R17-0921
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RESOLUTION NO. R17 -092
A RESOLUTION OF THE CITY OF BOYNTON BEACH,
FLORIDA, APPROVING AND ACCEPTING THE
VICTIMS OF CRIME ACT (VOCA) GRANT IN THE
AMOUNT OF $63,759.00 FOR THE FISCAL YEAR 2017/18;
AUTHORIZING THE CITY MANAGER TO SIGN ALL
DOCUMENTS NECESSARY TO ACCEPT THE AWARD;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Boynton Beach Police Department applied for and has been
awarded a Victims of Crime Act (VOCA) grant from the Office of the Attorney General,
Bureau of Advocacy and Grants Management; and
WHEREAS, the grant is in the amount of $63,759.00; and
WHEREAS, the VOCA grant f ands will allow our agency to keep the current VOCA
funded victim advocate on staff.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
being true and correct and are hereby made a specific part of this Resolution upon adoption
hereof.
Section 2. The City Commission of the City of Boynton Beach hereby accepts the
Victims of Crime Act (VOCA) Grant from the Office of the Attorney General, Bureau of
Advocacy and Grants Management in the amount of $63,759.00 for the fiscal year 2017/18
funding cycle
Sectio 3. The City Manager is authorized to sign all documents necessary to
accept the Grant award.
Section 4. This Resolution shall become effective immediately upon passage.
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PASSED AND ADOPTED this 3` day of October, 2017.
CITY OF BOYNTON BEACH, FLORIDA
YES NO
Mayor — Steven B. Grant
Vice Mayor — Justin Katz
Commissioner — Mack McCray
Commissioner — Christina L. Romelus V
Commissioner — Joe Casello
5— &
VOTE
ATTEST:
r ..
mr a.�
Queenester Nieves°
Deputy City Clerk
(Corporate Seal)
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FY 20IT2018
AGREEMENT BETWEEN THE STATE 0fFLORIDA
DEPARTMENT OFLEGAL AFFAIRS
OFFICE 0F THE ATTORNEY GENERAL
AND
City of flornion Beach
GVANTN0. VDCA-2017-CityofBoN 80
THIS AGREEMENT ix entered into in the City o[Tal6hassee, Leon County, Florida b�, and between the State of
Florida. Department of Legal Affairs, Office of the Attorney General (OAG), the pass-t agency for the Victims of
Crim* Act (VOCA), Catalog of Federal Domestic Assistance (CFDA) Number - 16.575, hereafter referred to as the OAG,
an ��nnynf the 8tm with located m
od9L'0|
the {I( v/8»j,xmn Beach hen:uhcrrtferrod to aa the Provider. The parties hcm1u mutually agree uo follows:
ARTICLE |.BNGAGLNB4TOF THE PROVIDER
T 0AGhereby agrees mengage the Provider and the Provider hereby agrees to perform services mset forth
herein. The Provider understands and agrees all services are to be performed solely by the Provider a may riot be
subcontracted or assigned without prior written consent of the OA& 1 he consent of the OAG does not "est any rights in the
subcontractor or create any obligation on behalf of the OAG to the subcontractor. All subcontract agreements will contain o
disclosure to this effect.
The Provider agrees \np,o�ide the OAG with written notification of any change in its designated representative for
this Agreement. This.Agreement shall be performed in accordance with the rules implementing the provisions of Victims ny
Crime Act (v0CA).4ZD.S.C.A. § (U6O3, Victim Assistance Program, 28C.P.k.M044.101 through A4.l22- the federal
govenn.mcn+vvide grant rules ayset honb io the Code o[Federal Regulations. Title 2. Subtitle A, C6. 11, Pt. 200, beginning at
2Cf.K. §200.0, and tile V.S. Department uf Justice, (DLU), Office o[ Justice Programs, DO] Grants Financial Guide,
(Financial 0uido), incorporated herein by reference, and any other regulations v, guidelines currently or subsequently required
by the U.S. Department of Justice and State or Federal laws.
ARTICLE 2. SCOPE 0FWORK
For the Grant Period, the Provider will maintain u victim services program that v ill be available mprovide direct services
m victims uf crime who are identified by the Provider uod'ox are presented m the Provider o` outlined in the approved Grant
Application of the Provider for the Grant Period as approved by the OAG and incorporated herein by refer
ART|[LG], TlMEOYPERPOTlNAr4CE
This Agreement shall become effective onOctober \,2O|7,orou the date when the Agreement has been signed by
all parties, whichever is later, and shall continue through September 30, 20 18. No costs incurred by the Provider prior to the
effective date of said Agreement will be reimbursed and the Provider ix solely responsible for any such expenses.
ARTICLE 4, GRANT FUNDS
The Provider agrees riot 1^ commingle grant funds with other personal or business accounts. The U.S. Department of
Justice, DOJ Grants Financial Guide does not require physical segregation of cash deposits or the establishment of any
eligibility requirements for funds which are provided to a Provider. However. the Provider's accounting systems must ensure
OAG grant funds are not commingled with funds on either a program-by-prograrn or a project-by-project basis. Grant funds
specifically budgeted and/or received for one project may not be used to support another. Where the Provider's existing
accounting systern cannot comply with this requirement, the Provider shall establish an additional accounting system to
prov adequate grant fund accountability 6n each project.
In accordance with the provisions uf Section 287.8582. Florida Statutes (20|6\ i{ the terms vfdbis Agreement and
reimbursement contemplated by this Agreement extend beyond the current Gmmal yeao, dhn0A0's performance and obligation
tu,rimhumo Linder this Agreement are contingent upon an annual appropriation and spending authority hy the Florida
Legis}azoM In addition, the OA0'o podbo and obligation to reimburse under this Agreement is un/tiogco, upon the
0AG'a Victims o[Crime Act award, aa funded through tile D.8. Department ofJustice, 0fOoo for Victims of Crime formula
grant program.
AR7lCLL5. [ON6NClALCONSBOUENCLS
lnucoondunoc\k6h Section 2|5.07). Florida Statutes (2o\6)` provisions sper\fyin.- the financial consequences that oppkif
the Provider fails to perform the minimvm\m e|*f service required hy this Agreement are set forth in this paragraph. The
Provider will be held re-,ponsible for maintaining a v ictim services program that will be available to provide direct services to
v ictims of crime who are identified by the Provider andor are presented to the Provider, and meeting the deliverables and the
performance standards as outlined in tile current year V0C/\
Grant Application and approved by the OA0, included within the 0AGE-Grants Management 8ystern.and
incor hwrzioby reference 6othnappmvoduppimmiun.mdrsw6erwioemodifiodomupprovcdbythe
|f the Provider does not maintain uviobm aonicos program that will 6e available m provide direct services to victims ofcrime
,Is Outlined in tile approved application without au approved justification, the DAG will impose u corrective action plan,
reduction of the final payment flor the grant period under this Agreement by 5% of t total award amount listed in Article 33,
and/or terminate this Agreement.
ARTICLE 6, KBGlSTK&T)0NRLVU/REM5NT0
Prior to execution ofthis Agreement, the Provider shall he registered electronically with the State *f Florida u1
N1yF|or|daiMarkntP\ace.onm. |f the parties agree that exigent circumstances exist that would prevent suchregistration from
taking place prior to ext-cutiorl of this Agreement, then the Provider shall so register within twenty-one (2 1) days from
execution. The online registration can ho completed at:
The Provider agrees tocomply with the applicable requirements regarding registration with tile System for Award
Mari4gernent (SAM) (or with a successor governnient-wide systern officially designated by the Federal Office of
Management and Budget and the DOY's Office of Justice Programs). and to acquire and provide a Data Universal
Numbering System (DUN8)number. The Provider also agrees to applicable restrictions oil subcontractors that do not
acquire and provide a DUNS number. The details ofPno`iJrr obligations are posted oo the Office of Justice Programs'
v'ebsizcuu �rzJl� iI� (Award condition: Registration with the System for Award Management
and t'iliversal Identifier Requirements), and are incorporated by reference. This special condition does not apply Wthe
Provider wEo is ail individual and received the grant award as a natural person (i.e., unrelated to any business or non-profit
organization that hcor she may own o,operate in his oz her nmne).
ARTICLE 7. W-4REVD|RE0&£NT
I
Che State o[ Florida Department offinuucia| Services requires that vendors have u verified Substitute Form W-9 on
fi|n|u avoid delays in payments. Information oil how to register and complete Your Substitute Form VY-A can 6o found at
�11M c��L�� The Vendor Management Section can also bc reached uc(Xj0)4l3-55lV.
ARTICLE 8. Ai'THODl%EDG>{PFND|TDR6S
Only expenditures which are detailed in the approved budget oythe grant application. a revised budget, nrunamended
budget approved by the 04G are eligible for roim6omom,ot with grant funds. Any requested modification tu the budget
must ho submitted by tile Provider in writing to tile OAG and will require prior approval by the OAG, Budget modification
approval is at the yo|c discretion of the 0AG. The Provider acknowledges and agrees any grant funds reimbursed under this
Agreement must be used in accordance with the rules implementing the provisions of Victims of Crime Act (VOCA), 42
D.8.C.A.0 {Uh03. Victim Assistance Prngrum.2XC.F.R. §§04'|Ol through P4.\22` the federal government-wide grant
ruIcs as set forth im the Code �Federal Regulations, Part 200, Subtitle A, Ch. D,Pt. 200, beginning at2C[R. § 200A
and the U.8. Department of Justice. (DOJ), Office uf Justice Programs, DD] Grants Financial Guide,0FioxncialOuidc.
incorpora herein 6y reference, aridunymho,ro8n6uionmmgu@e|ineopo,reudyoraubacqueo#ymcquiregbytheU.S.
Departinc of Justice and State or Federal laws. E'Apen d it tires for the acquisition and maintenance of telephones and
equipment shoDbeproportiuoaltothcpmruontagoofVOCAAronth/ndodamfTnhoudlizedhcur|ophooesundnquipmnn|.uy
contemplated hy this Agreement.
The Provider and the OAG agree grant funds cannot be used as a revenue-generating source arid crime victims
cannot be charged either directly or indirectly for services reirnbursed with grant funds, Third party payers such as insurance
companies, Victim Compensation, Medicare orMedicaid may not be hi}|cd for services provided by grant-funded personnel
to clients, Grant funds must bo used to provide services |oall crime `'ictima, regardless uf their financial resources or
availability of insurance o, third party reimbursements. The 0AG and the Provider fu agree that travel expenses `wiU6c
ro{mhuumG with grant funds only ill accordance with Section \\2.86|, Florida Statutes (2Ol6).
Expenditures ofstate financial assistance must bc in compliance with all laws, rules and regulations applicable to
expcnditu,n.Sof State fund. including. but not limited to, the Florida Reference Guide for State Expenditures.
Only allowable costs resohing from obligations incurred during the term u[ the Agreement are eligible for
reimbursement, and any balances of unobligated cash that have been advanced or paid that are not authorized to be retained
for direct pmgrain costs inu subsequent period must bo refunded ,n the OAO. Any funds paid in excess nf the amount to
which the ProN ider is entitled under the terms of this Agreement must be refunded to the OAG.
The Provider shall reimburse the OAG for all unauthorized expenditures and the Provider shall not use grant funds for
any expenditures made by the Provider priorto the execution ofthis Agreennent or after the termination date of the
Agreement. |f the Provider ina unit of local nrstate government. the Provider must fo\|ov the written purchasing procedures
nCthxz governmental agency o,unit. If the Provider is a non-profit organization, the Provider agrees to obtain a minimurn of
thrv,c (3) written quotes for all single itern graill-related purchases equal to or in excess of two thousand five hundred dollars
($Z. unless i`io documented that the `codo/iya sole source supplier. The Provider will utilize the lowest quote for the
nurobouc.
The Pro» ider understands and agrees that it cannot use any federal funds (including grant tundo), either directly or
indirectly, in support of any contract or SUbaward to either the Association of Community Organizations for Reform Now
(ACORN) or i* Subsidiaries, without the cxp,cxo prior written approval o[/be [,S. Department ofJustice. Office oyJustice
Programs.
The Provider must report suspected fraud, waste and abuse to the OAG's Office of the Inspector General at
850-414'3300.
ARTICLE 9. yDOORAM[NCOML
The Prov ider shall provide s,.cr` ices to crime victims, at no charge. through the VOCA grant funded project. Upon
request. the Provider agrees tnppavide the OAG with financial records and internal documentation regarding the collection
and disposition of program income. including, but not limited to, Victim Cnmponaudoo, insoruoce, Medicare, Medicaid.
restitution arid direct client fees,
ARTICLE 18. METB0D0PPAYMENT
Payment for services performed under the Agreement shall be issued in accordance with the provisions of Section
2l5422, Florida Statutes (20lh). ThoUAG shall have twenty (2O) days from the receipt nf any invoice for the approval
and inspection of goods orxcr,ioen.
All required performance reports must be completed by the Provider and received by the OAG in order to document
the provision of the project ddi,rrxhlcv. Processing of reimbursement of a monthly invoice is contingent upon timely OAG
receipt of performance reports, approval by the OAG of the level of service provided during the report period, and approval
by the OAG of all performance reports due. The Provider shall provide all performance reports nno quarterly and annual
basis unless othowiuorequl the &AG. The quarterly reports for December, March, and June must be submitted by
the Provider ti the OAG by the 15th day of the month immediately following tile end of the quarter.
Except for the monthly invoices for December. March and June, each monthly invoice and all required supporting
douumeuLatino' including uCortifioazof/\vui|ohi|ity must hosuh'nittcdhy the Provider m the ()A(,hy tile last day ofthe
month immediately fh||ovinQthc month for which roimburuumeot is ,equcsted, unless otherwise approved by the O&0 in
*hzinA.Tbe monthly invoices for December, March and June and all required supporting documentation, including a
Certificate of Availability, must be submitted by the Provider to the OAG by the 15th day of the month immediately following
the month for which reimbursement io requested, unless otherwise approN eJby the O&8in writing. Tile Provider shall
maintain appropriate documentation o[all costs represented on the invoice. ThoOAO may require any and all appropriate
documentation of expenditures prior to approval of the invoice, and may withhold reimbursement if services are not
smis6mtvri|y completed n,i[ the documentation io not satisfactory. The Final invoice is due 10 the 0A(}nm later than the last
day uftbn month immediately fo}io*iog the cancellation, expiration, or termination o[ the Agreement. |foomplc1caod
correct, documented invoices are not received within these tirne firarnes, all right to reimbursement inay be forfeited. the OAG
nia> not honor any Subsequent requests for payment, and the OAGma�terminate the Agreement.
Any reb hursommnducmmyuNnova]necosaryundmdetemmofdmAgreemcnt shpi|hm withheld until all
evaluation, financial and program reports due from theProvider. and necessary adjustments thereto have been approved by
tbcOA6. 'The Provider is required to inform the OAG ifthey are being investigated by an) governmental agency for
Financi^!, programmatic or other issues. |fh comes to the attention of the OAG that the Provider is being investigated, all
pending requests for rci,nburoemunt may not boprocessed until the matter is resolved m the satisfaction of tile 0AG.
The Provider agrees to maintain and timely submitsuch progress, fiscal, inventory, and other reports as the OAG
ma} require pertaining 1u this grant.
?heP/o` idn,\s required to match the grant award as required in the \/0CAFederal Rules referenced io AR. [lCLE
I uy this Agreement. Match contributions equal /o20Y^ (cash orin-kind)^ythe total cost ofeach V0C/t project (VOCA
grant funds plus match contributions) must hu reported monthly to the 0AG. All funds designated as, match contributions are
restricted in the same manner and tobe expended for the same uses ux the VU[A victim assistance grant funds and mum be
expcndod within the grant period, Unless otherwise approved by the OAG, match contributions must be reported on a
mvn|h|y basis in an amount consistent with tile amount of funding requested for reimbursement.
ARTICLE 11. VENDOR OMBUDSMAN
Purmuontm Section 215,422(7), Florida Statutes (JVl6). tile Florida Department ofFinancial Services has
cstablishod a Vendor Ombudsman, whose duties and responsibilities are to act as an advocate for vendors who may have
problems obtaining timely payments 0nm state agencies. The Vendor Om6uJoman may bc reached /o(Q50)4lJ'5jl6.
ARTICLE 12. LIABILITY AND ACCOUNTABILITY
The Pro`ide,.i[u non-profit entity, agrees N provide continuous and adequate director. uffioez,and employee
liability insurance coverage against any personal liability or accountability by reason of actions taken while acting within the
scope of their authority during the existence of this Agreement and any ruocvu\(o) and wxtcnuion(y)thereof, Such coverage
may bc provided by a self-insurance program established and operating under the laws of the State of I lorida-
ARTICLE \3. INDEPENDENT CONTRACTOR
The Mmider agrees that hioan independent contractor and not an officer, employee, agent, servant, joint venture. or
partner of th�- State of Florida, except where the Provider ioastate Agency, Neither the Provider nor its agents, employees,
subcontractors or assignees sha represent to ot that t Provide has the author to bind the OAG, This Agreement
does not create any right to any state retirement, leave or other benefits appl to State of Floi ida personnel as a result of
the Provider perfori its duties orobligations under this Agreement. The Provider agrees to take such actions ax may bc
necessary to ensure that each subcontractor of the Provider wilt be deerned an independent contractor and will not be
considered or permitted mbconmffiuer, employee, agent servant, joint venturer, or partner of the State ufFlorida The
OAG will not furnish suppo services (o1g.. office space, utficcsupplies, telephone serv and administrat support) mtire
Provider, or its subcontractor orassignee. un|cuo specifically agreed to in writing by the OAO.
All deductions for social security. withholding taxes.. inoorne mxcm, contributions to unemployment compensation
funds and all nxuououry insurance for the Provider, the Provider's offiuos.employees, agents, subcontractors, or assignees
shall be the sole responsibility of tile Provider.
ARTlCLC|4.DOCUMENTATION AND RLCORDK8TENTl0N
The Provider shalt maintain hooka, records, and dnoumcnVs (including electronic storage media) in aoonrdunuc with
generally accepted accounting procedures and practices which sufficiently and properly reflect all revenues and expuo4lto/r:
of grant funds.
The Provider shall maintain a file for inspection by the OAG or its designee, ChiefFinancial Officer, Auditor General,
or U.S, Department of Justice that contains written invoices for all fees, or other compensation for services and expenses, in
det2d sufficient for a proper pre-audit and post-audit, This includes the nature of the services performed or expenses
incurred, the identity ofthe person(s) x performed the services or incurred the expenses, the daily time and attendance
records and the arnount of time expended in performing the services (including, the (lay on which the services werc
perfonned). and 1'expenses were incurred, a detailed iternization of such expenses. All docmnoo/uzinn, including audit
working papers, shall bo maintained at. the office *fthe Provider for a period o[five years frmnth,- termination date of the
AQ,ucme"t, or omi| any audit has been completed and any findings have been resolved, Abichevcxin !ouur.
7h: Provider ohu!! give representatives uf the O/\G the right too receive and wxmnine all records,
books. papers, , ase files, documents, goods and services related to tire grant funds. If the Pr.)vider fails to provide access to
such materials, the O4{} may terminate this Agreement. Sections }iu.07l, and A6o.}5. Florida Statutes (20\h),provide
that c,nuimrczo,ds received 6) dboBAG are exempt fi-om public record rrqucstx` and any otherwise confidential record or
report shall retain that status and will not be suNeet to public disclosure. The Provider, by signing this Agreement specifically
authorizes the V&Q to receive and review any record reasonably related tuthe purpose of the grant. uy authorized in the
original app,ov,:d grant application and *r the amendments thereto, Failure m provide documentation us requested bythe
OAG under the provisions of this Agreement shall result in either the termination of the agreement or suspension of further
reimbursement- to the Provider until all requested docvmemuzinn has been received. rcviexud. and the costs are approved
for reimbursement by the DAO�
The Provider shall allow public access to all documents- papers. letters, or other materials made or received in
conjunction \N ith this Agreement, except for those records exempt from disclosure under one of the statutory provisions
mentioned in the paragraph above, or are otherwise exempt from disclosure by operation af Section l|A.o7|
5xu1utlas(2O|6)orChapter \lO, Florida Statutes. Fai lure 8ytire Provider to allow the afore moudoncd public access
constitutes grocmds for unilateral cancellation by the OAG at any time, with no recourse available to the Provider, The
Provider shall also keep and maintain all public records consistent with the State of Plorida's record retention schedule. Tile
Provider shall provide tile OAG with a copy of all requested public records or allow the records to be inspected and copied
within a reasonable tirne or as otherwise provided by law. The Provider will ensur that public records that are ezompr*,
confidential and exempt from public records disclosure requirements are not disclosed except nu authorized hy law for the
duration of this Agreement and following completion of the Agreement i[ the Provider does not transfer the records tothe
0AUn/ that time.
Upon completion of the Agreement, the Provider shall keep and maintain public records required by the 0AO to
p:,Oonn the o��ccu to be provided in the scope of this �r�cmom electronically transfer, at no to the U/\(} all
public records in possession o[ the Provider. \f the Provider transfers all public records to the 0A8 upon completion oythe
Agreement, the Provider shall destroy all duplicate public records that are exempt nr confidential and exempt from public
records disclosure requiremcrits,|{the Provider keeps and maintains public records upon corrip|e6mof the Agreement, the
Provider shall meet all applicable requirements for retaining pub records. All public records stored electronically must 6*
provided m the 0AG upon request of its Custodian of Public Records, inaformatoompu6b\o^rkhtheintbnnubon
rechno|ng ?yyx1e/osnf the 0&G.
IF T-B.F, PROVIDER HAS QUESTIONS REGARDiNG THE APPLDC-ATDON OF
C 119, FLORIDA STATUTES, T0THE PROVIDE R'S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THUS AGREEMENT, CONTACT TfTE
IC0STOI-M AN OF PUBLIC REXCORDS AT 850-414-3634,
CE 0F THE ATTORNEY GENERAL,
PL-01, THE CAPITOL, TALLAHASSEE, FL 32399-8050
ARTICLE )5. VICTIM SERVICES PRACT DESIGNAT TRAINING
'The Provider agrees w have all VOCA grant funded staff members complete training and achicve the Victim Services
Practitioner Designation through the staff members' successful participation io the O&G'a Victim Services Practitioner
Dcsionudon Training Course provided through the Florida Crime 9revuob"n7mioing Institute (FCPT|). All VOC/\ funded
staff members inust timely reno� and maintain this designation certification by applying lbr rene-wal ofthe designation with the
OAG within the time frame mandated b} the OAU through its Victim Services Prac Designation Requi,cmeom.
ART )CL[10. PROPERTY
The Provider agrees to be responsible fm the proper care and custody of all property purchased with grant funds and
agre,--s not to sell. transfer, encumber, or otherwise dispose of property acquired vvith grant fund- without the written
permission ofthu0&G. lfdic Provider isou|onguru grant funds rcoipicot,all 7suped) acquired b} grant ftnd, shall be
aukj)cctto the provisions nf the Financial Guide.
ARTICLE 17. AUDITS. COMPLIANCE WITH U&O`S INSPECTOR GENERAL
The Provider shall comply and cooperate immediately with any inspections, reviews, investigations, or audits deemed
necessary hy the /\8"moy`s Office uf the Inspector General (Section 20.O5S, Florida Statutes (20l6)),orms authorized 6y
law,
The administration of funds disbursed by the 0AG to the Provider may be subject to audits and or monitoring by the
U&(} as described in this seohoo.
This part ivapplicable if the Provider is uNon-Pcdoru| LntiV'. meaning State, local government. Indian tribe,
institution uf higher learning, mrmmopnnfi` organization that carries out u Federal award as u recipient o,subrrcipieut
defined in Title 2 C.F.R. Part 200., Subpart. A.
1. In the event the Provider expends $750.000 or more during the non-Federal entity's fiscal }ear in Federal
o*ards,|,muythxvcusing|corp,ogrmn'speciOuoudhuonduou:Jtnrthu/yuurina
federal government-wide grant rules as set forth in the Code ofFederal Regulations, Title 2. Subtitle /\,Ch. [L P
2O0. beginning uz2(.F.D. §280.O. Article 33 m this Agreement indicmwotboum000tofFcderu| funds disbursed
through the OA6b� this Agroement, In determining the Federal awards expended in its fiscal year. the Provider
shall take into account all sources of Federal aAards, including Federal resources receiN ed from the OAG. 'The
determination of amounts of Federal awards expended should be in accordance with the guidelines established by
federal governinent-wide grant rules as set forth in the Code of Federal Regulations, Title 2, Subtitle A., Ch. 11, Pt.
200. beginning u12C.F.Q.§20DO. An audit of the Pro~ider conducted by the Auditor General in accordance with
the Code nf Federal KcAx\ationo.TiMe2' Subtitle A. Ch. ll. Pt. 288. Subpart F, beginning ut2CfR. §200,500,
pi|I meet the requirements of this part.
2. In connection with the audit requirements addressed in this part. the Provider shall fulfill the requirements relative
toaaditee responsibilities us provided io2C.F.R. 020O.5O8.
3. (f the Provider expends less than $75O,O00iu Federal awards io its fiscal year. ao audit conducted inaccordance
with t Code nfFederal Regulmion, Title 2. Subtitle ,t Ch. U, Pt. 200, Subpart F, beginn
m2C,PK.§
2OU.50O,ix not required, |uthe event the Provider expends less than S750,000 in Federa awards in its fis year
and elects to have an audit conducted in accordance with the Code of Fede Regulations, Tifle 2, Sub A. Ch. 11,
Pt. 2OV.Subpart F, beginning ut2C.F.R. §20O.5OO. the cost nfthe audit must 6ereimhuond from non-Federal
funds (ic., the cost of such an audit must be reimbursed from Provider resoumes obtaim;d from other than Fedc;ral
en/i1iox),uxmandated in (ht� Code oFFederal Regulations, Title 2. 'subtitle A. Ch. U Pt. 200, Subpart E., beginning at
2CF.R. § 200.400.
ARTICLE 18. AUDIT KCPOR7SUBMISSION
Audit reports must 6e submitted no later than |50 days following cuncnUuiion,/cnninoU000r expiration vfthe
AQrev,oc/u.
|. Copies of audit ,cpv,tS for audits conducted in umcoodonoc with the Code of Federal 8egu|xhooy. T\Mn2. Subtitle A, Ch.
(|. Pt. 200, 8u6pun F, beginning at 2C.F.D. § 200.500. and required by this Agreement shall bu submitted, when
required by2C.F.R.02O0.5|2,byoron behalf of the Provider directly no the following:
A. 0ffioeoffhcAuon,cyGeneral
8unmouf Advocacy and Grants Management
PL'Ol, - The Capitol
Tallahassee, Florida 32399'|058
2. Any repors. management letters. or other information required to be submitted to the OAG pursuant to this Agreement
shall be submitted timely in accordance with federal government-wide grant rules us set forth in/be Code ofFederal
Kogu|nh000 flail 200, 5uhtit|u A. Ch. 8, Pt. 200, beginning at C.F.R� § 2004 as applicable.
3. Providers should indicate the date the financial roporting package was delivered in correspondence accompanying the
financial repor package.
ARTICLE 19. MONITORING
ln addition to reviews of audits conducted inaccordance with the Code nt Federal Regulations, Title 2. Subtitle A.
Ch. if. Pt. 200. Subpart f.beginuinQm3L,.F�K.§2V0.500,6y entering into this Agreement. the Provider agrees tncomply
and cooperate with any monitoring proceduresw processes and additional audits deemed appropriate by the OAG. including
but not limited to on-site visits. The Provider further agrees tocomply and cooperate with any inspections. reviews.,
inve-,tigations, or audits deemed necessary by the OAG, Chief Financial Officer. Auditor General or the U.S. Department of
Justice.
I he Provider may not accept duplicate funding for any cost, position, service or deliverable funded by tile OA&
Duplicative funding is defined as more than 100 payment from all funding sources for any cost. position, service or
deliverable. |f there are multiple funding s and apvo8rmn is funded bythe OA6.thr OAU or its designee has the right
to review all documents related tothose funding sources mdmucnnioo whether duplicative funding is an imooc. If duplicate
funding is found. the Agreement may hesuspended, terminated or both while the extent oil' the overpayment is determined.
F t comply with state law., or the Code of Federal Regulations, and t U,S, Department of justice Programs,,
Financial Guide, may also result in the suspension, tennination or both of the Agreement while the entomuoy the overpayment
is determined. Absent fraud. in tile event that there has been an overpayment to a Provider for any reason, if the amount of
the o% erpayment cannot be determined to a reasonable degree of certainty, as determinud in the sole discretion ofthe OAG.
both parties agree that the Provider shall reimburse »othcO/\G one half oF the monies previously paid tn the Provider For that
fine ituo, for the grant year in question.
AKDCLE28. RETURN 0F FUNDS
'I lie Provider shall return to rhe0A(3 any overpayments made mthe Provider for unearned income ordisallowed
items pursuant /o the terms and conditions m[ this Agreement. |o the event the Provider or any outside accountant orauditor
determines that on overpayment has been made, the Provider shall immediately return m the 0/\Gsuch overpayment without
prior notification from thoO&O. In the event the O&U discovers that an overpayment has becommdc the contract manager,
oil be ofthe OAG, ,jU notify the Provider and the Provider sha fboh`rkh return the funds m the 0AG. Should the
Ppu�idc, &|\ lo immediately n:imhoror the OAG for any overpayment, the Provider will be charged interest m the rate in
effect on the date of the overpayment, as determined by the State of Florida, Chief Financial Officer, pursuant to Chapter 55,
Florida Statute on the arnount of the overpayment or outstanding balance thereof. Interest will accrue from the date nftile
Pro�idor's initial receipt o[funds upto the date of reimbursement of said overpayment funds to the OAG.
ARTICLE 2]. PUBLIC ENTITY CRIME
Pursuant to Section 287. 133, Florida Statutes (2016), the following restrictions are placed on persons convicted of
public cn1|/y crimes mtransact business with tkeO&G: When operson mr affiliate has been placed unthe unn*iuud vendor
list follo%Ning. a conviction for a public entity crime, he/she may not submit a bid,, proposal or reply on a contract to provide
un} goods or sen ices to a public entity, may not submit a bid, proposal or reply on a contract with a public entity for the
construction or repair ofa public building or public work, may not submit bids, proposals or replies oil leases of real property
to public entity. may not bcawarded or perform work as o contractor. Supplier, subcontractor, or consultant under u
contract A ith any public eT-.tity, and may not transact business with any public entity in eNcess of the threshold umoum
pno`idcd in Section Z87.0i7, Florida Statutes (lA|6). for CATEGORY TWO for a period of thirty-six (96)mooAhsfrom
the date o[huiog placed oo the convicted vendor list. The Provider ocnificethat neither \t nor any affiliate has been placed oil
such convicted vendor list. and shall notify the D/\G within K% e(5)du>uof its. o, any of its uffilime'o'placement thc/cuo.
�R7lCL£22. GRATUITIES
The Y'v*ider agrees that i/ will not offer or give any gift oruny form ufuompcoyotinnro any OAO employee, Ae
part of the 0000idoruhon for this Agreement, the parties intend that this provision will survive the Agreement for u period of
two years. ln addition to any other remedies available m the 0AG, any violation of this provision will result |oreferral of the
Prnvidc,'snu,oc and description ofthe violation of this term to the Department of Management Services for the potential
inclusion ofthe Provider's nirne on the suspended \endors list for an appropriate period. The Provider will ensure that its
subcontractors. if any, comply with thuoeprovinionx.
/\RT|C|.E23 PATENTS, COPYRIGHTS, AND KUYALTl5S
The Provider agrees that if any discovery or invention arises or iu developed in the course of or as a result of work or
scrviccs perfonned under this Agreement, or in any way connected herewith, the discovery or invention shall be deemed
transferred no arid owned b) the State ofFlorida. Any and all patent rights accruing under o,iu connection with tile
performance u( this Agreement are herchy reserved to the State oyFlorida.
|n the event that an) books, manuals, films, or other copyrightable materials are produced. the Provbder shall identify
all such materials to the Agency. 'file Provider does hereby assign to the OAG and its assigns or successors, all rights
accruing undr or in connection with performance under this Agreement. including the United States Copyright, all other
literary rights. all rights to sell, transfer or assign the copyright, and all right-, to secure copyrights anywhere in the world.
'The Provider shall indernnify and hold the OAG and its employees harmless from any claim or liability whatsoever,
including costs and expenses, arising out of any copyrighted, patented, or unpatented invention, process. or article
mm,vfuumrcdo,osedbyth/Prnvidorintbeperfonnunceofthiy/\greuuncntT6e Pnnvidnr shall indemnify and bold the 0/\O
and its employees ha fi-orn any claim against tile OAG for infringement of patent, trademark. copyright or trade secrets,
Tile 0AO Will Provide prompt written nocifioadoun[ any such claim, During tile pendency of any cToimaf infringement, the
Provider may, at its option and expense., procure for the OAG, the right to continue use of. or to replace or modify the article
tn render hnou-iofring\ng. |f tile Provider uses any design, device, vrmotcriulx covered by letters patent, n, copyright, itio
mutually agreed and understood without exception the compensation paid pursuant to this Agreement includes all royalties or
costs arising from the use of such design, device, or materials in any way involved in the work contemplated by this
Agreement.
Subcontracts must specify that all patent rights and copyrights are reserved to the State of Florida.
ARTICLE- |NDEMN|HCAI{OM AND ASSUMPTION 0FL|ABUTY
Thc Provider shall be liable for and indemnify. defend, and hold the 0AG and all of its ofUcr^z�. agents- and
employees harmless frorn all claims, suits.
judgments, or darnages, including attorney's fees and costs. arising out of any act
or omission or neglect by the Provider and its agents. employees and subcontractors during the performance or operation of
this Agreement or any subsequent modifications or extensions thereof
The Provider's evaluation or inability to evaluate its liability shall not excuse the Provider's duty /o defend and t^
indomo{fy the OAG within seven (7) days after notice hy the O/\G. After the highest appeal taken iu exhausted, only un
udiudicaninnorjudgnaent specifically fiudingthe Provider not liable shall excuse performance of this Provision, The Provider
shall pay all cnno and §:cs including attorneys fees related tu these obligations avid their enforcement hy Uhe0,\G. The
O/\G's fia/|u'xto notify the Provider ofu claim shall not release the Provider from these duties. The Provider shall not 6o
|iub\c for any claims, suits. judgme or damages arising uo}e|) from the negligent acts oftbeOA0.
This Agreement and the rights and obligations created by it are intended for the sole benefit of the 8AO and the
Provider. No third party /u this Agreement, including the victims served by the Provider. have any rights under this
Agreement, No third party may rely upon this Agreement or the rights and representations created by it for any purpose.
The Provider agrees toassume uU liability associated with providing services under the terms and conditions of this
/\gzexroeot ]6ioioc|odcs.hu/iuovtUmitedto`pomioesUohUi?yandony travel taken hy any employee o[ Provider ora/�
recipient cif Provider's services.
ARTICLE 25. REMEDIES; INCLUDING TERMINATION OPAGREEMENT
The Provider's failure to perform pursuant to the ternis of this Agreement may result in non-payrnent, iniposition of
the GouocioJ uonucqurnoce contained in this Agreement, delay o[ pa) moo . and/or termination m provided under this
Agreement. Such non-compliance can result io any or all u[ the additional following uodoua: temporary withholding of
payments oodcr,\KTlCLE }W' METHOD OF PAYMENT, above, pending correction o[ all deficiencies by the Provider;
appropriate legal action being taken to enforce compliance by the Prov ider with the terms of this Agreement; and suspension
o[P
rant funds up,n and including termination o[the/\grocmunt b> the (J&0.
This Agreement may be tcnniomcJ by thu8/\0 for any reason upon five (5) days written notice via certified O.S.
mail, hand delivery, oremail to the Pmvidortu the physical or email address provided b> the Provider io the application.
In the event tlii� Agreement is terminated by the OAG. the Provider shall deliver documentation of ownership or title,
if appropriate for all supplies., equipment and personal property purchased with grant funds to the OAG,. within 30 days after
tcnninmuionof the /\-mmmeut. Any finished orunfinished documents. data. correspondence, reports and other products
prepared by or for the Provider under this Agreement shall be made available to and for the extlusive use of the OAG.
Notwithstanding th,.: above, the Provider shall not be relieved of liability to the OAG for damages sustained by the
0AO6y�irtucnfan) termination by the D/\Oor breach uf this Agreement by the Provider. |n the event this Agreement is
terminated by the OAG. the Provider shall be reimbursed for satisfactorily perl'onlied and documented services provided
prior m the effective date oftermination.
ARTICLE 26. Ak4ENQNlBN?S
Modification of any provision of this Agreement must be 111tItUally agreed upon by all parties, and requires a written
and fully executed amendment tmthis Agreement, except as provided for budget modifications submitted hy the Provider in
xriting`vhichhmvr6eenpruv\ouo|yupprov*dbythcOAGpursounttod`ctrnnoofArtic|cM.AvthoriredCzpnnJi
ARTICLE 27, NONDISCRIMINATION
Recipients oft'mdoru|finunciu) assistance must comply with applicable federal civil rights laws, which may include the
Omnibus Crime Control and Safe Streets Act vfl9h8(4ZO.8.C.0378Vd)� the Victims of Crime Act (42U.S.C.
§|O604(c)� [ke Juvenile Justice and Delinquency Prevention Act of2O02(42l'.8.C§5672(h))� Title \Uof the Civil
Rights Act o[|064 (4- U.S.C. 0200OWi Section 5U4uf the Rehabilitation Act of|g73(29U,8.C. §794).TNe1]of the
Americans with Disabilities Act u[1Y90(420.S.[§ |2l3)-34); Title |Xoy the Education Amendments of|473(20
U.S.C. §§|68| 1683, i6Q5-80); the Age Discrimination Act uf\975(4ZO,BI. §§6)8i'07); and [xeo. Order l327g
(67 Fed. Reg, 241),
Pursuant to applicable federal laws and Chapter 76L Florida Statutes (20l6), the Provider agrees not todiscr
against any client or employee ir the performance nf this Agreement or against any applicant for employment because nf«ge.
ruzc. religion color, disability, national origin, marital status orsex. The Provider further assures that all uontnm\mu,
subcon tractors. sub-grantees, or others with whorn it arranges to provide services or benefits to clients or employees in
oonnot{on`vi`hanyofkyprogrumsanJacdv|d*uarcnotdiacziminudngm0uiootthusrc|imtooremp
race, religion, color, disability, national origin, marital status o,sex.
The ProN ider must ha` e policies and procedurcs in place for responding to complaints of discrimination triat
employees mid beneficiaries file directly with the Pruvidcr. information provided by the U.S. Department o{ Justice, Office of
Justice Prn_wwns. to assist ~`izh policy and procedure development iy available ut6up:''ojp.go^/u6om/ofGnes/ncr. lit in.
Inthm.�vcnt uPod^m\ or State court, or Federal or State administrative agency, makes o finding of discrimination
after a due proc css hearing on the grounds of rac-l-, color- religion, national origin, marital status or sex against the Provider.
the Provider will forward e copy o/1ho findings tu the 0[ficenf]uatice Programs, Office for Civi\ Rights (0CR), and the
OAG.
Ao clarified b} Executive Order 13166. Improving Access to Services for Persons with Limited English Proficiency,
and ,roukiog agency guidance. national origin discrimination includes discrimination nn the basis oflimited [n&|iyhproUoienc)
(LEP). To ensure compliance with tire Safe Streets Act arid Title VI of the Civil Rights Act of 1964. the Prok ider must take
reasonable steps m ensure that LEP persons have meaningful access mits programs and activities. Meaningful access may
onuui) providing language assistance services, including oral and written translation, where ncoeyourT. The Provider is
encouraged to consider the need for language services for LEP persons served or encountered both in developing its budgets
and in conducting its programs arid activities. Additional assistance and information nz&u dinilynvrL2Pob|igodoms can be
found at wAQ-glu�'
In acco-dance with federal civil rights laws. the Provider shall not retaliate aga indiv iduals for taking action or
participating inaction to secure rights protected hy these laws.
All Providers must complete a review of the Office of Justice Pro�Tarns. Office for Civil Rights training modules and
confirm compliance with this requirement to the OAG t self- reporting by December 3 1. 2017. The training modules
are u,ui\uNe at ' \/A�.A'n�����1���J��l�
Pursuant m Section 2O7.l34 Florida Snmuteo(2O|6).un entity oraffiliate who has been placed nn the Florida
Department of Management Services' discriminatory vendor list may not submit a bid., proposal, or reply on a contract to
provide goods o,ocn ices \nu public entity - ma} not be awarded or perform work as a contractor, supplier, subcontractor.
or consultant Linder a contract with any public entity; and may not transact busint;ss with any public entity.
The OCR issued an advisory document for Federal grant recipients on the propei use of arrest a conviction
records in making hiring decisions. See Advisory for Recipic.-its of Financial Assistanco from the U.S. Department of Justice
on the U.S. Equal Employment Opporturii�y Commission's Enforcement Guidance: Consideration of Arrest and Conviction
Records in8rnp|*y,ncm Decisions Under Title VII ofthe Civil Rights Act of|y64 (June 20}S). available m|
hnp.Vujp,go,/obo"t/uuz�/pd|�DsrofC,onvicdon_/\dvisory.pdf. Recipients should hu mindful that the misuoeof arrest or
conviction records to screen either applicants for employment or employees for retention or promotion may have a disparate
impact based on race ornational origin, resulting in unlawful employment discrimination. In light of the Advisory, recipients
should consult local unuoud in reviewing their employment practices. |f warranted, recipients should also incorporate an
analysis ofthe use of arrest and conviction records in their Equal Employment Opportunity Pluoo(L20Ps).
ARTICLE 28. NON DISCRIMINATION IN PROGRAMS INVOLVING STUDENT'S
The Provider shall not use award funding to discriminate against students that are participating in (or benefiting ftom)
programs that are funded by those same federal funds. As an exumy\upnv`ided by the Office for Victims ofC,ime. Office of
Justice Programs, the Provider cannot use VOCA funding m treat u Catholic student differently than u non-Catholic student
when both are applying for- or receiving benefits from, the V0CA program. This same protection also applies Wthe
students' parents or legal guardians.
AR {1E2&ACKN0VVLEDONENT8
All publications. mdvt�,6oing"r written descr of the sponsorship of the program shall state: "Th project wa
supported by Award No, VOCA-2017-City of Boynton Beach-00380 awarded by the Office for Victims of Crime.. Office
01'Justiur9,oG7ums. Sponsored b> City of Boynton Beach and the State ofRoridu."
ThePrm`idoriurequiredtodbp|uyadvUrigb1xmtatcmuntprmmiacnu|y^na||pub|ica8iuoy,vve
iniormahonu|mamriu}vmcntiouixgUSDO]Frogzunioiu bold ;rimand no smaller than the gcnorNtext of��Jooumom� The
full civil rights statement must be used whenever possible. Single page docunwrits that do not have space for the full civil
right statement may contain a conde version in a print size no smaller than the text used throughout the document. If the
civil rights stutenient is missing on a publication, the staternent must be included the next tirne the publication is revised or
reprinted and printed copies of the statement must be attached to the current supply of the publication until tile next revision is
reprinted.
Full Civil nigb,�, Statement: lnuxcordxocewith federal law and U.S. Dzpmtnentnf Justice policy. this organization is
prohibited from disc rimloadngon the basis of race. uHnc nuuicma\ origiu, religion. sex, ugc To file ocomplaint
o[diucriminmion.nrite the Florida Dopunmen,o(Legal &Kairu,Fedczu| Discrimination Complaint Coordinator, PL-01 The
Cupi\oi'l`aOuhassrc. Florida, 323V9'\O50.or call 85O-414'3300,ur write Offiue for Civil R)ghtz, Office oyJustice
Programs. U.8. Department of Justice, 8|0 7th Street, NW, Washington, DC2Oj3lmr call 202-307-0h90(Vvice)or
202'307-2027(TDD/TYY). Individuals who are hearing impaired or have speech disabilities may also contact OCR
through the Federal Relay Service m80U-N77-8330(TTY).877'Q77'QP82(Spreoh)- orQO8-#45'6|36(Spnoinb).
Condensed Ciki| Rights Statement: The City nf Boynton Beach ixun equal oppuoonit) provider and employer.
rhe Provider is required to display the OAG's "Civil Rights Fact Sheet" at locations open to the public. I he "Civil
Rights I'act Sheet" will be made available to the Provider via the OAG F-Grants Management System.
ARTICLE 30. GMPLOYk4FN1
Thocmp]ovmcnt of unauthorized aliens by the Provider im considered a violation of Section 274/\(c)ofthe
Immigration and Nationality Act. If the Provider knowingly employs unauthorized aliens, such violation shall be cause for
unilatc:-al cancellation of this Agreement, Any services performed by any such unauthorized aliens shall not be paid.
The Provider shall utilize the C.8, Department vfHomeland Security's E-Yc6fy System tn verify the employment
eligibility o[ all persons hired du,ini the Agreement term.
APT|(L6 3|, ADMINISTRATION OF AORE6YNENIT
All approvals referenced io this Agreement must te obtained hnm the parties' contract administrators or their
designees. The OAG's contract administrator is Christina F. Harris, Chief, Bureau of Advocacy and Gran Management.
All notices must be given to the parties' contract administrators respectively.
ARTICLE 32, CONTROLLING LAW AND VENUE
This Agreement shall he governed hy the laws nythe State of Florida. Any and all litigation arising under the
Agreement shall bu instituted iv the / propriuoccoudof general jurisdiction in Leon County, Florida.
ARTICLE 33. 8M0UMT0FPDND8
The OAG agrees to reimburse the Provider for contractual services and/or availability to provide services for the
entire Timcof Performance, as set forth in /\nio|e 1 of this Agrromcnt- and completed in accordance with the terms and
conditions vfthe Agreement. The total sum of monies available for reimbursement to the Provider for services provided shall
not exceed $63.75q.Nl
"Availability to Provide Serv is defined as maintaining Sufficient capacity to assist victims during the Provider's
cor�, business how ^(hnou hout the Time of Performance, as set forth in Article 3 of this Agreement. Core business hours are
uosumwd to be at |euo from 8:00 AM to 5:00 PM, Monday through Friday. unless otherwise approved as alternative core
business hours by the OA0. Employee leave earned under this grant period is reimbursable, however. the Provider must
continue to maintain sufficient capacity to assist victims.
"Contractual Services" are defined as those specified serv established A iddo the OA0 approved budget for which thc
Provider is to b� paid upon completion at the set rate also established within the OA6 approved budget, as authorized
expenditures eligible b`rpa-ymunt or reimbursement pursuant 10 Article 8 of this Agreement.
AR7}(].E]1. AGREEMENT &S INCLUDING ENTRBAGREEMENT
This instrument and the approved 2O|7'20|8 grant application iuduE-grunuManagement System, mT-nbndythe
entire Agreement of tile parties. There are no provisions. terms, conditions, or obligations ot t those contained herein.
This Ag,ccmcz/supersedes all previous communications, representations orAgreements on this amnc subject, verbal *r
wrinen. between the parties.
There are no representations or statements that are relied upon by the Provider that are not expressI3 set forth herein.
The Provider's signature below specifically acknowledges ovdeoundin8uftile fact that tile privilege o[ obtaining o
V0CA -rant is not somcrhiu- this or any Provider is entitled to receive, This Agreement is for one-time funding only,
covering one Us:u| y:ar. There isnbsulutu|y no expectation nrguu/mntce. implied nruthcnwisc^ tko Provider will ,noo|»,
V0CA funding in the b'mro. ThcDAG strongly encourages the Provider to secure funding from other sources if(hcP,o,idcr
anticipe\cs the program vri|| continue beyond the current grant yow,.
Each vf the parties executing this Agreement have full authority to do so and have received all lawfully necessary
appoxalsm ente into this Agreement.
|NYVITNIE889vE£86Dt the OFFICE 8P THE ATTORNEY GENERAL and Citv ol'Bolwton Beach. have
* 64_
Date
Authorizing Official*
Print Name
---- -- --
Date ------ 77xr�����O���O�
DATE
Authorizing Official*
Print Name
Date
FEID:i of Prop ider
SAMAS Code
* Provided for use if multiple signatures are required b} your organi7ation.
OFFICE OF THE FLORIDA ATTORNEY GE 4ERAL
VOCA 2017 -2018
Organization: City of Boynton Beach
Grant No.: VOCA -2017 -City of Boynton Beach -00380
Version Date: 09/2612017 13:30:19
Applicant Information
Provide the legal name of the Applicant Agency. If awarded funding, this information will be used for
contract purposes.
City of Boynton Beach
Federal Data Universal Numbering System (DUNS) Number: 072247133
Federal Employee Identification Number (FEIN): 596000282
Registered with the System of Award Management (formally CCR)? Yes
Agency Director: Prefix (Mr., Ms., Dr., etc.) Mr. Title: Mayor
Name:
Telephone #:
Mailing Address:
(Street, P.O. Box,
etc.)
Steven B. Grant
(561) 742 -6010 Fax #: (561) 742 -6847
100 East Boynton Beach Blvd,
City:
Boynton Beach
Zip Code:
334353838
Email Address:
grants @bbfl.us
Performance Report Contact: Prefix (Mr., Ms„ Dr., etc.) Ms.
Name:
Jaclyn Smith
Telephone #:
(561) 742 -6195
Mailing Address:
100 East Boynton Beach Blvd.
(Street, P.O. Box,
etc. )
City: Boynton Beach
Zip Code: 33435 -3838
Email Address: smithja@bbfl.us
State: Florida
Title: Grants Manager
Fax #: (561) 742 -6847
State: Florida
09/26/2017 Page 1 of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA2O17-2018
Organization: City of Boynton Beach
Grant No.: VOCA-2017-Cityaf Boynton Bwach-0o38O
Version Date: 09126/2017 13:30:19
Applicant Information
Financial Contact: Prefix (Mr., Ms., Dr., etc.) KA/.
Name, Tim Howard
Telephone #: (551)742-S312
Mailing Address: 18O East Boynton Beach Blvd.
(Stnaet.P.O.Box,
City:
Zip Code:
Email Address
Boynton Beach
33435-3838
Title: Director ofFinance
State: Florida
| acknowledge that | have remd, undarutand, and agree to the conditions set forth in the Victims of Crime Act
(VOCA) Grant Application, Instructions and the Final Program Guidelines for the duration of the grant period. I
certify that the information contained in this application is true, complete and correct.
| acknowledge that the applicant agency, if awarded aVOCA grant, will comply with Federal Rules Regulating
Grants and State Criteria. Subreoipianiy must comply with the applicable provisions cfVOCA. the Final
Program Guide|ineo, the requirements of the DJP Financial Guide, effective editinn, and all |mwo, rules and
regulations applicable to expenditures of State funds including the Reference Guide for State Expenditures.
Subvenipients must maintain appropriate programmatic and financial records that fully disclose the amount and
disposition ofVDCA funds received. This includes: financial documentation for disbursements; daily time and
attendance records specifying time devoted to allowable VOCA victim services; client files; the portion of the
project supplied by other sources of revenue job descriptions; contracts for services and other records which
facilitate an effective audit SubreoipientowiU abide by any additional eligibility or service criteria os
established by the state grantee including submitting statistical and programmatic information on the use and
impact ofVOCA funds, esrequested.
PUBLIC AGENCIES ONLY: | hereby certify that pursuant ho the VOCA Final Program Guidelines, grant funds
will be used to enhance or expand services and will not be used to supplant state and local funds that would
otherwise be available for crime victim services.
Signature of Agency Director:
Steven B. Grant
Date: July 20, 20171:07PM
�����
09/26/2017
OFFICE OF THE FLORIDA ATTORNEY GEMERAL
VOC/kZ817-2D18
Organization: City uf Boynton Beach
Grant No.: VOCA'2017-C|tyof Boynton Beaoh'OM3B0
Version Date; 09/26/2017 13:30:19
Agency Eligibility
1)
Identify which of the following categories best describes the applicant agency:
Public
+
Government Agencies Only (choose one from the drop-down mmwno):
Law Enforcement
Describe Other'.
Campus Organizations Only <choomw one from the drop-down menu):
Describe Other:
Non-profit Organization Only (choose one from the drop-down nmenu):
Federally Recognized Tribal Governments, Agencies, and Organizations Only
(choose one from the drop-down menu):
Describe Other:
3) Judicial circuit tobenammd:
Fifteenth
4) Subgrmntee Agency Service Area(s) (List the counties that cover the service area of your
organization);
Palm Beach County
5) List the total population of the counties tobeserved:
1,397,710
8) Describe the geographic characteristics of the service are (choose one from the drop-down
menu):
Urban
T) Cwngremmmno|Dhstrict(s) served:
Page 3of52
OFFICE C/FTHE FLORIDA ATTORNEY GENERAL
VOCA3U17'2018
Organization: City of Boynton Beach
Grant No.:YOCA-2017-Cityof Boynton Beach-00380
Version Date: 08V2S/201718:30:18
Agency Eligibility
21st
22nd
D) Describe the purpose of the Proposed VOCA sub award: (choose one from the drop-down
menu):
Continue aVOCA funded victim project funded ina previous year
8) Funds will primarily bm used tm (choose one from the drop-down menu):
Continue existing services to crime victims
10) |m the applicant organization taith-bmead? (choose one from the drop-down nmenu):
No
Page 4of 52
OFFICE OF THE FLORIDA ATT0RWEYGENERML
VOCA 2017'2018
Organization: City oy Boynton Beach
Grant No.:VOC/\'2O1?-Citynf Boynton Bmach-O0380
Version Date: 09/26/2017 13:30:19
Certification Regarding Debarment
Instructions for Certification
1 By signing and submitting this proposal, the prospective lower tier participant is providing the certification
set out below.
2.The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available tn the Federal Government, the
deportment or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant |eenno that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4.The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction,"
^pardcipmnt.^^pemon.^^phmmryooveradkenoaohon.
in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing
Executive Order 12548.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who
is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by , the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting dhin proposal that h will include the clause
dtle^CertifioodonRagardingDebormynLSuopenniun.|oe|kJibi|hyandVn|unteryExuuokm'L
Transactions," without nlndihcatiow, in all lower tier covered transactions and in all solicitations for lower tier
covered transactions.
7, A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered
transaction, unless itknows that the certification is erroneous. A participant may decide the method and
Page 5of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA2O17'3O18
Organization: City mfBoynton Beach
Grant Nu.:VOCA-2*1?-Citymf Boynton Beach'O02Q0
Version Date: 09/2612017 13:30:19
Certification Regarding Debarment
frequency by which it determines the eligibility of its principals. Each participant may check the
Non-procurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of systenn of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph (5)of these instructions, ifa participant inacovered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended. debarred,
ine|igib|e, or voluntarily excluded from participation in this transaction, in addition to other remedies available to
the Federal Government- the department or agency with which the transaction originated may pursue available
remedies, including suspension and/or debarment.
U.S.0EPARTIVIENTOFJUST
OFFICE OFTHE COkGMROLLER
OFFICE OF JUSTICE PROGRAN8S
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered transactions
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suopension, 2DCFR Part 87.51O. Participants' responsibilities, The regulations were published moPart
V||of the May 2G.1Q88 Federal Register (pages 19160B1Q211)�
1) Tha ���r�d���my��.����i��#m ,��ms���mx�
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
2> Where the prospective lower tier participant isunable to certify to any of the statements inthis
certification, such prospective participant shall attach an explanation to this proposal.
Jaclyn Smith, Grants Manager
Name and Title of Authorized Official
VO February 24.20172:2BPK4
Signature of Authorized Official Date Signed
��0��
o9126/2017
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 20i7-2018
Organization: City of Boynton Beach
Grant No.: VOCA-2017-City of Boynton Beach-00380
Version Date: 09/2612017 13:30:19
Certification Regarding Debarment
City of Boynton Beach
Name of Organization
100 East Boynton Beach Blvd.
Address of Organization
09/26/2017 Page 7 of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOC/\2817'JO18
Organization: City of Boynton Beach
Grant No.: V0CA-2Di7-Cdyof Boynton Bezch-D03U0
Version Date: 0912612017 13:30:19
Special Conditions Certification
Victims ofCrime Act (VOCA) Section 539, Consolidated and Further Continuing
Appropriations Act, 2013, Special Conditions Certification Form
Section 539 of the Consolidation and further Continuing Appropriations Act, 2013 provides the following
Computer NotworkRequirement
The Agency understands endagreomdna�
a)No award funds may be used to maintain or establish a computer network system unless such
network blocks the viewing, downloading, and exchanging of pornography, and
b)Nothir.g /n I'tem (a) limits the use of funds necessary for any Federal, State, tribal, or local law
enhoroement agency ur any other entity carrying out criminal investigations, prosecution, or
adjudication activities.
^ Each agency must have some type of blocking software, J their networks are
supported (^mainbdned")byVOCAfunds;
* This includes the purchase of new computer equipment (computers, monitors and
printers), or software of any kind (new and/or updates) for the computer network
oyotnrn.
AGENCY CERTIFICATION:
V VOCA funding is NOT USED to maintain or establish a computer network system.
OR
VO;Afunding is USED to maintain or establish a computer network system, However, the
oonputer network system io (select one be|ow):
is currently blocking the viewing, downloading, and exchanging of pornography, or
Is not able to block the viewing, downloading and exchanging of pornography.
Anticipated date of blocking software purchase (fill in date), or
Exempt because organization is a Federal, State, tdbai.ur local law enforcement
agency, cvon entity carrying out criminal investigations, prosecutions, nr
adjudication activities.
Agency Name: City of Boynton Beach
Name of Authorized Offic:al: Jaclyn Smith, Grants Manager
Signature and Title of Authorized Official: +
Page 8of52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 207-2018
Organization: City of Boynton Beach
Grant No.: VOCA-2017-City of Boynton Beach-00380
Version Date: 09126/2017 13:30:19
Special Conditions Certification
Date of Certification: 212412017
OAG Staff Only: v Approved Not Approved
Haymanot Belda September 13, 2017 4.
Approved By Date Approved
0912612017 Page 9 of 52
OFFICE C3F THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City mf Boynton Beach
Grant Nm.:VOCA-2017-Cityof Boynton Beach-0O380
Version Date: Ug/2G/2D1713:3018
Standard Assurances
Department ofJustice AWARD CONTINUATION
Office of Justice Programs SHEET
Office for Victims wfCrime Grant
Applicability of Part 2OU Uniform Requirements
The Uniform Administrative Requirements, Cost Phndpkm, and Audit Requirements in OF.R. part
200. as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (the "Part
200 Uniform Requirementa'') apply 0o this 2U16 award from the Office mfJustice Pnognorna(OJP). For
this 2015 award, the Part 200 Uniform Requirements, which were first adopted by DOJ on December
26, 2014, supersede, among other things, the provisions of 28 C.F,R. Parts 66 and 70, as well as those
of2C.F.R. Parts 215.220.226, and 23O.
If this 2015 award supplements funds previously awarded by OJP under the same award number, the
Part 200 Uniform Requirements apply with respect to all award funds (whether derived from the initial
award orasupplemental award) that are obligated onor after the acceptance date ofthis 2015 award.
Potential availability of grace period for procurement standards: Under the Port 200 Uniform
ReAui/ernante. atirne limited g'uue period may be available under certain circumstances bo allow for
transition from policies and procedures that complied with provious standards for procurements under
federal awards to policies and procedures that comply with the new standards (that is, to those at
C.F.R. 2O0.317 through 2DU.32S).
Furmo/o information on the Pod 200 Uniform Requirementu, including information regarding the
potentially-available grace period described above, see the Office of Justice Programs (OJP) website at
|n the event that an award-related question arises from documents or other materials prepared of
distributed by OJP that may appear to conflict with, or differ in some way from the provisions of the Part
200 Uniform Requirements. the recipient isto contact DJP promptly for clarification.
2. The recipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the
3. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if
recipient is required to submit one pursuant to28C.F.R. Section 42.3O2) that is approved by the Office
for Civil Rights is a violation of the Standard Assurances executed by the recipient, and may result in
suspension of funding until such time as the recipient is in compliance, or termination of the award.
4. The recipient understands and agrees that OJP may withhold award funds, or may impose other related
requinsmenta, if the recipient does not satisfactorily and promptly address outstanding issues from
audits required by the Part200 Uniform Requirements (or bythe terms of this awanJ). or other
outstanding issues that arise in connection with audits, investigations, or reviews o/DOJawards.
5� Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in
support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of
government, without the express prior written approval ofCUP.
09/20/2017 Page 1Oor5u
OFFICE PF THE FLORIDA ATTORNEY GENERAL
VOCA2017-2V18
Organization: City oY Boynton Beach
Grant No.:VC,CA-2017'Cityuf Boynton Beoch-0o3a0
Version Date: 09/26/2017 13:30:19
Standard Assurances
The recipient and any subrecipients, must promptly refer to the DOJ OIG any credible evidence that a
principal, employee, agent, subrecipient, contractor, subcontractor, or other person has -- (1) submitted
a claim for award funds that violates the False Claims Ac � or (2) committed a criminal or civil violation of
laws pertaining to fraud, conflict ofinterest, bribery gnatuib/, or ninn||er misconduct involving award funds.
Potential fraud, waste, abuse, or misconduct should be reported to the OIG by -
mail: Office of the Inspector General US. Department of Justice Investigations Division
gS0 Pennsylvania Avenue, NVV. Room 47O6 Washington, DC2O53O
e-maii
hotline: (contact information in English and Sponiah)�(8O0)889-44BO
or
hotline fax: (202) 616-9881 Additional information is available from the DOJ OIG
websheat
Restrictions and certifications regarding non-disclosure agreements and related matters.
No recipient or subrecipient under this award, or entity that receives a contract or subcontract with any
funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise raedricts, or purports to prohibit or restrict, the
reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement
representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to
contravene requirements applicable to Standard Form 312 (which relates to classified information),
Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal
department or agency governing the nondisclosure of classified information.
1.|n accepting this award.therecipient —
a. represents that it neither requires nor has required internal confidentiality agreements or statements from
employees or contractors that currently prohibit or otherwise currently restrict (or purport ho prohibit or
restrict) employees or contractors from reporting waste, fraud, cir abuse as described above and
b, certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict),
reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of
award funds, will provide prompt written notification to the agency making this award, and will resume (or
permit resumption of)such obligations only if expressly authorized to do so by that agency
2 If the recipient does or is authorized to make subawards or contracts under this award --
09126/2017 Page l,of52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOC/42017'2O1O
Organization: City wf Boynton Beach
Grant 0o.:VOCA-2817-Chyof Boynton Bmmch-8038O
Version Date: 09/2612017 13:30:19
Standard Assurances
a� it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or will receive award
funds (whether through a subaward, contract, or subcontract) either requires or has required internal
confidentiality agreements or statements from employees or contractors that currently prohibit or
otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting
waste, fraud, or abuse om described above; and
(2)b has made appropriate inquiry.proUlerwisohnoenadaquotahaotum|baais.toempportthks
representation; and
it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that
receives funds under this award iunr has been requiring its employees or contractors toexecute
agreements or statements that prohibit or otherwise restrict (or purport k» prohibitor naathd), reporting of
waste, fraud, or abuse as described above, it will immediately stop any further obligations of award
funds to or by that entity, will provide prompt vvritten notification to the agency making this award, and will
resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency,
& Recipient understands and agrees that d cannot use any federal funds, either directly nr indirectly, hn
support of any contract or subaward to either the Association of Community Organizations for Reform
Now (ACORN) or its subsidiaries, without the express prior written approval of OJP.
Q� The recipient agrees to comply with any additional requirements that may be imposed during the grant
performance period if the agency determines that the recipient is a high-risk grantee. Cf. 28 C.F,R. parts
66,70.
10. The recipient agrees to co , mpfy with applicable requirements regarding registration with the System for
Award Management (SAM) (or with a successor government-wide system officially designated by OMB
and DJP). The reo)pient also agnaaa to comply with applicable restrictions on aubawardstofirst-tier
subredpienta that do not acquire and provide a Data Universal Numbering System (OUWS) number. The
details mf recipient obligations are posted on the Office ufJustice Programs web site ed
vw^nw.ojp.Qnmfunding/aam.htm (Award condition: Registration with the System for Award Management
and Universal Identifier Requirements), and are incorporated by reference here, This special condition
does not apply toan award 1nun individual who received the award as natural person (i.e., unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
11, Pursuant 10 Executive Order 13513. "Federal Leadership on Reducing Text Messaging While Driving,"
74 Fed. Reg. 51225 (October 1, 2009), the Department encourages recipients and sub recipients to
adopt and enforce policies banning employees from text messaging while driving any vehicle during the
course of performing work funded by this grant, and to establish workplace safety policies and conduct
education, awareness, and other outreach to decrease crashes caused by distracted drivers,
0e126/2017 Page 12of52
OFFICE QF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Boynton Beach
Grant Nm.:\/OCA'2017-C*yof Boynton Bemoh'083DO
Version Date: 09/2612017 18:30:19
Standard Assurances
12. The recipient agrees tocomply with all applicable laws, regulations, policies, and guidance (including
specific cost limits, prior approval and reporting requirements, where applicable) governing the use cf
federal funds for expenses related to conferences, meetings, trainings, and other events, including the
provision of food and/or beverages at such ewentm, and costs of attendance at such events, Information
on rules applicable tothis award appears imthe DOJ Grants Financial Guide (ourreot|y.mmsection 3.10
of "Postaward Requirements" in the "2015 DOJ Grants Financial Guide").
13. The recipient understands and agrees that any training or training materials developed or delivered with
funding provided under this award must adhere to the (]JP Training Guiding Principles for Grantees and
Subgran1eea. available at
14 The recipient agrees that if it currently has an open award of federal funds cxifh receives nn award of
federal funds other than this OJP award, and those award funds have been, are being, or are to be used,
in whole or in part, for one or more of the identical cost items for which funds are being provided under
this (]JP award, the recipient will promptly nodify, in writing, the grant manager for this OJP award, and, if
so requested by OJP, seek ebudgot-modifivaticnorchange- of-p/o'eot'aoope grant adjustment notice
(GAN) to eliminate any inappropriate duplication of funding.
15. The recipient understands and agrees that award funds may not be used to discriminate against or
denigrate the religious or moral beliefs of students who participate in programs for which financial
assistance is provided from those funds, or of the parents or legal guardians of such students.
16, The recipient undemknndo and agrees that -(a)No award funds may be used to maintain or establish a
computer network unless such network blocks the viewing, downloading, and exchanging of
pornography, and (b) Nothing in subsection (a) limits the use of funds necessary for any Federal, State,
tribal, or local law enforcement agency or any other entity carrying out criminal investigations,
prosecution, u/adjud�lcotionactivities,
17, A recipient that iseligible under the Part 200 Uniform Requirements to use the "de rnininnin" indirect cost
rate described in 2 C.F.R, 200.414(f). and that elects to use the "de m|n|nnia''indirect cost rate, must
advise OJP in writing of both its eligibility and its election, and must comply with all associated
requirements in the Part 200 Uniform Requirements. The ''de noinimio" rgtemay be applied only to
modified 1ntn| direct costs (K8TDC)
18. The recipient must co|lect, maintain, and provide to OJP, data that measure the performance and
effectiveness of activities under this award, in the manner, and within the timeframes, specified in the
program solicitation, or as otherwise specified by OJP� Data collection supports compliance with the
Government Performance and Results Act (GPRA) and the GPRA Modernization Act, and other
applicable laws.
19. The Grantee authorizes Office forViotin1aofCrinna(OVC)and/ortheOf8caof{heChiefFinancie|
(OCF{}), and its nepreyentativea, access to and the right to examine all nacundo, books, paper or
09V26/2017 Page 13ofs2
OFFICE OF THE FLORIDA ATTORNEY GENERAL
V0C42017'2018
Organization: City wf Boynton Beach
Grant fvlm.:\/(3CA-2017-Cityof Boynton Bemoh'OO88O
Version Date: 09/2612017 13:30:19
Standard Assurances
documents related to the yOCA grant, The State will further ensure that aUVOCA subgranheeswN|
authorize representatives of OVC and OCFO access to and the right to examine all records, books,
paper or documents related to the VOCA grant.
20 The Grantee agrees tosubmit a Subgrant Award Report (SAR)to0VC for each subgrantee of the
VOCA victim assistance funds, within ninety (90) days of awarding funds to subgrantees, States and
territories are required to submit this information through the automated system.
21 VOCA Requirements
The recipient assures that the State and its subrecipients will comply with the conditions of the Victims of
Crime Act (VOCA)of1QO4. sections 1404(a)(2).and 1404(b)(1) and (2), 42 U,S,C. 1QSO3(m)(2) and (b)
(1) and (2) (and the applicable program guidelines and regulations), as required. Specifically, the State
certifies that funds under this award will:
The recipient assures that the State and its uubreoipkanta will comply with the conditions of the Victims of
Crime Act (VOCA) o/1884. sections 1404(a)(2). and 14O4(b)(1) and (2).42U.8.C� 10603(a)(2) and (b)
( and (2) (and the applicable program guidelines and neguladione), as required. Specifically, the State
certifies that funds under this award will:
a) be awarded only kz eligible victim assistance organizations, 42 U.S.C. 10603(a)C2);
b) not be used to supplant State and local public funds that would otherwise be available for crime victim
assistance, 42H.8.C.1O6O3(e)(2);and
o) be allocated in accordance with program guidelines orregulations implementing 42 U.S.C. 10603(a)(2)
(A) and 42 U.S.C, 10603(a)(2)(B)ho. at rninimurn, assist victims in the following categories: sexual
assault, child abuse, domestic violence, and underserved victims of violent crimes as identified by the
22. Demographic Date
The recipient assures that its subreoipientswiU oo||not and maintain information on rane, ns*, national
origin, age, and disability of victims receiving eeeimtanoe, where such information is voluntarily furnished
by the victim.
23. Discrimination Findings
The recipient assures that in the event that a Federal or State court or Federal or State administrative
agency makes a finding of discrimination after a due process hearing on the ground of race, religion,
national origin, sex, or disability against a recipient of victim assistance formula funds under this award,
the recipient will forward a copy of the findings to the Office for Civil Rights of OJP.
24� The recipient understands that all OJP awards are subject to the National Environmental Policy Act
(NEPA.42U.S.0 section 4321 etoeq.) and other related Federal laws (including the National Historic
Preservation Act), if applicable. The recipient agrees to assist OJP in carrying out its responsibilities
09/26/2017 Page 14ofS2
OFFICE QF THE FLORIDA ATTORNEY GE14ERAL
VOCA28i7-2018
Organization: City of Boynton Beach
Grant No':VOCA'2O17-CityoY Boynton Boaoh-003DO
Version Date: 0912612017 13:30:19
Standard Assurances
under NEPA and related laws, if the recipient plans to use VOCA funds (directly or through mubawerdor
contract) to undertake any activity that triggers these requirements, such as renovation or construction.
(See 28 C: F.R, Part 61. App, D.) The recipient also agmome to comply with all Fedens|. State, and local
environmental laws and regulations applicable to the development and implementation of the activities to
be funded under this award,
25. The recipient agrees ho comply with applicable requirements tnreport first-tier submwar oof$2S.00Oor
more and, in certain circumstances, to report the names and total compensation of the five most highly
compensated executives of the recipient and first-tier subrecipients of award funds, Such data will be
submitted t0the FF/\TA Subowand Reporting System (FSR8). The details of recipient obligations, which
derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on
the Office of Justice Programs web site atvmmw. pgou/funding/Mate,htrn(Awardoondi0on:RmpodinQ
Subawards and Executive Compensation), and are incorporated by reference here. This condition, and
its reporting requirement. does not apply to grant awards made h)en individual who received the award
asana\u/m|paroon(|.e..unre|atedtoanybusinesoornon
operate in his or her name).
26. The recipient understands and agrees that it has a responsibility to monitor its subrecipients' compliance
with applicable federal civil rights laws. The recipient agrees to submit written Methods Of Administration
(k4OA) for ensuring aubnecipienha' compliance to the OJP\s Office for Civil Rights at
within 0O days of receiving the grant award, and to make supporting
documentation available for review upon request by OJP or any other authorized persons.
The required elements of the K4OA are set forth at .
under the heading, "Civil Rights Compliance Specific to State Administering Agencies."
27, The recipient agrees hz submit (amd.en necessary, require sub-recipients tosubmit) performance
reports on the performance metrics identified by OVC, and in the time and manner required by OVC.
This information onthe activities supported by the award funding will assist in assessing the effects that
VOCA Victim Assistance funds have had on services to crime victims within the jurisdiction. Beginning
October 7. 2015, the recipient agrees to submit (mnd. as necessary, require sub-recipients tosubmit)
such information quarterly.
28, The rpcipient must require all non-profit sub-recipients of VOCA Assistance funding under this award to
make their financial statements available online (either on the recipient's, the sub-recipient's, or another
pub|kc|yavmi|ab|ewebnite).OVCwiUoonsidermub-recipiehtorQanizadonsihothavnFe
tax status as in compliance with this requirement, with no further action needed, to the extent that such
organization files IRS Form 990 or similar tax document (e.g., 990-EZ), as several sources already
provide searchable online databases of such financial statements.
29. The recipient must require all non-profit sub-recipients of VOCA Assistance funding under this award to
certify their non-profit status. Sub-recipients may certify their non-profit status by submitting a statement
Page1oof5u
nS/2�/z017
OFFICE OF THE FLORIDA ATTORNEY(SEHEFW4L
0OCA 2017'2010
Organization: City of Boynton Beach
Grant No.: VO{}A'2U1T'Citywf Boynton 0nech-0Q38Q
Version Date: 09/2G/201713:30:19
Standard Assurances
to the recipient (to be placed in the grant file) affirmatively asserting that the sub-recipient is a non-profit
organization, and indicating that it has on file, and available upon audit, either — 1) a copy of the
recipient's 501(o)(3) designation letter; 2) a letter from the recipient's state/terhborytouing body or
state/territory attorney general stating that the recipient is a non-profit organization operating within the
state/territory; or 3) a copy of the recipient's state/territory certificate of incorporation that substantiates
its non-profit status. Sub-recipients that are local non-profit affiliates of state/territory or national
non-profits should have available proof of(1). ( and e statement by the atate/kerritoryornational
parent organization that the recipient is a local non-profit affiliate.
Agency Name:
Name cf Authorized Official:
Signature of Authorized Official
Date Signed:
City of Boynton Beach
Jaclyn Smith, Grants Manager
February 24, 2017 2:30PM
09/25/2017 Page 1Oof53
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VQCA2017'2Q18
Organization: City nf Boynton Beach
Grant 0u.:yOCA-2O17-Cih/nf Boynton Bemch'O038O
Version Date: 09D612D1T13:301Q
EBDP Certificat Form
Cump|ioncexWththmEqua|Emmp|oymnentOpportunityphun(EEOP)Requbmnments
Carefully read the instructions below and then complete the applicable section for your agency.
Recipient's Name: City of Boynton Bead
Address: 100 East Boynton Beach Blvd.
Grant Title: VDCA2017
DUNS Number: 072247133
.Boynton Beach . Florida, 33435-383B
Grant Number: VOCA2U17-ChyofBoynton
Boech-00380
Requested Award Amount: $G1.T597G
Name and Title of Contract Person: K8c Steve Grant Mayor
Telephone Number: (561) 742-601
Section A - Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following boxes that apply.
Recipient has less than fifty employees
Recipient is a nonprofit organization.
Recipient is an Indian tribe.
Recipient /man educational institution.
Recipient isa medical institution,
Recipient is receiving mnaward less than
$25,000,
|. [responsible official],
certify that [recipient] is
not required 0m prepare an EEOP for the reason(s) checked above. pursuant to 28 C F�R § 42.302.
| further certify that [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the
delivery ofservices.
w Section B - Declaration Claiming Exemption from the EEOP Submission Requirement and
Certifying that an EEOP is on File for Review
If a recipient agency has fifty or more employees and is receiving a single award or subaward of
$25,000or more, but less than $5Q000O then the recipient agency does not have &c submit anEEOP
to the OCR for review as long as it certifies the following (42 C. F, R. § 42.305):
|` Steven <Grant [responsible official],
certify that City of Boynton Beach [recipiemt],
which has fifty or more employees and is receiving o single award oreubavvand for $25.000or
more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR pt� 42, subpt.
E | further certify that within the last twenty-four mon1ho, the proper authority has formulated and
��17��
09/26/2017
OFFICE OF THE FLORIDA ATTOR14EY GENERAL
VOCA 2017-2018
Organization: City of Boynton Beach
Grant No.: VOCA-2017-City of Boynton Beach-00380
Version Date: 09/261201713:30
EEOP Certification Form
signed into effect the EEOP and, as required by applicable federal law, it is available for review
by the public, employees, the appropriate state planning agency, and the Office for Civil Rights,
Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following
office:
City of Boynton Beach, Human Resources Department (organization],
100E Boynton Beach Blvd. Boynton Beach, Florida, 3,3435 [Address].
Section C - Declaration Stating that an EEOP Utilization Report Has Been Submitted to the
Office for Civil Rights for Review
If a recipient agency has fifty or more employees and is receiving a single award or subaward of
$500, 000 or more, then the recipient agency must send an EEOP Utilization Report to the
OCR for review.
i, [responsible official],
certify that [recipient],
which has fifty or more employees and is receiving a single award of $500,000 or more, has
formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date]
to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice.
Jaclyn Smith, Grants Manager
Name and Title of Authorized Official
V
Signature of Authorized Official
February 24, 2017 2:45PM
Date Signed
0912612017 Page 18 of 52
OFFICE OFTHE FLORIDA ATTORWEYQENERAL
VOCA 2017-2018
Organization: City mf Boynton Beach
Grant No.:VC>CA-2017'Cihyof Boynton Beach-00380
Version Date: 0912612017 i3:30:19
Related Parties Questionnaire
Agency Narne: City of Boynton Beach
1) Are there currently any family relationships that exist between the board of directors, the agency's No
principal officers, the agency's employees, and any independent contractors?
|f yes, describe any and all family relationships that exist and indicate if your agency has a related parties
policy
2) Are you aware cf any interests, direct or indirect, that exist with the current board of directors, the current
agency principal officers, thecurnantagencyemp|nyeen.cvanyourn*ntindependon1ourdroctnr in the
following area?
A) Sale, puruhase, exchonga, or leasing of property? No
8) Receiving or furnishing cf goods, services, cxfacilities? No
C) Transfer or receipt of compensation, fringe benefits, or income or assets? No
D) Maintenance of bank balances as compensating balances for the benefit of another? No
if yes to any above, describe any and all interests that you are aware of at this time,
3) Are any current board of directors, current agency's principal officers, ournyntogency'o No
employees, or any current independent contractors indebted to the agency?
If yes, describe any and all family relationships that exist and indicate if your agency has a related parties
4) Have any current board of directors, current agency principal officers, current agency employees, No
or any current independent contractors misappropriated assets or committed other forms of fraud
against the agency?
If yes, describe any and all family relationships that exist and indicate if your agency has a related parties
policy
��19��
0912612017
OFFICE OF THE FLORIDA ATTORNEY GENERAL
yOCA2017'2U18
Organization: City of Boynton Beach
Grant No.:\/OCA'3M17'CityoY Boynton 8amoh'003O0
Version Date: Q9/2G/2o1713:3U:1G
Related Parties Qmmmbmnnm|ma
By signing this form, | hereby certify that the information contained in this questionnaire is true and accurate to
the best of my knowledge and belief. I acknowledge my obligation to notify the Office of the Attorney General
VOCA Grant Manager for this contract of any changes to the information provided.
Jaclyn Smith, Grants Menage
Name and Title cf Authorized Official
*
Signature of Authorized Official
February 24.2O172:34PK4
Date Signed
09126/2017 Page 20 of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA2017-2818
Organization: City oy Boynton Beach
Grant Nlm./VOCA-2O17-Cityof Boynton 0mmuh'8U38D
Version Date: 0912612017 13:30:"19
Funding Source Chart
Applicants must provide information that demonstrates community support of its services; financial support
from non-federal sources, non-federal resources for the required 20% program match (unlenoin'kindmatch is
utilized); and, if a new program, shows that 25-50% of the total financial support is from non-federal sources.
Budget and Staffing
Provide the amount of funding that is allocated to victim services within the applicant agency for the current
fiscal year and the amount requested for the proposed VOCA project. Do not report the entire agency budget,
unless the entire budget is devoted to victim services programs. Round amounts tuthe nearest du||or. and
include all expenses which are budgeted for the victim services program (i.e,, personnel costs which include
sa!uriea for directors, clerical/support staff, victim advocateo, counoa|orm, etc i training costs equipment such
as oumputers, fax mauh}neo, phnters, copiers, te\nphoqen, and furninhingm, etc.; operating costs such as
utilities, postage, printing, office supplies, travel, counseling supplies. etc.), Please note: Do not include in-kind
match.
What io the fiscal year of your sub" grantee ogeno;?
(choose one from the drop-down menu ln the right)
Other Defined:
October 1toGepternher3O
Funding Source
Federal Funding *Describe below
VOCA grant request (excluding match)
State Funds
Loca|, Public orPrivate Funds
Other
(Describe edright)
Totals
Agency Total Victim
Proposed
Services Budget
VOCAProjmct
(Current Fiscal Year)
Budget
$78.313.80 $16.175-00
$78,313-00 $77,935.00
*For the judicial circuit you are requesting funding with this application
* If the applicant agency currently receives federal funding for victim services, iftcate the source(s) and the use
of those funds. (Response is limited to 1000 characters,) If this is not applicable, please indicate "N/A."
N/A
Page 21 of 52
OFFICE OF THE FLORIDA ATTORNMYGENERAL
VDCA2017-2Q18
Organization: City of Boynton Beach
Grant Wo.:VOCA'2O17-Citymf Boynton Beach'00380
Version Date: n9/26/2D1T13:3b:f9
VOC:A Personnel Budget: Victim Advocate 1
Agency Name: City of Boynton Beach
Complete the table below and provide information about each position requested, In the Budget Narrative
section indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 month
period For exemp|e, raises and increases in benefit costs, as well as any other information needed to support
the request.
Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each job
duty. Failure to provide VOCA allowable job descriptions may result in a reduction to your request. The job
description must reflect VOCA allowable activities that are equal to or greater than the percentage of the
position that iaVOCAfunded.
RATE: A percentage should be indicated for those benefits that are calculated by using a percentage of the
gross salary, e-g., retirement is often calculated in this manner.
Pmraonnmll:
Total Actual Cost Total Amount PercerdVOCA VOCA Funded
(from chart below) VOCA Funded Funded FTE
Position: Victim Advocate $61.759.76 $61.75976 10096 1
Personnel Narrative: The victim advocate will work to provide direct service an indicated in the project
proposal. The budget proposed is for a 12 month period. It is early in the year, so at
this time i(is uncertain if there will bean increase \o any of the benefits.
Sub-Total
$61,759.76 $61,75976
1
Agency Contribution for Personnel Expenses $0
Pay Schedule: (choose one from the drop-down menu) 8i-Weekly
Position Number:
Hours per week = 40
Hourly Rate $23.00
RATE
Yearly
Per Pay Period
Employer
Approved Budget
Cost
Gross Salary $47.840.00
$47.840.00
$1.840.00
FICA 7�6596
$3.65976
$14078
Retirement 096
.$O
30
Health Ins.
89.446.00
$363�31
OSv2�/2O1r
Pega22of52
OFFICE OF THE FLORIDA ATTORINEY GENERAL
VOCA 2017-2018
Organization: City of Boynton Beach
Grant M!o.: VOCA-2017-City of Boynton Beach-00380
Version Date: 0912612017 13:30:19
VOCA Personnel Budget: Victim Advocate I
Life Ins.
Dental Ins,
Workers Comp
Unemployment
(1st $7K)
Other:
Explanation (if applicable):
Vision = $49.00 and LTD = $253.00
$105,00
$4.04
$407.00
$15.65
0% $0
$0
0% $0
$0
$302.00
$11.62
TOTAL $61,759.76
$2,375.38
Is this position used as a matching expense Y/N?
0
09/26/2017 Page 23 of 52
OFFICE 0F THE FLORIDA ATTORNEY 0E1WERAL
VOCA2017-20iQ
Organization: City o7 Boynton Beach
Grant Nn':VOCA-2017~Cbymf Boynton Beaoh'0038O
Version Date: 0912612017 13:30:19
VOC/4 Contractual/Fee for Service Budget
Agency name: City of BoVnton Beach
For each contractual service listed, include a description ofthe service to be provided, the business name of
the oonhmo\or, the cost per unit of service, and the estimated units od service to he used. Indicate in the
narrative section how the number of services requested was determined. Also, give a description of a unit of
service, e.g., a 60 minute unit of legal services, a 60 minute individual therapy session, and a 90 minute group
therapy session.
Therapy must be requested at a maximum of the following rates, per 15 minute increment/unit:
Individual Therapy- $25 per unit
Family Therapy- $i226 per unit/per person
Group Therapy- $8 per unit/per person
EXAMPLE BudgetNarnativn�
Therapy, Inc., will provide therapy for adult survivors of incest. It is anticipated that this service will be used
approximately 10 times during the year.
Contractual Services - Contracts for specialized services:
Name of Business or Contractor / Budget Narrative Cost Per Estimated
Unit of Units of
Service Service
Name of Business or Contractor:
Budget Narrative:
Contractual Bobkote|
O8126/2O17
Total
REV
Page 24of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOC&2017'ZO18
Organization: City of Boynton Beach
Grant No.;gOCA-201?'Ci1yofBoynton Beaoh-80380
Version Date: Q9/26/2O1713.3O:1g
VOCA Equipment Budget
Agency Name: City of Boy ton Beach
Items included in this section must be furniture and/or equipment costing $2,500 or more, If awarded funds in
this category, prior approval is required before purchasing items. Provide a justification for the equipment
purchase requests.
EXAMPLE ' Narrative Response:
The computer will increase the advocate's ability to reach and better serve crime victims. The cost listed above
is for a complete computer package which includes the computer, monitor, software and printer.
ALL EQUIPMENT PURCHASES MUST BE PRE-APPROVED PRIOR TO THE ACTUAL PURCHASE
Equipment:
Description of Equipment and a Budget Narrative
Number Cost Per Total
Item
Description ofEquipment:
Budget Narrative:
Equipment Subtotal
$O
Page 25 of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA%D17'2O18
Organization: City of Boynton Beach
Grant No.: VOCA'2O17-Cdyof Boynton Beach-003gO
Version Date: 0$/2813017 13:30:18
VOCA Operating Budget
Agency name: Cily of Boynton Beach
Office supplies such as paper, pencils, toner, printing, books, postage, transportation for victims� monthly
service costs for telephone or utilities; staff travel (for direct service ho crime victims on|y), etc. Furniture and
equipment costing less than $2,500 should be requested from this budget category. |n the narrative section,
provide a brief description of the operating expenses and note if the cost is pro-rated . Indicate how the number
and cost cf services requested were determined (by FTE?by% use? bysq/ft?)�
EXAMPLE- NerratweRempnnso:
The Victim Advocate will need monthly telephone service Calculated at $20 per month, which is the standard
rate budgeted for new positions in this agency.
Operating:
Description of Operating Cost and a Budget Narrative
Number Cost Per Total
Item
Description of Operating Cost
Budget Narrative:
Operating Subtotal
$0
Page 26 of 52
OFFICE DF THE FLORIDA ATTORNEY GE'NEF&AL
VOCA%O17'201D
Organization: City of Boynton Beach
Grant No.:VOC/4-2U17'City of Boynton 0eauh-0038O
Version Date: O3V2G/2B1713:30:19
VOCA Training Budget: Victim Services Practitioner Designation training.
Agency Name: City of Boynton Beach
Training requested must bohs enhance delivery of victim services.
Travel associated with training must adhere tn the State nf Florida Travel Rules.
If awarded funds in this category, additional information will be required prior to incurring costs associated with
training.
The narrative should include the name and detailed information on the training and a justification for how it will
enhance
direct services tn crime victims.
Florida Administrative Rules related bo travel expenses:
Section Y12.0G1 Florida Statutes- Travel Expenses:
�711(1�� _' i��.
Reference Guide for State Expenditures:
Training Expenses:
Description uf Training Expenses and a Budget Narrative Number Cost Per Total
Item
Description of Training Expenses: 1 $2.000.08 $2.00080
Victim Services Practitioner Designation training.
Budget Narrative:
To fund the Florida Crime Prevention Training Institute -Vlctim Services
Practitioner Designation training.
Training Subtotal $2.000.00
09/2612017 Page 27 of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA2017'2010
Organization: City of Boynton Beach
Grant No.: VOCA-2O17'Cityof Boynton Beach-0U3RO
Version Date: O&/26K2017i3:3P19
\/OCA^NAatoh Budget: Police Sergeant
Agency Name: City cf Boynton Beach
Program Match: The Final Program Guidelines require that all proposals provide a2O96 match of the total
V0CAproj*ct. Total mJCA Project isdefinedmntheVDCABudget Request plus the Program Match. Match
funds are subject to the same restrictions that govern VOCA grant funds, i.e., the source of program match
must be a VOCA-allowable expenditure. Training is not approved as a matching contribution.
To determine the amount ofmatch required by the Final Program Guidelines for the proposed
VOC/\ project, divide the total amount of the VOCA Budget Request by four. The result is the
amount of the prograrn match. For example, if the VOCA Budget Request is $30,000, then divide
$3U.0U8by four which equals $7.5MO.|n this case, the required match io$7.5DOwhichequo|a
20% of the total VOC/\ project. The following further illustrates the program match requirement:
$30,000
$37,500
Allowable match funds may include, but are not limited to, volunteers. staff salaries, rent, equipment, operating
costs, etc. Federal funds from other sources cannot mm used for VOCAmatch. Match used for the VOCA
project cannot be used as match for any other grant. Do not over report match, 1,e., do not provide match in
excess of 20% of the total VOCA project, Match may be provided as either cash or in-kind or a combination of
cash and in-kind amfollows:
Cash h6atch:A cash match is any cost component that is included inthe overall budget
aab applies to the provision ofdirect services for victims nf crime, i.e.. staff providing direct
victim services, travel related to the delivery of direct victim services, rent paid by the agency for
the portion of the program providing direct victim services, etc. If the agency pays for the expense,
then it may be used ama cash match.
In-Kind �atch: An in-kind match includes donated items or services that benefit the program but
which do not have a dollar value assigned for budgeted purposes. For example, programs may
use volunteer hours as match. The value placed on donated services must be consistent with the
rate of compensation paid for similar work in the applicant agency, If the required skills are not
found in the applicant agency, the rate of compensation must be consistent with the labor market.
Programs may use items donated by other programs nrindividuals as in-kind matoh, i.e,, rent and
utilities used for the provision of direct services to victims and donated by another source outside
the agency.
The Program match section is an itemized description by budget category of proposed matching contributions.
The budget categories are pemonne), contractual servioeo, equipment and operating expenses. Provide g
detailed (itemized) list and a budget narrative for each budgeted category. Indicate the funding source and
indicate if it is a cash; or in-kind match. Do not over report required match. Unless otherwise approved by the
Page 28 of 52
OFFICE DF THE FLORIDA ATTORNEYGEWERAL
VOCA3017-2018
Organization: City mfBoynton Beach
Grant No.: V{JCA-2017-City of Boynton Beach-00380
Version Date: 09/2G/281713:3818
VOCA Match Budget: Police Sergeant
OAG. reported match must beconsistent with the monthly reimbursement request.
Match Narrative: Describe in detail the type of Match, whether cash or in-kind, the budget category, etc. Submit
the same detailed information for match os provided for VOOA funded items. |f match isin the personnel
category for paid staff complete the table below (attach additional page(s) if needed) and provide the total
salary and benefits and percentage, Attach job descriptions for all paid staff and/or volunteers reported am
Match, Job descriptions must reflect VOCA allowable activities that are equal to or greater than the percentage
of the position that im reported ns Match, Failure to provide VOCA allowable job dosor'ptions may result ino
reduction Vo your request.
EXAMPLES- Match Narrative:
Our agency utilizes volunteers who provide direct services to victims of crime, such as intake clerks, clerical
(types reports and calls victims) and victim advocates, The agency anticipates using volunteers at the
equivalent of20-23 hours per week xG2 weeks xG5.15 for a match cf $5.898,
°Only those agencies with an established volunteer component are eligible to utilize volunteers as match.
The agency rents office space from the Global Company at $14,400 annually and the agency's pro-rated
portion for office space for volunteers and supervisor of the victim advocate would be approximately 19% (or
$234 per month) x12 months =$2.8O7.
Approximately 5% of the Victim Advocate Supervisor position will bautilized to provide supervision for the
victim advocate position. The supervisor's total salary and benefits equal $32.O0O.
Program Match Description Funding Source Cash or Budget Match
May not be derived from |n-Kind Category Amount
Federal Dollars
Police Sergeant Local, Public orPrivate Cash Personnel $15.939.04
Match Sub-Total $15,939.94
Budget Narrative: The police sergeant supervises the victim advocate and 12%ofthe
salary is being utilized for the required match.
VOCA FTE %
0.12%
Hours per week =
40
RATE
Employer
Reported Match
Cost
Hourly Rate =
$4U0
12%
Annual Gross Salary
$83.200.00
$83.200-00
$8.984�00
FICA
7.05%
$6.384.80
$76378
Re
42%
$34.944D0
$4.193.28
Health Ins.
$9
$1.133.52
Life Ins.
$127.00
$15.24
Dental Ins.
8407.00
$48.84
Workers Comp
0%
$0
$0
��2g��
09/2612017
OFFICE OF THE FLORIDA ATTORINIEY GENERAL
VOCA 2017-2018
Organization: City of Boynton Beach
Grant No.: VOCA-2017-City of Boynton Beach-00380
Version Date: 09/2612017 13:30:19
VOCA Match Budget: Police Sergeant
Unemployment
Other
TOTAL
Explanation (if applicable):
Vision = $49.00 and LTD = $253.00
0% $0 $0
$302.00 $36.24
$134,790.80 $16,174,90
D9/26/2017 Page 30 of 52
OFFICE OF THE FLORIDA ATTORNEY GE14ERAL
VOCA 2017-2018
Organization: City of Boynton Beach
Grant No.: VOCA-2017-City of Boynton Beach-00380
Version Date: 09/2612017 13:30:19
VOCA Budget Request
Budget Summary By Category
Personnel (10A)
Contractual Services (10B)
Equipment (IOC)
Operating Expenses (10D)
Training Expenses (10E)
Total
Required Match Part 11
Total VOCA
Budget Request
$61,75976
$0
$0
$0
$2,000.00
$63,759.76
Total paid staff for agency's victim services program (total number of
full-time equivalent staff
(FTE) for the current fiscal year):
Number of staff requested from VOCA, expressed in FTE's:
Number of staff requested as matching expenses, expressed in FTE's:
Total staff requested, expressed in FTE's:
Child Abuse
(Include services for child physical abuse/neglect and child sexual assault/abuse)
Domestic and Family Violence
Adult Sexual Assault
Underserved
(includes DU I/DWI crashes, survivors of homicide victims, assault, adults molested
as children, elder abuse, victims with disabilities, robbery, other violent crimes)
MATCH (financial support from other sources)
Value of in-kind match
Cash match
Total match
Match waiver
Es
$15,939.94
$15,939.94
Total VOCA
Approved Budget
$61,759.00
$0
$0
$0
$2,000.00
$63,759.00
$15,939.94
1
0.12
1,12
$2,898.18
$23,675.26
$816.39
$17,715,62
09/26/2017 Page 31 of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA2W17'2O18
Organization: City of Boynton Beach
Grant Wo.:VOC;\'QO17-Cityof Boynton Bemch-UO38W
Version Date: O9/2G/201713:30:1S
Use wYVOCA and KQatchFunds
INSTRUCTION: For this request, check the category nfservice and subcategory that best identifies the types of
services ur activities that will be provided by the VOCA-h/ndod project ao described below.
Note: Report only those program activities that will be implemented with VOCA and Match funds.
Check all that apply
|NIFORNIATC}N & REFERRAL
* Information about the criminal justice pn)ueao * Referral to other victim service programs
VO Information about victim rights, how toobtain
notification, etc.
* Referral to other services, supports and
resources (includes legal, medical, faith-based
organizations, address confidentiality programs,
PERSONAL A MpAN|kNENT
Victim pan imenttoemergency
medical care
Performance of medical forensic exam or
interview, or medical evidence collection
Victim advocacy/accompaniment to medical
forensic exam
Law enforcement interview
advoceoy/muoom pan hnont
Prosecution interview
(includes accompaniment with prosecuting
attorney and with victim1witness)
Criminal advocacy/accompaniment
� Civil advocacy/accompaniment (includes victim
advocate assisting with protection orders)
�
Individual advocacy (assistance in applying for
public benefits, return of personal property or
EMOTIONAL SUPPORT OR SAFETY SERVICES
* immigration assistance Ae.g. special visa,
continued presence application, andother
immigration relief)
Intervention with employer, creditor, landlord, or
academic institution
Child and/or dependent care assistance
(provided byagency)
Transportation assistance (provided by agency)
�
Assistance with victim compensation
�����
09/26/2017
OFFICE C)F THE FLORIDA ATTOR0EYGBNEFAJL
yOCA2Qi7-2U18
Organizat City mf Boynton Beach
Grant Mo.:VC,CA-20117-CityuJ Boynton Bemch-003OO
Version Date: 09126/2017 13:30:19
Use nfVOCAand h4letchFunds
+
Crisis intervention (in-pemon. includes safety
planning, etc,)
Therapy 0redbiona. cultural, oralternative
healing. ort, wrhng, or play therapy; etc.)
Hotline/crisis line counseling
Individual counseling
On-scene crisis response (e.g-community
c,-isis response)
SHELTERMOUSING SERVICES
Emergency shelter or safe house
Support groups (facilitated or peer)
Emergency financial assistance (includes
emergency loans and petty cash, payment for
items such os food and/or clothing, changing
windows and/or locks, taxis, prophylactic and
non prophylactic nneds, durable medical
equipment etc.)
Relocation assistance
Transitional housing
CRIMINAL/CIVIL JUSTICE SYSTEM ASSISTANCE
Notification of criminal justice events (e.Q,case
status, arrest, court proceedings, case
disposition, release, etc,)
� Immigration attorney assistance (e.g`epecia|
visas, continued presence application, and other
immigration relief)
Victim impact statement assistance
Assistance with restitution (includes assistance
in requesting and when collection efforts are not
successful)
Emergency justice-related assistance
Civil legal attorney assistance hlobtaining
protection or restraining order
Other civil legal attorney assistance (e.g,
land lord/ten ant, employment, etc.)
Prosecution interview advocacy/accompaniment
(includes accompaniment with prosecuting
attorney and with victim/witness
Criminal advocacy/accompaniment
V Civil hnmn (includes victim
advocate assisting with protection orders)
Page 33of52
'OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Boynton Beach
Grant Mo.: VOCA -2317 -City of Boynton Beach-00380
Version Date: 09126/2017 13:30:19
Use of VOCA and Match Funds
Civil legal attorney assistance with family law
issues (e.g., custody, visitation, or support)
09/26/2017 Page 34 of 52
OFFICE OF THE FLORIDA ATTORNEY GE0ERAL
VOCA 2017-2018
Organization: City of Boynton Beach
Grmnti9m.:\/[,CA'2O1T-Citymf Boynton Beach-Q038U
Version Date: 09126/2017 13:30:19
Statement ofNeed
Statement of Need: The statement of need must provide a description about why this project ioneeded. Be
clear and avoid acronyms. ..
UnderwervedVic�mm: Applicants are encouraged to identify gaps in available nan/iceofor ' . undensemed
victims and to seek funding to provide services to these victims, Underserved populations may include, but are
not limited hz, child-on-child aboae, child abuse by nnn'oara1aker, or\rnos against the elderly, non-English
speaking persons, persons with disabilities, victims of federal crimes, victims of workplace violence and
members of racial or minorities.
�)
Briefly describe the need for services tovictino.of crime that will be addressed using VOCAfunding. If
needed, define the deficiency of services to victims.
Our agency currently has one full time agency funded victim advocate and one VOCA funded victim
advocate on staff who are responsible h) fulfill the needs of the community. The city has over 73
residents if we lose an advocate we will be forced to prioritize the cases worked risking precious
victims falling through the cracks. Boynton Beach has very diverse population compromised of African
American, Haitian, Caucasian, and Central American with o growing number of seniors in each, group-
Without themddhione|advmza0ethmnhoffwou|dbebog0eddownwiththeday
office leaving little time for detailed follow-up and proactive work. Being able to retain the additional
advocate would greatly assist the staff and allow umha continue to offer much needed services tnvictims.
2) Provide information about crime statistics for all counties that will be served in the service area.
Specifically, detail the statistics related to the need described in #1 -
In 2016, the agency handled over 2,000 domestic related incidents ranging from domestic disputes to
aggravated assaults, Services range from a follow up phone call to injunctions, assisting with referrals to
shelters and counseling services. The agency also handled over 600 cases of robbery, assaults, sexual
assaults and various other criminal cases. |fwo did not have the additional victim advocate, only a
portion of the cases would be followed up on as the more serious cases would have to be given priority.
The following Palm Beach County statistical data has been retrieved from the 2016 FDLE Annual UCR
report: Palm Beach County Total Crime Index 48813;% Index Change 2O15/1G2.2; Murder 78;Rape
911; Robbery 17G3: Aggravated Assault 41Q5; Burglary 777O; Larceny 3UQ2S;K&V Theft 3382;96
Cleared 19,8.
Boynton Beach Total Crime Index 40G7;Y6 Index Change 2O16/1G11.2; Murder 1; Rape 3; Robbery
1G7; Aggravated Assault 324| Burglary 5SG; Larceny 2752; MV Theft 254|96 Cleared 22.2.
3) Provide demographic information about the population of all of the counties that will be served. At
a minimum, provide information about gender, race, or national origin and age for the service area.
Palm Beach County has e population of1�97,710 according to the U8 Census data this is comprised
of 76.1 96 Caucasian, 1B.8% African American, 2OJ% Hispanic, 2J96 Asian, O.0%American
Indian/Alaskan Native. 51,6% of the residents are reported to be female. The age range is reported as
~5YOA5.196. >18YOA 10.5%. <65YOA22.794.
�����
09/26/2017
OFFICE 0F THE FLORIDA A7TORM'EYGENERAL
VDCA2o17-2018
Organization: City of Boynton Beach
Grant @o.:VOCA'2017'Cityof Boynton Bewoh-8038o
Version Date: 09/2612017 13:30:19
Statement of Need
4) Provdedamographic information about the population bnbe served through the proposed VOCA
project. At a minimum provide information using agency historical data about gender, race or
national origin and age for the service area.
Utilizing agency historical data, the demographics cf victims served ks comprised of5814��Caucasian,
41.8GY6Ah�mnAn�ehumn.g2296 Hispanic, .8696Ae�n.8O,3Y6of the residents are naportedb)be
female. The ego range is reported as 0'12yDA2.9Y6. 13-17 YOA 1.796, 18-29Y[}A30896. 30-44YOA
28Y6.45-59YOA23,196.GU-G4Y(}A44% and S5+YOA8.796
Page 36 of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA2017'20i8
Organization: City mf Boynton Beach
Grant No.:VOCA'2817'Citymf BoyntomBeaoh'00380
Version Date: 09126/2017 13:30:19
Project Proposal
The project proposal must clearly outline what needs to be done and by whom in order to address the needs
idenhfiedin the statement ofneed.
The project proposal pertains only to the services related to the proposed Total VOCA Project (VOCA grant
plus match activities).
1) Describe which services will be provided to the crime victims described in the statement of need.
Summarize which services will be provided by each proposed VOCA funded personnel position or
contractor. Specifically, indicate how the proposed personnel, operating, contractual, equipment and
training expenses are associated with the provision of services to crime victims: consistency
The victim advocate will follow upnncases with victims of both violent crime and non- violent
nhmnx, Depending on the need of the victim the services provided could vary. Some of these
services include providing victim information on victimization, victims' legal rights and protections
and providing information on the criminal justice process, Victim advocates also assist with filing
injunctions and victim compensation app|1oodunm and/or refer them to the proper place. In
addition, the advocates can help victims seek shelter i|iiimneeded, Advocates offer victims
information about different options available to them and support the victims' decision-making, in
addition to offering emotional support to the victim and their family.
2) Provide a listing bfoUh*ragancies that will coordinate services with the applicant for the VDCAproject
and the services provided by each agency.
Our office has networked with many agencies, law enforcement and non-profit, to include:
ADVA and Harmony House for referrals for victims of domestic violence DCF for public
assistance, Children and Adult Protective Services.
Victim Services of the Palm Beaches for assistance with injunctions and referrals for counseling.
Jewish Family Services, Catholic Charities, Area Agency on Aging for assistance with utilities
and other living expenses, counseling.
State Attorney's Office, Palm Beach County Sherriff and Palm Beach County Legal Aid utilized
for legal aid and assistance.
3) Describe in detail how the coordination of services will be accomplished.
Indicate if a Memorandum of Agreement or other formal coordination plan is in place.
Currently, our victim advocates come into contact with citizens through a variety of means to
include walk-ins, phone calls and officer contact or mail. During an initial meeting/conversation an
evaluations completed to determine what needs the vict'm has and how we can be of service,
Once the needs are identified, wo pair a resource tofit those needs. Our victim advocates have
established relationships with several organizations that can help. Whether it is just handing out a
brochure or making arrangements with m local shelter, or assisting victims with filing
compensation claims. The resource is determined on a case-by-case basis with each victim.
09/2612017 Page 37 of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017 -2018
Organization: City or Boynton Beach
Grant too.: VOCA- 2017 -City of Boynton Beach -00380
Version bate: 09/2612017 13:30:19
Project Proposal
4) Does a duplication of service exist? (Choose one from the drop -down menu): No
If yes, please explain,
IW-
5) The Final Program Guidelines mandate that grant recipients use volunteers in the victim services
program. Describe how volunteers will be utilized to provide services to crime victims. If the agency does
not currently utilize volunteers, please explain how they will be recruited and incorporated into the victim
services program.
Our agency will continue to utilize volunteers to assist advocates. The volunteers conduct a wide
variety of task. In addition to manning the phones, they do data entry and case management to
make sure we have the most up to date information available. They also send out information to
victims such as brochures for services needed, police reports and various other documents. Our
volunteers also reach out to the victims to follow up to insure that our Victim Advocates are
meeting their required needs. Our volunteers are recruited from our community and interns from
surrounding schools.
6) Identify the number of volunteer hours supporting the work of this VOCA award for subgrantee agency's
victimization program /services.
1 Volunteers provided
100 Hours of Service annually
0.0481 FTE equivalent (hours provided divided by 2080)
7) If applicable, provide a justification for not billing Victim Compensation for services that may be funded
through Victim Compensation. For example, therapy services requested as part of the personnel or
contractual budgets.
If this is not applicable, please indicate "N /A."
EM
8) The agencies that receive VOCA grant funding are required to comply with the Federal statutes and
regulations that prohibit discrimination in federally assisted programs or activities. Recipients may not
discriminate in employment on the basis of race, color, national origin, religion, sex, and disability. Also,
recipients may not discriminate in the delivery of services or benefits on the basis of race, color, national
origin, religion, sex, disability, and age. In order to ensure VOCA- funded agencies fulfill the expectations
of the Federal civil rights obligations all organizations that receive VOCA funding must complete the
online civil rights training curriculum for recipients offered by the Office for Civil Rights. If awarded VOCA
grant funding will the applicant agency complete the required training and comply with all applicable
Federal statutes and regulations related to civil rights and nondiscrimination?
09/2612017 Page 38 of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-20118
Organization: City of Boynton Beach
Grant tqo..- VOCA-2017-City of Boynton Beach-00380
Version Date: 09/26/2017 13:30:19
Project Proposal
(Choose one from the drop-down menu below)
Yes
Page 39 of 52
09/26/2017
OFFICE DF THE FLORIDA ATTORNEY GENERAL
VOCA 2017'2018
OnJmniamUnn: City mf Boynton Beach
Grant Nn.:VOCA'2U1T-Cityof Boynton Beauh-DO380
Version Date: 09/26/2017 13:30:19
Victims Served and Types ofServices
Agency Name: City of Boynton Beach
The number of victims indicated should include the number of new victims provided services by VOCA funded
and matching staff during the grant period. The figures indicated should be based on historical data and/or the
anticipated need of the population served through the VOCA project, If awarded funding, the applicant agency
will be expected to fulfill these performance measures.
Recipients of VOCA funding are required to provide services to victims of Federal Grimes and to provide
assistance with the VOCA Crime Victim Compensation program.
VOCA Grant Request
(from the Budget Summary Page) $61,759,76
# of Victims
Type of Victim
$Amont
% of Total
#wfOther
For other
hobo
$$1.759.76
per
Grant
Types
types ofcrimes,
Served
Category
Amount
of Victims
identify and list each
to be
separately below.
Served
300
Adult Physical Assault
$12.246.82
19.839&
0
(includes Aggravated and
Simple Assault)
20
Adult Sexual Assault
$818.30
1.3296
0
O
Adults Sexually
$0
QDO%
0
AbuaedAAoaau/tedae
Children
2
Arson
$81.64
0.1396
O
Q
Bullying (Verbm|.Cyboror
$O
0.00Y6
O
Physical)
310
Burglary
*12
20,499&
O
59
Child Physical Abuse or
$2.408.34
3,8896
O
Neglect
O
Child Pornography
$0
0,0096
D
12
Child Sexual
5489.83
0.79%
D
Abuse/Assault
580
Domestic ond/orFamily
$23.875.28
38.3396
O
Violence
O
OU|/DVV||noidents
$0
0,00%
O
40
Elder Abuse orNeglect
$1.03278
2.64%
D
D
Hate Crime:
$O
0.0096
O
RmoimKRe|igiouu8Gendor/S
exua| Orientation/Other
0012612017
Page 4Oofo2
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA2O17-%O1B
Organization: City oY Boynton Beach
Grant Nm.:VOCA'201T-CityoY Boynton Bmmch-OU%BD
Version Date: V9/2$/201713:3O:19
Victims Served and Types of Services
Compensation Application
Total 3563 0 Subtotal of "Other"
Page 41nfs2
(Explanation Required)
O
Human Trafficking: Labor %O 0�00%
O
O
Human Trafficking Sex $O 0,0096
D
GU
Identity $2.449.18 197Y6
B
Theft/Fraud/Financial
Crime
1
Kidnapping $40�82 8,07Y4
U
0
Mass Violence $O 0.00Y6
O
(Domestic/international)
O
Other Vehicular $8 0.0096
O
Victimization (e.g' Hit and
Run)
90
Robbery $3.673.75 5.05%
O
10
Stalking/Harassment $408,19 0.6696
O
4
Survivors of Homicide $18328 028%
0
Victims
O
Teen Dating Victimization $O 0.00%
0
8
Terrorism $0 &OQ%
O
(Domestic/International)
25
Violation ofa Court Order $1.020.49 1.65Y6
O
Total
1513 $81.750.78 100.009&
O
Victims
Served
Indicate the number
of victims projected to receive the following services, In this section, only count a victim
once, regardless of how many times the victim received a particular service. The total amount for any one
service may not exceed the total number of victims projected to be served,
See the VOCA Definitions for a
description of
each service.
#ofVictims
Type wfService #of Other Types For other types of
to be
of Services
tobe services, identify and list
Served
Provided each separately below.
1513
Information and Referral
O
250
Permone|Advocacy/4coornpaninlent
D
250
Emotional Support or Safety Services
U
0
Shelter/Housing Services
U
50
Criminal/Civil Justice System Assistance
0
1500
Number of Victims Assisted with aVictim
U
Compensation Application
Total 3563 0 Subtotal of "Other"
Page 41nfs2
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017-2018
Organization: City of Boynton Beach
Grant Wo.: VOCA-2017-City of Boynton Beach-00380
Version Date: 09/26/2017 13:30:19
Victims Served and Types of Services
Services
Services
Page 42 of 52
09126/2017
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA2017-2O10
Organization: City of Boynton Beach
Grant Nm.:VOCA-2O17-Cftyof Boynton Bmach-Q0380
Version Date: 09126/2017 13:30:19
Required Documentation
Required Documentation:
Job descriptions: A job description is required for all proposed VOCA-funded personnel and match
personnel and must indicate the percentage of time allocated for each task totaling 100% of the job
duties. Job descriptions must reflect VOCA allowable activities that are equal to or greater than the
percentage of the position that is VOCA funded. Failure to provide VOCA allowable job descriptions
may result |no reduction to your request.
Letters of Support: Attach three (3) current letters nf support from local community or government groups.
A current letter io one that io dated during the current calendar year. itin the responsibility of the applicant
agency tn ensure letters highlight the applicant agency's record nf providing effective services hovictims
of crime (if opphoab|a). demonstrates the writer's support ao well ae the community's support ofthe
services that are requested as part ofVOCA Grant project. Om not provide more than three letters. The
following will not be accepted:
*Letters from one individual that isnot writing onbehuRVfeiocm| community or government group
*Letters from individuals munits within the applicant agency
*Letters acknowledging conference or meeting participation
*Letters that are similar in content
Documentation of the agency's 501 (c) 3 ruling from the internal Revenue Service: Provide
documentation to document the nonprofit status of the applicant agency. This may include:
*proof that the Internal Revenue Service recognizes the organization as being tax exempt under
SO1(c)(3)cf the Internal Revenue Code�
°o statement from o state taxing body orstate secretary of state certifying that the organization is
a nonprofit organization and that no part of the organization's net earnings may benefit any private
shareholder orindividual;
*a certified copy of a certificate of incorporation or similar document establishing nonprofit status;
*any of the above, if it applies to a state or national parent organization, with a statement by the
state or national parent organization that the applicant is a local nonprofit affiliate
Required Documentation Uploads
Upload Name: Job Description #1 Upload Type:
Job Descriptions
Job Description #2
Job Descriptions
Letter of Support #1
Letters ofSupport
Letter o /G uppo Support #2
o
Le#eraofSuppod
Letter u/ Support #3
Letters ofSupport
[)AG Only - Upload Section
09/28/2017 Page 43of52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 20172018
Organization: City of Boynton Beach
Grant No.: VOCA-2017-City of Boynton Beach-00380
Version Date: 0912612017 13:30:19
Required Documentation
Upload Name'.
Upload Type:
09126/2017 Page 44 of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA3D17'2010
Organization: City mf Boynton Beach
GrantMo.: VC)CA-2017'Cityoy Boynton 8eaoh-UO30U
Version Date: 09/26/2017 13:30:19
VOCA Grant Application - Technical Review Results
Agency Information Review
Application Information
1 Are there any discrepancies in the information? If yes, then please explain in the No
comments field,
Agency Eligibility
1
|s the applicant agency type correct?
Yen
2,
|o the implementing agency type correct?
Yes
3.
is the indicated Judicial Circuit correct tor the service area'?
Yee
4
Are the correct counties selected for the judicial circuit?
Yes
5.
Are the geographical characteristics correct?
You
G.
Are the indicated Congressional District(s) correct?
Yen
7
|a the purpose of the project acceptable?
Yew
8.
|e the primary use of funding acceptable?
Yes
Comments:
Additional Reviewer Comments:
Certification Review
Certificate ofDebarment
Are there any discrepancies in the information provided? If yes, then please explain No
in the comments fie|d.
09/28/2017 Page 45of62
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA2817-2U18
Organization: City of Boynton Beach
GnantNo.: VOCA-2O17-CNyof Boynton Bamch-0O3Q0
Version Date: 09/26/2017 13:30:19
VOCA Grant Application - Technical Review Results
Special Conditions Certification
1. Is VOCA funding used to maintain or establish a computer network system? No
2 |fVOCA funding is being used to maintain orestablish a computer network, is the N/A
applicant agency blocking the viewing, downloading and exchange of
pornography?
3. If the applicant agency is not able to block the viewing, downloading and exchange N/A
of pornography, what |s the anticipated date pf being able tudoso?
4. Are there any discrepancies in the information provided? If yes, then please explain No
in the comments field.
EEOP Certification Form
1 Are there any discrepancies hn the information provided? |f yes, then please explain No
in the comments field,
Z |n section A completed anappropriate? ' Yes
Comments:
Related Parties Questionnaire
1 |f any of the answers are Yes, isan acceptable explanation provided? No
Additional Reviewer Comments:
Project Information Review
Statement of Need
09/26/2017 Page 4sm52
OFFICE OF THE FLORIDA ATTORNEY GEiMERAL
VOCA 2017 -2018
Organization: City of Boynton Beach
Grant No.: VOCA- 2017 -City of Boynton Beach -00380
Version Date: 0912612017 13:30:19
VOCA Grant Application - Technical Review Results
1. Is the need for services to victims provided by the applicant agency acceptable? No
2. Is the information about crime statistics for all counties that will be served in the Yes
service area acceptable?
3. Is the demographic information about the population of all of the counties that will be Yes
served acceptable?
4. Is the demographic information about the population to be served through the Yes
proposed VOCA project acceptable?
Comments:
Project Proposal
1. Are services and service providers acceptable? N
2. Is a complete listing of coordinating agencies and services identi led? Yes
3. Is the description of how the coordination of services will be accomplished Yes
acceptable?
4. If a duplication of services exist, is the explanation acceptable? if no, then please N/A
explain in the comments field.
5. Is the description on how volunteers will be utilized acceptable? Yes
6. If a justification for not billing Victim Compensation was provided, is the justification N/A
acceptable?
7. aid the applicant agency confirm that Civil Rights training will be completed? Yes
Comments:
Victims Served and Types of Services
1. Are there any discrepancies in the Victims to be Served section? If yes, then No
please explain in the comments field.
a. What is the proposed total number of victims to be served? 1,513
b. What is the current total number of victims to be served, if applicable? 1,753
c. Are the target numbers appropriate? Yes
2. Are there any discrepancies in the Types of Services section? If yes, then please No
explain in the comments field.
a. What is the proposed total number of services? 3,563
b. What is the current total number of services, if applicable? 4,306
c. Are the target numbers appropriate? Yes
3. Is the target number entered for Assisting with Victim Compensation applications Yes
09/26/2017 Page 47 of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA 2017 -2018
Organization: City of Boynton Beach
Grant Rio.: VOCA- 2017 -City of Boynton Beach -00380
Version Date: 09126/2017 13 :30:19
VOCA Grant Application - Technical Review Results
appropriate for the victim population served?
4. Are "Others" indicated appropriate? NIA
Comments:
Required Documentation
1. Are three letters of support included? Yes
a. Do letters of support address Victims to be Served and Types of Services? Yes
b. Are the letters of support current? Yes
c. Are the letters of support from an individual written on behalf of a local Yes
community or government group?
d. Are the letters of support similar in content (exact same narrative /text)? No
2. Did the applicant agency provide documentation of it's 50 (c)3 ruling from the NI",
Internal Revenue Service?
Comments:
Additional Reviewer Comments.
Budget Information Review
Funding Source Chart
1. Are there any discrepancies in the information provided? If yes, then please explain
No
in the comments field.
2. Are the sources indicated for federal funding and the use of those funds
Yes
acceptable?
3. Are the sources described for Other funding and the use of those funds
N/A
acceptable?
4. For cash match in the VOCA Match Budget identified in the Proposed VOCA
Yes
Project Budget column, what is the funding source?
a. What is the funding source? (Select all that apply, double click to de- select a
State
radio button)
Local
Other
5. Does the grant amount requested match the total request amount in the VOCA
No
09126/2017 Page 48 of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA2B17-201B
Organization: City of Boynton Beach
Grant Mu.:VOCA'2017-Cdymf Boynton Beach-00380
Version Date: 0$12$/2017 13
VOCA Grant Application -TachnicaU Review Results
Budget Request section?
Comments:
VOCA Personnel Budget
1. Are there any discrepancies in the information provided? If yes, then please explain No
in the comments field,
2 Are job descriptions for each position uploaded in the Required Documentation Yen
section?
3- Does each job description indicate the percentage of time allocated for each job Yen
duty? (totaling 100%)
4. Do allowable duties match requested funding? Yes
Comments:
VOCA Contractual/Fee for Service Budget
1
Are there any discrepancies in the information provided? If yes, then please explain
N/A
ln the comments field.
2
Does each narrative explain how the expenses were calculated?
N/A
3.
Are services allowable?
N64
4.
Are Consultant fees below the Federal threshold nf$45O per 8 hour day?
N/A
5.
If the applicant agency is requesting a Legal Aid or 8ATP, are the rates within
N/A
guidelines?
8.
|f the applicant agency io requesting o Legal Aid o/S/\TP.io the narrative
N/A
acceptable?
VOCA Equipment Budget
1. Are there any discrepancies in the information provided? If yes, then please explain N/A
in the comments field.
2. Does each narrative explain how the expenses were calculated? N/4
3. |n each item over $2.5OOallowable? N/4
09/26/2017 Page 49 of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VOCA2D17-2018
Organization: City of Boynton Beach
Grant Wo.,VOCA-2017-Cityof Boynton Beach-00380
Version Date: 09126/2017 13:30:19
VC)C/\ Grant Application - Technical Review Results
VOCA Operating Budget
1 Are there any discrepancies in the information provided? If yes, then please explain N/A
in the comments field.
2, K printed material io requested, are they appropriate for VQCAfunding? N/A
3, |f travel costs are requested, one the costs related to direct service provision? N/A
4� Does each narrative explain how the expenses were calculated? N/A
5 |s each item less than $2.5O0allowable? WA\
VOCA Training Budget
1 Are there any discrepancies in the information provided? If yes, then please explain No
in the comments field.
2 Does each narrative include information on the training and how it will enhance Yes
direct services to crime victims?
3, |s the training requested mppnmpiimto for V{>CAfunding? Yes
Comments:
VOCA Match Budget
1 Are there any discrepancies in the information provided? If yes, then please explain
No
in the comments field.
2 |o the correct match amount listed? (based on the funding request)
Yes
1 |e cash or in-kind appropriately identified?
Yes
4. Are the budget categories indicated correctly?
Yes
5. Does each narrative explain how the expenses were calculated?
Yon
8 Is the correct match amount listed for each item based on the narrative provided?
Yes
7� Are all match items allowable?
8. Are job descriptions for each position uploaded in the Required Documentation
Yes
section?
09126,*017 Page 50 of 52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VQCA 2017-2018
Organization: City mf Boynton Beach
Grant Mo.:VOCA'2017'C|tyof Boynton 0emch-003@0
Version Date: 0912612017 13:30:19
\/OCA Grant Application 'Teohn|oaY Review Results
S, Does each job description indicate the percentage of time allocated for each job
duty?
10 Are duties described for match allowable?
VOCA Budget Request
1 Are there any discrepancies in the information provided? If yes, then please explain
in the comments field.
2 Is the agency's total paid staff in the victimization program/services included in
FTE's for the current fiscal year?
3. |s the uobewnrd match complete and correct?
Comments:
Use of VOCA and Match Funds
1 Are there any discrepancies in the information provided? If yes, then please explain
)n the comments field.
2 Did the applicant agency select Emergency Financial Assistance as one of their
services?
a |n Emergency Financial Assistance indicated in the VOCAor Match budget?
3. Did the applicant agency select Sexual Assault Forensic Exams as one of their
services?
Additional Reviewer Comments:
Signature of Reviewer: Joseph Svisco
Yes
Yes
11%
Yes
Yes
No
N/A
No
Date: September 05, 2017 12:22PM
09/2612017 Page S1of52
OFFICE OF THE FLORIDA ATTORNEY GENERAL
VQCA2Oi7-2018
Organization: City mV Boynton Beach
Grant Wo.:\/<JC@`-2017-Cityof Boynton Bewph~00380
Version Date: 09/26/2017 13:30:19
Award Lefter
September 18, 2017 2:08PM
Mr. Steven 8.Grant
Mayor
1OO Fast Boynton Beach Blvd.
Boynton Beach . Florida 33436-3838
Dear City of Boynton Beach:
The Office of the Attorney General, Bureau of Advocacy and Grants Management, is pleased to inform you that
City of Boynton Beach will be awarded o Victims of Crime Act grant for the 2O17'2018 funding cycle in
the amount cJ$G3.759.0O.
our staff has worked diligently to determine how best to distribute the available VOCA grant funding while
maintaining mandatory federal grant distribution guidelines and noioskm orhioo| services, These considerations
and your agency's commitment ho providing services to crime victims in your community were the key factors
used im making our decision.
A member of the Bureau of Advocacy and Grants Management will contact your agency to provide information
and instructions for this grant, Thank you for your continuing efforts in providing assistance to victims of crime.
Sinuerely.
Emery A.Gainey,
Director
Page 52 of 52