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Minutes 08-15-17MINUTES OF THE REGULAR CITY COMMISSION MEETING HELD ON TUESDAY AUGUST 15, 2017, AT 6:30 P.M. IN COMMISSION CHAMBERS, CITY HALL 100 E. BOYNTON BEACH BOULEVARD, BOYNTON BEACH, FLORIDA PRESENT: Steven B. Grant, Mayor Justin Katz, Vice Mayor Mack McCray, Commissioner Joe Casello, Commissioner Christina Romelus, Commissioner 1. OPENINGS A. Call to Order - Mayor Steven B. Grant Mayor Grant called the meeting to order at 5:32 p.m. Roll call Judith A. Pyle, City Clerk, called. the roll. All present. Mayor Grant read the below captioned case: Lori LaVerriere, City Manager James Cherof, City Attorney Judith A. Pyle, City Clerk CLOSED -DOOR SESSION to be held on August 15, 2017 commencing at 5:30 pm in Commission Chambers at City Hall to discuss pending litigation in the case: DENNIS GALINDEZ and MARLA GALINDEZ, his wife, Plaintiffs vs. CITY OF BOYNTON BEACH and FIRST GENESIS LAW N SERVICE, INC., Defendants - Case No. 50 2015 CA 002413 Division AD Mayor Grant announced the closed -door session regarding DENNIS GALINDEZ and MARLA GALINDEZ vs. City of Boynton Beach for the above captioned case. James Cherof, City Attorney, announced present for the session was the City Commissioners; Lori LaVerriere, City Manager; James Cherof, City Attorney; Tracy DeCarlo, Assistant City Attorney; and a court reporter. Mayor Grant recessed the meeting at 5:34 p.m. Mayor Grant reconvened the meeting at 6:30 p.m. and called the Regular City Commission meeting to order. Invocation Reverend Richard Dames gave the invocation. Pledge of Allegiance to the Flag Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Commissioner Casello led the Pledge of Allegiance to the Flag. ROLL CALL Judith Pyle, City Clerk, called the roll. A quorum was present. Agenda Approval: 1. Additions, Deletions, Corrections Commissioner Romelus requested item 12.0 to be moved before consent agenda. Mayor Grant requested item 12.A to be moved before consent agenda. Added a new announcement to introduce new sustainability officer, Rebecca Harvey. 2. Adoption Motion Commissioner McCray moved to approve the agenda as amended. Commissioner Casello seconded. The motion was duly seconded and unanimously passed. 2. OTHER A. Informational items by Members of the City Commission Mayor Grant announced there would be a FDOT (Florida Department of Transportation) meeting relating to 1-95 and Boynton Beach Boulevard to Gateway. The meeting has been scheduled for Tuesday, August 29. He informed the Commission that the business tax receipts and certificates of use were mailed out. On August 2nd he attended the Teen Cop academy for their crime scene investigation role play. Attended the Art Camp showcase. August 3rd was present at the Literacy Coalition, attended the Business Development Bureau Brightline behind the scenes. Attended St. Johns Baptist Church's back to school event. August 7th was on a panel discussion for an inconvenient sequel, moderated by Congressman Ted Deutch. August 8th attended Heathier Boynton Beach Advocacy Committee. August 9th the Boynton Beach Chamber Luncheon with Felicia Combs attended the Boynton Intercostal group event. August 10th attended the new Carvel Ice Cream Shop opening. Attended the Town Square public input meeting regarding the Playground. August 11th went to the Hispanic Bar Association Labarga Luncheon. He also attended the Connect -to -Greatness event. August 12th was in Pearl City for the Habitat for Humanity luau. Attended the Barasole Association at the South County Civic Center. August 14th attended Poinciana Elementary for the High Five Success initiative. Spoke at the Veteran's Park to celebrate the victory over Japan. Wanted to recognize and welcome the students from Florida Career College. i:: Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Commissioner Casello indicated he had the opportunity to have a seat at the round table to discuss opioid use. He indicated this was held at Palm Beach State College hosted by Senator Valor, Senator Negron and Commissioner Melissa McKinlay as well as some sober home operators. Commissioner Romelus attended a check presentation by BIG (Boynton Intercostal Group) to honor the Police and Fire department. She said this was a great opportunity to honor our safety personnel. She wanted to make sure that the City honors them as well. Attended the Town Square input meeting. Indicated she wanted to see the playground preserved. Commissioner McCray attended Poinciana Elementary for the High Five Success Initiative. Also attended the Chamber of Commerce luncheon and indicated he was a little dismayed at the attendance. Vice Mayor Katz stated he had no disclosures. 3. ANNOUNCEMENTS, COMMUNITY & SPECIAL EVENTS & PRESENTATIONS A. Announce remaining scheduled Town Square Public Input Meetings: Thursday, August 17, Topic: Architectural Styles Friday, August 24, Topic: Open Spaces (Includes Public Art) All meeting will take place at the Boynton Beach City Library from 5:30 .m. to 7:30 p.m. Flyers for the Public Input Meetings are in the back of the room. B. Announce upcoming Town Square Job Fair on August 22, 2017 to be held at Carolyn Sims Center, 225 NW 12th Avenue: Sub -Contractors 8:00 A.M - Noon Labor Force (skilled & unskilled) 3:00 P.M - 7:00 PM Flyers are available at the table in the back of the Commission Chambers. C. The schedule for September City Commission meetings is as follows: Regular City Commission Meeting to hold 1st Budget Public Hearing and Adoption of Final Fire Assessment - Thursday, September 7, 2017 @ 6:30 p.m. in Commission Chambers; and Regular City Commission Meeting & 2nd Budget Public Hearing to adopt the Final Millage Rate and Final Budget for FY 2017-18 - Tuesday, September 19, 2017 @ 6:30 p.m. in Commission Chambers Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 D. Proclaim August 31, 2017 as National Overdose Awareness Day. Sharon Burns Carter, of the Southeast Recovery Advocates, will be present to accept the proclamation. Mayor Grant read the Proclamation declaring August 31, 2017 as National Overdose Awareness Day. Sharon Burns Carter, noted that there are 23 million Americans in recovery today. She wanted to thank Mayor Grant and the City of Boynton Beach for addressing the issue of drug overdose. She continued to say that it takes a unique person and organization to tackle the issue of drug addiction. Linda Mautner, President of the Ian Mautner Foundation, stated she was here to show the City of Boynton. Beach some appreciation. She said the bad guys are getting arrested. She wanted to inform the Commission there are a lot of lives that are being impacted with what the City of Boynton Beach was doing. Ms. Mautner explained they are working in the trenches; there are many young people that are being helped. Ms. Mautner wanted the Commission to know that there are a lot a real miracles happening because of the new laws that are being implemented. Ms. Carter said there will be a rally on August 31, at FAU beginning at 5pm. If you are interested go to feduprally.org to receive additional information. E. Presentation of a certificate and check to Rodolfo Ledesma, Grand Prize winner of Sister Cities International 2017 Young Artists and Authors Showcase competition. Mayor Grant and Jeannie Heavilin will be presenting the award Mayor Grant presented the certificate. Jeannie Heavilin, President of Boynton Beach Sister Cities, announced that for the past 14 years she has participated in the Sister Cities International of young artist and authors showcase competition. Ms. Heavilin explained that the City of Boynton Beach has a local competition for middle and high school students and the Arts Commission provides the judges. The winning work was sent to Washington, DC for the international competition. The Sister Cities receives entries from around the world. This was the most exciting time to have a local resident win the grand prize. Rodolfo Ledezma won the grand prize for the US student in the international competition. She said Rodolfo Ledezma attends South Tech; he was planning to pursue an architectural career in the future. He will receive $1000 as the grand prize winner. He will also receive a free pass to the traveling sauna in November. Ms. Heavilin noted that all of the winning art and essays would be a part of the Sister Cities International traveling exhibit. The City of Boynton Beach will be hosting the exhibit, April 2018. Mayor Grant wanted to congratulate Rodolfo and wished him the best in his architectural career. 2 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Colin Groff, Assistant City Manager, introduced Rebecca Harvey, Sustainability Coordinator. He stated she was hired to carry out all of the initiative that was a part of our climate action plan. She was going to be working with every department in the City. Rebecca Harvey, Sustainability Coordinator, thanked the Commission and Mayor for the opportunity to say a few words. Wanted to thank Mayor Grant for his participation in an event that she organized on climate change. She was honored to be a part of the City leadership team. Commissioner McCray asked where she was located. Rebecca Harvey stated she was housed at the Utility Department for the moment. She gave her address as 124 East Woolbright Road. Mayor Grant opened public audience. 4. PUBLIC AUDIENCE INDIVIDUAL SPEAKERS WILL BE LIMITED TO 3 MINUTE PRESENTATIONS (at the discretion of the Chair, this 3 minute allowance may need to be adjusted depending on the level of business coming before the City Commission) Chrystal Spears 181 SE 1st Avenue, on behalf of Habitat for Humanity of South Palm Beach County, presented Mayor Grant with the pink hammer award for coming out and being the habitat City Leader. Jeffery Fengler, Habitat for Humanity of South Palm Beach County, wanted to thank the City of Boynton Beach for being a part of the solution. The City was transferring property to Habitat. Mr. Fengler indicated with those lots Habitat for Humanity would build 4 new low cost homes. Mr. Fengler stated they are moving forward faster with the help of the City of Boynton Beach. He also indicated that the Boynton Beach CRA have given a lot on MLK Boulevard. He stated that would be the third home being built in that area. Commissioner McCray wanted to state he met with Mr. Fengler and Ms. Spears last week. Richard Dames, 233 NE 12th Avenue, indicated that he was the President of Boynton Beach Coalition. Wanted to thank, Mayor Grant, Vice Mayor Katz, Commissioner McCray, Chief Katz and the Fire Department for supporting the children of the High Five Success Initiative. Wanted the Commission to know that just seeing all of the members and government officials welcoming the children back to school gave the parents and students a sense of pride. Lori Wilkinson, 2458 SW Cranbrook Drive, thanked the Commission for her reappointed to the Education and Youth Advisory Board. She introduced her daughter 5 Meeting Minutes City Commission Boynton Beach, Florida ust 15, 2017 Kathleen, stated that her daughter was on the Education and Youth Advisory Board as a student member. She was not at this meeting in the capacity as a board member. There was an issue going on with Boynton Beach High School. Last year the principle was changed, with that change some of the teachers left. She indicated that the school district was trying to push Boynton Beach High School as the Dreyfoos of the south. She understands that the Commission has no control of the School District, but she wanted to see what the Commission could do to help Boynton Beach High School. Mrs. Wilkinson said that some of the awards and scholarships that the students have gotten were unbelievable. She said if the school comes with funding requests or anything else that the Commission would be open to listen. Kathleen Wilkinson, 2458 SW Cranbrook Drive, indicated she was a student at Boynton Beach High theater academy. She wanted to let the Commission know that the school has grown throughout the last two years. The teacher in charge was Mr. Gilbert, he established a theater program. He has taken the program to a level that no one thought could be done. It turned out amazing. The theater group has put on "Little Shops of Horrors", and if anyone was there they would tell that it was a huge success. It brought community members and students to the school. The school received awards, and they were the Critic Choice alternate. She continued to say some of the students have been the State Representative for their events. The student last year received superior. IT was the highest that could be earned. As a student I am requesting your support. Mayor Grant said thank you and he was sorry to hear that this has happened. Mrs. Wilkinson said this was our city and community. Commissioner McCray suggested that Mrs. Wilkinson meet with the new principal. Cindy Falco-D!Corrado, of 316 NW 1 Avenue, wanted to make a statement as a public citizen. She heard on the news that in France 235 children were hospitalized because of medical marijuana. The ages of the children that were hospitalized were 6 and over. The children were able to get the cannabis because their parents had a prescription for medical marijuana. She wanted the Commission to study the statics before they allow the marijuana stores into Boynton Beach. Commissioner Casello explained Mr. Garcia was showing a picture of a blinking yellow warning before the light turned red. Sonny Garcia, 1631 NW 3rd Lane, explained the picture that he showed the Commission was a warning yellow light. This blinking yellow light gives the driver notification that the light was about to turn red. Since the Commission was bringing back the red light cameras, he believed that the citizens of Boynton Beach should be given a chance with the blinking warning light. He indicated the Commission needs to listen to the citizens of Boynton Beach. All this takes was a letter or something from the Commission. He continued and said Mayor Grant stated that if citizens get a ticket they deserve it. He asked the Mayor and Commission to at least give the citizens a warning. 101 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Mayor Grant said that the City will speak with FDOT (Florida Department of Transportation) or the County regarding the warning light. Mayor Grant agreed that the blinking yellow light was very informative. He said that he would move forward with getting additional information on the informational light. Representative Emily Slosberg, 7499 W. Atlantic Avenue, Delray Beach, wanted to introduce her staff. She stated she represents District 91. Representative Slosberg was here to thank the Commission for allowing her to speak on behalf of texting and driving. Representative Slosberg indicated that Florida was only one of four states that do not have a law regarding texting while driving. She explained that she introduced a bill that would make texting while driving a primary offense. Currently drivers can text and drive and nothing can be done. Representative Slosberg requested the City to pass a resolution regarding texting while driving. Representative Slosberg noted that there have been record amounts of calls in favor of the new law. Representative Slosberg shared that she lost her twin sister in a car crash. Representative Slosberg said she was not sure if Tallahassee was not focused on safety, but she was not given a hearing on the bill. There seems to be a culture that says that it was ok to text and drive. Representative Slosberg wanted to say thank you to the Commission for backing of this bill. Commissioner Casello indicated that maybe with these signed resolutions from different cities it would make a difference. Mayor Grant seeing no one else coming forward closed Public Audience. 5. ADMINISTRATIVE A. Appoint eligible members of the community to serve in vacant positions on City advisory boards. The following Regular (Reg) and Alternate (Alt) Student (Stu) and Nonvoting Student (N/V Stu) openings exist: Arts Commission: 2 Alts Building Board of Adjustments & Appeals: 3 Regs and 2 Alts Library Bd: 1 Alts Planning and Development Bd. 1 Alt Recreation & Parks Bd: 1 Alt Senior Advisory Bd: 1 Alt Advisory Bd: 1 Stu N/V Mayor Grant asked for a motion to nominate. Motion Commissioner Casello moved to nominate David Sholl as an alternate member of the Planning and Development Board. Vice Mayor Katz seconded the motion. 7 Meeting Minutes City Commission Boynton Beach, Florida Vote The motion unanimously passed. Mayor Grant asked for a motion to nominate. Motion August 15, 2017 Commissioner Casello moved to nominate Lisa Browne-Banic as an alternate member of Recreation & Parks Board. Seconded the motion, Commissioner McCray. Commissioner Romelus said this was the individual that had to step down. She did not want to appoint her again, and then have the same issue again. Vote The motion unanimously passed. Mayor Grant read items that were moved from New Business 12. A. Approve the release of the following land parcel to Habitat for Humanity of South Palm Beach as requested by the CRA: 117 W Martin Luther King Jr Blvd - PCN 08-43-45-21-25-001-0170 Mayor Grant asked for a motion. Motion Commissioner McCray moved to approve. Seconded by Commissioner Romelus. Vote The motion unanimously passed. Mayor Grant read items that were moved from New Business 12. C. Approve a $1,000 donation to the Home Safe/Healthy Beginnings Program from Commissioner Romelus' Community Support Funds. Mayor Grant asked for a motion. Meeting Minutes City Commission Boynton Beach, Florida Motion August 15, 2017 Commissioner Romelus explained the Home Safe/Healthy Beginning Program would screen parents after the birth of a child. The program provides playpens and beds to infants. Commissioner Romelus indicted that the program was 100 beds, then the sponsor requested to have the beds returned. This was why she wanted to donated her funds. She stated that the programs does some great work. Commissioner McCray requested additional information on why was the beds taken back. Commissioner Romelus indicated that the organization that had originally given the beds to the program found out that they had a need as well. Motion Commissioner McCray moved to approve. Seconded by Commissioner Casello. Vote The motion unanimously passed. 6. CONSENT AGENDA Matters in this section of the Agenda are proposed and recommended by the City Manager for "Consent Agenda" approval of the action indicated in each item, with all of the accompanying material to become a part of the Public Record and subject to staff comments A. PROPOSED RESOLUTION NO. R17-067 - Approve supporting legislation that would make the ban on texting while driving a primary offense as requested by Representative Emily Slosberg, State House District 91. Commissioner Casello stated that all of the Commissioners were in favor of this resolution. He indicated there was a letter from the Fire Chief supporting the resolution but nothing from the Police Chief. Mayor Grant noted that he was on the Chief's Facebook page and saw that he was in favor of the resolution. Jeff Katz, Police Chief stated that he was supportive of this legislation. He has traveled to Tallahassee to stand with Representative Slosberg's father when he attempted to pass this law. He stated that he absolutely supports this resolution. Chief Katz said texting and driving kills and it needs to be a primary offense. 0 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Commissioner Casello stated that he found it interesting that in the red light camera video's there were people that were on the phone. Chief Katz stated regretfully when we leave here tonight, there will be someone texting while driving. Commissioner McCray asked if Chief Katz was on vacation. Chief Katz stated he was visiting his daughter. Mayor Grant asked for a motion to approve. Motion Commissioner Casello moved to approve. Seconded by Commissioner McCray Vote The motion unanimously passed. B. PROPOSED RESOLUTION NO. R17-068 - Approve and authorize City Manager to execute an agreement with Vision Service Plan Insurance Co. (VSP) for City's employee Vision Plan for the plan year October 1, 2017 through September 30, 2018. C. PROPOSED RESOLUTION NO. R17-069 - Authorize the City Manager to sign a letter of agreement with Counseling Services Associates (CSA) to provide Employee Assistance Program (EAP) services at the rate of $13.00 per employee per year (estimated annualized cost of $10,500.00) from October 1, 2017 through September 30, 2018 for the final renewal of the agreement. D. PROPOSED RESOLUTION NO. R17-070 - Approve Subordination Agreement allowing for a subordination of the City's mortgage for Leonard Williams for the property located at 605 North Seacrest Boulevard, Boynton Beach, Florida 33435, authorizing the City Manager to sign the Subordination Agreement. E. PROPOSED RESOLUTION NO. R17-071 - Approve the update to the Engineering Division fee schedule for plat review related activities in the City of Boynton Beach, changes to become effective immediately. F. Approve the Bid for "ANNUAL SUPPLY OF PVC SCHEDULE 40 AND 80 IRRIGATION SUPPLIES" Bid # 054-1412-17/MFD to the following four (4) companies: Ferguson Enterprises, FIS Outdoor, Melrose Supply and Site One Landscapes on a primary, secondary and multiple third basis, to the lowest, most responsive, responsible bidders who met all specifications with an estimated annual expenditure of $25,000. The bid allows for two (2), one (1) year renewals upon vendor acceptance and determination that it would be in best interest of the City. iIN Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 G. Approve utilizing the Town of Davie Bid No. 17-124 for Fertilizer, to multiple vendors as listed below, as the lowest, most responsive and responsible bidders meeting all specifications. Items will be ordered on an "AS NEEDED BASIS". The City's anticipated annual expenditure is $90,000. The Town of Davie complied with public bid requirements equal to or exceeding the City of Boynton Beach's bid requirements. H. Approve utilizing Government Services Administration (GSA) contract #GS -35F - 0016T to provide telecommunication services from Windstream (PAETEC) in an amount not to exceed $38,000 for FY 2017/2018. I. Accept the Fiscal Year 2016-2017 Budget Status Report of the General Fund and the Utilities Fund for the nine (9) month period ended June 30, 2017. J. Accept the written report to the Commission for purchases over $10,000 for the month of July 2017. K. Legal Expenses - July 2017 - Information at the request of the City Commission. No action required. L. Approve the minutes from the City Commission Budget Workshop meeting held on July 17, 2017 and regular City Commission meetings held on July 18, 2017 and August 1, 2017. Mayor Grant asked for a motion to approve. Motion Commissioner McCray moved to approve the Consent Agenda as amended. Commissioner Casello seconded the motion. Vote The motion unanimously passed. 7. BIDS AND PURCHASES OVER $100,000 A. Approve the employee group medical, dental, life, and long term disability insurance programs for Fiscal Year 2017-2018 and authorize City Manager to execute required documents for the following policies per the renewal clauses in Request for Proposal for "Fully Insured: Group Medical, Dental, Life, and Long Term Disability Insurance" RFP No. 048-1610-14/JMA: 11 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 (1) PROPOSED RESOLUTION NO. R17-072 - Approve and authorize City Manager to execute an agreement with CIGNA Healthcare for City's "Fully Insured Group Medical Insurance" for the plan year October 1, 2017 through September 30, 2018. (2) PROPOSED RESOLUTION NO. R17-073 - Approve and authorize City Manager to execute an agreement with CIGNA Healthcare for City's "Fully Insured Group Dental Insurance" for the plan year October 1, 2017 through September 30, 2018. (3) PROPOSED RESOLUTION NO. R17-074 - Approve and authorize City Manager to execute an agreement with The Hartford for City's "Life and Long Term Disability Insurance" for the plan year October 1, 2017 through September 30, 2018. Mayor Grant asked if these Proposed Resolutions could be done together. James Cherof, City Attorney, stated yes. Mayor Grant read each Resolution into the minutes. Commissioner McCray asked if there was an RFP done for all the Resolutions. July Oldbury, Director of Human Resources and Risk management. Indicated that this went out to bid in 2014. She was recommending exercising the City final renewal option. Commissioner McCray asked if this was the best that the City could do. Ms. Oldbury stated that was correct. Mayor Grant asked for a motion to approve. Motion Commissioner McCray moved to approve all three resolutions. Commissioner Casello seconded the motion. Vote The motion unanimously passed B. PROPOSED RESOLUTION NO. R17-075 - Authorize City Manager to sign the First amendment to the vendor services agreement with Bi112Pay, LLC of Jacksonville, FL for additional services to include printing, mailing and collections of for various City processes on an "AS -NEEDED BASIS". Estimated annual expenses for additional services are $125,000. Mayor Grant read the item into the record. Commissioner Casello asked if this request went out to bid. 12 Meeting Minutes City Commission Boynton Beach, Florida ust,15, 2017 Tim Howard, Assistant City Manager, stated last year the City approved a contract with Bill2Pay as a result of an RFP for bill printing, mailing and collecting of utility bills. In the RFP the City indicated it may want to utilize the vendor for additional services. That language was not included into the executed contract. Since then the City looked at the process of renewals and printing of business tax receipts, which was a function that this company can handle. The City needs to amend the contract to put that language into the contract to allow the City to use the vendor other than for utility printing. To answer the question this was the result of an RFP, this just needs an amendment to the language. Commissioner Casello asked if the City has searched locally for vendors or contractors. Mr. Howard responded yes, as a part of the services needed. A quote was requested for a portion of the mailing of the business tax receipts. The City received quotes, and Bi112Pay was the lowest responsive bidder. Commissioner McCray asked if the $125,000 was a piggyback from an RFP that the City has already. Mr. Howard said that was correct. Commissioner McCray stated the City already was utilizing a current contract. Mayor Grant asked if the City was using the new bill to pay online for utilities. Can businesses use the same account? Mr. Howard indicated he hopes that next year this could be done, but the City needed to get the renewals out. He indicated hopefully next year it should be in place. Commissioner McCray asked whether the City was paying an extra 1 % to use the credit cards or the residents. Mr. Howard indicated that the contract that was approved last year the City was able to pass along the convenience fee to the customer. He indicated if the customers use a check or cash they would not get charged. The City has always paid the convenience fee, now it was being passed on to the customer. Commissioner McCray noted that the City was paying it prior. It was being passed on to the customer. He had no idea it was being paid by the customer. He feels like he has been blind -sided. Asked what was the cost to the City per year? Mr. Howard said that he believes the cost was about $300,000 between utilities and general. Commissioner McCray indicated when the RFP was done this should have been brought in at the same time. 13 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Vice Mayor Katz stated that he could not say with 100% certainty, but he was fairly confident that the Commission was told about the service fee and that it would be incorporated into the cost of the utility bill. Mayor Grant stated that the City could not make money from the convenience fee by law. Commissioner McCray stated that he could not recall about the convenience fee. Mayor Grant asked for a motion to approve. Motion Commissioner McCray moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed C. Authorize the purchase of a multi -station accessible playground for Barrier Free Park in the amount of $245,799.28 from REP Services of Lake Mary, FL by utilizing Clay County RFP #13/14-8, Various Equipment and Amenities for Parks and Playground. Clay County's bid process satisfies the City of Boynton Beach's competitive bid requirements. Mayor Grant read item into the record. Mayor Grant asked for a motion to approve. Motion Commissioner Romelus moved to approve. Commissioner McCray seconded the motion. Commissioner Romelus noted she was really excited about this equipment at the Barrier Free Park. She indicated having this last piece of equipment allows for the children to play without any barriers. Vote The motion unanimously passed D. Approve the ranking as recommended by the Selection Committee and authorize the City staff to negotiate an agreement with Spillman Technologies of Salt Lake City, Utah for RFP No. 007- 2110-17/JMA for RFP for Public Safety Software. The 14 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 agreement will be brought back to the City Commission for approval once negotiated. Mayor Grant read item into the record. Mayor Grant asked if this was for Police and Fire. Mr. Howard replied this was for the Police Department. This was for their evidence, CAD and records management system. He continued to say that there are a number of modules within the software. Mayor Grant asked if this was upgrading the software. Mr. Howard responded that there were so many pieces that it needed to be brought back to the Commission for approval. Commissioner McCray asked about who served on the selection committee. Mr. Howard gave the names of the selection committee. Theresa Bennett, Communication Dispatch Supervisor, Greg Hoggatt Deputy Chief of Operations (Fire), Vincent Maestro, Technical Services Police Officer, Cary Ann Matson, Sergeant Records, Captain Rich McNevin Intelligence & Analytics and Doug Solomon Technical Services Manager. Commissioner McCray asked how many from the Police Department Mr. Howard responded that there were four from the Police Department and one from the Fire Department. Commissioner Casello asked if funds were set aside for this software. Mr. Howard estimated in the CIP (Capital Improvement Plan) about $780,000 maybe $800,000 over the next five or six years. Mr. Howard indicated until they negotiate a price he could not say. Ms. LaVerriere responded that this was an item that was continually being deferred. The Police records management system was sorely outdated. The Commission prioritized this purchase. Ms. LaVerriere stated that this was a budgeted item. Mayor Grant noted that it was very close between two vendors. Mr. Howard replied the presentation lasted 8 hours each vendor. There was a lot of work for the group to go through. 15 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Mayor Grant wanted to know the reason why Spillman was chosen over the other vendor. Captain Rich McNevin, Intelligence & Analytics, indicated they evaluated 9 companies; the top three were given an opportunity to make a presentation. They needed three days of interviews. He can only speak for himself, but the other company could not answer questions that they should have been prepared to answer, for him that was a huge red flag. This was a very large project. Spillman Technologies was able to answer all the questions and was on point for everything. Mayor Grant stated that he was looking at the back up and was ready to move forward. Mayor Grant asked for a motion to approve. Motion Commissioner Romelus moved to approve. Commissioner Casello seconded the motion. Vote The motion unanimously passed E. Approve the Bid for "ANNUAL SUPPLY OF BRASS FITTINGS AND ACCESSORIES" Bid # 051-1412-17/MFD to the following four (4) companies: Ferguson Enterprises, Fortiline, HD Supply Waterworks and Sunstate Meter on a primary, secondary and multiple third basis, to the lowest, most responsive, responsible bidders who met all specifications with an estimated annual expenditure of $110,000. The bid allows for two (2), one (1) year renewals upon vendor acceptance and determination that it would be in best interest of the City. Mayor Grant read item into the record. Mayor Grant asked for a motion to approve. Motion Commissioner McCray moved to approve. Vice Mayor Katz seconded the motion. Vote The motion unanimously passed F. Approve the Bid for "ANNUAL SUPPLY OF PIPE FITTINGS AND ACCESSORIES" Bid # 052- 1412-17/MFD to the following four (4) companies: @UP Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Ferguson Enterprises, Fortiline, HD Supply Waterworks and SiteOne Landscapes on a primary, secondary and multiple third basis, to the lowest, most responsive, responsible bidders who met all specifications with an estimated annual expenditure of $180,000. The bid allows for two (2), one (1) year renewals upon vendor acceptance and determination that it would be in best interest of the City. Mayor Grant read item into the record. Mayor Grant asked for a motion to approve. Motion Vice Mayor Katz moved to approve. Commissioner McCray seconded the motion. Vote The motion unanimously passed G. Approve the piggy -back of the Palm Beach County contract (Bid #W UD 16- 001NMG) with Aquifer Maintenance and Performance Systems, Inc. (AMPS, Inc.) of West Palm Beach, FL with the same terms, conditions, specifications and pricing. This contract will be utilized for well rehabilitation services on an AS -NEEDED BASIS, with an estimated annual expenditure of $300,000. Palm Beach County complied with Public Contract Bid requirements equal to or exceeding the City of Boynton Beach's requirements. Mayor Grant read item into the record. Commissioner McCray asked how many wells are in the City of Boynton Beach? Joseph Paterniti, Interim Utility Director, stated that the City has 29 production wells, and two aquifer storage and recovery wells. Mayor Grant asked for a motion to approve. Motion Vice Mayor Katz moved to approve. Commissioner McCray seconded the motion. Vote The motion unanimously passed H. Approve increasing Purchase Order #170417 $120,000 from $89,200 to $209,200 utilizing the St. Johns County School District vendor agreement with U.S. 17 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Water Services Corporation (RFP 2014-20) for water and wastewater operation and management services thru September 30, 2017. St. Johns County School District procurement process satisfies the City's competitive bid requirements. Mayor Grant read item into the record. Mayor Grant asked if the City was planning on coming back with a new contract. Mr. Howard stated that this will get the City through the present fiscal year. Then we will bring another item back later in October of the year. Mayor Grant asked if the City was planning on getting a new RFP. Mr. Howard indicated this particular bid was being piggybacked by a number of cities across the State. This contract was specific to water treatment operators to work in water plants. Commissioner McCray wanted to know if the staff was reaching out to the schools to let them know of this type of opportunity. He stated that he was informed that the City did not have enough Water Treatment operators. Colin Groff, Assistant City Manager replied that the City has an apprentice program for operators. Commissioner McCray asked if the City gave tours of the water plant. Mr. Colin added as soon as the water plant was completed, there will be a tour. Ms. LaVerriere indicated that the licenses for A, B or C Operators are very difficult tests. She said it takes more than 2000 hours hands on, then a written test. Mr. Groff noted the apprentice program takes a full year of on hands training plus the apprentice must pass a test. The City has apprentices at the plant but the state requires that we have licensed operators in order to run the plant. Commissioner McCray asked how many are training now. Mr. Groff stated he believes we have 6 positions that are in that process. He noted that the City has two successful trainees, which are now Certified Water Treatment Plant I perators. Mayor Grant asked for a motion to approve. Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Motion Commissioner McCray moved to approve. Commissioner Romelus seconded the motion. Vote The motion unanimously passed 8. COMMUNITY STANDARDS and LEGAL SETTLEMENTS - None 9. PUBLIC HEARING 7 P.M. OR AS SOON THEREAFTER AS THE AGENDA PERMITS The City Commission will conduct these public hearings in its dual capacity as Local Planning Agency and City Commission. A. PROPOSED ORDINANCE NO. 17-020 - FIRST READING - AMEND THE LAND DEVELOPMENT REGULATIONS, Chapter 1, Article II. Definitions and Article V, Section 2, Workforce Housing Program, to convert the mandatory inclusionary zoning program to an incentivized program emphasizing project density and building height. Attorney Cherof read Ordinance 17-020, by title only on first reading. Andrew Mack, Director of Development, explained his Department has updated outdated data with current market data. The long term goal was to have a comprehensive review of Land Development Regulations to incentivize workforce housing. Some of the key changes were the conversion from mandatory to voluntary program. He also stated that the City was using the Downtown Transit Orient Development District (DTODD). He explained this was a density bonus incentive for workforce housing in addition to height bonus as an incentive for workforce housing. There are adjustments to set aside, the fee in lieu fee calculation; the affordability gap would be decreased. Mr. Mack showed the map of the DTODD boundaries. The area would be restricted to cultural and Boynton Beach areas, mostly mixed use. He continued to say that the amendments will create a voluntary workforce housing program. It would provide flexibility in the workforce housing program, and encourage participation through incentives. This would provide a balanced approach to obtain workforce housing units. Mayor Grant opened to Public Comments. 19 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Robert Lewis 350 North Federal highway, Apt. 510, indicated he was very glad that Boynton Beach recognized the importance of workforce housing. The provisions that the City had were suspended in 2011, because of the housing bust. There was no sense in retaining all of those regulations. He was very glad that those ordinances were going to be reviewed and updated. Mr. Lewis explained that conditions have changed drastically. When we start with workforce housing again, we should start at a lower level. He does not understand when he hears the word mandatory he thinks of the opposite. Remember the developers are not going to be eager to provide workforce housing. He encouraged the City to provide the incentive and lifting the maximum density to compensate for that. He knows that in the past the City allowed for fees in lieu of; if the builder does not want to give the apartments away. They could give some money to the City of Boynton Beach. He just mentioned the whole program can be dangerous. The City was dealing with a lot of money. He wanted to know if the builder's information would be public or private. He does not know if this would be public information or confidential, after agreements are signed, with how many units are workforce housing. Mr. Mack stated that the workforce housing was being implemented during the site plan. The builders have many options. They can purchase land, build units offsite as well as a fee in lieu of. To answer the question these records would be public records. Susan Oyer, 140 SE 27 Way, as a property owner on Ocean Avenue, she was concerned about the density issue. She gave copies of some emails from former Commissioner Fitzpatrick from a staff member of the MPO (Metropolitan Planning Organization). 'Regarding the need for the density and the possibility of the Coastal Train station. This was why the Commission wants to build up. She was against density and height, the rest was part of the Power Point that was presented .within the last couple of months to the MPO. This was looking to add height and density on Ocean Avenue. The CRA stated that there would be nothing more than 2 stories on Ocean Avenue. But with the work force housing and the City has the TODD, their needs are to have higher buildings and more density. The reason why she was speaking about the train station was because the train station was not a part of the plans at yeast for 25 years. They are not looking at a possibility for a coastal link station. There was not an urgency to create a funding source to go forward with the TODD and create the coastal link station. The cost to any City that want to have the stations are going to have to contribute. According to the email from the MPO there would be an estimated cost of $10 million per City. In order for the City to have the train station the City must pay their share of the track upgrade, the cost of $200 mill, if TODD was part of the thought process for approving or disapproving, this was something that should be considered. She asked the Commission, why are you looking at this, the City of Boynton would not have that type of money anytime soon. Especially with the City of Boynton Beach pension problem. azo] Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Mr. Mack indicated he wanted to clarify the CRA plan that was adopted in October does call for a 35 foot maximum height on Ocean Avenue. It requires a 30 -foot step back that was still in place and part of the future Cultural oveday'district regulations. Ms. Oyer stated that it allows for an exemption or an allowance for the workforce housing. Mr. Mack explained there are no exemptions at this point. Ms. Oyers said at this point. He noted that the cultural district overlay regulations are being asked to be withdrawn. Ms. Oyer stated the citizens were told that there would be no more than 2 stories on Ocean Avenue. This was the historic street; this was the shining stellar portion of Boynton Beach. The last things that the City needs are big buildings. She remembers when there were houses on Ocean Avenue. She remembers her family building was the tallest on the street. Vice Mayor Katz stated that the CRA Executive Director had no authority to promise that there would be no more than 2 story buildings. On the previous Executive Director's behalf, he apologizes. Ms. Oyer said one of her concerns was to maintain the compatibility. It was up to debate. We all want some place that everyone wants to walk down. Commissioner McCray noted that the information given was mind boggling. He stated he has some concerns, especially coming from a former Commissioner that was now serving on the MPO board. Mayor Grant corrected to say that the former Commissioner serves on the Citizen Advisory Board to the MPO. Commissioner McCray asked the City Manager if she knew anything about the $10 million from Boynton Beach to the MPO. Ms. LaVerriere responded that she had not been in contact with the Palm Beach County MPO. Indicated she would inquire about the project and what stage they are on. Commissioner McCray asked Mayor Grant if he had any discussions regarding $10 million dollars and the MPO. Mayor Grant stated that this was extremely preliminary. This was just an estimate. There was no planned coastal rail station. This was just in the theory stage. Commissioner McCray noted whether it was theory or factual he was seeing $10 million dollars. 21 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Mayor Grant replied this was voluntary not mandatory. Indicated that he was the looking forward to having developers building workforce housing. Commissioner Casello asked about the adjustment to the duration. Also regarding the restricted covenant in the rental, was that the cycling that was spoken about. Mr. Mack noted currently the duration has been reduced from 30 to 15 years. This was to coincide with the 2 year cycle of housing; typically most people remain in their homes for 7 years. Commissioner Romelus noted she would love to see something more stringent. She stated that the City was moving in the right direction of creating housing for people that live here, not just visit. The City has a duty to its employees; give them an opportunity to live in the City. She was looking forward to the process and the inception. Commissioner McCray stated that he was in favor of the language voluntary not mandatory. Vice Mayor Katz indicated that this was a market improvement over the previous ordinance, which was restrictive and an intrusion on the free market. He stated that the previous version mandated that units must be dedicated in a private property owner's development. He hoped that the developers would work to exercise more options, if they would not just pay the fine, but to acquire land or potentially build housing. Vice Mayor Katz noted he liked the idea the developer could choose to use that money not just give the money to use. The City does not want to become the government that was building homes. He likes the flexibility. Commissioner Casello inquired what happened if the developers opt to buy out. Mr. Mack said that the City has a housing trust fund. The money would be deposited into that fund. The Commission, at some point would utilize the money to use for workforce housing. Commissioner Casello asked if the money could only be used for that purpose. Mr. Mack replied yes, this was like an enterprise fund. Commissioner Romelus wanted clarification regarding that statement; could the funds only be used for workforce and not affordable. Mr. Mack indicated the affordable was part of workforce housing. Commissioner Romelus asked could the community trust funds be used for workforce housing only? Could the funds be used for affordable housing? Mr. Mack noted it would be used primarily for workforce housing. The majority was to be used for workforce housing. Mr Mack stated that 25% could be used towards affordable housing Mayor Grant asked for a motion to approve. 22 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Motion Commissioner Casello moved to approve. Commissioner Romelus seconded the motion. Vote City Clerk, Pyle called the roll. Vote 5-0 The motion unanimously passed B. PROPOSED ORDINANCE NO. 17-021 - FIRST READING - Approve Town Square Future Land Use Map Amendment from Public and Private Governmental/Institutional (PPGI) and High Density Residential (HDR) to Mixed Use Medium (MXM) and rezone from PU Public Usage, REC Recreation and R-3 Multifamily to MU -3 Mixed Use 3 zoning district. City -initiated. PROPOSED ORDINANCE NO. 17-022 - FIRST READING - Amending Ordinance 02-013 to Rezone a Parcel of Land Described Herein and Commonly Referred to as Town Square From Public Usage (Pu); Recreation (Rec) And Multifamily (R-3) to Mixed Use 3 (Mu -3) Attorney Cherof read Ordinance 17-021 and 17-022, by title only on first reading. Mayor Grant explained the reason the City was amending the Land Use map was because there was a 90 day requirement, by the Department of Economic Development to review the documentation. Attorney Cherof stated that was correct. Mike Rumpf, Planning and Zoning Director, indicated the application consists of the amendment of the future land use map as well as rezoning. Staff was proposing to amend what was on the map now, which consists of the PPGI land use as well as high density residential land use classification. Staff was proposing to reclassify them to mix use medium land use classification. Mr. Rumpf said they would rezone the property. The existing zoning on the four block area, which was approximately 16 acres, consists of public uses (PU) recreation and R3 multifamily. The application was to rezone the property or project area to Mix Use 3. Both the land use and the rezoning are connection with other items that are going through the process now. Mr. Rumpf stated that these items were supported by the strategic plan; this was from the CRA plan future Land Use of Mixed Use Medium requested for Town Square. This was the same land use pattern which was consistent with the surrounding areas. The next was the City initiated item, to promote redevelopment support land assembly. This allow the City to eliminate uncertainty. The Mayor confirmed this being more than 23 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 10 acres; this application requires review by the State Land Planning Agency. Mr. Rumpf stated that staff anticipated that Master plan was being prepared by the developers. Mayor Grant asked would the Commission have the Master Plan before the second reading. Mr. Rumpf stated that he was hopeful the Master Plan would be completed. Mayor Grant asked if the meeting on August 21St, would the Commission have a better idea what would be on the Master Plan. Colin Groff Assistant City Manager responded on August 21, staff would be going over the preliminary of the Master Plan. The Plan was to dovetail on what Planning and Zoning was doing. Staff was trying to do everything in order so that the Commission can make an informed decision. Mayor Grant Indicated the City can deed restrict historic structures. Mr. Rumpf stated there are various tools that can be used to make sure those structures are preserved. Commissioner McCray asked to hear from the public. Mayor Grant opened to the Public David Katz 67 Midwood Lane, Chair of the Planning and Zoning Board, stated that this was voted down 5-2. He said the Planning and Development Department has taken the Library, the High School, the School House Museum and Kids Kingdom and rolled it into one big rectangle. His concern was that someday they could be torn down, and then a new building could go up in their place. Something needs to be done to make sure that would not happen. Also, there are a set of condos, which was being included in the rectangle. One person owns 4 units; the City was giving the apartment owner a big check. The units are presently zoned for 11 or twelve units per acre, now it would increase to 50 units per acre. It would cost the developer to acquire that property, or to the CRA. His option was to carve out that parcels to see whether not it would come back into the project later. Commissioner Casello said he did not understand the fear of knocking down the Old School. Mr. Katz said that was a concern because they were going to be included in that zoning district. Commissioner Casello indicated the City was putting $10 million into the Old School House. Mr. Katz responded he was not saying that this would happen, but this needs to be protected. Commissioner Casello asked would that land increase in value becaue of the Town Square Center. Mr. Katz said that was what was being objected to the way in which this was presented. Mayor Grant stated regarding the historic building, the Commission would make sure whatever was there was deed restricted. 24 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Cindy Falco-DiCarrdo, 316 NW 1" Avenue, stated her home was in the district, asked if she needed to have her home deed restricted if she gets it as a historical site. Mr. Rumpf stated she did not need to have her home deed restricted. Vice Mayor Katz responded to say even if the City placed some type of restrictive covenant, some future Commission could change that at their leisure. Mr. Mack replied the property would continue to be City property. He confirmed that the deed restrictions could be lifted at a future Commission meeting. Mr. Mack stated that doing this would need to include the public comment process. Vice Mayor Katz said with that being the case, he does not know the life span of the building. He has a hard time attempting to bind a future Commission. Given the investment that the Commission is putting in the Old School House, he has a hard time believing that a future Commission would tear down a building that was being utilized. He continued to say. He understands the sentiment in trying to restrict the building, but the Commission cannot control whether any future Commission would knock down the building. Commissioner McCray read P & D board minutes into the record. Asked Mr. Mack if he was a Planner. Mr. Mack stated that he was an engineer and a licensed contractor. Commissioner McCray stated that he could not vote in good faith vote for this item. Vice Mayor Katz said the condos are not currently City owned. He continued to say, to deny the current owner the right to make money was not fair. A future developer could purchase the property and get a future Commission to change the zoning. The alternative would be to exclude the property. Vice Mayor Katz asked why not let the current owner reap the benefits. To get the value added on afterwards does not make any sense. Vice Mayor Katz stated someone will reap the benefits, why not the current owner. Mayor Grant stated that he does not know what future Commissions would do. All those areas could be rezoned. Commissioner Romelus requested Mr. Mack to give the reason why the City needs to rezone the area. Mr. Mack stated that with this was the City initiative, when dealing with developments the City needs to deal with certainty. We need to get this done now. It needs to go to the State and then back to the City. Commissioner Romelus stated the Commission and the CRA has approved millions of dollars for the Town Square project. She said the City has gotten so close. She continued saying being the representative for District 3; she does not want this 25 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 opportunity to pass the City. She believes that this was the right opportunity to move forward. She was not in favor of stalling the projects. Commissioner Casello, asked Mr. Mack how critical was this ordinance in tying into the Town Square project. Mr. Mack stated this was step two. This was a very critical step. Commissioner Casello asked if this ordinance failed tonight, would it have a major affect on the project. Mr. Mack answered it would. The City could not move forward. Mayor Grant asked for a roll call Motion Vice Mayor Katz moved to approve PROPOSED ORDINANCE NO. 17-021. Seconded by Commissioner Casello. City Clerk Pyle called the roll. Vote 4-1 (Commissioner McCray dissenting) Motion Commissioner Casello moved to approve PROPOSED ORDINANCE NO. 17-022 Seconded by Vice Mayor Katz City Clerk Pyle called the roll. Vote 4-1 (Commissioner McCray dissenting) Mayor Grant opened to public comments. No one came forward. C. PROPOSED ORDINANCE NO. 17-015 - SECOND READING - PUBLIC HEARING - Approve amendments to the LAND DEVELOPMENT REGULATIONS, Chapters 2, 3 and 4 to continue the implementation of the Community Redevelopment Plan with the establishment of the new Cultural District Overlay Zone regulating site development, uses, and urban design. (Staff requests item tabled to 8/15/17) (Staff recommends removing from the agenda and to be brought back at a later date) Mayor Grant asked for a motion to remove from the table. Motion Commissioner Romelus moved to remove from agenda. Seconded by Commissioner Casello. 26 Meeting Minutes City Commission Boynton Beach, Florida Vote The motion unanimously passed. August 15, 2017 Mr. Mack stated staff was asking that this be withdrawn to incorporate the input from the public meetings being conducted. Also to make sure the architectural styles are incorporated. Mayor Grant indicated he was looking forward to the video. D. PROPOSED ORDINANCE NO. 17- 016 - SECOND READING - PUBLIC HEARING Approve amendments to the LAND DEVELOPMENT REGULATIONS, Chapters 2 and 3 to continue the implementation of the Community Redevelopment Plan with the establishment of the new Boynton Beach Boulevard Overlay Zone regulating site development standards, uses, and urban design. (Staff requests item tabled to 8/15117) (Staff recommends removing item from the agenda and to be brought back at a later date) Motion Commissioner Romelus moved to remove from agenda. Seconded by Commissioner Casello. Vote The motion unanimously passed. 10. CITY MANAGER'S REPORT - None 11. UNFINISHED BUSINESS - None 12. NEW BUSINESS A. Approve the release of the following land parcel to Habitat for Humanity of South Palm Beach as requested by the CRA: 117 W Martin Luther King Jr Blvd - PCN 08- 43-45-21-25-001-0170 (Heard previously before consent agenda) B. Approve the release of land parcel owned by the CRA to South Florida Marine in accordance with the approval at the CRA Board meeting on April 11, 2017. Mayor asked for a motion. Motion Vice Mayor Katz moved to approve. Seconded by Commissioner Romelus 27 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 Vote The motion unanimously passed. C. Approve a $1,000 donation to the Home Safe/Healthy Beginnings Program from Commissioner Romelus' Community Support Funds. (Heard previously before consent agenda) D. PROPOSED RESOLUTION NO. R17-076 - Authorize the City Manager to implement Procedures for Local Business Preference by Administrative Policy Manual (APM) No. 10.14.01. Mayor Grant read Proposed Resolution No. R17-076 by title only into the record. Commissioner McCray asked for an update Tim Howard Assistant City Manager, replied that this was an administrative policy to provide local businesses with preference. Mayor Grant asked for a presentation. Mr. Howard stated this was a policy to give a preference for City vendors, to give a preference to local vendors on bids or RFP's. The policy would award the local business based on the preference, if the price was within 5% of 5,000 of the lowest bidder, the local business would be awarded the contract. Commissioner Romelus, said as a general consensus this ordinance was a win for the local community and for small and local businesses in Boynton Beach. This was a huge draw; this was a huge draw for the City giving preference to our local businesses. This policy allows preference to local businesses They in turn would invest in Boynton Beach. The businesses must be certified and registered within the City of Boynton Beach. Ms. LaVerriere explained this was part of the building wealth in the community program. This was part of the strategic plan, tying to provide opportunity to the local vendors. Ms. LaVerriere said training would be provided to local vendors. This was step one of things to come. Commissioner McCray stated that this could have been avoided. Thank you Commissioner Romelus for the clarification. He needed answers for those that are sitting in the audience. Vice Mayor Katz noted that he appreciated staff creating an opportunity for local vendors. He also liked the idea of offering the opportunity for local businesses that was Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 not cost prohibitive to the City. He believes that the 5% range was fair. He appreciates the moderation and equilibration in crafting this policy Mayor Grant stated his concern was for October 2018, to see about the measurables. Mr. Howard explained that different cities have different qualification for a local business. Using the business tax receipts would allow staff to gather data from our vendor files. Mayor Grant asked for a motion. Motion Commissioner Romelus moved to approve. Seconded by Commissioner Casello Vote The motion unanimously passed. E. PROPOSED RESOLUTION NO. R17-077 — Approved resolution supporting adequate funding of the Low Income Home energy Assistance Program (LIHEAP) and urge the Appropriations Committee of the United States Senate and House of Representatives to both fully follow LIHEAP's enabling law when determining all future appropriations, and to restore LIHEAP funding to its -historic levels. Mayor Grant read Proposed Resolution No. R17-077, by title only into the record. Mr. Grant stated that he received this information from FPL Account Manager. There was a federal program that awards money to states based on size. Most of the time this goes to the northern states. The City was requesting the State, Senate and the House of Representatives to follow LIHEAP's laws, and to award money according to population. Mayor Grant asked for a motion. Motion Commissioner Romelus moved to approve. Seconded by Commissioner Casello Vote The motion unanimously passed 13. LEGAL - None 29 Meeting Minutes City Commission Boynton Beach, Florida August 15, 2017 14. FUTURE AGENDA ITEMS A. Commissioner Romelus has requested discussion on issues relating to Power by the Hour - September 7, 2017. B. City Commission's ratification of the Boynton Beach Community Redevelopment Agency (CRA) annual budget for fiscal year 2017-2018 — September 19, 2017 C. Discussion relating to future of the Building Board of Adjustment and Appeals - TBD D. Discussion of number of boards people are allowed to serve on at one time, attendance policies, eligibility rules and qualification of members for all boards- TBD. E. Staff to bring information concerning disposing of City -owned land - TBD F. Staff to review and report concerning Florida Textile Recycling, LLC. FTR, LLC which proves automated clothing recycling as a non-profit corporation and provides funding to agencies for other non-profit uses -TBD G. Staff to research possibility of allowing dogs at the beach during certain hours and bring back to Commission - TBD. H. Commissioner Casello requested discussion concerning registered lobbyists and their participation on City advisory boards - TBD 15. ADJOURNMENT Motion Commissioner McCray moved to adjourn. Vice Mayor Katz seconded the motion. Vote The motion unanimously passed. The meeting was adjourned at 8:36 p.m. (Continued on next page) 30 Meeting Minutes City Commission Boynton Beach, Florida 0 0 ATTEST 4� e. � � AV � �: Ju A. Pyle, CMC City Clerk ueenester Nieves Deputy City Clerk 31 August 15, 2017 CITY OF YNT BEACH Mayor - Steven B. Grant " sibnef )Wack McCray rissiongfr - Qhristina Romelus 80�',.Ar 6 C mmissioner - Joe Casello From: Michael Fitzpatrick[mailto:fitzpatrickm1971@gmail.coml Sent: Sunday, July 16, 2017 6:41 PM To: Nick Uhren <NUhren@palmbeachmpo.org> Cc: Laverriere4bbfl.us; Livergood, Jeffrey <livergoodi@bbfl.us> Subject: Projected local city costs of the proposed Tri -Rail CoastaJ,Link Hi Nick, At the MPO Citizen Advisory Board meeting we had a brief discussion about coastal cities using their portion of the new County surtax money to fund the local component of the unfunded (and therefore a fantasy) Coastal Link Tri -Rail. Friday I was able to speak to Boynton Beach's City Manager, Lori LaVerriere, about this and she thought the idea had merit. The City of Boynton Beach Budget hearings begin tomorrow (Monday, 17July2017) at 5:30pm. If you could get her facts and figures in the AM tomorrow, she will work to create a handout to be included in the Commissioner packets. I doubt if any money will be inserted in the 2017-18 budget, but it would go a long way to priming them for 2018-19. A friend of mine, Harry Woodworth, sent me the pdf for the Treasurer Coast report: http://www.tri-railcoastallink. com/downloads/meetings/FDOT-TRCL-Presentation-16dec2016-final.pdf On page 14 the projected total cost is $800 million to build with 25% local capital ($200 million). There are planned 20 to 25 stations which means roughly 8 to 10 million dollars for each station and the tracks around it. But what does it mean by "local funding"? Would not the County and PBC MPO be counted as local? How much money would come from those entities? Also the MPO is (correctly and thank you) pushing for local initiatives. Could train stations be considered local initiatives? The bottom line today is, "how much would Boynton Beach have to find to have a station built at Boynton Beach?" The next component is annual operation and maintenance money which the report lists as: O&M (2013$): $38 - $43 million annually — In 2013 dollars — O&M costs to be paid using only local funding How much of that would Boynton Beach have to bear? How much would rider fees offset that? Since the battle to decide what percentage of the local costs will borne by each involved local entity has not been fought, there is no way you can give an accurate figure. So by using Palm Tram funding or past practices elsewhere, please make an educated guess and then add 50%. If and when the discussion gets serious and Boynton's costs come down, everybody would be happy. Mike Fitzpatrick Nick Uhren <NUhren@palmbeachmpo.org> to Kim, Valerie, me, LaverriereL, Jeffrey Jul 17 (8 days ago) mac- IFIs-1,? From: Michael Fitzpatrick[mailto:fitzpatrickm1971@gmail.coml Sent: Sunday, July 16, 2017 6:41 PM To: Nick Uhren <NUhren@palmbeachmpo.ora> Cc: Lave rriereL@bbfl.us; Livergood, Jeffrey <livergoodi@bbfl.us> Subject: Projected local city costs of the proposed Tri -Rail Coastal Link Hi Nick, At the MPO Citizen Advisory Board meeting we had a brief discussion about coastal cities using their portion of the new County surtax money to fund the local component of the unfunded (and therefore a fantasy) Coastal Link Tri -Rail. Friday I was able to speak to Boynton Beach's City Manager, Lori LaVerriere, about this and she thought the idea had merit. The City of Boynton Beach Budget hearings begin tomorrow (Monday, 17Ju1y2017) at 5:30pm. If you could get her facts and figures in the AM tomorrow, she will work to create a handout to be included in the Commissioner packets. I doubt if any money will be inserted in the 2017-18 budget, but it would go a long way to priming them for 2018-19. A friend of mine, Harry Woodworth, sent me the pdf for the Treasurer Coast report: http://www.tri-railcoastalli nk. com/down loads/meetinqs/FDOT-TRC L-Presentation-16dec2016-fi nal.pdf On page 14 the projected total cost is $800 million to build with 25% local capital ($200 million). There are planned 20 to 25 stations which means roughly 8 to 10 million dollars for each station and the tracks around it. But what does it mean by "local funding"? Would not the County and PBC MPO be counted as local? How much money would.come from those entities? Also the MPO is (correctly and thank you) pushing for local initiatives. Could train stations be considered local initiatives? The bottom line today is, "how much would Boynton Beach have to find to have a station built at Boynton Beach?" The next component is annual operation and maintenance money which the report lists as: O&M (2013$): $38 - $43 million annually — In 2013 dollars — O&M costs to be paid using only local funding How much of that would Boynton Beach have to bear? How much would rider fees offset that? Since the battle to decide what percentage of the local costs will bome by each involved local entity has not been fought, there is no way you can give an accurate figure. So by using Pahn Tram funding or past practices elsewhere, please make an educated guess and then add 50%. If and when the discussion gets serious and Boynton's costs come down, everybody would be happy. Mike Fitzpatrick Nick Uhren <NUhren@palmbeachmpo.org> to Kim, Valerie, me, LaverriereL, Jeffrey Jul 17 (8 days ago) Hi Mike, A few points to clarify in response to your questions: 1. The extension of Tri -Rail from WPB to Jupiter on the FEC corridor is an MPO priority — we are asking FDOT to begin project development and quantify costs for that portion of the corridor in the next year. 2. The creation of Tri -Rail service on the FEC between WPB and Broward County (including Boynton Beach) is not part of our cost feasible plan for the next 25 years. That said, there is not an urgency to create a -local funding source in the next fiscal year. However, a regional study did estimate the total cost for that project at $800M with an expected local contribution of $200M. a. In the absence of more detail, an estimated capital contribution of $10M from Boynton Beach for a new station and their share of the track upgrades is the best number I have. b. Annual O&M cost to each city would be no more than $2M/year. 3. Local funding can be property taxes, local gas taxes, infrastructure surtaxes (for station/track costs, not O&M), transportation surtaxes (not existing in PBC, but could be used for both capital and O&M, special assessment district revenue, or any other locally derived source. a. MPO funds are federal dollars allocated by the MPO Board to local projects. Unfortunately, these cannot be used for the local share of a project like Tri -Rail Coastal Link. I hope that's helpful. Nick I • Cl • 81 V 7 pgcies. Lirik� �, ,, , I .xPalril beach Count `� p otenti.al�rStatoons �•� r .. Y t~� .�' � �1 > ��. .y t F Y r ,1 1 {, i °� � � y .� �a ��k� �'' f� r �.c x t � .,Y k cp .rr• ' a l rnt r � _',r -n, `�'i � c`t ._' ,a�r .1. �N - y� t 'V.. ^c nay F x.��' sg;. �s,�>F..q C F , f �t j • i k, T lij Dad... 'Rail."Cbastc ro tb zA TH- 10- link i.ec us • 1� Meted �n .2 years (L� 15