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Agenda 07-18-00A. Sherman Ill Visit our Web site I www.ci.boynton-beach fl us Meeting There s~an o~cia a , ~=,,u= ~r every meet nn of the 'c~ ..... business conducted at the mee ' '. =. . c,w ~omm ss~oners, wh ch determ n · ~ ~ ting. The Ci C . . es the order of ,tern of business wh ch is ~,.~" -*~ -- ~!ty co._m~lsslon will not take action upon any mafl-~r con . .P . eorhctala enda un · ,- . : .' . ~ ~ ~( sented to the presentation for consideration and acti~r~ ' essa major,V/of the Commission has firgt · Consent Agenda Items: These are and v~h~ch' ': are voted, on as a group.' rems, which the Commission does not need to discuss ihd vrdually These are items, which tho Commission wi~ll discuss individually in the order yore. by the Commission indicates approval of the agenda item. This can be by eJther a ~Ote w~th Ayes & Nays" o¢ by a roll call v~e. The publicI is encouraged to Offer comment td the Commission at th ' . Audience, ,and on any regular agenda ~tem. e~r meebngs dunng Pubhc Heanngs, Pubhc CitYdiscussionCOm~issbn an°n issue.meet ngs are business meetings, and as such, the Commission retains the' right to limit Comment ~'ards are located on the tab e r:' · ~ . by the entry :door, to the Ch. the Publm..,card. and g ye. t to the C' Cl , __ ambers. Please oomp ere a Comment meeti As a . _ b/ erk a,t the I~ft end of me dais before th" . ,, _ ~ . by ncj . general pract ce, comment r~ ....... ~. . ~ . e 0Penmgs puFdon of th begun .... o ,,,,, .u~ uu accepted after Presentation of an agenda item hase "HearlngsPUblic' ,.Hearings:. Any. citizen may speak on an official agenda item under the section' -entitled' "Public · Public Aadience: Any. citizen may heard concern ng an mat[er ' Commission. ~ ease ' Y w~thm the sco e of the ' ' · _ .... ,. use the ,yellow colored card for m=~=,~ ---- ,:-~-~ -!P Jurisdiction of the L~ i rot s; eaKe-s ~,.o ~ ~Lea on tRea ., _ . ~. .°Y name from the ye Iow cards orov ed hv eg ~' Agenda [t-ems. An y abzen may speak on any of-ftc a ', - motion h~as been made ' - agenda I~ems listed on the a ' _ ,, .. and properly.seconded. Please ~ _ ,. . genda after a the ~gen;da. The Mayor wi I c,~ll fo~ Sl~ea ~ us,e the green ~ ke,¢ by name from the green cards provided by the citY clerk ADDRESS:~NG THE COMMZSSZON: When your n~me· is called, please step up to either podium and state, for the record, your name and address· DECORUM:~ Any .person ~aking impertinent or slanderous remarks or who b Commission ~vi be ba~r ¢~,~ ~,..~__ ,; . . . ~ ecomes b, oist~rous while addressing the .... ,__,_ ~; .. ed ,,,,,,, ~u~u,~r aualence oerore the Corem ' ~,,,~,un ~q conunue or aaain addres~ *~ ~ ....... ... ss on Dy the presiding officer, unless members pre§ent. ~ ~ -.,~ ~-.~,,..,~lon ~s granteo by the majority vote of the Commission City Corem ss~on meetings are held n the Boynten Beach Cty Corem sslon Chambers, ~00 East Boynton Beac~ Boulevard, Baynton Beach. Al regu ar meeti - · ~ . rigs are he d 'c ' . month, start at 6'3 . . typ ally on the first and third · ~.g . ,0 p.m. (Please Check the A ' . . uesdays of eve Holidays/Election Day). genda Schedule - some meetings have been moved due two July 18, 2000 CITY OF BOYNTON BEACH REGULAR CITY COMMISSION MEETING AGENDA 6:30 P,M. OPENINGS: Call to Order - Mayor Gerald Broening Invocation - Reverend Rick Riccardi - Police Chaplain Pledge of Allegiance to the Rag led by Vice Mayor Ran Weiland D. ZF YOU WISH TO ADDRF~q THE COMMte~!ON: · FILL OUT THE APPROPR,TATE REQUEST FORN . · GI'VE Tr TO THE ~ CLERK (ON THE DA/S) BEFORE THE OPENINGS" PORTZON OF;THE AGENDAHAS SEEN CONPLETED. * CONE TO THE PODZUN WHEN THE HAYOR CALLS YOUR NAHE ZNDZViDUALS MAY SPEAK FOR THREE UNZNTERRUPTED MI'NUTES, E. Agenda Approval: Additions, Deletions, Corrections 2. AdopUon TL ADMZNISTRAT~VE: A. Appointments to be made: Appointment TO Be Made Bear~ Lengt~ of Term Exaltation Onh', Mayor BroenJng I Weiland II Black III Sherman Children & Youth Advisory Board Alt Children & Youth Advisory Board Reg Children & You~ Advisory Board Stu/Reg/Vofing ~ld~ & Youth Adviso~ ~rd S~/Reg/l~nVo4~ng 1 yrtermto4/01 Tabled(2) 2yrtermto4/02 Tabled(2) lyrtermto4/01 Tabled(2) Z yrtermto4/01 Tabled(2) IV Rsher Bldg. Board of Adjustment &Appeals Alt l yrtermto4/01 Tabled(2) I Weiland Code Compliance Board Alt 1 yr term to 9/00 Tabled (2) III IV Mayor I Sherman Education Advisory Board Reg Fisher Education Advis~-y Board Alt Broening Education Advisory Board AFC Weiland Education Advisory 8oard Stu 2 yr term to 4/02 Tabled (2) i yr term to 4/01 Tabled (2) I yr mrm to 4/01 Tabled (2) I yr term to 4/01 Tabled (2) IV Fisher Nuisance Aba~ Board Reg Mayor Bro~ing Nuisance Abatement Board AJt 2 yr te~m to 4/02 Tabled (2) 1 yr term to 4/01 Tabled (2) III Sherman Recreation & Parks Board I yr term to 4/01 Tabled (2) City of Boynton Beach Agenda Regular City Commission 3uly 18, 2000 III. ANNOUNCEMENTS & PRESENTATIONS: A. Announcements: Sun-santinel's Publisher's Community Service Award Redpient, Lena Rahming donates $2,000 to the City of Boynton Beach Black Awareness Committee B. Presentations: 1. Prodamations: a. None 2. Orientation PowerPoint Presentation - Christine Roberts - Public Works Presentation of Certificates of Compledon to Commissioner Bruce Black and ChaHie Rsher for completing 18 hours of instruction at the Institute for Elected Municipal Officials Introduction of Youth Council members anc~ Presentation by Youth' Council Officers and Mentors, Mr. 8~ Mrs. Sanders Presentation of Certificates of Appreciation to Oceanfront Park staff IV. CONSENT AGENDA: Matters in this section of the Agenda are groposed and recommended by the C~:y Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. A. Minutes: 1. Regular City Commission Meeting of.luly S, 2000 Bids - Recommend Approval - NI expenditures are approved in the 1999-2000 Adopted Budget Extend "ANNUAL BiD FOR DELZVERED REFRESHMENTS FOR THE LATCHKEY AFTERSCHOOL PROGRAM", BID #083-2710-00/KR, to Sandra L. Stroke, in the amount of $11,700 Approve the piggyback of Broward County Bid #P-5-g8-113-B1 to W. .Jackson and Sons Construction Company for emergency repairs t~ IJfc Station #309 with an estimated cost of $18,800 City of Boynton Beach Agenda Regular City Commission July 18, 2000 10. Approve Change Orders in the amount of $15,889.87 to Siga Incorporated, Bid #019-2730-00/OD bringing the total contract to $].20,793.87 for the landscaping work on South Congress Avenue Medians Sol]. through S-19 Approve change Orders Nos. [-3 in the amount of $20,000 for Tandem Staffing, Bid #076-2510-00/SP making the tota estimated expenditures of $30,000 for purchase order #000227 to allow Solid Waste Division to implement the ~nal phase of the Cart program Approve the p ggyback of Palm Beach County Bid #00052 to Wynn & Sons Environmental construction Inc. for Annual Pathway and Minor ConstruCtion With estimated expenditures of $30,000 Approve the piggyback of Palm Beach County Bid #99052 for Annual Roadway Landscaping to Vila and Son Landscapng Corporation with estimated exPendi~r~s of $5].,629.75 Approve the piggyback of the following bids for purchase of submersible wastewater pUmps: The City of Boca Raton Bid #99-025 for the purchase of submersible wastewater pumps from Ellis K. Phelps of West Palm Beach with' estimated expenditures of $225,000; and The City of Delray Beach Bid #99-19 for the purchase of submersible wastewater pumps from Southeastern Pumps with estimated expenditures of $100,000, Award the "PURCHASE OF ONE (].) NEW AND UNUSED MULTi- CONDUCTOR TV INSPEC'iiON SYSTEM" BID #069-2821-00/CJD to ELY, S[ d/b/a Cues, [nc., in the amount of $95,].00 Approve the piggyback of the City of Delray Beach Bid #99.29 to .Davco .Electrical Corporation (Primary Contractor) and .1. Crudup & Associates (Secondary Contractor) for electrical services and repairs with estimated expenditures of $50,000 Approve the PURCHASE OF DOCUMENT IMAGING AND INFORMATION MANAGEMENT SY$t=t, IS SERVICES AND HARDWARE from R&S Integrated Products ancl Services Incorporated (SNAPS AGREEMENT #2502011-1) and MICRON Government Computer Systems Inc. (GSA Contract #GS-35F-4317D) in the amount of $62,826 City of Boynton Beach Agenda Regular City Commission 3uly 18, 2000 C. Resolutions: Proposed Resolution No. R00-92 Re: Amendment of lease agreement with Bell South Mobility, [nc. O"ASZEO ON.lUZY~ 2000) Proposed Resolution No. RO0-104 Re: Approving the proposed contract with Shalloway, Foy, Rayman & Newell, Inc. in the amount of $48,595 for design, permitting, bidding services and construction services in the Costa Bella Subdivision Proposed Resolution No. R00-105 Re: Approving the proposed contract with Kimley Horn and Associates in the amount of $390,390 for deSign, Permitting, bidding services and construction management for [ndustria~l Avenue stormwater improvements Ratification of Planning & Develooment Beard Action: Woolbright Professional Plaza (Nguyen) - Woolbright Road appmximataiy 650' east of Congress AVenue - Request for new site plan approval to construct a 7,260 square foot medical, office building on 0.89 acres Woolbright Medical Building (Freemen) - Woo bdght Road and 22~ Street (northw. es~ corner)- ~equest for new site plan approval to construct a 7,380 square root~ meqical~officebuiiding on 0.39 acres Bethesda Hospital (Lobby Expansion) - 2815 South Seacres~ Bouevard - Request for a new sita'~ plan approval to construct an 88,442 square foot emergency room/lobby expansion to the existing hospital building located on 24.22 acres Approving funds for Housing Rehabilitation Case #2-g9-004, Evelyn Geathers, residing at 165 Ramingo Drive, in the amount of $~.5,729 Approve the payment of $17,241.13 to the Crom Corporation for emergency repair of one million gallon ground storage tank west of Congress Avenue on Woolbright Road Approve Change Orders #10, #11, #13 and #14 for the construction of Gateway Boulevard [mprovement project Approval to apply for a grant under the COPSMORE 2000 Program in the amoun~ of $24,696 for a one-year I~..riod between the City of Beynton Beach and the U.S. Departrnent of 3ustice Office of Community Policing Approve the issuance of a purchase order and payment to Adair & Brady, [nc., in the amount of $19,360 for surveys of the four block area encompassing and surrounding the City Hall Cemplex, piggybacking on Palm Beach County School Beard contract 4 City of Boynton Beach Agenda Regular City Commission 3uly 18, 2000 CI'TY MANAGER'S REPORT: A. Follow-up Report - Bids for Ocean Avenue Promenade Project PUBLZC AUDIENCE: INDZVIDUAL SPEAKERS WILL BE LIf4TrED TO 3-f4INUTE PRESENTATIONS PUBLZC: HEAR~NG: 7:00 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMTrs Project: Agent: Description: Wood Partners Text Amendment Kilday & Associates, [nc Amend Policy 1.16.1 of the Comprehensive Plan Future Land Use Element to increase the maximum density in the High Density Residential land use category from ~.0.'8 dwelling unff:s par acre to 16 dwelling units par acre. (7"AOIMO ON.TUZ Y ~ 2000) Project: Agent: Owner: Location: Description: Project: Agent: Owner: Location: Description: Wood Partners Land Use Plan Amendment Kilday & Associates, Inc. Wood Partners West side of SW 8m Street approximately 1/8 mile north of Woolbright Road. Request to amend the Comprehensive Plan Future Land Use Hap from Local Retail Commercial (LRC) to High Density Residential (HDR) for 14.1.8 acres. O"A~.~O ON3UZY~ .ZOO0) Airman/Bay Vista (Front Yard Setback) KJlday & Associates, [nc. Attman Development Corporation [Contract Purchaser) On the eastenl terminus of SE 23~ Ave. on the east side of US 1 Request a variance from Chapter 2-Zoning, Section 5G1..(2) requesting relief from the 40 foot selJ3ack requirement in R-3 zoning to allow four (4) shade pavilions to encroach into the setback by 32 feet or eight feet from the front proparty line. Project: Airman/Bay Vista (Front yard wall height) WTrHDRAWAL REQUESTED BYTHE APPItCANT Agent: Kilday & Assodates, [nc. Owner: Airman Development Corporation (Conti-act Purchaser) Location: On the eastern terminus of SE 23~ Ave. on the east side of US 1 Description: Request relief from Chapter 2-Zoning, Section 4~.1. requesting a maximum front yard wail height of eight feet which is a four-toot variance from the four-foot maximum height allowed. 5 City of Boynton Beach Agenda Regular City Commission 3uly 18, 2000 Em Project: Airman/Bay Vista (Front yard wall height) WZTHDRAWAL RE(~UESTED BY THE APPLZCANT Agent: Owner: Location: Description: Kilday & Associates, Inc. Airman Development Corporation (Contract Purchaser) On the eastern terminus of SE 234 Ave. on the east side of US 1 Request relief from Chapter 2-Zoning, Section 11.H. - 16E, (12). requesting a parking vadance to reduce the required number of off-street parking spaces from 27 to nine (9) for the project recreation facilities; VIII. FUTURE AGENDA ZI'EHS: Status of Enforcement of Non-conforming Freestanding Signs with Update on Wall Sign Inventory Work IAugust 1, 2000) Review policy for cemetery late arrival fee and space requirements (September 19, 2000) C. Future Annexation Areas CSeptember S, 2000) D. Minimum Landscape Standards Ordinance (August 15, 2000) Agreement between Palm Beach County, the City of Beynton Beach and the Boynton Cultural Centre, Inc. for purchase and construction of the 1913 Children's Museum Interactive Ecosystem Indoor Exhibit Proposed Procedure/Policy regarding Street Name Change Requests (August 1, 2000) Proposed Resolution No. R00-99 Re: Inteflocal Agreement establishing water and wastewater service area boundaries O'A~/.~D ON./U4Y~ 2000) (August 1, 2000) Report on Implementation Options for Stormwater Fee Structure covering CBD Area ~butary to Pond "B" (August 1, 2000) I. Report on Proposed Criteria regarding CRA Membership (October 4, 2000) Recommendations for CDBG Funding for 2000/2001 fiscal Year (August 1, 2000) K. Proposed Policy for Community Activity Grants ZX. DEVELOPMENT PLANS: None City of Boynton Beach Agenda Regular City Commission 3uly 18, 2000 NEW BUS]NESS: Approve the Speca Event Permit request for 8ethesda Nemodal Hospital's employee Beach Bash on October 21, 2000 subject to approval from the Town of Ocean Ridge and tent inspections by City officials Approve Spec a Event Permit for The Temple of .Jesus Christ tent revival meeting to be held from .July 31 to August 12, 2000 subject to tent inspection by City officials C. Discussion on Proposed Charter Proposition Changes: ].. Modification of Term Umits for City Commission 2. City Commission Compensation LEGAL: A, Ordinances - 2nd Reading - PUBI TC HEARING Proposed Ordinance No. O00-34 Re: Amending Chapter 2, Zoning, Section 8.A.1 to allow undefined uses being permitted in the H-1 Industrial Zone Proposed Ordinance No. O00-36 Re: Authorizing the abandonment of a 0.13 acre utility easement located on a portion of Lots #36, #37 and #38 in the Quantum Park P[D Proposed Ordinance No. O00-37 Re: Amendment of Comprehensive Plan Future Land Use Map from Local Retail Commercial (LRC) to Special High Density Residential CSHR) requested for Airman aka Bay Vista Project Prooosed Ordinance No. 000-38 Re: Amendment of Comprehensive Plan Future Land Use Hap to rezone from Community Commercial (C-3) to Multiple-Family Residential (R-3) for 2.33 acres for Altman aka I~y Vista ProJect Ordinances - 1~ Reading Proposed Ordinance No. O00-24 Re: Amending Land Development Regulations, ArlJcte [T, Chapter 21, SeCdon 3. to allow billboards in public use districts on property owned by the City and adjacent to T-95 as a conditional use (TA~.ff~ ON 4/4/00 - R~I4A~N ON rH~ rAO~e ON~Z A~'· ~R rH~ WONK.qHOP ON .~U~ Y .~a~) 7 City of Boynton Beach Agenda Regular City Commission July 18, 2000 Proposed Ordinance No. 000.39 Re: Amending LDR, Chapter 2- Zoning, Section 4..].i. requiring a maximum wall, fence or shrub height within the front setback of four feet, to increase the maximum height to six feet applicable to multi-family zoning districts. Proposed Ordinance No. 000-40 Re: Amending LDR, Chapter 2- Zoning, Section 11, H. -16e, (~2) rec~uinng parking spaces for ;rivate recreation areas as a factor of distance to units, to require a fiat rate requirement plUS spaces for office/administrative cJses. Resolutions: D. Other: Proposed Resolution No, R00- 106 Re: franchise agreement with American Jacksonville, [nc, d/b/a/e.spire Approving the ;roposed Communication Services of XII. UNFXNISHED BUSZNESS: A. Update on Marquee Sign at the Senior Center XIII. OTHER: X_,-V. AD3OURNMENT: NOTICE (F,S. 286.0:1.05) ¢om',~:'r Z3YCE cos'~u.o, (561] 742-6013 AT LEAST TW~NTY,.-FOUR HOURS PR/OR TO THE PROGRA~I OR A~ IN ORDER FOR THE c~rY TO REASONABLY ACCOfelt,4ODATE YOUR RE(~JEST. FINAL AGENDA - 0711712000 g:s$ AH \\CH~MAIN~SH RDATA\CC\WP~CCAGENDA'~AC-ENOA~071 ~00. DOC 8 .luly 18, 2000 CITY OF BOYNTON BEACH REGULAR CITY COMMISSION MEETING AGENDA 6:30 P.M. OPENINGS: Call to Order - Mayor Gerald Broening Invocation - Reverend Rick Riccardi - Police Chaplain Pledge of Alleg ance to the Flag ted by Vice Mayor Ron Weiland FTLL ~ GIVE COME TO TH INDIVIDUALS MAY SPEAK IF YOU WISH TO ADDItFKK THE COF4MT;;K!QN' DAIS) BEFORE THE "O~N~GS" COHPLE~D. E. Agenda Approval: II. Appointments to be Appointment Leng~ of Term To Be Made Expiration Dat. Mayor Board Alt iyr term to 4/01 Tabled (2) I Board Reg 2 yr term to 4/02 Tabled (2) ti Stu/Reg/Voting 1 yr term to 4/01 Tabled [2) III Children Board Sto/Reg/NonVoting 1 yr term to 4/01 Tabled (2) IV Fisher Bldg. Board of Adjustment & Appeals Alt i yr term to 4/01 Tabled (2) I Weiland Code Compliance Board Alt 1 yr term to 9/00 Tabled (2) III Sherman Education Advisory Beard Reg 2 yr term to 4/02 Tabled (2) IV Fisher EdOCation Advisory Board Alt 1 yr term to 4/01 Tabled (2) Mayor Broening Education Advisory Board Alt 1 yr term to 4/01 Tabled (2) I Weiland Education Advisory Board Stu 1 yr term to 4/0t Tabled (2) IV Fisher Nuisance Abatement ~Beard Reg 2 yr term to 4/02 Tabled (2) Mayor Broening Nuisance Abatement t~oard Alt 1 yr term to 4/01 Tabled (2) III Sherman Recreation & Parks BOard Alt 1 yr term to 4/01 Tabled (2) City of Boynton Beach Agenda Regular City Commission July 18, 2000 'III. ANNOUNCEMENTS & PRESENTAT'r_ONS: A. Announcements: Sun-Sentinel's Publisher's Community Service Award Recipient, Lena Rahming donates $2,000 to the City of Boynton Beach Black Awareness Committee B. Presentations: Proclamatons~ a. None Orientation PowerPoint Black Institute~ Youth ~-~ Park staff Matters in ind recommended by the City Manager for ~ each item, with all of the accompanying Pub ic ReCord and subject to staff comments. lutes: 1. R:egu ar Oty Commission Meeting of 3uly 5, 2000 Bids - Recommend Approval - A expenditures are approved in the 1999-2000 Adopted Budget 1. Extend "ANNUAL BID FOR DELIVERED REFRESHMENTS FOR THE LATCHKE~ AFTERSCHOOL PROGRAM", BID #083-2710-00/KR, to Sandra L. Stroke, in the amount of $1i;700 2. Approve the piggyback of Broward County Bid #P-5-98-[13-B1 to W. Jackson and Sons Construction Company for emergency repairs to Lift Station #309 with an estim~te~l c°st of $18,800 2 City of Boynton Beach Agenda Regular City Commission 3uly 1.8, 2000 Approve Change Orders in the amount of $15,889.87 to Siga Incorporated, Bid' #019-2730-00/C3D bringing the total contract to $120,793.87 for the landscaping work on South Congress Avenue Medians S-11 through S-19 Approve change Orders Nos. 1-3 in the amount of $20,000 for Tandem Staffing, Bid. #076-2510-00/SP makin_g., the total 'estimated expenditures of $30,000 f0r p0rchase ocder '~0002Z7 to a] Ow -So id Waste D v s on to implement the l~nal pha~e of the cart Prog~arn Approve Wynn & Sons Annual Corporation with purchase of Phelps of West of $225,000; and for the purchase of Pumps MULTI- to 10, Approve 1 Davco Associates from RS~S AGREEMENT Systems~ Inc.- $62,826 000 Beach Bid #99-29 to and J. Crudup & services and repairs DOCUMENT IMAGING AND SERVICES AND HARDWARE Services Incorporated (SNAPS Government Computer in the amount of City of Boynton Beach Agenda Regular City Commission July ].8~ 2000 ReSolUtions: 1. Re: Amendment of lease the proposed O~ increase the districts. areas) - Request to H.-t6e, (12) requiring a factor of distance to spaces for Road approximately to acres : Road and 22n~ Street plan approval to construct a 0.39 acres - 2815 South Seacrest Boulevard - square foot hospital building located Evelyn Geathers, City of Boynton Beach Agenda Regular City Commission 3uly 1.8~ 2000 Vm XND Approve the payment of $17,241.13 to the Crom Corporation for emergency rel~air of one milli0n gallon ground 'storage tank west of Congress Avenue on W~olbright Road ' Approve Change Orders #~.0, #11, #13' and #14 for the construction of Gl'~eway BOuleVard Improvement project and Program in the Beach Approve the n sun and Board~( County School Project: Wood ParmerS Agent: Owner: Wood Partners LocaUon: West Description: ~artners Text Amendment AGENDA PERMZ'rs Plan Future Lanc~ Use High Density per acre to r ~ aooo) approximately 1/8 mile norl~ of · e Comprehensive Plan Future Land Use Map (LRC) to High Density Residential r~. ~ooo) 5 City of Boynton Beach Agenda Regular City Commission 3ul¥ ZSf 2000 Owner: side of US 1 in R-3 into the US 1 Jesting a r-foot US 1 16E, (12). number of project Update on Review I Jirements Future '~ ~,? m Agreement ~!.~[~:f~ .B~?q~ ~~h~' the OW of ~ton ~aChof theandlg13the Bo nton Cu ~ ~; ~;r "~~ Y : ~:'; '; ~ "~ .... ·~' [~door'"ase and~hibitC~u~on Children's Nu~u ve~o~ ~ropo~ed CroC~/~oli~ re~rd!~S~eet ~ame Ch~n~e ~equesB (~u~u~ 1, 2000) 6 City of Boynton Beach Agenda Regular City Commission July '~8, 2000 H I. DEVELOPMENT PLANS: None NEW BUSZNESS: A. Approve the Special Event Proposed Resolution No, R00-99 Re: Interlocal Agreement establishing water and wastewater service area boundaries (TA~LED ON.~UL YS~ 2000) Report on Implemen~,,ti~,,~, Options for Stormwater Fee Structure covering CBD Area tributa~ to Pond B '(A~gust-1, 2~00) Memorial Hospital's of to August 12, 2000 tent inspection by City .~ ~~na?c_e NO. 000-34 Re: Amend ng Chapter 2, J// J?~'~, Section 8.A.1 to allow undefined uses being permitted in the ndu~al Zone 2. Proposed Ordinance No. O~I~ Re: Authorizing the abandonment of a 0.13 acre utility easement located on a portion of Lots #36, #37 and #38 in the quantum Park Proposed Ordinance No. 000-37 Re: Amendment of Comprehensive Plan Future Land Use Map from Local Retail Commercial (LRC) to Special High Density Residential [SHR) requested for Altman aka Bay Vista Project Proposed Ordinance No. O00-38 Re: Amendment of Comprehensive Plan Future Land Use Hap to rezone from Community Commercial (C-3) to Multiple-Family Residential (R-3) for 2.33 acres for Airman aka Bay Vista Project 7 City ofBoynton Beach Agenda Regular City Commission July 18~ 2000 O~die~nces ~i~ Eeading, 1. Land to allow City and XZX. XZZZ. UNF! Resolutions: 1. Proposed Resolution No. ROO- franchise ' agreement with .lack~onvilIe, Inc. d/b/a/e.spire OWen' Re: proposed of NOTICE (F.S. 286.0105) CO~ ]oY~ co~o, (561) 742~13 AT ~ ~E~-~R Huu~ ~ ~ ~y ~OMM~A~ YOUR ~. FINAL DRAFT - 07/15/2000 t0:21 AM JMP \\CH~MAiN'~SHRDATA\CC'~WP\CC~GEN OA~AGEN DAS\071800.OO~ 8 July 18, 2000 T. OPENZNGS: CITY OF BOYNTON BEACH REGULAR CITY COMMISSION MEETING AGENDA 6:30 P.M. Call to Order - Mayor Gerald Broening Invocation - Reverend Rick Riccardi - Police Chaplain Pledge of Allegiance to the Rag led by Vice Mayor Ron Weiland D. ZF YOU Wt_SH TO ADDR;~ THE COMMT;~?~u. · FZLL OUT THE APPROPR.TATE REQUEST FORM · GI'VE I'T TO THE cTrY CLERK (ON THE DA~S) BEFORE THE "OPENZNGS" PORT/ON OFTHE AGENDA:HAS BEEN COMPLEi'ED. · COME TO THE PODZUM WHEN THE MAYOR CALLS YOUR NAME ZNDIq~DUALS MAY SPEAK FOR THREE UNTNTERRUPTED M'rNUTES. E. Agenda Approval: 1. Additions, Deletions, Corrections 2. AdopUon ZZ. ADMZNZSTRATIVE: A. Appointments to be made: Appointment To Be Made Mayor Broening I Weiland II Blac~ [II Sherman IV Fisher I Weiland III Sherman IV Fisher Mayor Broening I Weiland IV Fisher Mayor Broening III Sherman ~c~itdren & Youth Advisory 8oerd Alt ildren & Youth Advisory Board Reg Oqildre~ & Youth Az:Nisory 8cerd Stu/Reg/'¢oting Children & You~ Advisory Beard Stu/ReglNonVedng Bldg. Board of A~ustment & Appeals Alt Code Compliance Board Nt Education Advisory Board Nt Education Advisory Board Stu Nuisance Abatement Board Reg Nuisance Abatem~qt 8oard Alt Recreedon & Parks Board Nt Lengt~ of Term l yr term m 4/01 Tabled (2) 2 yr term to 4~02 Tabled (2) l yr term to 4/01 Tabled (2) 1 yr term to 4/01 Tabled (2) 1 yr term to 4/01 Tabled (2) 1 yr term to 9/00 Tabled (2) 2 yr teffn to 4/02 Tabled (2) 1 yr term to 4/01 Tabled (2) 1 yr term to 4/01 Tabled [2) 1 yr term to 4/01 Tabled [2) 2 yr term to 4/02 Tabled (2) 1 yr term to 4/01 Tabled (2) 1 yr term to 4/01 Tabled [2) City of Boynton Beach Agenda Regular City Commission July 18, 2000 10. Approve Change Orders in the amount of $15,889.87 to $~ga Incorporated, Bid #019-2730-00/C3D bringing the total contract to $120,793.87 for the landscaping work on South Congress Avenue Medians S-11 through S-19 Approve change Orders Nos. 1-3 in the amount of $20,000 for Tandem Staffing, Bid #076-2510-00/SP making the total estimated expenditures of $30~000 for purchase order #000227 to allow So id waSte Division to implement the final phase of the cart program Approve the piggyback of Palm Beach County Bid #00052 to Wynn & Sons Environm~n~t Construction [nc. for Annual Pathway and Minor Construction with estimated expenditures of $30,000 Approve the piggyback of Palm Beach County Bid #99052 for Annual Roadway LandScaPiRg/to Vila and Son LandSCaping Corporation with estimated expenditUres .of $51,629.75 Approve the piggyback of the following bids for purchase of submersible wastewater pumps: The City of Boca Eaton Bid ~99-025 for the purchase of submersible wastewater pumps from Ellis K. Phelps of WeSt Palm Beach with estimated expenditures of $225,000; and The City of Delray Beach Bid #99-t9 for the ~rchase of submersible wastewater pumps from Southeastern Pumps with estimated expenditures of $100,000. Award the ~PURCHASE OF ONE (1) NEW AND UNUSED MULTi- CONDUCTOR TV INSPECTION SYSTEM# BID #069-2821-00/CJD to ELXS[ d/b/a Cues, ~c., in the amount of $95,100 Approve the piggyback of the C'rty of Delray Beach Bid #99-29 to Davco Eiectzical Corporation (Primary Contractor) and .1. Crudup & Associates (Secondary* Contractor) for electrical services and repairs with estimated expendlturos of $50,000 Approve the PURCHASE OF DOCUMENT IMAGING AND INFORMA'r'~ON MANAGEMENT SYbl cr4S SERVICES AND HARDWARE from R&S Integrated Products and Services Incorporated (SNAPS AGREEMENT #2502011-1) and MICRON Government Computer Systems Inc. (GSA Contract #GS-35F-4317D) in the amount of $62,826 City of Boynton Beach Agenda Regular City Commission July 3.8, 2000 CZTY MANAGER'S REPORT: A. Follow-up Report - Bids for Ocean Avenue Promenade Projec~ PUBI.ZC AUDZENCE: INDZVZDUAL SPEAKERS WZLL BE LZMli eD TO 3-MZNUTE PRESENTATZONS VZL PUBLZC HEARING: 7:00 P,M. OR AS SOON THEREAFI =R AS THE AGENDA PERMTr$ A. Project: Wood Partners Text Amendment Agent: Kilday & Associates, Inc. Description: Amend Policy 1.16.1 of the Comprehensive Plan Future Land Use Element to increase the maximum density in the High Density Residentiei land use category from ~.0.8 dwelling units per acre to 16 dwelling units per acre. (7'AOI.~O ON 3UL Y ~ C Project:. Agent:. Owner: Location: Description: Woad Partners Land Use Plan Amendment Kilday & Associates, Wood Partners West side of ~ 8m Street approximately 1/8 mile north of Woolbright RoacL Request to amend the Comprehensive Plan Future Land Use Hap from Local Retail Commercial (IRC) to High Density Residential (HDR) for 14.18 acres. (TAOI.~D ON3U4 ProJect: Agent: Owner: Location: Description: Airman/Bay Vista CFront Yard Setback) K~ay & Associates, ~c.. ~nl~.. n Development Corporation,IContract Purchaser) the eastern terminus of SE 23 Ave. on the east side of US ! Request a variance from Chapter 2-Zoning, Section 5G1.(2) requesting relief from the 40 foot setba~ requirement in R-3 zoning to allow four (4) shade pavilions to encroach into the setback by 32 feet or eight feet from the front property line. Project: Airmen/Bay ~[sta (Front yard wall height) ~DRAWAL REQUr~ ~ eD BY THE APPI. ZCANT Agent. Kilday & Associates, [nc. Owner: Arcman Development Corporation (contract Purchaser) Location: On the eastern terminus of SE 23~ Ave. on the east side of US 1 Description: Request relief from Chapter 2-Zoning, Section 4.1.1. requesting a maximum front yard wall hekJht of eight feet which is a four-foot variance from the four-foot maximum height allowed. 5 City of Boynton Beach Agenda Regular City Commission 3uly 18, 2000 NEW BUSZNESS: Approve the Special Event Permit request for Bethesda Memorial Hospital's employee Beach Bash on October 21, 2000 subject to approval from the Town of Ocean Ridge and tent inspections by City offidals Approve Spedal Event Permit for The Temple of Jesus Chdst tent revival meeting to be held from July 3~[ to August 12, 2000 subject to tent inspect/on by City offidals C. D~scusslon on Proposed Charter Proposition Changes: 1. Modification of Term Umits for City Commission 2. City Commission Compensation LEGAL: A. Ordinances - 2"a Reading - PUBLIC HEARING Proposed Ordinance No. 000-34 Re: Amending Chapter 2, Zoning, Section 8.A.1 to allow undefined uses being permitted in the M-! [ndustrial Zone Proposed Ordinance No. O00-36 Re: Authorizing the abandonment of a 0.13 acm uUlity easement located on a portion of Lots #36, #37 and #38 in the Quantum Park PID Proposed Ordinance No. O00-37 Re: Amendment of Comprehensive Plan Future Land Use Map from Local Retail Commercial (LRC) to Special High Density Residential (SHR) requested for Airman aka Bay Vista Projec~ Pmpesed Ordinance No. 000-38 Re: Amendment of Comprehensive Plan Future Land Use Map to rezone from Community Commercial (C-3) to Multiole-Family Residential (R-3) for 2.33 ac~es for Airman aka Bay Vista Project Ordinances - 1~ Reading Proposed Ordinance No. 000-24 Re: Amending Land Development Regulations, Article [1, Chapter 21, Section 3. to allow billboards in public use districts on property owned by the City and adjacent to 1-95 as a conditional use [7'A~Z.~D ON 4/4/00 - 14/2ZZ R~i~a.~N ON TH~ TA~I.~ UNT~ At'~R TH~ WORK. qHO~ ON .~U~ Y ~3~) I~,~ ~uested City Commisston · ~ Meetint Dates [] luly 18, 2000 [] AugUst 1, 2000 [] AugUSt 15, 2000 [] September 5, 2000 NATURE OF AGENDA ITEM [II-ANNOUNCEHENTS & PRESENTATIONS rrEM A-1 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned il! to City Clerk's Office July 6, 2000 (5:00 p.m.) July 19, 2000 (5:00 p.m.) August 2, 2000 (5:00 p.m.) August [6, 2000 (5:00 p.m.) [] Administrative [] Consent Agenda [] Public Hearing Requested City Commission MeetSn~ Dates [] September 19. 2000 [] October 3, 2000 [] October 17, 2000 [] November 7, 2000 Date Final Form Must be Turaed ~ ~o City Clerlds Office September 6, 2000 (5:00 p.m.) September 20, 2000 (5:00 p.m.) Oct0ber 4, 2000 (5:00 p.m.i October 18,2000 (5:00p.rm) [] Development Hans [] New Business [] Unfinished Business [] Presentation RECOMMENDATION: Announcement about a donation received for the Black Awareness Events in Boynton Beach. EXPLANATION: Announcement: Lena Rahming recently received the Sun Sentinel's Publisher's Community Service Award for making a significant difference in the communiw through exemplary leadership and service to charitable organizations. She received a $10,000 grant f~om the Sun Sentinel to donate to the non-profit organization(s) of her choice. We would like to thank Ms. Rahming for her generous donation of $2,000 to the City of Boynton Beach Black Awareness Committee and also for the many years of dedicated service she ?~s given to our community as the Chairperson of the Black PROGRAM IMPACT: These funds will help usto create opportunities for community involvement ~at motivates, ..emp0w~ers .a~, d.inf, o~ma. s _the public of the ties that bind our community together through the enjoyment of the arts, eaucalaon ana pnae in Amcan- American accomplishments and heritage. FISCAL IMPACT: The $2, 000 donation will be deposited into the Recreation Division Special Event account #691-0000-247.04-63 to enhance the Black Awareness events held in the City of Boynton Beach. ALTERNATIVES: N/A Deparmaent Name City Manager s Signature City Attorney / Finance ~ Human Resources S:~B~LETINXFORMS~AGENDA ITEM REQUEST FORM.DOC City of Boynton Beach Black Awareness Day Celebration P.O. Box 310 Boynton Beach, FL 33425 RE: Sun-Sentinel Publisher's Community Service Award Dear B ack Awareness Day Celebration: Congratulations! Sun-Sentinel Publisher's Community Service Award winner, Lena Rahm ng, se ected yo~r organization to receive a portion of her grant award. Enclosed is a check in the amount of $2,000 made payable to your organization' from the Sun- Sentinel. The Publisher's Community Service Award is presented annually to individuals from Broward and Palm'Beach counties who have made a significant difference inthe South FlOrida cemmunity through exemplary leadership and service to Charitable organizations. Each recipient receives a $10,000 grant from the Sun-Sentinel to donate to the nonpro£r~ organization(s) of his or her choice. This year, Dr. Abraham Fischler, Arthur J. and Sara Jo Kobacker, Frances T. Payne and Lena Rahm ng were honored for their work in our community. Because of people ike them and organizations such as yours, SOuth FIodda is a better place to live. Thank you for your continued good work. Sincerely, Andrea Bradley Marketing Manager/Charities Sun-Sentinel · 200 East Las Olas Boulevard · Fort Lauderdale. Flodda 33301-2293 · (954] 356-4000 ~t.:N I VE RS ITY . _~orida Institute of Government Ill-ANNOUNCEMENTS & PRESENTATIONS ITEM B.3 Dr. John DeGrove. Chair Dr. John Scott Dailey, Executive Director Dr. Lance deHaven-Smith. Associate Director Honorable Reubin Askew. Senior Fellow June 26,2000 Ms. Suzanne M. Kruse City Clerk City of Boynton Beach 100 E. Boynton Beach Boulevard Boynton Beach, FL 33425-0310 Dear Ms. Kruse: Enclosed is a Certificate of Completion to be awarded to Commissioner Bruce Black and Commissioner Charlie Fisher. This certificate is for completing eighteen hours of instruction at the Institute for Elected Municipal Officials. You, as city clerk, are well aware of the importance of this accomplishment. Therefore, we ask that this presentation be included as an agenda item for your next council/commission meeting and be formally recorded in the minutes. Thank you~.sonm~ch for your cooperation on this. at (9,~V48~-SC 277-1870. Sin~rely~ / ~ Executive Director If you have any questions, please call me or Kathy Jolly JSD/kj enclosure Woodcrest Office Park · 325 John Knox Road · Bldg. 300, Suite 301 EC · Tallahassee. FL 32303 (850) 487-1870 · FAX (8501 487-0041 · SUNCOM 277-1870 Requested City Commission Meefin~ Dates [] July 18. 2000 August I. 2000 [] August 15,2000 [] September 5, 2000 NATURE OF AGENDA ITEM CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM II-ANNOUNCEMENTS & PRESENTATIONS rrEM B-4 Date Final Form Must be Turned in to City Clerk's Office July 6, 2000 (5:00 p.m.) July 19. 2000 (5:00 p.m.) AugUst 2, 2000 (5:00 p.m.) AugUst 16, 2000 5:00 p.m.! [] Administrative [] Consent Agenda [] Public Hearing Requested City Commission Meeun~ Dates [] September 19,2000 [] October 3, 2000 [] October 1~, 2000 [] November 7, 2000 Date Final Form Must be Turned in to City Clerk!s Office September 6, 2000 (5:00 P.m.) September 20. 2000 (5:00 p.m3 October 4, 2000 (5:00 p.rm) October 18; 2000 [5:00 p.mS [] Development Plans [] New Business [] [] Unfinished Business [] Presentation RECOMMENDATION: Introduction of Youth Council members and presentation by Youth Council officers and memors, Mr. & Mrs. Sanders. EXPLANATION: ~The Youth Council is organized under the auspices of the Advisory Board on Children & Youth and will be .ntroduced by Vice-Chair Steve Waldman. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A [3~artment Head s Signature ~eisure Services/Recreation Department Name City Manager's Signature City Attomey/ Finance / Human Resources S :kBULLETINkFO RM SXAGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH '-AGENDA ITEM REQUEST FORM Requested City Commission Meeting Dams [] July 18. 2000 [] August 1, 2000 [] Aug0st 15.2000 [] September 6, 2900 Date Final Form Mu.st be Turned [nm City Clerk's Offie~ July 6, 2000 (5:00 p.m.) July 19, 2000 (5:00 p.m.) August 2, 2000 (5:00 p.m.) August 16, 2000 (5:00p.m.) Requesfed City Comrrassion Meeting Dates [] September 19. 2000 [] October 4, 2000 [] October 17, 2000 [] November 8, 2000 W-CONSENT AGENDA ITEM B.1 Date Final Form Must be Turned in to CiW Clerk's Office September 7, 2000 (5:00 p.m.) September 20, 2000 (5:00 p.m.) October 5, 2000 (5:00 p.m3 October 18. 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Anuouncemem [] Presentation RECOMMENDATION: Motion to extend "ANNUAL BID FOR DELIVERED REFRESHMENTS FOR Tl-II~ LATCHKEY AFTERSCHOOL PROGRAM", Bid g083-2710-00/KR, to Sandra L. Stroke, in the amount of $11,700.00 CONTRACT RENEWAL PERIOD: OCTOBER 19, 2000 to OCTOBER 18, 2001 EXPLANATION: On October 19, 1999, this bid was awarded to Sandra L. Stroke of West Palm Beach. Florida. This vendor has provided us with excellent service throughout the contract period. According to the Terms and Conditions of the bid, we have the option to renew and extend the prices for an additional year, provided both parties agree. As per the attached letter, Sandra L. Stroke has agreed to this renewal. Janet Phillips, Latchkey Program Supervisor, concurs with this agreement (see attached memo). PROGRAM IMPACT: The purpose of this bid is to secure a source for supplying delivered refreshments (snacks/drinks) to the Latchkey Afterschool Program. Refreshments to be delivered to one (1) elementary location. FISCAL IMPACT: ALTERNATIVES: BUDGET ACCOUNT Other Contractual Services 105-3224-513.49-17 Deputy Director of Financial Services BUDGETED AMOUNT $ 11,700.00 City Manager's Signature Procurement Services Department Name City Attorney / Finance / Human Resources cc: Janet Phillips, Latchkey Program Supervisor File S:kBULLETI3q~FORMSkAGENDA ITEM REQUEST FORM.DOC The City of Boynton Beach Latchkey Afterschool Program 100 East ]~oynton Beach Boulevard ~ P.O. B~X 310 : ~Ynt0n Beaeh;;Flo,r?a.~ 33425-03~10 Pl~ol!~ ~ (561)742262~48 )~Fax,# (561),742_6238 Web Site Address~ cLboynt~on-beach, fl us TO: FROM: DATE: RE: Bill Atkins, Deputy Director of Financial Services Janice Phillips, Latchkey Program Supervisor Jul>- 3, 2000 Sandra L. Stroke Bid The request for a one year extension for the Sandra L. Stroke bid has been accepted. The amount of$11,70b was budgeted for these daily delivered snacks. The accoun~ name is Other Contractual Services (food) and the account nUmber is # 105-3224-513-49-17. Thank you for your assistance. The City of Bo. ynton Beach I00 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-0310 Telephone No: (561) 742.6320 FAX: ($61) 742.6306 JUN 28 ~00 NAME OF B~D: "ANNUAL BID FOR DELIVERED REFRESHMENTS FOR THE LATCHKEY AFTER SCHOOL PROGRAM" BID#: 084-2710-99/SP Agree<ment between the City of Boynton Beach, Owner; and SANDRA L. STROKE (Company's Name) Contract Renewal Period: OCTOBER 19, 2000 TO OCTOBER 18, 2001 Yes, I agree to renew existing contract under the same Terms and Conditions, for an additional year. No, I do not wish to renew the contract at this time. NAME OF COlVIPANY SIGNATURE NAME OF REPRESENTATIVE (please print) - / DATE TITLE ~¢/- ~9'-/o 8'7 (AREA CODE) + TELEPHONE NIYMBER Ame~ca's Gateway to the Gulfstream The C ty of Jtme 16, 2000 100 E. Bo~nton Beack Boulevard P.O. Box 310 Bo~ynton Beach, Florida $3425-0310 SANDRA L. STROKE 1905 MEDITERRANEAN ROAD FL 33406 ATTN: RE: "ANNUAL BID FOR DELIVERED REFRESHMENTS FOR THE LATCHKEY AFTER SCHOOL PROGRAM" BID NUMBER: #084-2710-99/SP CONTRACT PERIOD: OCTOBER20, 1999 TO OCTOBER 19, 2000 Dear Representative: The above mentioned contract will expire on October 19, 2000. The City of Boynton Beach would like to renew the existing contract under the same terms and conditions. We appreciate your quality service, therefore, if you agree, the contract will be renewed for an additional year. Contract period: OCTOBER 19, 2000 TO OCTOBER 18, 2001 Please indicate your response on the following page and remm it to Procurement Services at your earliest coffvenience. We look forward to working with you for an additional year. If you should have any questions, please feel free to call my office at (561) 742-6322. Sincerely, Bill Atkins, Deputy Director of Financial Services Enclosure cc: Sanice Phillips, Recreation Supervisor Wally Majors, Interim Recreation Dkector Cenu'al File File America's Gate~ay to the Gulfstream ~MOST RESPONSIBLE, RESFONS£Vg BIDDER ~HO MEETS SPECI~'iCATiONS ANI~I:~.~BID FOR D~'L-II~RED REFRESHMENTS FOR THE LATCRKEY AFTERSCHOOL PROGRAM "Offers from the vendors listed herein are the only offers BID OPENING DATE: SEPTEMBER 2, 1999 received timely as of the above receiving aa[e and time BIDOPENING TIME: 2:30 P,M. AII other offers submitted in reseonse to this solicitation BID #: 084-2710-99/SP ,~ .~d If any, are hereby rejected as late" VENDORS $ANDRA [. STROKE TOMASSO ' ' N ENTERPRISES, NC. TOMASSO S FOOD SVC.& CO C. 1905 MEDITERRANEAN ROAD 1229 W. PALMETTO PARK ROAD 7628 TRENTON DRIVE W. PALM BEACH, FL 33406 BOCA RATON, FL 33486 LAKE WORTH, FL 33467 (561 ) 964-1087 (561 ) 392~2962 (561) 969-6945 SANDRA L STROKE MICHAEL J. TOMASSO JAMES M. TOMASSO UNIT PRICE PER SNACK PACK $0.62 $0.95 * $0.60 EXTENDED PRICE FOR 115 SNACK PACKS $71.30/DAY $109.25 $69.00 NUMBER OF BID PROPOSALS 1 1 1 SUBMITTED SPEC F CAT ON 'CHECK-OFF" SHEETS SUBMITTED YES YES YES ANTI-KICKBACK AFFIDAVIT SUBMITTED YES YES YES CONFIRMATION OF MINORITY FORM SUBMI I I bu/NOT A OWNED BUSINESS SUBMITTED YES/NOT CERTIFIED MINORITY OWNED BUSINESS YES/NOT CERTIFIED CONFIRMATION OF DRUG-FREE WORKPLAOE SUBMITTED YES YES YES COMMENTS PRODUCT SAMPLES SUBMITTED *SEE ADDENDUM PRODUCT SAMPLES & COPIES OF LICENSES, CERTi O¢ LITERATURE SUBMITTED INSURANCE SUBMITTED VENDOR BACKUP/SUPPORT DOCUMENTATION SUBMITTED I Submit Bids Tm M~ling Date (City),: BIDDER AC~OWLEDGEMENT; PURCHA~ING!DEP~TME~ 100 E. Bo:~to~each~oulev~d~ i P.O. Box 310 . i t~ Boynton Beach~ Flor/dg,. 3342~0310 1 Telephon~i!(5~l) 742~322 ' July 28, 1999 ~id~Number ~roj~ct Number: ~id Received By: 2,~ 1999, NO LATER THAN Z:30 Bads will be open~ an;thePurehamng Department unless specified otherwise. Bid re;eiving dare and time is schedU~d~ for-, September 2, 1999, no later than 2:30 P.M. (local tiitie't· ,, and m~i~v not be w~thdrawn ~ety (90) daysafter such date and tnne. ? ~ ~. ; All awards made as a of this bid shall conform to applicable sections of the charter and codes of the City. Name of Vendor: ~ ~ Federal I.D. Number: .... ~ ($' 7 - A Corporation ofth~ State of: Area Code: ~'~ /: Telephone Number:. Mailing Address: City/State/Zip: lq 5"- f' ed,'-b e_.rco, we_.aw Vendor Mailing Date: Authorized Signature S~a'ndra L. Stroke Name Typed THIS PAGE TO BE SUBMITI-~:D ALONG WITH PROPOSAL 14 SPECIFICATIONS FOR ANNUAL BID FOR DELIVERED REFRESHMENTS FOR THE LATCHKEY AFTERSCHOOL PROGRAM The intent of this bid is to outline the details of a delivery service providing various snacks/drinks to the Latchkey Afterschool Program for children. There will be one ~I) delivery location: ROLLING GREEN ELEMENTARY SCHOOL. Please place an (x) on the blank line next to each item if a specification is met. If exception is taken (alternatives), bidder must explain using 'a separate sheet of paper. Bidder must submit specifications "check-off' sheets (Pages 3-5) with the proposal sheet in order for a bid to be considered. r/~__~._ Provide must consist of a variety to include, but 1 15 individually wrapped snacks which not be bruited to, cookies, chips, pretzels, crackers, apples, bananas, nectarines. A list of preferred snacks,drinks and fruit is included as part of the bid specifications (Page'5). All bidders are encouraged to submit along with their proposal any literature, listings, etc. describing various selections of refreshments. Provide 115 self-contained beverages, minimum 4 oz. each, which must consist of a variety to inclUde fruit juice; fruit punch, lemonade or orangeade. Packaging shall be a plastic cup with foil pull-back top or "T" opening carton. NO MILIC One hundred fifteen (115) snacks/drinks to be delivered to Roiling Green Elementary School, 150 Miner Road, Boynton Beach, Florida, between the hours of 2:30 and 3:00 P.M., each school day for a total of 180 days. Provide a:ntonthlymenu for approval to the Latchkey Af~erschool Program office, Ci.ty of Boynton Beach, P.O. Box 310, B0ynton Beach, Florida 33425-0310, Attn: Latct~ey; thirty (30) days prior to delivery. MIl~K WlI,I, NOT BE ACCEPTED. Invoices to be submitted on a monthly basis. If conditions of the bid have not been met by the awarded vendor, the City of Boynton Beach reserves the right to cancel this bid. Two (2) written warnings will be issued giving the vendor an opportunity to make restitution. If re-siitution has not been made to the satisfaction ortho City, a 30-day cancellation letter will be issued. ! THIS~PAGETO BE SUBMITFED ALONG ~'l'l'tt PROPOSAL IN ORDER FORBID PACKAGE TO BEiCONSIDERED COMPLETE AND ACCEPTABLE SPECIFICATIONS continued ...... A venddr ex~ctsing his fight to cancel the existing bid must submit a "written notice of cancellation" thirty (30) days prior to the cancellation date, if specification terms and conditions are not o~ met. SPECIAL DELIVERY INSTRUCTIONSILOCATIONS: { Food snacks to be individually wrapped as specified by HRS. _k,~; r¢7~~. ~x Food and drink items shall be labeled with expiration date. ~ L~cation: Rollin..g Gr ~ecy!Element ~aryl Scho01 iSOMin~Rbad"' ~: Boynton Beach; FI0ddi Delivery shall he :m~ between ~1:30 p.M. and' 3:00 P.M., each school day (Monday- Friday) fora t6thl 6f f~ school School will have only one dmp-offsite, to be determined upon award of bid. ~ Vendor will not be requiredto distribut~'refreslanents to.the children. ApproximateI3~ One hundred fifteen (115) snacks/drinks to be delivered to Rolling Green Elementary sch~/ol. ~" ~ The number of snacks/drinks is based on the number of participants at the school location in the Latchkey The number ~f children will be re-evaluated quarterly and a written given to the awarded vendor as changes take place. RENEWAL OPTION: The Purchasing Agent may renew .the bid, at the same terms, c0ndition~s and Pric~,: for on~ (1) ~tearintervals SUbject !o Vendor acceptance, satisfactory performance and det~minafidn that renewal Will be in the best interest ofthe City. The City reserves the right to increase or decrease the number of snacks specified within the bid specifications depending upon the number of registered participants, at the time of bid renewal. . . MENU/SELECTIONS: The City Leisure Services/Recreation Department will provide a monthly tot aV~ardad vendor as to the selection/combinations to be delivered daily. A menu given to the awarded vendor fourteen (14) days prior to the The City reserves the fight to change selections/combinations as required by the Latchkey AfterschooI Program preference. 'l-liIS PAGE TO BE SUBMTI'TED ALONG WITH PROPOSAL I~ ORDER FOR BID PACKAGE TO BE ~CON$1DERED COMPLETE A_ND ACCEPTABLE SPECIFICATIONS continued ...... MENU/SELECTION;: CHIPS: Cheetos - Cnmchy Tomlla Nacho Chips Pretzels- Thin Potato Chips - Plain Fritos Corn Chips - Regular Pretzel Nuggets - Oatbran BBQ Potato Chips COOKIES: Big Chocolate Chip Cookie Oatmeal/Apple Cookies Peanut Butter Cookies Mini Middle Shortbread Jungle Animal Crackers Mini Vanilla Grab Bits Disney Character Cookies Chocolate Frosted RiceKrispies Loma Doones Fudge Cookies Mini Middle Chocolate Chip Toast/Peanut Butter Cookies Fig Bars Mini Chocolate Grab Bits Bear Graham Crackers OTItER: Combos Cheese Yogurt Raisins (packets) Gummy Fruit Snacks Tropical Dried Snack Mix Popcom - P1am Apples Bananas Nectarines Oranges Apple Fruit - Blended Grape Pineapple/Orange Pineapple Orange THIS PAGE TO BE SUBMrFrr~D ALONG Wrrlt PROPOSAL IN ORDER FOR BII) PACKAGE TO BE CONSIDERED COMPLETE AND ACCEFTABLE PROPOSAL BLANK BID PROPOSAL TO THE CITY BEACH, FLORIDA To All Bidders: Date: The undersigned declares that he has carefully examined the specifi~cations and, is thoroughly familiar with its provisions and: With-the ~lity~, type and grade 0f rod /et/s iied for. When submitting more than one bid proposal ?ice for this product and/or service,- indicate how many individual and/or combination item(s)':at~.mbe;tabulated -,md considered: Attach a separate proposal sheet for each. Vendor to provide a UNIT PRICE for eaCkSnack pack, per day. Price shall include a combination 0lone (1) drink and a bag of chips,.or COOkie, or fruit. ~ The undersigned proposes to deliver the prOdUct/service in accordance with the ~ecifications for the sum off ~ DELIVERED REFRESHMENTS FOR THE LATCHKEY ~RSCtlOOL PROGRAM! 115 individually wrapped snacks (as described in specifications): 115 self-contained beverages (as described in specificatiom): UNIT PRICE PER SNACK PACK EXTENDED PRICE FOR 115 SNACK PACKS ALL PRICES F.O.B. BOY'NTON BEACH It is fu~er agreed that the refreshments will be delivered Monday through Friday between 2:30 P.M. and 3:00 P.M. at the location specified. Number of Bid Proposals submitted Specification"check-off" sheets (Pages 3-5) submitted Ting PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AND ACCEPTABLE 15 PROPOSAL BLANK continued ...... COMPANY N~E SIGNATURE PKINTED NAME TELEPHONE NUMBER ~? ~ V TITLE THiS PAGE TO BE SUBMITTED IN ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE ~ ACCEPTABLE 16 ANTI-KICKBACK AFFIDAVIT STATE OF FLORIDA COUNTY OF PALM BEACH I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein bid will be paid to any ernpl°Yees 'of the City 0t: Boynton Beach-as a commission, kickback, reward of gfftr di~etly,,or~dir~b~ mc~Uy:~cmber of~,my fn-m or byan ~,~Ce~Ofthe~rp°rati°n. By: NAME - SIGNATUKE and subscribed before me.-,' Sw°m ' '~X ~,,/ dayof (/~dd,~ j 4~ this Printed Information: NAME TITLE COMPANY "OFFICIAL NOTARY SEAL" STAMP THIS PAGE TO BE SUBMITTED ALONG WITH PROPOS~kL I~ ORDER FOR PACKAGE TO BE CONSIDERED COMPLETE AiND ACCEPTABLE 17 ~' ~ :CO'~FIRMATION OF MINORITY OWNED BUSINESS A requested form to be made a part of ou~ files for future use and information. Please fill out and indicate in the appropriate spaces provided which category best describes your company. Ret'am this form With yoiir bid proposal sheet making it an official part of your bid response. ( )- AMERICAN INDIAN ( ) ASIAN ( ) BLACK ( ) HISPANIC (f~ WOMEN ( ) OTHE~ (specify) Do you possess a Certification qualifying your business as a Minonry Owned Business . YES NO ~ If YES, name the Organization from which this certification was obtained and date: Issuing Organization for Certification Date of Certification T~IS PAGE TO BE SUBlWd'I-I ~gD ALONG WITH PROPOSAL 18 '- CONFIRMATION OF DRUG-FREE WORKPLACE IDENTICAL TIE BIDS Pre~r~n~e ~H~/tI :b~e given to businesses with drag-free workplace Programs. Whenever two or more bids whiCh~equal'.wi,th a'espect to price, quality, and sera,ce arc r~c~i,~ed by the ~i~ of Boynton Beach. or by any political subdivision for~the procurement Of commodities or contractual services, a bid received from a business that certifies that it has implemented a dmg- ~e.e wot ,~!a~e ~g~amshall be.given preferen~ in :Lt~::aw~~'' ~qce~,Est~Iished procedureS ffr~ *g~,~!bi~, ~1t be followed if none:0~ the ~ed vendors:h~/e, a drhg-fr~e workplace pr0~: 'tn~odder, to ha~ea drag,fi:ce wqtkplace p[ggram; a busines~s~,st~,al~ I) a statement bEs~ess's policy of , r~hibilitation~ and upon employees for . 3) ~mviding the commoditieS or contractual services that are specified in ~subsaction ( 1 ). 4) tn subsection (1); notify the employee that, as a condition of ~r contractual gervices Ilmt~ are.under bid, the employee will statement and will notify the employer Of anY conviction of,"or plea of contendere to, any.violation of Chapt~ 893 or of any controlled substance law o~United StateS or any state, for a violation occurring in thc workplace no later than five (5) days after such conviction. 5) ImPOSe a sanction on~ or require the.satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who ls So convicted. 6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complieS fully with the above requirements. Vendor's Signature THIS PAGE TO BE SUBMI'I-I'I~D ALONG !;vi'l-It PROPOSAL IN ORDER FOR PACKAGI~ TO BE CONSIDERED COMPLETE ~ ACCEPTAIILE 19 STATEOFFLORIDA CLASS~F~CAn~ DEALEP IN PALM BEACH COUNTY TANGIDLE PROPERTY /~. - _ -.- COUNTY OCCUPATIONAL LICENSE '1 S~E_FTEMBER ~ ENGAGE IN THE BU;~II~$S¢ PROFESSION OR OCCUPATION~ FOOD SALE~ JOHN K. CLARK, CFC TAX COLLECTOR, PALM BEACH COUNTY CNTY t30.C TOTAL $30.C THIS IS NOT A BILL- DO NOT PAY PAID. PBC TAX COLtECTOR CK $30.00 aCC 49 230C7 0~-28-g8 THIS LICENSE VALID ONLY WHEN RECEIPTED BY TAX COLLECTOR LICENSE MUST BE DISPLAYED CONSPICUOUSLY AT ESTABLISHMENT OR PLACE OF Mail Code FB~IG 7575 FUltO~ Road East Ade;: Mi 49355 2.000.00C EXCLUDEr` 1.000.OOC 1,000,OOC 1,000.OOC 10.00£ DESCRtPTIO# O~ ~ERATIOI~TION~HICLE~PECUr~L IT~ ~UMITS IdAY HAVE BEF. H REDUCED By p.4~O CI.AIMS AWD MAy HAVE DEDU¢~ OR ~ON$) The City of Boy, on Beach is an additional insured but only with respect to their interest in the premises Leased co/used by the ~:~ ay Distributor, Sandr& L. Stroke, 1905 Hediterranean Rsedt t~. Palm S~ach. FI. $~06 fog the I~n~a¥ Distributor, Functions te be herd on various dates throughout 1~o #o~ever, in ne event is ceverag ~.~[~ for why 8tructurat deficiencies or building code violations. ADA//: 27855gS. , CITY OF BoY'rON BEACH s~ouw BOY'i'ON BEACH FL ~u~o~ 561-375-6041 Jewel Fan. er Flodda Department Of A~lficultu~ Division of Food ,~ 3125 Conner Boulevar~ Tallahassee, Florida; (850) 488-39 Business Mailing Address: h,lh,,ih,h,llh,,,ll,,h,h,lh,,.llhh,lh,.,,I,h,I;hl SANDRA STROKE 1905 MEDITERRANEAN RD WEST PALM BEACH FL 33406- 8619 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission Meetin~ Dates [] July 18, 2000 August 1, 2000 [] August 15, 2000 [] September 6, 2000 Date Final Form Must be Turned in to City Clerk's Office July 6, 2000 (5:00 p.m.) July 19, 2000 (5:00 p.m.) August 2. 2000 ,5:00 p.m.) August 1.~ 2000 (5:00p.m.) Requested CiW Commission Meetine Dates [] September 19.2000 [] October 4, 2000 [] October 17, 2000 [] November ~, 2000 IV-CONSENT AG ENDA ITEM B.2 Date Final Form Must be ruined in to City Clerk's Office Septexnber 7, 2000 (5:00 p.m.) September 20. 2000 (~:00 p.m.) Oct6bcr 5, 2000 (5:00 p.m.) October 18, 2000 (5:00p.m./ NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] UnfinishedBusmess [] Announcement [] Presentation RECOMMENDATION: Motion to approve the "piggy-back" of Broward County Bid #P-5-98-113-B1 to W. Jackson and Sons Construction Company for emergency repairs tO Lift Station #309 with an estimated cost of $18,800.00. EXPLANATION: Procurement Services Division received a request from Utilities DepartmentfvVastewater Lift Station Division to "piggy-back" Broward County Bid #P-5-98-113-B1 for the emergency repairs to Lift Station #309. Per attached memorandum from John Guidry, Utilities Director, there is a potential failure to the force main line at Master Station #309 due to a problem with the wall coupling of the 12" force main line. Procurement Services Division requests Commission's review, evaluation, end approval. PROGRAM IMPACT: A potential failure to the force main line at Lift Station #309. FISCAL IMPACT: Funds are allocated in the budget as follows for this repair. Account Descrintion Sewer Main Repairs Account Number Budget Balance. 401-2815-536-46-42 $ 40,000.00 $ 30,167.40 ALTERNATIVES: Due to the need for emergency service to this Lift Station consideration of alternatives could result in a failure to the force main l/ne. Deputy Director of Financial Services Procurement Services Depanmem Name City Manager's Signature City Attorney / Fthance / Human Resources cc: John Guidry, Utilit~ Director S:kBULLETIN~ORMSkAGENDA ITEM REQUEST FORM.DOC To: From: Date: Subject: MEMORANDUM UTILITIES # 00-143 Bill Atkins · Dep~ty~pi~or of FinanCial ,Services Utility Director June29,2000 Bid # P..5-98~l13-B1 RECEIVEI) JUN ~9 ,'~00'~ # 3O9 The Wastewate,r,,L."iff.Station Division has identified a pote,nflal ~!lure to the force main line at Master Station'ff-309~ The problem is the wall coupling of the'12 force main line. The' COupling carrieS'thle ~)iPe ~rough the wall and con,dn~ OutSide. Uff Station 309 is located at NW 19th Ave. and ~'Crest ~lvd. ' ~ Jackson and Sons,of Pompano Beach has been awarded the contract for emergency repairs of wastew~ter:systems, This contract is valid through November of 2000. Attached is a proposal ba~!~ ~a~, bid for ?epai~ in the amou~ of $18~800,00. It is fhe Utility Departments rec0m~qdafi, on to proceed with,the n~nJ repaj'rs utilizing the bid with Jackson and So~s~ The scope of work will consist of emergency bypassing, new pipe and parts. Funding this at t no.'401-2815-536~16.a,2 sewer maiii repairS: Please present for their approval. If you have any questions ~ntact Mark Law at ext. 6403 or Tony Lombardi at ext 6421. Attachments Cc: Mark Law Tony Lombardi Jim Harmon Dale Sugerrnan Barb Conboy Georganne Barden June 26, 2000 Mr. Tony Lombardi City of Boynton Beach Waste Water Division 124 E. Woolbright Road Boynton Beach, FL 33435 Re: Pump_ Station309 Repair Dear Mr. Lombardi: Attached please find our revised cost estimate on the above memioned project reflecting a revised amount of $18,800.00. Please let us know ifwe can provide you with anytt~g further. Yours truly, Ed Foss W. JACKSON & SONS CONSTRUCTION Enclosure: Copy of contract and renewal Certificate of Insurance W. JACKSON & SONS CONSTRUCTION CO. 1888 N.W. 21 st Street. Pompano Beach. Florida 33069 · Browa~d (954) 973-3060 ~24 Hour Emergency (9541 973-3405 / Fax (954) 960-1679 PS 309 MATERIALS PIPING MATERIALS MISCELLANEOUS SUBCONTRACT CORE $1,791:00 300.00 $2,091,00 $ 525.00 SCAFFOLDhNG 75 HORSEPOWER BY-PASS PUMP WITH HOSES $ 725.00 3,699.00 $4,424.00 W. JACKSON & SONS CONSTRUCTION CO. 1888 Northwest 21 st b'treet, Pompano Beach 33069 · N. Broward (;505) 973-3060 / S. B~oward [305) 92[~0111 / Fax (305) 960-1679 WATER & WASTEWA'I-ER DIVISION AUTIIORIZATION FOR WORK, ISSUED 1'O TI I1~ OPEN END CONTRACTOR: · P/iOJE6'~iiScRIPiION l LOCATION: ' PUMP STATION 309 REPAIR P.O. # CONTRACT fl B-1 NOTE: EST DESCRIPTION CITY cos'r CREW TRUCK LSlTEMISTOBEDILLEDATCOST OFINVOICE ASPROVII)ED TOTAL WORK AUTIJoRIZED IIY: DATE: DATE JOLI COMPLETED: QTY FIN/,L CERTIFICATE OF LIABILI~ ,~ ZO}~*c~ 6'A,9T 096t;'S6 ' hT:TT eiae~-z.Z-Nn£ f~r F~=gency Instal!aclon and Repair of r~g~ t4~, pricing, con~tio~, and specifications fo= one (1) yea=. ~/~ ~,.~ /~ .~. ~, ~ ~ no= ~sh =o r~ew this con=ra~. I0/I0'~ 6£91096~S6 ~88~ N~S>~D~£ '~,~ 9[:I~ 000~ November 13, 1998 FEI #591384191 D W, 33069 Gentlemen: This is to confirm that the Board of County Commissioners at its Meeting he[don October'20 1~98 ander Agenda Iter~-Nq: 1._~8 accepted your Bid on the above-referenced so citation. ~A Bid tabaia~-of all Bids received is enclosed, with item(s) awarded to your firm underlined. The Con!~.. is in effect for ~e penod.' ]nnm' ' Novem - Order(s};wfJH~ ~I~.~H ~ .... , beg g November 6 I998 and ending Novem. ber 5 '1999 A copy cf',~is ~o~e with a copy ofvour Bid nclu ~^'-en~es.~ J ;L ~r[-- drag' ail terms and condi~ons, is being forwarded to all Using Thank you for your interest in doing business with Broward County. Sincerely, GLENN R. C~U,MMINGS, Director 'Purchasing ~Msion BY'Robert Smith ' '~ - - P. A. II Constr. Specialist GRC/afm cc: Anthony Hui, Cfc. Environ. Using Agency SUBMIT BID TO:: ' ' F~roward County Purchasing Division 115 S. Andrews Avenue, Room 212 Fort Lauderdale. Florida 33301-1801 BOARD OF COUNTY COMMISSIONERS BROWARD COUNTY, FLORIDA INVITATION FOR BID Bidder Acknowledgment -- GENERAL CONDITIONS -- THESE INSTRUCTIONS ARE STANDARD FOR AL/CONTRACTS FOR COMMOOITIES/SERVICES ISSUED BY THE BOARD OF COUNTY COMMISSIONERS. THE BOARD OF~COUNTY COMM SS ONERS MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCT ONE FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE iN THE SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BiD SHEETS. BY ACCEPTANCE OF A PURCHASE ORDER ~SHS~UED BY THE COUNTY, BIDDER AGREES THAT.THE PROVISIONS INCLUDED W THIN THIS NV TAT ON FOR BID ALL PREVAIL OVER ANY CONFLICTING PROVISION W THiN ANY STANDARD FORM CONTRACT OF TH E B DDER REGARDLESS OF ANY LANGUAGE IN BID[ ' TO THE CONTRARY. SEALED BIDS: This form must be executed and submitted with all bid sheets in a sealed envelope, {DO NOT INCLUDE MORE THAN ONE BID PER ENVELOPE~), The f,~ce of the envelope shall contain the above address, the date and the time Of bid open rig. and'bidLnun~ber, Bids net Submitted on attached bid forr~ may be rejected. All'bids ~re sUSjected to the ~onditions specified h~¢ein, l:hose which do not co~piy with these condio dons ere subject to rejection. 1. EXEC~T!O.N OF BID: Bid must contain an original sign~rs of an~[pd!~d~e[ authorized to bind tbe-bidder;~BM 'rn~st be typed d~'tdrlhted i~ ~k; ~i correctionsmadebybidd~'rt~his~id mu st aisc be [n~tisl[ed. The blddefs ne.i'he should ~ISO apish, ar on each pa~e Of.the bid e~eet if required. Bids Will n~ be accepted from firmsin errs, ars to the Bosr~ of County Commis- sionei'$ upon debt Or c~n[rect nor from e, defiler upon obl~ge[ions to ~he,Bosrd of County'Comrruss one,s ~B drier ce~fies by sfgnin~ the b~d'that no principals o~ficers olhis firm were frin~ipa s or~orporete other fir~ which may h ~'v;e ~een suspen~ed Or debs:fred f~or~ doing bus ness w;t~ Broward County within the* I~.St three year~i u~[ess ~o ~0ted i~the biddocument~; bldde~ 3. 4. BID OPENI IGt ~aJI be p~iblic on date ocstion and tit~e specified~ th~ i~-fC~l~is,thel~dder'srespdr~sibilltyto assure ~a ii~ id~i~ d~livered on dat~. loca.~ end time specifie~,q h~ :!~ci~m,~!ds,~hichforanyressoosre~otso deEveted{'' tr~ t~ei~or~ic~[~-e~Bic~fil~s~andan~§i~sa~:er- tionup~h:~ 0~ e&E~ta~atmns~eava~table~ormspec- amen~ ~ ~{~Ct lobe B~ openthg ~te indi~d~ O~y wH~en ~dde~ be b ~g. If upon my[ow, ~e~ err~. bseq~en[ cf~c~on on me pa~ ~Bm~ard ~n~, ~, ' '-~u~e~ ~ Page ~ , Form #103-28 (Rev. 1/~3i BIDS WILL BE OPENED 2 p.m. 9/1/98 BID TITLE EtIERGENCY REPAIR/INSTALLATION, WATER AND/OR SEWER LINES · BID NO. #P598113B1 PURCHASING AGENT NAME & TEL,' El=HONE NUMB JORDAN LONDON (954~57-6290 DELIVERY DATE, SEE SPE,CIAL CONDITIONS CASH DISCOU~T>~'ERME BID GUARANTY IS ATTACHED, WHEN REOUIREO, N THE AMOUNT OF ' $ 'REASON FOR NO BID FEDERAL F~MPLOYER LD. or SOCIAL SECURITY NUMBER 591384191 0 W. JACKSON & SONS '~IODER MAIUNG ADORES~CiTY/STATF_FZ~ 1888 NU 21 STREET POMPANO BEACH, FL 333069 as Principal, hereinafter a corporation duly organized as Sure~/herelna rte? called as Obligee, hereinait~ ourselves, our heks, execu' these presents. WHEREAs, the Prlnc~pa has submitted<a b~fO.r ozyrn.,~, -. ,~ume~s w~:h g~ and s~ffioent sure~ ~o~ the f~l :~.~L,~ ~ ~a~ ~ s~c,~ ~th~,btd~m~ ~nd ~ve s~c~ ~nd et ~nds r . . ~ ,,[;~ , ~ ~ the ~ . ~ ~ o~heWo&co~er~b ~d , * ~ 2~ ~ '~ y mfultforc~x eE~ y bd,~en~lob[ a Onsh~n and~;4 ~-~ ~ Sign~ and seal~ this ~ ~ (CO~INUED) [_T_EM_S_2A_T_i fP~_U_G H 37 R F::.<::JTO RING SURFAC. F.c; THE PURPOSE OF ~TEMS 24 - 37 IS TO PROVIDE A MEANS OF RESTORING SURFACES AFTER UTILITY EXCAVATIONS HAVE BEEN BACKFiLLED UNDER ANY ITEM OR AS A SEPARATE MEANS TO'DIRECTLY RESTORE SURFACES AFTER UTILITY EXCAVATION aY OTHER~ HAS BEEN COMPLETED.~ORAS OTHERWIS~ DIRECTED BY THE CONTRAcJ' ADMINISTRATOR. THE CONTRACTOR SHALL FURNISH ALL LAaOt~, PLANT, TOOLS, EQUIPMENT AMD MATERIAL REQUIRED TO PEOPERLY'RESTORE SUREACES AS DIRECTED BY THE CONTRAct ADMINISTRATOR. ALL PAVEMENT REBTORATIO~ SH~,LL BE MADE ACCORDING TO CITY, COUt~, DEP~RTMENT OF TP, ANSPORTATION SPECIFICATIONS, WHERE APPLICABLE. RESTORATION DF SOD SURFACE, TOP SO L AND PEA ROCK SURFACE SHALL BE MADE SO THAT ALL SURFACES APsE LEFT JH A~S GOOD A CONQFTION A~ FOUND, AS ~ETERMINED BY THE CONTRACT ADM{N[STRATOR TEMPORARY PATChiNG SHALL B E INSTALIiED ~AJ' [~OCAT[ONS DE~mNATED BY THE CONTRACT ADMINISTRATOR TO MAINTAIN SAFE TRAFFIC CONDITIONS. METHOD OF MFA~[JR,FMFNT THE NU~a~R o~F~Tb~ 0R SQUARE OR CUBIC YARDS, AS DIRECTED aY THE CONTRACT ADMINISTRATOR. TONS OR SQUARE OR CUBIC YARDS OF MATERIAL INSTALLED OR USED. LT_E~tS_I__T_E~ ELO_U~J~_Y_LAB_O~ 913990010000 DESCRIPTION & ITEM ESTIMATE COMMODITY CODE COST TOTAL N[IMRI=~ CSI I A tgtlTY {TYP~= ~1= I ARC}R) pl=l~ ~t~l I1~ PRI~,F 1. 450 HOURS FOREMAN $ 913990010010 2. 900 HOURS PiPE LAYER 913990010020 3. 1300 HOURS LABORER 913990010030 TOTAL BID AMOUNT, ITEMS 1-3 (INCLUSIVE) NAME OF BIDDER, NOTE TO PROSPECTIVE BIDDER: BE SURE TO HA VE THE INVITATION FOR BID. [BIDDER ACKNOWLEDGMENT (BLUE) FORM] SIGNED BY AN AUTHORIZED REPRESENTATIVE OF YOUR FIRM OR YOUR BID t'vtLL NOT BE CONSIDERED RESPONSIV~ WBB-P?0S 8/12/9 8 PAGE 15 OF 4'J (CONTINUED) EQUIPMENT ITEM ESTIMATE DES( 6. 40 HOURS BACKHOE LOADER 913990020030 7. 40 HOURS BULLDOZER cAT D:3 OR EQUAL, MIN~U~ 8. 90 HOURS DOUSLS D~UU COmPACtOR $ WACKER W 74 OR EQUAL $" ~' 9~ 3990020050 9, 90 HOURS WeRATORy' PLATe COMPACTOR $_ WACKE~ VPR 1740 OR EQUAL ' 913990020060 ~:OR EQUAL, MINIMUM MEANS THE ~ONT~CTO~ MAY USE A LARGER PIECE OF EQUIPMENT THAN UNIT SPECIFIEB, TO BE CHARGED AT COST PER HOUR OF UNIT SPECIFIED. 10. 8 HOURS VACUUM TR~C~ $. ,~. 913990020070 $_ 11. 8 HOURS TANKER TR~CK $ ~--. ¢~ ' 913990020080 $- 12. 8 HOURS GENERATO~ WITH MASS LIGHTING 913990020090 $ ' 13. 25 HOURS FLAT BED TRUCK UNDER 25,000 L~S. 91399002~ 00 N~E OF BIDDER NOTE TO PROSPEC~ BIDDy: BE S~ TO ~ ~ ~E IN~A T/ON FOR BID~ ~IDDER A C~O~EDG REP~SE~A T~ OF YOUR FIR ID ~ t ~ ~ ~ .... [~ (BLU~ FO~ SIGNED BY AN AUTHORED M OR YOUR B ............. ~='/uERED RESPONSe. WS~-PTOB 8/12~8 B/ILS.]:LEVI BID #P-5-98-113 -P~[- (CONTINUED) ' ITEM NI IMRI:::R E~CY INSTALLATION AND REPAIR SERVICE OR WATER AND si~WER -~Y_S_T.F,J~[~. DESCRIPTION & ESTIMATE COMMODITY CODE C511~NTIT~ ,/T~P1= C~F I AR~R) 14, 180HOURS 15. 450HOURS 16. 8 HOURS 17. 20 hOURS 18. 8HOURS 9, 70HOURS 10-YARD DUMP TRUCK 913990020110 20. 40HOLRS 21. 80hOURS 1/2TON PICKUP TRUCK UNDER 10 000 LES. GVW 91:3990020120 TELEVISION INSPECTION EQUIPMENT 913990020130 100 C.F.M.~R COMPRESSOR WITH HOSE AND HAMMER 913990020140 3"CENTRIFUGAL PUMP WITH 50-FOOTDISCHARGEHOSE 913990020150 3 DIAPH,RAGMPuMP WiTh 50-FOOT DISCHARGEHOSE 913990020160 4" HYDRAUL~PuMPWITH 400' DISCHA~GEHOSE 913990020170 6"HYDRAULIC~UMP WITH 400' DISCHARGEHOSE 913990020180 COST PF~ $ $ ~.O. $ TOTAL PRI~,F $ ~ /o~- $ ~0, 22. 8 HOURS 8" HYDRAULIC;PuMP WtTH 400' $. //1~- ~'~ $ /~7~ o ~' DISCHARGE H~SE 9139900201S0 23. 800 HOURS WELL POINT EQUIPMENT UP TO $ ,~'0, ~ $ 4~ 150 POI~3'S C(~MPLETE INCLUDING PUmP A~D,JE~'~'ING EQUIPMENT 913990~20200 TOTAL BID AMOUNT, ITEMS 4 THROUGH 23 (INCLUSIVE) NOTE TO PROSPECTIVE BIDDER: BE SURE TO HAVE THE/NV'FA T/ON FOR BID, ~[BIDDER ACKNOWLEDGMENT (BLUE) FORM'] SIGNED BY AN AUTHORIZED REPRESENTATIVE OF YOUR FIRM OR YOUR BID WILL NOT BE CONSIDERED RESPONSIVE. W$S-PTOB 8/12/98 PA~[ ~7 o; 41 (CONTINUED) RESTORATION 913990030000, 2z~. 50 CU YD. 25. 100SQYD. 26. 850 SQ YD. 27. 100SQ YD. 26. 100SQYD. 29, 100 SQ YD. 30. 100SQYD. 31. 1110 SQ YD. 32. 100CUYD, 33. 50 CU YD. TEMPORARY PATCH USING CO,LD'ASPHALTiC MIX 913990~&,Q0~ 0 -: l-INCH ASPHALTIC CONCRETE 9 ~ ~39~i3~020 1-1N~H ASPHALTIC CONCRETE 2-IN ~MASPMALT C CONCRETE W~H I~-~CN[LIMEROCK EASE 9~ 39900300~0 2-INCH ASPMALT C CONCRETE 9139900300~0 REPLACEMENT OF 4qNCH CONCRETE SIDEWALK 913990030060 REPLACEMENT OF 6qNCH CONCR~E SIDEWALK 913990030070 R~P~C~M~Nt OF SOD SURFACE 913990030080 REPLACEMENT OF TOP SOIL 913990030090 REPLACEMENT OF P~ ROCK SURFACE 913990030100 NOTE TO PROSPECTIVE BIDDER: ~NTA TI~ OF YOUR FIRM OR YOUR BID ~LL NOT BE CONSIDE~D RESP~N~V~ WSS-P70E 8/12/98 PAGE '~ 8 c.'¢ 41 BiD_S~EE~ (CONTINUED) ITEM ESTIMATE NIIMR~ (31 lA NTtTY 34. 50 cu YD. DESCRIPTION & COMMODITY CODE .FrYPF OF I ARCIF~} REPLACEMENT OF STABILIZER ROCK SURFACE 913990030110 35. 10 TON 38. 120 CU YD. ASPHALT SURFACE COURSE l-INCH THICK 913990030120 DP, AINAGE~ 3/4 ROCK 913990030130 37. 100 CU YD. C.~O~N~C~]~rE = 3,750 PSI 913990030i 40 TOTAL BID AMOUNT, ITEMS 24 - 37 (INCLUSIVE) UNIT $. D..~ ITEMS 1-3 4 - 23 24 - 37 iNDEMNIFICATION ~..~ 7 .~ 0 ~,. '~ GRAND TOTAL BID AMOUNT ITEMS 1 THRU 37 AMOUNT OF TOTAL BID s ?~zso. $/4.-~, ~' 3 ~. '~ $ 5 7¢ q &£ ' ~'~/".D'" ," ' TOTAL PI~I~F GRAND TOTAL BID AMOUNT - WRITTEN , INCLUDING INDEMNIFICATION; ~ME oF BIDDER / NO~ TO PROSPECTI~ BIDDER: BE SURE TO HA ~ ~E I~TA TION FOR BID~ [BIDD~AC~O~DGM~T (BLU~ ~ SIGNED BY AN AUT~ORi~D ~PRESE~A T~ OF YOUR FIRM OR YOUR BID ~LL NOT BE CONSIDERED RESPONSIVE. W$S,.PTOB 8/12~8 PA6; 19 o,= 41 BID #~-S-g (CONTINUED} -- IN ACCORDANCE WITH 9.5 OF "SPECIAL ~STRUCTION$ TO BIDDER" INDICATE IF ~ EXCEP?O~ T~ I~SURANcE REQUIREMENTS lS BEING REQUESTED. BE SPECIFIC AND STATE REASON: 1. IS . ~ . (CHECK THE APPLICABLE PRODUC~ '~SCRI~ION: 3. IS YOUR PRODUCT RECYC~BLE YES D USE? THE ABOVE IS NOTAPPLICABLE IF THERE 13 G~ A.P~O~L ~ERWCE INVOLVED ~TH NO PRODUCT INVOL VEMEN~ ~ YES O NO ACKNOWLEDGMENT IS HEREBY MADE OF THE FOLLOWING ADDENDA OR AMENDMENTS (iDENTiF[ED BY NUMBER} RECEIVED S[NCE )E.~ UANCE OF FEIN, PA YMENT$ CANNOT ~'E MADE TO YOUR FIRM. B_E_~URE TO HA VE THE INVlTA ]'ION FOR BiD, [BIDDER A CKNOWLEDGMEN"i~ (BLUE) FORM] SIGNED BY AN AUTHORIZED R__EPRESENTA TIVE OF YOUR FiRM OR YOUR BID WILL NOT BE CONSIDERED RESPONSIV=,.~. W$$-PTOB PA~E 20 oF 41 :- '- (CONTINUED) THISFORM u~IITED WITH BID FOR BID TO BE DEEMED RESPONSIVE ON OCTo8ER 1, 1990 HOUSE BILL 3183, KNOWN AS TH~ TRENCH 2g CFR.S 1926.650. AS FLORIDA'S OWN STA~AEDs. DARDS, CITA, ION THE ~IDDER, BY VIRTUE OF HIS SIGNATURE BELOW, AFF RMS THAT HE IS A ALL APP~ICAaLE TRENCH SAFETY STANDA~DS SUCH ASS~R~NC WARE OF THlS ~CT,.AND w L EMPLOYED BY THE CONT~CT~R AN~ ~,; '~,,~? ' ' E SHALL BE LEGAt, ....... L COMPLy WITH '"~ °u~QNTRACTOR. ~' =[~uING ON ALL PERSoNs ~HE BIDDER KS ALSo OBLIGATED TO IDENTIFy~ HIS ANTI0tPATED METHOD AND APPLICABLE TRENCH SAFETY STANDARDS. COST OF COMPLIANCE W ~H THE BIDDER ACKNOWLEDGES THAT INCLUDED IN THE V~IOUS TOTAL BD PRICE ARE COSTS F iTEMS AREA-DR - ' OR'COM~LV~NG - EMS OF THE PROP , ~OUT,OF , , ~TH THE F ~ OSAL AND 8EPA T~E RESP LORIDA T , IN THE . ~TE~y ~ ECT~ l BENCH S BE . · ' ~EYARE NOTTO TEMS INVOLVING AF~AO% THE CONSIDERED ; BE CO~FUSED TRENCHING A ~ SE ADDITtONAL WITH BID IT ,- ND WILL NOT WORK. EMS IN ~E SC~ ~ ..... BE PAID ~HE BIDDER FURTHER IDENTIFIED THE O¢STS AND METHoDs SUMMARIZED BELOW; , ,~uLm ~h PRICES, NOR ~CRIPTION UNIT QUANTITy UNIT ~TENDED ~io , ,j PRICE PRICE ' I _ /._oo. Ioo. S-P70B METHOD AUTHORIZER BID (3) (7) S.PTOB P.JoK. INSlrR~NCE, INC. 2500 NOI~TII POWllRLINE ROAJ~ POH~A2TO ~EACHFL 33069 Katie Jackson, Presiden~ W.JACKSON & SONS CONStRUCtION COM~ANY 1888 N.Wo 21 ST. POM~ANO~CHFL. 33069 THIS ~;r.~ HFICATE IS ISSUED AS A MATTER C ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE A CRUM & FORSTER COMPANY C FRONTIER INSB-RANCE CO. P;-R 553057&268 o6/3o/es 12/31 06/30/98 12/31/99 p~aTNe~q~xscum~ FSA1142 12/31/e? 1;/31/~? ,000 ,000 ,000 ,000 ~ it 000,000 12/31/98 ~.~oa~A?~ 10,000,000 12/3$/es 00O 000 000 BROWAIU) COUI~2Y PURCHASING 115 S. ANDREWS AVENGE ROOM 212 FT. LAUDERDA.T.,E FL 33301 ACTION: R SCREEN: INSU USERID: PI08 ' INSURANCE NO DESCRIPTION EXPIRE ....... DATE 01 GL ......... 7--~ ..... '~ ............. O2 AL 03 UMBRELLA 04WC 05 R/R PROTECT LIAB. 12 31 98 12 31 98 ORDER NUMBER= AMOUNT COMMENTS 2,000,000.00 P0~950612 1,000,000.00 06-*L009 I-IRZ~DE~CtIANGE= REQUF~C*F FOR REQUISITION Requested City Commission Meeting Dates [] July 18, 2000 [] August 1, 2000 [] August 15, 2000 [] September 6, 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to CRV Clerk's Office July 6, 2000 (5:00 p.m.) July 19. 2000 (5:00 p.m.) August 2, 2000 (5:00p.m.) August 16, 2000 (5;00p.m.) Requested City Comlrfission Meetin~ Dates [] September 19, 2000 [] October4. 2000 [] October 17. 2000 [] Novernl~r 8, 2000 IV-CONSENT AGENDA ITEM B.3 Date Final Form Must be Turned in ~o CiW Clerk's Office September 7, 2000 (5:00 p.m.) September 20, 2000 (5:00 p.m.) October 5, 2000,5:00 p.m.) October 18, 2000 (5:00 p.m.~ NATURE OF AGENDA ITEM []_ Administrative [] Development Hans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve change orders in the mount of $15,889.87 to Siga Incorporated. Bid g019- 2730-00/CJD bringing the total contract to $120~793.87. EXPLANATION: Procurement Services Division received a request from Leisure Services/Parks Division for change orders in the mount of $ 15.889.87 to Siga Incorporated (Purchase Order #001688). ~l~ese change orders are for the landscaping work on South Congress Avenue Medians S-11 through S-19. Procurement Services Division requests Commission's review, evaluation and approval. PROGRAM 12MPACT: The change orders will provide for field alterations in changing the type of landscape plantings, changing irrigation cunt~ollers from battery operated to electric, and temporary watering of plants since sleeves could not be located to install irrigation lines. FISCAL IMPACT: The South Congress Avenue landscaping of medians will be reimbursed fffiy (50) percent from Palm Beacla County. Funding for the change orders are as follows: Account Descri rich. Congress Avenue Landscape Landscaping AccountNumber 001-0000-247-02-13 105-3040-513-63-10 D~puty Director ofFinanci~l Serv' Bud~er Balance 87,940.00 $ 87,940.00 60,397.00 7.944.93 ~tyManagers S~gnamre Procurement Services Depamnenr Name City Attorney ~ Finance / Human Resources cc: lohn Wildner - Parks File S:~BULLETrN~ORMS~AGENDA ITEM REQUEST FO1LM.DOC LEISURE SERVICES DEPARTMENT MEMo NOVM NO. 00-gz TO: Bill Atkins, Assistant Finance Director ~ FROM: John Wildner, Parks Director, flj ~aff DATE: July 5, 2000 RE: ~.O; 001688 - Chang~e Orders to~Siga, Inc. As a follow-up to our conversations and earlier e-mail messages, the following is a summary of change orders requested to S/ga; Inc purchase order for landscaping work on South Congress Avenue Medians S-Il through S-19. Items Group 1: Previously processed changed order from Ixora to Crown of Thorns Additional cost per above plants Additional soil (above original tab sheet est/mate) Additional mulch (above original tab sheet estimate) Subtotal Cost $ 1,331.00 643.72 1,756,65 1,160.00 4,891.37 Group 2: Change irrigation controllers from battery operated to electric (2 stainless steel pedestals & concrete slabs) (Additional valves for above system) Subtotal 3,392.50 2,812.00 6,204.50 Group 3: Delays caused by not finding irrigation sleeves shown on county plans: (19 days hand watering) 4,294.00 (Additional herbicide required by the delay) 500.00 Subtotal 4,794.00 Total Change Orders 15,889.87 Group 1: Change orders were field alterations and clarification of tab sheet estimates. Group 2: Battery operated controllers have proven ineffective and unreliable. Change orders requested represent efforts to upgrade our system of irrigation control. Group 3: WhEn Congress Avenue was widened aborn 10 years ago we asked them to install sleeves for furore imgation lines. We were not able to find these irrigation lines, in spite of as-built plans showing that they had been installed. The Parks Dimsion recommends the above listed change orders and requests that an agenda item be prepared requesting City Commission approval. JW/bl 2 ~Rettuested City cormmssion Meeting Dates [] July 18. 2000 [] August 1. 2000 [] August 15, 2000 [] September 6, 2000 CITY OF BOYNTON BEACH "AGENDA ITEM REQUEST FORM Date Final Forr~ Must be Tm'ned m m City Clerk's Office July 6, 2000 (5:00 p.m.) July 19. 2000 (5:00 p.m.) August 2, 2000 (5:00 p.m.) August I6, 2000 (5:00 p.m.) Requested City Conanission Meetine Dates [] September 19, 2000 [] October 4, 2000 [] October 17, 2000 [] November 8, 2000 IV-CONSENT AGENDA ITEM B.4 Date Final Form Must be Turned in to City Clerk's Office Septeraber 7, 2000 (5:00 p.m.) September 20, 2000 C5:00 p.mq October 5, 2000 (5:00 p.rm) October 18, 2000 (5:00 p.m.) NATURE OF AGENDA I-ri'EM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve Change Orders Nos, 1-3 in the amount of $20,000.00 for Tandem Staffing, Bid #076-2510-00/SP, making the total estimated expenditures of $30,000.00 for purchase order #000227. EXPLANATION: Procurement Services Division received a request from Public Works/Solid Waste Division for change orders in the amom~t of $20,000.00 to Tandem Staffing (Purchase Order g000227). The change orders will make the total purchase order to Tandem Staff'mg for $30,000.00; The additional amount will allow Solid Waste Division to implement the final phase of the cart program by utilizing temporary labor. PROGRAM IMPACT: Temporaxy labor provided by Tandem Staffing will allow the Solid Waste Division to implement the final phase of the cart program. EISCAL IMPACT: Funding has been provided by a budget txansfer from the Solid Waste Division contingency funds. Allocation is provided as follows: Account Descri tion Account Number Budder Balance Other Contractual Services 431-2515~53449-17 $ 54,735.00 $ 31,058.03 ALTERNATIVES: To identify other sources of providing temporary labor assistance for implementing the final phase of the cart program. Deputy Director of Financial Services Procurement Services Department Name cc: Chris Roberts- Public Works Larry Quinn - Solid Waste File City Manager's Signature City Attomey/ Finance / Human Resources SSBULLET1N~ORMS~AGENDA ITEM REQUEST FORM.DOC TO: VIA: FROM: DATE: PUBLIC WORKS DEPARTMENT Memorandum No. 00-086 Bill Atkins, Deputy Finance Director Christine Roberts, Interim Public Works Direetor~ L~any Quinn, Solid Manager (2~ ~lr[ ~ June 14, 2000 RECEI D JUN 1)I 2000 SUBJECT: Tandem Staffing PO#000227 Chart- ge Order Request We need to request that our blanket purchase order to Tandem Staffing for temporary labor based on the City's Bid #076-2510-99/SP be increased as follows. SOURCE: 431-2515-534-49.17 Budgeted Amount $24,735 Requested Budget Transfer $30,000* Adjusted Budget Amount $54,735 USE: Contractual Temporary Services Original Request: $10,000 Change Orde~ #1: (~)2,000 Change Order #2: 5,000 Adjusted Total: $13,000 Requested C O #3 $17,000 Requested Adjusted Total: $30,000 *Copy of the Budget Transfer Request being processed is attached. In order to implement the final phase of the cart program it is necessary to have personnel on staff to deliver informational door hangers, assemble n~ew .carts, deliver the new carts, and make any cart change-outs that our customers request. Whereas, this is a project that requires labor, but only on a one-time basis it is most feasible to use temporary labor. Please call Paula or myself if you have any questions regarding this change order request. D PL/LQ/pl Attactmaent Copy: Dale Sugerman, Assistant City Manager BUDGET TRANSFER REQUEST Page 1 of 1 To: Finance Department From: Public Works/SOLID WASTE Date: 06/14/00 * Budget Data Only *.Expend as of: Adjustment Expenditures Present Increase Adjusted & Unencumbered Account Number Description Budget (Decrease) Budget Encumbrances Balance 431-2515-534-49.17 Other Contractural Services 24,735 30,000 54,735 23,677 31,05~ 431-2515-534-99.01 3ontingency 37,154 -30,000 7,154 0 7,154 * Use Whole Dollars Only TOTALS 61,889 0 61,889 23,677 38,212 Justification of Transfer: Additional funding needed to cover the expenses involved in the last phase of cart mp!entation which includes temporary labor, delivery truck rental, and door hangers. Approvals: Depa rtme n, Head 2~,~'~~ ~-'-J~-'--z~,' Finance Department City Manager Budget Office Use Only Document # Mthl Mth 7 Mth 2 Mth 8 Mth 3 Mth 9 __ Mth 4 Mth 10 Mth 5 Mth 11 Mth 6 Mth 12 __ Posted By: ZV-CONSENT AGENDA TI'EM B.5 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Requested City Commission . Date Final Form Must be Turned Meetin~ Dates in to Ciw Clerk's Office [] July 18, 2000 [] August l, 2000 [] August 15,2000 [] September 6, 2000 July 6, 2000 (5:00p.m.j July 19,2000 (5:00p.m.) August 2. 2000 (5:00 p.m ~ August 16, 2000 (5:00 p.m.) Requested CiW Commission Meetine Dates [] September 19, 2000 [] October4. 2000 [] October i7, 2000 [] November 8. 2000 Date Final Form Must be Turned ~n m Cit~ Clerk's Office September 7, 2000 (5:00 p.m.) September 20, 2000 [5:00 p.m.) October 5. 2000 {5:00 p.m.) October 18, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Developmem Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion ro approve the "piggy-back" of Palm Beach County Bid #00052 to Wynn & Sons Environmenm[ Construction Inc. for Annual Pathway and Minor Construction with estimated expenditures of $ 30,000.00. EXPLANATION: Procurement Services Division received a request from Utilities DepartmenffStormwater Division to "piggy-back' the Palm Beach County bid with Wynn & Sons Environmental Construction Inc. for installation (as needed) of approximately 1600 feet of concrete curbing and appurreuances to channel rainfall surface runoff to decrease roadway flooding. Procurement Services requests Commission's reviews evaluation, and approval. PROGRAM ILM~ACT: The installation of concrete curbing amd appurtenances to channel rainfall will reduce the flooding of roadways. FISCAL IMPACT: Funds are allocated in the FY1999/2000 budget for Stormwater ~mprovemeats as follows: Account Descn~tien Storm Drains Reparrs Storm Drains Account N~mnber. Budeet Balance 401-2824-536-46-44 $ 30,000.00 $ 21,045.00 401-2824-536-63-13 90,000.00 $ 38,968.27 ALTERNATIVES: Seek other sources for work or prepare the specifications for a bid package. This would not be practical since compeffiive pricing offered in the palm Beach County l~id~2~ on large volume usage. Deputy Dkector of Financial Services ' Cit~ M-anag~r's Signature Procurement Services Department Name City Attorney / Finance / Human Resources cc: John Guithy - Utilities Director S :q3ULLETIN~FO RM S~AGENDA ITEM REQUEST FOR/VI.DOC FROM: · MEMORANDUM UTILITIES # 00144 TO: Bnl Atkins Procurement~Secvices, Director of Ut~ties '~ DATE ]June 29, 2000 SUBJECT: Piggy-back Pal~ Beach County Bid fit00052 for AnnUal Pathway and Minor Construction Agenda Item H/STORY: The Utility ConStruction / Stormwater Division has been involved in the redevelopment and conatmction' ofth~ City,s stormwater system for some time now. We estimate this year that the St6~a!er Division will need to install approximately 1600 feet of concrete curbing and appUrtenai~ce~t0 channel rainfall surface runoff to decrease roadway flooding We i~9~d~t~ have outside contractors furnish and install these concrete channeling dexaees. RECOMMENII~TION: , This year Wynff:~:S°ns E¢~ronmental Cons,,truction Inc. has been awarded the Palm Beach Coun[~ bi~:for ~'A/i~hal PathWay& Minoi-Construction'' (Bid ~00052). They have offered to extendthose prices to the City for the term of the contract ( see attached letter). We estimate that ~e Stormwater Division will spend approximately $30,000.00 in Stormwater impr?vements using this contractor. Funds are available in the Stormwater aCCount # 40~g4z536~46~44 ~md'# 401-2824-536-6343. We will pedodicallly be' contracting W, YJm & Sons Environmental Construction Inc. to install such channeling devices as We are reque~ngapproval from the City Commission to utilize the Palm Beach County bid g00052~:~nual Pathway & Minor ConstructiOn" for the term of the contract. If additional irffommtion is needed, please contact Mark Law, at 742-6403 or Jim Hart, at 742-6422. · ~ Attachments cc. Mark Law Jim Hart Barb Conhoy REQUEST FOR REQUISITION () () WYNN & SONS Phone 561-686~6077 Fax 561-686-2433' , INC. # 28 EXCAVATION i QTY RATE 36 5,00 38 't50.00 TOTAL 180.00 5,400,00 ...... REQUEST FOR REQUISITION DATE: l;Xgeneral-use~:nms~requisition.doc WYNN & SONS ENVIRONMENTAL CONS'F~UCTION IN~ 8455 15t Lane South *'~ ~ ,'? ' ~ '"~' West_P~lm ~]each, FL 33411 Phone 561.686.6077 Fax 561-686-2433 HART JQTY PATE TOTAl 2~,00 1,242.00 15000 8,800.00 TOTAL $7,90200 WYNN & SONS_ENVIRO..N. MEN~_,..AL CONSTRUCTION, INC. i~t Pa]~ Beach, FL 33411 5~..=1.6e6-6077 Fax 5~-~8~-2433 JANUARY 3, 2000 TO: ALL MUNICIPALITIES RE: PALM BEACH COUNTY/DEPT. OF ENGINEERING THIS NOTICE IS TO ADVISE, DUT TO PUBLIC BID. (SEE.4 TTA CHED) OF THE ALL MUNICIPALITIES ORDINARILY SPEND BLrT NOT STORM WATER TRAFFIC SEPARATORS, ETC. CGC # 0535O5. THE UNIT PRICES ARE ALREA?~ ESTABLISItED AS YOU WILL SEE ON THE. ~LLOWING pAGES. C~L WYNN & SONS ENVIRONMENTAl, CONSTRUCTION; INC. ~ 561-686-6077 FOR A FREE ESTIMATE ON YOUR NEXT PROJ-~CT. THANK YOU, DANIEL P. W4/~ ~ VICE-PRESIDENT C~mml~o~e~ Coun~ &dJ~q Ifi{l~ra~o,f DATE; FROM: RE.' PAI.,M BEACH COUNTY ENGINEERING &PUBLIC WORKS DEPARTNI'ENT August I ?, .1C)99 Wynn & Sons Environmental Const. Beach Doug Engineering MS:jdp Attachments pc. George T. Webb. PIL, Coumy Engineer 33411 DATE SUBMITTED; : IONERS OF ~ ~ ~; t~at of the ! . { · .,IIIIO~GVT ~E; At, INUAL-PATHWAY ANO MINOR CONSTRUCTION C~CT PR~E~ N~MBER: ~ UNIT P~ ' I~I~h/~I'NA#E~ ~..M~UAL_PATHWAY AND MINOR CONS'I~UCTION CONTRACT ! ~4 Item I3,'.1. 5 Itmln 134- a~ g~aa thee ~°vered u~e~ b'~e J~ck & ~<x'e item. Al ANNU~I. PAth'WAY CONSTRUCTZON CONTRACT STATE LICENSE COU~TYL~C£~S~ LiCENS~ TYPE: STATE OF FLOR;DA ) COUNTY OF PALM BEACH) This Contract, made thio R99 19 9D day o~ BEACH COUNTY, a Political Subdivision of ~he State of Florida. (hereinafter called the County), and Wvn2 & Sons Envirohmental construction. In~. of ~ heirs, successors, executors, rators and a~signs, (hereinafter ~alled the contractor): WITNESSETH= The Contractor agrees with~the County~ for th~ consideration herein mentioned at his, its or the~= own expense to do all the work and furnish al! necessarY:'labor, materials, eqUipment, mach~ner~i, tOOlS, apparatus, services, state workmen~s compensation and unemployment compensation =axes incurred inthe performance of the contract, for ~he: sp~ ~fied in task orders which may be issued by under ~ection #23 and the other terms of the Contract Documents. The County is not required to issue any task orders hereunder. The m~ximum value of orde=s~lssued under th~ Contract shall not, in any case, exceed ONE MILLION, THREE HUNDRED FIFTY-EIGhT THOUSAND DOLLARS ($~,358,00~) (except as may be increased according ~o Section ~40 of the Contract Specifications). The Contract Documents relative hereto are made a part of this agreement as completely as if set forth herein to the satisfaction of the County or its duly authorized representative. C-1 The Cem~ractor further m~ntioned-to commence equlpmen~ agrees for the work with of and agreed that the time limit and specified. It 1rS* understood work is for ~or time limit has ~xpired, the of )e ded:u¢~e~-from: notl aS~a p n~ty/ bu't as folr suDer~isi~. The Contracto~shali ta~e into sccount all which:has to~b~ done byot~er wha~tsoever, ~n~ Shall not Dlead his ~ant o£ ekcuse for d~]a¥ in his nom-pe~ forman(:e. wcrk any cause ~ge of such or for.its C-2 IN WITNESS WMEREOF. the pa=ties have caused ~his Contract to be executed and sealed the day and year first written above. ATTEST: DOROTHY H. WILKEN CLERK OF CIRCUIT COURT BoardofCoun~Commi$$iofle~ R99 1959D PALM B£ACN COUNTY, a Political Subdivision of the State of Florida CHAIR, BOARD OF COUNTY COM/4I SS IONERS SECRETARY OR ASS'T. SECRETARY BY: CONT~CTOR Wvnn & Sons ~nvironmental Const.. Inc. (~EAL) C-3 Requested City Commission Meetin~ Dams [] July 18, 2000 [] August 1.2000 [] August 15,2000 [] September 6, 2000 IV-CONSENT AGENDA ITEM B.6 CITY OF BOYNTON BEACI AGENDA ITEM REQUEST FO avt Date Final Form Must be Turned in m CiW Clerk's Office July 6,2000 (5:00 p.m.) July 19,2000 (5:00 p.rmj August 2, 2000 (5:00 p.m.) August 16, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] September 19, 2000 [] October 4, 2000 [] October 17, 2000 [] November 8, 2000 Date Final Form Must be Turned in to City Clerk's Office September 7, 2000 (5:00 p.m.) September 20, 2000 (5:00 p.m.) October 5, 2000 (5:00 p.m.) October 18, 2000 (5:00 p-mO NATURE OF AGENDA ITEM [] Adm/nistrative [] Development Plans [] Consent Agenda [] New Business [] Public Heating [] Legal [] Bids [] Unfinished Business [] Aunouncemem [] Presentation RECOMMENDATION: Motion to approve the "piggy-back" of Palm Beach County Bid #99052 for Annual Roadway Landscaping to Vila and Son Landscaping Corporation with estimated expenditures of $ 51,629.75. EXPLANATION: Procurement Services Division received a request from Utilities Department/Utilities Wastewamr Division to "piggY-back" the Palm Beach County bid to Vila and Son Landscaping Corporation for the Master Lift Stations Beautification Project. The lift station sites scheduled for landscaping include: Lift Station #309 ISeacrest and NW 19t~ Avenue); Lift Station #316 (Golf Road and Military Trail); and Lift Station #317 (Boynton Beach Blvd. West of Congress Avenue). Procurement Services requests Commission's review, evaluation, and approval. PROGRAM IMI~ACT: The landscaping of these lift station sites will enhance the appearance and conform to the ongoing program to make Boynton Beach a World Class City. FISCAL I1VIPACT: Funding for these projects was approved in the FY 1999/2000 as follows: Account Descri tion Account Number Budget Landscap/ng 401-2816-536-63-10 $100,000.00 ALTERNATIVES: To retain the current appearance at the lift station sites. Deputy D/rector of Financial Services Balance $76,833.00 Procur~nent Services Department Name cc: John Guidry- Utilities Director File City Atton~ey / Finance / Human Resources S:~BULLETINkFORMS AGENDA I'IEM REQUEST FORM.DOC July 2.7, 1995 uth Mihtary Trait, SUite 200' . :st ~r~ ~eac~. FC 3~4~S _ ~ ~ ¥ila and Son ~P~g ~' . 2~51 S.W. 216 S~C 55O Miaai, FL 33170 LIMITED CERTIFICATION for thc following scrvic~: 0781 - Lands/aping (Fertilizing, Planting, Etc.) Expiration date: July ~z?, 2001 We ~ ~ you ~ tl~ Palm Beach County Oi]i~ of Minority/Women ~ has rene~t your col~ficatiun as an MBE for thr~ (3) years from, - Your fi~n will be subject to tl~ provisions of the palm B~acn 9327 ancl tho Palm Beach County M/WBE Orclinunc~ 93- , p~tm Bcat/x Count70r~'mnc~ 95-5. counted toward goal All Palm Beach CoUnty certified minority vendors will be achinveme~t. How~ er,! your average gross, earnings, over renderingthe paSt threeyourYearsfirm exceed Palm Beach County's Mf~,E_s~..~ ranking of responsive ineligiblefortpre, fe. rentiat .programs_s~c.n_:_as~l'~ePr~' -' bidders and point allocatmn'mr prmesa,,,- · · fim~s. Ii' yun will b~ incinclcd in thc Palm B~ch County D~rcctory or ccmficd M/WBE :-'- to liavc .,our firm's listin§ chang~ plcnsc cunmct our officc ut (56 I) 233-1550. Your compnny's cc~tificatiun is subjcct to pcriodic rcvtmv to vcrif~' your continucCl RECEJvEB JUL 3 'p.~tricia M, Wilhclm M/WBE Specialist STATE OF FLORIDA ) ) SS COUNTY OF PAL~' aEACH) PRIMARY .CONTRACT A.D. 19~.~ by and between PALM BEACH of MIAMI. FLORIDA ~ . . '-'- ,~and(bis) f~r th~ labor,~ rnater~als, by,the Count~.und~r ~ifications) C-1 · NAME: COUNTY'8 ANNUAl- ROADWAY LANDSCAPING CONTRACT · NUMBER: 99052 lING DATE: OCTOBER'/, 1991~ wrX& Bo. U~NDSC~"Q CO.P. B-2A CT NUMBER: VILA & SON LANDSCAPINO CORP. ENINO DATE: OCT(,. ,~ 7, t995 BID ITEM QU~ITI'IY UNITS UNIT P~E TOT~I AUREL OAK (QUERCUS LAURiFOLIA) 2.5" CAL., 14' CA X 4.5' 8PR., 6' G.T., 2~ DIA. ~c,~uALL B&B '. 1~6 EACH t.A ~C.T. 38' DIA. ROOT .BALL B&S 1" ~ C.T., nOO're L , ~IADAOASCAR OLIVE (NOR~HIA EMAROINATA) $.~ CAL., 6' OA X 21" SPR., 3~ ~._1'.,_t 6'_ D~? _07___?~...B&.B. `10 EACH ~200.00 * U CAROL,E,OROR"IA"A ,,NATA ,.5 CAL., .. OLEANDER (NERIUM OLEANDE _I~?TAND~RD, 2.0` ?}.L., 10' OA.-X ~..~' ~P14:, ~u ~ Ij ;~_~: ~ ~/~L B&B 50 EACH $1(~.~ OLEANDER iHENlUM OLEANDER) STAND~RD, 2.~ CAL., 1~ CA X 4.0" 8PR., E,r G.T., zr uu~ Kcx~ ._?O_ .... ~. ORANGE JASMINE (MURR~A~PANrCULAT^i. i ANDARD, O.Tr CAL~,6"OA X 1.8,,. spn., 2.0, C,T., t4- DIA,_R_O?_T. BAL'.' p.~.*.*.=_ 15 EACH~ ~,nm ORANGE JA~-%%'-" {MURRAY~PANICULATA) 8TANL,V~4Ut 1.0` CAL;t'5, CA X-2/I 8PR.; 5.6` C:T.. 16" DIA. K~,~ ttiALL B&B 15 . EACH ORCHID TREE (BAU; ;||';; '~, BLAKEANA) 2.5'* CAL. `14' OA X-4.6` SPR~'6' C.T;~ 26" DIA.'ROOTBALL BSB 3 EACH ~.~mt· ..... r~ .............. $750~00 pl~l:dN I~LUM ;COCCOLOBA DIVERSlFOLI~*) 2 0` CAL., `10' OA X 3.6` SPR., 4' C,T,, 24" DIA. RLr. J~[~ALL MB `15 ~CH ~ ~250.00 , ~,3,750.00 PIGEON PLUM iCC._=._-OLp~A OlVER$1FOLI~)-2,5'* ~L.~ '12'-OA X 4;O'$PR.~ 6` C. ~ ,~ .:~ DIA. R~J~M.L B&B '15 EACH ~'mnm PITCH APPLE (CLUSIA ROSEA) 0,75" CAL., 6' OA X 2.0' SPR., 2,0' C.T., 14" DIA, ROOTBALL B&E ,'15 EA, CH PITCH APPt. E (CLUSIA ROSEA) '1.0" CAL. 8' OA X 2.6` SPR. 3,0' C,T.~ 10` DIA. R~mM.L B&B '15 EACH F~)NGAM { PON$.".?~i~, PINNATA) 2.5" CAL. 14' OA X ~l.5' SPR., 0' C.T;~ 2S~DIA. ROOTBALL B&E '10 EACH }225,00 $2.~M nn NGAM (PONGAMIA P]HHATA) 3.0` CAL. 16' OA X 5;0"SPR:, 6` C.T. 32' DIA. R~.~ALL B&B ., ~3NGA PON ~A.~|~'*~,%~',~TA)3.S"CAL~lB'OAXS-5,8PR. E.5,C,T-~36"DIA'ROOYEd~LLB&B ~ '10 =::~u ~ ,~/~75.00 750,00 REDBAY ~p~.R~F.A BORBONiA) 2.0,, CAL, `12, O/,~, X 4.0' SpR.~ 5.0, C.T.~ 24# IDiA. ROOTBALL B&B '15 EACH ~50.00 ~E_ _n~,y i~,t:~=~.A B~OOHIA) 3.0` CAL., Ir CA X 5.5, SPR., 5.6` C..T~, 36" DIA, ROOTBALL E&e ,-.~---. -.FJ~_ ~_ ~ROYAL PALM (ROYSTONEA ELATA) IT CAL. MIN., 16' O.W., C:;:~,[ CANOPY, lB&B, lr w, Ir D) ,~ ~H ~,~ ROYAL'PALM i~Tbiui~EA ELATA) 17" CAL. MIN., 12' 6.W., DEHSE C/~IOP¥, lB&B, IO' W, 16" ID) F~CH ST~:~ ........... ~7.~O,0Q. · ~ EACH ~1~.m ~,7~.m SILVER BU~OHW(~OD (CONOCARPUS ERECTUS SERICEUS) 2.O' CAL., 1~0' CA X 3.5 SPR., 4' C.T', 24" DIA' ROOTBALL B&B SILVER BUttONWOOD (CONOCARPUS ERECTUS SENiCEUS) 2.~ CAL., 1 ?, CA X 4.O SPR., 6' C.T., 2r DIA. ROOTBALL B&B . 60 ~ ~245.m $'12.~_~ SILVER BUTTOI~ (CONOCARPU8 ERECTUS SERICEUS) ~.0` CAL., 14 OAXS.0 SPR., r C.T.~ 32' DI~ Kcs, [~LL, B&B ---~50 .,.-.,---Ta~C:~H SIMP, - i~'S STOPPER {MYRCiAHTHES FRASRANS) 1.O" CAL, 6` CA X 14" SPR., 2.0' ¢.T., 1~" DIA. ROOTBALL B&S 5 EACH ~ 150.00 $760.00 i,: . [SI . ~ P-3A ~' NAME: COUNTY'8 ANNUAL ROADWAY LANDSCAPING CONTRACT iT NUMBER: 99062 i~llNO DATE: OCTOBER T, 1 gga . VILA & 8ON LANDSCAPING CORP. ' BID ITEM QUANTI.~Y U.M_!T~ UNIT PRIC:I TOTAL ~.Sl~ PINE (PINUS ELLIOTTI) 1.25# CAL.t 8' DA X 20' SPR., 2' C.T.t 7 GAL. CONTAINER 10 EACH ~150.OD ~f ,rn't nn ~.SH PINE (PINUS ELLIOT'TI) 1 5" CAL ~ I(Y DA X 2.(Y SPR.~ 3' C.T.~ 15 GAL. COi~TAINER 10 EACH ~200.00 ~? nnn nn i ~H PINE (PINUS ELUOTrl) 2:0' CAL, 12' OA X 3.0' SPR., 4' C.T., 15 GAL CONiAINER _~.0~ _ .F~..~.H.. " 1.0" CAL.~ ' '" ~ANISH u/vr'l..r.R (EUGEHIA FuF- I~UA) 6' OA X 14" SPR., 2.0' C.T., 16" DIA. ROOTBALL B&B 5 EACH t,t~,n.nh $750;00 ~ANISHuiv~r'I:R {EUG'ENIAFu~:IluA) l'5"CAL'~8'OAX22"SPR',3'0'CT,20'DIA'~O~iF~J-LB&B ' :-- EACH.- .~l~.nn. iIATCH PALM. ~HRINAX ,RADIATA) 3" CAL. MIN*t 14' OA~ DF"N,~i~- CANOPY, (B&B 0' W, 12" D) t0 EACH .4r~ r~n ~ 4,mn0n ~IATcH PALM (THRINAX RADIATA) 3"CAL. MIN.~ 16' OA, DENSE CANOPY, (B&B t0' W, ~0' D) 10 EACH IIATCH PALM (THRINAX RADIATA) 3" CAL MIN., 16. OA, DENSE CANOpy, (B&B 10' W, 10' iD!) 10 EACH 750.00 iASHINGTON PALM (WASH NGTONIA ROBUSTAt 17" CALM N '14' OA DENSE r.~r'mv ;l~tl~ ~ l~"nt A~HINGTON PALM ~NASHINGTONIA ROBUSTA) tT" CAL MIN.. J6' OA, DENSE ~ ;B&B" 10~ 13"~n S EACH. ,IS0.0~ ~'1~'~ ASHI.N?T~ON PALM (VVA~'IING1ONIA ROBUSTA) 17" CAI.. MIN.; 16' 0A; DENSE CANOPY: ~B&, IO"W lro~ - · s ~:'~"~ ' uN PALM (WA~HINGTONIA ROBUSTA) 17" CAL' MIN*, 26. OA~ DENSE CANOPf, (B&B; 1(Y~N;18'D) S- EACH ~._n~_~ il:F, nn r~ AX MYRll. E ( MYR~CA ~RA) 1.25' CAI.., I~ OA X 2.0' SPR., ~ C.T.~ ? GAL~ CONWNER ~0~ ~ ',.~C~ -A'*-- -M-Y-R-T-L* -E ( MYRI -C -A- ~!~'RA) 2'0. CAL*, 10' DA X 3'5' SFR*, 4 C*T., 1S GAL CONTNNER -10 EACH i s:~nn m~ , ~;2,g00.00 P~ MYI~IUE ( MYRICA CC;~'~RA) Z~ CAL.* 1~ OA X 4.0' 8FR.~ ~ C.T., 25 GAL CONTNNER .. 10~ EAGH~ HITE?~O~P~R(EUGENIAAXClLLARIS)I.0'CAL 6.OAXi4-SPR 2[~CT.,10'DI~RO~ALLB&B ' 5 EACFI HITEu uPPcR(EUGE!NI~AXCLLARS) I.~CAL.,6'OAX22"SPR,S.~C.T.,20'DIA. ROOTBALLB&B : 5 EACH ?~m ~1,000.00 !HITE ~i~'Fg~ (EUGENIA AXCILLARIS) 2'b' CAL', 1~ OA X 34" SPR-, 4.6. C.T.~ 28~ OL~ Rwl uALL 6&B5 EACH ~250.00 /ININ PALM (VEITCHIA WININ)8"_CAL MIN.~ 12' OA, DENSE ~NOPY, (9&B r W~ 1~ D) ' 15 EACH ~275.00 ~4,$25.00 I~'ININ PALM (VEITCNIAWININ) II0.CAL. MIN., 16.OA, DENSE CANOPY (B&Br~/ f~D) 15 EACH ~50.00 ~,~00 ELLOWTABEBUIA (TABEBUIACARA SA) $.~CAL~ I~OAXSOSPR., 6'C.T.,3~DL~ ROO~BALLO&B 30 E~H ~:]0.00 IREBUSH (HAMEUA PATENS} STANDARD ~ OA X 3' SpR, DENSE FOUAGE, 16 GAL CONTA NER , 3 EACH )AURu.u PALM (ACOE/RI~IAPHE WRIGHTII) S' OA X 4' SPR, MIN. S MAIN TRUNKS, DENSE CANOPy, (9&B, ~ TN, ~2" D} 25 · EACH- ~200,00~ ,~.~,~ln 00 AU~uiiu PALM (ACOELRRHAPHEWRIGHTII) IZOAXS'SPR, M N ? MAINTRUNKS n~M~g CANOPY (o&s, rw, 12~D) 25 EACH $300:1~0 $?,~nm. URPLEGOLDEN DETNDROPJDURANTAREPENSPURPLE)STANDARD 5'OAXS'SPR, DENSE FOLIAGE 15 GAL CONTAINER 3 EACH $125.00 $3?5.00 ~INTING OF THREE (3) VcK I I~LE 8TAKE SYSTEM (AS SPECIFIED) 5(X) ~ACN ~10.~0 UNTING OF FOUR (4) VERTICLE STAKE SYSTEM (AS SPECIFIED) 1600 EACH $10~0 $1a ~n MNTING OF FOUR (4) BRACE SYSTEM (AS SPECIFIED) . ..... ?00 ~CH ~10.00 $618,945;00 Iotes: Trunk caliper (diameter) Is measured § inches from the 9round on trees up to ond Including 4 inches In caliper, and f2 Inches above tho ground for larger trees. The i:allper (diameter) of a palm trunk Is taken at the widest portion, measured bebveen 1 foot and 3 feet Imm the soil line. All B&B to be natural burlap; not synthetic fabric, as par sp~ flcat OhS IOTE~, ARE CONT,' '~D ON THE NEXT PAGE / . TO: FROM: DATE: SUBJECT: MEMORANDUM Utilities #00-119 KECE JUN 21 2000 PURCHAS(~ DEPL Bill Atkins, Procurement~ervices John A. Guidt?,D Utilities Director June 13. 2000 Agenda Item x Piggy-Back Palm Beach County Contract - Project #99052 In the 1999/00 budgetlthe Utilities Wastewater Division received approval for a Master Lift Station Beaufifica~tiohcapiml Project. ThiS-project consists of landscaping and irrigation work around th~ perimeters of the lift station sites to enhance the appearance and conform to ~e,o~gc~g prggram tO make B0Ynton Beach a World Class City. This beautification prog~ x/511 be performed at the following sites: · Lift Station 316 - Comer of Golf Road and Military Trail · Lift Station 317 ~ Boyntou Beach Blvd. West.of Congress Avenue · Li~ Station 309 -,.Come~io£ N. Seacrest Blvd. And NW 19t~ Avenue · Lift Station 309 - Va~ant: Lot West of Lift S~gtion 309 An annual contract with P~¢a~ Colmty has been ~w, arded to Vila & Sons from Miami, FLi Vila & Sons ~ ~u~t~edithe City of B0yhton: Beach a price of $51,629.75 to do this work for alt tl~ above;k/~ati~s. Attached is a breakdown of each of the sites outlining landscaping,, irrigati~E, ~hqtos.pnor to completmn, and cost. Funding for s project is available in ~cdo~t~ ~-~8 J 6-536-63~10. Please place this request forjp~0s%l on the next commission meeting for Commission approval. If additi~rml infor~,at~ is needed, please contact Mark Law at ext. 6403 or Tony Lombardi at ex~. 6421! /gb Attachments Xc: Mark Law Tony Lombardi Jim Harmon Barb Conboy File REQUEST FOR m~Qtr~smoN H.T.E. ENTRy DATE: R CEWED B~,,~, EI~, Obi Amount Quan. Unit l~ice De~ription (~ P~,'Ntiml~-r , )~., , Dept .... . I:~general-use'4'omm'¢equisifion.doc JUN 21 ~a) PROPOSAL May 31st, 2000 (Sent Via Fax 561-742-6298) FROM: RE: Jim Harmon City 0f B0ynton Beach W;[steWat'er Dept. 124 EastWoo bright Road Boynton Beach, Fl. 33435 Philip Thibeaux Lift Station #316 Please accept our pro.pos.al for the landscape and irrigation for your above referenced project. Price ~s based per landscape drawing and ~naterial schedule attat~:hed: Lump sum price $16,015.00 Price includes installation of pump to existing well. Electrical hook-up to the controller and pump by others. Work to be performed in accordance with the Annual Roadway Landscaping Contract ( Project # 99052) See Notes and quantifies on attached sheet If you have any questions, please do not hesitate to call us at 561-804-95~ £8 MSP£:~O OBSE ~£ 'Re14 : "ON X~ o o ROTANICAL COMMON DESCRIPTION NAME NAME GALl OC ]- OTHER SABAL PALlet: I ALPINIA PURPURATA LAUREL OAK COCONUT PALM SA, BM. PALM VARIEC~TED (~INGER THRyAI I IR PATENS St=¥C,H~_~= A, PALLInA ~d*iO GRULZ~_ !NG )RATAM LUMPSUM AUGUSTINE SO0 NOTES: 1) iRRIGATION sY~rEM INCLUDES A NEW 1.5 HORSEPOWER PUMP TO BE INSTALLED ON EXISTING WELL. 2) 4 ZONE RAINBIRD CONTROLLER INCLUDED, 3) ELECTRICAL HOOK-UP TO PUMP AND CONTROLLER BY OTHERS. Page 1 of 1 \ PAY ITEM DESCRIPTION Unit Extended _QTY HUMBER Price ' Total LAUREL 4 39 OAK 14' O.A. ,$- 290.00 $ 1,160.00 _ 9 67 ROYAL PALM 10' G.W. $ 600.00 $ 5,400.00 8 6 SABAL PALM $ 135.00 1 ~080, 00 100 110 TOPSOIL 6" THICK (SQUARE YARDS) I$ 3.50 $ 350.00 NOTES: $ 7,990.00 1) PRICES INCLUDE STAKING, PLANTING SOIL, FERTILIZER TABLETS AND MULCH. Page 1 of 1 PAY ITEM QTY HUMI 112A 15A 20 111A 111B 106 A NOTES DESCRIPTION Unit Price 1/2 " VALVE WI VALVE BOX CONTROLLER PROVIDE CC;"";-~CTION TO EXISTING POTABLE W! SWING JOINT TURF ROTORS WI SWING JOINT PiPE ONLY DIRECT BURIAL 21 $ $00.; 35.00 55.00 1.75 & EXCLUSIONS: ~ 1) ELECTRICAL HOOK-UP TO CONTR0~:~ER 'BY 2) PRICE EXCLUDES ANY CUTTING AND- PATCHING OF ASPHALT Extended Total 430.0'0 500.00 700.00 220.00 875.00 8,025.00 Page 1 of I R.ECEIVED JUN 2! .PURC, NA$ ?~G DE:PTI PROPOSAL May 31~, 2000 (Sent Via Fax 56~i-742-8298) FROM: RE: Jim Harmon City of Boynton Beach Wastewater Dept. 124 East Woolbright Road Boynton Beach, FI. 33435 Philip Thibeaux J<.'~. Lift Station ~1~17 Please accept our proposal for the landscape and irrigation for your above referenced project. Price is based per landscape drawing and material schedule attatched: Lump sum price $14,700.00 Price includes backflow to be connected to existing water meter. Electrical hook-up to the controller by others. Work to be performed in accordance with the Annual Roadway Landscaping Contract ( Project # 99052) See Notes and quantifies on attached sheet If.you have any questions, please'do not hesitate to call us at 561-804-9596. ~c~ k~l~,E::l:0 000~ ~£ 'ReW : 'DN X~-I EdFI Gu!d~osoue-I uoS ~& ~[~rh : MO~.q Po01 I KEY I BOTANICAl- DE$cRIPTIOH QTY I CODEI_ NAME COMMON . HAME HT G~,L.I OC I OTHER 2 __ QUERCUSLAUHELF(XJA LAURELOAK 14~16 6-8' 2 CITRUS Sp;~;R 6-8' , 4, COCOS NUQFERA CO(~)NUT PN.M 20-22; ~2 ~ P~ETTO ~ pALM ~4-2~ ~ICK TRUNKS 6 CORDYLINE 1ERIdlNAUS REDSISIEfl 3 ,,. 70 CHRY~3BALANUS ICACO RI3)-TIP COCOPLUM 3 50 HK_U~L~ PATENS RFIEBUSH 14 CONC_,ARPUS ERECIIJS' SERIC~ '-~' SILVER BUI"I'X]~YO(~ ' 50 SGHEFFI.EI~ ARBORIGOLA TfllNi:'m I i mINEn'EARi~3RIco-A - 2 TA~ ~-Auj ~ CHt~S[OS, Ti C HA PINK T~ _B~j~ 14, j RELOCATE 80 P~EflTA~ LAk~_-~'~[~TA OWAflF PINK PENTAS · ,1I, I CEN'I~3~ PRU~E EX~'I'IN~ORC~ LUk~UM , . .~ . DEMOONE 1 CLEARIN~ ~ G~J~R~- NG LUMP~UM 2,00~ FLO RATAM ST. AUGUSTINE 800 I I~RiGATION SYSTEM LUMP SUM ~ NOTES: 1) iRRIGATION SYSTEM TO BE HOOKED-UP TO EXISTING METER ON SITE. 2) IRRIGATION SYSTEM TO USE & 4 ZONE RAINBIRD CONTROLLER. 3) ELECTRICAL. HOOK-UP TO COHTROLLER BY OTHERS. PAY iTEM DESCRIPTION '- U.~lt Extended Price Total _,Q~Y_ .... ~V. MBJER ...... 2 ll,2.A _t lJ2,~,..~]AL~]!~. W/ VALVE BOX $ '2i5.00 $ 4a0.00 1 115A .O~QNIF~O~,L.E R $ 500.00 $ 500.00 20 1.1lA . P~OP~-UPSPRA~f HEADS WI SWING JOINT $ 35.00 $ 700.q0 4 l~lrl~B ~RE.r::RQTOR~" W!' .~NG ~OINJ ............ ' $ 55'00 $ 220'00 1,000 .... 1 Q6A ~4~_~IPE _QNLY $ 1.75 $ 1,750.00 ;on ..... A~IA ......... co~TR~ W~E ~!B~ ,BURIAL S 1.60 $ 750.00 NOTES & EXCLUSIONS: $ 5,000.00 PAY ITEM DESCRIPTION,~' Uh!t : Extended QTY NUMBER ~r ~ .~ % 2 39 LAUREL OAK 14~ O.A. $~, 290;.0~ $ 5.0.00 4, 67 ROYAL PAlM !0' G,W- ~ $' '~600'00' :~-~' 2'400'00 1 2 6 SABAL PAL~ ~ * a35~00~ $ ~ li620:0'0 34 97 FIREBUSH 15 GA[ION , $ '15010~ $ $ 9,700.00 NOTES: 1) pR~ES :iNci~U. DE STAKING, PLANTING ~I.ETS AND MULCH. o 0 Page I of 1 JUN 2 t ~ PROPOSAL May 31 st, 2000 (Sent Via Fax 561-742-6298) FROM: RE: Jim Harmon City of Boynton Beach Wastewater Dept. 124 East Woo. lbdght Road Boynton Beach, FI. 33435 Philip Thibeaux ~'~- Lift Station #309 Please accept our proposal for the landscape and irrigation for your above referenced project. Price, is based per landscape drawing and materia! schedule attatched: Lump sum price $14,530.90 Price includes backtlow to be connected to existing water meter. Electrical hcok-up to the controller and pump by others, Work to be performed in accordance with the Annual Roadway Landscaping Contract ( Project # 99052) See Notes and quantifies on attached sheet If you have any questions, please do not hesitate to call us at Id [4~:E0 ~Ek~, ~0 : 'ON X~ ~d~ 6u~deospue~ uo~-'~ ~I~ : WO~ PROPOSAL May 31st, 2000 (S~nt Vi~ Fax 561-742-6298) Jim Harmon ~vitY o~ Boynton Beach astewater Dept. 124 East Woolbdght Road Boynton Beach, FIi~5 FROM: Philip Thibeaux RE: Lift Station #309 (Empty Lot to the West Please accep~ ou. p.~ ~ ! _ ~_ l. nH_e,~oe drawing aha ma referenced project, ~nce ~s b~ed per ........ - schedule attatched: Lump sum price $ 6,383.85 Pdce includes backflow to be installed to existing meter. Electrical hook-up to the controller by others, Work to be performed in accordance with the Annual Roadway Landscaping Contract ( Project # 99052) See Notes and quantities on attached sheet If you have any questions, please do not hesitate to call us at 56 : 'DH X~-~ 8c1~ 6uzc[eospue-I uos '~ eI!A : IZl''- 1~6 0,'~d Lift S~a§en# city of B~ynton Bea'ch: l.i~fi"s~ation #309 KEY BOTANICAL COMMON DESCRIPTION Extended QTY CODE NAME NAME ~HT I s""l CT IGW IG~I OCTot~, 6 C~'Os nuciT~' Coconut Palm 18.20 I ] 3-4; 10 Sabal Palmetto sabal Palm 14.18' 5 Phoenix roebelleni P,vsmy Date Palm. 3-4' 135 Ga~phimia ~racilis Thryallis 3 80 Hamelia patens Firebush 3 104 Arboricola Trinette Dwarf Variegated Schlefflera 3 36 ' COnoca~@us erectus 'sericeus' Pysmy Date Palm 4 7 I Site preparation 3,000 iSt, Augustine sod square feet ' Landscape $ 13.030.90 Irrisation Total 0 Page 1 of 1 gJ of Boynto~l Beach: Lift sfation #309( Empty 10t to the west) I KEY I BOTANICALII ~CO~i~ON DESCRIPTION I Extended QTY I CODE I NAME NAME I:"T'lS'i'RI CT IGWl'aAr 0C:I OTHER I Total 18 Sabal Palmetto Sabal Palm 20 :1' '3'~'I 10 Phoenix roebelleni · Pygmy Date Palm 3-4' 0 Galphimia gracilis Thryallis 3 0 Hamelia patens Firebush 3 0 Arboricola Trinette Dwarf Variegated Schefflera 3 0 Conocarpus erectus 'sedceus' PYgmy Date Palm 4 7 0 Site preparatio n , 8,000 St, Augustine sod square feet ' TO~I Pr Ce ~ $ 6,383.85 Page I of 1 Requested City Commission Meetin~ Dates [] July tS, 2000 [] August 1.2000 [] August 15, 2000 [] September 6, 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office July 6, 2000 (5:00 p.m.) July 19,2000 (5:00 p.m.) August 2, 2000 (5:00 p.rm) August 16,,2000 ~5:00p.m.) Requested CiW Comm/ssion Meetine Dates [] September 19. 2000 [] October 4, 2000 [] October 17, 2000 [] November 8, 2000 IV-CONSENT ITEM B.7 Date Final Form M~t be Turned in to CiW Clerk's Office September 7. 2000 (5:00 p.m.) September 20, 2000 (5:00 p.m.) October 5,2000 (5:00 p.m) October 18, 2000 (5:0/~ p-mo NATURE OF AGENDA ITEM [] Admini*trative [] Development Plans [] Consent Agenda [] New Business [] Public Heating [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve the "piggy-back" of the following bids fur purchase of submersible wastewarer pumps. Tha City of Boca Raton Bid//99-025 for the purchase of submersible wasrewarer pumps from Ellis K. Phelps of West Palm Beach with estimated expenditures of $ 225,000.00, and the City of Delray;Beacl~ Bid #99-19 for the purchase of submersible wastewarer pumps from Southeastern Pumps with estimated expenditures of $100,000.00. EXPLANA_T{.ON: Procuremem Services Division received requests from Utilities Department to "piggy-back" the City of Boca Raton Bad #99~025 (conaact period through March 16, 2001) and the City o~Delray Beach Bid #99~19 (contract period June 22, 2001) for submersible wastewarer pumps. Utilities Deparmaant genegally maintains two (2) separate vendors available to purchase the submersible wastewater pumps. The City of Delray Beach bid will he used to purchase small l~gh performance pumps for small projects, and the City of Boca Raton bid is for a more durable pumps for larger projects. PROGRAM IMPACT: The Utilities Departr~aent has two on-gging programs, ,manual replacement of submersible pumps and conversion of can stations to submersible pumps. 2the pump replacements are on a ten (10) ~ar change out due to life cycle costs and maintenance design. FISCAL IMPACT: 2the annual costs for estimated expenditures will be provided from the following allocatiom: Account Descriotion Account Number Allocation CIP R&R Sewer CIP R&R Sewer 405-5000-590-96~04 407-5000-590-96-04 $ 200,000.00 125,000.00 ALTERNATIVES: Delay the conversion program which is a design change from dual wells, one dry and une we~, to one wet well where the pumps are submersed. Deputy Director of Financial Services City Manager's Signature Procurement Services Department Name cc: Jolm Guidry, Utility Director S:~BULLET1NWORMS~AGENDA ITEM REQUEST FORM.DOC City Attorney Finance / Human Resources MEMORANDUM UTILITIES # 00-121 To: From: '-~ Utility Director Date: - June~14, 2000 )iggy-baCl( City of Del~¥ Be~ch Bid# 99-19 The U~Jlity/ of would The Division is currently piggybacking He City to S(~utheastem Pumps ~ Department year: )f submersible pumps and replacements are. on a 10- The conversion program ~ wet:well,Where;the pumps · Both programs have been the following fast a This will meeting for their approval. Attachments CC: Mark-Law Tony Lombardi Jim Harmon at the next City Commission Lombardi at ext. File 56124,]'7166 CITY OF DELRRY BEACH 349 P02 MAY ~ '~ 23:26- OF DD. RAY R~ACH 100 N.W. 1s£ AVENUE- · DELRAY B~ACH, FLORIDA 33444 · $$1/243-~000 April 7, 2000 John P. Veerlin§ Southeastern Pump P. O. Box [00727 Ft. Lauderdal¢, FL 33310 Bkl # 99-19 Submersible XVastcwat~r Pumps - Annual Contract (Fi~'st Year Renewal) Dear Mr. Vcerting: Our City Manager, on April 4, 2000, has approved the one (1) year renewal for the above ~ ffemnced subject with your Company. Term ofth~ contract will be from June 23, 2000 to June-Z2, 2001. Item(s) shall be ordered via individual purchase orders and/or blanket order releases on an "as needed basis" for the contract term. We would like m thank you for your good service and intexest in the City of Dclray Be~¢h. If you have any questions, you may reach mc at 561/243-7163. Sincerely, Purchasin~ Supervisor 3os~:=ph ~, Finance Director Dm~ Beatty, t~Y"elmty Director of Public Utilities Bot:. Bullard, Superintendent of Maintenanc~ THE EFFORT ALWAYS MATTERS ~124~?1~ C~T¥ OF DELRAY BEC:ICH ~4g PO~ NAY 3El '00 MEMORANDUM TO: FROM: THROUGH: DATE: Da,rid T. Harden, City Manager Jacklyn Roon~y, Purchasing Supgrviso~ Jos~ph S~mce Director Jun ~- 04, 2000 SUBJECT: Contract Renewal Period Bid ~99-19 - Submersible Wastewater Pumps - Annual Contract (Fhst Year Renewal) Ven,tor: Southeasmm Pump Stm.t Date: 06/23/00 Expiration Date: 06/22/2001 P,:r page 5. paragraph #20 of the General Conditions of this bid: '"Ac City Manag,,,~ may renew the contract at thc same terms, conditions, and prices for two (2) consecutive terms of one (I) year subject to vendor(s) acceptance, satisfactory performance, and d(;tcrmination the t,mewal will be in the best interest of the City." P(,,r attached mere,, dated March 28. 2000, the vendor has agreed to the one (1) year renewal of the The Maintenance Manager of Public Utilities rec~mmands the one (1) year ~enewal. S~e anaohed memo &ted March 24, 2000. R(,'commendation: Purchasing staff rer. ommends the one (1) year renewal with Southeastern Pump. I1' you approve, pl~sc sign below and return to Purchasing. Recommendation Approved: -----,. City Manager Date Attachments Renewal Letter fror~ Vendor Renewal Memo from Maintenance Manager 1999 Commission Agenda 56124~716~ CITY OF DELRgY BE~CH 349 ~04 John P Voerling SoutheaStern Pump P.D. Box 100727 Fc, rt Landerdalc, Flo{ida 33310 nEnfH Bid g99q9 Submersible Wastewar~r. Pumps- Annual' Con.act Dear Mr. Veorling; Tho annual *onwact fi¢ the above referenced bid expires on June 22, 2000. Per page #5, S~ction #20, of the General Conditions of this contract, ~'Th¢ City Manager may renew the contract, at the same lenns, conditions, and prices for o. ne (1) consecutive term of two (2) year(s) subject to vendor acceptance, sa isfa~tory p~'~formanea and detarmluation that renewal will be in the best interest of the City". Please advise if a one (I) year extension of your contract a~ prices quoted in your agreement dated JUne 23, -19~,, would be accept~ble (copy. of your award letter dated June 25, 1999 attached). Plea:;c respond by signing below and returning one original copy to my attention, Jacklyn Rooaey~ Purchasing Division, City of Delray Beach, 100 N.W: First Avenue, Delray Beach, Florida, 33444. Since:rely, Jackr m Rooncy, Purcha:~ing Sup~isor ~ ! hereby agree W the one (l) year extension of the subject Bid. I am unable l;o proside a one (1) year extension of the subject Bid. Dam Name (print) c. Joseph iuan ~ Director Dan Beatty, Deputy l[:irector Public Utilities Bo ~ Bullard, Maint~n,mea Manager THE E~FORT ALWAYS MArinas 5612437166 CIT~ OF DELRAY BEACH 549 PI]5 MAY 30 to: *ROM: THROUOH: DATE: MDMORANDUM Robert C. Bullard, Maintenmace Manager Jm:klyn Rooney, Purchasing Supervisor 'o '.~Ph S~ Finance Director M~lrch 24, 2000 REOEIVED ,qUBJECT: Bit:: #99-I9 Sul nnersible Wast~water Pumps - Annual Contract (First Year Renewal) ]he annual contract with Southeastern Puraps for the above memioned subject expires on Jan~ 22, 2000. Per page #5, Section #20 "Renewal", of the C,~naral Conditions of this centraet, "The City 1~ .haager may renew the contract atthe same terms, conditionsand prices for two (2) consecutive terms of one (1) y~ar subject to vendor acceptance, satisfactory-performance, and determination that;renewal will b,; in the best/merest of the City". Eo you wish to mr ~w this contract cased on the vendors' performance9 If so, please siln below and return to Purchasing and 1 will proceed with contacting the vendor fc.r acceptance of a one (1) year renewal, and then to City Manager for approval~ If you have any qut stions, you may reach me at ¢mt. 7163. (signatu~'e) (date) cc: Dan Beatty, Deouty Director Publ/c Works At taehments: 1999 Agenda Award MEMORANDUM UTILITIES 00 .120 To: From: Bill Atkir~s Deputy F~.~ Director 57~ John Gui~lry Utility Director Dab~: June :14, 2000 Subject: Agenda Item I Piggy-back City of Boca Raton Bid #99-025 The Utility Deparlment's Wastewater Lift Stations of Boca Raton's annual award West would also like to extend the contract for another year. The Divisior is are successful for several years now. The I 96:04 Commiss~3n meeting If you have any questions please co'ct Mark Law at ext., 6403 or Tony Lombardi at ext. 6421. Thank you. Attachments CC: Mark Law Tony Lombardi Jim Harmon Barb Conboy Georganne Barden Fi~e ~ 85/30~2088 14:13 5518481299 17:15 P. 01 PAGE 82 4,,mn Cilmmlb 8'5~ 14:13 29S . .~ PAGE 02 PUI~IN~ BI]CR RRTI]N Fax:561-393-798~ Jun 15 '00 .: 14:2~ P. 01 COUNCIL APPROVAL PROCUREMENT RECOMMENDATION '- TARGETAGENDA DATE: March 21, 2000 Subject: Submersible Wastewater Pumps - Renewal, Bid No. 99-025 Department: Utility Services Procurement Method: Sealed Bid Previous CounoilrAward: March 16. 1999, Counoil Action No.: 03-A-01 50 Bids Solicited 20 No-Bids 4 Responses Award Amount: $200,000 Contract Term: One year with City's option to renew annually subject to appropriation of funds not to exceed a maximum of three, one year renewals. This is renewal option number one with no increases to the unit pricing. Award to: Low Responsive Responsible Bidders, A. Guthrle & Associates, Pompano Beach, FL and Ellis K. Phelps & Company, Lake Park, FL. Scope: This procurement provides for the purchase of submersible pumps on an as needed basis for the City's ifff stations from pm-qualified pump manufacturers. Based on the operating requirements of each lift station and time constraints, Utility Services staff will determine the pump which best meets the operating needs at the lift station in need of a new pump from one of the pre-qualified pump manufacturers bid. Approvals: .,~ Funding Source(s): Buyer: Sr. Buyer: . . US/WatadSewer Renewal & Replacement 473-4279-$36-6537 Purchasing Manager: .~ L,~.. $100,000.00 FY 99/00 $100.000.00 FY 00/01 (upon budget approval) Financial Services Directo --~ ~-'~7'"- OMB Director: Assistant City Manager: ,,. IAtkins, Bill'; '- From: Lombardi, Tony Sent Tuesday, June 20, 2000 3:17 PM iTo: Atkir~, Bill ' .... "' Cc: Law Mark Subject: Delray, Boca pump bids Bill, this is the second year of these two contracts. We use Flygt pumps from the boca bid in our system. The de:ray beach bid is for Barnes pumps. Barnes is a I(~ e~d Ibw cost pump for sm~ / projects or small stations. In the'past we try to have two pump vendors avai able: to us. these two manufactures: our are choice and have been for a Couple of years'now, if ~;bu have ~ny more ' questions please give me a call. Requested City Commission Mcetin~ Dates [] July 18, 2000 [] August l, 2000 [] August 15. 2000 [] September 6, 2000 CITY OF BOYNTON BEACH - "-AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office July 6, 2000 (5:00 p.m.) July 19, 2000 (5:00 p.m.) August 2.2000 (5:00 p.m.) August 16, 2000 (5:00p.n~) Requested City C9Iranission Meetin~ Dates [] September 19, 2000 [] October 4, 2000 [] October 17, 2000 [] November 8~2000 Iv-cONSENT iTEM B.8 Date Final Form Must be Turned in to C'it~ Clerk's Office Septembe~ 7. 2000 (5:00 p.m.) September 20, 2000 (5:00 p.m.) October 5,.2000 5:00 p.m.) October 18, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Adrainial~afive [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Umqnished Business [] Announcement [] Presentation RECOMMENDATION: A motion to award the "PURCHASE OF ONE [1) NEW AND UNUSED MULTI CONDUCTOR TV INSPECTION SYSTEM", BID#069-2821-00/CJD to ELXSI d/b/a CUES, INC., in the amount of: $95,100.00. EXPLANATION: On June 7, 2000, Procurement Services received and opened, four bids for the purchase of a Multi Conductor TV Inspection system tO be utilized by the Utilities Departmen, t to. lnspect.~aste, water rnams and stromwater lines to identify improper installati°n of new lines, damaged or broken pipe, root mtrnsmn or any numoer of prohiems that would hinder the flow or stop the flow of wastewater or st0rmwater. After rewew of the four proposals, it has been determined that ELXSI dtb/a/CUES, INC. is the lowest, most responsive, responsible bidder who meets all Specifications, John, Guidry, Utilities Director, concurs with this:recommendation (see attached memo #00-t40). PROGRAM IMPACT: The City Of Boynton Beach was seeking a sonree to es~t.ablish a. price for~ a Multi-Con.du. etor, TV InsPection System fOr the Sewage Collection Division of Utilities. This eqmpment ts to I~e used as an addttionm televising truck to view and maintain sewer mains. FISCAL IMPACT: BUDGET ACCOUNT: 401-2815-536-91.30 TronsferNehieie Service Fund Department Name C: John Guidry - Utilities Director Barb Conboy - Procurement Specialist Mark Law - Deputy Director Tony Lombardi - Supervisor of Wastewa~er Bob Lee - Fleet Maintenance Supervxsor BUDGETED AMOUNT: $11~09.00 City Manager's sxgaamre City Attorney / Finence Humen Resources s :~BULLETINWORMS~AGENDA ITEM REQUEST FORM.DOC MEMORANDUM UTILITI ES # 00-140 JUN 29 2000 FROM: SUBJECT: Utility DirectOr The Wastewater~Collection Division is recommending the purchase of one new and unused Multi Conducto~ ~!n~ction System. The system consists of a High Cube truck with the TV System built in~ T~s ~cepitat item was approved in the ~1999-00 B[~dget. On June 7 2000, bids were ope~ ff~ vaisoUS;vendors. After review of the bids, the Division is .r.eco.. mmending*i'a,~ra,~¢~i Cues, Inc. of Orlando FI. t~ build their TV System. Cues Inc offers the lewest pdce plusi~ ~nsistent with the Division's existing TV equipment. The inspect the. installation of new stormwater lines. installation or, new lines, damaged the flow or stop ~othe 100 00. Funding is:available in Transfe~ Attachments ~ CC: Tony LOmbardi Mark Law Jim Ha~ Barb Co )y Bob Lee C-e~rganne Barden / Tony Lombardt, Supe~visor of Waste ~ill Atkins, Deputy Direclo~-~of Financial Services Water, Collection & Lift Stations PURCHASE OF ONE (1) NEW & UNUSED MULTI CONDUCTOR TV INSPECTION SYSTEM "Offers from the vendors listed herein are the only offers BID OPENING DATE: JUNE 7, 2000 received timely as of the above receiving date and time. BID OPEN NG TIME: 2:30 P.M. All other offers submitted in response to this solicitation. BID #: 069-2821-00/CJD -- are hereby rejected as late" ~/ENDORS ARIES INDUSTR~rES, INC ' ' ''~ ~ ~ ~ ':Sv'--~ '-~"~" bLP~bl U~'uiA ~,OES;;NO.' " "'~ COBRA TECHNOLOGIES N63 W22641 MAIN ST. 3600 RIO VISTA AVE. AKA OPTICAL` RoBoTICS LLC SUSSEX, WI 53089 ORLANDO, FL 32805 48 6 W .... 0 RIGHT DR. BLDG. C RICHARD N. SCHANTZ, P.E. ~LEXANDER M MILLEY SMYRNA, GA 30082~ 1-800-234-7205 [407) 849-.0190 NILLIAM BROWN JR. 770-435-3309 UN IT COST $99,642.00 $95, 100.00 $97,360.00 CALENDAR DAYS *60 - 120 DAYS 60 ~ 90 DAYS I120 DAYS SPECIFICATION "CHECK-OFF" YES YES SHEETS SUBMITTED *YES NUMBER OF DIFFERENT PROPOSALS 1 1 SUBMITTED 1 A: DETAILED COMPONENT LIST YES YES YES DRAWINGS YES YES YES MA JOE.COMPONENTS YES yES YES (3) NO PRODUCED BY A PROFESSIONAL PRODUCTION COMPANY E: LISTED NEAREST FACTORY PART YES YES & SERVICE LOCATION YES BID OPENING DATE: JUNE 7, 2000 BID OPENING TIME: 2:30 P.M. BID #: 069-2821-00/CJD PURCH~SEOF~ONE (1) NEW& UNUSED MULTI CONDUCTOR TV iNSPECTION SYSTEM ~._{"Offers f~:om the vendors isted here n are the only offers . received timeJy as of ~e above receiving date ~nd time. ;A0-other offers sul~i'~d in response to this solicitation, ~ ARIES INDUSTRIES, INC. ~ ELX~'I D/B/ACU'ES, IN . ~BRATECHNO~OGIES VENDORS ~ N63 W22641 MAIN ST. ~ 9600 RIO VISTAi~,VE.' ~ (~P_TiCAL R(~E~OTICS LLC SUSSEX, WI 53089 ORLANDO, FL 32805 ~,~06 WRIGHT DR. BLDG. "C" RICHARD N. SCHANTZ, P.E. ALEXANDER U. MILLEY i~YRNA, GA 30082 1-800-234-7205 ~ 407) 849,0190 .......... ~ .~ IJL~.A~BROWN ;JR. ; 770-435-3309 ' - .... .... ~ ........... YES F: SUPPLIER INFORMATION SHEET YES YES (ATTACHED) ...... -~; ..... -:-; ......... -- .................... *: .................. ...................... ':':' YES *NO G: COMPLIANCE TO THE YES SPECIFICATIONS SHALL BE· BY A YES OR NO AND · ANSWERED DEVIATIONS SHALL BE CLEARLY . ........ INDICATED ON AN ATTACHED SHEET AND REFERENCED BY 2 . · COMPONENT TO AID IN PROPER EVALUATION ~'-§'~-~,:r'~':l:l"r;l~'~'~'t~'~'l~:~ ................... ~"-';~"~'~,'~'~ ............ " 60~ 90 DAYS ': ;;; !~ :'~:' ' ', ~'~;S ........... COMPLETION IN CALENDAR DAYS ( ,,DAYS) I. SAMPLEOF TV CABLE YES 'YES ~ ' , YES INSURANCE COVERAGE MEETS SPECIFICATIONS: YES ~ ........ =Y.~S _ YES - DEVIATES; ..................... PURCHASE OF ONE (1) NEW & UNUSED MULTI CONDUCTOR TV INSPECTION SYSTEM Offers from the vendors steal herein are the only offers BID OPENING DATE: JUNE 7, 2000 BID OPENING TIM E: 2:30 P.M. re'C~ived timely as of the above receiving date and time. BID #: 069-2821-00/CJD All other offers submitted in response to thts solicitation if any, are hereby rejected as late" ~ ~ ~- ~ ~ ""~-' ~, COBRA TECHNOLOGIES VENDORS ARIES INDUSTRIES, INC. EL.Si I~/B1A CUi::~', lNG. / N63 W22641 MAIN ST. 3600 RIO VISTA AVE. AKA OPTICAL ROBOTICS LLC SUSSEX, WI 53089 ORLANDO, FL 32805 4806 WRIGHT DR. BLDG. "C" RICHARD N. SCHANTZ, P.E. ALEXANDER M. MILLEY SMYRNA, GA 30082 1-800-234-7205 (407) 849-0190 WILLIAM BROWN JR. 770-435-3309 COMPATIBILITY TO CITIES EXISTING TV, SEALING AND LATERAL CAMERA SYSTEM MEETS SPECIFICATIONS: YES YES YES DEVIATES: PERFORMANCE BOND YES YES YES 5% 5% 5% MEETS SPECIFICATIONS: EMPLOYERS MUTUAL CASUALTY CO AMERICAN INTERNATIONAL COMPANIES NORTH AMER CAN SPECIALTY CO. DEVIATES: MANUFA,.CTURER ARIES INDUSTRIES CUES ~ oPTIcAL ROBOTICS L.L.C. MODEL TRUCK MOUNTED TV INSP SYSTEM '~ ~'HI-CUBE. MAIN LINE COBRA ~,NTI-KICKBACK AFFIDAVIT YES SUBMI'I ~ ED YES YES CONFIRMATION OF MINORITY OWNED YES/NOT A MINORITY OWNED BUSINESS YES/NOT A MINORITY OWNED BUSINESS YES/NOT A MINORITY OWNED BUSINESS BUSINESS SUBMt~ ~ EL) ~URCHASE OF 'O~ii~ (t)-NEW&'I'UNUSED 'MULTI CONDUCTOR 'tV INSPECTION SYSTEM ~ ~,Q[e.~ f.r0~m tl)e ye~d ors sted here n are ttie o0 Y offe BID OPENING DATE: JUNE 7, 2000 'received timely as of t/Se above receiving date and time, BID OPENING TIME: 2:30 P.M. 'All other offers submltted ll~ msponsetothissolici[ation, BID #: 069-2821-00/CJD late" VENDORS ARIES INDUSTRIES, NC. : EEXSI D/BIA~;~IES',~INC; ~"'- '°~ 3~OBRATECHNOLOGIES N63 W22641 MA N ST. ~600 R.,IO VISTA AVE. ! ~ .p~iGAL~B~OBq)TICS LLC SUSSEX, Wi 53089 ~' ~REANDO; FE 32805 ~ ~806~W1~ GH'T*D'A~I~DG. "C" ALEXANDER M MILLEY : ~¥RNA, GA 30082 ~,IGHARD N. SCHANTZ, P.E. I407) 849-0190: i ~/ILLIAM BROWN JR. 1-800-234-7205 ~70r~435-3309 CONFIRMATION OF DRUG FREE , YES YES . YES NORKPLACE SUBMITTED COMMENTS *SEE NOTATIONS - *SEE NOTATIONS ' ,i *SEE NOTATIONS SEE OPT ONAL EQUIPMENT COSTS ' -~E OPTIONAL costs REFERENCES ?. ~.,ERTiFicATE OF iNS¥'NOT SUBMITTED [ · NA,.~.~ ~E._O..F B!D:PUECHASE OF ONE (1) NEW AND UNUSED MULTI CONDUCTOR TV INSPECTION SYSTEM ......... "Offers from the vendors listed herein are the only offem BID OPENING DATE:JUNE 7, 2000 BID OPENING TIME: 2:30 P.M received timely as of the above receiving date and time. BI D #:069-2821-00/CJ D All other offers submitted in response to this solicitation. if any, are hereby rejected as late" VENDORS SSES, INC. DBA SOUTHERN SEWER EQUIPMENT SALES 3409 INDUSTRIAL 27TH STREET FT. PIERCE, FL 34946 SHERRY DENMON 1-800-782-4134 TOTAL COST $116,749.00 CALENDAR DAYS SPECIFICATION "CHECK OFF" 180 SHEETS SUBMITTED YES NUMBER OF DIFFERENT PROPOSALS ,SUBMITTED 1 A: DETAILED COMPONENT LIST YES B: PROPOSED VEHICLE LAYOUT YES DRAWINGS C: LITERATURE DESCRIBING ALL MAJOR COMPONENTS YES D: OPERATOR TRAINING VIDEOTAPES *NO PRODUCED BY A PROFESSIONAL PRODUCTION COMPANY E. LISTED NEAREST FACTORY PART YES & SERVICE LOCATION F.SUPPLIER INFORMATION SHEET (ATTACHED) YES N,~,M~EO¢~BIO: PURCHASE OF ONE (4) NEW AND UNUSED MULTI CONDUCTOR TV INSPECTION SYSTEM BID OPENING DATE:JUNE 7, 2000 BID OPENING TIME: 2:30 P.M. "Offers from the vendors listed herein are the only offers ~e~lved timely as of the above receiving date and time. :Ail other offers submitted in response to th s solicitation. BID #:069-2821-00/CJD if any, are hereby rejected as late" SSES, INC. DBA ~/ENDORS SOUTHERN SEWER EQUIPMENT SALES 3409 INDUSTRIAL 27TH STREET FT. PIERCE, FL 34946 SHERRY DENMON 1-800-782-4134 ...... ..... *SEE NOTATIONS G.COMPLIANCE TO THE SPECIFICATIONS SHALL BE ANSWERED BY A YES OR NO AND DEVIATIONS SHALL BE CLEARLY INDICATED ON AN ATTACHED SHEET AND REFERENCED BY COMPONENT TO AID JN PROPER EVALUATION H.STATE TIME FOR CONTRACT COMPLETION IN CALENDAR DAYS 180 DAYS ( DAYS) · SAMPLE OF TV CABLE NO INSURANCE COVERAGE MEETS SPECIFICATIONS: NO DEVIATES COMPATI'i~ILITY TO CITIES EX STING TV, SEALING AND LATERAL CAMERA SYSTEM MEETS SPECIFICATIONS: YES DEVIATES: NAME OF BID: PURCHASE OF ONE (1) NEW AND UNUSED MULTI CONDUCTOR TV INSPECTION SYSTEM BID OPENING DATE:JUNE 7, 2000 ffers from the vendors hsted herein are the only offers BID OPENING TIME: 2:30 P.M. received timely as of the above receiving date and time. BI D #:069-2821-00/CJD All other offers submitted In response to this solicitation, if any, am hereby rejected as late" VENDORS SSES, INC. DBA SOUTHERN SEWER EQUIPMENT SALES 3409 INDUSTRIAL 27TH STREET FT. PIERCE FL 34946 SHERRY DENMON 1-800-782-4134 PERFORMANCE BOND YES 5% MEETS SPECIFICATIONS: FEDERATED MUTUAL INS. CO. DEVIATES: MANUFACTURER UEMSI MODEL HI-CUBE ANTI-KICKBACK AFFIDAVIT YES SUBMITTED CONFIRMATION OF MINORITY OWNED YES/CERTIFIED BUSINESS SUBMITTED CONFIRMATION OF DRUG FREE YES ,WORKPLACE SUBMITTED ,, COMMENTS *SEE NOTATIONS - SPECS *SEE NOTATIONS - TRAINING Requested City Commission Meeting Dates [] July~lS, 2000 [] August I, 2000 [] August 15, 2000 [] September 6, 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in't6 Ciw Clerk's Office July 6, 2000 (5:00 p.m.) July 19,2000 (5:00p.m.) Augast 2, 2000 (5:00 p.m.) August 16, 2000 (5:00 p.ro.) Requested City CommLssion Meetin¢ Dates [] September I9, 2000 [] October 4, 2000 [] October 17,2000 [] November 8,2000 IV-CONSENT AGENDA ITEM B.9 Date Final Form Must be Tamed in to City Clerk's Office September 7. 2000 (5:00 p.m.) September 20, 2000 (5:00 p.m.) October 5, 2000 (5:00 October 18, 2000 (5;00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcemear [] Presentation RECOMMENDATION: Motion m a "' ..... pprove the p~ggy-back of the C~ty of Delray Beach B~d #99-29 to Davco Electrical Corporation (Primary Contractorl and J. Cmdop & Associates (Secondary Contractor) for electrical services nod repairs with estimated expenditures of $50.000.00. EXPLANATION: Procurement Services Division has received a request from Public Works/Facilities Management to piggy-back the City of Dekay Beach's Bid #99-29 (contract period 09/0t/99 - 08/31/01) to Davco Electrical Corporation for electrical service and repairs. Since the bid award was to a primary vendor and Secondary vendor Procurement Services Division feels it is in the best interest of the,City to provide for a secondary source. Also, it is requested to establish the capability for all deparmaanm to utilize these vendors for electrical service and repairs. Therefore, an estimated mount of expenditures is presented for citywide use. Procurement Services Division requests Commission's review, evaluation and approval. PROGRAM IMI~ACT: Trig will allow the City an authorized vendor source for elechScal service and repatrs. FISCAL IMPACT: Funding will be allocated within the various departmental budgets for this service. ALTERNATIVES: To develop specifications for electrical service and repairs and solicit bids. Deputy Director of Financial Services City Manager's Signature Proculenlent Services Department Name City Attorney / Finance / Human Resources cc: Chris Roberts- Public Works Bill DeBeck- Facilities Management File S:kBULLETrbKFORMS~AGENDA ITEM REQUEST FORM.DOC PUBLIC WORKS DEPARTMENT Memorandum No. 00-094 TO: Bill Atk/ns, DepJ~ty Finance Director VIA: Christine Roberts, Interim Public Works Director FROM: BillDeBeck, Facilit~ies Mag~ agement Supervisor DATE: : June~.28, 2000 SUBJEC;i'i' 'D~vco Electrical Bid I ECEIVED ;Jtlk 5 20oo Please continue the piggyback of the City of Dekay Beach's bid with Davco Electrical for contractual electric ~assistance and special project work. As we have discussed before, I can only give you information on expenditures budgeted and planned by Facilities Management. For example, this year of all the work Davco is or will be doing only one project was directly for Facilities Management. All the rest have been for special projects funded through other departments' budgets or mid-year projects not scheduled anywhere; i.e., Fire; Stations 1/2/3's A/V work,~Police's t.T.S work, and the Library's computers. Every year we request all departments to provide us with information on projects approved 2~00ugh bgdge, ting.: When we get that !nformation we will forward it to you. As to n~xt Y.ea[ 0/2001, Facilities Management does not have any large projects funded. Davco will be, nsed to assist only on unscheduled repatrs to large jobs or jobs- requiting equipment that Facihties Management cannot handle with its own crews or with Utilities' assistance. BDB/pl AGENDA ITEM NUMBER: Request to be placid on: Date: June 30,¶999 XX cona~:.nt Agenoa Special .~3enda Wo~shop Agenda When: July6, 1999 Oescrigtion ol; agenda item: Bid A¥,;rd - 6id #~9-29 - Electrical Sewices and Repairs - Annual Contract. Award to Davco Electrical Coq~oration as prirna~ contractor and to J. Crudup Elecai¢ aa baGk~ap contractor rat ;'~n est~ated annual cost of $9,343.50. ORDINANCF-./I~,ESOLUTIONr REQUIRED: YE8 NG omft~ed: YES NO ReGommind~Jon: Awarc~ to sec, omi iow bidd~r~ Davco Eiestrical Corporation~ as pnmarf contractor an~ to Iow bidder, J. ,rudup F.[ec~'Ic. as backup contractor at a estimated annual cost of $9 3~3.50. Funding for th ~. various ~iepertmants operating ~ I:~udgets, Department Head Signature: Determlnatio~t of Consistency with Comprehensive Plan: City Attorney Eeview/~eonmmenclation (if applicable): Budget Director Review (requl,, _md on all items involving expenditure of funda): Funding available: Yes No Fundilg alternatives: Accot.~nt Number:. floco[lnt Description: Accoun! Balance: City Manage~' Review: Apprc,ved for agenda: Yes No Hold Jntil: Agenda Coo~l, inator Review: Rece;ved; Actio;-~: Approved Disapproved , (if applicable) 56~24:~?~ CC-Y ~F DEL.~, BE~::~H 841 P02 ~UN MEMORANDUM TO: FROM: THROUGH; A~$tstant City, Manager Financc Director SUBJECT: AI~PNUAL CONTRACT C~ for the ~mnuel contract for Background: accordance with City Bids were re~=ived on J~t~ I file in the Purchasing Office.) A purchasing pr,~cedums. (Bid . ~bulation ofbi~ is attached for your review. Deputy Director Of Public Works and Building Maintenance Superintendent have reviewed Thc ..... ~ .... ,~ ,- Davco ~lectri~ Corporation as primary conrac'tot, · ',,/ ~ recomm~rm aw~,~.~ ,-, , not thc b~cts rece~ e~ ' - ...... ~*-~-~'-' if for am, t~Son prmm~ contractor c~n and to J. Cm¢. up ~Jec~c a~ the vao~cup ~v~u~-, ~ perfon'n per M~ecificati°ns- See attanhed memo dated June 28, 19~9. Fundin$ for tt.~ service is f~om the v/~/ou~ depa~huents operatin$ expcnse bud~em. Kecomme~ 5on: Staff recom~e~ the award, to Davco Electrical iCorporalion as prhn~ contrac:or, and,to J, Cntdup 1;t.l~:t~c as backup contractor, at aa estimated annual cost of $9,343,50, Funding from vazious dzpartments operating expense budgets. AtU~hrnents: Tabulation of Bids Memo From Deputy Direx~or of Public Works ~6124Z7166 CITM OF DF_~ BEF~O- 841 POZ JUN ~ '00 16:4~ MEMORANDUM TO: FROM: DATE: SUBJECT: Jackie Rooney, Purchasing Supervisor Hoyt Ow .e~s, Depmy Director Public~,~rks Sim Schmi~z. SUPerin/end~nt - Bu~Maintemmce .rune 28, 1999 ELECTRICAL SERVICES AND REPAIRS Bm #~9 - 29 Jim Schrrd~ and I have reviewed the subject bid responses and recommend the following actions: Award a primm~ contract to Davco Electrical Contractors Corporation at the hourly rates and material mark~up percentage, ~s noted. · Award a secondary contract to J. Crudup Electr/c at the hourly rates and material mark-up percentage, as noted. This concept is consistent with our previous contract covexage for previou~ years. A point o£ (oncem is the mark-up percentage of 13.0% and the limited work experience for munictp-~lities for J. Crudup Electric. However, the contractor meets all other criteria established within the contract specifications. Obviously a contractor must astabli~ a work history' somewhere. We will closely momtor this vendors performance on any jcb assigned, If you have any questions, please call. attachment< c: Bob Barcinski w/attechmems a:electrica! contracLFYO0, disk #7 56~24~?~66 CITY ~F P.~I_RRY ~ 84~ P04 ~UN ~2 '00 16:45 TO: ~'PURCHA$IN~ ECEIVED JUN 2 1999 r L BLIC WORKS FROM; Etectfice/Services And Repairs SUBJECT: Bi~ ~99i~. 29 DATE: Jupe 23, l~J9 bu ation of b ds" and a copy of ali bids received for the; Attac~ed is the la ; .... ,----n~,-,~ ab e wh'ich was ober~ed~t 3:00 electrical services ano repairs o~3 refer= p.m. on June 18.1999. Please review and forward to Purchasing you~ award recommendati°ns'i and I will p~epare the Commission agenda. ded for this service was awarded to a primary contractor and The last bi~ we awar ........... ~-o tot was unable to do ~he work. a ~econdar'y contractor In case ~e prlma~¥ if you have any questions, you can reach me at 243.7183, Thanks, C¢: Jim S(;hmitz, Buitding Maintenance Superintendent Robert Barc, inski, Asst. City Manager Z I. ElectficalJoumeyman (Rate per hour) 2 Electrical Apprentice (Rate per hour) CITY OF DELRAY BEACH BID # 99-29 ELECTRICAL SERV)CES AND REPAIRS After Hours 3. E~e~lr~c~l*Joumeyman (Rate per hour) {Ra~ per yea~ e~t. ~ 10hr~) 4. E~! Apprentice {Rate per hour) 6o RAND TOTAL ~ o-nrnentslExceplion s: REF:s:'~flnance'q~u rch asing~elec hi ctab.xls~sdl~6/30f99 100 N.~V. 151 AVENUE · ;3ELBAY BEACH. FLORIDA $3444 August 2, 1999 Jonas Crudup J. Crudup & ~ssoicates 5345 Canal Ddve Lake Worth. f'"L 33463-8007 RE: Bid # 99-29 Ei,ectricalSe~vices & Repairs. Annual Contract Davco Electrical Co, ntractors. Corp. - Primary Contractor j. Crudup & Associates - Secondary Contractor Dear Mr. Crudup: Enclosed is one original copy of the contract for the above-mentioned bid awarded to, J. Crud~p & Associates. as secondary contractor, by our City Commissionon July 5, 1999. The~termof the contract will be from September 1, 1999 through August 31, 2000. Items will be ordered via nd vidual purchase orders and/or blanket purchase ord,~rs. We would Iik;~; to thank you for your bid response and interest in the City of Delray Beach. If you have any questions or if I may be of assistance to you, please do no! hesitate ~o contact me at (561} 243-71§1 Res;ectfully, Jennifer $chiilace. Buyer Enciosure cc.~ilena Walinski, Assistant Finance Director Hoyt Owens, Deputy Director of Public Works Robert EardnSki, Assistan! City Manager Jim Schmidtz, BuildjJ3g NJ~intenan-ce .~upen.'ntendent I HE ~,FFORT ALWAYS MATTERS CITY El= DE~ BEACH 841 P~7 JUN ~__~ '~ 16:45 13T¥ 13F EIELHI BE £H 100 N.W. 1.st AVENUE DEI. RAY ~EACH, pLORtDA 33444 · 551!243-7(~00 August 2, t999 ~. Dav'~l Collins, Jr. DavCo Electncal Contractors Corp. 191(3 7t~ AVe~ue North Lake Worth, FL 33461 RE: Bid # 99-29 Contract Elegtricai Services & RePairs -- Annual I:)av¢3o Electrical Contractors, Corp. - Primary Contractor J. Crudup & Associates - Seconda~ Contractor Dear Mr. Cc,llins: Enclosed is one original copy of the con~ract for the above-mentioned bid awarded to Oavco Electrical Contractors Corp., as primary contractor, by our City Commissiott on july 6, 1999. The term ol the contract will be from September 1. 1999 through August 31, 2{300. Item~; will be ordered via individual purchase orders and/or blanket purchase o.~ders. We would I~ke to thank you for your bid response and interest in the City of Delray Bea.ch. if you have anY questions or ff I may be of assistance to you. please do ,ot hesitate to =ontact me at (561) 243-7161. Respectful ,, 7{~n~fer Buyer Enclosure cc:~ilena Walinski, Assistant Finance Director Hoyt Owens, Deputy Director of Public Works Robert Barcinsld, Assistant City Manager Jim ,c';ohmi{ltz Building Maintenance Supedntandent THE EFFORT ALWAYS MATTERS 56'~24,~71E¢5 C~T"¢' OF DELRRY ~ECtC. H 84! PI~I8 ,-fJ~ ~2. '~ I6;47 £1TY DELRAY BEACH 100 N.W, ls~ AVENUE DELRAY BEACH FLOR DA 33444. ~611243.7000 June 7. 2000 B David C¢,llins, Jr. Davco Ele~:ricel Contractors Corporation lg10 7e Awmue North Lake Worth FL 33481 Re: - Primary~C~tractor J. Crudup & Dear Mr. Collins: On June 6, 2000 our C ty Manager a. ppmved the one year renewal with your company for the above-r&ferenced bid. The term of the contract will be from September 1, 2000 through August 31, 2001. Please submit to the Purchasing Division an updated Certificate of Insurance, naming the City of Del~ay Beach as addibonai insured as spec fled on page 13 of your contract documents. We thank ~ ou'for:your g?~ serv ce and interest n the City of Detray Beach. If you have any questions, please do not hesitate to contact me at;(56i) 243-7t63. SiNcerely, Purchasing Supervisor cc:. Joseph Saf~ance Director Rober'{ Barcins-Ei, Assistant City Man.a. ger HoYt ~'~ens, Deputy Director of PUblic Works Jim S::hmitz. Building Maintenance Superintendent THE EFFORT ALWAYS MATTERS BID SIGNATURE FORlVl (~.~Lt~,~ TO VO SO SF~LL SE C~S~ ~0~ ~cno OF '~O~a ~ID ~ 99-29 1993 B- David Colli, n$, Jr.. 1910 7th AvDnu_e North Address L~ke_Worth p~resident 33461 FL -- ( %61 ~ 5~3'5155 Telephone ( $61 Fac~rnil& VENDOR SEt,VICE RF.? ~k'/qTA~ FOR ?LAC]5~ OF OP. DISP-: CONTACT NA.M~: Zachi, rY Schneider TaLk'PHONE: (_._2.m~ __) 533-5i55 .~ ~ s~ vmc~, ~, ~ CO~ONS IO O~ ~ B~CH CO~ oo~~.~:~) xxx .. ~0) ~ II, SCRrI~-DULE OF PRICING -- "BII) #99-119 ~r $CH]iIDULE OF PRICING ELECTRICi.~L SERVICE AND REPAIRS- ~AL CONTACT HOURLY RA,TcE OF LABOR Total Hour~ of Labor Hourly Total 1. ~l~Jo~n~ 118 ho~ x $ 30.:50 = =-$ a .qq~ ~ ' 2. Apprenti~ ~23 hours x $~20,$0 B. Alter HourS (Ov~¢;~a~-Emer~nCY Calls) 3. ]~l~lzical$oume~man 10 hours x $43.50 = $ 435.00 4. Appreu0.c¢ 4 hours x $ 29.50 . - $ 118.00 II. PERCENT.~,GE tVIAI~[-UP (PARTS TOTAL F. ST. AMOtINT SPENT ON' MATEt'.IALS A1WNv0ALLY X PEP,~AGE MARK-UP TOTAL Alq2q~AL MAR.K-~CP = FOR MATERIALS 5. $ 4,000.00 x 18 % = $ 720.00 TOTAL F~T. AMOUNT SPI~WT ON MATERIALS ANNUALLY TOTAL ANNUAL MARK UP FOR. MATERIALS '" 6. $4,000.00 + $ 720.00 , ORAi,/D TOT.~..L - GROUPS I & II .................. $ (Iteam l, l, 3, 4, aud 6) TOTAL ANNUAL COST FOR $ 4,720.00 9~343.50 2O IFfY OF DELRRV BERF. H ~o0 N,W. 15t AVF. NU~ DF..LR AY ~EACH FLORtOA 33444,561 '243-7(}00 June 7,2000 Jonas Crudup J. Crudup &Associates 5323CanalDrive La~Worth FL 33463-8007 Re: Bid ~g9-29 ('1" Year Renewal) Electrical Services & Repairs - Annual Contract Dav¢o Electrical Contmetom Corp. - Primary Contractor J. Crudup & Associates - Se~onda~ Contractor Dear Mr. Crudup: On June 6, 2000, our City Manager approved the one year renewal with your company for the above-referenced bid, The term of the contract will be from September 1 2000 through August 34, 2001. Please suE,mit to the Purchasing Division an updated Certificate of Insurance, naming the City of Delray Beach as additional insured as specified on page 13 of your contract documents. We thank ~/ou for your good service and interest in the City of Delray Beach. If you have ~ny questions, please do not hesitate to contact me at (501) 243-7163. Sincerely, Purchasing Supervisor cc: Joseph Sa~J~-Finance Director Robert Barc~'l~ki, Assistant City Manager Hoyt Owens, Deputy Dire.ct.or of Pub_lic Wo. ~s Jim Schmitz, Building Maintenance ~upenmen=ef THE EFFORT ALWAYS MATTERS BiD # TITLE: S6'-'24371~ CiTY OF DEL~¥ B~QC~ BiD iGI A'i'UI, FORM * PLEASF. AFFIX (FA~LLrm~_ Ti ~9-29 Electrical Services And.P. ep!ir.~- a-~ua~ Con,ret 84~ Jb~l 22 '~ I6:40 1993 *Signature , 1game/Titl, .~ddres: Telephone Fa~imile VENDOR SERVICE REPRESENTATIVE FOR PLACEMENT OF ORDER: CONTACT NAlVIE: TELEPHO~: ( SAME PRICINO, TERMS, AND ¢ONDrlION$ TO OTHER PALM BEACH COUNTY OOW~.a.i, ~ llilfiS: (Y/~S) y~.~ (NO) 21 II. 56~.24~?1F~6 CITY OF DELR~¥ Ii~E~C~ SCHEDULE OF PRICING BID ~9-29 SCHEDULE OF PRICING ELE(~Tt'~CAL SERVICE AND REPAIRS ~ ANNUAL CONTRACT HOURL'Y RATE OF LABOR A. 7:30 ','EM. thru 4:30.P.M.,Monday-Friday Total Estimated Hour~ of Labor Hourly Total Annual Labor - Used Annually x Rate ,, Labor Cost 1. Blectricallo~meym~n {)~1~ hours x $ ~'f: *'~ = $ 2. Apprentice ~,/~, ~ hours P,,r x $..~__~_~ = $ B. Af~z H~ours (Ov~time-Emeri~cnc¥ Calls) 3. Electrical Journeyman ~t,~ hours x $ z/f-~'~ = $ 4. ApprentiCe ~w,4 hours x $ ~,:2/'~ = $ I1. PERCENTAGE MARK-UP (PARTS A.ND MATERIALS)i TOTAL EST. ?,MOUNT SPENT ON M~,TERIALS PERCENTAGE TOTAL ANNUAL MARK-UP ANNUALLY x M.A.-UP = FOR MATEP, I~ TOTAL EST. AMOUNT SPENT Olq MATERIALS 3'OTAL ANNUAL MARK UP TOTAL.ANNUAl. COST ANNUALLY x FOR MATERIALS = FOR MATBRIALS = $ 6. $_4,000.00 x $__ GRAND TOAL - GROUPS I & I1 (Items 1, 2 3, ~, and 6) 2O Requested City Comm/ssion Meetin~ Dates [] July ~8, 2000 [] August 1, 2000 [] August 15,2000 [] September 6, 2000 CITY OF BOYNTON BEACH '- AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk's Office July 6, 2000 (5:00 p.m.) July 19, 2000 (5:00 p.m.) August 2, 2000 (5:00 p.m.) August 16, 2000 (5:00 p.m.j Requested City Commission Meeting Dates [] September 19,2000 IV-CONSENT AGENDA ITEM B-10 Date Final Form Must be Turned in to City Clerk's Office September 7, 2000 (5:00 p.m.) September 20. 2000 [5:00 p.m.) October 5, 2000 (5:00 p.m.) October 18, 2000 (5:00p.m.) NATUliE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Almouncemant [] Presentation RECOM3~NDATION: MOTION to approve the PURCHASE OF DOCUMENT IMAGING AND INFORMATION MANAGEMENT SYSTEMS SERVICES AND HARDWARE fi:om R & S INTEGRATED PRODUCTS AND SERVICES INCORPORATED (SNAPS AGREEMENT #2502011-1) and MICRON GOVERNMENT COMPUTER SYSTEMS INC. (GSA CONTRACT #GS-35F-4317D) in the mount nfs 62,826.00. EXPLANATION: Procurement Services Division received a request from Utilities Deparmaent to pu~rchase Document Imaging and Information Systems Services and Hardware utilizing SNAPS and GSA Contracts. ~Cae SNAPS Agreement will provide for the purchase of laserfiche document imaging software, a document scanning system, vaewers, installation, ~rainmg and initial conversion in the mount of $54, 146.00. The GSA Contract will purchase a workstation capable of handling this process ia the amount of $8,680.00. PROGRAM IMI~ACT: This purchase will allow Utilities Department to convert 113.000 hard copy drawings in the stick files and approximately 1,000 original drawings in their fiat files. The stick ~es contain as-built drawiags for all utility iafrastmctures ia the service area. The fries are utilized daily and need to be preserved, duplicated, and made available electronically. FISCAL IMPACT: Funds are available in the Reserve for Future Appropriations account g401-2822-536-99-03 and will be allocated to the following aCCounts for this purchase: Account Descrintien Computer Hardware Computer Software Professional Services Account Number 401-2821-536-64-15 401-2821-536-64-14 401-2821-536-31-90 Budget $ 16,964.00 9,516.00 36,346.00 ALTERNATIVES: To purchase a new cop/er/scanner and perform the task. ig~honse which would be labor intensive and Dep'¢- ~ uty Director of Financ~l Services Ci .~qVlanager's S~gnature Procurement Services Department Name City Attorney / Finance / Human Resources S:~BULLETiN~ORMS AGENDA ITEM REQUEST FORM.DOC MEMORANDUM Utilities #00-141 TO: Bill Atkins, Procurement services FROM: John A. Gui Utilities Director ~ DATE: July 6, 2000 SUBJECT Services & RECEIVED JUL 6 2000 ~;~S-35F-4317D A special msl~ to g the "one of a kind" Utilities Department has These stick files contain the service ~ 1,000 original drawings in documents are the The files are utilized dai[yi~,insgectors, locators, engineers, andthe public. Our Engineering personnel h~,~',~eiocat~(~ to Ci* Hall to ~ee0me part of the city Engineering Department ~nd our field!P~s;.nnel w°rk on:the first floor ofthe O/T Building. The original/master Set will ~,hbused 6fi the second fl6br of the O/T Building. The team has investigated variou~ pgssible solufioas. We reviewed a program offered by Xerox. Their system was good hut~expensive,~, andwe wouldhave to send our prints out to have them copied. We'also investigated purchasing a new copier/scanner from Wood Business Products and performing the task ourselves. This task is labor intensive and would require constant suPervisiml ~an, d temporary services to cnsureit was done timely and correctly. We den 6bs~ed and had s~eral meetings with R&S Imegrated Products & Services of Lal~eland, FL. This is a document imaging and information management system company that performs large format scanning conversions. The Departmem of Development and Human Relsources are presently utilizing R&S Imegrated Products vla a S~4APS Agreement'. TheY'wili do the conversi'on on site allowing us to ke~p,our~docomems:~ailabl~for d~ily ase. Their proposal includes 'LaserFiche' document imaging SOftware, vmwe~rs,' scanning system, installation, training and the initial conversiom Bill Atkins June 27, 2000 -- Page 2 We have attached a copy of R&S Integrated Products & Services Inc. proposal, which is based on the current SNAPS Contract #2502011-1, in the amount of $54,146.00. To accomplish this task, the Utility Department will need to purchase a workstation capable of handling this process. We have obtained a proposal from: Micron Government Computer Systems, Inc. in the amount $8,680.00(copy attached) utilizing GSA #GS- 35F-4317 D. ~J; total cost of the task is estimated at $62,826.00. Funds are avai~ble in the Reserve F, Uture~ Appropriations account #401-2825-536~99.03 that ~iI'be ~ransf~rred to the following accounts: .. ~ Account Name Computer Hardware Computer Software Professional Serdces Account Number 401-2821-536-64.15 401-2821-536-64.14 401-2821-536-31.90 Alnount $16,964.00 9,516.00 36,346.00 Attached are the requisitions to R&S Integrated and Micron and a copy of the budget transfer. Please place this reeluest for approval on the next agenda for Commission consideration. If you have any questions, please contact Mark Law at ext. 6403 or Terrance Rowe at ext. 6431. /gb Attachments xc: Water Resources Team Dale Sugerman Georgarme Barden H.T.E. ENTRY DATE: ProCurement ASs'k capital ,and/or $~000+~: : Quam Unit Price Description & P~Lr!NUmber {F~ 7!D~t Basic Elem i Obi Amount: I:'~eneral-use',fornskequisilion.doc · PurchasingDIRECT - Agreemem Price Schedule(s) Page 1 of 1 Agreement Price Schedule(s) R&S LNTEGRATED PRODUCT & Vendor nnmber:F 593209124 001 Sequence Description Expire Date Price I/st eft. 06/14/2000 JUN 13, 2001 Description: Document imaging software/hardware and services. Data capture software/hardware and services. Data reporting software and services. Electronic form software and services., Data conversion senSces. Scanning services-documents, photos, large drawings. Ordering Limits: State agenmes may issue single purchase orders or State Purchasing VISA card procurements up to Category II, and total cumulatively up to Category IV in an agreemem year. Total agency-Wide acqu/sitions during each year of the agreement shall not exceed the threshold mount for Category IV, except that acquisitions by agencies with decentralized purchasing functions shall be considered on the basis of each purchasing office that maintains full-time purchasing staff. SPURS Users Note: · Use Commodity Class: 250 and Commodity Group: 800 for this SNAPS - II agreemenT. If you requke three digit Item and/or Detail levels for the Commodity Code please call (850)488-8694. · Enter the SNAPS - II agreement number in the "Quote/Bid No./Contract No." field as follows: SNAPS - II No. 2502011 -1 o Enter '"bi" in the "Purchase Code" riel& Brought toyou by: ~3~'/~l~el~j~E~© hfrp://fcn~state~~~us/~mweb/~wa~snaps-www~price-schedul~s.sh~w?agree-number-str=25~2~ 11 07/06/2000 R&S Integrated Products & Services Inc. Information through Innovation 620 South Florida Avenue Lakeland~ FL 33801 · ~h0ne ~863)~683L9393~i Fmc-~(8631 686~0610 WWW, rsoasJs, corn R&S Integrated Document Imaging and Information City of Boynton Beach Utilities Department Large Format Scanning Conversion & Networked Document Imaging presented by R&S Integrated June 29, 2000 City of Boynton Beach - Utilities Department Document Management Project Large Format Drawing Image Conversion Introduction This document presents departmental costs and specifications for scanning large format drawings to TIFF format. Hard copy files range in s ze ~'rom 8.5 X 11 = to E size 36 X.44~. Most of the drawings ,are either D size 24 X 36' or E size 36 x 44". Hard copy are bundled by job or pro)ect number. Presented costs include document pickup, inventory, .transport to the'R&S facility, hard copy evaluation, preparation, scanning at 300 dpi to:TIFF format~ naming files by perm t, number and drawing number, quality cont~'o, w~Jting to CDR optical disc, and delivery of finishe~ product and hard copy such as de-specklings to hard copy to ammonia data). Below listed are conversionspecifications for delivered data: Pricing considem a minimum 15,000 pages or! drawing count to be converted. As per project.requirements, pricing are 3rovided for a minimum of i'0.000 drawings to be scanned to irriage formal Acquisition This project can be started upon R&S receiving a purchase order for desired items. This project can be purchased in whole in pert. Project can be purchase via R&S Florida SNAPS contract #2502011-1. R~emnc~ R&S is currently scanning drawings for the City of Boynton Beach and the City of Greenacres. R&S is also currently scanning over 800.000 pages of files for Collier County Sheriff's office City of Greenacres Contact: Marina Ouinteros City of Boynton Beach Contact Nancy Byme Collier County Sheriff's Office Contact: Jamie Mosbach 561-642-2035 561-742-6372 or 561-375-6372 941-793-9514 Ail R&S products and services are on the Florida SNAPS contract. #250850 [SNAPS - State Negotiated Approved Pricing Schedule). R&S Project Contacts Robert Porter - President / Projects Manager office:863-683-9393 email robert(c~rsoasis, cem cell: 941-287-5530 Deanna Porter - VP / Office & Quality Control Manager office:863-683-9393 email deannado~rsoasis.com cell: 941-604-1620 R&S Integrated Document Imaging and Information Manage .ment Systems City of Boynton Beach- Utilities Department Document Management Project Large Format * - Document Hardcopy to Image Conversion Unit pricing for _>10 000 pages of_>8,5 x 11 ~ to BC, D & E size (36 x 44") drawing files. Files are picked up bYE&S~' For I~e[o~,w pri¢i~,R&s Will perform lis~ed tasks, . Sectio~A o , P~3je~ development ' ~:; seF~/ice Section C Section D interface, deskew with RS001 SRP SNAPS discount price Hard Copy <8,5 x 14" Total c,~st per page $0~1~ $0.170 Quantifies more than 10;000 but less than 25~900 drawings ' '~ RS004a BC size >8.5 x 14' and <24x36" drawings $1.50 each $0.98 RS005b D size 24x36" drawings $2.50 each $2.18 RS006c E size >24x35" or 36x48' drawings $3.75 each $2,78 Quantities more than 2~,,0~1 drawings RS004d BC size >8.5~x 14" and <24x36" drawings RS005e D size 24x36~ drawings RSOC)6f E size >24x36' or 36x48" drawings $1,.50 each $0.88 $2150each $1~98 $3.75 each $2.08 Therefore, estimated costs to process 10,000 D size (or 24 x 36') drawings at R&S facility 10,000 drawings X $2~18 per drawing or image = $21,800 onsite at Boynton Beach Utilities add 35% to costs $21,800 X 1.35 = $29.430 NOTE: Pricing for printing or plotting of scanned drawings is $0.96 R&S Integrated Document Imaging and Information Management Systems 2 City of Boynton Beach - IJfllifi~s Department Document Management Project Networked Docurnehl~ Imaging Introduction This document ~3resents departmental costs and specifications for implementing document imaging technologies. Technology will integratewith existing network servers and computer workstations. Three different departmental configurations are presented. System One, Workgroup, allows department to setup one scan and process/view station and four multiple search/view stations for a s~ngle database on a single server. System Two. Professional. licenses five scan or view stations and data capture. Each system can include the additionai 25 user retrieval licenses. Document lists recommended hardware s Professional workstations, servers, backup, and storage. Acquisition After additicxqal project~ evaluation, a proposal will be generated specific to departmental needs. This project can be started upon R&S receiving ~a purchas~ order for desired items. This project.can be purchased in Whole orby part. PrOject Canb~'pu~chase~V~a R&S FI0~i(~ SNA~S contract #2502011-1. R&S Integrated Document Imaging and Information Management Systems 3 City of Boynton Beach - Utilities Deparb'nent Document Management Project * Required Hard~are ~-pecifications and Department will provide the following: ~raject W~[ Util~e- e~r~.~([S~{~3g:Ethemet- Or taken :ring network with ex sting w~kst~1onS and?NT ~X or NOVel[~A2 ~er(s)_~M{ni~m sp~ifi~i~s for't~,.~e~are Pent urn'It 333 MHZ"~i~ 2~ MB;~M, and~ 1~ f0~r GB of hard drive spa~ dedi~t~ for data Stora~, At 60~ for ea~ p~e 'ok ~ a 9. x GB hard d~ive wit~ store a~ 150,~ p~es. A P~ntium II1, dual'~ MHz ~us, disk ~ with ~1~ ~i~y~,~:5~2 MB;~M ~e pr~e~[~d~se~er S~fi~i~s.,~ scsi: Syste~i~d ~ s~er, A disk affey ~t ~es to ap exist~g,,~,:s~er s P~emea~,~stme m~g~ ddve. ~ent[y; ~nd~ ~ Sup~'~0r ~ne~al mtr{6~al .and'~o~s ba~ not:Su~ for ~me Las~e modules. ~ Image server will require tape backup to protect data and mages Network person responsible for server and systems administration will be available during initial installation (first and second day). R&S Integrated Document Imaging and Information Management Systems 4 City of Boynton Beach - Utilities Department Document Management Project System One - Wo~-roup Records Management System The R&S Workgroup document imaging system licenses one station for ;mage processing and viewing and f°ur c°ncurrent search and image wewers on the network Server database software included. One full data Capture system, ohe:'data capture verifier and aUtomated upload to res dent database Systems are als0 included For the below listed items department will provide workstations and a single dedicated image server with system OS and ~t east 9.x GB of hara drive storags. At 60k for each mage a 9.x GB hard drive will store ab6~t 150,000 images'or pages. 'LaserFiche' Document Imaging Software 1. Compulink'$ 'LaserFiche Workgroup' Software provides client, s,o.,_f~,a_re (concurrent user license), server software, and database. la. RS9451 ~ Cornpulin~.Ea~i~ One (t) scan, image viewer and process , and fou~ (4) image view, search, and retrieval $ 3495 lb. RS94~1P "~Support and IJPg~ade$ for one year $ 1 095 subTotal $ 4,590 2; Read Only LaserFiche Viewers 2a RS443 Cempulink's LaserFiche Retdevat Pack, 25 image view & search$ 3.795 2b. RS443P Support and Upgrades for one year $ 1,131 subtotal $ 4,926 3~ Document Scanning System Hardware will scan hard copy using flatbeds and aUtomatic document feeders. 3a. RSFUJ497EX FUjitsu 4097D, 39/78 ppm/ipm at 200dpi $ 5,388 3b. RSKFXFUJ Kofax scanner cable, Fujitsu $ 118 3c. RS1712 Kofax 1700 wi 12 MB scanner, interface RS232 $ 2,778 subtotal $ 8,284 4. Professional Services and Integration System install, integration, user and admin training 4a. RS9840 40 hours total at $123.50/hr, per diem included $ 4,940 4b. RS9816 16 hours total at $123.50/hr, per diem included $ 1.976 accommodations and per diem included Service hours are estimateS; will be invoiced as applied to project subTotal $ 6,916 System One Total $24,716 R&S Integrated Document Imaging and Information Management Systems 5 City of Boynton Beach - Utilities Department Document Management Project Product DeecHpfion*~ workstation L censlng I~c~des concurrent aeer hcens~n (or a 25 user LaeerFicl3e could be ~led o~n 50 comp~ters~: but ~enly 25 of those cornp~[ers could access the LaserF~edatab~as~e at one ~me). ~ ~ Ente;~d~e ~icens!~g f~ L~se~iche allo~ CD to install the ~server ~0~,r..e 9n ~!!iple~e~ ~apd have dedicated databases for departments, etc.) ' ~ r ~~ ~ ' ~3 ' ~ ''" ~ ' } ' R&S Docu~ltShuttle ~- ~: ~ . With R&S D~m~ent~ s,~_'~ ~aser~Fiehe ~e~, ?. ~?emplat~s~?r~ ~g~0~ly' P~p~ [~f~cl ~ 'c~ta fmmexist r~g ~baSes R&S:D~e~;tr S~'dttl~'iritegrate~ O~C;ra~aAd ~;.ca~ ~ pro .~.ases ~(~ .R~dr F0rm~) ~t~e Las~rFi~c~he docu.~enf t~gm~.~yst~m~,!~q~lt!~t~m~!ly_ build an ]magin§,databas~fmm e~i~;ting~inf0rmatior~ ~d an mde~Xed library of imagesl ;nabtas existing applications with ~he Las, e~rFi.~ch~e.:~dpcument imaging ~ I~aming curve fqr ~Se~s.~hat ne~d:t,0.do ~nlyls~pt~:s~=cheS., MTi's n be can be stand alone or handle, and to document ' records letters, drawings, and database Scanner Systems RS232 pages per m stand~rd thickness). Pages can be 3.x5" utilizes Kofax 1700 18 to 20 (of nStor Disk Array attaches to existing image file ~er for database and image storage. Tower has eight dfiv, e bays wi;th eight 9.x GB Seagate 'Cheetah tiard drives. Three power supplies are inthe tower, one is a hot s~re. Using RAID5 technol°gy System will store about 63 GB of data. At 70 kb per image, this is about 1,000;000 pages or images. Document Imaging Software, 'LaserFiche WebUnk', allows access to the resident LaserFiche database with standard Inter,et browsers. Workstations do not require LaserFicha client. R&S Integrated Document Imaging and Information Management Systems 6 City of Boynton Beach - Utilities Department Document Management Project R&S Integrated Products & Services Inc. Information through Innovation 620 South Florida Avenue Lakeland. FL 33801 Phone (8631 683-9393 Fax (863) 686-0610 R&S Document Imaging and Data Capture Installations R&S Integrated is a computer systems integration company, that spec~lizes in document imaging, data capture, ahd data ~nversion. R&S has been a Compulink LaserFiche VAR for over si~ years and has integrated imaging technologies for a d verse set of projects R&S has been a VAR for M r. rn~v~f~m'~ Technology's 'OCR for Forms'-for oVer five yea~:sl I~&S ~as beeh a DataTrade'S-i~c~v-'~,'~)'~ technolog es VAR for one year. GOVERNMENT City of Titusville City of Stuart City ofiWinter Park City Of Ma~i E~her City of'E~oy~r~!Beach City,of Greenacres C t~' of :NewSmYma Beach City'of Mfami Beach C!ty of Deerfield Beach City of Homestead (project start 7/2000) Florid~ Department of Law Enforcement Lee ~u~y~Tax Collector's Office Ath~n~' Clarke County Collier: C0urity - Clerk of the Circuit Court COllier Cour~ty-- '_' Sheriff's Office Florida! Depa~nt of Citrus F O~i.,d, aiD~P~m, ent of Transportat on Survey and Mapp ng S i~L '; ~ ;'~'J: ta D?'Flo~da,~State Comptroller, Office of General Counsel Sha,'de~ of~Gteen Resort, Department of the Army EDUCATION I GOVERNMENT University of. Central Flodda University of Florida Law College University of South-Florida Florida State University Putnam County Schools Martin County Schools Santa Fe High School Columbia County Schools RETAIL ~ PRIVATE BUSINESS Discount A~Jt0 Parts Outback Steakhouse, Corporate Office CreditGua~;d ~f America Howard~ SchuUz ~nd Assoc ates Gnffith & Wemer MANUFACTURING Lockheed Martin Financial Services Bausch & Lomb Pharmaceuticals Pharmaceutical Manufacturing MEDICAL Sh, ands Hospita! - University of Florida Moffit ~anca~ ar~ Research Center Cardiology Consultants, P.C Morton Plant Mease Foundation R&S Integrated Document Imaging and Information Management Systems REQUEST ['OR REQuIsmoN -H.T.E. ENTRY DAT~: ~/~,~. H.T.E. REQUISITION # .- -..._~' ity Manager (nonbml~eted ', ,z iai and/or $~000~): - Description &,Part NUmber ~, hmd 'IL-pt Barn ~,~,,~,~, ',0~ aunt, I:\general-use\ forms~.xluisifion.doe Micronpc.com Micron Government Computer Systems, Inc. Suite 2000 625 Stratford MERIDIAN. ~{) 83642 Order Memo Remit Payment To: Micron Government Computer Systems. inc. P.O, Box 94170 CHICAGO, IL 60690 Date: 6/1/00 Order No: 7182064 Fax: 208-893-7240 - Phone:,800~245-2449 Ex1:3-1447 Include Ref No, 7182064 on check or P.O. Bill Tot CITY O'F BOYNTON BEACH =LOR DA Ship To: CITY OF BOYNTON BEACH. FLORIDA 100E BOYNTON BEACH BLVD 100 E BOYNTON BEACH BLVD PO BOX 310 PO BOX 310 BOYNTON BEACH. FL 33425 BOYNTON BEACH. FL 33425 Ship via UPS /Mist Ground I NET-033 NETFRAME 5200 8,560.00 8,560.00 1 S¥R001696-00 BASE MODEL UNIT I 0SE001562-00 CASE 1 CPU001496.O0 PROCESSOR 1 MOD001410-00 MEMORY 1 MC0001 MOTHERBOARD CACHE I HDS001380-00 HARD DRIVE CCD001116-00 CONTROLLER CARD FDD001002 FLOPPY DRIVE CDI001154-00 CD ROM DRIVE VC0004 VIDEO CARD MN0000 MONITOR KBR001078-00 KEYBOARD MOU001031-00 MOUSE SW0000 OEM SOFTWARE OSS001272-00 OPERATING SYSTEM SOFTWARE MO0000 MODEM RMS001172-00 REMOVABLE MAGNETIC MEDIA DEVICE CC0005 NETWORK CARD OPTION SVC001889-00 LABOR/SERVICE OPTION BIO001023-00 LABOR/SERVICE OPTION SPS001011-00 LABOR/SERVICE OPTION LAAO01598-00 ASSET LABELS NONE WARO01003-00 WARRANTY/SERVICES SVC002031-00 WARRANTY/SERVICES SVC001976-00 wARRANTY/~JERVICES SVC001984-00 WARRANTY/SERVICES NetFRAME 5200 NF5200 1 PWS W/pedestal kit Single 550MHzlntel Pentium IIIXeon processor (1mb L2 cache) 128MB 100MHz ECC SDRAM-1 DIMM 512K [.2 cache 36GB SCSI LVD-SCA 10~000 RPM hard drive pack (four 9GB ddves) SV Mylex 250 (LVD) Controller 250 32MB RAM 1.44MB 3.5" floppy drive 40X-max var. speed standard CD-ROM for Netframe Servers 2MB SVGA integrated graphics card Customer Selects No Monitor Standard keyboard Standard mouse No s0/~are ordered Microsoft Windows NT SerVer 4.0 with Service (10 Client Licenses) Customer Select~ No Modem ~ustomer select~ no tape backup ntel Ether Express Pm d00 integrated network card Micron U Run of Site Library (:1;9) System BIOS RAID 5 - Striping with parity (Requires 3 or more drives) Customer selects no ASSet Tag Micron Power Limited Warranty SV-Next Business Day (8x5);1 st,2nd & 3rd yr ServicaPac not available NOS Telephone Software Support: 3 Resolutions FOB Status Orig'in SubTotal 8, 56o. oo Shipping/Handling 3_2 o. 00 Total 9,680.00 IF TAX EXEMPT, CERTIFICATE MUST BE PROVIDED AT TIME OF PURCHASE (NOT APPLICABLE IN MINNESOTA). Estimated sn;p date is based upon approved Micron PC: GSA Contract Page 1 of G~35F~43:~TD SYD~ten~ esktops NOtebooks offer Our hR. quotes Microt~ h build wi~h e~ha Please tell us what we can,do better for you. Im~m~ Sales.~nd Support Contact Technical' Support Warranty ! nfo Year 2000 Contract T&C's support your Information form b~low to centact · Micron U · MS~ervices · Online Resource GSA cont~a~t Issues- con,ta~: : ? Trav~i~ J e~u~i~gs Gov~n~ht [~-.6 ntract t d~e NA ~ ~s.~' ~'l~r o n pc ,c https ://msites. micron pc.com/federal/GSAContract/index, html 6/26/0 ~ BbDGE'r TRAN-~FE~ T ~g~1 of~ To: Finance Department From: Utilities Department Date: 06/28/00 * Budget Data Only * Expend asof: Adjustment Expenditures Present Increase Adjusted & Unerlcumberec Account Number Description Budget (Decrease) Budget I Encumbrances ,Balance 401-2822-536-99-03 Reserve for Future Appropriation 65~1,538 (62,826) 588,712 0 ' 588,712 401-2821-536-64-14 Computer Software 5,000 9,516 14,516 0 14 516 401-2821-536-64-15 Computer Hardware 60,850 16,964 77,814 1,790 76,024 401-2821-536-31-90 Other Professional Services 38,500 36,346 74,846 17,570 57,276 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Use Whole Dollars Only TOTALS 755,888 0 755,888 19,360 736,528 Justification of Transfer: See attached memo #00-141. Purchase of services and software/hardware for document imaging and information management on the Utilities Department plan files. Approvals: Department Head: ,. Finance Department: City Manager: J Budget office Use Only JDocument # JGroup # IPosted By: Requested City Commission Meefin~ Dates [] July I8.2000 [] August 1.2000 [] August 15,2000 [] September 6, 2000 CITY OF BOYNTON BEACH '-AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to Ciw Clerk's Office July 6, 2000 (5:00 p.m. July I9, 2000 (5:00 p.m.) August 2, 2000 (5:00 p.m./ August 16. 2000, (5:00p.m.) Reqaested City Comm/ssion Meeting Dates [] September 19. 2000 [] October 4. 2000 [] October t 7, 2000 [] November 8. 2000 IV-CONSENT AGENDA ITEM C. 1 Date Final Form Must be Turned in to City Clerk's Office September 7, 2000 5:00 p.m. September 20, 2000 (5:00 p.m. October 5, 2000 (5:00 p.m.) October 18, 2000 (5:00 p.m./ NATURE OF AGENDAITEM [] Admmistrahve [] Development Plans [] Consent Agenda [] New Business [] Pubhc Hearing [] Legal [] Bids [] Unfinished Bus/ness [] Announcement [] Presentation RECOMMENDATION: Staff recommends the City Commission approve Resolution No. R00-92 authorizing the Mayor and City Clerk to execute an amendment to Lease Agreement between the City and BellSouth Mobility, Inc. EXPLANATION: BellSouth Mobility, Inc. is requesting amendments to a telecommunications lease agreement originally executed on February 1, 1995 with the City of Boynton Beach. Section 4.1 of the agreement provides BellSouth the option to extend the agreement for an additional 5 year term. Pursuant to Section 4.1 of the agreement, BellSouth has now requested an extension to that agreement. The initial annual rem under the agreement was $12~000 to be adjusted annually using the consumer price index (CPI). BellSouth's proposal to increase the annual rent from $12,000 to $15,000 per year. using the CPI to adjust annually, was approved by the City's Finance Department. Section 16 of the agreement provides it shall not be sold. subleased, assigned or transferred without written consent of the City. Such consent "not to be unreasonably withheld." BellSouth has now requested that the City consent to sublease to Crown Castle Inc., International. Although nothing under the original lease agreement requires BeUSouth to pay additional compensation for the city's consent to sublease, BellSouth has proposed to pay the City an additional $2,000 for its consent. Refer to memorandum from Legal Department dated July 11, 2000, page 2, paragraphs 1&2, for additional information. PROGRAM IMPACT: N/A FISCAL IM~PACT: The lease agreement proposes an increase of the annual lease payment to the City from $12.000 to $15.000 annually for the remainder of the current lease term, using the consumer price index of 3.0% as of June. 2000. ALTERNATIVES: BellSouth has legal option to ask for this extension. BellSouth also has legal right to request for sublease which consent shall not be unreasonably withheld. The City may not approve this resolution, however, the non-approval cannot be unreasonable and the reason(s} should be clearly stated. S:~BULLETIN~ORMSXAGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH · - AGENDA ITEM~REQUEST FORrvl Attachments: L Legal Department Memorandum 2. Matrix of Comparative Tower Lease Revenues 3. Matrix bfBoynton Bearh Tower Lease Revenues · ' ~p~6at'i-I[ad s SigmqCar~ v Department Name ·" ~ City Manager's Signature City Attorney / tginanc e 7 Human Resources SABULLETBNWOtLMS~AGENDA ITEM REQUEST FORM.DOC RESOLUTION NO. R00- ~,=~' A RESOLUTION OF THE CITY COM MISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO LEASE AGREEMENT..BETWEEN THE CITY OF BOYNTON BEACH AND BELLSOUTH MOBIILTY, INC, AND PROVDING AN EFFECTIVE DATE. WHEREAS, the parties entered into an Option and Lease Agreement, dated February 1, 1995; and WHEREAS, the parties wish to modify certain terms an d conditions of the Lease as provided in the attached Agreement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Florida does hereby authorize and direct the Mayor and City Clerk to execute--an Amendment to Lease Agreement between the City of Boynton Beach and BellSdt~th Mobility, Inc., saidAgreement being attached hereto as Exhibit "A". Section 2. This Resolution shall passage. PASSED AND ADOPTED this ATTEST: City Clerk (Corporate Seal) S:ResoV~gr'~ellSouth Amd 062700 become effective immediately upon day of July, 2000. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Mayor Pro Tem Commissioner Commissioner ATTACHMENT # 1 TO: FROH: RE: MEMORANDUM ~ed.HaWkins, SUppo~ Se~iceS: Hanagd' Nicholas L Zg~e, Assistant Ci~ AEorney/ ~'~'~ Telecommunication agreemen~ with Spd~Sp~BellSouth and Netricom DATE: July ii, 2000 Pursuant :to your request, ! have reviewed the above referenced agreements and offer the following: Agreement with Sprint Spectrum: [n August-of 1996, the City and Sprint entered into a telecommunication leas~ agreement. Section 5.02 of the lease agreement provides Sprint the option to extend the lease for four additional five-year terms. Section 10 provides that the agreement shall not be sold, subleased~ assigned or transferred without the written consent of the City. Such consent "shall not be unreasonably Withheld." The initial annual rent under the agreement was $12,500. The agreement provides that annual rent for each renewal term will be increased by an amount based upon the cumulative percentage increase of the consumer price index (CP!). ! understand that the Commission approved the Sprints request to sublease with a condition that the City be permitted access to the company's financial records. Because the three agreements referenced above were considered simultaneously by the Commission, it appears that there may have been a m~x up in the provisions and contents of all three documents. !n reviewing the Commission's minutes of July 5, 2000, the record shows that the Commission while considering the Sprints request for sublease were under the impression that iVletricom and Sprint will pay the City one percent of their gross revenue. Thus, the Commission voted to modify Sprint's sublease to include the audit request to ensure that the City is receiving its fair share under the agreement. While section 4.1 of Metricom agreement provides that Hetricom shall pay to the City on annual basis an amount equal to one percent of its adjusted revenue, there is no such provision in our agreement with Sprint. As indicated above, the agreement with Sprint provides for an annual increment on rent based on the CP! and specifically calls for City's written consent for sublease which "shall not be unreasonably withheld". As T indicated to you earlier, Sprint was adamant in giving any additional consideration (compensation) for getting our consent to sublease, stressing that there fs no provision for it in the original agreement. As ! advised you earlier, there is a landlord tenant case (not in our jurisdiction and not related telecommunication towers) which found it unreasonable for a landlord to withhold consent to an assignment or sublease in exchange for additional compensation. In light of the foregoing, the Commission may want to reconsider its decision to approve Sprint Spectrum's request to sublease with condition of audits. Agreement with BellSouth: In February of 1995, the City entered into a five-year lease agreement w th Be ISouth. Section 4.! of the agreement provides BellSouth Witli the iol~ion to extend it for four additional five-year terms. The initial annual rent was $12,000, to be adjusted annually using the consumer price index. Section 16 of the agreement provides that it shall not be sold, subl,ea_,_sed, assigned or transferred wi?oUt the written consent of the City. Such consent notto be unreasonably withheld. BellSouth proposes to increase the annual rent to $15,000. Th s proposal is acceptab e to the financ~ dept. While there is no requirement for'additiona consideration unde~ the sublease provision Of ~e agreement, BellSouth proposes to offer the City additional $2,000 for its consent to sublease in this matter. The same caselaw analyzed under Sprint Spectrum is applicable here as well. [ hope that this summary would help the Commission in disposition of this matter. CC: James Cherof, City Attorney S:ca/city Mgr. Analys/s of TeIecomm agmts ATTACHMENT # 2 LOCAL GOVERNMENT CELL TOWER LEASES ENTITY ANNUAL . TOTAL School Board * 7 Leases: $16,286 avg. per year (each) '$570,000 total over 5 years total annua = $114 000 Coral Springs 2 Leases: $11,000 per year $55 000 over 5 years $ 24 000 per year $120,000 over 5 years Delray 1 Lease: $20,000 Der year $100,000 over 5 years Lake Worth None on City Property Boca Raton None on City Prope[ty Calusa Elementary Okeeheelee Middle Atlantic High Boca Raton High Lease 1: $15,000/yr Lease 1: $15,000/yr Lease 1:$15,000/yr Lease 1: $15,000/yr Lease' 2: $33,000/yr Lease 2: $33,000/yr Lease 2: $33,000/yr CITY OF BOYNTON BEACH CELL TOWER LEASE AGREEMENTS ATTACHMENT # 3 CELL TOWER AGREEMENTS Lessee Location Date of Expiration Amount Total Cost Contract Date Over 5 yr Period Nextel 222 NE 9th Avenue 04/15/1997 05/05/2002 $§,500 within 30 days of contract date 1st year = $45,973 $8,000; 2nd year = $8,240; 3rd year = $8,487; 4th ~ear = $8,742; 5th year = $9,004. Nextel Little League Field 03/16/2000 03/16/2005 $7,000. Within 30 days of contract date 1st year = $62,256 300 Woolbright Road $t0,000; 2nd year = %10,500; 3rd year: $11,025; 4th year = $11,576; 5th year = $12,155. ~,T&T (WPB Cellular) 551 NW 14th Avenue 11/18/1986 11/18/2036 $~10 per month. (Lessee will built and maintain tower $600 which will become the property of the lessor.) Sprint Spectrum 3600 Miner Road 05/21/1996 05/21/2001 $12,500 annually - 1st 5 years paid in a one time $62,500 lump sum at beginning of lease. Sprint Spectrum 222 NE 9th Avenue 10/30/1996 10/30/2001 $75,000 lump sum advance 5 yrs rental Annual rent $75,000 for renewal term will be $15,000 annually increased by CPI. PrimeCo Bicentennial Park 06/18/1996 06/18/2001 $1'2,500 annually - 1st 5 years paid in a one time $62,500 U.S. 1 & 3rd Avenue lump sum at beginning of lease. PB County Cellular Little League Field 03/2071996 03/20/2001 $18,000- 1styr. $15,000 annually 2nd thru 5th years $78,000 300 Woolbright Road BellSouth Mobility Little League Field 02/01/1995 02/01/2005 $12,000 annually - 1st 5 years paid in a one time $60,000 ~,00 Woolbright Road ump sum at beginning o[ lease Agreement can be automatically extended by tenant for another 5 yrs.. 3uringthis time the rental fee will be the $12,000 annually adjusted by the CPi index. I~ [1§ ~t"t~ '~ ~ :1~-~ -t-(~ ...... [ i~til~ ~ ~-~ ~-~' ~:'i ~'1 ~1- ........ ~' ~-~ ~i~i~r~ -~'-- ~-1-~ b-~(~- ~,~d ~Ji~ .............................................. ;~b~(~ Crowne Castle Intl. 300 Woolbright Road 7/t 8/00 TOTAL AVERAGE* $446.829 *CPI index not calculated into totals. "Amount not included in total. IV-CONSENT AGEN DA RESOLUTION NO. R00- ITEM C.1 "A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO LEASE AGREEMENT BE'FWEEN THE CITY OF BOYNTON BEACH AND BELLSOUTH MOBIILTY, INC, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the parties entered into an Option and Lease Agreement, dated February 1, 1995; and WHEREAS, the parties ~sh to modify certain terms an d conditions of the Lease as provided in the attached' Agreement; · ' IT RESOLVED BY THE CITY COMMISSION OF FLORIDA, THAT: Section 1. The City. Commission of the City of Boynton Beach, Florida does hereby authod;~e and direct the Mayor and City Clerk to execute an Amendment to['''=Eease Agreement between the City of Boynton Beach and BellSouth Mobility, Inc.;said Agreement being attached hereto as Exhibit ~A'. Section2. This Resolution shall become effective immediately upon passage. PASSEDANDADOPTED this day of July, 2000. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Mayor Pro Tern Commissioner Commissioner ATTEST: City Clerk (Corporate Seal) S:Resog~g~BellSout~ Amd 062700 1HIS AMENDMENT TO LEASE AGREEMENT day ~ is made this by BELLSOI~TH i(the NOW -- and valuable ts follows: is not in default under 3. ~ Capitalized Mm~s not othervase defined herein shall have the rueanmgs set forth inthe Lease. 4. ~ At the request of either party, a memorandum of this Amendment, or an amendment to any previously recorded ~dum or short form of lease, shall'be executed by the parries and recorded in the proper recks office. IN WITNESS ~ H [~;P,.EOF, the undersigned have executed th/s Amendment the day and year first above written. BF-~ J BELLSOUTH MOBILITY INC., a Oeor~/a corporation Printed Name: Title: Witness: Print Name: Print Name: Witness: LANDLORD: THE CITY OF BOYNTON BEACH, a municipal corporation of the State of Florida Printed Name: Title: Print Name: Print Nsme: Bell.q~lth's Initials: Landlord's Init/als: BellSouth Site No.: RIDER 1: MON~I~II.y RENTAL RATE All references, in Section 4 of 1 in the Lease. RIDER 2: ASSIGNMENT AND SUBLEASING Section 16 of the Lease shall be and is hereby modified to provide as follows: The Lease may be sold, assigned, licensed or otherwise lransferred at any time by BellSouth to BelISouth's parent company ~ any affi!i~ or,s~.sidia~ 0fBe!lS0uth, ,to-Crown Castle International, Inc, or any of its 'subsidiaries or affiliates (collectively "Crown"l to anv Bills .,. ~ · ~oum is merged or consoh~ to.any, entity resulting from a reorgamzation of BellSouth, o.r~.to_ any third:par~y_ a~ to be subject tothe t~ and. conditions or, the Lease. Otherwise this Lease may not be sold, assigned, or l~ansferred without the written consent of Landlord, such consent not to be unreasonably withheld. BellSouth may sublease or sublicense pan or all of the Property, and in the event the ~ or any part thereof is subleased or sublicensed to Crown, ?.~ may ~ ,~l .~, ~ sub~ic~.~ ~l or any pa~o~ ~ ~p~rv to ~d p~ =a~, ~ut m eaon case uellSouth or Crown (as the case may be) will provide notice to Landlord of the sublease/subliCense. RIDER 3: ADDI'i'IONAL CONSIDERATION FOR FREE RIGHT OF ASSIGNMENT Requested City Commission Meeting Dates [] Jul) 18. 2000 [] August 1, 2000 [] August I5. 2000 [] September 6, 2000 IV-CONSENT AGENDA CITY OF BOYNTON BEACH ITEM C.2 AGENDA ITEM REQUEST FOI Date Final Form Must be Turned in to Cit~ Clerk's Office July 6, 2000 (5:00 p.m.) July 19. 2000 (5:00 p.m.) August 2, 2000 (5:00 p.m.) August 16, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] September 19, 2000 [] October 4, 2000 [] October 17, 2000 [] November 8, 2000 Date Final Form Must be Turned in to Cit7 Clerk's Office September 7. 2000 (5:00 p.m.) September 20. 2000 (5:00 p.m.) October 5, 2000 f5:00 p.m.) October 18, 2000 (5:00 p.m.) NATURE OF AGENDAITEM [] Administrative [] Development Plans [] ConsentAgends [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve the proposed contract with Shailoway, Foy,:Rayman & Newell. Inc. in the amount of $48.595.00 for design, permitting, bidding services, and construction services in the Costa Bella subdivision. EXPLANATION: Per Commission authorization of June 6, 2000. the Utility Department has negotiated the attached contract with Shalloway, Foy, Rayman & Newell, Inc. This contract includi~s all anticipated professional engineering services to complete the stormwater project. ~ PROGRAM IMPACT: Completion of this stormwater project will improve stormwater managemem in the target area. FISCAL IMPACT: Total cost of this contract is not to exceed $48,595.00 without prior approval. Funds are available in accoum g407-5000-590.96-07, 1996 Revenue Bond Issue. ALTERNATIVES: Continue to pump out this area after and during storm incidents. Not taking this action may result in public and private property damage. Department He~ Signature Utilities Department Name S:~BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC City Manager's Signature City Atlomes) ~ Finance / Human Resources Shallowa_y. FOy RoYman& Mark G. Law, Deputy Utility Director June 23, 2000 33435 RE: COSTA BELLA SFRN PROJECT #00017 Dear Mark, It is our pleasure to submit to you our proposal to perform the engineenng design and permitting for the flooding in the Costa Bella neighborhood. We have analyzed the asbuilt and survey information you gave us and have based this proposal on a combination of acquiring additiona land for retention and improving the out[all system Depending on the degree of'storage protection and budget tt~ere are var ous options to both the retention and d scharge c~)mponents that will n~ed to be examined This proposal- does not include any costs for the acquisition and coordination of property or related services such as lot surveys, appraisals or legal fees. PHASE I - DESIGN AND PERMITTING I. Survey Obtain topographic and location survey information for the proposed out[all pipe running to the south through the church property and west to the E-4 Canal. B. Confirm topographic information obtained from the City of Boynton Beach. 120 ~ Belvedere Road West Palm Beach, ~L 33405 (561) 655-1151 Fox 832-9390 shalloway@sfrninc.com www. sfrninc, com SubTotal $ 3,480.00 LAw0e-23-O0 SFRN ~/00017 PAGE 1 I1. III. Engineering Design A. Analysis the present surface water management system to determine stages. Meet .with South Florida Water Management District and Lake Worth Dra nage District to discuss the plans prior to final design and permit submittal. C. Compute stage-storage calculations for the contributing drainage basin. D Present up to three (3) different variations to the system analyzing the use of one or several ex~sting lots for retention: Meet with City staff to discuss the options and costs associated with each. Design of a separate outfal through the church property to the south and along Old Boynton Road to the (~-4 :~Canal. This outfa may incorporate drainage from the church site as a trade-off for the establishment of a drainage easement. G. Preparation of a complete set of engineenng construction plans, calculations and specifications for the project. Sub Total $17,500.00 Permit Application Submittal A. Prepare permit applications to the following agencies: > South Florida Water Management District- Surface Water Management ), Lake Worth Drainage District - Discharge > Palm Beach County Engineering Department - Work within the Right-of- way Sub Total $ 2,700.00 IV. Permit Follow Up A. Pei'mit follow up will be performed on a time and expense basis per the attached Fee Schedule (Discounted Rate) with a not-to-exceed without prior authorization amount of $7,500.00 Budget $7,500.00 PHASE I TOTAL $31~180.00 LAW06-23-~0 SFRN PAGE 2 PHASE II - BIDDING AND CONSTRUCTION COORDINATION I. Bidding B. Coordinate and attend the pre-bid meet ng. propriate I1. E. I and-distribute addenda to all Total;for Bidding $ 5,910.00 Construction Coordination A. Perform field observations and provide written reports. Sub Total $ 6,105.00 B. Review pay requests and make recommendations to the City. Sub Total $1,700.00 C. Review change order requests and make recommendations to the City. SUb Total $1,300.00 D. Prepare and submit certifications and record drawings to all applicable governmental agencies. Sub Total $ 2,400.00 Total forConstruction Coordination $11,505.00 PHASE II TOTAL $17,415.00 GRAND TOTAL - PHASES I & II $ 48.595,00 LAW06-23-00 SFRN ~00017 PAGE 3 VI. Reimbursables A. All office administration costs incurred by SFRN attributable to this project will be invoiced monthly to the client. These expenses typically include, but are not limited to, processing fees, submittal fees, reproduction costs, travel expenses and long distance telephone calls, etc. Additional Work A. on a time and If this proposal is acceptable~please~.execute both originals and return one to our office. I~ you have any questions please do not hesitate to cat BJL/thw Attact3ment AUTHQRIZATION: PROJECT: COSTA BELLA Very truly yours, / P.E. Vice President SFRN PROJECT #00017 I her. el:~y authorize Shalloway, Foy, Rayman & Newell, services: Author~:zed by: For: I am am not the Owner of the property. The Owner is: Inc. to perform the above (Name & Title) (Company Name) (Name) (Address) LAW06-23-00 SFRN ~0017 PAGE 4 Engineers Surveyors Mappe_rs ~ Oaniel Shnllnway, P.E. JoyG. Fo~, P.E. Gory M. Rayman, Warren ~t. Newell Brian J. LaMot~e. P.E. ,- ~F.E~$CHED~E' R'EGU~R ISC NTED ~TE ~TE PRESIDENT . , ~. $ 1,95.00 $ 150~00 ~PERT WITNESS 195.00 150~00 65 30,~ PRINCIPAL ~ 1 .00 PROJECT ~NAGER 120.~ 90~00 ~D SURV~OR 110.~ . 85~00 COMPUTE~GIS TECH 80.~ ~6~00 F ELD REPRESENTATIVE 12 00 ~ ~00 TECHNICIAN 75.00 60~ ADMINIST~T~E AS SISTANT ~45.0~ 3 PERSON SURVEY CREW 125.~ 2 PERSON SURVEY CREW ~.~ CLER~C~ 40.~ 3S~00 :The Client shall pay all direct expenses such as reproduction costs, long distance telephone, travel and mileage. 1201 Belvedere Road West Palm Beach. FL 33405 f561) 655-1151 Fax 832-9390 shalloway@s frnin c.corn ~ww. sfrninc.corn 97DIS-1 Engineer~ Surveyors ~ePp~rs . _ Shalloway. Foy . Rayman &~llev~ell,~nc. K. Oaaiel Shdlew~ P.E. Gary M.. Rayma,, P.S.M. Warren H. Newell Brian I LaMatte, P.E. Keith B. Ja~ksen, P.E. July 6, 2000 Mark G. Law, Deputy Utility Director 'City of Boynton Beach 134 East Woolbright Road ~Boynton Beach, FL 33435 RE: COSTA :BELL~A SFRN PROJECT #00017 .Dear Mark, · Enclosed-is the tentative schedule to accomp sh the Scope of Work as outlined in our July 5-2000 proposal. This schedu e is based on receiving authorization to prOceed by July17, 2000. If you have any questions please do not hesitate to call. Very truly yours, Vice President BJL/thw Attachment c: J. Foy, P.E. 1201 Belvedere Read West Palm Beach, FL 33405 (561) 655-1151 Fax 832-9390 sha/Ioway@s f r n i n c.com ~wo?-oe-eo www. s frninc, corn SF~,N PAGE 1 COSTA BELLA TENTATI - DULE VE PROJECT SCHE ............ 2000 JUL¥;~'~.U 'SEPT] ocT. NOV-DEC JAN FEB MAR APR MAY JUNE JULY AUG B __ ...._! -- -- Prepare three (3) variations to the system end costs ....... C and resent them the Ci; D Prepare a complete set of design and construction drawings and ,,.~l~.J dnfinqs for permit submittal Preparation and submittal of perrnit applications J_ ~ E ,SFWMD LWDD & PBCED .... F{e~ond to comments from permitting agencies ' F and obtain =_ermits . _ Prepare bid documents and assist the City in the · ,i" - G 'idding process , ,,- '-~.: ! ~------. H construction Coordination'(Construction Phase) I Engineering Certifications and Project Close Out SFWMO - South Florida Water Management Dlstdct LWDD - Lake Wodh Drainage District PBCED - Pa m Beach County Eng neering Departmenl COeTA BELLA SFRN #00017 TENTATIVE PROJECT SCHEDULE JULY 6, 2000 RESOLUTION NO. R00- A RESOLUTIrON OF THE cirTy COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND APPROVING AN AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND SHALLOWAY, FOY, RAYMAN & NEWELL, INC., FOR TH DESIGN, PERMI'I'T]NG, BIDDING SERVICES AND CONSTRUC-"~ON SERVLrCES IN THE COSTA BELLA SUBDIVISION;; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENT; AND PRO~/IDING AN EFFECTIVE DATE. WHEREAS, the CiD/ Commission, upon recommendation of staff, has deemed it to be in the best interests of the citizens and residents of the CiD/of Boynton Beach to enter into an Agreement between the City of Boynton Beach and Shalioway, Foy, Rayman &Newell, Inc,. in the amount of $48,595.00, for the design, bidding services, and construction services in the Costa Bella subdivision; NOW, THEREFORE, BE I'T RESOLVED BY THE CZTY COMMZSStON OF THE C~'TY OF BOYNTON BEACH, FLORTDA, THAT: Section 1. The CiD/Commission of the CiD/of Boynton Beach, Florida does hereby authorize and approve an Agreement between the CiD/ of Boynton Beach and Shalloway, Foy, Rayman &Newell, THC,. in the amount of $48,595.00, for the design, permitting, bidding services, and construction services in the Costa Bella subdivision, which Agreement is attached hereto as Exhibit "A". SecUon 2_. The Mayor and City Clerk are authorized and directed to execute said Agreement. _Section3. This Resolution shall become effective immediately upon passage. PASSED AND ADOPTED this day of 3uly, 2000. CFFY OF BOYNTON BEACH, FLORIDA i Mayor ~/iCe: Mayor Commissioner Commissioner City Clerk (Corporate Seal) CITY OF BOYNTON BEACH .- AGENDA ITEM REQUEST rOI Requested City Corem(salon Date Final Form Must be Turned in to City Clerk's Office July 6, 2000 (5:00 p.m.) July 19. 2000 (5:00 p.m.) August 2. 2000 (5:00 p.m.) August 16, 2000 (5:00 p.m.) Meeting Dates [] ~u~y is, 2000 [] Augflst 1, 2000 [] August 15,2000 [] September 6, 2000 Requested City Commission Meeting Dates [] September i9, 2000 [] October4. 2000 [] October 17, 2000 [] November $, 2000 IV-CON SENT AGENDA ITEM C.3 Date Final Form Must be Turned in to City Clerk's Office September T 2000 (5:00 p.m.) September 20, 2000 (5:00 p.m.) October 5, 2000 (5:00 p.m.) October 18. 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unf'arished Business [] Announcemem [] Presentation RECOMMENDATION: Motion to approve the proposed contract with Kimley Horn and Associates in the amount of $390 390.00 for design, permitting~ bidding services, and construction management for Industrial Avenue stormwater improvements. EXPLANATION: Per Commission authorization of June 6, 2000, the Utility Department has negotiated the attached contract with Kimley Horn and Associates, Inc. This contract will include aIl anticipated engineering services to complete the proposed project. PROGRAM IMPACT: These contract services are necessary to complete the proposed stormwater project in this floodlprone area. FISCAL IMPACT: Total cost of this contract is not to exceed $390,390 without prior approval. Funds are available in account #407-5000-590.96-07. ALTERNATIVES: Continue to pump out this area after and during storm incidents. Not proceeding with this ~O~~a ~n~._proje~t may result ilkdam~[ll!e to public and private property. ~ Department Head's amre City Manager s Signature Utilities ~ ~ Department Name City Attorney / Finance / Human Resources S:kB ULLETYNSFORMS~AGENDA ITEM REQUEST FORM.DOC Kimley~Horn and Associates. Inc. June 30, 2000 Mr. Mark G. Law Deputy Utility Director City of Boynton Beach 12¢ Ehst Woolbright Road Boyq~on BeaCh; FL 33~35 Industrial Avenue Corridor Stormwater Improvements Project Proposal for Consulting Engineering Services Dear Nh'. Law: Kimley-Hom ~and Associates, Inc. is pleased to submit the attached proposal for consulting engineering services related to the tndus~al Avenue Corridor Stormwater Improvements Project. After meeting with you and Jim Hart on June 15, 2000, to discuss the City's requirements for this project, we have prepared a detailed scope of services to provide permitting, detailed design, bid phase, and construction phase services. We intend to subcontract the geotechnieal engineering and supplemental survey work to Dunkleberger Engineering and Testing, Inc. and'Heller, Weaver, and Sheremeta~ respectively. We have included a:narrative description Of our proposed scope of services as Exhibit A. Exhibit B is a detailed breakdown of our proposed labor and ~p ~e4)ses. We wilI be available to meet with you to discuss any questions you may~l~/~e ~eg~rding the format or cOntent 0fthe ~roposal. Please contact me at (561) 845-0665, extension 852, to set up a meeting. We anderstan~.~hat you are eager tO get the project und ~e~?ay as soon a~s possible. Please let us knOW how we can help you expedite the contracting process. Thank you for the opportunity to serye the City of Boynton Beach on this important stormwater management project. I look forward to working with you. 4431Embarcadero Drive West Palm Beac~ F~fida 33407 Sincerely, AND ASSOCIATES, 1NC.- Michael D. Spruce, P.E. Project Manager Q \S PRUCE~Boynmn\coverlet.doc TEL 56' 845 0665 FAX 561 8~ 8175 CONSULTANT AGREEMENT FORM INDUSTRIAL ~VENUE CORRIDOR STORMWATER IMPROVEMENTS PROJECT THIS AGREEMENT is entered into between the City of Boynton Beach. hereinafter referred to as "the City", and Kimley.ttorn $md Associates, Inc., hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. PROJECT DESIGNATION. The Consultant is retained by the City to perform se~es in c0m~.ection with the project designated :INDUSTRIAL AVENUE, CORRIDOR STORMWATER IMPROVEMENTS PROJECT. SCOPE OF SERVICES. Consultant agrees to perform the services, identified on Exh~.'bit ~'A" attached hereto, including the provision of all labor, materials, eqmpment and supplies. TIME FOR PERFORMANCE. Work under this contract shall commence upon the g~vingo1~ written notice by the City to the Consultant to proceed Consultant shall Perform all servicesand provide all work product required pursuant to this agreement by 11 months from the date written notice is given to proceed, unless an exte'nsion o~e is granted in writing by the City. PAY3A~EI'Zr. The Consultant shall be paid bythe City for completed work and for services tendered.under this agreement as follows: a. payment for the work provided by Consultant shall be made as provided on Emhibi~ "B" attached hereto, provided that the total amount of paymem to Con~.ulta. n....t shall not exceed $390i390.00 without express written modification of'.the agreement signed by the Cify. bo The Consultant may submit vouchers to the City once per month during the progress'ofthe work for partial payment for project completed to date Such ouchers will be checked by;the Cay, and upon approval thereof, payment will be made to the Consultant in the amount approved. Fir~al payment ~f any balance due the Consultaqt of the total contract price earned will be made Promptly upon its ascertainment and verification by the City after the completion of the work under this:agreement and its acceptance by the City. \hKARTMAN~VOL 1 XPROJECT~CIVIL~SPRUCEkB oynton\CONTRACT.DOC -1- d. Payment.aS pro¥ided i~a~s.section s~t be hll compensation [.or~ work incidentals necessary t~'eoml~lete the work. e. :The, Constfltant's record~ an{oe?~unts pertaining to ~is agreement are to be ~e3~ ax;ailab~ f°t inSPe~ti0~JbEmmS~n,tatives of t_he~City and State, for a ~ribd of ~'~¢)~;~S ~r -fro. ~.3ay~egts~ coPies sha~l be made available upon request .... O WNERS~ ~ :~ SE OF D 8, Al~l~.docume. ~.n~s_ ):drawing.s;;. specifie'ati;~¢an6 ~fer 4~at¢fi~Prgduc~ibY~ ~e:~ ~S~l~..in crmee~fi0n with the services r~fidbreC~Undef ifiis :agre,emem be ~e proper tyi ~[~ .~i:~ :~hether the project for Wiii~h tbx3y are; made is: eXeeutedi/~r not. Thi'¢bnSultant shall be perm/ged to retain cOP[es, ~clud-~g~ePrq$!~ ~ugihl~e .~o.P~, of drawipgs ag~ ~d:~p,e¢ifi~ifions: for infonna_Uon, re~erene_e~ ~d ~,e m-co~e~cn~n~With~Cons~tant s.~endeavors.. COMPLIANCE WITH LAWS. Consaltan~ shall, in pe ~rSgp~,rm~g:~e sendces contempiate4 hy tiffs seryice, agr,e~e.~.: (ai .:.tgfully: ab~e ~6~i7 ~ffr all services t0:b~ rendered under th~ ag~e~menti ~ .~ losses or injury City, i or death of the INSURANCE. The Constdi~t duration o? this contract comp~ oov % i 000;000 profegsiona[~!iab/l~V] ir~arm3~ ce or failure ~fore~!~oughout the fa1 ~i~_4 msuraace ~th a mm=om for person~ Said ge-~'~ liability ~olic~ ~mI1 nameithe C~tv of Boynton Beach as an additaonal name~l in.~ed aixO shall ~lUd~ ~Pr~o~Pro~b~g~ca~c. ~tl~.t~4r~,~ smd pohcy ~,-o~.(, ~"',~,, *~'~ mm~aae~ nri~wntt~ nO~meto[~e ~atv. Ce~cates of coverage as red,red by this~ s~cnomshal!i~. Oeji~re~ t~ ~e~Ci~wittdn ;fiftgen [I 5) days of execution of this agreement. ~ ~KARTMAN~VOL I~PROYECTxCML\SPRUCEkBoynton\CONTRACT.DOC -2- INDEPENDENT CONTRACTOR. The Consulmm and the City agree that the Consultant is an independent contractor with respect to the services provided p~suan! to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Consultant nor ~ag~y employee of Consultant shall be entitled to any benefits accorded City empl(~yees by virtue of the servicesprovided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income mx or social security or for contributing to the state industrial insurance program, otherwise assurning~the duties of.. ~a~· employer with respect to Consultant, or any-em~I0yee of Consu/tant. ' COVENANT AGAINST CONTINGENT FEES. The~Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this 'contract, and that he has not paid or agreed m pay any company or person, other than abonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, ur any other consideration contingent upon or resulting from.the award or making 0fthis contract. For breach or violation of this warranty, the City shall have the right to annul thiscontract without liability or, in its discretion to deduct ,from the contract price or consideration, or'otherwise recover, the full amount of such fee, commission~ percentage, brokerage fee, gi. ft, or contingen! fee. DISCRJMINATION PROHIBITED. The Consultant, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex orthe presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. ASSIGNMENT. The Consultant shall not sublet or assign any of the services covered by this agreement without the express written consent of the City. NON-WAIVER. Waiver by the City of any provision of this agreement or any time limi .mt!on provided for in this agreement shall not constitute a waiver of any other provision. TERMINATION. The City reserves the right to terminate this agreement at any time by givmg ten (10) days written notice to the Consultant. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this agreement, if ~L~RTMAN~VOL 1 ~PROJECT~CIVIL\SPRUCE~Boynton\CONTRACT.DOC -3- requested to~o so byth~ City. This section,shall not be abar to renegptiations of this ag~¢emem betWeen:sui~ving member,s 0~ th~:C0n'sultan~'gnd th~ City~ifthe City so chooses. TES-An di uteariSin out~oftheterms'orconditions'0f~his:ag/eementshall be adjudicated w~tlfin the.courts of Floxuda, ~urther; ~m~greement, smm'oe-~0nstmea , under~Ftofida,L~w.~-,,~ -~ :: address: ~ ·: City of BoyntonBeach P.O. Box 310 Boynton Beach, FL 33425-0310 Atm:Procxtrement Services Notices to Consultant shall be scm to the following address: 443~ EmbareaderoDnve West Palm Beach, FL 33~07 Attn: Michael D. Spruce, P.E. \~2ARTMAI~VOL 1 ~PROJECTxCIVIL~SPRUCE~Boynton\CONTRACT:DOC -4- INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and Consultant. DATED this day of 2000. CITY OF BOYNTON BEACH Mayor Charles L. Geer, P.E. Attest/Authenticated: Senior Vice President Title City Clerk Approved as to Form: Office ofthe City Attorney Rev. 1/22/91 (Corporate Seal) \hKA.RTMAN~VOL 1 PROJECT~-CML\SPRUCEXBoynton\C ONTRACT.DOC -5- ~" ~ ~ Kimley-Horn ~ ~ ~ a_nd As.s?lmes. inc. EXHIBIT A SCOPE OF-SERVICES Task 1 - Data Collection The data collection task will include acquisition of available information, as well as survey and geoteclmical investigations. The research of available information will invo!v~ toe~ a~i~g ~mtd~repr~ducing pertinent City of~y~/ton:Beaeh files~as'~well as permit inform.ati~ 0a file at the. applicable permitting agencies- Acquisition of Available Information Kimley-Hom proposes to contact the appropriate agencies or departments in order to acquire the following information from their respective files: · Applicable utility easement information from the City in the Industrial Avenue and Lake Boynton Estates areas. · As-built surveys of existing.utilities along Industrial Avenue, West Industrihl Avenue and in the Lake Boynton Estates area, as well as as-builts of existing drainage sumctures and the retention pond at the Anderson Stor-All site. · Existing easement agreement for discharge into Florida Department of Transportation (FDOT) drainage ditch. · Coordination with Bell South, Florida Power and Light, City of Boynton Beach, and other owners of underground utilities to arrange field demarcation of existing underground utilities. The 1992 Stormwater Master Plan prepared for City of Boynton Beach by Camp Dresser and McKee. · An electronic copy of the 1999 survey of the Industrial Avenue and Southwest 6th Avenue areas prepared by Brown and Phillips, Inc. Previous drainage calculations prepared for the Anderson Stor-All site from the City. Q:\SPRUCE~Boynton~ExhibitA.do¢ -1- Kimley-Horn and Associates, Inc. Other available drainage calculations in the Industrial Avenue and Lake Boymon Estates area. · Ci[y permits for road construction, retention pond excavation, and canal clearing in the area. · Existing surface water management permits for other developments in the area and outfalls into the E-4 Canal from South Florida Water Management District (SFWMD) andLake Worth Drainage District (LWDD), · Existing drainage connection permits to the FDOT drainage ditch. · Existing water and sewer permits from the Palm Beach County Health Department. All of the listed items refer to existing resources we intend to acquire and review. In addition, we will be reviewing the stormwater model created by Kimley~Horn for the [-95 drainage into the FDOT drainage ditch. Geotechnical Engineering Dunkleberger Engineering and Testing, Inc. will provide the geoteclmical engineering services on this project as a subconsultant to Kimley-Horrt. The following represents our proposed scope of services for geotechnical engineering during the design phase only. Construction phase services are addressed separately. Subsurface conditions along the proposed drainage improvement corridor ~vill be characterized through review of existing data, field exploration and testing, laboratory examination of soils, and engineering evaluation. Research of Existing Data Soil, groundwater and physical data that exist in the form of available publications and files will be researched to provide background data. Sources for the data include US Geological Survey Quadrangle maps, Soil Conservation Service maps, and Q 5SPRUCESBoynton~ExhibitA.doc -2- Kim~ey-Horn and Associates. ~nc. SI~_WMD stormwarer~permit files for sm'rounding projects (e.g. Anderson Stor-All, the Vinings, the EXPO Center, and the Home DepOt). Field Explorations and Testing Generally, the study will involve drilli,g and sampling moderate-depth (15 feet) ~S ~ta~,~d Penetm~or~ :~e~t~(~gT). ~grin~.o~ the.storm drainage, structure consideradonS~, :mzg } ?h ~a!)~ ,{ep~;~{l: ~,~ ~e~ )~ agg~ b~p~ngs alcmg,,the, pipeline, roac[waY~ and eX~Sting and prgp~l re~t~ag°~g~ p~,.ojx~ d~ ~.ea~, Eigh~ o~ the anger borings will be utilized for ~ea~ur~m~m~p? Sg~I p~bil~ty ~hydraulic ~ogductivity), per SFWMD methodol0gy,'for exfiltrafion trench and dry re~e.ntion pond design parameters. The fielc~work also will include two double ring infiltrometer tests for evaluation 0f the,Ye~!s~ i,s~fiqs~0fthe :s~bsoils. The gathered field and laborato~ ~m.~iU b~.use~d:Es~ ba~s~ tor,~e~ign and ~canstruction recommendations e thwork and other geotechnical aspects of the site's d~¥elopment. Laboratory Examination Soil, samples collected from !lae borings will be taken to our geotechnical engineering subconsultant's laboratory and er~amined by a geotechnical engineer ~n order m assign them classifications per the Unified Soil Classification System (ASTM D 2487). Engineering Evaluation and Report Data from the research, field and laboratory work will be reviewed and evaluated in terms of the project requirements. A report transmitting the factual data, along with recommendations for geotechnical related matters will be submitted to Kimley-Hom following the review and evaluation process. Q:\SPRUCEXBoynton~ExhibitA.do¢ -3 - Kimley-Horn and Assomtes. Inc. The report will contain the following information: · A description of the surface and subsurface conditions of the drainage corridor · Logs of the borings and a site plan showing their locations. · Depth/elevation of groundwater and seasonal fluctuations that may be expected. · Anticipation of soils to be found in excavations. · ' Recommendations. for excavation sidaslopes. · Foundation design criteria for stormwater control structures. · Bedding and backfill requirements for pipelines. · Pavement section recommendations. · K-values for ex:filtration trench design, and permeability rates for retention pohd design. · Site grading requirements for retention ponds and reshaped swales/ditches. The report will be prepared and sealed by a State of Florida registered engineer. Four (4) original signed and sealed copies &the final geotechnical report will be provided to Kimley-Hom. We will provide the City with a copy of the report for your records. Sur~ey Heller, Weaver, and Sheremeta will provide supplemental survey services for this project as a subconsultant to Kimley-Horn. The existing survey of the drainage area, prepared by Brown and Phillips in 1999, provides substantial data that is usable for design. However, we propose to supplement that data with additional field information prior to detailed design. The following represents our proposed scope of services for supplemental survey during the design phase only. The survey scope is subdivided into specific areas for your reference. Construction phase services are addressed separately. Q:\SPRUCEXBoynton~ExhibitA.do¢ -4- Kimley-Horn and As.s. ociates, tnc. Industrial Avenue The following supplemental survey will be performed along the Industrial Avenue cordctor: · Set survey baseline along'Industrial Avenue to which all field measurements will be referenced. · Establish horizontal and,~erticaleoratoI witkbenchmarks loeated approximately every 600'. ~ · Verify rim elevations on existing storm and sanitary stmctures, · Determine storm pipe inverts, diameters, materials. · Determine sanitary sewer inverts, diameter, and ,materials. · Verify utility as-built information provided by the City (water and sewer). · Survey'location of water lines (requires City demarcation). Existing Anderson Stor-All Retention Area The following survey is proposed for the existing retention area: · As-built survey of edge of pavement adjacent to retention area. · Def'me top of bank and toe of slope for entire perimeter · Topographic data on a 50' grid · Topographic data between edge of pavement and retention area West Industrial Avenue Because the City desires to construct some drainage improvements along West Industrial Avenue. additional survey will be performed between the proposed road crossing of the Comcast property and the existing access road to Industrial Avenue near Boynton Beach Boulevard. Q:~S PRUCE~BoyntonkExhibitA.doc -5- Kimley-Horn and Associazes. Inc. This survey will include: Set survey baseline along West Industrial Avenue to which all field measurements wil[be reference& · Establish horizontal and vertical control with benchmarks located approximately every 600' · Cross-sections of roadway from east right-of-way line to west right-of-way line spaced at 100'. Define driveways. · Locate aboveground utilities. · Cross-sections through south end of Comcast property spaced at 100' Assume 100' wide easement. Boynton Beach Boulevard Bridge Because we intend re construct a storm pipe under the bridge to connect the *xisting retention pond to the proposed Lake Boynton Estates drainage system, the following survey is proposed at the bridge: · Locate railroad tracks and west right-of-way line. · Locate bridge abutment and piers west of railroad. · Define clearance between bridge and natural ground from piers to abutment. Lake Boyrtton Estates The Request for Qualifications (RFQ #034-2821-00/CJD) included the local roads of Lake Boynton Estates in the project. We understand that this project is to include drainage from Southwest 1st Avenue, West Ocean Drive, Southwest 1sr Court, West Ocean Avenue, and Northwest ISt Avenue toward Southwest 6th Street. The western boundary of the drainage area is Southwest 7th Street. We understand thru stormwater improvements to Southwest 2nd, 3rd, and 4th Avenues will be designed Q:\SPRUCE~Boynton~ExhibitA.doc -6- ~ ~ ~1 Kimley-Horn ~ ~l~ a_nd As. spclates. Inc, under a separate contract. Road cross-sections, aboveground utilities, and other abovegrotmd features within the Southwest 6th Street right-of-way were surveyed by others, and ahard copy of the sutveylms h. een~providedtoKimley=Hom. In order to define the included drainage areas within:Lake Boyntma Estates, we propose the following Supplemental ~survey: , Survey th,e easement thmt!gh, the resideutial properties at the north end of Southwest 6th Street (easement information to be provided by City). · Set survey baselines to which all field measurements will be referenced. · Establish horizontal and vertical control with benchmarks, · Verify rim elevations on storm and sankat~ strucmre~ along Southwest 6th Street. · Determine storm and sanitary sewer inverts, diameter, and materials. · Verify utility as-built information provided by City of Boyuton Beach (water and sewer). · Survey location of water lines (requiresGitydemarcation) · Determine storm pipe inverts, diameters, and materials that currently drain into the vacant lot east of Southwest 6th Street (proposed retention pond site) from Southwest 2nd, 3rd, and 4th Avenues~ · Cross-sections of local roads spaced at 100'. Cross-sectiOn to include crown of road, edge of pavement, grade breaks, and aboveground features within the right- of-way. · Finished floor elevations for residences and businesses adjacent to Southwest 6th Street. Note: During design, Kimley-Hom will coordinate With underground utility companies to locate utilities by potholing. These pothole locations will be surveyed to determine the burial depth. Q:\SPRUCE~Boynton~ExhibitA.doc -7- Kimley-Horn and Associates. Inc, Task 2 - Construction Plans The detaileddesign of improvements will include roadway, stormwater, utility, and landscape improvements as defined in the RFQ. We will evaluate the concept of designing one-lane traffic on Industrial Avenue to facilitate on-street parking and improved drainage. The roadway design will consider all applicable City codes and ADA requirements, while respecting any easemem agreements. We Will design additional improvements along West Industrial Avenue to bring it into 6ompliance with applicable codes, similar to Industrial Avenue. The design also will include a permanent connecting road through the Comcast property with st~fficient turning radii for trucks and emergency vehicles. Stormwater improvements will be desiLmed to meet SFWMD and LWDD requirements for water quality and quantity. Utility improvements or relocations will be designed to satisfy the requirements of the City and the Palm Beach County Health Department. The following is a proposed list of drawings to be included in the construction plans: a. Key Sheet (1) b. Summary of Quantities (1) c. General Notes (1) d. Project Layout (2) e. Utilities - Plan and Profile for Industrial Avenue (3) f. Utilities - Plan and Profile South of Boynton Beach Blvd. (3) g. Utilities - Details and Notes (4) h. Roadway & Drainage - Typical Sections (1) i. Roadway & Drainage - General Notes and Tabulations of Quantities (1) j. Roadway & Drainage - Back of Sidewalk Profiles (2) k. Roadway & Drainage - Plan and Profiles (6) 1. Roadway & Drainage - Cross Sections (7) m. Roadway & Drainage - Summary of Drainage Structures (2) Q:\SPRUCE~Boynton~ExhibitA.doe -8- Kimley-Horn and Associates. Inc, n. Roadway & Drainage - Pond Details (3) o. Roadway & Drainage - Residential Area I)ra'mage Plans(8) p. Roadv~ay &.Drainage- Drainage Details:- Ditch Cross-Sections (2) q. Roadway & Drainage- Drainage Details --Control Structures/Exfiltration Trenches/Headwalls (3) .... r- Koa~'~ya~;8~ ~D:ra~nage ~ Sur f~9 ~Water ~Pollufion Prevention Plan ( 1 ) s. R0adv~a~y~& Drainage - Pump S .t~tion(3) u Traffic Control Plans- Notes &~Sections (1) u. Tra~ffi9 Control Plans - Phasing (3)~ v. Signing & Marking Plans (6) w. Master. Plan.De~alopment (6) In response to concerns voiced by businesses located immediately across from the existing retention area, we willdesign ~temporary drainage connection to restore natural flow away from these properties and into the retention pond. We also understand that the County has a pavtng contractor that could do the paving of the proposed connecting road between Industrial Avenue and West Industrial Avenue under their existing contract. We will coordinate with the City to expedite design of the connecting road to provide continued access during construction. Pump station design and hydraulic analysis in support of this design will be performed only if it is determined to be necessary to provide the desired level of flood control. The proposed budgets for Tasks 2 and 3 can be adjusted if the pump stations are not required. We will submit plans at 30%, 60°/6 and 90% design for review by City staff, complete with preliminary estimates:of probable constmetion cost. We anticipate that the City will receive comments from the public after preliminary design. We also expect to receive comments from permitting agencies after submitting permit applications. We will meet with City staff to review our plans and discuss all Q:\SPRUCE~Boynton~ExhibitA.doc -9- ~~ Kimley-Horn ~F' ~ andAssocia~es. Inc. received review comments. We th~n will incorporate the agreed upon changes into furore submittals. We will submit complete signed and sealed plans with final cost estimate when all comments have been addressed. Task 3 - Drainage Design and Permitting Using the information gathered during Task 14 we will evaluate alternative stormwator improvements along Industrial Avenue to prowde flood protection up to the 100-year, 3-day storm as defined by SFWMD. We will utilize Interconnected Channel and Pond Routing software, version 2.11, to model existing drainage patterns and to assist in designing improvements. We also will access the previously developed model ofi-95 drainage into the FDOT drainage ditch and add the proposed drainage from Industrial Avenue and Lake Boynton Estates. Alternative srormwater improvements within the Lake Boynton Estates area will be evaluated to provide similar flood protection. We will investigate the possibility of utilizing the large private ditches along West Industrial Avenue for storage and conveyance of runoff from West Industrial Avenue alone o~ both West Industrial Avenue and Industrial Avenue as an alternative to routing all stormwater south through Lake Boynton Estates. We also will evaluate the necessity o£a pump station to direct water into the existing Anderson Stor-All retention pond. If it is feasible, we will recommend stormwater improvements that do not require pumping. We will evaluate the available storage within the existing retention pond to determine if it has sufficient capacity to store the reqmred rnnoff from Industrial Avenue. This analysis will consider the combined storage within the existing and proposed retention areas. We intend to take advantage of the expected high hydraulic conductivity within the soils to percolate as much collected runoffas practical from the retention ponds. We also will incorporate exfittration trenches or grass swales wherever possible. Q:\SPRUCE~Boynton~ExlfibitA.doc - 10- Kimley-Horn and Associates. inc. Task 3 also includes permitting the proposed improvements with the appropriate agencies. ,W,e anticipate that the t'otlc~wing~permits Will be iequked:- SFWIvlD surface water management pcn~nit(s) for all stormwater improvements. LWDD permit to discharge into E-4 canal. and sewer We will perf0rm:a~limjtefl~n~vironmentat evaluation to determine whether the proposed impp°v~nts wilLadver ~sely impac~ wetlands or endangered or protected snecie~ 0~it>Ian~s ~r ~ildlife as part:of this task The evaluation will be limited to that reauired to ;~tis~.the ~ermiiting agencies that any impacts will. be minimal. ' We will schedule:p~e-appliention meetings with each agency to walk them through the propo~e~l impr~)~ements prior to submitting permit applibations. We then will submit applications to each.agency with the required plans. We anticipate that most permit applications can be filed at, er completion of preliminary design, because the general layout will be completed:at this time. We have estimated one Request for Additiorml Infonrtati~n (RAI) ~om each agency. We also have estmaated one additional meeting w~th each agency to thscuss their comments. We will prepare ~r schedule of Project milestones for the City such that staff will be able to track mad ~eport quantifiable progress during each month of design. The deliverables will include completed elements of the survey, the geotechnical report, a drainage evaluation, permit application submittals, and plan submittals to the City. We will devise a reporting procedure at the project kickoff meeting. Q:\SPRUCEkBoynton~ExhibitA.doe -11- Kimley-Horn and As. sgciates. ]nc, Task 4 - Bid Phase Services Under this task, we will prepare bid documents and advertise for construction bids. We anticipate that our effort under this task will include all of the following: · Prep~e final project specifications. · Conduct a prehid meeting-to discuss the plans'and specifications with prospective bidders. · Respond to written inquiries from prospective bidders, · Issue bid addenda, if necessary. · Attend the bid opening. · Review the bids and recommend award of construction comracrs. If pumping is required to provide flood protection, we will assist the City in advertising for bids from pump manufacturers using the pump specifications. This will allow early procurement of pumps and should expedite the construction of the pump station by allowing the contractor to have the eq _uipmant on-hand at the beginning of construction. Task 5 - Construction Phase Services We will be available to administer the construction contract after award. Our anticipated effort under this task includes all of the following: · Conduct a preconstmction meeting with the selected contractor. · Review from the contractor. Our lump sum task budget assumes 15 RFIs and 20 submittals over the duration of construction. · Administer construction contract. Q:\SPRUCE~B oynton~ExhibitA.doc -12- Kimley-Horn and Associates. Jnc, · Construction observation. We have included 20 hours per week for a Kimley- Horn project representative to observe ~constmction and fourh0urs per week of site visits for engineering staff; · Prepare repo~ts of-fieldobservations. · Provide "Clerk-of-the-Works" services for the project, including maintaining all project records, dtiring con e~s~.ffnecessary, proc~ - · Coordinate with permitting ag~n_cies,and o~er intorested t~arties to certify completion of ~pecific elemen~Of the:work. · Substantial completion review. · Substantial completion certification. · Review ofrect~d drawings ~om-contractor. · Create "punch lists" of work items to be corrected before final certification. · Issue final certification of completion. · Contract closeout. We will deliver a complete set of project records to the City after the contract is closed out. Task 6- Project Coordination and Meetings Effective communication during design will be essential to facilitate a successful project that meets the objectives of the City and Kimley-Horn. We propose to maintain close contact with the City's project manager and other key staff to keep them informed of our progress and coordinate our efforts. Project coordination will include managing subconsultants; adjusting project staffmg to achieve project milestones, as well as maintaining permitting, design, and accounting records during the design phase of the project. Q 5SPRUCE~Boynton~ExhibitA-doc -13- and Associates. Inc. We will prepare monthly progress reports detailing the achieved milestones. We will also attend scheduled meetings to support staff in discussing the project with the City Commission and/or the public at large. The City has requested that we prepare a preliminary plan early in the project outlining our design concept. This plan is m be submitted to the Director of Public Affairs for presentation ata public involvement meeting: We will attend this meeting and be available to discuss the design. We also will attend up to six City Commission meeting during the project and will be available to support staff in addressing issues raised by the Commission or those in attendance. IN1ORMATION PROVIDED BY CLIlgNT We understand thal the City will provide us with as-built information for the existing City-owned utilities within the project area, pertinent utility easement information, an electronic copy of the 1999 survey of the Industrial Avenue and Southwest 6th Avenue areas prepared by Brown and Phillips, Inc., existing drainage studies and/or calculations, and any City-issued permits within the project area. SCHEDULE We will provide the services as expeditiously as practical to meet a mutually agreed on schedule for each task. We anticipate completion of Tasks 1, 2, and 3 by December 31, 2000. We anticipate that Task 4 will be complete by February 15, 2001. We anticipate that Task 5 will be complete by June 1, 2001. These dates are contingent upon the date of receipt of Notice to Proceed. Task 5 includes meetings and project coordination that will go on through the end of construction. Q:~S PRUCE~Boynton~ExhibitA.doc -14- Kimley-Horn and Associates, nc, ADDITIONAL SERVICES The following services are not included inthe scope ofservices, but can be provided as additional services if authorized by you: -* "~Review of additional:.RFIsand 'submittals · Responses to additiOnaIR~Is fr6m~permittingagencies · Ge0tecimical ehgineering during cr~nstracfionphase · As-built survey of completed eonslrucfion · Traffic Engineering · Attendance of meetings in excess of the number specified in the scope of services, Compensation for additional services will b? provided on the basis of the hourly billing rates in effect at the time the agreement is executed. Q:\SPRUCE~Boynton~ExhibitA.doc -15- Kimley-Horn and As.s. ociates. Inc. EXItIBIT B FEE AND BILLING Kimley-Horn and Associates, Inc. shall perform the services described in Exhibit A for a lump sum fee of $390,390.00. The following is a breakdown of individual task budgets comprising the project total. Engineering Services Task 1 - Data Collection Task 2 - Construction Plans Task 3 - Drainage Design and Permitting Task 4 - Bid Phase Services Task 5 - Construction Phase Services Task 6 - Project Coordination and Meetings Fee (including expenses) $42,991.00 $150,529.00 $102,010.00 $18,084.00 $54,780.00 $21,996.00 Lump Sum Total $390,390.00 The lump sum fee includes labor costs and direct expenses identified in this Agreement as well as items such as local cellular phone, in-house duplicating and blueprinting, facsimile, local mileage, telephone charges, postage, and computer expenses. All permitting, application, and similar project fees will be paid directly by the Client. Fees will be invomed monthly based upon the percentage of services completed as of the invoice date. Payment will be due within 25 days of the date of the invoice. Q:\SPRUCL~Boynton~ExhibitA.do¢ -16- RESOLUTION NO. R00- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING AND APPROVING A CONSULTANT AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND KIMLEY-HORN AND ASSOCIATES, INC., FOR THE INDUSTRIAL AVENUE CORRIDOR STORMWATER IMPROVEMENTS PROJECT; AUTHORIZING THE MAYOR AND Ci'TY CLERK TO EXECUTE SAID. AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Commission, upon recommendation of staff, has deemed it to be in the best interests of the citizens and residents of the City of Boynton Beach to enter into a Consultant Agreement between the City of Boynton Beach and Kimley-Horn and Associates in the amount of $390,390.00, for design, permitting, bidding services, and construction management for Industrial Avenue stormwater improvements; NOW, THEREFORE, BE IT RESOLVED BY THE CTTY COF4MISSZON OF THE CITY OF BOYNTON BEACH, FLORZDA, THAT: Section l m The City Commission of the City of Boynton Beach, Florida does hereby authorize and approve a Consultant Agreement between the City of Boynton Beach and Kimley-Horn and Associates in the amount of $390,390.00, for design, permitting, bidding services, and construction management for Industrial Avenue stormwater improvements which Agreement is attached hereto as Exhibit "A". Section 2. The Mayor and City Clerk are authorized and directed to execute said Agreement. Section3. This Resolution shall become effective immediately upon passage, .- PASSED AND ADOPTED this ' dayof 3uly, 2000. C:I~I'Y OF BOYNTON BEACH~ FLORIDA Mayor, ,Mayor Pro Tern Commissioner Commissioner City Clerk (Corporate Seal) Requested City Commission Meeting Date~ [] July 18, 2000 [] August 1j 2000 [] August 15, 2000 [] September 6; 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to City Clerk'.~ Offi_c~ July 6, 2000 (5:00 p.m.) Juty19, 2000 (5:00 p.m.) August 2, 2000 (5:00 p.m.) August 16, 2000 (5:00 p.m.) Requested City Commissio~ ~ [] September 19, 2000 [] October4, 2000 [] October 17, 2000 J"- November8, 2000 ZV-CONSENT AGENDA TTEf4 E Date Final Form Must be Turned in to City Clerk's Offic_e~ September 7, 2000 (5:00 p.m.) September 20, 2000 (5:00 p.m.) October 5, 2000 I5:00 p.m,) Ocf~ober 18, 2000 (5:00 p.m,) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [-- Announcement [] Presentation RECOMMENDATION: Staff recommends the approval of funds for Housing Rehabilitation Case #2-99-004, Evelyn Geathers, residing at 165 Flamingo Drive, in the amount of $15,729.00. This amount includes the leveraging of Florida State Housing Initiatives Partnership (SHIP) Grant funding in the amount of $10,000.00, and City of Boynten Beach Home Improvement funding in the amount of $5,729.00, which includes a five percent (5%) contingency for any unforeseen problems that may be disclosed. EXPI.,ANATION: Housing rehabilitation is the seconC strategy used with SHIP funds. The applicant has applied for assistance to have her home, in which she has resided ten (10) years and shares with her young daughter, repaired through the City Home improvement Program. Mrs. Geathers has been certified as Iow income With an annual ncome of $23,734.00. The repairs include the replacement of her roof, intedor repelr of wails and ceilings, and bringing the electrical system, o~ the property up to code. PROGRAM IMPACT: The rehabilitation of this property wou d convert a substandard structure in the community into a safe environment, meeting the U.S. Housing and Urban Development's National Objective. FISCAL IMPACT: The costs associated with rehabilitation of older dwellings are expensive. The ability of leveraging local funds with SHIP Grant funds gives the City the capability to address this issue effectively without bearing the entire burden. ALTERNATIVES: inhabitants and al Failure to adequately repair the dwelling will result ~n an unsafe environment for the ~ community. City Manager's Signature Department of Development ~unity Redevelopment Department Name City Attorney / Finance / Human Resources FLORIDA HOUSING FINANCE CORPORATION 227 North Bron0ugh Sb'eet. Suite 5000 · TallahaSsee, Ftorida 32301-1329 (8501 488-4,197 a'~ax (850) 410-2510 Effective Date: RESIDENT INCOME CERTIFICATION'- HOME OWNER State Housing nitiatives Partnership (SHIP) Program Recipient Information (se/e,c.t one) a. )<~ current homeowner b. Home buyer. Existing Dwell ng New y Constructed Dwelling Down payment ASsistance PrinCiPal Buy Down · '= C0slng"~ Costs~'- ' ~ Rehab ilitation Interest Subsidy Emergency Repair ~, ~oan~Guar~ntee. ' "~h~r · C. Househo d Information ~ Men3ber, r ~ * Names - All Household Members ,, . ' Relatlonshi~p Age I lid members ' ~ : ~ ' ~ r lq~ome from ' cash Value ! ' Assets Member Asset Description 2 J ' ·f '-:' ' ' : Total C.ash Value of Assets _ . TOts ncnnl~ from As~= ' If I~ne D(a) is gma~r than ~5,000, multiply that amount by ~e mtn sp~:~:~ HUD (apph~le ram 2.0=%) and enter resu~ n D(c) othe~e'leave bla~E,~, SH]P-RIC (Owner) Rev. 04/1999 Page 1 of 3 Annual . Wages / Salaries (include tips, commission, Benefits / Public ' Member bonus ~ - 3 greater of ~. bo;< O(b) ~ ~ or box D(c), 5, $ above, in box E(e) 7 ' below) _ I ._ (a) (b) ~ (¢) ' (d) (e) Recipient Statement: The information on this form is to be used to determine maximum income for eligibility. I/we have provided, for each person set forth in Item C, acceptable verification of current and anticipated annual income. I/we certify that the statements are true and complete to the best of my/our knowledge and belief and are given under penalty of perjury. WARNING: Florida Statute 817 provides that wiiifuJ false statements or misrepresentation concerning income eno assets or liabilities relating to financial condition is a misdemeanor of the first degree and is punishable by fines and imprisonment provided under S 775.082 or 775.83. _.. Date ~gnature~of Heaa of Household - / Signature of Spouse or Co-Head of Household Date SHIP-RIC (Owner) Rev. 0411999 Page 2 of 3 G. SHiP Administrator Statement: Based on the representations herein, and upon the Proofs and documentation submitted pursuant to item F. hereof, tile family ~' individual(s) named in item C of this Resident Inc.'me Certification is/are eligible under the provisions of Chapter 420, Part V, Flodda Statutes, the family or individual(s) constitute(s) a: (chec~ one) Low Size household size Rased upon the Statistical Area.( S gnature Of the SHIP Administ~'ator or His/Her Designated Representative: (Signature) Name (~ R-~ A ~ ~i~El&l~c~'~ (print or b/pa name) Title ~ ~ ~ ~t~ ~;~% Date H. Household Data (to be COml~le{ed ~3y Administrator or aesignee) Number of Persons By Race / Ethnicity II B/Age Special Target I Special Needs (Chec~ all that appty) NOTE: SHIP-RIC (Owner) Rev. 04/1999 Page 3 of 3 Requesmd Civy Commission Meeting Dates [] July i8,2000 [] August l, 2000 [] August 15,2000 [] September 6. 2000 CITY OF BOYNTON BEACH .- AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to Cit~ Clerk's Or, ce July 6, 2000 (5:00 p.m.) July 19, 2000 ~5:00 p.m.) August 2, 2000 /5:00 p.m.) August 16. 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] September 19, 2000 [] October 4. 2000 [] October 17. 2000 [] November g. 2000 IV-CONSENT AGENDA ITEM F Date Final Form Must be Turned in to City Clerk's Office September 7, 2000 (5:00 p.m.) September 20, 2000 (5:00 p.m.) October 5.2000 (5:00 p.m.) October I 8. 2000 (5:00 p.m.1 NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unf'mished Business --] Announcement [] Presentation RECOMMENDATION: Motion to approve payment of $17,241.13 to the Crom Corporation for emergency repair of one million gallon ground storage tank west of Congress on Woolbright Rd. EXPLANATION: On May 5, 2000, we discovered seepage from the tank at the oottom of a wall and we removed the tank from service due to the emergency nature of the situation. We drained the tank and notified the manufacturer, the Crom Corporation, who also participated in repairs twelve (12) years ago. They inspected the tank and estimated they could repair the cracks for $15- 20.000. Approval was given to proceed with this emergency repair and to submit the final invoice to the City Commission roi' approval. PROGRAM IMPACT: Tank has bee~a repaired and restored to useful Service. FISCAL IMPACT: Cost of repair $17.241.13. Funds are available from the Utility Renewal and Replacement acconn~ #405-5000-590.96.02, WTR017. ALTERNATIVES: Work was comple~Lbxy the tank manufa~r, mrar and restored to service within 45 days. Other alternatives would have kept Department Head's Signature City Manager's Stgnature Utilities Department Department Name S:~BULLETEX~FORMS~AGENDA ITEM REQUEST FORM.DOC City Attorney / Finance/-f-Iuman Resources DIRECT PAYMENT REQUISITION Please. ssue a check,in the amount of $ 17,241.13 The Crom Corporation 250 SW 36~ Terrace Ga nesville, FL 32607-2889 For: For emergency repair of the one million gallon ground storage tank west of Congress Ave. And Woolbdght Road. Requested by Approvals: Dept. Head Finance Dept. City Manager Robert Kenyon, Deputy Utilities Director Joh~~d~. Director of Utilities W'DR017 ~(~ DateJuly 3, 2000 405 5000 590 96~ 02 $17,241.1: $17,241.1.~ June 23, 2000 Mr. Bob Kenyon City of Boynton Beach, FL 124 E. Woolbright Rd. Boynton Brach, FL 33435 R. Bruce Simpson H,E, Puaer · James A. Neff, RE, Lars Balck. Jr., P.E. Samuel O. Sawyer. RE. Richard L. Bice, James D. Copley, GeraJd C. Bevis. P.E Jeffery D. Malpass, RE, Subject: Tank Repair-l-MG Water Storage Tank Our Project No. 40009 (Old Job No. 8160) Boynton Beach;-FL INVOICE Labor $4,987.65 J Martignago 500.00 J Neff 500.00 $5,987.65 X 1.36 = ($2,155.55-Payroll Tax & Insurance) Per Diem Tracking & Mileage Materials & Supplies 5,678.12 X 1.1 TOTAL Included is approx. $275.00 L.L.I. repak $17,241.13-275.00 = $16,966.13 $8,143.20 1,488.00 1.364.00 = 6,245.93 250 S.W. D6TH TERRACE * GAINESVILLE, FLORIDA 32607-2889 PHONE (352) 372-3436 · FAX (:~52) 372-6209 - www. cromcorp.com June 23, 2000 THE CROM I~rea~raaaecl ComposiCe Tanks Mr. Bob Kenyon City of Boynton Beach, FL 124 E. Woolbright Rd. Boynton Brach, FL 33435 Subject: Tank Repair-t~MG W~ater: storage Tank, Our Project No. 40009 (Old Job No. 8160) Boynton Beach, FL Ste0hen w. Pav~ik. Presiderlt R. Bruce Simpson H,E. Puder JamesA. Neff RE. [.ars Baick, J~., P.E. Samuel O; Sawyer, P.E. Richard L Bice, James O. Copley, p.E. C~rald C. Bevis, P,E. Je~/'D. Malpass. P.E. INVOICE Labor $4,987.65 J Martignago 500.00 J Neff 500.00 $5,987.65 X 1.36 = $8,143.20 ($2,155.55-Payroll Tax & Insurance) Per Diem 1,488.00 Trucking & Mileage 1.364.00 Materials & Supplies 5,678.12 X 1.1 = 6,245.93 TOTAL Included is approx. $275.00 L.L.I. repair $17,241.13- 275.00 = $16,966.13 250 S.W. 31BTH TERRACE - GAINESVILLE. FLORIDA 32607-2889 PHONE (352) EI72-,.~436 · FAX (352) 372-6209., www.cromcorp.com IV'CONSENT C NDA CITY OF BOYNTON BEACB -- AGENDA ITEM REQUEST Requested City Commission Meeting Dates [] July 18,2000 [] August 1, 2000 [] August 15, 2000 [] September 6, 2000 Date Final Form Must be Turned in to City Clerk's Office July 6, 2000 (5:00p.m.) July 19, 2000 (5:00 p.m.) Requested City Commission August2,2000 (5:00P.m.) [] October 17 2000 August 16.2000 (500pm) [] November 8, 2000 Date' Final'Form _M_4 ~u~st be Turned in to Cit~ Cie?k ~s Off&' September 7, 2000 (5:00 p.m.) September 20. 2000 (5:00 p.m.) October 5. 200ff(5:00~p.m0 ~,: O~to ~b? ~ 8 200¢(5:00 p m } NATURE OF AGENDA ITEM [] Administrative [] Developm~tPlansi<,, , [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] UnfmishedBusiness [] Announcement [] Presentation RECOM1VIENDATION: Please place this request on the July 18, 200(J City Commission 9ge~.da } Ratification of Plarming and Development Board action. The Plan~ing and l~evelopment ~i~o~ ~ recommended approval SUbject to staffcomments. With the Oxception of.' #2 (S~tlsfied): m°di'~ai] height excapUon not a variance; modifications to #18 to subject address~font size applieablu t to any "me International Sign Association; addition to #20 to note that additional materials shall n~t confliel and subject to the new requirement that additional sign details be presemed to the Board as-part bf.fl request. For further details pertaining to this request see attached Department of Development Men EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: ?ith:the:Sit~ ixiangl~, ~aei~t e~fio~: r WOOLBRIGHT PROFESSIONAL PLAZA (Nguyen) Jon Schmidt Dr. & Mrs. Nguyen Woolbright Road approximately 650 feet east of Congress Avenue Request for new site plan approval to construct a 7,260 square foot medical office bifilcling on 0.89 acres, q ~: EXPLANATION: N/A PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A t~tor of ~velopmem Director of Planning and ~/o nih g - Cit~'lf, lanager's Signature City Attorney / Finance / Human Resom~es DEVELOPMENT DEPARTmeNT ~ MEMORAND~JM NO. pZ 00 194 PLANNING AND DESCRIPTION OF PROJECT Project Name/No.: Woolbright Professional Propert3/~ Owner:. Gonzalo Raga July 11, 2000 Plaza/NWSP 00-006 Location: North-s de of Woolbright~RoadapproXima~tely 650 east Of Congress Ave. Type of Use: Project size: Medical office Site Area: 0.89 acres (38 607 square feet) BUil(~ing Area: - 7,260 square feet homes within_- Leisureville, South Woolbr ght Road right-of-way, farther south Woolbright Professional 'Building, zoned C3; East 40 foot wide drainage canal and farther east a vacant commercial lot, zoned C1; and West Fidelity Federal Bank (under construction), zoned C1. Site Characteristics:The site is a vacant, fiat, rectangular shaped lot, overgrown with grasses and containing no other vegetation of any significance. Proposal: The developer proposes to construct a 7,260 square foot medical office building on a 0.89 acre lot (see Exhibit "B" - Proposed Site Plan). The proposed building height is 30 feet and exceeds the 25-foot maximum allowed in the Cl zoning district. The applicant must modify the de.~gn accordingly or apply and obtain relief from the code to allow an increase in building height, Concurrency: a, Traffic b. Drainage- A traffic statement for this project was submitted and was sent to the Palm Beach County Traffic Division for their review and approval. Staff has received confirmation from Palm Beach County's Traffic Division regarding standards compliance. Conceptual drainage information was provided for the City's review. The concurrency ordinance requires drainage certification at time of site plan approval. The Engineering Division is recommending that the review of specific drainage Page 2 MWOOlbright Professional Plaza - Site Plan Review Staff Report emorandum No. PZ 00-194 solutions be deferred until time of permit review, when more complete engineering documents are required. Driveways: On-site traffic circular on will cons st of a loop drive combining one-way and two-way drive aisles. T,he t~V0-way pot[ion, of the drive aisle is 27 feet wide with pe~'pendicu ar packing. The remaining p0rtion of the ~drive a s e is one~way, and .is d mensic~ne~ at 14 feet; four (~4) inches wide ~jaCen[ to 60-degree parking and '12 fee~ W de where no parking sp~ces ~ located. The ~nly vehiCUlar ingress and egress point is a 27-foot wide access ~0int onto WoOibdght Road. Parking Facility: the re( per 200 square feet ( 15 are located at the rear of the building. Landscaping: The Building and Site: project. = recommen~ds~edditiona plagtings at project corners and entrance. Aiso~ 30~f~et ~tce~ ~pac[ng ,wil ~,h~ P'~mpensate for the sma[ er t~:ee spec e~, which-th~ ;site limited t~)'by ~irtbe of the ;FP, &L easement Building :and; site mgulati0ns, witt,be.fully met when staff comments are incorporatedinto th~< perrY[it: d~awi~g$. Signage: RECOMMENDATION: Staff recommends Conditions this exhibit be subject to the comments included in Exhibit' "C' - recommends that the deficiencies identified ~n xc: Central File J:~'SH RDATA"Planning~ HARED\WPt~RO JECTS\V~3olbright Medical Plaza (Ngayc~n)~Staff repor~ NWSP-00-006.doc WOOLBRIGHT PROFESSIONAL PLAZA (NGUYEN) EXHIBIT A 1/8 MILES 400 800 EXHIBIT B O0 Site ?lan U EXHIBIT B ! ? LandSCal Plan LP-1 EXHIBIT B EXHIBIT B MAP OF' BOUNDARY SURVEY EXHIBIT "C" Conditions of A~i~Prowl Project name: Woolbright Professional Plaza (Nguyen) File number: NWSP 00-006 DEPARTMENTS INCLUDE REJECT '[[ PUBLIC WORKS Commen~s: NONE Commen~s: NONE F CommentS: 1. A fire hydrant flow test is required, before issuance ora building permit (LDR ~- 16) X POLICE Comments: NONE X~ ENGINEERING DIVISION Comments: 2. Provid~ a 12 foot x 35 foot loading zone for deliveries (LDK Chapter 2, , X Section 1 t.J). 3. Obtain LWDD verification that the outfall into the canal does not require X their review or approval. 4. On the Landscape and Site Plan, remove the ,,D,, curb across the handicap X access path. BUILDING DIVISION Comments: 5. At time of permit review, submit signed and sealed working drawings of the proposed construction. X 6. t tune of permit review, provide detailed drawings and documentation on X the plans that will verify the accessible route that is shown from the Project name: Woolbright Professional Plaza (l~guyen) File number: NWSP 00-006 Page: 2 DEPARTMENTS INCLUDE REJECT ac~§ible'pafking spaces to the accessible building en.,~..~,?e is in ' cmpliance Witl~!'eguiittions of the Floriaa A'c&~sibili~ Code fo~ '" Bui~ing,Construction. The documentation shall include, but not be limited to; i~n~ .fi~/;tl~ ~e of material pr0p, osed,£°r route,~ of surface finish, 8 Co'm ~ (aac~ ~ith't~~ 'Building cedi~ ~ill be evaluated ~at time of permit 9. Permi~'ar* re, quired ~e' con'stmct the 'nnpmveme~ tha~are sh°wn °n the appr~a ~Re;plard~ndiOq :n~,:,-U~ ¢~S~m~nis, ~,~[t:l}p~ic~i°n,s, fgrms am a~g,ab[e in the, ~u{td[ng'Divi~[~)h ~f~he~Deoigp!n~nt Department' A pe ~¥n~i~bm~ttal e~st ~s ~w4i~te:? the B. ~.~g ~D~!S!o.n.~ Thee list ide~.~S?,;tl~, basic do~umenB tha~.the:P!ans Analyst checks for when an o.,,.uofifi~ submits .~i:,becm it iye~W 10. Mantifry~ion;the:fitled?lsite plan, the a~,tual distance ~hat the building is set X hack ~om the no~*~d south property hnes The,building setbacks shall ¢°mpl;~mith setbae~;agulati6ns Se/fled in tho Zoning Code. 11. To verify that.the P~P°sed building(is in compliance with the ap,p,licable X build~ setbacks, sF~w and dime ,~,ion, On ~e sit~ plan,, the width of the buildi~ ox~erhang, ~Iso, identify ~e's~ or wi~tfa Of the covered walk~ays,,awnings,},qanopies, ,and/or,other roofe~areas;that extend out beyond the main w~il~s of the building. 12. At tim~ of permit st!bmittal, ipro:v, idea completed,and executed City unity of title fohn. The form shall d?~¢ribe aB lo~, parc,el~ or tracts combined as one l°t; A¢opy of the deed witli!~0~al~descnpti/~ns $f~eaeh property that is being unifi~ is requited t~p~ceSS,~,,fom~- The, property owner that m ~denttfied on each deed shall match. 13. At time of permit re,view, submit signed and sealed working drawings of the X proud constmctigg PARKS ANI) RECRE~ON Comment, s: NONE X FORESTER/ENVIRONMENTALIST /I Project name: Woolbright Professional Plaza (Nguyen) File number: NWSP 00-006 Page: 3 DEPARTMENTS - INCLUDE REJECT Comments: NONE X PLANNING AND ZONING Comments: 14. On the site plan and landscape plan, locate and label the proposed lighting as X shown on ~e site lighting plan (Ch.4, Sec.7, Par. B.4.). 5. Submit colored elevataons of ail s~des of the bmldmg and sign prior to the X Planning and Development Board meeting. (Ch~4, Sec.7, Par D.20. 16. A variance ~s reqmred to allow a maximum height of 30 feet for the building - X roof features. (Ch. 2, Sec. 6, Par. A. B.) 17. Identify non-native and native species to show compliance with 5% X standard. ' 18. Indicate street address and project name of top of sign. Indicate letter style X on plans. 19. Remove note a landscape plan indicating a 40~ foot tree separation and X provide dimension to reflect spacing showing a landscape plan (approx. 30 feet) 20. Staff recommands that the site be enhanced with additional accent plants X similar to adjacent (Fidelity Federal) project. Accent plants should include a minimum of two species to be placed at the southwest comer of the project as well as on both sides of the project entrance. It is suggested that selected species are consistent with those in adjacent approved projects, which include jatropha, spider lily and Ikiope. In addition, to extending the use of xanadu. ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS 21. Delete comment #2 (Satisfied) X 22. Modify comment #16 to require a height exception not a variance to read: X A height exception ts reqmred to allow a maxmaum height of 30 feet for the building roof features. (Ch. 2, Sec. 6, Par. A. B.)" 23. Modify comment #18 to address font size to read as follows: Indicate street X address and project name of top of sign. Indicate letter style on plans. Font to conform, ~f applicable to s~ze recommendatmn from the [ntemational Sign Associat~on. Project name: Woolbright Professional Plaza (Nguyen) File number: NWSP 00-006 Page: 4 DEPARTMENTS INCLUDE REJECT 24. Addition to comment # 20 to read as follows: Staff recommends that,the site X, - be ~ced with,additional a¢cent'plants Sim:ilar to. adjacent (Fidelity Federal) project. Accent plants shguld, include a minimum of two species to: , . ~ he.pl;a6ed, at the sout'hwest,comeI 0fthe project ~s wet?s on'both sides of the project entrange. It is SUggested that selected species are consistent with tho~e g adjacent ~pr°Ve~*pv0jects, Wliichlih61U,de jatropha, spider lily and ..... t ADDITIONAL CITY CQ~SSIO~S CQ,,lqDITIO~S;, 26. To be fletermined. DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Woolbright Professional Plaza APPLICANT'S AGENT:' ~Jon Schmidt APPLICANT'S ADDRESS: 3695 Boynton Beach Blvd. #3, Boynton Beach Florida 33436 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: July 18, 2000 TYPE OF RELIEF SOUGHT: Request for new site plan approval to construct a medical office building. LOCATION OF PROPERTY: Woolbright Road approx. 650' east of Congress. DRAWING(S): SEE EXHIBIT "B" A'I-I'ACHED HERETO. X THIS MATTER came before the City Commission of the City of Boynton Beach, Flodda appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to be hea~ before the City Commission of the City of Boynton Beach, Flodda on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, membem of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent with-the requirements of the City's Land Development Regulations. The Applicant X HAS HAS NOT established ~)y substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "d" with notation "included". The Applicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk J:\SHRDATA~Planning~SHARED\WP~PROJECTS\Woolbdght Professional Plaza [Nguyen)\CC 7-18-00 Develop Order. doc IV-CONSENT AG ENDA CITY OF BOYNTON BEACH ITEM D.2 AGENDA ITEM REQUEST FOL Requested City Commission Meeting Dates [] July 18, 2000 [] AUgust I. 2000 [] August 15,2000 [] September 6, 2000 Date Final Form Must be Turned in to Cit~ Clerk's Office July 6, 2000 (5:00 p.m.) July 19, 2000 (5:00p.m.) August2 2000 (5:00.p.m) August 16, 2000 (5 00 p n~) Requested Chy Commission Meeting Dates [] September 19. 2000 [] October 4, 2000 [] October 17. 2000 [] November 8, 2000 Date Final.Form_M~_,l~tL be Turned . ~ to ~it~ cl~ ~ bm~e September 7, 2000 (5:00 p.m.} September 20, 2000 f5:00 p.m.) Octob~r S, 2OOO (5zOO p.~), ! :.. v October 18, 2000 (5:00p:m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unf'mished Business [] Announcement [] Presentation RECOMMENDATION: Please place this request on the July 18, 2000 City Commission agenda und~ Consent, Ratification of Planniag and Development Board action. The Planning and Development,Board,'Wifl~ a unanimous vote recommended m favor of the applicant's request for postponement to allow site plan review to be ~i-0cessed conunrren[mith the application for height variance. For further details pertaining to this request see attached Department of Development Memorandum No. PZ 00-185. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: WOOLBRIGHT MEDICAL BUILDING (Freeman) Everett Jenner Woolbright Corpomtiun of Boynton Beach Woolbright Road and 22"d Street ~northwest comer) Request for new site plan approval to construct a 7,3 80 square foot medical office building on 0.39 acres. EXPLANATION: N/A PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A D~ct'or of'Developmen~ ~ Director.of Planning and Zoning C~t;2Qv~ninager's Signature City Attorney / Finance / Human Resources July 6, 2000 DESCRIPTION OF. PROJECT Project Name/No.~: Woolbright Medical Building/NWSP 00-008 Property Owne¢:. Dr. Mark Freeman Applicant/Agent-; Location:- 30MMISSION · Wootbright Corporation of'B0ynton Beach/Everett H Jenner Architect, Inc. N6rthwest comer of WoOlbright Road and S.W. 22n~ Street Type of Use: Medical office Project size: 0.39 acres (16,949 square feet)_ 7,380 square feet Adjacent Uses: South ~p) LWDD Lateral Canal 26, farther no~(h Leisureville PUD; Woolbright Road right-of-way; farther south Leisureville PUD and WoolbriL .... Professional Building; East S.W. 22r~ Street right-of- way, farther east Venetian Terrace PUD; and West Drainage canal; farther west a vacant parcel, zoned C-1. Site Characteristics:The site is a vacant, fiat, rectangular shaped lot, overgrown with grasses but containing no other vegetation of any significance: Proposal: The developer proposes to construct a 3-story, 7,380 square foot medical office building on a 0.39 acre lot (see Exhibit "B' - Proposed Site Plan). The proposed building height is 39 feet which exceeds the 30-foot maximum height limit in the C-1 zoning district for buildings designed for under-building parking. The applicant must modify the design accordingly or apply and obtain relief. Concurrency: a. Traffic- A traffic statement for this project was submitted and sent to the Palm Beach County Traffic Division for their review, and approval. Staff has received confirmation from Palm Beach County's Traffic Division regarding standards compliance. b. Drainage- Conceptual drainage information was provided for the City's review. The City's concurrency ordinance requires drainage certification at time of site plan approv~ The Engineering Division is recommending that the review of specific draina~_ solutions be deferred until time of permit review, when more complete engineering documents are required. Page 2 Woolbdght Medical Building o Site Plan Review Staff Report Memorandum No. PZ 00-185 Driveways: On-site traffic circulation will consist of a one-way, 27 foot-wide driveway; both ingress and - - egress ddve aisleswill access S.W. 22"d Street. Parking Facility: Landscaping: q'he proposed number of parking spaces exceeds the requirement; thirty-three (33) spaces are~proposed (including two(2) handicap-accessible s~aces), while thirty (30) are required based on the. ratio of one (1) sPace per 200 square feet of medical office use. Th rteen (13) Of the pi:opos~d parking sl~aces are located in the ~3arking area under the building. in terms of number of trees the S.W. 22"d Street will building. However, staff and comers: accent plants, should s in I). Building and Bite: ~H[t¢?~n¢~s[te~.regulafions'wltl be ful!ymetwhen staff comments are incorporated into the Community Design: square-shaped, two-story '. The only enha_ncement is glass on the front facade of [he the area. but the proposed will be compatible with the Wcolbdght proposed project. The pnnc~pal colors of the are consistent with all commercial the east. Signage: thirteen feet higl-i'~ freestanding sign. which staff with the current direction of the minimize visual impact on of the sign beneath tree canopies when I texture treatments to match those of RECOMMENDATION: Staff recommends Conditions this exhibit be to the comments included in Exhibit "C" - ',TRC) recommends that the deficiencies identified in for building permit, xc: Central File WOOLBRIGHT MEDICAL BUI BOYNTON BEACH, FLORIDA SHEET NO. A-2 A-3 A-4 L..I 3 4 $ 6 DRAWINGS INDEX TITLE COVER SHEET SURVEy SITE PLAN BUILDING FLOOR PLANS BUILDINO ELEVATIONS SIONAGE LANDSCAPE PLAN PAVING, ORADINO & DRAINAGE PLAN PAVEMENT MARKING & $IONAOE PLAN WATER & SEWER PLAN PAVINO, GRADING & DRAINAGE DETAILS EXHI BIT B ' " "'"""' t II tSITE PLAN XHIBIT B EXHIBIT B ~gOUl~f EAST ELEVATION8 d SIGN ELEVATION8 ~,,~,.~. i WOOLBRIGHT MEDICAL BUILDING ~XHIBIT B ..... EXHIBIT B ;LANDSCAPE PLAN ~,~ EXHIBIT "C" Conditions of Approval Project name: Woolbright Medical Building (Freeman) File number: NWSP 00-008 Reference: 2nd review as New Site~Plan. File ~ NWSP-00-008 with a June 28. 2000 Planning and Zoning Department date stamp marking. DEPARTMENTS INCLUDE REJECT PUBLIC WORKS Comments: NONE UTILITIES Comments: GENERAL COI~MENTS 1. All utility easements shall be shown on the site plan and landscaping drawings so that we may determine which trees may interfere with utilities. In general, palm trees will be the only tree species allowed within utility easements. Canopy trees may be planted outside of the easement so that roots and branches will not impact those utilities within the easement in the foreseeable future. LDR Sec. 7.5-18 gives public utilities the authority to remove any trees that interfere w~th utihty servlces, either m utd ty easements or public rights-of-way. Landscape plan shows a tree on top of the Fire Department Siamese ,connection. Remove the tree from this location. SPECII~'IC CONDI~rlONS 2. Water and sewer lines to be owned and operated by the City shall be included within utility easements. Please show all proposed easements on the engineering drawings, using a minimum width of 12 feet. The easements shall be dedicated via separate instmmant to the City as stated in CODE Sec.26-33(a). FIRE Comments: NONE POLICE Comments: NONE ENGINEERING DMSION Comments: NONE BUILDING DIVISION Projectname: Woolbright Medical Building (Freeman) File number: NWSP 00-008 ?age: 2 ._ DEPARTMENTS 3. At time °f permit review, provide detailed drawings and documentation on the plans that will verify the accessible route that is shown from: the accessible parking spaces to the accessible building entrance is in compliance with the regulations of the Florida Accessibility Code for Building Construction. The doCUmentation shall inClude, l~nt n0t be bruited to, idetitifying the type of material proposed for theroute, ~ of surface finish, Width, cross slope, slope and length of the entite accessible route including, where appticabte,,.landings, ramps and handrails ] 4. Compliance with the Build~ Codes will be evaluated at time of permit ]. . rfvlew~.. The p_e ~rl~. t fee, water and sewer facility fees, F~re and Life Safety . tees, uounty fe~s ~ State fees will be determined at time 6f permit review. 5. Permits are req approved site available in I permit submittal A REJECT PARKS A~ND RECREATION Comments: NONE FORESTER/ENVIRONMENTALIST Comments: NONE PLANNING AND ZONING Comments: Maximum building height in the C-1 zoning district for buildings designed for under- building parking is 30 feet. Modify the design accordingly or ~btain relief. 7. Dimension the distance of the southernmost driveway to the intersection to ensure compliance with minimum 30-foot standard. 8. Staff recommends that sign height be reduced to a maximum of 8 feet in order to (a) minimize visual impact on adjacent residential areas; (b) be more consistent with current City direction as it pertains to sign regulations; and (c) to be more visible beneath tree canopies when mature. Add street address to proposed sign, centered, below the project name. Project name: Woolbright Medical Building (Freeman) File number: lqwsP 00-008 Page: 3 INCLUDE REJECT DEPAKTMENTS 9. On the landscape plan, pr°v!de ~roe dmaen'sl°n spacing ~° reflect spacing r-epm~ented on plan (approx. 30 feet). 10. Staff recommends that accent ptan~ r,,eplace thy prop. ose:d .a~uals and include two different species to ~ plaCed~at tlffe~ the~ ro'ect's,~ii~es~,It is suggested'that setected spemes jatropha, spider lil~ a~it,'li~tk/P~,,;i~)~l~m0~ ¢.°:~e ~ndi~ 11. On the;landscape plan~ add no~e 12 Proposed t~ee ~i~e~ may hma a~a~!abditY .Plant e ed to,at tnne ~f p,enmt¢ pP ca e lanmustb adk~ 13. TraffidStatement indicates trip g~nerati no traffic study is required;~ Confiimatiom~!p&~ at · v - - ,~;- ~---~ Perfoc;~'d-¢~;Sm~ds~r~ei~:~u~t~ received:.pnor to pl~ approval , the Planning ~nd De~etopment B~a~d~lcing, 14 Prior to, lor eievafi~n draw{ag of all elevations.. : ADDITIOI~LPLANNINQ ANDpEX,~ELOPMENTBQARD,CO, -t~ ~!~i, oNS 15. To,be determined ADDITIO~qAL CITY cOMMISSI°N COlVIMENTS 16 To be ~etermined. -- MR/blw DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: Woolbright Medical Building APPLICANT'S AGENT:' -Everett Jenner APPLICANT'S ADDRESS: 9776 S. Military Trail, Boynton Beach Florida DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: July 18, 2000 TYPE OF RELIEF SOUGHT: Request for new site plan approval to construct a medical office building. LOCATION OF PROPERTY: Woolbright Road and 22no Street DRAWING(S): SEE EXHIBIT "B" A'FI'ACHED HERETO. THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recemmendation of the Planning and Development Board, which Board found as follows: OR THIS MATTER came on to De heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission havfng considered the relief sought by the applicant and heard testimony from the applicant, members of city administrative staff and the public finds as follows: Application for the relief sought was made by the Applicant in a manner consistent witl~-the requirements of the City's Land Development Regulations. 2. The Applicant HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk J:\SHRDATA~Planning~SHARED\WP'.°ROJECTS\Woolbrignt Medical Bui[ding (Freeman)\CC 7-18-00 Develop Order.doc IV-CONSENT G'EN:DA ; CITY OF BOYNTON BEACH ITEM D.3 AGENDA ITEM REQUEST FOI v- - Requested City Commission Meeting Dates [] July 18,2000 [] August 1,2000 [] August 15. 2000 [] September 6, 2000 Date Final Form Must be Turned in to City Clerk's Office Suly 6, 2000 (5:00 p.m.) July 19,2000 (5:00p.m.) August 2. 2000 (5:00 p.m.) August 16,2000 IS:00p.m4 Requested City Commission Meeting Dates [] September 19, 2000 [] October4. 2000 [] October 17,2000 [] November 8. 2000 Date Final Form Must be Turned in to City Clerk's Office September 7, 2000 (5:00 pan.) September 20, 2000 (5:00 p.m.1 October 5,,2000 (5:O0:p.nz.1 October, 18. 2000 (5:~(~.p.m.) . . NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] ConsemAgenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement ~] Presentation RECOMMENDATION: Please place this request on the July 18, 2000 City Commission agenda Un~er Consent, Ratification ofPlanning endDevalopment Board action. The Planning and DevelopmenfBoa~6, wi~)hla?nanimous vote recommended approval subject to staff comments. For further details pertaining to this reque~ See~ttaChed Department of Development Memorandum No. PZ 00-1 84. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: BETHESDA HOSPITAL (Lobby Expansion)) James Bellucy Bethesda Memorial Hospital 2815 South Seacrest Boulevard Request for new site plan approval to construct a 88,442 square foot emergency room/lobby expansion to the existing hospital building located on 24.22 acres. EXPLANATION: N/A PROGRAMIMPACT: NM FISCAL IMPACT: N/A ALTERNATIVES: N/A Uib] 19lana~er's Signature Dtrector of Planning adffZoning City Attorney / Finance / Human Resources ;I?I'Y COMMISSION 2O00 DESCRIPTION OF PROJECT Project Name/N°-i Bethesda Hospital - ER/OPJPeds/Lobby ExPansion and Renovation NWSP 00-007 Prope!~rOW~ner~, .',;'~;~Bethesda MemofiaFHoSpita/ Location: Boulevard and South of SW 26~h Street) Land Use/Zoning: Publics Pdva~ Governmental/Institutional (PPGI)/Public Usage District (PU) Type of Use: Hospital Project size: Total~Area of the Site: 86,625 square feet : 88,442 square feet 593,434 square feet 24.22 acres (1,055,195 square feet) Existing =arking: 1184 Spaces Adjacent Uses: South East West (see Exhibit "A" - Location Map) North Right- of- way for SW 26th Street and farther north a medical office building (Bethesda PrOfessional Plaza) Zoned C-1, theehospital daycare center and hospital parking lots; Right- of- way for SW 3~ Street and farther south an assisted living facility (Boulevard Manor) zoned C-I; Right-of-way for Seacrest Boulevard and farther east a variety of medical offices zoned C-1; and Single-family homes zoned R-l-AA Site Characteristics: The site is fully developed as the Bethesda Memodai Hospital. The proposed four-story addition is located at the front entranCe of the building. Demolition and site reconstruction is required to accommodate the renovation and addition. Proposal: The developer, Bethesda Memorial Hospital, proposes to construct an 88,442 square foot, four-story addition to the front of the existing hospital. The expansion and renovation will affect the emergency room, operating room, pedietdcs and the hospital lobby. (See Exhibit ~B' - Proposed Site Plan). Concurrency: a. Traffic- A traffic statement for the project has not been submitted. Pdor to final approval, staff must receive confirmation from Palm Beach County's Traffic Division regarding Page 2 Bethesda Hospital ER/OR/Peds/Lobby ExDansion & Renovation- Site Plan Review Staff Report Memorandum Ne. PZ 00~184 standards compliance. b. Drainage- Conceptual drainage information was provided for the City's review. The Engineering D Vis On has no additional comments regarding drainage. Specific drainage solutions will be finalized at time of permit rev ew Driveways: The mare entrance to the hospital is off of SW 26t" Street. No entrance ddve modifications are proposed. Parking Facility: The hospital:and ancilary uses require a tota of 750: parkng spaces, A tota of 1183 parking ~paces ale provi~led both on and off ~te. This includes 29 handicapped spaces provided,by the h°Sl~ital. The PrOPosed addition will require the relocation of some parking spaces on sit~. No add t ona spaces will be prov ded Landscaping/ Buffering The landscaping for the main entrance area wi be fu y enhanced; to include a vadety of plant mate~al ~n:d a decorative circular fountain, Plant mateda includes several types of palm trees, ~ Gumbo Limbo tree, twb (2) Oak-trees and numerous flowering shrubs and ground cover. Sev~rat of the existing' trees on site will be relocated within the new landscape area. ,The landscaping on the site will exceed the code requirements when staff, comments are incorporated. ~uilding and Site: Site regulations will be fully met when staff comments are incorporated into the permit di'awings. main accent features, for the hospital addition will match the existing building. The new will consist of an aluminum framed glass curta nwa with stucco ~ ;Signage: No new sigrtage ~s;proposed for this site. RECOMMENDATION: Staff recommends that this site plan request be approved, subject to the comments included in Exhibit "C" - Conditions of Approval. The Technical Review Committee (TRC) recommends that the deficiencies identified in -'xhibit"C" be corrected on the setof plans submitted for building permit. Lc: Central File :~LG · HV,~AtN~SH RDATA~fannmg\S HARE D',WP~P RO JECTS~ettlesda ER-Peals-Lobby Expansiont~rAFF REPORT Bethesda ER-Pe~s-Lobby dOC. doc MAP EXHIBIT A ~lSC '0 t/8 MILES '0 4.00. 800 FF_ET EXHIBIT B 'c: \clgn\bhBcty-O.dgn Jun, 23. 2000 10:40:02 gn Jun. 23. 2~00 1~ -' '~EXHIBIT B EXHIBIT B LEGEND A2-5 EXHIBIT B 6,dgn Jun. 23, 2000 10:45:33 EXHIBIT B c:/dgn/bh6ct27.dgn Jun. 23, 2000 10:46:27 EXHIBIT B tlOSPIIAL E 7 qIBIT "C" Conditions of Approval FP~O~j~ct n,,ame: Beretta Memorial P- 18/ER/ORfPEDS/Lobby Expansmn fie num0er: NWSP 00-007 DEPARTMENTS INCLUDE_ REJECT PUBLIC WORKS Comments: NONE X uTILITIES Comments: NONE X FIRE Comments: ' Helicopter landing pad ptan submittal requ ~ 1. ired separately. X ~ POLICE Comments: NONE ~ X ENGINEERING DIVISION C(~mments: NONE X BUILDING DIVISION Comments: 2. At time of permit review, submit signed and sealed working drawings of the X proposed construction. The maximum size drawing allowed is 30" by 42". ~Depa~hnent Policy, Section A. 1. Page A-4] 3. At time of permit review, provide detailed drawings and documentation on X (he plans that will verify the accessible route that is shown from the accessible perking spaces to the accessible building entrance is in ~ompliance with regulations of the Florida Accessibility Code for Building onstruction. The documentation shall include, but not be limited to, identifying the type of material proposed for the route, type of surface finish, width, cross slope, slope and length of the entire accessible route . hacluding, where applicable, landing, ramps and handrails. Page 2 of 3 Bethesda Memorial N~WSP 00-007 ~ INCLUDE~ REJECT DEPARTMENTS , ,~ ~ ~ 4. The minim~ um.scale .ali~wed for building, drawings is 1/g'~ = I'0Y. Amend . ',. the ~awi~gs a~eoid~l~.' [Depm~' Poticy; Sec!i0n B. i. C. page A~4I. ,: i 5. Within tbe~ite.data found on sheet C-2, idantify the proposed finish floor X elevation of the p;op0sed building 0owest floor elevation). ~Verify that~the prop°Sed elevati-on i~ in compliance Wi~ ~egnlafions.of tile code ¢? adding ;peri,cations m;tbe ~ dat~ that addreSS;~e foll,Wing~issues: . · a) The desig~ pr0t~?naixo_f, re~orct for the ~prgject shall add the following text to'th~:~te datm the proposed floor elev. atmn . · NGVD is abot(,e the:~cdgl~St t00~y~ar !~e fkO~d ¢levatxon applicable to aevg!6p ent hlation . [S~ction3!07;lg; Chapter 3I ofthe Boynt,~a macl~:~{ndm0nts to the 19~? edffion of the Standard b) Er0TM th* E~ aap~ identify the rifle 0f~fl0°d~z~n.~ t.~[ the~ , '~uildiii~:i~if6~t~d:With~n2 Where applicable, specify the vase noou ;leYati~n. ~f-~t~ is no:base flood dpvafion~ indicate that~on the plans. ~ c~ ~i~eri~ify il/~fl~6~ ~1~'~6~ that. th~ design 15mfess[°~ has established ' f.~r th~ buil~i~ w}thin th;footprint o~fthe building that is on the site "'~'~ thbBaildin~C6deswill evalUated~t me fpermi t; F' l~nnne With be ti o t X · ~ "~ ' ' ' d Life S fety revie~ The Oermit~ee, water and sewer facilityfees, Fire an a ~'~q ~o, fntv ~ees a~d State fees '~lll be determined at ttme of permit review. nts t.h h wn the 7. Parmi~ts are:~q~ired t0' eonstmc~be impr°veme at ar.e.s n x approved site plan/~ondition~ use documents. Permit appllcatmn ~orms are available imthl Bmr[ding Division ofthe DeVel°Pmant Dapartme~· A permit submittai~ ¢~¢lclist,is available in the Buadmg .D~v~sto, n. T~.e hst ;a~,~.th0 basic ~0~umentk that the Plans Analyst checks mr wt~an an appligant.~brmts f~r p~er~t[t~revm · i . . ~n~S ANT)REcREATION X Comments: NO1NE i FOP. ES a/ENVmO ME tAIaSt Commen, ts: 8. The applicant will be relocating a number of Palm trees existing 9n the site X to an adjoining parcel on Bethescla Hospital property. The landscape plan indicates that this will occur at ~e clearing and grubbing permit stage of the Page 3 of 3 Bethesda Memorial NWSP 00-007 · - DEPARTMENTS INCLUDE REJECT project. The ren~a~nder;ofthe existing trees will be removed and replaced as ~hown on the landscape plan. PLANNING AND ZONING Comments: 9. On the site plan, revise the site data tabular information to include a break X down o~existing, proposed and total b~ilding square footage. Currently the application re'fleets afloor area of 593,434 square feet and the plans show 20~,554,square feet of buildlng area. The total floor area in the tabular data should match the application. (Ch.4, Sec 7, Par. B.) 10.~ On.the [~mdscape plan, r~vise al! planting notes to reflect the use of a mulch X i material';.other.than cypress. (City of Boynt0n Beach Comprehensive Plan.) 11. Provide written confirmatmn from Palm Beach County's Traffic D~wslon X tha~ the project me~ts the Traffic Performance Standards. ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS 12. NONE. X ADDITIONAL CITY COMMISSION CONDITIONS 13. To be determined. LG/BLW the public finds as follows: 1. THE CITY ~ PROJECT NAME: Bethesda P-18 EPJOPJPedslLobby Expansion APPLICANT'S AGENT:' iVIr. James Bellucy APPLICANT'S ADDRESS: 2815 South Seacrest Blvd., Boynton Beach Flodda 33435 . DATEOF HEARING RA~TIFtCATION BEFORE;~ITY COMMISSION: July 18, 20,00~ -, ~' ~:~: TYPEOF RELIEF ,SOUGHT: Request for new site plan approva to construct a 10bby'expansion LOCATION OF PROPERTY: 2815 south Seacrest Blvd., Boynton Beach DRAWING(S): SEE EXHIBIT"B''ATTACHE~ HERETO.. ~. ~ .. X THIS MATTER came before the CityCommiss on of~ie City of. Boynton rBeach F o;dda appearing on the Conser~t Agenda on the d~te above. The City C0r:nmisSibnhe~e~,y adoptS,the find ngs and reco~nmendation of the Planning and Development~Board.whicb B0arc~.f0und!ias f011o~:: OR THIS MATTER came on to be heard before the City CommissiOn Of the Cit~ bfBovnton Beach, ,Florida on the date of hearing stated above, The City.Comn~issior~.having Consid~'i~e~ ;dieZ~lief sought Dy the, app cant and heard testimony from the appliCant, members of city admi~ Strative Staff and Application for the relief,s_ought was made by the APplicant in a manner consistent withr~he requirements of the City s Land Development Regu ations. ' The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, admin strative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". The Applicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED This Order shall take effect immediately upon issuance by the City Clerk. All further development on the propeily shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk J:\SHRDATA\Planning~SHARED~WP~PROJECTS~BetheSda ER-Peals-Lobby Expansion\CC 7-18-00 Develop Order,doc 2 R~quest~d City:Commission Me,ting Da~s [] July 18, 2000 [] August 1, 2000 [] August 1542000 [] September 6, 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FOP VI Date Final Form Must be Turned in to City Clerk's Office Suly 6, 2000 (5:00 p.m.) July 19. 2000 (5:00 p.m.) August 2. 2000 (5:00 p.m.) August 16, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] September 19. 2000 [] October 4. 2000 [] October 17,2000 [] November 8, 2000 IV-CONSENT AGENDA ITEF4 G Date l~inaI Form Must be Turned in to Cit~ Clerk's Office September 7, 2000 (5:00 p.m.) September 20. 2000 (5:00 p.m.) October 5. 200C (5:00 p.m.) October 18, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Developmeitr Plans [] Consent Agenda [] New Business I~ Public Hearing [] Legal [] Bids [] Un£mished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve Change Order #10, #11, #13, & gl4 for the construction of Gateway Blvd. Improvement project. (Change Order g 12 was approved at an earlier date). EXPLANATION: In accordance with the City's Procurement Polices, Change Order gl0 - $2.584, for the modification of the Maintenance of Traffice Plan, was approved on 3/24/2000 by the Interim City Manager; Change Order #11 - $2,232, for the inodification of concrete materials to be used in driveway construction, was approved by the Interim City Manager on 3/24/2000. Change Order g 13 - $3,710, for the connection of a sidestreet water line, to the new water main being installed In addition to Change Order g 14 - $4,346.25, for the restraint of valves for side street tie-ins to the new water main instead of neighborhood service shut downs. Requires the accumulated value of Change Orders to exceed $10,000, thus requiring the approval of the City Commission. PROGRAM IMPACT: Allows the construction to proceed in a timely and efficient manner. FISCAL IMPACT: The sum total of all Change Orders under consideration is $12,872.25. l~unding for this expenditure is available in Account Number 105-323%513-63-02. ALTERNATIVES: The change orders are necessary for proper completion of the roadway, while minimizing the impacts on the local neighborhoods. S :~B ULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM ha Guidry, I~terim Director of Eng~l~r~ing ~CRy Manager s signature. Engineering Department Department Name City Attorney / Finance / Human Resources S:~BULLETINLFORMS'~AGENDA ITEM REQUEST FORM.DOC DEPARTMENT OF ENGINEERING MEMORANUM NO. 00-106 TO: FROM: THRU: DATE: Kurt Bressner, City Manager Larry Roberts, Enginee4 John A. Guidry, Interim Director of Engineering I/ July 5, 2000 Gateway Blvd. - Change Orders #13 & #14 Past practice for generating Change Orders on this project has been: 1) 2) 3) 4) 5) 6) 7) 8) 9) Define need, normally in agreement with all associated parties: Engineer, Project Manager, Inspector, and Contractor. Contractor provides quote for doing the work. Quote passed to responsible City Department for review, usually Utilities Department. The Engineering Department takes the quote and generates a justification and the change order document. This document is reviewed and approved by the Contractor. This document is reviewed and approved by the Engmeering Consultant. This document is reviewed and approved by the City in accordance with the procurement policies of the City. The Contractor is given copies of the document and the work is conducted. The approved document is sent to the Finance Department to adjust the funding for the project. All project expenditures to date, including Change Orders; have been from the budget originally established for the constmction of the project. Funding fi'om Palm l~each County, however, specifically excluded water and wastewater improvements. These will be funded from the Utilities Fund Renewal and Replacement Account. A total has been kept of those items that are the responsibility of the Utility Fund. At some future time a budg' et transfer will be required from the Utility Fund to the project account, in order to have money to finish the construction. We have not had the need to do this transfer to date. ,a/Il work that may be subject to Utilities funding will be complete within the next month. It would seem appropriate to look at doing the fund transfer at that time. The approval of Change Orders #13 & #14 is needed at the earliest possible time. The work is urgent at this point so that the contractor is not delayed. The change orders were suggested by, and worked out in close coordination with the Utilities Department. Utilities concluded that restraining the ~,alves to _effect a ti6;in, where posgible,'hs opposed to shutting down the distribution system, had positive benefits to both the water customers and If there are additional questions, please contact Larry Roberts at Ext. 6281. Thank you for/,)our'coopemtion. bc: Larry Roberts File JAO/acl U:lamonsuserdatedwordata/guid,-y/gateway btvd-change order 13 & 14 memo CHANGE ORDER #10 Distributioa to: OWNER ENGINEER CONTRACTOR FIELD OTHER PROJECT: GATEWAY BLVD. IMPROVEMENT PROJECT TO: SMITH & CO. 1200Weston Road 2nd Floor Weston, FL 33326 INITIATION DATE: 02/24/2000 ENGINEER'S PROJECT NO: CONTRACT FOR: ROADWAY IMPROVEMENT CONTRACT DATE: 5/28/99 You are directed to make the following changes in h~is Contm~. A construe mbility problem wag discovered in the Malntenange of T _r~ffi¢;Plan for the tram ition from Phase 1 to Phase 2 roadway Work. The engineer designed a correction g ,r this error that represents an additional widening of earthwork and asphalt. This hange will be paid by an increased quantity of MOT, at the bid item price. The inc !ease in uantity is 195 SY with additional bid items'totalling $ SY. This Un ice includes ~}O~ta~r 4' base c0urse, and :.~.C:/SZ fro. ~l~ph~lt paving.' Fhe total cost of the change order~g~00. It is mutuall~agr//~d .th. at an addit[onal two (2) days wilLhe adde~Pt~the term .of the c. ontra~.t.o a~-omplish the change. The odg/nal Coah'act Sum was... Net dmng~ by previously authorized Change Orders... The Contract Sum prior to this Change Order was... The Couh~'t Sum w/ll be/ncreased by this Change Order .... The new Contract Sum including this Change Order... The Coraract Tune will be increa~l by... The Date of Substential Completion as of the date of this Change Order therefore is $1,~8,924.86 $ ~6,289.58 s $ 2,584.00 $1,877,798.44 (2) Days J~ne 6, 2000 Authorized: ENGINEER CONTILa. CTOR PBS&J Smith & Co. Address:3222 Commerce Place Address:120o Weaton Road OWNER City of Boynton Beach Address: P.O. BOX 310 Weston, FL 33331 Boynton .Beach, FL 33436 . TO: FROM: DATE: RE: In planning DEPARTMENT OF ENGINEERINt.i MEMORANDUM NO. 00-053 Wilfred $. Hawkins, Interkn City Man~ger ~[X~ John A. Gui. dry, Interim.l)ireetor of Engineering March l3,2000 GATEWAYBLVD. ROAD ~!MPI~OVEMENT PROJECT CHANGE ORDER #10 This change order will asphalt paving. The total cost or, the Change,O~r is $2,584.00 funded by the grant fxom~palm Beach County~ JAG/ek Attachment C:~y Doeuments\Cr~way Blvd Change Order #10.doe CHANGE ORDER #11 Distribution to: OWNER ENGINEER CONTRACTOR FIELD OTHER PROJECT: GA'f/~WAY BLVD. IMPROVEMENT PROJECT x TO: SMITH & CO. 1200 Weston Road 2ad FloOr Weston~,FL 33326 INITIATION DATE: 03/07/2000 ENGINEER'S PROJECT NO: CONTRACT FOR: ROADWAY IMPROVEMENT 5/28/99 ch~ges in this Contract: individual in ;the plaus, specified 4 thick concrete. either 4" concrete, or ~ thick non-reinfOrced ( is required forsuCh construction. Az a result ofthi~ Change Order for concrete driveways shall be revised:to r~qui~e the use ( reinforcement in the 4" thick concrete driveway,. ~'~--'- -,- ........... ' . ,. ,,-~-- aura ~na~g~ Will nrln~ gne proposed constru,cti0n into conformance with the City's Buildlno t', tin Change Order will re,crease the unit price far Bid Item #350-1-8 "Plat'' Concrete Pavement (4 Driveway) by $0.62/S.Y. to $18.62/S.Y. or a grand total price increase On thc contract bf$ 2,232.00 Net change by previously authorized Change Orders... The Contra~ Sum prior,to this Change Order was... The Contract Sum will b~ incr~zed by this Change Order .... The new Contract Sum includiag this Change Order... The Conwact Time will be in~rzased by... The Date of Substanfial. Compie~ion as of the dare of this Change Ordar therefore is Authorized: ENGINEER CONTRACTOR PBS&J Smith & Co. Address:3222 Commerce Place Address:f200 Weston Road West Palm Beach, FJ.~3340~ Weston, FL 33331 BY BY~ OWNER City of Boynmn Beach Address: P.O. BOX 310 Boyuton ~aeh, FL 33436 _ 'O: 'ROM: }ATE: ~E: Fhe plans for the ,ithar 4 inch use of[ MEMORANDUM NO. 00-054 Wilfred J. Hawkim, Interim City Manager '~N / John A. Ouidry, Interim Director of Engineering ~ 1~ March 13, 2000 GATEWAY BLVD. ROAD IM~PROVEMENT PROJECT CHANGE ORDER ~11 The total account If you have qucstio~,p ~ contact Larry Roberts at ~t- 6~281. JAO/¢k Attachment C:LMy Documcnls\Cratcway Blvd. Change Order #11 .do~ CHANGE ORDER -#13 Distribution to: OWNER ENGINEER CONTRACTOR FIELD OTHER X x X X X PROJECT: GATEWAY BLVD. IMPROVEMENT PROJECT TO: SMITH & CO. 1200 Weston Road 2ua Floor Weston, FL 33326 INITIATION DATE: 6/16/2000 ENGINEER'S PROJECT NO: CONTRACT FOR: ROADWAY nm'aoVE rr CONTRACT DATE: 5/28/99 You are directed to make the following changes in this Contract: Insl connector and valve in the new waterline currentyunder constrnetion to an existing waterline, formal along NE 2na Street on the south side Blvd, The existing waterline was not show~ on: the plans and,,t! connection to the new mare must be provided as additional work. The 1't lift of pavemenh and curb and gutter, will require removaIand reco~ a result of the proposed tie-in. all a "Tee" and connect of Gateway erefore the base course, struction as Not valid urn il signed by both tho Owner ~cl Signature of the Contractor indicates his am-~ean~t h~revAth~ ineluclimr m~v ad~uslment in the Contraot Stun or Contract Time. The original Contract'Sum was... Net change by previously authorized Change Orders... The Contract Sum prior to this Change Order was... The Contract Sum will be increased by this Change Order .... The new Contract Sum including this Change Order... The Contract Time will be increased by... The Dare of Substantial Completion as of the date of this Change Order therefore is $ ~,838,924.86 $ 41,105.S8 1,850,030.44 3,710.00 $1,883,740.44 (2) Day~ ~ Jane 8~ 2000 Authorized: OWNER City of Boynton Beach Address: P.O. BOX ~10 Boynton Beach, FL 33436 BY DATE ENGINEER CONTRACTOR PBS&J Smith & Co. June 15, 2000 Mr. Lar~y Roberts City of Boynton Beach P.O. Box 310 Boynton Be~cl~ Florida 33425 RE: City ofB0ynLo~ B~: c~,project # 0ateway ~onl~vard R°a~iWay improv~e~lts- '~ GateWa~{~BouleVard from No~th S~cr~st.to US- 1 Subject. 4~ ;Te~ ~nd¥~lve~ation at~.~ Strect Dea Mr. This wor~ 1~ ~opo~.~ [epla~ $, 2000 previously submitted pursuant to chaiages in the scope of w~k. It was originally ~di~ ~ ae un f,0r ~eva~,~, 74,',¢~ sexvieing 2~ Slreet south of Gateway Boulevard would requir~ fi ~',,t~p~ c6fi~ee~!fi3 ~he active' ~i6f~he~ew s' watermain and a price for a wet tap was submitted. Subsequent ~xploration ofthe area indicated ~ w~t: tap would no~ b~ required. The work consists of the followiag: 1. Re~aoval of Phase I - 1~ lift asphalt, base and stabilization 2. L~tion of existing 4" main, n0~ shown in the contract di~dnie~ts at the aforementioned lo~fion~ 3. ff~all~ ~m $',x 4" tee and 4' gate valv~ as required ~ 4. Restoratiun of previously e~npleted Phas~ I roa~ay In addition, SCI is requesting two (2) additional contract days for this extra work. Pursuant to negotiati~m between SCI and Pete Mozella- City of Boymon Beach Utilities - the revised price, including labor, materials md equipment is $3,710.00. Please issue a change orde~ pursuant to this revised proposal. If you have any questie~s, please do not hesitate to contact Tun Ware, Project Manage~ at (954) 868-170Z Sinc~e~, tvic cc. Steve Smith Mike Constam~ Job File - A-2.013 Corporate/~Lccountin~/Eslimat~n!l · 1200 Weston Road. 2nd Floor -Weston. Florida 33326. (954) 384~4440 · Fax (954) 384-4449 ~,entral [:lorida · 8030 U.S. Highway 98 N · Lakeland. Florida 33809 · (863) 858-6788 · Toll Free (877] 286-7770 · Fax (8531 B53-1082 CHANGE ORDER -#14 Distribution to: O~ ENGINEER CONTRACTOR FIELD O~R PROJECT: GATEWAY BLVD. IMPROVEMENT PROJECT TO: SMITH & CO. 1200 Weston Road 2ua Floor Weston, FL 33326 INITIATION DATE: 6/16/2000 ENGINEER'S PROJECT NO: CONTRACT FOR: ROADWAY IMPROVEMENT CONTRACT DATE: 5/28/99 You are directed to make the following changes in this Contract: Conduct Sidestreet water main tie-ins where possible, utilizing restraint of various types, instead of the planned system shut-downs. As part of the p!auned c. onstruefion, water lines on all side streets requires connection to the new Water main that has been installed. To conduct this connection the water lines to the adjacent neighborhoods would require a shutdown. In an effort to minimize the negative affects on 1 nei.ghborh~ods, a plan was developed that would aliow the 'Water sys active while the connection was I~emg made. The new plan Would utilization of deadm.ans, .split ring, and bell and valve restraints on t could be connecte~:, in th~s manner. Not ali the sidestreets cou. ld be d due. to configuration of valve systems. The cost Of prOViding th eqmpment to accomplish this work was q~oted by the c0ntracto~ to $4,346.25 for all streets that could be handled in this way. he adjacent ~ems tO stay require the ~ mains that me this.way e additional ~ a total of Not xxlid tmtil s£gned by bo~ 6ae Ow~r and RnEineer. The original Contract Sum was... Net change by previously authorized Change Orders.., The Contract Sum prior to this Change Order was... The Contract Sum wil! be increased by this Change Order .... The new Con.ct Sum including this Change Order... The Contract Time Will be increased by... The Date of Substant{al Completion as of the date of this Change Order therefore is $1,838,924.86 44.815.58 $1,883i740.44 4,346.25 1,888,086.69 (5) Days. ~ June 13. 2000 Authorized: ENGINEER PBS&J Addr~s'~3222 Commerce Place BY' DATE CONTRACTOR OWNER Smith & Co. Cit~ of Boynton Beach Address:120o Weston Roa~~) Address: P.O. BOX $10 Westo~L~ 333.~31L ~f Boynton Beach, FL 33436 BY ~LV.~r~ t - ~ BY June 15, 2000 City of Boynton Beach P.O. Box 310 Boynton Beach, Flc~ida 33425 ~y ~vard RoadWay ~o:~eanent~ Gateway ~/dev~rd.fi'~m North Seaerest to US l SCI Project g99-132 Subject: Reatrailts,at Wat~rmain Ti~i~ Dear Mr. Robext~: This work proposal ~eplaces SCI latt~x dated Jtme 6, 2000 pr~vionsly submitted pm'suant to changes in the scope of work. This ite~ ~sists of, installing mechanical restraints at watermain tie-in locations as determined in the meeting at C~ty of B~/ll~ch: Wate~ ~em $ JUne.00 be0,V~aa SCI and C~ty officmls. ~ Resrra~ts Weg~r~eqt~sLefJ as follows, listed f~om West to,East; 1..2~a - z)' AC RiP~i~an a~d Split Ring ......................... $1,425,00 2:~ ~.~ ~$~2~ ~dp~' ~ ~ 15ell &' yal~e'Re~mfiht ........2 ................. ; ............... 2.1..$742.9'8 3. ,~t S!~y~side2 3* B~II ~rv~e'R~t .......................... :.....:....,;...L...$ 726.09 4. 4~C~ S~side~ 3'Bell &~VatvelRe~x '~a~t ....... ~......: ............. ~ ............ :....$ 726.09 5. 4~' ~ S~uthsida _ 3" ~en & Valve,t~m~nt~ ............................................. $ 726.O9 Boymon Beach Utilities- the revised pr/ce, cc. Steve, Smith Jim Allea M~ke Constance Job File- A22.015 questions, please do not hesitate to Corporace/Accoun~ing/Eskima~,ing · 1200 Weston Road, 2nd F~oor · Weston, Florida 33326-(954} 384-4440 - Fax (954] 384~-! d-!,9 Central Florida · 8030 U.S. Highway 98 N · Lakeland, Rorida 33809 · [863] 858-6768 · Tolt Free (877] 286-7770 · Fax [863) 853-1682 The following is the total allotment of funds allowed for.this project: Funding $ 2,000;000.00 The onginal grunt mount for this Project Total bid for construction Funded by Utilities Dept under construction contract $ Consultant fees for design Contract administration Change Order #6 PBSJ (Modification of Drainage) Change Order #6 PBSJ (Funded by Utilities) $ 4~000.00 Electric undergrounding Underground conduit Relocate street light poles (In conflict) Additional tree removal #1 Additional tree removal #2 Chunge Order #1 (C-900 sewer pipe) Change Order #1 (funded by Utilities) $ Construction signs Chunge Order #2 (Time only - Hurricune) Chunge Order #3 (remove sewer force main) Chunge Order #3 (funded by Utilities) $ 2,500.00 Change Order #4 (conflict with existing sewer line) Change Order #4 (funded by Utilities) $ Change Order #5 (Time only - Conflict Gas Main) Change Order #6 (Time only- Conflict Telephone Duct Bank) 231,660.00 17,450.59 16,339.00 Expenditures $ 1,838,924.86 $ 184,t02.00 $ 85,000.00 $ 4,000.00 $ 57,427.00 $ 24,440.00 $ 4,981.00 $ 1,900.00 $ 600.00 $ 17,450.58 1,589.34 2,500.00 16,339.00 Change Order #7 (Time Only - Holiday Allowance) Change Order #8 (Time ~nly - Conflict with FP&L Poles) Change. ~Order #9 (,Time Only - Conflict Sewer Force Main) Change Order #10 (Revisionof MOT) Change Order #11 (Revision in Cone. Specs Driveways) Change Order #12 (Arranging for deducts from Contractor for Eng Services) Change.Orders#13 (Tie waterline NE 2~a St to new main) Change Order #13 (funded by Utilities) $ 3,710.00 Change Order #14 (Restrain Valves for tie-in} Change Order #14 (Funded hy Utilities) $ 4,346.25 Totals $ 2,280,005.84 $ 2,584.00 $ 2232.00 $' ,3,71(Y.00 $ 4,346.25 $ 2,252,126,03 The following is a total amount of the allotted funds expended to date: Total allotted funding for the project Consultant expenditures to date (design and adm'mistration) Payment to Contractor (September) Payment to Contractor (October) Payment to Contractor (November) Payment to Contractor (December) Payraent to Contractor (January) Payment to Contractor (February) Payment to Contractor (March) Relocate street light poles (In conflict) Payment to FP&L undergrounding overhead lines Payment to tree removal #1 Payment to tree removal #2 Purchase construction signs Totals to Date Funding $ 2,280,005.84 $ 2,280,005.84 Expenditures $ 274,331.50 $ 192,600.00 $ 55,453.50 $ 39,414.51 $ 153,714.78 $ 68,130.04 $ 101,920.31 $ 123,276.29 $ 4,981.00 $ 57,427.00 $ 1,900.00 $ 600.00 $ 1,589.34 $ 1,075,338.27 Requested City Commssion Meat~n~ Dates [] July I8. 200( [] AUgUSt 1,2000 --] August I5, 2000 [] September 6. 2000 CITY OF BOYNTON BEACH '- AGENDA ITEM REQUEST FORM Date Final Form Must be Turned in to Ciw Clerk's Office July 6, 2000 (5:00 p.n~) July I9, 2000 (5:00 p.m.) August 2~ 2000 (5:00 p.ra.) August 16, 2000 (5:00 p.rm) Requested City Commission Meeting Dates [] September 19, 2000 [] October 4. 2000 [] October 17. 2000 [] November 8, 2000 IV-CONSENT AGENDA ITEM H Date Final Form Must be Turned in to City Clerk's Office Sept~nber 7, 2000 (5:00 V m3 September 20. 2000 5:00 October 5, 2000 (5:00 p.m.) October 18, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [~ Administrative ~ Development Plans [~ Consent Agenda [-- New Bnsmess [] Public Hearing [-' Legal [] Bids [~ Unfm~hed Business [] Announcement [] Presentation RECO1VIMENDATION: Approve to apply for a grant from The U.S. Department of Jnsfice Office of Community Policing Services under the COPSMORE 2000 Program for a Victim Advocate position in the amount of $24,696 for a one year period. EXPLANATION: The City of Boynton Beach Police Department has the opportunity to fund 1 new employee for a Victim Advocate. The City will need to provide matching funds for 1 years (25% year ). By passing this resolution the City will be accepting the conditions of the grant. Futare funding is contingent upon future approiations by DOJ for up to two additional years with City matching funds. Any subsequent years will be voluntary on the City's part. Each year the Department has had a budget line item for matching grant funding ffneeded. In the proposed budget for 2000/2001 we have $100,000 for this type of grant and in future years we will need to continue to fund this li~e item. PROGRAM IMPACT: This program will allow the Pohce Department to add 1 Victim Advocate employee. FISCAL IM]?ACT: D.O.J. Funding $ 24,696 City of Boynton Beach $ 8,232 001-2110-521-91-04 2000/2001 $ 8,232 Total Funding for one year grant $ ~ ~' ~'Z~ ~'2.~> ALTERNATIVlgS: CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Ponce Department Name City Attorney / Finance / Human Resources S:~BUL LET~q ~FORM S~AGENDA ITEM P~EQUES T FORM.DOC Requested City CO~maSsion [] J.ly ~s.2ooo [] August 1, 2000 ] August 15, 2000 [] September 6. 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date F/nal Form Must be Turned in to City Clerk's Office July 6. 2000 (5:00 p.m.) Iuly 19,2000 ~5:00p.tm) August 2, 2000 (5:00 August 16, 2000 (5:00 p.nm) Requested City Commission Meetin~ Dates [] September 19. 2000 [-- October 4. 2000 [] October 17. 2000 [] November 8.2000 IV-CONSENT AGENDA I'TEM I Date Final Form Must be Turned in to Ci~ Clerk's September 7. 2000 '5:00 p.m.) September 20. 2000 5:00 p.m October 5,2000 (5:00 pan.) October :18,.2000 (5:00 Ixm,) NATURE OF AGENDAITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve the issuance of a purchase order and payment to Adair & Brady, Inc, in the amount of $19 360 for surveys of the four block area encompassing and surrounding the City Hall Complex, piggy backin~ on Palm Beach County School Board contract EXPLANATION: This survey will provide the basis for both conceptual and construction drawings for the Vision 20/20 Town Square project. Survey area will include the four blocks immediately surrounding the complex. Information provided in the survey will guide evaluation and assessment of the Town Square project. PROGRAM IMPACT: Survey data is needed to accurately portray the Town Square project in both conceptual and construction drawings. No complete surveys of the area currently exist. FISCAL I~IPACT: Funding is available in the Development Administration account, 001-2410-52449-17. ALTERNATIVES: Postpone continuance~l~Vision 20/20 Town Square project. --"-- De~l~nda[ H ~alles -St ~platur~ - e ~r's gignamre Department of Development Department Name City Attorney / Finance / Human Resources G:XAgenda~Adair & Brady Survey PO approval.doc June 20. 2000 AOAIR & BI:IAOY, INC. Consulting Engineers · Land Surveyors 1958 South Congress Avenue West Pmm~Beach Flodda 33406 TelePhone: (561) 964-1221 Fax: (561) 964-0413 E-mail: adairbrady@ea~'thl nk.net Mr. Bill DeBeck. Facilities Manager Facilities Management City of B0ynton Beach 222 N. E. 9th AvenUe P.O. Box 3t0 Boynton Beach. FL 33425 HAND DELIVERED RE: PROPOSAL FOR LAND SURVEYING SERVICES OF ~ ~ FOUR BLOCK CITY HALL COMPLEX Dear Mr. DeBeck: Adair & Brady, Inc. will provide the City with a certified boundary survey of the subject site delineating all boundary dimensions, acreages, and visible improvements, for a lump sum fee of $t9,3~0. ?the survey will be provided on 24" X 36" sheets, and also in digital AutoCAD format. The survey will take approximately 30 days to complete. I strongly recommend that a search of the public records be performed by a competent researcher prior to the commencement of the survey, rhe search wilt reveal all right-of-way takings and easements of record. I will forward approximate cost for this sermce as soon as it becomes available. Attached herewith is a proposed schedule of time and events that we expect to accomplish during the survey process. along with a schedule of our hourly rates. Thank you for your consideration of this proposal. Please do not hesitate to call me at 964-1221 for further information or discussion. Sincerely, ADAIR & BRADY, INC. Dennis Painter Registered Land Surveyor Survey Director DP:s Enclosures AOAIR ~. EIRAOY, INCL PROPOSED SURVEY SCHEDULE OF FOUR BLOCK CITY ]tALL COMPLEX 1.) 3) 4) Research of survey records, plats, section lines and fight-of-way maps for information to use for determinmg survey controls on which to base survey. Set up field crew accordingly. Field crew~to recover section line (or other published horizontal control stations) along Boynton Beach Boulevard to serve as basis of survey. Establish random, field traverse lines (out of traffic lanes where possible) and search for local survey controls. Search for reference points previously set for Seacrest Boulevard for accurate location of Road fight-of-way. Review public records data (dam furnished by others - not a part of this proposal). Close and balance field traverse work. Determine right-of-way location of Boyntou Beach Boulevard and Seacrest Boulevard. Provide field crew with coordinate information of final boundary location. Field crew to set final comers on entire four block complex including center line road intersections. Locate all visible improvements including buildings, road and parking areas and spaces, visible utilities (manholes. hydrants, valves, electrical poles, aerial wires and transformers, drainage basins)~ fences, and walkways. Outlines of various playground equipment will also be located as well as any specially marked trees. (Gene[al vegetation or trees not included) All information to be downloaded into a computer aided dral~g (CAD) system, and drafted. A legal description of the parcel will also be provided and included with the survey. All record information provided for easements, etc., will be delineated on the survey. ADAIR & BRADY, INC. BILLING RATES PRINCIPAL PROJECT MANAGER PROFESSIONAL SURVEYOR SENIOR/CERTIFIED ENGINEER ENGINEERING. TECHNICIAN CADD OPERATOR W/MACHINE DRAFTSMAN CLERICAL SURVEY FIELD SUPERVISOR (PARTY CHIEF) FOUR PERSON SURVEY CREW~ THREE PERSON SURVEY CREW TWO PERSON SURVEY CREW $110.00/I-IR. $ 90.00/HR. $65.00/HR. $65.00/HRx $50.00/HR. $50~00/HR. $45.00/HR. $35.00/HR. $55.00/HR, $1 IO.O0/HR. $ 90.00/HR. $ 70.00/HR. X:\USERS~DAY~PROPOSAL~SCOOLPAY.RTS SYNOPSIS OF RECOMMENDED BOARD AWAR! S This ~ehedule pravidts a synopsis for Baard approval fram file Purchasing Department. Snrvey Consultants on 'Continuing Contract". ]evontecn (17) firms submitted proposals of which ten (10) firms were shortlisted and six 16} were selected by the :ommiitce. I. Adair & Brady, hie. 2. Shalloway, Fay, Rayman & Newell, Ina. 3. Camey-Neuhaus, Inc. 4. Michael B. Sehorah & A~soc., lflc. 5. Lawson, Noble & Webb In¢ 6. Holler-Weaver and Cato Inc. 'llke Scope of Work isas follows: The awarded firms will provide professional Survey services to the District gc~j~cts m which ,~stmction costs do exceed $500,000; For stud' metivities when the fee ~u~h professional se~i~ ~o no~ exc~d $25~000; for work of a s~ciBed aalu~ as out[iued in thc :on.ac{ reqnir~ by Dis~ict, NOTE: A copy of the contract is on file in the Board Miuutes abica. BOARD REPORT Jaauar~ 19, 20~ Agenda Item # 13C Estimated Consultant Budget: $200,000 ~,pprove thc award of' 'Continuing Contract" to: [ Adair& Brady, lnc.~, 2. Shalloway, Fey, Rayman & NeweH, Inc. 3. Carncy-Neuhaus, Inc. 4. Michael B. Schorah & A~so¢., lac. 5. Lawson, Noble & Webb, Inc. For a period Of one (1) y~r from January 20. 2000 to January.l 9, 200~, sttbjeet to two (2) additional one il) year periods based on favorab]e annual evatuations. Total Award: $200,000. hefinauc]a:i ]mpaet from various funds is estimated at $200,0D0, The source of funds gs the corresponding ]Capital Projects B, udget Or the appropriate Maintenance. and Plant Operations Budget. CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM VII-PUBLIC HEARING ITEM A Requested City Commission Date Final Form Must be Turned ~ in to City Clerk's Office Requested City Commission [] July 18, 2000 luly 6, 2000 (5:00 p.m.I [] September 19, 2000 [] August 1,2000 1uly 19,2000 (5:00p.m.) [] October4. 2000 [] August 15, 2000 August2, 2000 (5:00 p.m.) [] October 17~ 2000 [] September6.2000 August l6, 2000 (5:00p.m.) [] NovemberS, 2000 [] Administrative [] NATURE OF [] Consent Agenda AGENDA ITEM [] [] Public t/earing [] [] Anmouneemem [] Dam Final Form Must be Turned September 7, 2000 (5:00 p.m.) September 20, 2000 (5:00 p.m.~ October 5, 2000 (5:00 p.m.i October I8, 2000 (5:00 p.m.) Development Plans New Business Legal Unfinished Business Presentation RECOMMENDATION: Please place this request on the July 18, 2000 City Commission agenda under Public Hearing. The Planning and Development Board, with a unanimous vote recommended denial, based on the lack of justification. For further details pertaining to this request see attached Department of Development Memorandum No PZ 00 179 EXPLANATION: PROJECT NAME: AGENT: DESCR/~TION: EXPLANATION: N/A WOOD PARTNERS TEXT AMENDMENT Kilday & Associates, Inc. Amend Policy 1.16.1 of the Comprehensive Plan Future Land Use Element to increase the maximum density in the High Density Residential land use category from 10.8 dwelling units per acre to 16 dwelling units per acre. PROGRAM IMPACT: N/A FISCAL;IMPACT: N/A ALTERNATIVES: N/A i Diff~tor 6}'D~velopment \ irector ~Plauning an~Zoning City Attorney / Finance / Human Resources TO: THROUGH: FROM~ DATE: Chairman and Members pl~g ~and De~t~lo~en~:Board Dick Hu~o~ Se~or ~l~er July 7, ~ AMENDMENT DESCRIPTIOI~ Applicant: Agent: File No: Proposed change: Wood Panners Kilday & Associates, Inc. Comprehensive Plan Text Amendment (CPTA 00401) Of the Future Land Use Element of the Request to amend Policy 1.16. I Me ~imum density allowed in the High Density Comprehensive Plan to increase Residential land use classification from 10.8 to 16 dwelling units per acre. This application is being processed in combination with an application to amend the land use for a 14.18 acre parcel from Local Retail Commercial to High Density Residential in preparation for the development of a high density rental project. The proposed text change is described by the following crossed-out and underlined text: High Density Residential: Tlfis land use category shall generally consist of all residential zoning disu-icts in which the gross density permitted by the ,n~z°ning regulations is greater than 9.6:8 dwelling units per acre,, bm does not exceed .... 16 dwelling units per acre. Public,. educational,, and institutional, uses located, within, these zoning districts may be placed tn the Pubhc and Private GovemmentaVInsututmna[ land use category, however, and parks and recreation facilities may be placed in the Recreational land use category. The use allowed in this land use category shall be limited to, but shall not necessarily include, the following: Same as Low Density Residential, except that the maximum gross density shall be ~ 16 dwelling units per acre. STAFF ANALYSIS In conducting an analysis of [ands designated for residential developmem~ staff has examined data contained in the 1989 Comprehensive Plan and the 1997 Evaluation and Appraisal Report both the support docume, nm for ....... :~;. ~ ~u,~ Comorehensive Plan, 6,399.68 acres of land were (EAR). The data show mat at the m'ne o~ auot,uu~l ..... ~ J Page 2 File Number: CPTA 00-001 /.~_. designated for resid~ential_development, including both developed and undeveloped land as well as land devoted to rights-of-way. This was approximately 66.28% of the total land area of the-City. Of the overall residential land. approxmaately 14.7% was designated for High Density Residential development at a maximum density of 10.8 dwelling units per. acre (da/ac). At the time of the EAR, the amount of land designated for msideutial development had increased to 6,792~6-acres which was approximately 66.81% of the total area of the City2 Of the total, approximately 988.86 acres or 14.6 % were designated for High Density Residential development Even though the proportion of multi-family housing increased on a national level during the last three decades, them has been little evidence cfa shortage of land designated for multi-family land in Boynton Beach: ~Whilel i~the. ~tmaxtmum~*e,~;' '~ ~sed~ensity' forT. residentia!~ development, is limited. £o 10.8. da/ac, excluding the Special High asFtho; ~fLaff/e~ent~e.tYv°ifa tl~u;nanaSoter pNn doesmotexceed the m2imum 154dU/ . ,'ac and ocCUpies 23 6 acres of the u~, g,,,~ ..~" ~_g apartments was .built at a dens~ Density Residentml w~th an overall ,~o.4 .......... l°UD has a land use designation of Moder~*~. deyelopmeat occupies 33 87 acres of rh~ ,-,-~ · [W_ I 7.26 da/ac. Sm~flarly The Vinin~s ..... . . '-- ..... woomngnt Flace PUD and This PUD has a.,land ,usedesl at . has an i~vzdual demi of . , gn mn of High. Demz . . ty 16.2 da/ac. allowing developers, to concentrate~ ....... d~m~iti,z~ m .... mas ty Res~de.nUal, . w~th. . an overall, density of IO. 8 da/ac..B' Use Element Pohcv 1.19 I -," .......... ~,, m ~a~,er, tiae C~ty ~s furthering the requkements of Landy ~ ...... attar use ~Jutt range of housing choices" In requesting the overall increase in density for the High Density Residential (I--IDR) designation, the applicant has cited the gap, that separates the maximum densiry~of lq 8 da/ac for the HDR c density of 20 da/aC for the S,,ecial HHi~-- ~,-- :~- ,- :~; _ ategory and the maximin was ado r , ~:w~l~ty' lq. eSlOP. Iltial Cat o The · · - pted for me onl on s eg ry. Specud H~ De ' · y peclfic · cell o ' gh ratty cate o m the Coastal M : ~ f land ly~rtg e~t of the FEC raj/icad ri' - ~ . -g- ...... anagement Element o£the ComnrelienS~e mo- ,,,;~- ght of way and idenufied mrmer aevelopmem and mdevel,~.~-x~-; :- ~,- -,5, ~._~ ..... ~,m~ me expressea purpose of stimu ' the the M' ~,~t-,m~at m me coastal: Area which conta' 1.at~g ~xed Use category allows residential den~iri~.~; ........ ms comparable demlt~es Snntlarlv the Central Bnamess District fn~ ,-~-%, .... ~ ? wac, hOWeVer, this dem~ty can only · . . - :-- -,~* re~uermal ands 'hote .... J ~-~a=u m des~gnanons serve as an incenfive'~,- ~-~-~ ~ ~.. !/motel m~xed use 'developments Both f · ,- ,u ,~u=¥mop ana i'evi,~4~,* a,,. r, ..... . ' o these ' ~,, ~ut amy or tlae Vision 20/20 Redevelopment Plan, but also of the Eastward Ho! Initiative, an 'outgrowth of the Governor's Commission for a Sustainable South F londa. Whereasi the High Density Residential category is currently applied city-wid~ and can be requested for any parcel of land through the Comprehensive Plan amendment process. The table below shows the land use designations fouud.im~the Comprehensive Plin, compared with the Zoning districts applied under each land use designation. The COrresponding minimum lot ' ' Land Use Designation and Zoning Dis~ct - s~ze ~s shown for each Land Use Designa~;~l ~ ...... Zone [_ ; mnnum Zoning District ~ , ........ ' Lot/Unit l.~uumum -cuwoensttyResidential:4.84du/ac--~ l~_~_aa^., .... ' _ Lot/Unit_ ~ ~ · -- --,~,-~,~. o.,+o au/ac Moderate Density Reside~ I~rI-AAB: 4'84 da/ac ~ Medium Density Resi~lential: · ~, u ~ns . ~tes~flential: t0.8 da/ac _ 6,000 sq.ft. 4,500 sq.ft. R4-AA: 5.4 du/ac R-2:9.68 du/ac ~,000 sq.ft. 4,500 sq.ft. P~e3 File Number: CPTA 00-001 At the rime of the -pre-application conference between staff and the applicant, staff understood that the application for text amendment was to be based on the increments at which densities increaSea rateinofthe2.42FutUreumts ReSidential and. High from the All text law. cycles each year.` This'~text ~ was submitted to the City prior to Commission will he transmitted reviewing the proposed amendments, and Comments Repo~ (ORC)'. of the Comprehensive Plan. December, 2000. PROCES~ State amendl~nent ; year 2000, and rthe City on July 5, 2000. After Recommendations part November or early CONCLUSIONS/RECOMMENDATIONS-: '! i : ,.i ~ ' . ' . the gross denstty perrmueu mt . '~ · - ~ ~.~ +,o,,c,~med to ~e stata for further processing, wtmoUt acre to 16 dwelling urdts per acre oe aemea uno nu~ u~ ..... maxmaum density permitted for being provided adequate data and analysis, staff opposes any increase to the the High Density Residential land use designation. Staff has based:this recommendation on the following conclusions: 1. residential developmeat in the City does not-show a great need for the requested Past history:~f :. . .... ,,~t enr~nlled adeauate data to support the increase: increase in density and me appncant nas ...... ~r ..... du/ac are already beingachieved in parts of PUDs and a~ the same, um.e Densities greater than lO.8 c ~ , v--~.-~i-- ,-"*~ ,~,,Ucv directions of the Comprenenstve 2. .-. _ ;~.~. ,,g housin~ t'v~es tin. at is m ~-~,,t, mg ~'~" ~"~" a Plan tO provide a range of housing oppormmu~, e could lead to greater land use incompatibilities, particularly considering the 3. The proposed increas .... ~ ~ ..~4,~ manned Unit Developments that can potential to further increase gross aensmes anowea Wlutm ~ .... contain both single family and multi-family dwelling units; Page 4 File Number: CPTA 00-001 4. Higher dens}ties ~ave traditionally been and should continue to be utilized in the Coastal Area where existing development. .. is. already at. a greater density and where desi ' - . ensure comparability wlth any adjacent residential deve~ ........ .gn,, co .ns~de. rat~ons are ua place to · '~Fs~at. r~lgner aenslty residential development should also continue to be used to encourage redevelopment and revital/zation of the Coastal Area, in keeping with the policies of the Vision 20/20 redevelopment plan the Eastward HOI Initiative; and 5. The subject request lacks the rain/mum data and analysis required by the Florida Department of Community Affairs to evaluate maximum potential h-apacts on services. However if this project is approved subject to conditions, said conditions shall be placed in Exhibit "A'. Requested City. Commission Meeting Dates [] July 18, 2000 [] August 1, 2000 [] August 15. 2000 [] September 6, 2000 NATURE OF AGENDA iTEM CITY OF BOYNTON BEACH -- AGENDA ITEM QUEST FORM VII-PUBLIC HEARING ITEM B Date Final Form Must be Turned in to City Clerk's Office luly 6, 2000 (5:00 p.m.) July 19, 2000 (5:00 p.m.) August 2, 2000 (5:00p.m0 Requested City Commission Meeting Dates [] September I9,2000 [] October 4, 2000 [] October 17, 2000 Augustl6,2000 (5:00p. m,) . [] November 8. 2000 [] Administrative [] [] Consent Agenda [] [] Public Hearing [] [] Bids [] [] Announcemenl [] Date Final Form Must be Turned in to City Clerk's Offme September 7, 2000 (5:00 p.m0 September 20, 2000 (5:00 p.m.) October 5, 2000 (5:00 p.m.) October 18, 2000 (5:00 p.m.) Development Plans New Business Legal Unfinished Business Presentation RECOMMlgNDATION: Please place this request on the July 18, 2000 City Commission agenda under Public Hearing. The Planning and Development Board recommended approval, allowing the application to be transmitted to the state ~or review (there are no conditions recommended by staff nor the Planning and Development Board). Please note that the s~bject request would allow development of the property at a density of 10.8 dwelling units per acre. Whether or not the property would be recombined with the Woolbright Place PUD would be determined when the applicant submits a request for rezoulng (submittal to be timed with the final approval/adoption of the amendment which will follow review by the Florida Department of Community Affairs). For further details,pertaining to this request see attached Department of Developmem Memorandum No. PZ 00-180. EXPLANATION: PROJECT NAME: AGENT: OWNEPc LOCATION: DESCRIFrlON: WOOD PARTNERS Kilday & Associates, Inc Wood Par/mers West side of SW 8* Street approximately 1/8 mile north of Woolbright Road Request to amend the Comprehensive Plan Ftmtre Land Use Map from Local Retail commercial (LRC) to High Density Residential (HDR) for 14.18 acres. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A ~ ,~ir~ct°~vel°pm~ent Director 6f Platming ad~ Zoning City Attorney ! Finance / Human Resources DEVELOPMENT DEPARTMENT MEMORANDUM NO. PZ 00-180 TO: Chairman and Members Planning and Developmem Board THROUGH: ,Michael W. Rump~ Director of Planning and Zoning FROM: Dick Hudso~l~ Senior Planner DATE: ~$uly '7~ ~2000 Project/Applicant: PROJECT DESCRIPTION Wood Partners Development Agent: Chris Kerr/Kitday & Associates, Inc First Baptist Church of Boynton Beach Location: West side of SW 8* Street approximately 1/8 mile north of Woolbright Road File No: Land Use Amendment (LUAR 00-003) Property Description: Vacant property consisting of 14.18 acres, with Local Retail Commercial land use classification and Planned Commercial. Development (PCD)zoning. Proposed change/use: To reclassify the subject propewy from Local Retail Commercial to High Demity Residential land use. A petition for the eorr~spond~g rezonmg of the property will be submitted later to coincide with the ~doption of the Land Use Amendn~ent. Adjacent Land Uses and Zoning: North Water managemem area and preserve area of Woolbright Place PUD designated High Density Residential land use and PUD zoning with Land Use Intensity of 5 South Developed commercial land (Cracker Barrel Restaurant), a part of Shoppes of Woolbright PCD designated Local Retail Commercial land use with PCD zoning East Right of way of SW 8* Street, and farther east, developed multi-family dwellings (Vinings of Boynton Beach) of the Woolbright Place PUD, designated High Density Residential land use and PUD zoning with Land Use Intensity of 5. West Lake Worth Drainage District E-4 Canal, and farther west, developed single family homes (Palm Beach Leisureville) designated Moderate Density Residential land use (maximum density of 7.26 du/ac) with R-~ 1AA single family (PUD) zoning. BACKGROUND The subject parcel was originally a part of the Woolbright Place PUD and was purchased by the First Baptist Church of Boynton Beach, in 1986, as the future location of their new church building/school campus. In 1997, having decided to not relocate to the property, the First Baptist Church requested a land use amendment and rezoning from Moderate Density Residential (7.26 du/ac) and Planned Unit Developmem to Local Retail Wood Partners Developmem Page 2 File Number: LUAR 00-003 Commercial and Pl_anne.d. Commercial Development (PCD). The requested changes were to allow for development of a health care campus consisting of a nursing home, assisted care living facility and medical offices. The amendment was adopted by Ordinance No. 098-24 on July 21, 1998, and found "In Compliance" by the- Florida Department of Community Affairs on November 18t~, 1998. In adopting the ~amendment, the City Commission added the condition that, "If the building permit or land development permit is not obtained within 18 months, the zoning w~)uld revert back." Based on the effective date of the amendment, the date of the reversion would be May 9, 2000. Additional. conditions limited development, on the site.to the following: · 34,300 sq. ft. 120 bednUrsing home · 67,000 sq. ft. 60 bed A~CLF · 39,700 sq. ft medical Office building With the removal of the subject property from the Woolbright Place PUD. the land use on the property re, miming in the PUD was reclassified from Moderate Density Residential (7.26 dwelling units/acre) to High Density Residential ( 10.8 dwell'mg..units/acre) to offset the increase in existing density caused by the reduction m land area in the PUD. PROJF, CT ANALYSIS The subject property was designated for residential development on the Future Land Use Map prior to_the 1998 amendment~ It would be presumed that if the land was previously physically suitable' for residential development, it should still be suitable 'for residential use. The project analysis will focus on the issue of compatibility of the requested use with the adjacent uses and the intensity at which residential development should be pernfnted, The criteria used to review Comprehensive Plan amendments and rezonings are listed in Article 2, Section 9, Administration and Enforcement, Item C. Comprehensive Plan Amendments: Rezonings. These criteria are required to be pan of a staff analysis when the proposed change includes an amendment to the Comprehensive Plan Future Land Use Map. Whether the proposed rezoning would be consistent with applicuble compre/~ensive plan policies including but noi limited tO, a prohibition against any increase in dwelling anit density exceeding 50 in the hurricane evacuation zone without written approval 'of the Palm Beach County Emergency Planning Division and the City's risk manager. The planning department shall also recommend limitations or requirements, which wouM have to be imposed on subsequent development of the property, in :order to comply with policies contained in the comprehensive plan. The subject property is not located in .the Coastal Area therefore, the prohibition against increasing densities in the hurricane evacuation zOne ~s not applicable. In general, the replacement of a commercial designation with residential use is consistent with Land Use Element Policy 1.19.7 in the Comprehensive Plan, which reads: "The City shall continue to change the land use and zoning to permit only residential or other non- commercial,uses in areas where the demand for commercial uses will not increase...' b. Whether the proposed rezoning would be contrary to the established land use pattern, or would create an isolated district unrelated to adjacent~ and nearby districts, or would constitute a grant Wood Partners Development Page 3 File Number: LUAR 00-003 of specia( pri~. ']ege to an individual property owner as contrasted with the protection of the public The proposed rezoning would not create an isolated district, but wo~ul~d relate t~o the residential land use designation on.land~ Within the Woolbright Place P,UD~to the n~th ,midi.~ast of th~ subj4ci parcel~'as Weli ~s thelands designated residential.lying to the wes~ Of the subject'Pai:cel: c. Whether changed or~ch.~angi~g;.conditions :make the pr~opoxed rezoning des£rable. The applicant has stated that the proliferation of Congregate Living Facilities approved within the City recently have reduced the demand for the range and intensity, of.uses.p~rmit[ed on ~ site and therefore make the subject reclassification desirable. ~;~,:. : ~ ~' d. Whether the proposed use wouM be compatible with utility,~ter~s~ ;: roadways, iahd~.other public facilities. Florida Administrative Code, Chapter 9J-11 requires that the availability of public facilitie~ be analyzed in counectton w~th the pr0posed amendment to a comprehensive plan; and that ~the maximum potential demand upon public facilities be determined. The following facilities were analyzed in order to ensure that capac.ity is available: 1) Roads: Traffic data submitted by the applicant show that impact of the approved uses for the site under its current landuse designation would generate a total of 1,838 trips per day (tpd). If the site is developed to the maximum number of units allowed by the proposed High Density Residential designation, the traffic generated would be !,0(:~- rpd (14.18 acres x 10.8 du/ac x 7 trips/unit). If the property is rejoined with the Woolbright Place PUD, the project would benefit from the unused density created in the PUD. The surplus density from the PUD at a density of 10.8 alu/ac combined with those units of the subject property would equal 220 potential units, yielding 1,540 tpd. Further, if the corresponding text amendmem is approved thereby increasing the maximum density of the High Density Residential classification from 10.8 du/ac to 16 du/ac, traffic impacts for the un-site density of 226 units would be 1,588 tpd. Coupled with the available density fi:om the other portion of the PUD. the number of,units~ would increase\to 638 units and a traffic impact of 4,466 tpd. This not only would warrant review by palm:Beach County for traffic unpacts, but would generate a significant increase in traffic in the adjacent residential neighborhoods. 2) Water/Sewer: Demand for water and sewer would increase in a similar.manner. Water demand for the propert3r if developed with the currently allowed land use'designatio~ and approved uses would be 40,950 gallons per day (gpd) based on the adopted level of service of 200 gallons per capita per day and 2.4 persons per unit. With the approvalof the. requested High Deusity~ Residential designation at a density of 10.8 du/[c the water demand for the 153 units would rise to 7~,960gPd, and with the addition of unbuilt units fi:om the rema~de~ of the PUD, th~ maximum demand is projected at 105;600 gpd. At the proposed density increase from 10.8 du/ac to 16 du/ac, the water demand of the on-site density would be 108.480 gpd. This would increase to 306,240 gPd if the unused density within the PUD is included. The demands for sewer, based on the adopted standard of 90 gallons per capita and 2.4 persons per unit, wonid be 18,378 gpd under the existing approval. At a density of 10.8 du/ac, tbe site alone would have a demand of 33,048 gpd and. with the additional density from the PUD, the demand would be 47,520 glxl. Wood Partners Development Page 4 File Number: LUAR 00-003 At 16 du/ac, the demand for the site alone would be 48.816 gpd, and 137.808 gpd with the surplus density of the PUD, 3) Solid Waste: With respect to solid waste, the Solid Waste Authority has stated, within a letter dated January 10, 2000, that adequate capacity exists to accommodate the county's municipalities throughout the 10-year planning period 4) Drainage: Development of the site must comply with both the City's ~drainage requirements and those imposed by the Lake Worth Drainage District. The impacts of the requested amendment (and corresponding text amendmentl compared with the impacts under the existing approval are summarized below. ~UMMARY TABLE OF IMPACTS: 10-8 ~du/~ac · ~ }6 du/ac Existing Site:alOne With S~arplus · Site Alone With Surplus . i Densit7 ' Densit7 Traffic 1,838 tpd' -1;064 tpd 1.,540 tpd I · ,588 tpd 4~466 tpd Water 40,950 gpd 72,960 gpd 105,600 g[xl I08,480 gpd' 306,24!) gpd Sewer 18,378 gpd 33,048 gpd 47,520 ~Pd 48,816 gpd 137,808 glxt Units 180 beds ' i59units 528 units : 542 tuiits . ' 63'8 units Population 180 persons 367 persons 528 persons ~ 542 persdns 1,531f persons e. Whether the proposed rezoning wouM be compatible with the: current and fu~. re use of adjacent and nearby properties, ~or wouldaffect the property values of adjacent or nearby propel'ties. Lands to the south of the subject Property are devel0ped as a part of the Shoppes of WoOlbright: ~PCD; the abutting property is the site of a Cracker Barrel Restaurant. Policy 1.17~3 of the Land U. se El6~en~ of the Comprehensive Plan requires "buffer walls-between residential and commercial or industi:ial districts..." to minimize adverse impact to residential environments. To the east of the subject property and beyond, the right- of-way of SW 8~ Street are lands within the Woolbright Place PUD, which are designated High Density Residential. Abutting the property on the north is a retention area that is also within the Woolbright Place PUD. To the west, the 100 foot right-of-way of the E-3 canal provides a buffer betweed the lands developed as Moderate Density Residential and the subject property; however, there is a small portion o{ similarly developed land to the northeast of the subject property that is not buffered by, the canal and that abuts the subject property for approximately 500 feet. f. Whether the property is physically and economically developable under the existing zoning. The subject property is physically developable under the existing zoning and land use. The applicant has stated in the application for land use amendment that the conditions of the previous land use amendment coupled with the proliferation of recent approvals for Congregate Living Facilities within the City make the approved use no longer economically viable. g. Whether the proposed rezontng is of a scale which is reasonably related to the needs of the neighborhood and the cry as a whole. The proposed amendment which would increase the density to 10.8 du/ac, although in sharp contrast to the adjacent single family homes, would allow for a land use more compatible than a commerdial project and could offer a more appropriate transitional use from the adjacent single family homes on the north to the commermal uses on the south. Wood Partners Development Page 5 File Number: LUAR 00-003 h. WhetheP the)~ are adequate sites elsewhere in the city for the proposed USe, in districts where ~uch use is already allowed. Yrhere is a yery-limited mount ,of:~v~tcant-.tand presently designated,for High Density Residential within the City. However, there are vacant lands designafed for conmxercial or other resid6ntial development,: which if reclassified and developed as Planned Unit Developments, could, achieve densities e_cl~al to or higher than 10.8 du/ac on. a- portion of the ~ev, eloprnent, provided the overall density'remains at th~ level' established'by the designated land use and zoning. CONCLUSIONS/RECOMMENDATIONS the ; be if necessary. It Lastly, als0 ATTi~CHMENTS LOCATION MAP EXHIBIT A '© '0 4-00. 800 -7-~=~ - ~ ~ ~2 EXHIBIT "B" Conditions of Approval Project name: WOOD.P}~RTNERS File number: LUAR 00-003 DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: WOOD PARTNERS APPLICANT'S AGENT: Kilday & Associates, Inc APPLICANT'S ADDRESS: 21135 White Oak Avenue, Boca Raton DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: July 18, 2000 TYPE OF RELIEF SOUGHT: Land Use Plan Amendment LOCATION OF PROPERTY: West side of SW 8~n Street approximately 1/8 mile north of Woolbright Road DRAWING(S): SEE EXHIBIT "B" ATTACHED HERETO. THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR X THIS MATTER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant, members of city actministrative staff and the public finds as follows: 1. Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. 2. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. 3. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "C" with notation "Included". 4. The Applicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. 6. All further development on the property shall be made in accordance with the terms and conditions of this order. 7, Other DATED: City Clerk CITY OF BOYNTON BEACH .- AGENDA ITEM REQUEST FORM VI'I-PUBL'rC HEARING H'EM C Requested Cit~ Commission Date Final Form Must be Turned Meetin~ Dates in to City Clerk's Office Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office [] July 18. 2000 July 6. 2000 (5:00 p.nM [] September 19, 2000 September 7, 2000 (5:00 p.m.) [] Augustl, 2000 July 19, 2000 (5:00 p.m.~ [] October 4, 2000 September 20. 2000 (5:00 p.m.) [] Auguatl5,2000 [] September6 2000 August2, 2000 (5:00 pan.) AugUSt 16, 2000 (5:00 p.m.t [] October 17. 2000 [] November 8, 2000 October 5,2000 f5:00 p.m.) October 18, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Bnsiness [] Announcement [] Presentation RECOMiV[ENDATION: Please place this request on the July 18, 2000 City Commission agenda under Public Hearing. The Planning and Development Board, with:a unanimous vote recommended approval due to the positive physical improvement the structures would represent along the US I corridor (there are no condititns recommended by staff nor-the Planning and Development Board). For further details pertaining to this request sec attached Department of Development Memorandum No. PZ 00-198. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: ALTMAN/BAY VISTA (Front yard setback) Kilday & Associates, Inc. Almaan Development Corporation (Contract Purchaser) On the eastern terminus of S.E. 234 Avenue on the east side of US 1 Request a variance from Chapter 2-Zoning, Section 5.G. L(2) requesting relief from the 40 foot setback requirement inK-3 zoning to allow four (4) shade pavilions to encroach into the setback by 32 fect or eight (8) feet from the front property line. EXPLANATION: N/A PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNA~ L,,l~ector bf Develop~hem Director of Planning: and,Zoning C~tv Manager's Stgnamre City Attorney / Finance / Human Resources PLANNING AND ZONING DIVISION MEMORANDUM PZ 00-~198 STAFF REPORT PLANNING AND DEVELOPMENT BOARD Meeting Date: July 11, 2000 File No: ?NCV 00-007 ~Lecafion: -East of the intersection bf~South Federal HighWay and SE 23r= Avenue Applicant: Chr s Kerr/K Iday and Associates Project Name: Altman Bay Vista Variance Request: Request a variance from Chapter 2-Zoning, Section 5.G.2.a r~questing relief from the 40 foot setback requirement in R-3 zoning t~allow fou~ (4)'shade pay lions to encrOach ntb the setback by 3~ f~et 0r eight (8) feet from the front property ne BACKGROUND The subject project, Bay Vista, is a 286-unit, multi-family luxury rental community to be located at the intersection of Federal Highway and SE 23rd Avenue (see Exhibit "A' - Location Map). The property extends along the east side of Federal Highway for approximately 840 feet with 'the sole project entrance aligned with the signalized intersection of Federal Highway and SE 23rd Avenue. In addition to extensive landscaping, the entrance features include fountains, identification signage and decorative walls on each side df the entranceway. Elements designed as integral parts of the entrance features are six (6) shade pavilions with decorative planters and bench seating. Two of the pavilions are located outside the front yard setback and within the buildable area of the project. Four (4) of the shelters, however, are located adjacent to the sidewalk along Federal Highway at a distance of eight (8) feet inside the property line (see Exhibit "B'-Entrance Elevation and Plan); The applicant is requesting this variance to permit the pavilions to encroach into the front yard setback a distance of thirty-two (32)feet. Chapter 2, Section zt.J.7 specifically allows arbors and trellises to be built within the front yard setback to a maXimum height of ten (10) feet providedthey are set back at =least thr~e (3) feet from the property line. However, the proposed shade structures have tile:~O0fs~as Opposed to having a ire I s or lattice overhead: Page 2 ZNCV 00-007 Additionally, the placement of bus shelters is. allowed, at designated bus stops throughout the City under a contract with a shelter provider. These shelters are within the r ghts-of-way a ong the bus routes, or on adjacent pdvate property. There are, however no designated bus stops alor, g the subject property. frontage on Federa Highway. The approved design for bus shelters has a standing-seam metal roof at a total height of approximately nine and one-half (9.5) feet and includes areas for.advertising signs. ANALYSIS The code states~8;[ the;zoning code vadar~ce, cannot be approved unless the board finds the following: · a. That,.special conditions and~ircumstances exist which are,peculiar to the I~nd. ~truCture, or buildit~g involved and which are not applicable to other lands, structures or buildings in the same zoning district. That the special conditions and circumstances do not result from the actions of the applicant. That granting the variance requested will not confer on the applicant any special privilege that is denied by this ordinance to other/ands, buildings, or structures in the same zoning district. That literal interpretation of the provisions of this ordinance would deprive the applicant of rights commonly enjoyed by other properties in the same zoning district under the terms of the ordinance and would work unnecessary and undue hardship on the applicant. Tha~ the variance granted is the minimum variance that will make possible the reasonable use of the land, building, or structure. That the grant of the vartance will be in harmony with the general intent and purpose of this chapter [ordinance] and tha! such variance will not be injurious to the area involved or otherwise detrimental to the public we/fare. (Exhibit "C'-Application contains the applicant's response to the above criteria.) Base(: on the analysis herein and staff research, staff concludes the following: 1. The subject variance request is not supported by traditional hardship criteria; 2. The subject request will allow the creation of an entrance feature for the project that wilt provide a strong design identity at a scale in keeping with the overall development; Page 3 ZNCV 00-007 3. Granting the ~'equest would permit a design statement in the Federal Highway corddor that is consistent with the policy directions contained in the Vision 20/20 Redevelopment Plan; and. he shade p~v[tions,w~ll ,rear ,enhance the " .... .... ~. , g !y pedestrian amenit es~ln ~he ~-ec~erat-Higt~way comdor, s!a~e they wd ~be~constructed m Iocati~oh~s that can be utilizeU~l:~yJ;i~e pub 'Cat~ta~e. ~:. RECOMMENDATION In maintaining consistency in the r lhe sul: staff indi '- LOCATION MAP ALTMAN/BAY VISTA EXHIBIT A L} L~ -II E ,~'~ / Conceptual Main Entrance Character Elevation L-8 Kilday ~ Associates Landscape Architects/Planners 1551 Forum Place. Suite 100A West Palr~ 6ea'c~. Florida 33401 (56~) 689-5522 · Fax (561) 689-2592 wx~N. kildavinc.com EXHIBIT C USTIFICA TION STATEMENT FOR BAY VISTA .[UNE $. 2000 The applicant is requesting variance relief from three (3) City of Boynton Beach Land Development Regulations The property is undergoing TRC site plan approval for a 286- unit multi-family luxury rental community. The exact variance requests are as folIows: t. Ch. 2, Sect 4 J 1 Fences, hedges and walls shall not exceed six (6)feet in height, above finished grade, in residential zones, except that j'?om the building line to the front line the mc~rirnum height shall be four (4)feet. The Bay Vista site plan iri~ludel ~a decorative wail along its US 1 frontage. Portions of that wall are eight (8) feet in height. This request is for a variance of four~ (4) feet frr~m the Code requirement. Ch. 2. Sect. 5. G. 1.(2): For rmdtiple~amily dwellings, rooming and boarding houses; and ~o~mun~ry residential homes...minimum front yard setback is 40feet. The B;ay Vi~t/~ site'plan includes several shad.e pavilion structures that are proposed Wi!bin the front setback. These structures are setback eight feet from the fror~t pr0per~y line. The other structures on site are ~ither outside the reqUired~setback line or pe~nitted to encroach into the setback. This variance request is to pe~t these pavilions to encroach into the front setback. Ch. 2. Sect. ii. H. [6'E. (12).: Off-Street parking requirements. Condominium and housing development recreation buildings: The number of off-street parking spaces required by Code for the Bay Vista clubhouse facility is 36 spaces~ The site plan includes a total of nine (9) spaces for the exclusive use of the clubhouse. The request is for a variance of 27 spaces. Justification for each variance listed above is ~ven below. The variances are referenced as Variance #i. Variance #2, and Variance #3. Application Item 5. Statement of special conditions, hardships or reasons justifying the requested exception or variance. Respond to the six (6) questions below (A-F): A. That special conditions and circumstances exist which are peculiar to the land, structure or buildh*g involved and which are nor applicable to other lands, stntctures or buildings in the same zoning district. Special conditions and circumstances do exist which are peculiar to the land involved and which are not applicable to other lands. This site is generally square with a 3.5 acre mangrove that will' be preserved vy the developer. This preserve area essentially bisects the s~te. This t~nique circumstance directly effects the layout of the clubhouse location. The recreation building or "c ubhouse" for th s housmo deve or, merit ~ ~,,<,~,,4 to me mtercoastal waterway and the mangrove/natural area for aesthetic purposes.· Section ll.H. 12.a of the 6ff, streeti'-~.garkin~ chap~t~r permits a reduction in p~'king ~2cU~Sermee;ti~°~orh°.u.s'.ng ..d.e~loI~m~nf recr-eay,0n' building} by allowing, "no parking p q ail awemn~ umrs w~in a 500 foot radius and a reduction of parking requirements at the rate of '~n,,e park/ng space .required for every four dwelling units within a 500. to 800 foot radius. However) due tb'~he sp~ci~l geograi>}ti~ f~attir6s ~)}-~his site ~(a ma,ngrO~e presetwe), the clubhoras~ i~:;t'o~at~d in :~he ~0uthea,st cOmer ~:.t~ The mangroVe: intrudes ,ii-ira ~<th~ ra~i:':thit! the~.C6ag~-ei:i~iik~g_,~ be ffse~:to?dere~h~ number of parking spaces required. Because o[ ~gis aere aze ~ery fey¢ units w/thin the 50{~ foot r. ad, u5old n0.ho0~,f.ng u~ts.wi~i/~-,fi~ ,5.~;f00l: or 800 fool rad~it: - Variances #I and t the intent of roadway with The US 1 necessary. pavers, u develop This enhanced . variances t~ require minor with and recent Cit, ~ese variances necessary. Therefore, special circumstances do exist on this property that are peculiar to this prope/ty and are nor applicable to other lands in the s~/~e zoning district. B. That the special conditions and circumstances do not result from the actions of the applicant. The special conditions and circumstances do not result from the action of the applicant. The mangrove located on 25% of the property is not a result of actions of the appIicant, nor is the upgrades that have been implemented along US I. There is a great demand for residential developments on waterfront property, unfortunately there is a very limited supply of this land. Variance #3 helps [o ensure that the new development is designed in a way that provides all the ?esidents of such a development a means to enjoy this prized scenery. It is benefit to the community to have upscale waterfront housing that preserves existing wetlands and furthers the City sponsored improvements along US 1. The subject site will accomplish these goals by providing a recreation buildin~clubhouse with a large sun deck as well as a boardwalk traversing the length of the property directly aajacent to the Intracoastal Waterway. In addition, the enhanced entry feature with pedestrian pavilions will establish a precedent for future developments in the corridor. The emsrmg man~ove and the newly designed improvements along US 1 are not the result of the applicant, but these variances are requested to ensure both are preserved and enhanced. C. That granting of the variances requested would not confer on the applicant any speci~zl priViIege that is denied by.this ordinance ro Other lands, buildings, or structures i-n the same zoning district. The granting of this variance will not confer on the applicant any special privilege that is denied to other properties in the same zoning distrmt. Variance #3 is required because other properties can benefit from Section iLH. 12 wNch ~ants condominiums and a0using developments with recreational buildings the~ability to reduce the overall, parking requirements for the development. The mangrove:that is being preserved by the, applicant precludes him from enjoying this benefit. Rather than conferring a special privilege, this wilt, allow the applicant the same privileges, as other developers. Variances' #! and#2 ~re,-necessary because of the recent upgrades that the City has undertaken along this,.~tretch of the~ US 1_ ¢0rrid0r. Other existing developments in this area- ali>rig this corridor havei-benefited, from, these improvements, but have not had to inour thele~penses that the applicant will., FUr,urn 4eyelopers on this tort/dot will have to meet the same high standards ~being establilhed by this pr~)perty. D. That litera~ inte~.~reratior~ of the proyiMo~: of this ohapter would deorive the app, ttca.nt of rzghts common0 enjoyed by other properties in the same goni~ district unaer t~ze terms of the o?dinance and would work unnecessary and u~r/l-~ ?-- ~ ~' ~ applicant. ~ ' ~ .......... ~ aurasmp on tar Literal interpretation of the provisions of the Land Development Regulations would deprive the applicant fights enjoyed by other properties in the same zoning district because this sire must compensate for the peculiar circumstances of the site. If the provision of Variance #3 were [o be interpreted literally, the clubhouse would have to provide over 35 additional parking spaces above what is necessary This ~s not desirable to ~he C~ty, netghborhood, or the developer. As described in item 'A'. the mangrove to be preserved on site prevents the applicant from taking advantage 6f parking reductions permitted in the Land Development Regulations that other nfo erties can eh' . · . . . ,- P joy Literal ~nterpretatmn of the reqmremen~ of Variance #2 would prevent the applicant from bus shelters adjacent to the sidewalks. Denial of Variance #i will prevent the applicant from pro~/iding a grand entrance that ~s compatible with the renovations made to US 1 by the City. The umque characteristics of this site and its proximity on US 1 have created a situation hereby the apphcant ss bemg deprived of rights commonly enjoyed by other properties. E. That the vartance granted is the mintmtan varzance that will make possible the reasonable use of the land. building or structure. These variances 'q~ill make possible the reasonable use of the land. Waterfront property in the City of Boynton Beach is very scarce. In addition:the applicant is assembling six separate parcels to be developed as one. The individual parcels are nor of a size that would make multi-family development feasible. These factors .have resulted in an very tight market for~imilar properties, iilcreasing the price 9~he land. significantly. In%~rd~{4 t~ 'make its dev, opmeni fi~ancia}ly fe~ible;, the prOPerty rnu§~ be degkiOp~d'~ ~hlgh quality, high rent community. The amenities that V~iances #'[ an~i :g:2:'will permit ~re necessary to create a high~end commuoity Variance #3 is the minimum amount possible to .adeqUately park:ihe ~lubhouse facility. ' ' " this~ public by creati~ng US 1 in pedestrian pavilions, and BY me subject~prOper~7' EXHIBIT "D" '- Conditions of Approval Project name: Airman Bay Vista (Front Yard Setback) File number: ZNCV 00-007 Reference: pUSLtC woR~S · Comments: NONE Comments: NONE x __ Comments: NoNE · 'POLICE COmmeats NONE EN6INEERING DMsION -- ,Comments NoNE X : UILDING DMSION Comments: NONE X pARKs AND REC -- REATION comments: NONE , FOREsTERmNVmONMENTALiST i comments: NONE · LANNING AND ZONING Comments: ~NONE X ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS 1..NONE X ADDITIONAL CITY COMMISSION CONDITIONS 2. To be determined OF THE PROJECT NAME: Altman Bay Vista (ZNCV) APPLICANT'S AGISNT:' ~hds Kerr, Kilday and Associates, Inc. APPLICANT'S ADDRESS: 2201 Corporate Blvd. NW#200, Boca Raton, Flodda 33421 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION;;~U!yl,8, 200~, feet from the front properbJ line. LocATION ~OF PROPER,'i-y: South Fed~ralHighway n'0d~ast Of the interaection with SE 23~ AYe !,DRaWING(S): SEE EXHIBIT "B" ATTACHED HERETO. . THIS MATER came before the Cty Commiss on of the C ty of Boynton Beach, Florldn~ ~appearing oh th~ ~onse~t Agenda on the date above The City Commission hereby ad0pts~the fin'd'l gs i recommendation or, he Planning and Development Board. wh ch Board found as f011~ws: ~R X THIS MATTER came on to be heard before the Cit~ Corem ssion of the City of Boynto~n !iBeach, FlOrida on'the da~e of headng stated above. The City CommisSion having C0nsidered th~'~eli'e~ ;sought by the applicant and heard testimony from the applicant, members of c ty adm nistrative Staff an~.d ~the public finds a~ follow~: 1 Applicatibn for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant X ,,. HAS HAS NOT established by substantial competent evidence a basis for the relief requesteO The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as' set forth on Exhibit "D" with notation "Included". The Applicant's application for relief is hereby X ,. GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED This Order shall take effect immediately upon ssuanca by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk j:\SHRDATA\Planning~SHARED\WP~PROJECTS~Altman Ba~ Vista Zoning Code front yard se~ack\CC 7-18-00 Develoo Order.doc VII- CITY OF BOYNTON BEACH AGENDA ITEM REQ ST FORM Requested City Commission Meeting Dates [] July 18, 2000 [~ August I, 2000 [] August 15. 2000 [] September 6, 2000 Date Final Form Must be Turned in to City Clerk's Office July 6, 2000 (5:00 p.m.) July 19,2000 (5:00p.m.) August 2, 2000 rS:00 p.m.) August 16, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] September 19. 2000 [] October 4, 2000 [~ October 17. 2000 [] November 8, 2000 Date Final Form Must be Turned in to CRv Clerk's Office September 7, 2000 15:00 p.m.) September 20, 2000 (5:00 p.m.) October 5, 2000 (5:00 p.m.) Octobex 18, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Business [] rpRblic Hearing [] Legal [] Bids [] Unfinished Business [] Annouacement [] Presentation RECOMMENDATION: Please remove this request on the July 18, 2000 City Commission agenda under Public Hearing. The Planning and Develolxnent Board, with a unanimous vote recommended that this request be withdrawn at the request of the applicant. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: EXPLANATION: N/A ALTMAN/BAY VISTA (Front yard wall height) Kilday & Associates, Inc. Altman Development Corporation (Contract Purchaser) On the eastern terminus of S.E. 23ra Avenue on the east side of US 1 Request relief fi.om Chapter 2-Zoning, Section 4.J. 1 requesting a maximum fi.ont yard wall height of eight (8) feet which is a four (4) foot variance from the four (4) foot maximum height allowed. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A I~ fot/'o flD'~V el opm ent · '~ C~fi~ah~g~,s ~Signature Director of Plar~m(g'~d Zoning City Attorney / Finance / Human Resources JUL. ?.~8~ 1~: 17PM KILLIAY & ASSOCIATES 1 ~ 1 F~¢um P!~ Suitm lOOA ~e,~ Pa ~ ~h ~ 3340~ July 7,2000 Dick Hudson, Senior Plalmcr cir~ af Boy~n Beach Zoning D/vision 100 ]~. Bo!retort Beach Blvd. Boynton Beach, FL 33435 RE: Vari~e requesu for Bay Vista site plan The City is curzently rcvicwin~ two vari~nc~ reqtmsts submkmd by ou~ of Scc on behalf of aliman 9evr,10pm~nt for the Bay Vista prol~ny. Please' accept this request rn withdraw ~imie r~u~sts for relief. Specifically, plebe withdraw our r~luest for relief from: 1, Chapte~ .$ Se~aon 4..I. 1;. rega~d/ng a m~imum, front, yard wall he/~ht of four f~t. In its place, we ar~- requesting th~t siaff conduct a cod~ review of the ¢imd req~ with the inIcntion of revising ~e regulations tn ~llow for a six (6) foot m~ximum from yezd wall height. Suah an amencim~m wilt allow fo~ iz~amr flcxibiliry in d~si~n for l~rt¢ mul~i-f'~nily mn~ end candomim'um developments. It will l~rmit desi~ ea~zan~ features at a scale in keeping with ~hose clevelopm~s. Ctm~t~ 2, Section ll.h~lSe (I~}, which lovcms 2e p~g requ~me~ for r~on:~cil~ f~ ~omi~i~s ~d~i~ developmen~ ~i~, ~ ~e r~u~s~g~ ~t s~re~ ~ pm~sion Of ~eL~ ~velo~cnt ~a~, ~ c~ent p~l~ mq~e~ for m~fi~mily d~elo~ ~6y mqu~c mom sp~ *h~ ~ nobly ~ mq~d for mfid~n~ ~d $~sm ~ ~fio~ ~ mq~m~ for the c~ho~ ~ ~vate ~ea~o~ ~ c~an~ Co~ indues ~c ~ of ~a av~l~le for ~pm~, vet~on ~a on ~ ~p~, wM~ adv~ly ~p~ on-sim ~ ~on mq~r~enm ~ wea ~ off-site sto~ ~ff. ~e c~nt C~e b~s ~ its p~ req~me~ on ~e ~c fo~e~ o[ ~ r~o~ ab~ ~ ~i~ ~d ~ m ~c~ P~ fo~ p~o~n~ e~aord~ on-sim ~6o~ ~. KI~-I)~Y & ASSOCIATES F~.321 Plca~¢ call m~ ;wi~l~ any que~ions or comments. Chri~ K~rr Kilday & Associat~, Inc. C~: Scott Auker, Airman Developmem CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM VII, PUBLIC HEARING ITEM E Requested City Commission Meeting Dates [] July 18, 2000 [] August 1, 2000 [] August 15, 2000 [] September 6, 2000 Date Final Form Must be Turned in toCit~ Clerk's Office July 6, 2000 (5:00 p.m.) July 19, 2000 (5:00 p.m.) August 2, 2000 (5:00 p.m.) August 16, 2000 (5:00 p.m.) Requested City Commission Meeting Dates [] September I9,2000 [] October 4, 2000 [] October 17,2000 [] November 8, 2000 Date ~inal Form Must be Turned in to City Clerk's Office September 7, 2000 (5:00 p.m.) September 20~ 2000 (5:00 p.m.) Oeteber 5, 2000 (5:00 p.m.) October 18, 2000 (5:00 p.m.) NATURE OF AGENDA ITEM [] Administrative [] Development Plans [] Consem Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Please remove this reqU~est on the July 18, 2000 City Commission agenda under Public Hearing. The Planning and Development Board, with a unanlm0us vote recommended that this request be winhdmwn at the request of the applicant. -' EXPLANATION: PROJECT NAME: AGENT: OWNEI~ LOCATION: DESCRIPTION: ALTMAN/BAY VISTA (Parking) Kilday & Associates, Inc. AItman Development Corporation (Contract Purchaser) On the eastern terminus o£ S.E. 23~ Avenue on the east side of US 1 Request relief from Chapt~ 2-Zoning, Section 11,H.-16E, (12) requesting ~ parking variance to reduce the required number of off slxeet parking spaces from 27 to nine (9) for the project recreation facilities. EXPLANATION: N/A PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A r ~'u:ec~r dCD~velopm~nt Ci~/y'Iglanager'~ -s Sighature Director of Planning'arid Zoning City Attorney / Finance / Human Resources HO. ~ 1 J~!~ 7~0oo Mr. Dick Hudsor. Senior Planner City of Boyn:on Beaoh Zoning Division 100 E. Boynton Beach Blvd. Boynton Beach, FL 33435 RE: Varinm:e requests for Ba~ Vista site plata The Ci~ is currently reviewing two variance zeques:s, submitt=d by our ofi5c¢ on beh~!f of A~nnsu Dcxsc~opment for th= Bay Vista property, please accopt this ~equast to w/th&aw those: r~uests for relie£ Specifically, ,i~[eaSe Withflraw our request for relief ~om: L C~ha. en?,~, ~ection ~.~l;: regard/rig a maximum f~ont yard wall haigh~ of four feet. m, ~t~ ple..e~., we are re?q. uesting that,staff. ~or~duct a code review of th~ aired requirement with the intention 0~ ~sing the regul~ons to allow for a six (6) foot maximum front yaxd wall height Such an amend, meat will allow fox greater flexibility in design for large mult/-fm~.ily rental and condominium developmanm. It will pcrrnit design entrance features a~ a scale in keeping w/th those developments. Chapt¢.r. 2,~ Section l l.,H. ISa (7£j, wl~ch ~OV~mS the Rarl~g requiremen~ for recreatioWfacilitias for cond0minium~ ind hoUSine~velonmentu 'A-ain v~ am reques~t' s~ rev~mv this proviSiO~';-df ~h~ L°~.d De;¢Ioprn"~nt' ~:g~lations, The current part~ng reqthmme,~ts for multi.family ~l~veloprnants already requ/r¢ more spaces than wil] norma{ly be rcq~ired for residents mad guests. The additional parldng requirements for the clubhouse and private recreational facilities are ura~eccssary. Prey/ding the ~ddition~ parking,.spaces required per the current, Code reduces the amount of ~rea available for Isndscaping, vegetation preserv~on, and open space. It also incae~se$ the total amount of/mper~ous area on ~ property, ~vhich adversely impacts on-si~e stormwater retention requiremexits as well as Off-site stormwaler runoff. The current CO~ bases parking it~ parking requirements on of facilities p~;ovided. As a result more extraordina~: oh-site recreat~orml amenities, YUI_. ?.~ 12: 18F:~ KIL.D~¥ g, ASSOCIATES F{0.381 P.3/3 PI~.a~¢ ca/] me wifh any qu~stion~ or comments. Chn's Kerr K/lday & Associate, Inc. C¢: Scott Auk==, Altmau D=v=lopme= Requested City Commission Meet/ne Dat~ [] July 18, 2000 [] August ] 2000 August !5, 2000 September 6, 2000 CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM Date FinalForm Mustbe Turned m to City Clerk's Office July 6, 2000 ~5:00 p.m.) July 19, 2000 (5:00 p.m.) August 2, 2000 (5:00 p.m.O August 16, 200C ~ (5:00 p~m.) Requested City Commission [] September 19 2000 [] October4, 2000 [] October 17, 2000 [] November 8,2000 X. NEW BUSINESS A Date Final Form Must be Tamed in ~o CiW Clerk's September 7, 2000 (&00 p.m.) September 20, 2000 (5:00 p.m.) OctoBer 5,2000 (5:00p.m.) Octol~er I8, 2000(5:00 p.m.) NATUREoF AO~NDAITEM [] Admirfistmtive [] Development Plans [] Consent Agenda [] New Business [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Motion to approve the Special Event penmt request for Bethesda Memorial Hospital's employee Beach Bash on October 21, 2000, subject to approval from the Town of Ocean Ridge and tent inspections by City officials. EXPLANATION: Bethesda Memorial Hospital has requested the use of Oceanfront Park for an e~thployee "Beach Bash" on October 21, (rain date - October 28). Bethasda Memorial Hospital has completed a Special Event Permit application for this evem. The: apphcation was reviewed, and approved by.the Fire Department (pending tent inspection)t Police Department, pDffoPplea~we, flT:ttfe~.velopment, Risk Management, Pubhc Works end the Department of Leisure Services. Approximately 1800 PR05~ IMPACT: This is the third year that Bethesda Memorial Hos ital h - employee 'Beach Bash". Co cted trollop, s,~',,' ' ~ · - p as used Oce.anf?on~ Park to host their should ntra w ~-,i~e ~s oemg men to transport employees and thetr families. Therefore, there notbe a negative impact on parking at Oceanfront patrons of thebeach during this event. Park. Beach staffwilI assist Bethasda Memorial Hospital and all FISCAL IM~PACT: ':* Application fee in the amount of $25 has been received. A permit fee of $25 will be assessed wlien permit is issued. · :o Te6t inspection fee in the amount of $25 will be charged upon the inspection of the tent · :' As ha the past, any overtime or additional stuff'rog costs directly related to this event will be paid ~tbr by Bethesda Memorial Hospital (includes security, lifeguards, etc.) Te?ATr S 55 Recreation Department Name S:~BULLET1N~FOKMS~AGENDA ITEM KEQUEST FORM.DOC City Manager's Signature City Attorney / Finance / Humun Resources CITY OF BOYNTON BEACH SPECIAL EVENTS SECTION " APPLICATION FOR,SPECIAL EVENTS Pleas~ ~pe information o?rmt lcgfoly in da~k i~k. APplication must b~ filled ou~ [ stap. es. Date - Begin End Event Day ! O~0PM Event Day 2 Event D~ ~ Even~ Day 5 o AM O AMOPM OAM OPM ~.~AM O PM OAMOPM Set up fqr event will bggio~ ~n Breal~do~ ,,viii be cdmplei~ by Alternate date for your event Organization (s) Producin.~ Event Name Name Addr~s. Phone Fax Individual(s) Responsible - · Please s~Non*Profit, Priva~ or T~ ~t N~ . 9at~ ofI~o~don (PI~ amcha copy of Purpose ot~he event (Goals, e~c.) Nme Ad~ress cit~ State/Zip Phone Number of years this event has taken place in the City of Boynton Beach. Is event produced in other ciities? Ir'yes, what cities? How many full time staffrnenthers in the o ~r~.i~.~ ~on2._ · Z~O0. , Volunteers?. Es'dmated number of par~cipants P~ees~ ~ist cha~ges for pa~cipents and viewers beI~w (admissi~n~ regist~at~n~ ~r entrence fees) Vendor Fees 'Number Food Vendors Cost Per Vendor .~ Estimated Revenue Art Vendors (other) Ticket~Regi~tration Number Cost per Estimated Revenne Adults ,O~d~' Ticket/Registration Fee Seniors.. How W!II these revenues be utiIized? If the proceeds of the requested event arein~*,,,I,,,4 ~._._ ___ , . _' , . information: ~nefifing organizat on: Address: City/StatedZip: COna. c~ Person: Phone: Temts of Ag~ment: Total Estimated Donation: Event Logistics: Will your event require read closure? X./e If yes, please describe requested streets and times below: ,~ rn~p of this area must be a~tached Does the proposed area include fenced areas? j A/~ ,~../~,~/~ ~ ~0,~ ~,~'~,~r~'r~T=:. . are specific reqmrements regarding fencing on civd property!lyes' clearly indicate the exact areas to be fenced on the map, There lectnclan ~ Company Name Phone No. The ~Vent promoter is responsible for clean-up of all event s res The City of Boynton Beach will ro ' e~ient,at ?ur request, a I dumping fees will be ¢h*--ed to the . . p v~de d/~mpsters for your ~umner of'dumpsters needed:~. ,~-~"',~,-~t' Locati ' ' ' · - _ on I.p]ease show on map); Number of remporary resa'oom facilities being placed: (The minimum number of facilities should be one per 20~ersons. Please show on losaaons map) Will music he provided ii(YES iD NO Number of loud speakers: DATE TIME OF DAY TYPE OF MUSIC Will beverages be served? ~/Alcohol ~ond ~ (Please indicate the lo~ati°ns Of'these atca/bonths on tlie site map. Permission 'to sell alcohol on public property must be g~ven by the City Commission.) '=- ~,.~,. ~,.~ ~o~- ~ ~'o~.~ ~-~ Are you ufiliz/ng pub!i~ transportation? 0 YES ~/NO How?. Please explain. Are you proposing fOpiace signs ocerect banners on public prope.~? Will the event have~ any vendors~or concession sales? 0 YES ~NO Please indicate What amusement rides are pla~ed? ~nust be,approved by the state. Signature Date Please enclose a non-refundable $25 application fee payable to The City of'Boynt0n BCaCk ' Special Events Offlee 100 E. BoyntOn Beach Blvd. Boynton Beach, FL 33425-0310 (561) 742-~222 FOR STAFF USE DATE APPLICATION RECEIVED [~/..~/(~ O O Y I ! .~SALE$ TAX CERTIFICATE O'~PPLIC^T~ONFEE AMOUNT: S ,~, OO DATE: ~/l~'/OO RECEIVED: NAME O~CHEC~: ~ Pl'S t ~ ~-~t.,,~~ ~,~,, ~-~' APPRQ.VA:L. S: DEPARTMENT OF DEVELOPMENTS SIGNATURE DATE DATE FIRE DEPARTMENT SIGNATLrRE POLICE DEPARTMENT SIGNATURE DATE ~SK MANAGEMENT SIGNATURE DATE PUBLIC WORKS SIGNATURE DATE LEISURE SERVICES SIGNATURE DATE CITY OF BOYNTON BEACH ._ AGENDA ITEM REQUEST FORM X-NEW BUSINESS ITEM B Requested City Commission M~etin g~_.a [] July 18, 2000 [] August I, 2000 AUgus~ 15, 2000 [] September 5, 2000 Date Final Form Must be Turned in to C/~Y_.C. lerk'~ Office July 6, 2000 (5:00 p.m.~ July 19, 2000(5:00p.m.i August 2, 2000 (5:00 p.m.) August 16, 2000 (5:00 p.m.) Azdministrative NATUREOF [_~ Consent Agenda AGF-aNDA1TEM [] PuBlicHearing [] Bids RECOMMENDATION: Requested City - Commission Meetin~ D~X~. - Dat~ F~nal~Form~Must be Turned !n ;o · ~j)~C i erk ,~ file~ [] September 19, 2000 September 6, 2000 (5:00 p.m.) [] October3,2000 September20,2000 (5:00p.m.) [] October I7, 2000 October 4, 2000 (5:00 p.m.) [] November 7, 2000 October l 8, 2000 (5:00 p.m.) [] Development Plans . [] New Business [] Leg [] Unfinished Business [] Presentation Motion m approve Special Event Permit for The Temple of Jesus Christ tent revival meeting to be held from July 31 - :August t2~ 2000, subject to tent iuspe&tidfl by City officials. EXPLANATION: :The Temple of Jesus Christ has requegttd a Special Event Pe ' . 90rner~ofNW 3~a Avenue .' rnut for a tent remval meetin to r.~4~x. ~:_~-~ ~, . - and Seaerest~ Boulevard The annlicanf, ,,,~u ...... · . , g. be held on the southwest ?v rust oapust church ofgov'ntnn R~o,,~ - - r~ ~uclvea permission /TOm Rev 13~,,~ ~ - ~ I'hey expect u to 85 . P ope~3' and 60 spaces m the church ar ' P people to attend the rewval meeting ,,er nioht ~a. ..... p king lot for the meetings. ¢M~ Smith, agrees that they will pay 100% of all staff, set up, e ui men ~:: , . r ~ . · n~ ~empie oI Jesus Christ representative, Pastor Leisure Servmes Denartme,,* ..... _L ,,,. ~, , ~. q p t and breakdo z- ,,- ~.,wultllllenO . WI1 COSTS for the event. The a ~ . . s~approvat o~: the ecml · . eeordance vath ordinance #098 37 -~-~: ~- ,: , sp event pemnt; C~ty Commission : - , uu~ tt, me rettg~ous nature of this event approval is needed in eROGRAM IMPACT: ? .._The; Temple of Jesus Christ will pay~for 100% 0fall costs associated with this even~ (including equipment set up, and removal costs, rentals, trash removal and clean up) ~' .Sound system vail be designed to avoid impact upon adjacent neighboring propenties. vis ;CALiXa~PACT: No~ T~'e Temple of Jesus Christ will pay 100% of all costs associated with this event. AL~JgRNATIVEs: Since . Tke Temple of Jesus Christ has addressed the comments and has received approval from each Department Head, an~l;they can assure a .. safe event vath no impact on surrounding properties, no other alternatives are recommended. City ~v'l~ager s Signature City Attorney 1 Finance / Human Re~-oo~ces S:\BULLETIN~ORMS~AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH SPECIAL EV~NT~S?ECTION · ~ APPLICATION FoR SPECIAL EVENT Please type information or print le~'bly in dark ink. Application must be filled our compl,e?l~: A detailed site .map~s~o,~g ~!: ~ ~- -;,.~-.,~, *,.~ etcl must 1~ atsached~ A~vlicau~n in to thcSpeciat Events'Seclaon of ti va}lnot be rewew~a. Breakdown will Altem~t~d~te for Individual(s) Respon,sibte Name Address Phone Fax Corporation Nam~ Date of Incorporation (PleaSe attach a copy of your sales tax CertifiCate to the aPPlication. ? yof ~ Boyn~on Beach. Is event produced in other ciities? ~/~'~ If yes. what cities? ' ' ~o~ ,~a,y r~, ti~ st~f~ mem~er~ i~ the o~,~tio~? / Volun~-"~?/ ~ Tickets~Reg:stralion Adults Children Seniom Plebe list ch~ges for p~cip~ts and viewe~ below (~m~ ~' ' 2 ~ ~rs Number CostPer Ven~ ~°n' °r~fee$) ~~ ~/~ ~< Vendors (O~er) ~ ~mated Rev~u. ' ~ ~ · Co~ per ~ e~egi~fion F~ Emmated ~venue ;~ :'How will these revenues be utilized'~ ~- ~ ifl~e. 15Wc~eds of the requested event are i ". - ~ ~nefi~ng~/~t/on: Address: ~-- CitylStatelZ~p: Cont0ct Person: Terms of Agreement: __ Phone: Tota~ Est/mated Donation: -- __ __ Event Log/stir, s: -- --__ Will y°ur event requ:re read closure7 flv/._~ If yes' please descr~be requested srreets end times betow: ,~,"D~es~ spec:ncth~m~s~ ~ea include fenced ~e~* ~quirements regardin~ f~ci , ~ ~ ~yes, Ciear/v indicate ~e exact Name of Elec~ci~ ~ ~W ot Bo~ton~<~(//pl,~ .~. ,,, ~,.~r r~u~, all ~u~-in- c--- .. -,;' ? ~,a~ evnt ~. ~e Ci~ ~ ~ -.-an-up ch~e ~11 be ~es~ ~,;~'~ ~,~ oe cringed to the ~ro~,-- ~. ~ o~ton Beach wil nmfi~- a..-- ~ ~ ----- ~no ~H provide cle-- .~ ~ T~'~' ~Y me c~w. Ifev~t s~ ;*~ - ~ ~um~ters for your C~Ompan~ ~~/~~ ~ ~ t ~ -"'"~ ~;ce_ during ~d ~t~ the ev~. ,a not c~e~ed thoreughlv, a ~umber of tempom~ re~oom fac/lines be ~ ~e mtn mum . ng p ac~. - ~YES O NO Numb~ of loud s~: TYPE OF MUSIC ~in ~,~,-,~acs be served? ~(~ 0 Alcohol 0 F~ . . ~ [~e ~e ]o~OnS of ~es' ~oo~s ~ ~e site ~.:P~mslon to sell al~hol ~ public ~pe~ must be ~iven by the Ci~ C~ssio~) ' ~ O ~S ~O How? Plebe explain. ~e you ufil~ publ~ ~s~on? Are you proposing, to,plat:e-signs or erect banners on public property? · ~ ..... tinctures be erected (stages,-ten~vaLticket booths, ~tc? WdI' any t~mpoyary. ~s . . ~ (Indicia'their locationS on stte map) Will the event havc any vendors or concession sales? Will:fh6 event'inc!9~..anm.~ ~sement rides? "What,~ .mus~raent rtdes ~ar¢ plann ed'" YES kO :If yes, company "i~t~viding ih~ aquipment'; o NO (Ail amOUnt rides muSt bc approved by the state, ple~dicata on Signature PleaSe enclose a non-refundable $115 application fee payable to The City oi'B0yfi~°n Beach Special Events Office 100 E. BoyatonBeach Blvd. Boynren, Beach, FL 33425-0310 (561) 742-6222 o I:¥ Mm JSALES TAX CERTIFICATE O APPLICATION FEE AMOUNT: $ RECEIVED: NAME ON CHECK: CHECK #: map) Date DATE: DEPARTMENT OF DEVELOPMENTS FIRE DEPARTMENT POLICE DEPARTMENT RISK MANAGEMENT PUBLIC WORKS LEISURE SERVIGES SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE SIGNATURE DATE DATE DATE DATE DATE DATE Requested City Commission Meeting Dates [] July 18,2000 [] August I, 2000 [] August 15, 2000 [] September 6. 2000 NATURE OF AGENDA ITEM CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM XZ-LEGAL ITE I A.1 Data Final Form Must be Turned in to City Cl~rk's Office July 6, 2000 (5:00 p.m.) July 19, 2000 (5:00p.m.) AugustZ 2000 (5:00 p.m.) August 16, 2000 (5:00 p.m.) [] Administrative [] Consent Agenda [] Public Hearing [] Bids Requested City Commission Meeting Dates [] Septamber 19, 2000 [] October 4. 2000 [] October 17, 2000 [] November 8, 200~ Data Final Form Must be Turned in to City Clerk's Office September 7, 2000 (5:00 p.m.) September 20, 2000 rS:00 p.m.) October 5. 2000 (5:00 p.m.) October 18, 2000 [5:00 p.m.) [] Development Plans [] New Business [] Legal [] Unfinished Business [] Presentation REGOMMENDATION: Please place this request on the July 18, 2000 City Commission agenda under Legal, Ordinance 2~ Reading. As you may recall, this request was approved at the July 5, 2000 City Commlasion meeting for 1~ Reading (there are no conditions recommendedby staffnur the Planing and Development Board). Staffrecommends that this request be approved. EXPLANATION: PROJECT NAME: AGENT: DESCRIPTION: PROHIBITED USES WITHIN ZONING REGULATIONS - "USES NOT SPECIFICALLY LISTED" CFIAPTER 2. ZONING Michael W. Rumpf/City of Boynton Beach Request to amend Chapter 2: Zoning, Sections 8.A.1 to allow undefined uses being permitted in the M-1 Industrial Zone. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNAT~.~/A ~'~ Dire&or ~'fD~v~bpment ~S~ature Director of Planning City Attorney / Finance / Human Resources ORDINANCE NO. 0 00- 3~ AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, AMENDING THE LAND DEVELOPMENT REGULATIONS, CHAPTER 2,,. SECTION 8 A. 1. TO ALLOW A COMMERCIAL USE WHICH IS NOT SPECIFICALLY LISTED AS PERMll I ~'D USE OR CONDITIONAL USE IN ANY OTHER ZONING DISTRICT, AS A pERMI'I-FED USE IN THE M-1 ZONING DISTRICT; PROVIDING FOR CONFLICTS, SEVERABILrI'y CODIFICATION AND AN EFFECTIVE DATE, ' XI-LEGAL ITEM A. 1 WHEREAS~ the Oty Zoning Code attempts ~o identify specific uses of commercial activity, and fit those uses.into established zoning districts consistent with,the Oty's zoning plan; and WHEREAS, ~rom time to time, commercial uses not specifically identified as being permitted, conditionally permitted, or prohibited in any zoning district emerge Nhich cannot now be considered for approval; and WHEREAS, the C'~y commission desires to accommodate previously undefined commercial uses by permitting those uses as a permitted use in the M-1 Zoning Di=[rict. NOW THEREFORE, BE TI' ORDAINED BY THE CTI'Y COMMTSSZON OF THE CTTY OF BOYNTON BEACH, THAT: · ~ That Chapter 2. Section 8 A 1 of the LDR is hereby amended by creating a new subsection A 1.(e), as follows: i[e~. Any commercial use which is not soecificaltv listed as .~ oermitted or conditional use in any other zonino district, and which is not li~ed as. ~ prohibited use in the M,I Zonino District, ,~ Each and every other provision of Chapter 2, Section 8 A. 1. of the Land Development Regulations, not herein specifically amended shall remain in full force and effect as previously enacted. ~ All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. ~ Should any section or provision of this ordinance or portion hereof, .an.~. paragraph, sentence or word be declared by a court of competent jurisdiddon to be invalid, such decision shall not affect the remainder of this ordinance. ~ This ordinance shall become passage. FZRST READZNG this day of ATTEST: Qty Clerk Authority is hereby granted to codi~ said ordinance. effective immediately , 2000. SECOND, FZNAL READZNG AND PASSAGE this day of ,2000. - C[TY OFBOYNTON BEACH, FLOR[DA upon Mayor V~ce Mayor SEAL) Mayor Pro Tem ~ommissioner Commissioner Requested CiW Commissimf Mcetin~ Dates [] July 18. 2000 [] August 1, 2000 [] August t5, 2000 [] September 6, 2000 NATURE OF AGENDA ITEM CITY OF BOYNTON BEACH '- AGENDA ITEM REQUEST FORM XI-LEGAL ITEM A.2 Date Finat Fo~m Must be Turned Requested City Commission into City Clerk's Office Meeting Dates JPly 6, 2000 (5:00 p.m.) [] September 19. 2000 July 19, 200~ (5:00 p.m.) [] October 4, 2000 Augus~i2, 2000 (5;00 p.m0 [] October I7.2000 August 16. 2000 (5:00 p.m~) [] November 8, 2000 [] Adminis~xalive [] [] Consent kAgenda [] [] Bids [] [] Annotmceraent [] Date Final Form Must be 'I umed in to Cit~ Clerk's Office September 7, 2000 (5:00 p.m.) September 20, 2000 ~5:00 p.m.) October 5, 2000 (5:00 p.m0 October 18, 2000 (5:00 p.m.) Development Plans New Business Legal Unfinished Business Presentation RECOMMENDATION: Please place this request on the Inly 18, 2000 City Commission agenda under Legal, Ordinance 2~ Reading. As you may recall, this reque,st,w, as apprgved at the July 5, .2000 City Commission meeting for 1st Reading (there are no c°nditions recommended bY sfafffior the Planing and Development Board). Staff recommands that this request be approved. EXPLANATION: PROJECT NAME: AGENT: OWNER: LOCATION: DESCRIPTION: QUANTUM BUSINESS PARK (Utility EasemenO Winston Lee ASLA; AICP, Winston Lee & Associates, Inc. Gateway Business Park L.C. North of the intersection of 13at~way Boulevard and Quantum Boulevard Request for abandonment of'an easement on 0.13 acre located on a portion of lots #36, #37 and #38 in Quantum Park PID. PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVE~ ~e6lor Dl~]~'e'I6pmen! DirectS{ o[ Planni~,fm2 koning City Attorney / Finance / Human Resources X~LEGAL ORDINANCE NO. R00- J(o · AN ORDINANCE OF THE CITY COMMISSION OF TH f Inc., agent for 0.13 acre 'utility Public Records of Palm easement no city ar~' and ~ the said portion of utility Secfl~ 1. The City Commissio9 of the City of Boynton Bea~, Ronda by and through its City Commission~ dOeS ~ abandon a 0.13 acre utility easement Iocabad on a porUon.of lots #36,"#37 and #38in Quantum Park P.LD.. Secfl~ 2. The Mayor and Ob/Oerk are hereby authorized and directed to execute Ire attached iDisdaimer and cause the same 'to be filed in the Public Recor~ of P~lm Be~ Co~y; RorJc~. SecU~ 3. This Ordinance shall take effect immediately upon passage. FIRST READING this day ~of.luly, 2000. .SECOND, FINAL READING AND PASSAGE THLS day of ~luty, 2000. CTr'Y OF BOYNTON BEACH, FLOR[DA Mayor Vice Mayor Mayor Pm Tern Commissioner Commissioner s:ca\Ordinances~ad~lndonment~uantum FED062700 - ~=- DISCLAIMER KNOW ALL MEN BY THESE PRESENTS that the City of Boynton Beach, -Floricla/~a munidPai COrporation, under the laws of the State of Florida, does utility easement located, on a portion of lots #36, #37 and #38 in ( :PID, mom particularly descdbed:~herein as Exhibit ~A". EN WI'~NESS~EREOF; the duly authorized officers of the City!of Beynton cTrY OF BOYNTON BEACH, FLOR[DA Suzanrte Kruse, aty aerk Gerald Broening, Mayor STATE OF FLOR[DA COUNTY OF PAIN BEACH BEFORE ME, the undersigned authority, personally appeared GERALD Broening and SUZANNE KRUSE, Mayor and Oty aerk respecttveN, of the Oty of Boynton Beach, Florida, known to me to be the persons described in and who executed the foregoing instrument, and acknowledged the execution thereof to be their free hand and deed as such officers, for the uses and purposes mentioned therein; that they affixed thereto the official seal of said corporation; and that said instrument is the act and deed of said corporation. WI'rNESS my hand and offidal seal in the said State and County this __ day of 3uly, 2000. NOTARY PUBLIC, State of Rodda My Commission Expires: A F.P.L. LB ~R.B. P. 8. P.B.C.R. -. ARC.~ENGTH ~' C~NTI~IL CO~NEg' · FLOR DA POWER G LIGHT CO. - L'ICENGE BUREAU ' OFFICIAL RECORDS BOOK - PLAT BOOK · PALM BEACH COUNTY RECORDS · PAGE P.O.B. · PO NT OF BEGINNING P. O.C. i POINT OF COMMENCEMENT PSM PROFESSIONAL SURVEYOR MAPPER Q.C. QUANTUM CONWUNICATIONS ~ ' RADIUS RGE. ' RANGE R/W ' RIGHT OF WAY S.B. : SOUTHERN GELL ~HONE SEC. SECTION TWP. ' TOWNSHIP U.E. " UTILITY EAGEHENT A - CEKI'PAL ANGLE A PORTION OF LOTS 36, 37 ANO 38. QUANTUM PARK AT BOYNTON BEACH, P. I.O. PLAT N'3. ACCOROING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 60, PAGES 29 THROUGH 3t. OF THE PUBLIC RECOROS OF PAIN BEACH COUNTY, FLORIDA, BEING MORE PARTICULARLY DESCRIBED AS FOLLO#S: BEGINNING AT THE SOUTHWEST CORNER OF SAIO LOT 36; THENCE NORTH tg"o0'o0' EAST ALONG THE WESTERLY LINE OF SAIO LOT 36. A OISTANCE OF 6. O0 FEET; THENCE SOUTH 7i'00'00' EAST Et2.09 FEET; THENCE SOUTH 43't3'54' EAST, E61.07 FEET TO THE SOUTHERLY LINE OF SAIO LOT 37; THENCE SOUTH 48'46'06' NEST ALONG THE SOUTHERLY LINE OF SAIO LOTS 37 ANO 38, A DISTANCE OF tE. O0 FEET; THENCE NORTH 43°t3'54" ~S~, Z58. tt FEET; THENCE N~qTH 7t'O0'O0' NEST, Z09. 09 FEET TO THE NESTERLY LINE OF SAID LOT 38. SANE BEING A POINT ON THE ARC OF A NON-TANGENT CURyE CONCAVE TO THE EAST HAVING A RADIUS 450.00 FEET (A RAOIAL LINE TO SAID POINT BEARS NORTH 71°4B'~0" EAST]; THENCE NOR.TH...ERL~y ALONG SAID NESTEPLY LINE ANO SAIO CURVE THROUGH A CENTRAL ANGI.E OF 00'45 OO", AN ARC LENGTH 6.00 FEET TO THE POINT OF BEGINNING. SAID LANOS LYING IN THE CITY OF OOYNTON BEACH, PAU4 BEACH COUNTY. FLURIOA, CONTAINING O. t30 ACRE [5. B4Z SOUANE FEETI MORE OR LESS. PREPARED FOR GATEWAY BUSINESS PARK L.C. CITY OF BOYNTON BEACH i2' UTILITY EASEMENT VACATION SEC. t7-45-43, PORTIONS OF LOTS 36, 37 & 38 OUANTUR PARK &T BOYNTON BEACH, P. I.O. PLAT NO, 3 (PLAT BOOK 60. PAGES E9-3t, P.B. C R ) 3070 dO0 ~0~ - ~AC~. ~L~mOA ~7 ' ..,,...,-...-,.,,..-,- .,J -:;;Z CITY OF BOYNTON BEACH -- AGENDA ITEM REQUEST FORM Xl. LEGAL A. 3 Requested City Commission [] JulylS, 2000 [] August 1.2000 [] August 15. 2000 [] September 6, 2000 NATURE OF AGENDA ITEM Date Final Form Must be Tamed in to'Cit~ Clerk's Office July 6, 2000 (5:00 p.m.) July 19, 2000 (5:00 pan.) August2, 2000 (5:00 gun.) August 16, 2000 (5:00 p.m.} [] Adminisu'ative [] Consent Aganda [] Public Hearing [] Atmouncemant Requested City Corem ssion [] September 19, 2000 [] October 4, 2000 [] Octobe? 17, 2000 [] Noveraber 8. ~000 Date. Final Form Must be Turned m. mtto City Clerk's September 7, 2000 (5:00 p.m.) September 20, 2000 [5:00 p.m. October 5, 2000 (5:00 p.m.) October lg, 2000 (5:00 p.m.) [] Development Plans [] New Business [] Legal [] Unfinished Business [] Presentation RECOMMENDATION: Please place this re u . . . 2nd Reading. Asyouma rec ' q est°nt~eSuly 18,2000C~tyComm]ss~ona end ' · (themnr~ ,.. Y all, tins requast was approved at the J v~ 9nnn~'~ ~ . .g .~underLegal, Ordmance ,-- ..... no conmtions recommended bv staff nor *~,o m~_:__ , ~ -,, ..... ~ty ~omm~ss~on meeting for 1~ Rea ' be approved. ~ .... aug aha uevelopment Board). Staff r~ummenas ....... that thisdingrequest EXPLANATION: PROJECT NAME: AGENT: OWNER: DESCRIPTION: ALTMAN AKA BAY VISTA Chris Kerr, Kilday and Associates, Inc. David E. Blankenhelm Request to amend the Comprehensive Plan Future Land Use Map (LRC) to Special High Density Residential (SHR). fi.om Local Retail Commercial PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A~.~ Directol-fff Devellp~f' - Dii'ector of Plannin~a~id Zoning City Manager's Signature City Attorney / Finance / Human Resources - . :.. ORDINANCE NO~ 0 00- AN ORDINANCE OF THE CITY COMMISSION OF THE USE ~ELEME~ OF THE LAND USE 3 WHEREAS, the City Commission of the City of Boynton Beach, Florida has Future Land use Pith and as part of said Plan a Ordinance No, 89~38~in ~ccordance with the Local Government Comprehensive Planning Act; and -" a~mentof a FutUre Land Use Element ~,WHE~ip~u,m ofa ~prehenSY~i~ Plan as set fOrth'tn Chapter 163,R fi~ has been followed; and WHERF. A~ after public headng and study, the City Commission deems it in the best interest of the inhabitants of said .City co amend the aforesaid Element of the Comprehensive Plan as adopted by the City herein. NOWf THEREFOItF~ BE 1'~ OED.M. NED BY 114E CITY COl~It41:SS:[ON OF THE C/TY OF BOYI~TON BEACHf FLOlttDA~ TI4AT'. . . !: ~ of the Oty is hereby amended to reflect the foil~owing: Ordinance No. 89~38 That the F~foJre Land Use of the following described land shall be designated as Special High Density Residential (20 dwelling units/acre). Said land is mom particularly described as follows: See Attached Exhibit ~ That any maps adopted in accordance with the Future Land use Element shall be amended accordinglY. ~ All ordinances or parts of ordinances in conflict herewith are hereby repealed. ~ Should any section or provision of this Ordinance or any POddon thereof be derJared by a court of competent jurisdiction to be invalid; such decision shall not affect the remainder of this Ordinance. ~ This Ordinance shall become effective 3! days after adoption, unless challenged. 2000, F~RST READING this_., day of 3uly, 2000; of · Mayor Vice Mayor Mayor Pm Tem Cc.T~i~isaioner Com~;~.~ioner aw aerk (Comorat OF SAID OF RECORD. (~.~) ~.~~ ,s .OT VAUO v:~.OUT ~o~ ni,~'~' ~T ACCEDING m 3MMI~T BY ~ICAGO ~ DATA PR~ BY P~ ......... 3~ IN p~T BOOK ~ PA~ HI.WAY NO.1) ~D~A~ MAY Requested Cig~ Commission Meeting Dates [] July 18. 2000 [] August 1, 2000 [] August 15,2000 [] September 6, 2000 NATURE OF AGENDA ITEM CITY OF BOYNTON BEACH AGENDA ITEM REQUEST FORM XI-LEGAL ITEM A.4 Date Final Form M~t-be Turned Requested City Commission in to City Clerk's Office MeetingDates July 6, 2000 (5:00 p.m./ [] September 19,2000 July 19,2000 (5:00p.m0 ' [] October 4. 2000 August 2, 2000-15:00 pan.) [] October 17, 2000 August16,2000 (5:00p.r~.) ~, [] November&2000 [] Administrative [] [] Consent Agenda [] [] Public Hearing [] [] .~amouncemant [] Date Final Form Must be Tamed in to City Clerk's Office September 7, 2000 15:00 p.m.) September 20, 200015:00 p.m.) Octobe~ 5, 2000 (5:00 p.m.) Oatobea' 18, 2000 (5:00 p.m.1 Development Plans New Business Legal Unfinished Business Presentation RECOM3~NDATION: Please place this request on the July 18 2000 City Commission agenda under LegaL. Ordinance 2~d Reading. As you may recall, this request was approved at the July 5, 2000 City Commission meeting for 1~t Reading (there are no conditions recommanded by staffnor the Planing and Development Board). Staff recommends that this request be approved. EXPLANATION: PROJECT NAME: AGENT: OWNERz DESCRIPTION: ALTMAN AKA BAY VISTA Chris Kerr, Kilday and Associates, Lac. David E. Blankenhelm Request to amend the Comprehensive Plan Future Land Use Map to rezone from Commuaity Commercial (C-31 to Multiple-Family Residential (R-31 for 2.33 acres. PROGRAM IMPACT: N~ FISCAL IMPACT: N/A ALTERNATIVE~ l~ff~ct0r of ]Jevelo~niant C~ty Manager s Signature Director of Plaun~g~ffd Zoning City Attorney / Finance / Human Resources ORDINANCE NO. 0 00- 30 AN OF Xt'~LEGAL ZTEt4 A.4 A WHERF-~ th~'iCity florida has adopted Ordip~nce No. gt-70, in. which~a.R~.~vj,sed Zoning Map was adopted for said City; and WHE~ .~hris Kerr/Ki!day & ~iates, Irtc., as agents for the owner of the 1~3pe~ more particularly described~ hereinafter, has heretofore filed a Petition, pu~ant to Section 9 of Appendix A-Zoning, of the Code of Ordinances, C'~/ of~Boynton Beach, Rorida, for the purpesa of rezoning a certain tract Of land~ said land being more pa~¢ularly ~described hereinafter, from C-3 Community.Commercial toR-3 HUlti-~ilY Res'~lential; and WHEI~=AS~ .the ~ Commission deems it in the best interests of the inhabitants of said City to amend the aforesaid Revised Zoning Map as hereinafter set forth. NOW, THEREFORE, BE ~1' ORDAINED BY THE C~TY COMHT, SSXONOFTHE CTI'Y OF BOYNTON BEACH~FLORZDA, THAT: Sec'd~ ~ The following described land, located in the aty of Beynton Beach, flerida as set forth as follows: See Attached Exhibit ~A" be and the same is hereby rezoned from C-3 (Community Commerdal) to R-3 Multi-Family Residential. A location map is attached hereto as Exhibit "B" and made _a_par~of this Ordinance by reference. ~ That the aforesaid Revised Zoning Map of the City shall be amended accordingly. ~ All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 4; Should any section or provision of thins Ordinance or any ~ortion thereof be declared by a court of competent jurisdiction to be invalid, such ~acision shall not affect the remainder of this Ordinance. ~This ordinance, shall become effective immediately, upon passage. FIRST READINGthis day of 3uly; 2000; SECOND, FINAL:READING and PASSAGE this day of.tuly, 2000. ~ CLTY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Mayor Pm Tem Commissioner Commissioner City Clerk (Corporate Seal) (o8-45-45-55£oo-ooo-144o) OF A PARC[L OF IN THE EAST.UNE OF SAID OF CQN~AtN~N~-~"537'.~'ACRES, ~RE OR' LESS~ SUBgE¢:T ~ EASEMENTS;. RES~ICTtONS, RESERVATION OF RECORD. GRAPHIC ANTY DEED AS RECORDED IN RECORD BOOK 7169 PAGE 1004. COMMITMENT BY CHICAGO TITLE CE COMPANY, FIlE 06871, EFFECTIVE DATE { 99. , SURVEY FOR STREBBS ~ANT PREPARED BY BASEMNE RING, DATED 4-14-95. OF THE RIGHT-OF-WAY FOR HWAY NO. 1 (STATE ROAD NO.5) }RDED tN PLAT BOOK 2, PAGE THE PUBUC RECORDS OF PALM 1. SURVEY IS NOT VAUD WITHOUT EMBOSSED SUR~-YOR SEAL 2. THE EAST UNE OF SECTION 33, TO~ISHIP 45 SOUTH, RANGE 4~3 EAST ASSUMED TO HAVE A BEARING OF SOUTH 01'22'06' WEST, ACCORDING TO SECTION DATA PREPARED BY PALM BEACH COUNTY SURVEY SECTION AND ALL OTHER BEARINGS SHOWN HEREON ARE RELATIVE THERETO 5. NO UNDERGROUND IMPROVEMENTS. HAVE BEEN LOCATED BY THIS OFRCE UNLESS OTHERWISE NOTED. 4-. ELEVATIONS SHOWN HERON ARE BASED ON NATIONAL GEODETIC VERTICAL DATUM OF 1929. 5. AREAS ENCROACHED BY DIXIE HIGHWAY (U.S. HIGHWAY NO.1) SIDEWALK MAY BE SUBJECT TO RIGHT-OF-WAY BEING TAKEN PURSUANT TO L~TM EOCATION MAP ,,g,. ,[ E. WOOL~I~IG~T ROAD T 0 ~=='SITE 40O 800 ~EET __ /: , 1600 )(/-LEGAL ORDINANCE NO. O 00- AN ORDINANCE OF THE C TY COMM SSION O THE CITY OF BOYNTON BEACH, FLORIDA AMENDING LAND DEVELOPMENT REGULATIONS, CHAPTER 2, SECTION 4.J.1., TO ALLOW THE MAXIMUM HEIGHT OF A FENCE, HEDGE, OR ZONES; PROVIDING FOR SEVERABILITY, COD F CATION EFFECTIVE DA:T'E. LY CONFLICTS, AND AN WHEREAS, numerous applications for variances ~have been submitted ~artially due to increased secudty awareness; and WHEREAS, staff has recommended an amendment to the City's zoning egulations that will allow for an Jrtcrease in security while not jeoPardizing ;treeffront regularity and aesthetics; and WHEREAS, upon recommendation of staff, the City Commission of the ;ity of Boynton Beach has deemed it to be in the best interests of the citizens ~nd residents of the City of Boynton Beach to amend Chapter 2, Zoning, Section .J.1 of the City's Land Development Regulations to allow the maximum height f a fence, hedge or wall within the front yard setback to be increased to six (6) .~et in multi-family zones; NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF HE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. Chapter 2, Zoning, Section 4.J. 1 is hereby amended by :lding the words and figures in underlined type, and by deleting the words and Jres in struck-through type, as follows: J. OTHER STRUCTURES. To further cladfy the definition of structure as ~plied to all districts... 1. Fences, hedges and walls shall not exceed six (6) feet in height, )ove finished grade, in residential zones, except that from the building line to FIRST READING IT EH' B. 2 the front line the maximum height' shall be four (4) feet. In Hulti-famitv zones, the maximum heiqht Within; the front yard setback :shall 'be six (6) feet (chain link I Ifences ~hal~ be iused~-dr~iy iii combinatiofi ~h:h~e:~t~t ~hall be mai~in'~ at: eight df Each and every other .provision of Chapter 2 Zoning of the full fome and effect as originally adopted. Section 3. All laws and ordinances applying to the City of Boynton Beach in:conflict with any provisions of this ordinance are hereby repealed. Section 4. Should any section or provision Of this Ordinance' or any )ortion thereof be declared by a court of COmpetent jurisdiction to be invalid, ~uch decision shall not affect the remainder ofthis Ordinance. Section 5. Authority is hereby given to codify this Ordinance. Section 6. This Ordinance shall become effective immediately. FIRST-READING this day of July, 2000. SECOND, FINAL READING AND PASSAGE this __ day of August, 2000. CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Mayor Pro Tem Commissioner Commissioner \TT. EST: .~ity Clerk ORDINANCE NO. O 00- X.T-LEGAL TTEM B.3 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA AMENDING LAND DEVELOPMENT REGULATIONS, CHAPTER 2, SECTION 11.H.e(12), PROVIDING FOR A CHANGE IN THE OFF-STREET PARKING REQUIREMENTS FOR CONDOMINIUM AND HOUSING DEVELOPMENT BUILDrNGS FACILITIES; PROVIDING SEVERABILITY, ' CODIFICATION EFFECTIVE DATE. RECREATION RECREATION CONFLICTS, AND AN WHEREAS, staff has recommended an amendment to the City's zoning regulations, to allow for a change in the off-street parking requirements for cor~ominium and housing development recreation buildings and~other recreation :acilities; and WHEREAS, upon recommendation of staff, the City Commission of the ,~ity of Boynton Beach has deemed it to be in the best interests of the citizens and residents of the City of Boynton Beach to amend Chapter 2, Zoning, Section 11.H.e/(12), providing for a change in the off-street parking requirements for condominium and housing development recreation buildings and other recreation I~acilities; .NOW TH EREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THEClTY OF BOYNTON BEACH, FLORIDA, THAT: Section l. Chapter 2, Zoning, Section 1 I.H.3.(12), is hereby amended by adding the words and figures in underlined type, and by deleting: the words and figures in struck-through type, as follows: H. PROV];S[ON OF OFF-STREET PARKZNG SPACES. Recreation and amusement: (12) C~.ndOmin[um and housing development recreat on Section 2. Each and every other provision 'of Chapter 2 Zoning of the and Development Regulations not herein specifically amended, shall remain in JII fome and effect as originally adopted. Section 3. All laws and ordinances applying to the City of Boynton 9ach in conflict with any provisions of this ordinance are hereby repealed. Section 4. Should any section or provision of this Ordinance or any :)rtion thereof be declared by a court of competent jurisdiction to be invalid, Jch decision shall not affect the remainder of this Ordinance. Section 5. Section 6. FIRST READING this Authority is hereby g ven to codify this Ordinance. This Ordinance shall become effective immediately. __ day of July, 2000. ~.000. ATTEST: City Clerk SECOND, FINAL READING AND PASSAGE this day of August, CITY OF BOYNTON BEACH, FLORIDA Mayor Vice Mayor Mayor Pro Tem Commissioner Commissioner Requested Cit> Commission Meet/ng Dates [] July 18, 2000 [] Augusl 1,2000 [] August 15. 2000 [] September 6, 2000 CITY OF BOYNTON BEACH · -AGENDA ITEM REQUEST FORM Date Final Form Must be Turned m to City Clerk's Office July6,.2000 5:00 p.m, July 19, 2000 (5:00 P.m.J August2,2000 (5:0~ p.m.) August [6, 2000 (5:00 p.m.) Requested City Cornrrfission Meeting Dates [] September I9. 2000 [] October 4, 2000 [] October I7, 2000 November 8. 2000 XZ-LEGAL ITEM C.1 Date Final Form Must be Turned in to CiW Clerk's Office September 7, 2000 (5:00 p.m.) S-eptembev 20, 2000 (5 00 pm. October 5, 2000 (5:00 p.m. October t8 2000 (5:00 p.m. NATUR~ OF AGENDA ITEM [] Administrative [] Development Plans [] Consent Agenda [] New Bus/ness [] Public Hearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Staff recommends Motion to approve Resolution No. R00- authorizing the Mayor and City Clerk to execute a telecommunications Franchise Agreement with American Communication Services of Jacksonville, Inc. d/b/a "E. Spire". EXPLANATION: "E. Spire" has applied to the City for a franchise agreement to' provide telecommunications services. "E. Spire" has been certified by the Florida Public Service Commission as an alternate local exchange telecommunications company in Florida. The franchise agreement is subject to and shall be governed by the Federal Telecommnmeations Act, State Law, and applicable city ordinances. The franchise agreement would allow "E. Spire" to construct, install, and maintain a telecommunications system within the City's right-of-way. "E. Spire" is required to furnish a $100,000 construction bond and $25,000 performance bond or an irrevocable letter of credit. "E. Spire" shall nor assign or transfer this franchise or uny right, title or interest in the agreement without written consent of the City. "E. Spire" shall file an application to transfer this franchise or to transfer control of "E. Spire" and such application shall allow the terms and conditions of this agreement to be negotiable. PROGRAM IMPACT: This franchise agreement would make additional local telephone service available in Boynton Beach. FISCAL IMPACT: "E. Spire" has paid the City a $1,000 application fee. "E. Spire" will pay the City a franchise fee equal to 1% of its gross receipts on recurring local service revenues. The franchise fee is limited to the 1% under state law (337.401 FS). S:\BULLETYNffiORMS~AGENDA ITEM REQUEST FORM.DOC CITY OF BOYNTON BEACH "AGENDA ITEM REQUEST FORM ALTERNATIVES: The City is inhibited from denying this request under the Federal Telecommunications Act and other federal law. {Effective January 1, 2001 telecommunications companies will not be reauired to come to a municinalitv for a franchise agreement to us~e local right-of-wa~v. The ~!~ requirement will be a local permit to construct in the right-of- way}. jDeparnneat Head s Stgnature Department Name ~i~ Manager's Signature City Attorney / Finance / HumqgffResources S :kBULLET YNWO1LM S~AOEN DA ITEM REQUEST FORM.DOC RESOLUTION NO. R00- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORI DA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FRANCHISE AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND AMERICAN COMMUNICATION SERVICES OF JACKSONVILLE, INC., D/BM E.SPIRE, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Chapter 95403, Flodda Laws, authorizes competition in the e telecommunications business, effective January 1, 1996, and for alternative local exchange telecommunications companies to be Flodda Public Service Commission; and WHEREAS, American Communication Services of Jacksonville, Inc., d/b/a e.spire, has been certified bythe Flodda Public Service Commission as an alternate local exchange telecommunications company and desires to utilize City right-of-way customers in the City; and WHEREAS, the City Commission of the City of Boynton Beach, Florida, upon recommendation of staff, hereby authorizes and directs the Mayor and City Clerk to enter into a Franchise Agreement between the City of Boynton Beach and Amedcan ,3ommunication Services of Jacksonville, Inc., d/b/a e.spire to provide telecommunications services; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The City Commission of the City of Boynton Beach, Flodda does hereby authorize and direct the Mayor and City Clerk to execute a Franchise Agreement between the City of Boynton Beach and American Communication Services of Jacksonville, Inc., d/b/a e.spire., said Agreement being attached hereto as Exhibit "A". XZ-LEGAL I'TEM C. 1 Section 2. passage. ':- This Resolution shall become effective immediately upon Mayor FLORIDA Vice Mayor Mayor, Pro Tem ,: Commissioner ,TTEST: Commissioner, City Clerk (Corporate Seal) S:Reso~Agr~rancflise Agr - e.spim061300 FRANCHISE AGREEMENT BE'I'W ~'-EN THE CITY OF BOYNTON BEACH, FLORIDA AMERICAN COMMUNICATION SERVICES OF JACKSONVILLE, INC. d/b/a Franchisee FRANCHISE AGREEMENT THIS AGREEMENT, effective this day of between the CITY OF BOYNTON BEACH, AMERICAN COMMUNICATION SERVICES OF e.spire ("Franchisee"). ., 2000, is by and FLORIDA ("the CITY"} and, JACKSONVILLE, INC. d/b/a WHEREAS, Chapter 95-403, Florida Laws, authorizes competition in ~he local exchange telecommunications business, effective January 1, 1996, and provides for alternative local exchange telecommunications companies to be certified by the Florida Public Service Commission; and WHEREAS, Franchisee has been certified by the Florida Public SerVice Commission as an alternate local exchange telecommunications company and desires to utilize CITY right of way to serve customers in the CITY; and WHEREAS, Franchisee, a Florida corporation, is authorized to do business in the State of Florida; and NOW, THEREFORE, in consideration of the temps and conditions set forth herein, and in consideration of the promises and undertakings herein, and other good and valuable consideration, the receipt and the adequacy of which is hereby acknowledged, the parties hereto agree as follows: -I- 1.0 Grant-of l~nchise. 1.1. Subject to the terms of this Franchise Agreement the CITY hereby grants Franchisee a franchise for the right and privilege to construct, install, and maintain a telecommunication system within the CITY's right of way. 1.2. Notwithstanding anything contained herein to the contrary, Franchisee shall not provide services other than telecommunication service [as defined in Section 203.012(5), Fla. Stat.} over the system, without the prior written consent of the CITY, which consent shall not be unreasonably withheld. 2.0 Tet~_ of Ft~Jachi~_~. The term of this Agreement shall be five (5) years unless earlier terminated or partially terminated as provided below: {a) Upon this Agreement being terminated by operation of law; or (b) Upon the City's enactment of an ordinance consistent with Section 337.401, Florida Statutes, as amended by Section 50 of SB t338 ~n the 2000 Legislative 'Session ("Section 50"), in which event Franchisee shall have one hundred twenty (120) da.vs to register in accordance with the lawful registration provmions of the City's ordinance as required at the time of the termination. Following such termination of this Agreement, Provider shall be entitled to continue to use the rights-of-way, without interruption,, subject ro compliance with the one hundred twenty (120) day registration requirement; or (c) On September 30, 2001, if the provisions of Section 337.401, Florida Stam. tes, in effect on that date continue to limit local governments to a registration procedure as opposed to an agreement 'or fraflchise for access to their rights-of-way, Provider shall have one hundred twenty (120) days to register in accordance with said section and the provisions of this Agreement shall terminate, except for the rights and obligations of this paragraph which shall survive a tm'ruination. Provider shall be entitled to continue to use the City's rights-of-way, without interruption, subject to compliance with the one hundred twenty [120) day registration requirement; or If this Agreement is not terminated pursuant to (a), (b) or (c) above, or otherwise, then at such time as Section 202.24(2)(a), Florida Statutes, as enacted by SB 1338 in the 2000 Legislative Session or Section -2- 337~401-, Florida Statutes, as amended by Section 51 of SB 1338 in the 2000 Legislative Session, or other similar statutory provisions become effective prohibiting, a local government from requiring the payment Of 'fees now req~i~d .under Section 17.0 of this ~greement, then .Section 17.0 shall r~o ~onger~ be ~ffective_ 3.0 Non-ExcluSive Franchise. Franchisee's right ro use and occupy the CITY's rights of way shall be non-exclusive, and ate CITY reserves the right to gra~t' a similar 9~9ther. use of said: ~ghts. o~ way, or an~ portions.thereof, to any person, including the CITY, at any time during .the .term o£ this.-Franchise Agreement. 4.0 Franchise Subject to Telecommunications Act, l~:ate Law and Ordinance. This Franchise Agreement is subject to and shall be governed by all rems, conditions and provisions of the Telecommunications Act, any amendments thereto, and any other applicable provision of. federal or state law. The provisions of this Agreement shall be construed and enforced consistent with applicable provisions of federal and state law. 5.0 Franchisee Subject To Other Laws, Police Power. 5.1. Franchisee is subject to and agrees to comply with all applicable local, CITY, state and federal laws, ordinances, rules, regulations and orders, as may be amended from time to time. 5.2. Franchisee shall at all times be subject to all lawful exercise of the police power of the CITY, and this Agreement is not intended to limit the CITY's exercise of such power m any way. -3- 6,0 Reservation of 6.1. It is explicitly understood that this Franchise Agreement may be modified, after public notice and hearing, to the extent necessary to comply with the laws of the State of Florida and the requirements of federal law. 6.2. The CITY reserves the right to adopt and incorporate by reference herein, by ordinance, any additional temps, conditions, or regulations as it shall find necessary in the lawful exercise of its constitutional powers. Additional regulations adopted by the CITY shall be incorporated into~ this Franchise Agreement and complied with by Franchisee within sixty (60) days of the date of adoption of such additional regulations. 6.3. The CITY reserves the right to acquire, purchase,, own and/or operate a telecommunications system to the extent permitted by local, state and federal law. 7.0 7.1 Insurance. Without limiting any of the other liabilities of Franchisee, Franchmee shall furnish evidence to CITY prior to irs execution of this Franchise Agreement and shall maintain in force at all times during the term of this Agreement the following insurance: 7.1.1. Comprehensive General Liabiliw Insurance in an amount of not less than One Million and 00/100 ($1,000,000.00) Dollars per occurrence combined single limit for bodily injury and property damage. This coverage shall include premises and/or Operations, ,Independent Contractors, Products and/or -4- Completed Opei-kecions, Board Form Property Damage, XCU Coverage and a contractual Liability. 7.1.2. Business Automobile Liability Insurance covering all owned, non- owned, and hired vehicles used in connection 'afth the performance of services under this Agreement in an amount not less than Five Hundred Thousand and 00/100 ($500,.000~00) Dollars .combined/single,limi~ for bodily injury and property damage liability. 7.1.3. Workers' Compensation Insurance in compliance with Chapter 440, Florida Statutes, and all applicable federal laws. The policy must include Employers' Liability with a minimum of One Hundred Thousand and 00! 100 {$100,000.00l Dollars per accident. 7.2. The insurance coverage obtained by Franchisee to comply with this Section shall be approved by the CITY, which approval shall not be unreasonably withheld, and all certificates of insurance, together with written evidence of payment of required premiums, shall be filed and maintained with the CITY. The certificates of insurance filed pursuant to this subsection must contain a statement that the CITY shall receive at least thirty (30) days' advance written notice of any non-renewal, cancellation, or modification of insurance or reduction in coverage. CITY shall be included as an '~Additional Insured." 7.3. CITY reserves the right to review and reasonably amend the insurance requirements if it is determined that such adjustments are necessary to protect CITY's interests~ CITY shall give Franchisee at least sixty (60) days written notice of any new insurance requirements. Franchisee shall furnish CITY with a -5- certificate(s) of insurance whenever CITY so requests, as evidence that such Insurance is in force. CITY reserves the right to require a certified copy of such certificate(s) upon request. 7.4. Compliance with the foregoing insurance requirements shall not relieve Franchisee of any liability and obligations under this Article or under any other section of this Agreement. 7.5. Ail insurance policies required in this Article shall be issued by companies authorized to do business in the State of Florida, with management and financial strength qualifications set forth by CITY's Risk Management Division. 8.0 Indemnification of the CITY. Franchisee agrees at its sole cost and expense to fully indemnify, hold harmless, and defend at the CITY Attorney s option, the CITY, its officials, officers, boards, commissions, commissioners, agents, and employees against any and all actions, claims, suits, penalties, liabilities and judgments for damages at law or equity of any nature whatsoever, including but not limited to, costs and expenses for legal fees and disbursements assumed or incurred by the CITY and the reasonable value of any services rendered by the CITY Attorney arising out of or in connection with: 8.1. Any processes, or procedures, acts or omissmns by Franchisee in connection with the consideration of an award to Franchisee of this franchise and/or any amendments thereto and the administration and enforcement of this franchise; or -6- 8.2. The- Lq0nstruction, installation, maintenance, or operation of Franchisee's telecommunications system; or 8.3. The conduct of Franchisee's business, including any acts or omissions of Franchisee, its servants, employees, or agents, whether or nor such act or omission is authorized, required, allowed or prohibited by this Franchise Agreement. Provided, however, that Franchisee shall not be responsible for any damages, attorneys' fees or other award in the event Franchisee challenges any provision of this Franchise Agreement and prevails; and provided further that Franchisee shall not be responsible to indemnify the CITY for any actions, claims, suits, penalties, liabilities and judgments for damages, costs or legal fees that arise out of the negligent acts of the CITY, /ts agents or employees. 9.0 Construction Bond. Franchisee shall furnish a construction bond ~n favor of the CITY in the amount of One Hundred Thousand and 00/'100 {$100,000.00) Dollars. If such construction bond is not furnished to the CITY within forty-five (45) days of the effective date hereof, this Franchise Agreement and the grant of the franchise will become null and void without further action by the CITY. The construction bond must be approved by the CITY, which approval shall not be unreasonably withheld. 10.0 Performance and Payment Bonds. Franchisee shall furnish to CITY, within thirty (30) calendar days of notice of execution of this Agreement by CITY or prior ro ~ssuance by CITY of the first permit for work in the rights-of-way authorized pursuant to this Agreement, whichever first occurs, perfo~ance and payment bonds or an irrevocable letter of credit issued by a Florida bank or -7- [ederally insL~red: lending institution in the amount of Twenty-Five Thousand and 00/t00 ($25,000.00) Dollars. Such bond(s) must be executed by a surety company authorized to do business in the State of Florida, m good standing, having a resident agent in the State of Florida and having been in successful continuous operation for at least five (5) years. The performance and payment bonds or irrevocable letter of credit shall be used to guarantee the compliance with the performance reqmrements ~and payrnent of all sums which may become due to CITY under this Agreement. The bonds or letter of credit referenced above shall be maintained in the full amount specified herein throughout the term of this Agreement and for one (1) year after this Agreement expires or is terminated, without reduction or allowances for any amounts which are withdrawn or paid pursuant to this Agreement. 11.0 Liabili~,. Franchisee agrees that CITY shall not be responsible or liable for injuries to persons or damage to public or private property when such injuries or damage ~s caused by the actions of Franchisee or results from Franchisee's use of CITY's rights-of-way under the terms of this Agreement. 12.0 Release of CITY Li~hility. Franchisee acknowledges and realizes that potential dangers and risks associated with the types of activities described herein and hereby agrees to release, waive, discharge, and covenants not to sue CITY, its officers, agents, and employees for any and all hability to persons -for any and all damage, social, and economic losses and any rights or claims which may be sustained by r_hem directly or indirectly in connection with, or arising out -8- for its use. fried with protections. of Franchis~e's '~se of CITY's rights-of-way for the purposes set forth in this Agreement, .unless.such liability arises out of the negligent acts of the CITY. 13.0 .Use of Ri~h~:s of Way. 13.1. Franchisee and, CITY acknowledge and agree that-a non-exclusive license is hereby granted to Franchisee to utilize the CITY's rights-of-way in accordance with the te~s and Conditions of this Agreemeni';~for the pul-pose of installing fiber optic cable lines. Use. of the rights-of-way shall be from a point-to- point basis and-shall be for a definite amount of linear feet. Any furore request by Franchisee for a permit as described in this Agreement shall require only notification to CITY and permitting by the CITY's Engineering Division. 13.2. All of Franchisee's telecommunications system facilities shall be installed and maintained underground to the extent required by the CITY Code. 13.3. Franchisee shall utilize, with the owner's pel'liiission, existing conduits, poles, or other facilities whenever feasible. Franchisee has the duty and the responsibility to obtain or establish the existence of an easement or dedication Copies of agreements for use of conduits or other facihties shall be Clue CITY upon the CITY's request, subject to the appropriate 13.4. All of Franchisee's transmission lines, equipment, structures and other facilities shall be .installed, located and maintained so as to cause minimum interference with the rights and convenience of property owners. The CITY may issue such rules and regulations concerning the installation and maintenance of -9- a telecommunications system installed in, on, or over public Streets, as may be consistent with the CITY's Code of Ordinances. 13.5. All safety practices required by law or accepted industry practices and standards shall be used during construction, maintenance and repair of the telecommunications system. 13.6. As required by the CITY, and upon receipt of written notice from the CITY, Franchisee shall remove, relocate, replace or modify at its own expense lexcept as otherwise required by law) its facilities within any public Street. 13.7. Franchisee shall obtain any required permits and pay any required fees before commencing any construction on or otherwise disturbing any private property or public Streets as a result of its construction or operations. Franchisee shall, at its own expense, restore such property to a condition as good as its former condition. If such restoration is not performed in a reasonable and satisfactory manner within thirty (30) calendar days, the CITY may, after prior notice to Franchisee, cause the repairs to be made ar Franchisee's expense. 13.8. If the CITY is required to perform emergency Street work requmng relocation of Franchisee's facilities in the Streets, then Franchisee shall reimburse the CITY for its reasonable costs associated with such relocation. 13.9. Franchisee shall not place facilities, eqmpment or fixtures where they will interfere with any gas, electric, telephone, water, or sewer facilities, or obstruct or hinder in any manner the various utilities serving the residents of the CITY. All such facilities, equipment or futures placed in any public Street shall -10- be placed cl(~se ~g' the line of the lot abutting on the public Street, in a manner so as not to interfere with use of the pub~ic Street. 13.10. Franchisee agrees to abide, by ,the Minimum Standards Applicable to Public Rights-of-Way adopted, or amended, by CITY. Franchisee shalI furnish the CITY Building and Engineering Divisions with engineering plans and application for plan review, make any :required~correetions, obtain plan approvals, submit application for permit and obtain a rights-of-way permn through a licensed engineering contractor; furnish shop drawings signed and sealed by an engineer licensed in the State of Florida for any structures placed in the rights-of-way, obtain CITY approval of a Maintenance of Traffic Plan for the project, schedule, and attend a pre-construction meeting prior to commencing work in the public rights-of-way and provide as-built drawings signed and sealed by a professional land surveyor licensed in the State of Florida. Franchisee shail not permit other users to occupy Franchisee's facilities in CITY's rights-of-way without first receiving proof of CITY permits or other authorizations having been issued to such other user. Provided, however, that nothing in this Paragraph shall be interpreted in a manner inconsistent with state or federal law, and this Paragraph shall be implemented with due regard for reasonable confidentiality protections. 14.0 Restoration of Area. Franchisee warrants to CITY that it will be responsible for promptly cleaning up and restoring that portion of CITY's rights- of-way affected by this Agreement. If Franchisee fails to clean up and restore to CITY's satisfaction, CITY may, within seventy-two {72) hours notice so -11- Franchisee,-cle~ up and restore CITY's rights-of-way at Franchisees sole expense. Franchisee will remit CITY's costs for clean up and restoration within thirty (30) days of CITY invoicing Franchisee. 15.O Perfoxa,~ance of Activlti~. Franchisee agrees to abide by the work schedule requirements specified in the permit for work in CITY's rights-of-way except for emergency work defined and authorized by the CITY Building Division. 16.O Use of Joint Trench. Franchisee may allow CITY facilities to be co-located within CITY's rights-of-way through the use of a joint trench during Franchisee's construction project. Such joint trench projects shall be negotiated in good faith by separate agreement between Franchisee and CITY and may be ~subjecr to other municipal rights-of-way requirements, 17.0 Franchise Fee. 17~ 1. In consideration of the privilege granted herein to use and occupy the Streets to construct, install, and maintain its telecommunications system, Franchisee shall pay to the CITY a franchise fee equal,to one percent (1%) of its gross receipts on recurring local service revenues as defined in Section 337.401, Florida Statutes. 17.2. Franchisee shall file annual statements with the CITY along with each franchise fee payment. The annual statements shall be audited and reported on by certified public accountant and .certified as true and correct by a duly authorized financial officer of Franchisee. Franchisee shall bear the cost of the preparation of such statements. -12- 17.3. Th~-a~eptance by the CITY of any payment from Franchisee of the franchise:~, fee shall not constitute a release or an accord and satisfaction of any claim the CITY may have agains~ Franchisee for performance of any of its obligations under this Franchise Agreement, or local, state, Or federal law, including, without limitation, Franchisee's obligation to pay the proper franchise fee amount owed, subject~ however, to _applicable statute of limitations, if any. 17.4. ~2ollo~ving the expiration ~or the termination for any reason of its franchise, Franchisee shall pa~v the franchise fee owed as of the date that its operations ceased within ninety (90) calendar days of ceasing such operations. Such payment shall be accompanied by a gross revenues audit report prepared by a certified public accountant showing the revenues received by ~'ranchisee since the end of the previous fiscal year. 17.5. Franchisee expressly agrees that: {i) the franchise fee payments to be made pursuant to this Section shall not be deemed to be in the nature of a tax; (ii) such franchise fee payments shall be in addition to any and all taxes of a general nature and not applicable solely to telecommumcations system operations within the CITY or other fees or charges which Franchisee shall be required to pay to the CITY or to any stare or federal agency or authority, as required herein or by law, all of which shall be separate and distinct obligations of Franchisee; {iii) l*ranchisee shall not have or make any claim for any deduction or other credit of all or any part of the mount of sa. id franchise fee payments from or agmnst any of said CITY taxes or other fees or charges which Franchisee is required to pay to the CITY, except as agreed hereto or required by law; (iv) -13- ~'ranchisee ~hall.not apply nor seek to apply all or any part of the amount of said franchise fee payments as a deduction or other credit from or against any Of said CITY taxes or other fees or charges, each of vchich shall be deemed to be separate and distinct obligations of Franchisee; and (vl l*ranchisee shall not apply or seek to apply all or any part of the amount of any of said~ taxes or other fees or charges as a deduction or other credit from or against any of its franclSise fee obligations, each of which shall be deemed to be separate and distinct obligations of Franchisee. 18.0 Right to Inspect Fin~n~! Records ~_nd 18.1. Franchisee shall maintain a complete set of books and records, including plans, contracts, engineering, accounting, financial, and statistical records. 18.2. The CITY shall have the right to inspect and require financial audit. ar Franchisees local office, and copy the books and records specified subsection 18.1 hereof and such other records as may be required by the CITY to perform its regulatory responsibilities here under. The CITY agrees to carry out any such inspection during Franchisee's normal business hours and upon reasonable notice. Access by the CITY to Franchisee's books and records shall not be denied on grounds that such books and records contain proprietary or confidential information. 18.3. The CITY shall accord all books and records that it inspects under this Section the degree of confidentiality such books and records are entitled to under federal and state law. Franchisee's books and records shall not constitute -141 public recor-c[s, except to the extent required by stare law, and such reasonable protection agreed to with .l~mnchisee~ To the extent Franchisee considers any _books or records that is required to produce to be confidential or otherwise protected from public disclosure, Franchisee shall designate which documents it mews .as protected and provide a written explanation to the CITY of the legal hasis~ for F, ranehisee'S claim of protection. 10.O Modifimtion of lh~nclai~. This Agreement shall not be modified unless and until same is agreed to by both parties in writing. 20.0 Transfer of Franchise. 20.1. Franchisee shall not assign or transfer its franchise or any right, title or interest in this Agreement without the written consent of the CITY, which consent will not be unreasonably withheld; except that upon written notice to the CITY; and upon submission of a statement by the assignee that it assumes all obligations of Franchisee under this Agreement, Franchisee may make such assignment to: (a} a subsidiary, affiliate or parent company; or (b} any firm or corporation which Franchisee controls, is controlled by, or is under common control with; or {c) any partnership in which it has a majority interest; or (d) to any entity which succeeds to all or substantially all of its assets whether by merger, sale or otherwise. Consent will be deemed granted within 120 days of any request unless the CITY finds that the proposed assignee or transferee lacks the legal, £mancial or technical qualifications m operate Franchisee's system. -15- 20.2 F~an~hisee shall file an application to transfer its allow franchise or ro the terms and transfer control of Franchisee. Such application shall conditions of this Agreement to be negotiable. 20.3. In the event of an unauthorized transfer in violation of this Section, the entire amount of the bond established pursuant to Section 11 hereof shall immediately ,revert to the CITY, and Franchisee shall be subject to all applicable sanctions set forth in this Agreement. 21.0 Termination. This Agreement may be terminated by the CITY in the event of the following occurrences: 21.1. In the event a public fight of way is closed, abandoned, vacated, discontinued, reconstructed, widened, or repaired by CITY. In this event, CITY shall notify Franchisee in writing of the need to relocate its facilities and Franchisee shall have a reasonable period to relocate same. 21.2. Franchisee is in default of its obligation~ under this Agreement and: 21.3. Franchisee has been given written notice of the nature and manner of such default; 21.4. Franchisee does not start to take action to correct such default within ten (10) days after receiving such written notice; and 21.5. Franchisee fails thereafter to proceed diligently and promptly to remedy or correct the default to the reasonable satisfaction of the non-defaulting party. 22.0 Abandonment and 22.1. In the event that the use of any property of Franchisee within the City's rights-of-way, or a portion thereof, is discontinued for a continuous period of -16- _ ~ ,~ twelve (12) mc{nths, Franchisee shall be deemed to have abandoned that property. 22.2. CITY, upon such terms as CITY may impose, may give Franchisee permission to abandon~ without removing, any:System facility or equipment laid, directly consumcted, operated or maintained ~n~ on under or over the City's rights-of-way. Unless such. pe~.miss~on is granted.hr unless otherwise provided by CITY, Franchisee shall remove all such facilities and equipment upon receipt of ~tten notice from CITY and shall restore any affected fights-of-way to substantially its former state at the time such facilities and equipment were installed, so as not to impair its usefulness. In removing its plant, structures and equipment, Franchisee shall refill, at its own expense, any excavation made by or on behalf of Franchisee and shall leave all rights-of-way and other public ways .and places in substantially as good condition as that prevailing prior to such removal without materiall.v interfering with'any electrical or telephone cable or other utility wires, poles or attachments. CITY shall have the right to inspect and reasonably approve the condition of the rights-of-way, streets, public ways, public places, cables, wires, attachments, and poles prior to and .after removal. The liability, indemnity and insurance prowsions of this Agreement and any security fund provided .for herein shall continue in full force and effect during the period of removal and until full compliance by Franchisee with the te~ms and conditions of this Section. 22.3. Upon abandonment of any property in place, the Franchisee, if required by the CITY, shall submit to CITY a bill of sale and/or other an instrument satisfactory in fiJrm and content to the CITY, transferring ro the CITY the ownership of the property abandoned. 22.4. At the expiration o£ the term for which this franchise is granted, or upon its earlier revocation or termination, as provided for herein, in any such case without renewal, extension or transfer, the CITY shall have the right to require Franchisee ro commence removing, at its own expense, all above-ground portions of the Telecommunications System from all CITY rights-of-way, streets and public ways within a reasonable period of time, which shall not be less than one hundred eighty (180) days. 22.5. The Franchisee may, with the consent of the CITY, abandon any underground Franchise property in place so long as it does nor materially interfere with the use of the City's rights-of-way or streets in which such property is located or with the use thereof by any public utility or other telecommunications or cable company. 23.0 l~lotice. All notices required herein shall be given in writing and shall be sent by United States mail, postage prepaid, return receipt requested, hand delivery evidenced by a delivery receipt, or by overnight express delivery service addressed to the parry for whom it is intended at the place last specified. All notices given shall be deemed to have been given upon receipt. Either parry shall have the right, by giving written notice to the other, to change the address at which its notices are to be received. Until any such change is made, notices shall be delivered as follows: CITY: City Manager City of Boynton Beach -18- With Copy to: 100 E. Boynton Beach Boulevard P.O. Box 310 Boynton Beach, Florida 33425-03 Josias. Goren, Cherof, Do0dy & Ezrol, P.A 3099 East Commercial Boulevard, Suite 200 Fort Lauderdale, Florida 33308 Franchisee: With a copy to: James C. Falvey, Esquire e.spire Communications, Inc. 131 National Business Parkway Suite 100 Annapolis Junction, Maryland 20701 Gerald L. Knight, Esq. Holland & Knight LLP One East Broward Boulevard, Suite 1300 Fort Lauderdale, ~10~idk 33301 24.0 Miscellaneous. 25.0 ~. This Agreement shall constitute the full and final expression of intent of the parties, and no paragraph, clause, condition, or privilege may be modified, varied, altered, or added except by a written agreement executed by the parties hereto with equal dignity. 26.0 Merger. This document incorporates and includes all prior negotiation s, correspondence, conversations, agreements, or understandings applicable to the matters contained herein; and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. 27.0 Successors and Assi~. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the parties hereto where permitted by this Agreement. 28.0 Contract Administrator snd Contract Administrator Desi°~ted Represan*~-G*- CITY's for this Agreement is the CITY's Director of -20- AdministratiVe '~ervices. Franchisee's Designated Representative for this Agreement is James C. FalyeT, ~sq. In.the administration of this Agreement, as contrasted with matters -of i501icy, all. parties may rely upon the instructions or determinatiOns ma/de by the respective Contract Administrator and the Designated Representativei 29.C of this Agreement has been a joint effort of the parues and the resulting document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than the other by virtue of the fact that it may have been physically prepared by one party or its attorneys. 30.0 Venue. This Agreement is governed by the laws of Florida. Any disputes relating to this Agreement shall be resolved in accordance with the laws of Florida and venue for any action shall be Palm Beach County, Florida. 31.0 Complianc~ with Laws. Franchisee shall comply with all statutes, laws, ordinance, rules, regulations, and lawful orders of any governmental entity or which may be applicable to the use of the premises by public authority Franchisee. 32.0 Rec-or~l~. If the Florida Public Records Act is applicable to Franchisee, Franchisee shall preserve and make available all records and documents pertinent to this Agreement in accordance with the requirements of Chapter 119, Florida Statutes. In addition, Franchisee shall preserve and make available to CITY all financial records, supporting documents, statistical records, and any other documents pertinent to this Agreement for a period of time as required by the Public Records Law or for a period of four (4) years after term/nation of this Agreement, whichever m longer, or if an audit has been initiated and audit findings have not been resolved at the end of these four {4) years, the records shall be retained until resolution of he audit findings. 33,0 Third-Party Be~aeli~!_~.~e~. Neither Franchisee nor CITY intends to directly or substantially benefit a third-party by this Agreement. Therefore, the parties agree that there are no third-party beneficiaries to this Agreement and that no third-party shall be entitled to assert a claim against either of them based upon this Agreement. 34.0 Sev~rability. In the event a portion of this Agreement is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective. 35.0 No Pr~. This Agreement shall not be deemed a lease of any CITY property for the use pe,mitted hereunder granting Franchisee any property rights or leasehold interest, but rather a license to use and occupy the respective rights of way under the terms and conditions stated herein. IN WITNESS OF THE FOREC~ING, the part/es have set the/r hands and seals the day and year fn-st written above. Corporate Seal American Communication Services of Jacksonville, Inc. d/b/a e.spire By Name: Title: Dated: -22- AS WITNESS my hand and Notary Seal. Notary Public My C6mmission expires: CITY CITY OF BOYNTON BEACH ATTEST: CITY CLERK BY: GERALD BROENING, MAYOR APPROVED AS TO FORM. CITY ATTORNEY H: \ 2000 \000063 \e-sptreagmtcln071200.doc -23- XI-LEGAL FIRST READING CITY OF BOYNTON BEAC}] TTEM 8.2 AGENDA ITEM REQUEST FO __ Requested City Con~ulssion Date Final Form Must be Turned Requested City Commission Meeting Dates in to Cit~ Clerk's Orifice [] July 18. 2000 July 6, 2000 (5:00 p.m.) [] September 19, 2000 [] August l, 2000 July 19, 2000 (5:00 p. m3 [] October 4, 2000 [] August 15, 2000 August2, 2000 (5:00 p.m.) [] October t7, 2000 [] September6,2000 Augustt6,2000 (5:00,p,m.) [] NovemberS, 2000 [] Administrative [] NATURE OF [] Consent Agenda [] AGENDA ITEM [] Public Hearing [] [] Bids [] Announcement Date Fh~al Form Must be Turned ha to City Clerk's Offic~ September 7, 2000 (5:00 pan.) September 20, 2000 [5:00 p.m.) October 5, 2000 (5:00 p:m.) OCtober 18, 2000 (5:00'pan.) Development Plans New Business Legal Unf'mished Business Presentation RECOMMENDATION: Please place this request on the July 18, 2000 Ci Commissi l=Reading. ThePlaunin andDe' ' . . ty onagendatmd~erLegal,.O~di~.ara:e -. g velopment Board, w~th a unanunous vote recommendc nnmvnl e,,ki~* +~ o ~ ~.~*"' ' . or ~e request to allow chain link fences only if onmh ,,~-~ ......... d a~_ ....... a ..... a m~6~lh%atton hei~htofF,~nt,,~u r~ ~:-~'- '--' - ...... ;--r~V~u~tmmnascapmgmatenmsuchasahedgetobemainta~efl --~- ......... or mrmer aemns pertaining to thru re uest see attached 00-200: q Department of Development Memor~l~Lijmai~Igo. PZ EXPLANATION: PROJECT NAME: ALTMAN/BAy VISTA (Wall/fence/shrub height) AGENT: Kilday & Associares, Inc. OWNER: Altman Development Corporation (Contract Purchaser) DESCRIPTION: Request to amend Land Development regulations, Chapter 2-Zoning, Section 4.J. 1 requiting a maximum wail, fence or shrub height within thc fi'ont setback of four (4) feet, to incre~e the maxamum height to six [6) feet applicable to multi-family zoning districts. EXPLANATION: N/A PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A Director of Planning and Zon~ C~tcMvlanager's S~gnature City Attorney / Finance / Human Resources · TO: FROM: DATE: SUBJECT: Chairman and Membe~ · Planhing' End DevelOC~rh'ent Board Michael W, Rumpf Director of Planning and, Zoning . July 7, 2000 Code Review - Required parking for private recreation areas (CDRV 00-009) for the ;change.in the eight (8) per one (8) rking spaces ~or shall be ........... ~:~'-' m~ ~"u~";"~ ~n :~.qulre~rzen( fo~- qbndominium ~nd · , .... re Of.' re~,flo~C a~ea of offi~ use for leasing or and ~ add~ional one (~) space per 39~,,~q~ ~¢ ~.,~ . . ~. ~ .., .... . ~. ~ - ...... ,--~- ~-re~atib"al be [din~s br i'n a ~parate st~mure {nane cappe~ Spa~e~ ~Hall be pursuant to ADA requ~m~),~ The ;city's Land:Development Regulations, Street Parking ,Spaces *for Recreation and section. General off-street parking following parking facilities: two apartments, efficiency apartments in a single one ~3edroom and efficiency unit. requirements are a minimum of two (2) requirements for guest parking in an~ Provisions of Off- Housing the above structures require the two or mo're bedroom bedroom and are This analysis the city's ~ a comparison of Trends and Characteristics: In housing deve opments approved n recent yearS, there has been no con, sistent enforcement of the parking ~equirements for recreation areas current trends will make' enforcement of existing regulations increasingly infeasible. The demand for housing is high, and it is particularly high for rental Page2 Memorandum No. PZ 00-201 housing; The latter !S th.~ high-end, "lifestyle rehter"-type development. High-end markets both home- owners and renters.-demand better recreation amenities- larger club houses and recreation buildings, larger pools and additiona facilit es 'such a~ tennis courts Current regulations would require larger~ pools alone to be supporteU 'by eight or m~re, parking spaces MQreover a number of new developr~ents are located n redevelopment areas, on smaller lots'and .at higher densities: Current regular ons, when applied to developments with higher densities, generate requirement levels that may be both unfeasible and impractical S nco, as noted, bigger recreat onal buildings aPpear to be a.trend, these levels cannot: be effectiv,ely capp~ed., as was practiced in the pas*.,: by the max mum number of space§'~etermined by.buildings square footage. At present~ regular OhS penalize providers of bigger amenities;~!it~m~y a[~o:be argued that ddving habits and arrienity, size are not correlated In,the past, t~,e city has not granted any variances spec fica y for recrea~ en area Parking a though Ban~ja~:Covei.(Mar~atee~Bo-y) ;was.grant~d~a var anco for total project parking spaces (wl~h .in~¢ Ud~d pool but not~abana i;eqUi[:erne~ts). ~ ru3ted, staff has not applied :the r~gulatiOns, n a str ct' and ~onsistent mander. However; two reSently approved projects - Melear PUD (Bor~lafa) and Bay Vista would ha~ve.~e O,btain varian~es and another projeCt, Villa del So ¢ c~n-~nt y boJhg pro~ssed w~,~l~- key require va~a;nce': appi'o~a ;. Under :current reguat0ns Ba Vsta whch~ ~ '~ '~ . . .:,: ~ ..~. , ~ ~ . Y ~ provlde a 10,000 square mol recreation Du,olng ano a m n mum 1 000 square foot poo. wduld ha~e to ':~rov'¢t~_ parking spaqes for the recreati'On area (based on distance). Obvious!y, the square requirement ~uld be much~h gher ~- one hundred and foudeen Parking' Spa~ ~inC uding the- pool. Aitl~3ug~'~P[~i~ment~ of tl~ terra'on,areas more.,central withih, the Pr°j~ct .W~b ~t redUCe W~king distance to {hose areas, the Waterfront amenities in such projects shouldqdaicJall, v Iocational factor. Las~:ly, a wa[king distance of one-quarter mile, or.l,32Qfeet, h~s,~;e~a~l~-~d~s standard for a maximum distance that is "walkable" for park and new town planning purpose~. The following information describes recreat on areas in recently approved residential.projetcts, as well as the inconsistency in tabulating parking obligations. Manatee Bay Via Lugano Vinings at Boynton Beach - Amenities: pool cabana (1304 square feet), pool (800 square feet); no distance calculations used. only pool parking was included in requiremenm, - Amenities: gym (596 square feet), bow lng (1307 square feet), theater (465 square feet), pool (1625 square ~eet), raquetball, basketball. volleyball and tennis court; requirements calculated on the basis of distance; each facility added, including buildings at different rates. - Amenities: fitness center (578 square feet), pool (178'0 square feet), tennis court; no distance calculations used, requirements calculated as sum of requirements for each facility, including fitness center at a one-space-per-100 square foot rate. Comparison with other municipalities: A number of adjacent and nearby municipalities - Delray Beach, Boca Raton. West Palm Beach - have no parking requirements targeted specifically at recreation areas W~thin housing developments (both Delray Beach and West Palm Beach have guest parking requirements). Likewise, Palm Beach county has no requirements for recreation areas of less than two (2) acres in size. CONCLUSIONS/RECOMMENDATION Staff recommends that this request to amend the city's code to change the off-street parking requirements for condominium and housing development recreation buildings and other recreation Page 3 Memoraadum No. PZ 00-201 facilities be approv, ed..Eurthermore, staff recommends that in all multifamily housing developments (a) a continuous non-vehicular internal circulation system connects land uses within the development, and (b) bicycle racks be installed in coavenient locations in recreation areas. The circulation system shall ,include,.but RoM ~be~, ~[teA to,. pedestrian path.s or ~s dewalks, bicycle paths or biCycle lanes and d~,~ways tO en¢ourage~Pedestrianaccess grid non-veMcUlarcirculation,.. ' ' MR Attachments EXHIBIT "B" Conditions of Approval Project name: ALTMAN/BAY VISTA (Parking for private recreation areas) File number: Code Review (CDRV 00-009) INCLUD DEPARTMENTS E REJECT ~ PUBLIC WORKS Comments: NONE X l UTILITIES Comments~~ NONE · · X FIRE C~ omments: NONE X · Comments: NONE X i ENGINEERING DIVISION Comments: NONE X , BUILDING DIVISION - ~omments: NONE X I PARKS AND RECREATION ~ Comments: NONE X FoREsTER/ENVIRONMENTALIST Comments: NONE X BLANNING AND ZONING , Comments: NONE i Ai~DITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS L NONE X ' ADDITIONAL CITY COMMISSION CONDITIONS ~ To be determined. Oil/dim PROJECT NAME: ALTMAN/BAY VISTA (Park rig[or.private recreation areas)) APPL CANT S AGENT. Kilday & Assoc ares. Inc. APPLICANT'S ADDRESS: 2201 Corporate Blvd. NW#200, Boca Raton FLI 33421 DATE OF,HEARING RATIFICATION BEFORE CITY COMMISSION: July 18, 200 TYPE OF RELIEF SOUGHT: Request to amend Land Development regulations, Chapter2, Zen rig, Sections 1.H.-16(e), (12) I requiring parking spaces for private recreation areas as a fac{or of distance to units, to require a fiat rate requirement plus~ spaces for office/administrative uses. LOCATION OF PROPEETY: South Federal Highway northeast of the intersection wit~E~3~Ave;. DRAWING(S): SEE EXHIBIT "B" AI'I'ACHED HERETO. THIS MA~T-I'ER came before the City Commission of the City of Boynton Beach, Florida appearing ~n th~ C~3nsent Agenda onthedate abo~rel The C ty Comm ssion hereby adopts the findings and recom.mendation of the panning and Development Board, which Board found as follows: OR X THIS MAT-I'ER came on to be heard before the City Commission of the City of Boynton Beach, Florida on the da!e of hearing stated above. The City Commission having considered the relief sought by the applicant and heard testimony from the applicant members of city administratiVe staff and the public finds as follow~: : 1. Application for the relief sought was made by the Applicant in a manner consistent with th,e' requirements of the City'S Land Development' RegulatiOns. '~ The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant, administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "B' with notation "Included". The Applicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED 5. This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk ITEbl B.3 CITY OF BOYNTON BEACH · - AGENDA ITEM REQUEST FOK Requested CiW Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office Requested City Commission Date Final Form Must be Turned Meeting Dates in to City Clerk's Office [] July 18,2000 July 6, 2000 (5:00 p.m.) [] September 19, 2000 September 7, 2000 (5:00 p.m.) [] August 1, 2000 July [9,2000 (5:00p.m.) [] October4,2000 September 2{), 2000 (5:00 p.m.) [] August 15. 2000 August 2, 2000 (5:00 p.m.) [] October 17, 2000 Oc~ber 5, 2000 (5:00 [] September 6, 2000 August 16, 2000 (5:00 p.m.) [] November 8. 2000 October 18, 2000 (5:00 p.m,) NATURE OF AGENDA ITEM [] Administrative [] Developmen~ Plans' [] Consent Agenda [] New Business [] Public I-Iearing [] Legal [] Bids [] Unfinished Business [] Announcement [] Presentation RECOMMENDATION: Please place this request on the July 18, 2000 City Commission agemta ander Leg~,.Oy~an~e: 1~ Reading. The Planning and Dex~elopment Board; with a unanimous vote recommended appr~v~tli6r~ are~o!~df~s recommended by staffnor the Plann!ng and Development Board). For further details permining:~o~is reglues~see~9~ Department of Development Memorandum No. PZ00~20 l. ~ ' " ~ EXPLANATION: PROJECT NAME: AGENT: OWNER: DESCRll~TION: EXPLANATION: N/A PROGRAM IMPACT: N/A FISCAL IMPACT: N/A ALTERNATIVES: N/A D'a-ector of Planning a~ Zoning ALTMAN/BAY VISTA (Parking for private recreation areas) Kilday & ,.o~,~.~aoo~;-too, Inc. Altman Development Corporation (Contract Purchaser) Request to amend Land Development regulations, Chapter 2-Zoning, Sectiofl 1, H +~6e~l'~!) requiring parking spaces for private recreation areas as a factor of distance m units,lio flat rate requirement plus spabes for office/administrative uses. - City Manager's Signature City Attorney / Finance / Human Resourges,~ ~ 00-200 TO: FROM: DATE: Chairman and Members; Planning ~d Develop~n~n~ B~afd Michael t~ump Planning and Zoning Director July 7,' 2000 SUBJECT: CQ~3E REVIEW (fence, hedge and wall height) IC~DRV 00~008) NATURE OF REQUEST Staff is recommending an amendment t~ t~'~ity¢~:zonir~g'regU~iation$ to aliow for a change to the four (4) foot 'height limit pla?e~d .on fences, hedges and walI~ .¢0~S. tf;ucted within the fi'chi yard setback of developments iri th~' R~3, M~lti-family .Z0iiihg I~istri;=[.' ?,~ C~:r~nt regulations apply simitarly in all resider~tial zoning di~ri~s; The proposed i~ha0~ge ~eui~ ~:~[Ude ~0ntinuous chai~link fehbe~ d¥~Jess e~hanced With columns and/or knee w~ll~ de,signed corn~ibl~:,~itiff project architecture'. BACKGROUND. Building, and site regulations for fences, hedges and walis,are found in Article 2. Zoning, Section 4.J.1 of the city s Land DeveloPment Regulations:' Sh;e-~re~ulatidn§ set the,maximum height;for any fence, hedge or wail within ,the front setback at four ~(4);f~et'.. This ~regulat~bn,is appli~:able :to properties within all residential zoning districts. It is assur'hed~ ,.~at-!he ir~tent of:this regulation is to prevent sighificant irregularity in the streetscape while allowing for imited Secdrity: fen~:ing. _~-.~ ANALYSIS This analysis has focused on development s{'ar~da~¢~§ '~ing ~mptoyed by, local governments in Palm Beach County and the number of requests fo( v:arian,c..es.~ City =h~s received and approved in the R-3 multi-family residential district during recent years.. A survey of other local governments reveals a wide: range of heights for fences, hedges and walls permitted within the front yard setbacks in multi'family residential zoning districts. These range from none allowed, in Palm Beach Gardens to a mazirnum ~eight of six (6) feet in Delray Beach. The Town of Lantana restricts fences and-walls to four (4) feet ,ir the front setback, but allows hedges to a height of twenty (20) feet. Historically, the City has approved at least three requests for variances to wall heights for multi-family developments. In 1993 the board of Adjustment approved a request from Pine Point for a variance to place a six (6) foot fence within the front setback. In 1997, a similar variance was approved for Via Lugano on Congress Avenue at Sandalwood Drive, and in 1999. a variance was approved for Hampshire Gardens, adjacent to the property that is the subject of this app!ication: In the staff report accompanying the Hampshire Gardens request, it was noted that two other developments along Federal Highway, Colonial Club and Seagate condominium, both have hedges that exceed the four (4) foot limit, As evident by recent projects, security is now a more s!gnificant issue, which cannot realistically be achieved by- a 4-foot fence/wall. Furthermore. the subject amendment will prevent the circumstance whereby variance requesm are submitted for fence.height relief. The variance process is not appropriate for such situations, as they are self-created, and therefore lack a hardship relative to the traditional criteria/-% for a variance. Page 2 Memorandum No. PZ 00-200 Fences, hedges and walls REClQMMENDATION Staff recommends that Sec.4.J.1. of the Cites Land Develbpment Regulations be amended to allow fences, hedges and walls up to six (6) feet in height above finisheC grade in the R-3 Mu tip e Family Dwelling DistriCt, except for chain link fences unless enhanced with decorative columns and/or knee-wails Within the front yard setback. In all other res dent a zones, the max mum height shall remain at four (4) feet within the front yard setback. EXHIBIT "B" Conditions of Approval Project name: ALI'TVIAI~/BAY VISTA (Wall/fence/shrub height) File number: Code Review (CDRV 00-008) Comments: NONE X UTILITIES Comments~ NONE X FIRE Comments: NONE X POLICE Comments: NONE ' X ENGINEERRqG DIVISION Comments: NONE X BUILDING DIVISION comments: NONE X PARKS AND RECREATION Comments: NONE X FORESTER/ENVIRONMENTALIST Comments: NONE X PLANNING AND ZONING Comments: NONE ADDITIONAL PLANNING AND DEVELOPMENT BOARD CONDITIONS 1. Allow chain link fences only if combined with landscaping material such as X - a hedge to be maintained at height of fence. ADDITIONAL CITY COMMISSION CONDITIONS 2. To be determined. OH/dim DEVELOPMENT ORDER OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA PROJECT NAME: ALTMANiBAY VISTA (Wall/fence/shrub height) APPLICANT'S AGENT:' kilda¥ & Associates, Inc. APPLICANT'S ADDRESS: 2901 Corporate Blvd. NW #200. Boca Raton, FLI 33421 DATE OF HEARING RATIFICATION BEFORE CITY COMMISSION: July 18, 200 TYPE OF RELIEF SOUGHT: Request to amend Land Development regulations, Chapter 2, Zoning, Sections 4.J.1 requiring a maximum wall, fence or shrub height within the front setback of four (4) feet, to increase the maximum height to six (6) feet applicable to multi-family zoning districts. LOCATION OF PROPERTY: South Federal Highway northeast of the intersection with SE 23r~ Ave. DRAWING(S): SEE EXHIBIT aB" ATTACHED HERETO. THIS MATTER came before the City Commission of the City of Boynton Beach, Florida appearing on the,Consent Agenda on the date above. The City Commission hereby adopts the findings and recommendation of the Planning and Development Board, which Board found as follows: OR X THIS MATTER came on to be heard before the City Commission of the City of boynton Beach, Florida on the date of hearing stated above. The City Commission having considered the relief - sought by the applicant and heard testimony fi.om the applicant, members of city administrative staff and the public finds aS follows: 1 2. Application for the relief sought was made by the Applicant in a manner consistent with the requirements of the City's Land Development Regulations. The Applicant X HAS HAS NOT established by substantial competent evidence a basis for the relief requested. The conditions for development requested by the Applicant. administrative staff, or suggested by the public and supported by substantial competent evidence are as set forth on Exhibit "B" with notation ~lncluded". The Applicant's application for relief is hereby X GRANTED subject to the conditions referenced in paragraph 3 hereof. DENIED This Order shall take effect immediately upon issuance by the City Clerk. All further development on the property shall be made in accordance with the terms and conditions of this order. 7. Other DATED: City Clerk