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Minutes 05-25-66Minutes of Special Meeting of City Council, held in City Hall, Boynton Beach, Florida, May 25, 1966 at 7:30 P.M. PRESENT: Walter A. Madsen~ Mayor Frank McCoy~ Jr., Vice Mayor J. Allison Banks, Councilman Charles N. Boos, Councilman Gilbert Collins, Councilman F. T. Kain, City Manager Tereesa Padgett~ City Clerk Gene Moore, City Attorney Mayor Madsen called the meeting to order at 7:30 P.M. S~ewer Construction Bills Bumby & StimQson, Inc. Mr. Kain explained that the construction work and cleanup are now complete and disbursement of the final holdback of $5,000 is recommended. In addition, this final payment contains a reconciliation agreement to cover three authorized changes which were made during the process of this work, This is Change Order ~/6. ~ionmes for this payment are avail- able in the sanitary sewer construction fund. Mr. Boos moved for the payment of this bill as recommended. Mr. Banks seconded and it was unanimously carried. Whitmire-Mock Sanitary Sewer Systems $31,580.96 (National Construction. Inc.) Mr. Kain explained that all of this sewer system work has been completed and ~s acceptable. It is recommended that $5,000 be retained from this final payment to assure the balance of several cleanup items. Payment of $26,580.96 is recommended. Monies for this payment are available in the sanitary sewer construction fund. Mr. McCoy moved for payment of this bill as recommended. Boos seconded and it was unanimously carried. Mr. Advertisins for Bids for Rolling Green Ridze Sewer ReDair Work Mr. Kain explained tha5 the short form consracs plans and specifications have been prepared by Russell & Axon for this repair work. A number of contractors have already picked up materials for this job~ however, in accordance with our regulations, formal advertisement should be made. Mr. Kain recommended that advertisement be published on May 26 and -1- MINUTES Special' Meeting of City Council May 2~, 1966 June 2, and that the bids be received at the regular meeting of Jun~ 6. Mr. McCoy moved to follow the recommendation of the city manager that advertisement be published on May 26 and June 2, and that the bids be received at the regular meeting of June 6. Mr. Banks seconded and it was unanimously carried. Resurfacin~ Program Mr. Kain recommended that the following streets be authorized for resurfacing under our annual contract which is presently held with Rubin Construction Co.: A. S.E. 21st Avenue from Seacrest Blvd. to S.E. 2nd St. B. S.E. 22nd Avenue from Seacrest Blvd. to S.E. 2nd St. Co S.E. 1st St. from S.E. 23rd Ave. to S.E. 21st Ave. D. S.E. 2nd St. from S.E. 23rd Ave. to S.E. 21st Ave. Mr. Boos asked why the repair work on S.E. 23rd Avenue could not be done under this contract. Mr. Kain explained that this is s different ~ype of work and also that the work on 23rd Ave. is a bid item and the others are not, they are a contract item. Mr. Boos moved to follow the recommendation of the city manager to authorize the resurfacing of the recommended Mr. Banks seconded and it was unanimously carried. Reconstruction and repair work - S. E. 2%rd Ava Mr. Kain explained that the plans and specifications for the repair and reconstruction of S. E. 23rd Ave. have been com- pleted and submitted by K. C. Mock and Associates. Mr. Kain recommended that advertisement be published for bids for this work on June 2 and 9 and that the bids be received at the regular meeting of June 20. Mr. McCoy moved for the advertisement to be published as recommended by the city manager. Mr. Banks seconded. Mr. Boos asked if the part being resurfaced had been widened to a standard. M~. Kain explained that it had been widened at the poorest point about 8 inches, that there is a problem of right-of-way acquisition. Mr~ Moore stated that the city has gotten as much available right-of-way gratuitously as possible. Mr. Boos stated that if all possibilities to get -2- MINUTES Special Meeting of City Council May 2~, 1966 these rights-of-way gratuitiously have been exhausted that the work should proceed, but he did not want to see it done substandard. Mro Kain explained that what is being done is to build a street which is in very bad condition right now and correcting only the minor problems, and that we are trying to do this based on an economy Type operation. Motion was un~uimously carried. Mr. Moore stated that the Building Department could be asked to set a proposed right- of-way for building set-bsck purposes through there for pro- jected right-of-way purposes to avoid any more encroachments. Bovnton Beach Child Care Center, Inc. - Site Donation Mr~ Kain explained that on August 6, 1965~ the City Council approved the donation or lease of approximately 20~2~0 square feet of land to be used for a permanent building to house the Child Care Center. The Board of Directors of the Boynton Beach Child Care Center, Inc. have requested reaffirmation of this statement by the City Council. Mr. Madsen suggested that this item be tabled until more information is furnished as~just what they asking. Mr. Banks made a motion to have the city attorney draw up a resolution stating that this site is being leased to them. This motion died for a lack of a second. It was again suggested that this be brought up at the first council meet- ing in June. ¥~. Boos stated that he would like to have Mr. Kain write these people to express the feeling of the council that they do w~sh to encourage them in this project and would like to see some sort of plan and have some idea of what they are planning. ~erminal Pay - Michael J. Etromic~ Mr. Madsen stated that he requested Mr. Kain give Chief Stromick severance pay. Mr. Kain stated that in the past on three occasions, the Council has authorized terminal pay for department heads who left city employment, This has not been considered an established policy, and that no precedent was set by these grants. He stated that he felt each case should be treated spearately. Mr. Kain recommended favorable consideration of a grant of two weeks salary as severance pay for Chief Stromick in view of his services to the city since 19~8. MINUTES Special Meeting of City Council May 2~, 1~66 Mr. Boos moved for the 9cceptance of the resignation of Michael Stromick as police chie~ ~ud to grant him.two weeks . salary as severance pay. Mr. McCoy seconded and it was unani- mously carried. Cemet~ry_I. morovements Mr. Kain explained that Mr. Hug~son has prepared final plans and specifications for this cemetery improvement, and recom- mended that a call for bids on this work be advertised on June 2 and 9 and that the bids bs received at the regular meeting of June 20. Mr. Banks moved to follow the recommendation of the city manager. Mr. McCoy seconded and it w~s unanimously carried. Employee Pension Pro,ram Mr. Kain noted that because of the complexity and wide variety of plans which may be offered for employee pensions, he would like to recommend to council that Dro William Mo Howard. Professor of Insurance at the University of Florida, be'in- vited to meet with council in order ths~ he may present possible methods ~f e~abl~shing specifications for a pension program and also ~or ~ne establishment of such a plan. Mr. Boos moved to invite D~. Hgwgrd to meet with Council. Mr. McCoy seconded and it was unanimously carried. Classification and Pay Pla~ Mr. Kain noted that it is becoming ~ncreasingly apparent that the present pay plan and classification system is in much need of revision. He feels that professional advice is needed in es~ablishin~ a new pay ~ystem. Mr. Kain stated ~hat he would like Council,s permission to contact firms that ~o this work and to receive propSsals from them as to what work they would recommend~ and a~so to obtain cgsts of this work. Monies were budgeted p±an adjustments and he feels that this should be done in ad- vance of the budget year. Mr. McCoy moved to give Mr. Kain permission to contact firms that do this work. Mr. Banks seconded. Mr. Boos asked what kind of money we are talking about for such a plan. Mr. Kain svaBed he zhought it would be about MINUTES Special Meeting of City May 25, 1966 Council $1500 to $1800 and if it is more, that a modified study could be made. Motion was unanimously carried. Ulrich Hallemeier Mr. Kain stated he would like to request that Council invite Ulrich Hallemeier to attend the regular Council Meeting of June 6. Mr. Kain noted that Ulrich is an exchange student from the city of Bochum, West Germany, and has lived in our community since August of last year and will return home the lan~er part of June. Council unanimously agreed that he should be written to and invited to the meeting of June 6. Mr. Banks suggested that he be asked to give his impression of our city and his experiences here. Mr. Boos stated that he felt the invitation should be from the ~yor. ,,Special Meetin~ - June Mr. Kain recommended that a special meeting be called for Wednesday, June l~ at 7:30 P.M. in order to recognize the members of the school patrol. The program will be conducted by Police Officer Gatlin, who has suggested that this event be a memorial to the late Mr. Dick Johnson. Council unani- mously agreed to call this special meeting. Site of Old Methodist Parsonage Mr. Kain explained that Rev. Stauffer has informed the city that they have no further use for this building. Mr. Kain received a bid from Big Chief of Ft. Lauderdale in the amount of $3~g to demolish and clear the site. This is an item which can be provided from the contingency fund. Mr. Kain recommended execution of the contract with Big Chief and have them proceed with the work. Mr. McCoy moved for the acceptance of the city manager's recommendation. Mr. Banks seconded and it was unanimously carried. Board of AdjusTment Membership Mr. Kain recommended that Council consider the appointment of additional alternate members to the Board of Adjustment. According to ~he code, five members ~re needed at every meeting and, of the fmve, a 4/g vote is requmred for approval of any -5- MINUTES Special Meeting of City Council May 25, 1966 request coming before the Board. Because of absences, the decision of this Board has been delayed several times in the past. Council was requested to present the names of three more alternates at the next meeting. ConsideraDion of ReQuest of Jean C. Cottril] M~. Kain explained that Mrs. Cottrill has requested the clos- ing of an alley in Block 2 of Boynton Place. By the pro- visions of Resolution 62-U, these matters are to go before the Planning and Zoning Board, and a $~0 fee is charged to cover administrative costs. This Resolution was adopted March 19, 1962. On June 6, 1961~ the Cottrills had requested abandonment of this alley and council indicated this would be considered after the wa~er program was completed. Mr. Kain recommended that the fee be waived since this request was in before the adoption of the Resolution in question, but that the process of going to the Planning and Zoning Board be maintained and the request be processed accordingly. Mr. Boos moved to follow the recommendation of the city manager. Mr. McCoy seconded and it was unanimously carried. Sanitary Sewer Construction WorR Mr. Kain explained that tentative plans were submitted to Council by Russell & Axon for the balance of sanitary sewer construction work. Mr. Kain suggested that a meeting be set up with Russell & Axon to decide which areas will be sewered to complete this present program. Mr. Kain explained that he had picked out five sections, lC, 2B1, 2BB~ 3B, and lOA, that would total approximately $80,90? and still hold an amount approximately~ $25~000 to $35,000, tn reserve for additional extensions at a later date. Council agreed to have Mr. Kain set up a meeting with Russell & Axon for June i after the special meeting. Memorial Day Proclamation Mr. Kain read a Proclamation declaring May 30, 1966, Memorial Day, a legal holiday. Resolution 66-Z-re: Authorizing City to convey to State of Florida requested right-of-way so they can ... oroceed with construction of SR 80~ Mr. Kain explained that he had a City Deed conveying rights- of-way to the State of Florida which the city has acquired -6- MINUTES Special Meeting May 25, 1966 of City Council but the State has not on State Road 80~. The State is re- questing this conveyance so that they can proceed with con- struction in that area between 1-95 and U.S. 1. Mr. McCoy moved for adoption of Resolution 66-Z. Mr. Banks seconded and it was unanimously carried. Resolution 66-AA re: Interchanges and Grade Level Crossings for I-9~ Mr. Moore read Resolution 66-AA requesting interchanges at SW l~th Avenue, N.W. 2nd Avenue and N.W. 17th Ave.~ grade separations at S.W. 23rd Ave., Ocean Ave., and Miner Road. Mr. McCoy moved for adoption of Resolution 66-AA. Mr, Banks seconded and it was unanimously carried. Ooenin~ of N.E. 6th Street Mr. Boos asked Mr. Moore if he was proceeding with getting right-of-way on N. E. 6th Street. Mr. Moore said that nego- tiations had been reopened with Mr. Lyman. Mr. Boos noted that if it is necessary to go in there and condemn, then it should be done so that 2nd Ave. can be opened up. Mr. Moore stated that the 50' right-of-way would be rather costly and suggested going for 2~' on the north half now. Mr. Boos noted an appraisal was made on this property last year. Mr. Boos moved that whatever proceedings are necessary be en- gaged in without delay to open up N. E. 6th Street from Casa Loma to 2nd Avenue. Mr. McCoy seconded and it was unanimously carried. OTHER Mr. Boos noted a letter from Mr. Hawkins recommending an in- crease in connection charge from $1.00 to $3.00. Mr. Kain recommended this change in the flat charge noting that it would be a simple turn-on or a reconnection, and which~ould require the amendment of Resolution 62-ZZ. Mr. Boos moved that the recommendation of Mr. Kain be acted on to have a flat charge of $3.00 for reconnection and to amend Resolution 62-ZZ accordingly. Mr. McCoy seconded and it was unanimously carried. Mr. Boos noted another letter from Mr. Hawkins recommending the consideration of a new employee to figure discounts on the bills. ~. Boos suggested modernizing the machinery and equipment rather than consider a new employee. He asked Mr. -7- MINUTES Special Meeting of City Council May 2~, 1966 Kain to check on this item and report back to Council. Mr. Boos noted a letter from the Palm Beach County Health Department re: water pollution problem from boats docked at the marina. Mr. Boos asked for Mr~ Kain's recommendation on this problem. Mr. Kain stated that he was not prepared to make one at this time. He stated he had made inquiry to the Health Department and is going to study the problem further as no how best to meet these needs. Mr. Boos stated that some action will have to be taken rela- tive to zoning to implemen~ the Municipal Center Project Plan. He stated that in due time this area should be zoned for public use, and if it is .done now it will not run into pro- digious costa at a later date for acquiring land we know we have to have for public use. Mr. Boos moved for the city to initiate a program to investi- gate the possible methods to acquire title and reserving the utilization for future governmental use of the following des- cribed property: Block 14, Sawyer's Addition - Block 17 Shephard-Funk Addition and the block City Hall is presently located on which is bounded on the south by Ocean Ave.~ on the north by N.E. 3rd Ave.~ on the west by Seacres~ Blvd.~ and on the east by N.E. 1st St. Mr. Banks seconded and it was unanimously carried. Mr. Banks suggested that Mr. Madsen, Mr. McCoy and Mr. Kain attend a meeting of the Tri-County League~ June 4 in Holly- wood. If anyone of these persons cannot go, to appoint somebody else to attend. Mr. Banks explained that the program will concern a rapid transit system and that this will be a part of the ~lanning of this Planning Committee of the County when it ms organized and will be of good use to us in the near future. Mr. Kain was instructed to answer this letter stating that four members were going to attend. -8- MINUTES Special Meeting of City CoUncil May 2~, 1966 Mr. Madsen noted a letter from Mr. Phil O~Connet! requesting ettendance of members of council to discuss the P.G.A. Championship next year. Mr. Banks said he would attend the meeting. Meeting adjourned at 9:10 P.M. Walter A. Madsen, Mayor ~Frank McCoy, J .~_e~Mayor //A~lison Banks~, Councilman Attest: i , ,~ ~ ' ~Tc~cccz ~ a~gc~ ~, City Clerk~ -9-