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Minutes 12-15-16 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD IN CITY HALL, 100 EAST BOYNTON BEACH BOULEVARD BOYNTON BEACH, FLORIDA ON THURSDAY, DECEMBER 15, 2016, AT 6:00 P.M. Present: Dr. Stephanie Hayden, Vice Chair Sherri Claude, Board Liaison Carol Lundquist Valencia Spells Anderson Angelica Nevin Alana Thomas, Student Reg. Voting Member Dariana Rodriguez, Student Reg. Non-Voting Member (arrived 6:21 p.m.) Absent: Dr. Tiffany North, Chair Lori Wilkinson Hattie Miller Kathleen Wilkinson, Student Reg. Voting Member I. Call to Order The meeting was called to order at 6:05 p.m. Roll call was taken. II. Pledge of Allegiance/Moment of Silent Reflection The members recited the Pledge of Allegiance to the Flag, followed by a moment of silence. Self-introductions were made. III. Approval of Minutes of September 22, 2016 The minutes were not available. IV. Approval of Minutes of October 27, 2016 The minutes were not available. Ms. Claude added the minutes of the November 12,2016, workshop to the agenda as the minutes were circulated to the members. Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida December 15, 2016 Motion Ms. Thomas moved to approve the November minutes. Ms. Lundquist seconded the motion that unanimously passed. III. Approval of Agenda Motion Ms. Nevin moved to approve the agenda as amended with the November minutes. Ms. Spells Anderson seconded the motion that unanimously passed. IV. Announcements/Presentations/Correspondence Ms. Claude advised she sent a letter with a check for $500 to Freedom Shores Elementary School. The Board approved the expenditure at the September meeting for the SECME program. She read the letter. Dr. Hayden did not know if the Board gave a donation for football for Boynton Beach High School and commented one of its athletes received the Heisman. She thought it would be nice to see if the Board made donations to the football team and he could attend a board meeting, as the team benefited from the donation. It was noted the Board had only made one donation to the Department. V. Public Audience None VI. New Business None VII. Old Business A. Board Retreat/Fundraising Ms. Lundquist thought a lot of good things were discussed during the retreat and they had discussed selling items at the holiday parade. Ms. Nevin noted during the retreat, the members thought of new initiatives for fundraising for the Board and its different accounts. One came to fruition quickly and they were extremely well supported by the City to sell water, Capri Sun and snacks at the holiday parade. They received positive feedback from the community. She did not know how much was raised, but commented it was a positive experience. She thanked all from the City for their assistance gathering ice, delivering the golf cart and decorating it as it far surpassed their expectations. Ms. Nevin explained once Seacrest Boulevard was closed, they drove up and down the parade route. She thanked Lori Wilkinson for her idea to tail the parade and engage the community. Dr. Hayden commended Ms. Claude, Ms. Nevin, Lori Wilkerson, as they did a great job. 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida December 15, 2016 B. Account Expenditure Review Ms. Claude advised the Board made $193 selling beverages at the parade and she recorded the money under the Borovy Account. The Board could move the funds to Community Contributions or elsewhere. She had a handout she distributed to the members pointing out the last page showed the funds that were taken out and put in. Ms. Nevin commented when they were fundraising, she and Lori Wilkerson had indicated they were going to the scholarship fund. She favored keeping the funds in the scholarship fund. C. Youth Volunteer Bank/Bob Borovy Award Ms. Lundquist asked if a lot of youth were signing up for the Youth Volunteer Bank and learned they were not and they were not actively soliciting the program. It is up to the Board if they want to publicize it. Dr. Hayden noted the retreat minutes discussed ways to publicize the Volunteer Bank if it seems like it is not attracting youth. Ms. Claude asked if the Board wanted to keep it as a priority. Dr. Hayden asked if testimonials could be posted on Facebook to say how the Borovy Award has helped them. Ms. Claude explained they were two separate programs. She asks the last year’s winner to be a judge and agreed to ask for a comment. It was noted volunteerism is still a requirement for graduation and the volunteer bank is for any child at any age. It is just getting them to log hours and Ms. Spells Anderson did not know if a lot of students want to go above and beyond what they are required to do for school. Ms. Claude explained the program has been in existence before 1999 and the Board has to determine the value of the program, value to the community and if it was something the Board wanted to focus on. Over the years, different boards have considered giving semi-annual recognition, and going to the schools. Some initiatives can reach the end of a useful life, but the Board has to examine the goals of the program. (Darianna Rodriguez arrived at 6:21p.m.) Dr. Hayden thought civic engagement was good and needed and this was something to consider. Ms. Spells Anderson thought the issue should be tabled to ensure all could provide input. Ms. Nevin requested Ms. Claude send the members the information she has to-date so they could all be familiar with the issue before discussion. Ms. Lundquist asked if some schools support volunteerism more than others. Ms. Claude explained for a few years they had a parent open house day at Poinciana Elementary School so they received many forms from them. If someone goes to different schools then they receive applications for those schools. If a student and parent fill out the application, they get a welcome letter from Ms. Claude and then they 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida December 15, 2016 do not hear from the student until it is time to turn in hours. The Board should consider if a certificate and recognition from the City Commission at a meeting is enough Ms. Lundquist suggested calling the volunteer during the school year and reminding them they signed up for the program and they hoped they are doing well as it may prompt the student to do more. Ms. Claude has their email addresses and it would not be difficult to contact them. Ms. Nevin thought this item should be added to the next agenda so the members can bring back recommendations and then vote. Ms. Claude explained there is a brochure, and she has a list over the years of how many students turned in hours and a running total of the hours. She could forward the spreadsheet showing what ages and schools participated, although it has been a while since she added volunteers to the database. Ms. Lundquist requested receiving the form by email so she could make copies to distribute. VIII. Future Meeting Dates: January 26, 2017 February 23, 2017 If members cannot make the meeting, they should notify the Clerk’s Office. . IX. Adjournment Motion There being no further business to discuss, Ms. Lundquist moved to adjourn. Ms. Rodriguez seconded the motion that unanimously passed. The meeting was adjourned at 6:27 p.m. Catherine Cherry Minutes Specialist 4