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R16-126 1 RESOLUTION NO. R16 -126 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, APPROVING THE ACCEPTANCE OF THE 5 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE 6 GRANT PROGRAM (JAG) IN THE AMOUNT OF $29,488; 7 AND PROVIDING AN EFFECTIVE DATE. 8 9 10 WHEREAS, the City of Boynton Beach Police Department applied for and has been 11 awarded a grant from the Edward Byrne Memorial Justice Assistance Grant Program; and 12 WHEREAS, the grant is in the amount of $29,488; and 13 WHEREAS, the grant funds have been allocated towards our Community Outreach 14 Video Production Project, Smartwater Program and K9 Unit. 15 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 16 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 17 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 18 being true and correct and are hereby made a specific part of this Resolution upon adoption 19 hereof. 20 Section 2. The City Commission of the City of Boynton Beach hereby approves 21 the acceptance of the Edward Byrne Memorial Justice Assistance Grant Program in the 22 amount of $29,488, a copy of the Grant documents are attached hereto as Exhibit "A." 23 Section 3. This Resolution shall become effective immediately upon passage. 24 C:\ Users\ StanzioneT \AppData\Local\Microsoft\Windows \Temporary Internet Files \ Content. 1E5\ 52FYTEOE \Accept_JAG_Grant_(2016)_ - Reso.doc 25 PASSED AND ADOPTED this day of51pro4842, 2016. 26 27 28 CITY OF BOYNTON BEACH, FLORIDA 29 30 YES NO 31 32 Mayor - Steven B. Grant 33 34 Vice Mayor - Mack McCray 35 36 Commissioner - Justin Katz 37 38 Commissioner - Christina L. Romelus 39 40 Commissioner - Joe Casello 41 42 43 VOTE 5 - 0 44 45 ATTEST: 46 47 di) 48 �� Ir 49 J j h A. Pyle, CM / 50 erim City Clerk 51 52 r�f�cTMv' k 53 o� Art ,u, 54 (Corporate Seal) itAY are 55 56 �' jZ C:\ Users\ StanzioneT \AppData\Local\Microsoft\Windows \Temporary Internet Files \ Content. IE5\ 52FYTEOE \Accept_JAG_Grant_(2016)_ - _Reso.doc -1 a U.S. Department ofJustice - Office ofJustice Programs Ex x g Bureau of Justice Assistance Office of Justice Programs Washington, D.C. 20531 August 29, 2016 The Honorable Steven Grant City of Boynton Beach 100 E. Boynton Beach Blvd. Boynton Beach, FL 33425 Dear Mayor Grant: On behalf of Attorney General Loretta Lynch, it is my pleasure to inform you that the Office ofJustice Programs has approved your application for funding under the FY 16 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation in the amount of $29,488 for City of Boynton Beach. Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to, these requirements, you will be in violation of the terms of this agreement and the award will be subject to termination for.cause or other administrative action as appropriate. If you have questions regarding this award, please contact: - Program Questions, Gerardo Velazquez, Program Manager at (202) 598 -7412; and - Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458 -0786, or you may contact the CSC at ask.ocfo @usdoj.gov. Congratulations, and we look forward to working with you. Sincerely, Denise O'Donnell Director Enclosures _ • OFFICE FOR CIVIL RIGHTS Office of Justice Programs tsncr�' U.S. Department of Justice 810 7th Street,.NW Washington, DC 20531 Tel: (202) 307 -0690 TTY: (202) 307 -2027 E -mail: askOCR @usdoj.gov Website: www.ojp.usdoj.gov /ocr August 29, 2016 The Honorable Steven Grant City of Boynton Beach 100 E. Boynton Beach Blvd. Boynton Beach, FL 33425 Dear Mayor Grant: • Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of federal funding to compliance with federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP),.U.S. Department ofJustice (DOJ) is responsible for ensuring that recipients of financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal civil rights laws. We at the OCR are available to help you and your organization meet the civil rights requirements that come with DO.l funding. Ensuring Access to Federally Assisted Programs Federal laws that apply to.recipients of financial assistance from the DOJ•prohibit discrimination on the basis of race, color, national origin, religion, sex, or disability in funded programs or activities, not only in employment but also in the delivery of services or benefits. A federal law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits. In March of 2013, President Obama signed the Violence Against Women Reauthorization Act of-2013. The statute amends the Violence Against Women -Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrimination grant condition applies to certain programs funded'after October I, 2013. The OCR and the OVW have developed answers to some frequently asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions are available at http: // ojp.gov /about/ocr /vawafags.htm. Enforcing Rights Laws All recipients of federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of employees in the workforce, are subject to prohibitions against unlawful discrimination. Accordingly, the OCR investigates recipients that are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services equitably to all segments of their service population and that their employment practices meet equal opportunity standards. Providing Services to Limited English Proficiency (LEP) Individuals In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of federal financial assistance must take reasonable steps to provide meaningful access to their programs -and activities for persons with limited English proficiency (LEP). See U.S. Department ofJustice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 67 Fed. Reg, 41,455 (2002). For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website http: / /www.lep.gov. Ensuring Equal Treatment for Faith -Based Organizations The DOJ regulation, Equal Treatment for Faith -Based Organizations, 28 C.F.R. pt. 38, requires State Administering Agencies (SAAs) to treat faith -based organizations the same as any other applicant or recipient. The regulation prohibits SAAs from making awards or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composition of its board of directors. The regulation also prohibits faith -based organizations from using financial assistance from the DOJ to fund inherently (or explicitly) religious activities. While faith -based organizations can engage in non - funded inherently religious activities, they must hold them separately from the program funded by the 003, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at http://iwww.ojp.usdoj.goviaboutiocr/equaliho.htm. SAAs and faith -based organizations should also note that the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as amended, 42 U.S.C. § 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S.C. § 10604(c); the Juvenile Justice and Delinquency Prevention Act of 1974, as amended, 42 U.S.C. § 5672(b); and VAWA, Pub. L. No. 113 -4, sec. 3(b)(4), 127 Stat. 54, 61 -62 (to be codified at 42 U.S.C. § 13925(b)(13)) contain prohibitions against discrimination on the basis of religion in employment. Despite these nondiscrimination provisions, the DOJ has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case -by- case basis to permit some faith -based organizations to receive DOJ funds while taking into account religion when hiring staff, even if the statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions. Please consult with the OCR if you have any questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment. • Using Arrest and Conviction Records in Making Employment Decisions The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See Advisory for Recipients of Financial Assistance from the U.S. Department ofJustice on the U.S. Equal Employment Opportunity Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964 (June 2013), available at http: / /www.ojp.usdoj.gov // about/ ocr/ pdfs /UseofConviction_Advisory.pdf. Recipients should be mindful that the misuse of arrest or conviction records to screen either applicants for employment or employees for retention or promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination. In light of the Advisory, recipients should consult local counsel in reviewing their employment•practices. If warranted, recipients should also incorporate an analysis of the use of arrest and conviction records in their Equal Employment Opporttmity Plans (EEOPs) (see below). Complying with the Safe Streets Act An organization that is a recipient of financial,assistance subject to the nondiscrimination provisions of the Safe Streets Act, must meet two obligations: (I) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R. pt. 42, subpt. E) and (2) submitting to the OCR findings of discrimination (see 28 . C.F.R. §§ 42.204(c), .205(c)(5)). Meeting the EEOP Requirement If your organization has less than fifty employees or receives an award of less than $25,000 or is a nonprofit organization, a medical institution, an educational institution, or an Indian tribe, then it is exempt from the EEOP requirement. To claim the exemption, your organization must complete and submit Section A of the Certification Form, which is available online at littp://www.oip.usdoj.gov/aboutiocr/pdfs/cert.pdf. If your organization is a government agency or private business and receives an award of 525,000 or more, but less than 5500,000, and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, your organization has to maintain the Utilization Report on file and make it available for review on request. in addition, your organization has to complete Section B of the Certification Form and return it to the OCR. The Certification Form is available at Intp://www.ojp.usdoj.gov/aboutiocr/pdfsicert.pdf. If your organization is a government agency or private business and has received an award for 5500,000 or more and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called.an EEOP Short Form) and submit it to the OCR for review within sixty days from the date of this letter. For assistance in developing a Utilization Report, please consult the OCR's website.at http: / /www.ojp.usdoj.gov /about /ocr /eeop.htrn. In addition, your organization has to complete Section C of the Certification Form and return it to the OCR. The Certification Form is available at http://www.ojp.usdoj.gov/about/ocr/pdfs",/cert.pdf. To comply with the EEOP requirements, you may request technical assistance from an EEOP specialist at the OCR by telephone at (202) 307 -0690, by TTY at (202) 307 -2027, or by e -mail at EEOsubmisson @usdoj.gov. Meeting the Requirement to Submit Findings of Discrimination if in the three years prior to the date of the grant award, your organization has received an adverse finding of discrimination based on race, color, national origin, religion, or sex, after a due - process hearing, from a state or federal court or from a state or federal administrative agency, your organization must send a copy of the finding to the OCR. Ensuring the Compliance of Subrecipicnts SAAs must have standard assurances to notify subrccipients of their civil rights obligations,,written procedures to address discrimination complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, and a program to train subrecipients on applicable rights laws. In addition, SAAs must submit to the OCR every three years written Methods of Administration (MOA) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of. subrecipients. For more inforntation on the MOA requirement, see http://www.oip.usdoj.gov/funding/other_requirements.htm. If the OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial assistance, please contact us. Sincerely, Michael L. Alston Director cc: Grant Manager Financial Analyst • ,a r� U.S. Department of Justice f Offit:e of Justice Programs Bureau of Justice Assistance Grant PAUF I OF 12 at ��a` i i I. RECIPIENT NAME AND ADDRESS (lncludrnp Zip Code) 4, A WARD NUTMBER: 2016 - DJ - BX - 0603 City of Boynton Beach 100 E. Boynton Beach Blvd. 5. PROJECT PERIOD: FROM 10i0L2015 TO 0930.2019 Boynton Beach, FL 33425 BUDGLT PERIOD: FROM 10:01/2015 TO 69 301019 - ------ -------- 6. AWARD DATE 08'29 2016 � 7. ACTION _ 2a. GRANTEE IRS VFNDOR NO. j £I. SUPPLE MrNT NUNIM Initial 5960002.82 j 00 2b, GRANTEF DUNS NO. — 0 72247133 0 1 .. 9. PREVIOUS AWARD AMOUNT b 0 3. PROJECT TITLE 10. AMOUNT OF THIS AWARD S 29 4S; 2016 JAG Project 11. TOTAL AWARD $ 29,48l i 3 12. SPECIAL CONDITIONS i THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON TI IF ATTAC'HFD PAGE(S). 13 STATI TORY At 7 HORITY FOR GRUNT The:: project is Supported under FY 16(B! , i - J O,t 42 USC 3750,. el seq, I 14 . CATALOG OF DOMIS TIC FEDERAL ASSISTANCE (CFDA Number) :6.738 - Edward Byne Memorial Justice AS Grant Pro,-tarn 15. METHOD OF PA)'MFNT I GPRS f AGENCY APPROVAL P �� I 5 " a @ 1 ' ORANTETACCI s 16. TYPFD NAME AND TITLE OF APPROVING; OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE. OFFICIAL Denise O'Donnell I Steven Grant Mayor Director 17. SIGNATURE OF APPROVING OFFICIAL 19 SIGNATURE F' AUTHORIZED RF1�,FNT FFICIAl, 19A. DA AGENCY USE ONLY 20 ACCO'NTTNG CLASSIFICATION CODES � 21. RDJtTGT0575 FISCAL FLND BUD. DIV- YEAR ( "ODE ACT. OFC. RF(,. SUB- POMS AMOUNT X B DJ 80 00 00 294, OJP FORM 4000 2 (REV, 5.87) PREVIOUS EDITIONS ARF OBSOLETE. APPROM AS TO FO ' °� iTY AT°F°OF2NEy' OIP FORM 4000;2 (RF_V. 4 - 91) K,TMr" ; ; . U. S- Department ofJustice _., '> Office of Justice Programs AWARD CONTINUATION F ` %" `.'Y =' Bureau of Justice Assistance SHEET PACE 2 OF 1' ,t. ' " Grant PROJECT NUMBER 2016 -DJ -BX -0603 AWARD DATE 08/29/2016 SPECIAL CONDITIONS I. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department ofJustice (DOJ) in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements ") apply to this 2016 award from the Office ofJustice Prograts (OJP). The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this 2016 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded in 2014 or earlier years), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) thatare obligated on or after the acceptance date of this 2016 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ( "subgrants "), see the Office ofJustice Programs (OJP) website at humlloip.gov/funding/Part200UniformRequirements.htm. In the event that an award - related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. 2. Compliance with DOJ Grants Financial Guide The recipient agrees to comply with the Department of Justice Grants Financial Guide "as posted on the OJP website (currently, the "2015 DOJ Grants Financial Guide "), including any updated version that may be posted during the period of performance. 3. Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days afterthe date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2015, will satisfy this condition - In the event that either the POC or an FPOC for this award changes daring the period of performance, the new POC or FPOC must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after -- (1). the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful completion of such a training on or after January 1, 2015, will satisfy this condition. A fist of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at http: / /www.ojp.gov /training /fmts.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection The recipient should anticipate that OJP will immediately withhold ( "freeze ") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. L_____.... ___ ____. OW FORM 40002 (REV. 44tR) • U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION t.: t..,. Bureau of Justice Assistance SHEET PAGE 3 OF 12 }n�o Grant PROJECT NUMBER 2016 -DJ -EX -0603 AWARD DATE 08/29/2016 SPECIAL CONDITIONS 4. Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to Use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis " rate may be applied only to•modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 5. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. Ifso, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by DOJ awarding agency, must seek a budget - modification or change -of- project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. 6. Requirements related to System for Award Management and Unique Entity Identifiers The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at http: / /wwwsam.gov. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards ( "subgrants ") to first -tier subrecipients (first -tier "subgrantees "), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at http://ojp.gov /funding /Explore /SAM.htm (Award condition: System for Award Management (SAM) and Universal • Identifier Requirements), and are incorporated by reference here. This special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non -profit organization that he or she may own or operate in his or her name). 7. All subawards ( "subgrants ") must have specific federal authorization The recipient, and any subrecipient ( "subgrantee ") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract "). The details of the requirement for authorization of any subaward'are posted on the OJP web site at http: / /ojp.govf funding / Explore /SubawardAuthorization.htm (Award condition: Award Condition: All subawards ( "subgrants ") must have specific federal authorization), and are incorporated by reference here. OJP FORM 4000/2 (REV. 4 -88) - -- U.S. Department of Justice^ __- _ —_.__ �— ' 'r Office ofJustice Programs ! AWARD CONTINUATION ;is, i, t t �_,".�; ;-= S 4 Bureau of Justice Assistance SHEET PAGE 4 OF 12 ( Y ` Grant PROJECT NUMBER 2016 -DJ -13X -0603 AWARD DATE OR/29/2016 SPECIAL CONI.YITIONS 8. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would exceed S150,000 The recipient, and any subrecipient ( "subgrantee ") at any tier, must comply with all applicable requirements to obtain . specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $150,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at http: / /ojp.govf funding / Explore /NoncompetitiveProcarement.htm (Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed S 150,000)), and are incorporated by reference here. 9. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ( "subgrantee ") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ( "subgrantees "), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to'trafftcking in persons are posted on the OJP web site at hnp: / /ojp.govffunding/ Exploref ProhibitedConduct- Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 10. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ( "subgrantee ") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that tern) is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at "such conferences. Information on the pertinent DOJ definition of conferences and the noes applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the ':2015 DOJ Grants Financial Guide "). 11. Requirement for data on performance "and effectiveness under the award The recipient must collect and maintain data that measure the perfonnance and effectiveness of activities under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OR in the program solicitation or other applicable written guidance, Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act, and other applicable laws. 12. 03? Training Guiding Principles Any training or training materials that the recipient -- or any subrecipient ( "subgrantee ") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at http: / /ojp.gov/funding/ ojptrainingguidingprinciples .htm. OR FORM 4000/2 (REV. 4 -88) zr„ ., U.S. Department of Justice 5 Office of Justice Programs AWARD CONTINUATION i ,: �= ' Bureau of Justice Assistance SHEET PAGE s OF 12 5:4d Grant PROJECTNU1v1BER 2016 -DJ -BX -0603 AWARD DATE 08/29 /2016 SPECIAL CONDITIONS 13. Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily andpromptly - address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 14. The recipient agrees to comply with any additional requirements that may be imposed by the DO] awarding agency (OJP or OVW, as appropriate) during the period of performance forthis award, if the recipient is designated as "high - risk" for purposes of the DOJ high -risk grantee list. 15. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ( "subgrantee ") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 16. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ( "subgrantee ") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38, specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Part 38 of 28 C.F.R., a DOJ regulation, was amended effective May 4, 2016. Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, areligious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee ") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith -based or religious organizations. The text of the regulation, now entitled "Partnerships with Faith -Based and Other Neighborhood Organizations," is available via the Electronic Code of Federal Regulations (currently accessible at http://www.ecfr.gov/cgi- bin/ECFR ?page= browse), by browsing to Title 28- Judicial Administration, Chapter 1, Part38, under e -CFR "current" data. 17. Restrictions on "lobbying" Federal funds may not he used by the recipient, or any subrecipient ( "subgrantee ") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification or adoption "of any law, regulation, or policy, at any level of government. Should any question arise as to whether a particular use of Federal funds by a recipient (or subrecipient) would or } might fall within the scope of this prohibition, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP, OJP FORM 4000/2 (REV. 4 -88) "' r • . U.S. Department oflustice f i Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance } SKEET PAGE 6 OF 12 ff, 4 `4 Grant PROJECTNUMI3ER 2016 -D143X -0603 A WART} DATE 08/29/2016 — 'Y SPECIAL CONDITIONS 18. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2016) The recipient, and any subrecipient ( "subgrantee ") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2016, are set out at http: / /ojp.gov /funding /Explore /FY2016- AppropriationsLawRestrictions .htm, and are incorporated by reference here. Should- a question arise as to whether a particular use of federal funds by 'a recipient (or a subrecipient) would or might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 19. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct The recipient and any subrecipients ( "subgrantees ") must promptly refer to the DOJ Office of the Inspector General (01G) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the 010 by -- (1) mail directed to: Office of the Inspector General, U.S. Department of Justice, Investigations Division, 950 Pennsylvania Avenue, N.W. Room 4706, Washington, DC 20530; (2) e-mail to: oig.hotline a and/or (3) the DOJ 010 hotline: (contact information in English and Spanish) at (800) 869 -4499 (phone) or (202) 616 -9881 (fax). Additional information is available from the DOJ 010 website at http: / /www.usdoj.gov /oig. OJP FORM 4000/2 (REV. 4 -88) U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION ,..-. Bureau of Justice Assistance SHEET PACE 7 OF 12 Grant PROJECT NUMBER 2016- DJ -ttX -0603 AWARD DATE 08129/2016" SPECIAL CONDITIONS 20. Restrictions and certifications regarding non- disclosure agreements and related matters No recipient or subrecipient ( "subgrantee ") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. L In accepting this award, the recipient -- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise. restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards ( "subgrants "), procurement contracts, or both- - a. it represents that -- / (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ( "subgrant "), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict). reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. • OJP FORM 4000/2 (REV. 4 -88) i J ;;.. U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 8 OF 12 Grant _ 1 PROJECT NUMBER 2016 -DJ -Bx -0603 AWARD DATE 08/29/2016 SPECIAL CONDITIONS 21. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 22. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ( "subgrantees ") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 23. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set. by BJA and OCFO for providing the requested documents. Failure to cooperate with BJA's /OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). 24. The recipient agrees to comply with applicable requirements to report first -tier subawards of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients ofaward funds. Such data will be submitted to the FFATA Subaward Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the.Oftice of Justice Programs web site at http:// ojp .gov /funding'Explore /FFATA.httn (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made to an individual who received the award as a natural person (Le., unrelated to any business or non -profit organization that he or she may own or operate in his.or her name). 25. Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425. OJP FORM 4000/2 (REV, 4.88) U.S. Department of Justice Office oflustice Programs AWARD CONTINUATION .. Bureau of Justice Assistance SHEET PACs 9 OF Iz y � 1 Grant PROJECT NUMBER 2016 -DI -BX -0603 AWARD DATE 48129/2016 SPECIAI, CONDITIONS 26. In order to promote infon Nation sharing and enable interoperability among disparate systems across the justice and public safety community, OJP requires the grantee to comply with DOJ's Giobal Justice Information Sharing Initiative ( DOJ's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: http:// www ,it.ojp.govlgsp_grantcondition. Grantee shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. 27. To avoid duplicating existing networks or IT systems in any initiatives funded by I3JA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction of I3JA that this requirement would not be cost effective or would impair the functionality of an existing or proposed iT system. 28. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R. Part 23. Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP gray, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C. 3789g(c) -(d). Recipient may notsatisfy such a fine with federal funds. 29. Grantee agrees to comply with the requirements. of 28 C.F.R. Part 46 and all Office ofJustice Programs policies and procedures.regarding the protection of human'rescarch subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 30. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. 31. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and e -mail address. If any infonnation is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. 32. The grantee agrees that within 120 days of award acceptance, each current member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (internct- based) task force training. Additionally, all future task force members are required to complete this training once during the life of this award, or once every four years if multiple awards include this requirement. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www.etfli.org): This training addresses task force effectiveness as well as other key issues including privacy and civil liberties /rights, task force performance measurement, personnel selection, and task force oversight and accountability, When BJA funding supports a task force, a task force personnel roster should be compiled and maintained, along with course completion certificates, by the grant recipient. Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org). 33. The recipient agrees to participate in BJA- sponsored training events, technical assistance events, or conferences held by BJA or its designees. upon •13JA's request. OJP FORM 4000/2 (REV-. 4 -88) U.S. Department of Justice Office of Justice Programs AWARD CONTINUATION 4.. Bureau of Justice Assistance SHEET PAGE 10 of 12 Grant PROJECT NUMBER 2016 -D1-BX -0603 AWARD DATE 0R/29/2016 SPECIAL CONDITIONS 34. Approval of this award does not indicate approval of any consultant rate in excess of 5650 per day. A detailed justification must be submitted to and approved by the Office of Justice Programs (OJP) program office prior to obligation or expenditure of such funds. 35. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any of the following activities will-be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant, funds. That is, as long as the activity is being-conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition arc: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at lntp:I /wwv.ojp. usdoj .gov /BJAtresource /nepa.html, for programs relating to methamphetamine laboratory operations: Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its subgrantces` existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 36. The recipient is required to establish a trust find account. (The trust.fund may or may not be an interest- bearing account.) The, fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the grant funds in the trust fund (including any interest earned) during the period of the grant and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to the Office of Justice Programs at the time of closeout,. 37. JAG funds may be used to purchase vests for an agency, but they May not be used as the 50% match for purposes of the Bulletproof Vest Partnership (BVP) program. OJP FORM 400012 (REV 4-88) U.S, Department of Justice Office ofJustice Programs AWARD CONTINUATION 12 Grant Bureau ofJustice Assistance SHEET PAGE 11 OF 1_ Grant PROJECT NUMBER 2016 -DJ -BX -0603 AWARD DATE 08/29/2016 SPECIAL CONDITIONS 38. Ballistic- resistant and stab- resistant body armor purchased with JAG funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute ofJustice ballistic or stab standards and are listed on the NIJ Compliant Body Armor Model List (http: / /nij.gov). In addition, ballistic- resistant and stab - resistant body armor purchased must be American - made. The latest NiJ standard information can be found here: http:J/vww.nij.govitopics/technology/body- armor /safety- initiativc.htm. 39. The recipient agrees to submit a signed certification that all law enforcement agencies receiving vests purchased with JAG funds have a written "mandatory wear" policy in effect. Fiscal agents and state agencies must keep signed - certifications on file for any subrecipients planning to utilize JAG funds for ballistic- resistant and stab- resistant body armor purchases. This policy must be in place for at least all uniformed officers before any JAG funding can be used by the agency for body armor. There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. 40. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations, OMB circulars, and guidelines, including the DOJ Financial Guide, and to include the applicable conditions of this award in any subaward. The recipient is responsible for oversight of suhrecipient spending and monitoring of specific outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award. 41. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement activities. 42. Award recipients must submit quarterly Federal Financial Reports (SF -425) and semi- annual performance reports through GMS (https: / /grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Perfonnance and Results Act (GPRA), N.L. 103 -62, applicants who receive funding under this solicitation must • provide data that tneasure the results of their work. Therefore, quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed infornation on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 43. Any law enforcement agency receiving direct or sub - awarded JAG funding must submit quarterly accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de- escalation of conflict, and constructive engagement with the public. ( 44. BJA strongly encourages the recipient to submit annual (or more frequent) JAG success stories. To submit a success story, sign in to your My BJA account at https://www.bja.gov/Login.aspx to access the Success Story Submission form. If you do not yet have a My BJA account, please register at https : / /www.bja.gov /profile.aspx, Once you register, one of the available areas on your My BJA page will be "My Success Stories ". Within this box, you will see an option to add a Success Story. Once reviewed and approved by BJA, all success stories will appear on the new BJA Success Story web page at hops:// www .bja.gov /SuccessStoryList.aspx. 45. Recipient understands and agrees that award funds may not be used for items that are listed on the Controlled Expenditure List'at the time of purchase or acquisition, including as the list may be amended from time to time, without explicit written prior approval from BJA. The Controlled Expenditure List, and instructions on how to request approval for purchase or acquisitions may be accessed here: https://www.bja.gov/fundingl'JAGControlledPurchaseList.pdf OW FORM 4000/2 (REV. 4 -88) • U.S. Department of Justice '2,5‘, ; Office ofjustice Programs AWARD CONTINUATION f a ; 4° „` Bureau of Justice Assistance SHEET PAGE 12 OF 12 , Grant PROJECT NUMBER 2016 -DJ -BX -0603 AWARD DATE 08/292016 SPECIAL CONDITIONS 46. The recipient understands that, pursuant to recommendation 2.1 of Executive Order 13688, law enforcement agencies that acquire controlled equipment through Federal programs must adopt robust and specific written policies and protocols governing General Policing Standards and Specific Controlled Equipment Standards. General Policing Standards includes policies on (a) Community Policing; (b) Constitutional Policing; and (c) Community input and Impact Considerations. _Specific Controlled Equipment Standards includes policies specifically related to (a) Appropriate Use of Controlled Equipment; (b) Supervision of Use; (c) Effectiveness Evaluation; (d) Auditing and Accountability; and (e) Transparency and Notice Considerations. Upon OJP's request, the recipient agrees to provide a copy of the General Policing Standards and Specific Controlled Equipment Standards, and any related policies and protocols. f 3 47. Recipient understands and agrees that the purchase or acquisition of any item on the Controlled Expenditure List at'the time of purchase or acquisition, including as the list may be amended from time to time, with award funds by an agency will trigger a requirement that the agency collect and retain (for at least 3 years) certain information about the use of I) any federally- acquired Controlled Equipment in the agency's inventory, and 2) any other controlled equipment in the same category as the federally - acquired controlled equipment in the agency's inventory, regardless of source; and make that information available to BJA upon request. Details about what information must be collected and retained may be accessed here: baps: / /www.whitehouse.gov /sites/ default /files( does /le_equipment_wg final_report_final.pdf 48. Recipient understands and agrees that failure to comply with conditions related to Prohibited or Controlled Expenditures may result in a prohibition from further Controlled Expenditure approval under this or other federal awards. 49. Recipient understands and agrees that award finds may not be used for items that are listed on the Prohibited. Expenditure List at the time of purchase or acquisition, including as the list may be amended from time to time. The Prohibited Expenditure list may be accessed here: https://www.bja.govifunding/JAGControlledPurchaseList.pdf. 50. Recipient understands and agrees that, notwithstanding 2 CFR 5 200.313, no equipment listed on the Controlled Expenditure List that is purchased under this award may he transferred or sold to a third party, except as described below: a. Agencies may transfer or sell any controlled equipment, except riot helmets and riot shields, to a Law Enforcement , Agency (LEA) after obtaining prior written approval from BJA. As a condition of that approval, the acquiring LEA will be required to submit information and certifications to BJA as if it was requesting approval to use award fund for the initial purchase of items on the Controlled Expenditure List. b. Agencies may not transfer or sell any riot helmets or riot shields purchased under this award. c. Agencies may, not transfer or sell any Controlled Equipment purchased under this award to non -LEAs, with the exception of fixed wing aircraft, rotary wing aircraft, and command.and control vehicles. Before any such transfer or sale is finalized, the'agency must obtain prior written approval from BJA. All law enforcement- related and other sensitive or potentially dangerous components, and all law enforcement insignias arid identifying markings must be removed prior to transfer or sale. Recipient further understands and agrees to notify BJA prior to the disposal of any items on the Controlled Expenditure List purchased under this award, and to abide by any applicable laws and regulations in such disposal. OJT FORM 4000,2 (REV. 4 -88) U.S. Department of Justice fr<� Office of Justice Programs y Bureau of Justice Assistance Washington. U.C. 20531 Memorandum Tor Official Grant File From: Orbin Terry,'NEPA Coordinator Subject: Incorporates 'NEPA Compliance in Further Developmental Stages for City of Boynton Beach The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of the specified activities, the grantee must first determine if any of the specified activities will be funded by the grant. The specified activities requiring environmental analysis are: a, New construction; b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use ofa building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component ofa funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. lmplernentation ofa program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. Complying with NEPA may require the preparation of an Environmental Assessment and/or an EnvironrnentaI Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,, the preparation ofa detailed Mitigation Plan will be required. For more information about Mitigation PIan requirements, please see https:/ /www.bja.gov!Funding/nepa.html. PIease be sure to carefully review the grant conditions on your award document, as it may contain more specific information about environmental compliance. U.S. Department of Justice . GRANT MANAGER'S MEMORANDUM, PT. 1: O ffice of Justice Programs PROJECT SUMMARY Bureau of Justice Assistance Grant PROJECT NUMBER PAGE 1 OF l 2016 -DJ -BX =0603 This project is supported under FY I (r(BJA -JAG) 42 USC 3750, et seq. I. STAFF CONTACT (Jame & telephone number) 2. PROJECT DIRECTOR (Name. address & telephone number) Gerardo Velazquez Jaclyn Smith (202) 598 -7412 Officer 100 0.,Boynton Beach Blvd. Boynton Beach, FL 33425 -0310 (561) 742 -6100 ext.6195 3a: TITLE OF THE PROGRAM 3b; POMS CODE (SEE INSTRUCTIONS ON REVERSE) 2016 Edward Byrne Memorial Justice Assistance Grant Program 4. TITLE OF PROJECT 2016 JAG Project 1 5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE E City of Boynton Beach 100 E. Boynton Beach Blvd. Boynton Beach, FL 33425 7. PROGRAM PERIOD 8. BUDGET PERIOD FROM: 10/01/2015 TO: 09/30/2019 FROM: 10/01/2015 TO: 09/30/2019 9. AMOUNT OF AWARD DATE OF AWARD S 29,488 08/29/2016' 11. SECOND YEAR'S 12. SECOND YEAR'S BUDGET AMOUNT 13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF'PROJECT (See instruction on reverse) The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and units of local government, including tribes, to support a broad range of activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, including for any one or more of the following program areas: I) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community corrections programs; 5) drug treatment and enforcement programs 6) planning, evaluation, and technology improvement programs: and 7) crime victim and witness programs (other than compensation). OJP FORM 4000/2 (REV. 4 -88) The grantee will use this 2916 JAG award to support law enforcement initiatives. Specifically, funds will be used to support police overtime; purchase tracer kits and 4 K-9 harnesses, The project goal is to increase essential police services. NCA NCF