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Minutes 12-19-16MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD ON MONDAY DECEMBER 19, 2016, AT 6:30 P.M. IN COMMISSION CHAMBERS, AT CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Steven B. Grant, Mayor Mack McCray. Vice Mayor Joe Casello, Commissioner Justin Katz, Commissioner Christina Romelus, Commissioner 1. OPENINGS A. Call to Order - Mayor Steven B. Grant Mayor Grant called the meeting to order at 6:30 p.m. Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, City Clerk Invocation by Woodrow Hay, Police Chaplain Chaplain Hay gave the invocation. Presentation of Flags by Boynton Beach High School ROTC (Rescheduled to January 17, 2017) Pledge of Allegiance to the Flag led by Mayor Grant Mayor Grant led the Pledge of Allegiance to the Flag. Comments by Fred Barch, Principal of Boynton Beach Community High School. (Rescheduled to January 17, 2017) ROLL CALL City Clerk Pyle call the roll. A quorum was present. Agenda Approval: 1. Additions, Deletions, Corrections Meeting Minutes City Commission Boynton Beach, Florida December 19,.2016 Commissioner Katz added New Business Item D, a brief comment regarding the Quantum Park Overlay Dependent District. Mayor Grant moved Item 3.C. Sister Cities, to Section 5 as Item B. 2. Adoption Motion Vice Mayor McCray moved to approve the agenda as amended. Commissioner Katz seconded the motion. Vote The motion unanimously passed. 2. OTHER A. Informational items by Members of the City Commission Commissioner Katz thanked the City Commission for adjusting the meeting schedule to hold the meeting on Monday. This week he attended the Boynton Beach Chamber of Commerce luncheon at Benvenuto's to see what local businesses have to offer. Vice Mayor McCray attended the Chamber of Commerce Christmas party and had no disclosures Mayor Grant discussed traffic cameras with ATS and they have new ideas for the cameras including an automated license plate reader and live feeds for the Police Department. He spoke at the Pearl Harbor Remembrance Ceremony, toured Public Works. and attended the Firefighters' Holiday Dinner. On the 8th and 9th, he attended the Florida League of Cities meeting in Orlando for the Growth Management and Legislative Policy Committee and they are focusing on CRAs and impact fees. He also attended the Boat Parade, the Metropolitan Planning Organization meeting on the 12tH and the INCA ' Holiday Party. He met with Coach Eric Lowe on the 13th to discuss greater City and Boynton Beach Community High School involvement, the Palm Beach League of Cities Districts 2 and 3 Luncheon, and the Boynton Beach Chamber of Commerce holiday luncheon. He praised the Dimensional Harmony Choir. He attended the Quantum Park Overlay Development District Board of Director's meeting, the BIG Happy Hour and Freedom Boat Club opening. He attended a retirement party for Pat Sholos on the 16th, attended Music on the Rocks, the Parks and Recreation Breakfast with Santa, and attended Tailor Made Men at the RM Lee Center. He attended the Saltwater Brewery third anniversary and Connect with Greatness, a new non-profit in the area, the Boynton Beach Arts District and the Green Market at the 2 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 Boynton Beach Mall. He attended the Gold Coast Band Winter Concert and announced their next concert is February 19th Commissioner Romelus attended the Firefighters Holiday Dinner and the Boat Parade. She thanked the St: John Missionary Baptist Church parishioners and Pastor Davis for their contributions to the Haiti Relief Fund and offered condolences to the family of Officer Joe Crowder and to the Police Department for their loss. She offered her assistance to them if needed. She thanked Chief Katz and the Department for lending a helping hand to the family. Commissioner Casello also sent condolences to Chief Katz and the Police Department on the loss of Officer Crowder and advised he would proudly participate in the Department's send off. He attended the Coalition of Boynton West Residential Association meeting, the Firefighter Holiday Dinner and was a judge at the Holiday Boat Parade. He will attend a Sober Home Task Force meeting tomorrow with the State Attorney who is drafting legislation to address the matter. He commented there have been some improvements and he praised Chief Katz for his efforts. He announced volunteers were needed January 28th for a Farm Share being held in partnership with Representative Lori Berman, between 9 a.m. and 1 p.m. Volunteers would start around 7 a.m. and finish around 1 p.m. Any help would be appreciated. He also thanked the St. John Missionary Baptist Church for the use of the lot next to the church for the food give-away. Chief Katz advised the viewing for Officer Crowder will take place on Thursday from 6 p.m. to 8 p.m. at St. John Missionary Baptist Church and the funeral will take place on Friday at 10 a.m. The Police Department will hold a memorial on January 5th. More information would be forthcoming. Vice Mayor McCray noted the funeral will also be at the church. Chief Katz appreciated the support for Office Crowder. 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Presentation to the Holiday Parade award winners by Mayor Grant. The awards to be presented are the Most Outstanding Float, Best Performance by a Marching Band, Best Marching Unit and Most Creative/Original. Wally Majors, Director, Recreation and Parks, was present with Stephanie Soplop, Special Events, who displayed pictures of the parade winners and announced them as follows: • Most Outstanding Float - Delray Medical Center • Best Marching Unit - DeVoss Blum Family YMCA. • Most Creative and Original Float - Forest Park Elementary School. • Best Performance by a Marching Band - Inlet Grove Drum Line. 3 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 Representatives from each organization were present for photo opportunities. Vice Mayor McCray thanked Mr. Majors and Mary DeGraffenreidt, Manager, Events and Programs, for her tireless work. He noted she was not present due to a funeral. Mayor Grant applauded all who attended and participated. B. Presentation by City Clerk staff about departmental operations. City Clerk Pyle introduced her staff as Tammy Stanzione, Specialized Assistant, Catherine Cherry, Minutes Specialist, and Shayla Ellis, Records Coordinator, who was unable to be present. City Clerk Pyle explained the Clerk's Office is the hub of local government, interacting with all other departments and serving as a link to the public. Departmental functions include processing contracts and agreements, sales of cemetery lots and scheduling burials, incoming and outgoing mail, assisting internal and external customers, providing minutes for Commission and advisory board meetings, posting meeting notices, sending records to the County for recording, submitting legal ads, certifying records on request, handling solicitation permits and answering many questions. The Department also handles nuisance abatements, lot mowing liens, notice to owners and entering liens and releasing them when paid in full. The Codification of Ordinances is an unfunded mandate. The Records Management program tracks records gathered from all the departments, either stored, documented, or destroyed per State retention schedules. The Clerk is the keeper of the City Seal and the Clerk administer Loyalty Oaths to all employees and signs off on Alive and Well statements from residents receiving pensions from foreign countries. The Clerk's Office schedules all advisory board meetings, handles appointments, maintains the board lists, provides a recording secretary and the minutes for all public meetings and tracks ethics training for the board members. The Clerk acts as a Supervisor of Elections for municipal elections and functions in a ministerial capacity by working with the candidates, establishing and preparing polling locations, hiring poll workers, scheduling their training, delivering the ballots to the tallying location and sitting on the canvassing board on Election Day. Three software programs are used in the Clerk's office, one is to track public records requests, another to conduct title lien searches and a third to prepare the.Commission agenda. WebQA is a new program which provides the public online access to submit and receive record requests and allow the City Clerk's office to monitor requests to ensure compliance with Public Record Laws. Net Assets is another software program used to provide information on monies owed to the City for reimbursement at real estate closings. The Clerk's Office uses NOVUS Agenda to create the City Commission agenda. All departments submit agenda items for approval using a workflow that brings all materials together to prepare the final agenda with backup materials to present to the Commission'and the public at meetings. rd Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 Tammy Stanzione, Specialized Assistant, gave statistics for last fiscal year. There were 731 agenda items and over 14,000 agenda pages. The City Commission agenda is published twice per month and she explained the various sections of the agenda. It takes two weeks to put the agenda together, which requires approval by the City Commission before being published and available to the City Commission and the public. There are over 186 meetings per year and over 2,000 pages of minutes. The Clerk's office prepares and distributes minutes for 15 advisory boards. There were 745 recorded pages comprised of ordinances, resolutions, easements, abandonments, Code Enforcement liens and release of liens. There were 3,276 inside and 1,700 outside lien searches done by title companies. The Clerk's office sold 55 cemetery plots and scheduled 136 burials. There were 3,283 public record requests this year; 2,600 were for the Police Department and 644 were general public requests. Per State regulations, 665 cubic feet of records were destroyed this year; 22 ordinances were codified and 171 resolutions were approved by the City Commission and archived as part of the City's history. Future projects, in addition to continuing State mandates, include updating and verification of cemetery records for mappings, automate the Advisory Board process and enhancing the use of existing software programs throughout all City offices. Commissioner Casello commended the Department on a great job. Mayor Grant congratulated City Clerk Pyle on her new position as City Clerk. Vice Mayor McCray appreciated the Department handling ethics as he completed a 12 -hour ethic class from Palm Beach State College. C. Jeanne Heavilin, President of the Greater Boynton Beach Sister Cities has requested to discuss the possibility of a Sister City relationship with Rauma, Finland. This item was addressed later in the meeting. D. City offices will be closed on Friday, December 23rd and Monday, December 26th in observance of the Christmas holiday. City offices will also be closed on Monday, January 2, 2017 in observance of New Year's Day. Mayor Grant announced the closing of City Hall for the above dates. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) 5 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 Vice Mayor McCray requested Fire Chief Joseph introduce the new Deputy Fire Chief, Latosha Clemons. Ms. Clemons was excited and humbled to be elevated to her new position. She advised she was born in Boynton Beach and started with the City in 1992. She worked in Recreation and Parks with the Latch Key program. She transferred to the Fire Department in 1996 and has been there for 20 years. She thanked all and was looking forward to upholding the City and the Fire Department's mission. Judy Cloutier, 709 SW 1St Court, thanked Commissioner Romelus for her help regarding an issue with a neighbor and a bon fire. Ramona Young, 9966 Boynton Gardens Way, lives just over the City boundary and advised she will soon be moving into the City as she does almost everything in Boynton Beach, including attending St. John Missionary Baptist Church. She advised she was unaware of Commissioner Romelus' relief efforts for Haiti and had a rack of clothes she was trying to send. Commissioner Romelus requested Ms. Young contact her after the meeting. Ms. Young also noted the City does not have a produce store that is reasonably priced for residents. She commented Farmers Markets are expensive and she requested the City consider approaching the Boys, C & D Produce in Lake Worth or Maria's Produce to have a small extension in Boynton Beach because people need fresh fruits and vegetables. It is a healthier lifestyle and a better choice Peggy LaGuerre, 328 SW 7th Avenue, thanked the City Commission for the appointment to the Education and Youth Advisory Board. She looked forward to serving. Herb Suss, 1711 Woodfern Drive, wished all a Merry Christmas, Happy Kwanza, and a Happy Hanukah. He explained he has previously discussed climate change and the need to raise awareness. He commented Mara Lago is going to experience rising sea levels. He noted the President Elect's nominee to the Environmental Protection Agency does not believe in climate change and wants to close it down, as do other Cabinet appointments. He commented Mayor Grant can get together with other mayors in the, country as the job of a mayor is to protect their citizens from health problems that may be caused by climate change. He opined citizens need to contact their representatives and stay apprised of what is occurring. He commented what was occurring was reminiscent of what occurred in Germany. He requested the Mayor take this under advisement and that he protect the citizens of the City. Commissioner Romelus thanked Mr. Suss for his updates and advised she attended a legislative preview with State representatives. They were talking about climate change and she agreed it is important for citizens to be diligent and ensure State representatives are accountable. No one else coming forward, Public Audience was closed. C. Meeting Minutes City Commission Boynton Beach, Florida Motion December 19, 2016 Commissioner Romelus moved to amend the agenda moving item 12.13 to Item 5.C. Commissioner Casello seconded the motion. Vote The motion unanimously passed. 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (NN Stu) openings exist: Arts Commission: 2 Regs and 2 Alts (No Applicants) Building Board of Adjustments & Appeals: 4 Regs and 2 Alts Motion Commissioner Romelus moved to nominate Roberta Mann as a regular for the Building Board of Adjustment and Appeals and Roger Zona would remain as a regular member. Commissioner Katz seconded the motion. Vote The motion unanimously passed. Education and Youth Advisory Bd: 1 Reg, 1 Stu and 1 Stu NN Motion Vice Mayor McCray moved to nominate Greg Murphy as a regular member. Commissioner Katz seconded the motion. Vote The motion unanimously passed. 7 Meeting Minutes City Commission Boynton Beach, Florida Motion December 19, 2016 Commissioner Katz moved to nominate Alana Thomas. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. Library Bd: 3 Regs and 2 Alts Motion Vice Mayor McCray moved to nominate Tracey Tebo. Commissioner Katz seconded the motion. Vote The motion unanimously passed. Recreation & Parks Bd: 1 Alt Motion Commissioner Katz moved to nominate Elizabeth Pierce -Roe as an alternate. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. Senior Advisory Bd: 3 Regs and 2 Alts (No Applicants) C. Jeanne Heavilin, President of the Greater Boynton Beach Sister Cities has requested to discuss the possibility of a Sister City relationship with Rauma, Finland. Jeanne Heavilin, President, Sister Cities, thanked the City Commission and Commissioner Romelus for taking the lead in the Haiti Relief Fund, as Les Cayes was impacted by Hurricane Matthew and the City's donations of goods and money are greatly appreciated. n Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 Ms. Heavilin explained a Sister City relationship is long-term partnership between two cities in two different countries. It is recognized after the highest elected officer of each City signs off on an agreement as required by Sister Cities International. These relationships allow cities to form connections between communities that are beneficial and address issues that are most relevant to the two cities. In June, six Sister City representatives travelled unofficially to Finland and after meeting with the Mayor and City officials, decided it would be a great fit. She introduced Peter Makila, Honorary Consul to Finland and Elsie Jaehn, Sister Cities Finnish Chair. Mr. Makila explained there are about 26,000 Finnish people in Florida and Palm Beach County has 10,000 to 12,000 of them. Over 3,000 real estate tax bills are sent from Palm Beach County to Finnish addresses. He commented it can be counted as 6,000 residents, exclusive of the snowbirds coming from the north and Canada, totaling about 2,000 Finnish individuals, come to Palm Beach County. Lake Worth and Lantana in the1960s was known as a Finnish City, but now it drifted south towards Boynton Beach. They have been working, over the last six or seven years, on this issue, visiting several cities and mayors, and Rauma is the best fit. The delegation was very well received in Rauma. In 2017, Finland is celebrating its 100 years of independence from Russia and planning many events in Palm Beach County. He hoped this will take place when the speaker of the Parliament and members of the Parliament visit in February. Elsie Jaehn explained she is a first generation American of German Heritage and through her partner, a native Finn, has been to Finland 14 times. Ms. Jaehn explained on their visit to Rauma last June, the mayor and staff were very hospitable. She had maps showing the location of the City and explained Rauma was founded in 1442 while occupied by the Swedes. In 1550, the King of Sweden decided to create a new city called Helsinki and he moved residents from Rauma and other cities there and then sent them back to Rauma 10 years later. In 1713, Peter the Great invaded Finland, fought with the Swedes and then Russia took over until 1917. In present day, Rauma was reinventing itself with an influx of new industry as they were previously mainly, shipbuilders. Rolls Royce introduced a facility for propeller projects and UPM is a lumber firm that issues coated and non -coated magazine paper. Their newest innovation is creating floating islands they are towing to Dubai. Photographs of the mayor of Rauma and others were viewed. She explained Finns vacation in July, many to their summer cottages The Finnish education system is well respected, and the relationship with Rauma may benefit all, including Qufu and Les Cayes. Ms. Jaehn noted Rauma and South Florida has had a diversity of immigrants for decades. She thought Rauma could be of benefit to Boynton Beach regarding the influx of new immigrants from the Middle East..They have a music Institute for people of all ages. The Rauma Youth Band was at the University of Georgia in 2014 to perform and take classes. She was aware the Boynton 9 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 Beach Dimensional Harmony Chorus was internationally acclaimed and expressed the two cities have a lot to share. The Secretary of Parliament is expected to be here in February for the anniversary of Finnish independence and she would like to invite Mayor Kari Koski to head a delegation to come to Boynton Beach to sign an agreement and begin discussions about programs that would benefit both cities. She requested approval to proceed to initiate a new Sister Cities agreement Mayor Grant commented he attended the Sister Cities international event and wanted the City to be known for good things. Commissioner Casello asked if there was a cost involved and learned there was no cost. Ms. Heavilin advised they pay dues to Sister Cities International which is the same amount regardless of how many sister cities they have. Travel is covered by the participants. Motion Vice Mayor McCray moved to approve. Commissioner Romelus seconded the motion. Commissioner Katz had no objections, but wanted to ensure when City officials go overseas, it must be paid for out of pocket. He did not favor elected officials using business trips as a vacation. Ms. Heavilin advised when they take trips, it is a lot of work. Mayor Grant agreed it should not be taxpayer dollars. Vote The motion unanimously passed. Ms. Heavilin will provide a template for Mayor Grant to issue a letter of invitation to Rauma. Commissioner Romelus announced she was a Sister Cities Board Member and it was an honor serving with Ms. Heavilin. She loved the art exchanges and bringing of cultures together. Ms. Heavilin commented they will begin work next week with electronic exchange with students in Haiti, China, Finland and Boynton Beach High school students. B. Approve the request of Mayor Steven B. Grant to distribute $300 of his Community Support Funds to the 211 Help Line, a non-profit organization. (TABLED ON 1216/16) 10 Meeting Minutes City Commission Boynton Beach, Florida Motion December 19, 2016 Vice Mayor McCray moved to remove from the table. Commissioner Katz seconded the motion. Vote The motion unanimously passed. Sharon L'Herrou, CEO, 2-1-1 Help Line, thanked the Mayor for his visit to their facility and invited all to see her staff in action. She commented the organization is important because they are a helpline and hot line that has responded to over 100,000 requests for help; 5,000 of which came from Boynton Beach. Calls range from child behavior, to suspected drug abuse or mom's memory loss. They service a five -county regional area. They have a list of about 4,000 services and they listen and assist. They staff the County's Rape and Violent Crime Hotline and National Suicide Hotline for local callers. Staff is trained to listen and de-escalate. It is important to get information out to every resident that they are available every day around the clock. Individuals can call the hotline, go online and chat and now they can text 898211. They are trying to be available in a variety of ways and want to work more closely to expand outreach efforts. She left information and advised she is available to answer questions. Mayor Grant advised he first heard of 2-1-1 from the Sunshine program that conducts well -checks for the elderly, noting for some people, it is the only call they get every day. If they do not answer the phone, volunteers send help and every year they save a few lives. The call center is in Lantana and has about 30 volunteers. There is some professional staff as they have to be accredited National Suicide Hotline's best practice standards and be accredited by the American Association of Suicidology. There is 100 hours of pre -service training before anyone can answer the phone independently and each year they have in-service training and quality monitoring for someone to score. Motion Vice Mayor McCray moved to approve. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with 11 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 all of the accompanying material to become a part of the Public Record and subject to staff comments Motion Commissioner Katz moved to approve the Consent Agenda. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. A. Authorize, by three separate resolutions, the City Manager to sign and execute three, one year agreements, each with two, one-year renewals for American Sign Language interpreting services beginning on January 1, 2017 and ending on December 31, 2017 to be used on a "AS NEEDED BASIS". PROPOSED RESOLUTION NO. R16-166 - Gulfstream Goodwill Industries Deaf Services of West Palm Beach, FL; PROPOSED RESOLUTION NO. R16-167 - The WAG Group of West Palm Beach, FL; and PROPOSED RESOLUTION NO. R16-168 - Nationwide Interpreter Resource, Inc. of Boca Raton, FL B. PROPOSED RESOLUTION NO. R16-169 - Approve and authorize signing of an Agreement for Water Service outside the City limits with 4730 Hypoluxo Road LLC for property at 4730 Hypoluxo Road, Lake Worth, FL 33463 C. PROPOSED RESOLUTION NO. R16-170 - Authorize the City Manager to sign the Disaster Relief Funding Agreement for Federal and State assistance for Hurricane Matthew between the City of Boynton Beach and State of Florida, Division of Emergency Management. D. PROPOSED RESOLUTION NO. R16-171 - Authorize the City Manager or designee to sign documents related to the amended Outdoor Lease Agreement between the City of Boynton Beach and Wilton Manors Street Systems, Inc. for one (1) outdoor advertising structure with two (2) electronic changeable sign faces, "LED" in order for the City to submit advertising requests for the electronic changeable sign faces. E. PROPOSED RESOLUTION NO. R16-172 - Authorize the City Manager to sign a Contract with Vazza Cleaning Corporation of Royal Palm Beach, FL for a 12 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 two year period in the amount of $2,004.05 per month/$24,048.60 annual as a result of the Bid for "A Two Year Contract for Janitorial Services for the Utilities Department", Bid No. 001-2821-17/JMA. F. PROPOSED RESOLUTION NO. R16-173 - Authorize the City Manager to sign an agreement with CPH, Inc., for professional engineering services in preparing a Design Criteria Package for the construction of a new water quality laboratory facility, in the amount of $56,265.00. This is in accordance with the General Consulting Services, under Scope Category D, RFQ 017-2821-14/DJL approved by City Commission on July 1, 2014. G. PROPOSED RESOLUTION NO. R16-174 - Approve Budget Amendment for the Park & Rec Facilities Fund for the FY 2016-17 budget, increasing the appropriated budget from $209,020 to $231,020, which will adjust budgeted appropriations, revenue sources and provide spending authority for anticipated expenditure of $22,000 for purchase and installation of the Sway Fun Public Art Wall at Barrier Free Park'. H. PROPOSED RESOLUTION NO. R16-175 - Amend the FY 2016-2017 budget, which will adjust budgeted appropriations and revenue sources and provide spending authority for current and prior year Adopted Capital Improvement Projects. I. PROPOSED RESOLUTION NO. R16-176 - Approve the temporary road closure of the intersection of W Boynton Beach Blvd and N Seacrest Blvd on Saturday, January 7, 2017 for the annual Martin Luther King Jr. Parade, and authorize the City Manager, or designee, to apply for the State permit for the temporary road closure. J. PROPOSED RESOLUTION NO. R16-177 - Assess the cost of nuisance abatement on properties within the City of Boynton Beach. K. Accept the Fiscal Year 2015-2016 Budget Status Report of the General Fund and the Utilities Fund for the twelve (12) month period ending September 30, 2016 (unaudited). L. Approve Change Order No. 5 to Purchase Order #130850 to Rohl Networks, LP in the amount of $31,613 for the Fiber Optic Cabling project, Bid No. 017-2821-13/DJL, increasing the purchase order from $276,313.56 to $307,926.56. M. Motion to approve an increase in the amount of $17,000 to blanket purchase order #170432 for Boynton Chevron for a total of $40,500.00 for off-site fueling of City fleet. 13 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 N. Approve utilizing the State of Florida Contract number 43211500-WSCA- 15-ACS with Dell Marketing LP of Round Rock, TX for the purchase of Dell desktop computer and monitors for various City departments for the amount of $29,998. O. Approve the release of surety for the project known as Walmart Neighborhood Market #2396-00 at the intersection of Military Trail and Coconut Lane, and authorize returning the performance bond in the amount of $253,957 to Hawkins Construction, Inca P. Legal expenses - October 2016 - Information at the request of the Commission. No action required. Q. Approve the one-year extension for RFPs/Bids and/ or piggy -backs for the procurement of services and/or commodities as described in the written report for December 19, 2016 - "Request for Extensions and/or Piggybacks". R. Accept the written report to the Commission for purchases over $10,000 for the month of November 2016. S. Approve the minutes from the Regular City Commission meeting held on December 6, 2016. 7. BIDS AND PURCHASES OVER $100,000 A. Approve Xylem Water Solutions USA, Inc. of Riviera Beach, FL, as a Sole Source for the purchase of parts and repair services on Flygt pumps (utility lift stations) on an "As Needed Basis" for the fiscal year 2016-2017, for an estimated annual expenditure of $175,000. Motion Vice Mayor McCray moved to approve. Commissioner Katz seconded the motion Vote The motion unanimously passed. 8. CODE COMPLIANCE & LEGAL SETTLEMENTS A. Review and Approve Legal Settlement in Foreclosure matter; Case No. 50-2015-CAl1893XXXXMB and authorize the City Manager to sign the 14 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 Stipulation of Acknowledgement of Valid Utility Lien and Release of Lien Upon Accord and Satisfaction of the Lien. Attorney Cherof explained the City has a claim for a lien against a property for $4,114. The claim raises an issue of law which may or may not be controlled by a recent Fourth District Court of Appeals case. If the City is correct in its interpretation, the City would be entitled to the full amount, but the matter is controversial and the City received an offer to settle for half. It would cost more in an ongoing court proceeding to collect that amount. Staff recommended approval. Motion Vice Mayor McCray moved to approve. Commissioner Katz seconded the motion. Commissioner Casello inquired if a utility lien was different than a Code Lien and learned it was. It has priority and it cannot be extinguished in the same manner a Code Lien could. Vote The motion unanimously passed. 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. Mixed Use - 4 (MU -4) Zoning District (CDRV 16-006) - PROPOSED ORDINANCE NO.16-023 - FIRST READING - Approve amendments to the LAND DEVELOPMENT REGULATIONS, Chapters 1, 3, and 4 to begin implementing the Community Redevelopment Plan with the establishment of the new Mixed Use 4 (MU -4) Zoning District including amendments or additions to definitions, site development standards, zoning uses, and urban design standards. City initiated. Attorney Cherof read the ordinance by title only on First Reading. Mike Rumpf, Planning and Zoning Director, explained this item is the kick-off and implementation of the City's new CRA Plan that was recently adopted. He commented there will be a grander, more comprehensive implementation task in the coming year and there are incremental implementation steps staff is taking as there is a benefit for some of the standards recommended in the Redevelopment Plan. This would establish a new zoning district. One new item was'a zoning district to bridge a gap between two 15 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 existing mixed-use districts, in density and intensity to provide, in recommended locations, a better transition and purpose in those Districts. It also fulfills a higher district to fulfill a node recommendation, in areas where there is reason to have higher density than what was originally envisioned, as it pertains to the wedding cake designs that prior plans were based on, such as Woolbright Road and US 1. There is also a pending development application for a higher intensity development at that intersection. Prior to the Riverwalk Project, another project was proposed for Sunshine Square. It would not have had the height that Riverwalk did, but it indicates there is a synergy for higher intensity at that intersection. Mr. Rumpf explained this was a quick insertion of a zoning district, looking at adjoining districts as to what the best standard is. They promulgated zoning tables such as Tables 3.4 and 3.21, which set the standards for the districts including height, density, setbacks, open space, and others. All this will be studied more over the coming year, starting with the LDR audit. The tables are for information and the exhibits are excerpts from the LDR which show the definitions and terms and the relation with the Comprehensive Plan and Land Use Classification, zoning matrix of uses and there may have been some thought of the CRA Plan vision into selecting corresponding uses. Footnotes were included as were cell tower regulations and design standards. Mayor Grant noted Table 3.4 and asked if a height exception was allowed and if it was a different land development regulation. He wanted the cap to be 100 feet. He proposed to let developers know the height limits were capped and they did not want to allow for height exceptions. Mayor Grant commented if the height exceptions do not change, he wanted a footnote to indicate height exceptions apply to mixed uses. Mr. Rumpf explained staff was making some changes, leaving some districts alone and allowing it to be addressed in the later rewrite. Mr. Rumpf sought direction if Mayor Grant wanted only MU 4 or if he was trying to change the height exception process itself. Mayor Grant noted MU 4 has 1% open space and it changed the footnote for the MU High intensity from 2%. He asked MU H have 2% and what impact it would have. Mr. Rumpf explained currently the open space requirement is 2% for MU High and it was not proposed to change. One percent was recommended for mixed use 4. Mr. Rumpf explained the table contained a mistake to assign 1% for MU High 2 and MU Low 3 which will be struck and they will remain as they are. They will be evaluated as part of a more comprehensive evaluation and audit. Vice Mayor McCray commented Riverwalk would be 105 feet and asked if this would affect the development. Mr. Rumpf explained the current process would be allowed to be used. They can allow the building additional architectural features, stairwells and towers to go above the maximum height of 100 feet. Future projects would be affected. Commissioner Katz asked if the five-foot height exception is related to engineering and design specifications and if the elimination of stairwells, elevator shafts and towers would mean the developer would have to reduce the number of floors. Mr. Rumpf explained it is an architectural question. It allows for flexibility and he sees it as a 16 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 benefit to the City's process. Mr. Rumpf had not done the research if other municipalities allow for height exceptions. Mayor Grant commented on the minimum density and learned it was envisioned for the Transit Oriented Development Districts, which contain minimums and maximums. He noted a clarification that the minimum only applies in the core of the transit area where this amendment would apply. Mayor Grant asked if there was any minimum requirements for commercial space and learned it would get more attention through the audit. They have been included for certain districts and certain corridors requiring commercial space on the frontage and not residential. The provision remains applicable to all the districts in certain vicinities. It controls the frontage on the first floor. Mayor Grant asked if staff measures setbacks on the Intracoastal Waterway from the seawall and learned they are measured from the property boundary right-of-way and not the water. He explained there are exceptions involving water and riparian rights and boundaries that stand out in the water. It varied. Mayor Grant asked if Riverwalk could abut the seawall. Mr. Rumpf explained there are two different setbacks. One is applicable to the Intracoastal Waterway and a setback applicable to rear property boundaries. The Intracoastal setback provision prevails over the rear setback provision. Setbacks are another item that would be studied more closely, as staff wants to continue its study of lands accessible to the public along the Intracoastal Waterway. Mayor Grant thought there may be a land swap. Mayor Grant commented MU 4 does not have a high or low designation and asked if it could be referred to as MU H-5 and MU -4. Mr. Rumpf explained MU 4 was thought out during the redevelopment plan as far as the new zoning scheme. Mayor Grant noted it is in a high intensity area where others will be low. Mr.; Rumpf explained that will change as well. Mixed-use core will change in the rewrite. There will be another internal audit for everything. Mr. Rumpf explained the incremental approach is necessary because there are aspects of the recommendations that are applicable today. The faster they put regulations on the books, the better as there are new visions and design principals they want to apply. Riverwalk is benefiting from the node zoning concept, but the City is implementing design standards and other requirements in the redevelopment plan that would best be implemented right away. Commissioner Casello commented this would have an effect on the Town Square project and learned there are additional implementation measures the City needs. It would be included in the second or third wave of incremental tasks they have to implement for the CRA plan. Currently, it may not be the MU 4 that was recommended. Commissioner Katz explained he will approve and the Commission had already voted on this on three separate occasions and it passed all three times. With regard to 17 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 individual tweaks and changes, he felt unless requested by the Planning professionals, he did not want to manipulate. Chair Grant opened to public comment Susan Oyer, 127 SE 27th Way, explained residents opposed the plan and she requested it not be approved. Residents favor smart development and voted for a 45 foot maximum height and she proposed keeping the height at 45 feet. She commented it was not the City's job to house everyone who wants to move into Palm Beach County. She thought if they keep down the supply of housing, property values would increase. They are short 1,200 parking spaces and lost another five when the City parking lot was designed on 4th across from the railroad tracks. With additional housing, there would be even more of a parking shortage. Woolbright Road has over 1,000 cars a day and utility road work on Seacrest and the water tower is ongoing. She did not see why the City did not require more than 1% or 2% green space, and thought it was not the City's responsibility to provide developers with a higher profit margin. She commented global warming is an issue and the City will be underwater. She supported having as many large trees as possible. She had previously provided research over the summer regarding the environmental impacts of overly tall buildings. She reiterated a 45 foot height limitation is what the residents want. No one else coming forward, public comment was closed. Mr. Rumpf explained the Floor Area Ratio (FAR) to Mayor Grant. He explained density standards apply to residential projects and FAR is the equivalent analysis for commercial buildings. It is a floor area ratio to the land which the State requires. With FAR, there could be more volume than square footage on the property. Mayor Grant commented he was receptive to more open space for MU High land use of 2%. Motion Commissioner Katz moved to approve. Vice Mayor McCray seconded the motion. Vote City Clerk Pyle called the roll. The motion passed 4-1. (Mayor Grant dissenting). A. PROPOSED RESOLUTION NO. R16-165 - Second Review of proposed Notice of Intent - Group Homes Attorney Cherof explained the Code provision Ordinance that establishes Notices of Intent is also considered to be a notice of zoning change. It requires the City Commission to address this on two occasions. This was done at the last meeting by announcing and adopting the Notice of Intent. The notice has now been provided and iN Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 this is the public's opportunity to participate in the process. Later in the meeting is an Ordinance for the establishment of a moratorium that looks and acts like this Notice of Intent. He noted the Ordinance is only on for first reading. It will go to the Planning and Development Board later this month and return to the City Commission for final adoption in January. This item is a continuation of the Notice of Intent and it provides the public the opportunity to speak on the matter so the City Commission can either adopt it or modify it. Mayor Grant opened the floor for public comments. No one came forward. Motion Commissioner Katz moved to approve. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. 10. CITY MANAGER'S REPORT - None 11. UNFINISHED BUSINESS - None 12. NEW BUSINESS A. Review and action on Annual Performance Evaluation for the City Manager. Lori LaVerriere, City Manager, explained her employment contract provides for the City Commission to conduct a performance evaluation of her at least once a year, which is typically done in December. Commissioner Casello explained he rated her with some five's, but not all fives as there is always room for improvement. In his four years, she has been an exceptional leader and problem solver. She has foresight to see issues that could arise and he values her opinion. She leads by providing information and advising about the pros and cons. He was comfortable with his score and looked forward to her continuing employment. Commissioner Romelus thought Ms. LaVerriere was an outstanding leader who exemplifies leadership and how to lead others into leadership roles. She has foresight to bring others in to step up when her time comes to leave. There is a lot of room for improvement and she looked forward to 2017 and working with her. Mayor Grant thought Ms. LaVerriere did a great job running the City and she has helped him a great deal as the Mayor. When he attends other City functions and events, he 19 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 speaks with other commissioners, city managers and department heads, and they only have high praise for her and he looked forward to working with her in the future. Vice Mayor McCray explained he has worked with Ms. LaVerriere for a long time and he holds a Bachelor's Degree in Healthcare from FAU University. He met with her and reviewed various items and commented she is a great leader. He pointed out she has two assistant city managers that have taken on more than they could handle and he expressed Mr. Groff should be more focused on water issues such as exists on Woolbright Road as the City is 130 days behind in the project. He noted there is always room for. improvement. Her assistants are inundated when she should be delegating. He also noted District II was treated as a step child in regard to garbage pickup as it seems like they are neglected. Ms. LaVerriere explained to him several garbage trucks are down and it was part of the problem. Vice Mayor McCray emphasized the importance of communicating. He had requested she review the City demographics as to the African-American community in the City and commented a minority was needed to represent certain aspects of the City. He thought she was a great city manager and he has had fun years working with her. He wanted to continue to work with her to make Boynton Beach the greatest City in Palm Beach County as it is the third largest city. Commissioner Katz agreed with prior comments, noting he spent his entire career evaluating people. Each day there are always subjective matters. He advised she has positive qualities and does a fantastic job. Herb Suss, 1711 Woodfern, explained during the time he has lived in Boynton Beach, Ms. LaVerriere has been the best City Manager they ever had. She is delightful and helps everyone. He was glad she got a good evaluation, because by doing so, his evaluation of the City Commission would be good. Jerry Taylor, 1086 SW 26th Avenue, agreed with Mayor Grant's comments that mayors do not run the City. The City Commission sets the policies and the City Manager carries them out. Having graduated with honors from three Air Force management academies, and having been selected as a management inspector worldwide for the military airlift command; it was his job to evaluate managers from all over the world for avionic facilities. Having been Mayor for 13 years, he worked with four city managers and he commented Ms. LaVerriere ranks up at the top and the City Commission is lucky to have her. She knows all the Departments and how they operate and she surrounds herself with good people to get the job done. Woodrow Hay, 427 NW 5th Avenue, agreed with former Mayor Taylor's comments. He commented he had the pleasure of working with Ms. LaVerriere when she first came to the City. He checked with several cities and many were trying to retain her. She's very fair, did an outstanding job and he thought the City was blessed she decided to work for Boynton Beach. The City is doing great work in Boynton Beach and she should keep up the work 20 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 Commissioner Casello noted the City Manager was the Interim City Manager, and at one time, one of the Commissioners would not even talk to her. He thought how she handled the matter and still work was a testament to her managerial skills. Motion Commissioner Casello moved to give Ms. LaVerriere a 2% pay increase for the coming year. Commissioner Katz seconded the motion Motion Vice Mayor McCray commented employees received three percent and moved she receive the same. Commissioner Romelus seconded the motion. After brief discussion, it was ascertained employees received 2%. Vice Mayor McCray withdrew his motion. Vote The motion unanimously passed. Ms. LaVerriere thanked all and explained she has been in public service for 28 years. She loves the job and surrounds herself with competent professionals which make her stronger. If it was not for the team, she could not do it. She never stops learning, she is open minded and will continue to do more to make the City better. B. Approve the request of Mayor Steven B. Grant to distribute $300 of his Community Support Funds to the 211 Help Line, a non-profit organization. (TABLED ON 12/6/16) (This item was addressed earlier in the meeting.) C. Consider proposal received by Community Caring Center for the leasing of space at the Library to operating a Cafe. Mr. Howard received a proposal from Sherry Johnson from the Community Caring Center to operate the Sailfish Cafe at the Library. About a year and a half ago, the City issued an RFQ, but no contract was awarded. Her proposal was something to consider and he included the pertinent back up information. He also included verbiage from a prior RFQ where it indicated the City's and the vendor's responsibilities. He commented if they want to move forward, they provide him with instruction and he will bring back a contract at the January 3rd meeting. 21 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 Vice Mayor McCray thought the location was appropriate for an incubator as they have the Library and nothing was happening at the cafe. He favored offering the building to Ms. Johnson as she has individuals who can use the space and it will be a learning opportunity. Commissioner Casello read the backup and thought the rent being equivalent to the electric bill was good. He liked there was free delivery and saw a lot of promise. Mr. Howard commented the space has challenges. There are not many possible vendors. The electric and water is not separately metered and there are access issues so it would take a unique vendor to use the space. Commissioner Romelus asked if a separate meter could be installed and learned it was not done at the time the building was remodeled. They pro rate the amount which is charged as rent. Commissioner Katz suggested language be included to address the potential changes to the building and the new Town Square. Mr. Howard's recommendation was to execute a one-year contract with two or three, one-year renewals which will return to the City Commission each year and they could incorporate language. There was consensus to move forward with a contract. C. Quantum Park Overlay Dependent District Commissioner Katz explained there were changes going on at the District. He and Mayor Grant had attended the most recent meetings and it was Commissioner Katz's observation, something was occurring and he wanted the -City Attorney to contact the State Inspector General or the County Inspector General to inquire what potential services they could offer to look deeper into the Quantum Park Overlay District activities over the past few years that Commissioner Katz feels should be explored. Attorney Cherof will research which Inspector General would be over that district and if there are costs associated for fact finding. Mayor Grant summarized the motion would be for the City Attorney to ascertain the appropriate Inspector General to look into the matter or ascertain what they would need. Motion Commissioner Casello so moved. Commissioner Katz seconded the motion. Vote The motion unanimously passed. PA Meeting Minutes City Commission Boynton Beach, Florida 13. LEGAL December 19, 2016 D. Infill Planned Unit Development (IPUD) (CDRV 16-006) - PROPOSED ORDINANCE 16-024 - FIRST READING - Approve amendments to the LAND DEVELOPMENT REGULATIONS, Chapter 3, Article III, Section 2.G to eliminate the minimum and maximum lot area standards for the Infill Planned Unit Development Zoning District (IPUD). City initiated. Attorney Cherof read proposed Ordinance 16-024 by title only on First Reading. Mike Rumpf, Planning Director, explained there were two residential Planned Unit Development (PUD) zoning districts. One was a suburban district which was established for redevelopment purposes in the CRA District, but over the years, there were more remnant pieces of property in the City. To motivate development of them consistent with land use patterns, which would be single-family homes or conventional subdivisions, they could be used for infill purposes. There is vacant property on the south end of the City surrounded by townhomes, and a small single-family neighborhood on US 1. Land values do not support single-family development, but a townhome development would. The size of the property is less than the minimum requirement for an infill PUD. Staff thought this was an alternative to support infill of the project. When staff reviews the Code, they looked at possible additional benefits and had worked with the CRA to develop the Cottage District on land east of Seacrest and north of Boynton Beach Boulevard. A PUD incorporates flexibility in lot sizes and setbacks. If all the land were assembled it would exceed the maximum allowed for an infill PUD causing low end and high end districts. This would allow the provision to be used throughout the City for those purposes. It is still reviewed against the zoning criteria and would be compatible with surrounding property uses. Vice Mayor McCray suggested including a map. Mr. Rumpf agreed to consider it. No one from the public came forward to speak. Motion Vice Mayor McCray moved to approve proposed Ordinance No. 16-024 on First Reading. Commissioner Casello seconded the motion. Vote City Clerk Pyle called the roll. The vote was 5-0. E. PROPOSED ORDINANCE NO. 16-025 - FIRST READING - Adoption of an Ordinance establishing a Moratorium for a period from December 6, 2016, to June 4, 2017 regarding group homes. 23 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 Attorney Cherof read proposed Ordinance 16-025 by title only on First Reading. Motion Commissioner Katz moved to approve. Vice Mayor McCray seconded the motion. Commissioner Casello asked if the Ordinance would affect any pending applications. Attorney Cherof explained applications that were submitted would be reviewed on a case-by-case basis to determine how far along they are. The applicants proceed at their own risk. If they are not fully complete and operational, the outcome of the study period could result in changes being imposed upon them. Attorney Cherof did not have a specific list of pending applications. Vote City Clerk Pyle called the roll. The vote was 5-0. Attorney Cherof explained this will be heard by the Planning and Development Board and return to the City Commission for a public hearing. F. PROPOSED ORDINANCE NO. 16-022 - SECOND READING - Approve the annual update to the Five -Year Capital Improvements Schedule of the Capital Improvements Element of the City's Comprehensive Plan. Attorney Cherof read proposed Ordinance No. 16-022 by title only on Second Reading. Mayor Grant opened public comment. No one came forward. Mayor Grant saw the Ordinance and noted there was a change needed on page 915 regarding the City of Boynton Beach and the Commission. He asked for a motion to make the correction and approve the Ordinance. Motion Commissioner Katz so moved. Vice Mayor McCray seconded the motion. Vote City Clerk Pyle called the roll. The vote was 5-0. G. Pursuant to Section 286.011(8), Florida Statutes, the City Attorney is requesting a private attorney client session of the City Commission to discuss pending litigation in the following case: BARRY GOLDMAN, Plaintiff, vs CITY OF 24 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 BOYNTON BEACH, Defendant — Palm Beach County Circuit Court Case No. 2015CAO 1 1734XXXXM B Attorney Cherof reviewed the above request. Mediation is scheduled for early February, but there would be time for the City Commission to hold a closed -door session on January 17th or February 7th. About 30 minutes would be needed. Mayor Grant favored the 7th. There was agreement and consensus to hold the session the first meeting in February at 6 p.m. 14. FUTURE AGENDA ITEMS A. PROPOSED ORDINANCE NO. 17 -XXX - FIRST READING Approve Riverwalk Rezoning from C-3 (Community Commercial District) to MU -4 (Mixed Use 4 District) with a master plan for 326 apartments and 51,220 square feet of commercial space. Agent: Steven S. Wherry of Greenspoon Marder, P.A. for Shaul Rikman of Isram Riverwalk LLC., property owner. - January 3, 2017. B. PROPOSED ORDINANCE NO. 17 -XXX - FIRST READING Approve Riverwalk Future Land Use Map amendment from Local Retail Commercial (LRC) to Mixed Use Core (MX -C). Agent: Steven S. Wherry of Greenspoon Marder, P.A. for Shaul Rikman of Isram Riverwalk, LLC, property owner. - January 3, 2017 C. Approve request for the Riverwalk Plaza Height Exception (HTEX 16-001) to allow non -inhabitable space including architectural features and stair tower to extend 5 feet above the maximum building height allowed in the MU -4 Zoning District (100 feet) within a mixed-use development. Agent: Steven S. Wherry of Greenspoon Marder, P.A. for Shaul Rikman of Isram Riverwalk LLC., property owner. When reviewed on January 3rd, staff will advise the Commission to table the item to the January 17th agenda so that final action occurs simultaneously with final action to be taken on the corresponding ordinances for Land Use Amendment and Rezoning. - January 17, 2017 D. Approve request for the Riverwalk Plaza Community Design Appeal (CDPA 16-002) to allow deviation from the zero (0') build -to -line requirement along an arterial road as required by the Land Development Regulations, Chapter 3, Article III. Agent: Steven S. Wherry of Greenspoon Marder, P.A. for Shaul Rikman of Isram Riverwalk LLC., property owner. When reviewed on January 3rd, staff will advise the Commission to table the item to the January 17th agenda so that final action occurs simultaneously with final action to be taken on the corresponding ordinances for Land Use Amendment and Rezoning. - January 17, 2017. 25 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 E. Approve request for the Riverwalk Plaza Major Site Plan Modification (16- 002) for a mixed-use development of 326 apartments, 51,220 square feet of existing and additional commercial space, parking garage, private recreation area, public waterfront plaza and related site improvements on 9.78 acres. Agent: Steven S. Wherry of Greenspoon Marder, P.A. for Shaul Rikman of Isram Riverwalk LLC., property owner. When reviewed on January 3rd, staff will advise the Commission to table the item to the January 17th agenda so that final action occurs simultaneously with final action to be taken on ordinances for Land Use Amendment and Rezoning. - January 17, 2017 F. City Commission to review Legislative Priority List for upcoming Legislative Session - January 17, 2017. G. Discuss an amendment of the City's Zoning Regulations (LDR Chapter 3, Section 3.D.) to allow medical offices as accessory uses to a residential development. - February 7, 2017. H. Monthly Departmental Presentations: Library - January 2017 Communications/Marketing - February 2017 I. The Commission meeting on Tuesday, March 7, 2017 has been rescheduled to Monday, March 6, 2017 at 6:30p.m. in the Commission Chambers due to members of the Commission travelling to Tallahassee on March 7, 2017. J. Joint City Commission/CRA Workshop for six month update on 2016 strategic plan at the Intracoastal Park Clubhouse (IPC) at 3:30p.m. - March 28, 2017. K. Discuss the creation of a citizen oversight committee as provided by Palm Beach County ordinance and Interlocal agreement - January 17, 2017. L. Interlocal Agreement with CRA for Community Standards Outreach position - January 17, 2017. M. Discuss Cannibus dispensing regulations - January 3, 2017. N. PBC Human Rights Council has asked the City to consider adopting an ordinance banning conversion therapy for minors - January 3, 2017. 26 Meeting Minutes City Commission Boynton Beach, Florida December 19, 2016 O. Review and consider entering into a Solar Lease and Easement Agreement with FP&L to provide a Solar Tree at Oceanfront Park - January 17, 2017. P. Announce the Martin Luther King's events to be held in January 2017 by the Chair - January 3, 2017. Q. Consider adopting a Chronic Nuisance Ordinance - February 2017. 15. ADJOURNMENT Motion There being no further business to discuss, Commissioner Romelus moved to adjourn. Commissioner Casello seconded the motion. Vote The motion unanimously passed. The meeting was adjourned at 8:29 p.m. 27 CITY OF BOYN T,�?N B r Mavor'- ce MQa��ck-McCray er - issione(,' ChristUna Romelus Com'rpissioner - Joe Casello Meeting Minutes City Commission Boynton Beach, Florida ATTEST ff Judith A. Pyle, CWC City Clerk L -LL ,t -/�� Q 6(b Catherine Cherry Minutes Specialist m December 19, 2016 About Sister Cities International ERC1f 'MEMBER 206 Founded by President Dwight D. Eisenhower in 1956, Sister Cities International is a nonpartisan 501(c)(3) nonprofit which serves as the national membership organization for individual sister cities, counties, and states across the U.S. This network unites tens of thousands of citizen diplomats and volunteers in 545 communities with over 2,100 partnerships in 145 countries on six continents. Sister Cities International was created at President Eisenhower's 1956 White House summit on citizen diplomacy, where he envisioned a network that would be a champion for peace and prosperity by fostering bonds between people from different communities around the world. By forming these relationships, President Eisenhower reasoned that people from different cultures could understand, appreciate, and celebrate their differences while building partnerships that would lessen the chance of new conflicts. Since its inception, the Sister Cities International network has played a key role in renewing and strengthening important global relationships. Sister Cities International motivates and assists private citizens, municipal officials, and business leaders to conduct long-term, mutually beneficial sister city, county, or state relationships. With a mission "to promote peace through mutual respect, understanding, and cooperation — one individual, one community at a time," ...The mission of Sister Cities International is just as important today as it was when it was founded. With the advent of the internet and new technologies, the world is becoming smaller, and the relationships and interactions between the U.S. and its international counterparts are more complex than ever. Despite this increase in online communication, the face-to-face meetings and personal relationships developed through sister cities are still vital and irreplaceable. What is a Sister City? A sister city, county, or state relationship is a broad-based, long-term partnership between two communities in two countries. A sister city, county, or state relationship is officially recognized after the highest elected or appointed official from both communities sign off on an agreement. A city may have any number of sister cities, with community involvement ranging from a half dozen to hundreds of volunteers. In addition to volunteers, sister city organizations may include representatives from nonprofits, municipal governments, the private sector, and other civic organizations. Sister city relationships offer the flexibility to form connections between communities that are mutually beneficial and which address issues that are most relevant for partners. It WHAT IS A SISTER CITY ORGANIZATION? A sister city organization is a volunteer group of ordinary citizens who, with the support of their local elected officials, form long-term relationships with people and organizations in a city abroad. Each sister city organization is independent and pursues the activities and thematic areas that are important to them and their community including municipal, business, trade, educational and cultural exchanges with their sister city. Sister city organizations promote peace through people -to -people relationships—with program offerings varying greatly from basic cultural exchange programs to shared research and development projects between cities with relationships. Q. What is a sister city relationship? A sister city relationship is a long-term, cooperative relationship between two cities in different countries through which cultural, educational, business, and technical exchanges take place. It is formalized when two mayors (or highest elected/appointed officials) sign a memorandum of understanding establishing a sister city relationship. Activities are usually organized and implemented by volunteers, local institutions, and municipal employees. A city may have any number of sister cities. Q. What do sister cities do? Sister city organizations plan and implement cooperative activities and exchanges in cultural, educational, municipal/technical, business, and humanitarian fields. Thousands of inbound and outbound exchanges take place every year, as well as virtual exchanges and other remote, cooperative activities. Q. What does Sister Cities International do? Sister Cities International is a nonprofit member association for U.S. sister city organizations. Its staff provides assistance and expertise to over 500 member communities to help strengthen their sister city organizations. It shares best practices, provides grants and funding opportunities, assists with protocols and procedures related to sister cities, advocates for sister city organizations and international exchange, organizes conferences and meetings, publishes a printed and online directory of sister cities, networks among its membership, and provides other resources including certificates, discounted travel insurance, visa consultations, webinars, and toolkits, among other benefits. Q. How do two cities become sister cities? A relationship is formally created when the mayors or highest elected officials from two communities sign a memorandum of understanding establishing the sister city partnership. However, this is usually the result of a long process that involves the local sister city organization along with the municipality and other local institutions. Sister city relationships may develop from a number of sources, including but not limited to: preexisting mayoral relationships, trade relationships, historical connections, ancestral/demographic connections, expatriate communities, shared geographic/sector challenges, faith -based groups, and personal experiences ranging from study/work abroad to marriages. Q. Who runs sister city organizations and how are they structured? All of Sister Cities International's members are independent organizations and have a number of management structures. Sister city organizations may be run by a group of volunteers, representatives from local institutions, the mayor's office or municipal government, or by some combination of these. Most often sister city organizations are incorporated as 501(c)(3) nonprofits, although the municipal government may have representation or a formal relationship with the group. Many are governed by a board of directors or commission, although the majority of members are volunteers from all sectors of the community. They are most often organized by committee, with one committee for each partnership responsible for creating and implementing projects. Some sister city organizations are run by local institutions, such as a museum, cultural center, or chamber of commerce. Most municipal contacts for sister city organizations are in the office of the mayor, office of tourism/convention and visitors bureau, office of international affairs, office of protocol, or office of economic development. Our Programs Sister city relationships offer the flexibility to form connections between communities that are mutually beneficial and which address issues that are most relevant for partners. Sister city relationships offer endless possibilities for communities to conduct a wide variety of programs and activities. Programs vary greatly from basic cultural exchange programs to shared research and development projects. Programming can typically be classified in four main areas: Youth and Education Providing experience in international affairs and citizen diplomacy to youth is a critical part of any sister city program. Sister city exchanges are often the first opportunity that youth have to travel abroad, and the experience of being a guest rather than a tourist is a unique opportunity that helps them develop cross-cultural competence and maturity. Activities often include short- and long-term student exchanges, virtual exchanges, and sports tournaments. Educational exchanges, whether at the high school or college level, provide young people with the opportunity to develop professional skills under the umbrella of citizen diplomacy. These exchanges are often described by participants as "a life -changing experience," and many current leaders in international affairs or diplomacy can trace their interest to their first sister city exchange. Sister Cities International currently hosts two programs focusing on youth. Young Artists and Authors Showcase: Each year, the Young Artists and Authors Showcase encourages youth from around the globe to express the mission of Sister Cities International through original artwork and literature. High School Homestay: The High School Home Stay exchange program is an opportunity for member cities to host students from their sister city for a year or semester of high school in the United States. Arts and Culture Arts and cultural programs are some of the oldest and most robust in the sister cities network and continue to connect people from different backgrounds on a fundamental level. By experiencing and exploring the culture of an international community, citizens may gain insight into the history, values, and aesthetic sensibilities of their partners. Today, cultural exchange provides the foundation for many sister city relationships. These exchanges take many different forms, with musical performances, art exhibits, peace parks and gardens, and international cultural festivals proving popular throughout the sister city network. Business and Trade In addition to trade delegations and tourism dollars, sister city programs create connections with international municipal officials, institutions, and businesses. These connections build trust, access, and expertise that help local businesses find new opportunities. Whether it is access to new markets, assistance navigating import and export regulations, or introductions to new partners, sister city programs expand the resources available to local businesses. Investing in sister cities means investing in the future of a community. Municipal Exchange and Community Development Peer -learning between municipal employees and elected officials through sister city activities has helped cities implement innovative policies and management techniques in sanitation, water, health, transportation, tourism, economic development, and education. Sister city programs ALSO often raise funds or collect supplies for natural disasters or other emergencies in their sister cities. Other humanitarian and community development projects include renovation of clinics, creation of wells, and trainings for medical personnel. Numerous programs also support schools abroad through donation of materials, construction, and partnerships with U.S. schools. 0a J M=111F. Department of Cultural and Leisure - organization Cultural and Leisure Board - 11 members Cultural and Leisure Centre Director of Cultural and Leisure Affaires d Ad777andcraft Cultural and Leisure Services Institute Services Folk high school Cultural Services Library Services (inc. Art, Theater and schools Youth Service Sport Services Music Institute Museum Services * Including subventions to Theater, Sea Museum and Art Museum About Rauma' s Culture • Long history — Rauma was founded 1442 • Old Rauma — Unesco brand • Modern and living industrial city • This combination gives cultere a great elements to live, grow and develop • Rauma"s culture is made of traditions, museeums, festivals, music and art Li1.8.2016 SoileStrander Rauma Rauma Music Institute • There are approximately 120 similar institutes 1 n Finland with 60 000 students and 4 000 teachers. • In Rauma Music Institute you can study music as a hobby but you can also prepare yourself for professional studies (you get the qualifications needed for further studies in music). La1.8.2016 Lisaa oma Nimi Numbers • 40 teachers • preliminary education 258 (e.g. music kindergarten, preparatory instrumental training, Suzuki -piano) • basic studies 376 • music institute level/advanced studies 31 • Basic studies 9 years • Advances studies 3 years ri 1.8.2016 Lisaaoma Nimi Rauma Playinq ton. Orchestras • Rauman poikasoittokunta (The Rauma Youth Band) • A -orchestra (A-level) • B -orchestra (B -level) • C -orchestra (C -level) • pre -orchestra (wind instruments) • Ministrings (for beginners) • Jouskarit (string orchestra for more advanced students) • Arcato (chamber orchestra) Choirs • Rauman poikakuoro (for boys) • Minidina (for children under 12 years) • Melodina (for adolescents over 12 years 1.8.2016 Lisaaoma Nimi 6 Rauma Rauman poikasoittokunta (The Rauma Youth Band) A -orchestra (A- level • The grandest feats of the Youth band so far are the Finnish wind orchestra championship in 2007 and 2009, first place in the international Jugend and Musik contest in Vienna (2008) and third place in the international Jungfrau wind band contest in Switzerland in 2006. The band's latest achievement is the 1 st place and a golden diploma from the 2014 Finnish wind orchestra championship competition. The award is first of its kind for the new Band A of a younger generation of players, marking a good fresh start for the Rauma Youth Band. • The Rauma Youth Bands" A -orchestra has made many visits to other countries, for example Sweden, Norway, Denmark, Germany, Switzerland, Estonia, Greece, The Netherlands, Italy, Atlanta (USA). • The Rauma Youth Band also has international contacts to Georgia State University. Last April Dr. Chester Phillips provided a marching masterclass and workshops for Rauman poikasoittokunta LM1.8.2016 LisaaomaNimi 7 Rauma Rauma. Art. Theater and Handcraft school • All three carries out the Basic Education in the Arts, as outlined by The Finnish National Board of Education. • Studies last about six years • The idea is to give goal -oriented basic and advanced education in the Arts, moving from one level to another • Rauma Art School 200 children and young • Rauma Theater School 70 • Rauma Handcraft School 40 1.8.2016 Lisaaoma Nimi Rauma Rauma Rauma Presentation In bringing the cities of Rauma, Finland, and Boynton Beach, FL, USA, together, we present two very different seacoast cities with very different beginnings, both working toward seamless integration within our global community as the future unfolds. Rauma, Finland, a UNESCO Heritage site with a population of 39,700, was founded in 1442, while, at the same time, Boynton Beach was populated with the Lamar people (1350-1700). As Rauma was growing and progressing through the ensuing years, the descendants of the Lamar people became the historic nation known as the Creeks and Cherokees and finally the Seminoles with whom we locals are most knowledgeable. Meanwhile, in 1513, before The Reformation, the Church of the Holy Cross was built adjacent to the Old Town of Rauma and became a vibrant monastic community ministering to its inhabitants. This same year marked the beginning of the American Frontier locally, as that is the year the territory we now know as Florida was founded by Juan Ponce de Leon, the first mainland realm of the U.S. to be settled by Europeans. Fast forward to 1920, the year the Town of Boynton was incorporated. The same "Boynton Beach" was first used by a community that broke off from the town of Boynton in 1931. In 1939, that community changed its name to Ocean Ridge, while the remaining citizens of the town of Boynton took the name "Boynton Beach" in 1941 — a bit of a bumpy ride for a few years, but here we are looking at establishing a Sister City relationship with the city of Rauma in Finland that has an extremely long and interesting history behind it. Rauma's main industry over all those years has been shipbuilding. Boynton's main focus has been tourism because of the warm, pleasant winter months that bring scores of visitors to our shores, not only our northern cousins, but also Europeans who long to partake of the sun's warmth while their homeland is sleeping under a thick blanket of snow and ice. What do we aim to accomplish within this new relationship one might ask. Our chief interest is in exploring youth programs, student and teacher exchanges, participation in Sister Cities International Young Artists and Authors Showcase as well as a pen pal program. On a grander scale, the principal goal of Sister Cities International is educating our young people to integrate their passions for living with students from other countries and thereby establishing a benchmark for cooperation and peace on a global basis. Relative to Rauma's education program, we have integrated into this presentation information about their schools that offer a wide variety of opportunities for their students. Since seafaring is an especially cherished tradition, The Maritime School was founded by the Imperial Majesty's gracious declaration in 1880. Today the school is known as the Department of Technology and Maritime management and is a part of the Satakunta University of Applied Sciences. The graduates are sea captains and maritime engineers. The Satakunta University of Applied Sciences has a strong presence in the city. The Technology and Maritime Management campus is situated in Rauma, as are the campuses of Business and Culture and Social Services and Health Care. The WinNova Lansirannikon Koulutus Oy, Ltd. vocational school trains ship electricians, repairers and naval officers. WinNova also offers a wide range of competence -based qualification certificates. WinNova offers education in technology and traffic services, health care and social services, tourism, nutrition sciences, commerce and business and trade. They also provide IT education for both young and adult students. Rauma citizens can also be proud of hosting two departments of the University of Turku; the Centre for Maritime Studies (CMS) and the Rauma Unit of the Department of Teacher Education. The tradition of naval construction in Rauma dates back centuries. Currently the Rauma docks of STX Finland are building luxury ocean liners as well as high-tech ships for special purposes. Rolls-Royce Ltd. Focuses on producing propeller products for international markets and developing and designing, anchoring, fastening and warping winch systems. In another area of business, the UPM Rauma factory specializes in producing coated and non -coated magazine paper. The factory has four paper machines. It is the largest of its kind in Finland and stands in line with the greatest in the world. UPM Rauma cooperates closely with the neighboring Metsa Fibre. Metsa Fibre, a part of the Metsa Group, is one of the leading conifer pulp producers in the world. Their Rauma factory is dedicated to making pulp suitable for the production of magazine paper. The factory also produces more bio -energy than it can use. Forchem has the world's largest dry distillation unit for tall oil in their Rauma factory. The factory refines crude tall oil into pine resin and tall oil fatty acids for international markets. Forchem is part of the Finnish Cleantech Cluster. The water institute WANDER is an expert in matters concerning water and a professional developer of water -related materials, such as water pipes. The Water Institute aims to ensure that all Finns can continue enjoying clean drinking and household water in the future. And so we have given you a concentrated summary of Rauma's positive qualities and how it continues to re -invigorate and re -invent itself into becoming a valuable contributor to the ever -evolving global market. Through this presentation we ask for your approval into adding the city of Rauma, Finland, to our already remarkable sister cities of Qufu, China and Las Cayes, Haiti. Thank you all for your attention. )epartment of education and learning in Raurna it TZ 1Tii i1 TOWN LIFE SINCE 1442 Department of education and learning BOARD OF EDUCATION AND LEARNING TOWN LIFE SINCE 1442 UPPER SECONDARY SCHOOL Principal Director of education and learning EARLY COMMON COMPREHENSIVE SERVICES CHILDHOOD SCHOOL Financial manager EDUCATION Early childhood Education manager manager TOWN LIFE SINCE 1442 UPPER SECONDARY SCHOOL Principal About our budject -Common services -Early childhood education -Basic education -Upper secondary school TOWN LIFE SINCE 1442 1,0 M€ 20 M€ 30 M€ 4,1 M€ Number of children and iupils in our different functions 2011 I Z71-Rri Day-care 1500 Pre-schools 400 Comprehensive schools 3250 Upper secondary school 730 TOWN LIFE SINCE 1442 Comprehensive schools -13 lower level schools -3 upper level schools - 2 special education schools individual SE and SE for handicapped pupils -Special education for social, reading and writing disorders -Wide area special education 8 teachers TOWN LIFE SINCE 1442 Comprehensive schools -School assistants -Afternoon clubs -School clubs Student care TOWN LIFE SINCE 1442 Number of lessons in comprehensive school Subject 1 2 34 5 6 7 8 9 Mother tongue 8 7 5 6 4 5 3 3 3 English - - 2 2 2 2 2 3 3 Swedish 2 2 2 Mathematics 3 3 4 4 4 4 3 3 4 Science 1 2 3 3 Biology and geography - 2 1 2 2 3 Physics and chemistry 1 1 2 3 2 Healt studies _ _ 1 2 Religious education or ethics 1 1 2 1 1 2 1 0,8 1.2 History and sosial science - - - - 2 1 2 2 3 Music 1 2 1 2 2 2 1 Art 2 1 2 1 2 2 2 Handwork 1 1 2 2 3 r 3 3 Physical education 2 2 1 2 2 2 2 2 2 2 Home economics - - - _ _ _ 3 Student guidance - 1 0,2 0,8 Voluntary subjects - 0 7 6 Schools choise 1 1 1 1 Lessons/pupil/week 20 20 24 24 25 25 30 30 30 Voluntary language - - - 2 1 2 1 2 1 21 21 2 Kasvatus- ja opetustoimi 0 FM What will happen in future? Decreasing of pupils -Amount of schools decreasing Need of special education will increase -Specially in lower level Education for immigrants Early support We will give children safety pedagogigal and educational way from early childhood education to school TOWN LIFE SINCE 1442 1 ',Z•l�liil Thankyou! TOWN LIFE SINCE 1442 14 tQ�CQ0.p\�r;. Qt1I4CQ�ii Distances by Road Helsinki 240 km Tampere 140 km Turku 90 km.� Pori 50 km Tampere Narvia Basic Information and Statistics • Founded in 1442 • Population 39 970 • Density 81 people/km2 • Unemplolment grade 14 ,• City's taxation percent 2 "ftft- -".p.• .Forey n citizens, 7?/opf ®u t*;o " "' 9 ,2�_, p .p I .,.y • Swedisr=b�eaki0g citizens -9,31%..of population_,.,.. nw • 5 Twinning Cities Sweden/ C�avle - NbrvvaV*Gjov0W' nmark Napstv '*RUngary/ Kapos ._Russiaa/,KoJpino , .�.. 4� Maritime City 3,d oldest city in Finland, 39 970 inhabitants I J le 4[q Rauma - two Un 11Q. . lit r 10 Old Rauma s auma — two World Heritage Sites of Unesc Vigo" rou C' f. Ao q Sammallandenmakienter- _ Rauma Spirit is crowned by the own Language and the Lace 'A Joe' r- Rauma Lace — from the European courts to the symbol of the city by kidstermus RMJ I Raul RaAa Lace Week Blue Sea Fi Wine Culture Days of R �s Rauma Rock Rock ival Festiv'o — Music f I Lapin L6ylypPivc;it The Bothnian Sea National Park X. 5R -IST ISLANDS OF RAUMA ghthouse Island of Kylmapihlaja I Garrison Island of Kuuskajaskari Ka City of Multifaceted Education and Research WIN ,Turku University Tampere University of Techhofogy Satakunta of Applied Sciences I Wander Not' is Water and Materials Institute ,L:ri. Modern Indu rial,City _ j !moron "' - -�A N -W- I THE MOST IMPORTANT FIELDS `:� Ile Armature industry I Shipbuilding industry Cheap* al wood processing S 1 ni an g � Has about 1000 employees I The most important expoR7''0bct Sea Side Industry Park 'q How Rauma City and the Private Companies are investing How the Town of Rauma is investing: A& 30 1 25 18 3-5 wubeluaos aauw ruxrn � acl st lutiJs � 7heTowniaeluhoemnlpanypau- I E bkdt gthe 130he—Memel hc* y of ttleeaa.e.aaarompo- The Tommi 0—.0.� ..lxra-- 1 Satin Oy'. b.enrn MtM area. nuking,-mtra.t—tun ad I pony,wmch arc rowlntM avn.,nio of, hmn.Md�eaeeteemde:man and paoj tb eeepm ee.ea lane atd ImMturwgamubiratl mea pinoaa I` Tuan mmwln:,aa --�-- to-- e�edthecnnanerpo 1 beeis- -_---_ --_-- How companies are investing: 172 126 100 63 42 40 uiva»t luxus atuaar.uan rw�a cuxos «n ia�«wxm wuaaaclwus abaanlwrca FORESTRY LAKARI SHOPPING SMALL INDUSTRY INDUSTRIAL PARK CENTRE SHIPYARDBUSINESSESPONT nuaymno d Signdrampuh4p 'Siaeaaecarem.ct.gan s dxr pa"— ra,a,tme.epolantl,� 1LnupuraEs — brideIa�P a.rwacetl rweslnmro W--" 16=.Q —.dpWM.,dT nman�v�em. de dNpwb0 .an>dlw..l —rap -Oyu. !.chde H(Scan's wtaan modem.taly.V— Ida RoyteYphned Neared— aasaMatlrepy tug.eA—, 'ataatov and CPC (i.ms 'mtl,ecen.edto m. eapieon and ie4ahe4 mwn. and O..q d Gmhh's aneEn Salt alr.ofle farrow. FW*-0V%tNW Systems Qys wlarhma. ORGANIZATION CHART OF RAUMA CITY .............................. : Advisory Committee o : ........ the .City Council ... Audit Committee External Auditing J- I Planning Concern Rar Section L:Section Other In, Muni- Internal Auditing E. g. The Ho! - - -------- Co-Partr Department�j, and Sub Departments Managers Enviror menta Board CITY CLERK'S OFFICE • .. r RESPONSIBILITIES Agenda Contracts and Agreements Net Assets Cemetery Minutes Elections Records Management Public Record Requests Mail Assist Internal and External Customers Nuisance Abatement Palm Beach County filings Alive and Well Statements Loyalty Oaths Notary Publics Lega I Ads Solicitation Permits Codification of Ordinances Keeper of the City Seal Advisory Boards Certifications Ethics Training for Advisory Boards �, '"/�'� i I;' �� ISP .''�'�'. r �� . ,.y STATISTICS Agenda Items/ Pages - 731 agenda items/14,340 agenda pages Meetings/Minutes -186 meetings/2140 pages of minutes Recorded Documents - 745 pages of documentation was recorded Lien Searches Inside/Outside - lien searches inside 3,276/outside 717 Cemetery Sales/Burials - 55 plots sold/136 burials Public Record Requests - 3283 Records Disposal - 665 cubic feet Ordinances/Resolutions - 22 Ordinances/171 Resolutions FUTURE PROJECTS Continue State mandates Update and verify cemetery records for mapping Automate Advisory Board process Enhance use of existing software programs Regional — 2015 Call Volume Chats , Texts & Emails Database Visits Mobile App Visitors Age of Callers 3% of callers were under 18 years old 42% of callers were between 18-59 years old M —gild ld 19% of callers were 60+ years old 36% Unknown Problems& Needs Housing, 19% Legal, Consumer and Public Safety Services, Mental il% Case of the Year The 211 HelpLine received a call from a young woman with two small children, who is dealing with several problems. She has debilitating anxiety along with major depression and a rare autoimmune disease she has developed in the last year. She has been suicidal in the past but is not now because she thinks that she is getting pretty good medi- cal care and is on medication that is helping quite a bit. However she still feels isolated and would like to talk to some other people who have similar problems to see how they manage on a day to day basis. The 211 Resource Specialist was able to provide the caller with refer- rals to several mental health support groups and to a national organi- zation specializing in rare diseases. The national organization can guide the caller about a wide array of issues from finding out more about her disease, to finding resources to help pay for medications, to guidance on connecting with other patients. Types of Calls Assessmena Referral — 31% assessed caller's needs & then provided referrals to meet those needs Counseling, Assessment & Referral —29% Responded to emotional state, assessed caller's needs, & provided referrals Counseling -18% responded to the emotional state of the caller in addition to assessing needs Information Only —13% provided basic information such as a phone k or eligibility req. for services Advocacy/Linkage —1% assisted the caller in navigating the complex & overwhelming health& human services system. Emergency Intervention/Follow-up — 2% County Breakdown of Calls Palm Beach County 63% St. Lucie County 11% Indian River County 5% Martin County 4% Okeechobee County 1% Outside Service Area/Unknown 16% f 717 a 211 Helpline —Regional CategoryNeed Arts, Culture and Recreation 376 0.30% Clothing/Personal/Household Needs 1,675 1.34% Disaster Services 194 0.16% Education 855 0.69% Employment 1,208 0.97% Food/Meals 6,520 5.23% Health Care 8,278 6.65% Income Support/Assistance 4,596 3.69% Individual, Family and Community Support 7,554 6.06% Information Services 5,336 4.28% Legal, Consumer and Public Safety Services 13,755 11.04% Mental Health/Addictions 31,236 25.07% Other Government/Economic Services 4,338 3.48% Transportation 1,759 1.41% Volunteers/Donations 526 0.42% None identified 29 0.02% Housing 23,715 19.04% Utility Assistance 12,624 10.13% Total: 124,574 100.00% * The needs in this table adhere to needs categories established by our accrediting body. Electric Service Payment Assistance Rent Payment Assistance Emergency Shelter Clearinghouses VITA Programs Food Pantries Legal Counseling Low Cost Home Rental Listings Water Service Payment Assistance Food Stamps/SNAP Applications Community Shelters Transitional Housing/Shelter Geriatric Counseling Individual Counseling Substance Abuse Screening Sexual Assault Counseling Electric Service Payment Assistance Rent Payment Assistance Community Shelters Rental Deposit Assistance Emergency Shelter Clearinghouses Transitional Housing/Shelter Water Service Payment Assistance Low Income/Subsidized Private Rental Housing Food Pantries Utility Deposit Assistance Legal Counseling Child Care Expense Assistance Low Cost Home Rental Listings Travelers Assistance Holiday Gifts/Toys For additional information about this Snapshot, contact Diane M. Huff, Director of Community Initiatives at (561) 533-1061 or at diane.huff@211 pbtc.org. For all other questions, please call 211. 211 PalmBaach. o rg 211 Tessa. c ;a Help MeGrow` Florida Help Me Grow Florida promotes early identification of developmental, behavioral or educational concerns, then links children and families to community-based services and supports at no cost to parents and caregivers. Help Me Grow provides: �l Development and behavioral screenings �l Information, resources and materials �l Referrals with follow-up and care coordination Enrollment assistance in community programs Networking opportunities for families, service providers and community partners Who is eligible for Help Me Grow? Help Me Grow serves Florida families with young children, birth to age eight. To see if Help Me Grow is active in your community, visit: www.helpmegrowfl.org. We Connect Families with Community -Based Programs for Developmental, Behavioral, Educational and Health Services t Did you know that skills such as: • standing up, scribbling, babbling, and • pointing to body parts r are developmental milestones? Children reach milestones in how they play, learn, speak, behave, and move! See back page for a quick glance at developmental milestones. Ca 1 12-1-1 Childrens OFFICE OF F®RUAM AND ASK FOR Help Me Grow E rIy Leap ni g G kA CaPV w PENT NEEDS TO KI- LEARN EARLY. LEARN FOR LIFE. f 'dada s -'the Hm Me Gro. Nato,, -11 t. Developmental Milestones at a Glance Your Child's Gross Fine Cognitive, Linguistic, and Social -Emotional Age Motor Motor Communication 6 Months Sits up with no Moves toys Turns to voice or Responds to name; support; rolls over between hands; rattling sound; smiles when he/she reaches squeals sees a parent 1 Year Stands alone; Puts block in cup; Imitates Waves hi or bye-bye; pulls self to stand; picks up objects vocalizations/ imitates activities; takes steps with or with finger and sounds; babbles; plays pat -a -cake; without support thumb; points says single words follows simple commands 2 Years Throws ball Stacks towers of Says 50 words; Put on clothing; overhand; jumps 4-6 cubes; turns names pictures; removes garments; up; kicks ball; book pages combines words; uses pretend items in walks up steps follows simple play instructions 3 Years Balances on each Wiggles thumb; Speaks more Names friends; foot; jumps on one copies lines and clearly; names brushes teeth with foot circles; stacks colors and help; uses words to towers of 6-8 pictures; names 7 describe emotions cubes; strings body parts (happy, sad) large beads 4 Years Hops on one foot; Draw a person Speaks more Follows three rides a tricycle with 3 parts; clearly; defines unrelated directions; stacks towers of words; describes talks about activities; 10+ cubes; copies pictures; uses past sings familiar songs; shapes tense and plurals plays with others 5 Years Balances on Copies patterns; Recalls parts of Wants to please each foot 10 prints some a story; speaks friends; more likely to seconds or longer; letters; cuts with sentences of more agree to rules; likes to somersaults; safety scissors than 5 words; sing, dance, act swings names opposites 6 - 8 Years Rides a 2 -wheel Holds and uses Understands more Thinks about the bicycle; skips; a pencil easily; complex grammar future; is concerned plays jump rope; copies designs, and vocabulary; for others and his/ walks on a straight shapes, letters increased reading her friendships; line and numbers abilities displays increased independence Please note that this is only a guide developed from the Center for Disease Control (CDC) Learn the Signs, Act Early campaign. All children develop differently. If you have additional questions, want to complete a developmental screening, or need further information regarding developmental questions, contact your local Help Me Grow initiative. Call AND ASK FOR Help Me Grow THE NUMBER EVERY ✓.4RENi Nt EDS lL KNUk www.heipmegrowfl.org Sponsored by the Children's Forum, Inc. and The Florida Department of Education, Office of Early Learning. CHAT ONLINE 10AM-8pm \V 2 .M.� 0 %�. FREE & CONFIDENTIAL OR CALL 2-1-1 FOR pECIAL NEEDS ire ni lUir CONFIDENTIAL & FREE OF Helping children with special needs live better lives by connecting their families with support, answers & resources. �1 � :2j 1 � HELPLINE HARGE 'Lk VChildren'services Council 211PaImBeach.orq djf= .. What is 211's Special Needs HelFoLmlne? 1� By calling three simple numbers, 2-1-1, parents & caregivers of children (birth to 22) with special needs in Palm Beach County can obtain support to easily & effectively navigate the maze of available services. The 211 Special Needs Helpline offers more than basic information and referral services. For example, in addition to identifying the caller's needs and matching those needs to existing community resources, 211 Specialists provide an overview of the special needs system in Palm Beach County and provide direct assistance and support in accessing the varying levels of services. YOU HAVE QUESTIONS? WE HAVE ANSWERS! • Where can Igo to find social & recreational programs for my child with special needs? • 1 just need someone to talk to. Can we talk for a few minutes? • Where can I find support groups & other ways to network with parents of children with special needs in my area? • Where can I find a dentist or physician who serves children with special needs? • Who can help me understand the education process? • Where can I find information on Autism, Cerebral Palsy, & other disabilities? 211 Palm Beach/Treasure Coast's mission is to connect people to services 24 hours a day by understanding their individual emotional, financial and community needs and to support the health & human service system as a whole. Dial 2-1-1 or (561) 383-1112 211 PalmBeach.o rg Children's Services Council nncr� c 4 v Healthy. Safe. Strong. United Way of Palm Beach County M:zI Town of Palm Beach United Way What iS 211? 211 is a community helpline and crisis hotline. Highly trained and accredited Resource Specialists offer guidance and support in helping teens, adults, families, seniors, caregivers and professionals find the services they need. Free, confidential, available 24 hours a day, 7 days a week. Our resource Specialists will: • Listen as you explain your situation • Assess your problems and needs • Help you find answers to your questions • Provide you with options oe Habla Espanol Nou Pale Kreyole To Chat via Text Message, Text your zipcode to: 898211 - Real People, Real Problems... "You saved my life. if you hadn't convinced me to give my gun to my sister, l don't think I'd be here today. l am so grateful that you were there for me last night. ",3o year-old veteran "Oust needed to talk, and you really listened to what l had to say." 14 -year-old girl who is unhappy in school and feels alone "Thank you for working with me. l was having trouble paying my bills, and you connected me with an agency that's helping me get back on my feet." :3ingleMom "My husband was starting to have memory problems, and l didn't know where to turn. l don't know what l would have done without your support." 75 -year-old wife My three year old has recently been diagnosed with a disability and you listened to me and let me know that l was not alone and there are services to help my son." Overwhelmedparent N[[D TO TA[K91 1 * 211—Holplioo f )-11 Holdinp, or Crisis Intervention & Suicide Prevention 211 is here for anyone in emotional crisis or thinking of suicide. If you or someone you know • Has a problem and doesn't know where to turn • Is thinking of suicide • Needs to know where to get help • Wants to talk to someone who really listens Call 2-1-1. When you don't know where to turn ..... we are here! Other Services 211 HelpLine provides advocacy and support to vulnerable populations Elder Crisis Outreach for distressed, overwhelmed or at -risk elders Sunshine Telephone Reassurance for isolated elders and adults with disabilities Health Care Advocacy for adults struggling with health care or insurance issues Special Needs HelpLine for families or caregivers of children with special needs e' Grow' for families with concerns about their child's behavioral, emotional & physical development. AGENCY MISSION: 211 Palm Beach/Treasure Coast's mission is to connect people to services 24 hours a day by understanding their individual, emotional, financial and community needs and to support the health & human service system as a whole. When you don't know where to turn... We're Here to Listen, We're Here to Help! FREE • 24/7 • CONFIDENTIAL "Entering our 5th decade of quality and caring service for the community!" Dial 2-1-1 or (561) 383-1112 National Accreditation: Alliance of Information & Referral Systems, American Association of Suicidology and Contact USA -Chat Major Funders include: Children's Services Council of Palm Beach County; Palm Beach County Commission; Palm Beach County Sheriff's Office; National Suicide Prevention Lifeline; Southeast FL Behavioral Health Network; Town of Palm Beach United Way; United Way of PBC; City of Boca Raton. 211Pa1mBeach.org 211Pa1m6each.org What is Help Me Grow Florida? Help Me Grow Florida promotes early identification of developmental, behavioral or educational concerns, then links children and families to community-based services and supports at no cost to parents and caregivers. Help Me Grow provides: �l Development and behavioral screenings �l Information, resources and materials �I Referrals with follow-up and care coordination �l Enrollment assistance in community programs �I Networking opportunities for families, service providers and community partners. Who is eligible? Help Me Grow serves families with young children, birth to age eight. To see if Help Me Grow is active in your community, visit: www.helpmegrowfl.org. Do you have questions? If you have questions or concerns about your child's development, behavior, learning, or health, call 2-1-1 today and ask for Help Me Grow. www. hel pmegro wfl. org OOJ NbV31 'Alb V3 N-1 ea -I 41-A 3 ju 33Udo mojE) 9WdlaHdO:� )ISV CINIV L -T -c";' IIpD wa,aod IU3-TP4:)w -Aepol siamsu-e job ueo nok ipem j,uoC] �ju9wdOjGA@ps,pj!qo jnoA Inoqe suoilsenb@Aeq noA oC] Ppilold moif) aye dtaH 4p.W M. Survey Monkey Boynton Beach Development Survey Conducted week ending 8/8/16 by Susan Oyer Customize P—i >11 Boynton Beach citizens voted for and passed a 45'14 story height referendum years ago. Since then, Tallahassee overturned that law, and now our City Commission/Community Redevelopment Agency (CRA) is seeking to take our current height limit of 45' on Ocean Avenue up to 75', and the current 75' height limit along Federal Highway up to 100'/150'. Do you agree that our CURRENT HEIGHT LIMITS SHOULD REMAIN (NOT BE INCREASED)? Answered: 544 Skipped:1 Yes No Answer Choices — Yes — No Tobi Conxnents (20) 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% — Responses 87.13% 474 12.87% 70 544 02 Answer Choices — Yes — No Total Yes No +=:ustonlize Export Should Boynton Beach increase the maximum building height at the intersection of Woolbright Avenue & Federal Highway to 100' or higher? Ans;vered:543 Skipped:2 0% 10% 2G% 301/0 40% 50% 60% 70% 80% 90°x6 '100% — Responses 5.52% K 94.Wo 4 Q3 Answer Choices - Yes No ?ct31 CLIStOnliZe Expert Should Boynton Beach expand the areas along Federal Highway that allows 150' high buildings? Answered: 542 Skipped:3 Yes No 0% 10% 20% 30% 40% 50% 60% 70% 8096 90% 100% - Responses 5.17% 94.83% ='14 =42 04 Answer Choices — Yes — No Customize Export Should Boynton Beach increase the maximum building height along the Ocean Avenue entertainment area (historic area) from 45' to 75'/100'? YFs No Answered: 545 Skipped: 0 G% 100/0 2C% 30% 40% 50% 60% 7G% 8G% 90% '100°% — Responses 6.06% 33 919V'o 512 545 05 Customize Export Would you vote for a city-wide height limit that promotes smart development in Boynton Beach? Re -read 01 for more information. Answered: 531 Skipped: 14 Yes No up to 150' everywhere i... C% lc% 2C% 30% 40% 50°6 60% 7G% 30% 90% 100% Answer Choices Yes — No — up to 150' everywhere in Boynton Total — Responses 82.67% 439 17.14% 91 0.19% 1 531 06 Customize Export What do you feel is an appropriate height limit to encourage smart development in Boynton Beach? Answered: 536 Skipped:9 up to 45' with differing... up to 75' with differing... up to 45' up to 75' up to 150'' Other (please specify) 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Answer Choices - up to 45' with differing heights in different areas of the city - tip to 75' with differing heights in different areas of the city - up to 45' - up to 75' - up to 150' - Other (please specify) - Responses 45.52% 244 13.81% 74 29.29% 157 1.49% 8 2.61% 14 Responses 7.28% 39 536 T