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Minutes 08-11-16MINUTES OF THE ARTS COMMISSION MEETING HELD AT FIRE STATION NO. 2, 2615 W. WOOLBRIGHT ROAD, BOYNTON BEACH, FLORIDA, ON AUGUST, 11, 2016, AT 6:30 P.M. PRESENT: Kim Weiss, Acting Chair Debby Coles-Dobay, Public Arts Manager Robyn Lorenz Cindy Falco-Dicorrado Anderson Slocombe (Arrived 6:41 p.m.) Susan Oyer, Alternate ABSENT: Rachel Mondesir Sarah Ouffutt I. CALL TO ORDER Chair Weiss called the meeting to order at 6:32 p.m. II. ROLL CALL OF MEMBERS Self -introductions were made. A quorum was present. III. AGENDA APPROVAL Motion Ms. Oyer moved to approve. Chair Weiss seconded the motion that unanimously passed. IV. APPROVE MEETING MINUTES A. July 14 minutes The minutes were not available. V. ANNOUNCEMENTS/REPORTS A. Wed., Aug. 3, Art Showcase Reception and Award selection Ms. Oyer had attended the Showcase Reception and Awards and advised the event was great. Ms. Lorenz thought the work was top notch and well presented. Chair Weiss commented it was very difficult to judge. It was a nice event that was well attended. Meeting Minutes Arts Commission Boynton Beach, Florida August 11, 2016 VI. PROJECT UPDATES/APPROVALS None. VII. AIPP STRATEGIC PLAN/MASTER PLAN A. None. IIX. INTL KINETIC ART EXHIBIT AND SYMPOSIUM PLANNING A. Future planning strategy Ms. Coles-Dobay explained there has been a lot of interest during the City's Strategic Planning Session with the CRA to expand this program. It was important for the CRA to capture what has been done since inception to the present and identify the key accomplishments. Ms. Coles-Dobay reviewed a handout as a base for the event to build on. They utilize Kinetic Art as the main draw, but it creates discussions on activities. If the Arts Commission expanded the event, it would have to be done correctly and professionally, in addition to a bigger budget. The Arts Commission has to present what is needed to grow the event so they can understand what is involved in making the event a yearly event. Ms. Coles-Dobay explained the Arts Commission always hosts the event the first weekend in February as it did not conflict with other events. The key components are the outdoor exhibition comprised of between 10 and 20 kinetic pieces activated by solar, wind, water and other mechanism. It is a careful balance to curate the exhibit, which includes international, national, regional and local artists, and emerging and professional kinetic artists. The Arts Commission always installs the art in September in keeping with the yearly Avenue of the Arts cycle. There are costs involved with site costs, the shipping reimbursement and installation assistance are all different costs the Arts Commission incurs and not every artist gets the same amount. There are also marketing and advertising costs. There was discussion of holding the event annually would reduce the wow factor of the event. Ms. Coles-Dobay commented there has been feedback from artists and other entities about what makes it unique and how to keep that. The call to artists for the indoor exhibit occurs between June/August of the event year. The goal is to select 60 artworks creating a wide variety of art for the event. There are site specific installations and community based projects. Top priority is given to site specific installations and special community kinetic art projects from September through January leading up to the event and symposium weekend. This helps with marketing. The Symposium has topics including art history and art forms, influences, technological advances and alternative energy. There are educational presentations including Science, Technology, Engineering, Art and Mathematics (STEAM) and there are op - K Meeting Minutes Arts Commission Boynton Beach, Florida August 11, 2016 portunities to learn from various engineers, architects and scientists that speak at the event. Entertainment planned for this year included a kinetic art dance performance, video and light installations, immersive, interactive and experiential art forms. Jazz, orchestral and acoustic music would complement the Kinetic Art experience and the stage in the Civic Center could be used for dance performances. The Kinetic Art event has an interactive component that youth and people of all ages can participate in such as a scavenger hunt. Once completed and returned, participants will receive a free promotional item.. Vendors include artists who offer original kinetic art forms including jewelry, mobiles, kites, small kinetic artworks, and two and three dimensions kinetic art and objects. There are interactive social media stations at key locations throughout the event that will also provide a photo op booth. The public can give their own 30 second comment about their experience recorded on an iPad or iPhone which can be uploaded to the event's social media pages. ADA interpreters for the deaf and hard of hearing, and services to enable people of all abilities to attend the event, will be available. The food component will provide convenience for attendees on the west end of Ocean Avenue that will not compete with area restaurants and the event will promote them as the event hours end prior to dining hours. The food offerings match the event and will not include food trucks or carnival food offerings and the food court will have an upscale appearance. The goal was to have an individual organization to manage the food court during the event. The event is not a catered event. Food offerings would be under $10. Ms. Coles-Dobay explained if the Arts Commission expands the event, in keeping with the City Commission Strategic Plan sessions, the event would be a unique signature and special event for the City. It is great to have them planned for the future, but there is a cost, and there were no funds for it. There is some investment in the event this year to help grow it to a higher level, but if it is going to be a yearly and enlarged event, it will cause a dramatic increase in the budget. When Ms. Coles-Dobay spoke to artists from the 2015 event to see if they planned to participate in the outdoor exhibition, they were creating art, some do not have pieces available to be on loan. The Arts Commission would need to enlist more artists, perhaps international artists, but it would increase the budget even more. Ms. Oyer suggested having less big pieces and more local work. Chair Weiss thought to make the event more viable, work to make it an annual event like Art Basel, and determine when you want to implement it, and a budget must be created for a team that are paid to work on the event, aside from Ms. Coles- Dobay and the Arts Commission. There was discussion the CRA was a sponsor. The 3 Meeting Minutes Arts Commission Boynton Beach, Florida August 11, 2016 event is what makes the community unique that brings in tourists. It was important to find funds. Ms. Falco-Dicorrado thought there may be grants each year, and most of the grants being awarded address diversity issues and for underprivileged areas. The City has a grants writer and art has the least grant opportunities. Ms. Coles-Dobay suggested looking at making the event an annual event in 2019 and advise the City Commission of the cost to do so. The Arts Commission has a sponsorship package which Ms. Coles-Dobay handles most of the time, but she commented the members should solicit sponsors as well. There was discussion of identifying someone with name recognition in the County who support the arts who can assist in the efforts. Ms. Oyer requested Ms. Coles-Dobay provide business cards to the members. Ms. Coles-Dobay had commented those in the art world are familiar with the event and artist Ron Jaffe wants to participate. Another concern is adding lighting projects which is another kinetic art form if they expand the hours into the evening, which also would increase the budget. Ms. Coles-Dobay asked if there were any suggested changes. There was discussion of having a VIP event. SunFest used volunteers and a bank sponsored all the volunteers. Ms. Oyer suggested enlisting a big corporate sponsor. Ms. Lorenz commented the Arts Commission may need to increase the size of the event. The Old High School is run down, but development was planned for the area and it may result in having a nicer camper in the future. A suggestion was made to close Seacrest Boulevard and add to a street fair. The Library parking lot and land next to the Civic Center could also be used. Motion Ms. Lorenz moved to approve the plan as discussed. Ms. Oyer seconded the motion that unanimously passed. B. Review marketing budget (September) IX. EXHIBITS A. 2017/18 Albert Paley exhibit Ms. Coles-Dobay gave a PowerPoint presentation detailing the artwork by Albert Paley that will be installed on the corner of 500 Ocean. She reviewed the location and the plaza. Ms. Coles-Dobay reviewed other works by Albert Paley and advised he would be present at the grand opening. His work is featured globally, in museums and various exhibits. It is also on Fifth Avenue in New York City. A list of his awards was viewed. There was consensus the Albert Paley exhibit was acceptable. C! Meeting Minutes Arts Commission Boynton Beach, Florida August 11, 2016 X. NEW BUSINESS A. AARP City-wide coloring opportunity Ms. Coles-Dobay introduced the AARP partnership with HCI Publishing Coloring Contest in the City of Boynton Beach. The form could be downloaded from the website and are available in City Hall, the Library, Civic Center and other City locations. Residents can color the page with crayons, pencils or markers and submit them. The Arts Commission would then select the top 10 finalists, which are submitted to AARP. The AARP Director will select the winner and will come to Boynton Beach to make the announcement on or around November 17th in the Library Program Room. The contest is open to anyone 18 and over, and the winner's picture will be featured in AARP's National Publication. Any Arts Commission member that submits their work is not eligible to vote for the finalists. Motion Ms. Lorenz moved to approve the program. Ms. Oyer seconded the motion that unanimously passed. XI. UNFINISHED BUSINESS A. Avenue of the Arts artwork purchase proposal Ms. Coles-Dobay explained the Arts Commission had decided the Arts Commission would not purchase a piece this year, but there is an artist who wanted to ask the Arts Commission to consider purchasing his work called "Seed" which is by the Little House on Ocean. Previously when the Arts Commission opened the opportunity to purchase a piece from one of the artists, they could submit what they wanted to and they could change their price or make an offer. In this instance, the artist lowered the price and he agreed to wait for payment until 2017/2018 if the members wanted to acquire the piece. If purchased the Arts Commission would have to determine placement and consider maintenance. The original price was $18K and he reduced the price to $12K. Ms. Oyer did not favor the piece as it did not carry the theme in Boynton Beach. The members discussed the work and there was agreement not to acquire the piece. It was thought it would be more appropriate by the hospital and a suggestion was made to contact the hospital about the piece. XII. FUTURE BUSINESS A. None. til Meeting Minutes Arts Commission Boynton Beach, Florida August 11, 2016 XIII. Adjournment There being no further business to discuss, Chair Weiss properly adjourned the meeting at 8:09 p.m. Catherine Cherry Minutes Specialist 0