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R16-159
1 RESOLUTION NO. R16-159 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, 4 APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN 5 THE GRANT APPLICATION DOCUMENTS ASSOCIATED WITH 6 THE ASSISTANCE TO FIREFIGHTERS GRANT (AFG) GENERAL 7 PROGRAM (PART A) FY 2016/17 ON BEHALF OF THE CITY OF 8 BOYNTON BEACH; AND PROVIDING AN EFFECTIVE DATE. 9 10 11 WHEREAS, the purpose of this program is to support local fire departments by 12 helping with the acquisition of needed equipment, vehicles and services; and 13 WHEREAS, the estimated total price of the equipment is $793,791, of which 14 $79,391 is a required match from the City; and 15 WHEREAS, under the program, applicants can receive 90% cost-share funds for 16 personal protective equipment (PPE) and equipment that enhances the safety and/or 17 effectiveness of firefighting and rescue; and 18 WHEREAS, the grant, if awarded, will be used to replace the current SCBA 19 equipment and RIT packs. 20 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF 21 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 22 23 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 24 being true and correct and are hereby made a specific part of this Resolution upon adoption 25 hereof. 26 Section 2. The City Commission approves and authorizes the City Manager to 27 sign the grant application documents associated with the Assistance to Firefighters Grant 28 (AFG) General Program(Part A)FY 2016/17 on behalf of the City of Boynton Beach in the 29 estimated amount of$793,791 with a required match by the City of$79,391,a copy of which 30 is attached hereto as Exhibit"A". 31 Section 3. This Resolution shall become effective immediately upon passage. 32 PASSED AND ADOPTED this cfh day of hz'Geraa1/ r, 2016. 33 34 35 CITY OF BOYNTON BEACH, FLORIDA 36 37 YES NO 38 39 Mayor— Steven B. Grant 40 41 Vice Mayor—Mack McCray 42 /- 43 Commissioner—Justin Katz 44 45 Commissioner—Christina L. Romelus 46 47 Commissioner—Joe Casello 48 49 50 VOTE 51 52 ATTEST: 53 54 " 56 JuOh A. Pyle, CMC 57 Cit, Clerk 58 59 60 61 (Corporate Seal) k er: 62 41,1 63 ihtri a d k (c, The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) FY 2016 Assistance to Firefighters Grants (AFG) NOTE: Eligible recipients who plan to apply for.this funding opportunity, but who have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM),should take immediate action to obtain a DUNS Number, if applicable,and then to register immediately in SAM. It may take four weeks or more after the submission of a SAM registration before the registration becomes active in SAM, then an additional 24 hours for Grants.gov to recognize the information. Information on obtaining a DUNS number and registering in SAM is available from Grants.gov at http://www.grants.gov/web/grants/register.html. Detailed information regarding DUNS and SAM is also provided in Section D of this NOFO, subsection, Content and Form of Application Submission. A. Program Description Issued By US Department of Homeland Security, Federal Emergency Management Agency (FEMA)/Grant Programs Directorate (GPD) Catalog of Federal Domestic Assistance (CFDA) Number 97.044 CFDA Title ' Assistance to Firefighters Grants Notice of Funding Opportunity Title .• FY 2016 Assistance to Firefighters Grants(AFG) Notice of Funding Opportunity Number DHS-16-GPD-044-000-99 Authorizing Authority for Program Section 33 of the Federal Fire Prevention and Control Act 0.1'1974, Pub. L.No. 93-498, as amended (15 U.S.C. § 2229) Appropriation Authority for Program Department of Homeland Security Appropriations Act, 2016(Pub. L.No. 114-113) Program Type New Program Overview, Objectives, and Priorities Page 1 of 56 FY 2016 AFG Program Overview The Department of Homeland Security (DHS),Federal Emergency Management Agency's (FEMA), Grant Programs Directorate (GPD) is responsible for the implementation and administration of the Assistance to Firefighters Grant(AFG)Program.The purpose of the AFG Program is to enhance the safety of the public and firefighters with respect to fire and fire-related hazards by providing direct financial assistance to eligible fire departments, nonaffiliated EMS organizations, and State Fire Training Academies (SFTA)for critically needed resources to equip and train emergency personnel to recognized standards, enhance operational efficiencies, foster interoperability, and support community resilience. Program Objectives In awarding grants,the Administrator of FEMA shall consider the following: o The findings and recommendations of the Technical Evaluation Panel(I EP) O The degree to which an award will reduce deaths, injuries, and property damage by reducing the risks associated with fire related and other hazards o The extent of an applicant's need for an AFG grant and the need to protect the United States as a whole For additional information on program priorities and objectives for the FY 2016 AFG, refer to Appendix B,FY 2016 AFG Programmatic Information and Priorities. As specified in the DHS Quadrennial Homeland Security Review,the AFG Program supports the basic mission of: O Strengthen National Preparedness and Resilience The AFG Program also addresses the following"Core Capabilities" of the National Preparedness Goal: o Fire Management and Suppression o Environmental Response/Health and Safety o Threats and Hazards Identification o Public Health, Healthcare, and Emergency Medical Services O Operational Coordination O Operational Communications o Mass Search and Rescue Operations O Community Resilience O Long-term Vulnerability Reduction 'I, Federal Award Information Award Amounts,Important Dates,and Extensions Available Funding for the NOFO: $310,500,0001 Projected number of Awards: 2,500 Note that this figure differs from the total amount appropriated under the Department of Homeland Security Appropriations Act,2016,Pub,L.No. 114-113.In this FY 2016 AFG NOFO,percentages of"available grant funds"refers to the total amount appropriated—$345,000,000—by Pub.L. No.114-113 to meet the statutory requirements of§33 of the Federal Fire Prevention and Control Act of 1974,as amended.A portion of these "available grant funds"will be allocated to the Fire Prevention&Safety(FP&S)program,which will have a separate NOFO and application period. $34,500,000 will be allocated to FP&S for FY 2016. Page 2 of 56 FY 2016 AFG Period of Performance: Twelve months from the date of award. For additional information on period of performance extensions, refer to Appendix C: Award Administration Information, VIII. Payments and Amendments. Projected Period of Performance Start Date(s): 03/03/2017 Projected Period Of Performance End Date(s): 03/03/2018 Funding Instrument: Grant C. Eligibility Information Eligible Applicants Fire Departments: Fire departments operating in any of the 56 states, which include any state of the United States,the District of Columbia, the Commonwealth of the Northern Mariana Islands,the US Virgin Islands, Guam, American Samoa, the Commonwealth of Puerto Rico; or, any federally recognized Indian tribe or tribal organization, are eligible applicants.A Fire department is an agency or organization having a formally recognized arrangement with a state, territory, local, or tribal authority (city, county, parish, fire district, township,town, or other governing body) to provide'fire suppression to a population within a geographically fixed primary first due response area. Nonaffiliated EMS organizations: Nonaffiliated EMS organizations operatingin any of the 56 states, which include any state of the United States, the District of Columbia, the Commonwealth of the Northern Mariana Islands, the US Virgin Islands, Guam, American Samoa, the Commonwealth of Puerto Rico; or, any federally recognized Indian tribe or tribal organization, are eligible applicants. A nonaffiliated EMS organization is an agency or organization that is a public or private nonprofit emergency medical services entity providing medical transport that is not affiliated with a hospital and does not serve a geographic area in which emergency medical services are adequately provided by a fire department. FEMA considers the following as hospitals under the AFG Program: • Clinics © Medical centers • Medical college or university • Infirmary • Surgery centers • Any other institution, association, or foundation providing medical, surgical, or psychiatric care and/or treatment for the sick or injured. State Fire Training Academies: A State Fire Training Academy (SFTA) operating in any of the 56 states, which includes any state of the United States, the District of Columbia,the Commonwealth of the Northern Mariana Islands, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of Puerto Rico is an eligible applicant. Applicants must be designated either by legislation or by a Governor's declaration as the sole state fire service training agency within a state. The designated SFTA shall be the only State agency/bureau/division, or entity within that State, to be eligible AFG SFTA applicant. Page 3 of 56 FY 2016 AFG Eligibility Criteria AFG has three activities: O Operations and Safety o Vehicle Acquisition O Regional Projects Each activity has its own eligibility requirements. These requirements are outlined in Appendix B: Programmatic Information and Priorities. Other Eligibility Criteria National Fire Incident Reporting System(NFIRS) NFIRS reporting is not a requirement to apply for any AFG Program;however, fire departments that receive funding under this program must agree to provide information to the NFIRS for the period covered by the assistance. If a recipient does not currently participate in the incident reporting system and does not have the capacity to report at the time of the award,that recipient must agree to provide information to the system for a twelve-month period commencing as soon as possible after they develop the capacity to report. Capacity to report to the NFIRS must be established prior to the termination of the one-year performance period. The recipient may be asked by FEMA to provide proof of compliance in reporting to NFIRS.Any recipient that stops reporting to NFIRS during their grant's period of performance may be subject to the remedies for noncompliance at 2 C.F.R. § 200.338,unless they have yet to develop the capacity to report to NFIRS, as described above. There is no NFIRS reporting requirements for nonaffiliated EMS organizations and SFTAs. Note: While data collection is an important tool for understanding and justifying assistance, participation in other data sources, (e.g.,National Fire Operations Reporting System(NFORS)) does not satisfy the requirement for reporting to NFIRS. National Incident Management System (NIMS) Implementation AFG applicants are not required to be in compliance with the National Incident Management System (NIMS)to apply for AFG funding or to receive an AFG award.Any applicant who receives an FY 2016 AFG award must achieve the level of NIMS compliance required by the Authority Having Jurisdiction (AI-1.1) over the applicant's emergency service operations(e.g., a local government),prior to the end of the grant's period of performance. Maintenance of Effort An applicant seeking an AFG grant shall agree to maintain, during the term of the grant,the applicant's aggregate expenditures relating to activities allowable under this NOFO, at not less than 80 percent of the average amount of such expenditures in the two preceding fiscal years to the year this grant is awarded. Cost Share or Match Recipient cost sharing is generally required as described below. Page 6 of 56 FY 2016 AFG In general, eligible applicants shall agree to make available non-federal funds to carry out an AFG award in an amount equal to and not less than 15 percent of the grant awarded. Exceptions to this general requirement apply to entities serving smaller communities as follows: o When serving a jurisdiction of 20,000 residents or fewer,the applicant shall agree to make available non-federal funds in an amount equal to and not less than 5 percent of the grant awarded; o When serving a jurisdiction of more than 20,000 residents, but not more than 1,000,000 residents,the applicant shall agree to make available non-federal funds in an amount equal to and not less than 10 percent of the grant awarded; • When serving a jurisdiction of more than 1,000,000 residents,the applicant shall agree to provide non-federal funds in an amount equal to and not less than 15 percent of the grant awarded. The cost share for SFTAs will apply the requirements above based on the total population of the State. The cost share for a Regional application will apply the requirements above based on the aggregate population of the primary first due response areas of the Host and participating partner organizations that execute a Memorandum of Understanding (MOU) as described in Appendix B,VI, Regional projects. FEMA has developed a cost share calculator tool'in order to assist applicants with determining their cost -share. The cost share tool is available at:https://www.fema.gov/assistance-firefighters-grants- documents. Types of Cost Share • Cash (Hard Match): Cost share of non-federal cash is the only allowable recipient contribution for AFG activity (Vehicle Acquisition, Operations and Safety, and Regional). • Trade-In Allowance/Credit: On a case-by-case basis, FEMA may allow recipients already owning assets acquired with non-federal cash, to use the trade-in allowance/credit value of those assets as cash for the purpose of meeting their cost share obligation.In order for FEMA to consider a trade-in allowance/credit value as cash,the allowance amount must be reasonable, and the allowance amount must be a separate entry clearly identified in the acquisition documents. In-kind (Soft Match): In-kind-cost share is not allowable for AFG. • Overmatch: In the application narrative,an organization may indicate a voluntary pledge to commit additional financial support toward a project(s) cost, which is in addition to their required cost share obligation as detailed in the NOFO'and required by law. FEMA will not account for this promised additional funding in the terms of the award. The award budget will not account for any voluntary committed cost sharing or overmatch.The use of an overmatch is not given additional consideration when scoring applications. Economic Hardship Waivers The Administrator of FEMA may waive or reduce recipient cost share Or maintenance of effort requirements in cases of demonstrated economic,hardship. Please see`Appendix C:Award Administration Information for additional information. Page 5 of 56 • FY2016AFG D. Application and Submission Information Key iates and Times 'ate posted to Grants.gov: 10/11/2016 at 8:00 AM ET Application Start Date: 10/11/2016 at 8:00 AM ET Application Submission Dean ce Date: 11/18/2016 at 5:00 PM ET Anticipated Program ffice Review Dates: 01/09/2017—01/27/2017 Anticipated Funding Selection Date: 02/06/2017 Anticipated Award :ate: 03/03/2017 Application.Submission Extensio:, In general,DHS/FEMA will not review applications received after the deadline or consider them for funding.DHS/FEMA may, however, extend the application deadline on request for any applicant who can demonstrate good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant's control that prevent submission of the application by the deadline, or other exigent or emergency circumstances. Applicants experiencing technical issues should notify the FEMA Help Desk as soon as possible. Other Key Iates I Obtaining DUNS Number Four weeks before actual submission deadline Obtaining a valid ETN Four weeks before actual submission deadline Updating SAM registration Four weeks before actual submission deadline Submitting complete application in eGrants One week before actual submission deadline Address to Request Application Package The AFG eGrants system is only accessible through the AFG application portal at https://portal.fema.gov/. There are several ways to get AFG application information: AFG website(http://vvww.fema.gov/firegrants) a Grants.gov (http://www.grants.gov) US Fire Administration(http://www.usfa.fema.gov) Hard copies of the application are not available. In addition,the Telephone Device for the Deaf(TDD)and/or Federal Information Relay Service (FIRS) number available for this Notice is: (800)462-7585.. Application tutorials and Frequently Asked Questions (FAQs) assist with the online grant application, and highlight lessons learned and changes for FY 2016. For more details,please click here to visit the AFG website at http://www.ferna.gov/rules-tools. Page 6 of 56 FY 2016 AFG tuto, a The City of 10mo, Boynton Beach FL Boynton Beach Fire Rescue Department ,.c,,,11 °A• , 2080 High Ridge Rd r '1-- - , . .' Boynton Beach, Florida 33426 Phone:(561)742-6326 www.bbfrd.org , , 11. E-mail:davidsonj@bWits •-1- 1 4,1r" 4'1.0 N 15 . . EQUIPMENT TO BE FUNDED WITH THE 2016 AFG Personal Protective Equipment : Cost Units Total SCBA,NFPA compliant to 2013 Standards, with 2 bottles and face piece: $7,184 95 $682,480 5500 PSI Carbon Cylinder Bottles: $924 30 $27,720 HT3000 Mask with Communication Bracket: $228 45 $10,260 Regulator Assembly $936 45 $42,120 EPIC3 Voice Amplification $329 45 $14,805 Firefighting Equipment: RIT Pack $4,241 2 $8,482 SEMS II Gateway Kit(w 2 repeater assemblys And Pak-Link MID Card Programmer $4,764 Pak-Tracker(Receiver and Charger) $3,160 Total of Grant Request: $793,791 America's Gateway to the Gulfstream