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Minutes 03-10-16 MINUTES OF THE ARTS COMMISSION MEETING HELD AT FIRE STATION NO. 2, 2615 WEST WOOLBRIGHT ROAD BOYNTON BEACH, FLORIDA, ON THURSDAY, MARCH 10, 2016, AT 6:30 P.M. PRESENT: Debby Bottorff, Chair Debby Coles-Dobay, Public Art Manager Kim Weiss Anderson Slocombe Rachel Mondesir Sarah Offutt, Alternate ABSENT: Paul Sirota, Vice Chair Robyn Lorenz I. CALL TO ORDER Chair Bottorff called the meeting to order at 6:36 p.m. II. ROLL CALL OF MEMBERS Self-introductions were made. A quorum was present. III. AGENDA APPROVAL Motion Mr. Slocombe moved to approve the agenda. Ms. Offutt seconded the motion that unani- mously passed. IV. APPROVE MEETING MINUTES A. February 11, 2016 minutes Motion Ms. Offutt moved to approve. Mr. Slocombe seconded the motion that unanimously passed. V. ANNOUNCEMENTS/REPORTS A. PBCATA exhibit artist reception Meeting Minutes Arts Commission Boynton Beach, Florida March 10, 2016 Chair Bottorff attended the Palm Beach County Art Teachers Association (PBCATA) Exhibit as did Mr. Slocombe, Ms. Coles-Dobay and Ms. Weiss. There was a poor turnout. Discus- sion ensued the PBCATA booked the exhibit over a year ago and they were responsible for marketing the event and issuing their own press releases. Lastly, they did not have enough art. The PBCATA had exhibited at the Armory the week before. They originally had 50 art- works and only 11 were displayed at the Library. Ms. Coles-Dobay commented the PBCATA had committed to exhibiting in Boynton Beach before they committed to the exhibit at the Armory. Ms. Coles-Dobay had also changed the installation and the reception dates to get more people to participate. The exhibit was disappointing. Ms. Coles-Dobay commended Patricia Galbaldon, Reference Librarian, who is very support- ive of the arts. She rallied library patrons to join the reception and she goes over and above helping with the art exhibits. She acts as an unofficial docent, even giving personal tours of the Avenue of the Arts. Ms. Coles-Dobay thought a Certificate of Appreciation or small gift from the Arts Commission may be appropriate. After discussion, there was agreement to present her with a Certificate of Appreciation and no gift. B. Art in Bloom - Boynton Beach Garden Club and Amanda James Gallery Ms. Coles-Dobay explained the Garden Club holds different events and activities and they approached the Amanda James Gallery. The Garden Club chose four or five artworks from the gallery and created different floral arrangements that were inspired by the art. Ms. Coles- Dobay commented the event was held last week and it was a fabulous show. Photos of the event are on the AIPP Facebook page. The Garden Club also wanted to hold an exhibit for Books in Bloom in the City Library. C. South Tech Academy Avenue tour Ms. Offutt announced South Tech bused in 50 students yesterday morning and walked them through the western part of the Avenue of the Arts explaining the public art process. Ms. Coles-Dobay thought the students were engaged and enjoyed the field trip. When the tour was over, the teacher took them further down the Avenue. Ms. Offutt thought the tour had a great turnout. D. March 24, BBAD ArtWalk 6-9pm Chair Bottorff suggested the members attend the Boynton Beach ArtWalk if they have not al- ready done so. There is very good art there, and the walks are a grass roots type of art event. Entertainers are also present. E. March 24, Healthy Plant Based Marketplace 4-8pm Secret Garden Ms. Coles-Dobay had distributed information about the Marketplace. Ms. Weiss explained this market is held every other Thursday. It is a pop-up marketplace that functions as a res- 2 Meeting Minutes Arts Commission Boynton Beach, Florida March 10, 2016 taurant on some days. The Secret Garden is a culinary incubator and patrons can eat a nice meal. Ms. Coles-Dobay explained the Marketplace was growing and had developed a follow- ing. Nina Krauder, who operates the Marketplace, holds other marketplaces in the County. They offer education regarding nutrition and unique programs on how to cook vegan and raw plant foods and more. F. Sat, March 26, 10 am to 2 pm Sister Cities judging Chair Bottorff announced the Sister Cities event and advised she and Ms. Lorenz will serve as judges. Mr. Slocombe explained he would try to be present to judge the art which will be held at the Woman’s Club. Chair Bottorff thought the students were very talented. All of the entries, including local participating students and those from Les Cayes, Haiti and QuFu Chi- na, would be judged. Photography is also being included. G. Fri, April 8, 5:30 p-8:30 pm Sister Cities Art Reception Chair Bottorff announced the Sister Cities Art Reception and a flyer was distributed. Ms. Coles-Dobay explained each year after the judging, Sister Cities has an awards ceremony and reception for the young artists and authors. VI. PROJECT UPDATES/APPROVALS A. Marriott Town Suites public art final review At the last meeting the Arts Commission approved the Octopus public art, which was recently installed. Visuals of the piece, which was created from recycled Craftsman tools, were viewed. The rock the piece sits on was made from a recycled metal toolbox. Some pieces will move interactively. The Marriott purchased other artwork from the same artist which was a mosquito that serves as a bug zapper and a swordfish piece for the hotel breakfast area. Three other artworks were purchased from a Delray Beach artist that will also be displayed inside the hotel. Motion Mr. Slocombe moved to approve. Ms. Offutt seconded the motion that unanimously passed. B. Lake Worth Christian School public art review Ms. Coles-Dobay advised the public art for the school was composed of two gate columns. The columns would be two-feet by eight-inches wide, six-feet tall and the base would be six- feet square. Right now the school could only afford the two columns, but they would add the metal mechanical gate later. The art teacher has been teaching the students how to make the tiles that would be on the front and back of the columns. A structural engineer ensured 3 Meeting Minutes Arts Commission Boynton Beach, Florida March 10, 2016 the columns were structurally sound. A drawing of the proposed gate was viewed as con- tained in the meeting materials and an aerial of the property was viewed. Motion Ms. Mondesir moved to approve the original art concept. Ms. Offutt seconded the motion that unanimously passed. Motion Ms. Mondesir moved to approve the public artist as the teacher, Joan Therien, working with her students. Ms. Offutt seconded the motion that unanimously passed. C. Pizza Rox public art mural project at South Tech Academy Ms. Coles-Dobay explained Pizza Rox wanted to use their AIPP funds for an AIPP mural at South Tech Academy. Pizza Rox is located in Renaissance Commons and property man- agement there will not allow anyone to install anything outside their store. Discussion fol- lowed the art at South Tech will not have an image of pizza on it and the mural would be made by artist Reuben Ubiera and South Tech students. There will be a plaque indicating the mural was sponsored by Pizza Rox. The artist’s name will be on the mural and maybe a plaque indicating the mural was made with South Tech Academy students. Mr. Ubiera cre- ates murals world-wide and wants to educate students how they can evolve their work. He also has done a mural in Broward, in El Camino in Pineapple Grove and has art in West Palm Beach. The artist will submit a conceptual sketch. Motion Ms. Weiss moved to approve moving forward with the project. Ms. Offutt seconded the mo- tion that unanimously passed. VIII. AIPP STRATEGIC PLAN/MASTER PLAN A. Public Art Master Plan Workshop Review Chair Bottorff reviewed the recap which was distributed prior to the meeting. The workshop- turnout was not as good as expected, but attendees were from diverse backgrounds. The presentation was good, it looked nice, it showed what was done and what was accomplished, and the attendees understood the process of placing numbers on a map for potential art lo- cations. The proposed artwork was ranked as followed: 4 Meeting Minutes Arts Commission Boynton Beach, Florida March 10, 2016  Tied for first place was Public Eco Art for Quantum Park and a Gateway glass art fea- ture for the Gateway and North Federal Highway green space;  A kinetic art gateway feature for the eastbound entrance to the City on Boynton Beach Boulevard:  Public art integrated into a dog park;  A Boynton Beach mural for the Oyer building facing Dewey Park:  Integrate public art into Sara Sims Park;  The East Water Treatment Plan water tower; and  Kinetic Art as a gateway to the Town Square Plan. Mr. Slocombe noted the CRA installed entrance signs on US 1, but they were not artistic, ra- ther they served as markers. Discussion followed the CRA signs were not cohesive and the signs were done piece-by-piece. Delray Beach has a theme and a cohesive look, but Boynton Beach does not. Holding workshops involves the public and builds a bridge. Further discussion followed art events such as the Kinetic Art & Symposium are usually free. Ms. Coles-Dobay pointed out many people come to the area and shop and lunch when they host the event. There is an economic benefit and this year the Arts Commission will review that component. In January, four hundred people filled out a two-page, online and hard copy pub- lic art survey; however, the survey could not be used to apply for grants or funding because the City did not use an economic marketing company to conduct the evaluation. The last time she checked, the evaluation cost $6,000 to $7,000. IX. INTL KINETIC ART EXHIBIT AND SYMPOSIUM PLANNING A. Review dates and event components Ms. Coles-Dobay wanted to start planning the next Symposium. The components and dates were reviewed as contained in the meeting materials and the goal was to improve program- ming with each event. Ms. Coles-Dobay wanted to engage additional artists for both the in- door and outdoor exhibits and sought ideas what other elements could be used to attract people. Ms. Coles-Dobay had spoken with artists and groups and noted one artist used a 360 degree screen, similar to a virtual reality experience, at the Art Palm Beach Fair. The art- ist wanted to expand the idea, using it as a whole-room experience. He and Ms. Coles- Dobay walked the City campus and determined the best location for it was the Library Pro- gram Room, but the cost was $51,200. Ms. Coles-Dobay emphasized it was important to ob- tain sponsors to cover the cost for the indoor and outdoor kinetic art so artists could commit. She was unsure if they would have a tent for the next event and it was unknown what the status of the Old High School would be at that time. Ms. Coles-Dobay commented the art in- stalled for the Symposium would not be transported somewhere else and there will need to be cut-off dates established. Artist Ralf Gschwend “Ralfonso” was always involved with the planning of the Symposium. He teaches and leads the kinetic art movement globally, and he wanted to exhibit a lot of his 5 Meeting Minutes Arts Commission Boynton Beach, Florida March 10, 2016 smaller work. Ms. Coles-Dobay thought they could use that topic as a lecture and discussion at the Symposium. He could have his students ship their work to Boynton Beach to be exhib- ited with his. She noted kinetic art is coming into vogue and is considered exciting art. A suggestion was made to sell tickets to a champagne VIP reception for Ralfonso in January to help raise money. Ms. Coles-Dobay had also been approached by individuals from Ocean Ridge asking how they could be involved with the Kinetic Art Connection and Ms. Coles-Dobay discussed ex- tending it all the way down to the beach. Pads and lighting would be needed and those indi- viduals were not opposed to the idea. The new Kinetic Connection/Kinetic Intentions item related to an interactive art installation; however, it would be very expensive to exhibit. It would be a two-day activity and it was sug- gested the members should decide at some point whether participants should pay to take part. Mr. Anderson noted there had been youth workshop, but participation was not that good. One public art survey ranked the youth workshops very low and Ms. Coles-Dobay recom- mended they be dropped. A suggestion was made that instead of having a workshop, they have a scavenger hunt while they are at the Symposium. Movers and Makers were collaborative student artists. Ms. Coles-Dobay explained Boca Bearings wanted to get a group together on a project they could upcycle for kinetic art. They connected with South Tech Preparatory and Academy, Artist Sarah Younger and other artists focused on art and technology. They also contacted the Hack Lab and Paulo Slater with Palm Beach State University. These artists and teachers met in November and hold monthly meetings. The group wants to put together a collaborative art project with students, makers and corporations that will feature alternative energy and upcycling. It will be a demonstrative, sustainable project. A kinetic artist will work with Southern Dance Studio to choreograph a performance with his kinetic art. Ms. Coles-Dobay was still waiting for a proposal. Performances could be held several times a day at the amphitheater or indoors. A suggestion was made to contact Prime- time and the Children’s Services Council as they work with all the afterschool programs in the County and they are always looking for activities for families. This would also tie into the Science, Technology, Engineering and Math (STEAM) program. It could be fun and be edu- cational. Discussion followed it would be more fun for the students if the event could be digit- ized. The idea for an interactive social media station evolved from the last Symposium. The Arts Commission could record the performance and post it on the Arts Commission’s social media site. Selfies and art could be taken and Ms. Coles-Dobay noted this occurs at differ- ent festivals. Immediate gratification is obtained by uploading photos to a screen with revolv- ing pictures. Snap Chat and Periscope have a program that could be used. There are also newer photo booths that could be rented. Photos taken are uploaded and emailed. 6 Meeting Minutes Arts Commission Boynton Beach, Florida March 10, 2016 Ms. Coles-Dobay had created a list of items to concentrate on including art sites, indoor space, and the tent or the Old High School. She also reiterated if the Old High School is renovated, it may be fenced off, which would displace where the Arts Commission could hold the event. The Healthy Market Place could serve as the event’s café and handle the entire event. Ms. Coles-Dobay noted there was a list of vendors and type of food components included in the meeting backup. She explained the problem with any food for the event is not necessarily the type of food, but who and how will it be managed. Ms. Krauder’s Marketplace is a com- plete entity that will be managed by her to offer a variety of food and drinks for the event. Presently, the Arts Commission does not have the budget, resources or time to manage this component. To find a company to perform this function, they want it to be profitable for them. By using Ms. Krauder’s group, it also brings her Marketplace audience to the event and ex- poses kinetic attendees to her Marketplace concept. Ms. Coles-Dobay did not want to man- age a food court. The idea of holding an event was to not have food competition with local restaurants in the area. The idea was to have a taste. Attendees could still go to area res- taurants. Ms. Weiss did not know if vegan food would be compatible for an art crowd. She thought champagne and canapés may be more appropriate. Ms. Coles-Dobay explained there will be wine, craft brews and other goods as were present at the Avenue of the Arts reception. Ms. Coles-Dobay explained they have a rum manufacturer from Riviera Beach interested in the event and they were looking to involve Copper Point and Due South Breweries. Margari- tas, sangria, red and white wines, and other drinks will be available. When people attend, their food choices will be along and near the Avenue. The Arts Commission will provide tents and signage. Ms. Coles-Dobay advised there will be a taste test for the members. Ms. Offutt thought vegan dishes would be unique. Chair Bottorff suggested the members think about the vegan idea and if they do not like it, suggest who else they could use. X. EXHIBITS A. None XI. NEW BUSINESS A. None XII. UNFINISHED BUSINESS A. None 7 Meeting Minutes Arts Commission Boynton Beach, Florida March 10, 2016 XIII. FUTURE BUSINESS A. Unofficial Public Art Policy draft XIV. Adjournment There being no further business to discuss, Ms. Offutt moved to adjourn. Ms. Weiss second- ed the motion that unanimously passed. The meeting was adjourned at 8:32 p.m. Catherine Cherry Minutes Specialist 031416 8