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Minutes 05-25-17 MINUTES OF THE EDUCATION AND YOUTH ADVISORY BOARD MEETING HELD IN CITY HALL, 100 EAST BOYNTON BEACH BOULEVARD BOYNTON BEACH, FLORIDA ON THURSDAY, MAY 25, 2017, AT 6:00 P.M. Present: Dr. Tiffany North, Chair (arr. at 6:15 pm.) Sherri Claude, Recreation Administrator Angelica Nevin, Vice Chair Mona Laventure, Prototype, Inc. Carla Colebrooks (arr.at 6:11 p.m.) Peggy Laguerre Carol Lundquist Gregory Murphy (arr. at 6:24 p.m.) Dariana Rodriguez, Student Reg. Voting Member Kathleen Wilkinson, Student Reg. Non-Voting Member Alana Thomas, Student Reg. Voting Member (arr. at 6:12 p.m.) Absent: Valencia Spells Anderson Anthony Altieri, Alternate, Voting Robert Whedon, Alternate I. Call to Order The meeting was called to order by Vice Chair Nevin at 6:09 p.m. Roll call was taken. II. Pledge of Allegiance The members recited the Pledge of Allegiance. III. Approval of Agenda Motion made by Ms. Lundquist, seconded by Ms. Thomas, to approve the agenda as presented. \[Carla Colebrooks arrived at 6:11 p.m.\] \[Alana Thomas arrived at 6:12 p.m.\] \[Chair North arrived at 6:15 p.m.\] In a voice vote, the motion passed unanimously. Vice Chair Nevin passed the gavel to Chair North. IV. Approval of Minutes of February 23, 2017 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida May 25, 2017 Motion made by Vice Chair Nevin, seconded by Ms. Laguerre, to approve the minutes of the February 23, 2017, meeting as presented. In a voice vote, the motion passed unanimously. V. Approval of Minutes of March 23, 2017 Motion made by Vice Chair Nevin, seconded by Ms. Rodriguez, to approve the minutes of the March 23, 2017, meeting as presented. In a voice vote, the motion passed unanimously. VI. Approval of Minutes of April 27, 2017 Motion made by Ms. Laguerre, seconded by Ms. Colebrooks, to approve the minutes of the April 27, 2017, meeting as amended. The following correction was noted: nd  pg 5, last paragraph, 2 sentence - insert “for her classroom” after “Ms. Colebrooks ordered very inexpensive pencil/holder” In a voice vote, the motion passed unanimously. VII. Announcements/Presentations/Correspondence Vice Chair Nevin said she “bumped into” the recipient of the Bob Borovy Award at her orientation, and the student said her experience has been a positive one so far. Chair North thanked all the members who attended the orientation. VIII. Public Audience Jeanne Heavilin, 734 NE 9 Avenue, President of Greater Boynton Beach Sister Cities, thanked the Board for taking care of the insurance for the Young Artists exhibit at the mall. She said about 50 people attended the awards reception on April 21, 2017. Ms. Heavilin announced the Mayor will be going to the Sister City of Rauma in Finland in June, but they have not yet assembled a delegation. They would like to have a delegation go in March or April. The focus will be education. Ms. Heavilin said there is a pen pal program involving seven students at Boynton Beach High School handwriting introductory letters to students in Haiti, China, and Finland. Schools in those locations are asked to select recipient pen pals. After the introductory letters, the communication will be electronic. Ultimately they would like to hold a town meeting where there would be two or three youths from each of the three cities communicating in real time with students in Boynton. 2 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida May 25, 2017 Ms. Heavilin then announced that a traveling sauna will be hosted in Boynton for one th day (Saturday, November 18, 2017) in honor of the 100 Anniversary of Finland’s independence. The sauna will be going across the nation. She asked for the Board’s participation in the event, perhaps having hobby horse races, which are very popular in Finland. Another popular race is wife-carrying. \[Mr. Murphy arrived at 6:24 p.m.\] Ms. Heavilin invited suggestions for activities in connection with the November event, which they are hoping to have at Intracoastal Park. She advised that the sauna is real and holds six people. The City has to provide the wood for the fire. They will take reservations, and the City could charge between $5 and $15 per person to ensure people show up. Most people stay in the sauna for 10-15 minutes, come out to cool down, and go back in, for a total of 45 minutes. They are thinking of having it available all day. Youth are allowed as long as they are accompanied by their parents. IX. New Business - None X. Old Business A. Fundraising/Account Review Chair Nevin mentioned nothing was solidified with regard to the pancake event. Ms. Colebrooks said she was invited to a flapjack fundraiser at Applebee’s. She shared a flyer on the event, “Short Stacks for a Tall Cause,” and will look into it. Ms. Laguerre reported she met with Ms. Nevins about a fundraiser and discussed different non-profits they might be able to partner with. They looked at Red Apple Supply, Palm Beach Literacy Coalition, and the Greater Boynton Chamber of Commerce. She also asked for information from Ms. Claude regarding legal matters, but has not heard back. Chair Nevin suggested that Bridges might be a good partner if they are a non-profit, or the Board could be part of their event. Ms. Laguerre mentioned they would have to work out how to apportion any funds raised with a partner. Mr. Murphy believed obtaining sponsorships would be more profitable than partnering with another group. The matter of tax deduction for the sponsor was discussed. Vice Chair Nevin pointed out that businesses will not write a check/donate because they cannot write it off since the Board is not a nonprofit. Ms. Claude mentioned there is a Greater Palm Beach Foundation and Lori Wilkinson is Chair of it. Ms. (Lori) Wilkinson, 2458 SW Cranbrook Drive, said the mission of the Foundation is to promote recreation, education, and culture in the greater Boynton area. They are a 501(c)3, and they want people to use their tax-exempt status to run their funds through. The Foundation’s board would have to approve any joint project, and it would have to fit within their mission. 3 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida May 25, 2017 If the Board could solidify an idea, Ms. (Lori) Wilkinson said the next step would be a detailed overview of the project/event, and how the money would be used. The Foundation board would vote on it. They do not have a formal application process - they are fairly new. She said that most applicants present at a board meeting and also submit a written proposal. Their next meeting is June 12, 2017, and they usually meet once a month. Ms. (Lori) Wilkinson asked them to let her know when they want to attend so she can advise when the meeting will be. She provided her email address and phone number. Vice Chair Nevin clarified that nobody is against sponsorship, but they need sponsorship from profit and non-profit entities. Ms. Laguerre planned to write a letter to present to potential donors that would explain the project/event and identify the non-profit partner. Vice Chair Nevin stated she would not be in town on June 12, but wanted the Board to make the presentation at that meeting. She will help plan the presentation, and Ms. (Lori) Wilkinson said they could present a PowerPoint if they brought their own laptop. Chair North advised that conversations about a fundraiser have to occur in a noticed meeting with minutes, due to Sunshine laws. Ms. Claude said she could forward emails to members, but they cannot email each other. She further explained the Sunshine restrictions, noting that two or more members cannot discuss anything that would come before a vote unless it is at a noticed meeting. If they are collaborating on an idea, Ms. Claude said they will have to “reply all” on all emails. She encouraged them to discuss any logistics about the presentation at this meeting. Ms. Laguerre recalled that at the March meeting they discussed a breakfast fundraising event close to when school starts to welcome new teachers. They would raise money through ticket sales, donations; they hoped to have it at the Intracoastal Clubhouse. They would sell tickets to families of the teachers, community members, legislators, and business owners. Vice Chair Nevin stated it would be an open event, with different fees for adults, children, and educators. Ms. Lundquist said they need to be organized, because some people will be on vacation and not be able to complete assignments as quickly as they normally would. Ms. (Lori) Wilkinson mentioned that the beginning of the school year is very hectic and there are similar events already planned by the teacher’s union, the CTA, a free teacher expo, etc. She advised that the breakfast is a “huge” undertaking that would need more than two months to plan. In addition, she doubted that families and teachers would buy tickets for it. 4 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida May 25, 2017 Vice Chair Nevin offered that they could do it another time of the year, and it would not need to celebrate teachers. It could just be a fundraising breakfast to raise money for scholarships. Ms. (Lori) Wilkinson observed that it seemed more like a service project than a fundraiser. Perhaps once it is established, it could be turned into a fundraiser. It was mentioned that one benefit of honoring someone and giving awards is that it attracts more attendees. Mr. Murphy said the biggest expense would be for the venue. A program/booklet would pay for itself if they sold ads. Ms. Colebrooks suggested a fancy event with a title such as “Fall Blitz.” It should be held somewhere nice and perhaps have a “Teacher of the Year.” Chair North mentioned that they need to pick one idea and then see if it is feasible instead of continuing to brainstorm ideas. She recommended that Ms. Laguerre bring a revised proposal to the next meeting for discussion (leave the event date open). Several ideas that were mentioned were:  “Dollars for Scholars”  Honor the person who received the scholarship  Honor the teacher who had an impact on the scholarship recipient o Would need a nomination process  Mail out letters to businesses for donations o Send names of businesses to Ms. Claude It was mentioned that there are now a lot of free shredding events, so it is probably not worth pursuing as a fundraiser. B. Youth Volunteer Bank/Bob Borovy Award Ms. Claude asked if the Board wished to promote the Youth Volunteer Bank, and if so, how they want to promote it. She hoped more students would participate. Chair North offered to write a letter that could accompany the brochure to send to guidance counselors, churches, etc. C. Back to School Event - August 5 Chair North reported that they are officially registered for the event at St. John Missionary Baptist Church. The table will be inside as before. They cannot have candy because of the City health initiative, and it was suggested they have pencils and so forth. She said there cannot be any more than two or three at the table at a time due to limited space. Ms. Claude said that if any new members wanted to order shirts, to let her know sizes. 5 Meeting Minutes Education and Youth Advisory Board Boynton Beach, Florida May 25, 2017 XI. Future Meeting Dates: June 22, 2017, July 27, 2017, and August 24, 2017 Ms. Colebrooks will not be in attendance on July 27, 2017. XII. Adjournment Upon motion duly made and seconded, the meeting was adjourned at 7:08 p.m. \[Minutes transcribed by J. Rubin, Prototype, Inc.\] 6