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Minutes 12-06-16MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD ON TUESDAY DECEMBER 6, 2016, AT 6:30 P.M. IN COMMISSION CHAMBERS, AT CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Mayor Steven B. Grant Vice Mayor Mack McCray Joe Casello, Commissioner Justin Katz, Commissioner Christina Romelus, Commissioner OPENINGS A. Call to Order - Mayor Steven B. Grant Mayor Grant called the meeting to order at 6:30 p.m. Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, City Clerk CANCELLED -- CLOSED -DOOR SESSION to be held on December 6, 2016 commencing at 5:30 pm in Commission Chambers at City Hall to discuss pending litigation in the case: GEORGE WADE, individually, Plaintiff, vs CITY OF BOYNTON BEACH, a Florida City, Defendant — Palm Beach County Circuit Court Case No. 2016CA004353XXXXMB Invocation Vice Mayor McCray gave the invocation. Pledge of Allegiance to the Flag led by Commissioner Casello Commissioner Casello led the Pledge of Allegiance to the Flag. ROLL CALL City Clerk Pyle called the roll. A quorum was present. Agenda Approval: 1. Additions, Deletions, Corrections Mayor Grant requested moving New Business Item 12. B. after Announcements as he had recommended a Kids Dreams' representative be available at 7 p.m. Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 Motion Commissioner Katz moved to approve. Commissioner Casello seconded the motion. Commissioner Romelus requested moving New Business Item 12. D.. Community Caring Center funding after Announcements as well. 2. Adoption Motion Vice Mayor McCray moved to approve the agenda as amended. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. 2. OTHER A. Informational items by Members of the City Commission Commissioner Katz attended a League of Cities meeting and had a good time at the Holiday Tree Lighting. He was impressed with what staff and the CRA accomplished. The attendance was awesome. Vice Mayor McCray thanked the City Manager for the new Commission chairs. He had met with Attorney Bonnie Miskel and her group; met with members of the Florida Textile recycling program; attended the Palm Beach County League of Cities Luncheon, hosted by the City of Boynton Beach; attended the Bethesda Hospital Legislative Luncheon; and an Ethics Connection program, at Palm Beach State College. He distributed groceries to over 450 people over the holidays; served Thanksgiving Dinners with other ministers at Cherry Hill for about 150 people; attended a Meet the Candidates Forum at Village Royale on the Green. He requested Ms. LaVerriere and the Police Chief meet with Mr. Zonenstein and the President of Village Royale on the Green during the day so he and others could attend and discuss speeding traffic from Federal Highway to Seacrest Boulevard. He attended the Holiday Parade. He advised he was seated during the parade, and not in a parade vehicle. It was an awesome event. He thanked the City of Boynton Beach and staff for all they do as it does not go unnoticed. It was a great parade and next year it will be bigger and better. Mayor Grant thanked the City Commission for allowing him to travel to Taiwan. He presented the Commission with jade from the jade market. He noted Taiwan has been in the news recently due to the President Elect speaking with the President of Taiwan. He commented Taiwan is a democratic country with a woman president and is LGBT 2 Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 friendly. He also studied in China and noted China does not hold democratic elections and is not as friendly to the LGBT community. Taiwan appreciates having the U.S. as a trading partner and receives 100% of their wheat from the U.S. He met with different elected officials and the new Taipei City Mayor. He ascertained Taiwan was looking to have beneficial trade partners to help make the world a better place. He attended a Tzu Chi non-profit organization and watched a video of Taiwan assisting Haiti a week after Hurricane Matthew. He visited a Buddhist temple and was amazed at the high speed rail system. He attended the League of Cities event at Benvenuto's; lit his first Christmas Tree with Commissioner Katz and was in the Holiday Parade. He met with an individual who works with the Palm Beach County School Board on a program that helps 18 to 22 year olds that are still in high school transition to self-sufficiency and would provide information in the future. Earlier in the day he attended a County Commission meeting in support of requiring a Business Tax Receipt for landlords on the County level so the Tax Collector will know who to collect Tourist Development Tax from, because they do not know who leases their homes for over and under six months. Commissioner Romelus advised she returned from a five-day medical mission trip to Haiti. The trip was planned to, assist the southern peninsula, but the group did not make the nine -hour trip there due to political unrest. They stayed right outside of Port -A -- Prince. She thanked Chief Joseph and the Boynton Beach Fire Station as well as doctors, nurses and other elected officials who worked in a mobile clinic, changing locations each day, providing assistance to individuals, noting the clinic was their only access to health care. She thanked all who contributed to the Haiti Relief Fund. The funds were not disbursed because they were not used for the intended purpose in the south, and they will not be used until they can be sure it would be used for the southern area of Haiti. They are still collecting funds. Donations can be made at PBCHaitiRelief.org. She attended the swearing in of Mack Bernard and Dave Kerner from Palm Beach County and met with Bonnie Miskel and her group. She also met with Andre Park, Florida Textiles; attended the Bethesda Legislation Luncheon and the Legislative Preview hosted by the League of Women Voters. Boynton Beach hosted the Palm Beach County League of Cities luncheon at Benvenuto. She was looking forward to working in Boynton Beach and on upcoming events next year. Commissioner Casello met with Bonnie Miskel and her client and attended the Palm Beach County League of Cities Luncheon. He thanked Eleanor Krusell for the amazing center pieces for the League of Cities Luncheon. He was impressed with the holiday parade, noting there are many moving parts and he thanked staff and Wally Majors, Director, Recreation and Parks Director for ensuring all were where they needed to be. He attended the Coalition of West Boynton Residential Association, (COWBRA) and advised they are having development growing pains. 'He noted they were forming their own little cities with their own amenities and was concerned. there will be no need for residents to go east of Military because they will be self-sufficient and he thought this warranted future consideration. He attended the Sober Home Task Force and 3 Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 distributed Sober Home Tip Cards for the residents. He requested anyone who suspects a sober home is in their neighborhood to call the number and the States Attorney's Office will follow up on it. Commissioner Casello also pointed out he left flyers in the back of the Chamber advising January 28th, in partnership with State Representative, Laurie Berman, is.a Farm Share giveaway next to St. John Missionary Baptist Church. The Farmers' Coalition gives away a trailer of food. This was done a few years ago and it was successful. It will be in the community that needs it the most. He commented a lot of volunteers are needed, and he thanked the Explorers, firefighters, the Police and Fire Chiefs Katz and Joseph for their help in the past. Vice Mayor McCray praised staff writer, Alexandra Seltzer, of the Palm Beach Post, for her article on Boynton Police Officers going into schools to mentor young boys. He congratulated the Chief for their efforts and encouraged this type of outreach in the future. 3. ANNOUNCEMENTS, COMMUNITY &SPECIAL EVENTS & PRESENTATIONS A. Announce the Florida Department of Transportation informational meeting on January 10, 2017 at 6 pm to 8 pm in the Boynton Beach City Library located at 208 Seacrest Blvd. Rich Denis, Public Information Specialist with Infinite Source Communication Group will be present and offer a short presentation on the proposed improvements. Richard Denis, Media Consultant, was present with his team and FDOT representatives to detail a project stretching from 1-95 between the L-30 Canal to north of Gateway Boulevard and northbound 1-95, south of Boynton Beach Boulevard to north of Gateway Boulevard. Mr. Denis explained the construction project will affect the southbound 1-95 lane and will begin at the L-30 canal, just north of Lake Ida Road, travelling north of Gateway Boulevard. On the northbound 1-95 lane, construction starts south of Boynton Beach Boulevard and travels north to Gateway Boulevard. He explained the project corridor will have limited access travelling through Delray and Boynton Beach. There is a public information, informal presentation to discuss the project and answer questions on January 10th, 2017, at the Boynton Beach City Library from 6 p.m. to 8 p.m. The project was proposed for nighttime construction and they anticipated minimal impact to motorists during construction. A visual of the project and map showing the route of the work was viewed. Construction would start the spring of 2018 and would last for 18 months, ending in the fall of 2019 at a cost of $12.5 million. . The improvements include repaving and restriping 1-95 including restriping the on and off ramps at Boynton Beach Boulevard, Gateway Boulevard and the off ramps at Woolbright Road. 4 Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 Vice Mayor McCray requested starting the work at 10 p.m. as opposed to 9 p.m. and learned they have a system to close the road without impacting to the public too much. B. The 45th Annual Boynton Beach CRA and the City of Delray Beach Holiday Boat Parade will be on Friday, December 9, 2016 and will start at 6:30 P.M. Mayor Grant read the item. C. The City of Boynton Beach has once again been named the 1st place winner (for large cities) in Palm Beach County for the 2016 Read for the Record campaign. City staff and residents read "The Bear Ate Your Sandwich" to over 2400 students in one day on October 27, 2016. We are delighted to announce this is the 4th year in a row we've won this honor! Mayor Grant read the item. Lori LaVerriere, City Manager, noted at the last meeting, a request was made to introduce Police Officer "Shrec" who replaced Officer Rita Swan as the new Crime Prevention Officer. Officer "Shrec" was present and commented she was excited to bring good things to the community. She met with the COPS program and Village Royale on the Green. Commissioner Casello asked if the Smart Water program was ongoing and learned it was and the department just got more kits. She will visit some of the local communities. Commissioner Castillo invited her to return to District IV. (Heard out of order.) 12.B. Approve the request of Mayor Steven B. Grant to distribute $300 of his Community Support Funds to Kids Dreams, a non-profit organization John Levey, Kids Dreams, explained the organization is a 501(c)(3) charitable organization and 100% of donated funds go to the children. All the work is done by volunteers and others from the community who donate their time. Since 2012, Kids Dreams has donated over $4,000 to students from Boynton Beach High School at the Alan Lebow Award at the Kravis Center for Shakespearean Excellence. The students have an opportunity to work with professionals at the Center. They also donate money to title one schools in Boynton Beach, other communities for summer camp and other educational facilities and experiences. Recently a young lady from Boynton Beach High School had an interest in being a marine biologist, and through a $1,000 donation, she was able to travel to Bonaire to pursue her dream. On behalf of Kids Dreams, he thanked Boynton Beach and the Commission for their donation and assured all the funds would be used entirely on Boynton Beach youth and students. 5 Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 Motion Vice Mayor McCray moved to approve the donation. Commissioner Casello seconded the motion. Vote The motion unanimously passed. Vice Mayor McCray asked if there was any money available from police forfeiture funds that could be used to assist the group. Chief Katz agreed to investigate. 12.D. Approve the request of Commissioner Casello to distribute $1,000 of the Community Support Funds to the Community Caring Center, a non-profit organization. (Heard out of order.) Michele Davis White, Senior Program Director of Veggie Mobile program, explained .. the Community Caring Center is a 501 (c)(3) corporation that has been in. the community for 29 years. The Senior Veggie Mobile program started in December.2010 and has been growing since, affording seniors the opportunity to get out two or three times a month to mingle with other seniors. Ms. White noted when seniors are isolated or not living in a senior community or population, their health declines and depression and isolation can appear. Two of her male coworkers were present and Ms. White advised they transport seniors to events, because they cannot drive or do not have transportation. They deliver fresh fruit and vegetables twice a month. She invited the City Commission to accompany them on the Veggie Mobile and meet 170 seniors. They know the name of every senior including Vice Mayor McCray's mother. They recently had a fashion walk function and 12 senior ladies participated by helping fashion some of Brenda Williams designs. The event was a success. She advised without her co-workers transporting seniors; she could not operate the program, which is. under the auspices of Sherry Johnson, Executive Director, Community Caring Center. She noted they planned a Holiday Celebration Senior Style at Intracoastal Park Clubhouse on Tuesday, December 20th at 11 a.m. All of their activities start at 11 a.m., and they are held at the First Presbyterian Church which assists with functions when there is a need. Ms. White praised her two coworkers and pointed out they handle seniors with kid gloves. Commissioner Casello thanked Ms. White and commented he loves the Community Caring Center. His wife volunteers there and he has observed the work they do in the community. He thanked Ms. White, her co-workers and Sherry Johnson. Motion . Vice Mayor McCray moved to approve. Commissioner Katz seconded the motion. L Meeting Minutes City Commission Boynton Beach, Florida Vote The motion unanimously passed. L. PUBLIC AUDIENCE December 6, 2016 INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Michael Bruntz, Leisureville resident, commented the senior resident population increases during the winter months and the elderly portion often has fairly poor eyesight. He commented 10 street lights were out on NW 8th Street between Woolbright Road and Boynton Beach Boulevard. There were also lights out on Boynton Beach Boulevard between Congress and 1-95. He questioned who repairs them and thought taxpayer dollars covered the. cost. He suggested handicap parking enforcement volunteers monitor the lights out and report the pole numbers as it was an important safety issue. Mayor Grant provided the FPL phone number to make the report. Mr. Bruntz commented he would not stop on Boynton Beach Boulevard to get a pole number and thought there should be a program to address it. He would report an outage if the pole was in front of his home. He opined the City was paying per pole whether the light was on or off. Vice Mayor McCray commented the City Manager would review the matter and he agreed lights were out all the way from WalMart to Ocean Avenue on U.S.1. Suzanne Ross, Schoolhouse Children's Museum, advised in addition to regular programming, the Museum was offering S'mores Day on December 2"d. December 9th from 6 to 8 p.m. is the Polar Express Extravaganza and a Drop and Shop for members from 1 to 5 p.m. December 16th is Grinchmas. A gingerbread workshop will be held December 21St. Hanukah with Ms. Helen will be held December 22" , followed by Reindeer games on December 23. The Museum will be open half a day until 1 p.m. on Christmas Eve, closed on Christmas, and open on Monday, December 26th. Ms. Ross noted normally the museum is closed on Monday, but they will observe their version of Boxing Day. Winter Wonderland will take place on the 28th and on December 31St the year will end with their annual Happy Noon Year event for little ones, ringing in the New Year with a balloon drop and an apple juice toast at noon. She hoped all would attend. Dr. Piotr Blass, 113. W. Tara Lakes Drive, wished all a Happy Hanukah and Merry Christmas. He advised his ambition is to develop the University of Boynton Beach and 100 students from all over the world are studying with him. He noted the Old High School was ' not being used and the Mayor promised him a classroom. He wanted to remind all the high school would be preserved. He suggested and offered to coordinate designing a structure to encapsulate the high school and build a taller structure that would have more of an economic benefit. He thought the area should be an asset and 7 Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 not a liability. He suggested a public/private partnership be used as there is no other way to get the money to get it done. Rev. Bernard Wright, 713 NW 7th Street, thanked the City Manager and Vice Mayor McCray for handling a matter at Sara Sims Park. He commented there were issues with lighting and outages on MLK Jr. Boulevard, which is Robert E. Wells Memorial Avenue. He inquired who he should speak to about it. Vice Mayor McCray explained he represents District II and he would work on, it. No one else coming forward, Public Audience was closed. 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 3 Reqs and 2 Alts Mayor Grant moved to nominate Susan Oyer from an alternate position to a regular member. Vice Mayor McCray seconded the motion. Ms. Romelus inquired if Ms. Oyer would be serving on two boards and learned she would. Commissioner Casello seconded the motion. Vote The motion unanimously passed Building Board of Adjustments & Appeals: 4 Regs and 2 Alts - None. Education and Youth Advisory Bd: 4 Regs 2 Alts 2 Stu and 1 Stu NN Vice Mayor McCray tabled his appointment because Mr. Murphy, who was appointed as an alternate, requested he serve as a regular member as he is an educator in Palm Beach County. He tabled his appointment until he resubmitted his application. Motion Commissioner Romelus moved to nominate Peggy LaGuerre as a regular member of the Education and Youth Advisory Board. Vice Mayor McCray seconded the motion. Es' Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 Vote The motion unanimously passed. Motion Commissioner Casello moved Carla Colebrooks be reappointed. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. Mayor Grant moved to nominate Lisa Browne Banic to the Education and Youth Advisory Board. Commissioner Romelus noted her first preference was the Recreation and Youth Advisory Board. City Clerk Pyle confirmed the preference. Motion Mayor Grant moved to nominated Carole Lundquist as a regular. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. Mayor Grant moved to nominate Anthony Altieri as an alternate. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. Vice Mayor McCray requested indicating which Board people preferred when they apply to more than one Board. City Clerk Pyle explained they have done that before and it gets confusing when there are a lot of appointees. Additionally, it is not on- the application. It was done with Ms. Banic because she contacted the office and spoke with members of the Commission. Usually a choice is not given. Vice Mayor McCray thought adding parenthesis behind the name their preference would be helpful. There was agreement to indicate what Board was preferred. Motion Commissioner Katz moved to nominate Robert Whedon as the second alternate on the Education and Youth Advisory Board. Vice Mayor McCray seconded the motion. Meeting Minutes City Commission Boynton Beach, Florida Vote The motion unanimously passed. Motion December 6, 2016 Vice Mayor McCray moved to nominate Dariana Rodriguez. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. Historic Resources Preservation Bd: 1 Alt Motion Mayor Grant moved to nominate Jesse Feldman as an alternate on the Historic Resource Preservation Board. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. Library Bd: 3 Regs and 2 Alts - None. Planning and Development Bd: 4 Regs and 2 Alts Motion Mayor Grant moved to nominate Floyd Zonenstein as a regular member. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. Motion Commissioner Katz moved to nominate James Brake, a current alternate, to a regular position. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. 10 Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 Motion Vice Mayor McCray moved to nominate Andrew Podray as a regular member. Commissioner Katz seconded the motion. Vote The motion unanimously passed. Motion Commissioner Romelus moved to nominate Trevor Rosecrans as a regular member. Vice Mayor McCray seconded the.motion. Vote The motion unanimously passed. Motion Commissioner Casello moved to nominate Nick Skarecki as an alternate. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. Motion Mayor Grant moved to'nominate Steve Palermo as an alternate. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. Recreation & Parks Bd: 3 Reqs and 2 Alts Motion Commissioner Romelus moved to nominate Lisa Browne Banic. Vice Mayor McCray seconded the motion. Meeting Minutes City Commission Bovnton Beach, Florida Vote The motion unanimously passed. Motion December 6, 2016 Commissioner Casello moved to nominate Charles Kanter as a regular member. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. Motion Mayor Grant moved to nominate Christina Johnson as a regular member. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. Motion Vice Mayor McCray moved to nominate Julie Mondello as an alternate. Commissioner Casello seconded the motion. Vote The motion unanimously passed. Senior Advisory Bd: 5 Regs and 2 Alts Motion Mayor Grant moved to nominate Marsha Bionta. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. 12 Meeting Minutes City Commission Boynton Beach, Florida Motion December 6, 2016 Commissioner Katz moved to nominate Janet Harris, as a regular member. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. C. Commissioner Katz has requested to discuss moving the December 20, 2016 Commission Meeting to Monday, December 19, 2016. Commissioner Katz explained .he had requested moving the meeting up one day. He had midterms and there are a few big items on the agenda he did not.want to miss such. as the evaluation of the City Manager. He thought it would be detrimental to miss some of those votes and he thought moving the meeting one day further from the holiday would benefit all. Ms. LaVerriere had explained to Commissioner Katz earlier that some items would have to be advertised and it would cost $600 to re -advertise one ordinance. Commissioner Katz pledged, if approved, he would fight to save much more than the $600 during his time on the Board and there would be a return on the investment. Motion Commissioner Katz moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed. D. The Mayor has received a request from Palm Beach County for the City to appoint an Ambassador for Palm Beach County My Brother's Keeper (MBK) Initiative. Mayor Grant commented he received a request from James Green, organizer of the My Brother's Keeper initiative. He requested the Commission appoint an ambassador. Mayor Grant had planned to attend the My Brother's Keeper event, but due to Hurricane Matthew it was cancelled. The next event is in February. He asked if anyone wanted to take the lead on it or if he should continue. Motion Vice Mayor McCray moved Mayor Grant continue. Commissioner Casello seconded the motion. 13 Meeting Minutes City Commission Boynton Beach, Florida Vote The motion unanimously passed. 6. CONSENT AGENDA December 6, 2016 Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments. Motion Commissioner Katz moved to approve the Consent Agenda. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. A. PROPOSED RESOLUTION NO. R16-159 - Authorize the City Manager to sign the grant application with the Assistance to Firefighters Grant (AFG) General Program (Part A) FY 2017 on behalf of the City of Boynton Beach. B. PROPOSED RESOLUTION NO. R16-160 - Authorize the City Manager to sign a video remote interpreting agreement with Stratus Video LLC., for a period of two years, with one year automatic renewals. C. PROPOSED RESOLUTION NO. R16-161 - Approve a Landscape Maintenance Memorandum of Agreement with the Florida Department of Transportation for the maintenance of certain landscape improvement constructed as part of the Ocean 500 project at the southwest corner of Federal Highway and Ocean Avenue. D. Approve the Bid for ANNUAL SUPPLY OF MISCELLANEOUS UNIFORMS TO INCLUDE EMBROIDERY AND SILK SCREENING" Bid # 005-1412-17/MFD to the. following two (2) companies: Global Trading and G & K Services on a primary and secondary vendor basis, to the lowest, most responsive, responsible bidders who met all specifications with an estimated annual amount of $35,000. E. Approve the cost of painting the exterior of Fire Station #2 in the amount of $29,285 to Hartzell Construction of Pompano Beach, FL, utilizing the City of Miami Beach's contract ITB 2014 -191 -SW. The City of Miami Beach's procurement process satisfies the City's competitive bid requirements. 14 Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 F. Approve utilization of the City of Tamarac Two Year Agreement R-2016-99 (Bid No.. 16-25B) for "Lime Sludge Removal, Hauling and Disposal" with WestWind Contracting, Inc. of Pembroke Park, FL and authorize an annual "not to exceed" amount of $95,000 for the removal of lime sludge from the East Water Treatment Plant. The City of Tamarac procurement process satisfies the City's competitive bid requirements. G. Approve the minutes from the Regular City Commission meeting held on November 15, 2016. H. Approve award of the bid for "Printing and Mailing Services", Bid No. 077- 1210-16/JMA to PRIDE Enterprises of Brandon, FL for the printing and mailing of the City of Boynton Beach 2017 Calendar and FY16 Annual Report. Estimated costs of printing and mailing services is $25,850, estimated costs of postage is $8,400. 7. BIDS AND PURCHASES OVER $100,000 - None 8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. PROPOSED ORDINANCE NO. 16-018 - SECOND READING - PUBLIC HEARING - Approve amendments to the Comprehensive Plan Coastal Management Element addressing new statutory, requirements pertaining to prevention/mitigation of flood hazards in the coastal areas (Chapter 163.3178, F.S.) and updating the remaining objectives and policies to account for completions and changes in the City's programs. Attorney Cherof read proposed Ordinance No. 16-018 by title only on Second Reading. Motion Vice Mayor McCray moved to approve. Commissioner Katz seconded the motion. Mayor Grant opened public comment. No one coming forward, public comment was closed. Mayor Grant was glad the trolley system was in place and commented the City and CRA will work to reinstate trolley trips to Ocean Park. 15 Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 He noted under Objections, Recommendations and Comments, the redevelopment component that outlines the principals that must be used to eliminate inappropriate and unsafe development in the coastal areas when opportunities arise. He asked if the City would . use the minimum level of safety required by the Statute and if the City could go above the standard. Mayor Grant explained he believes in climate change and how sea rise in the next 20 years would affect redevelopment of that area Colin Groff, Assistant City Manager, explained the Comprehensive Plan uses the minimum standards and FEMA sets all the storm surge and water elevations which the City uses . The City is taking into account the predictions of sea level rise in its designs and standards, but did not want to include it in the Comprehensive Plan because then the City is held to it. He noted next year pending projects will address issues such as sea level rise and since FEMA set the standards, they cannot go higher than is used in the model. Vote City Clerk Pyle called roll. The vote was 5-0. B. PROPOSED ORDINANCE NO. 16-021 - SECOND READING - PUBLIC HEARING - Approve the fifth extension of the suspension of the application and enforcement of the Workforce Housing Program for a period of one year. Attorney Cherof read Proposed Ordinance No. 16-021 by title only on Second Reading. Motion Commissioner Katz moved to approve. Vice Mayor McCray seconded the motion. Mayor Grant opened public comments. No one coming forward, public comments was closed. Mayor Grant advised he was told the City has never used its Workforce Housing Ordinance and it sends a message the City does not care about low and moderate income residents. He explained Palm Beach County has a $60,000 median income and a Workforce Housing Ordinance would mean a developer would have to accommodate to that level of income. He noted the Heart of Boynton has a median income of $22,000. A Workforce Housing Ordinance was an opportunity for people earning $30,000 to $50,000 to move to a better place and move on in their lives. The Ordinance was enacted in 2007 and he asked if the City is worried about developers making more money or assisting City residents. Commissioner Katz understood the Ordinance was passed in the wake of the housing boom just before it collapsed and the Ordinance was suspended because home prices were no longer prohibitive. At the last meeting, there was discussion the statistics were 16 Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 based on pre -housing bust conditions and staff was looking to hire a consultant to conduct a new study to see how great the scope of a workforce housing program would be. He thought the policy should be based on 20.16 conditions. Mayor Grant understood the current Ordinance was antiquated, but it still required developers constructing residential rentals to provide a percentage of rentals as affordable. He thought the affordable units would be the first to be rented and did not favor an extension. He noted rental prices have increased since 2006 and Las Ventanas increases every year. Commissioner Casello thought it could be greater or less than 10% and wanted to study the issue. Mayor Grant wanted, instead of a full moratorium, issuing a Notice of Intent to let all developers know they would be subject to future workforce housing. Attorney Cherof clarified if the Board does not pass this Ordinance, the Board could ask for it to be amended and it would return to the next City Commission meeting with modified criteria for workforce housing. When the Ordinance passes, it would apply from that point forward. Any new project would be bound by the new requirements. Commissioner Casello understood the City was making a commitment by having a study. Mayor Grant disagreed noting that any new project between now and then would not have to include workforce housing. Commissioner Katz wanted to wait until accurate statistics were received. He noted this item crosses political views whether government should be implementing this and the objective factual views of what is necessary and statistically justifiable. He felt moving forward with old statistics would only be done because of personal views of workforce housing and not the statistical necessity or quantity. The City may realize some developments may need 15% or 20% of workforce housing. He thought the discussion was lacking facts justifying this policy. Mayor Grant noted average rents increase about 5% and increased every year since 2012. Commissioner Romelus acknowledged workforce housing is needed and Mayor Grant was discussing one part to impose a percentage of a project be workforce housing. She thought it could also be a fee imposed on the developer in order for the City to set aside funds for the City to take charge of creating workforce housing in the future. She agreed the City does not know what the necessity is, but commented if the City does not determine what the City wants; a developer would take what they want without asking for approval. If the City does not define its criteria, the City would be creating a gentrification effect. She agreed a study was needed, but she believed the City could do so in less than a year. Vice Mayor McCray commented it is a study and in discussion with the City Manager, it would likely be done within six months. He favored a complete study. Linda Cross, 625 Casa Loma Boulevard, Unit 601, as Chair of the CRA Advisory Board, explained workforce housing is important in the CRA District. As long as the 17 Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 moratorium is in place, they will not have the workforce housing they need. She commented a study could be done concurrent with permitting the Ordinance to take effect. If the Ordinance specifies 10%, she could guarantee there is no minimum number below 10% they will come up with in a study and thought 10% or 15% will be needed. As a community in the CRA District, there is no reason not to enforce a 10% workforce housing commitment from developers. Bryan Fitzpatrick, 409 NE 1St Street. wanted to see the City create the Boynton Beach Housing Authority, and indicated some cities are wildly successful with housing. He thought by not having a housing authority, the City was losing out on millions of dollars every year and by instituting such an authority, the City Commission can take the lead to build its own workforce having rules in place for developers. Piotr Blass, 113 Tara Lakes Drive,. agreed with Commissioner Romelus and Mayor Grant about keeping 10% or 15% workforce housing. As to the idea of having a housing authority, he proposed it be a public-private partnership. He commented the Mayor was correct and the issue should not be postponed another five months. The City should at least require 10% or 15%., Vice Mayor McCray explained in regard to the CRA, he was fairly certain that any project that came before the CRA for funding included a percentage of workforce housing. Keturah Joseph, Boynton Beach Faith Based Community Development Corporation supported the proposals made by Mayor Grant and Commissioner Romelus. Palm Beach County, in general, has a Workforce Housing Ordinance, as do many cities. She commented gentrification would occur in this community, if the City did not pass the Workforce Housing Ordinance. Palm Beach County has a Workforce Housing Ordinance. Ms. Joseph explained she handles affordable housing and they are having a hard time finding affordable housing for the people they are trying to serve. She commented the Ordinance is needed. Bradley Miller, Miller Land Planning, 508 E. Boynton Beach Boulevard, was present as a land planner who dealt with the workforce housing issue and commented it is something that is needed. From a big developer's perspective, it is something that makes the economy tick. He pointed out an important issue for a developer is predictability. He hears varying percentages of what is needed and the data is old, which creates an uncomfortable situation. He encouraged the City Commission to follow the staff recommendation. Staff is buried in projects and this is an important issue. The data is needed and he suggested following staff's recommendation. No one else coming forward public comment was closed. Andrew Mack, Development Director, explained, in the current format, rental projects, contingent on the zoning district, would be 10%. Mayor Grant asked if 500 Ocean has M Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 workforce housing, and learned they were exempt because the Ordinance was suspended. If they were not exempt, they would have 34 units, or 10% of the total unit count. Seventy five percent is moderate and the other 25% is low income. The City already. contracted with the metro study and the update to the 2006 housing study is in progress. They expect a first draft by the end of December. The constraint was the current staff workload. An alternative was to hire another consultant to draft an ordinance for $20K to $30K. Mr. Mack thought the earliest a study, would be ready was six months. The City Commission still have a lot of meetings and' it has to be brought back to stakeholders to ensure it has a benefit to the community and not deter development in the City. To Mr. Mack's understanding, the Workforce House has not been used in the last 10 years because they never had a project come through that was required to have that provision. Mayor Grant noted the City could request the CRA require workforce housing and give only 1% or 2%. Mr. Mack explained, if not suspended, on or after December 15tH anyone that comes in and meets the requirements of workforce housing would be subject to it. Commissioner Katz supports workforce housing and thought this is a serious change to development coming out of the ground. He thought enacting it blindly was reckless. There is a lot occurring downtown and the City Commission has not discussed workforce housing. He noted the Consolidated Plan did not discuss workforce housing nor was it discussed at the Town Square meeting. There was a lack of information and the one-year period was only a guarantee the Ordinance would 'be addressed, but it was likely it would be done sooner and the City Commission could revisit it sooner. Vice Mayor McCray favored, the work force housing and the one-year suspension time for staff to conduct a thorough study before they make a vote. Mayor Grant commented a moratorium was put in place last year for a year, but with what has been stated regarding the current Workforce Housing Ordinance, a minimum of 10% was reasonable. He opposed the proposed Ordinance Commissioner Romelus understood ambiguity may be created by the Ordinance and explained at the last meeting, she moved to have the Ordinance moved up to six months. It would cost $20K to $30K and the City Manager advised they were able to find the funds to retain a consulting group to help staff expedite the matter. She thought if they have alternatives, the means to conduct a study and allow enough time to receive adequate information to have an ordinance that makes sense, it would be a fair request to make of the Commission. She commented if a member stands for workforce housing, than a motion should be made to have the ordinance reconsidered in six months instead of the one-year extension. 19 Meeting Minutes City Commission Boynton Beach, Florida December 6. 2016 Commissioner Katz commented the City has the ability to bring it back sooner. Vice Mayor McCray agreed, as did Commissioner Casello. He wanted current figures and acknowledged the information may be received sooner. Mayor Grant requested consensus to spend the extra money to do a study. Mr. Mack explained if they spend the money and hire a consultant they have the potential to get it done in about six months. Vice Mayor McCray noted the City already contracts out a lot of work. He thought staff should be hired. The City has been paying for study after study. Commissioner Casello favored spending the money to hire a third party consultant to do the study as soon as possible. Mayor Grant did not think there was more workforce housing from 2006 than in 2016 and thought there would be less. Vote City Clerk Pyle called the roll. The motion passed 3-2, (Mayor Grant and Commissioner Romelus dissenting.) 10. CITY MANAGER'S REPORT -None. 11. UNFINISHED BUSINESS — None 12. NEW BUSINESS A. Commissioner Casello has requested to discuss the possibility of a referendum for the March 2017 election changing the provision for a candidate to be elected from 50% plus one rule. Commissioner Katz added topics of ranked choice voting and term limit language. (Tabled to December 6, 2016) Motion Vice Mayor McCray moved to remove from the table. Commissioner Katz seconded the motion. Vote The motion unanimously passed. Commissioner Casello explained this item would have no effect on this City Commission, but when he was first elected, the rule was the candidate had to have 35% plus one to win a multiple candidate election before a run-off was needed. The rules changed after the election and now the rule is 50% plus one. He was raising the issue because of cost. He commented the City Clerk .indicated a runoff election is between $30K and $50K. For a mayoral race, it is up to $70K. He noted sometimes there is a 20 Meeting Minutes City Commission Bovnton Beach, Florida December 6, 2016 third candidate who files and does nothing else in a two man race, which reduces votes and causes a run-off. He named those candidates "fringe" candidates. He thought the candidate that works the hardest would win regardless. He wanted the matter considered as it can eliminate the possibility of special elections and pointed out the turnouts for runoffs is lower than the original turnout. Vice Mayor McCray suggested looking at what the Charter mandated. David Katz, 67 Midwood Lane, explained- this issue was voted on and 74% of the voters approved of the 50% plus one. He commented it appeared hypocritical to pay a consultant $30k to study the Workforce Housing Ordinance, when the Commission does not want to spend $75K for a park in the Meadows, and they do not want to spend money to protect 65% of the voters who may vote against the candidate that gets the 35% plus one. He commented the money is there for what they want to spend it on. He commented the people voted and the City would waste money putting it up for a vote in March for a City-wide vote when two election districts are up. He commented if the Board wanted to proceed, which he did not think they should, they should wait for a City-wide election in 2019. He noted the public does not vote much in run-off (elections). He thought the City may be able to extend the two week run-off to four weeks so the candidates and the City could get a better message out and run a better campaign to get more people out to vote. Mr. Katz agreed that would be an improvement and a compromise. He did not think the City should abridge the voters' right to come back and vote again. Piotr Blass, 113 Tara Lakes Drive, explained he is the national representative of the fringe candidates. He noted the independent candidates decided the last election and explained everyone on the Commission won their elections fair and square. He also commented sometimes the message of a -fringe candidate is important. Buck Buchanan, 807 Ocean Inlet Drive, explained the people have spoken loudly and clearly about this issue. Mr. Katz provided statistics, and the voters understood when it went to 50% plus one, it involved money for runoffs and people wanted to do that because they wanted to have the representative they wanted. The last time there was a mayoral contest under the old rules, and in 2010, the mayor got in with 20 votes over the 35%. He noted that Mayor was also removed from office and charged criminally. He explained the people want the final say and know it costs money. He commented it was not something that should be addressed again. Woodrow Hay, 427 NE 5t" Avenue, echoed he supported 50% plus one. The 35% plus one did not turn out well and he hoped the. City Commission would listen to the voice of the people. Sixty five percent did not want the 35% plus one. He did not favor returning to what the people already stated. He thought the Commission should listen to what the public already said. No one else coming forward, public comment was closed. 21 Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 Commissioner Katz noted Commissioner Casello had indicated there was a cost increase and turnout decreased. He noted some voting methods used in the U.S. and throughout the world allows them to avoid the decrease in voter turnout, has no extra cost and maintains the 50% plus one threshold which is instant runoff voting (IRV) a/k/a Rank Choice Voting. A brief video was viewed which explained the concept. Many people vote for candidates that come in third or fourth place and then are eliminated from the race. In a run off, the candidate with the lowest number of votes is thrown out. Commissioner Katz explained with IVR, voters vote for whom they want on the run-off on the same ballot. It saves the extra cost and it maintains the 50% plus one threshold. He noted Florida had used this methodology about 100 years ago and it increases the efficiency of the election. He noted in the most recent general election, 13,000 people voted and 4,000 people voted in the run-off election which is 65% less. The two candidates in the run-off for mayor only received 20% and 22% of the original vote in the run-off. He noted statistics show the 50% that was achieved in the run-off was from a diminished voting population. An instant run-off, subject to approval by the Supervisor of Elections, allows for ranked choices. The 50% is still maintained, but it just saves time, energy and cost for an election and it increases voter turnout. He commented this is an evolved form of voting, to ensure voters can cast a vote for someone, who may not be likely to win, and continue on to the voter's second choice vote, which can assist in the election if no one reaches 50%. It would change the charter and require a referendum. He commented he would need Commission support to investigate implementation with the Supervisor of Elections. He thought it was a progressive idea. The City could take the lead on the issue. It saves money and every vote is counted. He hoped other cities and counties, locally and nationally, would follow suit. Commissioner Romelus liked the innovation, but inquired if people or machines were counting the vote. Commissioner Katz responded. it is a standard ballot with an additional column and he explained how it worked. Commissioner Romelus thought there was voting cynicism aimed at Florida and a lot of people may not have the education level to use IVR. Commissioner Katz explained the ballot language would be clearly indicated. David Katz, 67 Midwood Lane, explained it would need a charter amendment which cost a lot of money. He suggested, if moving forward, to hold workshops and education sessions for the 2019 City-wide election. He asked how new the methodology was and learned it has been around for a while. Florida used it in 1912 and a small number of cities were using it. He asked if the City could adjust the two week window to four weeks. Attorney Cherof did not know the answer. Woodrow Hay, 427 NW 5th Avenue, took note this voting methodology was used in 1912, and understood it had potential. He queried if it is that good why it is not being used now in the county and in other states. Commissioner Katz agreed if cost and further education was a concern, he would not object to pushing it to a later date, such 22 Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 as a city-wide election. As to why this type of election is not used, the electoral rules were written by a two-party system and this system permits third party votes to be cycled and alter the outcome. Democrats and Republicans did not want it cycled back in because it would alter the election. The two-party system restricts the voice of the people. If no majority rules, the plurality wins. Buck Buchanan, 807 Ocean Inlet Drive, asked if there are any statistics and if there was a study. Mayor Grant explained this type of vote is used when there is a higher number of candidates and thought there are instances when a 50% majority would not be reached. Commissioner Katz commented given more time, he could put more information together. He requested the Board allow the City to. confer with the Supervisor of Elections and the State Board of Elections to ensure it complies with election law, but thought it combined positive aspects of an election and run off without the cost and decreased voter turnout out. Mr. Buchanan commented it was also better suited to non-partisan elections. Piotr Blass thought it was a wonderful idea that should be pursued -and it could make the City famous. He also thought elections should be held through secure, authenticated elections. He volunteered to assist with mathematical and statistical experience and has several students throughout the world that are working on web - enabled elections. He thought it may be a solution to the terrible elections that have been seen nationally recently. Vice Mayor McCray favored the status quo. Motion Mayor Grant thought Commissioner Katz had a motion to investigate Instant Run-off Voting (IVR) with the Supervisor of Elections and Commissioner Katz explained he wanted legal or staff to consult with them to ensure its legality in accordance with State and County Laws to see if it was an option for the next ballot. Commissioner Romelus seconded the motion. Vote The motion passed 4-1, (Vice Mayor McCray dissenting.) Commissioner Casello commented this was strictly a cost saving measure. In the past, 65% or 75% voted to make the vote 50%. He rescinded his motion. B. Approve the request of Mayor Steven B. Grant to distribute $300 of his Community Support Funds to Kid's Dreams, a non-profit organization. C. Approve the request of Mayor Steven B. Grant to distribute $300 of his Community Support Funds to the 211 Help Line, a non-profit organization. 23 Meeting Minutes City Commission Boynton Beach, Florida Motion December 6, 2016 Mayor Grant passed the gavel, and moved to table his request for 211 Help Line to the next meeting. Vote The motion unanimously passed. D. Approve the request of Commissioner Casello to distribute $1,000 of the Community Support Funds to the Community Caring Center, a non-profit organization. E. PROPOSED RESOLUTION NO. R16-162 - Approve and authorize the execution of an Interlocal Agreement for vote processing equipment use and election services by and between the Palm Beach County Supervisor of Elections and the City of Boynton Beach. Motion Vice Mayor McCray moved to approve. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. F. PROPOSED RESOLUTION NO. R16-163 - Approve Resolution designating - Canvassing Board for March 2017 Municipal Election. Motion Vice Mayor McCray moved to approve. Commissioner Katz seconded the motion. Vote The motion unanimously passed. G. PROPOSED RESOLUTION NO. R16-164 - Consideration of proposed Notice of Intent which would establish a moratorium temporarily freezing any administrative processing or approval of group homes. Attorney Cherof explained the Department of Justice and the Department of Housing and Urban Development issued a joint guidance letter and provided some input and analysis on the way municipalities can deal with group homes. The agenda item is to initiate a procedure for Boynton Beach to study whether or not provisions of the Code 24 Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 . would be affected by provisions in the guidance letter. After a full analysis is done, it would result in amendments to the City Code regarding zoning, land use, Business Tax Receipts, occupancy,. reasonable accommodation and others. Normally this item would not appear on agenda for action, only for information, and consideration whether to put it on the agenda. Because group homes are a significant issue and other cities have been announcing they are passing moratoriums, it is on the agenda. It will appear on next. agenda because the Notice of Intent requires the matter return for a public hearing. Attorney Cherof explained the issue could be modified tonight. Motion Vice Mayor McCray moved to approve. Commissioner Katz seconded the motion. Vote The motion unanimously passed. G. Discussion of remaining cemetery plots and possible restriction to Boynton Beach residents. Vice Mayor McCray explained City Clerk Pyle brought to his attention there are individuals who use a local church address and a person from out of town was buried in the Cemetery. He clarified the cemetery has only so many plots in Boynton. Dade County has out -priced themselves for cemetery plots and if, unable to be buried there, they go to Broward County, by saying, they are a cousin and they use the Broward County address because it is cheaper. He explained people from these areas are now coming to Boynton Beach. He commented people need to know if they are not a City resident or have been productive in Boynton Beach, they need to be turned away. He clarified there are only 470 cemetery lots, and they should be for the City residents and their families. He explained a moratorium would benefit City residents needing the Cemetery. Attorney Cherof explained the City needed to create something that details what categories of people could use the Cemetery and build in exceptions as there may be circumstances a non-resident who has family buried here that wants to be buried in Boynton Beach or a former elected official that moved away that wants to come back and be buried here. Mayor Grant asked if there was a recommendation how many years a person has to live in Boynton Beach to be considered a resident. Vice Mayor McCray explained there is language already out there, already written they could use. Motion Mayor Grant thought there was a motion to give direction for an Ordinance. Commissioner Casello seconded. 99 Meeting Minutes City Commission Boynton Beach, Florida December 6, 20.16 Vote The motion unanimously passed. 13. COMMUNITY REDEVELOPMENT ADVISORY BOARD A. Reports -- None B. Pending Items. City Services Survey for the CRA Linda Cross, 625 Casa Loma Boulevard, explained the Advisory Board had two people volunteer and research city surveys. They also discussed the surveys at the Florida Redevelopment Association and how to obtain a baseline. They reviewed different cities and stakeholders, and the Advisory Board thought it was a great idea because the City does not have a survey like this. She noted the survey direction was broad, and the CRA as an Agency does not provide services as the City provides services. She asked if the survey should cover services in the CRA District or how well the CRA District is progressing. The CRA Advisory Board recommendation was it requires- at least a committee including someone from the Chamber of Commerce, INCA and BIG residential areas, business stakeholders and CRA staff and City Staff come together. Mayor Grant commented the CRA Advisory Board takes direction from the City and asked if the Commission wanted to rebrand the Advisory Board to include issues outside the CRA District. such -as the City Services Survey. He noted the City Commission created the CRA Advisory Board and thought they should be named the Community Development Board and given a broader scope within the City. Ms. Cross explained the Advisory Board would be unable to conduct the survey without other stakeholders and they need staff. Vice Mayor McCray asked if the City would be conducting a survey of services and. learned they would conduct a city-wide survey as part of strategic planning. He favored all parties getting together to see if there is any overlap and doing one survey. Ms. LaVerriere explained. the City was prepared to conduct a survey next year and.did not think the Advisory Board needed to address it. Mayor Grant inquired if the City Commission should be speaking with the CRA Advisory Board and including them on City Agendas. Vice Mayor McCray did not think they needed to make presentations at City Commission meetings unless they had something to present. 26 Meeting Minutes City Commission Boynton Beach, Florida Motion December 6, 2016 Mayor Grant passed the gavel and moved to remove the CRA Advisory Board from City Commission Agendas. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. C. New Assignments -- None 14. LEGAL A. PROPOSED ORDINANCE NO. 16-022 - FIRST READING - Approve the annual update to the Five -Year Capital Improvements Schedule of the Capital Improvements Element of the City's Comprehensive Plan. Attorney Cherof read proposed Ordinance 16-022, by title only on First Reading. Motion Vice Mayor McCray moved to approve. Commissioner Katz seconded the motion. Mayor Grant asked if this included the review committee for the One -Cent Sales Tax and learned it would not. The One -Cent Sales Tax is a statutory requirement for the Comprehensive Plan which would come before the City Commission in January. Some of the surtax monies will be used on capital items as contained in the Plan. Vote City Clerk Pyle called the roll. The vote was 5-0 15. FUTURE AGENDA ITEMS A. Annual Performance review of City Manager - December 20, 2016 B. City Commission to review Legislative Priority .List for upcoming Legislative Session - January 17, 2017. C. Discuss an amendment of the City's Zoning Regulations (LDR Chapter 3, Section 3.D.) to allow medical offices as accessory uses to a residential development. - February 7, 20017. D. Monthly Departmental Presentations: 27 Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 City Clerk - December 2016 Library - January 2017 Communications/Marketing - February 2017 E. The Commission meeting on Tuesday, March 7, 2017 has been rescheduled to Monday, March 6, 2017 at 6:30p.m. in the Commission Chambers due to members of the Commission travelling to Tallahassee on March 7, 2017. F. Jeanne Heavilin, President of Greater Boynton Beach Sister Cities has requested to discuss the possibility of a Sister City relationship with Rauma, Finland - December 20, 2016. G. Joint City Commission/CRA Workshop for'six month update on 2016 strategic plan at the Intracoastal Park Clubhouse (IPC) at 3:30p.m. - March 28, 2017. H. Discuss the creation of a citizen oversight committee as provided by Palm Beach County ordinance and Interlocal agreement -January 2017. I. Interlocal Agreement with CRA for Community Standards Outreach position - January 17, 2017. J. Amendments to the Land Development Regulations establishing the Mixed Use — 4 (MU -4): zoning district (CDRV 16-006) — Approve amendments to the LAND DEVELOPMENT REGULATIONS, Chapters 1, 3, and 4 to begin implementing the Community Redevelopment Plan with the establishment of the new Mixed Use 4 (MU -4) Zoning district, including amendments or addition to definitions, site development standards, zoning uses, and urban design standards. City initiated - December 20, 2016 K. Amendments to the Land Development Regulations for minimum and maximum size of Infill Planned Unit Developments (IPUD) (CDRV 16-006) — Approve amendments to the LAND DEVELOPMENT REGULATIONS Chapter 3, Article III, Section 2.G to eliminate the.minimum and maximum lot area standards for the Infill Planned Unit Development Zoning District (IPUD). City initiated. - December 20, 2016 L. Discuss Cannabis dispensing regulations - January 3, 2017. 16. ADJOURNMENT Vice Mayor McCray noted there is a Pearl Harbor Celebration the next day at noon. Motion Vice Mayor McCray moved to adjourn. Commissioner Romelus seconded the motion. Meeting Minutes City Commission Boynton Beach, Florida December 6, 2016 Vote The motion unanimously passed. The meeting was adjourned at 8:41 p.m. ATTEST Judo A. Pyle, CMCJ Ci�y Clerk &vvu�0&4.Ju Catherine Cherry Minutes Specialist Mf CITY OF BOYNTON BEACH r -Wz(k McCray er - mission.6r - Christina Romelus Coffimissioner - Joe Casello Page 1 of 1 https://upload.wikimedia.org/wikipedia/commons/b/b9/iRV_counting_flowchart.svg 12/6/2016 win Project Presentation SR 9/I-95 FPID 427516-1-52-01 Southbound 1-95 from the L-30 Canal to North of Gateway Boulevard and Northbound 1-95 from South of Boynton Beach Boulevard to North of Gateway Boulevard win Presentation Agenda • The Team • Project Corridor • Project Map and Limits • Project Schedule and Cost • Proposed Improvements • Public Information Meeting: Details • Public Outreach Dl■ The Team Carl Dorvil, P.E., Project Manager Florida Department of Transportation 954-777-4296 Cecilia Villoria, P.E., Consultant Project Manager Parsons Brinckerhoff 305-514-3138 villoriac@pbworld.com ■i• Project Corridor • This is a Limited Access Facility that runs through the cities of: — Delray Beach — Boynton Beach • Public Information Meeting on January 10, 2017 to explain project. • Night time construction proposed -minimal impact to the traveling public during construction FDOT� jj 7 5aFo o , Q a d Q d 10 ® c o® a of 3 Q i® G+ - -- sir Begin Project o U) ® sx :c o _ a (8 m f B � S i "�, xe S S• � Bnynlon Nrlo._... f c _ ~. P• 4aalta t Markle Fabrication Senlces Canter It low fgs 8lmtalptlan Baarthem Pim Hldpevm Pltnllrf Wnler CoomporP ...~~ End Project c ' LEGEND .... calaave smea _ Forest Park The Inn at Firs Nester, Northbound Limits Fieeenurvscnoa - Boynton Beach Hartm Southbound Limits Manwt"I Park m Park pi1Ntm� Services .. ,^ lemmlq Place PresNoN .. CwnNl !ic s win Project Schedule and Cost • Design Commenced: November 2015 • Design Complete (Production): 07/07/17 • Bid Opening (Letting): 12/06/17 • Anticipated Construction Start: Spring 2018 • Estimated Construction Duration: 18 Months • Estimated Construction Cost: $12.5 Million NIS Proposed Improvements • Repave and restripe I-95 • Repave and restripe the on -ramps and off - ramps at Boynton Beach Blvd and Gateway Blvd and off -ramps at Woolbright Rd • Upgrade signage ALI Public Information Meeting: Details • Date — Tuesday, January 10, 2017 • Time — 6 p.m. to 8 p.m. • Location — Boynton Beach City Library • Address — 208 Seacrest Boulevard, Boynton Beach, FL 33435 • Purpose — Representatives from the Florida Department of Transportation will be available at this open house to answer questions and listen to concerns. • Format — Informal open house. No formal presentation will be made. al■ Questions? Florida Department of SR 9/1-95 at SR 804/Boynton Beach Boulevard Interchange FDO� and SR 9/1-95 at Gateway Boulevard Interchange �.. O TRANSPORTATION Project Development & Environment Study Financial Project Identification Numbers: 435804-1-22-01 and 231932-1-22-01 ETDM Numbers: 14180 and 14181 YOU'RE INVITED TO AN ALTERNATIVES PUBLIC WORKSHOP The Florida Department of Transportation (FDOT), District Four, is holding an Alternatives Public Workshop for the Project Development and Environment (PD&E) Study for SR 9/1-95 at the SR 804/Boynton Beach Boulevard Interchange and SR 9/1-95 at the Gateway Boulevard Interchange. Date: Thursday, July 28, 2016 Time: 5:30 p.m. to 7:30 p.m. Location: The Inn at Boynton Beach 480 West Boynton Beach Boulevard Boynton Beach, Florida 33435 The purpose of this meeting is to give interested persons an opportunity to comment and provide input on the transportation improvement alternatives the Department has developed at this point in the study. The Alternatives Workshop will begin as an open house at 5:30 p.m. with a short presentation at 6 p.m., followed by a rquestion and answer period. CONTACT US We encourage you to take an active part in this PD&E Study. You may contact the FDOT Project Manager for more information: Thuc H. Le, P.E. Florida Department of Transportation, District Four 3400 West Commercial Boulevard Fort Lauderdale, Florida 33309 Phone: 954-777-4552 Toll free: 1-866-336-8435 ext. 4552 Email: thuc.le@dot.state.fl.us Review project information and sign up to be added to the mailing list on our website at www.95gatewayboynton.com, or connect with us on Twitter, Facebook, or YouTube. WHY IS A PD&E STUDY NEEDED? A PD&E Study is the process followed by FDOT to evaluate social, economic and environmental impacts associated with a planned transportation improvement project. The process, mandated by the National Environmental Policy Act (NEPA), is a combined effort by professional engineers, planners, environmental scientists and others who analyze the project related information to develop the best alternative for a community's transportation needs. Project Initiation: Data Collection Identify Transportation Issues & Develop Solutions Public Kick-off Meeting: Introduce the Study to the Public & Receive Input Environmental& Engineering Analysis Alternatives Public Workshop: Present the Alternatives to the Publici Draft Environmental & Engineering Documents Public Hearing: Final Opportunity for the Public to i Make Verbal Statements About the Study _J` Final Environmental & Engineering Documents Federal Highway Administration(FHWA) i Location and Design Concept Acceptance A continuous community outreach process is integrated into every step of the project to ensure that the corridor residents, businesses, the traveling public and other interested parties have meaningful opportunities for participation throughout the PD&E Study. At the beginning of the Alternatives Analysis, the FDOT developed a number of different alternatives for each interchange, which were called the Tier I Concept Alternatives. These alternatives were then evaluated using criteria such as design standards, potential community and environmental impacts, and costs. Alternatives with the most impacts have been deemed non -feasible and have been removed from the study. The three remaining alternatives (Tier II Concept Alternatives) are being further n% oh o+nrl +n An+n—inn +ho hoc+ nn+inn fnr +roncnnrtmtinn 11 FDOTFlorida Department of TRANSPORTATION 11., Palm Norm Bn]rYafd •. TwA-T"RO- �lJ Itflwirw�cil 1 W A Rd M' P ^ � .JS ! Ahntl Cf�� Ii I� 8. Pe.r ft0 JS i ur ea n Natvet Mee Mrner Rd... NE 2hln 1. 1 j- li._... - q�( i j a NW.I A 'L-- ".' vh Dtrar0.Jn / r N Comes a.1 C— , R A, I NW tat: Ave - NE—Ave 1 r Public Workshop Location The Inn at Boynton Beach 480 West Boynton Beach Blvd. Boynton Beach, FL 33435 � � eoyntan r i� W.Oceen Ave SW 1. Ave- v SW )rd A eagm p I � f a SW!hh - , NeRh 4 The study area is located in eastern Palm Beach County within the City of Boynton Beach. At SR 804/Boynton Beach Boulevard, the study area extends from SW 8th Street/Old Boynton Road to east of Seacrest Boulevard. At Gateway Boulevard, the study area extends from west of NW 71h Street to east of Seacrest Boulevard. The purpose of the study is to enhance overall traffic operations and improve safety at the existing interchanges to accommodate projected travel demand. ALTERNATIVES No Build ♦ No improvements to existing conditions or infrastructure. Transportation Svstems Manaeement and Operations (TSM&O) ♦ No capacity improvements ♦ Utilizes existing infrastructure and roadway geometry ♦ Efficient use of existing system through: - Signal timing optimization - Coordinated signal systems - Optimizing splits and offsets for signals TSM&O Alternative alone cannot provide the required Level of Service (LOS) and intersection operational improvements to serve future traffic needs. Bovnton Beach Boulevard — Build Alternatives Alternative 1: Concept Development Alternative (CDA) - Developed as part of the 1-95 Master Plan Alternative 2: Streamlined CDA — enhancements or modifications to the CDA Alternative 3: Single Point Urban Interchange (SPUI) - Consolidates two ramp terminal signals into a single intersection Gatewav Boulevard — Build Alternatives Alternative 1: Concept Development Alternative (CDA) - Developed as part of the 1-95 Master Plan Alternative 2: Streamlined CDA — enhancements or modifications to the CDA Alternative 3: Single Point Urban Interchange (SPUI) - Consolidates two ramp terminal signals into a single intersection Public Notice: Public participation is solicited without regard to race, color, national origin, age, sex, religion, disability, or family status. Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services, free of charge, should contact Thuc H. Le, P.E., FDOT Project Manager by phone at 954-777-4552, or toll free at 1-866-336-8435 ext. 4552, or by email at thuc.le@dot.stote.fl.us at least seven days prior to the meeting. If you are hearing or speech impaired, please contact us by using the Florida Relay Service, 1-800-955-8771 (TDD) or 1-800-955-8770 (voice). _. , ,C'eE'GaferynY Blvd a '_' N F M. A— I EM F1sld I NCdnIN ' 9� PM NE 1—Ave �� JL OPyntan qay� . II NF fTn AV.'J F17- Ett9h *i NE ,tln Ave l� 'Wv iatn Are NF..reen Are I I NW tat: Ave - NE—Ave 1 r Public Workshop Location The Inn at Boynton Beach 480 West Boynton Beach Blvd. Boynton Beach, FL 33435 � � eoyntan r i� W.Oceen Ave SW 1. Ave- v SW )rd A eagm p I � f a SW!hh - , NeRh 4 The study area is located in eastern Palm Beach County within the City of Boynton Beach. At SR 804/Boynton Beach Boulevard, the study area extends from SW 8th Street/Old Boynton Road to east of Seacrest Boulevard. At Gateway Boulevard, the study area extends from west of NW 71h Street to east of Seacrest Boulevard. The purpose of the study is to enhance overall traffic operations and improve safety at the existing interchanges to accommodate projected travel demand. ALTERNATIVES No Build ♦ No improvements to existing conditions or infrastructure. Transportation Svstems Manaeement and Operations (TSM&O) ♦ No capacity improvements ♦ Utilizes existing infrastructure and roadway geometry ♦ Efficient use of existing system through: - Signal timing optimization - Coordinated signal systems - Optimizing splits and offsets for signals TSM&O Alternative alone cannot provide the required Level of Service (LOS) and intersection operational improvements to serve future traffic needs. Bovnton Beach Boulevard — Build Alternatives Alternative 1: Concept Development Alternative (CDA) - Developed as part of the 1-95 Master Plan Alternative 2: Streamlined CDA — enhancements or modifications to the CDA Alternative 3: Single Point Urban Interchange (SPUI) - Consolidates two ramp terminal signals into a single intersection Gatewav Boulevard — Build Alternatives Alternative 1: Concept Development Alternative (CDA) - Developed as part of the 1-95 Master Plan Alternative 2: Streamlined CDA — enhancements or modifications to the CDA Alternative 3: Single Point Urban Interchange (SPUI) - Consolidates two ramp terminal signals into a single intersection Public Notice: Public participation is solicited without regard to race, color, national origin, age, sex, religion, disability, or family status. Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services, free of charge, should contact Thuc H. Le, P.E., FDOT Project Manager by phone at 954-777-4552, or toll free at 1-866-336-8435 ext. 4552, or by email at thuc.le@dot.stote.fl.us at least seven days prior to the meeting. If you are hearing or speech impaired, please contact us by using the Florida Relay Service, 1-800-955-8771 (TDD) or 1-800-955-8770 (voice). SR 9/1-95 at SR 804/Boynton Beach Boulevard Interchange and SR 9/1-95 at Gateway Boulevard Interchange Project Development & Environment Study Financial Project Identification Numbers: 435804-1-22-01 and 231932-1-22-01 - 7077711 M'';r •...+,: ETDM Numbers: 14180 and 14181 07 Page 3 July 2016 PEDESTRIAN AND BICYCLE IMPROVEMENTS UNDER DISCUSSION Potential pedestrian and bicycle improvements are being considered and are under review at both interchanges. They include: ♦ Enhanced pedestrian crosswalks at all crossings ♦ Improved pedestrian signage at crosswalk locations ♦ Lighting improvements such as Rectangular Rapid Flash Beacons (RRFB) or High Intensity Activated Crosswalk (HAWK) Beacons ♦ 7 -foot bike lanes separated from the traffic by a buffer ESPANOL RECTANGULAR RAPID FLASH BEACONS Rectangular Rapid Flash Beacons (RRFB) are flashing warning lights that are push-button activated by a pedestrian or activated by a pedestrian detection system as a person walks by. They are typically used at unsignalized intersections or mid -block crosswalks. ♦ RRFBs use an irregular flash pattern that is similar to emergency flashers on police vehicles ♦ RRFBs may be installed on either two-lane or multi -lane roadways HIGH INTENSITY ACTIVATED CROSSWALKS (HAWK) High Intensity Activated Crosswalks (HAWK) use an illuminated traffic control device to stop road traffic and allow pedestrians to cross safely. The beacon, mounted above or beside the road, consists of two red lenses above a single yellow lens. The HAWK beacon is not illuminated until it is activated by a pedestrian. A pedestrian signal then indicates it is safe for pedestrian to cross while traffic is stopped. Si necesita servicios de traducci6n en espafiol (gratis), p6ngase en contacto con el administrador de proyecto de FDOT, Thuc Le, P.E., por telefono (954) 777-4552, Ilame gratis al (866) 336-8435, ext. 4552, o por correo electr6nico a thuc.le@dot.state.fl.us. PANY6L Si w bezwen tradiksyon an Pany6l (gratis), tanpri kontakte Thuc Le, P.E., Manadje pwoje a nan FDOT, telefbn Ii se (954) 777-4552, telefbn gratis (866) 336-8435, estansyon 4552, oubyen voye imel ba Ii nan adres imel Ii thuc.le@dot.state.fl.us . Florida Department of SR 9/1-95 at SR 804/Boynton Beach Boulevard Interchange FDPrT TRANSPORTATION and SR 9/1-95 at Gateway Boulevard Interchange Project Development & Environment Study Financial Project Identification Numbers: 435804-1-22-01 and 231932-1-22-01 ETDM Numbers: 14180 and 14181 WHY DO WE NEED THIS STUDY? SR 9/1-95 at SR-804/Boynton Beach Boulevard Interchange The Level of Service (LOS) at the interchange ramps during peak hours have deteriorated to LOS F under existing conditions. Many of the individual turning movements at the intersections (which include the approaches to SR 9/1-95) are expected to operate at a LOS F during peak periods due to future population growth. Without the proposed improvements, the intersections will continue to experience delays and queuing, and will operate below acceptable LOS standards. Interchange improvements are anticipated to help vehicles move more freely, and reduce the delays at the intersections and interchange ramps to avoid traffic back-ups and help improve safety. The is also a lack of bicycle and pedestrian facilities. WHAT DOES LEVEL OF SERVICE (LOS) MEAN? Level of service (LOS) is a quality measure describing operational conditions of roadway facilities. LOS classifications are designated from LOS A to LOS F, with LOS A representing the best operating conditions and LOS F representing the worst. Operational conditions considered in an LOS classification include speed and travel time, freedom to maneuver, traffic interruptions, and comfort and convenience. LOS A c Free Flow Conditions LOS D LOS B Reasonably Free Flow Conditions LOS E rf �— i J" �- Approaching Unstable Flow Unstable Flow Conditions THANK YOU Stable Flow Conditions LOS F ..Me ALP Breakdown Flow Conditions SR 9/1-95 at Gateway Boulevard Interchange Under the existing conditions, all of the intersections within the study area operate at a LOS E or better, with the exception of the SR 9/1-95 southbound ramp intersection at Gateway Boulevard. If no improvements are made by 2040, all of the Gateway Boulevard intersections (except the Quantum Village intersection) will continue to experience excessive delays and queuing, and will operate below acceptable LOS standards during peak periods. Improvements are anticipated to provide additional through lanes, turn lanes and lane assignment signs, to help reduce conflict points and occurrence of collisions at the SR 9/1-95 at the Gateway Boulevard Interchange. There is also a lack of bicycle and pedestrian facilities. PROJECT SCHEDULE The study began in September 2015 and is anticipated to be completed in December 2017. What's next? ■ Finalize the initial alternatives screening ■ Complete the environmental documents: Air and Noise, Endangered Species, Cultural Resources, Contamination Screening ■ Continue to analyze selected viable alternatives ■ Develop a recommended alternative based on a comparative evaluation and input from local officials, agencies, stakeholders and other interested persons ■ Conduct a Public Hearing and present recommended alternatives and environmental documents ■ Select a preferred alternative ■ Submit documents to the Federal Highway Administration for Location Design Concept Acceptance Project Start September 3, 2015 Public Kick-off Meeting September 17, 2015 Altematives Public Workshop ;July 28, 2016 Public Hearing September 2017" Study Completion !December 2017" "Subject to Change Thank you for your participation in this public workshop. FDOT remains committed to working with all project stakeholders. Here are some ways you can submit written comments, or make a comment on the website: . Complete a written comment form and drop it in ♦ Mail or email your comments to the FDOT Project the comment box provided at the public workshop. Manager, Thuc Le, at the address provided on Page 1. Schoolhouse Children's • MUSEUM & LEARNING CENTER HOLIDAY CALENDAR Friday, December 9 - Polar Express Extravaganza Sunday, December ii - Members Only Drop & Shop Friday, December 16 - Fabulous Fun Friday "Czrinchmas!" Wednesday, December 21 - Czingerbread Workshop Thursday,December 22 - Hanukkah with Miss Helen Friday, December 2; - Reindeer Czames ...and Activities Monday, December 26 - Boxing Day Wednesday, December 28 - Winter Wonderland Saturday, December 31 - Happy Noon Year Celebration! Join u8 during the holidays! 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