R17-0451
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RESOLUTION NO. R17 -045
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO SIGN A PROPOSAL DATED APRIL 25, 2017
WITH STANTEC CONSULTING SERVICES FOR ADVISORY
CONSULTANT SERVICES FOR THE TOWN SQUARE
REDEVELOPMENT PROJECT DURING PHASE I PLANNING
FOR AN AMOUNT NOT TO EXCEED 590,000; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, Stantec Consulting Services, a company which falls under the General
Consulting Services Agreement dated July 1, 2014 (RFQ 017 - 2821- 14 /DJL), has expertise in
providing these services on Public- Private Partnership projects, which are needed to
supplement current City staff to develop the Phase I product for this project; and
WHEREAS, based upon the City's objectives and the selected developer for the
Town Square P3 Project, Stantec Consulting Services will help the City negotiate a
development contract in conjunction with the City's counsel and senior staff; and
WHEREAS, staff is recommending that the City Commission approve and authorize
the City Manager to sign the proposal dated April 25, 2017 with Stantec Consulting Services
for the Town Square Redevelopment Project during Phase I planning for an amount not to
exceed $90,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2. The City Commission of the City of Boynton Beach, Florida does
hereby approve and authorize the City Manager to sign a proposal dated April 25, 2017 with
C:1Users\StanzioneTlAppDatal Local \Microsoft\Windows\Temporary Internet
FileSlContent .IE5152FYTEOE\Stantec_ Consulting_ Proposal _(Town_Square_Phase_I)_Reso.doc
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Stantec Consulting Services for the Town Square Redevelopment project during Phase I
planning for an amount not to exceed $90,000.00, a copy of which is attached hereto as
Exhibit "A ".
Section 3. This Resolution shall become effective immediately upon passage.
PASSED AND ADOPTED this 2 day of May, 2017.
CITY OF BOYNTON BEACH, FLORIDA
Mayor — Steven B. Grant
Vice Mayor — Justin Katz
Commissioner — Mack McCray
Commissioner — Christina L. Romelus
Commissioner — Joe Casello
VOTE
ATTEST:
Judie A. Pyle, CMC
City' Clerk
(Corporate Seal)
YES NO
Ah Cdr
5- 1
A / r,
C:\ Users \StanzioneT\AppDala \Local \Microsoft \Windows \Temporary Internet
Files \Content. IE5 \52FYTEOE\ Stantec_ Consulting_ Proposal _(Town_Square_Phase_I)_Reso.doc
Stantec Consulting Services Inc.
C��� ��; 777 S Harbour Island Boulevard, Suite 600, Tampa FL 33602
April 25, 2017
Project # 179801770
Mr. Colin Groff
Assistant City Manager
City of Boynton Beach
100 East Boynton Beach Blvd.
Boynton Beach, FL 33435
Dear Mr. Groff:
Reference: Town Square P3 Project: Phase 1 Owner Advisory Services
In accordance with the terms and conditions of the consulting agreement between the City of
Boynton Beach (hereinafter referred to as the "City" or "Client ") and Stantec Consulting Services,
Inc., (hereinafter referred to as "Consultant ", "We" or "Stantec "), dated September 8, 2014, we are
pleased to provide this proposal in support of the Town Square P3 Project.
I have attached a scope and fee for your review and approval. We look forward to the opportunity
of working with you on this important project.
GENERAL DESCRIPTION OF PROJECT
Town Square has the potential to become the anchor of new downtown corridors for the City of
Boynton Beach along both Ocean Avenue and Boynton Beach Boulevard. Redevelopment can
trigger the long -term economic resilience of the City, both within the 16 acres of Town Square and
on adjoining properties. The City also seeks to upgrade civic infrastructure that is either obsolete or
planned for relocation, including City Hall, the Police Headquarters and a downtown fire station.
The strategy that the City has adopted to achieve revitalization and redevelopment is to use the
financial mechanism and creativity inherent in a Public- Private Partnership between the City of
Boynton Beach, the City of Boynton Beach Community Redevelopment Agency (CRA), and the
private development community.
Stantec has assisted the City in preparation of a two -part Request for Qualifications (RFQ), in
compliance with Florida Statute 287.05712 "Public- private partnerships ", as a first step to selecting
a private developer for Town Square and the provision of needed public facilities to be located
within Town Square and upon other possible City -owned parcels, including a site on High Ridge
Road and another at Rolling Green. The RFQ has been issued and responses to RFQ Part I were
received and subsequently reviewed by the City. At that time the City selected a short list of three
developers who submitted additional information related to their potential development
intentions and deal structure as RFQ Part II. The City then selected a developer, E2L Real Estate
Solutions and is working to negotiate a development partnership contract that will best meet the
April 25, 2017
Page 2 of 5
Reference: Town Square P3 Project
City's objectives. The City has asked Stantec to submit a follow up proposal to assist them further
defining the deal with the selected developer, E21- Real Estate Solutions and negotiating the
development contract. Scope of Services are as follows:
SCOPE OF SERVICES
A. Development Contract Negotiation
1. Work with City departments to provide programs, plans, and specifications to provide
guidance and help define the product that the Selected Developer, E21L Real Estate
Solutions will be responsible for providing.
2. Based upon the City's objectives and the Selected Developer, E21- Real Estate Solutions,
help the City negotiate a development contract in conjunction with City's counsel and
senior staff.
3. Review initial cost estimates and evaluate financial analysis.
4. Advise the City on Real Estate Terms and Financial Structure as necessary during the course
of the negotiation.
5. Assist the City departments with e- Builder Implementation as outlined below:
Phase 1: Discovery of Current State and Recommendations for Town Square P3 project
a. Stantec will meet with the City and review currently implemented e- Builder
configuration.
I. Review and Summarize Findings
b. Stantec will conduct discovery sessions to determine the needs of the Town Square
P3 Project in the context of e- Builder.
I. This includes but may not be limited to the following:
1. Project structure
2. Cost tracking
3. Automated business workflow processes
4. Schedule management
April 25, 2017
Page 3 of 5
Reference: Town Square P3 Project
5. Issue tracking
6. Document Management
7. Reporting
8. Access Controls
ii. At the conclusion of the discovery process Stantec will provide a list of
recommendations for the City's approval before executing any updates to
the e- Builder system.
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope will be considered additional services
and can be performed at our then current hourly rates. Additional services we can provide include,
but are not limited to, the following:
1. RFP Development on behalf of the City for Owner's Representative and Program & Project
Management Services.
2. Based on discussions with Colin Groff, Stantec would like to pursue moving forward with
Phase 2 Owner Advisory / Program and Project Management Services for the Town Square
Redevelopment. Services are excluded from this proposal.
3. License fees and any software specific configuration costs (by eBuilder) are not included.
4. Phase 2: Discovery of Current State and Recommendations for Town Square P3 project
a. *Execute the configuration changes in the e- Builder system
b. Stantec can provide onsite training for system administrators and users if requested
by the City.
*Note - Stantec Recommends that configuration changes be made in accordance with
the "Program Management Plan ".
5. Any services not specifically identified and described in the above Scope of Services.
SCHEDULE AND STAFFING
As discussed with Colin Groff, Phase 1 services are anticipated to take approximately 4 -6 months
beginning May 2, 2017.
April 25, 2017
Page 4 of 5
Reference: Town Square P3 Project
Project Team
Task A will be undertaken by Drew Leff (Principal in Charge), Zach Mariacher (Project Executive),
Alexandra Phillips (Project Manager), Eric Hjelle (Senior Controls Specialist) and Daniel Moscowitz
(Systems Implementation Manager) with input from Dave Walker and Brian Sirbovan, all from
Stantec's Programs and Business Solutions group.
FEE AND BILLING
Stantec will accomplish the services outlined in the scope of services for the fee structure as follows
plus expenses:
• Task A, above, will be performed hourly with a not to exceed (NTE) $90,000 (Ninety Thousand
Dollars) without approval.
Reimbursable Expenses are in addition to the fees above and include plans, reproductions, travel,
etc. Invoicing and payment will be in accordance with the terms and conditions of the consulting
agreement between the City of Boynton Beach and Stantec dated September 8, 2014 and shall
govern this agreement as applicable.
Fees and expenses will be invoiced monthly. Payment will be due within 30 days of the date on the
Stantec invoice. We will apprise the City of the budget status monthly to control expenditures.
If you concur with the foregoing and wish to direct us to proceed with the services, please execute
the enclosed copy of this letter agreement in the space provided and return. Fees and time stated
in this agreement are valid for sixty (60) days after the date of agreement by Stantec Consulting
Services, Inc.
Stantec Consulting Services, Inc. appreciates the opportunity to submit this letter agreement.
Please contact me at 617.654.6039 if you have any questions.
Sincerely yours,
STANTEC CONSULTING SERVICES INC.
Drew Leff
Principal
Phone: (617) 654 -6039
Fax: (617) 523 -4333
Drew. Leff @stantec.co!r
April 25, 20' 7
Page 5 of 5
Reference: Town Square P3 Project
cc. Zachary Mariacher
Agreed to this day of -r 2017
Attest: Witness
Juldittl k
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