Minutes 07-18-17 BWMINUTES OF THE CITY COMMISSION BUDGET WORKSHOP
HELD ON JULY 18, 2017, AT 10:00 A.M., AT THE BOYNTON BEACH LIBRARY,
PROGRAM ROOM, 208 S. SEACREST BOULEVARD
BOYNTON BEACH, FLORIDA
PRESENT:
Steven B. Grant, Mayor
Justin Katz, Vice Mayor
Christina Romelus, Commissioner
Mack McCray, Commissioner
Joe Casello, Commissioner, (arrived 10.45 a.m.)
Chair Grant called the workshop to order at 10:08 a.m.
Lori LaVerriere, City Manager
James Cherof, City Attorney
Judith A. Pyle, City Clerk
Lori LaVerriere, City Manager, recapped the workshop held on July 17th and advised
the Commissioners reviewed the General Fund and the larger departments. She asked
if the Board was satisfied with what was presented. Mayor Grant thought the City
should market the Mae Volen service as he noted there was $100,000 budgeted. He
was aware it was a transport service provided to residents and residents were upset
about the Shopper Hopper. He thought more information about the Mae Volen Center,
what it is and how residents can use it, would be beneficial.
Wally Majors, Recreation and Parks Director, explained the Mae Volen Center provides
transportation to the Senior Center and other points of interest popular with the seniors
such as shopping centers. The bulk of the service is basically free to senior patrons that
participate in the Senior Center Food Program. If the patron contacts the Volen Center
the day before, they will provide free door to door service to the Senior Center and back
home. Any other route would cost $3 each way. It is very economical compared to
alternative transportation and the service has been ongoing for four to five years. The
City had a prior transportation service, but it was a lot more expensive due to staff and
maintenance expenses. He receives very positive feedback and the Volen Center has
been very reliable and responsive to the City's needs.
Commissioner McCray commented he visits the Senior Center every day and he hears
complaints about the Mae Volen buses not always being timely.
UTILITY FUND:
Colin Groff, Assistant City Manager, advised last year the City finished a five-year
series of rate increases, and none were proposed for the next five to 15 years; however,
it is important to ensure the treatment plants do not get to the point where the system is
unsustainable or have enough funds to operate. Clean water is important as is
sewerage. Staff will provide options in August.
Meeting Minutes
City Commission Budget Workshop
Boynton Beach, Florida July 18, 2017
The budget this year is $46.5 million which is an increase of $4 million. The increases
are caused by direct overhead increases which are the monies the Utilities Department
provides to the General Fund to pay for employees that work in the General Fund that
work on utility issues. There are also new positions such as the Community Standards
Officer regarding plumbing/code issues and an IT professional to help with IT and Utility
software needs. Mr. Groff explained 7.5% of utility revenue is transferred to the General
Fund and this year, the transfer amount is $250,000.
The Department is attempting to replace and repair (R&R) to avoid borrowing money.
As a result, the Department is raising the R&R revenues to $1.6 million of current
revenue. Debt service increased slightly due to the new bond floated a few months
ago, which was the second phase of the long-term bond. The amount will decrease in
five years when an older bond is paid off. Chemical costs also increased.
Commissioner McCray noted there were issues connecting the east plant to the west
plant and was informed the City received $110,000 in damages from the contractor.
The project came in under budget although the City lost about four months from the
project due to the contractor's failure to do the job correctly.
Each division was reviewed. The budget for Customer Relations was down 21 % due to
outsourcing the billing and retiring old equipment. The City eliminated two customer
service positions through attrition, and refocused some customer service employees to
the front room as improvements are being made every day. One Utility Field Technician
in meter services was added. A Network Administrator and a Community Standards
Officer position were also added. The positions would be paid for with funds from the
Utilities Fund that were transferred into the General Fund. There is a vacant
Engineering Technician position that will be upgraded. It was noted the Utilities
Department is moving towards an Enterprise Asset Management system which is
making sure each asset owned by Utilities is documented, inspected annually, its
condition recorded and replaced just before they fail.
Commissioner McCray inquired about fire hydrant replacement and has not seen any in
District II. Mr. Groff explained the Department is replacing about 50 to 60 hydrants a
year. They are scattered throughout the City and they are replaced as they fail. New
projects will have new hydrants. He advised there are about 4,000 hydrants in the City.
Mr. Groff explained Utilities management develops operating costs based on past data.
They use GIS, hydraulic modeling, asset management, Supervisory Control and Data
Acquisition (SCADA) and other tools to determine and meet future demands and
equipment replacement. In the past, this was done by best educated guess based on a
five-year cycle and management set rates based on those factors. The methodology,
however, did not permit management to develop a sustainable utility from a rate
standpoint or project needs 20 and 30 years into the future. Utilities management has
developed a new way of reviewing rates by taking all the data the department receives
daily from all its equipment which is entered into a software system that identifies where
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to build projects and what rates are needed to cover costs over the long term. The
process is known as data optimization. The data is stored locally on a server and cloud
and is routinely backed up, thereby eliminating the need to maintain software.
Employees also have an Enterprise Platform which allows them to access the data on
their phones when they are in the field, replacing maps and other needed information.
There are about 70 to 80 phones which also serve as radio system.
Asset management allows staff to have complete records of the equipment including
when the equipment was last touched, how long a job took, what the cost of the
equipment was, its condition and when it needs to be replaced. Management runs the
reports monthly and the engineers develop plans on what they will do over the next six
months as it pertains to equipment. Employees will receive work tickets via phone and
complete the ticket by phone providing information on how long they were at the site
and what they did. This helps management do a better job managing its money.
The Department uses hydraulic modeling which is the pipe system in the computer that
has the ability to run various models to assist staff provide better service and identify
problems. Models are run all the time for water, wastewater, reuse, gravity sewer,
forced mains and stormwater. When new projects are presented, staff uses the model
to determine if they need a larger line or pump station. The software allows staff to plan
what is actually needed for the next 20 years.
Staff enters projects into E -builder which stores information about the project including
costs, schedules, plans and documentation. Mr. Groff explained E -builder will also be
used by Public Works to track projects and develop a Capital Improvement Plan to meet
adequate service levels. Based on acquired service levels, staff determines operating
costs. The model is used to run rate scenarios to develop the lowest rates possible for
the customer and ensure every dime is spent in the right place to maintain service
levels. Mr. Groff reiterated staff has never had this tool before and most utility services
do not have it. Staff selects the project, funding needed and timing to see how it
impacts rates. If staff does not like the rates, staff redoes the project. Mr. Groff
explained this was done once or twice every five years. With the software, Mr. Groff
was able to review 50 projects in two hours. The Capital Plan for 2017 will be online for
the public to view as well as the capital plan worksheet projected out 20 years.
Commissioner McCray asked if all the schools have reclaimed water and learned not all
do, but staff is planning to do so. He inquired if reclaimed water is used at night for
Galaxy Elementary School.
Michael Low, Manager, Technical Services, responded Galaxy has their own supply as
well as the ball fields behind the school and the grounds, generally, are watered in the
evenings. Every location with reclaimed water has a sign posted. Mr. Groff anticipated
tripling the customer base for water reuse this year, but they have to build a tank. A
map of projects was viewed including neighborhood projects. Staff will begin Seacrest
Corridor, Phase Il, next year. It is a $10 million project which includes water, storm
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water and other improvements. The department will rehab and replace pump stations
and the list included other R&R projects. Pump stations last about 20 years and the City
has about 220 of them.
Commissioner Romelus noted there was an issue at Pence Park and learned it was
addressed. Commissioner McCray pointed out some park land was lost due to the
improvements made including new sewer and water lines. He asked if reclaimed water
was available at the park and was informed it would soon and staff will post signs about
reclaimed water. There was an issue with sewer backing up in the restroom so the
water and sewer lines were replaced. It was noted Sara Sims Park was not on sewer.
Utility acquisition funds were included in the budget as the Department was speaking
with other utility systems and staff wanted to ensure there was funding for the City to
acquire those systems. Ms. Romelus asked about flooding by SE 28t" and 31St and
learned there is a stormwater project proposed to address flooding by the hospital in
2020. If staff planned the project this year and it was a simple project, it could be
addressed; if it is complicated with a lot of piping, the permits alone take a year. Mr.
Groff advised projects are moved all the time. He listed some of the ongoing projects
and agreed to send specifics to Commissioner Romelus.
The Operations and Maintenance (O&M) budget and revenue projections without rate
adjustments were reviewed. Mr. Groff explained the Department approaches large
customers, such as High Point and Sterling Village regarding reclaimed water as it
saves money on the cost of developing potable water. He further explained if the
Department does not adjust the rates, there will be deficit spending. The model enables
staff to analyze the issue and adjust rates annually for inflation and labor inflation. The
index affects materials and transportation costs, and all costs except for utilities,
personnel, wages and construction. Staff estimated there will be a 1% labor inflation
rate, overall.
The Utilities Department spends over $2 million a year on electric. The wastewater
treatment plant electric bills are $1.1 million a year and Boynton Beach pays 60% and
Delray Beach pays 40%. The water plant electric bills are $950,000 a year and the
pump stations are $300,000. Mayor Grant queried if there were ways to generate
energy. Mr. Groff explained there is a large generator at the East Water Treatment
Plant with a natural gas line that could be used, but it would not, even with a 20%
savings per year, pay for itself in 20 years. As the City builds new structures, energy
costs are being reduced and efficiency is increasing. Staff is always looking for ways to
reduce, but self -generation is expensive and there are a lot of by products that have to
be disposed. In a downtown area, a district energy plan would be a good method.
Another way to generate energy at a wastewater plant is the methane produced by the
breakdown of the solids. Mr. Groff explained the City sends its solids to the County, but
the contract will expire in eight years. Staff will look at onsite generation. Mayor Grant
suggested they consider it in the future as the price of natural gas and generators may
go down. He asked about using solar trees or shades, and learned they do not produce
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a lot of power. Mayor Grant asked about the cost for the City to generate its own power
at the wastewater plant at Ocean Park which Mr. Groff would forward.
Commissioner McCray inquired if anything could be placed on top of the water tank to
generate energy. Mr. Groff responded it would not be economical, nor is there much
space. The tower holds a million gallons of water and uses gravity to maintain water
pressure, otherwise the City would have to use ground pumps which are costly.
Commissioner Romelus asked about solar farms. Mr. Groff responded the City does
not own an electric utility plant and it would not be economical, but staff could discuss it
with FP&L. He thought the City would do better to encourage citizens to participate with
FP&L. Ms. Romelus noted they are requiring developers in the downtown to have
energy efficiency and did not see why they could not put solar panels on the roof. Mr.
Groff advised the Building Department has incentives that encourage LEED Building.
(Mr. Casello arrived at 10:45 a.m.)
Commissioner Romelus asked about inflation spikes. Mr. Groff responded staff reviews
inflation, takes averages and feels it is better to adjust rates slowly as things cost more.
The rates are currently in ordinance format, and he would prefer a rate resolution. Staff
would recommend policies to cap rates and use reserves. Commissioner Romelus
commented some individuals pay a $100 utility bill and others pay $300 or $400. She
asked if everyone paid a flat rate and learned they did not. Charges are based on
usage. It was fair across the Board.
Ms. LaVerriere asked if the system fluctuates down and learned it did. By Ordinance,
staff reviews rates once every five years and the point was raised staff had not
contemplated the state of the economy. By using a rate resolution, adjustments can be
made. Commissioner Romelus wanted language in the resolution indicating that in
times of negative inflation, rates will be adjusted down. Mr. Groff demonstrated how
adjustments can cover the cost of the service. They hope as they improve services,
costs will diminish. Next year, staff will recommend a no percent increase, only an
adjustment by inflationary numbers. It is a new concept being introduced this year. The
proposed rates reflected a small increase across the board. Ms. Romelus liked the
model, but was skeptical. Mayor Grant asked if staff could cap the inflation and learned
a cap was recommended on both sides. If staff does not do a good job reading the data
and building the system, the calculations could be done incorrectly and wreak havoc
with the budget. This model reflects if they meet the needs of the citizens every month.
Mr. Groff advised staff is proficient and can do the job.
Ms. Romelus queried whether staff was incorporating new density from development
and learned they were. Some projects will have to be constructed to meet demand. The
CIP includes those projects and others will be constructed by the developer to ensure
capacity. Staff will return in August with a rate resolution and actual bills in different
scenarios will be reviewed.
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Boynton Beach, Florida July 18, 2017
Commissioner McCray advised citizens are telling him the water bills keep increasing
and they want someone to check for leaks. Mr. Groff responded staff can check and he
recommended customers learn how to read the meters. Customers also can sign up for
abnormal use service and they will offer a credit if customers identify a leak. The
Department has the technology to detect leaks and the meters read every 10 minutes.
Staff will review exceptions and determine if they should contact the customer. Mr. Groff
noted a leaky toilet can raise a bill $50 a month. Commissioner McCray asked how staff
would contact residents and learned customers can provide contact information.
• Operating
• Capital
Mr. Groff explained the capital budget has three categories of projects which are non -
surtax, the one -cent tax and the golf course.
Jeff Livergood, Director of Public Works, explained staff dedicated about $3 million this
fiscal year of surtax revenue for street improvements including patching every public
street, sidewalk repair on the majority of streets in the City and upgrading thermoplastic
pavement markings. About 80% of the smaller projects are bid. The sidewalks and
pavements are proceeding this year. The construction work on them will extend beyond
this fiscal year, but the dollars will roll over with the projects while working on next year's
capital projects. Staff noted there will be no sidewalk or street projects in the CIP over
the next few years because the City is putting so much emphasis on them this year.
Mr. Livergood explained when the surtax was proposed, each municipality submitted a
list of projects to the League of Cities that will be addressed using surtax funds and the
City submitted its five-year capital plan. The projects totaled about $4.2 or $4.3 million
worth of projects each year and fortunately, the project list was about equal to the
anticipated surtax revenue. There are two primary CIP funds: 302 which are the non -
surtax fund and 304 funds which are internal. Non -surtax funds cannot be used for new
endeavors and has an existing fund balance. Staff took its maintenance list, which is
surtax eligible and created a 303 fund from which the City will spend the surtax funds
allocated to the City. The CIP this year is basically the same as in prior years, with a
few smaller projects, cost changes and priority rankings. One priority change was the
Town Square. He commented the surtax replaced debt. This year, the five-year capital
plan was funded and in prior years, the same plan was not funded and relied on debt.
Mr. Livergood explained he served on the League of Cities Surtax Oversight Committee
and he reviewed projects from other municipalities. He noted one major change to the
City's five-year CIP was a column named Town Square. He advised there are a number
of projects planned for 2017/2018 that uses $4.6 million of the surtax funds throughout
the community. In FY 2018/2019 all of the surtax funds will be used for the Town
Square project. Staff reallocated funds to the needs of the Town Square project as staff
would have spent $750,000 on City Hall and maintenance at the Library, Art Center and
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others. The City will then restart in earnest, community projects in 2019/2020 and
beyond.
Mr. Livergood reviewed the following projects that would be addressed in the five-year
plan as follows:
Boynton Beach Boulevard Extension, including repair of the planter boxes and the
irrigation was budgeted for $115,000. The CRA will also share in the cost. The planter
boxes and pavers will be rebuilt in a different way as they are hit all the time and they
will address the irrigation. Mayor Grant asked if reclaimed water was available and
learned potable water would be used until reclaimed water becomes available. The
parking lot was for available for anyone. Mr. Casello asked how the planter boxes
would be protected and learned there would be bumper stomps. Ms. Romelus asked
why not discard them. Mr. Livergood responded planters would be constructed in
different configurations and locations and have buffer overhangs so vehicles will not hit
the planters if they hit the curb.
The Schoolhouse Children's Museum, built in 1913, would have the exterior painted and
minor soffit repair work. It was not anticipated there would be no damage to the school
during development of the Town Square. Mr. Casello asked if it would be better to wait
until the Town Square was constructed. Mr. Livergood responded it needs the paint
now. There was also rust noted at the top of the building. The budget was $35,000.
The Public Works Compound, built in 1988, needs paint and the parking lot would be
seal coated. The budget was $270,363. It was noted the compound formerly had
underground tanks and now has above ground tanks. Commissioner McCray asked if
public works would be moved. Mr. Livergood recalled at the time, the goal was to locate
the compound to a separate location from a residential area because of deficiencies in
the compound. Both of those goals took a back seat to improvements to the Fire
Station and police station improvements, the Library and other community buildings.
The Public Works compound has not been completed. Staff gets the work done, but the
only problem there is the fleet maintenance bay. The bay would be addressed in years
six through 10 of the surtax, but the City has other priorities that need to be addressed
first. The interior of the fleet maintenance bay would be painted, install better lighting,
make ADA improvements and address drainage as vehicles cannot fuel with heavy rain
as the area floods. The last project was the scope and preliminary design to replace or
relocate the fleet maintenance bay only as a standalone facility. Replacement of minor
air handlers would also take place.
Betty Thomas Park, built in 2007, will have basketball markings and ADA
improvements. The budget was $5,700.
Boynton Lakes Park will have the parking lot seal coated, replacement furnishings, cans
and benches, replace fitness station replacement, resurface pathways, new playground
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equipment replacement, meet ADA requirements and paint the gazebo. The budgeted
amount was $106,558.
Ms. Romelus asked about water fountains, noting someone keeps dropping mulch in
the fountains. Mr. Livergood explained drinking fountains in parks are a high
maintenance item. Park crews go to the park once a week. If a fountain is plugged
right after the crew leaves, it could take another week before it is discovered. Ms.
Romelus asked if the two new positions will check the parks more often and learned this
is a regular crew activity and he would not reassign them to the parks. Residents
should call when the fountain is plugged or something needs attention.
The Carolyn Sims Center and Denson Pool improvements were combined. Both the
pool building and the Sims Center will be painted. A pavilion in the back and table will
be painted and the pool fence replaced. Commissioner McCray inquired if the fence
would be chain link and learned it would be a decorative aluminum fence.
Commissioner McCray wanted to ensure the fence will not let children slide through to
go swimming. Commissioner Casello asked about security and was concerned about
liability. Mr. Livergoodexplained security will be considered when reviewing the fence
design. Staff will follow all reasonable standards in closing off the pool and will work
with Recreation and Parks on the fence. There are other long-range improvements
planned for these facilities in addition to the ones listed. The budget was $95,000.
The Ezell Hester Jr. Community Park will have $632,000 of improvements including
park furnishings, office, lobby, pavilion, path, irrigation, fence and miscellaneous repairs.
Painting and ADA improvements will also occur. Part of the old baseball field would be
repurposed into a multi-purpose field and the HVAC units will be addressed. Mayor
Grant asked if the sod would be replaced and learned the irrigation will help to renovate
the sod. Staff will coordinate with the Wildcats to schedule time to let the fields rest.
Commissioner McCray asked why pipes were filling up, and learned they are from wells
and the pump pulls rust and other contaminants into the pipe. Mr. Livergood explained it
was normal for well water.
The City tried to maintain the Intracoastal Park Clubhouse at a higher level. The Park
was built in 2003 and the Clubhouse was built in 2007. Improvements last year included
flooring and the walls. Improvements this year will include audio/video upgrades,
carpeting, sealcoat the parking lot and refurbishing the pavilion restrooms to become
ADA compliant.
Jaycee Park has three small pavilions that need paint, as did the restroom exteriors.
The parking lot will be seal coated and the City will start to replace the poured in place
play surface and incorporate interpretive markers. There is a plan for the next five
years to address the playground surface including, repair, removal and mulch. Within a
few years, the playground will be replaced. Presently, $64,000 was budgeted for the
2017 tasks.
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The City will seal coat the Knollwood Park parking lot costing $3,000. Mr. Casello
commented the pavers were sinking and learned staff will address them in house and
not through the Capital Improvement Plan. The walking path will be addressed in the
future. Mr. Casello asked if the rust issue was addressed and was informed it will not
be fixed until the gazebo is replaced. The path overlay is scheduled to be addressed in
2025; however, Mr. Livergood explained that did not mean repairs would not be made
sooner.
Laurel Hills Park will undergo basketball restoration which was basically an overlay. The
budgeted amount was $8,000.
Mr. Livergood advised Mangrove Park had about $50,000 to refurbish the restrooms
and replace interpretive markers, cans and benches. The parking lot fence is falling
down and will be addressed as would ADA improvements. Staff was working with the
County to determine how to take part of the aluminum walkway and move it to Oyer
Park for the fishing pier. The goal was to move it somewhere else without destroying or
changing the intent of Mangrove Park. Staff will have to wait until 2019 when funds will
be available. Staff applied for grants, but had been unsuccessful. Ms. LaVerriere
pointed out the project was a water project the City lobbied for, but the State cut. She
advised the City will continue to apply for the funding. If the entire project was funded,
the cost would be $1.7 million to replace. If staff repurposed some of the materials at
Oyer Park, it would save $300,000 and cost between $900,000 and $1 million. Staff
was attempting to do something good at both locations for half the price.
Mangrove Walk at the Marina was discussed. There was a wooden boardwalk which
was removed three years ago and a wooden overlook and pavilion was added. The
pathway was there for years. It needed an overlay and change of elevation, at a cost of
about $49,500. There is power available and small minor events could be held on the
premises. Ms. Romelus asked if staff received complaints about loitering in the area
and learned the City would work with Casa Costa. High bushes attract sneaky people
and discussions are ongoing how future improvements can be made with low level
lighting and different landscaping that opens up both pathways.
Mr. Livergood advised Meadows Park by Congress Avenue is a heavily utilized park
and staff budgeted $327,000 for improvements next year including, restroom
refurbishing, painting and a fitness trail. There will be new tables, cans and benches.
The surtax has allowed the City to obtain the new garbage cans, tables and benches.
There will be repairs to the pathway and a portion of the tennis court fence. The parking
lot will be seal coated and the playground equipment will be addressed. The
playground has had a slide out of order for some time and noted the apparatus is 10 to
12 years old and it is hard to find replacement parts. Mr. Casello noted all the parks are
getting pathways, but not Knollwood Park.
Oceanfront Park was budgeted $387,000 for repairs to the lower parking lot lights as
there is corrosion failure where the fixture attaches. Staff will remove the north and
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south sails and poles which is part of the FPL Canopy project, refurbish the center sail
and pole, repair the retaining wall and steps. Staff will replace the playground and
review a long-range plan to see how to take advantage of the elevation difference with
playground equipment. The City will sealcoat the parking lot, make ADA upgrades, and
paint the beachfront pavilions/buildings, restrooms and openings.
Oyer Park repairs were mostly for the Coast Guard building and ADA improvements.
Restroom exteriors will be painted and a ramp engineering study assessment will allow
a consultant to make an assessment to obtain a 20 -year life from the ramps. Interim
repairs will be made within a few weeks to extend the life of the equipment for three to
four years. Mayor Grant asked if the building at the entrance would be addressed and
learned work was not in the plan, but minor repairs will be done in-house.
Commissioner Romelus asked about the fishing pier and learned staff worked on the
railings, shored them up, and did structural work underneath to extend the life for three
years. By then staff will know the status of Mangrove Park and if they can move some
of the aluminum walkways there. There was $120,000 budgeted for the improvements.
Commissioner Casello asked if there were plans to expand the docks and learned Mr.
Livergood had not heard any, but they will use a portion of the dock area for a kayak
facility. No complaints about the park had been received.
Palmetto Green Linear Park was located next to the C-16 Canal and the FEC railroad
track. Planned improvements included ADA improvements, pathway resurfacing,
restroom refurbishments and sealcoat the parking lot for a cost of $52,000.
Pence Park had $16,000 budgeted to replace cans and furnishings, refurbish and paint
restroom and build new ADA parking spaces.
Pioneer Canal Park, off the C-16 Canal and 13th Avenue, will undergo minor repairs to
the fishing pier, basketball and tennis courts and ADA repairs as the paths to the courts
must be accessible. Other improvements included cans, benches and grill replacement,
sand volleyball court refurbishments, creation of an accessible route, and restroom
refurbishments. Improvement costs were $118,000.
Mr. Livergood noted a difference in the amount published in the budget book for Sara
Sims Park which was $300,000 for a fence, was omitted. He explained this park has
been widely discussed by the City and CRA. The new capital plan added the $300,000
for the fence in the park and this park's needs were deferred in the past. About $1.4
million will be spent using $776,000 of City funds and $600,000 from the CRA.
Improvements include fencing, irrigation upgrades as there is already reclaimed water
available in the area, parking lot repair, pavilion replacements from fire damage, ADA
upgrades, sodding and landscaping, new restrooms, upgraded park lighting, new
pathway construction and a park identifying feature at MLK Jr. and Seacrest
Boulevards. Mr. Livergood explained public input meetings will be required to complete
the design. Staff will need guidance where to place the fence and how to configure the
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pathway. He will work with the project manager to build the park, but he has to know
what to build and where to place items. A landscape architect for preliminary plans will
be needed and then staff will complete the work.
Commissioner McCray noted the City developed a conceptual plan in 2010. Ms.
LaVerriere noted the 2010 plan was a $6 million master plan which included expansion
of the cemetery and a mausoleum. The current plan is much smaller. Commissioner
McCray thought everyone was moving in different directions. Mr. Groff explained the
master plan that was presented received a lot of good feedback which will be
incorporated, but staff needs more meetings and will then bring in a designer. Several
community meetings will be held with the CRA and the money will go a long way to
make the park look nice. Commissioner McCray recalled staff was supposed to send
out a questionnaire and learned the CRA was working on the questionnaire. He advised
the majority of the individuals who live in District II do not want to be buried at Sara
Sims as they wanted to use Boynton Beach Memorial Park. He commented Sara Sims
Cemetery just happened, similar to Barton Cemetery.
Mr. Simon clarified the 2010 master plan was done by REG Architects. Multiple
meetings were held and the comments were included in the 2014 HOB and 2016 CRA
Redevelopment Plans. It is a 30 -page plan detailing public input meetings and the
plans are the drawings they continue to show. Since then, staff held public meetings
and attendees had changed their minds. The plans shown from May 31 to the last
meeting emanated from the 2010 charrettes with the HOB community with further input
in 2014. The details under discussion came from the June and July meetings. The
aesthetic improvements are the easy plan elements to improve while still working on a
long-term plan. The community wants the basketball and handball courts to stay. A
utility survey will go out in August. They discussed the baseball field at Galaxy as
opposed to building a baseball diamond at Sara Sims. Mr. Casello commented they
are spending $1.4 million on this park plus costs for all the other parks. He asked what
guarantee there was the park will continue to look updated as he hears complaints
about litter and glass. He questioned how will the park be maintained and thought if the
City cannot maintain the parks, then the City should not have so many. Commissioner
McCray noted Intracoastal Park still looks the same as when it was constructed. He
supported giving the citizens what they ask for and not worrying about maintenance.
The park was 20 years overdue.
The pavilion burned down as a result of arson/vandalism. Mr. Livergood explained
when the City builds an asset, it is maintained to the appropriate life cycle. Different
parks have different uses which require different maintenance cycles and use different
techniques i.e. custodial or staff to maintain. He believed for the next nine years, there
will be funds to maintain the park appropriately. His concern was from years nine and
beyond when the surtax funds are over.
Mr. Livergood explained the Senior Center will receive flooring and awning repairs at an
estimated cost of $46,000.
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Meeting Minutes
City Commission Budget Workshop
Boynton Beach, Florida
July 18, 2017
The Tennis Center will have the parking lot sea coated and receive ADA improvements
on the sidewalks up to the building. It will receive upgrades to the landscaped and
median areas and be redesigned to accommodate another solar panel from FPL.
Commissioner Casello asked how many users were Boynton Beach residents. Mr.
Majors estimated about 160 patrons were residents. There were a little over 200 plus
permit holders and he thought there may be more non-resident members.
Commissioner Casello asked what kind of revenue the Tennis Club generated as he
wanted to know if it brought in a positive cash flow. He recalled a few years ago the
Commission voted to improve the lighting. Mr. Majors explained all City facilities are
subsidized and non-residents are charged a fee. They already pay a lot more than City
residents, but not enough to maintain the center. Commissioner Casello thought the
center was a liability.
Mayor Grant commented there are free tennis courts at other parks. A fee increase
would have to be instituted to make the facility revenue neutral. Several years ago, staff
increased the fee, but the City Commission elected to adopt a lower rate than staff
recommended. It was the same concept at Oceanfront Park. Commissioner Casello
thought at some point the facility should be revenue neutral. Mayor Grant disagreed and
read the fees for the Tennis Center. Mr. Majors agreed to provide the actual number of
non-residents using the facility. Mayor Grant estimated non-residents provide $40,000
to the park which is also attached to Barrier Free Park, which does not charge a fee
Amy Blackman, Recreation Supervisor, explained there is a total of 140 permit holders
apart from the individuals that play daily and a little less than half are non-residents.
Vice Mayor Katz asked about the total revenue compared to the cost of operation which
Ms. Blackman agreed to provide. He commented if the facility was costing hundreds of
thousands of dollars for 70 residents and 70 non-residents, it may be an unnecessary
expenditure and it should be reviewed. Mr. Majors explained the cost recovered at the
facility was much better. He and Ms. Blackman investigated how others, such as Delray
Beach, operate their facility and the Department, for the past five years, looked at other
ways to manage the facility such as with a management company. There would still be
some expenses to maintain the property. The Department also eliminated the tennis
pro which saved $90,000. He advised the level of subsidy is not as high as was
discussed and it is higher than most other City facilities.
Ms. LaVerriere inquired how often staff looks at fees compared to other providers and
facilities and learned it is reviewed on an annual basis. A consultant had interviewed
each Commissioner, talked about all the parks and the City's philosophy. Mr. Majors
explained they reviewed a pyramid. The bottom of the pyramid had programs
completely subsidized such as parks, playgrounds and a pool. Those facilities benefit
the entire community. The top of the pyramid was the activities that benefit individuals
such as jazzercise and self-improvement classes. Those classes cover 100% of the
cost, supplies and equipment. Fees can be adjusted. The Tennis Center fees were
based on what fees staff thought was appropriate. All facilities and programs can be
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Meeting Minutes
City Commission Budget Workshop
Boynton Beach, Florida
July 18, 2017
analyzed, obtain feedback, but they try to keep fees affordable to families. One example
is the summer camp, which is likely the least expensive in the County.
The Tennis Center was constructed in 1982. Vice Mayor Katz commented people
need to pay for amenities that are not basic as Boynton Beach is not a rich city. He
thought the City Commission should identify what needs to be tweaked. Ms. LaVerriere
pointed out it is the Commission's job to set the policy what amenities are offered to the
public, if it will be revenue neutral and it is pure policy. The Department is working on
the Strategic Plan with Recreation and Parks. Wally advised they have a revenue
policy manual which is a document, when changes are made, it is brought to the
attention of the City Commission. The Tennis Center compared to Wellington, Boca
Raton, Palm Beach Gardens. They are on the lower end of the fee range. Ms.
LaVerriere explained that has been the policy history. Commissioner Casello
commented every year the Commission reviews the budget and scrapes for the dollars.
Ms. Blackman explained the revenue from the Tennis Center was $160,000 and the
expenses were $241,000. The Center has annual permit fees, and daily fees. It is a
mixture of permits and all the other programs. Commissioner McCray asked, in
reference to the accreditation, what the accreditation team said about the Tennis
Center. Mr. Majors explained it was not necessarily a standard and it was not a
discussion point for accreditation. It was one of many facilities that could be discussed.
Mr. Livergood explained staff conducted an assessment of fire station interior and
exterior repairs. The cost of the repairs was estimated at $293,000 and included
kitchen renovations and women's restroom repair at Station 2, concrete apron
expansions, seal coat parking lot and west lot, paint apparatus bay ceiling, community
room soffit and security and lighting at Station 3. Station 5 would be pressure washed
and the exterior walls sealed. Commissioner Casello asked how much was spent on
the new roof of the station and learned it was $30,000 from last year's budget. The air
quality issue at the fire stations was resolved.
Streets, sidewalks and bridges was previously reviewed. The amount budgeted was
$185,000
1
Information Technology had been in the capital budget for a number of years and had
$463,000 budgeted for improvements. Mr. Livergood advised an IT representative was
present to answer questions about the improvements. Listed improvements were anti-
virus and PC replacement, PC and server replacement for Utilities, a new switch and
data center, a network infrastructure replacement and SCADA for utilities, a SAN
storage and server replacement, also for Utilities.
The General Surtax Capital fund 303 had $226,000 budgeted for branding.
Improvements included City-wide building and park signage. Mr. Livergood pointed out
the fires stations and park signs were different and some of them were dilapidated.
Staff sought to unify them.
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Meeting Minutes
City Commission Budget Workshop
Boynton Beach, Florida July 18, 2017
The Non -surtax Capital fund 302 had $1,375,890 budgeted and some dollars in this
funds will be supplemented to add up to the project costs. This fund is used for new
endeavors and initiatives. The golf course is listed in this fund and is the capital funding
that comes from the golf course and their fees. It is listed in the 302 fund because
money comes in and is spent. The golf course has a surcharge and part of the fee is for
capital improvements. A map of the City showing the location of the projects was
viewed.
Commissioner Romelus inquired about minority and local hires and was informed by
Tim Howard, Assistant City Manager, the draft policy was on his desk. It was drafted by
Economic Development and has been partially reviewed by Legal. Mr. Howard can
code a field in the vendor file to track the vendor hires. He has the language for the bid
document and they can track it from there. Many projects would be broken down into
smaller components. On a department level and project basis, some projects will lend
itself to this method where others may not so much. These will be based on project
manager and department head expertise and knowledge. The smaller components will
focus on the bid language and help with the tolerance level for the additional cost for
local preference, and it will be noted on the bid if a project will not be broken apart. The
Commission will see an outline and the tolerance level next month. These projects will
be in place October 1St and the policy will already be in place. The existing procurement
policy indicates anything over $25,000 requires a formal bid process and a reply by a
certain date. The ones under $25,000 are written quotes and are handled by individual
departments and is still being adjusted. It will be ready for review by August.
Vice Mayor Katz requested verification regarding the smaller project components, there
will be a threshold of the premium they pay and learned there would and the tolerance
threshold needs to be tracked. Most policies reviewed have a tolerance percentage and
a dollar maximum per bid. The City Commission can adjust the threshold. With this
type of policy, the entire City is eligible to respond to the local business endeavor and
would be weighed equally. Mr. Howard agreed and explained local businesses with a
Business Tax Receipt within corporate limits of Boynton Beach will be given preference.
Commissioner Romelus preferred to include areas near Boynton Beach, however, Mr.
Howard explained there would be tracking issues.
Mayor Grant recessed the meeting for lunch at 12:41 p.m. and reconvened the meeting
at 1:08 p.m.
Ron Tapper, Golf Course Manager, showed pictures of the golf course greens and
driving range tee renovations and advised he anticipated the course would be open in
September or soon thereafter. The driving range would be renovated with Celebration
Grass on the Tee -box. The grass on the greens is TIF Eagle which takes a few months
to take hold. He hoped by the first week in September, everything would be open at the
Golf Course, including the driving range.
Meeting Minutes
City Commission Budget Workshop
Boynton Beach, Florida
July 18, 2017
The Administration budget had a 3.45% increase and the maintenance budget reflected
a 22% decrease due to the $300,000 loan they took for the greens. Mr. Tapper advised
the golf carts will be four years old in November and the lease will expire. Management
is looking to add seven vehicles, six of which will be maintenance vehicles and one
vehicle to be the bag cart. Staff sought to enter into an annual lease ensuring every
four years, there are new vehicles. Mr. Tapper reviewed staff will purchase a range ball
dispenser upgrade for $6,000. There are currently two machines for range balls. One
dispenser will accept debit or credit card payments so golfers do not have to go into the
shop and it will eliminate tokens which are expensive to purchase.
The maintenance budget reflected staff will replace and purchase new equipment such
as $14,000 for fumigation of airways so bugs do not eat roots. Commissioner McCray
asked how often the course is fumigated and learned it can occur twice a year Last
year, the course was fumigated once and staff did not fumigate this year. Staff spot
fumigated, but the $14,000 would cover all 18 holes. There was also a $32,000
reduction in pension costs due to converting five full-time positions into part-time
positions. Additionally most priority jobs start at 6 a.m. and last to about 11 a.m., which
was when the part-time worker would go home.
This year, to assist with revenue, the price structure will be changed under Recreation
and Parks. The Golf Course fiscal year is November 1St through October 31St, because
the summer months go through October 31St. This gives the golf course flexibility to
open up areas with tee times. The golf course prime time is 7 a.m. to 12 noon. To stay
competitive, they have to move rates around. He noted 7 a.m. to 8 a.m. is difficult
because Park Vista High School students block the driveway on Jog Road and he has
been fighting this with the school. There is a Sheriff substation nearby and staff advises
golfers to arrive early as 6:45 a.m. to 7:21 is a problem. Membership rates are
changing. In the past, the $65 Links Club Card gave a discount rate throughout the
year. There were also annual permit holders who pay $725 a year and who pay a card
fee. There are only 69 permit holders, which was decreasing each year, and over 600
club card holders. Mr. Tapper explained all golf courses sell a card. Most revenue is
received through a daily fee which has to be competitive. If someone comes in off the
street, the Links will be within a few dollars of the rate the Club Card was last year. This
year will be more affordable. In the last year and a half, staff noticed the budget totals
were off 400 to 600 hours for the season.
Commissioner McCray explained the golf course was very popular years ago. Mr.
Tapper agreed, but pointed out there were no county courses at that time. There are
six public golf courses and the Links has to be more affordable. Staff noticed there are
three or four tee times per day, that if filled three times, the Links will be over budget.
Staff polled golfers if the greens would attract golfers and all agreed. The Links was
doing away with the annual permit holder who pays the card fee. Staff will supplement
those patrons by having a premium membership of $2,700 for November through April,
when the course makes their revenue and the Links will allow three payments to cover
the payment. The Links was looking for people loyal to the golf course and keep it
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Meeting Minutes
City Commission Budget Workshop
Boynton Beach, Florida
July 18, 2017
affordable to those walking in off the street. Mr. Tapper explained the average rounds
were 44,000 rounds per year on the championship course and staff is confident it will
increase to 49,000 rounds on the same course. When taken in conjunction with the
family course, which does about 16,000 rounds, there are 64,000 rounds which will
bring in more revenue. The driving range has 58,000 rounds and staff anticipated
60,000 rounds will be played. He commented the driving ranges suffer wear and tear.
The new grass being added to the ranges was a more durable grass. Staff enlarged the
driving range to have more hitting areas and it will be revenue driven and consistent.
Commissioner Casello asked if Mr. Tapper checked with other courses and learned he
had. Patrons having a premium season membership November to April will not pay any
card or greens fees. Mr. Casello thought there may be some issues with the fees. Mr.
Tapper commented permit sales were diminishing and the Links should cater more to
daily fees. Staff knows where the percentages are and where they have to go to.
Commissioner Casello also pointed out another problem with the Links was the distance
off the main road. There is a parcel of land available for sale for a long time. He thought
if they incorporated that land with the opening of the course, it would increase visibility.
Mr. Groff agreed and explained staff was also working with the County to place a sign in
the median and there is a hedge that blocks the sign. The Concert on the Green was
successful and they will do it again. Commissioner Casello commented first impressions
mean a lot and the City has one chance to show the Links as a premier golf course
offering a fair price. The Links has one of the best layouts in South Florida. It made
money in the past and the reserves were depleted.
Commissioner McCray asked what was occurring with the restaurant and pro shop and
learned the clubhouse will be renovated. Mr. Casello asked about marketing and
learned the City would market every way they can including events attracting non
golfers. The golf course has a Facebook page, staff has an email list with 5,000
addresses. Staff proposed to use the front entrance to advertise new greens were
coming as thousands of cars drive past each day. Staff has some new ideas how to
market. Commissioner McCray noted September was fast approaching.
Mr. Howard explained some of the budgets were previously discussed.
• Solid Waste
This item was previously discussed.
• Fleet
Mr. Howard explained the proposed budget was $8.2 million. The current year budget
was $6.1 million. The City serviced and purchased vehicles based on the schedule
from Public Works. The warehouse is where the products purchased by the City is
stored and then distributed. Self-insurance was previously discussed, including the
premiums on the insurance policies and claims on workers compensation and liability.
Mel
Meeting Minutes
City Commission Budget Workshop
Boynton Beach, Florida
July 18, 2017
Special revenue funds were smaller funds. Traffic safety was budgeted for the current
year, but was not budgeted in the upcoming hear. He noted this was the Red Light
Camera Program. The local option gas tax is funds received from the State. The City
received $1.2 million this year, and will receive $1.3 million in the coming year. He
explained these funds are transferred back to the General Fund or the 302 General
Capital Fund. The amount transferred to the 302 Fund is used for sidewalk, roadwork
repaving and striping. The Art in Public Places program has $250,000 and was
budgeted for $237,000 next year. Recreation and Parks projects were discussed by Mr.
Majors and had $837,000 this year. Next year the department would receive $768,000
including classes in the Civic Center. Community Improvements were budgeted for
$234,000 and would receive $238,000 in the upcoming year. He explained Octavia
Sherrod runs the CDBG and SHIP program. Her staff is funded through administrative
fees from CDBG and SHIP. Mr. Howard explained 5% or 10% of SHIP funds and 20%
of CDBG funds can be used for administrative fees. He agreed to forward the amount
of SHIP funds received to Commissioner McCray. The Cemetery was budgeted for
$354,000 this year and was budgeted for $338,000 for the coming year. He noted a
consultant had been retained to replat the Cemetery which occurred this year.
Mr. Howard explained the City paid debt service was $9.4 million. This year debt
service will be $9.5 million and next year, when the public service tax fund, the City will
pay the debt service the City has on the outstanding public service tax bonds. The
remainder will be transferred back into the General Fund. The amount for the upcoming
year is $6.5 million.
• Risk
This item was previously discussed.
• Other
This item was previously discussed.
PUBLIC COMMENTS
Cindy Falco-Dicorrado, 316 NW 1St Avenue, commented they attended an event at the
golf course and they missed the entrance once. She explained it was nice, but the
entrance was a long drive. She liked the venue and thought the public and communities
will become aware of the amenity. She asked if the clubhouse was available to be
rented for different functions and learned it was not at this time. She thought it so. It
would be a great amenity as individuals like to get married on greens.
Susan Oyer, 140 SE 27th Way, suggested the City increase developer fees for all
projects over $1 million. Ms. Oyer advised she went to McDonalds the night before and
someone overdosed at McDonalds and it happens often. She hoped there would be a
way to recover costs for those services. Ms. Oyer wanted to see an increase in fees the
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Meeting Minutes
City Commission Budget Workshop
Boynton Beach, Florida
July 18, 2017
City charges other cities for utilities service and understood some fees other cities are
paying are less than what residents pay. She recommended all City and CRA properties
given to development should have a fee imposed, perhaps a percentage of its value.
She noted the City provided active shooter employee training and asked why the
Advisory Boards did not receive training. She questioned why the Assistant Director of
Public Works position was eliminated and understood Mr. Livergood would be retiring.
She thought the assistant director's position was a good training opportunity to take
over his job. She understood two new grounds crew were being hired and asked if they
would address medians. She emailed a study about LED warm white lights was less
disruptive to the circadian rhythm. She heard about a landfill that would soon be closed
and asked about converting the property to a solar farm. She commented usually the
public receives a breakdown of the budget by department, but did not receive one this
year. Ms. LaVerriere explained there were copies in the back of the room. Ms. Oyer
understood reclaimed water was cleaned 23 times and is cleaner than regular tap
water. Mr. Groff explained it is not cleaner than tap water and tap has chemicals added
to make it taste better. Reclaimed water is disinfected and cleaned to the point where it
can be drunk. Some parts of the country use reclaimed water as drinking water, but it is
not the practice used in Florida. She noted lights are kept on longer at Betty Thomas
Park, but there is a drug problem. She requested more cameras and lights be installed.
Irwin Cineus, 223 NE 12th Avenue, asked about training for jobs associated with the
upcoming new development. Mayor Grant commented the CRA requires the developer
to hire locally. He recommended going to Palm Beach County Adult Education
Services. He asked if the Utility district is its own entity and learned it is a fund and its
boundaries extend outside of the City of Boynton Beach to Military Trail, to Hypoluxo,
and encompasses other municipalities. The City oversees the Utility Department. He
spoke about funding utilities and asked about utility funds. Mr. Groff explained utility
funds are generated by customer fees. When the City has capacity projects, the City
borrows money and the new customers pay it back through capacity fees. Mr. Cineus
asked about the 6320 model and thought there are ways the community can claim
some of the fee increases on their taxes. It was like a rebate. Residents can claim the
increases on their taxes. Mr. Groff explained residents have a 7.5% gross revenue
dividend that is paid from Utilities to the General Fund. The P3 model is a different
model. Mayor Grant explained the amount can be adjusted. He asked if the 7.5% is the
highest amount permitted by law. Mr. Groff explained it is a policy decision. The City is
rated by rating agencies on its borrowing which sets the interest rates. If the rate is too
high on the transfer, the valuation from the rating agency goes down. The optimum
point, based on utilities in the U.S. is about 7.5% which was appropriate, but it could be
reviewed in the future when the next bond is over.
No one else coming forward, Public Comments was closed.
ADOPTION OF PROPOSED MILLAGE RATE RESOLUTION
Meeting Minutes
City Commission Budget Workshop
Boynton Beach, Florida July 18, 2017
Mr. Howard explained he needed consensus on the option of raising the monthly
garbage fee $1 which will be presented to the City Commission for first reading on
August 1St and second reading on August 15th to be effective October 1st. He clarified
the increase was part of the rate structure in the proposed budget. Consensus was also
needed for Mr. Groff to approach the City Commission in August to discuss replacing
utility rates contained in ordinance form with a Resolution so the City can notify
customers in September.
Commissioner McCray did not favor the budget, nor was he in favor of the raising solid
waste rates or the $20 fire assessment increase.
Commissioner Romelus agreed with Commissioner McCray, but noted there are a lot of
financial problems and they have to try to prevent loss of income in the future. In light of
what is pending over the next few years, because of what has been proposed in
Tallahassee, the City had to leave no stone unturned and looked at every line item.
She commented if this was the way to achieve the goal and it shores up services for
residents, she would support the increase. She pointed out about 77% of the budget
goes to personnel and she was okay with the wages. She did not like the numbers, but
understood the need for the increase. There are no federal and state funds available
for the unfunded mandates that are imposed. She would support it reluctantly.
Mr. Casello asked when the last increase in trash occurred and learned it was two years
ago. He liked the garbage, police and fire services. He likes sidewalks and the way the
City looks, but it comes with a cost and costs will increase. He did not like the increase,
but understood the need for them and would support them.
Vice Mayor Katz advised he will regularly seek pro -growth and development projects
that will improve the City and its tax base. He spoke about fiscal responsibility and
making difficult cuts. He did not favor the increases for either item. The third one was
the utility schedule.
Mayor Grant understood the fire assessment was enacted for a new fire station and
thought now it was a personnel and pension issue. He felt fire services were a vital part
of the City. He was not happy it was more for people in the Fire Department and he did
not think there will be another hike for fire assessment soon. Raising the millage rate
will not affect people making under $200. Some people will see a 10% increase. He
spoke regarding the garbage fees and commented some residents did not get trash
picked up yesterday because there were not enough trucks or personnel. To continue
the service of two pickups a week and recycling, the City needs to charge more to be
more competitive. As for utility rates, Mayor Grant felt instead of having a flat five-year
plan, it made the most sense to base it on inflation with a cap. Utility bills would have
gone down and the City would not have to increase taxes. There was consensus for the
millage rate to remain at 7.9 mills which is the same as the current year's millage.
`F']
Meeting Minutes
City Commission Budget Workshop
Boynton Beach, Florida
July 18, 2017
Attorney Cherof read Proposed Resolution R17-064 announcing the proposed millage
rate for the general operating budget for fiscal year 2017/2018 and setting a roll back
rate and setting the date, time and place for the first public hearing and providing for an
effective date. Embedded in the Resolution is the proposed millage rate of 7.9000
which is a roll back rate of 7.4224. There will be a first public hearing on the budget on
September 7t" at 6:30 p.m. at City Hall Commission Chambers.
I►T:i I
The City Commission passed Proposed Resolution R17-064 4-1. (Commissioner
McCray dissenting.)
ADOPTION OF PRELIMINARY FIRE ASSESSMENT RATE RESOLUTION
Attorney Cherof read Proposed Resolution R17-065 relating to the provision of Fire
Rescue Services, pursuant to programs in the City of Boynton Beach, describing the
method of assessing Fire Rescue Assessment Costs against assessed property,
located in the City of Boynton Beach, directing the preparation of an assessment role,
authorizing a public hearing and directing the provision of the notice and providing an
effective date. The rates will be changed to $120.
Vote
City Clerk Pyle called the roll. The Resolution was passed 3-2 (Vice Mayor Katz and
Commissioner McCray dissenting.)
Attorney Cherof advised the Public Hearing on the Fire Assessment will occur at the
same time as the City Commission meeting. (September 7, 2017)
Commissioner McCray inquired if the hardship program for individuals who cannot pay
was still in place and learned it was. Mr. Howard explained information about applying
for the program will be on the website, at all recreation facilities and City Hall, and he
will announce it at the September hearing for final adoption. The hardship is based on
income level.
Ms. Romelus opposed this assessment as it is a tax raised and levied against everyone
and they are assessed the same way across all income levels. In 2019, the City
anticipates being imposed a $2 million levy due to the homestead exemptions as
residents can deduct an extra homestead exemption, and it will reduce City revenues by
$2 million. She explained they have to put their money where their mouth is to maintain
the same level of service. The City laid people off in the past that were needed and
recaptured some of its former levels of service, but did not see where cuts would be
made to personnel. She explained by imposing the additional homestead exemptions,
Tallahassee was making it difficult for cities to conduct normal operations. She noted
there is a huge attack on Home Rule occurring and Tallahassee is attempting to remove
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Meeting Minutes
City Commission Budget Workshop
Boynton Beach, Florida
July 18, 2017
city government authority to the point that Tallahassee would operate its municipalities.
She advised it is intentional and the City Commission should be mindful.
Commissioner McCray explained he did not support the fire assessment because when
it was enacted, the citizens were ensured it would sunset. The City did not keep its
word and it will be a continuous tax. As for raising utilities and solid waste fees, he
thought if residents were receiving quality services, he could support it, but District II
residents complained.
Commissioner Casello advised over 6,000 properties pay $200 or less in ad valorem
taxes and use the same services as others paying for their properties. He supported
the fire assessment and thought it was fair. As for the trash pickup, the City will have
three or four new trucks. There were no problems in District IV regarding trash pickup
and he acknowledged there may have been times it was delayed or missed by a day
which is caused by a truck breakdown or employee not coming in. He was happy with
his bill and commented he was getting what he paid for.
Vice Mayor Katz had no comments.
Mayor Grant congratulated staff and looked forward to a better Boynton Beach. He
announced the millage rate was 7.9 mills and the City will send out information
regarding the fire assessment.
Ms. LaVerriere explained this is a difficult time for elected officials and for her having to
bring bad news about raising costs and fees. She agreed about the attack on local
governments and there is a local priority aggressively emanating up to the State from all
municipalities to try to continue to sustain cities. The City wants better things and to
provide great services, but it comes with a cost. She explained this was a tough budget
as they cut almost $4 million and some items were cut to the bone. Staff works hard to
find new money and not ask the City Commission to make hard decisions. She thought
the City has a good budget, can make improvements in some areas and stay the course
in others. It can be done incrementally and she thanked the City Commission for the
support.
Ms. Romelus thanked staff for their hard work.
ADJOURNMENT
Motion
There being no further business, Commissioner Romelus moved to adjourn.
Commissioner McCray seconded the motion.
21
Meeting Minutes
City Commission Budget Workshop
Boynton Beach, Florida
Vote
The motion passed 5-0. The workshop was adjourned at 2:15 p.m.
ATTEST
�;4W7�41
Judi A. Pyle, CMC
Cit Clerk
13
Catherine Cherry
Minutes Specialist
22
July 18, 2017
C3 • WOO /,
Mayoeven
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issi6ner---MA-k McC
Comn�- Christina Romelus
CcFnissioner - Joe Casello
FY 2017/2018
Budget Workshop Agenda
July 17 - 19, 2017
(Tentative)
Welcome:
Public Comments
Budget Overview:
• Revenue & Expenses
• Property Millage Rate
• Fire Assessment Rate
General Fund:
■ Administrative Departments
■ Police Department
■ Fire Department
■ Development
■ Public Works
■ Recreation
General Capital
Government Surtax Capital
Utility Fund:
• Operating
• Capital
Other Funds:
• Golf Course
• Solid Waste
• Fleet
• Risk
• Other
Public Comments
Adoption of Proposed Millage Rate Resolution
Adoption of Preliminary Fire Assessment Rate Resolution
Note: Workshops are scheduled for three days:
Monday, 7/17/17 beginning at 5:00 p.m.
Tuesday, 7/18/17 beginning at 10:00 a.m.
Wednesday, 7/19/17 beginning at 2:00 p.m.
The meeting end times will be at the discretion of the City Commission
CITY OF BOYNTON BEACH, FLORIDA
FY 2017-18 to FY2021-22 CAPITAL IMPROVEMENT PROGRAM
PROJECT NAME
Audit Fee
Boynton i
pAij
City Hall Complex - Amphitheatre Paint Shade Structure
City H4T-Ple
Co x 77 Amp Paint Exterior
1 --- -
General Government - HVAC Repairs
ITOTAL GENERAL GOVERNMENT PROJECTS
Congress Ave Barrier Free - Fitzone
Congmss Ave Barrier -Free - -_Vlaylprquml
Congess Ave Barrer Free Park - ADA - Sidewalk
Galaxy Park - ADA*
Hester Center Buildjog:LLLbby_Renovation Construction_
Hester Center Building- Administration Offices Drainage Repair
Hester Center -Roof Repay ___
Oceanfront Park Parking
... .... ..... .
Oceanfront Park - Refurbish restrooms ADA
Oyer Park - Replacement of Channel Markers
Oyer Park - Restroom Refurbishment
Oyer Park :�jSstrooni Refurbishment ADA -,-- — -----
Pence Park -Restroom refurbishment
Pence Park -Restroom refurbishment ADA
Pence Park- Parking Spaces, new
Sims Park Restroom Renovation ADA
FY2016/17
'-Fy 261'7/18
FY 2018/19
FY 2019/20
FY 2020/21
FY 2021/22
Adopted
Plan
Plan
Plan
Plan
3,200
_3,250
3,250
3,250
3,2.50..
10,000
KI
10,000
4,0001
i?!
40,0001
S 27 200
�43';250;
S 43,250
1 S 3,2501
S 3,250±--:::3
250
19-4
0. CITY OF BOYNTON BEACH, FLORIDA
FY2017--2018 PROPOSED BUDGET
FY 2017-18 to FY2021-22 CAPITAL IMPROVEMENT PROGRAM
Police CAD Records Mnna ement System
FY2016/17 AFY 20171184 FV 2018/19 FY 2019/20 FY 2020/21 FY 2021/22
Development Electronic Plan Review
±1x;200000
Integrated Library S stenulMD Inventmy System
%', A32,'000
Alternative to SunGard/HTE ERP system
Ti 50'000 1.000.000
PROJECT NAME
Adopted .. Pan-sF
Plan
Plan
Plan
Plan
100 U00
100,
Gott Course - Pave Cart Paths
Citywide Public Safety Radio System
1
373 (N10 §''°.`�•'t:i375 000
373 OW
373 000
373,000
375,70;
Fire Training Site at Rolling Green
. ']00000
Golf Course - Cart G e - Sea] Metal Roof Deck
Fire Station 91 - Replace HVAC
80 ��.•
Gaff Coupe - Can e - air Electrical Condnl°'�F
Can
Fire Station 45 — Reseal roof
200 000 ', ' :, ±= ?.r .
Golf Course - Can Gar c - New Curtain Walla & Awnin.',�+;y
Fire Station 82 — Paint Building exterior
30000" '°.'i'➢'->
Golf Coupe - Can Gan c - Replace Chain Link Fence
TOTAL PUBLIC SAFETY PROJECTS
$ 683 000$7' Z- ' 475 000. S
375,0001$
375.000 i
$ 375.0001S
373 000
Police CAD Records Mnna ement System
190.640 :`'".' ��190640 190.640 190.640 190,640 190.640
Development Electronic Plan Review
±1x;200000
Integrated Library S stenulMD Inventmy System
%', A32,'000
Alternative to SunGard/HTE ERP system
Ti 50'000 1.000.000
TOTAL INFORMATION TECHNOLOGY PROJECTS
$ 190,640 15.x."57640 S 190,640 $ 1,190,640 $ 190 640 S 190,640
Sidewalks - Rplacement 130(j0 =
Sidewalks Ram -ADA estimate 1300W
ns
Street Mainteac ;=
v. 130 UW 1, i, v
Midge Repair - Maintenance & Improvements 43 000 t' 11t..'
TOTAL TRANSPORTATION/ROADWAV PROJECTS *4"P"
S 475 UW '�S a. a -'a -i' S S S S
Golf Course Clubhouse - Pre Desi Consultant TBD
± '80,000
��`.�:i'a",�
Golf Course Clubhouse -ConstructionTBD
y ,,
Vic,, ,rr'
1000 000 1000 000
GolfCounse Maintenance Bldg. - ConstruKion (TBD)
100 U00
100,
Gott Course - Pave Cart Paths
't-`��:=�'•a. :`,•,
230000
30000
Golf C—c - Cart Garage - Paint & Repair Metal Roof
.'.'-sr�t,'�-Jw.
70 000
Golf Course - Cart G e - Sea] Metal Roof Deck
?..t-'�:i`:F:=i" �.
30,000
Gaff Coupe - Can e - air Electrical Condnl°'�F
Can
't?: '�`=
35,0W
Golf Course - Can Gar c - New Curtain Walla & Awnin.',�+;y
. i' 'F...-
30000
Golf Coupe - Can Gan c - Replace Chain Link Fence
•: =''. ?'� `'--
IS OW
Golf Course - Can Garage - Paint Interior & Exterior
"'a�`,'<i"; Y>.J'`
10 000
10, 000
Golf Course - Cart Garage - New Concretc at Bait M op Off
{r•
10 000
Golf Co— - Fjby Road
': '..'.;� '��,
200 000
33 000
Golf Coupe - Entry Road-
3"" ": �':'.'. i. ix`��
14,000
Golf Course -Paint Interior & Exterior Course Restrooma
'`"'t,",.'`a^'Rid(.'.<
40 200
Golf Course - Course Reatrooma ADA
s°'•4`�'-' .
33,000
Golf Coursc - P
.1+'.'L�' :.'.�c'%-.
8000
Golf Course - Scalcoat Parking Lot ADA
''ir°`<f. ':.Tn -
20,000
Golf Cou—c - Replace Pavilion
::.;..,..,�y
" .t..:.,,. w.' S o
20,000
Golf -ADA Com fiance Cart Path,Buildi
7
94,771
450,000
TOTAL GOLF COX TRSE PROJECTS
S
'St"=:' 80000[ S
764,771 $
1 041 000 $ 1,154.2 $
585,000
jj:y i p.y{.i
CIP GRAND TOTALS 1948,388 ' S: ---3,375,M[1 S 1,393,661 1 S 2,649,890 15 1,731,090 1 S 1,153
19-5
\CI CITY OF BOYNTON BEACH, FLORIDA
r FY2017-2018 PROPOSED BUDGET
FY2017-18 CAPITAL IMPROVEMENT PROGRAM
FUND BALANCE ANALYSIS - FUND 302
19-6
FY2016/17
FY2017/18
FY 2018/19
FY 2019/20
FY 2020/21
FY 2021/22
FUNDING SOURCES
Adopted
$ 2,067,847
,Plan'
I
Plan
1 Plan
1 Plan
Plan
Fund Balance Reserves (FB - 302)
S 744,463 1;$. y.
c;745;188`. $
351,750
S 15,124
$ 115,536
$ 336,757
Debt/Loan
0
0
0
1,800,000
1,000,000
0
Grants
50,000 t
`,,10,000
0
0
0
0
Fund Transfers from
General/Other Fund
0;'
-' 0
0
0
0
0
Local Option Gas Tax (LOGT - 104)
383,925 i
380;000
380,000
380,000
380,000
380,000
Parks & Recreation Trust (PIF - 14 1)
200,000 '
:: '15,000
0
0
0
0
Recreation Program Revenue (RPR - 172)
0 ;. `.
: ,0
100,000
0
0
0
Public Service Debt (PST - 207)
570,000
,570,000
570,000
570,000
570,000
570,000
Misc. Income & Interest
0 i ::
;_ ' 7,452.
7,035
302
2,311
6,735
Total Revenues
1,203,925 t;`:.,
;x;982,452
1,057,035
2,750,302
1,952,311
956,735
19-6
, ''r'- ;'.;
Total Revenues + Fund Balance
S 1,948,388 S� 1,727,640
S 1,408,785
S 2,765,426
$ 2,067,847
S 1,293,492
Project Expenditures
$ (1,200,000) �$ (1372;640)
S (1,390,411)
$ (2,646,640)
$ (1,727,840)
$ (1,150,640)
Audit Fee
$ (3,200) $ ''' r (3 250)
$ (3,250)
$ (3,250)
$ (3,250)
$ (3,250)
Ending Fund Balance
S 745,188 i $ •. `'351;750
$ 15,124
S 115,536
S 336,757
$ 139,602
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Vacancy Report
As of: July 13, 2017
7//Y//-7t�
�Idh�r�
Position Title
Grade
minimumSalary
Dept/Div/Ad Short Description
FTE
DIGITAL MEDIA SPECIALIST
Posted as: Marketing Manager
22
$ 51,957
CITY MANAGER/PUBLIC AFFAI
1.00
ACCOUNTING TECHNICIAN
10
$ 33,544
FINANCE/ADMINISTRATION/GE
1.00
ACCOUNTS PAYABLE SPECIALIST
11
$ 35,079
FINANCE/ADMINISTRATION/GE
1.00
SENIOR BUYER
15
$ 41,216
FINANCE/ADMINISTRATION/GE
1.00
DIRECTOR, FINANCE/TREASURER
45
$ 92,475
FINANCE/ADMINISTRATION/GE
1.00
GIS ANALYST
17
$ 44,284
ITS
1.00
HUMAN RESOURCES & RISK COOR II
18
$ 24,444
HUMAN RESOURCES
0.50
POLICE OFFICER.
OFR
$ 48,750
POLICE UNIFORM SERVICES
1.00
POLICE OFFICER
OFR
$ 48,750
POLICE UNIFORM SERVICES
1.00
POLICE OFFICER
OFR
$ 48,750
POLICE UNIFORM SERVICES
1.00
POLICE OFFICER
OFR
$ 48,750
POLICE UNIFORM SERVICES
1.00
COMMUNICATIONS DISPATCHER
12
$ 36,613
POLICE SUPPORT SERVICES
1.00
COMMUNICATIONS DISPATCHER
12
$ 36,613
POLICE SUPPORT SERVICES
1.00
COMMUNICATIONS DISPATCHER
12
$ 36,613
POLICE SUPPORT SERVICES
1.00
COMMUNICATIONS SPECIALIST
14
$ 39,681
POLICE SUPPORT SERVICES
1.00
FIREFIGHTER III
F36
$ 46,640
FIRE/ADMINISTRATION/PUBLI
1.00
COMMUNITY STANDARDS ASSOCIATE
12
$ 36,613
FIRE/COMMUNITY STAND/PUBL
1.00
ASSISTANT DIR, PUBLIC WORKS
Posted as: Solid Waste Manager
30
$ 64,232
PUBLIC WORKS/ADMINISTRATI
1.00
BUILDING MAINTENANCE MECHANIC
09
$ 32,009
PUBLIC WORKS/FACALITIES M
1.00
PROJECT MANAGER
24
$ 55,026
PUBLIC WORKS/FACALITIES M
1.00
EQUIPMENT OPERATOR
08
$ 30,416
PUBLIC WORKS/ROADS AND ST
1.00
RECREATION SUPERVISOR III
18
$ 48,888
RECREATION & PARKS/RECREA
1.00
PARKS MAINTENANCE WORKER
06
$ 27,406
PUBLIC WORKS/FORESTRY
1.00
PARKS MAINTENANCE WORKER, SR
07
$ 28,941
PUBLIC WORKS/FORESTRY
1.00
PARKS MAINTENANCE SPECIALIST
10
$ 33,544.
PUBLIC WORKS/FORESTRY
1.00
ARBORIST
14
$ 39,681
PUBLIC WORKS/FORESTRY
1.00
General Fund Count/Total
25.5
$ 1,110,975
UTILITY MAINTENANCE MECHANIC
13
$ 38,148
UTILITIES/PUBL WTR OPERTN
1.00
WATER TREATMENT PLANT OPER II
14
$ 39,681
UTILITIES/PUBL WTR OPERTN
1.00
WATER TREATMENT PLANT OPER II
14
$ 39,681
UTILITIES/PUBL WTR OPERTN
1.00
WATER TREATM PLANT OPER III
17
$ 44,284
UTILITIES/PUBL WTR OPERTN
1.00
07/13/2017 Page 1
Vacancy Report
As of: July 13, 2017
Position Title
Grade
Minimum
Salary
Dept/Div/Ad Short Description
FTE
WATER TREATM PLANT OPER III
17
$ 44,284
UTILITIES/PUBL WTR OPERTN
1.00
UTILITY MAINT MECHANIC, SENIOR
17
$ 44,284
UTILITIES/PUBL WTR OPERTN
1.00
UTILITIES FIELD TECHNICIAN 1
07
$ 28,941
UTILITIES/METER READING
1.00
UTILITIES FIELD TECHNICIAN 1
07
$ 28,941
UTILITIES/WASTEWTR COLLTN
1.00
UTILITIES FIELD TECHNICIAN II
09
$ 32,009
UTILITIES/WASTEWTR COLLTN
1.00
UTILITIES FIELD TECHNICIAN IV
16
$ 42,751
UTILITIES/WASTEWTR COLLTN
1.00
UTILITY MAINTENANCE MECHANIC
13
$ 38,148
UTILITIES/UTILITY PUMPING
1.00
UTILITY MAINTENANCE MECHANIC
13
$ 38,148
UTILITIES/UTILITY PUMPING
1.00
ELECTRICAL & INSTRUMENT TECH 1
18
$ 48,888
UTILITIES/UTILITY PUMPING
1.00
ELECTRICAL & INSTRUMENT TECH 1
18
$ 48,888
UTILITIES/UTILITY PUMPING
1.00
LABORATORY TECHNICIAN
12
$ 36,613
UTILITIES/WATER QUALITY
1.00
PARKS/RECREATION CREW LEADER
15
$ 41,216
RECREATION & PARKS/RECREA
1.00
ENGINEERING TECHNICIAN
18
$ 48,888
UTILITIES/UTILITY ADMINIS
1.00
SUSTAINABILITY COORDINATOR
30
$ 64,232
UTILITIES/UTILITY ADMINIS
1.00
DIRECTOR, UTILITIES
45
$ 92,475
UTILITIES/UTILITYADMINIS
1.00
GIS ANALYST
17
$ 44,284
ITS
1.00
CUSTOMER RELATIONS SPEC 1
10
$ 33,544
UTILITIES/CUSTOMER RELATI
1.00
CUSTOMER RELATIONS SPEC 1
10
$ 33,544
UTILITIES/CUSTOMER RELATI
1.00
Utilities Fund Count/Total
22
$ 951,872
ASSISTANT MECHANIC
07
$ 28,941
GOLF COURSE/MAINTENANCE/C
1.00
Golf Course Fund Count/Total
1
$ 28,941
EQUIPMENT OPERATOR
08
$ 30,476
PUBLIC WORKS/SOLID WASTE
1.00
EQUIPMENT OPERATOR
08
$ 30,476
PUBLIC WORKS/SOLID WASTE
1.00
EQUIPMENT OPERATOR
08
$ 30,476
PUBLIC WORKS/SOLID WASTE
1.00
Solida Waste Fund Count/Total
3
$ 91,428
HUMAN RESOURCES & RISK COOR II
18
$ 24,444 1
RISK MANAGEMEMTN
0.50
Self Insurance Fund Count/Total
0.5
$ 24,444
COUNT/TOTAL ALL FUNDS 52 $ 2,207,660
07/13/2017 Page 2