Song + Associates, Inc. Architecture · Planning · interior Design 400Aus~a~nAvenue~,(~Flcof · Wes~Pa~nBeach,~33401 Tete;~one (561)655-.2423 · Facsh'~ [561)655-1482 CORAL-TECH ASSOCIATES, INC. September 2, 1999 Mr. Michael Trader Song & Associates Architects & Planners, Inc. 400 Australian Avenue South, Sixth Floor West Palm Beach, Florida 33401 Re: Request for Change Order No, Five (5)R2 Utilities Administration Building Project No: WTRO89 CTA FILE NO: 9812-18 Dear Mr. Trader: In accordance with your request, we are submitting our revised request for change order wh ich combines scope changes, previously addressed in RCO's 5 and 9. Cost breakdown attached. General Construction $672.00 TOTAL AMOUNT OF THIS REQUEST $672.00 It is expected that the described modifications will require an additional ten (10) days to complete after receipt of a fully executed change order, however, actual completion is dependent on availability of matedal and equipment. The actual impact on the scheduled completion date will be reviewed in conjunction with affected construction activities of the project for an extension of contract time. 10211 WEST SAMPLE ROAD SUITE 207 CORAL SPRINGS, FLORIDA 33065 954-753-7252 FAX: 954-341-7116 Mr. Michael Trader Request for Change Order No. Five (5)P,2 Utilities Administration Building Project No: WTRO89 cT~, FILENO: 9812-18 September 2, 1999 Page 2. Kindly prepare a change order for this work at your eadiest ol3portunity in order;~that we may order required materials and schedule this work in conjunction with activities currently underWay at the site. Thank you for your kind assistance and cooperation. ~Very truly yours, CORAL-TECH ASSOCIATES, INC. ~ANOVIAK, CCE President Enclosures cc: Mr. Mark Law -Ms. Diane Goodman boyntonut.2330799 8 DooFs~ Windows~,& Glass DELETE SUPPLY ~ INSTALLATION OF KICK~LATES *087 108 0050 000C 100.00% F1 M 53.333 0.1500 -10.00 9.86 4.40 0.19 14,45 100.00% -1,50 EAC~ -98.60 -44.03 -1.90 -144.52 80.000 0.1000 -2.00 5.80 2.94 0.13 8.86 -0.20 EACH -11.60 -S.87 -0.25 -17.72 80.000 0.1000 -2.00 9.16 2.94 0.13 12.23 -0.20 ~ -18.33 -5.87 -0.25 -24.45 DELET~ SLT~PLY AND INST~*~/J~TION OF FLOOR STOP *087 108 0058 000C F1 M 100.00% 100.00% 0,2500 -1,00 10.44 7.34 0.32 18.09 -0.25 EACH -10.44 -7.34 -0.32 -18.09 16 000 0.8000 -2.00 21.46 ~4.65 0.63 36.77 -1.00 E~ -42.92 -29.35 -1.26 -73.54 PROPOSAL REQUEST AIA Document G709 PROJECT: OWNER: TO: OWNER ARCHITECT CONTRACTOR FIELD OTHER Boynton Beach Utilities / Operations Building 124 East Woolbright Road, Boynton Beach, Fl. City of Boynton Beach Coral-Tech Associates, Inc, 10211 West samPleRoad Ste. 207 Coral springs, FL 3 3065 PROPOSAL REQUEST NO: 20 DATE: October 29, 1999 ARCHITECT'S PROJECT NO: 98115 CONTRACT~FOR: Renovation - CONTRACT,DATED: March I8, 1999 Please submit an itemized quotation for Changes in the Contract sum and/or Time incidental to t,tuposed modifications to the Contract Documents described herein. THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN. DeScription: Provide all labor and materials as required to install additional electrical outlets as directed by the City of Boynton Beach Building Department Inspector in the field. Attachments: ARCHITECT: Song + Associates Architects and Planners, Inc. BY: Mike Trader, Project Manager AIA Document G709 - PROPOSAL REQUEST · APRIL 1970 EDITION · AIA. © 1970 · THE AMERICAN INSTITLITE OF ARCHITECTS, 1735 NEW YORK AVENUE, N. W. WASHINGTON, D. C. 20006 ONE PAGE October 29, 1999 Mr. David Kelley Utility Engineer City of Boynton Beach 5469 W. Boynton Beach Blvd. Boynton Beach, FL 33437 Re'- Bo.vnton Beach Utilities Operations Building S+A Project No. 98115 S -~A Proposal Request No. 20 / CTA RCO NO. 23 De, Dasd: We have reviewed the attached cost proposal from Coral-Tech for adding additional electrical outlets as directed by the City of Boynton Beach Building Department Inspector in the field. The Contractor's cost proposal in his RCO No. 23 of $1,341.90 is within reason and is recommended for approval by your office. The Contractor's request for five (5) additional days to complete the work is not reasonable, as this work was completed within one (1) day and did not effect the project schedule. If the Contractor's RCO is acceptable, please provide us with proper direction so that we may include this in the next change order. If you have any questions, please call our office. Sincere¢, Mike Trader Project Manager Mt/mt 981151et041 Song + A~ssociates, Inc. Architecture ,, Planning * Interior Design 400AL~Avenue,~,~Fi~or · WestPalmBeach, FIrxicta33401 (561)655-2423 · Facsinle (561]655-1482 RECEIVED CORAL-TECH ASSOCIATES, INC. October 26, 1999 Mr. Michael 40C Re'.; Request for Change Order No, Twenty Three (23) Utilities Administration Building Project No: WTRO89 CTA FILE NO: 9812-18 Dear Mr. Trader: In accordance with your directives, we are submitting our request for change order, as follows: INSTALL ADDITIONAL ELECTRICAL RECEPTACLES Electrical Work per attached proposal Project Management Subtotal Contractor's Fee TOTAL $1,148.00 130.00 $1,278.00 63.90 $1,341.90 TOTAL AMOUNT OF THIS REQUEST $1,341.90 it is expected that the described modifications will require an additional five (5)days to procure material after receipt of a change order. The actual impact on the scheduled completion date will be reviewed in conjunction with affected construction activities of the project foran extension of contract time. 10211 WEST SAMPLE ROAD SUITE 207 CORAL SPRINGS. :LORIDA 33065 954-753 -7252 FAX: 954-341-7116 Mr. Michael Trader Request for Change Order No. Twenty Three (23) Utilities Administration Building Project No: WTRO89 CTA FILE NO: 9812-18 October 26, 1999 Page 2. Kindly prepare a change order for this work at your eadiest oppodunity in order that we may procure required materials and schedule this work In conjunction with activities currently underway at the site. Thank you for your kind assistance and cooperation. Very truly yours, C , INC. ,JO President Enclosure Mr. Mark Law Ms. Diane Goodman boyntonut.2350899 1870 N. State Road #7 Suite 111 Margele, FL 330~3 Phone: 974-6400 October 2~lh, 1999 CoraI-Tecb Associates, In~ 10211 West Sample Road, Suite 207 Coral Spdr~ls, Florida 33065 Attn: John J. Yanoviak Sub: Boynton Ullllties - Change Order ~ Additional Outlets Dear John: Following Is. a break~lown of our pro~sal to install addlllo~al outlets: .ConduiL 8oxes. Wke and Devices Journeyman 16Hfs Q $28.00 Mechanic 16Hrs Q $20.00 Subtotal 380.00 448.00 :~2o.o~ $t,14a.oo $~,~48.00 "kldpin~ You Make Tl~e Ri&,kt October 25, 1999 RECEIVED OCT Z ? 1999 SONG & ASSOCIATES CORAL-TECH ASSOCIATES, INC. Mr. Michael Trader Song& Associates Architects & Planners, Inc. 400~ustralian Avenue South, Sixth Floor West Palm Beach, Florida 33401 Re: Request for Change Order No. Twenty (20) Utilities Administration Building Project No: VVTRO89 CTA FILE NO: 9812-18 Dear Mr. Trader: In accordance with your directives, we are submitting our request for change order, as follows: MODIFY SHOWER CONSTRUCTION Ceramic Tile Work per attached proposal Drywall Work per attached proposal Subtotal Contractor's Fee Subtotal General Construction per attached cost breakdown TOTAL $1,890.00 $2,915.00 145.75 $3,060.75 $ 770.00 $3,830.75 TOTAL AMOUNT OF THIS REQUEST $3,830.75 It is expected that the described modifications will require an additional tWenty (20) days to complete after receipt of a change order. The actual impact on the scheduled comp etion date will be reviewed in conjunction with affected construction activities of the project for an extension of contract time. 10211 WEST SPrMPLE ROAD / SUiTE 207 CORAL SPRINGS, FLORIDA 33065 954 -753 -7252 FAX: 954-341-7116 Mr. Michael Trader Ut~htte (20) Page 2; Kindly prepare a change order for this work at your eadiest opportunity in order that we may procure requiredmaterials and schedule this work in conjunction with activities currently underway at the site.~ Thank you for your kind assistance and cooperation. Very truly yours, INC. EnclOsures cc: Mr. Mark Law M~; Diane Goodman boynto~ut.2310899 2 Site Work SHEET ~ CO0~L~XT~O~ ~ ~L~L m~ ................................ C 100.00% 100.00% *020 704 1S20 O00C CLABIM 2.000 4.0000 100.00% 100.00% 4.00 4.0000 1.00 0.00 2EO.O0 0.00 260.00 4.00 JOB 0.00 260.00 0.00 260.00 1.00 0.00 85.40 0.00 85.40 JOB 0.00 85.40 0.00 85.40 .......................... 201 469 -1 0 669 30 7O Fork l)rywal.l~ Corp.. TO:_ ComI-Tech FAX: ~9S4) 34~-71~6 FAX MEMO · FROM: DATE.~ RE: Bovnton Utlla/Omaratlons Number of P~e~ ~ Dear Diane, To add +/-28 LF or 1 5/8' 20 gauge metal stud wall with 5/8' MRdd ~'l-:(~]rvwallS.00 Ladiee Shower per Field Or, er f/~lRr~, ,o d II in Mens & · Please call if I cqn be of any further auistance or you have any questione. Thank You, Acousti Engineering Co. of Florida ~. ,Me S2S Gator Drk. (~1) Lemaua. I;'L 3~1462 (~di) ~,l ISI Dale Building Location Architect This is h p~oposal lo furnish all materials ~ labor as t~er~in descril~d for the above named pro~ect as per your e~r~ R£VlSZON 2LSep.99 PAR'tmON IN SHOWERS #1o4 & #123 ins~ll~ T~ i~ladfd Ceramic Wall Tit¢ $1,890.00 - Ceramic to ;~asist o.r: Waft: CRO~SV~i s; 12"X12" A23~ POLISHED Wall: ACCENT CROSSVILE 12"X12" TILE V816 & AV24 UNPOLISHED. Purchaser*s aorep~nce of tbe intent of ~bis pcopord whether b~ this fofln or olherxvtse, incorporates all conditions of this p~msad sbovm on ~is an~ the rever3e sid~ AH subject to pufchasez's accel~anoo by an au~adzod ofl]c~ or qenk ~Otin twohy/(20) days from dm hereof. IF YOUR CONTRACT FORM IS NOT REQUIRED, KINDLY SIGN AND DATE THIS PROPOSAL ON THE REVERSE SIDE TO SIGNIFY ACCEPTANCE. THANK YOU. STATE SALES TAX NOT INCLUDED ON MATERIAL SALES. (SM reverse side for condlf;oitJ Ltd ACCEPTANCE) Respectfully submitted. ACOUSTI Ensineering Company of Florida PROPOSAL REQUEST AIA Document G709 OWNER ARCHITECT CONTRACTOR FIELD OTHER PROJECT: OWNER: TO: Boynton Beach Utihties / Operations Building 124 East Woolbnght Road. Boynton Beach, FI. City of Boynton Beach Coral-Tech Associates, Inc. 10211 West SampleRoad Ste. 207 Coral Springs, FL 33065 PROPOSAL REQUEST NO; 3(R) DATE: June 15, 1999 ARCHITECT'S PROJECT NO: 98115 CONTRACT FOR: Renovation CONTRACI DATED: March 18, 1999 Please submit an itemized quotation for changes in the Contract Sum and/or Time incidental to proposed modifications to the Contract Documents described herein. THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN Description: 1 Provide all labor and materials as required to revise the second floor bathroom layout per the attached Sketches SKP-2, SKP-3, from JLSD dated June 10, 1999, Sketches SKE-4, SKE-5 from JLSD dated June 21, 1999, and the revised Sheet A4-1 dated May 24, 1999. The scope ct'work will include the following items, but shall not be limited to: Attachments: Deletion of the complete door frame, door, and hardware for door no. 226. Provide one (1) each of the following items: 1. 16" wide x 60" high mirror 2. Accessible toilet and sink. 3. Soap dispenser, 24" x 36" mirror, paper towel dispenser, and toilet paper dispenser. 4. 36" x 54" grab bar. Delete one (1) accessible toilet fixture. Delete a portion of the toilet partition system. _Add a toilet partition system door. Delete one (1) countertop mounted sink. Delete a portion of the mirror and countertop of the old plan of the Women's Toilet 230. Sheet A4-1 dated 5/24/99. Sketches SKP-2, 3 from JLSD dated 6/10/99. Sketches SKE-4, 5 from JLSD dated 6/21/99. ARCHITECT: Song + Associates Architects and Planners, Inc. Y': Mike Trader, Project Manager A1A Document G709 - PROPOSAL REQUEST. APRIL 1970 EDITION · A1A- © 1970 · THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE. N. W. WASHINGTON. D. C. 20006 ONE PAGE Requested City Comrmsslon Meetin$ Dales [] November 16, 1999 [] December7, 1999 [] December21. 1999 [] Janua~ 4 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to Cit~ Clerk's Office November 3, 1999 (5:00 p.m.) November 17. 1999 (5:00 p.m.) December 8. 1999 (5;00 p.m.) December 22, 1999 (5:00 p.m.) Requested City Commission Meeting Dates [] January 18.2000 [] February 1, 2000 [] February 15. 2000 [] March 7, 2000 IV-CONSENT AGENDA ITEM F Date Final Form Must be Turned into Cit7 Clerk's Office January 5, 2000 (5:00p.m.I January 19, 2000/5:00 p.m.) February 2, 2000 (5:00 p.m.) F~bruaw 16, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Develogment Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unf'mished Business [] Announcement [] Presentation RECOMMENDATION: Authorize Change Order #6 in the amount of $8.110.00 to Coral-Tech Associates, Inc., general contractor for the O/T Building Renovation Project for the Utilities Department, for the following eight (8) items: 1) Delete door sidelight at Room #110; 2) Delete building signage; 3) Add wall at toilet accessories in fire rated wall due to previous restroom revisions; 4) Add wall partition in men's 2ud floor restroom In lieu of specified toilet partition; 5} Delete two (2) storage units in Room #110; 6) Modify wall partition to accommodate revising door swing to meet code; 7) Add additional aluminum beams to A/C condensing units for revised piping plan; 8) Revise electrical disconnect layout at A/C condensing units for proper maintenance. Subsequent to the Commission's action of aw,arding the contract for "Renovation and New Construction for Utilities Operation/Tecl~nical Services Building" at the February 16, 1999, City Commission Meeting, and previous change orders issued on tiffs project, these items are deemed necessary to continue the retrofit process on the existing building. Therefore, these items have developed into a required change order to the original contract for this project. EXPLANATION: These changes are required to satisfy the City Building Division inspection comments, current code requirements and to facilitate the on-going construction of the building renovation project~ located at 124 E. Woolbright Road. PROGRAM IMPACT: This is part of the renovation stages at the East Water Treatment Plant & Utilities Administration Building areas. FISCAL IMPACT: Funds are available in account #409-5000-590-96.10, WTR089. ALTERNATIVES: None - The items included in this Change Order relate to required field construction modifications necessary to blend with~,~t an~ c~ent building changes previously made. ,~ epartment eas ignatu~ ~ City Maoage?s Signature // Department Name City Attorney / ~ihanc~ / Human Resources S :\B UL LETrNXFORMS~AGENDA ITEM REQUEST FORM.DOC MEMORANDUM UTILITIES #00-011 THRU: FROM: DATE: SUBJECT: Stle rinse, City Clerk John A. Guidry, D~rector of Utilities H. David Kelley, Jr.,. Ufflity Engineer Januaryl 8, 2000 Consent Agenda Item Request February 1, 2000 City Commission Meeting The attached Agenda Item Request Form is being transmitted to you, and we are requesting its inclusion into the agenda for-the February 1, 2000 City Commission meeting. Upon the affirmative action to this request, please have all four (4) copies of the Change Order No. 6 executed: and ~:~ftim same to this department for proper distribution. If you have any;.q~uestions regarding this matter, please contact Mark Law, Deputy Utility Director at x640~ 6rDave Kelley, Utility Engineer at x64i4. JAG: HDK:gb xc: Mark Law Dave Kelley Barbara Conboy File Page 1 of 1 pages Ohange Order d~] ~ 0 Z000 ARCHITECT :,~AIA Dooument GTOI - CON~ACma ~lectronic Format ~EGEIVEE: 4C (~toIS_DOCUMEIgT HAS 1MPORTAN'I' LEGAL CON.S~Q~UENCES: CONSULTATION W1TH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS IvI~LETION OR MODIFICATION. AUTHEN rlI~iCATION OF THIS ELECTRONICALLY DRAFTED AIA DOCUMEI~ MAY BE MADE BY USING AIA DOCUMENT D401. PROJECT: City of Boynton Beach Utilities Administration Building ,name. addressJ 124 Woolbright Road CHANGE ORDER NUMBER: Six (6) Boynton Beach. Florida 33435 DATE: January 7. 2000 ARC~LtTECT'S PROJECT NO: 98115 TO CONTRACTOR: Coral-Tech Asgoclates, Inc. tname, address l 10211 West Sample Road Coral Springs, Florida 33065 CONTRACT DATE: CONTRACT FOR: March 3. 1999 Building Renovations The Contract is changed as follows: 1. 2. 3. 4. 5. 6. 7. "The time end funds reauested herein do not include time and funds for claims Deleto door sidetight at door 110. submitted and all rights to additional time and funds are hereby reserved." Delete building signage. Add drywall at toilet accessories in frre rated walls due to prevtous restroom revisions. Add drywall partition at Mens Restroom in lieu of specified toilet partition due to existing conditions of locating piping, Delete two (2) storage units as requested by the Owner. Modify existing drywall partition in order to accommodate revising door swing to meet the Code. Add additional aluminum beams to two (2) condensing units in order to revise the piping layout required for proper maintenance. Revise the electrical disconnect layout at two (2) condensing units as required for proper maihtenance. Not valid until signed by the Owner, Architect and Contractor. The original (Contract Suml l£"""~t__2 ...... ~ ..... PZ**) was Net change by previously atfthorized Change Orders The (Contract Sum) (C___xtzz_~ ~/_zz:L~ Pz2z4) prior to this Change Order was The (Contract Sam) (~-r ....... a x~; ...... 72 will be (increased~ (~,~) ~.~) by this Change Order in the amount of The new (Contract Sum) (G ~.i ~.:~.~.,.~ :'Z_~) including this Change Order will be $ t,560,800.00 $ 36.623.30 $1,597,423.30 $ 8,110.00 $1,605,533.30 The Contract Time will be unchanged) by ( ) days. tNote: The amount of days will be included in the next Change Order.) The Date of Substantial Completion as of the date of this Change Order therefore is NOTE: This suramaxy dees not reflect changes in the Contract Sun~ Contract Time or Guaranteed maximum hice which have been Authorized by Construction Change Directive. Song + Associates. Inc. Coral-Tech Associates. Inc. The City 0f Boynton Beach ARCHITECT 400 Australian Ave. S. Sixth Floor West Palm B~ach, Flerid~ 33401 Address~ ~4t B¥ q · DATE: '~ CONTRACTOR OWNER 10211 Wesl Sm. pie Road Ste. 20'/ 124 Wool, b ',bi~t Road Coral Sprin~s, ~ 13065 Boynton Be~h:x~lorid Addr~ Address BY: [ _ BY: DATE~ DATE: klA DOCUMENT ~701 * CHANGE ORDER * 1987 EDITION · AIA · COPYRIGHT 1987 * THE AMERICAN INSTITUTE OF ARCHITECTS 1735 NEW ' ~'YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292. WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format - G701-1987 User Document: G701.CON - 111441999 AIA License Number 115475, which expires on ~ 1/30/2000 - Page #1 Mr.- Michael Trader · Song & Associates Architects & Planners,.In¢. 400 Australian Avenue' South, Sixth Floor West Palm Beach, Florida 33401 CORAL-TECH ASSOCIATES; ~N6, . .: . Dear Mr. Trader: n accordance w th Proposal Request No. !2, we are submitting our request for change order as follows: Delete sidelight at Door 110 Delete glass at Door 110 Reduce HM frame width Journeyman TOTAL $140.00 125.00 00.00 45.00 $3t0.00 TOTAL AMOUNT OF THIS REQUEST DEDUCT Kindly prepare a change order for this work at your earliest opportunity. Thank you for your kind assistance and cooperation. Very truly yours, CORAL-TECH ASSOCIATES, INC. . JOHN J. YANOVIAK, CCE President CC: Mr. Mark Law Ms. Diane Goodman 10211 WEST SAMPLE ROAD SUITE 207 CORAL SPRINGS. FLORIDA 33065 954-753-7252 FAX: 954-341-7116 $310;00 November 15, 1999 CORAL-TECH ASSOCIATES, INC. Mr. Michael Trader Song & AsSociates Architects & Planners, Inc. 400 Australian Avenue South, Sixth Floor West Palm Beach, Florida 33401 · Re: Request for Change Order No Twenty S x (26) Utilities Administration Building Project No: W'rRO89 CTAFILE NO: 98~2-18 Dear Mr. Trader: In accordance with your proposal request, we are submitting our request for change order for deletion of work as follows: DELETE BUILDING SlGNAGE Plastic Letters at Exterior $1,135.00 TOTAL AMOUNT OF THIS REQUEST DEDUCT $1,135.00 The order for specified signage has been canceled. Kindly prepare a change order at your earliest opportunity. Thank you for your kind assistance and cooperation. Very truly yours, CORAL-TECH ASSOCIATES, INC. YANOVIAK, CCE President cc: Mr. Mark Law Ms. Diane Goodman boyntonut.242.0999 10311 WEST SAMPLE ROAD SUITE 207 CORAL SPRI~IGS. FLORIDA 33065 954-753 -7252 FAX: 954-341-7116 RECEIVED NOV 1 $1999 SOI~G & ASSOCIATES November 15, 1999 Mr. Michael Trader Song & Associates Architects & Planners, Inc. 400 Australian Avenue South, Sixth Floor West Palm Beach, Florida 33401 P.e: CORAL-TECH ASSOCIATES, INC. ~: 9812,18 ',27) Dear Mr. Trader: In accordance with your directives, we are submitting our request for change order for work completed as follows: MODIFICATIONS TO DRYWALL INSTALLATIONS Drywall changes at recessed toilet accessories General Construction per attached cost breakdown $838.00 $838.00 TOTAL AMOUNT OF THIS REQUEST The stated work was completed as requested to avoid delays to the project. Kindly prepare a change order for this work at your earliest opportunity. Thank you for your kind assistance and cooperation. Very truly yours, CORAL-TECH ASSOCIATES, INC. JOHN J. YAI'~vOVIAK, CCE President Enclosures CC' Mr. Mark Law Ms. Diane Goodman DoyntonuL2440999 10211 WEST SAMPLE ROAD SUITE 207 CORAL SPRINGS, FLORIDA 33065 954-753 -7252 FAX: 95~341-7116 .................................................................................................................................... 2 Site Work 2.0 Site Work ............................................. 7~--i'-~ ..... 7 ......... ~ .................................................... ~ .......... 1.000 8.0000 0.15 696.00 170.80 0.00 866.80 1.20 ~ 104.40 25.62 0.00 130.02 ............................................................................................................................... 9 Finishes 922 Lath, Plaster And Gypsum Board 76 CORAL-TECH ASSOCIATES. INC. December 2, 1999 Mr. Michael Trader Song & Associates Architects & Planners, Inc. 400 Australian Avenue South, Sixth Floor WestPalm Beach, Florida 33401 Re: Request for Change Order No. Twenty Nine (29) Utilities Administration Building Project No: WTRO89 CTA FILE NO: 9812-18 Dear Mr. Trader: In accordance with your directives, we are submitting our request for change order for additional work as follows: MODIFICATIONS TO 2ND FLOOR MEN'S REST ROOM General construction per attached proposal $2,054.00 TOTAL AMOUNT OF THIS REQUEST $2,054.00 It is expected that the described modifications could impact construction progress and project completion for a period of fifteen (15) days as we cannot proceed with material procurement and installation activities until we are in receipt of a signed change order. The actual impact on the scheduled completion date will be reviewed in conjunction with affected construction activities of the project for an extension of contract time. 10211 WEST SAMPLE ROAD SUITE 207 CORAL SPR NGS. FLOR DA 33065 954-753 -7252 FAX: 954-341-7116 Mr. Michael Trader Request for Change Order No. Twenty Nine (29) Utilities Administration Building Project No: WTRO89 CTA FILE NO: 9812-18 December 2~ 1999 Page 2. Kindly prepare a change order for this work at your earliest opportunity to avoid further delays to completion of the project. Thank you for your kind assistance and cooperation. Very truly yours, CORAL-TEOH 'ASSOCIATES, INC. JOHN J, YANOVIAK CCE President Enclosures cc: Mr. Mark Law Ms. Diane Goodman beyntonut.254Q999 1.0 General Requiremen=s SUB TOTAL : 6 0 390 0 390 o 1.000 ~.0000 0.15 696.00 170.80 0.00 866.80 1.20 EAC~ 104.40 25.62 0.00 130~02 9 Finishes Lath, Plaster And Gypsum Board D/o 10 Specialties 10.1 ChaLkboards. Compar=men=s & Cubicle LINE NO. TAG ~ D/O M/H Q~TITY MATERIAL LABOR EQUIP TOTAL SUB ASMBLY# SEARCH1 SEARCH2 PBR1 PER2 UNIT 0EL~TE TOI~ET PARTITION ~101 602 0400 000M F2 M 8.000 2.0000 -1.00 ~96.04 51.25' 2.53 249_82 100.001 100.001 -2.00 ~J~C~ -196.04 -51.25 -2.53 -249.82 12.800 1.2800 1.00 116.00 32.03 1.58 1&9.61 1.2S EAC~ ~16.00 82.03 1.58 149.61 SUB TOTAL : -1 -80 -19 -1 -100 0 DIVISION TOTAL -1 -80 -19 -1 -100 0 JOB TOTAL 24 124 859 13 997 865 t29 2 43 Nov-22-99 11:36A Acoustt Engineering Engineering Co. of Florida 15615851151 CORAL TECtl ASSOCIA'I~S, INC. 10211 WEST SAMPLE ROAD, SUITE 20? CORAL SPRINGS, FL 33065 ATiN: DIANE - Page I of ! Dale 22-Now99 Building BOYNTON UTI[.. OPEl[. Location BOYbfI~ON C'~onflel3~: This is a proposal to furnish all materials aud labor as herein described for the above named project as per your REVISION 16-Nov-09 HANDICAP PARTITION [n.s~tdled, Tax' Mcluded Ceramic Wall Tile CHANGE ORDER S865.00 (~.~,s Room 2nd Floor onay) end Co~dtt~ns - C. eram]c to coJtli~ of'. Wall: CROSSVILLE 12"X12" A238 POUSHED Wall: ACCENT CROSSVILE 12"Xlr TILE V815 UNPOUSHED. - Tra.O to be pL'_,_ _,~d in dum?,~ mpplied by o~her~, mt site. - All wink to take place during normal bu.~ness horns. No overtime is included, ffaay. RECEIVED 19EC 1 3 1999 SONG. &ASSOCIATES December 9, 1999 CORAL-TECH ASSOCIATES, INC. Mr. Michael Trader Song & Associates Architects & Planners, Inc. 400 Australian Avenue South, Sixth Floor West Palm Beach, Florida 33401 Re: Request for Change Order No, Thirty Two (32) Utilities Administration Building Project No: WTRO89 CTA FILE NO: 9812-18 Dear Mr. Trader: In acco rdance with your Proposal Request NO. 21, we are submitting our request for change order for deleted work as follows: MODIFICATIONS TO STORAGE UNITS IN ROOM 110 Delete two (2) storage units $600.00 TOTAL AMOUNT OF THIS REQUEST Deduct $600.00 Kindly prepare a change order for the described modification at your earliest opportunity. Thank you for your kind assistance and cooperation, Very truly yours, President cc: Mr. Mark Law Ms. Diane Goodman boyntonut.2600999 10211 WEST SAMPLE ROAD SUITE 207 CORALSPRIN6.~ FLORIDA 33065 954~753-7252 FAX: 954-341-7116 CORAL-TECH ASSOCIATES INC. December 9, 1999 Mr. Michael Trader Song & ~ 400 Australian Avenue I West Palm Beach, Florida Re: Request for Change Order No. Thirty Four (34) Utilities Administration Building Project No: WTRO89 CTA FILE NO: 9812-18 Dear Mr. Trader: In accordance with Proposal Request No. 22, we are submitting our reouest for change order for additional work as follows: MODIFY PARTITION AT ROOMS 22'1/222 General Construction per attached breakdown $4,294.00 TOTAL AMOUNT OF THIS REQUEST $4,294.00 It is expected that the described modifications could impact construction progress and project completion for a period of fifteen (15) days as we cannot proceed with material procurement and installation activities until we are in receipt of a signed change order. The actual impact on the scheduled completion date will be reviewed in conjunction with affected construction activities of the project for an extension of contract time. 10211 WEST SAMPLE ROAD SUITE 207 CORAL SPRINGS. FLORIDA 33065 954-753 -7252 FAX: 954o341-7116 Mr. Michael Trader Request for Change Order No. Thirty Four (34) Utilities Administration Building Project No: WTR089 CTA FILE NO: 9812-18 December 9, 1999 Page 2. Kindly prepare a change order for this work at your earliest opportunity to avoid further delays to completion o{ the project. Thank you for your kind assistance and cooperation. Very truly yours, COI~L-~EC~H/~SSOCIATES, INC. President ~ Enclosures cc: Mr. Mark Law Ms. Diane Goodman boyntonut.2640999 Dec-06-99 11:28A MES/CPI 954-973 8722 FL P. 0:]. Michael Electric Service Inc. State CartlOad Electrical Contractors Lic. #EC734 f 870 N. State Rd 7 Suite 11 f. Mar~ate. FL 33063 Fax (654) 9'73 6722 CaE ! (954)9 4-6400 pnr~ha~ order ideq~fied ~ ,10~ P-O- ~ 01tirol J)~: {13/J71~19 N=~: Oiar~e Goodman Como: Coral-Tach Aa$ociates, Inc. Addr: 10211 W. Sample Rd. Suite #207 Coral Springs FL 33065- 'honc I-Ira; I,'sx: (954) 341-7116 Phun= Wk: (954) 753-7252 E- De~p: I Job: Boynton Utilities Operat ^ddt: 1620 S. Seacrest BlVd. . goynton Beach · LPho.c: (561) T~3r7001 B- ~: Change Order #12 Add to Rm 221 & 222 ......... WE AGREE hereby to make change(a) upcciliod below m [his price ................. Provious Contract / P.O. Amount Revi~ed, Cnntr~t ~nOun, , .~ Signed ,.~/ Scope~'f Work ....... $465 / /19 Add additional outlets as per Proposal Reques! #22, P~ching m~d painting not included, For details see ail*aci~ed cos~: breakdown..:: Acceptance Thc pri~: ~md spccilication o£ this C~.angc Ordcr a~c safi,~actm*y m~d herby ~=p~l, All work ~ll bc ~ffo~cd under thg ~ne condition~ t~ s~citicd in the original Cont~ ~r W.~ f)rd=r tml~s olhc~'i~c ~pul~tcd above. B~ DT BLDG RC0 #36 ~_~ MODIFY PARTITION AT ROOMS 221/222 RCO 34 Thu Dec 09 08:55:49 ~m 1999 PAGE= i S~B TOTAL : 4 O 260 0 260 0 BB UT BLDG RCO ~34 ~ODiFY PARTITION AT ROOMS 221/222 RCO 34 Thu Dec 09 08:55:49 Pm 1999 PAGE: 2 Site Work 2.0 Site Work T~ASHANDDEBHIS P~]4OVAL30 CYROLLOFF *020 704 125I 000C CLA~iM 100.00% 100.00% 1.Q00 8.00~0 0.25 696.00 170.80 0.00 866.90 2.00 EACH 174.~0 42.70 0.00 216,70 CUTOUT D~OLITION OF ~24 DOOR FP~a24E SALVAGE FOR REUSE *020 732 2260 000C Fi M 3.200 2.5000 1.00 S.80 73.38 3.16 82.34 100.00% 100.00~ 2.50 EACH 5.80 73.38 3.16 82.34 SEL~CTI!~ D~4OLITION OF ACODSTICAL C~ILING GRID & WALL ANG~ *020 732 2305 000C F1 M 320.000 0.0250 80.00 0.00 ).73 0.03 0.77 100.00% 100.00% 2.00 SF ~.00 58.70 2.93 61.23 DIVISION TOTAL : 27 189 673 22 884 0 .................................................................................................................................... 8 Doors, Windows & Glass 9 Finishes 9.2 Lath, Plaster A~d Gypsum Board .......................... ? ......................................................................................... DESCRIPTION CREW SHEET LINE NO. TAG -- D/O M/H QII~NTITY MATERIAL LABOR EQUIP TOTAL SUB 3.50" SOUND BATT INSULATION AT ~ pARTITION *092 612 0101 000C F2 M 1142.857 0~0140 150~00 0.41 0.36 0.02 0.78 100.00% 100.00% 2.10 SF 60.90 ~.81 2.66 117.37 ................................................ SHEET ~ ?BLDG RC0 MODIFY PARTITION AT R0~ 221/222 ECO 34 Thu Dec 09 08:59:49 Pm 1999 PAGE: S 9 Finishes 16.8 Special Sys=emm 0 CORAL-TECH ASSOCIATES. INC. December 29, 1999 Mr. Michael Trader West Palm Beach, Flo Re: nc. Request for Change Order No. Thirty Six (36) Utilities Administration Building Project No: WTRO89 CTA FILE NO: 9812-18 Dear Mr. Trader: In accordance with Sketch BKM-4, dated December 16, 1999, as prepared by Johnson, Levinson, Slider, Davila, Inc., and your facsimile request of the same date, we are submitting our request for change order for additional work as follows: RELOCATE EXISTING DISCONNECT SWITCHES AND RECEPTACLE AT EXTERIOR WALL IN THE VICINITY OF CONDENSING UNITS General Construction per attached cost breakdown $1,276.00 TOTAL AMOUNT OF THIS REQUEST $1,276.00 It ~s expected that the described modifications could impact construction progress and project completion for a period of ten (10) days as we cannot proceed with material procurement and installation activities until we are in receipt of a signed change order, The actual impact on the scheduled completion date will be reviewed in conjunction with affected construction activities of the project for an extension of contract time. Kindly prepare a change order for this work at your eadiest opportunity to avoid further delays to completion of the project. 10211 WEST SAMPLE ROAD SUITE 207 CORALSPRINGS FLORIDA 33065 954-753-7252 FAX: 954-341-7116 Mr. Michael.Trader Request for Change Order No. Thirty Six (36) Utilities Administration Building Project No: W-FRO89 CTA FILE NO: 9812-18 December 29, 1999 Page 2. Thank you for your kind assistance and cooperation. Very truly yours, CORA~ JOHN J. YAN~ President Enclosure CC: Mr. Mark Law Ms. Diane Goodman boyntonut.2671099 16 Electrical 16.3 Motors, Starters. Boards And Switch 74 Dec 29 99 03:06P HE$/Cp! E RVIC E, INC. Suite 111 _ _, ~. Marg~e, FL 33063 December 29~, 1999 CoraI-Tec~ Associates, Inc, Corel Springs, Flmida 33065 Attn: John J. Yanovia~ Sub: Boynlon utir~ies- Change Order #13- Relocate (1) Receplacie anti (2) Disconnects Dear John: Following is a break.down of our proposal to relocate one (1) 110V receptacle and two (2) clisconnect switcfles, D,SCU-I ar~ DSCU--2: Conduit, simps, v~re and Journeyman electrician Mechanic Total S 132.00 9.5 houm@ $28.00 $ 266.00 9.S houm G $20.00 ~ RECEIVED J/ l,t 0 6 2000 sONG &ASSOCIATES CORAL-TECH A~IAT:E$~JN£. Janua~ 3,2000 Mr. Michael Trader Song & Associates Architects & Planners, Inc. 400 Australian Avenue South, Sixth Floor West Palm Beach, FlOrida 33401 Re: Request for Change Order No. Thirty Seven (37) Utilities Administration 'Building Project No: WTRO89 CTA FILE NO: 9812-18 Dear Mr. Trader: In accordance with your request, we are submitting our request for change order for additional work as follows: MODIFY ANCHORAGES AND SLAB ON GRADE FOR CONDENSING UNITS General Construction per attached breakdown $1,693.00 TOTAL AMOUNT OF THIS REQUEST $1,693.00 A time extension in the amount of ten (10) days is requested in conjunction with this modification as installation of air conditioning equipment is on the critical path for successor activities affecting timely completion of the project. The actual impact on the scheduled completion date will be reviewed in conjunction with affected construction activities of the project. 10211 WEST SAMPLE ROAD SUITE 207 CORAL SPRINGS FLORIDA 33065 954-753-7252 FAX: 954-341-7116 Mr. Michael Trader Request for Change Orde. r No. Thirty Seven (37) Utilities Administration Building Project No: WTRO89 CTA FILE NO: 9812-18 January 3, 2000 Page 2, As you know, this work has been completed, therefore, your assistance in processing a change order without delay is appreciated. The time and funds requested herein do not include time and funds for claims submitted and all rights to additional time and funds are hereby reserved. Thank you for your kind assistance and cooperation. Very truly yours, co ? J ~}:)VIAK, ~CE Pre~ ~,~j Enclosures cc: Mr. Mark Law Ms. Diane Goodman boyntonut.2720100 2 Sine Work *020 502 1361 OOOC ~IM 8,000 1.0000 1.00 0.00 21.35 0.0O 21.35 100.00% 100.00%; 1.00 JOB 0.00 21.35 0.00 21.35 TR3~H AND DEBRIS R~3VAL 30 CY ROLL OFF *020 704 1264 000C 100.004 CLABiM 1.000 8.0000 0.05 696.00 170.80 0.00 866.60 ST]~TOTAL : I 0 26 10 36 0 3.1 Concre:e Formwork D~SCRIPTION CREW SHEET ~INE NO. TAG ~ D/O M/H QUANTITY MATERIAL LABOR EQUIP TOTAL AS~LY# SER~CH1 SEARCH2 P~i PER2 UNIT CEFILM 266.667 0.0300 20.00 0.00 0.81 O.OO 0.81 100.00% 0.60 SF 0.00 16.11 0.00 16.11 47 4 57 lO:lO FKM-Stokes Mechanical T-OIl /.--. 20012001 7lb 7lb Avenue .~vm,,. ~ 1/3/00 CoraI-Tech Asaex:lab~, Inc. 102~11 West Samlde R~I. Suile 207 Coral $1~lng~, FL. 33O65 Boyntm Utilti~ AHU I-Beenm Stokes Pralx~al: ONE We herewith eubmlt our propomal for ~t~e,~~ of the .ubject ~ Our irecl coels and alowable man~.upe for thlb .;~j~ is -$1~13S as detailed on me enclosed breakdown sheets. Please be advised ~ this pn~e coverage Is good for a period of (30) days. J~ N 0 ~ 2000 REGEI~/ED Stokes Mechanical Contractor~ Inc~ Dana Bragg Projec~ Manager Change Order One GC.x]~ CHANGE ORDER SPREAD SHEET HOUIR,~' I UNIT IuYAL TOTAL Sl-lm= IM E'r'AL '" ' ATC NSULATION ' L~.L3OR DRAFTING Change Order One GC.xl$ JAN 0 8 ZOO0 ~ECEIVED Requested Cit~ Commissmn Meetin~ Dates [] November I6. I999 [] December 7. [ 999 [] December 21. 1999 [] January 4. 2000 IV-CONSENT AGENDA ITEM G CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 3. [999 (5:00 g m.~ November I7. 1999 (5:00p.m.) December 8, i999 5:00p.m.) December 22. [999 [5:00 p.m. Requested City Commssion Meeting Dates [] Januar) 18, 2000 [] February I. 2000 [] February 15. 2000 [] March 7. 2000 Date Final Form Must be Turned tn to City Clerk's Office January 5, 2000 (5:00 p.m. January 19, 2000 (5 00 p.m. February 2, 2000 (5:00 p.m.) February 16, 2000 (5:00 p.m. } NATURE OF AGENDA ITEM [] Admktis~'afive [] Development Plans [] Consent Agenda [] New Bus/ness [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to ratify the January 28, 2000 authorization by the Acting Interim City Manager ~to effect a not-to-exceed $55,000 emergency sewer gravity main repair located in The Meadows at Meadows Blvd. and Cedar Drive. EXPLANATION: On Monday, January 24, 2000 it was determined that a deep gravity main in the Meadows had collapsed. The repair needed to be made immediately. Unfortunately, the location of the gravity main was deeper than the reach of the type of equipment that the City's Utilities Department keeps on hand. Therefore, a determination was made that the emergency repair would have to be completed by an outside contractor. But, being that this was an emergency repair, the Utilities Department needed to immediately secure three quotes from area contractors, rather than going through a formal bidding process. The Iowest and the ~est of the three quotes was from Coastal Pipeline Inc. Under the provisions of the City's Code and Florida State Statutes, the City Manager (or Acting Interim City Manager Dale Sugerman in this case) is authorized to expend funds above his or her spending authority (the current threshold is $10,000), when it is deemed to be an emergency. Once that expenditure of funds s authorized, the City Manager must ultimately obtain the Cit~ Commission's ratification of that emergency expense. The purpose of this agenda item is to obtain the City Commission's ratification of that emergency spending decision. A copy of all of the backup for this incident is attached hereto. PROGRAM IMPACT: These repairs are currently underway due to the fact that the sewer main collapse was of an emergency nature. S:\BULLETIN~ORMSXAGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM FIscAL 13~IPACT: Coastal Pipeline, Thc. has quoted the City a price for crew, equipment and restoration at completion of me job at $4-,200.00 per day for up to 9 days. Project costs will not exceed $55,000, and it is anticipated that the actual repair will take less than 9 days. Funding for th s emerger)cy ,repair s ava aB e n,account,,#401-5000~590-69-04.~- ALTERNATIVES: Do not ratify the decision of the Acting Interim City I~anager and make him personalty responsible for the decision to incur an expense in excess of $t0,000 for effecting the emergency repair. Department Head's S~aamxe Department Name ~ity Manager's Signature // City Attorney / F~nance / Httraan Resot~rces S:kBULLETINLFORMSLAGENDA ITEM REQUEST FORM.DOC TO: THRU: FROM: MEMORANDUM UTILITIES # 00;021 Dale Sugerman Assistant City Manager Mark Law Deputy Utility Director DATE: SUBJECT: On Monday and service was cut ~ section ;of problem January 28, 2000 withthis to a call in the the Gravity Main had collapsed and bypassed the y' bas~s for now. The Meadows Blvd. and Cedar dr. a portion of 'lirecfions. We expect road closure for we have met with or talked to several epairs. Attached are four quotes for will be unavailable for several weeks. Coastal r emergency construction restore services back to this community. is [ SWR 076. Please present this recommendation next meeting. If youhave any questionsiyou can contact Mark Law at ext. 6403 or Tony Lombardi at ext. 6421. Attachments CC: John Guidry Mark Law Tony,Lombardi ,Jim Harn~n Barb Conb~y Georgann~i-~arden REQUEST FOR REQUISITION RK&SON I~'OR PURCHASE: VENDOR INFORMATION: I :\general-usc~forms~-equisition . ~ FA>< NO. : 95~4~57-?18 COASTAL PIPELINE, INC. :303 N.W. 12Tn Avenue, Suite B Deerfieid Bea¢~ Florida 33442 Telephone (954).4.~.7717 Fax (gr~l) 4:~-7718 hnuary 2~, 2O0O City ofBo~?, o.n Beaoh 124£. Woolbright Rd 33435 Roy ~ Beel~ (9~) 570-0315 Re~ Sewer Repair, Meadows Blvd. and Cedar Dr. MOB~r .TZATION REMOVE & HAUL OFF EXISTING ASPHALT TEMPORARY BY-PASS ROAD (IN & OUT) WEL~O~ AND EXCAVATE REPLACE MANHOLE & PIPE LIMIT 15 FT EACH DIRECTION BACKFILL & COMPACT W/DENSITY TEST REPLACE ROADWAY WITH 16" ROADROCK & 2" ASPHALT REPLACE SOD & ~.~-UP CREW COST INCLUDING EQUIPMENT & WI:~.! .I~)INTS $4,200 PEK DAY X 9 DAYS $ 1,000.00 $ 600.00 $ 2,500.00 $ 1,484.00 $11,000.00 $ 1,000.00 $37,800.00 PROJECT NOT TO EXCIE~ED: FL 33310-9328 Gunetti 2000 F.~x~u~ 3=lTpm Please see attached Certificate of Insurance. ,'LNYAUTO COMgfNED S NaLE LIM T AU. OWN~O^UTOS (a,,~d,.q $500 ~ 000 335 OTH E~q 28394 000 ,000 OPBIATIONS/LODATION$/V EHiDLBi~XDLU$1ON$ ADDED B'V' EH DOIqSEM ENTA pEOiA L Water & Drainage Construction of Boynton Beach Box 310 B~ynton Beach, FL 33425 ACORO2~i-$(7/97)t of 2 #53069/M815 CG eACORDCORP(:~IATIOe/1988 If ffl.e.? hdderis an ADD!T?NAL INSURED,~le IX~) mus~ be, enda'sed, A ~nent on mis certirmale does not oonfer rightstome~ h~hlieu ofsUdlendc~sement(s). n~der h DIb'CLAIMER the ~ssu~ng n~rer(S)~ au~, represen~t~e er produce,and the cen'ir~te holder, n~- does it al~ or nega~'~ amend, e~end ar ala~ file c~overage afferded byffie pcflciesfisa~d~la,.eon. A~uZ~'S(Z/~2 of 2 ~S3069/M815 city o~' BOY'.vroN ' 01Q ~TN: ~ ~ J~Y 27, 2000_ JOB LO~::O~: F~ ~0. 7a2~2~8 JOB DES~I~Tt0N: ~ EXISTING ~ ~ ~ ~':ON8 BY - :-800-~32-G770 D ~rA2'E~*l-a*~* ERS 336.0 ~ 40.00 ~0C~I~C ~S 40.~ ~ 50.00 P~E~PVC&Fi~GS/~AT~ OR SE~.~TAG~ -- PIPE-O~&FI~INGS/~AT~. OK S~.~OT~E PIPE-RCP 13,~0.00 2,000. O0 BY 01,fa*E~. _ BY OI,~IER C-BASIN E-BAS I/~ ~LNHOLE DEPTH FLOEA3L~ FILL - CONC~'Tg PU~P CONc~T~ C~ ~o~ ~ ~o~ ~c.y. _ 1,0~.oo ~D ~T ~ 480.00 B~C~Rs -- _ 750.00 ~ ~T~ $__ 60,254.50 THIS IS O~Y ~ ESTATE ~ CO~ N~ ~E ST~ BE~ AUGUST Z. 2000. U,-1~417 Re: Sewer Repair - Meadows Blvd. Repair as needed, not to exceed Crew & equipm~ cost per day $59,000.00 s4,5oo, oo Very tndy yours, Inc. 01/27/2000 11:47 195478313G4 SEMINOLE 87. 8RWRR REPAIR ~ MEADOWS BLVD. & CRDAR ATI'N:' ~ -~m,'T~ONy ~I THOMas CITY OF BOYNTON BEACH AGENDA ITEM Date Final Fom~ ~l~,_st ~e Turned ia to City Clerk November 3, 1999 (5:OO p.ra.) Noveml~ 17, 1999 (5:00 p.m.) Requ~0~d City Commission Meetin~ Date~ [] Janua~ 1 g, 2000 [] Februa~ 1, 20OO NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to ratify the January 28, 2000 authorization by the Acting Interim City Manager to effect a not-to-exceed $55,000 emergency sewer gravity main repair located in The Meadows at Meadows Blvd. and Cedar Drive. EXPLANATION: On Monday, January 24, 2000 itwas determined that a deep gravity main in the Meadows had collapsed. The repair needed to be mede immediately. Unfortunately, the location of the gravity main was deeper than the reach of the type of equipment that the City's Utilities Department keeps on hand. Therefore, a determination was made that the emergency repair would have to be completed by an outside contractor. But, being that this was an emergency repair, the Utilities Depadn~ent needed to immediately secure three quotes from area contractors, rather than going through a formal bidding process. The ,owest and the best of the three quotes wes from Coastal Pipeline, Inc. Under the provisions of the City's Code and Florida State Statutes, the City Manager (or Acting Interim City Manager in this case) is authorized to expend funds above his or her spending authority (the current threshold is $10,000), when it is deemed to be an emergency. Once that expenditure of funds is authorized, the City Manager must ultimately obtain the City Commission's ratification of that emergency expense. The purpose of this agenda item is to obtain the City Commission's ratification of that emergency spending decision. A copy of all of the backup for this incident is attached hereto. S:~ULLETIb~O RMS~AGEN DA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Depar~nent Head's ~namr¢ Utilities PROGRAM IMPACT: These repairs are currently underway due to the fact that the sewer main collapse was of an emergency nature, FISCAL IMPACT: Coastal Pipeline, Inc. has quoted the City a price for crew, equipment and restoration at completion of the job at $4 200.00 per day for up to 9 days. Project costs will not exceed $55,000~ and it is anticipated that the actual repair will take less than 9 days. Funding for this emergency repair is available in account ft.401-5000-590-69.04. ALTERNATIVES: Do not rati~ the decision of the Acting Interim City Manager and make him personally responsible for the decision to incur an expense in excess of $10,000 for effecting the emergency repair. Department Name City Manager's Signature City Attorney / Finance / Human Resources Requested City Commission Mettin~ Dates [] November 16, 1999 [] December 7~ 1999 [] December21, [999 ] January 4, 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 3, 1999 (5:00 p.m.) November 17. 1999 tS:00p.n~) Dec'ember 8. f999/5:00p.rr~) December 22. 1999 (5:00 p.m.) Requested City Corcanission Mdetina Dates [] lanuary 18. 2000 [] February 1. 2000 [] Februa .ry 15~ 2000 [] March 7, 2000 IV-CONSENT AGENDA ITEM H Date Final Form Must be Turned in to City Clerk's Office lanuary 5, 2000 (5:00 p.m.) January 19, 2000 (5:00 p.m.) February 2, 2000 rS:00 p.m.) February 16, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve the expenditure of $11,520.00 to H.T.E., Inc. for the conversion of consmnption and the ntihty billing history. EXPLANATION: This is a supplement to the existing HTE Agreements. This conversion will provide Customer Service/Utility Billing with the billing histories and consumption of Boynton Beach accounts. Approval of this System Change Request will provide the utility billing application history for the following: Bill/ng History File Flat Rate History File Financial Details File Meter History Summary File Meter History Detail PROGRAM IMPACT: This System Change Request will provide a valuable tool to City staff to research consumption and utility billing histories. FISCAL IMI~ACT: Funchng is available for this project in the I.T.S. Reserve Ftmds IAccount #001-5000-590-0227). ALTERNATIVES: Do not complete the conversion and consumption and billing histories prior to 10/30/99 will not be available for City staff's use/reference. Patri~,,~tughes, LT.S. Manager Information Technology Services Department Eity Manager s Signature City Attorney / Finance Human Resources S:\BULLETIN~FORMS~AGENDA ITEM REQUEST FORM.DOC gJ_E ~o~ 544, 01/21~'~00 18:51 ID:~TE 407 304 1025 ?~GE 2 C~l City of 80~nton ~each ~I:S ' APPLICATION Customer Informat'io~ ~I DAlE he Consumption and ~iliznq ~Istor~or ~h~ City of Boynt~n Beach. Bllt.~ng HiStory . 40 hours Readln~ Eistory ~ 32 hours "TE, Inc. CONFIRMATION: ~ ~ CLIENT AUTHORIZATION: REQUESTEO COMPLETION DATE: INSTRUCTIONS: 1) gig¢~ a¢,~ removew~lte r,c¢¥ for your remorse. 2) Re~rn yellow she pink ~p~ ~ HTE. In~ - FLNANC~ACCOUNTING DEPT. 3) C~t ~ gua~t~ fo~ ~ ~a~ from the date a~ve, 4/ On s~e ina~llaflofl an~ t~ing ia not in~lud~ i~ ~st unl~ ~fi~ ~ve. 5' If ~10 site it ~er HTE'I m~lf~ ~al~e~ ~reeme~t, ffi s mod~afion wil~ ~t~a~al;y be put u~d~ m~e~a~e agt~t, pleage ~maot HTE's O~aions Oe~nt at (~) 727-~88. [NVOICE -. All b~]lic~g tot tr,,a re~ueet wdl roger to the $CR number ~c~ate: at top r grit ~[ m~s 'cfm. This ~CR ~s a s~ppleme~t ~o the existing HTE Agreements and Supplements e~ecuted between ET~ ~and YDS. Un]ess Otherw~,se sta%ed, ali their terms add co~ditions sh~ll remain in effec= and apply to this SCP. Requested City commass~on Meel/am Dams [] Noveral~r 16,1999 [] DeeemberT_ 1999 [] December 2l, I999 [] January 4, 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City corearassxoa Mec~ir~ Dates [] Janua~ 18, 2000 [] Febma~ 1, 2000 [] February 15,2000 [] March 7, 2000 IV-CONSENT AGENDA ITEM ! Date Final Form Must be Turned in m City Clerk's Office January 5, 2000 (5:00 p.m.) January t9, 2000 (5:00 p.m.) Felxua~ 2, 2000 (5:00 p.m) Februa~, 16, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Developmem Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal E Bids [] Unfinished Business [] Announcement [] Presentation RECOM3~ENDATION: Approve Change Order #4 for drainage modificatiosn on the Gateway Improvement Project, in the amount of $16,~39.00 EXPLANATION: During the construction of a storm drainage line, a sewer line, not shown on the plans came into conflict. Thorough study of the problem by both the Utilities Dept, and the consultant, resulted in a revision to the proposed draidage construction to account for the conflict. The contractor prepared an estimate for installing the revisitions. The estimate has been included in the attached Change Order PROGRAM IMPACT: The revision will not impact the quality of the drainage system, nor ~will it impacl the function existing sewer system. The design was developed in an attempt to minimize or nullify any adverse affects of the change in construction of the drainage line. FISCAL IMPACT: The cost of the revised construction is $ t6,339.00. An additional 15 days will be added to the length of the project. Funding for the Change Order is from the $2,000,000 grant received from Palm Beach County, and is available through Account Number 105-3237-513-63-08. The change Order would cause a revision in Purchase Order Number 992484. ALTERNATIVE~The pr?posed revision ~was the least expensive of severai alternatives. The next pass~bbty was the relocation of tbe c~fliction[~ewer line. ~ cost of that alternative was in ,excess of $49,000., ~ Departmem Name City Attorney / Financed Human Resources DEPARTMENT OF ENGINEERING MEMORANDUM NO. 00~009 TO: FROM: DATE: Wilfred Hawkins, Interim CiW Manager John Guidry, Interim Di;c;or of Engineering ~x~ January~ 18, 2000 SMIT~ &COMPANy During the instatlation:of ~ sto ~r~n d~i~.age~.~.e:on the Gateway.B'l,vd: Improvement Project, a sewer line Cat w,as. not, on ~e pt~.~em~-mto::f0fifl~ict ~th the constmctiOn.:~e st0m drainage work was alscommuea unttt such time ~a. regolUfion.'eOuld be designed.. The Utilities Department.~a~ ~ontacted and after much study an~d discussion decided that the proposed storm drainage line woUl3be, desi~n~ed:and relocated to the r~6i~ i~ ~ii~ arlX~unt sufficient tO clear the existing sewer !inet.. Th~ ,~a¢~ed ,~h~ar~.' ge ~$.~.~%#4 ~defmes ,thelwork geces~ to. accom lish the ,c, ons~t melton changes. Tlxe tathl ~ee of the'~Cl~nge Order is':$16,33~:oo?~i~u~ding~is av~iabie through me {.Jrant from Palm BeaCh County, and through account number 105-3237-513-63-081 The contractor has requested an additional 15 ~9Fs hl tile le~gth of the comxact to accomplish the change order work. ' .... '~ · if there are any questions please contact Larry Roberts at ext 628I. JAG/ck C:~My Documents\Gateway Improv.Pmj.- Change Order #4, Smith & Co..doc (¸/7 CHANGE ORDER #4 ~ROJECT: Distribution to: OWNER ENGINEER CONTRACTOR FIELD OTHER GATEWAY BLVD. IMPROVEMENT PROJECT x TO: SMITH & CO. 1200 Weston Road 2na Floor -Weston, FL 33326 INITIATION DATE: 01/18/2000 ENGINEER'S PROJECT NO: CONTRACT FOR: ROADWAY IMPROVEMENT CONTRACT DATE: 5/28/99 You are directed to make the following changes in this Contract: Modify the installation on 24" french drain system from structure S-113 to S-117 to correct a conflict with an existing sanitary sewer line. The existing sanitary seWer line was not identified on the plans for the project. The work to be done will consist of shifting the?roposed storm system approximately 8 feet to the nort. h between .the subject drainage structures. The work necessary to accomplish th~s modification is as follows: 1. Furnish & install 3-42" round inlet structures 2. Replace existing sanitary sewer with 8" poly DIP 3. Modifications to storm structures 4. Inatall concrete collar at 24" drain line 5. /nstall 15" RCP Total Cost Net change by previously authorized Change Orders... The Contract Sum prior to this Change Order was. The Contract Sum will be increased by this Change Order .... The new Contract Sum including this Change Order. The Contract Time will be increased by... rhe Date of Substantial Completion as of the date of this Change Order therefore is PBS&J Smith & Co, Address:3222 Conymerce Place Address:1200 Weston Road West~lm Be~a ./~L 33407 Weston, FL 33331 BY BY $ 7,050.00 1,700.00 4,890.00 1,235.00 1,464.00 $16,339.00 Not valid tm~l s~gned By both the Owner and Engine. The original Contract Sum was... $1,8,$8,924.86 19,950.58 1,8~8,875.44 16~339.00 1,875,214.44 (15) Days. Authorized: OWNER City of Boynton Beach Address:hO. BOX 310 Boyuto. 4,eh, DATE Requested Cit~ Commission Meeting Dates [] November I6, 1999 [] December7, 1999 [] December21, 1999 [] January 4, 2000 NATURE OF AGENDA ITEM VTI-PUBLIC HEARZNG Z'I'EM A CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turaed in to Cit~ Clerk's Office November 3, 1999 (5:00 p.m.) November 17, 1999 (5:00 p.m.) December g, 1999 (5:00 p.m.) December 22, 1999 (5:00 p.m.) [] Administrative [] Consent Agenda [] Public Hearing [] Bids ] Announcement Requested CiW Commission Meeting Dates [] January 18,2000 [] February 1, 2000 [] February 15, 2000 [] March 7, 2000 Date F nat Form Must be Turned in to City Clerk's Office January 5, 2000 (5:00 p.m.) January 19, 2000 (5:00 p.m.) February 2, 2000 (5:00 p.m.) Febma~ 16, 2000 (5:00 p.m.) Development Plans New Business Legal Unfinished Business Presentation RECOMMENDATION: Please place the request below on the February 15t~ City Commission agenda under Public Hearing. The Planning end Development Board with a 6-t vote, recommended approval withotlt conditions. For further details pertaining to this request see attached Department of Development Memorandum No. PZ 00-002. EXPLANATION: PROJECT NAME: AGENT: LOCATION: DESCRIPTION: WAL'RMART J. Robert Bray, Assistant Vice President of Real Estate Wal'h'Mart Stores East. inc. Northwest comer of Winchester Park boulevard and Boynton Beach BOUlevard Request for abandonment of two (2) segments of special purpose easement rights-of-way totaling approximately 0.5 acres. PROGRAM IrvEPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: $/~j D e p ar t m e/Vf6i~Se v e'Pol~n~e nt -D~e c~or Planning and Zor~fg tOirector -- City I(,lar~r s Signature i~y Attomey*/'l~rmance / Human Resou c DEVELOPMENT DEPARTMENT MEMO~UM NO. PZ00~002 TO: Chairman and Members Planning and Devel0pmem Board THRU: Michaet W. Rumpf Pl'~g and Zo~g Director FROM: Jose R. Alfaro Assistant Planner DATE: F~lyruary 3, 2000 SUBJECT: WALMART- ABAN 99-006 Street Easement :ABAN 99-007 Street Easement NATURE OF REQUEST I. Robert Bray of Wal Mart Stores East, Inc., is requesting the abandonment of the following two street rights-of-way: 1) a right-of-way segment dedicated to the city by the plat of Subdivision of Section 19, as in plat Book 7, Page 19 of the Public Records of Palm Beach County, Florida; and 2) a street right-of-way segment dedicated to the City by th~ plat of Palm Beach -Farms Company No 8, as recorde~ in plat ~60~:5, Pag~ 73, PUblic ReCords 6f~ Bqa~h County, Florida. The attached xhib~t A shows the locatmn:gf the apphcant s property and the street right-of-way easements to be abandoned. The attached Exhibit "B' mcludes a detailed sketch of the proposed abandonments. BACKGROUND Wal Mart Stores, Inc., received site plan approval in August, 1999 to develop a Wal Mart Supercenter Store on ;the northwest comer of Boynton, Beach Boulevard and Winchester Park Boulevard. The ftr~t group of easements pr0posed f(~r fibandonment are surrounded by the Wal Mart property at the northeast comer of the site. In fact, the plat of the Subdivision of Section 19, approved in 1917, shows a thirty (30) foot wide street rigt3t-of-way running north to south across the subject property. The majority of the said thirty 00)foot'wide right-of-way has been previously abandoned and is already incorporated as part of WalMart property. The portions still dedicated to the City are tho~se segments subject of this request, and are identified by the numbers 2, 3, and 4 in the survey (see Exhibit "B'). The second group of easements are shown on the plat of Pall Beach Farms Company No.8 as a street right-of-way dedicated to the perpetual use by the public. These segments of easements are the ones identified by the numbers 1 and 5 in the survey. It is uncertain why only a portion of the unimproved rights-of-way were previously abandoned. However, it is logical to complete the abandonment of these rights-of-way which will no longer serve a public purpose. ANALYSIS According to the applicant, the subject easements are currently not being utilized by any agency and or mumcipality, and are not of interest for any public or private utility company doing businesses in the City. This would eliminate any negative impact in the surrounding area, specially considering that the subject parcels are located within the boundaries of the Wal Mart project. Page 2 Memorandum No. PZ 00-002 ABAN 99-007 Furthermore, the City departments involved in the review of all requests for abandonment, and the utility companies notified of the request are ~dentafied below Pubhc notme was given to the property owners that abut the streets and it has been adverdsed in the newspaper. The responses by the utility companies and city departments are as follows: CITY DEPARTMENTS Engineering Utilities Planning and Zoning Police No objection. No objection. No objection. No objection. PUBLIC UTILITy COMPANIES Florida Power and Light Bell South Florida Public Utilities Company Cable Company (Adelphia) Cable Company (Comcast) No objection. No objection. No objection. No objection. No objection. The following is a description of the zoning districts and land uses of the properti~ that surround the subject requests (see Exhibit "A!' - Location Map). Adjacent to street fights-of-way ,identified as numbers 2, .3, and 4 on the survey: North - Vacant property zoned C~3, Commercial Commu~:~ South - Vacant property zoned C-3; commercial Community)~ East - Vacant property zoned C-3, Commercml Commumty~ INe~t - Vacant property zoned C-3, Commercial Community& Street fight-of-way identified as numbers i and 5: ~ i .. commumty Commercial North L.W.D.D. L-24 canal right-of-way zoned C-3, ~ South Vacant property zoned C-3, Community Commercial: East Winchester Boulevard right-of-way. West Vacant property zoned C-3, Community Commerci~i RECOMMENDATION Staff recommends that the subject abandonment request'be approved. No conditio~ of approval are recommended; however, any conditions of approval recommended by the PlaNning and Development Board or required by the City Commission will be placed, in Exhibit "C' - Condi~ons. of Approval. xc: Central File LOCATION MAP WAL'MART EXHIBIT "A" ~C SITE'~ ? ;:llA A PCD EXHIBIT "B" EXHIBIT "C" , CONDITIONS OF ~PROVAL Project name::~AL MART. File number: · ~ 99-007 : P-eferenee: ~l~anJ:l°nment.File #ABAN 99-00'/~' DEPARTMENTS INCLUDE REJECT PUBLIC WORKS .Comments: NONE · X UTILITIES Comments: NONE. FIRE Comments: NONE -, X POLICE Comments: NONE ,, X ENGINEERING DIVISION Comments: NONE ;: X BUILDING DIVISION Comments: NONE X PARKS AND RECREATION Comments: NONE X FORESTER]ENVIRONMENTALIST Comments: NONE X PLANNING AND ZONING Comments:. NONE. X ADDITIONAL PLANNING AND DEVELOPMENT BOARD COMMENTS 1. NONE X ADDITIONAL CITY COMMISION COMMENTS 1. To be determined. JA/dim S:\Planning ~S HARED\WP~PROJ ECTS\VVal MarBABAN TVVO~CONDITIONS OF APPROVAL 002-P&d.doc DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: WAL MART APPLICANT'S AGENT: Robert Bray APPLICANT'S ADDRESS: 2001 SE 10TM Street Bentonville, AR 72712-6489 DATE OF PUBLIC HEARING BEFORE CITY COMMISSION: 02/15/00 TYPE OF RELIEF SOUGHT: Abandonment of streets LOCATION OF PROPERTY: Southwest comer Winchester Boulevard and Old Boynton Road DRAWING(S): SEE EXHIBIT "B" A'rr'ACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of headng stated above. The City Commission having considerea the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C' with notation "Included". The Applicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk J:\SHRDATA\Planning~SHARED\WP'.oROJECTS\Wal Mart~ABAN TWO\Develm3,Order CC 002.doc Requested City ComlmsSlOn Meeting Dates '~ November 16, 1999 [] December 7, 1999 [] December2I, 1999 [] January 4, 2000 NATURE OF AGENDA ITEM ¥II-PUBLI¢ HEARING I TEM B CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in'to CiW Clerk's Office November 3, 1999 (5:00 p.m.) November 17, 1999 (5:00 p.m.) December 8, 1999 (5:00 p.m.) December 22, 1999 (5:00 p.m.) [] Administrative [] Consent Agenda [] Public Hearing [] Bids ] Announcement Requested City Commission Meeting Dates [] Januau 18. 2000 [] Februa~ [, 2000 [] February 15. 2000 [] March 7. 2000 Date Final Form Mint be Turned in to City Clerk's Office January 5, 2000 (5:00 p.m.) January 19, 2000 (5:00 p.m.) February 2, 2000 (5:00 p.m.) February 16, 2000 (5:00 p.m.) Development Plans New Business Legal Unfinished Business PresentatiOn RECOMMENDATION: Please place the request below on the February t5~ agenda under Public Hearing. The Planning and Development Board with a 6-1 vote, recommended approval with no conditions. For further details pertaining to this request see attached Department of Development Memorandum No. PZ 00-001. EXPLANATION: PROJECT NAME: AGENT: LOCATION: DESCRIPTION: WAL~rMART J. Robert Bray, Assistant Vice President of Real Estate Wal, Mart Stores East. [nc. Northwest comer of Winchester Park boulevard and Boynton Beach Boulevard Request for abandonment of three (3) segments of street rights-of-way totaling approximately 0.t3 acres. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A Planning arid Zo~in~ Director ~2~/Ci~ Attome~ ~/Finance / Human Resources TO: Chairman and Members Planning and Development Board THRU: . Michael W. Rumpf planning and Zoning Director -FROM: Jose R. Alfaro Assistant Planner DATE: FebrUary 3. 2000 SUBJECT: WALMART- AllAN 99-006 Street Easement ABAN 99-007 Street Easement NATURE OF REQUEST J. Robert Bray of Wal Mart Stores East, Inc., is requesting the abandonment of the following two street rights-of-way: 1) a right,of-way segment dedicated to the City by the plat of Subdivision of Section 19; as in Plat Book 7, Page 19 of the Public Records of Palm Beach County, Florida; and 2) a street Farms Company No.8, Exhibit "A' shows the location Of the applicant's property and the street right-of-way easements to be abandoned. The attached Exhibit "B" includes a detailed sketch of the proposed abandonments. BAC ¢Rp.t Wal Mart Stores, Inc., received site plan approval ia August, 1999 to develop a Wal Mart Supercenter Store on the northwest corner of Boynton Beach Boulevard.and Winchester Park Boulevard. The first group of easemems proposed :for~abandonment are surrounded by the Wal Mart property at the northeast corner of the site. In fact, the plat of the SubdiVision of Section 19, approved in 1917, shows a thLrty (30) foot wide street right-of-way nmning north to south across the subject property The majority of the said thirty (30) foot wide right-of-way has been previously abandoned and is already incorporated as part of Wal Mart properly. The portions still dedicated to the City are those segments subject of this request, and are identified by the numbers 2, 3, and 4 in the survey (see Exhibit "B'). The second group of easements are shown on the plat of Pall Beach Farms Company No.8 as a street right-Of-way dedicated to the perpetual use by the public. These segments of easements are the ones identified by the nUmbers 1 and 5 In the survey. It is uncertain Why only a portion of the unimproved rights-of-way were previously abandoned. However, it is logical to complete the abandonment of these rights-of-way which will no longer serve a public purpose. ANALYSIS According to the applicant, the subject easements are currently not being utilized by any agency and or municipality, and are not of interest for any public or private utility company doing businesses in the City. This would eliminate any negative impact in the surrounding area, specially considering that the subject parcels are located within the boundaries oftbe Wal Mart project. Page 2 Memorandum No. PZ 00-001 ABAN 99-006 Furthermore, the City departments involved in the review of all requests for abandonment, and the utility companies notified of the request are identified below. Public notice was given to the property owners that abut the streets and ithas been advertised in the newspaper. The responses by the utility companies and city departments are as follows: CITY DEPARTMENTS Engineering Utilities Planning and Zoning Police No objection. No objection. No objection. No objection. PUBLIC UTILITY COMPANIES Florida Power and Light Bell -South Florida Public Utilities Company Cable Company (Adelphia) Cable Company (Comcast) No objection. No objection. No objection. No objection. No objection. The following is a description of the zoning districts and land uses of the properties t~t surround the subject requests (see Exhibit "A" - Location Map). Adjacent to street rights-of-way identified as numbers 2, 3, and 4 on the survey: North Vacant property zoned C-3, Commercial Community South Vacant property zoned C-3, Commercial Community. East Vacant property zoned C-3, Commercial Commum~ty. We.qt - Vacant property zoned C-3, Commercial Community. Street right-of-way identified as numbers 1 and 5: North L.W..D.D. L-24 canal right-of-way zoned C-3, Commu~'~'.ty Commercial South Vacant property zoned C-3, Community Commercial East Winchester Boulevard right-of-way. West Vacant property zoned C-3, Community Commercial RECOMMENDATION Staff recommends that the subject abandonment request be approved. No conditions of approval are recommended; however, any conditions of approval recommended by the Planning ~ Development Board or required by the City Commission will be placed in Exhibit "C' - Condition~ !of Approval. xc: Central File ........ i~'~? /~, ! .!.! LOCATION MAP WAL'MART '1 · 400. 800 FEET EXHIBIT "B" I? EXJ47tBIT "C" . C ONDIT~ON$ OF 'APPROVAL ~i~oject name: WAL MART ~ .. File number: ABAN99-006} R~tefiee: ~--Abanddn~ent E~-~ABAN 99-00.6: ?i DEPARTMENTSi' : : ' ' ~ INCLUD E REJE CT PUBLIC WORKS ', :I Comments: NONE . X UTIEITIES Comments: NONE.: : X FIRE Comments: NONE : - X , POLICE Comments: NONE ., X ENGINEERING DMSION ~:. Comments: NONE ' X BUILDiNG DIVISION Comments: NONE : i X PARKS AND RECREATION Comments: NONE X FORESTER/ENVIRONMENTALIST Comments: NONE X PLANNING AND ZONING Comments:. NONE. X ADDITIONAL PLANNING AND DEVELOPMENT BOARD COMMENTS 1. NONE X ADDITIONAL CITY COMMISION COMMENTS 1. To be determined. JA/dim S:\Planning~S HARED'~WP'uO RO JECTS\Wal Mart~ABAN TWO\CONDITiONS OF APPROVAL 001 -P&d.doc DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: WAL MART APPLICANT'S AGENT: Robert Bray APPLICANT'S ADDRESS: 2001 SE 10~h Street Bentonville, AR 72712-6489 DATE OF PUBLIC HEARING BEFORE CITY COMMISSION: 02/15/00 TYPE OF RELIEF SOUGHT: Abandonment of streets LOCATION OF PROPERTY: SW comer Winchester Boulevard and Old Boynton Road DRAWING(S): SEE EXHIBIT "B' ATTACHED HERETO. THIS MATTER came before the City Commission of the City of Boynton Beach, Flodda appearing on the Consent Agenda on thedate above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR X THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk J:\SHRDATA~Planning\SHARED\WP~PROJECTS\Wal Mart~ABAN TWO\Develop. Order CC 001 .doc Reqnested City Commisswn [] December2l, 1999 NATURE OF AGENDA ITEM CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office November 3, 1999 (5:00 p.m.) November 17, 1999 (5:00 p.m.) December 8. 1999 (5:00 p.m.) December 22, 1999 (5:00 p.m.) [] Administrative [] Consent Agenda [] Public Hearing [] Bids Requested City Commmslon Meetin~ Dates [] January 18,2000 [] February 1, 2000 [] February. I5.2000 [] March 7, 2000 VII-PUBLIC HEARIN ITEM C Date Final Form Must be Turned in to Cit~ Clerk's Office January 5, 2000 (5:00 p.m.) January 19, 2000 (5:00 p.m.) February 2, 2000 (5:00 p.m.) February 16. 2000 (5:00 p,m.) Development Plans New Business Legal Unfinished Business Presentation RECOMMENDATION: Please place the request below onthe February 15. 1999 City Commission agenda under public hearing. The Planning and Development Board with a 5-2 vote. recommended approval without conditions. For further details pertaining to this request see attached Department of Developmant Memorandum No. PZ 00-024. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: BAPS TEMPLE Jay P~e] BAPS Development On SE 18~ Avenue, north of2Y~ Ave., east of the FEC Railroad Tracks andwest of Federal Highway Request for abandonment of street rights-of-way. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A Debt'lent bf~e~l~pmenkActing Director Planning~and Zoni~'l~irector ~Ci~y A~omey Fffa~an~cYe / Human Resources TO: FROM: Chairman and Members Planning and DeyeDp ,ment Board Michael W. Ru~~ Planning and Zoning Direetor THROUGH: Jose R, Alfaro Assistant~Planner ATE; FelSnmry 1, 2000 SUBJECT: B.A.P.$.:Abandonment - ABAN- 99-008 NATURE OF REQUEST Jay Patel, agent representing the property owner BAPS D~velopment, Inc., is requesting abandonment of the following two right-of-way easement segments: 1) a thirty (30) foot wide street known as West Lane (SE 20z Avenue) located south and adjacent to their property; and 2) the abandonment of a thirty (30) foot wide street known~as located east and adjacent to their property, and the northerly extension of same; lo~tion of the applicant's orooertv and the - .; ...... street nghts-of~way to be abandoned. Extfib~t B ~s a detailed Sketch Of the proposed abandonment. BACKGROUND The Plat of Sunny Oaks, approved in 1948, shows both West Lane and Soutli Street as a thirty (30) foot wide right-of-way running east to west and north to south abutting lots one (1) through six (6) of the subject property. The property owned by the applicant is vacant and consists of 3.97 acres. A site plan has recently been approved to allow the construction of a temple facility in two (2) phases, including ancillary education and youth recreation accommodations. The main access road will be SE 18~ Avenue to the north (See Exhibit C - Approved site plan. ANALYSIS The city dopaLhuents involved in the review of all requests for abandonments, and the utility companies notified of 'the request are identified below. Public notice was given to the property owners that abut the subject rights-of-way and the request has been advertised in the newspaper (no comments have been received by staff). The utility companies and the city deparr,nents' responses to the abandonment requests are as follows: CITY DEPARTMENTS Engineering Fire Planning and Zoning Utilities No objection. No objection. No objection No objection. Page 2 DeveLopment Department Memorandum No. PZ 00-024. ABAN 99-008 PUBLIC UTILITY:COMPANIES Florida Power and Light Bell South Florida Public Utilities Company CableCompany (Adelphia) CableCompany i(Comcast) No objection, subject to granting additional easements that'might be required to serve future development at no expense to FPL. No objection. No objection. No objection. NO objection The following Ls a descripti0n, Of the zoning districts an~ ~and uses .of the properties that surround the subject rights-of-way request (see Exhibit ~"A" - L~catioh No~h - Vacant property site ~lax~d: for'the BAPS temple a~ zoned R-3, Residential Multi-family-' South - . W~est Lane rig!3t-of-w~ay and farther south are residential properties zoned 'R-3, Residentifil Mulli-family East South Street right-of4way, and farther east are a mul[i-family development (Hatteras Apartments) zoned R-3, and an Adult Living Facility known as Springhouse zoned C-3, Community Commercial. West F. E. C. Railway right-of-way. Staff visited the area and concurs with the applicant's view that the subject streets are not used for area access, and provide for no through traffic that encourages the misuse of them as d.~. ping sites, Furthermore, the subject rightS-of-way do not conform to minJnlum codes and could hot be designed to meet m/nj_mm standards withoutthe~acquisition of adjacent property to allow for circulation. The Comprehensive Plan, Land Use Problems and Opportunities se~ as a small neighborhood showing some signs of deterioration. The ex/sting zonin: of housing types ~urrounded by commercial uses. The Comprehensive Plan sugge. order to upgrade this neighborhood, among others "...the Ci~. should pay particui minimizing conflicts between surrounding commercial uses and the residential use. subject of abandonments wfll,allo~w them (or a portion of them) to be incorporated temple site and therefore, maintained at a higher appearance standard. proper turning and ion identifies the area allows for a mixture ~ some actions in ~r attention ~o :... ". Approval of the into the proposed Lastly, no objections have been received by owners of adjoining propertyl 'who access their res ective P properties from sides opposite the subject abandonments. RECOMMENDATION ~'~" ]'Staff~ recommends that this request be approved subject to the conditions listed .in Exhibit D - conditions approval. xc: Central File EXHIBIT' "A-''' BAPS TE 1~8 .400. '800 - SKETCH,AN D: DESCRIPTION - II I1 EXHIBIT B Page ! of 2 I NOTE: THIS IS NOT A SURVEY BUT ONLY A GRAPHIG~REPRESENTATION OF THE DESCRIPTION SHOWN HEREON. ASSOCIATED ENGI~EERS & SURVEYORS OF SO[.rI'H ~A CORP. * L.B.# 0006827 - * E B # 0007846 I HEREBY CERTIFY: THAT THE ATTACHED 8KETCIt AND OEaCRIPTION CONFORM8 TO DHAPTER 21t'tH-e.O~ {1! (FLOFUDA ADMINISTRATIVE CODE). MINIMUM TECHNICAL STANOARD~ FOR LAND SURVEYINQ IH THE ~rATE OF FLORIDA, AND I.q TRUE AND CORRECT TO THE BEST OF MY KNOW[EDGE AKD EEUEF UPDATE~'REViSIONS , ~ [ IBY:[ [NOTE: T'~a uad~ md ~SOC~T;D ~O1~.~ & SUR~¥O~S OF SO~ SOUTH FLORIDA CORPORATION - SKETCH AND DESCRIPTION - Page .! of 2 NOTE: THIS r's NOT A SURVEY BUT ONLY A GRAPH'O REPRESENTATION OF THE DESCRIPTION sHOWN 'EREON. DO/770N · CO~/NTY ~£CORDS J -- -- ~or J J ~or 2 ~0~ ~ ~or ~ NO0 ~70 '00 '£ ASSOCIATED ENGINEERS & SURVEYORS OF SOUT~ ELOR1OA CORP. * L.B.# 0006827 · E.B.# I HERESY CERTIFY: THAT THE ATTACHED 8KETOH AND DESCRIPTION COflFOP. M~ 1'0 CHAPTER 21HH4.0e (1) (FLORIDA ADMINISTRATIVE OODE), MINIMUM TECHNICAL STAIIOARDS FOR LAND SURVEYINQ IN THE 8TATE OF FLORIDA. AND 18 TRUE AND CORRECT TO THE BEaT OF MY I~IOWLEDQE AND BELIEF UPOATES/FIEV~ION8 liB. Page. l of 2 THIS IS NOTA SURVEY BUT ONLYA GRAPHIC REPRESENTATION OF THE DESCRIPTION SHOWN HEREON. KACAIVT ASSOCIATED ENGINEERS & SURVEYORS OF -qO~z~ FLOR/DA CORP. * L.B.# 0006827 I HEREBY CERTIFY: THAT THE ATrACHED 8KETCH AHD DESCRIPTION CO.ED...,.u. 5TAH£[ OARDS FOR LANO SURVEYING IN THE STATE OF FLORIDA. AND I~ TRUE AND CORRECT TOTHE BEST OF MY KNOWLEDGE AND EELJEF UPOATE~,/REVISlON~ o~ EXHIBIT "D" CONDITIONS OF APPROVAl Project name: B.A.P.S. Temple File number: ABAN 99-008 Reference: Abandonment File #ABAN 99-008 DEPARTMENTS ] INCLUDE REJECT PUBLIC WORKS Comments: NONE X UTILITIES Comments: 1. Requires a 12 foot wide utility easement over existing water main within the X right-of-way. FIRE Comments: NONE X POLICE Comments: NONE X ENGINEERING DIViSION Comments: NONE X BUILDING DIVISION Comments: NONE X PARKS AND RECREATION Comments: NONE X FORESTER/ENVIRONMENTALIST Comments: NONE X PLANN1NG AND ZONING Comments:.. 2. Utility easement as required by Utilities Department. X ADDITIONAL PLANNING AND DEVELOPMENT BOARD COMMENTS 3. NONE X ADDITIONAL CITY COMMISION COMMENTS 4. To be determined. CH~ABAN DONMENT~CONDITIONS OF APPROVAL P&d Feb 1 .doc DEVELOPMEN CITY OF PROJECT NAME: B.A.P.S. Temple APPLICANT'S AGENT: Jay Patel DATE OF PUBLIC HEARING BEFORE CITY COMMISSION:02115/O0 TYPEOF RELIEF SOUGHT: Abandonment of streets LOCATIQN OF PROPERTY: South of SE 18t~ Avenue DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER came before the City Commission of the City of BOynto'n Beach, Flodda appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recomme?ndation of the Planning and Development Board, which Board found as'follows: OR X THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Flodda on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, memberS of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner cons stent with the requirements of the City's Land Development Regulations. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested bythe Applicant, administrative staff, or suggested by the public and supported by substant a competent evidence are as set forth on Exhibit "D" with notation "Included". The Applicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof. __ DENIED This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7, Other DATED: City Clerk J:\SHRDATA~PIanning~SHARED\WP~PRO3ECTS'~APS TEMPLE CHURCH~ABANDONMENT\Develop. Order CC 2-15-00.doc IX¸ CITY OF BOYNTON BEAC AGENDA ITEM REQUEST FORM DEVELOPMENT PLANS Requested City Commission Meeti~lg Dates [] November 16. 1999 [] December7. 1999 [] December21. 1999 [] January 4, 2000 Date Final Form Must be.Turned tn to Cit~ Clerk's Office November 3. 1999 (5:00 p.m4 November 17. 1999 (5:00 p.m.) December 8, 1999 (5:00 p.m.) December 22, 1999(5:00 p.m.) Requested City Commission Meeting Dates [] Janua~ 18. 2000 [] Februao 1. 2000 [] Februa~ 15.2000 [] March 7. 2000 Date Final Form Must be Turned in to Cit~ Clerk's Office January 5, 2000 (5:00 p.m.) lanuary 19, 2000 (5:00 p.rn.} February 2, 2000 (5:00 p~m.~, February 16, 2000 {5:00 p.m4 NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New'Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Please place the request below on the Februa~ Ia City Commission ~agenda under Consent - Ratification of the Planning and Development Board Action. The Planning and Development Board recommended that the subject request be denied. For further details pertaining to this request see attached Deparanant of Developmem Memorandum No. PZ 00-012. EXPLANATION: PROJECT NAME: AGENT/OWNER: LOCATION: DESCRIPTION: DAVID CltAFIN David Chafin 640 NE 15a' Place Request for relief from Chapter 2. Zoxfnag, Section 5 (C)(2)(a), requiring a minunum rear setback of 25 feet to allow a 9 1/2 foot rear variance, or a rear setback of 15 1/2 feet to construct a detached addition to a single family home, PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A DeparU~'~nt%f D~velopnient Director platmmg and Zoni~ Director ~2i~ ~ttomey~FF~ance / Huma~ Resources~ DEVELOPMENT ~TMENT Staff Report Planning and Development Board and City Commission Meeting Date: January 25, 2000 Location: 6A0 Northeast 15t" Place Owner: Da~id Ch .afin Project: Variance Request: Detached, bui ding accessory to single-family house. Request relief from the City of Boynton Beach Land Development Regulations, Chapter 2, Zon nc, Section 5. C.2.a, to allow a 9 ~ foot reduction from the twenty- foot ~'ear setback required within the R-l-AA single family zoning [oct setback. BACKGROUND The subject property and nearby neighborhood is currently zoned R-l-AA, single family residential. The lot is current y developed and conform ng with the R-l-AA zoning d st,?t requirements. Currently, the subjeCt neighborhood is most y developed (see Exhibit ~A - Location Map). ANALYSIS The code states ~hat the ZOning code vadance can not be approved unless the board finds the following: That special conditions and circumstances exist which are peculiar to the land. structure, or building involved and which are not applicable to other lands, structures or buildings in the same zoning district. b. That the special conditions and circumstances do not result from the actions of the applicant. That granting the variance requested will not confer on the applicant any special privilege that is denied by this ordinance to other/ands, buildings, or structures in the same zoning district. Page 2 David Chafin File No. ZNCV 99-021 That fiteral interpretation of the provisions of this ordinance would deprive the applicant of rights commonly enjoyed by other properties in the same zonmg distdct under the terms of the ordinance and woulri work Unnecessary and undue hardship on the applicant. That the variance granted is the minimum variance that will make possible'the reasonable use of the land, '~uT/ding, o~ s~cture. f. That the grant of the .varfance will be in harmony with the genera/intent and purPose of this chapter [ordinance] and tfia~,such variance will not be injurious tO, the ara~ involved or otherwise d~trimen(al lo the pUblic welfare (Exhibit "B" contains the applicant's response to the above criteria.) Staff has conducted request is ir the re on items "a", "b"*and c" above, which require that the pecu[iar~to the subject and actions of the applicant, apo that granting of special pdv ego that is denied by the ~ing district, has floor plan). Furtherm, situated on generated I: ~pplicant feels, that other. privilege ef reduced rear setbacks, to the same privilege and accord ngly, he proposed addition (see,Exhibit "C' - proposed and was unable to vedfy that any, Similar Variances for ~, proximity to the subJec~ property. There exists rear either an attached Staff r, sui: · ear,of the existing single family home and the 'nprovement to, this for a variance, CONCLUSIONS/RECOMMENDATION the R- -AA zoning Staff therefore denied. Exhibit "D". the request for a 9 ~ foot rear yard setbACk reduction be will bepacad n MR/dim AP EXHIBIT "A" EDMONDS EXHIBIT "B" EXHIBIT "C" EXHIBIT "D" Conditions of Approval Project name: Dave Charm File number: ZNCV-021 (rear yard setback) Reference: Zoning Code Variance Application dated December 12, 1999. DEPARTMENTS INc UDE REJECT PUBLIC WORKS Comments: None X UTILITIES -~Comments: None . X FIRE Comments; None X POLICE c0mmcnts~: NOne ..~ ~ X ENG~EERING DIVISION X Comments: None BUILDING DIVISION Comments: None X pARKs AND RECREATION Commellts: ,None X FORESTEP, fENV, IRONMENTALIST Comments: None X PLANNING AND ZONING Comments: -None X ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS l. DENIED X ADDITIONAL CITY COMMISSION CONDITIONS 2, To be determined. j:\Si~iRDATA\PLANNING\SHARED\WFAPROJECTS\CHAFIN DAVID ZNC'~CONn OF APPR CI DEVELOPMENT ORDER OF THE ( CITY ~ PROJECT NAME: DAVE CHAFIN APPLICANT'S AGENT: DAVE CHAF/N APPLICANT'S ADDRESS: 640 NE 15~ PLACE BOYNTONBE FL 33435 DATE MMIS~IoN: FEBRuARy"l, 2~00 TYPE OF RELIEF SOUGHT: Rear yardsetbacl(fr0m propertyline · LOCATIONOF PROPERTY: 640NE 15m PLACE ,-- Orid~ .... THIS M~?I'ER came on to be heard before,the City Comm ssion of the City of B~ynto~ 'ueacn, ~-Iodaa on,the (3a~te of headng stated above The C ty Comm ss on hav ne c~ns d,;r-~ ~h; ~ iretief sought by the app ~nt and heard testimony fr0m-the appt ~aht, members o~f Ci~-tv' ad~' ?n~i-~'~;~"'~iw ~ ,.staff and the pub c finds~as follows: ~" ~ ..... ~ Application for the re ef sought was made by the Applicant in a manner consistent ~vith the requirements of the City's Land Development Regulations. The Applicant HAS x HAS NOT established by substantial competent ev pence a basis for the relief requested. The conditions for development requested by the AppLicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "D"'with notation ~lncluded". The Applicant's application for relief is hereby ~ GRANTED subject to the conditions referenced in paragraph 3 hereof x DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: TO: FROM: RE: MEMORANDUM 3anuary 27, 2000 Honorable Mayor and City Commission 3ames A. Chemf, City Attorney ~l'~/'~ Ratification of Planning & Development Board Action There are five (5) agenda items designated for inclusion on the Consent Agenda which ! am recommending be pulled from Consent and discussed under either Development Plans or Legal Other. They am Items D.I., 2, 3, 4, and 5. ]AC/ral CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM X-NEW BUSINES! ITEM A Requested CiW Commi~ion Meeting Date~ [] November 16. 1999 [] December 7. 1999 [] Dec'ember21. 1999 [] Janua~ 4. 2000 Date Final Form Must be Turned m to City Clerk's Off.me November 3. I999 (5:00 p.m_) November 1T 1999 (5:00 p.m.) December 8. 1999 (5:00 p.m.) December 22. 1999 (5:00 p.m.) [] Administrative NATURE OF [] Consent Agenda AGENDA fl'EM [] Public Hear/rig [] Bids [] Announcement RECOMMENDATION: Requested City Comndssion Meeting Dates ] January 18_ 2000 [] Febma~ 1. 2000 [] Februa~ 15, 2000 [] March 7. 2000 Date Final Form Must be Turned to City Cleric's Office January 5. 2000 (5:00 p.m) January 19, 2000 (5:00 p.n~) February 2. 2000 (5:00 p.m.) Februmy I6, 2000 (5:00 p.m.) [] Development Plans [] New Business [] Legal [] Unfinished Business [] Presentation Move to approve multi-year special event permit at no charge for Boynton Beach Mall in exchange for continual rent free usage of City Hall in the MalI location for a five year term. ~.,~city budge~ __ ~, eparmtent Head s Sign4~hre Leisure Services/Recreation Department Name xc: Mike Rump[ Director of Planning/Jim Cherof, City Attorney EXPLANATION: The current lease for City Hall in the Mall space at the Boynton Beach Mall provides for a 30 day termination without cause. Since the Boynton Beach Mall provides this space to the City rent free (valued at $60,000 per year) based on ava/lability and demand for leased space, the City Hall in the Mall's expanded customer service operation could end abruptly if a business requests to lease the space. The Mall Manager, Andrea Home. must provide revenue producmg events annually to supplement revenues from lease space to cover mall operational costs. To meet the needs of the City of '/-' Boynton Beach. ensure the continued City Hall in the Mall operation and provide un additional revenue source for the Boynton Beach Mall. a win-win solution to this challenge is proposed. Both City staff and Boynton Beach Mall management request Comnnssion authorization for a multi-year special events permit for a period of five (5) years in exchange for rent free use of the current City Hall in the Mall location at the Boynton Beach Mall. PROGRAM IMPACT: · :- The Boynton Beach Mall would be granted authorization to conduct six (6) special events, such as car, boat and/or RV sales show's annually. Each special event would last no longer than four days. · :' Tents must still be inspected by the City for safety for each special event. · :' Location of these special events will be in the parking area behind Burdines or an adjacent area facing Old Boynton Road. At no timewill the special events face Congress Avenue. FISCAL IMPACT: · :' City receives a value of $60.000 per year ($300,000 five year total). · :' City continues to use City Hall in the Mall space rent free for five years. · :' Boynron Beach Mall conducts six special events annually for five years and keeps all revenues to supplement their lease revenues. ALTERNATIVES: · :- Keep the current 30 dar' termination without cause lease and react to the problem when it happens. · :- Pay the Boynton Beach Mall the $60,000 annual cost for the City Hall in the Mall lease. · :, F~iminate the City Hall in the Mall operation. None of these altemanves are recommended because of the adverse impact on customer service, department effectiveness ~y Manager's Signature City Attorney / Finance / Human Resources City of Boynton Beach X-NEW BUS]:NESS ZTEM A L HANDBOOK C RDINANCE O98-,~ AN ORDINANCE OF THE C~q'Y COMMISSION OF THE CITY OF BoYNTON BEACH, FLORIDA. AMENDING SEC-FION 13-20.~ ¢S~L EVENTS BY DELE'FING S ID SECTION IN t-FS~!E~N~RE"FY, AND CRYING A NEW SE~N~, ~-,13~20 ~ EN~E~ ,,~. SPEC AL ~EN S, PROViDZNG FOR ~EF~:~0N, ~PPL[~ON PROCESS FOR =, FOR WH ha¢~'recognized that it is orudent to establ sh regulati6ns f,o,r "Spedal Events", for tne preservation of public health aha safety~ and for the rice of such bus ness, .in a manner Best suited To benefit the citi: s~aff,'the City Commission nas ~he etzens and res dents .~o set foEh th the ssuamce of'permits for Spec a Events; ~ CITY COMMISSION OF 6I~ OF )nduct Or be dete~eo in ii enure~ e~ent on ~les un/ess a All recluests for s ~e~9!al events ce?ted to:' :~) the sale and/e~di~burSerne~t ~)f alcc~helic beveraqes; 2~ any reliqious:0i' poii~ical a~ivib/;. 3, any multi-business'related eventi 4) any qatherinq ~with an expecteo attenc~a'nce of 250 or more people w be reviewed and conlsidered solely by the City Commission, 2. Definition, A A "Special Event" shall mean any meetinCh activity, c~atherinq, or arouc of persons) animals, or vehicles, 3r a combination thereof,:havlnq a common purpose, desiqn or qoal upon any public or pnvate facility, street, s~dewa~K, alley, parr or other place or ouildinq where the special event sugstantiall¥ inhibits the usual flow of pedestrian or vehicular traffic or which occupies any pUBliC area or budOmq and preempts use by the qeneral public. A special event snail include but not ge mlted .to City co-sponsored events, festivals, carnivals, concerts, parades~ walks, races, fund raisinq sales eno similar oathermqs, 0~ocK parties, qrano openmq promouons, and other similar events not specifically permitted I~y Cib/Ordinance. City of Bovnto~ Beach Leisure Services Depar~men~ events are exempt from this Ordinance. B. "Special Event Handbook" shall mean a publication issued by the City of Boynton Beach Leisure Services Departme]~t entitled "Spec al EvenL Handbook" which sets forth procedures for the; application' process and City requirements for special event activit es, and wh ch is at-cached hereto as Exhibit "A" anti,made a part hereof. This booklet may be amended from time to time by ResoLution of the City Commission. 3. Applic'.tion for a special event permit, Any person or orqanizatfon seekina to conduct a special event in the City shall file an appdcation with appropriate fee, for a special event permit ,wJm the Leisure Serwces Departmen~ on forms provided Dy tne City, on or before [ne fotJow~nq oeao~mes ~ rot to the event; Expected Attendance (persons~, Deadlines (Months~ Less than 500 50Zto 5,000 5~O0:L to 50,000 More than 50,000 One month Three montJhs Six months Nine months Ail information solicited on the ,special event permit application form must provided by the applicant. Incomplete nformation may result in denial of the perm For eventS' w th"an -expe~e(~:,.at~en~ance of, fi.fZ~: thousands: (50,000) persons o greater a:,le~er of intent sh~l be:fil~:~ ~t least~?~ vea,r ,prier to the event with the C~W Han,aqe[ descr~bmq dates,4t, lmes~a~d,,l~cat~nJ~f al:1 event a~[wtles. No~i~h~t~,~ n~ '~e foreqoin~,prOC~dur~- the C.i~ Commission rese~es the riq ~t to ~ Standards~or is~ance Q~ permit. ~ A special event permit ~all be issued: ~y ~he~sbr~Se~ices Depa~men: _mess: (a~' The a~phcat~n is ~ot,com~lete,,in all m,a~e{~ai respe~ and al ~fbr~tio~:' c0~ed- tge~in ~u~a~. w~in:~he knowledqe.,'of the Special Events coordinator: : ',~b~ All', Of .~he ~cond~ns ,se~:: fo~b~ hereto- and all contra~ua (e) ~e~ spec a event ~1: [n~e~[e w~b :or undu ~ burden :ne Ci~'~ pr0viSi,0~ ;o[ ~n'idpa[ SA~ices~tb the c0~ni~ :i~l:ud:i,nO :bH,t not hmltec to pohce. fire aha":~:m~.~:r~en~ ~edic~l p~on:~' w~td~ a~:Sa:~ita~r~se~er so.ice, and solid ~aste~movat: - - nt has no[ been (e} :: 'The appropriate.fee established by' resolution of the City commi§'~io~ h~s hot been haiti. ' . . , 5. Conditions for Permit. All special event permit appications approved pursuant to this ardcie shall Be subied: to the foJlowinq conditions: (a) The public area utilized shall be cleaned up followinq any spec~ai event and in ali respects -estored :o ts former condition. A refundable secur:w Dong, or similar ~financiat pleaqe, may be required in amount [o oe decermined Dy (ne Leisur~ Services Department, :o ensure ~na[ any damaqe is repaired and :ne premises, returned ¢co its previous condition. /.... ('b~ The use or construction of plat-forms, chairs or other eauiome~r~" may be prohibited or restricted b, [ne Leisure Services Deparumen[ and/or :ne City Manader if such would :reset in. perma~damac!e to City property or constitute a hazard to public safety. (c) A detailed site plan shall be submitted showinq the locations of any tents, port-o-lets, parkinq lots, staqes, bootlqs, etc., and the time periods for set up and break oown of the event. This plan shall be subiect to rewew ano approva by City and staff. (d~ Ali. City ordinances, rules or requlations applicable to me Jse of me City property on which the special event w~ occur shall oe ooeyeo, un~ess specifically waived by the City Commission. (e~ ]indemnification and %urance to protect the Cit? snal~ be prowded as required by the City's Risk Hanaqement Department. (f) Unless extended by the Leisure Se'vices Department and/or the City hlanaqer, all permits necessan¢ to conduct me speoa~ ,event snati De oDtained and copies mereof provideo to the City not less than fourteen %4) pays phc- to the first da of the event. (q) When a City employee is reduired at a special event, he/she shall complete, Within thirty (30) workinq pays of the conclusion of me spec~at event, an evaluation of tneevent on forms provided by me City. The permit no,per for me special event will De provided with a copy of said eva~uation. The neea for a Cib, employee at the speoal event wm oe determined Dy the City Hanaqer or nis/ner desiqnee. (h) The fee schedule as adopted oy Rescution R93-150 ~s incorporated .in this Ordinance, ana ma,,' oe amended oy Resoluuon of the Ci.~, Commission from time to time. 5. Enforcement/Penalty. It shall be unlawful to operate or hold any special event in the City without compliance with this Ordinance. Failure to comply with any section of this Ordinance shall be deemed a violation of the City Code punishabl: by up to a five hundred fine and/or sixty ('60~ days in the county ~aih Section 2. That each and every other section of sa~d Chapter not aerein specifically amended shall remain 'n fu force and effect as previously enacted. Section 3. All ordinances or parts of ordinances in conflict ~erew~tn De ano the same are hereby repealed. Section 4, Should any section or provision of this ordinance or portion hereof, any paragraph, sentence or wore be declared by a court of comDeten~ jurisdiction to be invalid, such decision shall'not affect the remainder of this o~dinance. Section 5. Section 6._ Authority is hereby g yen to codi~ this Ordinai%e'. This orciinance shatl become effective immediately upon passage ~: - ..... . ~,:~ ....... · F/RST READING this ,-¢ day of ~--~ 1998. SECOND, F]:NAL READING AND PASSAGE thi~ ~ da~ ~' of 1998 C~-,OF ~OYNTON B'~CH,,FLO~IDA ~yor .' ~ ~ro Tern Cit~ Clerk o~ =O~o Commissioner TABLE OF CONTENTS INTRODUCTION ......................................................................................................... 2 DEADLINES .............................................................................................................. 2 APPLICATION PROCEDURES ..................................................................................... 2 General Events ............................................................................................... 2 Neighborhood Block Parties ............................................................................ 3 COMMUNITY EVENTS ON-CALL FEE ........................................................................... 3 SPEC,AL VE.T QU'REMENTS .............................................................................. Notification Letter~ ..................................... :. ................. ~-.:. ............ *~. .............. 3 Insurance ......[ ............................................... ~ ........................... .~ .............. 3 ADA Requirements ................................................ : .............. ~ ........... ~ ............ 3 Security ........................................................................................................ 3 Barricades .................................................................................................. 4 Sanitation .................................................................................................... 4 Fire Safety/EMS Coverage .............................................................................. 4 SPECIAL EVENT PERMITS ....................................................................................... 5 OCCUPATIONAL LICENSE TAX .................................................................................. 5 FOOD VENDORS ..................................................................................................... 5 TEMPORARY ELECTRICAL WIRING ........................................................................... 5 TENTING ..............~ .................................................................................................. 6 SPECIAL EVENT OPTIONS ....................................................................................... 6 Temporary Signage ......................................................................................6 Directional Signage ...................................................................................... 7 FEE SCHEDULE ..................................................................................................... 7 SPECIAL EVENT APPLICATION ............................................................................... 8 - 10 SPECIAL EVENT LISTING ........................................................................................ 11 This handbook was adapted for use in the City of Boynton Beach from the City of West Palm Beach's Handbook l~evised ] 11/99 1 INTRODUCTION The Soecial Events Section (561) 742-6222. shall receive and 2rocess for approval al:)plications for events that occur on City of Boynton Beach park properties, rights-of-way within the city, on any city stree[ and on commercial properties, The Special Events Team will coordinate with city departments and City Commission to approve application. ¢'The event promoter is required ,to make. arrangements, with the police Department¢¢,n¢,the Department of Development with the assista(nce of the Special Events Team. Upon a~p¢ova[ dC"" application,you will be n(~tified of event fee~, Site plan must be submitted wi~h ~pplicaiion. Special, events are not scheduled on Thanksgiving and Fri~lay'. Saturday and Sunday foli0win~ Thar~l~sg ving, Christmas Eve and Christmas Day. DEADLINES ~ V ~ A'~ompleted appficat on for a Soecial Event. Permit must be flied with the SR~al!i~tion on or before th~ following deadlines: ' Less thar~ 500 people one month prior to date of,event , fr,. 501 to 5000 three months prio~ to date of event 5001 to:50,000 six months prior to date ofiCvent O~er 50,~0 nine months prior to date of event Any political Or religious event or any event that requires a change or variance to established ordinances requires the filing of an application 3 months 3riot to the eventandwill alsq;require City Commission approval. Any event desiring to sell, possesses or consume alcoholic beverages must file an application 3 months prior to the event and will require City Commission approval. APPLICATION PROCEDURES General Events The application process begins when you submit a comoleted Special Event Application form and a $25.00 application fee to the Leisure Services Department/Special Event Section made payable [o the City of Boynton Beach.. A security deposit of $100 will be required for the use of'city orooer~y as deemed necessary by the City of Boynton Beach Leisure Services Deoartment]Speclal Event Section mace payable to the C ty of Boynton Beach Upon race pt of your application copies are reviewed oy City Dep~rtmantS and Special Events staff to assess site availability quality and goal of the event, compliance with City Ordinance, permits required, Special Event Per~it F~e and ~ecbrity DeBosit requirements. Your event may require City Commission approval. Appeals may be taken to the City Commiss on within two (2~ weeks of a staff denial. All fees mentioned herein are subject to change without notice. Revised I/I 1/99 2 Neighborhood B/ock Parties Neighborhood block parties will normally be approved on local streets, which are not primary traffic streets Ii-e. bus routes). All odvate block parties must have their neighborhood association. (if one does not exist signatures from the majodty of the homeowners), submit an application for road closures. Neighborhood Associations must submit an application, including the $25.00 fee for street closures 30 da s before the event date Late app cations may or may not be approved based cm the availability of city services nsurance may be required depending upon the nsk level of the event. Ne ghborhood:Associations are not a owed to serve a coholic beverages on city prope¢~' unless they ap¢iy three (3) months ir~i advanCe of their e~,ent date and comply with all insurance requirements COMMUNITY EVENTS ON-CALL FEE Should a Special Events team member be required to be on call during an event, the event promoter be charged $14.00 per hour/per team member. If the Special E~ents team 'mernbe~ isrequimd to beon s te,~duiing.nomworking hours at, an event, the pro0qoter.~vill remit the rate of $18.00 per hour with a minimt~rrl~ofthree (3) hour shies. The Spec a EveatS Sec( on'w if ;de(ermir~e the Special Evehts team member's need to be Dn catl. SPECIAL EVENT REQUIREMENTS NOTIFICATION LETTER, Special Events Section, 742-6222 The Cty of Boynton Beach. requ res each event promoter., to prov de a written, notice one month priOrdstO the event; including dates, braes of the event and road c osures to all businesses and nelghborhoo surrounding the event. The event promoter shall also provide a copy of such notic~ to the Special Events Section. INSURANCE, Risk Management Division, 742-6040 Insurance requirements depend upon the risk level of the event. The event promoter may be reauired to provide the city a certificate of General Liability Insurance in the amount of $1 million dol[aFs, naming me City of Boymon Beach as additionally insured. Worker's Compensation is required for any employees hired by the promoter. If alcoholic beverages are being served at the event, an additional $1 million dollar Liquor Liability Insurance shall be required, naming the City of Boynton Beach as additional insured. Both insurance policies are due two (2)weeks before the event. Please obtain the required ins, urance and mail a~ original insurance cedificate to: ,City of Boynton Beach. Special Events Section, 100 E. Boynton Beach Blvd,, Boynton Beach FL 33425-0310. ADA REQUIREMENTS, 742-6243 It is the event promoter's responsibility to comply with ail City, County, State and Federal Disabilities Access Requirements applicable to the event A indoor and outdoor sites for special events must be accessible to persons with disabilities. This wou{d also include portable restroom facilities. SECURITY. Police Department 742-6107 For the safety of participants, volunteers,'etc., police may be necessary for your event. A police officer will be required at each location where alcoholic ~everages are served and at any ~ocation deemed necessary by the Special Events Police Liaison tO maintain order and protect persons and property. If a private security firm or individuals associatea with the event are acting as security guards, the event promoter snail indicate in the Special Events Application. The Police Liaison will also coordinate with each promoter on how many security guards thel oromoter would need to hire for s(reet closures and other responsibilities. All race/walks,will be required to hire security guards in oraer to held c~ose the roads and-monitor street closings, Revised 1/I 1/99 3 Cost The cost for r~rov d ng off-duty potice services is $20.00 per oolice officer per hour with a minimum of three (3) hour shifts. The estimated fee for off-duty oolice services will be determined when the Soecial Events Police Liaison receives a finalized site map. Payments will be billed accordingly. BARRICADES, STREET Df~lsfO~ ~42-6~O0 The,C~ will pro~ide ~a~d~S ~t ~o,c~t contingent on a~ailabili~, unless the event requires special bar~ ~a~ f~r ~ig~{~t~(~i~Su~'~hg.;t~ffi~' 'E~ehts ~qui~ing ~pecia~ b~r~e rental;~ sh~ll meet witha fepr~edta~ Police Liaison, Special Egents Sect[Oh. The premoter shall; be resoonCble for the rental O¢ any necessaw ba~icades. Alt d~'~OS~st 6~8~;'~¢~¢d48ris,¢esu~hg ~om your event. An exbafeewili be,charged if ~i'~ [m a~d r~mo~a[:of.d~b~fs~ro~ business ~eps and a cern, ~d, may be ~sponslble4~¢r cte~ up to ~o~{A) blocEs surraub~ng;t~ e~ent a~ depending on the estlm~e~ attendance. Durnps~ers Arrangements for dumps~ers wi [be handled b,y. the Special Events Team. The event promoter must submit;dumpster needs, in Wi!ting inCiuding, a §ite map, to the Special. Events Secti~nmo less than 30 days p~ior;~o the e~efi{; HrWeve;r ia du~;{er' fe~ incarred by the rromoter will ~e billed after the event by th~'Safiitati°n Departmeht. Dumpster fees are as follows; Dumester Size Fee 4yard~ $28 per empty ng 6 yard= $42 per emptying All fees ~re sUbject to change at any time Without n0ti(~e. 8 yard= $56 per emp~lng .Toilet Facilities ~ortab e toilets may'be requii'ed for an event depeoding on the estimated attendance and availability of public facilities. T~e minimum number of facilities §hould be one male/fema e per 200 people per day. The acquisition of add paymem ¢or portable toilets shall be the sole responsibility of the applicant, Portat~Je tbiiets ~ust be[on the f~ali:7~d site map ii;i'c~:der tb be approved. If necessary, the number reqUired will be determin;ed by the SpecAl:Ever~ts Yeam Leader :roi et facil tie~ sba be hand capped accessible. Recycling Each event s encouraged to utilize its best efforts to recycle materials. FiRE SAFETY/EMS COVERAGE, Fire Rescue Department 742-6600 If any event occurs within the cty limits, the Fire Rescue Department must approve the site p~an to assure adequate fi~'e and emergency access aS' p~escribed b~ the Fire Code. The site plan must be submitted 30 days prior to the event to the Spec a Events section. ;Each even{ utilizing city streets must leave a 15- foot emergency access I~ine, The Fire Rescue Deeartment will delineate fre and fe safety recuirements oependlng on the nature and size of the event using approved codes ane stancares. EMS Coverage 742-6325 The Fire Department is authorized to require employment of standby firefigh[ers, EMS and/or Fire Inspectors for events held within the city. The Fire Chief will make [~e determination of the need for such coverage and the event promoter is responsible for calculating such charges incurred based uaon me department's costs including any administrative exoenses. Revised 1/I 1/99 Costs The rate is approximately $25 per hour/per personneh Payments will be billed accordingly. SPECIAL EVENT PERMITS The City of Boynton Beach City Code regulates all carnivals, circuses and special .events when ihey are or public property or require city services or facilities. Prior to the event; the following items ara'required: Community Event Approval Zoning Approval Proof Of Liability Insurance City Carnival/Special Event Occupational License Tax State Cam va L cense (when applicable) Tempora~ s~:~ucture (tent) Permits , Temporary Electrical Permit Re~eom'Facilitfes - FinaHnSpecti0nS; fromBuilding, ElectricaI, Fire and State Carnival Inspector prior to opening. Police Department notification required for traffic, safety and parking control. OCCUPATIONAL LICENSE TAX. Occupational License Division of Department of Develooment 742-6360' · Even though the special event itself pays an occupational license tax, it does no;[ eliminate the req~reme.h-"( o.f.~ the~eve~t vendors lobe properly licensed, If the event vendor h~Js a 'permanent bus ne~s ~at b~ or branch Office prop~d~ licenss~l in the city no other license tax s due. if the event vendor does not; have a permanent' business location or branch' office within the cit~: but ~otds a valid ano cu¢rentlyeffectiv~e occupational, cerise sst~ed bythe county oranother incorporateU municpality a copy of icenseshall be'made available to the City of B~ynton Beach Carnivals.and special events have an occupational license tax rate schedule of $450 per event. Any short term special event of one day or less and not requiring city services has an occupational license tax rate schedule 0fi$150 per event. Not,for profit organizations are exempt from fees but must meet all other requirements and fill out alt paperwork. FOOD VENDORS If the food vendor has a valid and currently effective occupational license and State of Florida Division of Hotels and Restaurants license for their restaurant or other place of business, then no other lice'~se or fee is due. If the food vendor has a Division of Hotels and Restaurants approved mobile food vending unit or Health Department approved mobile food vending cart, then the vendor must obtain a Palm Beach County Mobile Occupational License (561-355-2272). A qopy must be submitted with special event application· If the food vendor is established specifically for the event and does not meet the previous two grouo's criteria, then the vendor must contact the Division .of Hotels and Restaurants to obtain a copy of the temporary license to be submitted with the application. The special event occupatiohal license tax rate is per event which may be more than day. The city individua vendor occupational license expires September 30 of each year. It is the responsibility of the event promoter to inform the State of Elorida Div sion of Hotets and Restaurants at f9541 958-5520 of his/her event times, dates, number and type of food vendors. TEMPORARY ELECTRICAL WIRING Events requiring electricity must hire an electriciarb meeting lhe licensin~ requirements of 489 Florida Statute. The City of Boynton Beach will strictly erfforce the reouirements of the National Electrical Code. Temoorary Wiring for all soecial even[s. Electrical oermit application shall be submitted a minimum of two (2) weeks in advance of the event. This will allow for verification that all other reaulred oerml[s, licenses and insurance certificates have been obtained prior to the release of the oermlt. Application for electrics oermits can be obtained in the Building Division of me Department of Dove,cement. Revised 1/l 1/99 5 TENTING BUILDING D/VISION OF THE DEPARTMENT OF DEVELOPMENT 742.-6350 FIRE RESCUE DEPARTMENT 742-6325 ~ents reaui~e a 5uildfngl~ermit ~nd~'building inSpe~i°ns; ::f*hbs''applicati°nsha!lebe~made'tp the Building Digision ~f the ~epatt~ent o( DS~elopment. ' If the event involves the placement of tents, the event promoter or tent repres~n,t ca,tire w,j!k nee¢ To bring the follow ng to the Bbilding Division for your appl cat on for perm t Th s 2erm ~ api~!icati0r~ ~i t~e reviewed for code compliance ' ' t be rev dod Tent p acement,is not perm tte~ ~v~t~in ~er~ (.1~)) feet ste lan nd ~ngtent placemen(mus p ; ~ ~ * ' of any stru~re, o J , .- ust be rovided A tents boo~s o¢~ano~ -¢~ ~ or TENT ' USl A tO are rained. be pr~te6~, e¢ from tdpp,!ng!t~,a~afdS ~nd, a I electri~l co~n~ons,shafl be enclosed. InspeCtiO~ Costs .. ~' Fire cede Inspections of the tent will take ola~ prior t~ t~e ~ve~t and ~ill~.accor~hg' to t~e folio~ng schedule: $25 per site The maximum fee for fire code inspection of tents at any one special event shall not exceed $2,000. DEPARTMENT OF DEVELOPMENT - 742-6350 Wher~,,the special events permit application is received by the Special Event Team. a copy will be forwar;ded to the Fire Department and the Department of Devetooment. SPECIAL EVENT OPTIONS Temporary Signage Spec a c vic event recreational or expos tional signs Of a temporary nature, not to exceed sevemy-five (75) square feet in area, which are of general benefit to the community and which are nd vdua ly approved by the Director of Development, may be permitted. Such signs shall be located at soecified p;3intS for the convenience of the traveling put'Itc. ~'he signs shall be removed within five [5) days of me comp!etlon of the event. Te obtain approva the permittee shall submit a written letter 30 days before the event date ma~caung [ne size, design and location on a site map. Revised 1/11/99 Directional Signage Directional signs may be permitted on existing c~ty s~gnposts to direct traffic to the event site. Each sign will require a seven (7) foot clearance between the bottom of the s~gn and the ground surface. The Sp~ci'a Evgnts' Supe~v sot ~and the Department of Pub ¢.Works must approve all idirectio0al signs. Utility ~01es ace not owhed by the city therefore approval must be received by Florida Power and Light (FPL), Department of Transportation (DOT), Special Events Manager and the Department of F~ublic Works as follows: · - Submit an approval letter by FP&L Electric · Contact DOT and complete application forms · Provider aphotocopy of d.esign, size, color and make · pr°v de~r0val letter from DOT and receive approva by Spec al Events Manager and Depar~mem ~ 0f Ptlbhc Works~ ' ' t nd · Pefmitteb ts responsible for erecting signage no more than three (3) days in a~lvance of even a ~" ~nust dismi~nt[e ail signs within two (2) days after the event FEE SCHEDULE Due Date Fees Contact Services Applicatibfi~ site map~ sal~s Depends on estimated $35-Commercial/Non Special Events 742-62~2 tax certificate attendance - Refea:to Page 2 Resident - ' $25- Commercial/Resident , $20 - Private/Non. Resident $15 - Private/Resident $10 - Non~Profit Site Map Submit with Applii:adon - N/A Special Events 742-6222 Refer to Page 2 Notification Letter 30 days prior to the event - N'/A Special Events 742-6222 Refer to Page 3 Police 30 days $20 per hour minimum of 3 Police Department 742-6105 hrs. per officer Barricades 30 days Possible rental fees.- Refer to Street Division 742-6200 Page 4 Dumpsters 30 days Tipping fees: $28 $42, $56 Sanitation Division 742-6200 Fire/EMS Coverage To be determined i Approximately $25 per hour Fire & Life Safety 742-6600 Occupational License 30 days Determined by Event Type- Department of Development 742-6360 Refer to Page 6 Tent Permit 30 days Min. $35 up to $3000 then Department of Development 742-6370 1.6% of value Tent Inspections Day of the event $25 per site Fire Department-Fire & Life Safety 742-6600 Temporary Ele~iTic Permits 4 days prior to the event Min. $35 up to $3000 then I Department of DeveloPment 742-6370 t .6°,4 of value Signs 7 days before event Sign permit fee may be Department of Development 742-6370 required Special Event Permit Fee 14 days $100-Commercial/Non Special Events 742-6222 Resident $75- Commercial/Resident $50 - Private/Non. Resident $25 - Private/Resident $I0 - Non-Profit Security Deposit 14 days $100 - Refer to Page 2 Special Event~ 742-6222 Copy of Liquor License 7 days N/A Special Events 742-6222 Copy of Food Permits 7 days N/A Special Events 742-6222 Insurance Ceriificates 14 days N/A Special Events 742-6222 Revised 1/I 1/99 CITY OF BOYNTON BEACH SPECIAL EVENTS SECTION APPLICATION FOR SPECIAL EVENTS please type information or print legibly in dark ink~ · Ai~p~i~atio~ m~st'lJe'~tled, our c0mple~l~ A,detailed.sit~ ~map:show,~g;~l ~ .epapo~a~t stru ,ctmre l~ca~ons (s, tage~ re~rd0mS~ sig~e~ ten/s, etc.);must ibc'attached, App, lieatiOn £e~ mus~a, lso,~e in¢tud~d ~h~n appticatioh fs"tuhaed /n~to theSi~eClal Events Secfio~ o~-it wilI ~ot~be reviewed. - ' EVENT PROPOSAL Name of Event Detailed description of the event Dates i/nd tmtes of ~l~e event Date Event Day 1 l~ycnt Day 2 Event ~)ay 3 Event Day 4 even.~ ,my -~ Set up for event will beg~on on Breakdown will be complete by Begin Date: · ; lim6 End DAMOPM O AMO.PM . . ::-~ O~dvlOPM OAMO PM PM Alternate date for your event Organization (s) Producing Event Name Address' City Stme/Zip Phone Individual(s) Responsible Name Address city State/Zip Phone Name Address city ~ ~1 ~egs~ sLm;~ Non-Profit Private or Commercial ~x F_~x~r~pt 'Number Corporation Name Datg 0f Incorporation (Please attach a copy of your sales tax certificate to the application· Address Stale/Zip Pho~ie Fax Purpose of the event (Goals. etc.) Number Of years this event has taken place in the City of Boynton Beach. Is event produced in other ¢iities? If yes. what cities7 How many full time staff members in the orgamzation? Volunteers? Rev/seal 1/I 1/99 8 CITY OF BOY1WI~ON BEACH sp~I~ EVENTS SECTION APPLICATION FOR SPECIAL EVENTS Estimated humber of partieipanrs Please list charges for participants and viewers below (admission, registration, or entrance fees) Vendor Fees Number Cost Per Vendor Estimated Revenue Food Vendors Art Vendors (other) Tickets/Reg~stranon Number Cost per Estimated Revenue TickeffReglstration Fee Adults Children Seniors How will these revenues be utilized? I£ the proceeds of the requested event are intended for an orgahization other then the applicant, please provide the f611ow/ng Benefiting organization: Address: City/State/Zip: Comgct Person: Phone: Terms of Agreemem: Total Estimated Donation: Event Logistics: Will yoar event require mad closure? __ If yes, please describe requested streets and times below: A map of this area must be attached Does the proposed area include fenced areas? If yes, clearly indicate the exact areas to be fenced on the map. are specific requirements regarding fencing on mty property. Will event require the use of electricity? O YES O NO Location: Events requmng electricity must hire an electrician, licensed in the City of Boynton Beach. (Please show [ocanons on map) / Name of Electrician Company Name Phone No. / The event promoter is responsible for clean-up of all event sites. The City of Boynton Beach will provide dumpsters for your event at your request, all dumping fees will be charged to the promoter by the city~ If event site is not cleaned thoroughly, a clean-up charge will be assessed Who will provide cleen-Ul: service during and after the event? Company: Phone: Number of dumpsmrs needed: Location (please show on map): ! Number of temporary restroom facilities being placed: tThe minimum number of facilities should be one per 200 persons. Please show on locations map) Will music be provided DATE 0 YES 0 NO TIME OF DAY Number of loud speakers: TYPE OF MUSIC Revised 1/11/99 9 Will bevemgas be served? O Alcohol O Food (Please indicate the locations ofthase area/booths on the site map. Permission to sell alcohol on public property must be given by the City Commission, I Are you utilizing public transportation? O YES O NO How? Please explain. Are you proposing to place signs or erect banners on public property? Will any temporary structures be e(ected {stages, tents, ticket booths, eta? (Indicate their locations o* site map) Will the event have any vendors or concession sales? ~,Yil the even~t !~cl~ad'et~user~n'~ [[des? O YES O NO What amusement rides are planned? YES O NO YESO NO O YES O NO Please indicate If yes~ companv p~g~i~ins t~e-' equipment /All amusemem fides must he approved by the state. Please indicate on s~te map) Signature Please enclose a non-refundable $25 application fee payable to The City of Bo)mton Beach Special Events Office 100 E. Boynton Beach Blvd. Boynton Beach, FL 33425-0310 ~561 / 742-6222 FOR STAFF USE ONLY O SITE MAP Date DATE APPLICATION RECEIVED O SALES TAX CERTIFICATE O APPLICATION FEE AMOUNT: $ RECEIVED: DATE: NAME ON CHECK: CHECK #: APPROVALS: DEPARTMENT OF DEVELOPMENTS FIRE DEPARTMENT POLICE DEPARTMENT RISK MANAGEMENT PUBLIC WORKS LEISURE SERVICES Revised 1 11/99 SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE 10 City of Boynton Beach Special Events Boynton's G.A.L.A. Third weekend in March Friday, Saturday & Sunday Live concerts, foot. arts & crafts, Kids Komer Information: (561) 742-6222 Boynton Beach Breakfast In Boynton/GreenMarket Saturdays, November - April Information: (561) 742-6222 T.N.T. Concerts Boynton Beach Oceanfront Park FREE Monthly Concerts January, February, May, June, July, August, September 6-9 P.M. Information: (561) 742-6222 July 4t~ Big Blast Boat Club Park Information: (561) 742-6222 Holiday Parade December 6, 1998 3:00 p.m. US 1 from Ocean Avenue to SE 12th Avenue Marching Bands, Floats, Clowns and More! Pre-parade entertainment at 1:30 p.m. at the reviewing stand at US1 & SE 2nd Avenue Information: (561) 742-6222 Black Awareness Day February Presentations, Gospel, Music, Concerts, Outstanding Student Recognition Program, Food, Music and Dispmys Celebrating Black History Information: (561) 742-6222 i1 Revised 1/11/99 X-NEW BUSI'NESS I'TEM B 428 North West 3rd Avenue ~ ~oynto~ 8each, FI 33435~ Pa/m t;eaCh County February 8, 2000 City of Boynton Beach Wilfred Hawkins, Interim City Nanager 100 E. Boynton Beach Blvd. Boynton Beach, :L 33435 Re: Request for Funding Dear Hr. Hawkins, As of the date of this letter, the Boynton Bea Community Development Corporation is request for funding at this time. However, we funding through the City's Community program. Thank.you for' Respectfully, Victor Harshall Vice-President your cons~derabon ~n th~s matter. j~ T~t CC: Mayor and Commissioners Octavia S. Sherrod, er X-NEW~BUSINES$, ITEI~! B WILLIE WARD 33435 Th~M~v~tl~[~.~ of DIncorporation for BOYNTON BEACH FAITH BASED CO U EVELOPMENT CORPORATION were f led on December 21, 1999 and assigned docum..ent number N99000007..620. please refer to this number whenever correspondln~ with this office regarding the above ~corporation. The certification you requested s enclosed. PLEASE NOTE: COMPLIANCE WITH THE FOLLOWING PROCEDURES IS ESSENTIAL TO MAINTAINING YOUR CORPORATE STATUS. FAILURE TO DO SO MAY RESULT IN DISSOLUTION OF YOUR CORPORAT ON. A CORPORATION ANNUAL REPORT MUST BE FILED WITH THIS OFFICE BETWEEN J~NUARY 1 AND MAY 1 OF EACH YEAR BEGINNING WITH THE CALENDAR YEAR FOLLOWING THE YEAR OF THE FILING DATE NOTED ABOVE AN~-EACH YEAR THEREAFTER.~~ FAILURE TO FILE THE ANNUAL .REPOR~=-ON:TtME MAY RESULT IN ADMINISTRATIVE DISSOLUTION OF. YOUR CORPORATION. icA FEDERAL EMPLOYER IDENTIFICATION (FEI) NUMBER MUST BE SHOWN i~N THE ANNUAL REPORT FORM PRIOR TO ITS FILING' WITH TH S OFFICE. ICONTACT THE INTERNAL REVENUE SERVICE TO RECEIVE THE FEI !NUMBER IN TIME TO FILE THE ANNUAL REPORT AT 1-800~829-3676 AND REQUEST FORM SS-4. ~HOULD YOUR CORPORATE MAILING ADDRESS CHANGE, YOU MUST OTIFY THIS OFFICE IN WRITING, TO INSPIRE IMPORTANT MAILINGS SUCH AS THEANNUAL REPORT NOTICES REACH YOU. ;Should you have any questione regarding corporations, please contact this office at the address given below. ~Veanda Cunningham, Document Specialist w Filing Section Letter Number. 299A000604~6 Division of Corporations - P.O. BOX 6327 -Tallahassee, Florida 32314 I certify from the records COMMUNITY I under the laws of the State of, filed( FAITH BASED a corporation~ organized 21, 1999. The document number of this corporation is Ngg000007620. I further certifyr.that said corporatien has paid all fees due this office through December 31, 1999, and its status is active. I further certify that said corporation has not filed Articles of Dissolution. CR2EO22 ~ G Given un. der my_hand and the, mat Sea of the State of Flori(3a ~'~t Tallahassee, the Capitol, this the wenty-eighth day of December, t999 ~,ecr~tar~. I certify the attached is a true and correct copy Of the Articles of IncorpOration of BOYNTON BEACH FAITH BASED COMMUNITY DEVELOPMENT CORPORATION.-a Florida corporation, filed on December 21 ,"1999; as shown by the records of this office. The document number of this corporation is N99000007620. CR2EO22 11-99) .. Given un, de.r my_hand and the. _--.~raat Sea~ of the State of Florida at Tallahassee, the Capitol, this the Twenty-eighth day of December, 1999 ~atb,~rin~ ?Iarrt~ ARTICLES of INCORPORATION OF BOYNTON BEACH FAITH BASED COM2V[UNITY DEVELOPMENT " CORPORATION We, the undersigned natural persons of the age of eighteen (18) years or more at least m0 (2~ Of Whom are citizens of the State of Florida, acting as hacorporators of a corporation under the Florida Non-Profit Corporation Act, do hereby adopt the following Articles of Incorporation for such, corporation: Name: The name of the corporation is Boynton Beach Faith Based Communi~ Development Corporation. ~ Duration: The corporation is said to have perpetual existence. Purposes: The purpose for which this corporation is organized is tO: Promote the financial revitalization of the community through business and real estate ownership, provision of services, home ownership and improvement, unification of residents, resistance to gentrificat/on. * Develop and sustain partnerships with various ~groups and agencies in the Boynton Beach :Target Neighborhood in order to ensure that development is streamlined and resources are pu~ to the most efficient use. · Increase homeownership opportunities in Boynton Beach. · Reduce the number of vacant lots in the neighborhood and thereby reduce spot blight and crime. · Impro'~e and increase the delivery of social services to ~the neighborhood. The Boymon Beach Target Neighborhood is that geographical area located in the City of Boynton Beach, Florida~ that is delineated by NE & NW 6t~ Avenues to the South, NE &NW 13~ Avenues to the North, Interstate 95 to the West and the FEC Railroad to the East. --~- The foregoing statement of purposes shall be construed as a statement of both purpose and powers, and the purpose and powers stated in each clause shall, except where otherwise expressed, be in 'no way limited or restricted by any reference to or inference from the re.ns or provisions of any other clauses, but shall be regarded as independent purposes and powers. Notwithstanding any other provisions Of' these' Articles of Incorporauon, the corporation shall not conduct be conducted or can-led on by an or 501 (c) (3) of the Internal Reven'tCe Code and its as they now exist or as they may be hereafter be amended, or by an orgam.z~t~gn, c~¢~urions to w~h :~e deductible .under Sectiom-170' {e) (2' of<.the-in~e:mai:_<~en~::~&ie(~d Re':" "' "~ .... ~ ex~st oras they may hereafterb~e (,;- ' ~ · ' ' - This corporation ~s organized pursuant to :theF1orida Non-Profit corpOration'Act, and does not ~oy profit to the members thereof and is Registered Agent. The registered agent of the company shall be Wflhe Ward. Limitation of Powers: No~ part of the net earnings of the corporation shall inure to the benefit of or be distributed to its members, trustees, officers, or other private persons, except tha* the corporation shall be authOrized and empowered to Day reasonable compensation for services rendered and. to make payments and distributions in furtherance of the purposes set forth in Article 4 hereof. No part of the activitiesof, the corporation shall be to participate in, or intervene in {including the publishing or distribution of statements), any political campaign on behalf of any candidate for public office. Notwithstanding any other provision.of these :Articles, the corporation shall not carry on any other activities not permitted: to be carried on (.1) bya corporation exempt fi.om Federal Income Tax under Section 50.1 ~(c) (3) of the Internal Revenue Code of 1954 (or the corresponding provisions of.any, future United States Internal Revenue Law); or (2) by a corporation, contr}butions,to: wlaich are deductible under Section 170 (c) (2) of the Interr~l Revenue Code of 1954 (or the Dissolution: Upon ~the. dissolution~ of the corporation after paying or making provisions for the paymem of all the 1 of the corporation, dispose of any and all of the assets of the corporation exclusively for charitable,, educational, or scientific purposes as shall at the 'as aa exempt organizatior~ or-orgamzations under Section 501 Revenue Service of I954-(or the corre Internal. Revenue Law) as the Board so disposed of Shall disposed of by the Court having ] ~ in which the principal office of the corporation is then such purposes or to such organization, as said Court shall detem~ine, which are: organized and operated exclusively for such purpose. 2 10. 11. ~.oard of .Tr. ustees: The ~ber of tm~te~ s?rtstjN,ti~g the organizing Board of rustees ot me corporation is seven (7), and tgeY shali serve in this capacity only until a full Board of-Trustees has been installed in accordance with the by-laws. The names and addresses of the persons who are to serve as the organizing trustees are: Name: Courmey Cain 1900 NE 2~d Lane, Boynton Beach, FL 33435 Victor Marshall 380 NV/13 Avenue Boynton Beach, FL Samuel Kendrick 181 NE 19~h Avenue Boynton Beach, FL 33435 Jeanette Cain 1900 NE 2~ Lane, Boynton Beach, FL 33435 Elizabeth Jenkins 711 NW 1st Street Boymon Beach, FL 33435 Debra Marshall 380 NW 13 Avenue Boynton Beach, FL Willie Ward 428 NW 3ra Avenue Boynton Beach, FL 33435 By-Laws: The by-laws of the corporation shall be adopted by its Board of Trustees. The power to alter, amend or repeal the by-laws or to adopt new by-taws shall be vested in the Board of Trustees. Incorporators: The names and addresses of each_incorporator is: Name: Courmey Cain Victor Marshall Address: 1900 NE 2~ Lane, Boynton Beach, FL 33435 380NW 13 Avenue Boynton Beach, FL Samuel Kendrick 181: NE 19th Avenue Boynton Beach, FL 33435 Elizabeth Jenkins - - 711 NW 1st Street Boynton Beach, FL 33435 Willie Ward 428 NW 3rd ~venue Boynton Beach, FL 33435 12.Principal Place of Business: The principal place of business of the corporation shall be 428 NW 3~ AVe, hue,, BoYnt~.. ~¢(~eacl~ FL 33435 in the County, of,,Palm Beach. , IN WITNESS WttEREOF, we the undersigned incorporators have hereto set our hands On this 15th day of December 1999. ~ii~or M~rshall Willie Ward S~muel Kend~rick Eiiz~l~eth Jenkins STATE OF FLORIDA COUNTY OF PALM BEACH BEFORE me, the undersigned authority, personally appeared before me Courtney Cain, Victor Marshall, Willie Ward, Samuel Kendrick and Elizabeth Jenkins on December 15,1999, who are personally known by me, and who subscribed the above Articles of Incorporation, and they did freely and voluntarily acknowledge before me according to law that they made and subscribed the same for the uses and purposes therein mentioned. IN WITNEi OFFICIAL SEAL at B~ December, 1999 " Notary Public State, of Florida SET MY HAND AND of Florida on this 15th day of My commission expires: Having been named as registered agent and to accept service of process for tile above stated corporation at the place designated in these articles, I hereby accept the appOintm~t as registered agent and agree to act in this capacity. I f'm'ther agree to comply with all statutes relating to the proper and Complete Performance Of mY duties, and am familiar with and accept-the obligations of my position as registered-agent. Registered Agent: Willie Ward Da~e BOY'NTON BEACH FAITH BASED COMMUNITY DEVELOPME~FF CORPORATION Background: The Boymon Beach Faith Based members, businessmen meeting COmmum~y tO in IH. Purpose andUsesofFundin~: The Boynton Beach Faith Based Community Development Corporation is requesting funds to cover some of its operating costs. A copy of the proposed budget for this funding request is attached. Funds will be used for general expense~, postage, marketing and promotion of the CDC's activities, community events for education and awareness. Other funding is being solicited through grant application, donations from member churches, businesses and proposed fund raising activities. Members of the group showed their commitment to this effort by donating funds in the amount of $700 f6'~corporation fees and tax-exempt status application. IV. Objectives of the Corporation: The CDC sees the following as its main objectives: ~ To develop and sustain partnerships with various groups, businesses, governmental entities and agencies in the Boynton Beach Community, to ensure that development of the target area is s~tre.am!i~~,and tha~ resou~'.ce~.:a~e put to their most efficient use. ~' lo increase nomeownership opportunities in the ~arget area for Iow and moderate income families. ~ To reduce 'the number of vacant lots and other conditions of slum and blight within the target area. >' To prevent homelessness. > To improve the physical and social laealth of the neighborhood. Project-Description: As part of its program, the CDC plans: to conduct a comprehensive community development ~roiect in the )~ Single family housing ,~ ,.: a. ~,~,~/,.~t;~, lilVOIVln~: )~ Qualiuy multi-family rental housing )' Special needs housing )' Employmen~ andskilI building )' Community social services The two iuitial projects being pursued by the CDC are (1) a Handy Man Support Service PrOgram and (2) a SldllBuilders Preapprenticeship Program. The Handy Man Support Service Program involves the provision of minor housing rehabili~atiOn services to eligible commumty r ' ' esidents m the target area neighborhood. The concept behind the Handyman eu~-- · ~,~a~ma ~ pl.~-r~ ,~ervice program Is that many elderly and single narent female.he-~.~-, ,-- - ,- h ' " . r uu uousenoius ave minor repairs and household jobs that they are ~u~le to handle themselves. The SkillBuilders Preapprenticeship Program involves recruiting Welfare to Work participants and unemployed youth for classroom and hands on education in building consu'uction skills. The participants in the program will receive skills such as trim carpentry, landscaping, painting, tile work and basic plumbing. SuccesSful participants will be referred for jobs and small business opportunities. Financing for the above programs are being sought through Local Initiatives Support Corporation, local foundations, banks and federal grant sources. Vie Performance to Date: The CDC has been in operation for only two months but has achieved admirable results since then. Apart from expediting its orga.n, izational infrastructure, the group has already undertaken one successful community event. In December 1999, the group fed over I00 needy persons. Without a pause, the CDC began planning another .community event on Febr~,~ry 19, 2000 to promote its efforts and provide reformation and entertainment for the community. The CDC is also in the final stages of completing a door to door needs survey of the target area. V'l~I Target Neighborhood: That area between NE & NW 6!h Avenues to the NOrth, Interstate 95 to the West viii. Participants and Stakeholders: ' of Boynton Beach located 3 Avenues to the East. * New Mount ZiOn Missionary Baptist Church · Bible Church of God BOYNTON BEAC GENERAL 3GET REQUEST CDC AMOUNT OF REQUEST: OFFICE SUPPLIES: POSTAGE: COMMI~INITY ORGANIZING AND SPECIAL EVENTS: MARKETING & EDUCATIONAL MATERIALS: ADVERTISING: $ 500 500 1,750 1,450 8O0 $ 5,000 $5,000 '* ~. SS-4 Application for Employer Identification Number 10 12 14 1T~ i For pap~woH; Redu~ion A~t ~4oti¢~. see p~ 4. Exhibit "A" REQUEST FOR FUNDS - SOCIAL SERVICE AGENCTES CITY OF BOYNTON BEACH The purpose of this application form is to provide for the evaluation of all requests through a standardized procedure, Applications from Social Service Agencies will be reviewed by the Community Re ations Board pdor to being placed before the Nayor and City Commission for final consideration. All Social Service Agencies requesting funds from the City of Boynton Beach will submit their requests on the Request for Funds - Social Service Agencies form. Applications will be signed by the Director of the Agency requesting funds. The following documentation will be included with the application: Copy of IRS Tax Exempt Non-Profit Notification. Copy of last year's budget including expenditures and sources of revenue. Copy of current year's budget for income and expenditures. Copy of proposed budget for ncome and expenditures. __ Copy of last completed audit. Copy of last Program Evaluation. Copy of Annual Report for last complete year of operation with special attention to those program elements for which City funds were being used or proposed to be used. __ Statement that agency does not discriminate on basis of race, creed, religion, sex or handicapped status. This application should be submitted to the City Manager's Office by June 1~. REQUEST FOR FUNDS - SOC]:AL SERV]:CE AGENCTES NAME & ADDRESS OF ORGANIZATiON: CONTACT PERSON & PHONE NUMBER: ORGANIZATIONAL STRUCTURE: AMOUNT REQUESTED: OB3ECi ,~/ES OF-OVERALL pROGRAM W*TTH SPECZAL DETAZLS ON THOSE' PROGRAM ELEMENTS FOR WHICH c l-fY FUNDS ARE REQUESTED: DESCR/P1/ON OF PROGRAM (Zncluding funcUons, responsibilities, target population serviced and number of persons served): EVALUAT]:ON PROCEDURES: Signature of Agency Director Date 02/01/2000 9:36 AM (Form Retyped) !:\shrda~a\cc\wp\mfnutes\reQuest for funds - social service agencies.doc Imp MINUTES - REGULAR CITY COMMISSION MEETING BOYNTON BEACH, FLORIDA MAY 21, 1991 A ~te was taken on the motion, and the motion carried 3-0. · Community Relations Board fund~n~ recommendations The recommendations May t7, t99~ from~Wi Manager. ' Jaski · 029W, dated o the City ,000). an Commissioner ~t.i.ons of t~e.CRB, iO~ Kiwanis Club had been ~alty"i'ntez ece~ving funds· A-votm was taken on the motion, a. nd~the mo~lon. · carried~ the CRB's ~opardy that the ~D person- CITY MANAGER'S REPORT None. ADMINISTRATIVE A. City Board Appointments Community Appearance Board Commissioner Artis tabled her appointment of a Regular Member to the CAB. Police Officers' Trust Fund Commissioner Matson appointed Roger Cash as a Regular Member ~of the Police Officers' Trust Fund for a two year term -ending April, 1993. 36 MINUTES - REGULAR CITY COMMISSION ~ETING BOYNTONBEACH, FLORIDA JUNE 18., 1991 money was in felt the system run, she this. City That was There was further discussion. Motion looked and .ower. the o ~install Commissioner suggestion, scusSion six Weiner commented that~ there the City has needs came up withi this Mike Munr¢ this was back received will meet the Ci in, inJ ~g, inter~ that , not a uest to $15,000 to $18,000 but-do not This will'still come the information they designed a system ,they feel proposals come back exact cost an~ more A vote was taken on the Vice Mayor Har~ening and the mo~ion carried 3-1. inst the motion. G. Consider.Community Relatic~s Board ~inal recommendation for fund'i~ request '~ Mayor was one request, and that was for the Ki, i~ tk~ .... $1,780. It was the last request from the CRB year. Commissione~,A.rtis moved, seconded by Commissione~ Matson, to approve t~e request. Motilon carried 4-0. H. Change Orders 17, 21 and 22 - Fire Station $3 :City Manager .~ilter informed ~he Commission that Change Order ; 17 ~as a cred~.t. Change Ord~ 21 perta~.ned to structural 46 ~.TING MINUTES COMMUNIT~ P~ELATIONS BOARD BOI~I~ON B~ACH~ ~ORIDA MAy 8, 1991 the anti Palm Beaelt County County - $~-, '000 tAll. agme~ that $1,000 be recommenderl at this time and If funds are available at a later date, they will be reconsidere<] at'that time. 5 MEETING, M~NDTES COMMUNITY ~ELATIONS BOAP/) BOYNTON BEACH, ~,FLO~IDA MAY 8, 1991 agreed. Due .to the cancellationI .of i~mjeut GrsOu,,uon, there is now an- additional ~1;400!.~ .va!_~:labl~..~. ~,brings-the total to $2;000. It was unanlmo~daC]d 'ed.~ thi~tBOard.that a~recommendation be made to award, the~g: ,~ntalu~~ $00.00' *The award-to the~SantalunssAmbsesadors was:made after a.lengthY. disctmsion, it' ~:'stated..b¥-'Chain~oman Jesldewicz that after this award, she fesrs~that all::~ :olUbS~.~Y/ill realize.~hat they ~have~the right to request~fUndi.g, and.:that~!oould~ amount to a gr~at deal: of' m~neY. ClarenCe~Eili-.~t~n SUggested,,that, the maihodology'Of' selecting award !:eciplecta be Rut:'in,writing~forths luture:protection of the COmmunity Relations. Board. Chairwoman Jesklewiozesked. that he draft criteria to be-revleWedby, ithe Board. He agreed todo so. Chairwoman JesldewiCz reminded 'Mrs. Madeus that If the criteria IS~ .ado~ by the BOard, it Is possiblethat school clubs may be inellglble,~. Tor any ~ure/uncling. · Wilfred Hawkins also stated tlmt since requests are submitted to the Board Inwriting, it :IS a professional courtesy to responcl to them In writing. This was agreed to by all. ' Fundinu Appropriations - Community No funds are available. Exhibit "B" BRIEF OUTLINE OF CDBG PROCESS Neighborhood Specialist ORGANIZATIONS It is suggested that all Community Based organizations requesting funding from the City of Bo.vnton Beach meet the minimum reqnirements as outline under the federal regulations for the US Housing and Urban Development's Community Development Block Grant Program in 24 CFR section~ 570.201 and 204 which covers the following:s: (a) The recipient must c'an'y out a neighborhood revitalization, community economic development or energy conservation project. (b), ~Neigh~ )rhood~e¥it~ ~z,3~i, on pmje,~ts xcludes :aefiyifies ~ snf/Scien~ size,and scope tb,ha¥i ~ i~iac;:';!~ '-~ tse deqline of.~ e~ .g~ap~, ~ocafi,~n w~thin ~e j ,t~yisdicti;n ~ f a ~rnpr{ ~!ye:p!ag~' ~ ,: ~- , ~ ~ o~ ~he enUm)~unsdicuon) des~gmted to ker ~9¢al ~Pcmn.er~s as a neighborhood, ~on~ Or ~91en .~ei ~mS,'s dictio~a Of aan{t 0f ,genera i~6&l ~0~ {~ff{~hick!i~ ~r25}000(popuihfioa (c) Comm!mity Ecor~gmic De~elopmen_'t:~miects includ ab :~i: 'es that ec~0nq~c opp0 ,n~..afi~s, p~c~y £o~.p~on.s ofb~v and:moderate ihcome, or that smnutate or retain businesses or perm~ijobs, including projects that incldde one or more such,activities that are cleariy needed to address lack o~ affordable housing acce~sjl~le to exi~t':mg 9~ ptanpedjobs. ( ) En~rgx ~-9n~cr~ratt~ P,J~o3~;Ct ~9iu~(.~s~ 3,¢tlymes that addres;~;ea~ conservation prfnctp~y FO~:~e be~etSt ~f ~¢r~ldents of the recipients j~s. diefion (e). ~q c~ .o,u~ ~ pr,oj/~ct ~in..e~ .~ ~i~ ~e q~gaj~ization undertakes the funded activities di[ectly or through:co~tract ~fl/~ ~ty otlier tho~ the g~antee} 0~: gui~lance in detem~,~j~pg, .(ire ~g.h.:the~ Pr4~j~n ~f financial a~ssistau~m£or ,activities in which retain~ ~p~reCt, a~'~/1.eom~O~a~ l~lV~e~ and res~pOnsibil~fi~S The following identifies specifi,ci,~qtiyi,fi¢~ ~tl~,, t are ineligible and provides guidance in determ/ning~0/' activii/es freqa~!!~ ~i~i Wi~ boasting and comrr~ unily development (a) CDBG funds may ot be used to finance the use of ~'ac~liUes or equipment used for political purposes or to engage in othe~ partisan political activities, such as candidate forums, voter transportation, or voter registration COM MUNt'[r~yr as The places 0ll the ~-~ persons of \_? such )ital The Pfa~ hed and Code boundaries are The will submission. We CITY OF BOYNTON BEACH DEPARTMENT OF DEVELOPMENT DIVlSIONOF COMMUNITY REDEVELOPMENT ACTIVITY APPLICATION FORM TABLE OF CONTENTS Section 11. III. IV. V. VI. VII. VIII. IX. X. Xl. Pa(=e # Applicant Information 1 Activity and Project Information 2-5 Activity/Project Management and Implementation 6-8 Project and Activity Budget 8-12 Activity Impact 13-15 CDBG National Objective Requirements 15-16 Legal Status and Consistency with Local Plans 16 Attachments Required 17-18 Glossary of Terms 19-23 Summary of Eligible Activities and National Objective Matrix 24-25 Preliminary Evaluation Criteria 26-29 Appendix 1 - Income Limits 30 Appendix 2 - Instructions 31-35 Attached Exhibit "A" - Priority Needs Assessment M~tin~ pates CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commis~on _.Mee~g Dates [] janua~ 18, 2000 [] Fcbmar~ 1. 2000 [] February 15.2000 '-I March 7. 2000 X-NEW BUSINESS, ITEM C Date Final Form Must be Turned in to City Clerk'~ Janua~ 5, 2000 (5:00 p.m.) lanuaty 19, 2000 5:00 p.m.) febma~ 2, 2000 (5:00 p~-) February 16.2000 {5:00 p.m.) NATURE OF AGENDA I'I'EM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Scheduling a Special City Commission meeting for February 29. 2000 at 6:30 pm for purposes of making a determination that changes te thc Comprehensive Development of Regional Impact (Quantum Park).do not constitute a substantial deviation; determining that no further development of regional impact review is necessary regarding such changes; considering approving such changes and mending the Development Order. EXPLANATION: Quantum park has requested that these items be considered at a special meeting of the City Commission on February 29. 2000 at 6:30 prr~ PROGRAM IMPACT: The prograra impact will be covered in the backup material submitted for the meeting, and discussed in greater detail. This action is only tc set the Special Meeting date. FISCAL IMI'ACT: None. S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM,DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM AL'rglOiATIVEs: Not to hold a special meeting, thus forcing the issue to be considered at a regularly scheduled meeting. Economic Development 'Department Name ~ty Mama~r's signat~e City Attorney / Finance / Hman Resources S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC Requested City Comre2ssion Meeting Dates [] November 16, 1999 [] DecemberT. I999 [] December2L 1999 [] January 4, 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned into City Cterk's Office Novemb~ 3. 1999 (5:00 p.m.) November 17. 1999 (5:00 p.m.) December 8, 1999 (5:00 p.m.) December 22.1999 (5:00 p.m.) Requested City Commission Meeting Dates [] January I8, 2000 [] February I, 2000 [] February 15.2000 [] March 7. 2000 XI-LEGAL ZTEM D.l.a Date Final Form Must be Turned in to City Clerk's Office January 5, 2000 ~5:00 p.m.) January 19, 2000 (5:00 p.m.) February 2, 2000 (5:00 p.m. February 16, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consant Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: The Code Compliance Board recommends rescinding the f'me in Case #99-1516. The original fine was $125.00 plus $672.21 in administrative costs. The motion to rescind the fine passed 6-1. with Mr. Foot dissenting. EXPLANATION: The Board's recommendation stems from the fact the applicant's property is maintained well. with the exception of the swale area and the occasional auto repair. The Board also took into account the efforts made by the applicant, the relatively small amount of fines that had accrued and the $200.00 paid by the applicant to appeal the fine. PROGRAM IMPACT: The property is owner occupied and generally maintained in conformance with our Ordinances. The property is located at 102 Seacrest Court. which abuts Seacrest Boulevard, making it very visible to anyone traveling along Seacrest. Seacrest Court has improved tremendously through efforts made by my staff and Community Improvement, and will look even better once the median is completed. FISCAL IMPACT: Administrative costs would not be recovered in this case. ALTERNATIVES: Modify the Code Compliance Board's recommendation, not to exceed $125.00, plus $672.21 in administrative costs. Departraent Head' s S~gnamre' Department Name S:~BULLETIN~FORMS~kGENDA ITEM REQUEST FORM.DOC Czty Manager s S~gnamre City Attorney / Finance / Human Resources MEETING MI NUTES CODE COMPLIANCE BOARD BOYNTON BEACH, FLORIDA January19,2000 Compliance Division to arrange for reinspection of the property to vedfy compliance with this Order. Motion seconded by Mr. Foot. Motion carried 7-Q C. LIEN REDUCTIONS Case #99-1516 David & Flora Millines 102 Seacrest Court Mr. Blasie stated the , cited on June 23, 1999 for violations Of the City's Community Appearance. C~°de. and car repairs were between the Sidewalk and the Board on August 18, date ( and desist order, and documented. Th.s totaled; $672,.21. " Mr. Blasie had photographs of the property pdor to compliance and after compliance. Mr. Blasie showed the photographs to Mr., Millines before presenting thereto the Board. Mr. David Millines, 102 Seacrest Court, Boynton Beach took the podium_ Mr. Millines said he lost the. letter that he r,eceived Iiast ~0~ h ;~nd idid not reali~e ~h~t :,~ode!~ompl~a~c~ his compliance ti~e hade×¢ired..VVh~n he dete~r~ined t~e;t his time had ~0 oqt,, M~.,Mittines s [~J;&t:fi~t he W~si go, lng ,to J~chase a pallet of grass put grass seed i'n the swale, but late~ determined to instead, This i~,why the time ran out, Also, the veh'iCl that was on the pro~rty was not always On the prOpertY but Was' in~ and:o~dt'¢ :t~e sh~P and w~b b~ing worked on. Mr. Mitlines said that everything has. been cio~e, the g~ass is in' and alsb~ he pressure c eaned the driveway , MI. M tile, es said he .woul(t appreciate it ~e~y much if the fines levied aga n~t'him ~ould be ~ithd~aw~ becaus~ { wddd b~ea financial hardship upon. him Chairman DeLiso commented that the raspondent's property looked wonden!ul and reminded Board members that Mr, Millines paid $200 to appear before-the Board tonight. Mr. Foot asked for Clarification of the dates since the compliance :date 'set by the Board was October 14, 1999 and the property complied on December 15, 1999 and yet there were only five days of non-compliance. Mr. Blasie explained' that 9 MEETING MINUTES COD E COMPLIANCE BOARD BOYNTON BEACH, FLORIDA January19,2000 the order was a cease and desist order and therefore every time staff documented a violation a $25 00 fine accrued and there were five occurrences whic~h resulted in fines of $125.00. Assistant City Attorney Igwe requested that Mr. Mill nes state on the record that the pictures presente~l:to him are pictures of his Property. Mr. Mines replied that they are photographs of his property. Mr. Blasie stated that [he cease and desist order was for the auto repair. Normally, staff does not get cease and desist orders for Grass, Mr. Lambert asked for clarification if there were au:to repairstaking place on the property and Mr. Blasie stated that there was evidence from pdor photos that repairs were ~aking place;in the driveway. Mr. Millines said thecar is no longer there. Mr. Lambert asked what.staff is recommending and Mr. Blasie stated staff would recommend no fine sinc6 the respondent has already-paid $200. If you deduct the $200~there is $597.21 owing the City. Motion Based-on the testimony and evidence presented in Case No. 99-1516, and having been advised that the Respondents have complied with all lien reduction procedures set forth in Sections 2-84 through 2-89 of the City of Boynton Beach Code of Ordinances, Mr. Lambert moved that this Board recommend to the City Commission that no fine or administrative costs be instituted in this case by virtue of the Board's Order of August 18, I999. Motion seconded by Ms. Williams. Mr. Foot said he has concerns about the number of occurrences of violations before the case was brought into compliance and said the Board is not helping the City by permitting someone to violate the law and not be penalized. Ms. Williams stated that Mr. Miilines has done a terrific .Cob and noted that Mr. Millines lives in .an area where it is difficult to maintain one's property. Shefelt he should be commended on the work he..has done. Mr. Miriana also felt the respondent has done a wonderful job with the property. Motion carried 6-1 (Mr. Foot dissenting). Mr, Rossi asked if the cease and desist would end tonight. Mr. Blasie said that the cease and desist would stop once the City Commission makes a final determination on the case. Assistant City Attorney lgwe stated that the Board is making a recommendation to the city Commission and everything stays ~n effect until the Commission approves it. 10 MEETING MINUTES CODE COMPLIANCE BOARD BOYNTON BEACH, FLORIDA January 19 2000 InspectOr MeBl~-'s'aid that: the -respondent has ,~en very coot~erative and. has trie~l to get the car Situation straightened ou trailers: on the propeKy and he go~ rid of those and pressure, C[eahed the ~n~ 'be~bfid wh~t het'had'~ do t6 :make hi~ pi-ope~y comfit;' THE MEETING RECONYENEDATS=4O P~M.; CAS ES ;TO' BE ;HEARD I J. Remy & Martha Albert ED 105.6; Permit #98;5010; required:on ~vork being done, Inspector Cain stated that the property was originally cited on November 29, 1999 and is a red tag from the Building ;Department. The City recommends 14 days. Motion Based on the testimony .and evidence presented .in Case No. '99-2859, Mr :Foot moved that this Board find, as a matter of fact, and as a conclusion of law that Pau J. 'Remy and Martha Albert are ia ~iolatOn of Code Sections' SBC '94 ED i056 of th:e' c'ity Code of ordinanc6s Mri Foot moved tO-;o~'der 'that the Respondents co(rect the vioationS 0re or before February 2; 2000. ;. If the respondents do not comply with this order, a fine in the amount of $,2,5.00 per da¢, p us administrative costs shall'be imposed. The Respondents a,re.~fUrther or(Jet;ed to contact'the City of BoYhtb~ ~ea~h Code Compliance Divi§iOn to arrange for reinspection of the pr~per~ th; Ve~'ify compliance With :thlsiOrder. Motion seconded by Mr. Lambert. Motion carried 7-0. Case#99-4128 Property Address: Violations: Jack A. Jackson 2651 NW 2nd Street Chapter 15, Article IX-15-120 (D), Inc., 120 (E), Inc. and SBC '94 ED ~04.~.J; Replace all rotten wood and fascia boards on roof area and porch; apply 11