Loading...
Minutes 10-03-16MINUTES OF THE SENIOR ADVISORY BOARD REGULAR MEETING HELD AT THE SENIOR CENTER, 1021 S. FEDERAL HIGHWAY, BOYNTON BEACH, FLORIDA, T 3, 2016, AT 2:00 P.M. PRESENT: Janet Harris, Chair Terry liams, Vice Chair Marsha Bionta Tony LaRiccia Andrew Richardson Jean Young I. Call to Order Chair Harris called the meeting to order at 2:05 p.m. II. Pledge of Allegiance Brent Rolle, Recreation Supervisor The members recited the Pledge of Allegiance to the Flag. III. Attendance Chair Harris took attendance. A quorum was present. IV. Approval of Agenda 1. Additions, Deletions, Corrections There were no changes made to the agenda. 2. Adoption. Motion Vice Chair liams moved to approve the agenda. Ms. Young seconded the motion that unanimously passed. V. Approval of Minutes (July 11, 2016) Vice Chair liams moved to approve. Mr. Richardson seconded the motion that unanimously passed. Meeting Minutes Senior Advisory Board Boynton Beach, Florida October 3, 2016 VI. Unfinished Business A. Marsha's request to Amy on AARP City Applying Chair Harris advised the City applied for the AARP program. B. New name of Center Ms. Blackman and others discussed changing the name of the Center which was not well received. For now, the Center name will not be changed. If a name change should ever occur, it would have to come from the Board. C. Healthy food at cafe Ms. Blackman and Mr. Rolle had discussed this and worked on donated food at the cafe. Mr. Rolle explained the Center was working on purchasing items, but many items are donated. Donations received would be the same, but staff was trying to purchase healthier and sugarless food. Ms. Bionta explained she was impressed at the last event. They had sugarless cookies, unsweetened tea and even vegetables. Vice Chair liams thought a company may be able to donate items in the afternoon aside from Publix. With Publix, even vegetables can only last so long. Ms. Young thought there may be restrictions on vegetables. Mr. Rolle agreed to review the matter.. D. Extended later hours Ms. Blackman and Mr. Rolle had previously discussed this item and staff cannot change the Center's hours at this time. Staff had notified family members about patrons who are left unattended after Center hours to ensure they are taken care of before the Center closes or by 4 p.m. VII. New Business A. Holiday (not the main ones) to keep Center open Chair Harris explained the Center is not closed on specific holidays and Mae Volen is not feeding on those days. In the past, patrons would sign up and pay for pizza and a drink on a holiday. She noted the Community Caring Center, has a meals program and they offered the Center a package. People would sign up for $3.71 and receive a complete meal including a desert. It comes in a container and it is delivered. The sign- up sheet has to be submitted the weekend before so Community Caring Center staff can prepare. The program is considered a home delivered meal. It is a balanced meal, which could be ideal because then Center volunteers do not have to be involved. They can have it in the cafe area or dining room. All those who have paid for their meal can use the dining room. The service would be used on a holiday the Center is open and when Mae Volen is closed. Mr. Rolle clarified this would apply to Presidents' Day and 2 Meeting Minutes Senior Advisory Board Boynton Beach, Florida October 3, 2016 federal holidays when normally the Center would be closed, or when it is modified hours. Patron would have to arrange their own travel to the Center because there is no transportation for the day from Mae Volen. Mr. Rolle explained they would try it a few times. The holidays are primarily on Mondays. It will not occur on Thanksgiving, Christmas, New Year's and the Center may only use the service for a total of three days. Vice Chair liams questioned if the City has standard holidays and learned they have 11 holidays off. Chair Harris thought this could be arranged without indicating which days they would use the service for right now. It was suggested the Center ascertain if a minimum number of meals would need to be ordered. Ms. Bionta also noted Mae Volen has issued packaged meals to Senior Center patrons who absolutely need their meals. Vice Chair liams agreed. When Mae Volen staff knows they will be closed the next day, they issue boxed food the day before for patrons to take home as there are people at the Senior Center that depend on the meal as their main meal. It was noted it is not a hot meal. Mr. Rolle and Ms. Blackman agreed to work out a trial arrangement and compile the dates. B. Advise on low income resources. Chair Harris distributed 2-1-1 brochures, Circle Care brochures and an Area Agency on Aging Disability Resource brochure. She also asked Ms. Blackman to obtain the Palm Beach County Guide to Services, 2016 as there are programs available and they are very helpful. Vice Chair liams read from the Guide noting they can call Palm Beach County Public Affairs and they will send a speaker. There are programs meant for disabled, low-income and those living alone. She thought it would be a great for them to speak about their organization. Topics range from agriculture to zoning and some departments will tailor a speech for groups. Information about Meals on Wheels was also available. Chair Harris spoke about attendance and noted there are two members whose terms are valid through next year. For those whose terms are expiring in December, the City will send a letter to them asking if they want to continue to serve and advise what they will have to do. Since the next meeting is in January, the members will have to renew prior to that. If they do not get a letter, they should contact the Chair and she will contact the City. Vice Chair liams noted alternates usually serve for one year. Chair Harris agreed to contact the Clerk's Office. VIII. Amy Blackman — to discuss the inquiries and also Q & A. Chair Harris explained Mr. Rolle was serving as a liaison and was available to answer questions. Vice Chair liams queried if the Center was getting a new microwave and learned they were. Vice Chair liams commented there are people that bring lunch and they need to heat up food. The microwave in the kitchen is locked as soon as everything is over. Ms. liams explained if the Center cannot afford one, her company 3 Meeting Minutes Senior Advisory Board Boynton Beach, Florida October 3, 2016 will donate one that will be kept at the Center. It was noted the Center does not have a license for food service, but Mae Volen did. Ms. Bionta shared some patrons had commented the floors needed cleaning. Mr. Rolle agreed to contact City Maintenance Supervisor Gail Mootz. There was an inspection done in September for the Mae Volen Center, but not the Senior Center. Mr. Rolle commented it is much better if staff notifies him the day of the issue as opposed to the issue accumulating. Another issue was there are patrons that smoke that were told they cannot sit outside on the bench by the sidewalk. Some volunteers smoke and staff told one volunteer she could not be on the sidewalk out front. Mr. Rolle commented smoking is not permitted within the confines of the City grounds. Federal Highway is not a City owned street and one woman smokes vapes, and she needed to know where the limit is. Mr. Rolle explained if it was his decision, he would keep it outside the gate and there is no designated smoking area around the perimeter. Staff asks individuals not to sit in the porch area, bench open area and the rear area. Mr. Rolle agreed to research the matter. There is also a homeless man that jumps the fence and urinates and defecates in the porch area. Mr. Rolle explained he already spoke to the Police Department. When he leaves there is someone sitting on the bench waiting for staff to leave. Officer Swan has retired and the department has not yet replaced her position. When Officer Swan is replaced, Mr. Rolle will work with the person and discuss the matter. Vice Chair liams noted there are halfway houses in the area. Mr. Rolle explained he attended an Area on Aging meeting and met with seven of their department heads. Representatives from Serving Health Insurance Needs of Elders (SHINE) will be coming in. There are a number of things that are not in place such as the Center does not have a handbook. He created one which Ms. Blackman is reviewing and it will be ratified. It is a Code of Conduct for patrons and staff so they can address issues. Another issue is he has always had a number ready to report suspected elder abuse or neglect. There is a limit to what Mr. Rolle could do outside of the facility. They created a poster with a hotline number to report suspected abuse and neglect and commented it is mandatory for management to report suspected abuse. Vice Chair liams asked if it was being created for members or staff and members and learned it was just for members. Ms. Bionta complimented Mr. Rolle as he is very visible at the center and at activities, which the patrons like. IX. Next Meeting: January 2, 2017. Chair Harris announced the next meeting would be Monday, January 2, 2017. Mr. Rolle explained January 2"d is on a Monday and the Center may not be open. After brief discussion, there was consensus to meet on January 9th, 0 Meeting Minutes Senior Advisory Board Boynton each, Florida October 3, 2016 X. Adjournment There being no further business to discuss, Chair Harris adjourned the meeting at 2:53 p.m. uu�Catherine Cherry Minutes Specialist