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Minutes 02-21-17MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD ON TUESDAY FEBRUARY 21, 2017, AT 6:30 P.M. IN COMMISSION' CHAMBERS, CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Steven B. Grant, Mayor Mack McCray, Vice Mayor Justin Katz, Commissioner Christina Romelus, Commissioner Joe Casello, Commissioner 1. OPENINGS A. Call to Order - Mayor Steven B. Grant Mayor Grant called the meeting to order at 6:30 p.m. Invocation Vice Mayor McCray gave the invocation. Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, City Clerk Pledge of Allegiance to the Flag led by Commissioner Katz. ROLL CALL City Clerk Pyle called the roll. A quorum was present. Agenda Approval: 1. Additions, Deletions, Corrections Commissioner Katz requested adding 12.B. New Business, Community Support Fund Disbursement. Mayor Grant also requested adding 12. C. Future Agenda Item for a Moratorium on Medical Marijuana Dispensaries within City limits; 2. Adoption Motion Vice Mayor McCray moved to approve the agenda as amended. Commissioner Romelus seconded the motion. Meeting Minutes City Commission Bovnton Beach , Florida Vote The motion unanimously passed. 2. OTHER A. Informational items by Members of the City Commission February 21, 2017 Commissioner Casello announced he was reelected, unopposed for another three-year term. He met with a representative of BlackRock, John Markey, for the Cortina project behind Target and Best Buy. He also met with the representatives of Wawa in City Hall earlier in the day. Vice Mayor McCray announced he is officially running for District II. He attended the Finnish Consulate Luncheon and the Big Band event on Sunday at Boynton Beach High School and had a great time. While attending the concert he received a call from Channel 12 regarding a shooting on Saturday in District II. He told them to let the Police do their job, and pray for the family. When he learned someone was arrested, he made the same comment: they should thank the Police for doing their job and continue to pray for the family. He thanked the Chief and his officers for a job well done Commissioner Katz met with John Markey, from JKM Developers regarding properties under development in the Renaissance Commons Boulevard area. He attended the High Ridge Landing Ribbon -Cutting Ceremony and an AFL-CIO legislative update breakfast on Saturday. He agreed the Boynton Beach Police Department apprehended the shooter quickly and they were doing a great job. Mayor Grant attended My Brother's Keeper program in West Palm Beach on February 8th and 9th; the Neighborhood Officer Program community event, and the Boynton Beach High School play-off game. He attended a Heart of Boynton Association meeting, and on the 10th attended a medical marijuana legalization discussion hosted by Greenspoon Marder. He attended Magic Wheels and Special Deals regarding the Barrier Free Park 5K, Run, Walk and Roll, coming in third place the next day at the race. He attended the Boynton Beach Arts District, met with JKM Development regarding Cortina and the dog park, met with Eden properties and ribbon cutting for the YMCA. He attended the High Ridge Landing Grand Opening noting it is already 55% full. He attended the Business Development Board Breakfast discussing sports arenas and the new ball park of the Palm Beaches that opens on the 28th, the Equestrian Center in Wellington and the Metropolitan Planning Organization meeting. He attended another Habitat for Humanity ground breaking on the 17th: He spoke at the Finnish American Chamber of Commerce Luncheon, attended Judge Bradley Harper's Investiture ceremony and attended Music on the Rocks to see the band. He attended the Finnish Gala celebrating their 100th year of freedom from Russia. He booked his trip to Rauma, Finland, our Sister City, in June. He attended the 19th Kiwanis Car Show, the Gold Coast Band and a gala for Equality Florida. 2 Meeting Minutes City Commission Boynton Beach , Florida February 21, 2017 Commissioner Romelus attended the Haitian Citizens Academy 1 St Annual event, hosted by the Palm Beach County School District, encouraging community inclusion, the My Brother's Keeper Summit, and her first Tourist Development Council Board meeting. She advised the City and County are facing an imminent threat regarding Visit Florida and Enterprise Florida. The programs are designed to attract and recruit businesses and assists with tourism. The Council was requesting community leaders step up to address the matter as many businesses were created and people employed due to tourism. She attended a South Tech site visit for the STEM program, which will be beneficial to the community and school. The program allows the school to serve as a stepping stone to schools, and she hoped the school will get the grant. She also attended the Finnish American 100th year anniversary lunch. 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. The Commission meeting on Tuesday, March 7, 2017 has been rescheduled to Monday, March 6, 2017 at 6:30p.m. in the Commission Chambers due to members of the Commission travelling to Tallahassee on March 7, 2017. Mayor Grant read the item. Commissioner Casello noted the District II Candidates Forum was moved to March 9th B. Proclamation General Election on March 14, 2017 for one Commissioner in District 2. Mayor Grant read the item and the polling locations. C. Announce Career Expo at Carolyn Sims Center, Thursday, March 23, 2017 from 8:30a.m. - 12:00 p.m. sponsored by the CRA, City of Boynton Beach and CareerSource. Mayor Grant announced the expo and invited those interested in finding employment and employers to attend. B. Announce the upcoming Mayor's Town Hall Meeting on Monday, March 6, 2017 at 4:OOp.m.at City Hall. Mayor Grant announced the event. The Town Hall meeting is a chance for people to speak to Mayor Grant in an informal manner, share information and discuss a Community Relations Board and other events. C. The City Commission, CRA Board and respective staff will be having a Strategic Planning Workshop/Special Meeting - Six month update on Tuesday, March 28, 2017 at the Intracoastal Park Clubhouse, beginning at 3:30 p.m. This meeting is open to the public. 3 Meeting Minutes City Commission Boynton Beach , Florida February 21, 2017 Mayor Grant read the item. The workshop/special meeting will be videotaped. D. Presentation of a plaque of appreciation to the Sand Sifters for their volunteer efforts to clean the beach at Oceanfront Park by Mayor Grant. Under the direction of Jeff Levinson, the John I. Leonard High School SWAT Club Sponsor, volunteers of all ages have been removing litter and trash from our beach every month since 2005. Mayor Grant announced the item. Wally Majors introduced Jeff Levinson of the Sand Sifters and explained the organization, since 2005, has self -organized to remove litter from the beach. He commented the beach is littered with cigarette butts. The group has supported the City's beach and it has been too long since they were recognized. The person who started the event, Gary Soloman, started the effort, but moved away in 2013. The student volunteers, from John I. Leonard High School, also support anti - tobacco efforts. Mr. Majors had a plaque for Mayor Grant to present. Jeff Levinson explained the students work hard to keep Oceanfront Park clean and they receive community service hours. They invite people from all over the County to participate and they average about 70 to 120 volunteers on the first Saturday of every month. Commissioner Romelus commented she had volunteered with them in high school and thanked them for their service. Mr. Majors noted between 2014 and 2016, there were more than 1,400 volunteers that worked over 3,900 hours. E. Presentation by Community Standards staff about departmental operations. Vice Mayor McCray commented he was at the Senior Center and a patron told him about a Stop and Go/Laundromat on Federal Highway that was an eyesore. He called the City Manager's Office and the next morning it was cleaned up,. He thanked the Department. David Scott, former Interim Director, Community Standards, explained Vestiguerne Pierre, and Mark Woods were present to assist in the presentation. He acknowledged the City Manager, Lori LaVerriere, and Glenn Joseph, Fire Chief. Community Standards promotes compliance with all community standards and they address many issues such as litter and debris. It is about making sure the community stays healthy, beautiful, and safe by working with the community. The City Commission had established a 2015 through 2030 strategic plan to ensure the City is a beautiful coastal city and the team is integral to its success. They have a partnership with the engaged community, committed leadership and staff. The Department is supported by Florida Statute and the City's Codes of Ordinance. CI Meeting Minutes City Commission Boynton Beach , Florida February 21, 2017 During the last fiscal year, the Department fielded over 1,000 calls, opened over 2,000 cases, conducted over 8,000 inspections, complied over 2,000 cases before reaching the fine certification stage, all with only four inspectors. They hired outreach coordinators to serve and act as liaisons between the community and the City. They established links between private and non-profit organizations, such as Habitat for Humanity and are working with the high school to develop programs for students that need community hours. They review programs that involve residents reporting to the City as the eyes and ears in their own neighborhoods. They are aligning their organization and providing additional resources, combined with the Fire Department and Fire Life Safety attacking issues jointly and are reorganizing their zones. Vestiguerne Pierre, Community Standards Supervisor, announced there are three Outreach Coordinators. He reviewed the areas where each Coordinator and Specialists are assigned on a map. Code Enforcement patrols areas, receives referrals from other departments and calls from citizens. They conduct inspections and send a letter if a violation is found advising of such and give time to comply. They re -inspect and send a notice to appear before the magistrate, if non-compliant. The owner can then explain their circumstances and the magistrate gives additional time to comply. When the time period is over, they re -inspect the property. If the owner complied, the violation is stopped, but if not, it continues to the magistrate again to explain their circumstance., and the magistrate imposes a lien on the property. The new process still operates patrols and receives referrals and citizen complaints. When received, they conduct an inspection and leave a door hanger on the door advising of the violation. The door hanger contains the violation information and gives time to comply. If the owner does not comply, they send a courtesy notice where before was strict violation notice. They try to work with the owner. The goal is to comply not to lien the property. If no response to the courtesy notice is given, they will send a notice of violation and if not compliant, will continue with the magistrate and lien process. Sometimes there are circumstances that impede compliance and they try to find out what is going on before imposing a lien. Frequently asked questions are also included with the courtesy notice. A visual of the courtesy notice was viewed. Mark Woods, Director, Community Standards, explained they reviewed the data from fiscal years 2014/2015 and developed performance measures to do the job more effectively and how they budget and allocate resources. They want community partners to realize the work they are doing benefits them. The department's response efforts will be coordinated community and commercial responses through data driven processes, with emphasis on chronic offenders. They will attend community and neighborhood association meetings, but they need to hear from the community to get the job done. They have a staff of about 10, but they need more to effectively deal with the problems they encompass in the community. He requested the Community Standards team stand up and be recognized. 5 Meeting Minutes City Commission Boynton Beach , Florida February 21, 2017 Vice Mayor McCray requested he receive a map depicting District II. He asked who is responsible for inoperable vehicles, because he sees numerous nuisance vehicles in District II. Mr. Woods explained it would be enforced through the Police Department in cooperation with them. Residents should contact Community Standards and they will be the go between with the appropriate department. He also learned the Outreach Coordinator for the CRA area was Courtney Cain. Another Outreach Coordinator was Pat Hart. Commissioner Casello noted in 2015/2016, 8,000 inspections were made by four inspectors and learned the Department was hiring two more inspectors that will be called Community Standard Specialists. He queried how notifications to property owners that were non-compliant is handled and learned the official notice is certified. The first part of the process is the door hanger; the second is a courtesy notice and then the official notice if needed. He asked how the accruing of liens would be handled and learned, depending on the validity of the liens, the City can foreclose on the property and place the home on the tax role depending on the type of violation. If it is a public nuisance, they still have ideas. The Department was contemplating a tiered approach to fines, similar to a toll. It was Commissioner Casello's experience that outrageous fines accrue from violations that lasted for years and violators pay pennies on the violation. Mr. Woods explained that is the mindset. If the City Commission sets standards, it will be easy to comply in the beginning and more difficult to get out of the lien stage. If one is in the lien stage, pennies on the dollar would no longer occur; it will be dollars on the dollars. Commissioner Romelus asked if the new methodologies would lengthen the process. Mr. Scott explained it would lengthen the time, but the goal is compliance. There are good people in the community trying to do the right thing. The process will allow that segment of the community to comply. He also pointed out there are also bad apples and staff can opt to use the old process. Mr. Pierre explained if the violation is a life safety issue, they move forward with the old process to expedite the case. Commissioner Katz was glad to see the new roll out and thought it was more inviting for those to come into compliance. He did not want it be an adversarial role, and he liked giving them more time up front, as it could decrease the work on the back end. He hoped it would create efficiencies. Chair Grant announced the phone number for Community Standards as (561)742-6120. Mayor Grant asked if the Department had upgraded software and learned the Department was moving to get the software and processes in place quickly. They want to be transparent. Mayor Grant noted in regard to removal of liens, some people wanted to buy properties that were foreclosed and have with large liens. He asked if Community Standards could remove the lien. Mr. Woods responded they could, but they would be handled on a case-by-case basis. Ms. LaVerriere explained two years ago the City instituted a Conditional Release of Lien program and they negotiated stipulations with certain deadlines that if met, would forgive the lien, but compliance ~. Meeting Minutes City Commission Boynton Beach , Florida February 21, 2017 must be made within a time frame or it would revert back. Mayor Grant asked about the qualification difference between the Outreach Coordinator and the Community Standard Specialist and learned level one certification in Code Enforcement is needed for a Community Specialist. The Outreach Coordinator needs levels one, two and three certification with five years' experience. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Mark Karageorge, 240A Main Boulevard, commended Chief Joseph and Deputy Fire Chief Clemons, and noted Mark Woods worked in tough areas such as Tamarac, Riviera Beach and Lake Worth. In the three years he spent in Lake Worth, Mr. Woods made significant improvements. Mr. Karageorge thought the promotion of Mr. Pierre was appropriate. He agreed the goal is voluntary compliance and working in a customer -friendly way to achieve it. He liked the restructuring and quality team. He announced the Chamber of Commerce Government Affairs Committee March 8th non-partisan debate for City Commission District II, at the City Library from 6:30 p.m. to 8 p.m. in Library Program Room. He encouraged the public to attend, fill out cards and ask questions. The following evening will be a Black Votes Matter Candidate Forum, but he was unsure of the location. He encouraged all to support it. Peter Guillaume, 305 SW 5th Avenue, explained he works with the Florida Immigration Coalition and asked how the City Commission stands regarding protecting migrant workers and immigrants. He commented these people are not ISIS agents. They migrants and immigrants and they are being picked at courthouses, communities and homes. While he works with the Coalition, there are many questions from business owners, residents and concerned family members. Vice Mayor McCray explained it is a federal, issue and he will follow the guidelines. Commissioner Romelus explained the City has no jurisdiction and has to follow guidelines. They have their own opinions, but as an entity, it is a federal matter. It was noted Palm Beach County is not a sanctuary County. Mr. Guillaume had previously asked Mayor Grant about the City's position and was told he would get back with him. He also noted the pool at the Carolyn Sims Center was to be open on holidays and when youth do not have school. He noted on Monday, Presidents Day, it was not open. Mayor Grant advised the City Manager would follow up. Suzanne Ross, Schoolhouse Children's Museum, introduced Judy Alderman, Co - President of the Boynton Beach Garden Club, which planted and maintains the butterfly garden on the east side of the Museum. She explained the garden is a delight to visitors and home to the Atala Butterfly, a nearly extinct butterfly that has been making a r� Meeting Minutes City Commission Boynton Beach , Florida February 21, 2017 comeback in South Florida. The Garden Club created a new event and is partnering with Plumosa Elementary School of the Arts and the Museum for the 2nd Annual Art in Bloom event on March 10th and 11th at the Museum which is an exhibit of floral arrangements based on visual art. The artwork and floral designs will be displayed in two spaces on the second floor and the remainder of the Museum will be open for play at regular admission prices. Viewing the display is free to the public. She hoped all will enjoy the event. The Opening Night Reception is March 10th from 5 p.m. to 7 p.m., with light bites, refreshments and floral interpretations by Plumosa students. Flyers were available in the back of Chambers. She noted the Boynton Beach Garden Club has been in existence for 79 years. Nathan Collins, 429 NW 8th Avenue, a retired high school principal who was born and raised in Boynton Beach, thanked the City and top city officials. The St. John Missionary Baptist Church uses a strip of land they own and a piece owned by the Boynton Beach Church of God for overflow parking. Over the years there were parking issues and they made the correction in those areas. They experienced positive guidance from City officials to make the needed improvements. He gave special thanks to Jamie Wooley, Administrative Secretary; John Kuntzman, Deputy Building Official; Frantz LaFontant, Engineer; and Colin Groff, Assistant City Manager. On behalf of the pastor, trustee board and church members, he thanked them for their help. Harry Woodworth, 685 NE 15th Place, explained they formed a political action group over the last six months called Sustainable Cities Initiative Political Action Committee, (SCIPAC). He commented there are strong perceptions that special interests have been driving City politics, dominating elections and campaign contributions. The PAC was formed to help citizens regain control as it was obvious citizens cannot come to a City Commission meeting and have much of an impact. They will work with local candidates that support initiatives of the City. It is a public interest non-partisan PAC to work on issues citizens want so they can live in a city they want. He thought the quality of life is degrading such as over development and traffic congestion. They will support people to service citizens and the public. Residents want green space, have control over the height and density of new building, input in the Town Square project, and reduce traffic congestion, improve bike and pedestrian safety, and other local initiatives. They want local candidates the citizens want in place to form the City they want in place. Mike Fitzpatrick, 175 SW 2nd Street, Chair of SCIPAC, discussed the Transit Oriented Development (TOD) half -mile circumference around the proposed train station. Mr. Fitzpatrick commented the train station is a fraud committed on the City when mentioned by the Community Redevelopment Agency. The Palm Beach Metropolitan Planning Organization (MPO) 20/40 long range transportation Final Desires Plan contains new Tri -Rail Coastal Link service, shows 15 new Tri -Rail stations to improve and extend service and support the Coastal Link Service which is between Jupiter and Ft. Lauderdale via the FEC railway. He noted page 76 and page 122, category of unfunded mandates of the Final Desire Plans. He wrote the Chair of the MPO, Nick Meeting Minutes City Commission Boynton Beach , Florida February 21, 2017 Uhren, and asked what happened to the five stations. Mr. Uhren responded and answered as follows: The five stations listed on page 76 and the 10 on page 122 are 15 Tri -Rail stations identified on the Desire's plan in three categories. New station for a Tri -Rail Jupiter extension on FEC Corridor, three in the cost feasibility plan. Two new stations on the existing Tri -Rail Corridor are not in the cost feasibility plan. A new station on the FEC corridor for Tri -Rail Coastal Link is not in the cost feasibility plan." Mr. Fitzpatrick had asked if that meant no train station and train service for Boynton Beach?" Mr. Uhren responded Tri -Rail Coastal Link is not in their cost feasibility plan which means they have not yet figured out how to pay for it over the next 25 years. Until they figure it out, they cannot provide the desired Tri -Rail Coastal Link station on the FEC south of Boynton Beach Boulevard. To create this service under the current rules, they need an access easement from the FEC, a local funding source for at least 25% of the capital costs of the project assuming federal dollars at 50% and state funds at 25%, a local funding source for 100 percent." Mr. Fitzpatrick commented the map means nothing. Mayor Grant explained he did receive. information from the Treasure Coast Regional Planning Council regarding applications for grants. The City is receiving grant money for the design. Woodrow Hay, 427 NEW 5th Avenue, announced he is running for the District II Commission seat. He commended his opponents for their professionalism. Dr. Jim DeVoursney, 2625 Lake Drive North, announced he qualified as a candidate for Commissioner for District II. He is president of INCA and last night, they had a monthly meeting at the Schoolhouse Children's Museum. Guests were Catherine McNevin and Chief Katz. There was an outstanding turnout and it was an opportunity to have the police address how to be safe in the community. He would like to be a member of the Heart of Boynton as he was attending some of the meetings. He was trying to establish best practices with a neighborhood association that works well through communication and implement a standard in the HOB. He hoped Chief Katz would attend the monthly meetings. Herb Suss, 1711 Woodfern Drive, announced he wants to take our country back. He commented Mr. Pruitt was appointed to the White House Cabinet that is anti - Environmental Protection Agency (EPA) and citizens will have to breathe dirty air. The President allowed coal mines to dump silt into streams and waterways. Mr. Pruitt wants to eliminate the EPA. The current Cabinet does not have the interest of the country at heart. There are attacks on media which happened in 1933 in Germany. He wants to meet with people outside of Chambers and start demonstrating. Additionally, citizens have a right as Americans to find out what is occurring with the Russia situation and the 9 Meeting Minutes City Commission Boynton Beach , Florida February 21, 2017 President, as we are all in danger. He hoped the newspapers will report what is occurring. Both the City and Country are in peril. 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Stu (N/V Stu) openings exist: Arts Commission: 1 Alt Building Board of Adjustments & Appeals: 1 Reg and 2 Alts Library Bd: 1 Reg and 2 Alts Senior Advisory Bd: 1 Reg and 2 Alts 6. CONSENT AGENDA Commissioner Casello pulled item D. Vice Mayor McCray,pulled items B and E. Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. PROPOSED RESOLUTION NO. R17-017 - Approve and authorize the City Manager to sign an Agreement with Government Services Group, Inc. to assist the City of Boynton Beach to continue the Fire Assessment Program for the FY 2017- 2018 budget with the scope of professional services and specialized assistance in the amount of $17,500. B. PROPOSED RESOLUTION NO. R17-018 - Approve the Interlocal Agreement between the City and Palm Beach County for participation in the Drowning Prevention Coalition's (DPC) Learn to Swim Program, which provides vouchers to the public that may be redeemed for swimming lessons at the John Denson Pool. Vice Mayor McCray asked City staff how much money was allocated for vouchers and learned it was $2,170. He thanked Mr. Howard for the information. Motion Vice Mayor McCray moved to approve. Commissioner Katz seconded the motion. 10 Meeting Minutes City Commission Boynton Beach , Florida February 21, 2017 Vote The motion unanimously passed. C. PROPOSED RESOLUTION NO. R17-019 - Approve and authorize signing of an Agreement for Water Service outside the City limits with Kristin & David Elliott for the property at 3203 Karen Drive, Delray Beach, FL 33444. D. PROPOSED RESOLUTION NO. R17-020 - Review and approval of the Resolution creating the Citizen Oversight Committee. Commissioner Casello asked Ms. LaVerriere who would serve on the Committee and learned it was Alexandria Wilson, Engineer; Adie Kerr, Engineer; Jude Avril, with a financial background; Jerry Taylor, former Mayor; and Mary Nagle, Acting President of the Boynton Intracoastal Group. Vice Chair McCray requested Ms. LaVerriere send him the list. Motion Commissioner Casello moved to approve. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. E. PROPOSED RESOLUTION NO. R17-021 - Authorize the City Manager to sign the government agreement with Synovia Solutions of Indianapolis, IN for the provision of vehicle tracking systems for Utilities vehicles, pumps and generators by a utilizing St Lucie Public Schools Award of RFP Number 15-08 titled "GPS System and Installation for District Vehicles". St Lucie Public Schools competitive bid process satisfies the City's procurement requirements. Vice Mayor McCray pulled this item because years ago there were three or four generators that were stolen. He was glad the City was adding equipment to track City property. He asked for the prices of the generators and learned they ranged from $40,000 to $60,000 depending on the size. Motion Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed. 11 Meeting Minutes City Commission Boynton Beach , Florida February 21, 2017 F. Approve the purchase of replacement submersible sewage pumps from Barney's Pump Inc. of Coral Springs, FL in the amount of $31,235.00 for lift stations #311, #708, #603, and #717. G. Authorize the issuance of a purchase order to Evoqua Water Technologies LLC (Evoqua) to provide cleaning services for the degasifier and off -gas scrubber located at the West Water Treatment Plant. The total expenditure for this service is $28,481. H. Approve increase to Purchase Order 170043 issued to Culpepper Plumbing of West Palm Beach, FL to $35,000. I. Accept the written report to the Commission for purchases over $10,000 for the month of January 2017. J. Legal expenses - January 2017 - Information at the request of the Commission. No action required. K. Approve the minutes from the Regular City Commission meeting held on February 7, 2017. Motion Commissioner Katz moved to approve the Consent Agenda. Vice Mayor McCray seconded the motion. Vote The motion unanimously passed. 7. BIDS AND PURCHASES OVER $100,000 A. Award the "Bid for Wastewater Odor Control Chemicals and Services" Bid No. 013-2821-17/JMA, to USP Technologies of Atlanta, GA, as the lowest, most responsive, responsible bidder, for a two year period for the estimated annual expenditure of $215,000. Motion Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed. 12 Meeting Minutes City Commission Boynton Beach , Florida February 21, 2017 B. PROPOSED RESOLUTION NO. R17-022 - Award the Bid for "PUTTING GREEN RESURFACING FOR THE LINKS AT BOYNTON BEACH"; Bid No. 011- 2910-17/JMA and authorize the City Manager to sign a contract with Detailed Sports Turf Construction, Inc. of Hobe Sound, FL as the lowest responsive, responsible bidder in the amount of $241,745 with a 10% contingency for a total approved amount of $265,919.50. Mayor Grant asked when the work would commence. Commissioner Casello requested clarification of the work. Ron Tapper, Golf Course Manager, explained the work is for all 18 greens and for the practicing pitching and chipping greens. Work will start the second or third week in May. Vice Chair McCray thought it was for all the greens. Commissioner Katz understood this was part of a loan the City gave to the golf course. Vice Chair McCray noted Mr. Tapper had indicated if the golf course did not turn around as a result of the work, Mr. Tapper would quit and hoped that would not occur. He thought Mr. Tapper was doing a great job. Motion Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed. 8. CODE COMPLIANCE and LEGAL SETTLEMENTS - None 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS the City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. 10. CITY MANAGER'S REPORT - None 11. UNFINISHED BUSINESS - None 12. NEW BUSINESS A. PROPOSED RESOLUTION NO. R17-023 - Amend the FY 2016-2017 budget, which will adjust budgeted appropriations and revenue sources and provide spending authority for Adopted Capital Improvement projects based on passage 13 Meeting Minutes City Commission Boynton Beach , Florida February 21, 2017 of the one (1) percent local government infrastructure surtax (Surtax), effective January 1, 2017. Motion Vice Mayor McCray moved to approve. Commissioner Katz seconded the motion. Commissioner Casello asked where the $3.2 million allocated for this year would be spent. Mr. Howard, Assistant City Manager, requested the City Commission approve four projects: one is a sidewalk improvement for ADA requirements; street work, paving and resealing of Oyer Park. The sidewalk and street paving will be bid and a list will go to City Commission to approve. Public Works will compile a list of which projects need the most attention. The Committee is responsible to ensure the funds are spent in-line with what the City Commission approves. Commissioner Casello noted every district needs something. He wanted to ensure it is fair and equitable disbursement of the money. Mr. Howard advised staff will assess and prioritize the projects. Commissioner Romelus asked how much attention was being given to minority contractors and local individuals to work on the projects. Mr. Howard advised they were working on it. They will see how it will be worked in, and it will come back to the City Commission. Motion Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed. Vice Mayor McCray noted there was a broken sidewalk on NW 17th. He made a call and it was addressed. B. Community Support Fund Disbursement. Commissioner Katz wanted to allocate $1,000 of his funds to All the Same Stripes organization at Boynton Beach High School. He had contributed to them in the past and they are doing great things. He teaches and works in school and this program provides funds for students who are born into bad luck situations. He wanted to allocate $1,000 to All the Same Stripes program to assist homeless students living within the District that attend Boynton Beach High School. 14 Meeting Minutes City Commission Boynton Beach , Florida February 21, 2017 Vice Mayor McCray commented he and Commissioner Casello were invited to see what was happening last year regarding the program and he was in tears the conditions students were living in. Their plight and their stories were unbelievable. He applauded Commissioner Katz for his donation. Commissioner Casello agreed it was emotional. His daughter goes to Boynton Beach and he had no idea students had these problems. He commended Commissioner Katz. Motion Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion. Commissioner Romelus asked if the funds would go directly to the program at the high school and learned it would go to the 501(c)(3) program and they have to give a report how the money was spent. Vote The motion unanimously passed. C. Medical Marijuana Dispensery Locations Chair Grant noted currently, there is no Land Development Regulations regarding this use and they do not know what will happen with State legislation. He thought giving staff six months after the Legislature convenes to address allowing dispenseries in the City in an ordinance would be appropriate. This would be a future agenda item. Motion Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion. Commissioner Casello thought they should review what measures other cities have in place. Vote The motion unanimously passed. Vice Mayor McCray requested Chief Katz participate. 13. LEGAL A. PROPOSED ORDINANCE NO. 17-005 - SECOND READING - PUBLIC HEARING - Approve and amend Part III, Land Development Regulations, Chapter 3, Article IV, Section 3.D use matrix notes, number 103, striking pilot program language and codifying landscape debris stockpiling use and land development regulations. 15 Meeting Minutes City Commission Boynton Beach , Florida February 21, 2017 Attorney Cherof read the proposed Ordinance 17-005, by title only on second reading. He clarified the Ordinance includes the amendment provisions discussed at the first reading. Motion Vice Mayor McCray moved to approve. Commissioner Casello seconded the motion. Mayor Grant opened public comment. No one came forward. Vote City Clerk Pyle called the roll. The vote was 5-0. B. PROPOSED ORDINANCE NO. 17-006 - SECOND READING - PUBLIC HEARING - Approval of Ordinance amending Chapter 26, Water, Sewer and City Utilities, by creating a new section 26-8.2 entitled "Water Service/Annexation Agreements." Attorney Cherof ready proposed Ordinance, 17-006, by title only on second reading. Motion Vice Mayor McCray moved to approve. Commissioner Romelus seconded the motion. Vice Mayor McCray asked if the agreements can be signed by the City Manager or Utility Director and they will not have to come before the City Commission and learned that was correct. Attorney Cherof explained the release can only occur by City Commission. There is a Power of Attorney in the original documents the City Manager will sign. Mayor Grant opened public comments. No one came forward. Vote City Clerk Pyle called the roll. The vote was 5-0. 14. FUTURE AGENDA ITEMS A. Joint City Commission/CRA Workshop for six month update on 2016 strategic plan at the Intracoastal Park Clubhouse (IPC) at 3:30p.m. - March 28, 2017. B. Monthly Departmental Presentations: Library - March 6, 2017 16 Meeting Minutes City Commission Boynton Beach , Florida February 21, 2017 Communications/Marketing - April 2017 C. Consider adopting a Chronic Nuisance Ordinance. - February 2017 An update will be given in March or April. D. Discuss cancelling the July 4th City Commission meeting - April 4, 2017 15. ADJOURNMENT Motion There being no further business to discuss, Vice Mayor McCray moved to adjourn. Commissioner Romelus seconded the motion. Vote The motion unanimously passed. The meeting was adjourned at 7:50 p.m. CITY OF BOYNTON BE -AC Mavor_S.teven_B:-�4'nt issi k McCray hristina Romelus ATTEST CIrTiMissioner - Joe Casello iddith A. Pyle, CM City Clerk Catherine Cherry Minutes Specialist 17 The City of Boynton Beach City Commission Agenda Tuesday, February 21, 2017, 6:30 PM Commission Chambers 100 E. Boynton Beach Blvd., Boynton Beach, FL 33435 Regular City Commission Meeting Boynton Beach City Commission Mayor Steven B. Grant (At Large) Vice Mayor Mack McCray (District II) Commissioner Justin Katz (District i) Commissioner Christina L. Romelus (District III) Commissioner Joe Caseilo (District IV) Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, City Clerk *MISSION* To create a sustainable community by providing exceptional municipal services, in a financially responsible manner. www.boynton-beach.org EXHIBIT "A" COMMUNITY SUPPORT FUNDS REQUEST FORM Part I - Summary of Request (to be completed by City Clerk) Date of Request; February/1' 0, 01 f Requested by Mayor/Commissioner: m i 2 u in Amount Requested: $1000.00 Recipient/Payee: a qato au Ch LM min Description of project, program, or activity to be funded: Part 11- Availability of funds The annual appropriation of funds available to the requesting Member of the Commission listed above is $ 2—CM - aQ The balance of funds available for the requesting Member of the Commission Is $ 7_• Oct Accordingly: There are funds available as requested , There are insufficient funds available as requested Dated111-7 By: at'4 4, City Clerk Part III -Eligibility Evaluation n Public funds Y411 not be used to improve private property unless there is a dear public need, purpose and benefit 13 The recipienVpayee provides services within the City n, The public purpose is beneficial to the entire community served by such donation Dated: By: Requesting Member of the City Commission Inside Out: Homeless Teen Project at Boynton Beach CHS Contact person: Gwenn Seuling Gwen n.seuling@palm beachschools.ore (561) 703-3298 Towards the end of the school year 2015 to 2016, the Visual Arts students at Boynton Beach CHS began a photo driven campaign to increase awareness of teen homelessness in our area. The campaign was inspired by an international project known as Inside Out (http://www.insideoutpromect.net/en ). The photos, research, information boards, and execution of the project was all done by students. The Inside Out Project, and later, Debby Coles-Dobay of the Boynton Beach City Hall, printed the oversized photographs for us, and students then pasted them (literally, with wallpaper paste) to the sidewalk outside of City Hall. The project was a great success, attracting attention to the problem of Homeless Teens, and the even more difficult problem of finding them assistance. All of the displaced ( a phrase we all prefer to homeless) students who participated benefited from doing so; I -Carmen is now working at Santos Asian Buffet and applying to college. Lourdes' Adoptive family (her third) drew close around her when she fell ill, and continues to care for her today. Kendra's electric bill was paid for unexpectedly by an anonymous benefactor, and they also found cartons of groceries at their door, left anonymously. The Fashion Club students held a Fashion Show at BBCHS and donated all of the proceeds to Hope House, the nearest (Boca Raton) thing to a local assistance agency we'd been able to connect to through our campaign. At the beginning of the 2016-2017 school year, Ms Seuling began an in -school organization designed to help the homeless and displaced student population of Boynton Beach Community High School (BBCHS), called All the Same Stripe. Parents, teachers, staff and friends of BBCHS donated their time, money, and goods to launch All the Same Stripe, making reference to us all being family, particularly Tiger (our school mascot) family. We identified the students in need of assistance and met with each to determine what they needed, and then started to get food and personal hygiene items to them. BBCHS staff donated money and we bought and delivered baskets of food for the families of the All the Same Stripe students so that they could have full Thanksgiving and later, full Christmas dinners. Commissioner Katz generously donated one thousand dollars of Community Support Funds to our organization, and we were then able to purchase badly needed clothing, bus passes, and school supplies for All the Same Stripe students. We are aware of and able to comply with the restrictions and requirements that come with receiving Community Support Funds. We know that in creating happy, healthy, secure members of our school community, we are assisting the Boynton Beach Community, and ultimately the community that is the world. Et11fr.1 =orm Request for Taxpayer Give Form to the Rev. December2014)Identification Number and Certification requester. Do not send to the IRS. )epartment of the Treasury nternal Revenue Service 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. School Board of Palm Beach County 2 Business nameMisregarded entity name, if different from above N School District of Palm Beach County ° C 3 Check appropriate box for federal tax classification; check only one of the following seven boxes: 4 Exemptions (codes apply only to certain entities, not individuals: see ° ❑ Individual/sole proprietor or ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate instructions on page 3): CL. c single -member LLC ❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) ► Exempt payee code (f any) -�, v p Note. For a single -member LLC that is disregarded, do not check LLC; check the appropriate box in the line above for Exemption from FATCA reporting V) the tax classification of the single -member owner. code (if any) IL E ✓❑Other(seeinstructions)► Local Government GAppxasroarcom& &Wwdw"theu.sJ E 5 Address (number, street, and apt, or suite no.) Requester's name and address (optional) 0 COL 3300 Forest Hill Blvd A 323 6 City, state, and ZIP code n West Palm Beach, FL 33406 7 List account number(s) here (optional) 13 Me Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid social security number backup withholding. For individuals, this is generally your social security number (SSN). However, fora resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For otherFul � - m - entities_ it is your emolover identification number (EIN). if you do not have a number. see Now to oet a TIN on page 3. or Note, If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for I Employer identification number guidelines on whose number to enter. F51 91 -1 6 1 0 1 0 1 0 1 7 1 8 1 3 19TIM Certification Under penalties of perjury, 1 certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) 1 have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S, citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA faeporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. ,..— fn- Sign 1 Sign Signature of Here I U.S. person ► C4 rQ sy � t f Date ► 01 1 j 1 1 �b i q General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. Information about developments affecting Form W-9 (such as legislation enacted after we release it) is at wwwJrs.gov1fw9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSM, individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return, Examples of lnformation returns include, but are not limited to, the following: • Form 1099 -INT (interest earned or paid) • Form 1099 -DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-5 (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1898-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S_ person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What Is backup withholding? on page 2. By signing the filled -out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. if applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. See What is FATCA reporting? on page 2 for further information. Cat No. 10231x Form W-9 (Rev. 12-2014) ueod c6z *tea PRESENTS The 2" A nI-- !,:11 r rrll�- GardejIf: Iub Inc! .::cl-s crrii:-[ {for�I ,I-Cvf1fl!'.::'.' :I1'.:Ij al-twork of ,tudcrrits f; w-1 AT 4CHC7,01 IIIL.r,rri ': 1.1Llt!!--- M 1 '.' -" CJ ,LAIN PVL.. L'G1YN iL fil 11 CtiPE,'411•:G DIGHT RL-"C-PTIO%l I FRIDAY. MARCH 1'9 5.- 7 P.m. AIR I DISPLAY I rPQ)AV AND.:ATURE'-AY. i i?fRCII 10 - 11 IU r%. - 5 P.ro. Con-.- bul. "o :r fdr,:;i'c tho.;1r{1''C71.1, ini.i;rpre' _ailnrZ and vnre_ fol, yo:.lr invor;LC. �.Of? INFO.PN,ATION. PLLi�SL CALL 561-496•C1629 I W,, CareerSG; itc PALM FiFACti COUNTY BOYNTON rw . BEACH tCRA e. 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