Minutes 09-11-00(2)MINUTES OF SPECIAL CITY COMMISSION CAPITAL IMPROVEMENT PROJECT
WORKSHOP MEETING FISCAL YEAR 2001 - 2005
HELD IN THE LIBRARY PROGRAM ROOM, BOYNTON BEACH, FLORIDA, ON
MONDAY, SEPTEMBER 11,2000 AT 5:30 P.M.
PRESENT:
ALSO PRESENT:
Gerald Broening, Mayor
Ron Weiland, Vice Mayor
Bruce Black, Commissioner
Charlie Fisher, Commissioner
ABSENT:
William Sherman, Mayor Pro Tem
Kurt Bressner, City Manager
Dale Sugerman, Assistant City
Manager
Sue Kruse, City Clerk
Diane Reese, Finance Manager
Bill Bingham, Fire Chief
Marshall Gage, Police Chief
John Wildner, Parks Director
Wally Majors, Acting Recreation
Director
Mr. Kurt Bressner, City Manager, moderated the workshop and opened the meeting at
5:30 P.M. Mr. Bressner stated that the meeting was celled for the Commissioners to go
over the list of capital projects discussed in summary form at the previous week's
meeting. He recapped the previous meeting by saying the Commission had decided
conceptually to proceed with a Florida League of Cities program for a $10 Million issue
with a 20-year payback period and an early pay-off provision. In addition, the
Commission will proceed with the development of an MSTU funding program,
recognizing that the actual revenues would not be available from this source until Fiscal
2001-02 due to Ordinance requirements and research necessary. Future revenue
sources such as a referendum General Obligation Bond will be held until the City
Commission reviews the progress on the first group of projects. Mr. Bressner gave the
Commissioners new spreadsheets, which included some new revenue streams that
were discussed and identified. The bad news was that many of the revenue streams
were not available in the first year but later on, sometimes as late as year 4 or 5 of the
capital improvement cycle. He stated that for purposes of discussion, he had left the
debt service for the bond issue alone at $1.3 Million only because if the Commission
wanted to reserve its option to prepay that loan, the money had to be collected anyway
and put aside.
The primary purpose of the meeting was for the Commissioners to register their choices
for the capital improvement projects, classifying their priority as "A" or "B". Mr. Bressner
asked the Commissioners to evaluate the projects considering the overall importance of
the project to each Commissioner and to the community in terms of the availability of the
revenues available to pay for that project in the next year, the readiness of the project,
and also whether or not that project was currently underway. He asked the Commission
to look at three projects which had dollars allocated from the Visions 20-20 revenue
Meeting Minutes
Capital Improvement Program Workshop
Boynton Beach, Florida
September 11, 2000
stream. These funds are reserved but optional so if the Commission wanted to release
those funds for some other purpose, they could do so. The last element of the review
would be that, recognizing a lot of the projects were big ticket items, and while they may
have money to get started, funds could be allocated for planning to determine site plans,
location, space needs analysis and so forth.
The Commissioners chose to review the projects as a group and give their priority
ratings out loud, with opportunity for brief discussion. Mr. Sugerman was recruited to
record the results of the priority rankings given by the Commissioners. The
Commissioners voiced their choices (A or B) on each item. In some cases, after further
discussion, the Commissioner's original choices were changed.
Mr. Bressner thanked the Commissioners for their hard work in reviewing and setting
priorities. A list of the final tabulations is attached to the original minutes in the City
Clerk's office.
After the Commissioners had given their ranking choices, 35 non-utility and 9 utility
projects were selected to be done in Fiscal Year 2000-01. Of these, a number of the
larger projects such as Fire Stations, Parks, Public Safety and Library facilities had
planning funds allocated to refine the need, location, revenues and costs for these
facilities.
A contingency reserve was set aside for new projects or to help re-allocate funds, as
needed.
The meeting ended at 6:30 p.m.
ATTEST:
Recording Secretary
(one tape)
CITY OF BOYNTON BEACH
Vice Mayor
Commissioner
Commissioner
2
Bressner, Kurt
~ubject:
Hawkins, Wilfred; Sugerman, Dale; Greene, Quintus; Gage, Marshall; Bingham, William;
Bingham, William; Cherof, James; Lee, Arthur; Segal, Wayne; Farace, Virginia; Guidry, John;
Kruse, Sue; Magazine, Chuck; Reese, Diane; Majors, Wally; Roberts, Christine; Sciortino,
Joe; Wallace, Peter; Wildner, John; DeCarlo, Dan
Costello, Joyce; Moats, Valorie; Weise, Carisse; Byrne, Nancy
Final Draft CIP Plan Allocation for FY 2000-01
On Monday night the City Commission concluded their review of the CIP program budget document that was prepared by
City staff in cooperation with residents who attended a series of community meetings this past summer. The list of
projects and the timing of same were reviewed by the Commission. In addition to those projects included in the original
CIP booklet, I added a number of other initiatives and efforts that were part of the City agenda. These included projects
underway and those for which allocations had been previously approved via Visions 20/20. The next step was to apply
revenues to the formula and try to smooth out the delivery of the projects as much as possible. Last Thursday, the City
Commission reviewed the overall list and the revenue stream. Several important decisions emerged through hard work by
the Commission:
1. That the City would proceed to borrow up to $10 million for the construction of capital projects via either the State
League program or a private placed bank loan. The payback period selected was for 20 years with an option to pre-pay
the loan earlier.
2. The City would develop a program to establish and implement an MSTU for fire and park facilities. Given the
complexity of establishing the MSTU's the planning work for the establishment would take place in the next fiscal year with
actual collection in 2001-02.
3. The City would not, proceed with referendum General Obligation Bonds until a track record of completion of the first
roup of projects had been established.
his week the City Commission met again to go over the final list of projects. The following decisions were reached:
35 non-utility and 9 utility projects were selected to proceed for FY 2000-01. Of these, a number of the larger projects
ch as Fire Stations, Parks, Public Safety and Library facilities had planning funds allocated to refine the need, location,
[~venues and costs for these facilities.
2. Several recurring projects were included in the list including a street maintenance ($250,000) and a sidewalk
replacement/construction fund $70,000.)
3. A contingency reserve was set aside for new projects or to help re-allocate funds, as needed.
I have attached a spreadsheet that details the projects that were selected and the revenue streams.
I appreciate the work that the City Staff completed to make this CIP plan a reality and I know that you appreciate the hard
work of the City Commission to review and set priorities.
Kurt Bressner
MANAGER'S
MEMO
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