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R16-124
1 RESOLUTION NO. R16 -124 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, RATIFYING THE ACTIONS TAKEN BY THE 5 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT 6 AND DISPOSAL BOARD, AT THEIR APRIL 28 AND AUGUST 7 25, 2016 QUARTERLY MEETINGS, AS STATED HEREIN; 8 AUTHORIZING AND DIRECTING THE CITY MANAGER AND 9 INTERIM CITY CLERK TO SIGN SAID RATIFICATIONS; 10 AND PROVIDING AN EFFECTIVE DATE. 11 12 WHEREAS, The South Central Regional Wastewater Treatment & Disposal Board 13 (SCRWTDB) requests ratification of the actions taken by the Board at the Quarterly Meetings of 14 April 28, 2016, and August 25, 2016, as set forth on the attached Exhibit "A ", and authorizes the 15 City Manager and Interim City Clerk to execute said Ratifications. 16 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE 17 CITY OF BOYNTON BEACH, FLORIDA THAT: 18 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 19 being true and correct and are hereby made a specific part of this Resolution upon adoption. 20 Section 2. The City Commission does hereby ratify the actions taken by the South 21 Central Regional Wastewater Treatment & Disposal Board on April 28 and August 25. 2016, as 22 set forth on the attached Exhibit "A, and authorizes the City Manager and Interim City Clerk to 23 sign said Ratifications. 24 Section 3. This Resolution shall take effect immediately upon passage. 25 1 C:\ Users\ Stanzionet \Appdata\Local\Microsoft\Windows \Temporary Internet Files\ Content. IE5\ VAGZE6P0\ SCRWTDB _Quarterly_Meetings_April_ And_ August _2016_Ratification_- _Reso.Doc 26 PASSED AND ADOPTED this day of , 2016. 27 28 29 CITY OF BOYNTON BEACH, FLORIDA 30 31 YES NO 32 33 Mayor — Steven B. Grant 34 35 Vice Mayor — Mack McCray / 36 37 Commissioner — Justin Katz 38 39 Commissioner — Christina L. Romelus 40 41 Commissioner — Joe Casello 42 43 44 VOTE 5 45 46 ATTEST: 47 48 49 50 1• th A. Pyle, CM / 51 r erim City Clerk 52 54 r.. 55 (Corporate Seal) x an ( 56 57 , 2 C:\ Users\ Stanzionet \Appdata\Local\Microsoft \Windows \Temporary Internet Files\ Content. IE5\ VAGZE6P0\ SCRWTDB _Quarterly_Meetings_April_And_ August _2016_Ratification_ - _Reso.Doc opIATER rR� s, 114 10� RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF APRIL 28, 2016 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on April 28, 2016, by a vote of 7 -0, gave AUTHORIZATION TO ESTABLISH WASTEWATER USER RATE (O &M AT $1.000/1.000 GAL AND R &R RESERVES AT $0.032/1.000 GAL) TO DELRAY BEACH AND BOYNTON BEACH FOR FISCAL YEAR 2016/2017:. 1.032/1,000 GAL WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , by a . vote. CITY OF BOYNTON BEACH By: Mayor /City Manager Attest: City Clerk Approved as to form: City Attorney Boynton Beach Ratification 04- 28-2016 • So. Central Regional Wastewater Treatment & Dist. .1 Board ■ WASTEWATER OPERATIONS REPAIR & REPLACEMENT RESERVES FUND USER RATE & PROJECTED COST TO CITY OF BOYNTON BEACH & CITY OF DELRAY BEACH F/Y 2016 -2017 I REVENUE ANALYSES Projected Rate Description Unit FY 2015 -2018 FY2016 -2017 %Difference O &M Budget Revenue per 1.000 gal 81.030 $1.000 =3.0% Reclaim Water Retail Rev per 1,000 gal $0.280 $0.280 0.0% Reclaim Water Retail Rev per 1,000 gal $0.200 $0.200 0.0% Reclaim Water Wholesale Rt per 1,000 gal $0.147 $0.166 11.2% R &R Reserves per 1,000 gal $0.032 $0.032 0.0% CIP Funding 50/50 Ownership Funding $1,000,000.000 $1,000,000.00 i Total Revenue 58,072,175.89 58,013,516.03 -0.7% 21 6. 6 . *PER • 0' TA 1 7 `+A' - Ili . . : I D - E . . 1 f 11 • 08M Budget includingdeep injection well pass through costs 58;312,920 PROJECTED FLOW Billion Gal Rate Unit REVENUE MINIMUM 17.0 mgd 6.205' $1.017 /1,000 gal 56,312,920 I ; ::X*0. GE7.itsa4d_ - .. .,. IOC .. 0; 11.00 - 0:ga1 - .... =.. . .31Z,ez .- O ., MAXIMUM 17.5 mgd 6.388 $0.988 11,000 gal 56.312.920 - :lra ,Ii 1, Ii. • Reclaim Water 0 &M Budgetrneluding deop•welt Expenses 31,174,000 PROJ. RETAIL FLOW Gal RATE Unit Retail Rev Retail .Customer / No Reserv+ 0.260 50.20 / 1,000 gal 552.000.00 Retail.Customer / Storage 1.040 $0.28 / 1,000 gal 5291,200.00 Total 1.300 $343,200.00 PROJ. WHOLESALE FLOW Gal RATE Wholesale Rev MINIMUM 17.0 mgd 4.905 $0.169 /1,000 gallons $830,800 .6. AFfBtAG� 174lintpd' C.01 0,- - .N 4 - - I1A . 0 0fiti tl - ,' - ' _ ' - , 5830,000 - 1 MAXIMUM 17.5 mgd 5.088 $0.163 /1,000 gallons $830,800 F1Y 2016 -2017 User Flows Unit RATE / 1,000 gal Comments Revenue Original RetailCustomeis 1.300 billion gat /year 50.200 $ • 260,000 80% of use storage tank at 1.040 billion gal /year $0,080 (surcharge-4 $ 83,200 SCR courses) City of Boynton Beach 0.200 billion gal /year $0:166 $ 33,136 City of Delray Beach: 0,750 billion gal /year $0.166 5 124,260 SCR Deep Well 3.919 billion.galtyear 50.166 Pass through $ 649,215 SCR Process (o? .4 mgd 0.146 billion gal /year $0.166 Pass:Wciurah $ 24•,189 Total.FlowtRevenue- 6:315 billion "gallyear $ 1,17400 Expenditure / Revenue Check [ Combined GF & Reclaim Budget == $7,486,920 Combined GF & Roclalm.l?evenuo = $1,486,920 ` '& -'-Q• T -1,: - zip - . - BID ¶ PROJECTED FLOW RATE REVENUE. MINIMUM 17.0 mgd 6.2050 50.032 5200,000 ', _. AVl tig ' !j 623146, 40,052' 1. -- _ ,... _ _ . .. .. _ _ . UMW, ,- MAXIMUM 17.5 mgd 6.3875 $0.031 $200,000 Yearly Monthly •Annual.CIP 8800,000: : 541-.666.0_ -_ _-,per,•Mor : -. - _$1,000,000 I Annual Capital Reserves Revenue $1,200,000 ' Proposed Budget 2016 -2017 Rev 2 Page 1 011 y'PS.�tirnTE� T 2,• I / RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF APRIL 28, 2016 WHEREAS, the South Central Regional Wastewater Treatment and D Board d on April 28, 2016, by a vote of 7 -0, gave AUTHORIZATION TO MAINTAIN THE RECLAIM USER RATE FOR HUNTERS RUN, COUNTRY CLUB OF FLORIDA, QUAIL RIDGE, DELRAY DUNES AND PINE TREE FOR FISCAL YEAR 2016/2017 WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Delray Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , by a _ vote. CITY OF BOYNTON BEACH By: Mayor /City Manager Attest: City Clerk Approved as to form: City Attorney Boynton Beach Ratification 04-28-2016 • So. Central Regional Wastewater Treatment & Disi. .I Board WASTEWATER OPERATIONS REPAIR & REPLACEMENT RESERVES FUND USER RATE & PROJECTED COST TO CITY OF BOYNTON BEACH & CITY OF DELRAY BEACH FN 2016 -2017 RE NUE ANALYSES' j Projected Rate Description Unit FY 2015 -2016 FY 2016 -2017 % Difference 0&M Budget Revenue per 1,000 gal $1.030 $1.000 -3,0% Reclaim Water Retail Rev per 1,000 gal $0.280 $0.280 0.0% Reclaim Water Retail Rev per 1,000 gal $0.200 $0.200 0.0% Reclaim Water Wholesale fir per 1,000 gal $0.147 $0.166 11.2% R&R Reserves per 1,000 gal $0.032 $0.032 0.0% CIP Fundinc 50/50 Ownership Funding 31,000,000.000 $1,000,000.00 Total Revenue 08,072,175.89 $8,013,516.03 -0.7% 2016.2017 OPERATION$ & MAINTENANCE BUDGET AND RATE CALCULATION I 0&M'Budget includingdeep Injection well through costs _ - - $6312,920. PROJECTED:FLOW Billion Gal Rate Unit REVENUE MINIMUM 17,0 mgd 6.205 51.017 / 1,000 gal $6.312;920 P SAVOIA0 .17 3 "101_,e :.a41ft ,_Y _ - ` .:100057 Y 1.1. Otl;gai . $.011;926 7 . MAXIMUM 17.5 mgd 6.388 30.988 / 1.000 gal 58,312,920 • 11, 'r•- . •1 - el - •1'p -y;' IA, •1 Reclaim Water 0 &M Budgetincluding'deepwoll Expenses $1,174,000 PROJ. RETAIL FLOW Gal RATE Unit Retail Rev Retail Customer/ No' Reserve 0.260 00:20 / 1,000 gal $52,000:00 Retail Customer / Storage 1.040 $0.28 / 1.000 gal 0291;200,00 Total 1.300 0343,200.00 PROD. WHOLESALE FLOW Gal RATE Wholesale Rev MINIMUM 17.0 mgd 4.905 $0.169 /1,000'gallons 3830.800 - `_ _: AVF�tAGE .1t.3�- . 13.010 - -- *Met ::_. , A;000I�Nons, - ' .., --' ' - ' - , 40. ,: , MAXIMUM 17.5 mgd 5.088 $0.163 /1,000 gallons $830,800 F/Y 2016 -2017 User • Flows Unit RATE / 1,000.gal .Comments Revenue Original•RetaiiCust0mers 1.300 billion gal/year 50.200 3 260,000, 60% of use storage tank at 1.040 billion gal /year 60.080 (surcharge -4 $ 83,200 SCR courses) City Of Boynton Beach 0,200 billion gal/year 60:166 $ 33,136 City of Delray Beach: 0350 billion gal /year $0.166 $ 124,260 SCR Deep Well 3.919 billion gal/year 30,186 Pass Through 0 649,215 SCR Process 6..4 mgd 0.146 billion gal/year $0.166 Pass'ihrouoh 5 24,189 -Total F.Iow /Revenue - .6315 ' - billion galfyear - • $ - - 1,17000 Expenditure / Revenue Check Combined.GF &-Reclaim Bud! et a 57,466.920 • omb ned F • Rec a m `avenue= - 7 •::;• i PROJECTED FLOW RATE REVENUE MINIMUM 17.0 mgd 6.2050 00:032 $200.000 _ r ,. -- ��.�y�a - _. -. - -. �..- ,..M. ��-yyam� -. __ _ - _ _ /11!G±T/1VG_..1. :i: ,; .13.310 - - ..:W.V_it:-f. v _ . 1 _ MAXIMUM 17.5 mgd 6.3875 $0.031 $200,000 Pearl Monthly , : > . 11091 • ! ---- . = O s ; i i i ' - - : - - 1. - - :Per,Month :: - . _ - _ . _ . ._ • Annual Capital Reserves Revenue - 11;211066 Proposed Budget 2016-2017 Rev 2 Page 1 of 1 . , \.` s W ATER TR " ?;12 W Z �, \ A K.c7 K /bS ,� ac, O RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF APRIL 28, 2016 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on April 28, 2016, by a vote of 7 -0, gave ACCEPTED THE 2016/2017 PROPOSED CAPITAL IMPROVEMENT PLAN (CIP). WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , by a vote. CITY OF BOYNTON BEACH By: Mayor /City Manager Attest: City Clerk Approved as to form: City Attorney Boynton Beach Ratification 04 -28 -2016 • • SCRWWT&DB FY 2015 -2020 •PrOposed Capital Improvement Plan Project Expenditures to Project Number Project Name Date FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 5 Year Total CI!-17-O01 Secondary Effluent Disposal System - 250,666 1,500,000 2,250,000 CIP19 001 Biosoltds On site Digestion Upgrades 100 000 100 000 200 000 CIP-18:001 Upgrade Disinfection System - 200,000 - - - - 200,000 CI P-17-002 Effluent VFD Upgrades 150,000 Sub Tota 500,00.0 :; ,'!?4,300i000 • R&R-001 B&B - Reclaim Equipment - 50,000 50,000 50,000 50,000 50,000 250,000 195 000 105,000 105 000 105 000 105 000 615000 R&R - Budding and Grounds - 45,000 45,000 45,000 45,000 45,000 225,000 R&R-064 Vehicle Replacement Sub-Total R&R 0 290,000 200,000 200,000 200,000 200,000 1,090,000 FY 2016-2017 Detailed R&R Plan Project Details Estimated Cost Scheduled Start Date RAS Pump #2 Rebuijd Pump and Jmpellor 10 500 Feb 17 Centrifuge #3 Rebuild Bowls, Shafts and Casing 23,000 Oct-16 Centrifug #1 Complete ReuJd and Balancing 30000 Jun 17 B-Headworks Replace return piping 20,000 May-17 Reclaim Tx Reptace Transformers 2 34 95,000 May 17 Unplanned IViaint.. . .„ SCRWWT&DB FY 2016 -2021 Proposed Capital Outlay Revenue Funding Type Partner Current Exp. FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 5 Year Total R&R City of Boynton Beach 116 , 000 ; 116 ,000 116,000 116,000 116,000 116,000 580,000 R&R City of Delray Beach 84,000 84,000 84,000 84,000 84,066 84,000 420,000 Subtotal R&R 200,000 200,000 200,000 200,000 200066? bob' CIP City of Boynton Beach 500,000 500,000 550,000 600,000 650,000 700,000 3,000,000 CIP City of DeIry Beach 500,000 500,000 550,000 600,000 650,000 700,000 3,000,000 Subtotal CIP 1,000,000 1,000,000 1,100,000 1,200,000 1,300,000 1,400,000 6,000,000 Annual Capitat Revenue 1,200,000 1,200,000 1,300,000 1,400,000 1,500,000 1,600,000 7,000,000 Annual Capital Expenditures 1,390,000 3,950,000 700,000 550,000 1,800,000 8,390;000 Previous Year Balance 1,000,000 810,000 (1,940,000) (1,340,000) (490,000) Capital Reserve Balance 2,200,000 2,010,000 (640,000) 60,000 1,010,000 810,000 ■ s ioNATER ri:3 P , cr n O t \ ' ' 0 CO y��cs 00 cP RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF APRIL 28, 2016 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on April. 28, 2016, by a vote of 7 -0, gave AUTHORIZATION TO ESTABLISH RECLAIM USER RATE AT $0.166/1,000 GAL TO CONSUMERS DELRAY BEACH, BOYNTON BEACH AND SOUTH CENTRAL REGIONAL FOR FISCAL YEAR 2016/2017. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , by a vote. CITY OF BOYNTON BEACH By: Mayor /City Manager Attest: City Clerk Approved as to form: City Attorney Boynton Beach Ratification 04 -28 -2016 6 South Central Regional Wastewater Treatment & Disposal Board WASTEWATER OPERATIONS REPAIR & REPLACEMENT RESERVES FUND USER RATE & PROJECTED COST TO CITY OF BOYNTON BEACH & CITY OF DELRAY BEACH FN 2016 -2017 I. '.REVENUE ANALYSES rojecte Rate Description Unit FY 2015 -2016 FY 2016 -2017 % Difference O &M Budget Revenue per 1,000 gal $1.030 $1.000 -3.0% Reclaim Water Retail Rev per 1,000 gal $0.280 $0.280 0.0% Reclaim Water Retail Rev per 1,000 gal $0.200• - $0.200 0.0% Reclaim Water Wholesale R€ per 1,000 gal $0.147 $0.166 11.2% R &R Reserves per 1,000 gal 30.032 $0.032 0.0% CIP Funding 50/50 Ownership Funding $1,000,000.000 $1,000,000.00 Total Revenue $8,072,175.89, _ $8,0,18',91,q , -0:7 %0 ' I 2016 -2017 OPERATIONS & MAINTENANCE BUDGET AND RATE CALCULATION 1 O&M Budget- including deep injection. well' pass through costs ";, ; ' ' , - ' : $6,312;920 - PROJECTED FLOW Billion Gal Rate Unit REVENUE MINIMUM 17.0 mgd 6.205 $1.017 / 1,000 gal $6,312,920 AVERAGE e 97 mgd -.. ' .,6 f 000 - ? /_1,00 gal'°:• W : f: ;i u_ 7 MAXIMUM 17.5 mgd 6.388 $0.988 / 1,000 gal $6,312,920 Reclaim i Water O&M ; Budget•including deep weliExpenses , :$1,174;000. PROJ. RETAIL FLOW Gal RATE Unit Retail Rev Retail Customer / No Reserve 0.260 $0.20 / 1,000 gal $52,000.00 Retail Customer / Storage 1.040 $0.28 / 1,000 gal $291,200.00 Total 1.300 $343,200.00 PROJ. WHOLESALE. FLOW Gal RATE Wholesale Rev MINIMUM 17.0 mgd 4.905 $0.169 /1,000 gallons $830,800 A 1 - 7 - 1 GE `.1 mgd . , 6,016.' $0166_._ �,, ; 9,000 - gallons L $83Q a00 : x MAXIMUM 17.5 mgd 5.088 $0.163 /1,000 gallons $830,800 F/Y 2016 -2017 User Flows Unit RATE / 1,000 gal Comments Revenue :Onginai Retail Custom -,- _ -' -1 300.' : _- billion gal /year ', _$0:200, ;; " $, „ '260,000 80% of use storage tank at 1.040 billion gal /year $0.080 (surcharge -4 $ 83,200 SCR courses) City of Boynton Beach,., ' `.0200. billion gal/year $0.166 ,$' ,4136 City of Delray Beach: 0.750 billion gal /year $0.166 $ 124,260 SCR DeepWell - 3 '.0.1 billion gal /tear $0166 , l'ass through' - $ I . ' ,., 6 SCR Process @ .4 mgd 0.146 billion gal /year $0.166 Pass through $ 24,189 TotalFloVie /Revenue: :,6.315, .-° billion gaf/yeari , . . ; $`: 1;174 ;000` ■ Expenditure / Revenue Check Combined GF & Reclaim Budget = _ $7,486 ;920 - Combined GF & Reclaim Revenue = " . _ $7,486;920 R PAIR & R P • CEM T R _- R IP -T PROJECTED FLOW RATE REVENUE MINIMUM 17.0 mgd 6.2050 $0.032 $200,000 AVERAGB - 17,3ingd 6.3145 "$0.032 , ,, :::777 7 7:77777. 7 7 - 77 7 7.777.77.7 . 7.$200,060 f ; MAXIMUM 17.5 mgd 6.3875 $0.031 $200,000 Yearly Monthly Annual Transfer -- $500,000 - 441,666.67 _ _Per Month. , :: - 81,000,000 Annual Capital Reserves Revenue' $1,200,600 — Proposed Budget 2016 -2017 Rev 2 Page 1 011 P S .�EWATER TR r c �P RR� \ tea : YYYYY ^, ��3 ado RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF APRIL 28, 2016 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on April 28, 2016, by a vote of 7 -0, gave ACCEPTED THE 2016/2017 WASTEWATER AND RECLAIM O &M BUDGETS WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , by a vote. CITY OF BOYNTON BEACH By: Mayor /City Manager Attest: City Clerk Approved as to form: City Attorney Boynton Beach Ratification 04 -28 -2016 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2016 -2017 Budget Line Item Detail PERSONNEL PROPOSED PROPOSED FY16 -17 ACCT. NO. ACCOUNT TITLE DESCRIPTION DETAIL BUDGET YTD as of 02/28/16 1212 REGULAR WAGES Base wages - 21 Regular Employees; 1 part-time 1,184,000 $348,791.67 3 Administrative Reclaim 296.000 2 Lab Wastewater 888,000 9 Operators(including Chief) + Holiday reg 7 Maintenance(including Chief) 1 Part-time Intern $290,000 for Reclaim (25% man hours) 12121 SICK PAY REDUCTION Employees 96 hours sick pay 20,000 $8,152.55 12122 VACA PAY REDUCTION Vacation up to 120 hours 20,000 25,121 1214 OVERTIME Shift coverage as required for plant operations. Employees working over 40 hours per week (excluding sick hours) are paid at time and a half. 12141 Emergency Coverage 3,000 0 12142 Maintenance 7,000 3,309 12143 Shift 1 Coverage 27,500 13,606 12144 Shift 2 Coverage 27,500 14,503 12145 Shift 3 Coverage 0 8,198 12146 Training 3,000 239 12148 Holiday Coverage 26,000 15,679 12149 Lab /Pretreatment 6,000 4,377 12150 Special Projects 0 0 100,000 59,911 12151 EMPLOYEE ASSISTANCE Board cost: $2.75 per employee per 700 347 PROGRAM month. Provides family counseling and referral services to employees and their families. Legal and financial consulting. 1221 SOCIAL SECURITY/ Employer's estimated cost: 7.65% 100,576 38,462 MEDICARE Social Security - 6.2% Medicare - 1.45 %. 1223 FLORIDA BLUE Board Allowance per employee [21] is estimated @ 201,600 68,208 HEALTH INSURANCE (21 ' 800) * 12 mths City of Boynton Beach 12231 DENTAL INSURANCE Board cost per employee [21] est @ $25.00 monthly 6,300 1,957 12232 DISABILITY INSURANCE Long term disability insurance provided 6,000 951 by the Board at approximately on 40 hour base pay per employee. 12233 LIFE INSURANCE Board provides term life insurance. 1,200 1,674 12234 VISION CARE Employee vision plan - Part of BO 0 456 1224 WORKERS' COMPENSATION Cost per employee based on a 40 hour 32,000 15,876 , base pay and claims rating -1+ annual audit 1225 UNEMPLOYMENT Paid on a reimbursable basis according 2,000 1,635 to claims received. 1236 PENSION Defined Board contribution based on 40 160,000 21,679 hours base pay for participants plus SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2016 -2017 Budget Line Item Detail administrative fees. 1237 DEF COMP SUPPLEMENT Deferred comp 20,000 0 1240 PAYROLL CONTINGENCY 1,000 250 TOTAL PERSONNEL $1,559,376 653,380 SERVICES ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 3100 MEDICAL SERVICES Employee physicals, drug screens & immunizations $3,000 1,175 3110 LEGAL SERVICES Attorney fees: 31101 Admin - Biggs $33,000 8,273 31103 Pension, Personnel 5,000 38,000 3120 SERVICES: 31201 Accounting & Bookkeeping 1,000 423 General & Administrative 31202 Computer Consultant & S/W Lic renewals 25,000 915 31203 Contract Employees 20,000 0 31205 Insurance Review 2,000 779 31206 Copier Maint. Contract 5,000 1,290 31207 Appraisal Fee (done 2010) 0 0 31208 Others 1,000 54,000 3200 AUDIT FEES 32001 Annual Audit - GASB & Standards 30,000 7,000 (total $35,000 - Reclaim = $5,000) 3300 LAB PERMIT TESTING Outside Lab Testing Services 5,000 10,679 673 3406 METER CALIBRATION • Operations & IPP 5,000 1,440 FLORIDA SERVICE Calibration of transmitters, totalizers, recorders, and flowmeter pump as required. 3409 SLUDGE PELLETIZATION 1,344,000 434,259 24,000 Wet ton per year * est $56.00 Any additional related costs 3410 SLUDGE HAULING 300,000 124,196 Haul to SWA Pelletization 24,000 tons * $12.50 transportation re -route when required. 3411 GRIT HAULING Grit and Debris Dumpsters - 2 100,000 47,223 3412 TRASH AND HAULING Tipping fee for trash hauling. Regular trash container. 3,000 391 3500 SERVICES: 0 Operations, Maintenance & 35001 Centrifuge 10,000 6,650 Professional 35002 Air Scrubbers Balancing - vibration testing 2,000 35003 Generators [3 units] 10,000 491 35004 Lawn Maintenance 22,000 9 35005 Admin. Building Cleaning 0 107 35006 Lab Equipment - Calibration 2,000 604 35007 Sodium Generators 0 0 35008 Other - SCADA, PLC 30,000 896 35009 Water Softener 1,000 514 35010 Contract - Operations Worker 0 35011 Lab Compliance Consultant 7,500 84,500 External Auditor for Lab $2,500 - -- TOTAL SERVICES $1,972,179 637,308 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2016 -2017 Budget Line Item Detail OPERATING EXPENSES: SERVICES; MAINTENANCE; CHEMICALS & SUPPLIES OPERATIONS/MAINTENANCE ACCT. NO. ACCOUNT TITLE BUDGET DESCRIPTION 4000 VEHICLE EXPENSE Mileage reimbursement @ $0.56 /mile (FED rate); Fuel for company vehicles golf carts, and gas powered equipment (Due to the fluctuating cost of fuel, we are estimating fuel) 40002 Mileage Reimbursement 0 64 40003 Fuel for Vehicles /Equip 4000 gal $2.50 10,000 $10,000 2,538 4020 BOARD CONTINGENCY _ w Plant Tours, Public Meetings, Community Outreach 40201 Board Expense: Public Outreach 400 40202 Board Expense: Meals 0 158 40204 Board Expense: Travel, Lodging 0 400 4100 TELEPHONE EXPENSE 7,500 36,949 Monthly base fees and long- distance usage including Fax,cellular phones and E- mail /Internet/website 4102 POSTAGE 1,000 131 U.S. Mail - Rate $.49 first class /Equipment lease 4300 ELECTRICITY 850,000 299,404 11,300,000 kw * .075 /kw Plant avg 18.0 mgd 4302 WATER CONSUMPTION 16,000 9,409 Consumption of plant avg $2,000 @ mth * 25% 4304 INJECTION WELL PROCESS Estimated - Pass Through 80,000, 223,176 Anticipate 10 mg @ day © $0.18/1000 = 3,139 mgy 4303 IRR/PROCESS REUSE WATER 26,280 4,489 Irrigation water cost .4 m gal /day © $.18/1000 4400 EQUIPMENT RENTAL 2,000 4,412 Cranes, various equipment, and instru- ments as required in maintenance and operations. 4500 INSURANCE EXPENSE 55,084 45001 General Professional Liability 54,000 45003 Employment Practices 1,600 56,759 45004 Fiduciary 2,000 45006 Petroleum Storage Tank 2,100 45007 Pollution Liability (3 yr policy 2012 - 2015) 12,660 45008 Commercial Property 155,000 165,068 45009 Boiler & Machinery 7,200 7,304 45011 Employee Dishonesty 6,100 5,795 240,660 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2016 -2017 Budget Line Item Detail OPERATIONS/MAINTENANCE ACCT. NO. ACCOUNT TITLE BUDGET DESCRIPTION 4600 M & R EQUIPMENT Annual repair items for pumps and plant equipment: 46001 Influent Building 5,000 2,313 46002 Aerators 2,500 1,337 46003 Blower Building 3,000 1,501 46004 Scrubbers 6,000 11,766 46005 Clarifier 6,000 1,384 46006 Return Building 4,000 1,197 46007 Solids Handling. Building 20,000 13,839 46008 Hypochlorite 4,000 4,672 46009 EQ Building 1,000 46010 Effluent Building 1,000 140 46011 Shop Building 1,000 46012 Office Building 2,000 840 46013 Dechlorination 1,000 46014 Miscellaneous (GMS) 10,000 754 46015 Operators Office 1,000 748 0 -- - - - - - -- - $67,500 4620 M & R VEHICLES Annual repairs for vehicles: 46200 Company Vehicles 2,000 538 46201 Tractor 1,000 352 46202 Ottawa - Off road trailer 1,000 46203 Service Carts 3,000 1,648 46204 Boom Lift 1,000 0 46205 Other 1,000 14 9,000 4630 M & R GROUNDS 10,000 4,408 Landscaping, sprinkler systems, retention ponds, piping, etc. 4640 M & R BUILDINGS 15,000 3,323 Painting, Repair or replacement of doors, screens, locks, windows, ceiling tiles, bulbs • electrical, plumbing, and lighting to improve energy effeciency. 4650 M & R UNSPECIFIED 5,000 32 Funds for emergency or unidentified equipment deficiencies that require upgrade or improvement in operation. 4900 ADVERTISING 5,000 2,045 Advertisement and legal ad allowance related to plant operation or bids and • public notices. • • South Central Regional Wastewater Treatment & Disposal Board WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2012 -2016 2013 -2014 2014 -2015 2015 -2016 2015 -2016. 2016 -2017 DESCRIPTION ACTUAL ACTUAL BUDGET YTD BUDGET (2/28/2016) PERSONNEL SERVICES $1,760,952 $1,756,881 $1,688,524 $593,469 $1,559,376 OPERATING EXPENSES: 4,232,945 4,450,300 4,721,626 2,054,676 4,576,544 SERVICES (Legal,hauling,contracts) 1,784,946 1,865,400 2,070,479 629,035 1,972,179 OPERATIONS /MAINTENANCE 1,884,544 1,909,900 1,879,147 936,821 1,949,065 CHEMICALS /SUPPLIES 563,455 675,000 772,000 488,820 655,300 -------------- - - -- -- - - - -- TOTAL PERSONNEL AND OPERATING EXPENSES 5,993,897 6,207,181 6,410,150 2,648,145 6,135,920 OPERATING CONTINGENCY 7,465 10,000 0 397 100,000 OPERATING ASSETS 15,282 180,000 0 0 15,000 ENGINEERING 102,222 60,000 60,000 7,105 62,000 TOTAL BUDGET $6,118,867 $6,457,181 $6,470,150 $2,655,648 $6,312,920 F/Y 14 -15 rate =z $ 1.07 # $ - 1.02 l -- -- ' I "^$'- " - ITC Min f I oiv rn EL = 17.0 17.3 i 1-� I ? - 17.3 i avg flow mgd = 17.3 17.3 PERSONNEL ACCOUNT 2013 -2014 2014 -2015 2015 -2016 2015 -2106 2016 -2017 PROPOSED NO. DESCRIPTION ACTUAL ACTUAL BUDGET YTD BUDGET 1212 REGULAR WAGES $1,008,156 $1,003,581 $979,224 $348,792 $888,000 12121 SICK/VACATION REDUCTIONS 63,084 55,000 40,000 33,273 40,000 1214 OVERTIME 160,870 160,000 100,000 59,911 - 100,000 12151 EMPLOYEE ASSIST. PROG. 347 1,000 1,000 347 700 1221 SOCIAL SECURITY 106,337 118,000 118,000 38,462 100,576 1223 HEALTH INSURANCE 213,491 213,000 240,000 68,208 201,600 12231 DENTAL INSURANCE 8,319 8,300 10,500 1,957 6,300 12232 DISABILITY INSURANCE 4,934 5,000 6,000 951 6,000 12233 LIFE INSURANCE 513 1,000 1,200 1,674 1,200 12234 VISION CARE 956 1,000 1,600 456 0 1224 WORKERS' COMPENSATION 28,568 30,000 32,000 15,876 32,000 1225 UNEMPLOYMENT 0 0 2,000 .1,635 2,000 1236 PENSION 130,093 130,000 136,000 21,679 160,000 1237 DEF COMP SUP 34,172 30,000 20,000 0 20,000 1240 PAYROLL CONTINGENCY 1,115 1,000 1,000 250 1,000 --- - - - - -- TOTAL PERSONNEL SERVICES $1,760,952 $1,756,881 $1,688,524 $593,469 $1,559,376 South Central Regional Wastewater Treatment & Disposal Board WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2012 -2016 SERVICES ACCOUNT 2013 -2014 2013 -2014 2015-2016 2014 -2105 2015 -2016 NO. DESCRIPTION ACTUAL PROJECTED BUDGET YTD BUDGET 3100 MEDICAL SERVICES $1,039 $2,000 $1,500 $1,175 $3,000 3110 LEGAL (GENERAL & ADMIN) 28,889 38,000 40,000 0 38,000 3120 SERVICES (G & A) 36,175 31,000 51,000 3,406 54,000 3200 AUDITING 33,600 34,800 34,800 7,000 30,000 3300 LAB PERMIT TESTING 24,526 25,000 10,679 673 10,679 3406 METER CALIBRATION 6,615 8,000 8,000 1,440 5,000 3409 PELLETIZATION FEES - SWA 1,216,872 1,275,000 1,416,000 434,259 1,344,000 3410 SLUDGE HAULING 229,344 240,000 228,000 124,196 300,000 3411 GRIT HAULING 175,413 149,000 160,000 47,223 100,000 3412 TRASH HAULING 2,179 2,600 3,000 391 3,000 3500 SERVICES (Ops & Maint) 30,294 60,000 117,500 9,271 84,500 TOTAL SERVICES $1,784,946 $1,865,400 $2,070,479 $629,035 $1,972,179 OPERATIONS /MAINTENANCE ACCOUNT 2013 -2014 2014 -2015 2015 -2016 2014 -2015 2015 -2016 NO. DESCRIPTION ACTUAL PROJECTED BUDGET YTD BUDGET 4000 VEHICLE EXPENSE $23,896 $23,000 $30,000 $64 $10,000 4020 BOARD CONTINGENCY 7,432 4,000 158 400 4100 TELEPHONE 16,571 14,800 15,000 36,949 7,500 4102 POSTAGE 2,584 2,600 3,000 131 1,000 4300 ELECTRICITY .719,128 830,000 850,000 299,404 850,000 4302 WATER 14,484 13,000 12,000 9,409 16,000 4303 IRR/PROCESS RECLAIM WATER 24,314 26,000 26,311 4,489 26,280 4304 INJECTION WELL PROCESS 718,627 632,000 554,951 223,176 657,000 4400 EQUIPMENT RENTAL 770 2,000 2,000 4,412 2,000 4500 INSURANCE 228,763 230,000 240,660 284,215 240,660 4600 M & R EQUIPMENT 38,933 39,000 40,000 39,743 67,500 South Central Regional Wastewater Treatment & Disposal Board WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2012 -2016 4620 M & R VEHICLES 15,606 8,500 9,000 2,538 9,000 4630 M & R GROUNDS 16,072 16,000 12,000 4,408 10,000 4640 M & R BUILDINGS 9,114 10,000 15,000 3,323 15,000 4650 M & R UNSPECIFIED 8,830 10,000 10,000 32 5,000 4900 ADVERTISING 2,816 3,000 5,000 2,045 5,000 4902 LICENSE & PERMITS 17,714 17,000 15,225 21,418 9,725 5400 MEMBERSHIP DUES & SUBSCRIPTIO 10,475 13,000 11,000 331 4,000 5410 TECHNICAL TRAINING 8,415 15,000 12,000 576 12,000 5420 EDUCATIONAL EXPENSES 0 1,000 1,000 0 1,000 6400 CAPITAL ASSETS 0 0 15,000 0 0 TOTAL OPERATIONS /MAINT. $1,884,544 $1,909,900 $1,879,147 $936,821 4 $1,949,065 CHEMICALS /SUPPLIES ACCOUNT 2013 -2014 2014 -2015 2015 -2016 2014 -2015 2015 -2016 NO. DESCRIPTION ACTUAL PROJECTED BUDGET YTD BUDGET 5100 OFFICE SUPPLIES $9,878 $10,000 $10,000 $2,424 $7,500 5201 SAFETY SUPPLIES 7,580 10,000 10,000 3,154 7,500 5202 GENERAL OPERATING 9,913 10,000 10,000 4,574 10,000 5203 JANITORIAL SUPPLIES 1,901 2,000 3,000 307 2,000 5204 LABORATORY SUPPLIES 10,157 15,000 13,000 5,465 10,000 5210 CHEMICALS 486,528 590,000 689,000 445,925 583,800 5220 OIL, FUEL, LUBRICANTS 6,706 7,000 7,500 14 5,000 5225 DIESEL 14,658 15,000 15,000 23,666 15,000 5230 CONSTRUCTION MATERIALS 1,599 1,000 1,000 0 1,000 5240 UNIFORMS 9,011 8,000 8,000 2,253 8,000 5250 SMALL TOOLS < $750 3,468 3,000 2,000 1,038 2,000 5251 OFFICE EQUIPMENT < $750 1,584 2,000 1,500 0 1,500 5252 LAB EQUIPMENT < $750 472 2,000 2,000 0 2,000 5255 PLANT EQUIPMENT 0 0 0 0 0 TOTAL CHEMICALS /SUPPLIES $563,455 $675,000 $772,000 $488,820 $655,300 South Central Regional Wastewater Treatment & Disposal Board WASTEWATER OPERATIONS & MAINTENANCE BUDGETS 2012 -2016 OPERATING EXPENSES (SUMMARY) SERVICES $1,784,946 $1,865,400 $2,070,479 $629,035 $1,972,179 OPERATIONS /MAINTENANCE , $1,884,544 $1,909,900 $1,879,147 $936,821 $1,949,065 CHEMICALS & SUPPLIES $ 563,455 $ 675,000 $ 772,000 $ 488,820 $ 655,300 TOTAL OPERATING EXPENSES $4® $4,450,300 $4 $2,054,676 $4,576 OPERATING CONTINGENCY ACCOUNT 2013 -2014 2014 -2015 2015 -2016 2014 -2015 2015 -2016 NO. DESCRIPTION ACTUAL PROJECTED BUDGET YTD BUDGET 4990 OPERATING CONTINGENCY $2,349 $5,000 $0 $0 $100,000 4992 INTEREST /FEES /PENALTIES $5,117 5,000 $0 $397 $0 TOTAL OPERATING $7,465 $10,0 $0 $397 $__1 CONTINGENCY OPERATING ASSETS ACCOUNT 2013 -2014 2014 -2015 2015 -2016 2014 -2015 2015 -2016 NO. DESCRIPTION ACTUAL PROJECTED BUDGET • YTD BUDGET 6400 OPERATING ASSETS $15,282 $180,000 $0 $0 $15,000 TOTAL OPERATING $15,282 $180,000 $0 $0 $15,000 CONTINGENCY ENGINEERING ACCOUNT 2013 -2014 2014 -2015 2015 -2016 2015 -2016 2015 -2016 NO. DESCRIPTION ACTUAL PROJECTED BUDGET YTD BUDGET 3150 GENERAL $102,222 $60,000 $60,000 $5,105 $60,000 3160 BIOTOXICITY 0 0 0 3162 PRETREATMENT 0 0 0 0 3163 THERMAL SCREENING 0 0 0 2,000 2,000 TOTAL ENGINEERING $102,222 $60,000 $60,000 $7,105 $62,000 GRAND TOTAL BUDGET: $6,118,867 $6,457,181 $6,470,150 $2,655,648 $6,312,920 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD F/Y 2016 -2017 Reclaim Budget Line Item Detail YTD as of ACCT. NO. ACCOUNT TITLE DESCRIPTION BUDGET 02/2016 R 1212 REGULAR WAGES Reclaim charged (20 %) 296,000 67,608 work related to reclaim R 31101 LEGAL Attorney fees associated with 2,000 - reclaim R 31502 ENGINEERING Engineering fees 10,000 7,025 R 32001 AUDIT Audit fees for reclaim 5,000 R 3402 TESTING Costs associated for lab fee 10,000 11,165 R 3406 METER CALIBRATION Calibration of transmitters, 3,000 2,801 totallizers, recorders as required R 4630 SERVICES - Ground Cost incurred for maintenance 10,000 534 of grounds associated with reclaim R 40003 FUEL FOR VEHICLES Fuel for monitoring of reclaim 5,000 - & Golf Course service /meter reading R 4300 ELECTRICITY 5,700,000 kwh * .075 /kwh 425,000 130,030 (kwh .075 avg) R 45001 INSURANCE Property liability package for 32,000 - reclaim covered under plant policy R 46014 M & R EQUIPMENT Annual repair items for reclaim 8,000 14,845 pumps & equipment in -plant R 4640 M & R BUILDINGS Cost incurred for repair of reclaim 1,000 1,023 buildings R 4902 LICENSE & PERMITS Cost for State & local reclaim permits R 5204 LAB SUPPLIES Lab supplies consumed for 12,000 4,587 testing required by FLDEP & NELAC Specific for Reclaim R 52103 CHEMICALS Sodium Hypochlorite - 350,000 GF Line item= 52108 Sodium Hypo 12 %. @ $.64 Gal 520,000 - 31,672 - 39,131 R 5225 DIESEL Reclaim Generator 5,000 4,167 TOTAL BUDGET: 1,174,000 314,588 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD RECLAIM WATER OPERATIONS & MAINTENANCE BUDGET F/Y 2016 -2017 2013 -2014 2014 -2015 2015 -2016 2015 -2016 2016 -2017 ACTUAL ACTUAL BUDGET YTD BUDGET PERSONNEL SERVICES $243,765 $263,000 $258,806 $67,608 $298,000 OPERATING EXPENSES: 676,466 818,500 812,439 239,955 888,000 SERVICES (Legal,hauling,contracts) 26,239 48,000 24,439 13,966 20,000 OPERATIONS /MAINTENANCE 413,242 480,000 481,000 146,432 481,000 CHEMICALS /SUPPLIES 236,985 290,500 307,000 79,557 387,000 - - -- -- ------- - - - - - -- --------- - - - --- ---- --- - -- - -- TOTAL PERSONNEL AND OPERATING EXPENSES 1,596,697 1,900,000 1,883,683 547,518 2,032,000 OPERATING CONTINGENCY 0 0 0 0 0 OPERATING ASSETS 0 0 0 0 0 ENGINEERING 8,814 7,500 10,000 7,025 10,000 TOTAL BUDGET $1,605,511 $1,907,500 $1,893,683 - - $554,543 - - $2,042,000 ACCOUNT NO. DESCRIPTION 2013 -2014 2014 -2015 2015 -2016 2015 -2016 2016 -2017 ACTUAL ACTUAL BUDGET YTD BUDGET R 1212 REGULAR WAGES $243,765 $263,000 $258,806 $67,608 $296,000 R 31101 LEGAL 0 1,500 2,000 0 2,000 R 31502 ENGINEERING 8,814 7,500 10,000 7,025 10,000 R 32001 AUDIT 5,000 5,000 5,000 0 5,000 R 3402 TESTING 21,239 38,500 14,439 11,165 10,000 R 3406 METER CALIBRATION 0 3,000 3,000 2,801 3,000 R 4630 SERVICES (LAWN MAINT) 9,888 10,000 10,000 534 10,000 R 43000 FUEL FOR VEHICLES 1,001 5,000 5,000 0 5,000 R 4300 ELECTRICITY 362,369 424,000 425,000 130,030 425,000 R 45001 INSURANCE 32,000 32,000 32,000 0 32,000 R 46014 M & R EQUIPMENT 5,976 7,000 8,000 14,845 8,000 R 4640 M & R BUILDING 2,008 2,000 1,000 1,023 1,000 R 4902 LICENSES & PERMITS 0 0 0 0 0 R 5204 SUPPLIES LAB 12,578 16,500 15,000 4,587 12,000 R 52103 CHEMICALS 224,407 269,000 287,000 70,803 350,000 DIESEL 0 5,000 5,000 4,167 5,000 TOTAL BUDGET: $929,045 $1,089,000 $1,081,245 $314,588 j $1,174,000 Deep well 673,404 $1,847,404.45 P P s ivNATER rR,,,i W+ _ p) Y } � ^ RATIFICATION OF SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD ACTION OF AUGUST 25, 2016 WHEREAS, the South Central Regional Wastewater Treatment and Disposal Board did on August 25, 2016, by a vote of 4 -0, gave AUTHORIZATION TO APPROVE EIGHTH AMENDMENT TO INTERLOCAL AGREEMENT. WHEREAS, said Board action requires ratification by the City of Boynton Beach and the City of Delray Beach. NOW, THEREFORE, the City of Boynton Beach hereby ratifies said Board action independently. The above action is hereby ratified in open session by the City of Boynton Beach this day of , by a vote. CITY OF BOYNTON BEACH By: Mayor /City Manager Attest: City Clerk Approved as to form: City Attorney Boynton Beach Ratification 08 -25 -2016 Record & Return to: Bradley W. Biggs, PA 12161 Ken Adams Way, Ste.110 -0 -1 Wellington, FL 33414 EIGHTH AMENDMENT TO INTERLOCAL AGREEMENT THIS EIGHTH AMENDMENT TO INTERLOCAL (the "EIGHTH AMENDMENT ") to the above - referenced Agreement, entered into this day of , 2016 and effective as provided herein below, by and between CITY OF BOYNTON BEACH, FLORIDA, a municipal corporation, hereafter referred to as `BOYNTON ", and the CITY OF DELRAY BEACH, FLORIDA, a municipal corporation hereinafter referred to as "DELRAY ". WITNESSETH WHEREAS, BOYNTON and DELRAY pursuant to Section 163.01, Florida Statutes, have heretofore entered into that certain Interlocal Agreement dated the 26 day of December, 1974 ( "Interlocal Agreement"), establishing the South Central Regional Wastewater Treatment and Disposal Board 9the "BOARD "), as amended by, First Amendment dated May 27 1981, by Second Amendment dated September 15, 1983, by Third Amendment dated October 19, 1995, by Fourth Amendment dated February 18, 2003, by Fifth Amendment dated September 7, 2004, by Sixth Amendment dated January 9, 2006, and by Seventh Amendment dated November 8, 2012, and WHEREAS, the BOARD desires to amend Section 10: Operation of Regional Facility. as was amended by the First Amendment, by adding alternative "E" as another method of operation for the facility; and WHEREAS, the BOARD desires to amend Section 3(A)4. to be internally consistent with the Seventh Amendment to the Interlocal regarding actions taken through BOARD votes; and WHEREAS, the Board desires to amend Subsection 3(C)6 concerning surplus money allocation WHEREAS, Sections 3(D), 5 and 6 of the Interlocal Agreement contain references to an "Executive Director and the Board desires to reclassify the "Executive Director" position to a "Plant Manager" in accordance with the new method of operation adopted herein as alternative "E" at Section 10 along with providing reference to financial policies which are required to be followed; 8thAmendment- SCRWTDB - Interlocal -FINAL Page 1 of 5 NOW THEREFORE, be it agreed and resolved as follows: That certain Interlocal Agreement entered into on the 26 day of December, 1974, by and between BOYNTON and DELRAY is hereby amended as follows: 1. Section 3 of the Interlocal at Subsection 3(A), as amended previously by the 7 Amendment, shall be further amended at Subsection 3(A)4. to read as follows: 4. The concurring vote of 3cvcnty percent (70 %) a majority of the members present, including the concurring vote of at least two (2) members of cach Council shall be necessary to decide any question. An evenly divided vote (e.g. 2 -2 or 3 -3, etc..) shall be considered "No Action" and shall require another motion to be made for consideration by the membership present in order to take another action. 2. Section 3 of the Interlocal at Subsection 3(C) shall be further amended at Subsection 3(C)6. to read as follows: 6. Return any surplus money accumulated to the Cities or address deficits in operating funds. if any, pursuant to policies adopted by the Board concerning such surplus or deficit situations. in 3. Section 3 of Interlocal at Subsection 3(D), as amended previously by the 2n Amendment, shall be further amended to read as follows: ",(D) "An independent... After initial approval by the Operating Committee, an annual report of the Board business shall be made available to the public by the Executive Director Plant Manager in such form as will disclose pertinent facts concerning the activities and finances of the South Central Regional Wastewater Treatment and Disposal Board." 4. Section 5 of the Interlocal, as amended previously by the 2 Amendment, shall be further amended to read as follows: "Section 5: Authority to hire and discharge Executive Director Plant Manager. The Board may hire and discharge an Executive Director the Plant Manager by the concurring vote of the Board, as set forth in Section 3 above, provided, however, no such action to hire or discharge such Executive Director Plant Manager shall be effective unless approved also by the Operating Committee referenced at Subsection 10E. a majority vote of both City 8thAmendment- SCRWTDB - Interlocal -FINAL Page 2 of 5 5. Section 6 of the Interlocal, as amended previously by the 2 11d Amendment, shall be further amended at its first paragraph to read as follows: "Section 6: Duties and authority of Executive Director Plant Manager. The Executive Director Plant Manager shall be the administrative head of the Regional Facility. He This position shall be responsible be responsible to the Board for the proper administration of all affairs of the Board and of the Regional Facility, subject to oversight by the Operating Committee referenced at Subsection 10E. laid To that end, subject to the provisions of this Interlocal Agreement, the Executive Director Plant Manager shall have the power and shall be required to: "... 6. Section 6 of the Interlocal, at Subsection 6C, shall be amended to read as follows: (C) financial report. Prepare and submit to the Board as of the end of the fiscal year a complete report on the finances and administrative activities of the Regional Facility for the preceding year. Such financial report shall be in conformance with financial policies as approved by the Board from time to time which may include, but not be limited to. the following: fund balance reserves; investment policies; account policies; excess fund calculation policy; or any other adopted financial policies deemed appropriate by the Board. 7. Section 10 of the Interlocal Agreement is hereby amended by adding the following Subsection "E" to read as follows: E. The Board may appoint an Operating Committee consisting of one staff member from each member City along with a Plant Manager (the "Operating Committee "). The City Manager of Boynton Beach and Delray Beach shall nominate a staff member for Board approval. The Operating Committee would agree to meet weekly or bi- weekly, at their discretion, to review and approve all financial and human resources decisions within Board Policies, review and provide input on operational and maintenance activities, and provide input on capital improvements at the regional facility. The daily operations and project management as set forth in Section 6. hereinabove would be the responsibility of the Plant Manager which responsibilities may include, but not be limited to. the following: daily plant operations; capital project implementation; oversight of Board staff; recommendations on purchases and payments to Operating Committee; and responsibility for regulatory compliance. Additional responsibilities may be delineated by the Board as recommended by the Operating Committee for this position. 8thAmendment- SCRWTDB - Interlocal -FINAL Page 3 of 5 8. Annex I , Allocation of Operating Costs. of the Interlocal Agreement is hereby amended at paragraph 1. Proration of Operation Costs. as follows: Boynton and Delray have agreed to pay to the Board a proportional part of the Board's "operating costs" as used herein and in the Interlocal agreement to which this is attached which are defined pursuant to financial policies adopted by the Board. as the total coat of all operation, everatifireveitsesT The portion of operation costs paid by each City shall be as set forth in financial policies adopted by the Board :. . . , .- :: .:. :: : : -: - flews. Said costs shall be billed on a monthly basis and shall be payable by each City to the Board within a reasonable time period tcn (10)_daya after receipt of the invoice for same. 9. This Eighth Amendment shall become effective upon ratification by a majority vote of each City Council. 10. This Eighth Amendment shall be filed with the Office of the Clerk and Comptroller of Palm Beach County, Florida. 11. The Interlocal Agreement as heretofore amended shall remain in full force and effect, altered only to the extent of this Eighth Amendment. RESOLVED this day of , 2016, by a vote. Chairman Jordana Jarjura Attest: Secretary Mitch Katz The undersigned Cities of Delray Beach and Boynton Beach do hereby ratify and agree to the action taken by South Central Regional Wastewater Treatment and Disposal Board to amend the Interlocal Agreement in accordance with foregoing Eighth Amendment to Interlocal Agreement. 8thAmendment- SCRWTDB Interlocal -FINAL Page 4 of 5 ATTEST: CITY OF BOYNTON BEACH, FLORIDA City Clerk Mayor Steven Grant Approved as to Form: Date: , 2016 City Attorney ATTEST: CITY OF DELRAY BEACH, FLORIDA City Clerk Mayor Cary Glickstein Approved as to Form: Date: , 2016 City Attorney 8thAmendment- SCRWTDB- Interlocal -FINAL Page 5 . of 5 SOUTH CENTRAL REGIONAL WASTEWATER TREATMENT AND DISPOSAL BOARD 1801 North Congress Avenue • Delray Beach, Florida 33445 BOARD z Telephone City Commissioners of t; . Q (561) 272 -70.61 (561) 734 -2577 Boynton Beach & Delray Beach r Fax: (561) 265 - 2357 L'',71 o a +� www.acrwwtp.org September 2, 2016 - Hand Delivered - Judith Pyle, CMC Interim City Clerk CITY OF BOYNTON BEACH 100 East Boynton Beach Boulevard Boynton Beach, Florida 33425 South Central Regional Wastewater Treatment and Disposal Board Ratifications for Signature Dear Ms. Pyle: Enclosed are two sets of four (4) ratifications form South Central Regional's April 28, 2016 Board Meeting as well as the backup information for each item. These items were authorized at the April 28, 2016 Quarterly Annual Board meeting. Once these have been approved and signed, please return one set back to our office. Also attached, is a Ratification from South Central Regional's August 25, 2016 Board Meeting giving authorization to approve the Eighth Amendment to the Interlocal Agreement. There is only one Amendment attached as we will need to send this to the City of Delray Beach for approval and then it will be recorded. Once this has been recorded, I will send you a complete set. If you have any questions, please do not hesitate to contact me. Thank you. Sincerely, Lori A. Osborn, CAP /OM Executive Assistant Enclosures Boynton Beach Ratification Letter 09-02-2016