R17-010 1 RESOLUTION R17-010
2
3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, APPROVING AND AUTHORIZING THE CITY
5 MANAGER TO SIGN AN AGREEMENT WITH FLORIDA
6 ATLANTIC UNIVERSITY BOARD OF TRUSTEES ON BEHALF
7 OF THE JOHN SCOTT DAILEY FLORIDA INSTITUTE OF
8 GOVERNMENT AT FLORIDA ATLANTIC UNIVERSITY TO
9 REVIEW AND UPDATE THE CITY'S STRATEGIC PLAN IN THE
10 AMOUNT OF $16,297; AND PROVIDING AN EFFECTIVE DATE.
11
12 WHEREAS, the City and CRA developed a Strategic Plan during FY 13/14 that
13 created goals focusing on outcome-based objectives and potential actions for a five (5) year
14 period; and
15 WHEREAS, the Strategic Plan was updated during FY 14/15 as was planned to be
16 done on an annual basis; and
1 WHEREAS, in preparing for the FY 15/16 update, staff reviewed alternatives available
18 for the update process and is recommending to enter into a professional agreement with Florida
19 Atlantic University Board of Trustees, on behalf of The John Scott Dailey Florida Institute of
2. Government in partnership with Trainnovations who will review the current plan, previous
21 updates, meet with City Commissioners, City Manager and staff to review and update the plan;
2 and
2 WHEREAS, the City Commission of the City of Boynton Beach upon recommendation
2, of staff, deems it to be in the best interest of the citizens and residents of the City of Boynton
2 Beach to approve and authorize the City Manager to sign an Agreement with Florida Atlantic
2: University Board of Trustees, on behalf of The John Scott Dailey Florida Institute of
2 Government at Florida Atlantic University to review and update the City's Strategic Plan in the
2: amount of$16,297.
2• NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
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30 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
31 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
32 being true and correct and are hereby made a specific part of this Resolution upon adoption
33 hereof.
34 Section 2. The City Commission of the City of Boynton Beach hereby authorizes
35 the City Manager to sign an Agreement with Florida Atlantic University Board of Trustees, on
36 behalf of The John Scott Dailey Florida Institute of Government at Florida Atlantic University
37 to review and update the City's Strategic Plan in the amount of $16,297, a copy of said
38 Agreement is attached hereto and made a part here as Exhibit"A".
39 Section 3. That this Resolution shall become effective immediately upon passage.
40 PASSED AND ADOPTED this 17th day of Janaury, 2017.
41 CITY OF BOYNTON BEACH, FLORIDA
42
43 YES NO
44
45 Mayor—Steven B. Grant
46
47 Vice Mayor—Mack McCray
48
49 Commissioner—Justin Katz
58
51 Commissioner—Christina L. Romelus
5
5 Commissioner—Joe Casello /
5,
5^
VOTE j�D
56 ATTEST:
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A4/D5-7744-r
6dit�h
Ju, A. Pyle, CMC I 440
61 C, Clerk x ��
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FLORIDA ATLANTIC UNIVERSITY
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement ("Agreement") is entered into as of
J4nu-(41L ►8,IC ("Effective Date"), by and between the Florida Atlantic University
Board of Trustees, a public body corporate of the State of Florida, on behalf of The John Scott
Dailey Florida Institute of Government at Florida Atlantic University, with an address of 777 Glades
Road, B i 'ng�444 !loom 108, Boca Raton, FL 33431 ("FAU" or "University"), and
,0.A.9R A cI Re , a (ThAAc10 &rL with a business address of
loo E o .�,1v.. ®.►ck3 Ly -3oi".40 &,ocf("Client").
PI- 3 3 OS"
In consideration of the mutual covenants and stipulations set forth herein,the parties hereby
agree as follows:
1. University agrees to provide and Client agrees to accept the services set forth on Exhibit A
attached hereto (the "Services") in accordance with the terms of this Agreement. University shall
control the manner in which the Services are provided, giving due consideration to the requests of
Client. Unless otherwise mutually agreed, the Services shall be performed at Client's premises.
2. This Agreement is legally binding as of the Effective Date, and, unless terminated as
provided herein or extended by mutual written agreement of the parties, shall continue until the
Services have been completed. University may terminate this Agreement at any time for any reason
upon written notice to Client.
3. Client agrees to pay University for the Services during the term hereof in accordance with the
rates and terms set forth on Exhibit A attached hereto. Unless otherwise specified, payments shall
be due within thirty(30)days of receipt of a University invoice. Late payments shall bear interest at
1% per month.
4. The performance of the University of the Services shall be subject to and contingent upon
the availability of funds appropriated by the state legislature or the prime funding agency, or
otherwise lawfully expendable for the purpose of the Services for the current and future periods.
5. All documents, papers, letters or other material made or received in conjunction with the
Services shall be subject to the provisions of Chapter 119, Florida Statutes.
6. Any renewals, amendments, alterations or modifications pertaining to the Services must be
signed or initialed and approved by all parties.
7. The provision of the Services and the validity, construction and effect of this Agreement shall
be governed by the laws of the State of Florida. The University, as a public entity of the State of
Florida, is entitled to the benefits of sovereign immunity coextensive therewith, including immunities
from taxation.
8. Neither party may,without the advance written approval of the other party, assign any right or
delegate any duties pertaining to the Services.
9. No default, delay or failure to perform shall be considered a default,,delay or failure to
perform otherwise chargeable, hereunder, if such default, delay or failure to perform is due to
causes beyond either party's reasonable control including, but not limited to, strikes, lockouts or
inactions of governmental authorities; epidemics; war; embargoes, fire; earthquake; acts of God;
default of common carrier. In the event of such default, delay or failure to perform, any date or times
8-5-07
by which a party is otherwise scheduled to perform shall be extended automatically for a period of
time equal in duration to the time lost by reason of the excused default, delay or failure to perform.
10. The University makes no warranties of any kind, express or implied, pertaining to the
Services, and to the maximum extent permitted by law, disclaims all warranties and conditions,
either express or implied, pertaining to the Services.
11. To the maximum extent permitted by law, in no event shall University be liable for any
special, incidental, indirect, or consequential damages whatsoever, pertaining to the Services
(including,without limitation, damages for loss of business profits, business interruption, or any other
pecuniary loss, including legal fees), whether for a breach of contract, failure of essential purpose,
negligence or otherwise, even if the party has been advised of the possibility of such damages.
12. Neither party may use or make reference to the other party or any trade names,trademarks,
service marks, logos or other designations of the other party except to the extent and in the manner
which is expressly provided for in writing by the other party.
13. University reserves all rights with respect to the Services and materials provided by
University or the work-product developed by University in connection with the Services. Nothing
herein shall purport to grant or convey any interest or right to the University's services, materials or
work-product or grant any exclusivity with respect thereto.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed.
Lily pP etio y„t�/ti,', Gt FLORIDA ATLANTIC UNIVERSITY
BOARD OF TRUSTEES,
on behalf of The John Scott
Dailey Florida Institute of Government
at Florida Atlantic University
Si ature � nature g/i92-4°4141/1--'
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APPROVED AS TO FO
AND LEGALITY.
General Couns ���,.,(�
Florida Atlantic University
2
Strategic Planning
Preparing for the Future
The City of Boynton Beach
.syl, .�_f(
G,
toe-
Lori LaVerriere, City Manager . .
City of Boynton Beach
100 E. Boynton Beach Blvd.
P.O. Box 310
Boynton Beach, FL 33425-0310
laverrierel@bbfl.us
By Trainnovations®
P.O. Box 7654, Jupiter, Florida 33468
December 19, 2016
Trainnovations®, Presented to City of Boynton Beach, December 19, 2016 Page 1 of 5
EXECUTIVE;SUMMARY .:
In today's environment, if you are standing still, you are falling behind! Strategic planning is an
organization's process of defining its strategy, or direction, making decisions on resource allocation
and prioritizing to achieve the.vision. An organization, to beeffective, defines their strategic
objectives,the most important goals for them, and the timetable for achieving them.
The systematic approach to strategic planning for local governments ensures the organization's"
ability to address current needs and have the agility to preparefor successfully for the future. This
includes definition of the vision, safeguarding funding levels, andensuring capacity to achieve the
goals for both near term (1 year)and future term(5 years)..
Overview of the typical Planning Process
Develop(or Review)
Vision and Mission
WHAT Determine(or Review)
Do we need to do? the Present State
PrioritizeKey Elements
Determine
WHO.is Involved?
Create the Plan
HOW
Should we do it?
Deploy the Plan
r
Review and Improve.
�. Process Improvement
Implement the Plan t
HOW
Are we doing? In Process Review
Annual Review, •, Review and Improve
Process Improvement
The success of the strategy depends on accountability for::
• Elected officials, senior leader's,and staff support
® Active participation and authentic dialog
• Funds to support the selected and agreed upon priorities
• Proper deployment and implementation. ..
CONTRACTING AND BUDGET
Trainnovations'contracts with all local governments through the FAU John Scott Daily Institute
of Government (and not contract directly with any local government).
Fee: $16,927.00 The City of Boynton Beach will only be billed for hours used on a monthly basis.
Fees include all conversations,discussions, meetings', materials, andactivities and the FAU
administrative fee:These fees do not include venue fee or food and beverage.
AVAILABILITY
We will make every effort to schedule and coordinate calendars as needed to ensure an on time
delivery.
Trainnovations®, Presented to City of Boynton Beach, December 19, 2016 Page 2 of 5
FY 2018 Strategic Planning Phases and Steps
City of Boynton Beach
January- February- Currr ent State Analysis
• Kick off meeting with management team
• Adjust format for reporting progress and prioritization process
• Analyze FY17 strategic plan progress s:
• Report thecurrent state
• Developdraft strategic objective opportunities
April - Commissioner Engagement
• Commission report for interview preparation
• Commission interviews to obtain input
• Commission report out including input from interviews
• Refine stategic objectives and develop list ofpossible initiatives
May- Strategic initiative prioritization for FY18
• Commission workshop
• Discussion of each initiative opportunities in each strategic objective.
• Prioritization to develop initiatives that the elected body will :.
collaboratively supportand fund
• Finalize 12-15 strategic initiatives.
July-Definitions and,Intentions
• Staff workshop to develop initial definitions and intentions
• Commission workshop to confirm and refine definitions and
intentions
August- Budget and Funding Decisions
r_
September -Action Plans (who does what by when)
Trainnovations®, Presented to City of Boynton Beach, December 19, 2016 Page 3 of 5
TRAINNOVATIONS METHODOLOGY
The hallmark of our methodology is to build capability through action learning—Facilitate,
Demonstrate,Practice and.Evaluate. All work will be delivered using an approach that
builds understanding through action.
: • Facilitating through coaching using a process management
model framework
• Demonstratingthrough leading by example and walking the
process from end to end
• Practicing through role playing where participants gain hands on .
experience
• Evaluating through a continuous improvement cycle that ensures
- the process meets specific outcome requirements and .
participants gain a strong level of understanding
TRAINNOVATIONS CORE VALUES
Trainnovations consultants live and embrace these core values:by enthusiastically
advancing the STAIRway to Excellence.
• Systems focus-We believe an organization's overall performance requires
systematic approaches, deployment,.learning and integration. Linkage and
alignment refer to the depth and breadth of processes, actions and results.
: • . Team and personal learning —We are committed to continuous improvement and
learning which is practiced daily.We focus on being the example and sharing the
knowledge: This results in more satisfied consultants=and cross functional.
Capability.
• Agility—We believe in the capacity to rapidly change and be flexible in the
complex work environment.
• Innovation —We believe making meaningfulchanges that positively impact the
results of the work product. Our consultants present innovative solutions and build a
case for innovation.
• Responsiveness —We are sensitive to external and internal customer needs.We
recognize that customer and employee driven excellence is'a strategic concept:
This demands awareness and openness of key success:factors.
Trainnovations' mission is to guide organizations moving from Better to Brilliant by
changing culture and implementing performance excellence. We assist in building
capability and capacity and sustainabilityin an organization.
: Our clients include:The Cities of Fort Lauderdale and West Palm Beach, The Town of
Jupiter, Village of Tequesta, City of Coral Springs, City of Miami Beach, Village of_.
Islamorada, Broward County, Palm Beach County, FDOT District 4.
References available upon request.
Trainnovations®, Presented to City of Boynton Beach, December 19, 2016 Page 4 of 5
TRAINNOVATIONS FACILITATORS
Trina Pulliam, Founder, has 23 years of experience in consulting, training, and business
development. Trina is a graduate of the University of Florida, an 11th year Florida,Lead
Examiner and is a Senior Examiner for the National Baldrige Performance Excellence
Board,having completed.her 6th term, a post appointed by the US.Secretary'of.
Commerce. Her clients describe her as fun, flexible, friendly,and focused! Several
projects are worth noting: the development of a 9-month manager training program for
Burger King,implementing a new strategic planning process that merges with line item
budgeting and priority based budgeting for theTown of Jupiter, and a time/taskproject
identifying gaps in efficiencies for the City ofWPB Parks Department. She has completed .
strategic planning with several municipalities: Her most recent accomplishment is
consulting on process improvement projects that yielded the client$4.9 million dollars in
annual productivity savings: .
Myra Quinn, M.Ed., MPEC, has an extensive background in training anddevelopment,
business, and human.resources, having spent over 20 years in the banking and
counseling industries: She has a Masters Degree in CounselingPsychology from Florida
Atlantic University and is a Master Personal and Executive Coach..She is passionate
about organizational development and continuous improvement and served as an
Examiner on the Florida Governor's Sterling AwardTeam. She has been a
Trainnovations facilitator for 13 years and is the Training Director. She is certified in
_multiple assessments, including the Myers-Briggs type Indicator(MBTI) and Appreciative
Inquiry. Her"action-oriented" coaching stylemakes sure clients stay true to their"being"
in life. At the same time, she helps clients create the structures they need to achieve the
business results they want..
Melinda.Miller, MS, isthe former IS.Director for the Town of Jupiter, retired after 25years.
She servedas the Interim Assistant Town Manager twice during her employment there:.
Melinda earned her Chief Information Officer from Florida_State University. She started
and managed several initiatives from strategic planning, town-wide fiber optics,and EOC
data to implementing several enterprise systems. She is an adjunct professor at Palm
Beach State College and serves as senior analyst,municipal expert, and facilitator for
Trainnovations.
Trainnovations®, Presented to City of Boynton Beach, December 19, 2016 Page 5 of 5